Loading...
R91-188RESOLUTION NO. R91-/~ A RESOLUTION OF THE CITY COMI~ISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE F~AYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND CAMP DRESSER & McKEE, INC., TO PROVIDE PROFESSIONAL ENGINEERING SERVICES REGARDING THE MASTER PLAN/STORM WATER UTILITY FUNDING STUDY; A COPY OF THE CONTRACT IS ATTACHED HERETO AS E~IBIT 'A"; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on November 5, 1991, the City Commission of the City of Boynton Beach, Florida approved the agreement between Camp Dresser & McKee for the Master Plan and Storm Water Utility Funding Study, which has now been submitted in final form. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute the Agreement between the City of Boynton Beach and Camp Dresser & McEee, Inc., to provide professional engineering services regarding the Master Plan/Storm Water Utility Funding Study, a copy of said Agreement being attached hereto as Exhibit "A". Section 2. This Resolution shall take effect immediately upon passage. PASSED AND ADOPTED this /~ day of November, 1991. CITY OF BOYNTON BEACH, FLORIDA ATTEST: ( CoTpor~te Seal UTILITY.ACR i11/14/91 CONmU I,TANT AU~{ ~.I~M~N'£, PROFES S IONAL SERVICES THIS AGREEMENT is entered into between the City of Boirnton Beach, hereinafter referred to as "theCity", and Camp Dresser & McKee, Inc. hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. Project Designation. perform EnKineerin~ proje:t designated The Consultant is retained by the City to services in connection with the of a stormwater e a ~c0Pe.of Services~ Consultant agrees to perform the services, Identified on EXhibit "A" attached~hereto, including the provision of all labor, materials, equipment a~d supplies.. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. Consultant shall perform all services and provide all work product required pursuant to this agreement within 250 calendar days from the date written notice is given to proceed~ unless an extension of such time is granted in ~riting by the City. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this agreement as follows: Payment for the work provided by Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to Consultant shall not exceed $ 197,620.00 without express written modification of the agreement signed by the City. be The consultant may submit vouchers to the City once per month during the progress of the work for partial payment for project completed to date. Such vouchers will be checked by the City, and upon approval thereof, payment will be made to the Consultant in the amount approved. Final payment of any balance due the Consultant of the contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this agreement and its acceptance by the City. total de Payment as provided.in this section shall .be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. Se The Consultant's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and state for a period of Page 2 three (3) years after final payments. Copies shall be made available upon request. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and s~ecifications for information, reference and use in connection with Consultant's endeavors. Compliance with laws. Consultant shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to'the services to be rendered under this agreement. e Indemnification. Consultant shall indemnify, defend and hold harmless the city, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Consultant's own employees, or damage to property occasioned by a negligent act, omission Or failure of the Consultant. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Bo!rnton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. Pa. ge 3 10. 11. 12. 13. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, co~ission, percentage, brokerage fee, gifts, or any other consideration contingent upon t ' or resulting from the award or making of h~s contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise amount con~sslon,' ' or fee. Discrimination Prohibited. The Consultant, with regard to-the work performed by.it Under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex o~ the presence of any physical or sensory handicap in the select,on and retention of employees or procurement of materials or supplies. Assignment. The Consultant shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. Non-Waiver. Waiver by the City of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 14. Termination. 15. The City reserves the right to terminate this agreement at any time by giving ten (10) days written notice to the Consultant. bm In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this agreement between surviving members of the Consultant and the City, if the City so chooses. Disputes. Any dispute arising out of the terms or conditions of this agreement shall be adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida Law. Consultant Agreement Page 4 16. Notices. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Attn: John A. Guidry, Director of Utilities Notices to Consultant shall be sent to the following address: Camp Dresser & McKee, Inc. 800 Brickell Ave., Suite 710 Miami, Florida 33131 17. Inteqrated Aqreement. This Agreement~ together with attachments or addenda, represents the entire and integrated agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Consultant. DATED this /~ day of ~/~5~_~ 199/ CITY OF BOYNTON BEACH ,4 ~ Attest/Authenticated: Ci~ Clerk Rev. 1/'~ Form: :he City Attorney 2/91 Camp Dresser & McKee Inc. Title (Corporate Seal) Attest/Authenticated: Assistant S;c~eta~ of Camp Dresser & McKee In Paul G. Camell EXHIBIT A,TO AGREEMENT BETWEEN OWNER AND ENGINEER FOR STORMWATER MANAGEMENT PROGRAM PROFESSIONAL SERVICES FURTHER DESCRIPTION OF BASIC SERVICES, DUTIES OF OWNER, METHOD OF PAYMENT AND RELATED SERVICES November 11, 1991 This is an exhibit attached to and made a part of the Agreement dated , 1991, between the CITY OF BOYNTON BEACH (OWNER) and CAMP DRESSER & McKEE INC. (ENGINEER) for professional services. PARAGRAPH 1. The Basic Services of ENGINEER as described in Section 1 of said Agreement are amended and supplemented to describe the individual phases of the Stormwater Management Program. PHASE I - STORMWATER MASTER PLAN In this phase, the tasks described below will be performed for portions (described below) of the OWNER-operated stormwater conveyance system within the planning area. defined as the area generally bounded by the E-3 Canal, the L-30 Canal, Hypoluxo Road and the Intracoastal Waterway. As described in the Drainage Element of the Comprehensive Plan, the OWNER operates several short positive drainage ouffalls to the finger canals around Lake Ida; a 1,900 foot storm sewer along Northwest 3rd Street between Northwest 8th Avenue and Boynton Beach Boulevard; several short ouffalls along the south bank of Canal C-16; and approximately 1,300 feet of storm sewer with a pumping station at Southwest 3rd Avenue and Southwest 6th Avenue. Additionally, the City operates drainage ditches located east of 1-95. In the area west of 1-95, the btflk of the stormwater systems was installed by developers but is now maintained by the City. Stormwater conveyance facilities operated by other entities (Lake Worth Drainage District, South Florida Water Management District, the State and County Departments of Transportation and private d~velopers) will not be studied in detail, but only to the extent that they provide hydraulic boundary conditions to the OWNER operated systems. The systems to he studied in this Master Plan are shown in Figure 1. located at the end of this Exhibit. A-1 MIA/AIP006 TASK 1.0: DATA GATHERING/EVALUATION AND BASE REPORT REVIEWS TASK 1.1: DATA The following data will be gathered and evaluated from the identified SOUrCeS: 0 Topography - The ENGINEER will compile maps with minimum elevations of roads and building pads (for area west of 1-95) from SFWMD permits and Florida Depashuent of Transportation roadway plans (for area east of 1-95). The ENGINEER may also use United States Geological Survey (USGS) five-foot contour (Scale 1 ~ --2000') 7;5 minute series quadrangles where additional topographic r ' coverage is eqmred. The ENGINEER will also use the USGS maps (scale 1 ~ =2000') as a base scale, for deliverable maps discussed under subsequent Task. O Aerial Photography - The ENGINEER will obtain Florida Department of Transportation (FDOT) aerial photographs from Palm Beach County, REDI aerial photographs or existing aerial photographs of Lake Worth Drainage District to aid in land use and impervious area analyses. O Soils - The ENGINEER will obtain one copy of the United States De..partment of Agriculture (USDA) Soil Conservation Service (SCS) Soils Sur~ey for Palm Beach County, Florida. This will be used to categorize homogeneous soil group in the Study Area. O Rainfall - The ENGINEER will review previously obtained hourly rainfall data for the period of record at the West Palm Beach Airport either from the airport in the form of hard copies or at the discretion of the ENGINEER from the National Climatic Data Center (NCDC) in the form of.computer fries. The 'OWNER will provide rainfall records at water treatment plant, for-1991 approximately. O Stage and discharge - Hourly stage and/or discharge data for gages on the non-OWNER operated canals (i.e., Lake Worth Drainage District), may be acquired at the discretion of the ENGINEER to aid in stormwater model calibration and verification. Stillwater flood elevations from hurricane related flooding will be obtained if needed from the 1978 FEMA flood insurance study. A-2 MIA/AIP006 O O O O Structures/Fac'flities - The oWNER will provide to the ENGINEER all available stormwater/drainage faci~ty information (location drawings and geometry) including: storm sewers, pumps, ditches, canals (if any), lakes, treatment/attenuation ponds, bridges, culverts, underdrains, exffltration systems, ouffalls, and other structures. This includes cross-sections for water courses (ff any), invert elevations, materials, lengths, overflow elevatio s, roug:h~, esses, sizes and geometries, etc. This information will be provided by the OWNER for proposed systems as well as existing systems. The ENGINEER will provide a survey crew (maximum of 80 hours of field surveys) to obtain missing field data needed to represent the OWNER's stomr, water systems to be analyzed hydraulically (Figure 1). As-Built and Other Plans - The OWNER will provide to the ENGINEER or aid the ENGINEER in obtaining as-built or the best-available plans for subdivisions, roads, ditches, and other physical features judged to be important to the OWNER'S stormwater management systemby the ENGINEER. This information will include typical roadway cross sections. Complaint Files and Problem Areas - The OWNER will provide to the ENGINEER documentation on flooding complaints, eyewitness flooding accounts, or other known sources to aid in stormwater model verification and severe problem area ~troubleshooting.~ The OWNER will provide available information on condition of OWNER'S stormwater piping system to aid in determining of facilities requiring replacement. Levels of Service - The OWNER will provide to the ENGINEER a copy of level of service standards, including design storms and design criteria for developed and undeveloped areas. The OWNER will assist the ENGINEER in developing alternative levels of service (maximum of three) for allowable ponding. Land Use - The OWNER will provide to the ENGINEER present land use or zoning maps for the City (at scale in the range of 1"=500' or 1~=2000'). The location of environmentally sensitive areas and wetlands should be included in these land use maps. If they are not. the OWNER will provide one field person to assist the ENGINEER in field-verification at the discretion of the ENGINEER. A-3 MIA/AIP006 O Capital and Operation/Maintenance Costs - The OWNER will provide actual yearly operation/maintenance costs and schedules. This will be used to identify annual costs for present conditions. The OWNER will provide a list of capital projects and priorities. In addition, the OWNER will assist the ENGINEER in obtaining capital costs for land and home acquisition, where necessary. O Stormwater Management or Drainage Ordinances - The OWNER will provide the ENGINEER with one copy of any Ordinance(s) from the City or County which relate to Stormwater Management or Drainage. The ENGINEER will use this information, along with his knowledge Of existing state and federal regulations, to prepare a brief .review of the stormwater legalfregulatory framework, and of issues involving service outside the City lima'ts. O Water Quality Data - The ENGINEER will review any previously obtained ambient.water quality data and/or available stormwater runoff data for receiving bodies of water located within City boundaries. TASK 1.2: BASE REPORTS, STUDIES AND PERMITS The OWNER will provide to the ENGINEER or aid the ENGINEER in obtaining any previous studies or reports (ff available) concerning stormwater management in the City. The OWNER will provide to the ENGINEER copies of pertinent stormwater permits. TASK 1.3 NPDES PERMIT PROGRAM The ENGINEER will prepare and assist OWNER with the municipal separate storm sewers discharge permit application to U.S. Environmental Protection Agency (EPA) for the National Pollutant Discharge Elimination System (NPDES). The ENGINEER will utilize where possible the information obtained in the NPDES permit program to develop the Stormwater Master Plan. The OWNER has entered into an Interlocal Agreement with Northern Palm Beach County Water Control District (NORTHERN) for coordination and preparation of the permit application to EPA. The NPDES permit application consists of two parts. PART 1 of the application requires an assessment of existing conditions and responsibilities of OWNER, ENGINEER and NORTHERN in this program are as follows. O OWNER will provide assessment of the existing legal authority to control the discharge of pollutants. A4 MIA/AIP006 ENGINEER will utilize the information in Phase I, Task 1.1 to provide the environmental source identification which includes a drainage system inventory and mapping of the existing facilities. O NORTHERN will provide the environmental discharge characteristics .(hydrology) associated with the collection of rainfall data, runoff volumes, and water quality of discharges to U.S. Waters. ENGINEER will utilize this infr~rmation inthe OWNER'S stormwater master plan. OWNER will conduct the dry weather water quality sampling and identify illicit stormwater connections associated with the environmental discharge characteristics (sampling and planning). O ENGINEER will assist OWNER in description of existing stormwater management programs, iden ~t~fi. cation of financial resources for Part 2 of the NPDES application and coordination with NORTHERN. PART 2 of the NPDES permit application requires the development of management programs, ENGINEER will assist OWNER in the development of the management programs. The programs include the following: o Development of ordinances (legal authority) to control discharges. O Management programs to reduce pollutant discharge loadings and to monitor compliance. o Financial resources and funding to support the program. At the conclusion of PART 1 a detailed scope will be prepared for PART 2, and a budget will be developed at that time. TASK 2.0: DEVELOP DATA SYSTEM AND BASE MAPS TASK 2.1: DELINEATE AND MAP WATERSHED AND BASIN BOUNDARIES The ENGINEER will use the available topographic maps, coupled with the USGS five-foot contour maps where needed, to delineate large scale watershed and basin boundaries. Watershed boundaries will identify the contributing area to the previously identified OWNER - operated systems. The basin boundaries will subdivide the watershed into basins. This basin size will be commensurate with the level of detail necessary for the ENGINEER to model the design storms (5-year, 24-hour and 3-year. 24-hour). A-5 MIA/AIP006 The ENGINEER will produce a watershed/basin boundary map at the base scale (1 "-2000') as a deliverable. The map will encompass the planning area. which is generally bounded by the E-3 Canal, the L-30 Canal, Hypoluxo Road. and the Intracoastal Waterway. TASK 2.2: DEVELOP HYDROLOGIC AND HYDRAULIC DATA FOR USE IN THE STORMWATER HYDRAULIC ANALYSIS The following data will be compiled by the ENGINEER for those priority systems to be analyzed hydraulically (Figure 1 and Tables 1 and 2): O Drainage Area - The ENGINEER will digitize drainage basin areas at the base scale (1~-2000'). O Basin Slope - The ENGINEER will calculate an average slope for each basin. O Directly Connected Impervious Area (DCIA) - The ENGINEER will estimate the percentage of directly connected impervious area by basin. A maximum of six land use categories will be utilized to develop typical DCIAs for each basin. These DCIA values for each land use type will be based upon representative percentage for similar communities. O Stage/Area/Storage - The ENGINEER will establish stage/area/storage relationships for applicable basins (where appreciable storage exists). O Drainage System Schematic - The ENGINEER will produce a drainage system schematic which will show general flow trends and will provide a means of identifying analysis results. O Hydraulic - The ENGINEER will incorporate necessary hydraulic geometry data (pipe sizes, invert elevations, etc.) into the hydraulic model(s). The ENGINEER's judgement will determine which data are necessary, TASK 2.3: STRUCTURE/FACILITY INVENTORY AND MAP The ENGINEER will produce a map (scale 1 ~ =2000')which shows major stormwater structures and facilities. This map will show pipe sizes for systems located east of 1-95, but will only show the networks (without pipe sizes) for systems west of 1-95. The ENGINEER, with assistance of OWNER. will conduct a review of the OWNER'S stormwater piping collection system to determine condition of systems and approximate estimates of remaining useful life. Systems requiting replacement will be inventoried. A-6 MIA/AIP006 TASK 3.0: HYDRAULIC CAPACITY ANALYSIS The ENGINEER will analyze the OWNER'S Stormwater management priority systems as described in Figure 1 and Tables 1 and 2. In this methodology, each priority system will be divided into basins as previously described. Design storms (5-year, 24 hour and 3-year, 24 hour) will be simulated and-ponding levels will be determined. Analysis wiR. be conducted for the areas identified in Figure.1. Conveyance systems will be resized in th.e analysis for two levels of service: no ponding ~nd one-half foot of ponding (o~ mutually acceptable alternates). Resizi~ requirements will be tabulated for eaeh~ for subsequent development of estimate of probable construction cost. TASK 4.0: BEST MANAGEMENT PRACTICES SUMMARY In anticipation of future requirements to be posed by federal stormwater per~..'tt~.g., this: task ~ provide a generic table that will relate applicability of:potential Best Management Practices (BMPs) to criteria such as land use, intensity of development, availability of vacant land. soil type and depth to water table. Generic schematics will be provided for major types of BMPs. TASK 5.0: CAPITAL IMPROVEMENTS PROGRAM (CIP) In this task. estimates of probable construction cost will be developed by the ENGINEER for the improvements identified in task 320 for the priority systems. The costs will be tabulated by project for a 5-year period. TASK 6.0: WORKSHOP ON FUNDING MECHANISMS The ENGINEER will evaluate coord'mation required with the other jurisdic- tions involved in stormwater management, namely: SFWMD, Lake Worth Drainage District. Florida Department of Transportation, Palm Beach County and U.S. Environmental Protection Agency. The ENGINEER will conduct a workshop on available stormwater fimding mechanisms, with discussion of advantages and disadvantages in the context A-7 MIA/AIP006 of the City's relationships with the other jurisdictions providing stormwater management. One of the mechanisms discussed will be a stormwater utility. TASK 7.0: STORMWATER MASTER PLAN REPORT The ENGINEER will produce a Report which will tentatively contain the following Sections: o Executive Summary (summarizing funding workshop results, levels of service and capital improvement needs). o Introduction o Methodology o Results o Capital Improvements Program (CIP) The ENGINEER will submit ten (10) copies of the draft report for OWNER's review and comments. The ENGINEER will submit ten (10) copies of the final report to the OWNER. Meetings conducted during the progress of the project will include the following: O Initial meeting to familiarize participants with the project objectives. Workshop with City Commission on funding mechanisms (Task 6.0). o Interim progress meetings with OWNER staff. o Formal presentation to staff of draft report. Formal presentation of final report to City Commission. with inclusion of staff's comments. O Additional data collection/data review meetings will be held with staff during the project on as as-needed basis. MIA/AIP006 A-8 PHASE H - STORMWATER FUNDING STUDY AND IMPLEMENTATION Normally, a funding mechanism is developed in two stages: (1) rate study and (2) knplem~ttation activities (verification of billing units, data processing for billing, ordinance development, etc). This two-stage approach makes sense in that the completion of Stage I Provides the City administrators and elected officials the opportunity to consider equity and fiscal impact issues and make adjustments to the major thrust of the program, before embarking on the laborious activities of Stage 2. Based on discussi~.ons with staff.., the scope below is geared to the stormwater utility funding mechanism. Stage 1 - Rate Study Task 1.1 - Operations & Maintenance (0 & M) Costs - Current operations and maintenance costa associated with providing stormwater related services will be determined. This will be accomplished through a review of the City's budget information and interviews of City staff. Task 1.2 - Administrative Needs - Current stormwater permitting procedures and staffing will be determined. This will be accomplished through a review of the City's present procedures, budget information, and established ordinances. The analysis will include needs for mapping, planning, design, and related needs. Task 1.3 - Capital Improvement Programs - A review and evaluation will be conducted of stormwater-related capital improvements which have been previously identified and prioritized by the City. This will be accomplished through a review of the City's present Capital Improvements Program, MaSter Drainage Plan, and related reports which are on file. plus interviews with staff to update the information. Task 1.4 - Projected Annual Costs - An identification will be made, with assistance from the OWNER of the total annual cost (capital costs plus operations and maintenance costs plus other administrative costs) per year for a five-year period. The information will be presented in tabular form and will cover the following topics: Administration - design, planning, regulatory, review, mapping; direct, and indirect costs. 0 Operations and Maintenance (O&M) - cleaning, mowing, operation, etc. of stormwater systems. A-9 MIA/AIP006 O Repair and replacement (R&R) - repair and replacement of obsolete structures. 0 Capital Improvement Program (CIP) - construction of stormwater facilities. Task 1.5 - Potential Revenue Analysis - The objective of this subtask is to estimate the potential revenue by estimating the total number of units available to be billed and the reasonable range of unit charges. The definition and number of billing units de...pends on the .tim. ~g mechanism selected. In the Case of a stormwater utility, the unit is typically the Equivalent Residential Unit ("ERU"), which is equivaien, t to the average imperVious area of a residence. The ERU is the "yardstxck" to which non-residential parcels are compared. Under a stormwater utility, this subtask entails an analysis of computerized data on dist~.~bufion of parcels by land use and/,or, imperious area. Subtasks are described below: Subtask 1.5.1 - Parcel Data Review The first activity under this subtask will be to make a preliminary determination of the geographic boundary of the conte.mplated stormwater utility (to be confirmed later during ordinance preparataon under Phase II Stage 2). This activity will'entail coordination with palm Beach County to discuss inclusion of unincorporated county areas adjacent to the City. This activity will involve legal research and preparation of a legal opinion identifying the statutory and case law basis for inclusion of unincorporated:areas within a municipal stormwater utility boundary. The opinion will also contain an outline of substantive and procedural legal tasks necessary to properly implement such a utility. The ENGINEER will draft a letter for the OWNER's signature, requesting from Palm Beach County computer-compatible assessment information on magnetic tape. While the entire dataset is acceptable, the pertinent information includes: 0 0 0 0 0 0 Parcel identification number Name and address of parcel owner. Situs address State DOR code. Land data (local land use code and area/dimensions of the parcel). Building characteristics (base area of building, number of stories, number of dwelling units or apartments). A-10 M1A/AIP006 O O Miscellaneous improvements/extra features. Description or code for extra feature, area of extra feature. Any code which will allow the desegregation of the parcels within the City versus the County. Also requested will be a record layout, and information related to each of the codes used in the datasets. When the ENGINEER is satisfied as to the completeness and format of the data submitted, a written notice of acceptance of the information will be presented to the OWNER. Subtask 1.5.2 - Base Equivalent Residential Unit (ERU) Calculations The ENGINEER will develop a methodology to establish the potential utility customer base based upon the information acquired in the previous subtask. The calculation of equivalent residential units will be based upon compiling property assessment data. calculating impervious surface data, and determining selected rate structures for all land use types, Subtask 1.5.3 - Land Parcel Assessment The ENGINEER will conduct an analysis of the assessment information provided for all residential parcels to establish the average impervious area for an ERU. This address dwelling unit types (i.e. single family, multi-family, condominium, and mobile homes). Using the ERU as a base, the ENGINEER shall establish the methodology for determining equivalent residential units for non-residential and vacant parcels. Subtask 1.5.4 ERU Estimation Alternatives The ENGINEER will make an estimation of the total number of ERUs within the City and will prepare a table summarizing the number of parcels and ERUs for major land use categories within the City. Based on a statistical sampling of vacant platted single family parcels identified in the appraisal file, the ENGINEER will estimate the size of a typical vacant platted single family lot in the City. This estimated size will be made to within a 95 percent confidence interval. Estimates of the runoff potential for developed single family parcels and vacant single family parcels will be made. Based on the estimates, the ENGINEER will develop an algorithm to allocate an equitable portion of an ERU to vacant platted single family lots and other undeveloped parcels. Based upon the algorithm developed for vacant platted single family parcels in the City, an estimate of ERUs associated with other undeveloped parcels will be made. A-11 MIA/AIP006 The total number of equivalent residential units will be calculated by two methods: Single Family Unit (SFU) Equivalent and Dwelling Unit (DU) Equivalent. Both of these assume that residential parcels are assigned a uniform rate depending upon the number of dwelling units on the parcel. The SFU Eqm'valent is based upon the average imperdous area of SFU parcels. The DU Equivalent is based upon the average impervious area per unit of SFU, multi-family, mobile home, and condominium parcels. The ERUs for non-residential parcels are calculated as the total impervious area divided by either the SFU or DU Equivalent. SubTask 1.5.5 - Governmental/Institutional Parcels The ENGINEER will review non-residential governmental/institutional land parcels within the study area and analyze the contribution of such parcels to the total number of ERUs. Subtask 1.5.6 - Credits and Related Issues The ENGINEER will evaluate the following considerations and provide a summary of recommendations: 0 0 0 0 0 Assessment of vacant versus developed parcels Wetlands, recreational areas, etc. Public tax-exempt properties Credits for existing stormwater attenuation, water quality, retention, detention systems. Other issues identified by the ENGINEER, based upon pervious experience, which may need resolving. Subtask 1.5.7 - General Revenue Potential The ENGINEER will develop an estimate of the annual revenue which can be generated from the ERUs identified within the study area for fiscal years 1991/1992 through 1995/1996 for a series of unit rate charges to be agreed upon by the OWNER. This process will be limited to a maximum of three trait rates. Task 1.6 - Revenue Scenarios - A determination will be made of the unit charges as necessary to produce sufficient revenue to cover annual costs previously identified. Based upon the efforts defined in previous tasks, the necessary unit charges would be determined for no more than three agreed upon levels of funding. A-12 MIA/AIP006 Task 1.7 - Billing Activities Review - This subtask would build upon preliminary findings in Phase I. Coordination will take place with various City depathuents m review the existing Tax Collector's billing system, assess the feasibility of incorporating a stormwater utility (if applicable) with this system, use the water/wastewater utility billing system, or recommend another billing mechanism. ~.completeness, each of. these potential systems will be e~aluated in based on the following criteria: o Coverage of customer base o Ability to address non-payment of fees o Billing cycle o Ease of adding the stormwater utility fee Based upon the review, the ENGINEER will recommend the best method of billing. This evaluation shall include a strategy to implement the recommended system. In this evaluation, the ENGINEER shall consider: 0 0 0 0 0 0 0 Matching parcel address with an existing billing system Mechanism to update parcel data Exempt data Enforcement Appeals Credit system Other issues which the project team identifies as needed A set of billing procedures shall be produced as a result of this task and a system to integrate the utility into the existing billing system will be delineated for implementation in a subsequent phase. Task 1.8 - Technical Report - A draft report will be prepared summarizing the efforts defmed in previous tasks. The following identifies a tenta- tive outline for the report which will be finalized during the accomplishment of the previous tasks: Executive Summary Section 1 - Introduction MIA/AlP006 A-13 Section 2 - Section 3 - Section 4 - Section 5 - Section 6 - Alternative Funding Sources Land Parcel Assessment Operations and Maintenance and Capital Improvement costs Revenue Requirements and Potentials Implementation The ENGINEER will establish justification for a stormwater utility and recommended charges. Following the review by the OWNER, a review meeting will be held to discuss the OWNER's review comments. Task 1.9 - Informational Meetings - Presentations will be made of the findings of previous ~tasks at meetings as follows: Upon completion of developing the recommendations regarding the basis for unit charges (to staff).. 2. Upon completion of the draft report (to staff). Presentation of the study results will be made to the City Commission. STAGE 2 - Implementation This stage will consists of subtasks that are highly dependent on the results of Stage 1. General features are discussed below: Task 2.1 - Policies and Procedures Manual - A Policies and Procedures Manual will be developed addressing computation of fees and billing procedures for undeveloped properties and for governmental/institutional properties. The issue of credits and differential rate structure will be discussed. Task 2.2 - Billing Unit Verification Procedures - This subtask will verify the number and type of units to be billed. In the case of a stormwater utility, it would entail verification of impervious area in non-residential parcels. Task 2.3 - Master Data File Development - A master data file that contains all of the data required for the billing system will be developed. The data file will be used to store, retrieve, and update the billing information as it is verified. Task 2.4 - Draft Ordinance - A stormwater draft ordinance and draft rate resolution will be developed for use by the OWNER's legal staff. A-14 MIA/AIP006 Task 2.5 - Public Education Program - The ENGINEER will provide the OWNER with copies of news articles, notices, and brochures that have been used by other municipalities for implementing the selected stormwater funding public information programs. The ENGINEER will also review and comment on similar documents that are prepared by the OWNER. The ENGINEER is qualified and available to make presentations to the public explaining the OWNER's stormwater management program and the stormwater funding mechanisms. The ENGINEER can develop handouts and presentation boards that will be used at any public information workshops. PARAGRAPH 2. The responsibilities of OWNER are described in Section 3 of said agreement are amended and ~upplemented as follows: For Phase I the OWNER will assist ENGINEER in developing levels of service for allowable ponding. For Phase II Stage 1, OWNER will assist ENGINEER by sending a letter (drafted by ENGINEER) to Palm Beach County requesting property assessment information. OWNER will provide ENGINEER information on City adminis- t alnve, ..o~r.ation and mmntenance and capital costs. Specific responsibilities for stage 2 will be detailed at a later date. PARAGRAPH 3; The .time periods for the performance of ENGINEER's services as set forth in Section 4 of said Agreement are amended and supplemented as follows: The draft reports for Phase I and for Phase II Stage 1 will each be submitted to the OWNER, within 250 calendar days of authorization to proceed following execution of this Agreement. PARAGRAPH 4. The method of payment for services rendered by ENGINEER shall be as set forth below: For the Basic Services performed under Section 1, the OWNER agrees to pay the ENGINEER the lump sum fee of $126,120 for Phase I (which includes $21,040 for federal NPDES Part 1 permitting work) and $71,500 for Phase II Stage I (Rate Study); partial payments to be made on a monthly basis in proportion to the percentage of work completed on each phase separately and the balance of payment made when each report is completed. A detailed scope of work for Phase II Stage 2, and the compensation amount, shall be developed upon completion of Stage I. Also, a detailed scope of work for Part 2 of the NPDES permitting work, and the compensation amount, wit be developed upon completion of Part I work. A-15 MIA/AIP006 HYPOLUXO I BOYNTON ~ C-i6 CANAL BEA CH BLVD. GOLF RD. RO. FIGURE t PRIORITY STUDY AREAS [ 4 ) CITY OF BOYNTON BEACH STORMNATER MANAGEMENT PROGRAM Z TABLE 2 ~ICOPE OF WORK FOR PRIORITY AREAS Area 1 ('Dunkin Donuts~ Site) Thi's area, commonly referred to as the ~Dunkin Donuts~ site, has a stormwater conveyance system in place. The system will be analyzed using the RUNOFF computer model (with resize option), including possible routing to L-24 Canal operated by Lake Worth Drainage District. Offhand, the option of substantial exfiltration of the runoff volume appears doubtful due to high water table. Area 2 (Industrial) This low lying industrial area's runoff flows via overland flow toward the south. The analysis (no computer modeling) will entail a possible detention system east of this area (near the raiffoad tracks). Area 3 (Residential) This area does not appear to have a stormwater conveyance system. Runoff flows eastward via overland flow to an extrfltration system. The analysis (no computer modeling) will consist of evaluating additional and/or enhanced exfffltration systems. Area 4 (Residential) This area is generally located across from Area 3, on the north side of Boynton Beach Boulevard. It contains storm sewer catch basins, but the extent of a conveyance system is not established. The analysis will probably entail a limited mount of computer modeling. EXHIBIT "B" For the Basic Services performed under Section 1, the OWNER agrees to pay the ENGINEER the J,mp sum fee of $126,120 for Phase ! (which includes $21,040 for federal NPDES Part 1 permitting work) and $71,500 for Phase II Stage 1 (Rate Study); partial payments to be made on a monthly basis in proportion to the percentage of work completed on each phase separately and the balance of payment made when each report is completed. A detailed scope of work for Phase II Stage 2, and the compensation amount, shall be developed upon completion of Stage 1. Also, a detailed scope of work for Part 2 of the NPDES permitting work, and the compensation amount, will be developed upon completion of Part 1 work.