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Minutes 08-10-93NINUTES OF THE PLANNING AND DEVELOPHENT BOARD NEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORZDA, ON TUESDAY, AUGUST 10, 1993 AT 7:00 PRESENT Gary Lehnertz, Chairman Marilyn Huckle, Vice Chairwoman Nathan Collins Mikel Jones Bradley Miller Bradley Weigle Stanley Dube, Alternate Christopher Cutro, Planning & Zoning Director Tambri Heyden, Senior Planner Mike Haag, Zoning & Site Dev. Administrator ABSENT Ken Johnson (excused) Paul Davis, Alternate (excused) 1. PLEDGE OF ALLEGIANCE Chairman Lehnertz called the meeting to order at 7:10 p.m., and led the Pledge of Allegiance to the Flag. 2. INTRODUCTION OF MAYOR~ COMMISSIONERS AND BOARD MEMBERS Chairman Lehnertz welcomed all present and introduced the Board members. He acknowledged the presence in the audience of Commissioner Katz. 3. AGENDA APPROVAL Mr. Cutro advised that Item 8-C.1, Use Approval, should be removed from tonight's agenda, This item will be rescheduled for next month's meeting. There being no other additions, deletions or corrections, Ms. Huckle moved the approval of the agenda as amended. Mr. Collins seconded the motion which carried unanimously. 4. APPROVAL OF MINUTES There being no additions, deletions or corrections, Mr. Miller moved to approve the minutes as submitted. Ms. Huckle seconded the motion which carried unani- mously. 5. COMMUNICATIONS AND ANNOUNCEMENTS A. Report of the Planning and Zoning Department Mr. Cutro distributed copies of the Planning Commissioner's Journal to those members who requested subscriptions. These Journals will be arriving on a bi- monthly basis. MINUTES - PLANNING AND DEVELOPHENT BOARD MEETING BOYNTCH BEACH,, FLORIDA AUGUST 10, 1993 Mr. Cutro reported on the following City Commission actions of July 20th: Denied the land use plan amendment for a single-family development for the Loos Property. Reviewed and approved the abandonment of a portion of Old Dixie Highway for James Titcomb. They also authorized staff to go forward with an abandonment study for the entire Old Dixie High- way right-of-way. Denied the request of Max Developers for relief on the landscape island on Congress. They expressed some of the same concerns the Planning and Development Board expressed with regard to the unfair- ness involved with the first developer having to pay for all of the landscaping. Staff is continuing to investigate in an attempt to get back some of the money. Denied Fru-Con's request to change the wall at Boynton Lakes Plaza to a wood wall. Approved the signage at Newport Place at the corner of 7th and Hypo- luxo Road. Approved the time extension for Lawrence Grove. Hired Urban Design Studio for the design work on Ocean Avenue. It is anticipated that the final drawings will be back at the begin- ning of September; they will go out for bid approximately one week later and the bids will be back early in October. It is further anticipated that the bid will be awarded by the second City Commis- sion meeting in October and hopefully, the work will be completed on Ocean Avenue by the December 12th Christmas Parade. Ms. Huckle questioned the status of the Seacrest Scrub. Mr. Cutro advised that they will be requesting a time extension. There is no news with regard to nego- tiations. 6. OLD BUSINESS A. None 7. NEW BUSINES$ A. PUBLIC HEARING PARKING LOT VARIANCE Project Name: Agent: Owner: Location: Description: Ascension Lutheran Church Roy A. Simon Ascension Lutheran Church 2929 South Seacrest Boulevard Request variances to Section 5-142 {h} {3} and {5) driveway of Article X, Parking Lots. -2- NINUTES - PLANNING AND DEVELOPNENT BOARD NEETING BOYNTON BEACH, FLORZDA AUGUST 10, 1993 Mr. Haag made the presentation. He explained that this is a request for varian- ces of two sections of the Code; namely, driveways. The first request is for driveway distance. The distance from the intersection to the driveway is required to be 180'. The distance in this request is only 138.5'. The second request is that according to Code, the main ingress/egress shall have ~00' before a parking space or cross aisle. This request has only 24.5'. This request is in connection with a Phase I modification to the entire site. There will be little change to the structure; however, changes will be made to the parking lot. One driveway will be closed, and another will be opened. The Technical Review Committee reviewed the plans and unanimously recommended approval of both variances. They felt that omitting the north driveway and constructing the new driveway was in the best interest of public safety. They also feel that the 100' distance to the first access aisle is not warranted since the use is only carried out on specific days and times. RoY~Ar~hitect,:lO0 NE 5%h~ feels the owner has imprpved the situation at this site and concurs with the recon~nendat~on for approval. Ms. Huckle commended Mr. Simon for the publ.ic safety improvement to the site. THERE WAS NO ONE PRESENT TO SPEAK AT THE PUBLIC HEARING. Notion Ms. Huckle moved to recommend approval of the request for Ascension Lutheran Church for variances to Section 5-142 (h) (3) and (5) driveway of Article X, Parking Lots. Mr. Dube seconded the motion which carried 7-0. B. SITE PLAN NEW SITE PLAN Project Name: Agent: Owner: Location: Acme Plastic Retail Store Michael Morton Larry Levinson SW 8th Street directly west of the main driveway leading to Home Depot Description: Request to allow construction of a 10,030 square foot retail building on a 1.46 acre site. Mr. Haag made the presentation. This is a new site plan to add to the Shoppes of Woolbright. This project will take up the area at the northerg portion of 8th Street and will be a retail building that will use an existing driveway. The retention area is to the west of the site. Staff reviewed the request and found it acceptable subject to staff comments. Since this is a project in the Shoppes of Woolbright, it falls under a Stipulation Agreement. 3 HINUTE$ - PLAHNING AnD DEVELOPHEHT BOARD HEET]'NG BOYNTON BEACH, FLORIDA AUGUST 10, 1993 Mr. Cutro explained that as part of the court Stipulation on the Tradewinds site, there are two processes the City must follow. Because the sites are reviewed under the 1986 Codes, there was no Community Design Plan and, there- fore, there are no specific guidelines which must be followed. There is also a speedier review process which mirrors what the old process used to be. That process included a review by the TRC which is directed to the Planning and Development Board with comments. The number of comments is larger than usually seen on site plans now. This packet will go on to the City Commission. Staff is satisfied that the comments can be handled at the time of building permit. Chairman Lehnertz felt that the comments stopped short of a request for a major modification of the master plan. When reviewing ~he Racetracproject, it became obvious that there would be a subdivision of the property on t~e West side of 8th street. There are no increases in impacts. As the subdivision, takes place, the impacts have gone down. Mr. Cutro did not feel a master plan modification was necessary, but perhaps a request should be made for Mr. Morton to file one. Mr. Haag pointed out the three recommendations the Board should be aware of. They are: Considering that the total number of required parking spaFes is fifty-one {51}, he recommends adding one {1) parking space along the south side of the proposed building and then omit the three {2) spaces that are located to the west of the building apd are only identified by striping. The recommended modification will provide the required fifty-one {51) spaces and provide a more efficient traffic circulation. Considering that the project is in a Planned Commercial District, Mr. Haag recommends modifying the streetscape landscape material to be similar to the streetscape landscaping that was approved for the Racetrac gas station/convenience store site plan. The Racetrac site is located at the west corner of SW 8th Street and Woolbright Road with frontage on SW 8th Street. The following material was identified along SW 8th Street on the approved landscape plan for the Racetrac site plan and permit drawings: a. Trees/Palms Sabal Palm, 101 to 16', and Queen Palm, 8' to 16' b. Shrubs Sandankwa Viburnum and Anderson Hibiscus Crepe c. Ground Cover Varigated Pittosporum Tobira and Parsons Juniper Mr. Haag recommends that the portion of the peripheral green- belt that is shown on the site plan and proposed to be improved, but is not located on the subject site, be enhanced with additional landscape material to provide a visual buffer between the residential development located west of the P.C.D. development. -4- MINUTES - PLANNING AND DEVELOPMENT BOARD HEETING BOYNTON BEACH, FLORIDA AUGUST lO, 1993 Mr. Miller clarified Comment #10 of Mr. Haag's memorandum of July 21, 1993, to read southwest corner rather than southeast corner. Mr. Miller also noted that the concrete flume discharges into the retention pond. He asked for clarification from Mr. Staudinger. Mr. Staudinger referred to En?neering Memorandum No. 93-210, Comment #14 and said Engineering questioned the use and effectiveness of this retention area. Engineering was also concerned with the interaction with the off-site system and whether or not there are any cross agreements. There are overhead power lines and storm sewer outfall lines which must be addressed. Mr. Miller questioned whether or not Mr. Staudinger felt all of t~e concerns coul-d be worked out. Mr. Staudinger explained that no drainage cplculations were submitted w~h the request. Until he reviews the calcul~tiops, he does not know whether the ~ond will handle all of the stormwater on the site. Chairman Lehnertz acknowledged the presence in the audience of Vice Mayor Aguila. Mike Morton, 902 Cllnt Moore Roads Boca Raton~ said the comments have been r-~-~Tew--~)th staff and they have tried to alleviate all of the problems discussed during this meeting. Regarding the master modification of the master site plan, Mr. Morton advised that Mr. Cutro accurately described some of the past problems of this project. On the original ma~ter plan, a generic plan was ~ubmitted on this project. The west side of 8th Street was going to be one building and a gas station on the south end of that building. That would have been 55,000 square feet. The plan now includes this project of iO,OOD square feet and room for only 15,000 to 20,000 square feet of retail on the site. The impacts on the wes~ five (5) acres are significantly less that originally approved on the site plan. Mr. Morton reported that the developer has already agreed to eliminate the striped parking area in the rear of the building, and add the required parking along the south side of the building. With regard to the 27', the developer has addressed that issue and the site plan will reflect that distance, Tom Beasley has been hired to landscape the project. He tried to design this project using xeriscape materials. In Mr. Morton's opinion, the landscaping on this project is superior to that of the Racetrac and he is attempting to get Racetrac to improve their plan. He will continue to work on this issue. He stated that either Racetrac will match the Acme site or Acme will match Racetrac. With regard to the landscape buffer, it was always contemplated that a 25' landscape buffer would be located on the west property line of the parcel. That buffer has been installed in the form of a berm and the landscape material is already installed on that berm. When the project begins, the landscaping will be enhanced, transplanted or replaced with suitable material. In response to Mr. Cutro's question, Mr. Morton stated he will follow the overall buffer plan which was submitted for the north side. -5- HINUTE$ - PLANNING AND DEVELOPHENT BOARD HEETXNG BOYNTON BEACH, FLOR)DA AUGUST 10, 1993 The overhead power lines do not affect the construction of the building at the present time. There is one power line which is in the rear of the building in the parking area. A contractual arrangement has been worked out with FPL to relocate their transmission line along the west boundary line. This was accomplished under old agreements with the First Baptist Church and FPL dating back to 1986. The power line which is present on the site now will be moved over to become parallel with the buffer. One of the poles to be installed will be at the south end of the drainage lake, and the next one will be off the pro- perty, located by the Church's property. These movements wilt take place within the next 90 to 120 days. In response to Mr. Staudinger's question regarding whether or not the retention area is needed, Mr. Morton said the retention area was included ap a pre- treatment area before the on-site drainage flows into the main drainage lake. Messrs. Morton and Sta~dinger met pn the site in May and the drainage engineer presented Mr. Staudinger with calculations as to the depths of th~ lake as pre- sently dug and a complete survey on the lake. The drainage facility which ser- ves 8th street and ~hi$ parcel is adequately designed and the head wall has already been put in and Approved to handle the project. There was a question about the drainage lake and the completion o~ it. There is approximately 25 percen~ more to excavate, but the developer would rather keep the fill in the ground than stockpile it and deal with the problem of blowing sand, etc. The lake can be used for the five acres at present. Mr. Morton stated that additional Engineering Department comments have been addressed by his engineer and everything will be done within the next couple of days. The comments from the Building Department and Milt Duff are being addressed. Acme will be providing a sign program during the construction of the building. With regard to Utilities Department Memorandum #93-325, Items #1, #2, and #3 will be taken care of. As far as Comment #4 regarding the sanitapy sewer, a plan was submitted to them and approved by them, for the installation of a sani- tary sewer line running from behind Home Depot along the north prpperty line. It is now with the Health Department for permit and the developer is expecting issuance of the permit within two weeks. Mr. Morton discussed Comment #6 with Pete Mazzella. Mr. Mazzella recommended that if the plan is permitted for a sanitary sewer and a bond is posted for she installation of the sanitary sewer, he will amend the comment that instead of a delay in issuance of a building permit, the Certificate of Occupancy will not be issued. The developer has agreed with the conditions set forth by the Police Department. He has complied with the Park Department recommendations made by ~evin Hallahan and the architect will be submitting the colors on the elevation ~o Mr. Haag. Mr. Morton reported that Acme Plastics is a retail store which sells lucite plastic products. They also do light manufacturing of these products. Their idea is to emulate what Home Depot does. -6- 14ZNUTES - PLANN)'NG AND DEVELOPMENT BOARD HEETING BOYNTON BEACH, FLORIDA AUGUST 10, 1993 ~ In response to Mr. Cutro's question, Mr. Morton advised that the building will be an off-white in color, toward gray shade with a colorful awning. There will be a contrasting band around the building. The colors will be submitted in time for the City Commission meeting. Chairman Lehnertz explained that he was concerned with the impact this develop- ment would have on the retirement community to the west. He is pleased with the incorporation of a landscaped berm. He is also concerned with the loading ramps on the west side as they relate to noise, trucks and lights. He asked if these factors could be mitigated. Mr. Morton said these factors have been considered with the incorporation of the landscaped berm and the retention pond. The building has been moved from its location on the original site plan. Chairman Lehnertz asked if a six foot wall would be installed on the west side. Mr. Morton stated he was not aware of a requirement for a six foo~ wall. He was aware of the buffering~requirements. Questions were then raised about whether or not the north side abuts residential property amd it. was clarified that the north side abuts the church property. Mr. MortOn said the original plan shows a 25' landscaped berm buffer. There has always been an agreement to put up a wall between the PCD on the east side of 8th Street and the PUD. In response to Chairman Lehnertz' request for a revised master plan, Mr. Morton stated that that is his intent. They will update the plan to incorporate what is happening with Acme Plastics and Racetrac, and then they will be left with a parcel which is 2.85 acres. A generic building will be shown on that parcel. Mr. Collins complimented Mr. Morton for his explanation of the developer's intentions. Mr. Cutro confirmed that there is a requirement for a 25' buffer, but there is no requirement for a wall. ALTHOUGH NOT SCHEDULED FOR A PUBLIC HEARING, CHAIRMAIN LEHNERTZ OFFERED AN OPPORTUNITY FOR THE PUBLIC TO SPEAK. NO ONE WAS PRESENT TO SPEAK AT THIS TIME. Motlon Mr. Collins moved to approve the request to allow construction of a 10,030 square foot retail building on a 1.46 acre site, location SW 8th Street directly west of the main driveway leading to Home Depot, subject to staff comments. Mr. Jones seconded the motion. Ms. Huckle pointed out that there is a recommendation of the Planning and Zoning Department that the Planning and Development Board recommend approval subject to ~e applicant submitting working drawings to the Building Department that depict the projec~ in compliance with the applicable City of Boynton Beach Code of Ordinances and the attached staff comments. Messrs. Collins and Jones were agreeable to incorporating the Planning and Zoning Department's recommendation. The motion carried 6-1. (Chairman Lehnertz cast the dissenting vote.) -7- MINUTES - PLANNING AND DEVELOPRENT BOARD HEETING BOYNTON BEACH, FLORIDA AUGUST 10, 1993 At this point, Mr. Miller suggested moving up the second request from Ascension Lutheran Church. Mr. Hiller moved to amend the agenda to put Item B-3 in the B-2 position, and B-2 in the B-3 position. Ms. Huckle seconded the motion which carried unani- mously. Project Name: Agent: Owner: Location: Ascension Lutheran Church Roy A. Simon Ascension Lutheran Church 2929 South Seacrest Boulevard Description: Request to allow construction of a 1,047 square foot addi'tion to the narthex of the existing sanctuary, and installation of a new driveway plus other site im- provements. Mr. Haag made the presentation. The request is as follows: 1. $1~e Improvements: a. Relocate north ingress/egress driveway 245' south and construct new turn lane for the new driveway. b. Extend paved access aisles and parking spaces at the northwest portion of the site. c. Install new sidewalk allowing pedestrian access to the site from Seacrest Boulevard. d. Upgrade existing landscaping to comply with current Code. e. Relocate freestanding sign to approximately fifty (50') feet north of the new driveway. 2. Addttlon to Exl$~tng Structures: a. Add 1,047 square feet to the south site of the existing sanctuary. b. Construct an entrance portico west of the sanctuary that abuts the parking area. c. Install a covered walkway between the sanctuary and the fellowship hall. City staff has reviewed the plan and Mr. Haag noted that his memorandum dated July 22, 1993 reiterates the staff comments which must be resolved. Staff recommends forwarding this application with a recommendation for approval. -8 - MINUTES - PLANNING AND DEVELOPMENT BOARD MEETING BOYNTON BEACH, FLORIDA AUGUST I0~ 1993 In response to Mr. Weigle's question regarding the dumpster, Mr. Haag stated that the issue has been resolved. At the time of building permit and building construction, a location dumpster inspection will take place. Public Works will go to the site to help the contractor get the angle straightened out. Mr. Simon explained that the drawings have been revised to reflect the depart- ment approval of the dumpster location. Mr. Dube stated that at present, the site does not retain its own water and this addition of asphalt will add to that problem. He questioned if Engineering had considered this, Mr. Staudinger said this is a major site p]an modification. It was reviewed conceptually. He was not aware of any drainage c~mments, According to Mr, Archdeacon's memorandum, it appeared that the drainage concept wgs acceptable. Engineering will have to review the plans when they are sub- mitted for permit. Mr. Staudinger Will note in his com~ents that there is flooding on the site. Mr. Dube said the flooding problem is to the west. Mr. Simon said the church took some action by cleaning out the manholes and the problem seemed to be resolved. Mr. Simon was not aware there was still a problem. He offered to investigate the situation. Chairman Lehne:rtz pointed out that the City should be aware of the fact that there is a great deal of flooding in this area. Motion Mr. Weigle moved to approve the request to allow construction of a 1,047 square foot addition to the narthex of the existing sanctuary, and installation of new driveway plus other site improvements, subject to the applicant submitting drawings to the Building Department to depict the project in comp)iance with applicable City of Boynton Beach Code of Ordinances and attached staff comments, and addressing the problem of flooding to the west of the site. Ms. Huckle seconded the motion which carried 7-0. Chairman Lehnertz left the dais. MAJOR SITE PLAN MODIFICATION Project Name: Agent: Owner: Location: The Cartollth Group Henry Construction Group The Cartolith Group 3210 SW 14th Place Description: Request to allow construction of a 8,800 square foot addition to an existing in- dustrial classified building that is located in a 1.004 acre site. Mr. Haag made the presentation. The proposed modifications to the site include adding 8,729 square feet of building area to the south side of the existing structure. They are proposing a mirror image with overhead doors, driveway, parking along the perimeter, and dumpster location. Chaiman Lehnertz returned to the dais. -9- MINUTES - PLAHNING AND BEVELOPHENT BOARD MEETING BOYHTON BEACH, FLORIDA AUGUST 10, 1993 Mr. Haag stated that the Cartolith Group takes in large sheets of plastic, cuts them to shape and distributes them to clients. This building will be used for storage of the products. Staff recommenas approval of this project with staff comments. The staff com- ments which are identified in Mr. Haag's memorandum of July 21, 1993 need to be resolved. Mr. Collins questioned Mr. Archdeacon's Comment #3 on Engineering Department Memorandum No. 93~204 regardi,ng better detailing on the drainage concept. Mr. Staadinger advised that no plans were submitted with the request. Th,o~e plans must be submitted before this can go to building permits. He mus~ also provide a letter requestihg the 54' driveway which is sho~n, or he will have to reduce the driveway to 32'. Mr. Miller questioned how the access would affect the area for back-up space for the dumpster. Mr. Staudinger explained that the access is 32' at the property line. The problem is where the radii connect to the road. There is extra width in that area and Engineering is concerned with that configuration. Frank Snet}cker~ archttect~ said the owner is expanding to stone ~aterials for shipping. The new addition will be used for storage' With regard to the 32' ~pening, staff is correct that the property line at the sidewalk is 32'. There s an unusual situation because of the cul-de-sac. He will work with staff. He is familiar with the staff comments and has no problems with themk The engineer was also present and had no problems with the drainage comments. Mr. Haag pointed ou~ that the landscaping is off-site. The Landscape Code allows that situation ~s long as it meets the specifications of t~e Code. The City Landscape InsPector will verify that all specifications are met. With regard to a comment about how the parking was calculated, Mr. Miller clarified that the applicant addressed the building as a warehouse or storage and he calculated the parking correctly. Motion Mr. Collins moved to approve the request to allow construction of a 8,800 square foot addition to an existing industrial classified building that is located on a 1.0D4 acre site at 3210 SW 14th Place, subject to all staff comments. Mr, Miller seconded the motion. Ms, Huckle reminded the members that the Planning and Zoning Department has requested that a recommendation to approve be subject to the applicant sub- mitting working drawings to the Building Department that depict the project in compliance with the applicable City of Boynton Beach Code of Ordinances and the attached staff comments. Messrs. Collins and Miller agreed to add this recommendation to the motion. The motion carried 7-0, - 10 - NINUTES - PLANHING AND DEVELOPNENT BOARD NEE'rING BOYNTON BEACH:, FLORZDA AUGUST lO, 1993 C. SIGN PROGRAM Revt~w a request by the owners of the Shoppes of Boynton to modtfy their sign program to allow an increase In letter height for v~ll signs in the project. Mr. Cutro made the presentation and advised that Draper and Kramer have requested a change to the sign program at the Shoppes of Boynton. At the pres- ent time, the sign program allows letters of thirty (30) inches in height unless otherwise approved by the Board and City Commission. The owners would like to increase that height to forty-eight (48) inches for large tenants. Mr. Cutro referred to Page 5 of the back-up material which depicted the Ben Franklin Crafts sign. Mr, Cutro expl,&~ned that the Ben Franklin portion of the sign is already in place; however, the word Crafts will be larger and the letter "f" takes up a larger portion of the facade. Mr. Cutro does not have a problem wi~h increases to attract attention to a specific store. However, it is important to realize that such a ~hange would not automatically permit every tenant to change to a 48" sign. This should only be allowed on a case-by-case basis. Staff recommends this be forwarded with a recommendation for approval. In response to Chairman Lehnertz' question, Mr. Cutro explained that when this center was developed, they defined their large tenants as Luria's, Freddy's and Cobb Theater. They now have Ben Franklin with 21,049 square feet~ All other large tenants have 20,000 square feet. The sign program does not allow for this new addition. Chairman Lehnertz feels it is necessary to have a definition in place for a large tenant and he suggested that be done prior to t~e City Commission meeting. Mr. Cutro agreed to work on a definition to add to the sign program. That sign program would then be amended to allow tenants over 20,000 square feet to go to 48" for specific instances within the sign program. Mr. Cutro offered the following wording for the amendment to the sign program. "For tenants over 20,000 square feet, the owner of the property can propose some lettering of the main tenant sign to be larger than 30", subject to approval of staff and subject to appeal to the Planning and Development Board and City Commission on a case-by-case basis. Mr. Weigle pointed out that the letter "f" in the word "Crafts" would be 69" and not 48". Mr. Cutro said that certain letters are used to arrive at an average. The "f" would be larger, but it is normal in most lettering programs. Ms. Huckle questioned whether Mr. Weigle was satisfied with this explanation. Mr. Weigle explained that he understands the 48" is an average and this is how the sign industry measures letters. G~ Rlto, Dreper and Kranler) represented the owner. He explained that Ben Franklin is the last tenant and the censer is now 100 percent leased. The owners are very particular about the signage in the center, but a~reed to allow this situation. He has been working with Mr. Cutro to get this slgn approved. - 11 - MINUTES - PLANNING AND DEVELOPMENT BOARD MEETING BOYNTON BEACH, FLORIDA AUGUST lO, 1993 Mr. Cutro recommended the Board approve the request for the Ben Franklin sign to be added to the sign program. If Ben Franklin moves off the property, the owners will have to come in for a .new sign approval or they will have to use the old guidelines. Mr. Rito was agreeable to that suggestion. Motion Mr. Dube moved to approve the Ben Franklin Crafts sign as submitted for approval ano to add it to the sign program for the Shoppes of Boynton. Mr, Collins seconded the motion which carried unanimously. 8. OTHER A. EXCEPTION TO PLATTING WAIVER OF PLAT Project Name: Agent: Owner: Location: Great Western Bank Joel Wantman Great Western Bank West side of Congress Avenue 399 feet north of the intersection of Old Boynton Road Description: Exception to platting. Mr. Cutro made the presentation. Great Western Bank has requested an exception to platting to subdivide an existing building off the parcel. This parcel was created as part of the Mall plat. All of the ~arcels up to the canal have been subdivided without an exception to platting prior to this. All infrastructure is in place to service this parcel and no other subdivision requests are expected. Staff recommends approval of this request and expects lo get cross- access agreements because of parking on the site. Mr. Miller feels it is important to secure cross-access and cross-parking agreements between the two properties. Mr. Cutro said he has been told the cross-access agreements are already prepared. David Biers~ 1441 Br~an Way, West Palm Beach~ was present to represent the Wantman Group, but had nothing to X'to the presentation. Chairman Lehnertz asked Mr. Biers to convey the importance of the request from the Board for the cross-access agreement. Motion Mr. Miller moved to recommend approval to exception of platting to the Great Western Bank property on the west side of Congress Avenue, 399' north of the intersection of Old Boynton Road. Ms. Huckle seconded the motion which carried 6-1. {Mr. Jones cast the dissenting vote.) Project Name: Agent: Owner: Location: 8oynton Beach Promenade Reese Jarrett Max Developers, Inc. West side of Congress Avenue approximately 1,200 feet north of Old Boynton Road Description: Exception to platting. - 12 - MINUTES - PLANNING AHD DEVELOPHENT BOARD HEETING BOYNTON BEACH, FLORIDA AUGUST 10, 1993 Mr. Cutro made the presentation. This request is for the Olive Garden Restaurant. All of the infrastructure is in place. The owners of the Olive Garden wish to own the property outright as opposed to a long-term lease. This subdivision would take the southeast corner of the parcel. When this was originally reviewed, the parking was specifically reviewed on the concept that there would be cross-access. That cross-access will be required by the time the Certificate of Occupancy is issued for the Olive Garoen. ~ohn Hoecker stated there would be no problem with the cross-access agreement. Motlon Mr. Miller moved to recommend approval of the exception to plattiBg subject to staff conditions with regard to the cross-access and cross-parkin~ agreements for the Boynton Beach Promenade site on the west side of Congress Avenue a~prOXimately 1,200' north of Old Boynton Road. Mr. Collins seconded the motion which carried 7-0. Project Name: Agent: Owner: Location: Shoppe$ of Woolbrtght Lawson Nobles and Associates Michael Morton East side of Southwest 8th Street and Wootbright Road Description: Exception to platting. Mr. Cutro made the presentation and explained that this exception to platting is slightly different from the previous two. When the Shoppes of Woolbright were originally platted, there were a series of parcel lines drawn into the plat. A few months ago, the Board reviewed the expansion of the Garden Center. Home Depot now wishes to purchase that land and wants to change the boundary line of the parcel they are located on and move it to be adjacent to the north side of the Garden Center. Therefore, this is a change to the parcel configuration, tt does not create any new parcels. Infrastructure is in place and the building has been approved. This is a technical change to the plat. Staff recommends approval of this request. Chairman Lehnertz clarified with Mr. Cutro that this request will be solidifying the application the Board agreed to a few months ago. Mr. Cutro said the present boundary line runs through the middle of the Garden Center. They will move the parcel line to the north and continue to the end of the property. Mr. Miller moved to recommend approval of the exception to platting for the Shoppes of Woolbright on the east side of Southwest 8th Street and Woolbright Road. Mr. Dube seconded the motion which carried 7-0. - 13 - HINUTES - PLANNING AND DEVELOPI4ENT BOARD #EETIN$ BOYNTON BEACH, FLORIDA AUGUST IQ, 1993 B. CONSISTEHCY REVIEW 1. Review amen~ment~ to the Site Plan Review Ordinance to include new Conmuntty Design standards Mr. Cutro reminded the members that he rewrote the Community Design Plan a few mont~s ago and was authorized by the City Commission to add it to the Code. In reviewing the design standards, he felt they were not in the right place. They were originally codified into a single ordinance known as the Community Design Plan. Because the s~ecific criteria for e~ch of the designs {Modern, Mediter- ranean and Coastal V~liage} has been eliminated, there is a basic set of design guidelines for reviewing site plan-s. Rather than a separate plan, he felt this should be included in the Site Plan Review Ordinance. tn rewriting this, it was all put in Section 8,5. Attempts were also made tostraighteh out areas of the original ~ite Plan R~view Ordi-h~ncewhere words were te~t out, or clarifica- tions were required, Requests made by:the Planning and Development Board were incorporated into the rewrite; specifically, requests fr~Mr. Miller with regard to ~outparcets. He posnted out that an addition was ma~e with regard to the fact that if outparcels s~bdilvide, they would be subject to review for parking and percentage for the entire Site. Mr. Cutro advised that a workshop meeting might be required if the members had a great deal of questions. However, he pointed out that time is of the essence. Chairman Lehnertz advised that he had only briefly reviewed the material, but he was not aware of anything that appeared to be a problem. Ms. Huckle explained that the pages in her packet were misnumbered and there were some duplicate pages. Mr. Miller directed the members to 8.5.2.1. He questioned whether or not the City Attorney had reviewed this packet. Mr. Cutro advised that he has not yet seen the document, but he will review it when it is ready to go into Ordinance form. Mr. Miller said the shoulds and musts will change to "shalls". Mr. Miller suggested adding the definition of "Outparcel" to the document. Under 8.5.2.1.i., Mr, Miller suggested changing this to read, "On commercial sites, outparcels shall be c~mpattble, consistent and harmonious with the prin- cipal building on the site and shall not block the fields of vision." Mr. Cutro agreed with this suggestion. Under 8.5.2.1.ii., Mr. Miller suggested changing this to read, "Out~arcels that are subdivided fr?a lar~er parcel must independently meet the parking and landscaping codes for the proposed use of the structure." Under 8.5.2.1.iii., Mr. Miller suggested this be changed to 20 percent of the gross site area. Mr. Cutro will investigate this suggestion. Mr. Miller further suggested the addition of iiii to incorporate the parking for outparcel uses being calculated independently of the principal building in - 14 - HINUTES - PLAHHING AHD DEVELOPHEHT BOARD HEETING BOYNTON BEACH, FLORIDA AUGUST 10, 1993 accordance with the parking standard for the proposed outparcel use. Mr. Cutro advised that 8.5.2.1.ii covers this suggestion. Mr. Miller had other minor con- cerns which he will discuss with Mr. Cutro. Ms. Huckle pointed out that the word vegetive should be changed to "vegetative" on Page 17 in 8.5.2.5 and 8.5.2.6. Chairman Lehnertz referred back to Item 8.5.2.1. iii, and questioned whether the 20 percent gross site area would be for all of the outparcels taken together. Mr. Cutro confirmed that the word "all" would be added before "ou~parcels". Chairman Lehnertz referred to Page 20, 8.5.3.10 and questioned the §0 percent requirement. Mr. Cutro advised that this will allow some of the minor requests to go through without major reviews; however, a large request wil) be required to be reviewed as a major review. Mr. Miller wondered how this cbuld be enforced. Mr. Cutro said that enforcement is difficult, but the City holds the licenses and a blatant violationwould jeopardize those licenses. In response to a q?stion ~from Chairman Lehnertz, Mr. Cutro advised that the use of City water for irrigati~ni~'S frowned upon and the City is not permitting hook up except in areas where there maj¢ be salt water intrusion, Ms. Huckle referred t:o Page 20, 8.5,3.11 and pointed out that requirement seems vague. Mr. Cutro ~xplained that*.this refers to a building being designed like the product which is being sold from the building. Mr. Cutro was reminded to change all references to the Planning and Zoning Board to Planning and Development BOard. Mr. Cutro explained to the mQmbe~s ~hat they could continue to review the docu- ment for another week and co~tac~ him with any questions or problems. He explained that he tried to m~,rron what the Board first approved, but he made significant changes in outpa~cels ahd moved definitions a~ound. Some of the sections regarding now to administer the Ordinance were eliminated because it is included in the Site Plan ReiiewOrdinance. The Site Plan Review Ordinance has been amended. Ms. Huckle referred to Page 2~, Item 8.5.4.2. She feels this is vague and con- fusing. Mr. Cutro will provide a definition of a large building. He further stated that the landscaping would~ have to be 50 percent larger. This statement will be included. Ms. Huckle referred to Page 23, 8.5.6.1. and questioned how a parking lot or vehicular use area is designed to be compatible and harmonious to the structure. Mr. Cutro said there is a relationship between buildings and the street which should be maintained. Developers need to look at the site and determine the best location for the building. Mr. Cutro advised that the reason for a finding of consistency is because the Comprehensive Plan contains no findings regarding Community Design Plans. Ms. Huckle questioned how the Board could find it consistent when nothing exists in the Comprehensive Plan on this subject. Mr. Cutro advised that since there is - 15 - NINUTES - PLANNING AND OEVELOPHE~IT BOARD NEETING BOYNTON BEACH, FLORIDA AUGUST 10, 1993 nothing which covers this, a recommendation cannot be made to change, review or revise it; therefore, it is basically consistent with the Plan. This is a requirement of State law. Notion Ms. Huckle moved to recommend to the Commission that the amendments to the Site Plan Review Ordinance, including the new Community Design standards, are concep- tually consistent with the Comprehensive Plan. Mr. Collins seconded the motion. Mr, Cutro clarified for Mr. Miller that the Board's recommendation to the City Commission is only for a finding of consistency. The recommendation is not for adoption. There will be changes made and Mr. Cutro will keep the members updated. The motion carried 7-0. 2. Educational institutions as a pemitted use in the PID (Planned Industrial Development) zoning district Ms. Heyden made the presentation and advised that the zoning regulations for PID do not clearly indicate whether institutional uses are a permitted use. The Comprehensive Plan sets forth a broad range of uses. The Zoning Code sets a specific set of uses for each zoning district under each land use category. Uses allowed are limited to, but do not necessarily have to include, those in the Comprehensive Plan land use category, With respect to this use, there are several references to schools, institutions and educational instruction within the Comprehensive Plan. Ms. Heyden advised that approval of)this zoning code amendment will allow educationa institutions in all of the PIDs within the City providing such use is approved for a par- ticular rID by the Planning and Development Board. Ms. Heyden suggeqt~d that the Board's approval be general because it would have an opportunity a~ themaster plan stage to zero in on exactly what it wan*~ Mr. Cutro explained that the Way Comprehensive Plan Law 163 ~orks with zo~g Ordinances is that the Comprehensive Plan acts as the umbrella and the zoning code calls out the specific uses in specific areas, specific setbacks, etc. Ms. Huckle clarified that M-1 zoning would not be included in this request. Mr. Cutro explained that more investigation will be made to detern)ine whether this requires a ~aqter plan modification or a determination of use. He is waiting for a fin~ing from t~e Treasure Coast Regional Planning C6uncil. This will be back befo)re the Board next month. Notloq Mr. Miller moved that the Board find the educational institutions in the PID as a permitted use to be consistent with the Comprehensive Plan and %orward same to the City Commission. Mr. Dube seconded the motion which carried ~nanimously. - 16 - HINUTE$ - PLANNING AND D[I~ELOPHENT BOARD NEETZNG BOYNTON BEACH) FLORZOA AUGUST 10, 1993 9. CONHENTS BY NENBER~ Ms. Huckle announced that she would not be present for the September meeting. 10. ADJOURNI4ENT There being no further business to come before the Board, the meeting properly adjourned at 9:20 p.m. Recording Secretary (Three Tapes) - 17 -