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Minutes 09-16-91 MINUTES OF SPECIAL PLANNING AND ZONING BOARD MEETING HELD IN CONFERENCE ROOM "C", WEST WING OF CITY HALL, BOYNTON BEACH, FLORIDA, ON SEPTEMBER 16, 1991 AT 7:00 P.M. PRESENT Maurice Rosenstock, Chairman Gary Lehnertz, Vice Chairman Nathan Collins Efrem Hinson Marilyn Huckle Shirley Stevens ABSENT Cynthia Greenhouse (excused) Murray Howard William Cwynar, Alternate (arrived late) Tambri Heyden, Senior Planner Yamile Trehy, Asst. City Attorney CALL TO ORDER Due to the late arrival of Chairman Rosenstock, the meeting was called to order at 7:08 p.m. by Vice Chairman Gary Lehnertz. INTRODUCTION OF MAYOR, COMMISSIONERS AND BOARD MEMBERS Vice Chairman Lehnertz acknowledged the presence in the audience of Mayor Arline Weiner and Commissioner Lillian Artis. He also introduced the Board members and Yamile Trehy, Assistant City Attorney. NEW BUSINESS A. SITE PLANS SITE PLAN MODIFICATION Project Name: Agent: Owner: Location: Description: Ezell Hester, Jr. Park (f.k.a. North District Park) Oscar Vagi & Associates, Project Engineers City of Boynton Beach 1901 N. Seacrest Boulevard; North Seacrest Boulevard at Boynton Parkway (N.W. 17th Avenue), northwest corner Request for approval of an amended site plan to construct phase II of the park to include a basketball court and a 1,200 square foot addition to the multi-purpose building to house restrooms and community policing officers. Tambri Heyden, Senior Planner, introduced Bill DeBeck, Project Manager for the City of Boynton Beach. Chairman Rosenstock arrived for the meeting. MINUTES - SPECIAL PLANNING & ZONING BOARD MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 16, 1991 Mr. DeBeck made the presentation. Re explained the City is going ahead with part of Phase II of this project. 0riglnally, the City was planning to build the Teen Room, the Community Police Office and the restrooms to support the Teen Room. Because of funding, the City is seeking approval only for the bathrooms, hallways and the Community Police Office. There are no changes to the site plan or the landscaping. Chairman Rosenstock asked if Mr. DeBeck was familiar with Police Memorandum ~91-088 to Tambri Heyden from Lt. Dale Hammack. Mr. DeBeck was only aware of the fact that Lt. Hammack requested a change in the placement of a window. He was unaware of the memorandum in question. Chairman Rosenstock read Lt. Hammack's memorandum. (A copy of this memorandum is attached to the origi- nal set of minutes on file in the City Clerk's office.) In his memorandum, Lt. Hammack expressed his concerns about the design of this project. In his opinion, the proposed design creates potential risk for persons using the facilities and van- dalism to the facility. Re recommended a total redesign with CPTED concepts built in. In Chairman Rosenstock's opinion, he would not be able to support this project unless all of these concerns were addressed. Mr. DeBeck stated the only commenu Lt. Hammack had at the TRB meeting was the placement of a window. Tambri Heyden pointed out that after discussions with both Lt. Hammack and Mike Haag, this situation can be handled by making the covered walkways internal to the building. Chairman Rosenstock stated he was astounded at this being pre- sented to the Board, with a deadline to meet, with these con- cerns not being taken care before its presentation. Re would no5 want a mugging or drug distribution being covered up because of a planning error. Most of the other members of the Board agreed with him. However, Nathan Collins questioned whether or not these concerns were being overexaggerated. Tambri Heyden attempted to clarify. She explained these walkways are covered walkways which are open to the public. Lt. Hammack wants them to be internal to the building so that they can be locked off to reduce the possibility of someone hiding there. The restrooms will also become internal to the building. Mr. DeBeck pointed out the bathrooms will be locked at all times. The entire area is open and well lighted. The police station is located 10' away. Vice Chairman Lehnertz questioned whether Lt. Hammack had heard this new concept. He has not heard the concept and Mr. Lehnertz was concerned about that. - 2 - MINUTES - SPECIAL PLANNING & ZONING BOARD MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 16, 1991 Tambri Heyden s~ated the kind of redesign being requested by Lt. ~ammack can be done quite easily during the permitting process. He also pointed out a problem with the handicapped bathroom. There is only one entrance. A person can lock himself in and do whatever he wants and there is no access internal to the building. Mr. DeBeck stated that nothing can be done to change the entrances because of the square footage involved. ~owever, he again mentioned that the bathrooms are locked and a person wanting to use the bathrooms will have to get a key from someone. These particular bathrooms are to support the Teen Room and the police office. They will be open only for limited amounts of time. Gary Lehnertz suggested the walls be built as stalls. Both Tambri Heyden and Bill DeBeck agreed this could be done. It was pointed out by Shirley Stevens that the Board's motion would have to be very specific and address all of the necessary changes. She discussed with the Board some of the changes; spe- cifically, the east door will be moved onto the south wall along with an observation window 4' x 5'. The interior walls of the handicapped bathrooms will be partitioned stalls. Mr. DeBeck pointed out that these bathrooms will be equipped with sound devices. There are cameras monitoring the hallways and other areas. Tambri Heyden advised that the TRB was not pre- sented with the information such as the sound devices and cameras. Mr. DeBeck informed the Board he is aware of all staff comments and has no problem with them. Vice Chairman Lehnertz would prefer to approve this and still allow the Police Department to determine whether or not these changes will be adequate in terms of public safety. Yamile Trehy explained that the motion is subject to staff comments. Also, Mr. DeBeck has stated they will be working to accommodate all departmental interests. Shirley Stevens feels someone from the Police Department should be present at the City Commission to answer their questions in this regard° Motion Vice Chairman Lehnertz moved that the Board recommend approval of Ezell Heater, Jr. Park request for approval of an amended site plan to construct phase II of the park to include a basketball court and a 1,200 square foot addition to the multi-purpose building to house restrooms and community policing officers located at 1901 N. Seacrest Boulevard; North Seacrest Boulevard at Boynton Parkway, northwest corner subjec to all staff comments - 3 - MINUTES - SPECIAL PLANNING & BOYNTON BEACH, FLORIDA ZONING BOARD MEETING SEPTEMBER 16, 1991 and subject to moving a doorway and window from the east side of the satellite city hall to the south side and making the handi- capped bathroom internal walls stalls as opposed to solid floor- to-ceiling walls. Nathan Collins seconded the motion which carried 6-0° COMMENTS B~ MEMBERS Marilyn Buckle questioned the funding problem. Mr. DeBeck explained the bid was good. The City had hoped to be able to build the entire project with the left-over money; however, they are approximately $100,000 short. The Teen Room will not be built until the money becomes available. ADJOURNMENT There being no further business, Marilyn Huckle moved to adjourn the meeting at 7:35 p.m. Vice Chairman Lehnertz seconded the motion which carried 6-0. Janet M. Prainito Recording Secretary (One Tape) - 4 -