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Minutes 02-27-20 Minutes of the Education and Youth Advisory Board Meeting Held on Thursday, February 27, 2020, at 6 p.m. At the Intracoastal Park Clubhouse 2240 N. Federal Highway, Boynton Beach, Florida Present: Gregory Murphy, Vice Chair Shaquira Young Francoise Calixte-Dieuvil Chevette Gadsen Absent: Dr. Tiffany North, Chair Dr. Vinola Rada Carla Colebrooks Diana Heitz, Alternate I. Call to Order Vice Chair Murphy called the meeting to order at 6:05 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. Ill. Agenda Approval There were no changes to the agenda. Motion Ms. Gadson moved to approve the agenda as written. Ms. Calixte-Dieuvil seconded the motion. The motion unanimously passed. IV. Announcements/Presentations/Correspondence There were no announcements or correspondence. Eleanor Krusell, Public Communications and Marketing Director, was present to give a presentation later in the meeting. V. Public Audience None Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida February 27, 2020 VI. New Business A, Approval of minutes of January 23, 2020 There were no changes made to the minutes. Motion Ms. Gadson moved to approve the minutes as written. Ms. Calixte-Dieuvil seconded the motion. The motion unanimously passed. VII. Old Business A. Outreach Ms. Young inquired about the Barrier Free Park event. The Magic Wheels and Special Deals event took place on February 6th, and the Run Walk and Roll 5K event was held February 8th. At the January meeting, the members had discussed possibly attending the event as a Board or individual, but no one did. Ms. Calixte-Dieuvil asked if anyone attended the Artigras fundraising opportunity in Jupiter. Ms. Wilkinson was supposed to provide information if volunteers were needed at the event, but it was noted the event had already passed. B. Fundraising Vice Chair Murphy recalled the Board was contemplating holding a fundraising event at Texas Roadhouse. He spoke to the Boynton Beach location and the manager was checking to see if a fundraiser could be held because the Board is not a 501(c)3 Corporation. March 9th, March 16th and April 27th, 6th, and 20th were the tentative dates. Depending when on the information is received he will select the April dates and if they pick two nights, the Board could earn 20% of the profits. Vice Chair Murphy noted he has held this fund raiser for other organizations in the past, and it worked out well. C. Grants Vice Chair Murphy explained Chair North was supposed to peruse the City's grants portal to see what grants were available to the Board.. She had mentioned she planned to present information at this meeting. This item woud be addressed, but will have to wait until Chair North is present at the next meeting. D. Bob Borovy Student Citizen of the Year Award Ms. Claude explained the application is on the City's website and the information is reaching the students. She already received one application fairly early and she was encouraged. She explained the deadline to apply was March 31St. If anyone was aware 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida February 27, 2020 of eligible students, they should direct them tot website and/or to her. Ms. Claude offered to make flyers fort members to distribute. Ms. Claude clarified the applicants have to live within the City limits of corporate Boynton Beach. Ms. Claude also requested the members decide who would serve as judges. In prior years, one of the three judges was the last year's recipient. Jeanne Heavilin, from Sister Cities, and Kevin Homer of Boynton Cares have also served as judges. The judges could be anyone, but it was important to reach out to individuals fairly soon. Recommendations can be forwarded to Ms. Claude. Ms. Gadson inquired about how the recommendation are made. Ms. Claude explained in the past, the judges do not have to get together at a meeting. A scoring sheet is used and the scores are averaged to determine the winner. Mr. Murphy explained he will try to discuss it with Boynton Beach High School to ensure the counsellors are aware of the program. Vill. Future Meetings March 26, 2020 April 23, 2020 is Chair Murphy not March 26 th is spring break. Ms. Claude recalled the Board had wanted to look at alternate meeting dates. There was brief discussion of alternate meeting dates. The was consensus to meet on March 1 9th, but then on further deliberation, there was agreement to forgo the March meeting. Eleanor Krusell, Public Communications and Marketing Director, distributed the calendar and discussed the Centennial. She explained they have been visiting all the boards and discussing the City's activities as contained in the attached presentation. IV. Adjournment is Chair Murphy announced the account balances, and requested the members bring a fundraising idea to the next meeting. Motion There being no further business to discuss, Ms. Gadson moved to adjourn. Ms. Young seconded the motion. The motion unanimously passed. The meeting was adjourned at 6:35 p.m. Catherine Cherry Minutes Specialist 3