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Minutes 11-15-94MINUTES OF THE SPECIAL PLANNING AND DEVELOPMENT BOAIU) MEETING HELD IN COMMISSION CHAMBEBS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, NOVEMBER 15, 1994, AT 5:30'= P.H. PRESENT Gary Lehnertz, Chairman {Arr~ved Late) Stanley DubS. Vice Chairman Jim Golden Maurice RosenStock Bradley Weigle Pat Frazier, Alternate Daniel Winters, Alternate ABSENT Thomas Walsh (Excused} Tambri Heyden, Planning and Zoning Director Mike Haag, Zoning and Site Development Administrator PLEDGE O_~F ALLEGIANCE In the absence of Chairman Lehnertz, Vice Chairman Dub& called the meeting to order at 5:33 p.m., and ted the Pledge of Allegiance to the Flag. INTRODUCTION OF NA. YOR~, COMMISSIONERS AND BOARD NEMBERS Vice Chairman Dub& acknowledged the presence in the audience of Vice Mayor Lynne Matson. Chairman Lehnertz arrived for the meeting. AGENDA APPROVAL Chairman Lehnertz requested the deletion of Approval of Minutes of the last meeting since he had not had an opportunity to review them. Motion Vice Chairman Dub~ moved to delete that item. Mr. Winters seconded the motion, which carried unanimously. APPROVAL O_.~F MINUTES This item was deleted from the agenda. COMMUNIr. JkTIONS A~ID ANNOUNCEMENTS None OLD BUSINESS None NEW BUSINESS A. PUBLIC HEARING - 1- MINUTES SPECIAL PLANNING AMD DEVELOPMENT BOARD MEETING BOYNTON BEACH, FLORIDA NOYEHBER 15, 1994 ABANDONMEI~IT Project Name: Agent: Owner: Location: Description: ~ntum L~s 1~. 13 and 14 Jeff Lis (Catalfumo) Quantum Associates West side of Quantum Boulevard, approximately 950 feet north of Gateway Boulevard Request for abandonment of a twelve foot (12') wide drainage easement with the center being located at the property line of Quantum Park, Lots 13 and t4. Mike Haag made the presentation. The drainage easement is between Lots 13 and 14. It takes the storm water runoff from Quantum Boulevard through the drainage track to the west where the drainage is captured in the lake for the PID, The City Departments which reviewed this project are Development, Planning and Zoning, and Utilities. Mr. Mukill, Director of Development, is in favor of the abandonment, but the City will need a new easement installed and infrastructure in place prior to the signi~J of the~ Resolution for the abandonment. Utilities and the Planning and Zoning Departments had no comments. Public notice was given to tY~e abutti~ property owners. This easement is within the property owned by the applicant. A portion of the property, Quantum Boulevard, is owned by Quantum Park Property Owners' Association. We received their written approval for the abandonment. Memorandum #94-34~ dated November 2,~ t994, from Bill Hukill to Michael Haag, indicates that during his research of the plat document, he found that this is an exclusive ease~ent for drainage. Therefore, there was no need to notify the outside utility c~mpanies. Staff reviewed the request at the TRC meeting and unanimously recommended ap- proval of the request for the abandonment. Mr. Rosenstock expressed his dissatisfaction with not having received the back- up material prior to the meeting. All other members advised that they had received their packages. Mr. ROsenstock asked that the record reflect the fact th t he had no information prior to this meeting, and if he does not get infor- mation in the f~ture, it should be brought to the attention of the City Commis- sion and something should be don~ about it. Mr. Rosenstock questioned how the drainage will be taken care of once this ease- ment is abandoned~ Mr. Haag advised that the applicant has proposed rerouting the easement and the ~nfrastructure within the easement. ~eff List representing C~alfumo~ sa~d he has been working with staff for the ~ several days. He agrees with all of the conditions as presented by Mr. Haag. THERE WAS NO ONE ELSE PRESENT TO SPEJ~K AT THE PUBLIC HEARING. -2- )41NU?ES B~RE¢I~ PLANNING AND DEVELOPMENT BOARD MEETING OYNTON BEACH, FLORIDA NOVEMBER 15, 1994 Motion Vice Chairmain Dub~ moved that we recommend approval of the request for abandon- ment of a twelve foot (12') wide drainage easement with the center being located at the property tine of Quantum Park Lots 13 and 14, subject to staff comments. Mr. Weigle seconded the motion, which carried unanimously. B. SUBDIVISIONS ~ASTER pLA~ MODIFICATION Project Name: Agent: Owner: Location: Description: quantum Park Jeff Lis (Catalfumo) Quantum Associates West side of I-9§, between Miner Road and the Boynton (C-I6} Canal Request for approval of an amendment to the Quantum Park D~I Development Order, including an emended master site devel- opment plan, which reflects the use of Lots 12. 129t, I3, 13A, 14 and 14A, pre- viously designated as office, as office/ research and development. Tambri Heyden, Planning and Zoning Director, made the presentation. This amend- men~ will [evise the master plan and will reflect a change in Lots 12, 13 and - · 14, to off~ce/research and d~velopment from the previous designation of office. Unlike the normal procedure for master plan modifications, this is not only governed by our Code.' It is,also governed by Florida State Statutes because it is a Development of Regional Impact. In addition to determining whether or not the change is substantial in nature, the Board must also decide: 1) whether the change is a substantial deviation; 2) whether it requires further Development of Regional Impact review; and 3) whether it is subject to a public hearing for purposes other than for the adoption of a new Ordinance to amend the previously-approved Development Order. Page 2 of Planning and Zoning Department Memorandum #94-337, dated November 10, 1994, from Tambri Neyden to the Board Members, provides an analysis of the uses and their acreages from the original approval in 1983. It also shows the most recent addition of the high school. This was done as proof that there is no substantial deviation by this proposed master plan modification, Because of the small number of acres being affected by this change, and the fact that the ori- ginal DRI included twice as much research and development/industrial acreage, this falls under a change that allows us to process it as an insignificant change, not requiring a public hearing. There are other issues to be considered. Those issues include: -3- MINUTES SPECIRL PLANNING AND DEVELOPNENT BOARD HEETING BOYNTON BEACH, FLORIDA NOVE~IBER 15, 1994 1. ts this a change in concept? 2. What impact will the land use redistribution/redesignation have on projected expenditures? Does the i~act of the land use redistribution/redesigna- tion result in a conflict with the number, type and payroll level of jobs projected in Quantum Park's Application for Development Approval? 4. What i~act will the land use redistribution/redesignation have on adjacent property? 5. Wilt there be an increase in traffic resulting from the land use redistribution/redesignation? According to Ms. Heyden, none of the above-stated issues have a significant impact on the project. The tots affected by this change were originally con- ceived to be industrial or research and development. With respect to traffic, office uses generate a greater number of trips per day than research and development. Staff requests that the Planning and Development Board find that: 1. This is not a substantial change to the master plan. 2. It is not a substantial deviation. 3. It does not require further DRt review. 4. It is not subject to a public hearing other than for purposes of amending the Ordinance. Chairman Lehnertz recognized the presence in the audience o:f Mayor Pro Tem Matt Bradley. Jeff L~$ was present to represent the applicant. Mr. Rosenstock questioned why this particular site is being purchased as opposed to the land next to Motorola. Mr. Lis advised that this was a choice made by the developer and Mr. Catalfumo. This particular area has been targeted as a development scenario, Motorola will be leasing this facility from the owner. Mr. Golden is happy to see a project going into Quantum Park which is in keeping with ilts Original concept. Notion Mr. Golden mOved to recommend approval of the master plan modification for Quantum Park for the amendment to the Quantum DRI Development Order master site plan which reflects the use of Lots i2, I2A, t3, 13A, 14 and I4A, previously designated as office, as office/research and development, subject to staff com- ments and the findings in the staff report. Vice Chairman Dub~ seconded the motion. -4- SPECIAL PLANNING AND DEVELOPMEHT BOARD HEETING BOYNTOH BEACH, FLORIDA HOVEHBER 15, 1994 Chairman Lehnertz confirmed with Attorney Cherof that this motion covered the requests made by staff. The motion carried unanimously. C. SITE PLANS NEW SITE pLANS Project Name: Agent: Owners: Location: Description: Qu~%um LO~$ 12~ 13 and 14 Jeff Lis (Catalfumo) Quant~mlASSOCiates West side of Quantum Boulevard, approximately 950 feet north of Gateway Boulevard Request to construct a 100,000 square foot office/research and development building with associated parking and landscaping. Mr, Haag made the presentation. This project will be located in the Quantum Park PID. It will be a two-story building, 10~,000 square feet, on 8.2 acres of land. The property surround~ng this project i~ undeveloped. This site is vacant and the concurrency ~equirements are nm~ for traffic and drainage levels of service. Two driveways are identified on the site plan. There will be go° parking spaces throughout the faCilfty, with handicapped spaces in front of the building facing east,. The total number of parking spaces to be provided will be 400, plus additional parking Sp~ces above the reQ~irement for employees. Land- scaping exceeds Code r~qui~etltents% The buildi~9 is in compliance with all set- back requirements. Th~s project ~s not in a C~r~mun~ty De~iign District, The plans did not include detail~ddrawi~g~ of s~g~age. They did show a site sign. They are aware of the Quantum sign pr~ram and will comply. The City Departments submitting,c~mments include Utilities, Police, Engineering, Building, Forester, and Planning ~nd'ZOning~ Following its review, staff recom4~e~ded ap~roval of ~he site plan subject to staff comments to be rectified at. t~a perm~ documents for the project. An addendum was handed out for review, This project was expedited through the site plan review process, and s~a~f review~d the amended plans after the back-up packages were delivered to Board members. The addendum includes the amended ~tans and the second se~ of staff comments. Mr. Haag reviewed the second set of coFp~ents. The Planning and Zoning Department requested the addition o.f a driveway to help employees exit the parking facility, Further, parking was omitted to increase the turning radii in two areas of the parking lot. This resulted ~n the reduction of thirteen (13) parking spaces. They are now providing 387 parking spaces. Mr. Golden questioned what the applicant plans to do about the third driveway. Mr. Haag said the Planning and Zoning Department, as per Code, requires a variance for more than two driveways, In response to a question from Chairman Lehnertz, Attorney Cherof advised that the Board can approve this subject to approval of a variance, -5- MINU~ES SPECIAL PLANNING AND DEVELOPMENT ~ MEET BOYNTON B~, FLORIDA NOVEMBER 15, 1994 ~effLl~ said the third driveway issue came up at the TRC meeting. Their engi- neering people recon~nended the addition of the third driveway to the north end of the project site. After additional review with Motorola, and taking into consideration securitywithin the project, Mr. Lis requested that the center driveway, which appeared on the original site plan, be deleted so that the cir- culation of the site will be completed from an entry on the south property line to a loop out to an exit or entry on the north property tine. They arrived at this alternate solution because, in looking at the median island con~iguration which already exists on Quantum Boulevard, there was consideration given to the original design for ingress/egress to sites on both sides of Quantum Boulevard. They originally considered changing the configur~.tion of the median as it exists in front of the center driveway. However, that would mess up the ingress/egress to the parcel across the road from this project. When that situation was identified, the d~¥eloper decided to bring forth ~he elimina- tion of the middle driveway duri'ng this meeting. The next s~t of site plans will reflect that change, Chairman Lehnertz requested that the developer consider the use of Melaleuca ~ulch rather than Cypress mulch in his landscape plan. Mr. Lis said he is not amitiar with Melat~ca mulch since he has consistentl3 used Cypress mulch for years. He expressed concerns with regard to the possible infestation of insects. Chairman Lehnertz said he does not want to make this a "hard and fast" rule, but requested consideration of using Melaleuca mulch as much as possible. Mr. Lis said he would not have a problem moving in this direction as tong as he is given the opportunity to make sure that manifestation of insects is not a problem. He is particularly concerned about bull ants. Mr, Lis said he has no problems with any of staff's comments. He anticipates reflecting all of the required changes in the plans as he goes through the per- mitting process. He would like the opportunity to pull building permits in phases for the building. He would like to apply immediately for a foundation and column permit for the first floor. In discussions with staff, there was an understanding that the developer would produce alt the necessary materials which reflect all of the changes requested prior to the issuance of a building permit. Although he has no problem with this understanding, he would like to be able to pull a foundation and column permit for the first floor tomorrow, If they are required to wait for all of the necessary approvals, the project would be delayed approximately thirty days. He is not requesting permits to do any work on the shell of the building other than the first floor slab, columns and the addition of a second floor slab. Mr. Lis admitted that he did not bring this idea to the attention of staff other than the Building Official. He did not have a problem with the developer sub- mitting the foundation and column plans prior to the full building plans being made available to them for review. Attorney Cherof advised that this Board cannot consider this issue. The City Commission may wish to deal with this issue, and/or it can be addressed admin- istratively. -6- MZNUTES SPECIAL pLANNING AND DEVELOPMENT BOARD MEETING NOVEMBER 15, 1994 Chairman Lehnertz pointed out that this Quantum site has a fairly large area which was set aside as a witdnernesS native preserve area. A managoment plan was drawn up to manage that wildlife preserve habitat. That management plan is either being totally ignored, or is being loosely enforced. The entire area is becoming infested with Melaleuca trees. At this point, those trees can be removed. If we let it go for another two years, the native set aside area will be completely destroyed. Ms. Heyden said she will make it a point to request that the Forester make an inspection of the site. Mr, Golden questioned whether or not there are any conditions existing in the DR! regarding the removal Of ex~tics. Ms. Heyden responded affirmatively and saidit wasp~rt of the co~ments. ~r. Golden remarked that T~easure Coast can also follow-up on this. Mr. Golden moved to recommend approval of the site plans for Quantum Lots 12, 13and 14, submitted by Jeff Lis; request to construct a 100,000 square foot office/research and development building with associated parking and land- scaping, subject to staff comments including the comments regarding the land- scape materials. Vice Chairman Dub~ seconded the motion. Attorney Cherof inquired as to whether or not the maker of the motion wished to include some discussion and/or approval or denial with regard to the elimination of the third (middle) driveway from the site plan. Mr. Golden amended his motion to indicate that the applicant agreed to delete the middle driveway. Vice Chairman Dub~ seconded the amendment. The motion carried unanimously. COMMENTS BY MEMBERS None ADJOURIiMENT There being no further business to come before the Board, the meeting properly adjourned at 6:20 p,m, Prainito Recording Secretary (One Tape) 7