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Minutes 10-08-96MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, OCTOBER 8, 1996, AT 7:00 P.M. PRESENT J. Stanley Dubb, Chairman Jos6 Aguila Robert Eisner Maurice Rosenstock Lee Wische Pat Frazier, Alternate ABSENT James Golden, Vice Chairman Barry Hill James Reed, Alternate Tambri Heyden, Planning & Zoning Director Mike Haag, Zoning & Site Development Administrator Jerzy Lewicki, Assistant Planner 1. PLEDGE OF ALLEGIANCE Chairman Dub6 called the meeting to order at 7:05 p.m. The Pledge of Allegiance to the Flag was recited. 2. INTRODUCTION OF MAYOR, COMMISSIONERS AND BOARD MEMBERS Chairman Dub6 acknowledged the presence of Mayor Jerry Taylor, Mrs. Jerry Taylor, and Commissioner Jamie Titcomb in the audience, and introduced the members of the board. 3. AGENDA APPROVAL Item 7.C.1 was moved up on the agenda to be heard after item 7.B.1. Motion Mr. Aguila moved to approve the agenda as amended. Mr. Wische seconded the motion, which carried 6-0. 4. APPROVAL OF MINUTES No additions, deletions, or corrections were made to the minutes of the last meeting. MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Motion Mr. Aguila moved to approve the minutes of the September 10. 1996 meeting. Mr. Wische secondec~ the motion which carried 6-0. 5. COMMUNICATIONS AND ANNOUNCEMENTS A, Report from the Planning and Zoning Department 1. Final Disposition of Last Meeting's Agenda Items Ms. Heyden reported the following: Blockbuster Video Community Design Plan Appeal - Approved by the City Commission, subject to all staff comments. St. Joseph's Episcopal Church Conditional Use Approval - Approved by the City Commission, subject to all staff comments. East Ridge PUD Rezoning - Postponed. The applicant is resubmitting plans. This item will be heard at the next meeting. Woolbright Place Master Plan Modification Ended with the Planning and Development Board making the final determination. Riverwalk Shopping Center Community Design Plan Appeal - Approved by the City Commission, subject to all staff comments. Boynton Beach Community Development Corporation Parking Lot Variance - This board recommended that ali staff comments be deleted except comment 9, which required the applicant to reduce the width of the driveway from 27 feet to 20 feet. The City Commission concurred with that comment and also required the applicants to move the driveway as far south as possible. The applicants have done that. and they have been able to make the driveway work without the variance. They have been able to set it back 30 feet, as required by the Code. Boynton Beach Community Development Corporation Major Site Plan Modification - Approved by the City Commission, subject to all staff comments and 2 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 recommendations of the Planning and Development Board regarding foundation landscaping along Seacrest Boulevard, Flowers Bakery Site Plan - Approved by the City Commission, subject to all staff comments and the Planning and Development Board's recommendations regarding landscaping. There was a clarification at the City Commission meeting regarding landscaping on the east and west sides of the building. The landscaping will be installed at the corners only, and not along the entire east and west sides. Palm Walk Time Extension - Approved by the City Commission, subject to all staff comments. Filing of quarterly .Report for Site Plan Waivers and Minor Site Plan Modifications This information was provided for the board,s perusal. Mr. Wische commented that it was very well done. 6. OLD BUSINESS A. Public Hearing Rezoning (Postponed from September 10, 1996) Project: Agent: Owner: Location: Description: East Ridge PUD W. Keith Grant John A. Grant, Jr., Inc. Gary De Graf De Graf, Inc. East side of the intersection of N.E. 4th Street and N.E. 20th Avenue Request for master plan approval for 34 single-family units in connection with a rezoning of 5.01 acres from R- 3 to PUD (Planned Unit Development) with a Land Use Intensity of 7.00. MINUTES PLANNING A~D DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Motion Mr. Aguila moved to postpone this item until the November 12, 1996 meeting. Mr. Wische seconded the motion, which carried 6-0. 7. NEW BUSINESS A. APPeals Landscape Appeal Project: Agent: Owner: Location: Description: Boynton Festive Center Jill Jarkesy Agree Ltd. Partnership The northwest corner of Old Boynton Road and Congress Avenue Request for a landscape appeal to omit a 2.5 foot wide landscape strip between a vehicle use area and a proposed abutting property line in connection with subdividing the shopping center. Ms; Jarkesy represented the owner of the Boynton Festive Center. She stated that this landscape appeal has arisen as a result of a subdivision that has been submitted and is currently undergoing staff review. She is proposing to subdivide the shopping center. The restaurant parcels are going to be subdivided from the retail parcels. However, the shopping center will remain under uniform control. It will be managed and operated as one shopping center. Technically, the line of subdivision goes down the access drive off of Otd Boynton Road. We cannot physically meet the Code requirement to install a hedge down the middle of a driveway. She agreed with the conditions of approval and advised that an 18 inch hedge will be installed on either side of the access way. She said the purpose of this Code requirement is to form a barrier between a vehicular area and an abutting property but, basically, what we have here are two parking areas. Therefore, the need for the landscape barrier is really not present. Chairman ube commented that the only reason for subdividing the shopping center would be to sell it in the future. He pointed out that it is under control of one person now; however, it could be sold in the future. Ms. Jarkesy advised that technically, the leases are fOr 99 years. Therefore, the only thing that is going to change is the Underlying title. Mr~ MacMillan will remain the owner of the two restaurant parcels, which are now currently 4 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 leased to the two restaurants. In addition, the current owner of the overall shopping center will remain the underlying owner of the two retail parcels which are currently leased. So technically there is no change other than a 99 year lessee wilt become an own er. They are doing this purely for business and tax reasons. There is a very detailed operation and easement agreement of approximately 80 pages which has been recorded in the public records. The City Attorney has reviewed it and i! will be part of the record as part of the subdivis on. Mr. Haag asked if the 18 inch hedge will be installed on both sides of the access way. Ms. Jarkesy said, "No." The condition reads, "on either side". She has not analyzed it with the landscape architect yet. Therefore, it has not been determined which side would be the better side yet. She had some concerns with line of sight. In order to address safety issues, a hedge may no! be appropriate the entire width of the landscape barriers. Therefore, this will have to be looked at closely. Mr. Haag informed the board that he has not yet received confirmation from the City Attorney that the 80 page document referred to by Ms. Jarkesy has been accepted. Motion Mr. Wische moved to approve the request for a landscape appeal to omit a 2.5 foot wide landscape strip between a vehicle use area and a proposed abutting property line in connection with subdividing the shopping center for Boynton Festive Center, subject to staff comments. Mr. Eisner seconded the motion. Chairman Dub6 asked if anyone in the aUdience wished to speak for or against this issue; hOweVer, no one did. The motion carried 6-0. Mr. Aguila pointed out that Ms. Jarkesy made a valid point. If you hedge the entire length, there will be some visibility problems. Therefore, some latitude needs to be afforded. Mr. Haag stated that we Will apply the standard line of sight regulations. B. New Site Plan Project: Agent: Owner: Boynton Commons PCD Land Design South Bill Ray Winchester and Elsie A. Winchester 5 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Location: Description: The southwest corner of Old Boynton Road and Congress Avenue Request for site plan approval to construct a 213,650 square foot retail center including five (5) leased out parcel buildings on 22.885 acres. Joe Lalonek with Land Design South requested a 30 day postponement on the parking lot variance so that he can clear u p some issues and revise the entrance. With regard to the site plan, he addressed the conditions that he did not agree with. Comment 1/ Reposition the dumpster located on the west side of Walgreens to allow tho approach from the north rather than from the south side. Move the dumpster enclosure to the south, as far as possible, to allow a longer stacking area behind the sanitation vehicle servicing the dumpster from the north. ?This comment was made by Public Works., Mr. Lelonek said the proposed tenants are all national tenants, and all of them have certain ways of arranging their sites and function on the site. Walgreens has a clearly defined way that they arrange their dumpsters and how they operate them. If we move it, then we start getting away from how they operate their stores. It seems like an insignificant item on paper, but when you get down to the actual operation o[ the store, etc., those changes and directions mean an awful lot. He requested that this comment be deleted. Mr. Aguila asked from which direction the loading zone will be accessed and how the truck will exit it. Mr. Lelonek advised that it will be accessed from the north, and the truck will pull directly out of the area It seemed to Chairman Dub6 that if the dumpster is moved, it will be in the way. Mr. Lelonek spoke to Mark Weiner. the architect for this project, who said it might be possible to flip the location of the entry so that the truck can access it from the north. However, to move ii farther to the south is impossible. Mr. Weiner said aside from Walgreens' concerns of easy access to the doors of the trash area, the orientation takes the opening of the doors away from the entrance off of Old Boynton Road, Aesthetically, it makes more sense to face it in that direction. He said he could try to ta!k Walgreens into turning the doors in the Other direction; however, he cannot move it because it would interfere with the loading. 6 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Mr. Aguila felt aesthetics were more important. He pointed out that the truck can enter from the south and drive around the building. He did not want to see the dumpster gates from Old Boynton Road. He had no objections to the way the applicant has oriented it. Mr. Haag advised that it may require some modification in the angle. Mr. Weiner was willing to look at the angle, but he believes there is 60 feet behind it. Mr. Aguila asked if there is room to move the dumpster a little north and turn it a little more counterclockwise. Mr. Weiner had no problem moving it north. Comment 7: Turn around in the service court is inadequate, a radius of 90' to 11 O' is required and a drive thz'ough will be necessary. (This comment was made by Bill Cavanaugh of the Fire Department.) Mr. Lelonek said typically in a 'ight-of-wa¥ in a residential subdivision, cul-de-sacs are anywhere froma 45' radius to a 50' radius. He felt this request is excessive. There ~s an 80' radius, which g~ves you about 160 feet of pavement. He felt that ~s more than adequate. He suggested reducing it to a 45' to 50' radius, and felt this comment should be deleted. (See further discussion in the second paragraph under comment 8.) Comment 8: The west building side of major number six and the north building side of major number five is not accessible. Fire hydrants shall be Jocated so that no part of the building is over two hundred feet away. r This comment was made by Bill Oavanaugh of the Fire Department.) Mr. Lelonek advised that Major #6 is the Sports Authority. The reason we do not have access, pavement, or a driving lane around the west side of this building is because we are trying to provide landscaping. There is a truck well, so you can get all the way back to the mid point of the Sports Authority building. We also have the compactor, so you can get back just about to the mid point or the corner of that building. We feel that the area of landscaping between the back of that building and Winchester Parkway is going to be more beneficial to the City than more asphalt back there. If there is a problem, the road could still be accessed. You could get to the truck well or both sides. Staff also wanted access behindthe Bed, Bath & Beyond building. However, we feel that closing the access off behind Bed, Bath & Beyond and just leaving the truck well there gives a better look along Old Boynton Road. He felt this comment should be deleted. With regard to comment 7, Mr. Haag advised that Mr. Cavanaugh informed him that a drive through will not be necessary and that a turnaround in the serwce court is inadequate. However. he still is firm about the radius of 90' and the 180' diameter. With regard to Major #6 and Major #5, the Fire Chief said that if all of the standpipe connections to the front of the building are removed, then that would be acceptable as a solution to the first part of comment 8. 7 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 'L Mr. Lelonek stated that it has been important to keep the aesthetic look of this as clean and neat as possible to create something that the City is going to enjoy. Moving the standpipe to the front of these buildings would be an eyesore. From an aesthetic standpoint, and with the amount of access being providing, this is not an agreeable solution to him. With regard to the 90' radius, he felt that the 160' is well in excess of the cul-de-sac radius that is currently being used in the City. He did not feel this ~s going to be a hindrance to the Fire Department and he asked that this comment should be deleted. Chairman Dub6 asked whythe Fire Department needs a 90' radius. Mr. Haag assumed that the new aerial truck requires a larger radius than the other trucks. Mr. Aguila pointed out that the truckcan make a three point turnaround and get out of there in a 65' radius. Mr. Wische did not agree wi~h staff comments 7 and 8. He doubted that an aerial ladder is needed for a one-story building. Mr. Weiner will contact Mr. Cavanaugh and try to resolve the location of the standpipes. Comment 32: Typical lake section shall indicate a 20'maintenance berm. (This comment was made by the Department Of Development.) Mr. Lelonek advised that the Engineering Department requested a 20' maintenance berm alt the way around the lake. We are trying to provide a landscaping wall/lake arrangement to buffer the buildings from the back corner and allow view of the lake from the intersection as much as possible. If we have to provide a 20' maintenance oerm all the way around this site, we are going to have to get rid of the wall or move the wall out to the right-of-way line so that we can provide access through the parking lot, etc. We have access through the landscape along Winchester Park Boulevard. We can provide areas every 50 or 100 feet. We also have access all the way along the south side of the lake and up to the start of the wall. He would like this condition deleted and he would like to work out some type of alternative with the Engineering Department so that he can keep the landscaping. Mr. Aguila asked who ~s maintaining the lake. Mr. Lelonek advised that the property owners will maintain it. Comment 46: Modify the north elevation of the Walgreens building to comply with the community design plan regulations regarding percent of window openings for building facades that have a drive- up window, ff the subject project is approved, the Walgreens out-parcel building will not receive a building permit until either the north building facade complies with the code or an appeal to the code is granted by the City Commission. The deadline for applications for appeals to the Community Design Plan is 15 working days prior to a Planning and Development Board meeting. MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Mr. Lelonek advised that comments 46 and 47 deal with architectural renderings and presentations on the site. Mr. Weiner displayed the north elevation that is in question. He stated that the ordin ~nce requires a certain percentage of fenestration on alt walls that face the public right-of-way and/or are associated withthe drive-thru teller. He assumed this ordinance was intended for bank situations. Walgreens, as most of these national tenants, has fixtures all along their outside wall. We are providing the windows; however, they are not real windows. He was not sure they were exactly 10 percent, but they make sense for the elevation. Mr. Aguila felt the elevation was appropriate, is to the proper scale, and balances well. He did not know if adding more fenestration, whether real or artificial, is going to make the elevation any better. In fact, it may make it busier and less attractive. Mr. Weiner thinks this comment was made because it is not transparent glass. Mr. Haag advised that it does not meet the percentage, which requires an appeal. You have to have 25 percent of the wall area in g~ass (store front). Then you are allowed a percentage of that to be simulated. The applicant has not met the ~5 percent. Mr. Weiner said he probably could sotve the 25 percent issue but not the percentage of opaque glass. He said he auld out transparent glass in, but you would see the back of a fixture. Mr. Haag recommended that Mr. Weiner meet the 25 percent requirement and work with staff on the other Percentages. Ms. Heyden does not want; 100 percent simulated glass. She would like to know the percentages. Mr. Aguila felt this regulation does not make sense for a store that has displays against all four walls. Mr. Weiner stated that even if we used real glass, Walgreens would probably put some sort of security device on them because they do not want any more open~ngs than necessary. Mr. Aguila said we are trying to avoid having ugly, unornamented elevations. Mr. Weiner felt there are ways of dealing with that without putting in windows. Comment 47: Change the design of the below listed building facades to be as attractive (with increased articulation and/er fenestration) as the front of the building: north, south and west sides of the Sports Authority outbuilding; east ano south sides of the Bed, Bath & Beyond tenant space; west side of major tenant #4 and add roof tile to the Video Ave out-parcel building similar to the sloped roof entrance to the Old Navy tenant space or MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 apply and receive approval of an appeal to the Community Design Plan for the following code section: LDR, Chapter 9 - Community Desert Plan. Section 11.L To comply with this commenL it is recommended that the elevations of the buildings be changed to show additional detail such as the sloped tile roof that is shown on the fronts of the buildings. Mr. Lelonek stated that on the north side along Old Boynton Road, we are providing a continuous wall all the way around the loading, parking, and access areas, and all the way around the lake to the other side. We are also providing landscaping, berms, and a lot of vegetation there to try to block the views of the back of the building; from ground height up to 14 or 15 feet. A six foot high screened wall with landscaping with be installed in the back. There is going to be a substantial amount of vegetation. He felt this will help in terms of the architectural elevations. Mr. kelonek said staff wants additional articulation and fenestration on the remainder of the building. He pointed out the amount of landscaping and buffering that we are dealing with. He said the south side of the other parcels back up to similar buffers and there are aC ditional parcels between them and Boynton Beach Boulevard. Therefore, he did not believe this is an issue. Mr. Weiner said the elevations that are in question are along the east and north sides of Bed, Bath & Beyond. He referred to the east elevation and said we tried to articulate as much as we can on the 200 foot long blank wall. We tried to leave a fair amount of space between the curb line and the building so we could put a significant amount of landscaping there. There is a feature and articulation on the wall treatments. He can add more trim an¢ do some more things with the wall treatments; however, the same situation exists as with Walgreens. They cannot put windows there. Some fake ones can be put there, but he did not think that is a requirement. On the north side, there is a truck well and toading doors. Our solution to that was the increased buffer area, the wall at the lower levels, so the only thing that you are seeing from the street is from 12 or 14 feet up. At thal point, we are providing treatment on the wall. The same thing holds true for Sports Authority. We could probably deal with Major #4, although it faces an adjacent parcel, not the street. We are revising the elevations on Video Ave and will pick up the slope roof with tile. We are also introducing a clock tower element on that building. Chairman Dubb asked if it is true that the wall will block most of it. Mr. Haag said his concern is not so much this portion of the building because that is back past the 180' 10 MINUTES PLANNENG AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 diameter turnaround. However, this portion is very close to Old Boynton Road. Mr. Weiner said he is concerned about it also, and that is why there is approximately 40 to 45 feet of landscape buffer with the wail. He had no problem trying to come up with some sort of additional treatment on the upper levels. Mr. Lelonek felt one of the possible solutions is to buffer it further by introducing more trees into that area; perhaps a double row of trees so that when it is installed, we have more of an instantaneous buffer which hides the ~ower portion where the loading doors, etc., are. Mr. Haag pointed out that our minimum height for trees is 8 feet. The height of the building is 24 feet. Mr. Lelanek said someth(ng a little more substantial (perhaps 12 feet in height) and perhaps a headier visual buffer can be installed in specific locations, such as the areas behind Bed, Bath & Beyond. Comment 56: To enhance the appearance of this planned commerctal development (PCD), it is recommended that there be decorative pedestrian lights added to the front of each outbuilding and multi-tenant building. It is further recommended that the major east/west and north/south access aisle have decorative site lighting poles lines each side of the access aisle. These poles shaft match the design of the pedestrian poles recommended for the fronts of the buildings. Mr. Lelonek stated that one of the problems with this comment is that we are trying to meet m~nimum lighting standards for a lot of these tenants. Their standards are more restrictive than a lot of the City Codes. To do that, we have to provide larger light features, etc. If we provide smaller decerative lighting, we are not going to have the amount of illumination that we need on this site. Although, there are some areas on the fronts of the buildings where we can do this, he would like to delete this condition because of the amount of light thal has to be provided on this site. He advised that there are hefty landscape conditions, and to throw the accurate light, the taller lights are needed. Comment 59: To unify the design of the waft signage on Bed, Bath & Beyond and Sports Authority, it is recommended that the sign on the east side of the Bed, Bath & Beyond tenant space be modified in shape and configuration to resemble the sign located on the east side of the Sports Authority outbuilding. Mr. Lelonek pointed out that we are dealing with national tenants on this property. Each national tenant has their own requirements for signage. We are working up signage plans for the site and will try to come up with a complete package so that at a future time, we wilt be able to look at each one of those signs before it goes in for a permit. He requested that this comment be deleted and addressed as part of the signage program. 11 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Mr. Haag advised that staff is against this sign However, if it is allowed, it should have some configuration. Mr. Weiner also wants to see uniformity and compatibility among all these buildings as much as Mr. Haag does. However, hedid not think you necessarily have to do that by making them all look exactly the same. He felt iT was a question of compatible details. Comment 60: It is recommended that the Bed & Bath signage on the east facade of the tenant space be omitted. Mr. Lelonek stated that the Bed, Bath & Beyond signage on the east facade is some of their primary frontage on the property, it is an icon for their store. The signage ~s not your typical strip center sign. It is almost a logo in itself and a nice feature to have on the element. He requested that this comment be deleted. Chairman Dub6 asked Ms. Heyden if she wanted comments 59 and 60 handled now or when the sign package comes in. Ms. Heyden stated that it probably makes sense to have it done as part of the sign package. If deleted now, she reserved the right to add the comments back in when the sign program comes ~n. Mr. Rosenstock suggested facing the issue now so that the applicant knows the position of this board and the City Commission before he proceeds. Mr. Lelonek stated that the signage for each one of the national tenants is one of the last things provided to the architect. He said staff requested that we provide installation documents for those signs; however, those documents will not be ready until we have the [inal permits. Mr. Rosenstock was concerned about the unanimity of signage. Mr. Weiner advised that sign designers have been hired to do a complete package on alt the signage, including pylon signs and all the major tenant signs. Mr. Rosenstock pointed out that all the national franchises have their individual Iogos, colors, and designs. Mr. Weiner said we are going to unify the sign package as much as we can and present it at a future date. He did not want.it to be part of the general site approval at this time. Mr. Aguila asked the applicant if, at whatever risk, he is willing to address all signage issues at a later date. Mr. Weiner answered affirmatively. Mr. Aguila asked Mr. Haag what the specific problem with comment 60 is. Mr. Haag did not know if the calculations have been completed to see if there is enough room for all the signage that is shown. Mr. Weiner said most of the s~gns shown are smaller. Ms. Frazier asked for clarification of this comment. Mr. Aguila explained that staff felt there should be no text in the signage area. The architect said he is within compliance of the allowable percentage of wall space and signage, so he would like to keep it. 12 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Comment 65: It is recommended that the exterior colors of the walls and architectural features of the multi- tenant buildings be the same color scheme (different shades acceptable) rather than being a different color, as displayed on the colored elevation view drawings Of the Bed Bath & Beyond tenant space and the remainder of the building as well as the different colors displayed on the south building. Considering the close proximity of Major #4 and the multi- tenant building directly to the east, it is recommended that the e~tire south building square footage be considered as one building for purposes of exterior color. Mr. Lelonek advised that the applicant purposefully came up with some different color schemes to add some zest to the large buildings So that the project does not look like a big monolithic structure. He requested the flexibility of going back to what was originally proposed. Mr. Haag circulated the color pallet and said when he made this comment, he did not have the color Pallet, which does not shoW as much pink as shoWn on the building in the elevation. Therefore, he withdrew this comment. In light of the conversation about signage this evening, and as long as the applicant is willing to postpone the issue of signage, She felt it Would be best to withdraw the comments about signage and have them revieWed and resubmitted with the sign program. Mr. Aguila referred to site plan sheet SP-3 and the six foot screen wall that is on the west side o3 Sports Authority. He asked if the applicant would consider moving that about 50 or 60 feet to the south and extending the hedge with it to screen off more of the drive. Mr. Lelonek said he will try to work around it as best he can; however, the engineer for the site told him that some;storm drainage and gravity sewer lines may be running through there. Therefore, to the extend possible, he will run it down into that area. Mr, Aguila referred to the west side of Major #4 where there is sod, Palms, Oaks, etc., and asked if the applicant would consider Putting a continuous hedge along that wall. Mr. Lelonek said that would not be a problem. With regard to comment 1, Mr. Aguila felt comfortable that the applicant is going to adjust the.dumpster as needed for the truck, It may have to be shifted a little to the north. With regard to comment 7, he felt 90 feet and 100 feet were outrageous. He preferred to cut it back by another 20 feet and extend either more parking or the landscaped area. He opposed the Fire Department's condition of 90 feet, and supported leaving it the way it is on the site plan. With regard to comment 8 (relocating the fire hydrants), he felt that as long as those standpipes are accessible to the truck, comments 7 and 8 can be deleted. He stated that they are not going to approve the building permits unless they have access 13 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 to those standpipes. He felt putting them in front of the building was crazy. It is not something he would want to see when he walks into an attractive building. He felt comment 32 can be deleted. He pointed out that the applicant is responsible for the maintenance and it is entirely up to the applicant whether he has 5 feet or 20 feet. With regard to comment 46 (the elevation of Walgreens), he saw no reason why any of the glass has to be transparent. With regard to comment 47, he felt some articulation should be added to the back of the buildings, if possible, but not too much because it can get too busy. He suggested that the applicant add some more landscaping in the worse areas (the areas ci0ser to the right-of-way) and .do some staggered heights (8 10 12, and 14 feet) at planting time, He did not want. to drive down Old Boynton Road and look at the back of the building above the wall and trees and see air handler units. Wth regard to comment 56, he agreed with the applicant. He stated that most Of these tenants have demands on lighting tt~at are 'in excess of anything that we would Want for decorative purposes, and to install them both is a waste of money. Ms. Frazier said tonight many questions were raised, and she felt the department heads should attend these meetings to answer them. C a~rman Dube reahzes the department heads cannot.attend every meeting. He suggested that they be a little more specific about why they make a pa:rticular comment. Motion Commissioner Aguiia moved to approve the request for site plan approval to construct a 213,650 square foot retail center including five leased out parcel buildings on 22.885 acres, BOynton Commons PCD located on the southwest corner of Old Boynton Road and Congress Avenue, ;subject to all staff comments and the following clarifications: Comment 1 - to be resolved between the applicant and the Public Works Department for access; · Comment 7 - to be deleted (leave it as shown on the site plan); Comment 8 - ensure that the standpipe connections are accessible to the Fire Department; other comment 8 is deleted; Comment 46 - ensure that they comply with the 25 percent minimum window openings for the building elevations on Walgreens, and that can be done by false glass; 14 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Comment 47 - ensure that by adding additional landscaping that they provide ample coverage, provide landscaping to buffer the rear elevations of the building, a combination of landscaping and architectural articulation: Comments 56, 59, and 60 - delete; As much as possible, extend the west decorative wall on the west side of Sports Authority approximately 60 feet to the south where not in conflict with ground structures, and extend the hedge along with it; and · Add a continuous hedge on the west side of Major #4. Mr. Eisner seconded the motion. With regard to comment 32, Chairman Dub6 stated that the Code was ~robably written on the basis of the City maintaining the lake. However, the City is not maintaining the lake in this case. Ms. Heyden stated that this requiremen! is in our platting regulations for all lakes, whether they are maintained by the City or not. She felt if Mr. Lelonek might be able to work out something with [he City Engineer. Mr. Lelonek asked if it was possible to delete th s condition and deal with the code requirements and Engineering on this item. Mr. Aguila suggested leaving this condition in and that the applicant comply with whatever is worked out. The motion carried 6-0. Project: Agent: Owner: Location: Burger King Restaurant - Shoppes of Woolbright PCD Morton Group, Inc. Howard Scharlin, Trustee Northeast corner of S.W. 8th Street and Woolbright Road Description: Request for site plan approval to construct a 2~911 square foot restaurant with drive-thru on .918 acres within the Shoppes of Woolbright PCD. Michael Morton discussed the following staff comments: Comment 9: Proposed ingress/egress road "by others" shall be substantially constructed before the site is utilized. Thereafter, access (haul road) shall be provided before construction of Burger tOng begins. 15 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH. FLORIDA OCTOBER 8, 1996 Mr. Morton stated that at the TRC meeting, Mr. Cavanaugh requested that there be a road that he could drive his fire trucks on. Mr. Morton agreed to make a stabilized portion of road which will eventually become a paved access road. The access road would be excavated and shell rock will be put down so that Mr. Cavanaugh would have a stabilized base to put his fire trucks on, Mr. Morton said this comment came about because Mr. Cavanaugh had some difficulty getting the fire vehicles on the Cracker Barrel site. Mr. Morton pointed out that the Cracker Barrel building is set back much further from S.W. 8th Street than the Burger King building. He said this access' road will run between the north side of Burger King and the south side of Discount Auto. Comment 23: Building permits will not be issued until access mad is completed through first pavin9 lift. Mr. Morton stated that this was never discu ssed or agreed to at the Technical Review Board. The first paving lift 'was to come before we received our Certificate of Occupancy. Then the Discount Auto Will be constructed on the north side. He would not want to have the second lift in while construction is being done on the second portion because it will be disturbed. Mr. Aguila asked if Mr. Morton ~s saying thal before Burger King opens, and before construction is completed on Discount Auto Parts, that at least the first lift of asphalt will be on the ingress/egress road. Mr. Morton answered affirmatively. He said he will have the first lift on that road before Burger King gets their CO. Mr. Lewicki said this comment came from the City Engineer and the Fire Department. He was at the TRC meeting and distinctly remembers that Bill Hukill saying that building permits will not be issued. There was no issue of CO. There was an ~ssue of building permit issuance for the road. Mr. Morton had no recollection of that and pointed out that it does not make sense. He asked why someone would want to put in an access road before starting construction on the building. Comment 11: Submit for review working drawings for the S.W. 8th Street median cut. Include on the median cut drawings the lane configuration, as previously approved and show all required traffic control pavement markings and signage. A/so. indicate on the plan the name of the use that is served by the curb cut shown on the west side of S. W. 8th Street. Mr. Morton advised that he will be submitting these drawings; however, he did not want this to be a condition of Burger King being able to get a site plan approval and a building permit. The Burger King drawings do not show the final median cut. That is being prepared by Mr. Morton's Engineer. The median cut drawing is being reviewed by Mr. 16 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Morton's traffic engineer, Maria Colombo. He did not want this to be a requirement of Burger King. Chairman Dub6 asked if that cut is going to be made before Burger King opens. Mr. Morton answered affirmatively. He said Cracker Barrel decided that they do not want a left turn lane into the south entrance. Therefore, there will be a southbound left turn lane into Burger King. There will not be a northbound left turn lane at that median opening. Mr. Rosenstock aske¢ if anyone has done a traffic count for that street. Mr, Morton advised that he submitted a complete traffic study less than six months ago as part of the Cracker Barrel approval. Comment 27: Any roof top equipment will have to be screened from view at a distance of ~00 feet. ff such equipment is planned, indicate its location and the height of the equipment above the roof level Provide elevations of the structure showino the roof top equipment and the required screening (all reduced to a small scale) and draw in on these elevations the lines-of-sight connecting the highest point of the equipment with eye level from a distance of 600 feet from the building: Take into consideration the elevation change on the 1-95 westbound ramp (Woolbright Road). Mr. Morton stated that there will be 600 feet from any other direction, but this cannot be done coming off of 1-95. Comment 30: B. Within the required landscape buffer screening the entire drive-through lane shall contain a minimum two foot tall earth berm meeting ~he sPecifications as described in LDR, Chapter 9, Section 11.H.5. Provide required berm and indicate its location on sheet C- 1, site plan. Mr. Morton did not know exactly what this comment meant. He stated that there is a landscape plan that runs along 8th Street, and that is the only landscaping that would possibly screen the proPerty~ He said a 2 foot berm is not a problem. However, he wanted to clarify that staff is not looking for anything else that is major along there. Ms. Heyden stated that this is part of our drive-thru ordinance and it talks about a requirement for a 2 foot berm, with landscaping, and it mentions trees and understory. Mr. Morton said a landscape plan has been submitted for that particular portion. He asked if that landscape plan has been reviewed. Mr. Lewicki advised that it has been reviewed, but it did not contain the required berm of 2 feet in height. Mr. Morton had no problem with revising the landscape plan to add a 2 foot height berm and some additional screening materials. 17 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Comment 37: The approved master plan requires that two deceleration lanes be provided for vehicular traffic on S. W. 8th Street as it approaches the access road to the subject property from the north and the south. Alter the median within S. W. 8th Street to reflect these requirements of the master plan. Mr. Morton would like to hold this comment in abeyance because the median plan will show a deceleration lane coming southbound, and the northbound deceleration lane ~s being eliminated because there is no left turn. He believes his engineer will have the plan sent to Engineering tomorrow. Chairman Dub6 asked if both these comments be all right if they were subject to the CO of Burger King. Ms. Heyden stated that we need to look into comment 37 and see exactly how the condition was on the master plan. If this is the submittal she is thinking of, it was also tied to a traffic study which at that time had not been turned ~n. Mr. Morton stated that when these deceleration lanes were discussed during the Cracker Barrel submission, Bill Hukill and Mr. Morton's traffic engineer agreed that if a deceleration lane was needed northbound, it would be included, and if one was needed southbound, it would be included The final determination was to be made by Bill Hukill. Mr. Morton decided to put in the southbound deceleration lane, which he felt would probably resolve this issue. Mr. Agu a commented that the site is jammed. He said this is a Typical Burger King and does not say anything. It concerned him [hat the north elevation, which is going to be highly visible from the north and by people using this center, is the ugliest, plainest, unornamented elevation on the building. To him, Burger King has never stood for quality. It is just another hamburger joint. He would like the mansard roof continued around to the north elevation. Mark Ghezzi is the architect for the Burger King project. He could not comment on the philosophy of the designi but he said it comes from many years of thought at the corporate office, He was sensitive to what Mr. Aguila was saying; however, he pointed out that realistically, it is a Burger King. He stated that the corporate offices try their best to satisfy the aesthetics of each community. With regard to the site orientation, he was sympathetic. He stated that as an architect, he has a client who wishes to have certain aspects of the building because he is looking to bring the customer in. His client felt this orientation was the; right wayto go, business wise. He stated that aesthetically, this will not be a typical Burger King because it will have a beautiful bronze metal roof. 18 MINYTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Mr. Aguila realizes that this is a small site and there is not a lot that can be done. However, he pointed out that if you park on the west side of the building, you have to walk across the drive aisle and the drive-through aisle to get to the side of the building that has a door. There is no access to the building on the side where half of the parking is. He said he has dealt with Waffle House, Checkers. Winn Dixie, and Walgreens at the corporate level and at the design level and they can be convinced that it is in their best interests, as well as the City's, to do a little more so that the back of the building that has such a prominent view does not look like the back of the building. Motion Mr. Wische moved to approve Burger King's request for site plan approval to construct a 2,911 square foot restaurant with drive-thru on .918 acres within the Shoppes of Wootbright PCD, subject to all staff comments. Mr. Eisner seconded the motion. The motion was clarified as follows: Comment 9 - The applicant must stabilize rock at the beginning of construction. He will have to do that after he gets his permit. Comments 11, 19 and 37 - will be agreed upon before Burger King opens. These comments will be addressed when the applicant submits the drawings for the S.W. 8th Street median out. Comment 23 - only the first lift of asphalt has to be provided before the Burger King CO; and · Comment 27 - the applicant does not have to screen the ramp from 1-95. The motion carried 5-1. Mr. Aguila cast the dissenting vote. He felt we need to do something with the north elevation. He pointed out that it is a very dominant, visibte elevation. C. Other Parking Lot Variance 1. Project: Agent: Boynton Common PCD Land Design South 19 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Owner: Location: Description: Bill Ray Winchester and Elsie A. Winchester Southwest corner of Old Boynton Road and Congress Avenue Request for a variance from the Land Development Regulations, Chapter 23 - Parking Lots, Article II, Section H;5 - Clearance at major driveways, to reduce the required d Stance of the interior access aisle to the drivewaY on Old Boynton Road from 100 feet to65 feet. At Mr. Lelonek's request, this item was postponed. Motion Mr. Aguila moved to postpone Item 7.C.1, Boynton Common PCD parking lot variance to the November 12, 1996 meeting. Ms. Frazier seconded the motion, which carried 6-0. Mr. Hagg requested that Mr. Lelonek provide the City with something in writing regarding this item. Mr. Lelonek said he will be submitting something to the City within the next two weeks, and he will get something in writing requesting a postponement within the next couple of days. Mr. Haag asked him if there is going to be change in configuration where we might have to readvertise this. Mr. Lelonek answered affirmatively. Abandonments Project: Agent: Owner: Applicant: Location: Description: Flowers Bakery Warehouse/Distribution Center- Quantum Park PID Sam EI-Kholi Spring Engineering, Inc. Quantum Associates First Eagle Developments, Inc. West 15 feet of Lot 47-B in Quantum Park Request to abandon a 15 foot wide utility easement located in the western part of Lot 47-B of Quantum Park. Motion Mr. Wische moved to approve this request, subject to the one staff comment. Mr. Eisner seconded the motion, which carried 6-0. MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 3. Project: Agent: Owner: Location: Description: Jonathan's Grove Kent Ewing' Ewing and Shirley, Inc. Jonathan's Grove Homeowners' Association East of Lawrence Road, approximately 800 feet south of Hypotuxo Road Request to abandon a ten fool wide portion of a buffer wail, drainage and landscape easement located in the rear yards of lots 1 through 15, and 18 through 32 of Jonathan's Grove. Mr. Aguila stated that if this is going to drain properly, he did not have a problem with this request. Mr. Ewing, agent for the owners of this property, stated that there should not be a problem certifying the landscaping. He is currently working with the engineer to come up with the drainage calculations that are required and will submit them to the City Engineer as soon as he receives them Mr. Aguila asked Mr. Ewing if he accepts the fact that this request will be denied if he is not able to find a solution to the drainage problem. Mr. Ewing accepted that, unless there is a way that it could be reduced. He said prospective ~)uyers and current owners have expressed interest in having amenities in their backyards. The drainage easement/landscape easement is a storage area for drainage on site. There are no p~pes in the area, and where the drainage leaves the street and goes into these areas, we have left those in tact. Chairman Dub6 referred to comment 1 .c and pointed out that a great deal of time was already spent on negotiating this. Mr. Ewing stated that the engineer that was involved with that is taking care of the calculations at this time. Chairman Dub6 felt a lot was given up at that time. Mr. Ewing did not want to take away from the engineering that was done for the project. He said he will do everything he can to make sure it works properly. Chairman Dubb pointed out that when each owner oought their property, they knew what they were buying and they knew they could not have these things. Mr. Ewing stated that these houses take up a lot of the lot and in some cases, there is only 15 or 16 feet from the house to the easement. Some people want to build a pool, but there is not enough room. Mr. Aguila felt people will have a very hard time putting pools in because of the location of the Utility easementS. Mr. Ewing stated that dOing away With 10 feet of these easements 21 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 does not put them anywhere near utility easements. They still would be quite a distance from any utility easements. Mr. Aguila advised that the water line clearance to the overhead lines will cause a problem. Mr. Ewing stated there will be better than 15 feet from the easement line to the water line. There is a 13 foot utility easement along the south line. Mr. Aguila pointed out that there is a 15 foot utility easement on the north line. Mr. Ewing advised that the easement he wants to abandon is 10 feet away from that easement. Motion Chairman Dub6 passed the gavel to Mr. Aguila and moved to deny the request to abandon a 10 foot wide portion of a buffer wall, drainage and landscape easement located in the rear yards of lots 1 through 5, and 18 through 32 of Jonathan's Grove. Ms. Frazier seconded the motion. Mr. Ewing asked if he could withdraw this request and bring it back at a later date. Ms. Heyden advised him that this is a-recommendation and that he has between now and November 6th to work out the problems with the landscaping and drainage. Th ~ motion carried 6-0. -, Project: Agent: Owner: Location: Description: Riverwalk Shopping Plaza a/k/a Causeway Shopping Center Lee Starkey The Starkey Group Riverwa~k Plaza Joint Venture Southeast corner of U.S. Highway #1 and S.E. 15th Avenue/Woolbright Road Request to abandon a ten foot wide utility easement in connection with the propOsed expansion of the Winn- Dixie Store. Motion Mr. Aguila moved to approve this request to abandon a ten foot wide utility easement in connection with the proposed expansion of the Winn-Dixie Store, subject to staff comments. Mr. Wische seconded the motion, which carried 6-0. 22 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 Discussion 5. Proposed changes to all of the Land Development Regulations Chairman Dub6 stated that additional time is needed to review these changes. Mr. Aguila disagreed with Mr. Hukill's proposal to eliminate the requirement for wheel stops in parking lots througt~out the City. He said right now the Code requires a landscape strip or wheel stops in parking lots. If this proposed change ~s approved, you can just have striping on the ground. Mr. Rosenstock would rather see landscaping instead of wheel stops. He pointed out that landscaping provides additional drainage. With regard to parking lot pavement, Mr. Aguiia said Mr. Hukill talks about putting shell or lime rock on subgrade; however, he really should have said "on a 12" subgrade compacted". He is missing the depth of the subgrade. He sent a FAX to Mr. Hukill to this effect. With regard to park ng lots, Mr. Hukill refers to 1" of compacted type 2 asphalt. Mr. Aguila pointed out that there is no such thing anymore. It should be type S2 or S3, and S2 is almost impossible to get. He said you would not want S1 because it is very coarse, has a lot of sh all in it, and it does not ride very well. It was the consensus of the board to recommend that the Commission delay second reading of the ordinance to give the members of this board a chance to review these changes. 8. COMMENTS BY MEMBERS Mr. Rosenstock thanked Ms. Heyden for her assistance concerning a recent problem. He explained that.a developer applied for a variance. The variance was reviewed and approved by the proper board. Upon examination, it was discovered that the person who asked for the change was not the person whose land the s~gn was going to be put on. He suggested there be a verification process to be sure something like this does not happen again. Chairman Dub6 reminded the members of the board to respond to the invitation to the Annual Board Dinner, which is going to be held on Thursday, November 7th. 23 MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA OCTOBER 8, 1996 He also announced that the Community Relations Board invited all the members to the Multi-Cultural Festival on November 16th from 9:00 a.m. to 5:00 p.m. at Boat Ctub Park. Mayor Taylor reminded the members of the board about the going away party for City Manager Parker Hill on Friday, October 18th. 9. ADJOURNMENT There being no further business to come before the board, the meeting was adjourned at 9:23 p.m. Eve Eubanks Recording Secretary (Two Tapes) 24