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Minutes 12-08-98 MINUTES OF THE PLANNING & DEVELOPMENT BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FI~ORIDA, ON TUESDAY, DECEMBER 8, 1998 AT 7:00 P.M. PRESENT Lee Wische, Chairman James Reed, Vice Chairman Pat Frazier Mike Fdedland Frances Cleary, Voting Alternate William Sherman, Voting Alternate Michael Rumpf, Acting Planning & Z~)ning Director j Bulent Kastarlak, Director of DeveloCment Mike Cirullo, Acting Assistant City Attorney ABSENT J. Stanley Dub~ Steve Myott Maurice Rosenstock 1. PLEDGE OF ALLEGIANCF Chairman Wische called the meeting to order at 7:04 p.m. and led the Pledge of Allegiance to the Flag. 2. INTRODUCTION OF COMMISSIONERS AND BOARD MEMBER,r; Chairman Wische ntroduced the Board Members, M ke Rumpf, Acting ~ Planning and Zoning, Bulent Kastarlak, D rector of Development, Acting As., Attorney, Mike Cirullo and the Recording Secretary. 3. AGENDA APPROVAl Chairman Wische asked for a motion to approve the Agenda. Motion Mr. Friedland moved to approve the agenda. Vice Chair Reed seconded Motion unanimously carried. ~irector of stant City motion. MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA DECEMBER 8~ 1998 4. APPROVAL OF MINUTES Motion Vice Chair Reed moved to approve the minutes of the November 24, 1991 Motion seconded by Mr. Friedland. Motion unanimously carried. 5. COMMUNICATIONS AND ANNOUNCEMENTS A. Planning and Zon ing Report Final disposition of the November 24, 1998 Plan Development Board meeting agenda items. Mr. Rumpf repot[ed the results of the December 1, 1998 City Commissi( regarding items previously presented before the Board: (a) Grove Plaza Master Plan Modification and 7-E Plan were both tabled to the December Commission Meeting. (b) Melear PUD Master Plan Modification was pos[p the December 15, 1998 Commission Meeting. (c) The Auto Zone Site Plan was postponed until Dece in order to allow the Applicant time to obtain commitment from the Auto Zone corporation to pro repairs, self-maintenance, etc. in the parking area. (d) Interstate Signcraffers Use Approval and Site P approved. 2. Cancellation of December 22, 1998 Meeting Mr. Rumpf informed members that the December 22, 1998 meeting, as requ members, has been cancelled. The two items that were scheduled for that have been reschedUled. The first item on the agenda was set back and the Lal Christian School item was voluntarily mOved to the next meeting in January. 2 meeting. lng and Meeting en Site 5, 1998 led until 3her 15tr a letter- ~ibJt auto ~n were ~sted by meeting 9 Wor[h MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA DECEMBER $~ 1998 Chairman Wische confirmed that tonight's meeting is the only meeting of thi~ December. None '7. OLD BUSINESS NEW BUSINESS A. PUBLIC HEARING Parkinq Lot Variance 1. Project Name: Agent: Owner: Location: Description: Board for Chairman Wische indicated this is a request for a variance and there arc comments. Chairman Wische instructed Acting Assistant City Attorney Cirullo to administ{ to all Persons who would be testifying this evening. 3 no staff the oath Steak 'n Shake James Hariow Florida Engineering & Envi~ mental Services, Inc. Steak 'n Shake Southwest corner of Old Boynton Road and Winchester Park B~oulevard Request for a variance fro~ the City of Boynton Beach Land Devblopm.ent Regulations, Chapter 23 -/Section 7.H.3 to allow for a reducti~3n of 89 feet from the required ~80 feet minimum distance between a driveway on Wincheste~r Park Boulevard and the intersection with Old Boynton Road, and a red~ction of 58 feet from the required 1180 feet minimum distance be_t~een a driveway on Old Boynton Road from the intersection with Winche~ter Park Boulevard driveway MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA DECEMBER 8l 1998 Mr. Hank Kirkland from Florida Engineering and Env ronmental Services 45fl,9 George Road, Tampa, Florida took the podium as well as Mr. Carl Woods from Steal~ n Shake, 2520 North Summerdale Drive, Clearwater, Florida. r Chairman Wische inquired if Mr Rumpf had any additional comments. Mr. F~umpf said he had no further comments. Chairman Wische inquired if any Board member had any comments. Mr. Friedland asked if the operation of the business would be twenty-four was informed it was. Ms. Frazier inquired as to the location of the nearest Steak 'n Shake and stated a Shake 'n Steak was located in Jensen Beach. Vice Chair Reed raised a concern regarding a problem that exists on Milit, major intersections. It is not uncommon for autos that are at stop ights wantin a right turn from the right ane, but cannot because the vehicle in front is goir ahead, would routinely cut through a gas station or fast food restauram and the other side, in order to make a right turn. Vice Chair Reed stated intersection has the potential of this occurrence taking place. The petitioner stated that this type of occurrence would be totally discourag ;d. Vice Chair Reed inquired what would prohibit a car travelling down Old Boynton )ad from turning into the restaurant as a shortcut to avoid the light. Vice Chair Reed Ied that the petitioner should find a way to make it very difficult to use the restau nt as a shortcut without inhibiting the operation of the restaurant, rr Discussion ensued on the likelihood of this being a common occurrence/ at this particular location. Mr. Rumpf did not see how this type of occurrence ould be avoided. Also, it was noted that an auto using the restaurant as a shortcut w( did have to go all around the parking lot. Also, Mr. Rumpf felt that the landscaping rr ght limit visibility, thereby lessening the use of th e restaurant as a shortcut. Mr. Friedland felt that the 24-hour operation mfght act as a deterrent for a sho further felt that this properzy would be suitable for a fast-food operation. Motion 4 ours and Woods y' Trail at r to make ;I straight :ome out that this Icut and MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA DECEMBER 8~ 1998 Mr. Friedland moved to approve the request for a var ance from the City o.f Boynton Beach Land Development Regulations Chapter 23 - Section 7.H.3 t~ a~low for a reduction of 89 feet from the required 180 feet minimum distance between ~ driveway on Winchester Park Boulevard and the intersection with Old Boynton Rdad, and a reduction of 58 feet from the required 180 feet minimum distance between a driveway on Old Boynton Road from the intersection with Winchester Park Boulevardl driveway. Motion se(~onded by Ms. Frazier. Motion carried 5-1 (Vice Chair Reed dissenting) Conditional Use 2. Project: Steak 'n Shake Agent: James Harlow Florida Engineering Services, Inc. Owner: Steak 'n Shake Location: & Environmental Southwest corner of Old Boynton Road and Winchester Park Boulevard Description: Request for conditional use approval to construct a 3,690 square foot dri~'e'"~ thru/sit down restaurant on 1.08 acres. ~ / Chairman Wische asked that the Agent remain at the podium. Chairman Wis~he stated there were 36 staff comments and requested that only those comment~ that the petitioner disagreed with or wished to have clarified will be addressed, was not necessary to address all comments unless the petitioner felt it was. Mr. Kirkland wished to address Item No. 32. Chairman Wische asked Mr. Rumpf for his comments on this item Mr. Rum f stated it was anticipated that there would be objections to these amhitectura related conditions. Mr. Rumpf noted that the building is a corporate image buildinj and the minimum requirements are identity type requirements for Steak 'n Shal~e. Staff recognizes these requirements, as wel as the'community design plan reqL~irements. Mr. Rumpf submitted a brochure with photographs of the building to the members, which sets forth the desired image of the building. Mr. Rumpf stated that th~ Boynton Commons project is new and unique to the area and has its own distinct architectural features. 5 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA DECEMBER 8! '1998 Mr. Rumpf stated that the applicant is being asked to corn promise between~ corporate requirements and the City's requirements. Mr. Woods stated the applicant agrees to item 32 and that they are willing tc give and take. Mr. Woods stated they would comply with Item 33. Mr. Woods stated they would comply with Item 34. Mr. Woods stated they could not agree with Item 35. The black and white part of the image of Steak 'n Shake. Mr. Rumpf stated that the light focused on the awning could be focused do~ that the awning would not be illuminated as much and asked if the applican willing to screen or mimmize the lighted awning at night. Mr. Woods stated comply with this request by putting cobra heads around the parapet. Mr. agreeable to this considering all the other requests that staff has suggested. a~ 'nlngs are 'nward so would be ney could ~mpf was Mr. Kirkland asked Mr. Rumpf to indicate on the site plan where Item 15 located. After discussion, it was determined that this item would be addressed b6 ween the applicant and the City Engineering Department. Chairman Wische indicated this was a public hearing and asked if any( audience wished to address the Board. There were none. Mr. Kirkland stated he had one more item he wished to address. Mr. Kirklan¢ that Item 17 isanother item that should be addressed with the Engineenng D~ Mr. Rumpf concurred with this and Mr. Woods stated they would work it out. 3e in the indicated ~artment. Chairman Wische asked if there were any comments from the Board. Hearing, none, Chairman Wische asked for a motion from the Board, which would in ;lude the stipulations agreed to in Items 15, 17, 32, 33, 34 and 35. Motion Mr. Friedland moved to approve the request for conditional use approval to c ~nstruct a 3,690 square foot drive-thru/sit down restaurant on 1.08 acres, with the con lition that Items 15, 17, 32,33, 34 and 35 be agreed to, and subject to all staff comments. Vice Chairman Reed seconded the motion. 6 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA Motion carried 6-0. DECEMBER 8 Vice Chair Reed requested that more consideration be given to inhibiting the from becoming a shortcut around the intersectio~ which could be a safety pr( Woods suggested that more landscaping could be added as a deterrent, B. SITE PLANS New Site Plan 1. Project: Agent: Owner: Location: Quantum Business Park Graham Ernest-Jones, P.E. Rhon Ernest-Jones Consulting Inc. Boynton Industrial Realty Corpor~ cio Trammel Crow Company Southwest corner of Quantum High Ridge Road (lots 68A, 68B, 72 of the Quantum Park PID) Request for approval to constru square foot office and warehouse with associated parking in two (2) Description: Chairman Wische requested that the agent take the podium. Mr. Graham En of 10346 Northwest 16th Court, Coral Springs, Florida took the podium. Wische stated there were 29 staff comments and asked if the applicar opportunity to review the comments. Mr. Ernest-Jones indicated that he had the comments with the staff review committee and agreed to aJ staff comment Chairman Wische asked if there were any comments from the Board. There Chairman Wische asked Mr. Rumpf if he had any additional comments and had none. Chairman Wische called for a motion. Motion Vice Chair Reee moved to approve the Site Plan for Quantum Business Pad all staff comments. Motion seconded by Ms. Frazier, 7 1998 'estaurant ~lem. Mr. lgineers, ORr ane and 70 and 265,618 buildings hases. ~s~Jones ;hairman had an reviewed re none. r. Rumpf ubject to MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA Motion carned 6-0. DECEMBER Ms. Frazier asked if there were any tenants signed up. The agent indicated have any at this time. Also, he indicated that their marketing plan was in ptac not been ~mplemented. After tonight's approval, they will move forward tenants. Mr. Fdedland inqu red if the applicant could estimate how many people employed in Quantum Park when it is completed Chairman Wische stated thi,~ was premature. The agent did indicate that the design would allow for 20% office capacity warehouse. 8. Other A. Update on Progress of Reviewing/Improving Sign Regulation Mr. Rumpf stated that a meeting is scheduled for the Landscaping and Signa! Committee for WedneSday, December 9th. Mr. Kastarlak pointed out this is ordinance for the City, but addresses non-conforming properties only. Ms. Frazier inquired as to the time and place of the meeting and Mr. Kastadak it was in the West Wing in Conference Room C at 7:00 p.m. Mr. Kastarlak st the first site plan would be reviewed at that meeting for Lloyd's Plaza. Mr. t stated at prior meetings the procedures for permitting non-conforming propel been approved: Mr. Kastarlak indicated these procedures would be brough Board for informational purposes after the first review process. With regard to updating the sign ordinance, Mr. Kastarlak indicated he had [ repo.rted to the BOard that a consultant is preparing a proposal, which has received as yet.: Also, an inventorY of the signs in the City is being un Photographs of approximately 30 signs along Congress Avenue are being t; prototypes for review. All this Will be presented to this Board for review in Janu Chairman Wische inquired if cons deration is being given to elim nating signs pal buildings. Mr. Kastarlak indiCated that some of these signs have a culture valUE date back to the '1920's, which are native to Boynton Beach and should be pr for future generations. 8 1998 ,~y did not but has seeking vould be question ~nd 80% Ad Hoc a sign ldicated ted that astarlak :les had to this ;viously ~t been ~rtaken. ken for 'y. ired on , which ,~served MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA DECEMBER 8~ 1998 Ms. Cleary indicated that several years ago the City Commission passed an Ordinance that all wcl! old signs were to be eliminated and this Ordinance has n~ver bee.,n enforced. Mr. 'Kastadak felt these signs should be preserved as part oflthe Ctys vernacular. , / Chairman Wische did not agree with Mr, Kastarlak s assessment of these sigds. COMMENTS BY MEMBERS None ADJOURNMENT Motion Ms. Frazier moved that the meeting adjourn. meeting property adjourned at 7:45 p.m. Respectfully submitted, Motion seconded by Ms. Cleary. The Barbara M Madden Recording Secretary (one tape) 9