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Minutes 08-01-91MINUTES OF SPECIAL MEETING OF PLANNING AND ZONING BOARD HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, THURSDAY, AUGUST 1, 1991 AT 7:00 P. M. PRESENT Ma urice Rosenstock, Gary Lehnertz, Vice Chairman Nathan Collins William Cwynar, Alternate ECrem Hinson, Alternate Cynthia Greenhouse ABSENT Murray Howard Marilyn Huckle Shirley Stevens Chairman Chairman Rosenstock called the Pledge of Allegiance SUBDIVISIONS PLAT EXCEPTION 1. PROJECT NAME: AGENDA A. Chris Cutro, Director of Planning Tambri Heyden, Senior City Planner Yamile Trehy City Attorney Vince Finizio Admin. Coord. of Engineering AGENT: OWNER(s): LOCATION: DESCRIPTION: the meeting to order at 7:07 P.M. and to the Flag was said. Suburban Bank at Shoppes Of Boynton David Sturdyvin Vice President, VDM Group VSB, Ltd., a Florida Limited Partnership Congress Avenue at N.W. 22nd Avenue, northeast corner Request for an exception to the requirements of Appendix C Subdivisions, Platting to allow the Suburban Bank outparcel to be sub- divided from the Shoppes of Boynton parcel without filing a plat. Chris Cutro advised that this item has been permanently withdrawn by the Applicant's agent, David Sturdyvin. MINUTES - SPECIAL PLANNING & ZONING BOARD MEETING BOYNTON BEACH, FLORIDA AUGUST 1, 1991 A. SUBDIVISIONS MASTER PLAIN EXCEPTION 2. PROJECT NAME: Shoppes of Woolbright P.C.D. AGENT: Kilday and Associates OWNER: Tradewinds Development Corporation LOCATION Woolbright Road at S.W. 8th Street, northeast and northwest corners DESCRIPTION: Request for approval of an amended master plan to allow relocation and addition of driveways, and changes in size and use of outparcels. Mr. Cutro advised that this item had been moved at the request of the Applicant's agent, Kilday and Associates, to the Regular Meeting of the Planning and Zoning Board to be held on August 13, 1991. APPROVAL OF MINUTES This being a special meeting, Mr. Collins moved that the minutes of the previous meeting be approved at the August 13, 1991 meeting. This motion was seconded by Cynthia Greenhouse and the motion carried 6-0. ANNOUNCEMENTS Chairman Rosenstock read a card received from former Recording Secretary Pat Ramseyer expressing her appreciation for the Board's contribution toward her retirement gifts and party. PROPOSED SITE PLAN PROCESS AMENDMENTS TO CHAPTER 19 PLANNING AND DEVELOPMENT GENERALLY, OF THE CODE OF ORDINANCES Chris Cutro explained that the outline which had been presented to the Board at their last meeting has now been revised with com- ments from the Board as well as several Commissioners. The Board reviewed Chapter 19 with Chris Cutro: PAGE 1 Concerning this memorandum from chris Cutro dated July 26, 1991, Cynthia Greenhouse asked of Ms. Trehy if the Planning and Zoning Board, as the land planning agency, so designated by the MINUTES - SPECIAL PLANNING & ZONING BOARD MEETING BOYNTON BEACH, FLORIDA AUGUST 1, 1991 Commlssion, has the authority to delegate its own duties and responsibilities to another Board such as CRAB whsrein CRAB would act as the land planning agency. Ms. Trehy explained that CRAB would merely be serving as an advisory board and also that there is no prohibition against having more than one land planning agency. Mr. Cutro stated that possibly CRAB could be the land planning agency for CBD. This matter will be researched by Ms. Trehy and Mr. Cutro. Mr. Cutro further clarified that he does not plan to move any function away from this Board other than site plan within CBD. PAGE TWO Applicability Ms. Greenhouse expressed concern that this paragraph is not defi- nitive enough to cover any change to an existing structure which normally triggers the parking code. Mr. Cutro explained this language is inclusive; however, he will discuss this language with Mr. Cherof to determine if it is strong enough. Exemptions In response to that there will CBD. question by Ms. Greenhouse, Mr. Cutro stated be a separate site plan review process for the Waivers Mr. Cutro advised that an additional item, d., will be added stating that the allowance of a waiver will not have any adverse impact on the surrounding land uses. In order to clarify this section, Ms. Trehy will refer to the ordinances which are directly involved and utilize that language. Fees Mr. Cutro stated that this will be covered in a separate section. Discussion occurred on this subject and Commissioner Aguila explained a procedure, called a Cost Recovery Ordinance, that is followed in another city. This procedure entails monitoring the exact cost of anything that is done by Planning, Building or Engineering as part of the review process. The applicant is charged a fee at the start of the procedure. All work performed in connection with this review, i.e., man hours, equipment, mileage, research, etc. is deducted from that fee. The applicant is refunded any portion of the money not expended or is charged additionally, if necessary, once the initial fee is expended. - 3 - MINUTES - SPECIAL PLANNING & ZONING BOARD MEETING BOYNTON BEACH, FLORIDA AUGUST 1, 1991 Pre-application Conference Mr. Cutro explained that it had been decided to replace the word "required" with "encouraged" Site Plan Review Procedure Mr. Cutro went through the procedure which brought about much discussion among the Board members and Commissioner Aguila as to the most effective way to accomplish this. Mr. Cutro pointed out that Item %7 will be changed from 60 days to 90 days for the applicant to resubmit correctd site plan drawings. If the application is not resubmitted within this time per~iod, the application goes "dead" and the process must be started again. At Mr. Aguila's suggestion, Mr. Cutro will add language to the effect that when the Planning & Zoning Department receives com- ments from the eight departments involved, immediately a letter should be written to the applicant ~dvising him or her of the comments received and the hearing date set. Vice Chairman Lehnertz stated that the Board does not want to see a project come before them that has a lot of staff comments; however, the Board would like to see input from all department heads. Lengthy discussion took place in trying to determine exactly at what point to prevent plans from being moved forward. Items %8 and 9 will receive further consideration by Mr. Cutro and other appropriate individuals. Under Item %10 (Notification), Development Review Board shall be changed to Planning and Zoning Board. It was agreed that the size of the signage would be approximately 18" x 24" and the color will definitely be bright such as yellow or orange with black lettering. The sign will include three points of infor- mation: 1) what will be built on the site; 2) availability of plans; and 3) dates of hearings. Mr. Cutro stated that his department will begin presenting to the City Commission on a monthly basis any site plan waivers and modifications. -4- MINUTES - SPECIAL PLANNING & ZONING BOARD MEETING BOYNTON BEACH, FLORIDA AUGUST 1, 1991 PAGES FIVE and SIX Submission Requirements deemed unncessary by the Planning Item ~la: the phrase, "unless Department"shall be removed. Drainage Plan Item b: the entire sentence shall be removed. PAGES SEVEN and EIGHT Review Standards Mr. Cutro stated that these standards merely set the parameters by which plans are reviewed and assist in determining whether plans are in compliance. In Item ~4, the word Utilities shall be removed in both cases where it appears. The meeting properly adjourned at 8:35 am ontos Recording Secretary (Two Tapes)