Agenda 09-01-20 The City of
Boynton Beach
City Commission Agenda
Tuesday, September 1 , 2020, 5:30 PM
GoToWebinar Online Meeting and City Hall Community Room, 100 E.
Ocean Avenue
Boynton Beach City Commission
Mayor Steven B. Grant (At Large)
Vice Mayor Ty Penserga (District IV)
Commissioner Justin Katz (District 1)
Commissioner Woodrow L. Hay (District 11)
Commissioner Christina L. Romelus (District III)
Lori LaVerriere, City Manager
James Cherof, City Attorney
Crystal Gibson, City Clerk
*Mission*
To create a sustainable community by providing exceptional
municipal services, in a financially responsible manner.
C
www.boynton-beach.org
Page 1 of 431
Welcome
Thank you for attending the City Commission Meeting
General Rules & Procedures for Public Participation at
City of Boynton Beach Commission Meetings
The Agenda:
There is an official agenda for every meeting of the City Commissioners, which determines the order
of business conducted at the meeting. The City Commission will not take action upon any matter,
proposal, or item of business, which is not listed upon the official agenda, unless a majority of the
Commission has first consented to the presentation for consideration and action.
• Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
• Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
• Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by
either a regular voice vote with "Ayes& Nays" or by a roll call vote.
Speaking at Commission Meetings:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings,
Public Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
• Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
• Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction
of the Commission - Time Limit- Three (3) Minutes.
Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a
motion has been made and properly seconded, with the exception of Consent Agenda Items that have not
been pulled for separate vote, reports, and presentations. - Time Limit- Three (3) Minutes.
Due to the COVI D-19 public health emergency and in accordance with Governor DeSantis's Emergency
Orders, the City of Boynton Beach has temporarily suspended in-person public meetings. The City requests
that all citizens follow the safe at home guidance provided by the State, the County, and the Federal
Government. The City of Boynton Beach encourages interested parties to attend and participate in public
meetings via communications media technology online.
To view and/or participate in the City Commission meeting you have the following options:
1. Watch the meeting online, but not participate:
You may watch the meeting via the GoToWebinar platform. Visit the City's website at www.boynton-beach.org
to access the up-to-date link to the meeting.
2. Watch the meeting online and provide public comment prior to the meeting:
You may watch the meeting as listed above and provide written comments by emailing citymanager@bbfl.us
by Noon on September 1, 2020 or calling (561) 742-6006 and leaving a message on the public comment
Page 2 of 431
hotline. Messages left on the hotline will be transcribed. Please include your full name and the specific agenda
item number(s) for your comments. Comments received by the deadline will be read into the record. Please
note that time limits will be enforced so written comments must be limited to no more than 3 minutes.
3. Watch the meeting online and provide public comment during the meeting:
To request to speak during the meeting, you can electronically "raise your hand" or type a question using the
GoToWebinar platform. The meeting moderator will announce when it is your turn to speak or have your
question addressed. Please note that time limits will be enforced so comments must be limited to no more than
3 minutes.
For additional information or for special assistance prior to the meeting, please contact Crystal Gibson, City
Clerk, at cityclerk@bbfl.us or (561) 742-6061.
Page 3 of 431
1. Openings
A. Call to Order - Mayor Steven B. Grant
Invocation by Reverend Lynn Jones of St. Joseph's Episcopal Church
Pledge of Allegiance to the Flag led by Commissioner Christina L. Romelus
Roll Call
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
2. Other
A. Informational items by Members of the City Commission
3. Announcements, Community And Special Events And Presentations
A. Proclaim the month of September as Hunger Action Month. Sari Vatske, Executive Vice
President of Feeding South Florida, will accept the Proclamation.
B. * Tuesday, September 8th at 5:30pm— First Public Budget Hearing to adopt the Proposed
Budget and to adopt the Final Fire Assessment Rate Resolution (virtual access via GoTo Webinar;
in person at City Hall Community Room, capacity is limited to 10 attendees)
* Regular Commission Meeting on Tuesday, September 15th, 2020 at 5:30pm (virtual access
via GoTo Webinar; in person at City Hall Community Room, capacity is limited to 10 attendees)
* Tuesday, September 22 at 5:30pm - Second Public Budget Hearing to adopt the Final Millage
Rate and Final Budget (virtual access via GoTo Webinar; in person at City Hall Community Room,
capacity is limited to 10 attendees)
4. Public Audience
Individual Speakers Will Be Limited To 3 Minute Presentations (at the discretion of the Chair,
this 3 minute allowance may need to be adjusted depending on the level of business coming
before the City Commission)
5. Administrative
A. Appoint eligible members of the community to serve in vacant positions on City advisory boards.
6. CONSENTAGENDA
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments
A. Approve and authorize the acceptance of a FEMA 2020 Assistance to Firefighters Grant to cover
the cost of purchasing PPE and related supplies, including reimbursement, to prevent, prepare
for, and respond to COVID-19. The total award under the Grant is $151,131.40 ( $137,392.18
Federal Funds and $13,739.22 Boynton Beach Funds).
B. Authorize the City Manager to increase PO for Dynalink Communications to $40,000 a year for
the remainder of the Dynalink contract.
Page 4 of 431
C. Approve the one-year extension for RFPs/Bids and/ or piggybacks for the procurement of
services and/or commodities as described in the written report for September 1, 2020 - "Request
for Extensions and/or Piggybacks."
D. Approve the emergency purchase order that was issued for a total expenditure of $46,819.00 for
fabrication and delivery of MIEX regeneration underdrain laterals and associated equipment for
the East Water Treatment Plant.
E. Accept the written report to the Commission for purchases over $10,000 for the month of July
2020.
F. Proposed Resolution No. R20-089- Approve the Notice of Completion for Fire Station #1
constructed as part of the Town Square Project.
G. Proposed Resolution No. 20-090- Approve and authorize the Mayor to sign Amendment to
Town Square Redevelopment Phase II Service Agreement for additional consulting services to
market and lease the Innovation and Cafe' space in City Hall and the Cafe' space in the Cultural
Center.
H. Approve minutes from the City Commission meeting on August 19, 2020.
7. CONSENT BIDS AND PURCHASES OVER $100,000
A. Authorize the purchase of equipment and services for a Hiperwall system from Broadcast
Systems in the amount of$165,244.61 utilizing GSA contract GS-07F-173GA.
B. Approve Task Order UT-3A-02 with Globaltech in the sum of $141,662.50 in accordance with
RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope Category A executed on
August 22, 2018 for the Design of Fluoride Storage and Feed Improvements to the East Water
Treatment Plant.
8. Public Hearina
6 p.m. or as soon thereafter as the agenda permits.
The City Commission will conduct these public hearings in its dual capacity as Local Planning
Agency and City Commission.
9. City Manager's Report
A. Approve contribution of $55,000 to the Education Foundation of Palm Beach County for the
purchase of W i-Fi extenders and related equipment to assist Palm Beach County and the School
District in providing W i-Fi access to Boynton Beach families/students. Staff recommends utilizing
$55,000 from the Community Enrichment Fund account (Christ Fellowship Church donations),
leaving a balance of$80,000 in the account.
James Gavrilos, Executive Director of the Education Foundation of PBC will present more details
of how this contribution, along with a local fund raising campaign in the City to match these
dollars, will provide much needed funds to purchase W i-Fi extenders for Boynton Beach residents
and students in underserved communities.
B. Provide an update on the private development progress for the Town Square project and discuss
the letter provided to the City by J KM Developers on potential contract amendments.
C. Proposed Resolution No. R20-091 - To adopt a tree planting goal of 3,000 trees per year to
achieve 20% tree canopy coverage by 2035, based on recommendations of the attached Boynton
Beach Urban Tree Canopy Assessment.
10. Unfinished Business - None
11. New Business
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A. Proposed Resolution No. R20-092- Authorizing the City to set rates, fees and charges for
Water, Wastewater Stormwater, Reuse Water and District Energy Chilled Water for the upcoming
FY 20-21
12. Legal
A. Proposed Resolution No. R20-093- Approve and authorize the Mayor to sign documents
releasing and creating project easements.
13. Future Agenda Items
A. Mayor Grant requested a discussion regarding interviewing City staff about their positions and a
City Career Fair - TBD
B. Mayor Grant requested a discussion regarding education in Boynton Beach - TBD
C. Mayor Grant requested a discussion regarding funding of trees and a review of the city's Memorial
Tree Fund policy - TBD
D. Mayor Grant requested to have a discussion regarding a utilities sustainability program. - TBD
E. Vice Mayor Penserga requested a discussion regarding a City Mural Program- TBD
F. Public Hearing for Conditional Use application (COUS 20-002)for Exotic Mortorworks, to allow an
automobile diagnostics facility exclusively for luxury and/or high-performance vehicles at 816 SE
1st Street- September 15, 2020.
G. Public Hearing - Catanzaro Residential Future Land Use Map Amendment from Local Retail
Commercial (LRC) to Medium Density Residential (MEDR) and Rezoning from C-2
Neighborhood Commercial to R-3 Multi-Family Residential - September 15, 2020.
H. Public Hearing for application submittal for Legacy at Boynton Beach Mixed Use Development- a
new mixed use development in the downtown core- October 6, 2020 (as currently scheduled)
I. At the request of Mayor Grant, Human Resources will present information regarding the City's
internship program. - October 20, 2020
14. Adjournment
Notice
lfaperson decides to appeal to any decision made by the City Commission with respect to any matter considered at this meeting,He/She will
need a record ofthe proceedings and,for such purpose,He/She may need to ensure that a verbatimrecord ofthe proceedings is made,which
record includes the testimony and evidence upon which the appeal is to be based.(ES.286.0105)
The city shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to
participate in and enjoy the benefits of a service,program,or activity conducted by the city.Please contact the City Clerks office,(561)742-
6060 or(TTY)1-800-955-8771,at least 48 hours prior to the programor activity in order for the city to reasonably accommodate your request.
Additional agenda iterns may be added subsequent to the publication ofthe agenda on the city's web site.Information regarding iterns added
to the agenda after it is published on the city's web site can be obtained fromthe office ofthe City Clerk
Page 6 of 431
1.A.
OPENING ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
Call to Order- Mayor Steven B. Grant
Invocation by Reverend Lynn Jones of St. Joseph's Episcopal Church
Pledge of Allegiance to the Flag led by Commissioner Christina L. Romelus
Roll Call
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact: Non-budgeted
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action: No
Climate Action Discussion:
Is this a grant? No
Grant Amount:
Page 7 of 431
2.A.
OTHER
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Informational items by Members of the City Commission
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 8 of 431
3.A.
ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Proclaim the month of September as Hunger Action Month. Sari
Vatske, Executive Vice President of Feeding South Florida, will accept the Proclamation.
Explanation of Request:
As part of a nationwide initiative created by Feeding America®, Hunger Action Month takes place throughout
September and is designed to raise awareness about the issue of hunger in America.
During COVI D, over one million individuals in South Florida- over 340,000 of whom are children - rely on
food provided by Feeding South Florida and its network of partner agencies annually. Feeding South Florida
distributed over 119 million pounds of food and grocery products in 2020 through its network of 300 nonprofit
partner agencies, direct service programs, benefits assistance programs, home meal delivery programs, and
more.
Feeding America food banks, across the country including Feeding South Florida, will host several events
throughout the month of September to bring awareness and attention to encourage involvement in efforts to
end hunger in their local community.
How will this affect city programs or services? This will have no affect on City programs or services.
Fiscal Impact: N/A
Alternatives: Not proclaim September as Hunger Action Month.
Strategic Plan:
Strategic Plan Application: N/A
Climate Action:
Climate Action Discussion: N/A
Is this a grant?
Grant Amount:
Page 9 of 431
ATTACHMENTS:
Type Description
D Proclamation Hunger Action Month Proclamation
Page 10 of 431
----------------------------------------------------------------------------------------------------------------------------------
Prot am at i on
WHEREAS, September is Hunger Action Month, an initiative created by Feeding America to help raise
awareness about the issue of hunger in the United States and in local communities;and
WHEREAS,hunger and poverty are issues of grave concern to the City of Boynton Beach,it is therefore
critical we take action to break the cycle of hunger and poverty and address the root causes of hunger;and
WHEREAS, the City of Boynton Beach is therefore committed to working with Feeding South Florida,
the leading domestic hunger relief organization serving Palm Beach, Broward, Miami-Dade, and Monroe
Counties,serving 25%of the state's food insecure population;and
WHEREAS, during COVID, over one million individuals in South Florida — over 340,000 of whom are
children- rely on food provided by Feeding South Florida and its network of partner agencies annually;
and
WHEREAS, Feeding South Florida distributed over 119 million pounds of food and grocery products in
2020 through its network of 300 nonprofit partner agencies, direct service programs, benefits assistance
programs,home meal delivery programs,and more;and
WHEREAS, Feeding America food banks across the country including Feeding South Florida,will host
several events throughout September to raise awareness about the issue of hunger and inspire action
toward ending in their local community;
NOW THEREFORE,I,Steven B. Grant,Mayor of the City of Boynton Beach,Florida,do hereby proclaim
the month of September Two Thousand Twenty as:
fIun8�_,r -jetion Month
IN WITNESS WHEREOF,I have hereunto set my band and cause the Seal of the City of Boynton Beach,
Florida,to be affixed at Boynton Beach Florida,the Is'day of September Two Thousand Twenty.
Steven B. Grant,Mayor
ATTEST:
Crystal Gibson,MMC
City Clerk
..,,
3.B.
ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
* Tuesday, September 8th at 5:30pm— First Public Budget Hearing to adopt the Proposed Budget and to
adopt the Final Fire Assessment Rate Resolution (virtual access via GoTo Webinar; in person at City Hall
Community Room, capacity is limited to 10 attendees)
* Regular Commission Meeting on Tuesday, September 15th, 2020 at 5:30pm (virtual access via GoTo
Webinar; in person at City Hall Community Room, capacity is limited to 10 attendees)
* Tuesday, September 22 at 5:30pm - Second Public Budget Hearing to adopt the Final Millage Rate and
Final Budget (virtual access via GoTo Webinar; in person at City Hall Community Room, capacity is limited to
10 attendees)
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 12 of 431
5.A.
ADMINISTRATIVE
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Appoint eligible members of the community to serve in vacant positions
on City advisory boards.
Explanation of Request:
How will this affect city programs or services? The attached list contains the names of those who have
applied for vacancies on the various advisory boards. A list of vacancies is provided with the designated
Commission members having responsibility for the appointment to fill each vacancy.
Fiscal Impact: Non-budgeted No-budgeted None
Alternatives: Allow vacancies to remain unfilled.
Strategic Plan:
Strategic Plan Application: Building Wealth in the Community
Climate Action: No
Climate Action Discussion:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Attachment Appointments and Applicants 09-01-2020
D Attachment Ace Tilton Ratcliff
D Addendum Valerie Valcourt
D Addendum Frando Patterson
D Addendum Abby Murrell
Page 13 of 431
Appointments and Applicants for September 01, 2020
Arts Commission
I Katz Alt 2 yr term to 12/20 (Tabled 3)
Applicant: Ace Tilton Ratcliff
Building Board of Adjustments and Appeals
III Romelus Alt 2 yr term to 12/21 (Tabled 3)
IV Penserga Reg 2 yr term to 12/21 (Tabled 3)
Mayor Grant Reg 2 yr term to 12/21 (Tabled 3)
Applicants: None
Education and Youth Advisory Board
11 Hay Reg 2 yr term to 12/20
III Romelus Reg 2 yr term to 12/21
Applicants: Valerie Valcourt
Frando Patterson
Abby Murrell
Historic Resources Preservation Board
IV Penserga Alt 2 yr term to 12/20 (Tabled 3)
Mayor Grant Alt 2 yr term to 12/21 (Tabled 2)
Applicants: None
Library Board
11 Hay Reg 2 yr term to 12/20 (Tabled 3)
III Romelus Alt 2 yr term to 12/21 (Tabled 3)
IV Penserga Alt 2 yr term to 12/20 (Tabled 3)
Applicants: None
Page 14 of 431
Cher -Guberman, Catherine
From: ace <noreply@123formbuilder.io>
Sent: Tuesday,August 25, 2020 10:19 AM
To: City Clerk
Subject: Advisory Board Appointment application
Today's date 08/25/2020
Name Ace Tilton Ratcliff
Phone number 561-376-3640
Address 142 SW 13th Avenue
Boynton Beach FL 33435
United States
Email ace@stayweirdbekind.com
Current occupation or,if
retired,prior occupation Self-employed small business owner,writer, artist
Education BA
Are you a registered voter? Yes
Do you reside within the
Yes
Boynton Beach City limits?
Do you own/manage a business within City limits?
If"yes", name of business: Yes, Harper\'s Promise
Are you currently serving on a
Yes
City board?
Have you served on a City
Yes
board in the past?
If"yes",which board(s)and
when? I am currently serving on Boynton Beach\,s Library Advisory Board
Have you ever been convicted No
of a crime?
If"yes",when and where?
Advisory Board Arts Commission
Personal Qualifications I grew up in Boynton Beach. I\'m a freelance writer and artist who is self-employed
and makes my living by creating art. I attended Dreyfoos High School of the Arts. I am
a current board member.
Professional Memberships Boynton Beach Library Board
International Association for Animal Hospice and Palliative Care Member
Feel free to attach/upload an
extra sheet or resume.
Page 15 of 431
Certification I,the applicant, hereby certify that the statements and answers provided herein are
true and accurate. I understand that, if appointed,any false statements may be cause
for removal from a board.
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Page 16 of 431
Cher
.a-Guberman, Catherine
From: valerie.valcourt <noreply@123formbuilder.io>
Sent: Tuesday, February 04, 2020 7:25 PM
To: City Clerk
Subject: Advisory Board Appointment application
Attachments: Dr. Valcourt Resume.docx
Today's date 02/04/2020
Name Dr.Valerie Valcourt
Phone number 561-293-6591
Address 410 NW 16th Ave
Boynton Beach FL 33435
United States
Email valerie.valcourt@palmbeachschools.org
Current occupation
or,if retired, prior Assistant Principal
occupation
Education Doctor of Education in Educational Leadership
Are you a registered Yes
voter?
Do you reside within
the Boynton Beach Yes
City limits?
Do you own/manage
a business within City No
limits?
If"yes", name of business:
Are you currently
serving on a City No
board?
Have you served on a
City board in the No
past?
If"yes",which board(s)and when?
Have you ever been No
convicted of a crime?
If"yes",when and where?
Advisory Board Education and Youth Advisory Board
Page 17 of 431
Personal I am an advocate for the youth. I am currently the Assistant Principal at Poinciana STEM
Qualifications Elementary located in the heart of Boynton Beach. I have experience as a classroom teacher,
instructional coach,transformation specialist.
Professional Memberships
Feel free to
attach/upload an
extra sheet a httris:ZZwww.123formbuilder.comt q load did p 7filgid=d9675bc6fd746a32f7e9bb32e74c7000
resume.
Certification I,the applicant, hereby certify that the statements and answers provided herein are true and
accurate. I understand that, if appointed, any false statements may be cause for removal from a
board.
The message has been sent from 99.203.94.10(United States)at 2020-02-04 19:25:29 on Chrome 79.0.3945.73
Entry ID:374
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Page 18 of 431
Dr. Valerie Valcort
Professional Statement: I am an educational leader who thoroughly understands the state standards and
educational pedagogy. I have the ability to use this knowledge to close achievement gaps
and promote college and career readiness. As an educational leader,I aspire to cultivate a
strong school culture,promote staff professional development,teamwork, and
collaboration.I will intentionally coordinate my efforts to ensure students remain
engaged, focused,and in an optimal position to receive the appropriate attention to meet
their needs.
Education: Lynn University Boca Raton,FL
Doctor in Educational Leadership May 2017
Barry University Miami Shores,FL
Master's in Educational Leadership December 2012
FELE Exam June 2012
University of North Florida Jacksonville,FL
Bachelor of Arts in Elementary Education December 2009
FTCE Exam June 2009
Certifications: Educational Leadership/Principal Certification(All Levels)
Marzano Administrator Observation Certification
Elementary Education(K-6)
ESOL Endorsement
Reading Endorsement(In Progress)
VITAL Certification
Technology: Technology Conference Presenter
I-Ready technology program coordinator/Super User
Edline Super User
Train teachers to use Performance Matters/Unify
Train teachers to use Edline
Train teachers on how to use ExamView
Coach teachers to integrate technology in daily instruction
Leadership Experience: Aspiring Leaders Program
School Advisory Council Chairperson
Principal Leadership Team
School-wide Positive Behavior Chairperson
Marzano Teacher Leader Academy
Grade Chairperson
Conducted Instructional Rounds
Participated in Instructional Review
Tutorial Coordinator/Administrator
District Accreditation Liaison
Education Experience: South Regional Office (Title I Schools) Boca Raton,FL
Transformation Specialist May 2018—Present
• Transformation team member of regional superintendent
• Collaborate with Principals to improve schools
• Transform DA schools
• Train new coaches
• Collaborate with instructional coaches
• Develop action plans,conduct rigor walks and prepare schools for state visits
Page 19 of 431
Dr. Valerie Valcourt
• Facilitate instructional reviews for South Region"Super 7"portfolio
• Led professional development
• Facilitate PLCs and common planning with multiple schools
• Coach teachers using FCIM in standards-based lesson plan development and
effective instructional delivery
• Train teachers and administrators how to retrieve and analyze reports from
iReady,Performance Matters/Unify, and EDW,then use the data to group
students and drive instruction
• Mentor teachers
• Build teacher capacity of understanding the Florida Standards.
• Create lessons and resources to support teachers with the competency of the new
standards
South Grade Elementary (Title I School) Lake Worth,FL
Instructional Coach August 2014—Present
• School grade improved from a D to a C
• Increased 5'grade math scores from 18%proficiency to 56%proficiency
• Increased school FSA math scores in grades 3 -5 by 10%+
• Increased iReady math scores from 7%on grade level in window 1 to 46%on
grade level in window 3
• Coach teachers using FCIM in standards-based lesson plan development and
effective instructional delivery
• Develop Blended Learning Rotational Model using the Pillars of Effective
Instruction
• Led and facilitated PLCs and Common Planning for grades K-5
• Train/coach teachers how to implement iReady in daily instruction
• Train teachers how to pull reports from iReady,Performance Matters/Unify,and
EDW,then use the data to group students and drive instruction
• Mentor teachers
• Build teacher capacity of understanding the Florida Standards.
• Create lessons and resources to support teachers with the competency of the new
standards
• Conducted Marzano Peer Observations
• Responsible for coordinating assessments
• Monitor data through Performance Matters/Unify,EDW, iReady, and district
assessments
• Conducted data analysis to drive decision-making
• Train teachers how to use data to group students and drive instruction.
• Conducted/facilitated Professional Learning Communities
• WIDA Trained
• Test coordinator
• Coordinated multiple school events and functions to increase family involvement
• Assisted with the development of the School Improvement Plan
Lantana Elementary(Title I School) Lantana,FL
Teacher, Grade 3 February 2010—August 2014
• Increased math scores for third grade(80%Proficiency)
• Integrated technology in daily instruction
• Mentor new teachers
• Mentor students
Page 20 of 431
Dr. Valerie Valcourt
• Standards based instruction
• Applied cooperative and differentiated learning strategies for all students
• Implement behavioral expectations using CHAMPS
• Homegrown Summer Literacy Institute
• Provide effective communication with parents,teachers, students and the
community.
• Encouraged increased parent involvement
• Established multiple business partnerships
• Assisted with the development of the School Improvement Plan
• Lead teacher for Saturday tutorial
• iii support for third grade students below grade level in reading
School Activities: Safety Patrol Sponsor
Yearbook Sponsor
Student Club Sponsor
Talent Show Coordinator
Honors &Awards: Dean's List
National Honor Society of Leadership& Success
Related Experience: Christa McAuliffe Middle School,Boynton Beach,Fl. October 2009-June 2012
John I Leonard High School, Lake Worth Fl. Summer 2013
Work Experience: Health Link,Biological Laboratory Technician, Jacksonville,FL.August 2007-August 2009
MaxRave,Assistant Manager,Jacksonville,FL, October 2007-October 2008
Guthries Restaurant, Shift Manger,Jacksonville,FL,June 2006—August 2007
Volunteer Experience: Christ Fellowship Church,Boynton Beach,FL.January 2015 -Present
Girls Scouts of Southeast Florida,West Palm Beach,FL.March 2016-Present
GEMS Enrichment Center,Boynton Beach FL.,January 2015—Present
Medicana Nursing Home&Rehab Center,Lake Worth,FL August 2011-July 2014
Azalea Nursing Home&Rehab Center,West Palm Beach FL. October 2009 -August 2013
Winner's Church,West Palm Beach,FL.June 2009—August 2012
Skills: Microsoft Office Unify/Performance Matters/EDW Prezi Google iObservation
Languages: English Haitian/Creole
References:
Dr.Ian Saltzman, South Region Superintendent, School District of Palm Beach County
Dr.Ana Arce,Principal, South Grade Elementary, School District of Palm Beach County
Jeff Pegg,Instructional Superintendent, School District of Palm Beach County
Howard Hepburn,Instructional Superintendent, School District of Palm Beach County
Jamie Wyatt,Instructional Superintendent, School District of Palm Beach County
Page 21 of 431
, 1q ►
Cher Guberman, Catherine
From: pamfran <noreply@123formbuilder.io>
Sent: Tuesday, March 10, 2020 10:06 AM
To: City Clerk
Subject: Advisory Board Appointment application
Today's date 03/10/2020
Name Frando Patterson
Phone number 615-596-2143
Address 604 NW 25th Ave
Boynton Beach Florida 33426
United States
Email pamfran@bellsouth.net
Current occupation or, if
Director of Testing and Evaluation
retired,prior occupation
Education Master Degree
Are you a registered voter? Yes
Do you reside within the Yes
Boynton Beach City limits?
Do you own/manage a business No
within City limits?
If"yes", name of business:
Are you currently serving on a No
City board?
Have you served on a City
No
board in the past?
If"yes",which board(s)and when?
Have you ever been convicted No
of a crime?
If"yes",when and where?
Advisory Board Education and Youth Advisory Board
Personal Qualifications I work for Florida Atlantic University as the Director of Testing and Test Prep and have
a great interest on work we can do for the students in our community. I am a retire
master SGT with 31 years in the military and my primary duties was with education
and training. I think I can bring a lot of real life experience to this board
Professional Memberships Council Member
Florida Association of College Test Administrators
Page 22 of 431
Feel free to attach/upload an
extra sheet or resume.
Certification I,the applicant, hereby certify that the statements and answers provided herein are
true and accurate. I understand that, if appointed,any false statements may be cause
for removal from a board.
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Entry ID:382
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Page 23 of 431
Cher -Guberman, Catherine
From: abbydora <noreply@123formbuilder.io>
Sent: Friday, May 08, 2020 2:33 PM
To: City Clerk
Subject: Advisory Board Appointment application
Today's date 05/08/2020
Name Abby Murrell
Phone number 954-675-1303
Address 1112 SW 1st st
Boynton Beach FI 33435
United States
Email abbydora@gmail.com
Current occupation or, if parks n recreation supervisor
retired,prior occupation
Education BA
Are you a registered voter? Yes
Do you reside within the Yes
Boynton Beach City limits?
Do you own/manage a business No
within City limits?
If"yes", name of business:
Are you currently serving on a No
City board?
Have you served on a City
Yes
board in the past?
If"yes",which board(s)and Boards in Delray
when? Recreation Boards
Not For Profit Boards
PBC Criminal Justice Task Force
Have you ever been convicted No
of a crime?
If"yes",when and where?
Advisory Board Education and Youth Advisory Board
Personal Qualifications 35 years experience in Government
Professional Memberships Florida Parks and Recreation Certified Professional
Pickleball Ambassador
1
Page 24 of 431
Feel free to attach/upload an
extra sheet or resume.
Certification I,the applicant, hereby certify that the statements and answers provided herein are
true and accurate. I understand that, if appointed, any false statements may be cause
for removal from a board.
The message has been sent from 73.179.31.18(United States)at 2020-05-08 13:33:03 on Whone 13.0.5
Entry ID:388
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Page 25 of 431
6.A.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Approve and authorize the acceptance of a FEMA 2020 Assistance to
Firefighters Grant to cover the cost of purchasing PPE and related supplies, including reimbursement, to
prevent, prepare for, and respond to COVID-19. The total award under the Grant is $151,131.40
$137,392.18 Federal Funds and $13,739.22 Boynton Beach Funds).
Explanation of Request: Acceptance of the total award under the Grant is $151,131.40 ( $137,392.18
Federal Funds and $13,739.22 Boynton Beach Funds). This grant includes purchases of COVID-19 related
PPE from January 1, 2020 through August 17, 2021. This grant award must be accepted by September 11,
2020.
How will this affect city programs or services? Acceptance of this grant will allow the City to continue to
purchase and supply COVI D-19 related PPE to our first responders, employees and the general public in
order to reduce the spread of the virus in our community and surrounding jurisdictions.
Fiscal Impact: Budgeted There will be no financial impact to any programs beyond what has already been
spent for this type of PPE. This is due to the grant covering PPE that was already purchased between now
and January 1, 2020.
Alternatives: Not accepting this grant would require the city to expend funds from the general fund budget to
cover the cost of any future PPE purchases related to COVI D-19.
Strategic Plan: Building Wealth in the Community
Strategic Plan Application: Budget dollar savings of$137,739.22.
Climate Action: No
Climate Action Discussion: N/A
Is this a grant? Yes
Grant Amount: Total $151,131.40 ($137,392.18 Federal Funds, $13,739.22 Boynton Beach Funds)
Page 26 of 431
ATTACHMENTS:
Type Description
D Other Grant Award Packet
Page 27 of 431
Award Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Matt Petty �% T
BOYNTON BEACH, CITY OFFEMA
PO BOX 310
BOYNTON BEACH, FL 33425
EMW-2020-FG-01239
Dear Matt Petty,
Congratulations on behalf of the Department of Homeland Security. Your application submitted for
the Fiscal Year 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S)
has been approved in the amount of$137,392.18 in Federal funding. As a condition of this grant,
you are required to contribute non-Federal funds equal to or greater than 10.0%of the Federal
funds awarded, or$13,739.22 for a total approved budget of$151,131.40. Please see the FY 2020
AFG-S Notice of Funding Opportunity for information on how to meet this cost share requirement.
Before you request and receive any of the Federal funds awarded to you, you must establish
acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting
this award, you acknowledge that the terms of the following documents are incorporated into the
terms of your award:
• Summary Award Memo- included in this document
• Agreement Articles- included in this document
• Obligating Document- included in this document
• FY 2020 AFG-S Notice of Funding Opportunity(NOFO) - incorporated by reference
Please make sure you read, understand, and maintain a copy of these documents in your official file
for this award.
Sincerely,
Z
Christopher Logan
Acting Assistant Administrator
Grant Programs Directorate
Page 28 of 431
Summary Award Memo
Program: Fiscal Year 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental
Recipient: BOYNTON BEACH, CITY OF
DUNS number: 072247133
Award number: EMW-2020-FG-01239
Summary description of award
The purpose of the Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S) is
to provide funds for the purchase of PPE and related supplies, including reimbursements, to
prevent, prepare for, and respond to coronavirus. After careful consideration, FEMA has
determined that the recipients project or projects submitted as part of the recipients application
and detailed in the project narrative as well as the request details section of the application -
including budget information-was consistent with the Assistance to Firefighters Grant Program -
COVID-19 Supplemental (AFG-S)'s purpose and was worthy of award.
Except as otherwise approved as noted in this award, the information you provided in your
application for FY 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-
S) funding is incorporated into the terms and conditions of this award. This includes any documents
submitted as part of the application.
Amount awarded
The amount of the award is detailed in the attached Obligating Document for Award.
The following are the budgeted estimates for object classes for this award (including Federal share
plus your cost share, if applicable):
Page 29 of 431
Object Class Total
Personnel $0.00
Fringe benefits $0.00
Travel $0.00
Equipment $0.00
Supplies $151,131.40
Contractual $0.00
Construction $0.00
Other $0.00
Indirect charges $0.00
Federal $137,392.18
Non-federal $13,739.22
Total $151,131.40
Program Income $0.00
Approved scope of work
After review of your application, FEMA has approved the below scope of work. Justifications are
provided for any differences between the scope of work in the original application and the approved
scope of work under this award. You must submit scope or budget revision requests for FEMA's
prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the AFG-S
NOFO.
Approved request details:
Personal Protective Equipment (PPE)
Page 30 of 431
Supplies
DESCRIPTION
Twin quarter turn adapter assembly for 3M Scott SCBA mask which will connect to the
existing SCBA mask, and convert the mask into a full face mask with filter(filters purchased
separately)
QUANTITY UNIT PRICE TOTAL BUDGET
CLASS
Cost 1 200 $46.75 $9,350.00 Supplies
Supplies
DESCRIPTION
This is the filter that connects to the adapter to provide the respiratory filtration and
protection. MPC P100 120 cc filter(pair), $27.05 each
QUANTITY UNIT PRICE TOTAL BUDGET
CLASS
Cost 1 1,000 $27.05 $27,050.00 Supplies
Surgical Type Face Masks
DESCRIPTION
Masks- N95, KN95, Surgical Masks for firefighters while on duty.
QUANTITY UNIT PRICE TOTAL BUDGET
CLASS
Cost 1 24,780 $4.63 $114,731.40 Supplies
Page 31 of 431
Agreement Articles
Program: Fiscal Year 2020 Assistance to Firefighters Grant Program- COVID-19 Supplemental
Recipient: BOYNTON BEACH, CITY OF
DUNS number: 072247133
Award number: EMW-2020-FG-01239
Table of contents
Page 32 of 431
Article Assurances, Administrative Requirements, Cost Principles,Representations
1 and Certifications
Article DHS Specific Acknowledgements and Assurances
2
Article Acknowledgement of Federal Funding from DHS
3
Article Activities Conducted Abroad
4
Article Age Discrimination Act of 1975
5
Article Americans with Disabilities Act of 1990
6
Article Best Practices for Collection and Use of Personally Identifiable Information (PII)
7
Article Civil Rights Act of 1964— Title VI
8
Article Civil Rights Act of 1968
9
Article Copyright
10
Article Debarment and Suspension
11
Article Drug-Free Workplace Regulations
12
Article Duplication of Benefits
13
Article Education Amendments of 1972(Equal Opportunity in Education Act)— Title IX
14
Article Energy Policy and Conservation Act
15
Article False Claims Act and Program Fraud Civil Remedies
16
Article Federal Debt Status
17
Article Federal Leadership on Reducing Text Messaging while Driving
18
Article Fly America Act of 1974
19
Article Hotel and Motel Fire Safety Act of 1990
20
Article Limited English Proficiency (Civil Rights Act of 1964, Title VI)
21
Article Lobbying Prohibitions
22
Article National Environmental Policy Act
23
Article Nondiscrimination in Matters Pertaining to Faith-Based Organizations
24
Page 33 of 431
Article Non-supplanting Requirement
25
Article Notice of Funding Opportunity Requirements
26
Article Patents and Intellectual Property Rights
27
Article Procurement of Recovered Materials
28
Article Rehabilitation Act of 1973
29
Article Reporting of Matters Related to Recipient Integrity and Performance
30
Article Reporting Subawards and Executive Compensation
31
Article SAFECOM
32
Article Terrorist Financing
33
Article Trafficking Victims Protection Act of 2000 (TVPA)
34
Article Universal Identifier and System of Award Management (SAM)
35
Article USA Patriot Act of 2001
36
Article Use of DHS Seal, Logo and Flags
37
Article Whistleblower Protection Act
38
Article Acceptance of Post Award Changes
39
Article Prior Approval for Modification of Approved Budget
40
Article Disposition of Equipment Acquired Under the Federal Award
41
Article Environmental Planning and Historic Preservation
42
Page 34 of 431
Article 1 Assurances,Administrative Requirements, Cost Principles,
Representations and Certifications
DHS financial assistance recipients must complete either the Office of
Management and Budget (OMB) Standard Form 424B Assurances- Non-
Construction Programs, or OMB Standard Form 424D Assurances-Construction
Programs, as applicable. Certain assurances in these documents may not be
applicable to your program, and the DHS financial assistance office(DHS FAO)
may require applicants to certify additional assurances. Applicants are required to
fill out the assurances applicable to their program as instructed by the awarding
agency. Please contact the DHS FAO if you have any questions. DHS financial
assistance recipients are required to follow the applicable provisions of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and
adopted by DHS at 2 C.F.R. Part 3002.
Article 2 DHS Specific Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must
acknowledge and agree to comply with applicable provisions governing DHS
access to records, accounts, documents, information, facilities, and staff. 1.
Recipients must cooperate with any compliance reviews or compliance
investigations conducted by DHS. 2. Recipients must give DHS access to, and the
right to examine and copy, records, accounts, and other documents and sources of
information related to the federal financial assistance award and permit access to
facilities, personnel, and other individuals and information as may be necessary, as
required by DHS regulations and other applicable laws or program guidance. 3.
Recipients must submit timely, complete, and accurate reports to the appropriate
DHS officials and maintain appropriate backup documentation to support the
reports. 4. Recipients must comply with all other special reporting, data collection,
and evaluation requirements, as prescribed by law or detailed in program
guidance. 5. Recipients of federal financial assistance from DHS must complete
the DHS Civil Rights Evaluation Tool within thirty (30)days of receipt of the Notice
of Award or, for State Administering Agencies, thirty(30) days from receipt of the
DHS Civil Rights Evaluation Tool from DHS or its awarding component agency.
Recipients are required to provide this information once every two (2)years, not
every time an award is made. After the initial submission for the first award under
which this term applies, recipients are only required to submit updates every two
years, not every time a grant is awarded. Recipients should submit the completed
tool, including supporting materials to CivilRightsEvaluation@hq.dhs.gov. This tool
clarifies the civil rights obligations and related reporting requirements contained in
the DHS Standard Terms and Conditions. Subrecipients are not required to
complete and submit this tool to DHS. The evaluation tool can be found at
https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. 6. The DHS Office
for Civil Rights and Civil Liberties will consider, in its discretion, granting an
extension if the recipient identifies steps and a timeline for completing the tool.
Recipients should request extensions by emailing the request to
Civil RightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline.
Page 35 of 431
Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing
statements, press releases, requests for proposal, bid invitations, and other
documents describing projects or programs funded in whole or in part with federal
funds.
Article 4 Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of
1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, §
6101 et seq.), which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the
Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended
at 42 U.S.C. §§ 12101-12213), which prohibits recipients from discriminating on
the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing
entities.
Article 7 Best Practices for Collection and Use of Personally Identifiable
Information (PII)
Recipients who collect PI are required to have a publicly available privacy policy
that describes standards on the usage and maintenance of the PI they collect.
DHS defines personally identifiable information (PII) as any information that permits
the identity of an individual to be directly or indirectly inferred, including any
information that is linked or linkable to that individual. Recipients may also find the
DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as
useful resources respectively.
Article 8 Civil Rights Act of 1964- Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of
1964 (codified as amended at 42 U.S.C. § 2000d et seq.),which provides that no
person in the United States will, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving federal financial assistance.
DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44
C.F.R. Part 7.
Page 36 of 431
Article 9 Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No.
90-284, as amended through Pub. L. 113-4,which prohibits recipients from
discriminating in the sale, rental, financing, and advertising of dwellings, or in the
provision of services in connection therewith, on the basis of race, color, national
origin, religion, disability, familial status, and sex(see 42 U.S.C. §3601 et seq.), as
implemented by the U.S. Department of Housing and Urban Development at 24
C.F.R. Part 100. The prohibition on disability discrimination includes the
requirement that new multifamily housing with four or more dwelling units—i.e., the
public and common use areas and individual apartment units (all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed
and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart
D.)
Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402
and an acknowledgement of U.S. Government sponsorship (including the award
number) to any work first produced under federal financial assistance awards.
Article 11 Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension
regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at
2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations
restrict federal financial assistance awards, subawards, and contracts with certain
parties that are debarred, suspended, or otherwise excluded from or ineligible for
participation in federal assistance programs or activities.
Article 12 Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or
Subpart C, if the recipient is an individual)of 2 C.F.R. Part 3001, which adopts the
Government-wide implementation (2 C.F.R. Part 182)of Sec. 5152-5158 of the
Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106).
Article 13 Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial
assistance awards to overcome fund deficiencies; to avoid restrictions imposed by
federal statutes, regulations, or federal financial assistance award terms and
conditions; or for other reasons. However, these prohibitions would not preclude
recipients from shifting costs that are allowable under two or more awards in
accordance with existing federal statutes, regulations, or the federal financial
assistance award terms and conditions.
Page 37 of 431
Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) —
Title IX
Recipients must comply with the requirements of Title IX of the Education
Amendments of 1972, Pub. L. No. 92-318 (1972) (codified as amended at 20
U.S.C. § 1681 et seq.), which provide that no person in the United States will, on
the basis of sex, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any educational program or activity receiving
federal financial assistance. DHS implementing regulations are codified at 6 C.F.R.
Part 17 and 44 C.F.R. Part 19.
Article 15 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and
Conservation Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. §
6201 et seq.), which contain policies relating to energy efficiency that are defined in
the state energy conservation plan issued in compliance with this Act.
Article 16 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C.
§§ 3729-3733, which prohibits the submission of false or fraudulent claims for
payment to the federal government. (See 31 U.S.C. §§ 3801-3812, which details
the administrative remedies for false claims and statements made.)
Article 17 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. (See OMB Circular A-129.)
Article 18 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging
while driving as described in E.O. 13513, including conducting initiatives described
in Section 3(a) of the Order when on official government business or when
performing any work for or on behalf of the federal government.
Article 19 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers
holding certificates under 49 U.S.C. § 41102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 1974, 49
U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller
General Decision B-138942.
Article 20 Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15
U.S.C. § 2225a, recipients must ensure that all conference, meeting, convention, or
training space funded in whole or in part with federal funds complies with the fire
prevention and control guidelines of the Federal Fire Prevention and Control Act of
1974, (codified as amended at 15 U.S.C. § 2225.)
Page 38 of 431
Article 21 Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. §
2000d et seq.) prohibition against discrimination on the basis of national origin,
which requires that recipients of federal financial assistance take reasonable steps
to provide meaningful access to persons with limited English proficiency (LEP) to
their programs and services. For additional assistance and information regarding
language access obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance- published-help-department-supported-
organizations-provide-meaningful-access-people-limited and additional resources
on http://www.lep.gov.
Article 22 Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352, which provides that none of the
funds provided under a federal financial assistance award may be expended by the
recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with any federal
action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification.
Article 23 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy
Act of 1969 (NEPA), Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C.
§ 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for
Implementing the Procedural Provisions of NEPA,which require recipients to use
all practicable means within their authority, and consistent with other essential
considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic,
and other needs of present and future generations of Americans.
Article 24 Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social
service programs administered or supported by DHS or its component agencies,
enabling those organizations to participate in providing important social services to
beneficiaries. Recipients must comply with the equal treatment policies and
requirements contained in 6 C.F.R. Part 19 and other applicable statues,
regulations, and guidance governing the participations of faith-based organizations
in individual DHS programs.
Article 25 Non-supplanting Requirement
Recipients receiving federal financial assistance awards made under programs
that prohibit supplanting by law must ensure that federal funds do not replace
(supplant) funds that have been budgeted for the same purpose through non-
federal sources.
Article 26 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the
Notice of Funding Opportunity(NOFO) for this program are incorporated here by
reference in the award terms and conditions. All recipients must comply with any
such requirements set forth in the program NOFO.
Page 39 of 431
Article 27 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless
otherwise provided by law. Recipients are subject to the specific requirements
governing the development, reporting, and disposition of rights to inventions and
patents resulting from federal financial assistance awards located at 37 C.F.R. Part
401 and the standard patent rights clause located at 37 C.F.R. § 401.14.
Article 28 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with
Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965), (codified
as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.)
The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency(EPA) at 40 C.F.R. Part 247
that contain the highest percentage of recovered materials practicable, consistent
with maintaining a satisfactory level of competition.
Article 29 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation
Act of 1973, Pub. L. No. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,)
which provides that no otherwise qualified handicapped individuals in the United
States will, solely by reason of the handicap, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activity receiving federal financial assistance.
Article 30 Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently active grants, cooperative agreements, and
procurement contracts from all federal awarding agencies exceeds$10,000,000
for any period of time during the period of performance of this federal award, then
the recipients must comply with the requirements set forth in the government-wide
Award Term and Condition for Recipient Integrity and Performance Matters located
at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by
reference in the award terms and conditions.
Article 31 Reporting Subawards and Executive Compensation
Recipients are required to comply with the requirements set forth in the
government-wide award term on Reporting Subawards and Executive
Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is
incorporated here by reference in the award terms and conditions.
Article 32 SAFECOM
Recipients receiving federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications.
Page 40 of 431
Article 33 Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions
with, and the provisions of resources and support to, individuals and organizations
associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article 34 Trafficking Victims Protection Act of 2000 (TVPA)
Recipients must comply with the requirements of the government-wide financial
assistance award term which implements Section 106(g)of the Trafficking Victims
Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The
award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated
here by reference.
Article 35 Universal Identifier and System of Award Management (SAM)
Recipients are required to comply with the requirements set forth in the
government-wide financial assistance award term regarding the System for Award
Management and Universal Identifier Requirements located at 2 C.F.R. Part 25,
Appendix A, the full text of which is incorporated here by reference.
Article 36 USA Patriot Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and
Strengthening America by Providing Appropriate Tools Required to Intercept and
Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56,which
amends 18 U.S.C. §§ 175-175c.
Article 37 Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS
seal(s), logos, crests or reproductions of flags or likenesses of DHS agency
officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
Article 38 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower
protections (if applicable)at 10 U.S.0§ 2409, 41 U.S.C. § 4712, and 10 U.S.C. §
2324, 41 U.S.C. §§ 4304 and 4310.
Article 39 Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document
after an award has been made, including changes to period of performance or
terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient
acceptance of the changes to the award. Please call the FEMA/GMD Call Center at
(866) 927-5646 or via e-mail to ASK-GMD@dhs.gov if you have any questions.
Page 41 of 431
Article 40 Prior Approval for Modification of Approved Budget
Before making any change to the DHS/FEMA approved budget for this award, you
must request prior written approval from DHS/FEMA where required by 2 C.F.R. §
200.308. DHS/FEMA is also utilizing its discretion to impose an additional
restriction under 2 C.F.R. § 200.308(e) regarding the transfer of funds among
direct cost categories, programs, functions, or activities. Therefore, for awards with
an approved budget where the Federal share is greater than the simplified
acquisition threshold (currently$250,000), you may not transfer funds among
direct cost categories, programs, functions, or activities without prior written
approval from DHS/FEMA where the cumulative amount of such transfers exceeds
or is expected to exceed ten percent (10%)of the total budget DHS/FEMA last
approved. You must report any deviations from your DHS/FEMA approved budget
in the first Federal Financial Report (SF-425) you submit following any budget
deviation, regardless of whether the budget deviation requires prior written
approval.
Article 41 Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the
recipient or its subrecipients is no longer needed for the original project or program
or for other activities currently or previously supported by DHS/FEMA, you must
request instructions from DHS/FEMA to make proper disposition of the equipment
pursuant to 2 C.F.R. § 200.313.
Article 42 Environmental Planning and Historic Preservation
DHS/FEMA funded activities that may require an EHP review are subject to
FEMA's Environmental Planning and Historic Preservation (EHP) review process.
This review does not address all Federal, state, and local requirements.
Acceptance of Federal funding requires recipient to comply with all Federal, state
and local laws. Failure to obtain all appropriate federal, state and local
environmental permits and clearances may jeopardize Federal funding.DHS/FEMA
is required to consider the potential impacts to natural and cultural resources of all
projects funded by DHS/FEMA grant funds, through its EHP Review process, as
mandated by the National Environmental Policy Act; National Historic Preservation
Act of 1966, as amended; National Flood Insurance Program regulations;and, any
other applicable laws and Executive Orders. To access the FEMA's Environmental
and Historic Preservation (EHP) screening form and instructions go to the
DHS/FEMA website at: https://www.fema.gov/media-
library/assets/documents/90195. In order to initiate EHP review of your project(s),
you must complete all relevant sections of this form and submit it to the Grant
Programs Directorate (GPD) along with all other pertinent project information.
Failure to provide requisite information could result in delays in the release of grant
funds.lf ground disturbing activities occur during construction, applicant will
monitor ground disturbance, and if any potential archeological resources are
discovered, applicant will immediately cease work in that area and notify the pass-
through entity, if applicable, and DHS/FEMA.
Page 42 of 431
Obligating document
1.Agreement No. 2. Amendment 3. Recipient 4. Type of 5. Control No.
EMW-2020-FG- No. No. Action WX03218N2020T
01239 N/A 596000282 AWARD
6. Recipient Name and 7. Issuing FEMA Office and 8. Payment Office and
Address Address Address
BOYNTON BEACH, CITY Grant Programs Directorate FEMA, Financial Services
OF 500 C Street, S.W. Branch
3301 QUANTUM BLVD Washington DC, 20528-7000 500 C Street, S.W., Room
STE 100 1-866-927-5646 723
BOYNTON BEACH, FL Washington DC, 20742
33426
9. Name of Recipient 9a. Phone 10. Name of FEMA Project 10a.
Project Officer No. Coordinator Phone No.
Matt Petty 5617426326 Assistance to Firefighters 1-866-274-
Grant Program 0960
11. Effective Date of 12. Method of 13. Assistance 14. Performance
This Action Payment Arrangement Period
08/18/2020 to
08/11/2020 OTHER - FEMA COST SHARING 08/17/2021
GO Budget Period
08/18/2020 to
08/17/2021
15. Description of Action a. (Indicate funding data for awards or financial
changes)
ProgramENo.
Accounting Prior Amount Current Cumulative
NameData(ACCS Total Awarded Total Non-Federal
AbbreviaCode) Award+or()ction Award Commitment
2020-FC-
AFG P431GB0 $0.00 $137,392.18$137,392.18$13,739.22
P431-xxxx-
4101-D
Totals$0.00 $137,392.181$137,392.181$13,739.22
b. To describe changes other than funding data or financial changes, attach
schedule and check here:
N/A
7G C/11 NON DISASTER PROGRAMS! REGIPIENT IC REQUIRED TO 6Ir_`A1 AAII-►
RETURN TI IREE (3) GGPIES OF THIS DOGUMENT TO FEMA (See Bleek 7 fer
addres*
This field is not applicable for digitally signed grant agreements
Page 43 of 431
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
18. FEMA SIGNATORY OFFICAL (Name and Title) DATE
Christopher Logan, Acting Assistant Administrator Grant 08/11/2020
Programs Directorate
Page 44 of 431
6.B.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
Authorize the City Manager to increase PO for Dynalink Communications to $40,000 a year for the
remainder of the Dynalink contract.
Explanation of Request:
On September 6, 2018 the City of Boynton Beach Commission approved a 36-month agreement with
Dynalink Communications to provide SIP phone services to City buildings. The original commission agenda
item, 9/6/2018 Consent Agenda 6.F., approved Dynalink's quote of$2,245.90 a month ($26,950.80 annually).
Usage charges, surcharges, fees, and taxes were not included in the original approval. Communication
vendors such as Dynalink, AT&T, Comcast, etc. do not include estimated usage charges, surcharges, fees,
and taxes on their quotes. This request is to approve an increase to $40,000 a year for the SIP circuit
recurring charges, usage charges, surcharges, fees and taxes.
How will this affect city programs or services?
Increasing the approved amount of the PO will allow the City to maintain phone services for the remainder of
the contract.
Fiscal Impact: Budgeted The Dynalink Communications service is budgeted in the FY 2019/2020 budget.
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 45 of 431
ATTACHMENTS:
Type Description
D Attachment Original Agreement and Agenda Item
D Agreement Dynalink Agreement Summary
Page 46 of 431
6.F.
CONSENT AGENDA
9/6/2018
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 9/6/2018
REQUESTED ACTION BY COMMISSION:
Authorize the City Manager to sign a thirty six(36)month agreement with Dynalink Communications for telecommunications services in order to
proceed with the relocation of phone services to the temporary City Hall.
EXPLANATION OF REQUEST:
The City is currently a customer of Windstream for telecommunication services. We utilize one SIP circuit at each of three locations(City Hall,Utilities
East,and Fire Station 5)as well as one circuit shared for outbound faxing by all City buildings. As part of our preparation to relocate City Hall,
Windstream was contacted to relocate the SIP circuit and fax circuit from the old City Hall to the new/temporary City Hall. For several months
(beginning in April),representatives at Windstream passed our request to other departments within their organization,each time not sure who in their
organization was responsible for our relocation request.Finally,we solicited proposals from two alternate telecommunication vendors. One
telecommunication vendor,Dynalink Communications,provided a proposal that is lower than the existing vendor,Windstream,and guaranteed an
expedited installation. Without the expedited installation,the City's construction project would be delayed significantly.
In order to proceed with Dynalink scheduling this needed service prior to demolition of the City Hall building,the City Manager has signed the
proposal.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Budgeted This service is currently budgeted. The Dynalink Communications agreement will lower the City's recurring
telecommunications service rates by$2,300 per year from$29,249.76 to$26,950.80.
ALTERNATIVES: By not proceeding with this vendor's agreement will delay the relocation of the City's telecommunications services,forcing either a
delay in the Town Square construction project,or causing a telecommunications service outage(City Hall building demolished while services still exist
within).
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
0 Addendum Dynalink Justification Memo
L3 Agreement Dynalink Agreement-Summary
Attachment Dynalink Agreement-Terms and Conditions
Attachment Windstream Agreement-Temp City Hall
Attachment NITEL Agreement
Page 47 of 431
0 ITS Memorandum No. 18-012
interoff'ice
MEMORANDUM
To: Finance
From: John McNally, I.T.S. Director
Re: Dynalink Communications Agreement
Date: August 27, 2018
City Hall departments are vacating the current building in anticipation of upcoming demolition as
part of the Town Square project. Our temporary office space requires that telecommunications
services be relocated from the existing City Hall building over to the Temporary City Hall
building.
A request to relocate our existing telecom services was made to our current telecommunications
provider (Windstream) with emails sent as early as April, 2018. Since this time, ITS staff sent
numerous follow up requests regarding the status and received vague answers and indecision
on their part as how this was to be handled —often getting passed off to different divisions within
their organization. As the deadline for the City Hall move was getting closer, we decided to
seek an alternate to this current telecommunications vendor.
We solicited a proposal from Dynalink Communications to replace each of our three (3) SIP
circuits and our long distance circuit. Dynalink's proposal was not only lower than our existing
service provider's quote, but also guaranteed an expedited installation. When we finally
received the proposal from Windstream, we found that they could not guarantee an expedited
installation of services, even though they were the cause of the delay. Expedited installation is
now a requirement due to the initial delays if we are to meet the current construction schedule.
Proposal/Quotes:
Vendor Name Price/Proposal per Month Price/Proposal per Year
Dynalink Communications $2,245.90 $26,950.80
Winstream Enterprise * $2,437.48 $29,249.76
N itel $4,532.56 $54,390.72
* Windstream's proposal only included the relocation of one SIP circuit and the long distance
circuit from City Hall. The recurring fees for the SIP circuit at the two other locations (Utilities
and FS5) were added to Windstream's proposal to reflect the total cost of telecommunication
services with this vendor.
The ITS Department is recommending the selection of Dynalink Communications to provide the
City with telecommunications services. It is also the request that the City Manager sign the
service agreement with Dynalink Communications in order to proceed with the scheduling of the
relocation. The ITS Department will process an agenda item for the September 6th City
Commission meeting detailing this agreement for Commission approval.
Page 48 of 431
,a 1 Service Order Agreement and Credit Application
L_Ink,
GSM II.lrVICATI((DNS AGENT:
7Fh.enly phone--loony Y..wit1 ever hri
CUSTOMER INFORMATION
COMPANY NAME:CITY OF BOYNTON BEACH FEDERAL TAX ID:
SERVICE ADDRESS:3301 QUANTUM BLVD CONTACT NAME:
SUITE 101 CONTACT PHONE: MOBILE:
BOYNTON BEACH,FL 33426 CONTACT EMAIL
BILLING ADDRESS: TECHNICAL CONTACT: PHONE:
BILLING CONTACT: PHONE:
TAX EXEMPT: ❑',,..NO ❑,.YES(Attach Forms;tax exemption will begin on the date forms are submitted)
ENABLE INTERNATIONAL CALLING: ❑NO ❑YES(Claims of calls being fraudulent will not relieve customer from paying)
PRODUCTS AND SERVICES
PRODUCT TYPE QTY TERM/YRS -. One Time Fees Monthly Fees
Per Unit 10neTimeTotal Per Unit Monthly Total
PRI WITH 20,000 LOCAL MINUTES 1 3 $0.00 $375.00 $375.00
BLOCK OF 20 DID'S 4 3 0.00 4.00 16.00
3.0 DATA T-1 2 3 0.00 399.99 799.98
SIP PRI 3 3 0.00 149.99 449.97
ADDITONAL SIP DID'S 580 3 0.00 0.35 203.00
DYNAMIC 1.5MB PRI WITH 20,000 LOCAL MINUTES 1 3 0.00 324.99 324.99
120 DID'S 1 3 0.00 25.00 25.00
ADDITIONAL SIP TRUNKS 4 3 0.00 12.99 51.96
0.00 0.00
0.001 0.00
Total 1 $0.001 $2,245.90
COMMENTS
THE BOYNTON BEACH SITE IS A RUSH. CUSTOMER TO RECEIVE$.022 PER MINUTE FOR LONG DISTANCEANTRALATA CALLS
***THE ABOVE PRICES DO NOT INCLUDE APPLICABLE TAXES AND SURCHARGES***
By signing below,I confirm that(a)I am authorized by my company to execute this agreement and am bound by the terms and conditions listed at www.dynalink.com/terms-and-conditions(b)Authorize DynaLink to run a credit check
and inquire about my eligibility for the service ordered(c)Wireless customers are also bond by the Wireless Terms and Conditions.
AUTHORIZED SIGNATURE DATE
PRINTED NAME TITLE
1.Agreement:This agreement between the Customer(may also be referred to as"You")and DynaLink,sets forth the legal rights and obligati ons governing the DynaLink offer.This Agreement consists of the SOA,including the
following terms and conditions("T&C"),thegeneal Servlcetermsand conditions("Web Terms"),the DynaLink Acceptable Use Policy("AUP"),both setforth at www.dynalink.com/terms-and-conditions,any Schedules,Addendums,
Appendices,and Exhibits attached hereto and a pplica ble tariff(collectively,the"Agreement').Some Services offered by DynaLink underthds Agreement are offered pursuantto applicable tariffs,which are filed with applicable
regulatory agencies('Tariffed SeMces').Intheevent of a conflict between this Agreement and a tariff,thetariffshall control.Upon cancellation ofany tariff,this Agreement shall control.You acknowledgeand agree the Services
e offered"as Is","as available',"without warranties'and that Dyna Linlls obligation to provide the Service(s)Is subject to Its having obtained all of the requisite licenses and consents related thereto."Service Order"shall
collectively referto any service order(s),authorization form(s)arorderform(s)that describes and sets forth the pricing forthe Service(s)purchased by Customer from DynaLink.
2.Term:The term of the Agreement shall commence on the Start of Billing Date and shall continue thereafter until the end of term,unless earlier terminated in accordance with this agreement.Unless notified by either party at
eastsixty(60)days priarta the end of a term,or a renewal period,of an intend notta renew,the ServiceTerm shall automatically renew in successive 1,2,or 3 yearterms based on the original term.In all circumstances(Even on a
Month to Month contract,gran a renewal period),a precise cancellation date Is required,sixty(60)day priarta the actual cancellation date.If the customer chooses to postpone the cancellation date,a new cancellation order,will
need to be placed and an additional sixty(60)day noticewith a precise cancellation date will be required.From time to time,Customer may arderaddltianal Service(s)by executinga Service Order.Any additional ServiceOrders
agreed by the parties shall be governed by the terms of this Agreement,Including the Terms and Conditions.
3.Billing:Payment;Deposit:
A.Billing:Customer Is responsible for the payment of all charges for Services furnished by DynaLink under the Agreement at rtes set forth on the applicable Service Order(s)and,for services provided to Customer,and not Included
n a Service Order at DynaLinks then-current standard rtes.Rates for international Services are subject to change on five(5)dal/s noticefrom DynaLink,a nd new rates are automatically effective on the 6th day from the date of
such notice.Customer acknowledges that rtes to International Mobile are higher than the standard International rtes.
B.Usage Charges:Customer is solely responsible for all usage of the Services,fraudulent or otherwise.Claims of fraudulent usage shall not constitute a valid basis for dispute of an invoice.The parties agree that Customer,shall bear
all risk of lass arising from fraudulent or unauthorized use of the Services,will pay all associated casts for which,they will be billed by DynaLink for those fraudulent calls.DynaLink reserves the right,but has no duty,to take any
action it deems appropriate to prevent any fraud or abuse in connection with the Services.
C.Unlimited Usage:Unlimited calling plans are meant to be used for ordinary person to person calling and faHing.They are not to be used for Telerrarketing,Auto Dialers,Fax Broadcasting,conference bridges,modem paling or any
activity that Is meant for excessive use.I o addition,If the customer has more than one trunk group connected to their PBX,It Is not allowed to route all or a portion of outgoing calls to certain destination types,to the lines with
undimited usage.If DynaLink Communication deems that It Is being used for one of the above,the cost per minute will be$0.05 outbound domestic calling.
Unlimited SI P Trunks or POTS have a cap of 2,000 minutes per trunk and 20,000 minutes,per group of 23 lines.If a location h as less than 23 lines,then the limit is 20,000 minutes for the entire location.For the avoidance of doubt,
the above mentioned Is not allowed,even If less than those amounts are used.
D.Start of Service:The"Start of Service Date shall be,regard less of whether or not Customer uses the Service.a.Three(3)business days of circuit install.F.The date on which DynaLink notifies Customer that the Service is installed
and available for Customer to use.Whichever occurs earlier.Billingfor each Service shall commence on the Start of Service Date("Billing Commencement Date').
E.Service Bakery:Customer agrees to cooperate with DynaLink to accomplish Service activation by providing commercially reasonable access to th e Customer's premises,when DynaLink deems It to be necessary.DynaLink shall
not be liable for any damages whatsoever resulting from delays in meeting Service delivery dates requested or specified by Cu stainer,or Inability to provide Services.Customer may not cancel this Agreement If there Is a delay in
Installation related to the Services unless such delay Is solely due to DynaLink and such delay Is longer than ninety(90)days beyond the parties agreed Start of Service Date;provided however,in no event may Customer cancel If
DynaLink has agreed to constructor Is constructing Communications Facilities to provide Service to Customer.
F.MAC and Dispatch Charges:A$45.00 fee will apply for any MAC(Move,Add or Change)order.Dispatch fees for MACor repairs that turn out to be a non DynaLink Issue,will be charged at a rate of$225,00 for the first hour and
9150.00 for each additional hour.The above pricing may vary,depending on the particular situation.
(continued on back) r�
DYNALINK PropdMary Information Page14 of 431
Term and Conditions(Continued) 11.Limitationon liability:In no event shall DYNALINK,its affiliates,service providers,suppliers or agents be
G.Payment Terms:Customer will be invoiced monthly for all amounts due and owing to DYNALINK.All liable to customer or any third party for any indirect,incidental,special,punitive or consequential damages or
invoices shall be deemed final and binding unless Customer notifies DYNALINK in writing ofany alleged for any lost or imputed profits or revenues,lost data or cost of procurement of substitute services resulting
discrepancies no later than thirty(30)days from the date of such invoice(s). from delays,non-deliveries,mis-deliveries or service interruption,however caused,arising from or related to
All payments are due at midnight of the first day of the following month of the invoice date,(An invoice the service(s)or this agreement,regardless of the legal theory under which such liability is asserted,whether
generated in December is due on Januaryfirst).The charges and fees under this Agreement are breach of warranty,indemnification,negligence,strict liability or otherwise,and whether liability is asserted in
exclusive of any national,state,municipal,or other governmental excise,sales,valueadded and contract,tort or otherwise,and regardless of whether DYNALINK has been advised ofthe possibilityof any such
occupational taxes and other fees,surcharges and levies,third party installation charges,all of which liability,loss or damage.The total aggregate liability of DynaLink and its suppliers to customer and/or anythird
Customer shall be responsible for and will pay in full.Customer will be deemed to be in default party in connection with this agreement shall be limited to direct damages proven by customer;such direct
hereunder if payment is not received by the Due Date and,in addition to its other remedies,DYNALINK damages not to exceed an amount equal to the total net payments received by DynaLink for the affected
may charge Customer interest equal up to 1Y%per month on any amount(s)past due. service which gives rise to such liability in the three(3)month period immediately preceding the date in which
the claim was filed.The parties acknowledge that the limitations referenced in this Section are material terms
H.CreditApproval:The provision of Servlce(s)under this Agreement is contingent upon DYNALINK's to this Agreement.Customer acknowledges that DynaLink has set its prices,and other charges in reliance on
initial and continuing credit approval of Customer.At any time during the Agreement Term,DynaLink the foregoing limitations of liability,which form an essential basis of the bargain between the parties.
may require a deposit or other acceptable form of security if it reasonablydeems itself insecure with
respect to Customers ability to pay.In addition to the termination rights under this Agreement, 12.Notices:Any notice required to be given hereunder shall be in writing and shall be deemed to have been
DynaLink may,immediately suspend the Service(s)if Customer fails to complywith these security delivered when(i)email was sent(ii)sent by facsimile,and electronically confirmed,(iii)Delivered via United
obligations.Suspension of Service because of Customers failure to comply with the security States mail(registered or certified mail),return receipt requested,with adequate postage affixed,or(iv)
requirements is not considered an interruption or outage for the purposes of this Agreement. delivered via a national overnight courier service and addressed to the persons set forth herein.Notice for
monetary default may be sent by e-mail,facsimile,or other written format.
4.Compliancewith Lawsand Acceptable Use:Customer agrees that it and its end users will complyat all
times with all applicable laws and regulations and will not use the Services in a fraudulent manner or in 13.Miscellaneous:This Agreement contains the entire agreement of the parties hereto with respect to the
a manner that exposes DynaLink to legal liability.Customer agrees to be bound by the DynaLink AUP,s matters covered hereby and supersedes any other prior or simultaneous agreement related to such matters.
listed on www.dynalink.com/terms-and-conditions. Any modification to the Agreement must be signed by a senior management of DynaLink.Customer may not
assign this Agreement or any portion hereof without DynaUnks prior written consent,which consent shall not
S.Delivery Method:Dyna Link retains the right to change,increase or decrease from time to time,inits be unreasonably withheld.Any such assignment without Dyna Link s prior written consent shall be void.The
discretion and without liabilityto Customer,the methods,processes and/or the suppliers by which parties agree that any dispute arising under this Agreement shall be governed by and construed in accordance
DynaLink provides Services to Customer,as well as the right to change,add to or delete Service or with the laws of the State of New York,except for its principals for resolving conflicts of law.The parties agree
Service offerings with appropriate notice to Customer. that any disputes arising under this Agreement shall be resolved in arbitration,within the city of New York.All
provisions in this Agreement,which by their nature are intended to survive expiration or termination shall
6.Facility Construction:In the event DynaLink is required to construct and/or acquire communication survive any expiration or termination of this Agreement.In the event of a conflict between or among the terms
facilities to provide Service to Customer,Customer acknowledges and agrees that DynaLink will incur in this Agreement,the Service Order(s)and any other document made a part hereof,the documents shall
significant costs in provisioning Service to Customer.In addition to any other rights and remedies control in the following order:the Service Order with the latest date,the AUP,Web Terms and this Agreement.
DynaLink may have,Customer agrees that if Customer cancels,terminates or breaches this Agreement The Web Terms,AUP and tariffs may be modified from time to time at DynaLlnKs discretion or as required by
after execution but prior to the Termination Date,the Customer will be required to reimburse DynaLink applicable law.Customer agrees to review such changed items from time to time and be bound by such
for all costs DynaLink incurred in constructing and/or acquiring such communication facilities. changes,as they pertain to your particular services.Unless subject to tariffs or the terms of this agreement,
DynaLink may not change the rates,fees or charges set forth herein,in the midst of a contractual term without
7.Disclaimers of Warranty:the service(s)are provided'as is'and'as available"and DynaLink makes no customer consent.If customer determines changes to the AUP and/or tariffs will materiallyand detrimentally
warranties or representations,whether express,implied or statutory,regarding the services,software affect customers service or rights and are not mandated by law or regulation,customer may provide DynaLink
or equipment or any results to be achieved through use of the service(s),software or equipment.This written notice of objection.DynaLink will review such notification and if the parties cannot come to an
disclaimer includes,but is not limited to,any warranties of merchantability,quality,fitness for a agreement within thirty(30)days,customer may terminate such service(s)without incurring charges for early
particular purpose,non-infringement and title,and all implied warranties arising from a course of termination,provided that customers account is current.if customer uses the services and does not contest
dealing,usage,or trade practice.DynaLink specifically disdaimsany responsibility for the accuracyor within five(5)business days,it is deemed that the customer has accepted the terms and conditions mentioned
quality of information obtained through its service(s),the use of which is at customers own risk. hereon.The above does not apply,if the modification was required by an applicable law.
8.Default;Termination: 14.Equipment:installed by/for DynaLink for use of the service,including but not limited to equipment,that is
A.Termination Liability:Should Customer choose to terminate anyservice offering after the notification billed monthly to the customer is the propertyof DynaLink Communications and must be returned upon
of the install date and prior to the expiration of the term.Customer is responsible for payment of the termination of such services.If not returned within five(5)business days,customer will be liable to pay
monthly recurring charges("MRCS")as stated in the SOA times the number of months remaining in the DynaLink whatever loss was resulted for the loss of the equipment.
contract 15.Equipment Warrantee.Any Customer Premises Equipment('CPE')that is provided to the customer,has a
For usage-based Services,Customer shall pay an additional early termination charge that shall be equal one(1)year replacement or repair(at Dyna Link's discretion)warranty,for manufacturer s defects.At
to 75%of Customers average monthly usage for the three(3)months prior to the termination month DynaLlnKs discretion,any equipment supplied as replacement equipment for a CPE with manufacturers
(or such lesser period if fewer than three(3)months of Service were utilized),times the number of defects may be new,recertified,or refurbished as long as it is equivalent in functionality.Any CPE supplied as a
months remaining in the Term ofthe Agreement. replacement CPE will carry the remainder of the one(1)year warranty described above.DynaLink shall have no
obligation or liability in connection with(a)any equipment not purchased through DynaLink even though,it was
B.Termination priorto notification ofinstall date:Customer if Customer cancels,terminates or breaches configured by DynaLink,its Vendors or Contractors.(b)for any abuse(c)reconfiguration,repair or misuse of
this Agreement after execution of the Agreement but prior to notification of install date,Customer shall any equipment by any party other than DynaLink or its Vendors or Contractors.After the initial year,the
pay DynaLink as follows.(a)An early termination charge of three(3)months of the anticipated monthly customer shall be liable to pay for replacement equipment including standard wear and tear.
recurring charges,(b)All nonrecurring charges.(c)Any charges incurred by DynaLinkto provide Service
to Customer. 15.Mobile:End User shall comply with and abide by the terms listed on www.dynalink.com/terms-and-
conditions,which may be revised from time to time by DynaLink Communications.
C.Default:Except as otherwise required by law or applicable regulation,if,at any time during a term, Additional software,hardware and/or subscription may be required for certain features.Additional charges
Customer:(a)fails to payany amount required under this Agreement or any other agreement with and device restrictions may apply for access to corporate email/intranet sites and business DynaLink does not
DynaLink when due and such failure continues for ten(10)days;(b)fails to perform any material guarantee coverage.Charges will be based on the location of the site receiving and transmitting the call,not
obligation under this Agreement which failure is not remedied within ten(10)days after receipt of the location of the subscriber.
written notice from DynaLink(unless a shorter notice period is expressly set forth in the Agreement or Text,picture,video and instant messages must be sent to and/or received from within the DynaLink nationwide
notice,in which case the shorter notice period shall apply);(c)becomes Insolvent;or(d)cancels or coverage area.Mobile to Mobile calling applies to direct calls to and from U.S.mobile numbers only.For
terminates Service,including any part ofa service offering at anytime before completed ofthe Service coverage information and maps,please visit www.wireless.att.com/coverageviewer.
Term or any renewal Term,then DynaLink may elect to pursue one or more of the following courses of Your plan may include the capability to make and receive calls or transmit data while roaming internationally.If
action,as applicable:(i)terminate in whole or in part Customer s Service,whereupon Customer shall be you take your phone abroad,(as described in www.dynalink.com/terms-and-conditions)The charges for voice
liable and shall pay to DynaLink,at DynaLink sole option,and within ten(10)days of such termination, and data are as listed in http://www.dynalink.com/global-overage.html will apply.Charges apply for incoming
O charges set forth in the
the termination char applicable Service Order or Web Terms,ora O the cumulative and outgoing calls,calls to VM,even if no message was left.DynaLink in its sole discretion,may block your
total of the balance of all monthly charges remaining on this Agreement through the end of the International roaming and calling capability,until eligibility criteria are met.All countries may not be available
applicable Service Term(s);plus(z)any charges accrued but unpaid as of the effective date of for roaming.Availability,qualityof coverage and services while roaming are not guaranteed.Substantial
termination.In addition customer is liable to pay any legal fees associated with the collection of the charges may be incurred if Device is taken out of the U.S.even if no services are intentionally used.
above amount. Third-party content or service providers may impose additional charges,of which DynaLink has no control over
All of the preceding shall be immediately due and payable by Customer.Termination by DynaLink,shall its content or pricing.
not preclude DynaLink from pursuing any other rights or remedies available to it at law or in equity. Dyna Link is not responsible for loss or disclosure of any sensitive Information you transmit.DynaLlnKs wireless
Customer acknowledges that the amounts payable pursuant to this Section are equitable compensation services are not equivalent to landline Internet.
to DynaLink and are intended to reasonably compensate DynaLink for the losses which are occasioned Mobile wireless deployments.
by Customers failure to honor Customers obligations hereunder and not intended as a penalty. WE DO NOT GUARANTEE YOU UNINTERRUPTED SERVICE OR COVERAGE.WE CANNOT ASSURE YOU THAT IF
YOU PLACE A911 CALL YOU WILL BE FOUND.AIRTIME AND OTHER SERVICE CHARGES APPLY TO ALL CALLS,
9.Indemnification:Customer shall indemnify,defend and hold DynaLink its affiliates,officers,directors, INCLUDING INVOLUNTARILY TERMINATED CALLS.DYNALINK COMMUNICATIONS MAKES NO WARRANTY,
licensees,licensers,and vendors harmless from any and all claims,losses,damages and expenses, EXPRESS OR IMPLIED,OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,SUITABILITY,
Including,without limitation,reasonable attorney's fees and court costs,or liabilities arising from or ACCURACY,SECURITY,OR PERFORMANCE REGARDING ANY SERVICES,SOFTWARE OR GOODS.
related to:(i)Service Misuse or a violation of any other provision of this Agreement;(n)any claim of Certain type of data sessions are prohibited,for example:IS server devices or host computer applications;(ii)
infringement of any intellectual property or other proprietary interest resulting from the possession or "auto-responders,or similar routines which generate excessive amounts of net traffic,or which disrupt other
use of any Service(s),software or equipment;(m)the Content;(iv)any acts or omissions of Customer,its users,(iii)"spam"or unsolicited email(s)any activity that adversely affects the ability other people or systems.
employees,agents,contractors,invitees,licensees,visitors,and/or customer/end-users;and/or(v)any DynaLink reserves the right to deny,disconnect,modify and/or terminate Service,without notice,to anyone it
injury or damage to the person,property,or business of DynaLink,its employees,agents,contractors, believes is using the Service in any manner prohibited.
invitees,licensees,visitors,and/or customer(s)1end-user(s). DynaLink does not guarantee delivery of messages.Text,Instant,Picture,and Video messages,including
downloaded content,not delivered within 7 days will be deleted,which time period,may be changed.
10.Severability/Waiver.:In the event any portion of this Agreement is held to be unenforceable,the When a Single message sent to multiple recipients,it will be charged per recipient received and sent.
unenforceable portion shall be construed in accordance with applicable law as nearly as possible to Installation of fixed wireless deployment in an offnet area is prohibited.
reflect the original intentions of the parties,and the remainder of the provisions shall remain in full Unlimited voice Services are provided primarily for live dialog between two individuals,other uses are
force and effect.DynaLlnk's failureto Insist upon or to enforce strict performance of any provision of prohibited.Use of unlimited voice Services for conference calling or call forwarding in excess of 750 minutes
this Agreement shall not be construed as a waiver of this or any other provision or right.Neither the per month is prohibited.
course of conduct between parties nor trade practice shall act to modify any provision of this If service is discontinued on financed equipment or if the equipment is returned,the full amount of the
DYNALINK Proprietary Information Page 2 of 2
Page 50 of 431
f�1� Lits (�St RFQ#2514962199
ni
Telecom Service Quote For Prepared and Presented by
Michael Scharf Rob Bauman
City of Boynton Beach Office:(561)515-0060
Office:5616658458 Email:rbauman@texium.com
3301 QUANTUM BLVD,101,BOYNTON BEACH,FL,33426
Email:mscharf@texium.com
SIP-PRI Trunks&Internet
Location Name/Service Location 51P-PRI-DID's Access bandwidth Port(Mbps) Term Monthly($) Install($)
Loc 13301QUANTUM BLVD,101,BOYNTON BEACH,FL,33426 50 SIP-110 DID 3M 11,11 3 36 1,639.19 890.00
Loc 13301 QUANTUM BLVD,101,BOYNTON BEACH,FL,33426 23 CH PRI-80 DID DS-1 1.5 36 821.84 221.00
Utilities Admin 124 E WOOLBRIGHT RD,BOYNTON BEACH,FL,33435 23 SIP-120 DID DS-1 1.5 36 841.84 251.00
Fire Station#5 2080 HIGH RIDGE RD,BOYNTON BEACH,FL,33426 50 SIP-140 DID 3M FastE 3 36 1,229.69 955.00
Comments
Enhanced Trunk-Call path with unlimited Inbound allingand unlimited outbound
callingto local callingarea.Outbound umge for calls outside the local callingarea to
the continental U.S.,Al-,Hawaii,and Canada for$0.008/min.Outbound calls to
EMended or International use ate ded:.
"All pri,mg is subject to final confirmation at time of order.
"Pridngvalid for 30 days and subject to capacity and vendoravailability.
"P
S /29 LAN BLOCK(,IP addresses)by d&-It.LaB or
additional LAN BLOC Ks will be 1-Bed as follows'.
/29=8 P addresses tree
/28=16 P adaresses$25 MRc
/27-32 P addresses$35 MRC
/26=64 P addresses$50 MRC
/25=128 P addresses$80 MRC
/24=256 1 P addresses=1 Class C$150 MRC
This propose l contains confidential and proprietaryinformation.
Page 51 of 431
DocuSign Envelope ID: E5423651-1BE2-4AB0-9D35-92E2B28E03F3
WINDSTREAM ENTERPRISE
Amendment to Agreement
(Existing Service Location)
This amendment("Amendment") is made as of this 14th day of August,2018, to the Service Agreement(the
"Agreement"), by and between City of Boynton Beach("Customer")and the Windstream legal entit(ies) providing the
Services to Customer, as identified on Customer's bill ("Windstream").
A Windstream and Customer hereby agree to amend the Agreement to: [check all that apply].
i Relocate the Service location from 100 EAST BOYNTON BEACH BOULEVARD, BOYNTON
BEACH FL,334353838 to 3301 QUANTUM BLVD, BOYNTON BEACH FL, 33426-8668. There
will be a one time non-recurring charge to Customer to relocate the facility(ies)and/or service(s)
in connection with this relocation in the amount of$
ii ❑ Modify the Minimum Monthly Fee from to effective as of the first full
billing cycle following installation/disconnection of the changed Service(s).
iii a Modify the Term of the Agreement to end as of
B. Attachment A to this Amendment, Quote# 1643443 which is incorporated by reference, sets forth the
rates and other terms and conditions to apply to the additional facilities and/or Services ordered
hereunder.
C. Except as modified by this Amendment, the terms and conditions set forth in the Agreement remain
unchanged.
D. This document may only be used for moves, adds, or changes. Under no circumstances, may
Customer receive a credit of any kind through execution of this document.
IN WITNESS WHEREOF, the undersigned have caused this Amendment to be executed by their duly authorized representa-tive, to be
effective as of the date first above written.
City of Boynton Beach WINDSTREAM
Beet,s
�aloilA,G �c.{-b
Signature: Signature
Printed Name:John McNally Printed Name:Gabi no Nieto
Title: Title: Area Director
Date: Date: 8/15/2018
Page 52 of 431
Page 1 of 3 Quote#1643443
DocuSign Envelope ID: E5423651-1BE2-4AB0-9D35-92E2B28E03F3
WINDSTREAM ENTERPRISE PROPOSAL
Customer Name
Customer Name CITY OF BOYNTON BEACH-GSA#GS-35F, Proposal/Quote ID 1643443
#4448221
Install Street Address 3301 QUANTUM BLVD City, State,Zip BOYNTON BEACH, FL, 33426-8668
Opportunity ID 1710503 Service Order Type Renewal/Upsell
Contract Term 36 Effective Date 08/14/2018
Bundled ServicesTotal
On Net T1 2 Included
SIP Call Path 46 Included
MPLS VPN -- Included
QoS Included
Managed Router Equipment Included
Managed Router-Advanced Included
Total Services $682.43
Access Loop
On Net T1 1 $300.00 $300.00
Common Voice Features
900/976 Block 1 $0.00 $0.00
LD Block of 1000 3 $20.00 $60.00
International Block 1 $0.00 $0.00
Dynamic IP
IP Addresses Block of 4 Charge 1 $0.00 $0.00
PS-ALI Account Service Charge 1 $0.00 $0.00
20 DID Station Numbers 37 $2.00 $74.00
Internet Charge 1 $0.00 $0.00
Direct Trunk Overflow Charge 1 $34.95 $34.95
FSLC Charge 10 $9.20 $92.00
Trunks
FSLC Charge* 24 $9.20 $220.80
20 DID Station Numbers* 4 $2.00 $8.00
2 Way Trunk Port 1 $0.00 $0.00
Total Features $789.75
Regional Long Distance Charges(D) 0.0300' 6 sec 6 sec 2 digit t
In State Long Distance Charges(D) 0.0300' 6 sec 6 sec 2 digit t
Out of State Long Distance Charges(D) 0.0300' 6 sec 6 sec 2 digit t
Canadian Long Distance Charge(D) Standard 30 sec 6 sec 2 digit t
International'
International Long Distance Charges(D) Standard 30 sec 6 sec 2 digit t
International'
Caribbean Long Distance Charges Standard 30 sec 6 sec 2 digit t
International'
Page 53 of 431
Page 2 of 3 Quote#1643443
DocuSign Envelope ID: E5423651-1BE2-4AB0-9D35-92E2B28E03F3
Other Charges (Non-Recurring)
Access Loop
On Net T1 1 $0.00 $0.00
Access Loop
On Net T1 2 $0.00 $0.00
Dynamic IP
Managed Router-Advanced Installation Charge 1 $0.00 $0.00
PS-ALI Account Service Installation Charge 1 $0.00 $0.00
Trunks
2 Way Trunk Port 1 $0.00 $0.00
Total Other Charges(Non-Recurring) $0.00
Rates listed within the Usage Rates section are applicable for all locations, unless otherwise noted on the individual Service Location listing in the Usage Rates
sub-section.
Notes: 1 -Per Minute 2-Per Call 3-Per Minute per Participant
*Rates are subject to change on 30 days notice via bill message on customer's invoice.
"Additional charges apply for all local, long distance and 8XX features,network access charge, router maintenance, CPE maintenance and directory listings.
For the current features pricing,go to http://www.paetec.com/about-us/notice.
"'Amounts listed are reasonable approximations based on initial proposal. Actual amounts shall depend on final lease amount set forth in the Customer's
Lease Agreement.
t Each call is billed to two decimal places and rounds the billed amount for each call up to the nearest whole cent.
Total Monthly Recurring Charges $1,472.18
Total Non-Recurring Charges $0.00
Minimum Monthly Fee $1,472.18
Service Information
This Proposal is subject to and controlled by the Windstream Service Terms and Conditions,which are incorporated herein by reference and attached hereto.
Your signature constitutes your acceptance of the Proposal and your agreement to Windstream's Service Terms and Conditions.
CUSTOMER WINDSTREAM
DocuSig ned b
alni�v AI
Signature: Signature:
John McNally Gabino Nieto
Printed Name: Printed Name:
Title: Title: Area Director
Date: Date:8/15/2018
This offer is voidable by Windstream if not signed and returned to Windstream by 28th day of September,
2018 .
Page 54 of 431
Page 3 of 3 Quote#1643443
Service Order Agreement and Credit Application
DynaLink,
(Z�C�)MMUNIC^TIC)NS AGENT:
Th.only ph.....-pi you will,-d
CUSTOMER INFORMATION
COMPANY NAME:CITY OF BOYNTON BEACH FEDERAL TAX ID:
SERVICE ADDRESS: 3301 QUANTUM BLVD CONTACT NAME:
SUITE 101 CONTACT PHONE: MOBILE:
BOYNTON BEACH,FL 33426 CONTACT EMAIL
BILLING ADDRESS: TECHNICAL CONTACT: PHONE:
BILLING CONTACT: PHONE:
TAX EXEMPT: L]NO ❑YES(Attach Forms;tax exemption will begin on the date forms are submitted)
ENABLE INTERNATIONAL CALLING: ENO EYES(Claims of calls being fraudulent will not relieve customer from paying)
PRODUCTS AND SERVICES
PRODUCT TYPE. QTY I TERM/YRS One Time Fees Monthly Fees
PerUnit 10neTimeTotal Per Unit Monthly Total
PRI WITH 20,000 LOCAL MINUTES 1 3 $0.00 $375.00 $375.00
BLOCK OF 20 DIDS 4 3 0.00 4.00 16.00
3.0 DATA T-1 2 3 0.00 399.99 799.98
SIP PRI 3 3 0.00 149.99 449.97
ADDITONAL SIP DIDS 580 3 0.00 0.35 203.00
DYNAMIC 1.5MB PRI WITH 20,000 LOCAL MINUTES 1 3 0.00 324.99 324.99
120 DIDS 1 3 0.00 25.00 25.00
ADDITIONAL SIP TRUNKS 4 3 0.00 12.99 51.96
0.00 0.00
0.001 0.00
Total 1 $0.001 $2,245.90
COMMENTS
THE BOYNTON BEACH SITE IS A RUSH. CUSTOMER TO RECEIVE$.022 PER MINUTE FOR LONG DISTANCEANTRALATA CALLS
THE ABOVE PRICES DO NOT INCLUDE APPLICABLE TAXES AND SURCHARGES—
By signing below,I confirm that(a)I am authorized by my company to execute this agreement and am bound by the terms and conditions listed at www dynalink.com/terms-and-conditions(b)Authorize DynaLink to run a credit check
and inquire about my eligibility for the service ordered(c)Wireless customers are also bond by the Wireless Terms and Conditions
AUTHORIZED SIGNATURE DATE
PRINTED NAME TITLE
1.Agreement:This agreement between the Customer(may also be referred to as'You')and DynaLink sets forth the legal rights and obligations governing the DynaLink offer.This Agreement consists of the SOA,including the
following terms and conditions('T&C'),thegeneral Servicetermsand conditions('Web Terms'),the DynaLink Acceptable Use Policy('AUP'),both setforth at www.dynalink.com/terms-and-conditions,any Schedules,Addendums,
Appendices,and Exhibits attached hereto and applicable tariff(collectively,the'Agreement').Some Services offered by DynaLink under this Agreement are offered pursuant to applicable tariffs,which are filed with applicable
regulatory agencies('Tariffed Services').Inthe event ofa conflict between this Agreement and a tariff,thetariffshall control.Upon cancellation ofany tariff,this Agreement shall control.You acknowledge and agree the Services
are offered'as is','asavailable','without warranties'and that Dyna Links obligation to provide the Service(s)issubject to its having obtained all of the requisite licensesand consents related thereto."Service Order'shall
collectively refer to any service order(s),authorization forms)crorder forms)that describes and sets forth the pricing for the Service(s)purchased LoCustomer from DynaLink.
2.Term:The term of the Agreement shall commence on the Start of Billing Date and shall continue thereafter until the end of term,unless earlier terminated in accordance with thisagreement.Unless notified by either party at
leastsixty(60)days prior to the end ofa term,ora renewal period,of an intend notto renew,the Service Term shall automatically renew in successive 1,2,or 3yearterms based on the original term.In all circumstances(Even on a
Month to Month contract,cron a renewal period),a precise cancellation date is required,sixty(60)day priorto the actual cancellation date.If the customer chooses to postpone the cancellation date,a new cancellation order,will
need to be placed and an additional sixty(60)day notice with a precise cancellation date will be required.From time to time,Customer may order additional Service(s)by executinga Service Order.Arty additional Service Orders
agreed by the parties shall be governed by the terms of this Agreement,including the Terms and Conditions.
3.Billing;payment;Deposit:
A Billing:Customer is responsible for the payment of all charges for Services furnished by DynaLink under the Agreement at rates set forth on the applicable Service Order(s)and,for services provided to Customer,and not included
n a Service Order at Dyne Links then-current standard rates.Rates for international Services are subject to change on five(5)days notice from DynaLink,and new rates a re automatically effective on the 6th day from the date of
such notice.Customer acknowledges that rates to International Mobile are higher than the standard International rates.
B.Usage Charges:Customer is solely responsible for all usage of the Services,fraudulent or otherwise.Claims of fraudulent usage shall not constitute a valid basis for dispute of an invoice.The parties agree that Customer,shall bear
all risk of loss arising from fraudulent or unauthorized use of the Services,will pay all associated costs for which,they will be billed by DynaLink for those fraudulent calls.DynaLink reserves the right,but has no duty,to take any
action it deems appropriate to prevent any fraud or abuse in connection with the Services.
C.Unlimited Usage:Unlimited calling plans are meant to be used for ordinary person to person calling and taxing.They are not to be used for Telemarketing,Auto Dialers,Fax Broadcasting,conference bridges,modem poling or any
activity that is meant for excessive use.In addition,if the customer has more than one trunk group connected to their PBX,it is not allowed to route all or a portion of outgoing calls to certain destination types,to the lines with
u nI m ted usage.If DynaLink Communication deems that it is being used for one of the above,the cost per minute will be$0.05 outbound domestic calling.
Unlimited SIP Trunks or POTS have a cap of 2,000 minutes per trunk and 20,000 minutes,per group of 23 lines.If a location has less than 23 lines,then the limit is 20,000 minutes for the entire location.For the avoidance of doubt,
the above mentioned is not allowed,even if less than those amounts are used.
D.Start of Service:The'Start of Service Date shall be,regardless of whether or not Customer uses the Service.a.Three(3)business days of circuit install.F.The date on which DynaLink notifies Customer that the Service is installed
and available for Customer to use.Whichever occurs earlier.Billing for each Service shall commence on the Start of Service Date('Billing Commencement Date').
E.Service Delivery:Customer agrees to cooperate with DynaLink to accomplish Service activation by providing commercially reasonable access to th e Customer's premises,when DynaLink deems it to be necessary.DynaLink shall
not be liable for any damages whatsoever resulting from delays in meeting Service delivery dates requested or specified by Customer,or inability to provide Services.Customer may not cancel this Agreement if there is a delay in
installation related to the Services unless such delay is solely due to DynaLink and such delay is longer than ninety(90)days beyond the parties agreed Start of Service Date;provided however,in no event may Customer cancel if
DynaLink has agreed to construct or is constructing Communications Facilities to provide Service to Customer.
F.MAC and Dispatch Charges:A$45.00 fee will apply for any MAC(Move,Add or Change)order.Dispatch fees for MACor repairs that turn out to be a non Dynalkink issue,will be charged ata rate of$225.00 for the first hour and
$150.00 for each additional hour.The above pricing may vary,depending on the particular situation.
(continued on back)
DYNALINK proprietary Information Pagil of 431
Term and Conditions(Continued) 11.Limitatlonon liability:In no event shall DYNALINK,its affiliates,service providers,suppliers or agents be
G.Payment Terms:Customer will be invoiced monthly for all amounts due and owing to DYNALINK.All liable to customer or any third party for any indirect,incidental,special,punitive or consequential damages or
invoices shall be deemed final and binding unless Customer notifies DYNALINK in writing of any alleged for any lost or imputed profits or revenues,lost data or cost of procurement of substitute services resulting
discrepancies no later than thirty(30)days from the date of such invoice(s). from delays,non-deliveries,mis-deliveries or service interruption,however caused,arising from or related to
All payments are due at midnight of the first day of the following month of the invoice date,(An invoice the service(s)or this agreement,regardless of the legal theory under which such liability is asserted,whether
generated in December is due on January first).The charges and fees under this Agreement are breach of warranty,indemnification,negligence,strict liability or otherwise,and whether liability is asserted in
exclusive of any national,state,municipal,or other governmental excise,sales,value-added and contract,tort or otherwise,and regardless of whether DYNALINK has been advised of the possibility of any such
occupational taxes and other fees,surcharges and levies,third party installation charges,all of which liability,loss or damage.The total aggregate liability of DynaLink and its suppliers to customer and/or any third
Customer shall be responsible for and will pay in full.Customer will be deemed to be in default party in connection with this agreement shall be limited to direct damages proven by customer;such direct
hereunder if payment is not received by the Due Date and,in addition to its other remedies,DYNALINK damages not to exceed an amount equal to the total net payments received by DynaLink for the affected
may charge Customer interest equal up to 1Y%per month on any amount(s)past due. service which gives rise to such liability in the three(3)month period immediately preceding the date in which
the claim was filed.The parties acknowledge that the limitations referenced in this Section are material terms
H.CreditApproval:The provision of Servlce(s)under this Agreement is contingent upon DYNALINK's to this Agreement.Customer acknowledges that DynaLink has set its prices,and other charges in reliance on
initial and continuing credit approval of Customer.At any time during the Agreement Term,DynaLink the foregoing limitations of liability,which form an essential basis ofthe bargain between the parties.
may require a deposit or other acceptable form of security if it reasonably deems itself insecure with
respect to Customers ability to pay.In addition to the termination rights under this Agreement, 12.Notices:Any notice required to be given hereunder shall be in writing and shall be deemed to have been
DynaLink may,immediately suspend the Service(s)if Customer fails to comply with these security delivered when(i)email was sent(ii)sent by facsimile,and electronically confirmed,(iii)Delivered via United
obligations.Suspension of Service because of Customers failure to comply with the security States mail(registered or certified mail),return receipt requested,with adequate postage affixed,or(iv)
requirements is not considered an interruption or outage for the purposes of this Agreement. delivered via a national overnight courier service and addressed to the persons set forth herein.Notice for
monetary default may be sent by e-mail,facsimile,or other written format.
4.Compliance with Lawsand Acceptable Use:Customer agrees that it and its end users will comply at all
times with all applicable laws and regulations and will not use the Services in a fraudulent manner or in 13.Miscellaneous:This Agreement contains the entire agreement of the parties hereto with respect to the
a manner that exposes DynaLink to legal liability.Customer agrees to be bound by the DynaLink AUP,s matters covered hereby and supersedes any other prior or simultaneous agreement related to such matters.
listed on www.dynalink.com/terms-and-conditions. Any modification to the Agreement must be signed by a senior management of DynaLink.Customer may not
assign this Agreement or any portion hereof without DynaLlnKs prior written consent,which consent shall not
S.Delivery Method:DynaLink retains the right to change,increase or decrease from time to time,inits be unreasonably withheld.Any such assignment without Dyna Links prior written consent shall be void.The
discretion and without liability to Customer,the methods,processes and/or the suppliers by which parties agree that any dispute arising under this Agreement shall be governed by and construed in accordance
DynaLink provides Services to Customer,as well as the right to change,add to or delete Service or with the laws of the State of New York,except for its principals for resolving conflicts of law.The parties agree
Service offerings with appropriate notice to Customer. that any disputes arising under this Agreement shall be resolved in arbitration,within the city of New York.All
provisions in this Agreement,which by their nature are intended to survive expiration or termination shall
6.Facility Construction:In the event DynaLink is required to construct and/or acquire communication survive any expiration or termination of this Agreement.In the event of a conflict between or among the terms
facilities to provide Service to Customer,Customer acknowledges and agrees that DynaLink will incur in this Agreement,the Service Order(s)and any other document made a part hereof,the documents shall
significant costs in provisioning Service to Customer.In addition to any other rights and remedies control in the following order:the Service Order with the latest date,the AUP,Web Terms and this Agreement.
DynaLink may have,Customer agrees that if Customer cancels,terminates or breaches this Agreement The Web Terms,AUP and tariffs may be modified from time to time at DynaLlnKs discretion or as required by
after execution but prior to the Termination Date,the Customer will be required to reimburse DynaLink applicable law.Customer agrees to review such changed items from time to time and be bound by such
for all costs DynaLink incurred in constructing and/or acquiring such communication facilities. changes,as they pertain to your particular services.Unless subject to tariffs or the terms of this agreement,
DynaLink may not change the rates,fees or charges set forth herein,in the midst of a contractual term without
7.Disclaimers of Warranty:the service(s)are provided"as Is"and"as available"and DynaLink makes no customer consent.If customer determines changes to the AUP and/or tariffs will materially and detrimentally
warranties or representations,whether express,implied or statutory,regarding the services,software affect customers service or rights and are not mandated by law or regulation,customer may provide DynaLink
or equipment or any results to be achieved through use ofthe service(s),software or equipment.This written notice of objection.DynaLink will review such notification and if the parties cannot come to an
disclaimer includes,but is not limited to,any warranties of merchantability,quality,fitness for a agreement within thirty(30)days,customer may terminate such service(s)without incurring charges for early
particular purpose,non-infringement and title,and all implied warranties arising from a course of termination,provided that customers account is current.if customer uses the services and does not contest
dealing,usage,or trade practice.DynaLink specifically disdaimsany responsibility for the accuracy or within five(5)business days,it is deemed that the customer has accepted the terms and conditions mentioned
quality of information obtained through its service(s),the use of which is at customers own risk. hereon.The above does not apply,if the modification was required by an applicable law.
8.Default;Termination: 14.Equipment:installed by/for DynaLink for use of the service,including but not limited to equipment,that is
A.Termination Liability:Should Customer choose to terminate any service offering after the notification billed monthly to the customer is the property of DynaLink Communications and must be returned upon
of the install date and prior to the expiration of the term.Customer is responsible for payment of the termination of such services.If not returned within five(5)business days,customer will be liable to pay
monthly recurring charges("MRCS")as stated in the SOA times the number of months remaining in the DynaLink whatever loss was resulted for the loss of the equipment.
contract 15.Equipment Warrantee.Any Customer Premises Equipment("CPE")that Is provided to the customer,has a
For usage-based Services,Customer shall pay an additional early termination charge that shall be equal one(1)year replacement or repair(at Dyna Links discretion)warranty,for manufacturers defects.At
to 75%of Customers average monthly usage for the three(3)months prior to the termination month DynaLlnKs discretion,any equipment supplied as replacement equipment for a CPE with manufacturers
(or such lesser period if fewer than three(3)months of Service were utilized),times the number of defects may be new,recertified,or refurbished as long as it is equivalent in functionality.Any CPE supplied as a
months remaining in the Term ofthe Agreement. replacement CPE will carry the remainder of the one(1)year warranty described above.DynaLink shall have no
obligation or liability in connection with(a)any equipment not purchased through DynaLink even though,it was
B.Termination priorto notification of install date:Customer If Customer cancels,terminates or breaches configured by DynaLink,its Vendors or Contractors.(b)for any abuse(c)reconfiguration,repair or misuse of
this Agreement after execution of the Agreement but prior to notification of install date,Customer shall any equipment by any party other than DynaLink or its Vendors or Contractors.After the initial year,the
pay DynaLink as follows.(a)An early termination charge of three(3)months ofthe anticipated monthly customer shall be liable to pay for replacement equipment including standard wear and tear.
recurring charges,(b)All nonrecurring charges.(c)Any charges incurred by DynaLink to provide Service
to Customer. 15.Mobile:End User shall comply with and abide by the terms listed on www.dynalink.com/terms-and-
conditions,which may be revised from time to time by DynaLink Communications.
C.Default:Except as otherwise required by law or applicable regulation,if,at any time during a term, Additional software,hardware and/or subscription may be required for certain features.Additional charges
Customer:(a)fails to pay any amount required under this Agreement or any other agreement with and device restrictions may apply for access to corporate email/intranet sites and business DynaLink does not
DynaLink when due and such failure continues for ten(10)days;(b)fails to perform any material guarantee coverage.Charges will be based on the location of the site receiving and transmitting the call,not
obligation under this Agreement which failure is not remedied within ten(10)days after receipt of the location of the subscriber.
written notice from DynaLink(unless a shorter notice period is expressly set forth in the Agreement or Text,picture,video and instant messages must be sent to and/or received from within the DynaLink nationwide
notice,in which case the shorter notice period shall apply);(c)becomes Insolvent;or(d)cancels or coverage area.Mobile to Mobile calling applies to direct calls to and from U.S.mobile numbers only.For
terminates Service,including any part of a service offering at any time before completed of the Service coverage information and maps,please visit www.wireless.att.com/coverageviewer.
Term or any renewal Term,then DynaLink may elect to pursue one or more of the following courses of Your plan may include the capability to make and receive calls or transmit data while roaming internationally.If
action,as applicable:(i)terminate in whole or in part Customers Service,whereupon Customer shall be you take your phone abroad,(as described in www.dynalink.com/terms-and-conditions)The charges for voice
liable and shall pay to DynaLink,at DynaLink sole option,and within ten(10)days of such termination, and data are as listed in http://www.dynalink.com/globaloverage.html will apply.Charges apply for incoming
(i)the termination charges set forth in the applicable Service Order or Web Terms,or(ii)the cumulative and outgoing calls,calls to VM,even if no message was left.DynaLink in its sole discretion,may block your
total of the balance of all monthly charges remaining on this Agreement through the end ofthe International roaming and calling capability,until eligibility criteria are met.All countries may not be available
applicable Service Temriplus(z)any charges accrued but unpaid as of the effective date of for roaming.Availability,quality of coverage and services while roaming are not guaranteed.Substantial
termination.In addition customer is liable to pay any legal fees associated with the collection of the charges may be incurred if Device is taken out of the U.S.even if no services are intentionally used.
above amount. Third-party content or service providers may impose additional charges,of which DynaLink has no control over
All of the preceding shall be immediately due and payable by Customer.Termination by DynaLink,shall its content or pricing.
not preclude DynaLink from pursuing any other rights or remedies available to it at law or in equity. Dyna Link is not responsible for loss or disclosure ofany sensitive Information you transmit.Dyna Link s wireless
Customer acknowledges that the amounts payable pursuant to this Section are equitable compensation services are not equivalent to landline Internet.
to DynaLink and are intended to reasonably compensate DynaLink for the losses which are occasioned Mobile wireless deployments.
by Customers failure to honor Customers obligations hereunder and not Intended as a penalty. WE DO NOT GUARANTEE YOU UNINTERRUPTED SERVICE OR COVERAGE.WE CANNOT ASSURE YOU THAT IF
YOU PLACE A 911 CALL YOU WILL BE FOUND.AIRTIME AND OTHER SERVICE CHARGES APPLY TO ALL CALLS,
9.Indemnification:Customer shall indemnify,defend and hold DynaLink its affiliates,officers,directors, INCLUDING INVOLUNTARILY TERMINATED CALLS.DYNALINK COMMUNICATIONS MAKES NO WARRANTY,
licensees,licensers,and vendors harmless from any and all claims,losses,damages and expenses, EXPRESS OR IMPLIED,OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,SUITABILITY,
including,without limitation,reasonable attorney's fees and court costs,or liabilities arising from or ACCURACY,SECURITY,OR PERFORMANCE REGARDING ANY SERVICES,SOFTWARE OR GOODS.
related to:(i)Service Misuse or a violation of any other provision of this Agreement;(n)any claim of Certain type of data sessions are prohibited,for example:(i)server devices or host computer applications;(ii)
infringement of any intellectual property or other proprietary interest resulting from the possession or "auto-responders,or similar routines which generate excessive amounts of net traffic,or which disrupt other
use of any Service(s),software or equipment;(m)the Content;(iv)any acts or omissions of Customer,its users,(iii)"spam"or unsolicited email(iv)any activity that adversely affects the ability other people or systems.
employees,agents,contractors,invitees,licensees,visitors,and/or customer/end-users;and/or(v)any DynaLink reserves the right to deny,disconnect,modify and/or terminate Service,without notice,to anyone it
injury or damage to the person,property,or business of DynaLink,its employees,agents,contractors, believes is using the Service in any manner prohibited.
invitees,licensees,visitors,and/or customer(s)1end-user(s). DynaLink does not guarantee delivery of messages.Text,Instant,Picture,and Video messages,including
downloaded content,not delivered within 7 days will be deleted,which time period,may be changed.
10.Severability/Waiver.:In the event any portion of this Agreement is held to be unenforceable,the When a Single message sent to multiple recipients,it will be charged per recipient received and sent.
unenforceable portion shall be construed in accordance with applicable law as nearly as possible to Installation of fixed wireless deployment in an offnet area is prohibited.
reflect the original intentions of the parties,and the remainder of the provisions shall remain in full Unlimited voice Services are provided primarily for live dialog between two individuals,other uses are
force and effect.DynaLlnKs failure to Insist upon or to enforce strict performance ofany provision of prohibited.Use of unlimited voice Services for conference calling or call forwarding in excess of 750 minutes
this Agreement shall not be construed as a waiver of this or any other provision or right.Neither the per month is prohibited.
course of conduct between parties nor trade practice shall act to modify any provision of this If service is discontinued on financed equipment or if the equipment is returned,the full amount of the
DYNALINK Proprietary Information Page 2 of 2
Page 56 of 431
6.C.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Approve the one-year extension for RFPs/Bids and/or piggybacks for
the procurement of services and/or commodities as described in the written report for September 1, 2020-
"Request for Extensions and/or Piggybacks."
Explanation of Request:
As required, the Finance/Procurement Department submits requests for award to the Commission; requests
for approval to enter into contracts and agreements as the result of formal solicitations; and to piggy-back
governmental contracts. Options to extend or renew are noted in the "Agenda Request Item" presented to
Commission as part of the initial approval process. Procurement seeks to provide an accurate and efficient
method to keep the Commission informed of pending renewals and the anticipated expenditure by reducing
the paperwork of processing each renewal and/or extension individually and summarizing the information in a
monthly report(as required).
VENDOR(S) DESCRIPTION OF SOLICITATION RENEWAL AMOUNT
SOLICITATION NUMBER TERM
K&B Maintenance Tennis court Village of Wellington October 1, 2020 $78,741.48
Services, LLC dba maintenance services RFP#024-16/DZ thru September
Professional 30, 2021
Tennis Court
Services
How will this affect city programs or services?
This renewal report will be used for those solicitations, contracts/agreements and piggy-backs that are
renewed/extended with the same terms and conditions and pricing as the initial award.
Fiscal Impact: Budgeted
Funds have been budgeted under line items as noted on the attached report.
Alternatives:
Strategic Plan:
Strategic Plan Application: Not approve renewals and require new solicitations to be issued.
Climate Action:
Climate Action Discussion:
Page 57 of 431
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
D Addendum REQUEST FOR BID EXTENSIONS September
1, 2020
D Addendum Prof Tennis Ct signed Renewal Letter 8-13-20
Page 58 of 431
0
CITY OF BOYNTON BEACH
REQUESTS FOR BID EXTENSIONS AND PIGGY-BACKS
September 1, 2020
REQUESTING DEPARTMENT. Recreation and Parks
DEPARTMENT CONTACT. Kacy Young
TERM: October 1, 2020 thru September 30, 2021
SOURCE FOR PURCHASE: Village of Wellington RFP#024-16/DZ
ACCOUNT NUMBER:
VENDOR(S): K&B Maintenance Services LLC dba Professional Tennis Court Services
ANNUAL ESTIMATED EXPENDITURE: $78,741.48
DESCRIPTION:
On October 1, 2019 City Commission approved the piggyback of Village of Wellington RFP #024-16/DZ
Tennis Court Maintenance Services for a one year term. The City would like to renew the piggyback agreement
with the same Terms and Conditions for October 1, 2020 thru September 30, 2021.
The City of
Boynton Beach
Finance/Procurement Services
100 E Ocean Ave.
Boynton Beach,Florida 33435
Telephone No: (561)742-6310
FAX: (561)742-6316
August 13, 2020
BID:TENNIS COURT MAINTENANCE
BID No.:024-16/DZ
CURRENT AGREEMENT TERM: OCTOBER 1,2019— SEPTEMBER 30,2020
Agreement between the City of Boynton Beach and PROFESSIONAL TENNIS COURT
SERVICES
AGREEMENT RENEWAL TERM: OCTOBER 1,2020— SEPTEMBER 30,2021
Yes, I agree to renew the existing agreement under the same terms, conditions, and pricing for an
additional one-year term.
No, I do not wish to renew the bid for the following reason(s)
Professional Tennis Court Services —�
NAME OF COMPANY SIGNATURE
NAME OF REPRESENTATIVE TITLE
(please print)
America's Gateway to the Gulf Stream
Page 60 of 431
The city of
Boynton Beach
d
Finance/Procurement Services
100 E Ocean Ave.
Boynton Beach,Florida 33435
Telephone No: (561)742-6310
FAX: (561)742-6316
DATE (AREA CODE) TELEPHONE NUMBER
'ice'\�/.. V\`l •1 2i
E-MAIL
Page 61 of 431
America's Gateway to the Gulf Stream
6.D.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
Approve the emergency purchase order that was issued for a total expenditure of$46,819.00 for fabrication
and delivery of MI EX regeneration underdrain laterals and associated equipment for the East Water
Treatment Plant.
Explanation of Request:
The East Water Treatment Plant anion exchange (aka MI EX system) regeneration has an underdrain system
that failed and consequently shut down the anion exchange treatment. The laterals (part of the underdrain
system) failed in both regeneration tanks. These laterals must be fabricated specifically for these tanks and
have a lead time of 5 to 6 weeks. In order to place the plant back online as soon as possible, an emergency
PO was issue for the replacement laterals.
How will this affect city programs or services?
Water treatment is an essential service that the City of Boynton Beach provides. Not having the anion
exchange system affects the available water capacity that Boynton Beach Utilities is able to deliver to its
customers.
Fiscal Impact: Non-budgeted
The utility has sufficient funds for these laterals in account 401-2811-536-52.75
Alternatives: No viable alternatives.
Strategic Plan:
Strategic Plan Application:
Climate Action: No
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 62 of 431
ATTACHMENTS:
Type Description
Purchase Order Purchase Order
Page 63 of 431
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
100 EAST OCEAN AVE
P.Q. BOX 310 P.O. #: 201455
BOYNTON BEACH, FLORIDA 33425-0310 DATE: 08/24/20
VENDOR 15789
SHIP TO:
TO: IXOM WATERCARE, INC City of Boynton Beach
8150 S. AKRON ST. EAST UTILITY ADMIN
STE. 401 124 E. WOOLBRIGHT ROAD
CENTENNIAL, CO 80112 BOYNTON BEACH, FL 33435
REQUISITION NO. 76955 I ORDERING DEPARTMENT: UTIL EWTP/MR
e a • �
�•�
DATE NEEDED: CONTRACT NO COMMISSION APPROVED:
SS555443A
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 1 . 00 DL 3161, STAINLESS STEEL. , WEDGE WIRE 43781. 0000 43781. 00
2 SETS OF 44
LATERALS
2 1 . 00 DL CUSHIONED PIPE CLAMPS 2413 . 0000 2413 . 00
3 1. 00 DL FREIGHT 625 . 0000 625 . 00
REMARKS :
EMERGENCY PO TO DELIVER. UNDERDAIN LATERALS FOR
THE MIEX REGENERATION SYSTEM. THE EXISTING
T,ATERALS FAILED..
SOLE SOURCE
�JI
t _
_. ......
PROCUREMENT SERVICES: N _ _ j P.O. TOTAL. 46819. 00
FLORIDA STATE SALES TAX .X F?APTION IMPORTANT INSTRUCTIONS [1RENDER SEPARATE INVOICE FOR THIS
CERTIFICATE NO. $5-$0 1 282 1 544C-OpUR PURCHASE ORDER NUMBER MUST APPEAR ON ALL I ORDER OR FOR EACH SHIPMENT THEREON
PACKAGES, TICKETS, INVOICES, STATEMENTS, AND IMMEDIATELY FOLLOWING SHIPMENT.
ITHE CITY OF BOYNTON BEACH IS EXEMPT FROM ''CORRESPONDENCE. 2PREPAID FREIGHT CHARGEABLE TO THE
,FEDERAL EXCISE TAXES: WHERE TAX APPLIES I CITY OF BOYNTON BEACH MUST BE
HNVOICE MUST SHOW GROSS PRICE, AMOUNT OF THE MAIL INVOICES TO: SUPPORTED BY CARRIER'S RECEIPT.
TAX, AND NET PRICE. EXEMPTION CERTIFICATE WILL FINANCIAL SERVICES DEPARTMENT
BE FURNISHED UPON REQUEST. P.O. BOX 310 31NVOICES AND STATEMENTS SUBJECT
BOYNTON BEACH, FL 33425-0310 TO CASH DISCOUNT SPECFIED HEREON.
ORIGINAL Page 64 of 431
CITY OF BOYNTON BEACH
GENERAL TERMS AND CONDITIONS
Tax Exemption:
The City is tax exempt,ID#85-8012621544C-0
Public Records(cont.)
Acceptance of Contract: C. Ensure that public records that are exempt or that are confidential and
This order is the City's offer to purchase the goods and/or services exempt from public record disclosure requirements are not disclosed
described on the reverse side from the Vendor.The City's placement of this except as authorized by law for the duration of the contract term and,
order is expressly conditioned upon the Vendor's acceptance of all the following completion of the contract,Vendor shall destroy all copies of such
terms and conditions of purchase contained on or attached to this confidential and exempt records remaining in its possession once the
Purchase Order. Vendor transfers the records in its possession to the CITY;and
D. Upon completion of the contract,Vendor shall transfer to the CITY,at
Amendments: no cost to the CITY, all public records in Vendor's possession All records
No agreement or understanding to modify this contract shall be binding stored electronically by Vendor must be provided to the CITY,upon request
upon the City unless in writing and signed by the City's authorized agent. from the CITY's custodian of public records, in a format that is compatible
All specifications, drawings, and data submitted to the Vendor with this with the information technology systems of the CITY.
order are hereby incorporated and made a part hereof. E. IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUES, TO THE VENDOR'S DUTY TO
Compliance with Laws: PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
The Vendor certifies that in performing this contract,they will comply with all CONTACT THE CUSTODIAN OF PUBLIC RECORDS:
applicable provisions of the federal,state and local laws, regulations, rules
and orders. CRYSTAL GIBBON,CITY CLERK
3301 QUANTUM BLVD.,SUITE 101
Delivery: BOYNTON BEACH, FLORIDA,33426
All prices must be F.O.B. destination. Time is of the essence on this 561-742-6061
contract. If completed deliveries are not made at the time agreed, the City GIBSONC@BBFL.US
reserves the right to cancel or purchase elsewhere and to hold Vendor
accountable. If delivery dates cannot be met, Vendor agrees to advise the Risk of Loss:
City, in writing of the earliest possible shipping date for acceptance by the Vendor agrees to bear all risk of loss, injury, or destruction of goods and
City. materials ordered herein which may for any reason occur prior to
acceptance by the City. No such loss, injury or destruction shall release
Inspection: Vendor from any obligations hereunder.
Goods and Material must be properly packaged. Damaged goods and
materials will not be accepted, or if the damage is not readily apparent at Scrutinized Companies-287.135 and 215.473:
the time of the delivery,the goods shall be returned at no cost to the Cfty. Vendor certifies that Vendor is not participating in a boycott of Israel.
The City reserves the right to inspect the goods at a reasonable time Vendor further certifies that Vendor is not on the Scrutinlzed Companies
subsequent to delivery where circumstances or conditions prevent effective that Boycott Israel list, not on the Scrutinized Companies with Activities in
inspection of the goods at the time of delivery. Sudan List,and not on the Scrutinized Companies with Activities In the Iran
Petroleum Energy Sector List, or has Vendor been engaged in business
Laws Governing: operations in Syria. Subject to limited exceptions provided in state law,the
This contract shall be governed by and construed according to the laws of City will not contract for the provision of goods or services with any
the State of Florida.Venue for any action related to this Agreement shall be scrutinized company referred to above. Submitting a false certification shall
in the Circuit Court for the 18th Judicial Circuit, Palm Beach County, be deemed a material breach of contract.The City shall provide notice, in
Florida. writing, to Vendor of the City's determination concerning the false
certification. Vendor shall have five(5)days from receipt of notice to refute
Material Safety Data Sheets: the false certification allegation. If such false certification is discovered
Proper Material Safety Data Sheets, in compliance with OSHA's Hazard during the active contract term, Vendor shalt have ninety (90) days
Communications Standard, must be provided by the Vendor to the City at following receipt of the notice to respond in writing and demonstrate that
the time of purchase or delivery. the determination of false certification was made in error. If Vendor does
not demonstrate that the City's determination of false certification was
Patents and Copyrights: made in error then the City shall have the right to terminate the contract
If an article sold and delivered to the City hereunder shall be protected by and seek civil remedies pursuant to Section 287.135, Florida Statutes, as
any applicable patent or copyright, the Vendor agrees to indemnify and amended from time to time.
save harmless the City from and against any and all suits, claims,
judgments, and costs instituted or recovered against it by any person Uniform Commercial Code:
whomsoever on account of the use or sale of such articles by the City in All applicable portions of the Florida Uniform Commercial Code shall
violation or right under such patent or copyl govern this contract with the City
Payment: Warranty:
All invoices shall be addressed to the ordering department, City of Boynton The Vendor warrants to the City that all goods and services furnished
Beach, P.O. Box 310, Boynton Beach, FL 33425-0310 as indicated on the hereunder will conform In all respects to the terms of this order, including
front of this Purchase Order and must include Vendor's name and phone any drawings, specifications or standards incorporated herein, and/or
number,and clearly list quantities,item descriptions and units of measure. defects in materials,workmanship,and free from such defects in design. In
addition,Vendor warrants that the goods and services are suitable for and
Public Records: will perform in accordance with the purposes for which they were intended.
The City of Boynton Beach is public agency subject to Chapter 119,Florida
Statutes. The Vendor shall comply with Florida's Public Records Law. Termination:
Specifically,the Vendor shall: Upon thirty (30) calendar days' written notice to Contractor, City may,
without cause and without prejudice to any other right or remedy,terminate
A. Keep and maintain public records required by the CITY to perform the this Agreement for City's convenience.Where the Agreement is terminated
service; for the convenience of City, the notice of termination to Contractor must
B. Upon request from the CITY's custodian of public records, provide the state that the Agreement is being terminated for the convenience of the
CITY with a copy of the requested records or allow the records to be City under this termination clause,the effective date of the termination,and
inspected or copied within a reasonable time at a cost that does not the extent of termination.Contractor shall be paid for the services up to and
exceed the cost provided in chapter 119, Fla. Stat. or as otherwise including the effective date of the termination.This shall mean payment for
provided by law; all completed tasks and payment for uncompleted tasks based upon a
percentage of completion of such uncompleted tasks. Contractor shall not
be paid on account of loss of anticipated profits or out of or resulting from
such termination.
Page 65 of 431
6.E.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Accept the written report to the Commission for purchases over
$10,000 for the month of July 2020.
Explanation of Request:
Per Ordinance No.01-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which
states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized
to execute a purchase order on behalf of the City for such purchases under the $35,000 bid threshold for
personal property, commodities, and services, or $100,000 for construction. The City Manager shall file a
written report with the City Commission at the second Commission meeting of each month listing the purchase
orders approved by the City Manager, or Acting City Manager. Below is a list of the purchases for March
2020:
Purchase Order# Vendor Amount
201311 Empire Office Inc. $13,907.60
201322 SHI $12,345.25
201331 CK's Lockshop & Security Center $18,991.00
201332 CK's Lockshop & Security Center $14,986.00
201353 Kelly Tractor Co. $24,131.00
201365 Fluid Control Specialties Inc. $12,396.00
How will this affect city programs or services? Ordinance No.01-66, Chapter 2, Section 2-56.1 assists
departments in timely procurement of commodities, services, and personal property. Administrative controls
are in place with the development of a special processing form titled "Request for Purchases over $10,000"
and each purchase request is reviewed and approved by the Department Director, Finance Department, and
City Manager.
Fiscal Impact:
This Ordinance allows for reducing paperwork by streamlining processes within the organization, allowing
administration to maintain internal controls for these purchases while reducing the administrative overhead of
processing for approval, and allowing for more timely purchases.
Alternatives: None
Strategic Plan:
Strategic Plan Application:
Climate Action:
Page 66 of 431
Climate Action Discussion:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
Attachment Attachment
Page 67 of 431
CITY OF BOYNTON BEACH
APPROVED REQUESTS FOR PURCHASES OVER 10,000
FOR JULY 2020
1. Vendor: Empire Office Inc. Purchase Amount: $13,907.60
Requesting Department: Library Contact Person: Craig Clark
Date: 7/6/2020
Brief Description of Purchase:
Purchase library shelving-40 bookcases and delivery and installation.
Source for Purchase: State Contract#425-001-12-1 Fund Source: 303-4104-580-64-16
Project#IT1901
2. Vendor: SHI Purchase Amount: $12,345.25
Requesting Department: ITS Contact Person: John McNally
Date: 7/9/2020
Brief Description of Purchase:
Renewal of Carbon Defense Licenses. Malware/Virus protection for our PC's and Network.
Source for Purchase: State Contract#4323000-NASPO-I6-ACS Fund Source: 001-1510-513-46-91
3 Vendor: CK"s Lockshop&Security Center Purchase Amount: $18,991.00
Requesting Department: Public Works Contact Person: Andrew Mack
Date: 7/13/2020
Brief Description of Purchase:
SFIC Keymark Cylinder -Police Dept High Ridge Road.
Source for Purchase: Sole Source Fund Source: 303-1214-580-62-01
Proiect#-TS KID
4. Vendor: CK's Lockshop&Security Center Purchase Amount: $14,986.00
Requesting Department: Public Works Contact Person: Andrew Mack
Date: 7/1312020
Brief Description of Purchase:
Keymark X4 7 SFIC at City Hall and Library.
Source for Purchase: Sole Source Fund Source: 303-1214-580-62-01
Proiect#-TSKID
5. Vendor: Kelly Tractor Cc Purchase Amount: $24,131.00
Requesting Department: Fleet Contact Person: Bill Darty
Date" 7/22/2020
Brief Description of Purchase:
25'tilt bed trailer for Utilities.
Source for Purchase: Piggyback FL Sheriffs Contract#FSAI8FEH16.0 Fund Source: 401-2810-536-64-02
6. Vendor: Fluid Control Specialtis Inc. Purchase Amount: $12,396.00
Requesting Department: Utilities Contact Person: Tremaine Johnson
Date: 7/23/2020
Brief Description of Purchase:
Purchasing a Valve for Village of Golf Reclaimed Water Delivery System
Source for Purchase: Sole Source Purchase Fund Source: 403-5000-533.65-02
PPo`ect#WTR017
Page 1
Page 68 of 431
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES EEART ENT
3301 Quantum Blvd. Suite 101 P.O. #• 201311
C 310
BOYNTON BEACH, FLORIDA 33425-0310 DATE: 07/06/20
VENDOR 12766
SHIP TO:
TO: EMPIRE OFFICE INC. City of Boynton Beach
2 OAKWOOD BLVD. LIBRARY
SUITE 140 115 N. FEDERAL HWY
HOLLYWOOD, FL 33020 BOYNT"ON BEACH, FL 33435
REQUISITION NO. 76685 ORDERING DEPARTMENT: LIBRARY — CRAIG CLARK
DATE NEEDED: CONTRACT NO. COMMISSION APPROVED: °
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 40 . 00 EA. EXECUTIVEPAYBACK; BOOKCASE, 14D 317 . 6900 12707.60
X 36W X 72H
BASIC: 265E BLED 'C E Y LPL
TOP-S F: . L B.LE HE ...;Y. LPL
EDGE: *OPT EY E. pRQFILE PT N . . .
RIB EI3 : STD—RIBBED EDGE .
PROFILE S.T_ EL SE
VENDOR IT.... NO.:.- T EB�2361:a
2 1. 00 -:DELIVEAY "INSTALLATI ON DURING 12Z.0 . 0 0 0 0 1200 .00
GU
LfB SS .UO S:
'jR :OFF -
*FOR DELIVERY.,CONTACT ..0 IG
LARK,45`:61 .702 :0704
OFA. MIKE N UGHTON @ 1561,43680162***:
VENDOR ITEM NO... . DFS!
REMARKS
;TATECONT CT #4 2'5-Q O 1-12.-.1. .
PROCUREMENT SERVICES: ��� ��� �?� —� �e � P.O. TOTAL: 13907 .60 �
ACCOUNT NO. PROJECT
303-4104-580.64-16 IT1901
PURCHASING Page 69 of 431
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Page 70 of 431
Morone- , Susan
From: Frederiksen, Mara
Sent: Thursday,July 02, 2020 1:35 PM
To: Moroney, Susan
Subject: FW: [External] FW: Bookcases - Quote Number 702339 Attached - needs approval in
Naviline
Importance: High
Sent via the Samsung Galaxy 59, an AT&T 5G Evolution capable smartphone
Mara Frederiksen
Director of Financial Services
Financial Services
Mailing Address, P.O. Box 310 1 Boynton Beach, Florida 33425
Physical Address:3301 Quantum Blvd., Suite 101 1 Boynton Beach, Fiorida 33426
561-742-6312
FrederiksenM@bbfl.us
Boynton-beach.org/
L115
Is
*I
ADA, 30 ** * **
Americans with Iu a fl fie Act
C,oM�brate 'he ADA! July 26, 2020
Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to
disclosure.Under Florida records law, email addresses are public records.Therefore,your e-mail communication and
your e-mail address may be subject to public disclosure.
--------Original message--------
From: "Pagan,Tiffany"<PaganT@bbfl.us>
Date:7/2/20 1:21 PM (GMT-05:00)
To: "Fre deriksen, Mara" <Frederiksen M@bbfl.us>
Cc: "Clark, Craig" <ClarkC@bbfl.us>
Subject: Re: (External] FW: Bookcases-Quote Number 702339 Attached- needs approval in Naviline
Mara,
Page 71 of 431
Cc: Nicholas Grennan<ngrennars @cmpireoffice.com>, "Clark, Craig" <ClarkCG&bbfl.us>
Subject: RE- [External] FW: Bookcases ® Quote Number 702339 Attached- need state contract info
Good afternoon Tiffany,
See updated quote,
Regards,
Lissette Sanchez
EMPIRE OFFICE INC.
T.954-707-6211
ID Lic.No.1926001451
From: Pagan,Tiffany<PaganT@bbfl.us>
Sent:Thursday,July 2, 2020 12:02 PM
To: Lissette Sanchez<Isanchez@empireoffice.com>
Cc: Nicholas Grennan<ngrennan@empireoffice.com>; Clark,Craig<ClarkC@bbfl.us>
Subject: Re: [External] FW: Bookcases-Quote Number 702339 Attached -need state contract info
Hi is and Lissette,
Can you send me the State contract info for quote#184368.We want the TS5AEB723614- Executive Payback;
Bookcase, 14D x 36W x 72H shelving. I will need this has back up for the PO.
Thank you,
Tiffany
Tiffany Pagan
Assistant to Library Director
Boynton Beach City Library
City of Boynton Beach
115 N Federal Hwy. I Boynton Beach, Florida 33435
%. 561-742-6384
PaganT@bbfl.us http:Hwww,boynton- I http://www.boyntonlibrary.org
beach.org/
1 ro
3
Page 72 of 431
El
America's Gateway to the Gulfstream
Please be advised that Florida has a broad public records law and all correspondence to me via email may be
subject to disclosure.Under Florida records law, email addresses are public records. Therefore, your e-mail
communication and your e-mail address may be subject to public disclosure.
Begin forwarded message:
From: Lissette Sanchez<1sanchez@empireoffice.com>
Date: July 2, 2020 at 11.39:38 AM EDT
To: "Clark, Craig" <Clark C@bbfl.us>
Cc: Nicholas Grennan<ngrennan@ernpircoffice.com>
Subject: RE: [External] FW: Bookcases - to Number 702339 Attached
Good morning Craig,
Please find attad°ied requested quotes.
Regards,
Lissette Sanchez
EMPIRE OFFICE INC.
T:954-707-6211
ID Lic.No.IB26001451
-------- Original message--------
From- "Clark, Craig"
Date: 7/2/20 10:23 AM (GMT-05:00)
To: Nicholas Grennan<m"", WIIII
('2_,�__rn
............................
Subject: [Extemal] FW: Bookcases ® Quote Number 702339 Attached
Hi Nick,
5
Page 73 of 431
From: Clark, Craig [rlar l • IR! C.i
Thursday, August 08, 2013 11:34 AM
To: Carri
1: 4-
rri lxan r
Subject: ® Bookcases - Quote Number 702339 Attached
Carrie,
The quote needs to be to the Friends of the Boynton Beach City Library NOT the City of Boynton Beach
please.
Craig . Clark, Library ry Dir for
Boynton Beach City Library
208 S. Seacrest Blvd,
Boynton Beach, FIL 33436
(561) 742-6380 (v)
(561)7742-6381 (fax)
cJ r-r,Qbbfl,us
Breezeinto Boynton Beach! Antei ' gs Gmteway to the Gulf t .
�: ri Corn Alexander
'Ir
Sent:Thursday, August 08, 2013 11032 A
® Clark, Craig
Subject: Bookcases a Quote Number 702339 Attached
Craig
Please see attached revised qL10tP.
thanks
Carrie Alexander
Empire Office Inc.
T:954-707-6182 0:561-252-2293
ID Lic.Na.126001451
Clark, Craig Lrr iLt:c- irk ddd�rrs
Sent: Thursday, August 08, 2013 11:15 AM
® Carrie Alexander
Subject: Bookcases ® Quote Number 702339 Attached
Hi Carrie:,
C Uld you please make a couple of changes and r -quiot Charge QUOTE TO, Friends of the Boynton
Beach City Library, 208 S. 3eacrert Blvd., Boynton Beach, Ft. 33435,, The SHIP TO: change to 203 S
acret. Blvd, as well,
Also, please remove one TSS EB2 3614 14D 36 d 2 :1/2i We only reed one, riot tiro)
7
Page 74 of 431
t tJ,
p t
MANAGEMENT
SERVICE
We serve those who serve Flodda
To State TermContract 425-001-12-1
Office rniure and File
This Amendment 2 ("Amendment"), effective as of March 2, 2020, to the OfficeFurniture and Files,
Contract No. 425-001-12-1 ("Contract"), is made by and between the State of Florida, Department o
ManagementServices ("Department"), and ("Contractor'). The Department ando r c or are
collectively referred to herein as the "Parties."
the Contract was entered into by the Parties on March , 2012, to continue through rc
1, 2016, for the provision of office furnituren ii s, pursuant to Solicitation No. ITIB 17-425-001-F;
the Contract was subsequently renewed is now set to expire on March 1, 2 ; an
in accordance with section 287.057(12), Florida Statutes, upon mutual agreement, the
Department and the Contractor may extend the Contract.
NOW THEREFORE, for the mutual covenants contained herein, and pursuant to subsection 4.42,
Attachment II, the Parties agree to amend e Contract as follows:
1.0 Cont e Contract is extended for a periodsix ) months, effective March 2,
�0-20, through September , 2020.
2.0 Scrutinized Compi ion 11, ScrutinizedCompany List, oft Contracti hereby
amendto the following_ sentence:
The Department may immediately ter int this Contract if the Contractor has been placedon
the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel.
3.0 Public . The Contractis hereby amended o add a new section 19 as follows:
19.0 PublicRecords.
The Department may unilaterally cancel this Contract for refusal the Contractor to comply
with this section by not allowing lic access to all documents, papers, letters or other material
made or received y the Contractor in conjunction with the Contract, unless the records re
exemptfrom section 24(a) of ArticleI of the State Constitution and section 11 9.07(l), F.S.
Solelyfor the purposes of this section the contract manager is the agency custodian of public
records, unless another is designated per (e), below. If, under a resulting contract or purchase
order, the Contractor is providing services and is acting on behalf of a public agency, as
provided section 11 . 7 1, Florida Statutes. The Contractor shall:
(a) Keep and maintain public records required the public agency to perform the service;
Page I of 3
Page 75 of 431
® Effect. Unless otherwise modified by this Amendment, all terms and conditions contained in
the Contract shall continue in full force and effect.
State of Florida: Contractor:
Department of Management Services
By: By.
Name: Tam! Fillyaw Name:
Title: Chief of Staff Title:
Date- Date:
Page 3 of 3
Page 76 of 431
AMENDMENT NO.: 1
RENEWAL NO.: 1
is Furniture and Files
State Term Contract No.: 425-001-12-1
® Cooperation with the Inspector General. Pursuant to section 20.055(5), Florida Statutes,
contractor and any subcontractors understand and will comply with their duty to cooperate with
the inspector general in any investigation, audit, inspection, review, or hearing.
VII. Warrant of Authority. Each person signing this Amendment warrants that he or she is duly
authorized to do so and to in the respective party.
Vill. Effect. Unless otherwise modified by this Amendment, all terms and conditions contained
int Contract shall continue in full force and effect.
IX Preference to Florida Vendors. If the lowest response is submitted by a Respondent
whose principal place of business is located outside the State of Florida, preference shall be
applied consistent with Section 287-084, F.S.
X. Diversity Reporting. The State of Florida is committed to supporting its diverse business
industry and population through ensuring participation by minority, women, and veteran
business enterprises in the economic life of the State. The Department of Management Services
encourages supplier diversity through certification of business enterprises, advocacy and
outreach and Business Match Maker events. Fora ition I information, please contact the
Office of Supplier Diversity at (850) 487-0915 or g,!, . Upon request,
the Contractor shall report to the Department, spend with certified and other minority business
enterprises. These reports will include the period covered, the name, minority code and Federal
Employer Identification Number of each minority Vendor utilized during the period, commodities
and services provided by the minority business enterprise, and the amount paid to each minority
Vendor on behalf of each purchasing agency ordering under the terms of this Contract.
X1. Subcontractors. The Contractor shall not subcontract any or under the Contract without
the prior written consent of the Department. The Contractor is fully responsible for satisfactory
completion of all subcontracted work. The Department supports diversity in its Procurement
Program and requests that all subcontracting opportunities afforded by this contract
enthusiastically embrace diversity. The award of subcontracts should reflect the full diversity of
the citizens oft State of Florida. Contractor can contact the Office of Supplier Diversity at
(850)487-0915 for information on minority vendors who may be considered for subcontracting
opportunities.
State of Florida, Contractor: xxxxx
Department of Management Services:
By: By:
Name: Erin Rock
Title: g!)LSecretar: Title:
y
Date: Date:
Office Furniture and its Page 2 of 2
State Term Contract No.: 425-001-12-1
Page 77 of 431
7.0 RENEWAL
In accordance with Section 4.26 of the State Term Contract No. 425-001-12-1, upon mutual written
agreement, the Customer and the Contractor may renew the Contract, in whole or in part, for a period
that may not exceed 4 years at the same price, terms and conditions, allowed by Chapter 287, Florida
Statutes.
8.0 EFFECT OF A REPLACEMENT CONTRACT
A replacement contract may be established under a new solicitation process prior to March 1, 2016. In
such case, the Department may terminate this Contract prior to March 1, 2016.
® INTELLECTUAL PROPERTY
The parties do not anticipate that any intellectual property will be developed as a result of this contract.
10.0 PREFERRED PRICE
The Contractor agrees to submit to Customer at least annually an affidavit from an authorized
representative attesting that the Contractor is in compliance with the preferred pricing provision in
action 4(b) of for P U R 1000.
11.0 SCRUTINIZED COMPANY LIST
In executing this contract, Contractor certifies that it is not listed on either the Scrutinized Companies
with Activities in Sudan it or the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List, created pursuant to section 215.473, Florida Statutes. Pursuant to section 287.135(5), F.S.,
Contractor agrees the Department may immediately terminate this contract for cause if the Contractor is
found to have submitted a false certification or if Contractor is placed on the Scrutinized Companies with
Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List during the term of the contract.
12.0 EMPLOYMENT ELIGIBILITY VERIFICATION
Pursuant to State of Florida Executive Orders Nos.: 11- 2 and 11-116, Contractor is required to utilize
the U.S. Department of Homeland Security's E-Verify system to verify the employment of all new
employees hired by the Contractor during the contract term. Also, Contractor shall include in related
subcontracts a requirement that subcontractors performing or or providing services pursuant tothe
state contract utilize the E-Verify system to verify employment of all new employees hired by the
subcontractor during the contract term.
® REPORTING REQUIREMENTS
Section 5.7 of the IT 17-425-001-F, is superseded and entirely replaced with the following:
Each Contractor shall submit a sales report on a Quarterly basis. Reporting periods coincide with the
State Fiscal Year:
• Quarter I- (July-September)
• Quarter 2 - (October-December)
• Quarter 3 - (January-March)
• Quarter 4 - (April-June)
Each Quarterly Sales Report must be in Excel format and shall include:
• Contractor's Name and contact information as required on the Department of Management
Services "Contract Quarterly Report"
• Detail of time period covered by included data
FPaaffe'78 of 431
1.0 Contractor agrees, upon DIVIS' request, to deliver a line its catalog. The line its catalog
content must be limited to the Contractor's statewide contract offering.
2.0 Line Item Catalog. By providing a line its catalog, Contractor is providing a list of its
products/services and pricing within a specific template format for MyFloridaMarot Plac
e
through a catalog repository tool used for MyFlorida M a re tP lace called Aravo*. In this scenario,
Contractor must submit an updated electronic catalog from time to time to maintain the most up
to-date version of its product/service offering under the statewide contract. As a result, DIVIS will
have an opportunity to confirm the accuracy of the electronic catalog that was loaded into Arave
before the electronic data file is loaded into the MyF lorida M arketP lace eProcurement System
(MFMP). In addition, DIVIS will have the ability to define when the electronic catalog and any
subsequent revisions thereto "go live".
3.0 The Contractor agrees to meet the following requirements:
a. Catalog must contain the most current pricing, including all applicable administrative fees
and or discounts, as well as the most up-to-date product/service offering the Contractor is
authorized to provide in accordance with the statewide contract; and
The accuracy ofthe catalog must be maintained by Contractor throughout the duration of the
statewide contract; and
b. The catalog must include a State-specific contract identification number; and
c. The catalog must include detailed product line its descriptions; and
d. The catalog must include pictures when possible;** and
e. The catalog must include any additional DIVIS content requirements
4.0 Contractor agrees that DMS controls which statewide contracts appear in MFMP and that DIVIS
may elect at any time to remove any Contractor's offering from MFMP.
5.0 Contractor must be able to accept Purchase Orders via fax, e-mail, cXML or EDI INT AS 12.
*Aravo is a catalog repository tool used by MFMP. Contractors maintain their line item catalog offerings
through this online tool. Contractor's catalog content is reviewed and approved by DIVIS in Aravo
before being migrated into the MyFloridaMarketPlace eProcurement System. These services will be
provided by MFMP at no additional cost to the Contractor.
"Details regarding the submission of image files and catalog content wiii be discussed during the
enablement process; however, the following represents key information regarding the submission of
product image files:
• Provide actual image files (in gif, jg and other commonly used formats)for all of the items in the
Contractor's catalog that will be hosted by the MyFloridaMarketPlac e system. These images are
displayed tot customer directly in search results as well as in the product details window.
• Provide the actual image files in a 'zip archive'. Please go to www.winzip.com to download the
WinZip@)application that is needed to create such an archive as well as additional details about
using WinZip@)application.
• Provide only one image per product.
• for pictures are preferred; however, black and its pictures or drawings are acceptable if this is
the current standard forte Contractor's business marketing.
• Please not the MyFloridaMarketPlac e prefers jpg format for image files (280X280 pixels) although
images in many other formats are accepted.
• When an image is in jpg format, it is resized to 280X280 pixels, if necessary, to maintain a
consistent appearance MFMP.
• When an image is in a for other than jpg, it will be converted to jpg and resized to
28OX280 pixels to maintain a consistent appearance for MFMP.
• As products change, updated image files must be submitted to update the MyFloridaMarketPlace
Catalog.
Age
Age 79 of 431
Contract Manager
Department of Managementices
4050 Esplanade Way#360
Tallahassee, FL 32399-0950
Telephone: ( 0)414-6740( 414-6122
E-mail: � m : . mitl r`�,r=door ° 'I rid eco
The Department ey appoint a different Contract Manager, which shall not constitute an
amendment tote Contract, by sending writtennotice o Contractor. Any communication to the
Department relating to the ContractII be addressed to the Contract Manager,.
B. Contractor's _ r _ i .
[Representative Nam
[ContractorName]
(Street Address]
[City, State, ico e]
Telephone: [number)
Fax: [number]
E-mail: [address]
18.0 WARRANT OF AUTHORITY
Each r signing this Contract warrants that he or she is duly authorized to do so and to bind the
respective
State i f [Contractor
Services:Department of Management
Name: Kelly-Loll. :
Chief rement Officer&
.
Title: Director of State PurchasinTitle:
Date: Date:
Approved
Office General
Department of Management Services
ge"80 of 431
TABLE OF CONTENTS
1.0 INTRODUCTION
2.0 GE NERAL INSTRUCTIONS TO RESPONDENTS 1PUR1001 (10/06)]
3.0 SPECIAL INSTRUCTIONS TO RESPONDENTS
4.0 GENERAL CONTRACT CONDITIONS [PUR1000 (10/06)
5® SPECIAL CONDITIONS
6.0 PRICE SHEET
7.0 FORMS
[The remainder of this page is intentionally left blank(other than footer information)]
age 14
'age 81 of 431
1.1 Introduction
The State of Florida's current Office Furniture and Files State Tenn Contract #425-001-06-1 has an average annual sales
volume of$73,000,000.00.* Customers include 34 State agencies and other Eligible Users, Current Eligible Users consist
of local governmental entities such as cities, counties, Colleges, universities, and school boards in the State of Florida, as
defined in 60A-1.005,Florida Administrative Code.
*(The figures listed are for infoiniational purposes only and should be used as a guide for responding purposes.)
ZD
1.2 Event Timeline
Respondents should review and become familiar with the Event Timeline. The Dates and Thries within the Event Timeline
may be subject to change. It is the responsibility of the Respondent to check for any changes. All changes to the Event
Timeline will be through an Addendum to this solicitation.
Event Timeline Activity for ITB #17-425-001-F Date
............................... ..........
Notice of Office Furniture & Files solicitation is posted to the Vendor Bid System (VBS)
and the complete Office Furniture & Files solicitation is posted in the
MyFloridaMarketPlace Sourcing Tool. Solicitation will initially be in "Preview" status December 20, 2010
where Respondents can view/download all infonnation and ask questions,but cannot input
or submit responses.
........................ ...................
Deadline to submit Questions, or request for specification change via the January 4, 2011
MYFloridaMarketPlace Sourcing tool Q&A Board (Respondents must monitor Message 5 pmET
Board for communications).
— —--------- --------------- ------
Department will post Answers to Respondents' questions as an addendum to the solicitation
within the MyFloridaMarketPlace Sourcing Toot. Respondents must monitor Message January 11, 2011
Board for communications.
...............................
Deadline to submit Response, including all required documents in the January 24, 2011
MyFloridaMarketPlace Sourcing Tool, Utilize the Response Preparation Checklist to 2pmET
make sure all required documents and responses are completed. (Section 7.7)
.............—---------- .............................................
Deadline for submittal of State Term Contract dedicated web site URL Address. (Section January 24, 2011
112) 2 pm ET
. ..........—----------- ..............................
Notice of Intent to Award posted on Vendor Bid System(VS), March 29, 2011
....................................... ........................................
To Be Determined
Deadline for development of eProcurement catalog within MyFloridaMarketPlace.
Prior to Contract
....................... µ..-„
.-----
Contract AwardPer Section 2.17
Contract Formation
Page 16
Page 82 of 431
2.1 Definitions
The definitions found ins. 60A-.1,001,F,A.,C. shall applyto this agreernent. The following additional terms are also defined.-
(a) "Buyer" means the entity that has released the solicitation. The "Buyer" may also be the "Custorner" as defined in the
P1 IR 1000 if that entity meets the definition of both teases.
"Procurement Officer"' ineans the BUY&S contracting persoruiel, as identified in the Introductory Materials.
(c) "Respondent"means(lie entity that submits materials to the Buyer in.accordance with.these Instructions.
(d) "Response"' means the material submitted by the respondent in answering the solicitation.
(e) "Timeline"' means the list of critical dares, and actions included in the Introductory Materials,,
2.2 General Instructions
Potential respondents to the solicitation are encouraged to carefully review all the materials contained herein and prepare
responses accordingly.
2.3 Electronic Submission of Responses
Respondents are required to submit responses electronically.' )l or this purpose, all references herein to signatures, signing
requirements, or other required acknowledgments hereby include electronic signature by mans of clicking the "Submit
Response" button (or other similar syrnbol. or process) attached to or logically associated with the response created by the
respondent within MyPloridaMarkctPlace4 The respondent agrees that the action of electronically SUbrnitting its response
CORStitLACS,:
* an electronic signature on. the response, generally,
* an.electronic signature on any form or section specifically calling for a signature, and
* an affinnative agreement to any,statement contained in tyre solicitation that requires as defirritee confirmation
or acknowledgement,
2.4 Terms and Conditions
All responses are sul�ject to the terms of the following sections of this solicitation, which, in case of c.onflict, shall have the
order of preccdencc listed:
* Technical Specifications,
* Special.Conditions and Instructions,
* Instructions to Respondents (PUR 11001),
* General (..onditions (PLJR 1.000), and
* Introductory Materials.
'The Buyer obJects to an(.[ shall not. consider any additional terms or conditions submitted by a respondent, including any
appearing in.docurnents attached as part of as respondent's response. In SUbmitting its response, as respondent agrees that any
additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to
comply with ternis and"conditions, including those specifying infoymiation that must be subt.nitted with a.response, shall be
grounds for rejecting as response.
2.5 Questions
Respondents shall address all questions regarding this solicitation.to the Procanement Officer. Questions must be subin.ift(I
vas the Q&A Board within Myr-loridaMarketPlacc and must.be RECEIVED NO L,ATER.THAN the tinicand date reflected
oin the Tirneline. Questionsshall be answered in accordance with the Tiniclin c. All questions submitted shall be published
and answered in as inanner that all.respondents will be able tea view. Respondents shall not coriftict any other employee of the
Paj;c 18
Page 83 of 431
includes disclosure of the names of current employees who were convicted of contract crimes while in the employ
of another company.
• Neither the respondent nor any person associated with it in the capacity of owner,partner,director,officer,principal,
investigator, project director,manager, auditor, or position involving the administration of federal funds:
• Has within the preceding three years been convicted of or had a civil judgment rendered against the or is
presently indicted for or otherwise criminally or civilly charged fora commission of fraud or a criminal offense
in connection with obtaining,attempting to obtain,or performing a federal,state,or local governinent transaction
or public contract; violation of federal or state antitrust statutes; or commission of embezzlement,theft,forgery,
bribery, falsification or destruction of records,making false statements, or receiving stolen property; or
• Has within a three-year period preceding this certification had one or more federal, state, or local government
contracts terminated for cause or default.
• The product offered by the respondent will conform to the specifications without exception,
• The respondent has read and understands the Contract terms and conditions, and the submission is made in
conformance with those terms and conditions.
• If an award is made to the respondent, the respondent agrees that it intends to be legally bound tote Contract that
is formed with the State.
• The respondent has made a diligent inquiry of its employees and agents responsible for preparing, approving, or
submitting the response, and has been advised by each of them that he or she has not participated in any
cot nmuni cation, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the
statements and representations made in the response.
• The respondent shall indemnify, defend, and hold harmless the Buyer and its employees against any cost, damage,
or expense which may be incurred or be caused by any error in the respondent's preparation of its bid.
• All information provided by, and representations made by, the respondent are material and important and will be
relied upon by the Buyer in awarding the Contract. Any misstatement shall be treated as fraudulent concealment
from the Buyer of the true facts relating to submission of the bid. A misrepresentation shall be punishable under
law, including,but not limited to, Chapter 817 of the Florida Statutes.
2.10 Manufacturer's Name and Approved Equivalents
Unless otherwise specified, any manufacturers' names, trade names, brand names, information or catalog numbers listed in
a specification are descriptive,not restrictive. With the Buyer's prior approval,the Contractor may provide any product that
meets or exceeds the applicable specifications. The Contractor shall demonstrate comparability, including appropriate
catalog materials, literature, specifications, test data, etc. The Buyer shall determine in its sole discretion whether a product
is acceptable as an equivalent.
2.11 Performance Qualifications
The Buyer reserves the right to investigate or inspect at any time whether the product, qualifications, or facilities offered by
Respondent meet the Contract requirements. Respondent shall at all times during the Contract to remain responsive and
responsible. In determining Respondent's responsibility as a vendor, the agency shall consider all information or evidence
which is gathered or comes to the attention of the agency which demonstrates the Respondent's capability to fully satisfy the
requirements of the solicitation and the contract.
Respondent must be prepared, if requested by the Buyer, to present evidence of experience, ability, and financial standing,
as well as a statement as to plant, machinery, and capacity of the respondent for the production, distribution, and servicing
of the product bid. If the Buyer determines that the conditions of the solicitation documents are not complied with, or that
the product proposed to be furnished does not meet the specified requirements, ort at the qualifications,financial standing,
or facilities are not satisfactory,or that perfamiance is untimely,the Buyer may reject the response or terminate the Contract.
Respondent may be disqualified from receiving awards if respondent,or anyone in respondent's employment,has previously
failed to performsatisfactorily in connection with public bidding or contracts. This paragraph shall not mean orimply that it
is obligatory upon the Buyer to make an investigation either before or after award of the Contract,but should the Buyer elect
to do so, respondent is not relieved from fulfilling all Contract requirements,
2.12 Public Opening
Responses shall be opened on the date and at the location indicated on the Timeline. Respondents may, but are not required
to, attend, The Buyer may choose not to announce prices or release other materials pursuant to s. 119.071(1) (b), Florida
Page 20
Page 84 of 431
Section 120.57(3) (a),F.S.requires the following statement to be included in the solicitation: "Failure to file a protest within
the time prescribed in section 120.5 7(3),Florida Statutes, shall constitute a waiver of proceedings tinder Chapter 120,Florida
Statutes."
Section 25110.005, Fla. Admin. Code requires the following statement to be included in the solicitation: "Failure to file a
protest within the time prescribed in Section 120.57(3),Florida Statutes,or failure to post the bond or other security required
by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120,Florida Statutes."
2.21 Limitation on Vendor Contact with Agency During Solicitation Period
Respondents to this solicitation or persons acting on their behalf may not contact,between the release of the solicitation and
the end of the 72-hour period following the agency posting the notice of intended award,excluding Saturdays, Sundays,and
state holidays,any employee or officer of the executive or legislative branch concerning any aspect of this solicitation,except
in writing to the procurement officer or as provided in the solicitation documents.Violation oft is provision may be grounds
for rejecting a response.
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Pe 22
Age 85 of 431
381 Definitions
The definitions Bund bele (alphabetical order)and referenced in General Instructions to Respondents,dents,(P 100 1) Section
2.1 and General Contract Conditions, (PUR 1000) Section 4.1 of the ITB shall apply.
Delivery Methods®Definition of Terms
Drop-Ship: esti atio a Orders shipped directly by...a in a4ufacturer to the purchaser or user. Items
delivered tot e ordering agency shall be unleaded by the delivering carrier and placed on the agency's loading
dock. If there is no loading deck, items shall be unloaded by the delivery carrier and placed in a space
immediately adjacent to the carrier's vehicle at the delivery location.
Delivered of Installed: On delivered non-installed orders items delivered tot e ordering agency shall be
unloaded y the delivering carrier and placed on the agency's loading dock. `t ere.is no loading dock, items
shall be unloaded by the delivery carrier and placed in a space immediately adjacent to the carrier's vehicle
at the delivery location.
Inside Delivery,Non-Installed: On orders specifying inside(non-installed) delivery, items shall be unloaded
and delivered, in the shipping carton,to the ordering agency by the delivering carrier and placed inside the door
on the first or ground level floor of the building.
Installed e ive : On installed Larders,(open, set in place,ready for use)the Contractor or the delivering carrier,
acting as theContractor's agent, shall be responsible for receipt,inspection, and assembly of items delivered in the
area designated byte ordering agency, as well as prompt removal and disposal of all debris which is a result
of the delivery. The ordering agency shall be responsible for the immediate removal of any existing furniture from
the area in which the contract items are to be installed. Elevator(s)must be made available if more than one story.
If no elevator is available, delivery will be made to the ground floor,or additional delivery fees may be negotiated.
Department(1qt '" 1 "iia The e artrne€�t of Management Services for the State of Florida. S
provides administrative support for state agencies and state employees.
Eligible User of the tract® Eligible,users are defined in Rule 60A-1.005,Florida Adstrative Code .A.C.) as: (i)
all 34 State agencies,(i )all ether governmental agencies,as defined in Section 163.3164,Florida Statutes,which have a
physical presence in the State of Florida., and(iii)any independent,nonprofit college or umversity located in Florida and
accredited byte Southern Association of Colleges and Schools. Specific Authority ity 2 47. 42 (12)FS. .Lawv Implemented
287012 (12)F.S. History—New -24-04.
Environmentally refers le Product e A product or service that has a lesser or reduced effect on human
Mae of 431
Brenda Wells,CPP13,FCPM,FCPA,FCCM
Purchasing Analyst, Team Lead
State of Florida Interior Design License#0002922
Department of Management Services
Division of State Purchasing
4050 Esplanade Way, Suite 360
Tallahassee,Florida 32399
Telephone: (850)488-6904
Fax: (850)414-6122
1-,1orida.co.rr,1,.
"Ema. ret aAVc1`s,
............
3. 4 Who May Respond
The Department seeks Responses from manufacturers holding current Federal(GSA)Contracts for products offered on this
Contract. Though the Department intends to contract directly with manufacturers,the Department encourages the
participation of certified minority business enterprises (CMBE). Information on C is available from the Office of
Supplier Diversity at"I'llu 11"I" t,',.',�,,,,,,',,"�l,( !",�l,�-�,.� tatc,fl_,,:�s.
., _.........................—1-------I..............."I'll,
Each Respondent must be authorized to conduct business with the State of Florida, and possess the experience and
personnel resources to provide the products and services described in this ITB. The Department retains the right to request
additional information pertaining to the Respondent's ability and qualifications to accomplish all services described in this
IT as deemed necessary during the IT or after contract award.
3.5 MyFloridaMarketPlace Overview
The Department uses the MyFloridaMarketPlace system(MFMP)to receive Responses electronically. This solicitation will
be conducted using the MyFloridaMarketPlace Sourcing Tool.
3.5.1 MyFloridaMarketPlace Vendor Registration Application
Vendors must have a revised, current, and complete Vendor Registration Application identified on the
MyFloridaMarketPlace Vendor Registration System at. If you have
not registered or have requested a registration update, please that a minimum of forty-eight (48) hours
will be required for access to the MyFloridaMarketPlace Sourcing Tool. Completion of this registration is
mandatory for those Vendors who wish to submit a Response.
3.5.2 MvFtori daMarketPlace Sourcing Tool Training
This solicitation will be conducted using the MyFloridaMarketPlace Sourcing Tool at:
�"PrOXcq'idzu ad �Jlgcf'!,_CO_Dfl�. Optional training on how to respond to this solicitation electronically
-I -------------
While training is optional,
If 'W 'Pivlrhior sollrjaajon I elpj�
is offered at: I'Mi
............
we strongly recommend you take advantage of this offer.
Download and review the document titled"IT 13 Event User Guide."
• For all technical questions about the Sourcing Tool, Vendors should contact the MyFloridaMarketPlace
Customer Service Desk at 866-FLA-EPRO (866-352-3776) or: veigdorh.Cfiv!_t
-—---------------- - - -
• For additional information or assistance on using the Sourcing Tool,please visit the MyFloridaMarketPlace
website at the following link: helb".hirri.
............ ——--------
This site includes:
a. Solicitation User Guides
b. On Demand web-based Sourcing training link
c. WinZip FAQs
d. Vendor FAQs
C.
3.5.3 MyFloridaMarketPlace Sourcing Tool Tips
When working in the MyFloridaMarketPlace Sourcing Tool, be aware of the twenty(20)minute time-out function
in the tool. This means that you should save your work(click the SAVE button) at intervals of less than twenty(20)
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Respondent is responsible for monitoring the MyFloridaMarketPlace system for new or changing information. The
Department shall not be bound by any verbal information or by any written information that is not either contained
within the solicitation documents or formally noticed and issued by the ITI3 sole point of contact.Questions shall
not constitute formal protest of the specifications or of the solicitation. The formal protest process is described in
Section 2.20 Protests.
® Amendments or Adde tot Solicitation Documents
The Department reserves the right to issue amendments or addendums to the solicitation. Notice of any amendment or
addendum will be posted within the MyFloridaMarketPlace Sourcing Tool and the Vendor Bid System. Such notice, if
required, will contain the appropriate details for identifying and/or reviewing the formal changes to the solicitation. Each
Respondent is responsible for monitoring the sites fornew or changing information concerning this solicitation.
3.7 Order of Precedence
Respondents are encouraged to carefully review all materials contained herein and prepare responses accordingly. In the
event any conflict exists between the Special and General Instructions,the Special Instructions shall prevail. In the event
any conflict exists between the Special and General Conditions,the Special Conditions shall prevail. This Section, 3.7,
supersedes and replaces Section 2.4, General Instructions Terms and Conditions,
All responses arc subject to the terms of the following sections of this ITI3 which, in case of conflict, shall have the order
of precedence listed:
a) Introduction
b) Special Contract Conditions
c) Special Instructions To Respondents
d) General Contract Conditions (PUR 1000)
c) General Instruction to Respondents(PUR 100 1)
f) Price Sheets
g) Forms
The Department objects to and shall not consider any additional terms or conditions submitted by a Respondent, including
any appearing in documents attached as part of a Respondent's Response. In submitting its Response,the Respondent agrees
that any additional terms or conditions, whether submitted intentionally or inadvertently, shall result in the disqualification
of the Respondent's Response for any offers associated with the additional terms or conditions. Failure to comply with the
solicitation requirements, specifications, terms, and conditions, including those specifying information that must be
submitted with a Response,may be grounds for rejecting a Response.
3® Submittal of Response
Respondents shall submit their offer online via the MyFloridaMarketPlace Sourcing Tool at:
tolat C 0'�i f,
. ........................ ...............
OFFERS MUST BE SUBMITTED IN THE MYFLORIDAMARKETPLACE SOURCING TOOL BY THE
DATE AND TIME SPECIFIED ON THE EVENT TIMELINE. Offers not submitted within
MvFloridaMarketPlaces hall be rejecte .
The Department shall not consider late offers and the Sourcing Tool will NOT accept offers after the closing date and
time specified in the Event Timeline or as amended by the Department. Each Respondent is responsible for ensuring
that its response is submitted at the proper time. In the event a Respondent submits more than one response in the
MyFloridaMarketPlace Sourcing Tool,n the last Response received by the system shall be considered for award.
Previous responses will not be visible to the State of Florida. The Response Preparation Checklist is provided to assist
submittal but does not relieve the Respondent of responsibility for ensuring that all Requirements of the ITB are
included with the Response submittal.
The following documents must be uploaded into the es net's Resoonse within the MyFloridaMarketPlace
Sourci9g.TooI*-,
I. Price Sheet
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Response containing the required savings information offered to the State of Florida. The Savings/Price
Reductions Form will be submitted electronically using the MFMP Sourcing Tool,per Section 3.5 of the
solicitation.
This document must be uoloadedinto Respondent's Reslionse_wi _ i ) lori a ar et lace.
Fa C re to eMo 4 ,with this requirement may result i rs ltralificattorr oC es o ca
3.8.5 pro uct List For (Section 786)
The Product List Form is an example of ftimiture products offered under this ITl3 which will be
available on the State of Florida Office Furniture&Files Contract. Eligible users of this Contract will
e able to view the contractors name for each listing checked on the State Purchasing Contract website.
This document must ba_14oaded into e oft rrt's es once it i Flor►__a1�_ tP ace®.
wMMMM..
Failure to co 1�� with this rLuire en aN. result in &,qualification ofes o se.
38 .6 Certification of Drug-Free Workplace Form (Section 7.3)
Respondents shall submit one (1) accurately completed Certification of Drug-Free Workplace Form
with their Response certifying the Despondent has a drug-free workplace program. The Certification of
rug-Free Workplace Form will be submitted electronically using the MFMP Sourcing Tool,per Section
3.5 of the solicitation.
This document must be uoloaded into es�o a is e o se_within N' tori a ar et lace.
Failure to co + with this requirement % result in disqualificationof Resl-.)onse.
3.9 Puc ase Orders or Invoices for Reference
All Respondents shall furnish a minimum of three(3)projects sold to"Eli_gi le Users" (see Definitions, Section 3.1)
completed in Florida in the last 24 months including the name of the Customer responsible personnel and phone number
where this specific type of furniture is installed. Copies of the purchase orders or invoices must be legible and identify the
date, Customer, specific furniture type and price. Three (3)purchase orders or invoices shall be submitted w`t the
mailed Responses and received by the contact person no later than the Deadline to submit Response. The State of Florida
reserves the right to contact the customer regarding the services provided.
Failure to co_ t)lv with this reIt►ire rr s all res l isc.lualiicetiarr�cr esf_ s .
3.10 Environmental Requirements
The State of Florida is committed to reducing waste and promoting energy conservation. Tot at effort,Respondents
responding to this ITB are required to meet minimum recycled content standards AND to submit information relating to
their company's environmental policy and implementation process.
1. Respondents shall submit a detailed enviromnental policy. This policy shall explain theRespondent's
environmental mission and shall include detailed information on initiatives or procedures related to the
realization of the environincrital.mission, for example:
Pollution prevention opportunities Disposal of solid and/or hazardous waste
Energy conservation Recycling of scrap
Water conservation Health and safety issues
Green House Gas(GHG)reductions Community involvement
Environmentally preferable products ( FTs) are listed for this Contract on the Florida Climate Friendly
Products List,pursuant to Executive Order 7-126, titled "Leadership by Example: Immediate Actions to
Reduce Greenhouse Gas Emissions from Florida State Government". Upon award, Contractors will be
encouraged to submit a list of their qualifying products for review and posting to the Florida Climate-
Friendly Preferred Products List. The current list can be viewed at the following DMS website link:
. Respondent shall submit any prepared and/or approved documentation or certifications for GSA products
submitted in relation to the BIFMA Sustainability Guidelines BIFMA level T Certification from
Scientific Certification Systems (SCS), ISO 14001, and EPA Comprehensive Procurement Guidelines.
If awarded, Respondents shall provide a link to this information on the State Contract Web Page as
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It is vital that small, minority, women-owned and veteran-owned business enterprises participate in the State's
procurement process as both prime Contractors and Subcontractors under prime Contracts. Small, minority, and
women-owned businesses are strongly encouraged to submit replies to this solicitation,
The Contractor shall submit documentation addressing Diversity and describing the efforts being made to encourage
the participation of small,minority,women-owned and veteran-owned businesses.Information on Certified Minority
Business Enterprises(CMBE)is available from the Office of Supplier Diversity at:
n4.)nda,
vf �C"'I n ofl, er i uj arn
3.14.2 Environmental Considerations
The State supports and encourages initiatives to protect and preserve our enviromirent. The Department
encourages the Contractor to submit asp of any response the Contractor's plan to support the procurement of
products and materials with recycled content. The Contractor shall also provide a plan for reducing and or
handling of any hazardous waste generated by Contractor's company. Reference Rule 62-730.160, Florida
Administrative Code. It is a requirement of the Florida Department of Environmental Protection that a
generator of hazardous waste materials that exceeds a certain threshold must have a valid and current
Hazardous Waste Generator Identification Number. This identification number shall be submitted as part of
Contractor's explanation of its company's hazardous waste plan and shall explain in detail its handling and
disposal of this waste.
3.14.3 Certification of Drug-Free Workplace Program
The State supports and encourages initiatives to keep the workplaces of Florida's Suppliers and Contractors
drug free. Section 287.087 of the Florida Statutes provides that, where identical tie bids are received,
preference shall be given to a response received from a Respondent that certifies it has implemented a drag-free
workforce program. If applicable, Respondent shall certify that the Respondent has a drug-free workplace
program using the Certification of Drug-Free Workplace form included in Section 7.4 of the solicitation. The
Contractor shall describe how it will address the implementation of a drug free workplace in offering the items
of the solicitation.
3.14.4 Products Available from the Blind or Other Handicapped(RESPECT)
The State supports and encourages the gainful employment of citizens with disabilities. It is expressly
understood and agreed that any articles that are the subject of, or required to carry out, this Contract shall be
purchased from a nonprofit agency forte blind or for the severely handicapped that is qualified pursuant to
Chapter 413, Florida Statutes, in the same manner and under the same procedures set for in Section
411AINI) and (2), Florida Statutes; and for purposes of this Contract the person, firm, or other business entity
carrying out the provisions of this Contract shall be deemed to be substituted for the state agency insofar as
dealings with such qualified nonprofit agency are concerned, Additional information about the designated
I 0" ida,or-
nonprofit agency and the products it offers is available at htrp-"1�yww"t ;pecw�
_ .&J or
The Contractor shall describe how it will address the use of RESPECT in offering the items of the solicitation.
3.14.5 Prison Rehabilitative Industries and Diversified Enterprises,Inc. (PRIDE)
The State supports and encourages the use of Florida correctional work programs. It is expressly understood
and agreed that any articles which are the subject of, or required to carry out, this Contract shall be purchased
from the corporation identified under Chapter 946, F.S., in the same manner and under the same procedures set
forth in Section 946,515(2), and (4), F.&9- and for purposes of this Contract the person, firm, or other business
entity carrying out the provisions of this Contract shall be deemed to be substituted for this agency insofar as
dealings with such corporation arc concerned. Additional information about PRIDE and the products it offers is
available athtiq,;:/,w
T lqq:o,
The Contractor shall describe how it will address the use of PRIDE in offering the items of the solicitation.
3.15 Basis for Award
Award shall be made statewide for each manufacturer's office famit product offering currently available on GSA
schedule. The Department intends to award to responsible vendor per brand offering GSA pricing or better, Respondents
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4.17 Governmental Restrictions
4.18 Lobbying and Integrity
4.19 Indemnification
4.20 Limitation of Liability
4.21 Suspension of Work
4.22 Termination for Convenicnee
4.23 Termination for Cause
4.24 Force Majeure,Notice of Delay, and No arra es for Delay
4.25 Changes
4.26 Renewal
4.27 -Purchase Order Duration
4.28 Advertising
4.29 Assignment
4.30 Antitrust Assignment
4.31 Dispute Resolution
4.32 Employees, Subcontractors, and Agents
4.33 Security and Confidentiality
4.34 Contractor Employees, Subcon tractors,and Other Agents
4.35 Insurance Requirements
4.36 Warranty of Authority
4.37 Warranty of Ability to Pei-form
4.38 Notices
4.39 Leases and Installment Purchases
4.40 Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE)
4.41 Products Available From the Blind or Other Handicapped
4.42 Modification of'Perms
4.43 Cooperative Purchasing
4.44 Waiver
4.45 Annual Appropriations
4.46 Execution in Counterparts
4.47 Severability
4.1 Definitions
The definitions contained in s. 60A-1.001, F. .C. shall apply to this agreement. 'rhe following additional terms are also
defined:
(a)"Contract"nwans the legally cnforceable agreement that results from a successful solicitation, The parties to the Contract
will be the Custorner and Cotittactor.
(b) "Customer" means the State agency or other entity identified in a contract as the party to receive cornmoditics or
contractual services pursuant to to contract or that orders commodities or contractual seniices via purchase order or other
contractual instrunictitfrom the Contractorunder the Contract. The "Custornef' may also be the "Buyee, as defined in the
PUR 1001 if it meets the definition of both terms.
(c) "Product"means any deliverable under the Contract, which may iticlude commodities, services,technology or softare.
(d)"Parch ase order"me its the forni.or fora-iat a Customer uses to make a purchase under the Contract(e.g.,a fortnal written
purchase order, elect runic purchase order,procurement card, contract or other authorized means).
4.2 Purchase Orders
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4.7 Inspection at Contractor's Site
The Customer reserves the right to inspect, at any reasonable tiara with prior notice, the equipment or product or plant or
other facilities of as Contractor tca assess conformity with Contract requirements and to determine whether trey are adequate
and Stlitable for proper and effective(.7ontract perlonnance.
4.8 Safety Standards
All manafil(AL11-ed items and Eabricated assemblies sul.aject to operation tinder prcssure,,of.)eration by connection to an electric
source, or operation involving connection to as manufactured, natural, or LP gas source shall be CODstructed and approved in
a Manner acceptable to the appropriate State inspector. Acceptability custornarily requires, at a mininaurn., identification
inarlsing(A'thc appropriate safety standard organization, where such approvals(if listings have been established for the type
of7device offered and furnished, fbr example- the American Society of Mechanical Engineers for pressure vessels-, the
113nderwriters Laboratories and/or National Flectrical Manufacturers" Association for electrically operated assemblies, and
the A:mcrican Gas Association for gas-operated aasseembliess. In addition, all iterns furnished shall tneet all applicable
requirements of the Occupational Safety and Health Act and state and federal.requirements relating to clean air and water
pollution.
4.9 Americans wi.th Disabilities Act
Conti-actors should tileirtify any products, that may be used or adapted for use by visually, hearing, or other phlysically
irripairLd individuals.
4_10 Literature
LJpon request, the Contractor shall furnish literature reasonably related to the product offered, for example, user manuals,
price schedules,catalogs, descriptive brochures, etc.
4J 1 1'ransportation and Delivery
prices shall include,all charges for packing,handling.freight,distribution.and inside delivery. Transportation ofgoods Shall
be FOB Destinatic)n to any point within thirty (30) days after the CUStOrrier places an rder. A Cbn tractor., within tive (5)
days after receiving a purchase order, shall notify the Customer of any potential delivery delays. Evidenceof inability or
intentional delay's shall be cause for Contract cancellation and Contractor suspension.
4.12 Installation
Wherinstallation.is required,Contractor shall be responsible for placing and installing the pry duct in the required locations
at no additional charge, unless otherwise designated on.the Contrast or purchase order. Contractor's autliori zed prod act and
price list shall clearly arid separately identify any additional installation charges, All materials used in the ins tallati on.shall.
be of good quality and shall be free or defects that would dirninish the appearance of the roductor render it StrUcturally or
r.11 P
operationally unsound. Installation includes the furnishing of any equipment, rigging, and materials required to install or
r�eplace the product in the proper location. ('ontractor shall protect the site frorn darnage and shall repair damages or injury
caused during installation by Contractor or its employees or agcnts. If any alteration,dismantling,excavation,etc.,is required
to achieve installation., the i..','onfractor shall prorriptl'v restore the structure or site to its original condition. Contractor shall
perforr.n. installation work so as to cause the least inconvenience and interference with Customers and with proper
consideration of others on site. Upon.completion of the installation, the location and SlUrrOUnding area of work sha ll. be left
clean and in a neat and unobstructed condition, with everything in satisfactory repair and order-.
4.13 Risk of 1,oss
Matters of inspection and acceptance are addressed in s. 215.422,F.S. Until acceptance, risk of loss or damage shall.remain
with the Contractor, 'The Contractor shall be responsible for filing, processing. and collecting all damage clanns. To assist
the Contractor with darnage claims.the Custorner shall- record any evidence of visible darn kgc on all copies of the deliveiing
icarrier's Bill. of Lading; report damages to the carrier and the Contractor; and provide the Contractor with a copy of the
earricr,s Bill of Ladiriganddamagre inspection report, When a Customer rej ects a product, Contractor shall remove it from.
the prernises within ten days after notification or rejection, T.Jpion rejection notification, the:. risk of loss of rejected or non-
conforming product shall remain with the Contractor. Rejected product not removed by the Contractor within. ten days shall.
be deerned abandoned by the Contractor'.and the C.astomer shallhave the right to dispose of it as its own.property. Contractor
shall reimburse the Custotner for costs and expenses incurred in storing or effecting rernoval or disposition of rejected
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benefit of, or at the direction or request of,any State officer or employee. For purposes of clause (2),"gratuity"means any
payment of more than nominal monetary value in the for of cash, travel, entertainment, gifts, meals, lodging, loans,
subscriptions,advances,deposits of money, services,employment,or contracts of any kind. Upon request oft e Customer's
Inspector General, or other authorized State official, the Contractor shall provide any type of information the Inspector
General deems relevant to the Contractor's integrity or responsibility. Such information may include,but shall not be limited
to,the Contractor's business or financial records,documents,or files of any type or form that refer to or relate to the Contract.
The Contractor shall retain such records for the longer of(1)three years after the expiration of the Contract or(2)the period
required by the General Records Schedules maintained by the Florida Department of to (available at:
ffl.is,dos '-,ians-Ohed,l wn,j. The Contractor agrees to reimburse the State for the reasonable
costs of investigation incurred by the Inspector General or other authorized State official for investigations of the Contractor's
compliance with the terms oft is or any other agreement between the Contractor and the State which results in the suspension
or debarment of the Contractor. Such costs shall include, but shall not be limited to: salaries of investigators, including
overtime; travel and lodging expenses.- and expert witness and documentary fees. The Contractor shall not be responsible
for any costs of investigations that do not result in the Contractor's suspension or debarment.
4.19 Indemnification
The Contractor shall be fully liable forte actions of its agents, employees, partners, or subcontractors and shall fully
indemnify,defend,and hold harmless the to and Customers,and their officers,agents,and employees,from suits,actions,
damages, and costs of every name and description, including attorneys' fees, arising from or relating to personal injury and
damage to real or personal tangible property alleged to be caused in whole ori part by Contractor, its agents, employees,
partners,or subcontractors,provided,however,that the Contractor shall not indemnify for that portion of any loss or damages
proximately caused by the negligent act or omission oft e State or a Customer.
Further, the Contractor shall folly indermlify, defend, and hold harmless the State and Customers from any suits, actions,
damages, and costs of every name and description, including attorneys' fees, arising from or relating to violation or
infringement of a trademark, copyright, patent, trade secret or intellectual property right, provided, however, that the
foregoing obligation shall not apply to a Customer's misuse or modification of Contractor's products or a Customer's
operation or use of Contractor's products in a manner not contemplated by the Contract or the purchase order. If any product
is the subject of an infringement suit, or in the Contractor's opinion is likely to become the subject of such a suit, the
Contractor rnay at its sole expense procure fort Customer the right to continue using the product or to modify it to become
non-infringing. If the Contractor is not reasonably able to modify or otherwise secure the Customer the right to continue
using the product, the Contractor shall remove the product and refund the Customer the amounts paid in excess of a
reasonable rental for past use. The customer shall not be liable for any royalties.
The Contractor's obligations under the preceding two paragraphs with respect to any legal action are contingent upon the
State or Customer giving the Contractor(1)written notice of any action or threatened action, (2)the opportunity to take over
and settle or defend any such action at Contractor's sole expense, and(3) assistance in defending the action at Contractor's
sole expense. The Contractor shall not be liable for any cost, expense, or compromise incurred or made by the State or
Customer in any legal action without the Contractor's prior written consent,which shall not be unreasonably withheld.
4.20 Limitation of Liability
For all claims against the Contractor under any contract or purchase order, and regardless of the basis on which the claim is
made, the Contractor's liability under a contract or purchase order for direct damages shall be limited to the greater of
$100,000,the dollar amount of the contract or purchase order,or two times the charges rendered by the Contractor under the
purchase order. This limitation shall not apply to claims arising under the Indemnity paragraph contain in this agreement.
Unless otherwise specifically enumerated in the Contract or in the purchase order, no party shall be liable to another for
special, indirect, punitive, or consequential damages, including lost data or records (unless the contract or purchase order
requires the Contractor to back®u data or records), even if the party has been advised that such damages are possible. No
party shall be liable for lost profits, lost revenue, or lost institutional operating savings. The State and Customer may, in
addition to other remedies available tothem at law or equity and upon notice to the Contractor, retain such monies from
amounts due Contractor as may be necessary to satisfy any claim for darnages, penalties, costs and the like asserted by or
against them. The State may set off any liability or other obligation of the Contractor or its affiliates to the State against any
payments due the Contractor under any contract with the State.
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4.25 Changes
The Customer may unilaterally require, by written order, changes altering, adding to, or deducting from the Contract
specifications,provided that such changes are within the general scope oft Contract. The Customer may make an equitable
adjustment in the Contract price or delivery date if the change affects the cost or time of performance. Such equitable
adjustments require the written consent of the Contractor, which shall not be unreasonably withheld, If unusual quantity
requirements arise, the Customer may solicit separate bids to satisfy them.
4.26 Renewal
Upon mutual agreement,the Customer and the Contractor may renew the Contract,in whole or in part,for a period that may
not exceed 3 years or the to of the contract, whichever period is longer. Any renewal shall specify the renewal price, as
set forth in the solicitation response. The renewal must be in writing and signed by both parties, and is contingent upon
satisfactory performance evaluations and subject to availability of funds.
® Purchase Order Duration
Purchase orders issued pursuant to a state term or agency contract must be received by the Contractor no later than close of
business on the last day of the contract's to to be considered timely. The Contractor is obliged to fill those orders in
accordance with the contract's terms and conditions. Purchase orders received by the contractor after close of business on
the last day of the state to or agency contract's term shall be considered void.
Purchase orders for a one-time delivery of commodities or performance of contractual services shall be valid through the
performance byte Contractor, and all terms and conditions of the state to or agency contract shall apply tote single
delivery/performance, and shall survive the termination of the Contract.
Contractors are required to accept purchase orders specifying delivery schedules exceeding the contracted schedule even
when such extended delivery will occur after expiration of the state to or agency contract. For example, if a state to
contract calls for delivery 30 days after receipt of order(ARO), and an order specifies delivery will occur both in excess of
30 days ARO and after expiration of the state term contract,the Contractor will accept the order. However,if the Contractor
expressly and in writing notifies the ordering office within ten (10) calendar days of receipt of the purchase order that
Contractor will not accept the extended delivery terms beyond the expiration of the state to contract, then the purchase
order will either be amended in writing by the ordering entity within ten (10) calendar days of receipt of the contractor's
notice to reflect the state to contract delivery schedule, or it shall be considered withdrawn.
The duration of purchase orders for recurring deliveries of cornmoditics or performance of services shall not exceed the
expiration of the state to or agency contract by more than twelve months. However, if an extended pricing plan offered in
the state to or agency contract is selected by the ordering entity, the contract terms on pricing plans and renewals shall
govem the maximum duration of purchase orders reflecting such pricing plans and renewals.
Timely purchase orders shall be valid through their specified to and performance by the Contractor, and all terms and
conditions of the state to or agency contract shall apply to the recurring delivery/perfon-nance as provided herein,and shall
survive the termination of the Contract.
Ordering offices shall not renew a purchase order issued pursuant to a state to or agency contract if the underlying contract
expires prior tathe effective date of the renewal.
4.28 Advertising
Subject to Chapter 119, Florida Statutes, the Contractor shall not publicly disseminate any information concerning the
Contract without prior written approval from the Customer, including, but not limited to mentioning the Contract in a press
release or other promotional material, identifying the Customer or the State as a reference, or otherwise linking the
Contractor's name and either a description oft e Contract or the name of the State or the Customer in any material published,
either in print or electronically,to any entity that is not a party to Contract, except potential or actual authorized distributors,
dealers,resellers,or service representative.
4.29 Assignment
The Contractor shall not sell, assign or transfer any of its rights, duties or obligations under the Contract, or under any
purchase order issued pursuant tote Contract, without the prior written consent of the Customer. In the event of any
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a material obligation of the Contractor.Upon request,the Contractor shall provide certificate of insurance.The limits of coverage
under each policy maintained by the Contractor shall not be interpreted as limiting the Contractor's liability and obligations under
the Contract.All insurance policies shall bet ou insurers authorized or eligible to to policies in Florida.
4.36 Warranty of Authority
Each person signing the Contract warrants that he or she is duly authorized to do so and to bind the respective party to the
Contract.
4.37 Warranty of Ability to Perform
The Contractor warrants that, to the best of its knowledge, there is no pending orthreatened action, proceeding, or
investigation,or any other legal or financial condition,that would in any way prohibit,restrain,or diminish the Contractor's
ability to satisfy its Contract obligations.The Contractor warrants that neither it nor any affiliate is currently on the convicted
vendor list maintained pursuant to section 287.133 of the Florida Statutes,or on any similar list maintained by any other state
or the federal government, The Contractor shall imiriediately notify the Customer in writing if its ability to perform is
compromised in any manner during the to of the Contract.
4.38 Notices
All notices required under the Contract shall be delivered by certified mail,return receipt requested,by reputable air courier
service,or by personal delivery to the agency designee identified in the original solicitation, or as otherwise identified by the
Customer.Notices to the Contractor shall be delivered to the person who signs the Contract.Either designated recipient may
notify the other, in writing, if someone else is designated to receive notice.
4.39 Leases and Installment Purchases
Prior approval of the Chief Financial Officer(as defined in Section 17.00 1,F.S.)is required for State agencies to enter into
or to extend any lease or installment-purchase agreement in excess of the Category Two amount established by section
287.017 of the Florida Statutes.
4® Prison Rehabilitative Industries and Diversified Enterprises,Inc. (PRIDE)
Section 946.515(2), F.S. requires the following statement to be included in the solicitation: "It is expressly understood and
agreed that any articles which are the subject of,or required to carry out,the Contract shall be purchased from the corporation
identified under Chapter 946 of the Florida Statutes (PRIDE)in the same manner and under the same procedures set forth in
section 946.515(2)and(4)of the Florida Statutes,- and for purposes of the Contract the person,firm, or other business entity
carrying out the provisions of the Contract shall be deemed to be substituted for the agency insofar as dealings with such
corporation arc concerned." Additional information about PRIDE and the products it offers is available at
4.41 Products Available from the Blind or Other Handicapped
Section 413.036(3), F.S. requires the following statement to be included in the solicitation: "It is expressly understood and
agreed that any articles that are the subject of, or required to carry out, this contract shall be purchased from a nonprofit
agency for the Blind or for the Severely Handicapped that is qualified pursuant to Chapter 413,Florida Statutes, in the same
manner and under the same procedures set forth in section 413.036(t) and (2), Florida Statutes; and for purposes of this
contract the person,firm,or other business entity carrying out the provisions of this contract shall be deemed to be substituted
forte State agency insofar as dealings with such qualified nonprofit agency are concerned." Additional information about
the designated nonprofit agency and the products it offers is available at
4.42 Modification of Terms
The Contract contains all the terms and conditions agreed upon by the parties, which terms and conditions shall govern all
transactions between the Customer and the Contractor. The Contract may only be modified or amended upon mutual written
agreement of the Customer and the Contractor. No oral agreements or representations shall be valid or binding upon the
Customer or the Contractor. No alteration or modification of the Contract terms, including substitution of product, shall be
valid or binding against the Customer. The Contractor may not unilaterally modify the terms of the Contract by affixing
additional terms to product upon delivery (e.g., attachment or inclusion of standard preprinted forms, product literature,
"shrink wrap" terms accompanying or affixed to a product, whether written or electronic) or by incorporating such terms
onto the Contractor's order or fiscal forms or other documents forwarded by the Contractor for payment. The Customer's
Ragee 42
95 of 431
CONTENTS:
5.1 Eligible Products
5.2 Exclusions
5.3 Qualifications
5.4 Doing Business with the State
5.5 Ethical Business Practices
5�6 Sales Requirement
5.7 Quarterly Contract Sales Summary Requirement
5.8 Purchasing Card Program
5®9 Preferred Pricing Compliance
5.10 Prices/Discounts
5.11 Balance-of-Line Price/Product
5.12 Fill-in Pricing
5.13 Addition/Delebon of Vrendors and Products Offered
5.14 Quantity Discounts
5.15 Delays Ji, Complaints
5.16 Compliance with Laws
5417 Conformance to Codes
5.18 Delivery Requirements
5.19 Delivery/In sta Hation Recommendations for Steel Files
5.241 Installation Costs/Recon figuration
5.21 Space Planning/Design Fees
5.22 Change Orders
5.23 Contract Revisions
514 Dedicated State Term Contract Website Requirement
515 Myloci daMarketflace(MFMP)Electronic Catalog Requirement
5.26 Requirements of Contractors
5.27 Authorized Servicing Dealers and Manufacturer Representative
5.28 Intellectual Property
5.29 Warranty
5.30 Insurance,Worker's Compensation
[The remainder of this page is intentionally left blank(other than footer information)l
Page 44
Page 96 of 431
• Total dollar value of purchases per(JUarter differentiating between Eligible User types, State Agencies and
Political Subdivisions.
•
Listing total dollar of Environmentally Prcf�rred Products sales and contract sales throgh Ce
uflified Minority
rD
Business Enterprises.
Initiation. and SlUbmissJon of the Contract Sales Summaries are to be the responsibility of the Contractor withoutprorripting
ornotification by the ContractManager, The Contractor will submit the completed(_1'(.)ntract Sales Summary forrns by ernail
to the Contract Manager as stipukoed. The Department shall distribute, in.electronic to.n-flat, the Contract Sales Surnmary
fonns to be used by the Contractor upon Contract Formation, Section 2.17,
The Department reserves the rigfu to reqUire Conti-actors to subinit rnore detailed reports as necessary.
Reference General Contract Conditions,PUR 1000,Transaction Fee, Section 4.14 for reportifig requirements.
Failure to Lwovide a lendar dassfollosvUlt., the end of each
,g_j result in the default.,proceedi eget.
5.8 Purchasing Card Program
The State of Florida and numerous Eligible [Jscrs have adopted.and implemented various Purchasing and prograins using
different universal card formats (e.g., American Express, MasterCa-rd, and Visa). Accordingly, the Contractor and the
Manufacturer's authorized Dealers must have the ability to accept universal card format Purchasing Cards, including
American Express,MasterCard, and Visa, during the Contract term. Contractors and Manufacturer's authorized Dealers
rnay receive payments from F71ligible Users by universal card format Purchasing Cards in the same mantrer as other credit
debit card purchases. t.1niversal.card fon-nat PUrchasing Cards(e.g., American Express..MasterCard, and Visa) acceptance
is mandatory, but is not the exclusive rnethod of payment (e.g.. Purchase Ordcr). The method of ordering and payrnent
(e.g.,purchase Order,, Purchasing Card) shall be selected by the Elligible User.
The Eligible User will not fill cut any Contractor or Manifflacturer"s authorized Dealer fornis or,separate contracts in
association with the Contractor orMal.111facturer's authorized Dealer acceptinga Purchasing Card payment, Contractors
and Manufacturer's aUthorized Dealers are not allowed to charge a feu; for accepting as Purchasing Card payment.
Surcharges orconvenience fees are prohibited. On-line billing orpaythent systems maintained by the Contractor,
Manufacturer's authorizcd Dealer, or their respective agent vvsill not store the card holder's narne, account number, and
expiratioi-idate for re-use. Card. holders will provide the Contractor or Maratfacturer's authorized Dealer,as applicable,
with card account information at each Purchasing Card transaction.
5.9 Preferred Price Compliance
In accordance with Chapter 21110-151, Laws of 1,lorida, Section 48(2). the Contractor is required to SUbtrut, at least once
during cacti year of the Contract, an Affidavit f"r"om an authorized representative of the Contractor attesting that the Contract
is in compliance with Section 44(b), Best Pricing OfTer. Contractor's J.'ailure to cornply with Section 4,4(b)may be grounds
for tcrminating the Contract, at the Departynent's sole discretion, The Department shall distribute the Affidavit form to be
used by the(2ontractor upon.Contract Formation, Section 2.17.
5.10 Prices/Discounts
All pricing shall duplicate GSA price lists and discounts for every item offered.
Prices shall be SUbmitted in the forni Of:
1:) discount off manufacturer's current published price list with tile GSA-approved
discount structure or better, in effect at the time of bid opening. A copy of your GSA.C,on.tract
verifying the price and discount offered rnust be submitted with the Response.
AND
2.) The published CASA discounted price lists, in effect at the time of bid opening.
Adjustments to address a difference between the GSA industrial Funding Fee and the MyFloridaMarketPlacc'Fransactioii
Fee may be listed on the Price Sheet asa percentage ofthe total applicable charge.. andshall not exceed the exact
difference of the two fees (25%).
Referenice General Conditions (PUR 1004)), Section 4.14 Transaction Fee Reports for additional information.
Paue 46
6 -
Page 97 of 431
5.18 Delivery Requirements
The delivery requirements below ares eci c to this contract. Reference General Contract Conditions,PUR 1000,
paragraph 4.11 for additional information.
Delivery and shipping costs shall mirror charges as approved by GSA. All charges for freight, delivery, and installation
shall be noted on the Price Sheet(s), Section 6.1. The Department reserves the right to reject any additional charges.
Delivery of all contract items (with the exception of special finish, custom fabric,or customized orders) is required within
90 days from receipt of purchase order containing complete ordering information(contract number,commodity number,
item description,manufacturer's model number and street delivery address(not Post Office Box)). 1tis hkh!y
recommended that the Agene-) co fir er and servicingdeal
iFWr—ders are sent direeth tothe manufacturer, a servici and
the time frame. Any known factors (including vacation period, factory inventory, etc.)that may disrupt this delivery
schedule must be clearly presented tothe Customer along with the specific information on how orders will be processed
during such periods. Delay in delivery beyond the time specified must bejustified to the ordering agency, in writing, and if
required, the Contractor shall provide temporary furniture on a rent-free basis. Furthermore, items not delivered within the
required delivery schedule may result inthe Contractor being found in default byte Department in accordance with
contract conditions.
5.19 Delivery/Installation Recommendations for Steel Files
The stability of steel files is assured if they are property installed and loaded,therefore THE STATE OF FLORIDA
HIGHLY ftECOMMENDS users to consider purchasing steel files "DELIVERED AND INSTALLED" from the
approved manufacturer.
If steel files are ordered"Drop-ship"or"Delivered Not Installed"; it is highly recommended that the user note on the order
to the Contractor or servicing dealer that a delivery carrier must be equipped with a way to remove the files from the track
(see"Drop-ship"or"Delivered Not Installed"trader Section 3.1 Delivery Methods–Definitions of Terms).
Follow the instructions that are shipped with the files to ensure that they are properly installed to provide safe performance.
Instructions should include information about leveling files and ganging files together. Counterbalance for lateral file units
is recommended unless cabinets are ganged from most manufacturers.There may be an additional charge.for
counterbalance.
® Installation Costs/Reconfiguration
Installation charges shall be listed as a per-item fee,percentage of price fee,or negotiable on the price sheets. Installing
agent shall be responsible for receipt, inspection, and assembly of items at the location listed on the purchase order. The
installation charges shall also apply to any required reconfiguration of systems furniture during the to m- of the contract.
5.21 Space Planning/Design Fees
Space planning fees for systems and modular furniture shall be listed as an hourly fee,percentage of price fee or negotiable
per project on the price sheet, Customer shall approve space planning or design fees in writing prior to any services being
performed by the Contractor or servicing dealer.
5.22 Change Orders
Issuance of a purchase order under a contract resulting from this Response is a binding agreement. Purchasers should
carefully check the accuracy of the order. Change orders or revisions are thereafter subject tothe following:
V
All requests for changes must be submitted in written form or entered inthe Ariba System(per format of
the purchase order). Changes inthe number of units(additions or deletions), commodity number,
description, features of colors can only be made subject tothe approval of the Contractor.
Changes or revisions in the method of delivery or the designated delivery destination can only be made
subject to the approval of the Contractor.
Multiple delivery points must be clearly indicated on the purchase order. When multiple delivery locations
are required, enter"See Below" in the"Ship To"box on the purchase order. List delivery locations and
Page 48
Page 98 of 431
The Department shall link the Contractor's�veb page and Price Sheet(Section 6. )to the contract site;
i ,6,fr,a.,c . Approved revised Price Sheets) from e Contractor will be sent teat e Contract tract anager in
Microsoft Word version for posting to the contract site..
Contractors shall develop and maintain a State Contract Web Page on the Internet WWW to post approved contract
information to enable access to and ordering of Customers' specific items. The Contractor's web page will be linked from
the State Contract website and dedicated to the State of Florida Contract" Contractors tractors are responsible for maintaining the
contract information below through.their State Contract Web Page for the life of the contract.
Each Contractor's State Contract Web Page must include the following information:
+ Ordering Instructions
Authorized Servicing Dealers&Manufacturer Representative
4- Commercial Price Book or GSA Price Book,PDF or HTML
gt
Environmental Requirements
Recycled Content Requirement
+ Additional links may be included to access additional product literature,the Contractor's home
page, or any other pertinent information.
Any revisions to the originally approved contract information st be authorized in writing byte Department prior to
implementation.If unauthorized information is discovered within the site,the contract link may be iminediatel y stl§2
until the information_ yis ai, ,ygpriat ly revised„ or until the contract is terat dw Except in the event of unforeseen
technological interruptions or fauces of nature, continued isr 'o of service or inadequate access may be grounds
for default proceedings or contract termination.
Final award is contingent on comLiletion of submitted Universal Resource Locator 1 fort e State Term
Contract Web P 5ee .._vet Timeline.
5.25 Myr, ori a a et lace )Electronic Catalog a uire a .
The MyFloridaMarketPlace (" F P")third-party service provider is responsible for converting Contract catalog
information into a formal supported by the system. To accomplish this conversion,the Contractor, if requested, shall
provide certain information in electronic format directly to the service provider site; This foe at is generally Microsoft
Excel"'.).
Within tett(10)business days of written notice from the MFMP service provider, Contractor shall provide all information
necessary to facilitate electronic purchases from this Contract. Such information ay include,but is not limited to,
Contractor Name,Manufacturer I Brand Name, SKU, Commodity Descri tion,unit of measure. Contractor shall provide
this information int e format required byte MFMP service provider. No coasts or expenses associated with providing this
information shall be charged to the State,Department, Eligible Users, or MFMP service provider. With the Contractor's
timely assistance,the MFMP service providers all create and maintain web-based placement of the requested Contract
information.
Final award is conti t on completion of and submittal of MvEloridaMarketPlace electronic ca a o°gin See Event
Timeline.
5.26 Requirements of Contractors
4'# Printed paper copies of this contract will not be automatically distributed to contractors or users. Contractors
carr vier their current contract through the State Purchasing website at h�' i n llu cr . _ � , , ,�
-.*e Color brochures and fabric/finish cards must be provided to all users upon request.
46 All price lists and literature will be provided at no charge to the Department or Customers.
The Department shall review and approve all literature,price lists, and promotional materials before
distribution to agencies and political subdivisions.
Failure to cos plv with these r gpiree ts�ay result in default ta�o� lrlgs andlcar contract termination.
gee 99 of 431
CONTENTS
6.1 Price Sheet
remainder of this is intentionally left blank( ter than footer information)
age 52
Page 100 of 431
MM
, "j",
Respondent's Name:
i _ ....mmmmm. . .
Respondent's Brand Name:
-----------------
Price List Name/Number/Date
specific;):
Series Bid: Each series shall be
listed separately by name and/or
number.
State of Florida Discount. State of Florida
anti
Discount Tiers' Isco ntz 4 %j' Offered3(##.##a/.) Offer Status"
[Qu[Example: $0- $5,000] 50.00% 49.75%
[Example: $5,000 $10,0001 50.00% 49.00%
[ x ple: $10,000 - $25,000] 50.00% 50.25%
I
�E 1
i
i
i
j
7Additional Quantity Discounts:
[List additional discounts applicable to any Single Order of any combination of awarded contract items to be delivered at one
time to one destination.]
Page 54
Page 101 of 431
SECTION SEVEN:
CONTENTS:
.1 Ordering Instructions Fcar
7.2 Aut ori e Servicing Dealer fact rer Representatives Form
7.3 Certification of Drug-Free Workplace Program
7.4 QuarterlySales Report Form
7.5 Savings/Price Reductions Form
Page 5
Page 102 of 431
RESPONDENT [Enter Respondent's Federal Employer Identification Number]
FEID NO.:
wa .
MFMP/
MFMP S
R NO : [Enter Respondent's MF /SPURS Vendor Number, it Known]
VENDSTREET ASS [Enter Respondent's Street Address]
CITE, STAT and _..�..i
ZIT [EnterRespondent's City, State and ZIP]
INTERNET [Enter Respondent's Internet Address]
ADDRESS:
TELEPHONE Ne: [Enter Respondent's Main Telephone Number]
TOLL-FREE „ [Enter Respondent's Main Toll-Free Telephone Number,'!if Available]
FAX NO.: [Enter Respondent's Main Fax Number] -
Person]responsible For Administering The Contract
NAME: [Enter Contact's Name]
TITLE. [Enter Contact's Title]
STREET ADDRESS: [Enter Contact's Street Address]
----------------
CITY, STATEAd [Enter Contact's City,State and ZIP;]
ZIP:
E-MAIL ADDRESS: [Enter Contact's E-Mail Address]
TELEPHONE NO.: [Enter C'ontact's Telephone Number]
TOLL-FREE C.I.: [Enter Contact's Toll-Free Telephone Number,if Available}
CELL PHONE N .. [Enter Contact's Cell Phone Number(Optional)]
FAX O.: [Enter Contact's Fax lumber]
Ordering and it- Information lease provide information where Customers s ou irec orders.You must
provide a regular mailing address and email address. If equipped to receive purchase orders electronically,you may
also provide an Internet Address.
REMIT-TO: [Enter Respondent's Remit-To Name] Or LED-ter"See Servicing Dealer List"
REMIT-TO STREET [Enter Respondent's Remit-To Street Address]
ADDRESS:
REMIT-TO CITY, [Enter Respondent's Remit-To City, State and ZIP]
STATE and ZIP:
REMIT-TO EMAIL
and/or INTERNET [Enter Respondent's Remit-To Email and/or INTERNET Address]
ADDRESS:
Note: Please niake sure the Ordering Instructions information provided above matches the MyFlorldaMarketPlace
C d, " 'ender Registration account information (l .j.):/ ve dor.m% l id ar etlilace.com,s-
..�._.__ �,. __ _____ ,,.
PLEASE DUPLICATE ON ADDITIONAL TA S IF NEEDED.
Page 5
Page 103 of 431
Certification of
t �
Section 27°087 of the Florida Statutes provides that, where identical tie bis are received, preference shall be
given to a bid received from a bidder that certifies it has implemented ente a drtig®free workforce program. Please sign
below and return this forin to certify that your business has a drug-free workplace program.
1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the workplace andspecifying the actions that
will be taken against employees for violations of such prohibitions
2) Inform employees about the dangers ofdrug abuse in the workplace, the business's policy of maintaining
a -free workplace,any available drug counseling,rehabilitation and employee assistance programs and
the penalties that may bei posed upon employees for drug abuse violations.
3) Clive each employee engaged in providing the commodities or contractual services that are under Bid a
copy of the statement specified in Subsection (1).
4) In the statement specified in Subsection (1), notify the employees, as a condition of working on the
commodities or contractual services that are under Bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of Chapter 893 or of any controlled substance law oft e United States or any State, for a violation
occurring in the workplace no later than five ( ) days after such conviction.
) Impose a sanction can, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community by any employee who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign the statement,I certify that this firm complies fully with the above requirements. False statements are
punishable at law.
BIDDER'S NAME:
✓ .... ... ....................... ......... ......... ____. .... .. ............................. ..... .,.,....__ ... ,___...........
Authorized Signature Print Name and Title
Page 60
Page 104 of 431
........ .. ..... _._ _.__
Sales State Term Contract
Commodity/serviceateLrrry I Quantity P-Card P' O./D.0. 1
(a listen on the Contract ge��cytEli i6le UserTotalPayments € Payrnertts Total sales
s
......._.---- _.__._s_..._..
............... _._..............__ ... ._._.. ....._.r.....
Detail commodity/service category, and/or by customer.
May be formatted to accommodate company reporting system.
Page 62
Page 105 of 431
PRODtJC'F LIST FORM: Section 7.6
The Product 1-lst:l orrau is an example of flirnialre products offered under r this Solicitation which will be available
on the State ofFlorida Office Fu nfituzre and Files :ontract. Please check.the products, you offer.
MANUFACT(JRER NAME:
SYSTEMS FUS T US EATING
pen Office Systems F urnituur [ ]l argon n-iic 'Seat in
[:]Desking Systems ....�Taask Seating
]Ccaraauuuaaarlu:aations Ctr. Workstations Multi-Shift Seating
E]Sracicing Open Office Systems ...]Big & Tall Seating
[_] l or-to-tl fling Partitions []Bi & TallMulti-Shift
[ ] "raraapu.utcr Stations F]'Executive Seating
[-]Side Chairs
E]L,a uunge Seating,
�..........ITraining Room Seating
SStack Chairs
NAG EMENT [] iulti-Puarpos Seating
fsparch/91 1 [:]Wood Searing,
01-AN Furniture [:]Conferenec or training chairs
Server Racks
ElLat real :11 s-Metaal CASEGOODS
K.clA-aoa.rd Suapprarts [:] ,x cu:utly =g ''ood Office Furniture
F] 'able Management �L,arrnnaate Office u
F u�uatu:�rc
F]CAD Workstations stations [ ]Metal Office Furniture
a!4juustable Height Work Suarf c s D(:;oni paater Desks
:r rraacaru.,aic Accessories Df.,aminate Bookcases
[—]Wood Files
' f..a S/ST d (' "ood.Bookcases
.-at razl Files -- Steel
OVertical Files - Steel CONFERENCE/TRAINtNG /PUBLIC AREA
01-aat raal Files-Wood "l:raluufra Tables
E]Vertical Files-Metal. [—]Wood 1onfera"nce fables
F]Vertical Files-Wood 00ccasionaal 'fables
nf;lreproof Files nL_ara inat Cont"crence Tables
DPIl' ata Storage [ ..ILaarrasraaate Conf r nce Accessories
[:]Metal Storage Cabinets Df r sentaation Accessories
[:]Plan Storage OComputer Train in 'Fables
[jMedia Storage []Mulri-Purpose Tables
DShelvirq;/Personal Storage EI uudio/ "lsuuaul Accessories
[]Conference Storage S: Traaining Storage ]Reception Desks
Page 6
Page 106 of 431
ADDENDUM NO. I
State of Florida
Department of Management Services
INVITATION TO BID (" "
ITB )
17-425-001-F
Office Furniture and Files
lanuap
The Department hereby answers Questions posted by interested Vendors, and provides additional guidance
for completing Price Sheets. Unless expressly indicated, the answers included herein do nota end the terms
of the solicitation documents.
Failure to file a protest within the time prescribed in §120.57(3), Florida Statutes, or failure to file a on or
other security within the time allowed for filing a on shall constitute a waiver of proceedings under chapter
120, Florida Statutes
Please Note: This addendum does not need to be returned with the Response.
Question No. 1 Due to restructuring within our company, our current GSA contract is scheduled to expire
this year. However, our parent company intends to secure a new GSA contract under the
parent company's name and FID #. If awarded a contract with the State of Florida, are we
abI e to transfer the Florida contract to the new GSA contract awarded to our parent
company at the prices on the new GSA contract?
Answer o.1. Awarded Contractors may request revisions at any time during the contract term in
accordance with Prices/Discount, Section 5.1 0, Addition/Deletion of Vendors and Products
Offered, Section 5.13 and Contract Revisions, Section 5.23.
Question No. 2 Can a vendor/manufacturer be included on 2 contracts? Example: if a vendor has an E&I
contract which does not include conferencing and desk, will this vendor be able to submit
those products on this contract? Thanks
Answer No. 2 Yes, a vendor can be included on two contracts; however, the products must not be in
conflict. Please reference Basis for Award, Section 3.15 and Eligible Products, Section 5.1.
Question No. 3 Good afternoon, I would like to respond to this bid, however, I do not see anywhere in this
package an itemized list indicating product, descriptions and quanitities. Will there be a
separate addendum?
Answer No. 3 No. The contract resulting from this solicitation is a state to contract and will be used for
many projects throughout the state. Specific project requirements will be provided by
contract customers, per project. Please reference Introduction, Section 1.1.
Question No. 4 1 notice that only Manufacturers who hold a GSA Contract can submit a bid. Does the GSA
Contract held at the time of submitting a bid have to remain in effect for the entire term of
the Florida Contract?
Answer No. 4 Awarded Contractors may request price and product changes at any time during the
contract term in accordance with Prices/Discount, Section 5.10, Addition/Deletion of
Vendors and Products Offered, Section 5.13 and Contract Revisions, Section 5.23.
IT 17-425-001-F; Office Furniture and Files: Addendum No.I Page 107 of 431
question is can I bid on the Florida contract?All the pricing will be the same whether you
purchase from me or direct through Ergonomic Office Chairs. I would appreciate your input.
Thank you very much and have a good day.
Answer o.11 Please reference Who May Respond, Section 3.4.
Question No.12 Can you tell me where the Prepare Response button is located? It is not at the to oft e
page, thank you very much.
Answer o.1 Please refer to Answer#10.
Question No.13 Good morning, Are all manufacturers eligible that meet the GSA and state specs?
Answer o.1 Please reference Who May Respond, Section 3.4 and Basis for Award, Section 3.15.
Question No.14 Good morning, Will you need a seperate product list for each manufacturer?
Answer o.1 Yes. Please reference Submittal of Response, Section 3.8.
Question No.15 Good morning, In order to give you pricing I will need more specs on the product list form.
There are no specifications about size, finish or needs. Will you publish a specs eet?
Answer o.1 No. Please refer to Answer#3.
Question No.16 Section 4.11 Transportation and Delivery -Will the order acknowledgement with the actual
ship date be satisfactory to comply with potentional delivery delays beyond the 30 day
requirement notification?
Answer o,16 Section 5.18 Delivery Requirements takes precedence over Section 4.11. Section 5.18
specifies 90 days delivery for furniture. Delays must be clearly presented tote Customer
and justified tothe ordering agency in writing. If a delay is noted on the Order
acknowledgement, it is the responsibility of the manufacturer or servicing dealer to notify
this delay to the Customer and obtain acceptance.
Question No.17 Section 4.4 (d)Trade-in. Please confirm that the term equipment is strictly meaning things
like copiers and fax machines, etc. Not, furniture.
Answer o.17 Trade-in, Section 4.4, paragraph (d) is not applicable for furniture. Please reference Order
of Precedence, Section 3.7.
Question o.1 5.10 priced iscounts: (Company name removed) is a State of Florida corporation. We
manufacture and install Full Height Demountable all systems. We do not have a GSA
price list with discount. We have a Miami-Dade County contact for materials, labor and
freight included with a discount schedule. Can we provide this contract in lieu of the GSA
pricing under 287.042 (16) (a), F.S.?
Answer o.1 Please reference Section 3.4, Who May Respond. Responses are requested from
manufacturers holding current Federal (GSA) Contracts for products offered on this
contract. Section 287.042(16), F.S., references an alternate contract source approval
process. This process is separate from this competitive process outlined in Section 287.057
ITB 17-425-001-F;Office Furniture and Files: Addendum No.1 Page 108 of 431
ITB 17-425-001-F
Office Furniture and Files
Addendum No. 2
The referenced solicitation is amended as follows:
The Notice of Intent to Award will be posted on the Vendor Bid System(V S)on May 17, 2011.
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN§1.20,57(3),FLORIDA STATUTES,
OR FAILURE TO FILE A BOND OR OTHER SECURITY WITHIN THE TIME ALL FOR FILING A
BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,FLORIDA STATUTES.
Section 1. Event Timeline is amended as follows:
——--—----------------------------------------
Event Timeline Activity for 1TB #17-425-001-F to
Notice of Office Furniture & Files solicitation is posted to the Vendor Bid System (V S)
and the complete Office Furniture&Files solicitation is posted in the MyFloridaMarketplace December 20, 2010
Sourcing Tool. Solicitation will initially be in "Preview" status where Respondents can
view/download all information and ask questions,but cannot input or submit responses.
Deadline to submit Questions, or request for specification change via the January 4, 2011
MyFloridaMarketPlace Sourcing tool Q&A Board (Respondents must monitor Message 5 pm ET
Board for communications).
..............
Department will post Answers to Respondents' questions as ail addendum to the solicitation January 11, 2011
within the MyFloridaMarketPlace Sourcing Tool. Respondents must monitor Message
Board for communications.
Deadline to submit Response, including all required documents int e January 24, 2011
MyFloridaMarketPlace Sourcing Tool. Utilize the Response Preparation Checklist to 2 pm ET
make sure all required documents and responses are completed, (Section 7.7)
.......................... ...........
Deadline for submittal of State Term Contract dedicated web site URL Address. (Section January 24, 2011
3.12) 2 prn ET
Notice of Intent to Award posted on Vendor Bid System(VBS). May 17, 2011
...........
——---------------- ----—-----------------
Deadline for development of eProcurement catalog within MyFloridaMarketPlace. To Be Determined Prior to
Contract Award_,____I"',',,",
Per Section 2.17 Contract
Contract Award
Formation
...................... ——---------—
Office Furniture and Files March 29, 2011
IT 17-425-001-F Page I of I
Addendum No. 2
Page 109 of 431
Office FumitLire and Files May 17, 2011
IT 17-425-001-F Page I of I
Addendum No. 3
Page 110 of 431
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
3301 Quan[LIM Blvd. waits 101 201322
P.0, BOX 310
BOYNTON BEACH, FLORIDA 33425-0310 DATE. 07/ru'9/'2,,'
VENDOR 10777
SHIP TO:
TO: 514I City of Boynton Beach
33 1-CJIGHTS BRID"GE RD ITS DEPARTMENT
PISCATAWAY, NJ 08654 3301 QUANTUM BLVD.
SUITE 102
BOYNTOIN BEACH, FI, 33426
.................
REQWSITION NO, 76656 T"OR—DERING DEP-A'RTMENT: ITS
.. —--------— ............
DA-E NEEDED: 1 * CONTRACT NO COMMISSION APPROVED:
.......... .........
EXTENDED
-J- "1 C
LINE# QUANTITY UO V ITEM NO. AND DESCRIPTION I\T7-.1- � �COST OST
I 565 . 00 EA ANTITUAL RENETRAL OF SJBSCRIPTION 2 8500 12345 .25
LICENSE TO CARBON
B11
-ack De--'!'ense with cloud
management console per Windows
desoto p/laptop/serve' rs with
premium
r,,iaintenance and support. Includes
Carbon Black
Collect've Defense Cloud. Volume
Tier 100-999
Carbon Black - Part#:
NG-WIN-PFM-!-Y-'-R-T-!
Contract Name: NASPO Sorlware V.A.P.
Contract #. ADSPO-! 6-130651
Subcontract #:
43230000-1\71=1SPO-16-ACS--So-�-ware VAR
Co'verage Term. 7/22/2020
7/21/2021
RE1LkRKS-
RENEW-AL CARBON BLACK DEFENSEIFCENSES
ALT CONTRACT #43230000-NASPO-16-ACS-SO1~TIolAPE VAR
..................................... .................. ............ ........
PROCUREMENT SERVICES:
(9) P.O. TOTAL: 1234S . 25......... .....................
...........
ACCOCNT NO PROJECT
PURCHASING Page 111 of 431
1 , REQUEST FOR PURCHASE OVER $109000
CITY OF BOYNTON BEACH
7/6/2020
Requesting : ITS Contact Person: Stevens
Explanation
Renewal of r Carbon BlackDefense Licenses. MalwareI virus protection for our PCs an
Network.
iDollar Amount of Purchase 12,3 5.25
Source- r :
Three Written Quotations GSA
State contract PRIDE/RESPECT
SNAPS Sole Source
Piggy-Back Budgeted Item
Emergency Purchase other
Contract Number: Alt Cont#43230000-NASPO-1 6-ACS
NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract.
Purchase:Fund Source for
001-1510-513-46-91
Approvals:_ i
Department Head Electronically Approved by Johnc I y Date 07/06/2020
ff ------------
Purchasing Agentt l
Asst City Manager Date
City r ---- t
e y-
Form Revised 02101102�
Page 112 of 431
Pricing Proposal
Quotation#: 19095680
Created On: 7/212020
Valid Until: 712112020
...................................................................................................-..........
City of Boynton Beach Inside Account Manager
-----------------
-----------
Charles Stevens Jack Hall
100 E.Boynton each Blvd 290 Davidson Avenue
Boynton Beach,FL 33435 Somerset,NJ 08873
UNITED STATES Phone:800-543-0432
Phone: (561)742-6079 Fax: 732-868-6055
Fax: Email: Jack–Hall@shi.com
Email: StevensC@bbfl.us
All Prices are in US Dollar(USD)
Product Oty Your Price Total
......................................... ------------
1 Annual Renewal of subscription license to Carbon Black Defense with cloud 565 $21.85 $12,345.25
management console per Windows desktopAaptop/servers with premium
maintenance and support.Includes Carbon Black Collective Defense Cloud.Volume
Tier 100-999
Carbon Black-Part#:NG-W!N-PRM-1Y-R-T1
Contract Name:NASPO Software VAR
Contract M ADSP016-130651
Subcontract#:43230000-NASPO-16-ACS-Software VAR
Coverage Term:7/22/2020–712112021
Total $12,34525
Additional Comments
—––------------.........................
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
Thank you for choosing SHI International Corp!The pricing offered on this quote proposal is valid through the expiration date listed
above.To ensure the best level of service,please provide End User Name,Phone Number,Email Address and applicable Contract
Number when submitting a Purchase Order. For any additional information including Hardware,Software and Services Contracts,
please contact an SHI Inside Sales Representative at(888)744-4OB4.SHI International Corp.is 100%Minority Owned,Woman
Owned Business.TAX ID#22-3009648;DUNS#61-1429481;CC R#61-243957G;CAGE 1 HTFO
............
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
Page 113 of 431
ontr ctors/Software Value Added Reseller /Alternate Contract Source 1 Stag ... Page I of
Skip to Main Content
Department of Management Services
Hoddla De v rtment of K.fin a!.a)entwService > �;in ,� tm erg. Iran State Ptirrhasn > tate Contracts
n r rn,nf > it rnar .orrtri t �r,rr r elle rL H r � > Contractors
Software Value Added Reseller (SVAR)43230000-NASPO-16-ACS-SVAR
Contractors
Contractor List
Florida
CBE Climate Recycled Utilizes Coverage
Name Code Friendly Products Authorized Area
Preferred Resellers
Products
CDW Gov rornem A - on- No No No Statewide
LLC Minority _.
LInsight Pgbric A - on- Noo No tat wi
Sector Ire
i Minority11
S SI ntern Tonal - o -
t ram Minority No o o Statewide
https:// ria.dms.myflorida.com/business_operations/state_pureha.sing/state—contracts and... 4W3g4 of 431
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
3301 Quantum Blvd. Suite 101 P.C. #: 201331
P.O. BOX 310
BOYNTON BEACH, FLORIDA 33425-0310 DATE: 07/13/20
VENDOR 506
SHIP TO:
TO: CK'S LOCKSHOP & SECURITY CENTE City of Boynton Beach
301 S .E_ 4TH STREET PUBLIC WORKS DEPARTMENT
ATTN: ROBERT 222 N.E. 9TH AVENUE
BOYNTON BEACH, FL 33435 BOYNTON BEACH, FL 33435
REQUfSIT
ION Na. 76694 ORDERING DEPARTMENT: FAC/GM/SKB
DATE NEEDED: CONTRACT No. COMMISSION APPROVED:
.................
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 55 . 00 DL POLICE DEPARTMENT-2100 HIGH RIDGE 188 , 0000 10340 . 00
RD
SFIC Keymark Cylinder. Small
Format Key-mark X4 7
Pin IC Cores-Keyed to premise
survey form filled
out by City. of Boynton Beach-All
Keying Done by
Medeco.
CK Locksmith-Sole Source
2 11 , 00 DL KEYMARK KEY 58 . 0000 638 . 00
Keymark X4 7 Pin Keys Cut
3 80 . 00 DL LABOR-LOCK WORK-DAYTIME 17 . 0000 1360 . 00
Remove Existing Cores & Install
New Cores & Test
The Locks
4 409 . 00 DL SIMPLEX/UN-FE 10 .0�000 4090 . 00
Simplex Mechanical Push. Button
Knob Lock With SFIC
Key Override Slam
5 874 . 00 DL SIMPLEX/UN-FE 2 . 0000 1748 . 00
Si. . �
ml
. ex Mechanical Double Sided
Push BUtton Knob
Lock with SFIC Key Override Slot
6 80 . 00 DL LA13OR-LOCK WORK DAYTME 9 . 0000 720 . 00
Install Simplex Locks
7 95 . 00 DL SERVICE CALL PALM BEACH 1 . 0000 95. 00
Service Call-Palm. Beach County
Shipping7FE: Please allow 4-8
weeks shipping for
special order hardware: Soi
Restock Fee.
Please -note Any additional
..........
PROCUREMENT SERVICES: 1_P._0, T0TAL:
-—_-----------
ACCOUNT NO. PROJECT
303-1214-580.62-01 TSKID
.......... ............................. .
PURCHASING Page 115 of 431
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
3301 Quantum Blvd. Suite 101 P.O. 4: 201331
P.O. BOX 310
BOYNTON EACH, FLORIDA 33425-0310 DATE: 07/13/20
VENDOR 506
SHIP TO:
TO: CK' S LOCKSHOP & SECURITY CENTS City of -Boynton Beach
301 S.E. 4TH STREET PUBLIC WORKS DEPARTMENT
ATTN: ROBERT 222 N.E. 9TH AVENUE
BOYNTON BEACH, FL 33435 BOYNTON BEACH, FL 33435
.. .............
REQUISITION NO. 76694 ORDERING DEPARTMENT: FAC/GM/SKE,
- ——------- ..................
DATE NEEDED: CONTRACT NO . COMMISSION APPROVED:
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
hardware/material or
labor that is needed & not on this
quote will be
invoiced separately.
Payment Terms: 50% Deposit/50%..
Upon Completion
RE-MARKS:
HIGH SECURTTY LOCKS AT CITY FACILITIES
......... ..............
FPROCUREMENT SERVICES: P.O, TOTAL: 18991. 00
ACCOUNT NO. PROJECT
303-1214-580.62-01 TSKID
................... ..........
PURCHASING Page 116 of 431
Morone Susan
From: Frederiksen, Mara
Sent: Monday,July 13, 2020 1:29 PM
To: Moroney, Susan
Subject- RE: Req 76694 and 76717
approved
Mara I-rederiksen
0"" and, S--- ices,
D�rector F'410�KA'alg —0�
-es
FinaincW Servir,
-�ach, Floricla 3,34,25
Maflln.,a Addies& P,O, Box,310 Boynitor B,,,.
Phvsical Address. 100 E, Ocean Ave, 1 Bovr)"on, Beach., Florida 33435
561-742-6312
Frede,,rikseriM@bbfl,u,'s boynIon-b,,.,ach,,,,.c)rg/
INO-20"
Americans with DisabilffiesAct
Celebrate flne ADM July 26, 2020
Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to
disclosure.Under Florida records law, ernail addresses are public records.Therefore, your e-mail communication and
your e-mail address may be subject to public discosure.
From: Moroney,Susan<MoroneyS@bbfl.us>
Sent: on ,July 13,2020 11:59 AM
To: Frederiksen, Mara <FrederiksenM@bbfl.us>
Subject: FW: Req 76694 and 76717
CK's Lockshop REQS 76694 AND 76717 for your approval
Susan Moroney
Accounting Technician Temp
Financial Services
f. Mailing Address. P.O. Box 310 1 Boynton Beach, Florida 33425
Physical Address: 100 E. Ocean Ave. I Boynton Beach, Florida 33435
t,. 561-742-6086
Page 117 of 431
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Page 118 of 431
CITY OF BOYNTON BEACH
REQUEST FOR PURCHASE OVER $101,000
Date: 7/10/2020
Requesting t: Facilities Contact Person, Gail Mootz
!SupplyExplanation for Purchase:
install the lock t Boynton Beach Policelocated t 2100 HighRidge
Recommended Vendor ® Lockshop & Security Center
Source for Purchase (check and attach backup
):
Three WrittenQuotations
State Contract PRIDE
SNAPS RESPECT
Piggy-Back Sole Source
Emergency rh ter
Contract
(VOTE: f dci proposal for purchase rest be present in the samedetail oontained%ithin the contract
Fund Source for Purchase:
303-1214-580-62-01 j I
Approvals:
r„
r
F
Department Head «�" �,,,� �, ,« E� ate
Purchasing n t ®�
er ate
Asst I Manager �,
,
City n r
Date
i
Form RWsed 02/01102
Page 119 of 431
. P's Lockshop ec Center Phone. 1)732-9418
301 SZ4th Street ? dana@cksecu6ty.com
Boynton Beach, FL 33435 cksecuflty.com
Lockshop
Securft Center
Bill to Ship to
City nton Beach-Police BoyntonPolice t
PO Box 310 2100 High Ridge
Boynton Beach FL 33425-0310 non Beach FL 33426
Phone Number ( 1)307-2185
Quote 02766 TransactionDate: /1012020
Item Price Amount
Supply&Install Supply&Install Keymark X4 7 Iain SFIC 1 0. $0,00
Cores On The First&SecondFloor
SFIC KeymarkCylinder Small Format Keymark 4 7 Pin IC Cores- 188 $55.00 $10,340.00
Keyed To Premise Survey Form Filled Out
By City oynt n Beach-All Keying
Done By Modem
Keymark Ivey Keymark X4 7 Pict Keys 11.00 $638.00
Labor a Lock Work-Daytime Remove Existing Cores&Install New 17 $ 0, 0 $1,360.00
Cores&Test The Locks
Simplex/Un-FE Simplex a ani I Push Button Knob 10 $409.00 $4,090.00
Lock With SFIC Key OverrideSlot
Simplex/Un-FE Simplex a ni I Double Sided Push2 $874.00 $1,748.00
Button Knob Look With SFI C Key Override
Slot
Labor-Lock Work-Daytime Install Simplex Looks 0. $720.00
Service Call Palm Beach Servicell®Palm Beach County 1 95.00 $95.130
Shipping-FShipping-FE Please AllWeeks Shipping For 1 $0.00 $O.DO
Special Order Hardware: 0% Restock Fee
Please ofAdditional 1 $0.00 $0.00
Hardware/Material r Labor That Is Needed
Not On This Quote VVill Be Invoiced
Separately
Payment Terms-50%Deposit 150%Upon Completion Subtotal: $10,991.0
Tax: $0.0
Total: $13,991.0
Any alteration or deviation from above specifications invo in ra cost,_will be executed only upon written orders,.anwill become an
extra charge over and above the estimate.Owner to carry fire, tornado and other nssary insurance upon above work.All material is
guaranteed to be asspecified,and the above work to be performed in accordance with the drawings and spedfleaflons submitted r
above work and completed in a substantial workmanlike manner.Theabove prices,specifications and conditions are satisfactory and are
hereby accepted.You are authorized to do the o as specified.Costs&payments in this esti.ate ma not be offset against other
estimates and/or work beingdone between X's&the customer..This estimate does not Include permit fees..C.K,'S reserves the fight to
withdrawthis estimate if not accepted vvithln 60 days of estimate date.
A. 0%restocking fee may apply on Special Order Hardware,
WARRANTY I YEAR PARTS 90 DAYSLABOR
page 1 of
Page 120 of 431
Purchasing iii
Sole/Sinralle Source Justification
Will this purchase obligatet o a particular n or in the fiiture? (Either in terms of maintenance,
services, or re-purchase for compatibility reasson ). o
OM
This is a sole sourcec (choose any that apply):
0,'Sole provider of a licensed or patented good or service
Single our provider of items compatiblei existing ul nt, inventory, systems, programs, or
services.
single Source provider of goods and services for which the city has established a standard.(new standards
require the competitive solicitation process)
,. in le Source of factory-authorized warranty service
Sole i t of goods or services that will meet the specialized needs of the City or perform the intended
"!unction(please detail below or reference anattachment).
El The vendorldistributor is the owner of used equipment th ul represent abest-value purchase for the
City and is advantageous to the City. (Please prove information o current market prices, availability, etc.)
1What necessary features does this vendor provide whichre not available from other vendors? Ple s
specific.
Attach documentation to substantiate this sole source claim including but not limited to: vendor
productle source letters, and patentsr copyrights.
11,Jigs
y departments recommendation for a sole source purchase is based upon an objective vi f the
productiservice required appears to be in thebest interest of the City, I know of no conflict of interest on my
part nor do l have any personal involvement in anyi is request. No gratuities,favors or compromising
action have taken place. Neither has my personal familiarity with particular brands, types of equipment,
materials, or firms been a decidinginfluence on my request to sole sourcethis purchase when there are other
known s9,.upIle that i �
...u
,&7 ,nt !1r
t
i
. F
f
signature D re
rc li a a l I c e 1131-rector
Based on the information rovide in Sections A and B and the attachedsupporting doc en , I recommend
El t do not recommend this being certifieds a sole source.
Required®/not required to be advertised for a period of 7 business days before award.
Signature t
.�,,,................ .m�,,,,n
2
Page 121 of 431
Mootz, Gall
From- Robert Stephens <robert@cksecurity_co rn>
Sent
nesay®August 14, 2019 12:00 PM
To: Greco-Arencibia,Adrianna
Subject: Medeco&Key ark high security locks and keys
Godqu Afternoon Adrianna,
Ms Lockshop and Security Center is the sole source provider to the City of BoyntonBeach forte Medeco and Ivey ark
..........
high security locks and keys.
Robert 5t®rOVwr,s,
Robert Stephens
C.K.'s Lock&Security
Sent from my!Pad Air
Page 122 of 431
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
3301 Ouanturn Blvd. Suite 101
P.O. BOX 310 P.O. #: 201332
BOYNTON BEACH, FLORIDA 33425-0310 DATE: 07/13/20
VENDOR 506
SHIP TO:
TO: CK' S LOCKSHOP & SECURITY CENTE City of Boynton Beach
301 S .E. 4TH STREET PUBLIC WORKS DEPARTMENT
ATTN: ROBERT 222 N.E. 9TH AVENUE
BOYNTON BEACH, FL 33435 BOYNTON BEACH, FL 33435
................................
REQUISITION NO. 76717 ORDERING DEPARTMENT: FAC/GM/S_K3
............
DATE 'NEEDED: CONTRACT NO. COMMISSION APPROVED:
............
EXTENDED
LINE#r QUANTITY UOM ITEM Na. AND DESCRIPTION UNIT COST COST
1 55 . 00 DL CITY HALL/LIBRARY SUPPLY AND 233 . 0000 12815 . 00
INSTALL
Supply & INstall Keymark X4 7 Pin
SFIC Cores 1st,
2nd, 3rd and 4th Floor: Small
Format Keymark X4 7
Pin IC Cores.-Keyed to -premise
survey form fill out -
by City of Boynton Beach-All
Keying Done by
Medecc.
CK Locksmith is a Sale Source
2 11 . 00 DL KEYMARK KEY 36 - 0000 396 . 00
Keymark X4 7 Pin Keys Cut
3 80 . 00 DL LLADOR 21 . 0.000 1680 . 00
Remove Existing Cores & iNstall
New Cores & Test
.the Locks
4 95 . 00 DL SERVICE CALL PALM BEACH 1 . 0000 95 . 00
Service Call-Palm Beach County
.Shitping7FE: Please allow 4-8
wee�Le s. shipping .for
special order hardware: Sot
restock fee
Note:-FE Please note- Any
Additional
Hardware/Material or Labor Needed
That is note .on
their qu.ote will be invoiced
separately
Payment Terms-SO% Deposit/50D-. Upon
Completion
............................
PROCUREMENT SERVICES- -,70 P.O. TOTAL: 14986. 00
-- -- ------------
ACCOUNT NO PROJECT
303-1214-580 . 62-01 TSKID
—--——------------ - -_-_---
PURCHASING Page 123 of 431
PURCHASE ORDER
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
3301 Quantum Blvd. Suite 101
P.O. BOX P.O. #: 201332
BOYNTON BEACH, FLORIDAIDA 33425-0310 DATE: 07/13/20
VENDOR 506
SHIP TO
TO: CK' S LOCKSHOP & SECURITY CENTS C-ttv of Boynton Beach
301 S.E. 4TH STREET PUBLIC WORKS DEPARTMENT
ATTN: ROBERT 222 N.E. 9TH AVENUE
BOYNTON BEACH, FL 33435 BOYNTON BEACH, FL 33435
REQUISITION NO 76717 ORDERING DEPARTMENT: FAC/G /SKB �
i
DATE NEEDED: CONTRACT NO , COMMISSION APPROVED:
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIP'T'ION UNIT COST COST
REMARKS -
HIGH
EM KS -HIGH SECURITY LOCKS AT CITY FACILITIES
PROCUREMENT SERVICES P O TOTAL:
.........
ACCOUNT INTO. PROJECT
303-1214-550.62-01 TSKID
i
PURCHASING
Page 124 of 431
Moronei, usan
From: Frederiksen, Mara
Sent: Monday, July 13, 2020 1.29 PIVI
To: Moroney, Susan
Subject: RE: Req 76694 and 76717
approved
Mara
f "r, incW55er,,dee�
Finarx"Jal Serviizes
v.
M a i lin g A d d r e s s-1 P,0, B x 3 10 B o y n t o n 1-3,e cF�,_ F I o r da 353 4.....
vmti,.:� '.Ieach, Nor da 334'3
j L_
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F
d e,,,i s Y n.i. tib e a..r;
,o r
e M b Ed`I tl s,
..............
A, DA30 J **
Americans with I illifies Act
C e4 e b ratia,ilh is,A D At J u I y 26. 2020
Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to
disclosure.Under Florida records law, email addresses are public records.Therefore, your e-mail communication and
your e-mail address may be subject to public disclosure.
From: Moroney, Susan <MoroneyS@bbfl.us>
Sent: Monday,July 13, 2020 11:59 AM
To: Frederiksen, Mara <FrederiksenM@bbfl.us>
Subject: FW: Req 76694 and 76717
CK's Lockshop REQS 76694 AN D 76717 for your approval
Susan Moroney
Accounting Technician Temp
Financial Services
Mailing Address: P.O. Box 310 1 Boynton Beach, Florida 33425
Physical Address: 100 E. Ocean Ave. I Boynton each, Florida 33435
t,. 561-742-6086
Page 125 of 431
OF BOYNTON BEACH
REQUEST FOR PURCHASE OVER $10"000
Date: 7/10!2020
Requesting Facilities it Mootz
SupplyExplanation for Purchase:
Install the lock ity Hall and Librarylocated t 100 E Ocean Ave
c rit r
Dol
Iar Amount of_ - Purchase $14,986.00
-_-_ materials):
Three WrittenQuotations
State Contract PRIDE
RESPECTSNAPS
Piggy-Back ISource
Emergency Purchase Other
Contract
COTE: Pricing proposal for purchase must be presented In the same detail contained vAthin the contraeL
Fund Source r 'r :
303-1214-580-62-01 Project
.rr
Approvals: J
Department Head Date
Purchasing Agent � \-V1 � � � ate
Asst City Manager
ym,
,�� ate
It r x,
,_
Form Revised 02101/02
Page 126 of 431
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Page 127 of 431
,
Purchasing I l i
Sole/Single rce Justificati
This form shall be completedn rovprior o all sole source purchases
Sole Source i iti gi Commodities or contractual services available only from s sole source may be exempt
from the quoteor competitive process under the following u s n s®
® There is only one source or one reasonable source for the requiredcommodity, I m or construction,
or;
® The parts or accessories are an integral repair accessory compatibleit isti equipment and are
the only s that can be reasonably used,or,
o® The procurement is needed to ensure consistencyin results as relatedother products or
standardization of parts or supplies s required to avoid unreasonable st or inefficiency
Single Source Definif -A procurementdecision whereby purchases directed one source u f
standardization, warrantyP or other factors, even though other competitive sources may be available.
Requester
t `
Department ' ` ._.r
ivision14,r. .� ........... _,..�
Point tot ._
_........_. ........ ........_..
e-
Phone Number
iVendor
Company Name
m_ - %.r. � �u� _ ................,
Address 30/ , 4-'-f
Phone u r l- - 1
Point of o Title rr ,
What other vendors were
contacted? (List company
name. contact, and phone I
number and explain why !
they were notsuitable)
Product or Service
Product/Service Name
-__ ®v
Manufacturer
Make/Model
_. .. . . _ e_ _...................::_... a
Priv 1
Did you negotiate the terms or rices with the" n ..�
._.._
Y 9 p vendor? des E] No
Why is is priceconsideredto a it n reasonable? �s G s ®A:;66-
Oed
�)}
1
Page 128 of 431
Gail
Mootz Gail
Sent: Tuesday, May 19, 202 12:03 PM
® Robert Stephens
Gary ll
Subject: RE:City of Boynton-Keymark Master Key System
Thank you
From: Robert Stephens<robe rt@ cksecu ri .co >
Sent,Tuesday, a 9,2020 11:59 AM
® Mootz,Gail oz s>
Cc:Gary McNally a c curity®co >
Subject: f Boynton-Keymark Master KeySystem
Good in Gall,
The City of Boyntonc s an existingy Isecurity lock and icy system throughout
their facilities. This detailedr key system was created 's and s been in placemaintained
sinceimagine, it has grownl r the last 16 years. No other Medeco Keymark
keys or locks are compatible witho °s existing system, including the Medeco model B cores
that were providedi the newlywilt facilities.
Thank you, Robert Stephens
Robert t `
- �
Owner
CK's Lo €shop&Security Center
301 S.E.4th Street.Boynton Beach,FL 33435
Low (561)732-9418
Security r website I vCarri l neap-Boynton I magi-Delray I email
ril r
Providing asce of Mind Since 1960.
Locations in-Bpyn4n.,_ f�, Ira ^ac
•bays ®Locks ®Safe -Decoration!Commercial rciai a are
•Access Control Systems -Card&Keyobs -Medeco High Security Locks
®Alarms/monitoring Surveillance Carrara Systems
I � t
h
Page 129 of 431
REQUEST FOR OFFICE ASSISTANCE
FROM: Gall M. Mooltz DATE'
PRIORITYIDATE NEEDED BY:
Request for 1211 it Pay Req. fort attached —Vendor or Person to be reimbursed,
Vendor: ......-----------
Account No., Project No.,
Request for Requisition
Vendor:
Account No.: Project No.:
Account No., Project No.. ....................
Request for BLANKET
Vendor:
Account No.- Project No..
***List items wiquantities and unit costs on the back of this request.
Single quotes ( s ched
E] Three written quotes ($2,000- $4,999.99)Attached
F] Three written quotes ($5,000-$34,999.99)Wth Purchase over$10,000 Form—Attached
El Bid/Gity (Over$35,000); Bid#
Ll Bid/Other Ent4 (Over$35,000): Bid Bid effective Dates and Bid Quotes-Attached
it as:
OTHER:
Special Instructions:
--e
.............
...............
Request Completed by: Date:
Please sign and return this form to the Office Staffs Inbox
Feel free to make any comments.,
...................
............ ...........
-----------
Page 130 of 431
PURCHASE E
CITY OF BOYNTON BEACH, FLORIDA
PROCUREMENT SERVICES DEPARTMENT
100 EAST OCEAN AMIE p 0 201353
P.O. BOX 31 DATE: 07/22/20
BO�`NTON REALFLORIDA 33425-0310
VENDOR 7770
SHIP TO:
TO: KELLY TRACTOR CO City of Boynton Beach
5460 OKEECHOBEE BLVD PUBLIC WORKS DEPARTMENT
WEST PALM BEACH, FL 33417 222 N.E. 9TH AVENUE
BOYNTON BEACH, FTS 33435
REQUISITION NO. 76733 s BORDERING DEPARTMENT: FLEET/ALGA/BD �
r
DATE NEEDED: - CONTRACT NO. COMMISSION APPROVED: ,
_ —
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
1 26561. 00 DL 25' TILT BED TRAILER 1 . 0000 26561 . 00
Per the Sheriff s Contract
#FSAI8-VEH16 . 0 , Spec
#60
City of Boynton Beach Tax ID
59-6000282 .
Contact. Name. Bill Darty
Contact Number: 561-742-6215
Contact Email : DartyW@bbfl .us
Send Copy of. PO to
Coop@flsheriffs.org
WILL BE BLACK WITH WHITE DOORS
No vendor decals, included but not
limited to mud
flaps, rear side panels
Vehicle will be delivered & the
invoice will be
mailed to the City of Boynton
Beach, 222 NE 9th
Ave, Boynton Beach, FL 33425
.Vehicle should be title to City of
Boynton Beach,
PO Box 310, Boynton Beach, FL
334.25
2 1.289. 00 DL SIPPING 1 . 0000 1289 .00
3 3719. 00-DL 1401 DISCOUNT 1 . 0000 3719. 00-
REMARKS -
25'
719. 00-REMARKS :25' TILT BED TRAILER FOR UTILITIES PER THE
SHERIFF'S CON "'"l T #FSA18-VEH16 . 0, SPEC 60
® ..................... _ .....
PROCUREMENT SERVICES: �� I P.O. TOTAL: 24131. 00
000
ACCOTJNT NO. PROTECT
401-2810--536.64-02
1
PURCHASING Page 131 of 431
Coma, Skender
From: Elliott, Corinne
® Wednesday,July 22, 2020 11:56 AM
To, Coma, Skender
Subject: FW: 76733
Attachments: fsal 8-vehl 6-specifications-only-1 2-21-18-ver.pdf,
Big+Tex+Deck+Over+Flatbed+-16,000+LB Pricin g.pdf
Go ahead and approve the requisition. We need to follow up with Bill Darty on Monday to confirm the pricing. Attach
everything we have collected as your backup.
Thank you,
Corinne Elliott
Deputy Finance Director
Financial Services
Mailing Address: P.O. Box 310 1 Boynton Beach, Florida 33425
Phy§lcal Address: 100 E. Ocean Ave. I Boynton Beach, Florida 33435
t,. 561-742-6311
ElliottC@bbfLus I boynton-beach.org/
#IDOYearsinthe Making C
Please be advised that Florida has broad public records law and all correspondence to me via email may be subject to
disclosure Under Florida records law, eimad addresses are public records.Therefore, your e-mail communication and
ycri,jr ervail address may be subject to public disclosure.
From: Coma,Skender
t®Wednesday,July 22, 2020 11:22 AM
To: Elliott, Corinne<ElliottC@bbflus
>
Subject: RE: 76733
Please see attached.
Thank you!
Page 132 of 431
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Page 133 of 431
CITY OF BOYNTON BEACH
t
Date: REQUEST FOR PURCHASE OVER $109000
7124/2020
Requesting Department: PW-Fleet r ill Darty
Explanation r Purchase:
For the purchaseof a trailer for Utilities, utilizing the FL SheriffsContract 1 - 0
_
Recommended
Vendor KellyTractor
)unt of Purchase $24,131
Source
Three Written Quotations GSA
State Contract PRIDE/RESPECT
SNAPS Sole Source
Piggy-Back Budgeted Item
EmergencyPurchase Other
Contract Number: 1 - 1 .
NOTE: Pricing proposal for purchase must be presented in the same detail contained vAthfn the contract.
Fund Source for Purchase:
401-2810-536-64-02
Approvals:
DepartmentHeadDate
_J-12412020
xh d Ra 11 ,2.f k?y'
Purchasing Ant Dat
Asst City Manager - C;;0-wUqZwwP0 t
City t
Form Revised 02101102
Page 134 of 431
Coma, Skender
From: Elliott, Corinne
Sent: Wednesday,July 22, 2020 11:56 AM
® Coma, Skender
Subject: FW: 76733
Attachments, fsa18-vel -specifications-only®12-21-16-ver.p ,
Big+Tex+[Deck+over+Flatbed+-16,000+L Pricin .p f
Go ahead and approve the requisition. We need to follow up with ill Darty on Monday to confirm the pricing. Attach
everything we have collected as your backup.
Thank you,
Corinne Elliott
Deputy Finance Director
Financial Services
Mailing Address. P.O. Box 310 I Boynton Beach, Florida 33425
Physical Address: 1001 E. Ocean Ave. I Boynton Beach, Florida 33435
rt
561-742.-6311
ElliottC@bbfl.us I boynton-beach.org/
Yea inthe akiiin _' _ 13
Please be advised that Florida has a broad public records law and all correspondence to me via email may be .subject to
disclosure.Under Florida records law, ernail addresses are public records.Therefore, your e-mail communication and
your e-mail address may be subject to public disclosure.
From: Coma,Skender
Sent:Wednesday,July 22, 2020 11:22 A
To: Elliott, Corinne< lliot C bfl.us>
Subject: E:76733
Please see atrached.
Thank,yoLd
1
Page 135 of 431
PUBLIC WORKS DEPARTMENT
REQUEST FOR PURCHASE
......�» __ w ..
Date. =012019
. .._.. 401-2810-64-02� ... .._ o. g �._..,.
JusWeation: r FSA Contract Sr,ecificafion#60 By- ill �
�. ----------
Cimle Att dmt Xq
DWhien Headn ����fate ��lt ' FOudav
D"fou Charred..,, � Militias � er. NEW
® vTrami Co. Bennett
e
t.
City Fax No
TM m__..
..
...uNrr DESOUPTION ITIMSIZE TOTALa
1 g561. i ler 60
. g
! ,71� of ...Each 14%diwount
1 (I)Black with white
doors
a
price Qwu
.� Vender Name .._.............
_
,
-00
� t
Page 136 of 431
Kelly Traub Cm
d.
«a.CtiGS
k�yh
July 2.2020
City of Boynton Beach
Bill Darty
( 1)742-6215
RE: FellingO Trailer Model Fr-30-2 T Deck Over Tilt
Quoted as per Florida SherlWs Association Contract# ® y
Speeffleation#60
Contract Extension: October sSeptember 30,2020.
Base Model F17-30-2 T Deck Overt
Stationary t Stationary
Deck Length Tilt Deck Lengthel x. 12"Approach
Deck Type White Oak 2"Nom
Ramps 6'x rd Self Cleaning "x 3"Angle Iron Spring Assist
Approx Deck Height
-Loaded
Width 102"OD
Tie Downs D-Rings,Bent, "Standard w/Stationary Deck
Brakes Electric,Dexter elf )on all axles
Axles (2Dexter Oil Bath
Suspension 9700 Hutch
Tires/Wheels 215n5R 17.5 H,8 Bolt [17.5 x .7 Fit
Hitch n r of Couplero Headboard,Appx
Hitch e 3"Adjustable t1 ,66,000 lb Platet(3/4"Bolt)
Jaek 25K 2-Speed Drop
Plug 7 Pole RV
Lights (Peterson), e s( e
Trailer Color Black
Stripe Color White
Standard 1 e 70
Standard 2 Steps, 10 e Standard HitchI in fronto es on Roadside
Standard Document Holder
Standard Tool Box,with Lockable Cover
Standard Single Self Actuating Hydraulic Cushion
Standard Locldmg Tilt Valve,
List Price o $26,561
Less 1 o t•® -3,71
FTeight- 2
Contract Total(Delivered) ,131
38,300 lbs
Capacity: 30,000 1s
you for considerationof our product. Quote is valid until September 3 2020.
Greg e e ( 592-5360
Governmental e ( 229-7037 ( 5)477-20
r;, i
lawn env
MNWMSI M ROM Rd MM Ckwhobve 6Nd fit E ShvvT pupw An 901 Tr Or IMEtakydalDr
mi&ML .FL 14 Yft P®1n Beadt FL M417 M%imn FL 33440 Nwa FL 34104 Ft Myen,FL ,R
!5814101 1F •1231 77 Jr4 W= MMM3
F 477- 4 FAX( }fitMI FAX(%116834W F k •1 ( ! 7519 FAX=MM FAXK/J5W770i
Page 137 of 431
ne Florida i 'o1 of
(https:/Iwww.facebook.com/floridasherMassociation6
rLIEIr
. OIi=O
(https://www.flsheriffs.org�
Become r(https-.//membership.flsheriffs.org/Membership-LP.htm]#Choose)
About 1W
Sheriffs
Programs
Publications 1W
Join Today(httpw//membership.flsheriffs.org/Membership-LP.htrni)
Renew Membership :1 i . R
PURCHASING
i Back to MainPurchasing a`! ri r - r
r r sly or irr r i - r r
FSA I 8-VEH 16.0 CAR 5 CHASSIS TRUCKS AND HEAVY
EQUIPMENT PARTIAL EXTENSION
Extension-
https:llwww.flshcriffs.org/law-enfbrcement-progmms/puirchasingtfsal8vehl6—ext age 8 of 431
The Florida Sheriffs Association Page 2 of 9
The Florida Sheriffs Association (FSA) in partnership with the Florida Association of
Counties, has renewed,through mutual agreement with awarded vendors, select
specifications within Contract FSA18-VEH16.0, Cab & Chassis Trucks and Heavy
Equipment This contract renewal is in accordance with Section 3.04 Option to
Renew with Price Adjustment of the Contract Terms and Conditions. Awarded
vendors on this list have executed agreements signed as Addendum #3, dated
July 1, 2019.
The price increases associated with this contract renewal are based on the Producer Price
hidex.(PPI)as published by the U.S. Department of Labor,Bureau of Labor Statistics.
This extension authorizes a price adjustment for each product listed and applies to the
published options. Option pricing must remain below MSRP. Price increases may not
exceed the published percent. FSA has published a schedule listing the authorized PPI
percent toe item(Contract Renewal_PPI Schedule).
To utilize this contract renewal, simply refer to original contract for the product under
Cont-act FSA 1 - 16.0, Cab&Chassis Trucks and Heavy Equipment. Contact the
awarded vendor using the Vendor Directory. To calculate the contract renewal price,use
the original contract price and the percent` e the Contract Renewal PPI
Schedule.
Quotes from the awarded vendor must not exceed the original price plus the authorized
PPI percent listed on the Contract Renewal PPI Schedule document for each Group,
Make,and Model.
Options awarded with the item and Non-Scheduled Options shall be below Manufacturer
Suggested Retail Price(MSRP).Therefore,while options awarded with the item may be
increased according to the PPI,the final price may not exceed MSRP. See sections 2.13
and 3.17 of the Contract Terms and Conditions.
The Terms and Conditions remain in effect for the extended period for these produets.
to not included in this list have been ® i under Contract FSAI 9-VEHI 7.0 Heavy
Trucks and Equipment,to be awarded October 1,2019
https-//www.flsheriffs.org/law-enforcement-prog=s/purchasing/fsal 8vehl6—ext 7/2/2020
Page 139 of 431
Bill
may. - -MRom ingo,Brandon
Sent Wednesday,June r ' 18 AM
TW. Darty, Bill
Subject,® Trailer
Bill,
The gaunt that we are goingt r the trailer is 401-2910-64-02.
P6 mdo 3
to the Gulfstream
vad
Page 140 of 431
4,�IAV
_ 125 131 hm Sauk Centre, MN 663 4500-A
Phone: ll
..:.:,,���.� .... .. ...,, ....... ............... .. ..__.... ,,. ..
38,300 30,000 8@300 30,000
10" in Frame See Option Page for Stationary
hannel 1 Dealer must addFET on retail pfice.Tax
4* I- r x is to be calculatedremitted Ier.
j4.
17 k
Stationary Deck Stationary Dedc X 4.04 Feet
.. ®®-
-------------1 a .__.._..._............_...._._.---------_.._..._------------------...._ . .. .1y ....
_W--
............................... ---------------------------------------------------------------------- --------------------
.-____.............®®_....®............................................®___-___-___-__------------....._.-.._-____------_._®__
A Height 36'Looded X 1.00 Inches
------------
®..............®.....4..________________...................___________.._._®.._.®.._®®..
b
10-2-1 D x 1_ Inches
......................f4-_---------_.._.a_...®..-------------------------------------------------..®......_.4..............--
Tia Downs ln t,V Standard wl Statidnary Deck x 12.00 Std
--------------------
-_.m_______________ __________________________®..........__m___________._.................
r F (fwd j} n 1.00 Std
___________________________________________m_-_________________.------------------------------------b...__.___________._-
i5K Dexter Oil Bath X 2.00 Sid
.._.'m—'sin....................................................®_---_----__---------------------------- ------ 'D'D'
_®
.._ ®.
Sas 97 ODFitat� x 1a
....................................,..®__It__[1_7_-.5-.®__s' ]._-..�1tt a.....®.t it'd.__-_________________-___®_._........_-_-.__-_-_.-_._._ .....
2157 17.5�# 6e
_______----------
__________________®_____........._-_--_-_-.-.___--_._-._-_------.._.______ ___ ____
n r f ss t Hd sm px 5. F
Fit 1 3� d Lu y in ,( haat urst( 14" ) 3t 1.
...............a...__..._..®_.__._.._.__......------------..__.-._.__-.__.-_-__.._.___®_._m_..._®_---_.__..._1. S
__.®.®.._..._.
00
id
................................................................_-----------------------------------------------
Plug 7 PM RV x 1.00 SId
---------------
__________________a_......._.--------------------------------
-------
....__..®_.__..
..__.__- -...53'7'5_..-tts- sAlli®...... ............
.-------------------------
.....�+®__.® .®._.m
___.®. r--....................®..._......------_....._...-------------_-®_........._.._...--------•- ------
---_ _ ... . ...
®.............1 "---- (-n-s-,-G--r-a- r--------------------------------------------------------------- '__..®......_.
..........................................1 leaf�t
... + dpi. . ..._ ........................... .. .,..
Rd 1 an the Standard Hitch
................. .. ....... ._ .. .,...........................................--------------------- ......... ----- ------
Standard Document
Std
. _ .a' .............
.._......_T--I---®' L---. ._®. .....v r..............®....._...._.................*......._.. ------
---- ®....® .._.®_
. .. gy -------------Sing. . .... 5n.... ras® � l�n m ---------------------------------------
------.._____------.__._....._..__®_ ......
.... 1.8 ..__ -----
S
____a7__si_______________L_ alng..®...®..------._....---------.____--__.._......-_........._..________-_-___x......
,........
.__-___
1 .s
Page 1 11241
Page 141 of 431
., S
1525 Main Street South,SaUk CeMG,MN 563
Ph 2 - . Ili , m
GVWR 34,500bs x 1.00 sw
1 3
Pat7 =9
Page 142 of 431
Da=, Bill, ..........
From: Mingo,Brandon
Sent Wednesday,June 05, 2019 8:18 AM
® ill
Subject: Trailer
Bill, 010
A
The account that we are going to use for the trailer is 401-2810-64-02.
Brandon Mingo
Crew Supervisor Senior
Boynton each Utilities
City of Boynton Beach
124 E.Woolbright Rd. Boynton Beach, Florida 33435
561-742-6438
MingoB@bbfl.us http-://www.boynton-beach.org/
Arrx-,',ric,aj's Gatk'-'.,waq to ItIne GulfsiAcream
Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to
d isclosure.Under Florida records law,email addresses are public records.Therefore,your e-mail communication and
your e-mail address may be subject to public disclosure.
Page 143 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION#1 - OFF-ROAD ALL TERRADLIMHICUS --4 WHEEL-DIUYE
2019 Flonda Four T=Foreman 500(TRX500FA5K)
2019 Polaris Sportsman 570 EFI(Al9SEA57B I)
2019 Yamaha K-odiac 450(YFM45KDXY,)
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPWNT TO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED. PLEASE REFER TO THE
EMERGENCY VEHICLE LIGHTING AND SIRENS SECTION WITHIN THIS CONTRACT FOR DESCRIPTIONS,
SPECIFICATIONS AND AWARDED VENDOR PRICING.
I.
a.2—programmed keys and fobs,if available
2. ENGINE:
a.Manufacture's minimum I cylinder 4 stroke fuel injected gas engine.
b. Liquid cooled
c.Kcy/clectric start
d, 20 IF minimum
3- IRAMMO SIM,:
a.Manufacture's standard automatic transmission
4.
a.300 CCA
5.
a.Front disc/rear drum
6. SAFETY ITEMS:
a. Safety shut off switch
b. Hi/lo headlights
7.
a. Standard all terrain fires
8. CHASSIS.FR_AMECAB.-
a. Standard headlights
b. Standard taillights
c.Power plug
d. Standard front and rear racks
e. Standard floorboards
f Minimum tow capacity 800 lbs
Page 144 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION n-- LOW SPEED YEHICLE
2019 CitiCar 4PR
2019 Columbia Summit Utility Truck(SU5-LN)
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VFHICLE LISTED. PLEASE REFER TO THE
EMERGENCY VEHICLE LIGHTING AND SIRENS SECTION WITHIN THIS CONTRACT FOR DESCRIPTIONS,
SPECIFICATIONS AND AWARDED VENDOR PRICING.
1. FSA BASE VEHICLE REQUI —NTS
a.2—programmed keys and fobs,if available
2.!CLAS,5IFI
QAJM
a.These vehicles are primarily used to transport people and limited cargo in the State of Florida on typical federal,state,county and
city highways and roads that are posted for 35 mph or less and shall be designed to operate under typical environmental conditions.
b. Vehicles must conform to Federal Motor Vehicle Safety Standards,State of Florida Vehicle Safety Laws,regulations,
specifications,standards and requirements in effect as of the date of manufacture.
3.
a. 5.5HP 4 kw Electric Motor
b, 48 Volt Lead Acid Batteries(8 Batteries x 6v)
c.Trojan T105 Batteries
d. Curds Sepex 1268 Controller
c. I I OV Eagle On Board Charger
f. 50 Miles per Charge
g. Max Forward Speed 5mph
h. Digital Speedometer and Dashboard
4, DIMENSIONS,(APPROXIMAlU
a.Length:96"
b. Height:76"
c.Width:48"
d. Wheel Base 66.9"
e.Ground Clearance 5"
5. B Det
a.Plastic body and fiberglass roof
b. DOT Windshield with Wiper
c.Wood Grain Steering Wheel,Dashboard and Back Rests
6. CQMFQRT ITEMS
a.4 Person Seating with Flip Rear Seat for Cargo
b. Cup Holders
7. TSPENSION
a.Front and Rear Plate Spring+Cylinder Hydraulic Shock Absorber Suspension
b. 10 Foot Turning Radius
c. Steel Frame Type Chassis
d. 500lbs GVW Capacity
e.Front Independent Suspension
f Rack&Pinion Steering
TIRES ANDY &
LT,UL
a.205/50-10 Tires
b. 10"Aluminum Rims
9.D—R—A—LE,i
a.4 Wheel Hydraulic
b. Hand Brake
10. SAFETY IJEMa
Page 145 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION,#4.-ELECTRIC UTILITY YEHICLE
2019 Carryall 500(104030201)
2019 Polaris hanger EV(111 9AE4G )
2019 Xtreme Green Transport Pro
"
TBE FOLLOWINGITEMS WILL BE FACTORY INSTALLED THE BASE VEHICLE/EQUIPMENT TO MEET
THE MODEL NUMBER AND BUILDCODES OF THE VEHICLELISTED. PLEASE REFER TO THE
EMERGENCY VEHICLE LIGHTING SIRENS CTION WITHIN THIS CONTRACT FOR DESCRIPTIONS,
" SPECIFICATIONS AND AW D VENDOR PRICING.
1. �.B A SE VEIIICLF �iI lI *I i 3
a.2—programmed keys and fobs,if available
b. Full-size spare tire,if available
2. D ENSIONS f A PPROIMAM
a.Length: 115'°
b. Height:51"
c. Width:56"
d. Wheel Base 79"
e. Curb Weight 1500 lbs.
£ GVW 2900 lbs.
3. PO`P,WER1
a. 7 Electric Motor
b. 8-6 Volt Leavy Darty Batteries
c.48 Volt
4, T hTSMISSIO1�Tf LE:
a.Enclosed internally lubricated differentiaUtransaxle
b. 2 Wheel Drive
5. t HA SS1S S 11fN ,fSi7 PFTSSIC3lsl
a. 1250 lbs.towing capacity
b. 2900 lbs.GVW
c.Frame Type Chassis
d. Suspension matched for GVW of vehicle
6. T1 S 41VD W ELS:
a. Off/on road type tires
b. Wheels rated for GVW of vehicle
c.Tires to be traction type rated for GVW of vehicle
7.PEl1FO ANCE:
a.45 mile range
b. 19 MPH minimum
l3.B
a.Manual parking brake
be Disc or drum type
c.2 or 4 wheel breaks
9.
a.Rear mounted hitch for towing 2"
b. Pick-up type box svith sides and tailgate
c.2 passenger seating
Page 146 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION #6 - 1 TON CARA CHASSIS (DUAL REAR WHEEL) - 4X4
2019 Chevrolet Silverado 3500 HD(CK36003)
2019 Ford F-350(F3H)
2019 GMC Sierra.3500 HD(TK36003)
2019 Ram 3500(DD8L63)
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VZHTCLE/EQUIPMENTTO MEET
THE MODEL NUMBER AND BUILD CODES of THE VEHICLE LISTED. PLEASE REFER TO THE
EMERGENCY I LIGHTING AND SIRENS SECTION WITHIN THIS CONTRACT FOR DESCRIPTIONS,
SPECIFICATIONS E OR PRICING.
1.FSA J3ASE ATE CLE. QUI ME1rtT .
a.Air conditioning
b. Standard full-size spare tire,if available
c.2—keys
d. Limited slip differential
2. EN QDJF,;
a.Manufacturer's standard gas engine,alternator,battery and cooling package.
3.. X I$ E,,-
a.Manufacturer's standard automatic transmission.
b. Manufacturer's standard drive axle ratio for engine and transmission combination.
c.Manufacturer's standard transfer case
4. PERFORMANCE ITE:",,1-
a.Manufacturer's standard power steering.
b. Manufacturers standard gauges.
5. C OMEOR. I`fEN65,y`.
a.Manufacturer's standard tinted glass all around.
b. Manufacturer's standard AM/FM stereo.
c.Heavy duty rubber floor covering instead of carpet.
d. Manufac is standard production seats.Purchaser will select color at time of order.
6. SAFETY ITEMS:
a.Dual mount outside mirrors to provide field of vision for vehicles to 96"wide.
b, Interior dome lights with left and right door activated switches.
c.Manufacturer's standard air bags.
7.DBAKM
a.Four wheel ti-lock brake ABS system.
S. TIRES AND W LELS:
a.Manufacturer's standard tires and wheels,
9. CHASSIS,F ME.CAE:
a,Manufacturer's standard calors,factory painted.Colors to be determined by individual agencies.
b. Manufacturer's standard fuel tarik.
c.Manufacturer's standard bumper,
Page 147 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATRIN#8 ® 15,000 LB =R !CAB & CHM515 (L)IIAL REAR WHEEL) --A
2019 Chevrolet Silverado 4500HD WT(CC56403/C7R)
2019 Ford F-450(F4G)
2019 International CV
2019 Ram 4500(DP4L63)
� THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPHENT To MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED. PLEASE REFER TO THE
EMERGENCY VEHICLE LIGHTING AND SIRENS SECTION WITHIN THIS CONTRACT FOR DESCRIPTIONS],
SPECIFICATIONS AND AWARDED VENDOR PRICING.
1. ESA BASE VEFUCLE REQUI rTTS
a.Air conditioning
b. Standard full-size spare tire,if available
c.2—keys
2.
a.Manufacturer's standard diesel engine.
b. Maintenance free heavy duty battery
c.Manufacturces heavy duty engine cooling
d. Heavy duty alternator
3. !&A_NSMIS5jQNjA_XLES:
a.Manufacturer's standard automatic transmission
b. Manufacturer's standard drive axle ratio for engine and transmission combination.
4.
a.Manuflacturces standard power steering.
b. Manufacturer's standard gauges.
c.Heavy duty front and rear shocks.
5. CQMFQRT ITE OaIS:
a.Manufacturer's standard tinted glass all around.
b. Manufacturer's standard AMIFM stereo.
c.Heavy duty rubber floor covering instead of carpet.
d. Vinyl seating with head rests to accommodate 3 passengers.Purchaser will select color at time of order.
e.Factory Power Windows and Door Looks
E Keyless Entry
6. SAFETY ITEMS,
a.Dual mount outside mirrors must provide a field of vision for vehicles to 96"width,and for tov6ng-
b. Interior dome lights with left and right door activated switches.
c.Air bags for driver and right front passenger,if available.
d. Back Up Camera,if required by federal standards
7.ER&EL&
a.Rear anti-lock brakes,minimum,
8. TIRESAND1Y ELS:
a.BSI all season tread radial-19.5"heavy duty truck tires.
9. CHASSIS,F' h+I _C-
a.Manufacturer's standard colors,factory painted.Colors to be determined by individual agencies.
b. Manufacturer's standard front bumper,bright or painted.
c,Fuel tank capacity,25 gallons minimum.
& Cab to center of rear axle-60"approximately.
e.Minimum 15,000 lbs.Ca R.
f Cab&chassis only.
Page 148 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
5FE0FICAT10N,#j,Q.-jj9kLR=R C" & CHASSIS (D JAL REM WH
2019 Chevrolet Silverado 550OHD WT(CC56403/GZX)
2019 Ford L-550(F5G)
2019 Freightliner M2
2019 International CV
2019 Kenworth T170
2019 Peterbilt 325
2419 Ram 5500(D 51.63)
THE ITEMS BELOW WILL BE FACTORY INSTALLED ON THE BASE VEHICLF/EQUIPMENT TO MEET THE
MODEL NUMBER AND BUILD CODES OF THE VEHICLELISTED. PLEASE REFER TO THE EMERGENCY
VEHICLE LIGHTING AND SI E SECTION WITHIN THIS CONTRACT FOR DESCRIPTIONS,
SPECIFICATIONS AWARDED VENDOR PRICING.
1. FSA I3,�SE`IE CL LtF6�I7I12F,M NTS
a.Air conditioning
b. Standard full-size spare tire,if available
c, 2—keys
2, ENr
a.Diesel engine,minimum 190 UP
b. Maintenance free heavy duty battery
c.Manufacturer's heavy duty engine cooling.
d. Heavy duty alternator
3. TRAN5Ml5bjQ&AXLE&
a.Manufacturer's standard automatic -speed transmission with overdrive and manufacturer's heavy duty cooling.
b. Manufacturer's standard drive axle ratio for engine and transmission combination.
C PEREQRMANC:E ITEMS;
a.Manufacturer's standard power steering.
b. Manufacturer's st dard gauges.
c.heavy duty front and rear shocks.
5. CQ1V LQRT ITEMS,
a.Manufacturces standard tinted glass all around.
b. Manufacturer's standard AM/FM stereo.
c.Heavy duty rubber floor covering instead of carpet.
d. Vinyl seating with head rests to accommodate 3 passengers.Purchaser will select color at time of order.
6. SAFETY ITEMS:
a.Dual mount outside mirrors must provide a field of vision for vehicles to 96"width,and for towing.
b. Interior donne lights with left and right door activated switches.
c.Air bags for driver and right front passenger,if available.
7, BRAKES.
a,Rear anti-look brakes,minimum.
b. Power brakes,front brakes disc type,rear brakes may be drum or disc.
9. TIRES LND BUffjFL$,,
a.BSW all season tread radial, 19.5"heavy duty truck tires.
9. CHASSIS,FRAME.CAE;
a. Cab to center of rear axle®60"approximately.
b. Minimum 17,501 lbs.GVWR,
c. Cab&chassis only.
d. Manufacturer's standard colors,factory painted.Colors to be determined by individual agencies.
e.Manufacturer's standard front bumper,bright or painted.
f:Fuel tank capacity,24 gallons minimum.
Page 149 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATIO
® 25.500 -
2019 Hino 268A
2019 Ford F-650(F6D)
2019 Freightliner M2
2019 International MV
2019 Kenworth T270
2019 Peterbilt 330
' T FOLLOWING ITEMS WILL BE FACTORY INSTALLED I /EQU STT TO MEET
: THE MODE NUIVSER AND BUILD CODES OF THE VEHICLE LISTED.
1. T'S
a.Air Conditioning
b. Standard full-size spare tire,if Available
c.2-Keys
2. ENGINE:
a.Diesel engine,minimum 200 HP
3. T S SSICrd/A ES:
a.All axles,synthetic lube.
b. Manufacturers standard automatic transmission or approved equivalent(with PTD provision).
c. 17,500 lb.rear axle
. PERFQRMANCE ITEMS:.
a.Manufacturer's standard power steering.
b. Manufacturer's standard gauges.
5. COMFtLRTI Mhz
a.Air conditioning,factory installed.
b. Manufacturer's standard tinted glass all around.
c.Manufacturer's standard AM/FM stereo.
d. Heavy duty rubber floor covering instead of carpet.
e.Manufacturer's standard production seats.Purchaser will select color at time of carder.
E Keys:two(2)per vehicle,single Trey locking system,(each vehicle keyed differently).
6_,SAM,.. ..
a.Dual mount outside mirrors roust provide a field of vision for vehicles to 102"width,and for towing.
b. Convex mirrors rnoxznted below standard mirrors.
c.Interior donne lights with left and.right door activated switches.
7. D
a.Factory air brakes
b. Anti-lock brake system
8. TIRES AND W ELS:
a.BSW I IR22.5(14 PR)or approved equivalent,front and rear.
b. Oil bath hubs,with synthetic lube.
9. CHASSIS. M _C&B
a.Minimum 25,500 lbs,GVWR.
b. Cab&chassis only.
c.Manufacturer's standard colors,factory painted.Colors to be determined by individual agencies.
d. Manufacturer's standard front bumper,bright or painted.
e.Factory front taw hooks.
f.Fuel tank capacity,45 gallons minimum.
. Cab to center of rear axle-84"approximately.
Page 150 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION#14
® 52,000 LB GVWR CALB, - - -
2019 Freightliner M2®112
2019 International HX
2019 International HV
2019 Kenworth`I'880
2019 Mack AN or G Series
2019 Peterbilt 567
2019 Volvo V Series
2019 Western Star 4800
ETHELLNIMILL E FACTORY INSTALLED ONVEHICLE/EQUIPMENT T3 ET
, THE
MI E BUILD
CODES OF THE VEHICLELISTED.
1. FSA BASE YEIJICLE REQUI NTS
a.Air conditioning
b. Standard full-size spare tire,if available
c.2—keys
2.
a. 350 HP 6 cylinder diesel engine,manufacturer's I IL minimunr
3. TRANSMIS5IC9N UTCkI:
a. The fallowing or approved equivalents are acceptable:
1. Fuller 14210B 10 Speed Manual with 00
4. ENGINE EQUIEMENT-
a.Alternator—12 volt I OOA
b. Premium engine hoses
c.Injection pump—electronic engine control
d. Radiator—aluminum core
c.Air restriction monitor—intake mounted
5. CAB:
a. Cab—welded steel galvanized or aluminum shell with rust preventative coating.
b. Floor covering—black swabber mats
c. Seating—driver air suspension mid back,passenger fixed mid back.
d. Steering wheel—18"two spoke
e. Standard air conditioning&heating
6. F
a.Frame—steel construction matched to GVW and mounted body of truck
b. Wheelbase—187"
c.Load platform—161"56"AF
d. Front bumper—painted steel
e.Fuel tank-70 gallon,minimum
f:Air dryer—Bendix AD9 heated,or approved equivalent.
g. 5th wheel®station with lett hand release.
7.
a.Horn—single air trumpet
b° Mirrors—West Coast for 102"trailer widths to include 7.5"convex mounted to lower mirror bracket.
c Brakes—"S"cam type 16.5"x 5"Q+front and 16.5"x 7"Q+rear with anti-lock with automatic stability control,or approved
equivalent.
d. Slack adjusters—Haldex automatic front and rear.
e°Daytime manning lights.
f.Backup alarm
g. Electrical plug holder includes glad hand storage.
h. Tractor package to include valves,trailer lines&frame access
i. Automatic traction and stability control
S.MNLAMLL
Page 151 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION#15 - 52,000 LB =R CAB &f.HASSIS - 4X6 TANDEM AXLE R
2019 Freightliner M2-112
2019 International HX
2019 International 11V
2019 Kcn,%North T880
2019 Mack AN or G Series
2019 Mack MHD
2019 Peterbilt 567
2019 Volvo V Series
2019 Western Star 4700
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
I. ESA BASE JIL�EUCLEREQ_W MEhtFS
a.Air conditioning
b. Standard fall-size spare tire,if available
c.2-keys
2. ENGINE:
a.350 HP 6 cylinder diesel engine,manufacturer's I IL,minimum
3. TRANSM1S4SQ &CLUTCH:
a.The following or approved equivalents are acceptable:
1. Fuller 14210B 10 Speed Manual with OD
4. GME EQUIPMENT:
a.Alternator—12 volt 100A
b. premium engine hoses
c.Injection pump—electronic engine control
d. Radiator—alummum core
e.Air restriction monitor—intake mounted
5.LAB_
a.Cab—welded steel galvanized or aluminum shell with rust preventative coating.
b. Floor covering—black rubber mats
c.Seating—driver air suspension mid back,passenger fixed mid back,
d. Steering wheel—18"two spoke
c.Standard air conditioning and heating
6,
a.Fr —steel construction matched to GVW and mounted body of truck.
b. Wheelbase—187"
c.Front bumper—painted steel
d. Fuel tank—70 gallon,minimum
e.Air dryer—Bendix AD9 heated,or approved equivalent.
7. SAFEIY:
a.Florn—single air trumpet
b. Mirrors—West Coast to include 7.5"convex mounted to lower mirror bracket,
C.Brakes—"S"cam type 16.5"x 5"Q+front and 16.5"x 7"Q+rear with anti-lock without automatic traction control,or approved
equivalent.
d. Slack adjusters—Haldex automatic front and rear.
c.Daytime running lights.
f Backup alarm
8.fKQLLAXLa!
a.Front axle—12,000 lb,
b. Front wheels—steel 10 hole hub piloted
c.Front tires—I IR22.5 Goodvear G397LHS,steer or approved equivalent.
d. Front hubs—Ferrous,or approved equivalent.
c. Oil type with synthetic lube
Page 152 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
1 - ANDEM AXLE— REFUSE
TRUCKLUNLY
2019 Autocar ACX64
2019 Crane Carrier LET2
2019?clack TE Series
2019 Peterbilt 520
ITEMS ILL FACTORYINSTALLED C IC / U N TO T
UI
CODES OF THE VEHICLELIQ
1. FSA BASE YEFI ICLE REQUIREMENTS
a.Air conditioning
b. Standard full-size spare tire,if available
c.2-keys
2.
a.30014P 6 cylinder diesel engine,manufacturers 11L.minimum
3. T N hfisJS .
a.Allison 4500 RDS automatic transmission
a.Alternator—12 volt 100.4
b. Premium engine hoses
c.Injection pump—electronic engine control
d° Radiator—aluminum core,or approved equivalent
e. Air restriction monitor—intake mounted
5. CIA l3:
a. Cab—welded steel galvanized or alurninum shell with rust preventative coating.
b. Low cab,forward mounted,tilt type.
c.Floor covering—black rubber mats
d. Seating—driver air suspension raid back,passenger fixed raid back.
e. Steering wheel—18"two spoke
f, Standard air conditioning and heating
. FRAME:
a.Frame—steel construction matched to GVW and mounted body of truck.
b° Wheelbase—209"
c.Front bumper—painted steel
d. Fuel t —70 gallon,minimum
e.Air dryer—Bendix AD9 heated,or approved equivalent.
7.
a.Horn—single air trumpet
b.Mirrors—West Coast to include 7.5"convex mounted to lower mirror bracket,
c.Brakes—"S"cam type 16.5"x 5"Q+front and 16.5"x 7"Q+rear with anti-lock without automatic traction control,or approved
equivalent.
d. Slack adjusters—Haldex automatic front and rear.
e.Daytime running lights.
f.Backup alarm
.P&QN AXLE-
a.Front axle—20,000 IL
b. Front wheels—steel 10 hole hub piloted
c.Front tires—315/800/22.5 Goodyear G289
. Front hubs—iron,or approved equivalent.
e.Oil type with synthetic lube
9. REAR E:
a.Rear axle—40,000 lb.
Page 153 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2019 Caterpillar 297 with Rook(.Option
FIPG ITEMS WILL FACTORY D I 'E t2 NE7
I LEBUILD
CODES OF THE VEHICLELISTED,
1. YEHICLE PLATrC1
RM-
a.CAT Multi-terrain loader
. 84 HP Diesel Engine
c. 2 Speed powertrain
d. Operating weight 13,000 lbs.
e.Fuel Tank 26 gallons
f.Hydraulic Quick Coupler
g. Enclosed R OPS cab with air conditioner and heater
h. Dual level suspension undercarriage with self level.
i. Advanced machine information and control system
2. CAB ARMORED PR OTECTION
a.Bulletproof glass
.NI7 Level IV armor cab reinforcement fabrication
3. ARMQRED DEPLOYMENT PLA tO
a.Integrated video system
b. Breaching ram
c.Vehicle extraction tool
d. Grapple claw
Page 154 of 431
a.Circuit protection—fuses except headlamp and wiper circuits which utilize circuit breakers.
b. Hand throttle
c.Engine protection—engine monitoring system for high water temp,low oil pressure,high exhaust temp,high transmission temp.
Page 155 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION #20 - ZJER0 TURN RADIUS ERCLAJ� GRADE M WER
2019 Cub Cadet Pro Z 560 L/S KW
2019 Bad Boy Outlaw 6 100
2019 Dixie Chopper 2560 BR
2019 Grasshopper Model 225
2019 Gravely Proturn 260
2019 John Deere Z930M
2019 Kubota 2725 -2- 0
2019 Scag Cheetah SCZ61V-27FX
I=THEFOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MET
TH FOLLO1�
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
a.25 horsepower gas engine
b. 7 gallon fuel tank
c.Positive feed oil system with spin on filter.
d. Heavy duty air cleaner
e.Electric start
2. DRTVF TRAIN/AXLLS,
a,Hydraulic gear pumps
b. High torque wheel motors
c. Spin on hydraulic filters
3.
a. 60"heavy duty mower deck
b. 3 blade spindles
c.Belt driven
d. Manual deck lift
e. I"to 5"cutting height
f Deck engagement electric clutch
. dIIEEI S:
a.Front wheels-13x6-6 ribbed,minimum
b. Rear wheels-24x11.5-12 turf
5. COME
a.High back full suspension seat
b. Adjustable steering/motion control lcvcrs
c.Flip up hood
d. Easy access operator controls
e.ROPS bar
6. APPROXIMATE MACHINE DIMENSIQNS,
a.Length-82"
b. Height-72"with ROPS
c.Width-63"without chute
7.
&In addition to equipment specified,mower will be equipped with all standard equipment as specified by the manufacturer for this
model and shall comply with all EPA emission standards and all motor vehicle standards as established by the U.S.Department of
Transportation regarding the manufacture of motor vehicles.
b. The successful bidder shall be responsible for delivering the unit properly serviced,clean and in first class operating condition.
Pre-delivery service at a minimum shall include the following:
1. Complete lubrication
2. Check all fluid levels
c.Adjustment of engine to proper operating condition
d. Inflate tires to proper pressure
e.Proper operation of all accessories.
Page 156 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2019 Mantis 4142
2019 MowerMax Industrial Tool Carrier
2019 Mltihog Lange MX
[Thi's iexxt �Sid tYaa to7 err' crag ihu art rzyalct tt chments s° rose the o tion list t c p fete the e ipme t, whicYAll ect the price.
1. N
a. 49.9 UP Tier III Turbo Diesel
b. heavy duty radiator with high flow fan with reversing,clean out valve
c. Canister style air cleaner with pre-cleaner
d. Electric start with engine pre-heat
c.Full engine gauge package
f. 30 gallon fuel tank.
2.�d�WFR
a.hydrostatic,variable displacement piston transmission pump in a closed loop system
b. Two,heavy-duty,4 wheel drive,steerable axles with parking and service brake
c. 3 steering modes—4 wheel round,front wheel and 4 wheel crab
d. High torque,two-speed,hydraulic piston drive mater for front axle and drive shad for rear axle
e.Joystick for speed and directional(forward/reverse)control
f GVW(without attachments):Approximately 4000lbs
3. TRAVFL SPEED
a.Work Mode—Variable 0-5 MP Travel Mode—Variable 0-20 MPH
4. VI ;ET
a. Standard-15-19.5 Industrial tiresOptional-3$x1$.00-20 Lug tires
5. QMFC3RT.CONVE ENCS&.SAFETY
a.Full air ride,suspension seat with lumbar support and integrated operator-presence safety switch
b. Certified ROPS Canopy with AC,heat, M radio with I3luetootth
c.Tilt steering column with ho
d. Seat belt with safety switch
c.Turn Signals and brake lights
£Flashing safety lights as well as DOT reflector tape
g. Engine gauge package
6. AIJACHMENT OPTItI S
a.Front lift arms with universal skid steer mounting plate for 10+skid steer attachments:
1. Broom/sweeper
2. 90 inch rotary mower
3. 88 in flail mower
4. Dozier blade
5. Stump grinder
. Pallet forks
7. Cold planer
S. Big roll sod installer
9. Landscape rake
10.Rotary tiller
b. Right side rotary mower
c.Right side flail mower
d. Right side boom/reach mower
e. 15 ft belly mower
7. CCDNI�ITIt9N5
a.The successful bidder shall be responsible for delivering the unit properly services,clean and in first class operating condition.
Pre-delivery service at a minimum shall include:
1. Proper operation of all.accessories
Page 157 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2019 Bobcat Versa Handler V723 Telehandler
2019 Caterpillar TH357D
2019 7LG G5-18A
incomplete equipment. Unit bid is for the prime mover only, without attachments.
Buyer should select attachments needed from the option list to complete the machine„
Examples of attachments available are: Bucket; grapple and/or forks. This will
affect the total price.
1. APPRMMATE DIMENSI()N
a.Length: 146 in
b. Width:90 in
c.Height, /cab:43 in
d. Wheelbase: 113 in.
e.Weight: 17,155 lbs.
2. ENGINE
a.Diesel,Tier 4 100hp
b. Turbocharged
c.Heavy duty cooling system
3., ::-
MAIN
a.Hydrostatic Drive
b. 2 Travel speeds lour speed 3.0 mph,high speed 18 mph
c.All wheel drive
d. 3 Steering modes.all wheel,crab,and front wheel
e.Industrial lug type tires
4, COMFQRT,CCI NIENCE AUP SAFE I X
a.Certified ROPs cab with a/c,heat
b. Suspension seat w/seat belt
c.Work lights,safety lights,and warning beacon
d. Attachment controls in cab
e.Engine gauge instrumentation
5. D LJLIC SYSTEM
a.Lift capacity 7700 lbs
b. Max lift 22 feet
c.Boom breakout force;8000 lbs
Page 158 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION #25 - SMALL AG- EI ULTURE TYPE TRACTOR
(-4- --_-
L DRUM
2019 Case III Farmall 35C
2019 John Deere 30398
2019 Kubota L3901 DT
2019 Mahindra 1640
2019 Massey Ferguson 1739E
2019 New Holland Boomer 35
HE=FOLLOWING I ILL CTORY IN D T HIC / UI o MEET NUMBER AND BUILD CODES OF THE VEHICLELISTED.
1. EIV"IEe
a.Liquid cooled diesel with minimum of 29 PTD hp @ 2200 rpm.
2. TRA.NSMISSIQNN
a.Hydrostatic drive or mechanical type transmission.
3. ML A
a.Minimum 7 gallon capacity.
4 S°
a.Oil cooled hydraulic wet disc.
5. POWER TAKE FF.
a.Speeds RPM-540
6. D 11LIC SYSTEM:
a.Open center system with standard remotes.
b. Maximum main pump flow-6.3 gpm
7. 3 PC911VI IiITCII:
a.Category I
b. SAE lift capacity ca 24"standard lbs.-1,435
a.Not less than 11.2 x 24 rear
b. Not less than 5-15 6 ply front
Page 159 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
XYHEELDRI-YE)
2019 Case lH Maxxum 115 with otrim Boom Mower
2019 Challenger MT465 with Diamond Boom Mower
2019 John Deere 6120M Alamo Industrial Mower
2019 John Deere 6120M with Tiger Bengal Boom Mower
2019 Kubota M6S-I I I with Terrain King KB2300 Boom Mower
2019 Massey Ferguson MF5712SL with Diamond Boom Mower
2019 New Holland TS6.120 with Alamo Boom
1THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPI-MNT TO MEET
! THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
1. pPJINE:
a.Liquid cooled diesel with minimum of 95 PTO lip @ 2200 rpm.
2.jEANSMIS$ION:
a. Synchroshuttle type with a minimum of 16 forward and 16 reverse speeds.
3. I-:jUU,LA
a.Minimum 38 gallon capacity.
4. BRAKES:
a. Oil cooled hydraulic,
5._EQMjRTAKE_QEL
a. Speeds RP-M-540/1000
6. HYDRAULjC3YEjEhL-
a. Closed center system with standard remotes.
b. Maximum pressure psi-2,900
c. Standard output @ remote 17 gpm
d. Total of 29 gpm combined flow
7.EUMLLUETCI
L
a.Category 11
b. Telescopic stabilizers
c. SAE lift capacity @ 24"standard lbs.-5,000
d. Lower draft arm link ends-extendable
8, TI
a.Not less than 13.6R24 R1 Year radials
b. Not less than 18.4830 6 Ply F2
9. MOUNTED BQQM ER
a.Minimum 23'boons reach.
b. Forward and reverse swing break away.
c.Integral frame.
d. Separate hydraulic circuit for mower head.
c, 5'rotary cutter head.
f�Disc or bar type blade bolder.
Page 160 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION#29 - SKID STEER LOADER - 1850 LB OPERATING CAPA.CIT—Y
2019 Bobcat 5576
2019 Case SVI85
2019 Caterpillar 236D
2019 John Deere 318G
2019 Kubota SSV65
2019 Takeuchi TS60V
2019 Volvo MC95C
THE 14E FOLLO
FOLLOWING IT WILL E FACTORY INSTALLED OVEHICLE/EQUIPMENT TO ET
UILD
CODES OF THE VEHICLELISTED.
1. EI�iCrl.
a.Minimum 3 cylinder 56 HP Diesel
2. T hjS_ SSIQN
a.Hydrostatic Drive
b. Forward.,reverse,travel speed controlled by two hand levers
3. ECiILWIUBHUM
a.Spin on type filters
b. Dry type air filter
, OPERATOR ENVI12C?IVIviRNT:
a.OSHA approved R OPS canopy shall be integral
b. Front and rear work lights,hazard lights
c.Engine monitoring system or gauges,with audible alarm
d. Tires IOx 16.5 extra wall
e.Hary and backup alarm
5.
a.Parking brake
b, Hydrostatic main braking
6.
a.Front auxiliary hydraulics
b. Foot or hand controls for bucket
c.Minimum 62"wide construction bucket
d. Operating capacity 1,800 lbs®minimum
Page 161 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
_� -
SPECIFICATION #31 - 1
,QQ LB-OPERATING
2019 Bobcat T740
2019 Case UZ310
2019 Caterpillar 279D
2019 John Deere 331E
2019 Kubota SVL,75-2
2019'Takeuchi TL12
2019`'elves MCTI35D
THE TEE ITHEMIOLI I & aIo3ITFIC /E72 PP Ed E UI
CODES OF ICL LISTED.
1. E
a. Minimum 3 cylinder 74 UP Diesel
. Spin on type filters
c.Dry type air filters
2. TRANS_ sSTON:
ae Hydrostatic drive
b. Forward,reverse,travel speed controlled by two hand levers
3.DfE .430 Eyj_R_Q dIs ENT:
a.OSHA approved R. PS canopy shall be integral
b. Front and rear work lights,hazard lights
c.Engine monitoring system or gauges,with audible alarm
d. Horn and backup alarm
4,B S:
a.Parking brake
b. Hydrostatic braking
5. BSC T:
a.Minimum 66"construction bucket
b. Bolt on,replaceable cutting edge for bucket
c.Operating capacity 3,100 lbs.minimum
Page 162 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
BAR LIN "E BU
-
,S!!ECIFI ATION#3 CU YD WHEEL LOADER
FARA"L L ARM OPTION)
2019 Case 621U
2019 Caterpillar 926
2019 Doosan L220-5
2019 Doosan DL280-5
2019 Hitachi ZW 180
2019 John Deere 52L
2019 Volvo L60H
=THEFOLLOWING ITE WILL FACTO Y INET L D O E HIO / [JIB NT TO MEET NUMBER AND BUILD CODES OF THE VEHICLELIQ
L EldTfi /CA£i:
a. Diesel engine,six cylinder,four cycle,liquid cooled,minimum 140 SAE Net
b. Cab with AJC
2. T N1,; II SIClN
a.Power shift transmission with torque converter or hydrostatic drive,minimum of four forward and three reverse speeds.
3. RIVET
a.Four wheel drive.
b. Manufacturer's standard axle.
c.Inboard or outboard mounted®vet disc braking system.
d. Inboard or outboardmounted plantetary final drives.
c. 20.5—25 Baas ply tires mounted on multi piece rims.
4. LlIIEIt.
a. 3.0 cu.yd,general purpose bucket with bolt on cutting edge.
b. Bucket position indicator.
c. Automatic return to dig.
d. hear drawbar.
e. Gauges and indicators:visual hydraulic oil level indicator,electronic monitor display of all fluid levels and temperatures.
f Deluxe suspension seat with town padding and backrest.
g. Articulated steering,40 degrees minimum each direction
h. Wheelbase of at 9 feet,4 inches minimum.
i. Minimum operating weight of 26,000 lbs.
5. ELS IE C a L.
a. 12 or 24 volt electrical system.
b. Manual battery disconnect switch.
c. Driving lights,front and rear work lights,stop lights,warning lights and tail lights.
Page 163 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2019 LBF'G-700
2019 Lee Boy 685B
2019 Mauldin MG618
2019 Norain 65E Grader
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE RME VEHICLE/EQUIPNENT TO MEET
THE MODEL NUMBER AND BUILDCODES OF THE VEHICLLI S TED.
1. DIMENSIONS(A.PPROXI VI IE7
a.Length 21'
b. Width 7'
c.Height with cab 104"
d. Weight 15,200 lbs.
2. El`dG12VE:
a.Diesel,turbocharged 110 HP.
b. Dual stage air cleaner
c.39 gallon fiiel tank
3.DREET
a.Hydrostatic drive or power shift
b. 2 speed gear box
4.
a. Fail safe brake system
5. STE
a. 18 degree articulation left or right
b. Front wheel lean
6.iyiC31,D13 A_ /BLAME
a. 10'Sliding/Iiltin moldboard
b. 10'Bladc
c. Circle side shift
d. Scarifier-center mount,front mount or rear mount acceptable.
e. Adjustable turn table
f Blade float control
7. C7PE IGRS a AIIGN:
a.Enclosed cab
b. Front and rear windshield wipers
c. Suspension seat
d. Air conditioned and heated cab
e. Gauge package
f. Work lights
Page 164 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION#37
® 70 UP B LLDOZER CANOPY-TRACTOR-
ACKOPTIONAL
2019 Case 650M
2019 Caterpillar D3
2019 John Deere 450K
ISG ITE ILL FACTORY NST G T E I /E UI SITO ET
' THF- E1
AND BUILD CODES of THE VEHICLELIQ
1. 1 PVA
a.Minimum 4 cylinder 70 Net IV
2. T NSMISSIQIN
ta.Hydrostatic,infinitely variable speed.
b. Constantly variable
3. UNDERCAREIACIL
a.Minimum 5 rollers
b. Standard grouser minimum of 16"
c. Top roller,each side
4. 13 ZI IZ:
a.Minimum 96"wide
b. Minimum 32"high
c.Minimum 1.88 cyd blade capacity
d. Power,angle,tilt(PAT)type blade
Page 165 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
5RECIEICAjj!QN-M - 180 HI!R LLDOZER CANOPY TRACM
2019 Case 2050M
2019 Caterpillar D6T
2019 John Deere 850K
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
a.Minimum 6 cylinder 180 H.Pe diesel engine
2. TRANSMISSION;
a.Power shift or hydrostatic drive
b. Power shift to have 3 forward and reverse gear ranges minimum
c.Hydrostatic drive to be variable
3. UULRCABYjAQL
a. 7 rollers each side minimum
b. Top roller each side minimum
c.Manufacturers standard length track
d. Manufacturers standard track width
e. 24"grouser width
4. DQZER,BLADE;,
a, 128"wide
b. 48"high
c. 2.5 cubic yard blade capacity
d. PAT type blade,power angle and tilt,hydraulically controlled
5. QPERATING IGHT:
a.Minimum Operating Weight-43,000 LBS.
Page 166 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPEACIFICATION #4,1.-,HYDRAULIC MINI EXCAYATOR - MOU—B OPERATING
2019 Bobcat E32 T4
2019 Case CX33C
2019 Caterpillar 303E CR
2019 Hitachi ZX35-U-5
2019 John Deere 35G
2019 Kobelco SK35SR
2019 Kubota U35-
2019
35-2019 S SY35
2019 Takeuchi TB240
2019 Volvo EC 35 D
2019'Yamnar Vi035-6A
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMNT TO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
1,WI ICrl1T:
a.7,105 minimum capacity weight with canopy
2. EGII�IE/C 4 :
a.Diesel engine,minimum 23 net horse power
b. Rollover and falling object protective structures
c.Gauges or warning indicators for fuel level,engine oil,hydraulic oil and coolant.
3. TRAYEL SYS M:
a. Minimum high speed travel 2.3 MPH
b. Minimum gradeability,20 degrees
c. 11"wide rubber belt tracks
4. HY
a.Gear type hydraulic pump
b. Digging depth 9'minimutn
c. Auxiliary hydraulic circuit and controls plummed to the end of stick with disconnect to allow the use of hydro-mechanical work
tools
d. Backfill blade
c.Hydraulic motor-driven swing system
a. 12 volt electrical system
K 40 amp alternator
c. Sealed electrical connector
d. Work lights
Page 167 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION #43 KD-R&UJLC IMAVATOR- 38,000 LB OPERAIING EIGHT
2019 Case CX160D
2019 Caterpillar 3161°
2019 Doosan DX1 80LC-5
2019 Hitachi ZX 1 60LC-6
2019 John Deere 160GLC
2019 Kobelco SK17 L
2019 Link-Belt 160X4
2019 Volvo EC160EL
=TM4E FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPINXNT TO MEET
4
TI FOLLOT
THEMODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
a.Minimum operating weight-38,000 lbs
2.
a.Turbocharged diesel engine 113 hp
b. Spine on filters
c.Two stage air cleaner
3-J'KA3JL_U
a.Travel speed of 3.2 mph
4.JUPZ&ULLQSYS ML-
a. Standard auxiliary hydraulic valve
b. main hydraulic system flow 72 GPM minimum
5.UNDE9LARRIAGE.
.
a.Overall track length 12'10"minimum
b. Overall track width 8'5"minimum
c.Shoe width 24"
6. QPERA LADULL
a.Cab to be air conditioned,heated and pressurized filtration system
b. Intermittent windshield wipers
c.Opening front windshield
d. Vibration dampening cab mount
e.Adjustable suspension type operator seat with safety belt
f.Work lights
Page 168 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
5=JFLCAUQNJ45 - HYDRAJULIC EXCAYATOR.WHEELED TYPE--A2
K&ERAIING WEIGHT
2019 Caterpillar M318
2019DoosanDX210WE-5
2019 John Deere 190 GW
2019 Volvo EW180E
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
L
a,Minimum operating weight-42,000 lbs.
2.
a. Turbocharged diesel engine 140 lip
b. Spin on type filters
c. Two stage air cleaner
3.1&Ay_J'SYSTEM:
a. Travel speed of 21 mph
4. L7 IG SYS
a, Standard auxiliary hydraulic valve.
b. Hydraulic system flow 99 gpm minimum.
5. -12RIUL
a. Wheelbase 8'minimurn
b. Tire size 10:00x20
c. Ground clearance 13"minimum
d. Gradability 61 percent
6. OPERATING STATI N:
a. Cab to be air conditioned,heated,and pressurized filtration system.
b. Intermittent windshield wipers,
c. Opening front windshield.
d. Vibration dampening cab mounts.
e.Adjustable suspension type operator seat with safety belt,
f Tinted safety glass.
g. Engine monitoring system with audible alarms.
h. Work lights.
i. Tail,stop,turn,and emergency flashers.
7.SLI
a.Boom and stick combination to allow minimum reach at ground level of 30'-minimum.
b. Bucket to be a general purpose bucket,appropriately sized for machine and included.
8._$M!U SYSTEM:
a. Swing radius 7 ft,approximate.
b. Swing speed 9.5 rpm minimum.
9.MLaChj,LA�NEUS:
a.Fuel capacity of 77 gallons minimum.
a.Front blade with 8'minimum
b. Rear outriggers
Page 169 of 431
a.Telescopic boom
b. 180 degree boom rotation
c.30'reach at ground level from center pivot to buck cutting edge
10.BLU—ET.-
a.60"ditching bucket provided with machine
b. Quick attach type
Page 170 of 431
3. Automatic swing park brake
4. 50 gallon oil reservoir
5. Spin on hydraulic filters
6. Swing speed 8 RPM
b. Hydraulic Remote Control:
1, Travel and steering controls in upper structure cab
2. Automatic brakes and axle lockouts
3. Movement alarm
c.Upper Structure Cab:
1. Isolated and acoustic lined
2. Tinted safety glass
3, Adjustable operators seat
C Heater,air condition,and defroster
5. Work lights
6. Wipers and washers
7. Mirrors on left and right
8. Skylight
d. Upper Structure Control:
1. Electronic joysticks on adjustable pedestals
2. Engine monitoring lights or gauge with audible warning or automatic shutdown
3. Pedals for steering and travel
4. Lov.,/high travel switch
5. Electric horn
6. Engine speed control
e.Bucket:
1. Quick attach type
2. 60"ditching bucket provided with machine
f Boom:
1. Telescopic boom
1 180 degree boom rotation
3. 30'reach at round level from upper structure pivot to bucket cutting edge
Page 171 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION#42 - 41,711-ShMu DOUBLE I)RUM R014LER 5.400 LB
2019 Bomag BW120SL-5
2019 Case DV26
2019 Caterpillar CB24B
2019 Dynapac CC 1200
2019 Volvo DD25B
LTIMIE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
FOLLO'
T Tn
HE MODEL NUMBER AND BUILD C ODES OF THE VEHICLE LISTED.
1. NVEIGHT:
a.Minimum operating weight 5,423 lbs.
2.
a.Drum compactor width on both drums no less than 47"
b. Drum shall be smooth and not less than 27.5"in diameter
c.Vibratory system shall be hydraulically driven
d. Drum shall be equipped with scrapers both front and rear of both drums
e.Drum shall be hydraulically driven and have two amplitude settings
3.LUQjU—E
&Diesel engine of not less than 25 UP
b. Reverse alarm for reverse operations
4. TRAVEL SY
a. The machine shall be hydrostatlically driven
b. Steering shall be centered articulated and oscillated
5.
a,Unit shall be equipped with a pressurized water system for both drums
b. Electrical system shall be 12 or 24 Volt
Page 172 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
I LT
NEX
,mK
2019{?brier 7018-SC
2019 Sewer Equipment Co.of America 747-F 000
2019 Vac-Con VecJet V3700
20I9 Vactor RamJet 4018
°i' �'DI,I,D 2�7 ITEMS WILL C'�o INSTALLED DSI f L72 IC1 MET
DD L IIID CODES OF THE VEHICLELISTED.
1.
a. 60 h.p.diesel ergine
b. Water cooled
c.Engine enclosure
d. 15 gal.fuel tank
2. FUGH PRESSILRE WATERPRESS PUMP
a.4000 psi at 18 gprn
. Pressure relief valve
V
.Tripler type pump
d. Lore water shutdown
e.Multi-flow type system pressure change without changes to ergine rpm]
3. C;C?P3TIJQ
a.Located next to hose reel
b. Ignition
c.Throttle
d. Gauge package[tachometer,hourmeter,oil pressure,volts,and low oil/high temp shutdown]
e.Water control valve
4.HAJERJAN&
a..700 gal capacity
b. High density polyethylene with battles
c.Sight gauge
d. 2 1/2"overhead tank fill,anti siphon,air gap type
e.Strainer
f.Tank drain
5.JLQ5BJJEhL
a. 800'capacity of 1/2"high pressure sewer hose
b. ,Hydraulic power in and out
6.H SE.REEL DRIVE HYDRAULTC SYSTE�T
a.,Hydraulic pump 8 gprn
b. 15 gal hydraulic reservoir
c. Spin or type hydraulic filter
7. TRAILER
a. 12000 Ib gv
b. 6"x 3/16"frame
c.Tandem axle
. 2 5/16"hitch
e.Tongue jack
f.235/80 r 16"tires
g. Fenders
h. Breakaway switch
i. Lighting as required by Federal and State laws
j. Retleetive striping
k. Toolbox with locking system
1. LLD directional arrowwstick
ran.Warning beacon[tank mounted.]
8. EQTJHPMENT FII I3
Page 173 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPE "-IFICATION #52 -YA-CEUM EXCAYA]COR, TRAILER rNTEGMY-R-
2019 PacificTek PV800
2019 RamVac 1000 Vacuum Excavator
2019 Vac-Con Mudslinger MS800
2019 Vermeer LP873SDT
2019 X-Vac X800
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
la EICiI-IT:
a.6,190 lbs.(without trailer)
2. E
a. 36 hp diesel engine
b. Water cooled
c.Fully enclosed sound attenuated engine enclosure(including vacuum pump and high pressure water pump)
d. 15 gallon fuel tank
3. VAC
a. 580 CFM at 15 inches of mercury
b. Mounted inside engine enclosure
c.Washable filtration cylinders
d. Reverse pressure(to clear hose and offload liquids)
4.
a.400 PSI at 4 GPM water pump
b. Low water automatic shutdown
c.Two 100 gallon poly water tanks
d. 50'high pressure water hose on hose reel
e. 5'and 3'wand and control handle
5.LQNJRQL—s—
a.Lockable and waterproof
b. Curbside located
c.Oil pressure,water temperature,fuel and vacuum gauge
d. Electronic throttle
6.
a.Full open roar door
b. Door hydraulically opened
c.Twin dump cylinders
d. 6"stainless steel portal shutoff
c. 800 gallon debris tank capacity
7,
a.4"pickup hose
b. Hydraulically powered in/out and up/down
c.Boom cradle
d. 360 degree movement
e.2 dielectric 3"suction wands
f.33'rubber suction hose
a,7,0001b.dexter torsion anxies
b. 14,000 lb.GVWR
c. 10,000 lb.jack stand
d. I be construction
c.Pintle hitch
f.Electric brakes with safety breakaway
& LT235/85RI6 tires
h. Stop/tail/turn lights
Page 174 of 431
7. 11 SYSTEM,
a.Hydrostatic transfer case,split PTO,or auxiliary engine or transfer case
8. M
ISCELLANWU
a.Nozzles 15 degree and 30 degree forget
b. Wash down gun
e. 8"intake tube 20'minitnam
d. Flexible hose guide
e.Hose storage rack
Page 175 of 431
b. 36"diameter minimum
c.Segmented type broom
d. Hydraulic drive
a. 220 gallon water tank
b. Run dry type water pump
c. 15'hydrant fill hose
d. Water spray jets adjacent to all brooms
e. Water fifter
12,E1,CK U
Q ZBEAD,
1. The following requirements are for the regenerative air system type sweeper.All other requirements are the same for either
machine
a. 72"outside dimension
b. 12"pressure hose
c. 12"suction hose
d. Spring type suspension
13.13Z 1�
1. The following requirements are for the regenerative air system type sweeper.All other requirements are the same for either
machine
a.Direct hydraulic drive
b. Cast aluminum with abrasion resistant coating
c.Blower housing rubber lined
Page 176 of 431
c.Main Broom-
1, Length-58"minimum
2, Diameter-35"minimum
3. Hydraulic motor-direct or chain drive and reversible
4. Full floating trailing arms w/shocks.
5. Lift Control—inside cab
d. Sweeper Body:
1. Overall height—10°with strobe
2. Lift capacity—11,000 lbs minimum
3. 4.5 cubic yard hopper
4. Dump height-1 "minimum
5, Lift design—hydraulic 2-stage scissors
6. Hopper inspection door
7. Work lights—1 on each gutter broom and one in rear
e.Hydraulic Systern:
1, Hydraulic pump capacity minimum--24gpm@,26OOrpm
2. Pump:dual tandem gear
3, Reservoir—21 gallons
4, Spin-on 10 micron hydraulic pump
5. Externally mounted reservoir level indicator
11 Water Spray System:
I. Water tank construction—polyethylene and removable
2. Water tank capacity-280 gallons minimum
3. Fill hose 2 1/2"x 16°with NST coupler
4. Diaphragm pump type with run dry capability
5. Pump capacity—3.0 GPM minimum
6. Minimum of 9 spray nozzles—2 min per gutter broom,3 min for main broom
7. Water filter--80 micron mesh cleanable
g. Conveyor/Elevator System:
I. Minimum of 9 flights—replaceable
I Belt material—rubber reinforced fabric
3. Belt speed—variable with auxiliary engine RPM
4. Drive—reversible with direct drive
5. Elevator jam warning light&buzzer in cab
6. Conveyer flush—built in
Page 177 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
.RECLEICA-TION #57 -REGENERATIVE AIR &T-MT SWEEPER
2019 Elgin Crosswind Q Plus)
2019 Johnston RT655
2019 Schwarze A7 Tornado
2019 Tyinco 600
THE=THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
FOLLOWIN
MODEL HUMBER AND BUILD CODES OF THE VEHICLE LISTED.
1. CAB&_QJ&52&-
a.Engine:
1. 6 cylinder diesel,200 UP minimum.
b. Transmission:
I. Allison 2000 series,5-speed automatic
c.Engine Equipment:
I. Alternator: 12 volt 100 amp
1 Fuel water separator
3. Spin-on filters
d. Cab:
1, Cab over,steel cab,with rust preventative coating
1 Dual operating position type cab to include:steering,controls,etc for sweeping from either side
3. Rubber floor mats
4. Air ride suspension seats,both sides
5. Pressurized cab with beat and air conditioning
6. Instrumentation for truck-oil pressure,water temperature,voltmeter gauges
7. Instrumentation for sweeper-tachometer,houmeter,oil pressure,coolant temperature gauges
e.Fr e:
1. Rail type 90,000 psi 12.69 section modulus
2. Wheelbase-152"minimum
3. Front steel bumper
4. Fuel tank-50 gallon
f. Safety:
1. West coast mirrors with lower mounted convex mirrors,
2. Intermittent windshield wipers
3. Daytime running lights
4. Backup alarm
5. Auto shutdown system for sweeper power plant
g. Axles:
1. Front axle: 11,900 lb.GVW
2. Rear axle:21,000 lb.GVW
3. Single-speed rear axle
4. 22.5 x 8.25 steel wheels-disc type
:5. 11R x 22.5 14 ply tires
h. Brakes:
1. Antilock brakes
2. Front-15 x 4 drum
3. Rear-16.5 x 7 drum
4, Automatic slack adjusters-front and rear
5. Air dryer
2. IyItL1AIUMEP11 F3t)DV:
a.Engine:
1. 4 cylinder turbecharged diesel 99 HP minimum
2. Spin-on oil filter
3. Dual element air cleaner
4. Alternator-12 volt 65 amp minimum
b. Blower:
1. Direct belt drive
2. Blower rating-20,000 cfm
Page 178 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICAT10N #58 ® j
2019B1awgi oxtB-95
2019 Broce 350 Broom
LTOEoIS� iIT�t 2*pEP� II,T, � To INS I9 0 IiI Y7 1vT Cb MEET
o I, BUILD CODES OF THE VEHICLELISTED.
1 a iFI�iFiT
a.Minimum operating weight 5,500 lbs.
2. BIJCiI3�B:
a.Diesel engine 74 HP at 2200 RPM
b. Pre-cleaner 54 klone or equivalent
c.27 gallon fuel tank
3.IRAIMLLYSTFM,
a.2 speed hydrostatic drive
b. High speed travel,20 MPH
c.225175R15 tire size
d. Joystick direction controls,or foot pedal
c.Front or rear wheel steering
4. CAB:
a.Roll over and falling object protective structures
b. Enclosed cab with air conditioner,heater and defroster fan
c.Front windshield wiper
d. Gauges or warning indicators for fuel level,engine oil,hydraulic oil and coolant
e.Right and left side doors
f:Right and left side mirrors
g. Shall have safety lighting package and night operating lighting package
5.
a.Minimum 76"poly or poly-steel brush
b. Brush shall have quick charge care system
c.Minimum 150 gallon brush watering attachment
d. Shall have variable brush dorm-pressure control
c.Brush shall be hydraulically driven
Page 179 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION #60 - 8'6 X 2EDXCK-QYER ELATBED TRAILER- 16.000 LB GYW
2019 Big Tex 22P 55
2019 Eager Beaver 138-DOW
2019 Econoline BPO821DE Deckover Dovetail
2019 Felling Trailers FT-16-2
2019 Interstate 16BST
2019 Texas Trailer TX85258T
2019 T® aster TC-16
2019 Trail King TK20
2019 YL Specialized Trailers YL 24 T
=T THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPNENT TO MEET
F
_ MODEL
TH� M=L NUMBER AND BUILD CODES OF THE I VEHICLE LISTED.
1.
a.Deck width-8'6"
b. Overall deck.length-25'
c.Dovetail length-5'
d. GVWR-16,000 lb.
2. FRAME:
a. 5"channel side rails
b. 3"channel cross members on 16"centers
c.4"channel undercarriage
d. 2"x 3/8"rub rail with stake pockets
e.Pintle hitch
3.DXQL
a.2 x 8 pressure treated deck
b. Galvanized deck screws
c. 5'dovetail
d. Spring assist stand up ramps
4. AX E
a.Tandem 8,000 lb.Dexter oil bath axles(2)
b. Electric brakes
c.Breakaway brake system with well cell battery
5. LTHTINQ SYS EM:
a.Protected turn/stop/tail lights
b. Wiring run in conduit
c.Heavy duty trailer plug
6. MISCELL
a. Spare tire and rack
b. Lockable tool box
c.Primed and painted-choice of color
d. Tongue jack rated for GVWR of trailer
Page 180 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPE 71FICATION #62 - 481 WASTE TRAILER WITH WAL —F-LM R
2019 East Manufacturing Unloader Live Floor
2019 Mac Trailer TNSP48MF
2019 Steco AW048102
2019 Warren WMF,r
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPI-TINT TO I-SET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
1. DIMENSIONS-
a.Length-48'aluminum
b. Width-102"
c. Side height-100"
2. FL lt°
a.Keith or Hallco running floor
b. Extreme duty slats with center rib
3. MEMEFIL
a. 14"spacing
4.LRQ&$.UME&
a. Center and rear crosstubes
b. Bolt in style
5. LI
a.LED lights
b. Mid turn lights
6.JAM
a.Manual roll type-side to side
b. Mesh type tarp,
7.
a. Side swing-left or right
b. CAM locking system with safety chain
c.Extreme duty hinges
8.
a.Holland Mark V
9. LESa
a. TP axles or equivalent
b. Same inner and outer bearings
c, Outboard mount hubs
10.5LREUSQN-
a. Cast hangers
b, Leaf springs
11.TI S LN
D WULEL$,
a. Steel Disc 22.5x8.25
K 11 2.5 radial tires
12.MILSULLANEQU&
a. Tow hooks on rear
b. Air deflector in front
Page 181 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIEICATION 064 -AR11CULATED 0FF RO" P TRUCK- 50,00 LB PAYLOAA
EAFA 1
2019 Bell B25E
2019 Caterpillar 725
2019 John Deere 260E
2019 Terex T.4300
2019 Volvo A25G
=T THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
- OL 0'0
HE M
THEMOEDELL NUMBER AND BUILD CODES OF THE 11 V I EHICLE LISTED. J-
1.
a.Minimum operating weight-40,000 lbs.
b. Minimum gross weight(with payload)-91,000 lbs.
2,
a. Turbocharged diesel engine,265 hp 6 cylinder,549 cubic inch minimum,
b. Spin on type filters.
c. Two stage air cleaner.
3.1HANS111531_QN:
a.6 speeds forward,I speed reverse.
b. Top speed of 31 mph
c.Hydraulic retarder
4.,R_
a.Disc type service brakes.
b. Disc type parking brake.
5. AXLES&DIEELgLU1Aj,5,
a.Differential locks
b. Planetary gear reduction final drives.
c.Inter axle differential lock.
6.
a.Tubeless,radial off road hauler tires.
b. 215 R 25 tire size
7. STEE Ca
a,45 degree left or right articulation angle.
b. Secondary electric steering system for emergency steering.
c.Double acting steering cylinders.
x.D—PmAim(LSTATION:
a.Cab to be pressurized,heated,air conditioned and filtered.
b. Built in ROPS/FOPS protection,
c. Suspension type operators seat with seat belt.
d. Cab instrumentation or engine monitoring system with audible alarms.
e.Tinted glass windows.
f Sun visor
g. Front and rear intermittent windshield wipers.
h. Work lights,headlights,stop,tail and turn signal lights.
i. Left and right mirrors.
9. BODY:
a.Dump body tipping angle 70 degrees.
b. Mud flaps
c.Two single stage double acting body hoist cylinders.
d. 18 yd.heaped capacity
e.Body rise time maximum 12 seconds.
Page 182 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2019 Bomag BC772 -4
2019 Caterpillar 826
2014 Tana E380 Compactor
2014 Volvo LC450H Compactor
ITHE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE aASE VEHICLE/EQUIPMENT TO MET
THE MODEL NUMBER AND BUILDCODES OF THE VEHICLELISTED.
a.Minimum operating weight-80,000 lbs.
2. LN rI1�E°
a.Turbocharged diesel engine 400 hp minimum,
. Spin on type filters
3. TRAN MI I 1HYDRAULIC SYSTEM:
a.Mechanical or hydrostatic:drive will be acceptable.
b. 2 speeds forward and 2 speeds reverse,minimum.
c.Spin on type hydraulic.filters.
4. PE TIIeTCa STATl_QN-
a.Enclosed,sound suppressed cab.
b. Air filtration system
c.Air conditioned,heater and defroster.
d. Gauges and engine monitoring shutdown system.
e.Adjustable suspension seat.
f.Outside mirrors
g. Work lights
It. Windshield wipers and washer
5. ELECTRICAL SYSTElll:
a.24 volt
6. IEELS;
a.Compaction wheels-48"width minimum.
b. Wheel diameter-58"width minimum.
c.Chevron chopper blades,weld-on or pin-on teeth type wheels acceptable.
d. Anti wire wrapping device,if applicable.
e.Cleaner bars,if applicable.
7. BL 4I3E:
a.Straight or U type trash blade acceptable.
b. 14'blade minimum
c.6'blade height minimum
d. Full width trash screen on top of blade.
e.Bolt on cutting edges.
8. MISCELL f2-
a.Fully shielded engine compartment.
b. Removable belly pan
c.Landfill shielding package,if applicable.
Page 183 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION #67,-,,L3RUSHL
2019 Bandit 15XP
2019 Duraech TC-15
2019 Morbark MI5It
2019 Vermeer BC 1500
THE OLLO ING ITEMS WILL BE FACTORY INSTALLED OTHE BASE VEHICLE/EQUIPmENT TO MEET
THE MODELfi AND BUILD CODES OF THE VEHICLELIS
1.DIMENSIONS:
a.Weight-6800 lbs.
b. Width-72"
c.Height-100"
d. length-176"
e. 15"chipping capacity
2. ENGINE:
a. 122 hp diesel engine
b. Over center type clutch
c,Heavy duty air cleaner
d. Spin on type Filters
3. C ASS1S:
a.Main frame constructed of rectangular tubing or"z'section.
b. 7000 lb.axle torsion type
c.Electric brakes with breakaway way switch
. ST 235/801116 tires load range E
e.Steel wheels
f Drop leg jack
g. 2 Ill"diameter lunette or 2 5/16"ball hitch
h. Adjustable height hitch
i. Safety chains
j. 6 way light connector
k. All wiring in conduit to lights
1. Four function rear lights
4.FEED SYSTEl�Ie
a.Infeed throat opening-20"x 15'"
b. Serrated infeed rollers
c.Feed rollers hydraulically driven
d. Feed table height-27"
e.Feed table length-30"
f. Safety control bar a round infeed opening for emergency stop.
5. � 1'PEFI IIRIIi+i tlll I?1SC
a.Drum type:
1. Size-22"diameter x 22"width
2. 2 knife pockets 180 degrees apart
3. Dual edge reversible knives
. Extreme duty bearings
. Adjustable bedknife(reversible)
b. Disc type:
1. 37"x 2"diameter disc
2. 4 knives reversible
6, CLUPPER FFDL1SINfI:
a.Easy access door for knife changes
b. Drop down door for anvil adjustment or clean out
c. Chipper housing to be constructed for maximum safety and operator protection
7. DISC f2C1E CTE:
a.Flotation of 360 degrees
Page 184 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2019 Bandit 2550
2019 Vermeer SC362
2019 Taro STX 38EF'I
ICI ITEMS WILL B ,CT INT 1VEHICLE/EQUIPMENT 7CFR
AND BUILDCODES OF THE VEHICLELISTED.
1. EIVIlJ1
a.35 H.P.gasoline engine
b. 6 gallon fuel tank
c.Positive feed oil system with spin on Ater
d. heavy duty air filter
e. 12 volt starting/charging system
2. QRQJLND D
a.hydraulic Ground Drive
b. 2 speed travel
c.hydraulic brake system
d. hydraulic steering system
e.hydraulic system spin on filter
f.4 gallon hydraulic reservoir
3. g1j]JE.R DRIVE:
a.Electric drive clutch
b. Adjustable V belt drive
4,CQTTER W EL:
a. 17"diameter
b. 16 dual cutting edge teeth
c.Teeth packet mounted
d. Cutter wheel guard
5. Ct7�ITRC9LS;
a.Hourmeter
b. Low-oil shutdovm
c.Boom swing left and right
d. Boom up and down
c.Travel forward and reverse
f Steering
g. Operator presence shutdown
6. APPROXIMATE DIMENS10 :
a. Weight-1 201bs
b. Length- 110"
c. Width-49"
d. height-53"
7. CUTT°fNG I3 SIGNS:
as Above ground-24"
b. Below ground-15"
Page 185 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIF1
2019 Doosan P185ViTl)0-T4F
2019 Ingersoll Rand 2475F I 36H
2019 Ingersoll Rand 247517146
2019 SULLAIR 185 T417
2019 Sullivan Palatek DI 8 5PDZ
I. A1TKQMM&1E—DUV.NEQN5,
a.Weight: 1950 lbs.
K Length:79 Inches
c.Width:40 Inches
d. Height:47 Inches
2.
a.49 hp Tier 4 Engine
b. 12 Volt electrical system
c.Engine protection system
d. Gauge package
a. 185 cfm @ 100 psi
b. Rotary or reciprocating style compressor
c.2 service valves
4. TRAILER
a. 3700 GVW axle rating
b. Manufacturer Rated Tires
c.Fold up tonguejack
5.
a,Fixed weather enclosure over entire engine/compressor
b. 2 Full size tool boxes
Page 186 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFIC I A "N
2019 Genic CTS-1930
2019 Haulotte Optimum 1930 E
2019 JLG 1930 ES
=THETIHMEFOLLOWING MEET
I ILL FCO ` IPd J1 L O filC / LTII� TOHE CJILD CODES OF THE VEHICLELISTED.
L L)INIE SIOa_(APPIiC1 Ihl4TE)
a. 64"x 29"Platform
. 36"Extension Deck
c. 25'Working Height(raised)
d. 18'Platform height(raised)
e.Lift Capacity 500 lbs.
2. P
a. 24 Volt
b. 4-6 Volt Batteries
c. On Board Charging System
d. Dual Front Wheel Drive
3.D _ ,,
a. 2 or 4 whecl brakes
4. &V—QEM
a.Fixed rails
b. 36"Extension Deck
c.AC Power to platform
d. Lanyard attachment paints(2)
5. AFE1' .
a.Manual platform lowering
b. Emergency Stop on Platforra and Ground control
c.Descent alarm
d. Hour meter
c.Horn
f.Pothole guards
g. On board diagnostic system
h. Tilt lever sensor with alarm
i. Scissor maintenance prop
Page 187 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
,SEE �IFICATIQN#74 - EDMRID LIGHT T01YER
2019 MPMC NMT4x I 50-9155L Hybrid Light Tower
2019 SignalPower HT444PC
O
THE FLLOWING ITEMS WILL BE FACORY ZN
TINSTALLED ON THE BASE VEHICLE/EQUIPIVT TO MEET
[
FOLLOW=
H:E MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
1,DIMENSIONS(APPR02UMAM
a.Length 174"
b. Width-Solar Panels Retracted 69"
c.Height 72"
d. Mast Deployed Height 3 ®
e. Weight-1850 pounds.
2. GE TC)
a.Perkins 403.17.1 I-IOK)N'Tier 4
b. 2,20A/120 v Receptacles
c.Electric Start
d. 12-30 Gallon Fuel Tank
e.Auto Mode-Automatic Start for Low Battery
f.Hybrid Systems Automatically Switches Between Solar Battery,Generator,or Standard Household Current
3, T&ALLER
a.Axle 2000 lbs.
b. 13°" eels
c.Hitch 3 Position Adjustable Ball
d. Stabilizers-2 Extendable Outriggers; I Trailer Jack
e.Top Mounted Fork Pockets and Single Lifting Eye
f.Powder Coated DOT Rated Trailer with Lights
g, Trailer Weight-1850 pounds
4.
a.30 ft.Extendable Mast in 3 Stages
b. Wind Stability to 40 mph
c.Rotates 90 Degrees
5. LI HT
a.4 Quick Connect 320 Watt each LED Lights
b. Dimmer Control
c.Instant On/Off
d. 365 Day Programmable Timer for Lights,On/Off
e.Lens Patter Spread of 150 Degrees
f.Meets DOT Anti-Glare Regulations
6. SOLAR PANELS
a.5-100 Watt Panels
b. Operating Temperature-40c to 46c
7.RAIIERM
a.4 Deep Cycle Batteries
b. Optional Lithium Cells
c. 12 Volt,220 A-MP Hours
Page 188 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
310&GENERA
2019 ]MC 1355-2
2019 LJPULJ125
2019 ANSA J-125
2019 Blue Star Power Systems JD125-02
2019 Caterpillar D 125®8
2019 Generac SD130
2019 Tradewinds TP125
THE FOLLOWINGITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPMENT TO MEET
THE MODEL NUMBER AND BUILD C ODES OF THE VEHICLELISTED.
1. lj2ENE9AjQR UQJU 1VTS:
a. Standby duty rated at 125.0 kW, 156.3 KVA,8 power factor.
b. 480 volts
c,3 phase,60 hertz, 1800 rpm
& Directly connected to the engine flywheel housing with flex coupling.
e.Generator shall meet performance class G3 of IEC.
f,Unit shall be in compliance with and be UL 2200 labeled.
2, b
a.Water cooled diesel engine,sized for generator set.
b. Emission compliant engine.
3. QN_T tJ t
a. Solid state,microprocessor based generator controls.
b. Controls shall provide all operating,monitoring and control functions for generator set.
4. ENCLQSU /SILENCER.
a. Complete diesel engine generator set including control panel,engine starting batteries and fuel oil tank shall be enclosed in a factory
assembled water protective,sound attenuated enclosure.
b. Critical grade silencer.
c. Companion flanges.
d. Flexible stainless steel exhaust.
5. F LTA
a.Double wall subbase tank integral to enclosure.
b. 24 hour capacity at 100%at full load.
c.Rupture basin with 110%capacity.
d. Locking fuel caps.
e.Mechanical fuel level gauge.
f.Low fuel level alarm contact.
g. Fuel tank rupture alarm contact.
h, Must meet UI.142 and EDEP standards.
6. BAT'T'ERY CHAR ER:
a.Current limiting battery charger to automatically charge batteries.
b. Charger shall be dual charge rate with automatic switching to boost rate when required.
c.Charger shall be mounted on gonset package.
7. START I A TESTING`
a.Vendor must coordinate all start up and testing activities with the engineer and owner.After installation is completed by others and
normal power is available,the vendor must perform a one(1)day start-up including the use of building load.The start-up technician
will instruct all necessary personnel how to operate and maintain the equipment in accordance to themanufacturer's requirements.
. CC1j11IT1C1NS:
a.In addition to equipment specified,each generator shall be equipped with all standard equipment as specified by the manufacture
for this model and shall include but not be limited to the fallowing necessary items:
1. Initial filling of tail and antifreeze.
2. Shrink wrap applied to the product to ensure a clean finish.
3. During the start-up,the technician shall record the following information and provide to the owner for his records:
b. Record Operating Voltage,Hz,Ph,and connected load(.Amperage)
Page 189 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2019 Blue star Power systems VD 150-02 FT4
2019 Chicago Pneumatic CPG-250 T4F
2019 Doosan G19 WCU-34-T4F
2019 Generae/Magnum MDG175DF4
2019 LJP AT150
2019 MPMC 150S-2
2019 Multiquip DCA 220SSJU4F
2019 TechnoGen FP200TS
2019 Tradewinds TP150
2019 Wacker Ncuson G 180
11
=THEFOLLOWING ITEMS ILL FACTORY INSTALLED ON IC / QUI 1T TO T
NUMBER AND BUILDCODES OF THE VEHICLELISTED.
1. GENERATOR QUI _ NTS:
a. Standby duty rated at 150kwe, 187kva,8 power factor.
b. Prime power duty rating 135kwe, 168kva,0.8 power factor.
c.Main Breaker shall be equipped with shunt trip.
d. Generator end shall be Direct coupled to the engine flywheel with a flexible coupling.
e.Generator shall meet performance class G3 of IEC°
f°Jacket water heater.
2° N INE°
a.6 cylinder,water cooled,I800rpm,diesel engine.
b. Current emission compliant diesel engine.
c. Spin on fuel and oil filters.
3.VQLTACE CHANCE.QYEIt_SWITCH&DIST UTIC?N;
a.Manual 3 position voltage change over switch to select each voltage as specified when the unit is not running.
b. 1ph 120/240,3ph 120/240,3ph 1201208,and 3ph 277/480.
c.A five point connection shall be provided for ease of connection of load leads.
d. One 50 p, 120/240vac,1 ph,twist lock receptacle,
e. One 30 p, 120/240vac, 1 ph,RV type receptacle.
£ Two 20 p, 120/240vac, I ph,duplex receptacle.
g. Two 20 p, 120/240vac, Iph,duplex GFI receptacle.
h. Each receptacle shall be protected by a individual circuit breaker.
i. A receptacle shall be provided to power both the jacket water heater and on board battery charger.
j. Two thumb screw type connection points shall be provided for remote auto start.
4. CCDN7I8t7LS:
a. Solid state,microprocessor based generator controls.
b. Controls shall provide all operating,monitoring and control functions for the generator set.Controls shall provide for auto st stop
functions.
c.A emergency stop push button will be installed.
d. A voltage adjustment shall be provided in the panel to adjust voltage in all voltage positions.
e.A switch shall be provided in the panel to turn all power off in the panel if not being used.
5. E CLQL112E:
a. Complete diesel engine generator set including control panel,engine starting batteries and fuel tank shall be enclosed in a factory
assembled weather protective,sound attenuated enclosure.The sound attenuated enclosure noise level is not to exceed 73—75dba
'e@ 21 feet.
b° Oil and seater drain lines shall be provided and extend to the enclosure wall with valves for easy service.
c.Critical grade silencer.
d. Companion flanges.
e.Flexible exhaust-flex.
f.Keyed alike lockable doors.
6. 1NF3A EF
a.Trailer shall be DOT approved with proper serial number data plate indicating weight capacity minimum of 10,000lbs.
b. Trailer will have dual axles with torque springs to reduce overall height of package.
c. Standard 7 or 5 pin vehicle hitch receiver to be supplied.
d. Trailer will have two rear level jacks with sand shoes and front leveling jack.
e. Trailer will have hydraulic brakes.
Page 190 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECLEICATION#78 - 50010Y GENERATOR FAfJJAGK
2019 AKSA APD- 7500
2019 Blue Star Generator(VD500-0 1)
2019 Caterpillar 15 ACERT
2019 Generac SD500
2019 LJP ULJ500
2019 MPMC NIP50OS-2
2019 Tradewinds T500
2019 Wacker Neuson 0'x625
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASS VEHIGLE/EQUIPNENT TO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
L GENERATQR REQUIRE NT
a. Standby duty rated at 500k e,625kva,0.8 power factor
b. 480 volts
c.Voltage options are: 120/240, 120/208 or 277/480 3ph
d. Directly connected to the engine flywheel housing with a flex coupling
e.Generator shall meet performance class G3 of IEC
f.Unit shall be compliance with UL 2200 specifications
2. EN INE
a.6 cylinder,water cooled, 1800rpm,diesel engine
b. Emission compliant engine to stationary standby regulations
3. CCfTd CELS
a. Solid state,microprocessor based generator controls
b. Controls shall provide all operating,monitoring and control functions for the generator set.
c.Control panel is NFPA 110 Compliant
4. ENQLQ5jjRE/SILENCER
a.Complete diesel engine generator set including control panel,engine starting batteries and fuel oil tank shall be enclosed in a factory
assembled weather protective,sound attenuated enclosure with oil and water drain lines
b. Enclosure shall be constructed from aluminum,preferably out of.125 thickness and 5058 marine grade aluminum.
c.Critical grade silencer(25113 Reduction)
d. Companion flanges
e.Flexible stainless steel exhausts flex.
a.Double wall sub-base diesel fuel tank shall be integral to the enclosure
b. 24 hour capacity at 75%load rating
c.Rupture basin will be of 110%capacity
d. Locking fuel caps
e.All necessary vents and caps will be provided
f.Mechanical fuel level gauge
g. Low fuel level alarm contact
h. Fuel tank rupture basin alarm contact
i. Must meet UL 142 and FDEP standards
6. BATTERY CHARQM
a.Current limiting battery charger to automatically charge batteries
b. Charger shall be dual charge rate with automatic switching to boost rate when required.
c.Charger shall be mounted on genset package.
7.DELLVEU
a.Net cost includes delivery of equipment to governmental site location.
b. Coordination and offloading of the equipment at the governniental site location will be the responsibility of the purchasing agency.
8.START UP ANL)CQMMISS 5
a.Vendor must coordinate all start up and testing activities with the engineer and owner.After installation has been completed,
approved by the local electrical inspector,and normal power is available,the vendor rNrill perform a One(1)day start-up including
the use of building load.The start up technician will instruct all necessary personnel how to operate and maintain the equipment in
accordance to the manufacturer's requirements.
Page 191 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIELCAIION#79 - 500KW MOBILE GENERATOR PACKAGE
2019 Blue Star Generator(VD500-02-FT4)
2019 Caterpillar 500 kW(XQ570)
2019 Holland PT6TPC-P I 104D44T
2019 MPMC MP500S-2
2019 Tradewinds T500
2019 Wacker Neuson G625
=THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIPI�ENT TO MEET
E FOLLO�
THEMODEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED.
1. MNERAT LUME—MM-T-s-
a. Standby duty rated at 5OOkwc,625kva,0.8 power factor.
b. Prime power duty rating 450 c,563kva.,0.8 power factor.
c.Main Breaker shall be equipped with shunt trip.
d. Generator end shall be Direct coupled to the engine flywheel with a flexible coupling.
e. Generator shall meet performance class G3 of C.
2. EN
a, 6 cylinder,water cooled, 18Q m,diesel engine.
b. Current emission compliant diesel engine.
c. Spin on fuel and oil filters.
d. Jacket water heater with service valves to ensure coolant does not need to be drained if heater needs service.
c. 120vac, I ph,60hz input 10 amp,24vdc,output automatic battery charger.
f Standard 4D lead acid batteries with battery rack and cables.
3. VOLTAGE CH N F OVER SWITtHtSND D STRlBQTlQN
a.Manual 2 position voltage change over switch to select each voltage as specified when the unit is not running
b, 3ph 120/208,and 3ph 277/480
c.Load leads shall be attached to the generator using two(2)forms and shall be rated for 2000 amps.Generator will be equipped with
both:c-l.Five(5)compression lugs per phase rated for 400 amps each
d. A 20 amp,120vac, 1ph,male receptacle shall be provided to power the jacket water heater.
e.A 20 amp,120vac, I ph,male receptacle shall be provided to power the battery charger.
f Two thumb screw type connection points shall be provided for remote auto start.
4. CONTROLS
a.Solid state,microprocessor based generator controls
b. Controls shall provide all operating,monitoring and control functions for the generator set.Controls shall provide for auto start/stop
functions.
c.An emergency stop push button will be installed.
& A voltage adjustment shall be provided in the panel to adjust voltage in all voltage positions.
c.A switch shall be provided in the panel to turn all power off in the panel if not being used.
f.A front face mounted circuit breaker shall be provided to protect the panel from any D.C.spikes.
5. E1siCLOS
a.Complete diesel engine generator set including control panel,engine starting batteries and fuel tank shall be enclosed in a factory
assembled weather protective,sound attenuated enclosure.The sound attenuated enclosure noise level is not to exceed 90 dba @ 21
feet.
b. Enclosure shall be constructed from aluminum,preferably out of.125 thickness and 5058 marine grade aluminum.
c.Oil and water drain lines shall be provided and extend to the enclosure wall with brass ball valves for easy service.
& Critical grade silencer(25db reduction).
e,c.Companion flanges.
f,f.FIexible exhaust-flex.
g. g.Keyed-alike lockable doors.
6.IN BASE F TANK TRAILER
a.Trailer shall be DOT approved with proper serial number data plate indicating weight capacity minimum of 20,000lbs.
b, Trailer will have dual axles with torque springs to reduce overall height of package.
c. Standard 7 pin vehicle wiring connector to be supplied.
d. Trailer will have two rear level jacks with sand shoes and front leveling jack.
e.Trailer will have hydraulic brakes,
f.Trailer will have all necessary safety equipment to include,but not be limited to,an adjustable and removable pintle hitch,36 inch
safety chains,fenders,lights per DOT,and break away cable.
g. Tires will be minimum load range type"D"(8 ply rating)with matching steel rims.Rims are to be finish painted.
Page 192 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATION V80 - 600 AMP A-UTOMAIIC —
2019 ASCO Series 300
2019 Caterpillar CTG Series
2019 GE Zenith ZTG600
2019 Generac GTS600
2019 Thomson TS 870
THE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIFI-ENTTO MEET
THE MODEL NUMBER AND BUILD CODES OF THE VEHICLELISTED.
1. AUTOMATIC TR SFEIB S TCFI:
a.Maximum voltage rating of 600Yac,60hz
b. Iph or 3ph
c.Open transition(break-before-make)transfer logic
d. Transfer switch must meet the related industry standards:
I. UL 1008-Automatic transfer switches for use in emergency systems
Z CSA-Automatic transfer switches
3. NEMA-Industrial control and systems AC transfer switch equipment
4. IEC-Automatic transfer switching equipment
2.
a.600 amp,3 pole,277/480vac,60hz
b. Enclosure type.NEMA 3r
3. CTIONAI.:
a. The automatic transfer switch shall automatically transfer the load to the generator supply in the event of a utility supply failure and
return the load to the utility supply upon restoration.The automatic transfer switch power switching devices shall be mechanically
and electrically interlocked to prevent the utility and generator supplies from being interconnected.
b. All timers should be field adjustable to ensure proper field site compatibility.
4. AUTQMATIC SEQUENCE OF OPE TI -
a.When the voltage on any phase of the utility supply is below present levels of rated voltage for a preset time delay,a contact shall
chase to initiate start of the standby generator.
b. The load shall transfer to the generator supply when the generator voltage and frequency have reached acceptable present levels and
the warm-up time delay has expired.
c. When the utility supply is restores to the above present levels of rated voltage on all phases,load transfer from generator to utility
supply shall be initiated following expiry of the utility return timer.
d. Once the transfer mechanism operates and opens the generator power switching device,the transfer mechanism shall stop in the
neutral position(i.e.with the both power switching devices open)for the duration of the neutral delay timer setting to allow load
voltage to decay prior to reconnecting the utility supply.
e.The load shall be re-connected to the utility supply once the neutral delay timer expires and the transfer mechanism continues
operation and closes the utility power switching device.
f.The load shall immediately retransfer to the utility supply(if within acceptable limits)should the generator supply fail prior to the
expiry of the utility transfer delay.
ga The generator set shall continue to operate following a load transfer for a cool down delay period,and then a contact shall open to
stop the generator set.
K An"on load"test mode may be initiated which shall cause a simulated utility failure condition and transfer the load to the generator
set.The transfer sequence shall be the same as for a utility power failure except a neutral delay sequence shall occur when
transferring from utility to a generator source.
L The load shall immediately retransfer to the utility supply(if within acceptable limits)should the generator supply fail during an"on
load"test mode.
5. FACTORY TESTING:
a.A certified factory test report shall be shipped with each switch at time of shipment.
b, The automatic transfer switch shall be factory tested prior to delivery to the purchaser.The following test shall be conducted by
qualified factory personnel-
1. Visual Inspection
2. Mechanical Tests
3. Electrical Tests
4. Final Inspection
6. FIELD TESTING AND CO- SSION G.:.
Page 193 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SPECIFICATML#81 - 6 INCH MOBILEX-EMP PACKAGE
2019 BBA BAI 50E
2019 Godwin CD150M
2019 Pioneer PP66S I 2L71
2019 Holland Pumps(PT6TPC-PI 104D44T)
2019 Supervac Triton
2019 Thompson 6JSC
2019 Tradewinds TPK064750
ETHE FOLLOW-NO :E
TaE ING ITEMS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE/EQUIBNENT TO NEET
7 IT MS
M U:
M
THE MO:D:E:L:NUMB:ER AND BUILD CODES OF THE VEHICLE LISTED.
I. DESI(iN REQIHREMENT5-
a.Discharge size:6 inches
b. Suction size:6 inches
c.Capable of 1750 GPM minimum
d. Capable of 160 ft.Total Dynamic Head(TDD)minimum
e.Duty Point,Maximum: 1,000 gallons per minute minimum(GPM)at 120 ft.Total Dynamic Head(TDH)
f.Impeller Diameter:Manufacturer's standard for pump
g. Operating Speed Maximum:2,200 RPM
h. Solids Handling Size,Maximum:3 inches
2.ENULUL
a.Diesel engine,appropriate to pump size at continuous duty.
b. Emission compliant engine
c.Industrial grade exhaust muffler and rain cap
d. Oil and water drain lines with ball valves
c.Low water level shutdown switch
f. 12vdc system with battery rack and cables
g. 50 gallon minimum fuel tank with low fuel level alarm and shutdown.
3.LUW—
a.Check valve
b. Impellers
C. Self priming system
4. CC}IVT12C91 S:
a. Solid state,microprocessor based pump controls.
b. Controls shall provide all operating,monitoring and control functions for the pump set,
c. Controller will also provide 2 fully programmable contacts for input and output signals accordingly.
d. Controller will provide remote start stop control with adjustable ramp(speed)time control.
e.UL 508 R and CSA 022.2 No. 14 approved.
5.IRAILEK.
a. The manufacturer shall mount the diesel engine and pump unit with the above 50 gallon subbase tank on a street legal D.O.T.
approved trailer.This trailer will be able to be rated for a safe travel at speeds of 60 mpg and not be limited to the following
specifications:
I. Trailer design shall be such that the County/City may easily remove the entire engine,fuel tank and pump from the trailer.
2. 12vdc electric system
3. Lunette or military type towing ring with safety chains.
4. Single point lifting bar.
5. License plate bracket
6. Sand shoe type support stands front and rear.
7. Torque spring axles to meet load of trailer.
b. The trailer must have a vin and a certificate of origin.
6. EIA—RI UP AND COMMISSIQNSIN—G,
a.Vendor must coordinate all start up and testing activities with the engineer/owner.After field delivery of the pump and trailer,an
authorized factory representative shall perform the initial start up and field testing of the pump and trailer.If conditions permit,a
site will be determined where connection will be made by the County/City to test the pump package.If a site cannot be prepared a
standard operational test will be performed.
b. At the same time the start up test is performed,the factory representative will provide all necessary operation,field maintenance and
minor repair training as necessary.This will also include safety procedures and hazard assessment.
Page 194 of 431
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
SY AQUATIC WEED CUTTER WORKBO
2019 Weedoo TigerCat Workboat
----------
Eo
HE FOLLOWING ITEMS WILL BE FACTORY INCODES OF THE STALLED ON THE BASE VEHICLE/EQUIPMENT TO bWET
HE DEL NUMBER AND BUILD VEHICLE LISTED.
I. 9ENERAL 13OENSIj2NS
a,Height-8'
b. Width-TY
c.Length- 15'
d. Height from waterline-48"
c.Boat draft-4"to 6"
f Weight-2285 lbs
2. EN INE
a. 3 cylinder diesel engine
b. Liquid cooled
c.Electric start,and charging system
3. HYDRAULICS,
a.Triple pump design
b. 27 GPM
c.Eco friendly hydraulic fluid
4,
a.Twin hydraulic outdrives
b. Weed and mud design propellers
5. VESSEL LL
a.Fiberglass/Kevlar design
b. Deck mounted cutter and loader
6. 130QMf-UL M
a.Hydraulic drive
b. Full articulation to cut 5'below waterline
7. FRQNT END L
a.Marine type vegetation bucket
8. IDAII&IMIL
a.All hydraulic functions/propulsion functions controls
9. EIt
a.Trailer to be designed specifically for this workboat and will meet all federal,state,and local laws for a trailer operated on the
highway.
Page 195 of 431
.IAT FLORIDA
C()UNFMS
AD About Bari&
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
Name of Dealership Type of Vehicle Zone ase Unit
Price
18`61 : 91 t"14 ()Fi=ll F.L,NTBED"1`F,-t 11L111- 11x.11) 1x13 GIVW s li �a r��n ii(y
Texas Trailers Sales and Service 2019 Big Tex 22P 55 Western $11,265.00
2019 Big Tex 22P 55 Western - -
Texas Trailers Sales and Service 2019 Big Tex 22P 55 Northern $10,740.00
2019 Big Tex 22P 55 Northern - -
Texas Trailers Sales and Service 2019 Big Tex 22P 55 Central $14,930.00
2019 Big Tex 22P 55 Central --
Texas Trailers Sales and Service 2019 Big Tex 22P 55 Southern $11,310.40
2019 Big Tex 22P 55 Southern --NB--
Dobbs Equipment LLC 2019 Eager Beaver 138-DOW Western $11,525.00
2019 Eager Beaver B&DOW Western --NB--
Dobbs Equipment ILC 2019 Eager Beaver B 8-DOW Northern $11,525.00
2019 Eager Beaver B 8-DOW Norte --NB--
Dobbs Equipment LLC 2019 Eager Beaver B S-DOWCentral $11,525.00
2019 Eager Beaver B8-DOW Central - -
Dobbs Equipment LLC; 2019 Eager BeaverBS-DOW Southern $11,525.00
2019 Eager Beaver B8-DOW Southern - -
-Deland Truck Center 2019 Econoline BP0821DE Deckover *Western $7,735.00
Dovetail
2019 Econoline BPO821DE Deckover Western -
Dovetail
DeLand Truck Center 2019 Econoline BPO821DE Deckover *Northern $7,385.00
Dovetail
2019 Econoline BPO821 DE Deckover Northern --NTB--
Dovetail
DeLand Truck Center 2019 Econoline BPO 821DE Deckover Central $7,565.00
Dovetail
2019 Econoline BPO 821DE Deckover Central --NTB--
Dovetail
DeLand Truck Center 2019 Econoline BPO821DE Deckover *Southern $7,635.00
Dovetail
Page 196 of 431
Flagler ConstructionEquipment 2019 Trail King TK20 Central $16,500.00
2019 Trail King TK20 Central --NB--
Flagler Cons tructionEquipment 2019 Trail King TK20 Southern $16,500.00
2019 Trail King TK20 Southern --NB--
Sun State International Trucks,LLC 2019 XL Specialized Trailers XL 24 T Western $18,650.00
2019 YCL Specialized Trailers XL 24 T Western --NB--
Sun State International Trucks,LLC 2019 YCL Specialized Trailers XL 24 T Northern $18,650.00
2019 XL Specialized Trailers XL 24 T Northern --NB--
Sun State International Trucks,LLC 2019 XL Specialized Trailers YCL 24 T Central $189650-00
2019 XL Specialized Trailers XL 24 T Central --NB--
Kelly Tractor Co 2019 XL Specialized Trailers YCL 24 T Southern $18,500.00
2019 XL Specialized Trailers XL 24 T Southern --NB--
Page 197 of 431
VEHICLE: 2P' 255
DE ALER. Texas Trailers Sales and Texas Trailers Sales and Texas Trailers Sales and Texas Trailers Sales and
Service Service Service Service
ZONE: Western Northern Central Southern
BASE PRICE: $11,265.00 $10,740.00 $10,930.00 $11,310,00
Order Code Delete Options All Zones
14ET-20 Downgrade to Tx 20'equipment,2"dovetail tandem axle tag type trailer, 12,000 lb.GVWR ($5,410.00)'
***6'11"x 20'Heavy Duty Equipment Trailer***17'Deck+3'Dove Tail,tandem axle tag type trailer,14,000 lb.GVWR,
G.A.W.R.(Ea.Axle)-7,0009 Coupler-Adjustable Cast 2-5/16",Safety Chains-318"Grd.70 wl Safety Latch Hook(2 each),
Jack-12 K Side Wind Jack,Tongue-6"Channel Fold Back Frame-6"Channel Crossmembers-3"Channel on 16
Centers-Fenders-9"x 72"Diamond Plate wlBack(Removable),Axles-Two 7,0009 EZLube wl Electric Brakes,
Suspension-Multi-Leaf Spring wlEqual!.-er,Tires-57235180 R-16 Load Range E, "eel-16 x 6 HD Black Mad 8 Bolt,
Floor-2"Treated Pine,Lights-LED D.O.T.Stop,Tail,Turn,&Clearance,Elec.Plug-7-Way RV,Finish-(Prep)Steel is
Cleaned to Ensure a Professional Smooth Finish,Finish-Superior Quality Finish isAppliedfor a Highly Decorative and
Protective Finish,Spare Tirel
14ET-22 Downgrade to 7'x 22'equipment,2'dovetail tandem axle tag type trailer, 14,000 lb,GVWR 1($5,010M)
***6'11"x 22'Heavy Ditty Equipment Trailer"*19'Deck+3'Dove Tail,tandem axle tag type trailer,14,0001&GVWX
G.A.W.R.(Ea.Axle)-7,000#CD up ler-Adjustable Cas t 2-5116';Safe ty Chains-318"Grd. 70 wl Safety Latch Hook(2
each),Jack-12 K Side Wind Jack, Tongue-6"Channel Fold Back Frame-6"Channel,Crossmembers-3"Channel n
16"Centers-Fenders-9"x 72'°Diamond Plate vlBack(Removable),Axles-Two 7,0004 EZLube wl Electric Brakes,
Suspension-Multi-Leaf'Soring wlEquafizer,Tires-ST235180 R-16 Load Range E, Wheel-16 x 6 HD Black Mod 8 Bolt,
Floor-2"Treated Pine,Lights-LED D.O.T.Stop,Tail,Turn,&Clearance,Elec.Plug-7-Way RV,Finish-(Prep)Steel is
Cleaned to Ensure a Professional Smooth Finish,Finish-Superior Quality Finish is Applied for a Highly Decorative and
Protective Finish,Spare Tird
16 T-20 Downgrade model-specify ($2,670.00)'
***6'11"X20'Super Duty Equipment Trailer'17'Deck+3Dove Tail,tandem axle tag type trailer,G.V.W.R.17,500#,
Axles:(2)8,0004 Oil Bath wl Electric Brakes,G.A.W.R.(Ea.Axle)8,000if:Suspension,Multi-Leaf Slipper Spring
wlEqualizer,Coupler:Adjustable 2-5116"20,000#Deraco,Tires:ST215175 R-17,5 Load Range H,Safety Chains:318'°Grd.
70 wlSafery Latch Hook(2 ea.), Wheels:17.5"x 6.75",Heavy Black Mod 8 Bolt:Jack. 12,000#Drop Leg Jack-Side Wind,
Floor:2"Treated Pine, Tongue:6`°Channel Fold Back/Wrap Tongue,Lights:L.E.D.D.O.T.Stop,Tail,Turn&Clearance.
Front Stop Rail.Fabricated Front Stop Rail,Electrical Plug:7-Way RV,Frame:8"Channel,Finish:(Prep)Steel is Cleaned
to Ensure a Professional Smooth Finish,Crossmembers:3"Channel on 16'°Centers,Fenders:9'°x 72"Double Broke
Diamond Plate w/Back(Removable),Finish.,Superior Quality Finish isApplied far a Highly Decorative and Protective
Finish,Spare Tire I
16FT-22 Downgrade model-specify ($2,260M)'
***6'1I"X 22'Super Duty Equipment Trailer 19'Deck+3'Dove Tail,tandem axle tag type trailer,G.V.W.R.17,500#,
AXLE(2)8,0004 Oil Both wl Electric Brakes,G.A.WR.(Ea.Axle)8,0004:Suspension:Multi-Leaf Slipper Spring
wlEqualizer,Coupler:Adjustable 2-5116"20,000#Demco,Tires:ST215175 R-17.5 Load Range H,Safety Chains:318"Grd.
70'w1SafM Latch Hook(2 ea.), Wheels:17.5'x 6.75",Heavy Black Mod 8 Bolt:Jack:12,000#Drop Leg Jack-Side Wind,
Floor:2"Treated Pine,Tongue,-6"°Channel Fold Bac rap Tongue,Lights:L.E.D.D.O.T.Stop,Tail,Turn&Clearance,
Front Stop Rail:Fabricated Front Stop Rail,Electrical Plug:7-Way RK Frame:8"Channel,Finish:(Prep)Steel is Cleaned
to Ensure a Professional Smooth Finish,Crossmembers:3"Channel on 16"Centers,Fenders:9'"x 7-2"Double Broke
Diamond Plate wl Back(Removable),Finish,Superior Quality Finish isAppliedfor a Highly Decorative and Protective
Finish,Spare Tire I
14FT-16 I Downgrade model-specify ($4,540.00)'
***6'11"X 16'Heavy Duty Full Tilt Deck Equipment Trailer***G.V.W.R.-14,000#,G.A.W R.-(Ea Axle)7,0004,Coupler-
Adjustable 14K Cast 2-5116"Safety Chains-318"Grd.70 wl Safety Latch Hook(2 each),Jack-12K Drop Leg Jack Against
Bed-Side Wind,Tongue-6'°Channel Fold Back Frame-6"Channel,Crossmembers-3"Channel,3"Sq. Tube,Fenders-
9"x 72"Double Square Brake Diamond Plate(Bolted On),Axles-Two 7,000ft 4"Drop EZ Lithe w/Electric Brakes.
Suspension-Multi-Leaf Slipper Spring wl Equalizer,Tires-ST235180 R-16 Load Range E, Wheel-16x 6 Black Spoke 8
Bolt,Floor-2"Pine,Lights-LED D.O.T.Stop, Tail,Turn,&Clearance,Elec.Plug-7-Way RV,Finish-(Prep)Steel is
Cleaned to Ensure a Professional Smooth Finish.Finish-Superior Quality Finish is Applied for a Highly Decorative and
Protective Finish,Spare Tire 1
14FT-20 Downgrade model-specify ($4,240,00)'
`6'1 1"X 20'Heavy Duty Full Tilt Deck Equipment Trailer G.V.W.R.-M,000#,G.A.WK-(Ea.Axle)7,0009,Coupler
-Adjustable 14K Cast 2-5/16"Safety Cha ins-318"Grd. 70 w/Safety Latch Hook(2 each),Jack-12K Drop Leg Jack
Against Bed-Side Wind, Tongue-6"Channel Fold Back,Frame-6"Channel,Crossmembers-3"Channel,3"Sq,Tube,
Fenders-9"x 72"Double Square Brake Diamond Plate(Bolted On),Axles-Two 7,0009 4"Drop EZ Lube'WlElectric
Brakes,Suspension-Malti-Leitt'Slipper Spring w/EqualLer,Tires-ST235180 R-16 Load Range E, Wheel-16 x 6 Black
Spoke 8 Bolt,Floor-2"Pine,Lights-LED D.O.T.Stop,Tail,Turn,&Clearance,Elec.Plug-7-Way RV,Finish-(Prep)
Steel is Cleaned to Ensure a Professional Smooth Finish,Finish-Superior Quality Finish is Appliedfor a Highly Decorative
and Protective Finish,Spare Tire I
Page 198 of 431
VEHICLE: 22 H255
DEALER-. Texas Trailers Sales and Texas Trailers Sales and Texas Trailers Sales and Texas Trailers Sales and
Service Service Service Service
ZONE: Western Northern Central Southern
BASE PRICE: $11,265,00 $10,740.00 $10,930.00 $11,310.00
NOSPARE Delete option- �
speci ($70.00)'
Deduct For No Spare Tire
NO LISTING Delete option-specify Incl.
If You Don't See What You Need.You May Take 10%Off Of The Current MSRP On Any Model Or Non-Custom Option Not
Listed. 1
Delete option-specify NA
Delete option-specify NA
Delete option-specify NA
Delete option-specify 'NA
Delete option-specify NA
Delete option-specify NA
Delete option-specify NA
Delete option-specify NA
Delete option-specify NA
Delete option-specify NA
Order Code Add Options All Zones
8'6"x 25'deck over flatbed trailer tandem axle with 20,000 lb.GVWR NA
See Downgrades For This Model
TXGN Gooseneck type hitch $750.00'
Add Gooseneck Hitch In Flatbed Traders 30,0004 and Under
25PH-20+5 Upgrade model-specify $1,450.00'
'Heavy Duty Deck Over Flatbed Trailer***102"x 20'+5'Dove Tail Tandem Dual Pirtle wlElectric Brakes,G.V.WR.
25,9009,Axle:(2)12,000ADual"eel(Oil Bath),G.A.W.R.(Ea,Axle)15,0001t,Suspension:Heavy Duty 30,0004
Adjustable,Coupler.3"ID Pintle Ring,Tire:ST235180 R-16 Load Range E Dual,Safety Chains:318"Grd. 70 wlSafety Latch
Hook(2 each), Wheel. 16"x V;Dual"eel 8 Bolt,Jack,Single 12,000#Drop Leg Jack(Boiled On),Floor:2"Treated
Pine,Tongue:19#12"I-Beam,Lights:L.E.D.D.O.T.Stop,Tail,Turn&Clearance, Top Rall:None,Plug.,7-Way RV,
Frame:194 12"I-Beam,Finish:(Prep)Steel is Cleaned to Ensure a Professional Smooth Finish,Crossmembers:3"Channel,
Side Rails:8"Channel w1 Rub Rail,Tie Down Pockets on 24"Centers,and Chain Spools,Finish:Superior Quality Finish is
Applied for a Highly Decorative and Protective Finish,Spare Tire
25P -25+5 Upgrade model-specify $1,900.00
***Heaiy Duty Deck Over Flatbed Trailer***102"x 25'+5Dove Tail Tandem Dual Pintle w/Electric Brakes,G.Y.W.R.
25,9004,Axle:(2)12,0009 Dual Wheel(Oil Bath),G.A.W.R. (Ea.Axle)15,000#,Suspension:Heavy Duly 30,0004
Adjustable,Coupler.3"ID Pintle Ring,Tire:ST235180 R-16 Load Range E Dual,Safely Chains:318"Grd. 70 wIStilety Latch
Hook(2 each), Wheel. 16"x 6",Dual Wheel 8 Bolt,Jack-Single 12,000#Drop Leg Jack(Boiled On),Floor.2"Treated
Pine, Tongue:19#12"I-Beam,Lights:L.E.D.D.O.T.Stop,Tail.Turn&Clearance, Top Rail:None,Plug:7-Way RV,
Frame, 194 12"I-Beam,Finish:(Prep)Steel is Cleaned to Ensure a Professional Smooth Finish,Crossmembers:3'"Channel,
Side Rails:8"Channel w/Rub Rail,Tie Down Pockets on 24"Centers,and Chain Spools,Finish:Superior Quality Finish is
Applied for a Highly Decorative and Protective Finish,Spare Tire
4XPH-24+51 'Upgrade model-specify $10,730.00
***Heavy Duty Deck Over Flatbed Trailer'102"x 24'Deck+S'Dove Tail Tandem Dual 48,0004 Pintle w/AJR
BRAKES,G.V.W.R.-48,000#,G.A.W.R.(Ea.Axle)-18,1604ff Coupler-60K,3"ID Pintle Eye,Safety Chains-112"Grd.80
wlSafely Latch Hook(2 each),Jack-12K TW Drop Leg Jacks, Tongue-Integral wlFratne,Frame-14'"—269 I-Beam,
Crossmembers-6"Jr.I-Beam on 16"Centers,Side Rails-8"Channel,Axles-Two 22,500#He Duty Dual Wheel Axles,
Oil Both,Suspension-44KAdjustable, Pres-ST215175 R-15 Load Range H.Wheel-17.5 x 6.75 Dual 10 Bolt,Floor-2
Nominal Oak(S4S),Lights-LED .O°T,Stop,Tail, Turn,&Clearance,Elec.Plug 7-Way RV,Finish-(Prep)Steel is
Cleaned to Ensure a Professional Smooth Finish,Finish-Szperior Quality Finish is Applied for a Highly Decorative and
Protective Finish,Spare Tire
Page 199 of 431
VF-HICLE: 22PH255
DEALER: Texas Trailers Sales and Texas Trailers Sales and Texas Trailers Sales and Texas Trailers Sales and
Service Service Service Service
ZONE: Western Northern Central Southern
BASE PRICE. $11,265,00 $10,740.00 $10,930A S11,3MOO
TXTEMP Temporary to F $15.00
Temporary Tag
TX ISIS Transfer existing registration(must provide tag number) $125.00'
Includes$42.15 Convenience Fee I I I
TXNEWT New state tag(specify state,county,city,sheriff,etc.) $175.00'
Includes$57.45 Convenience Fee(Specify Tag Type)
Maintenance Plan-specify NA
Maintenance Plan-specify NA
WARRANTY Warranty-specify Incl.
3 Year Structural Warramy
Warranty-specify N-
Page 200 of 431
VEHICLE: 22 255 (ALTERNATE DEALERS)
DEALER:
ZONE: Western Northern Central Southern
BASE PRICE: --No bid-- --No bid-- --No bid-- --No bid--
Order Code Delete Options All Zones
Downgrade to Tx 20'equipment,2"dovetail tandem axle tag type trailer, 12,000 lb.GVWR
Downgrade to Tx 22'equipment,2'dovetail tandem axle tag type trailer, 14,000 lb.GVWR
Downgrade model-specify
Downgrade model-specifY
Downgrade model-specify
Downgrade model-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Delete option-specify
Order Code Add Options All Zones
8'6"x 25'deck over flatbed trailer tandem axle with 20,000 lb.GVWR
Gooseneck type hitch
Upgrade model-specify
Upgrade model-specify
Upgrade model-specify
Upgrade model-specify
Optional equipment-specify
Optional equipment-specify
Page 201 of 431
PURCHASE ORDER
CITY OF BOYNTON
FLORIDA
BEACH,
PROCUREMENT SERVICES DEPARTMENT
100 EAST OCEAN AVE peOe 201365
P.O. BOX 310
O` NTON REACH, FLORIDA 33425-0310 DATE: 07/30/20
VENDOR 11343
SHIP TO:
TO: FLUID CONTROL SPECIALTIES INC City of Baynton Beach
1.11 MARITIME DR EAST UTILITY ADMIN
SANFORD, FL 32771 124 E. WOOLBRIGT ROAR
BOYNTON BEACu, FL 33435
y„.-
REQUISITION NO. 76795 ORDERING DEPARTMENT: UTIL/ W. DIST/ MDC
DATE NEEDED: CONTRACT NO. COMMISSION APPROVED:
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNTT COST COST
1 1 . 00 EA 6 DEZURIK FLANGED PEC STANDARD 11396 -0000 11396 . 00
PORT PLUG VALVE W/
Rotork ICT500-4-2OmA Watertight
Electric Actuator
PEC, 6, F1, CI, NER, C *RT-IQT500
2 1. 00 EA STARTUP 1000 .,0000 1000 ,00
REMARKS .
PURCRASING A VALVE FOR VILLAGE OF GOLF
RECLAIMED WA'T'ER DELIVERY SYSTEM
N.
PROCUREMENT SERVICES: ^ a P.O. TOTAL: 12396 , 0
ACCOUNT NO. PROJECT
403-5000-533 .65-02 WTRO17
I
PURCHASING
c
c
I
i
Page 202 of 431
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Page 203 of 431
} CITY OF BOYNTON BEACH
yREQUEST FOR PURCHASEa
000
23-Jul-20
Requesting ilii : Tr ie Johnson
lanation
Purchasing avalve for Village of Golf4,Eclw
R 11 ecommended Vendor Fluid Control Specialties, Inc,
Dollar Am ount of Purchase 1 .
'Source for Purchase (check and attach backup materials):
Three Written Quotations GSA
State contract PRIDE/RESPECT
SNAPSSole Source x
Piggy-Back Budgeted Item
Emergency Purchase Other
Contract Number:
NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract.
Fund Source for Purchase:
403"5000-533-65-02rct 1
Ap pro ® fi
® � k
k� I
Head
Date
Department -,
Purchasing Agnt ,f t s
�.
Asst City r Date
City r Date
Form Revised 02101/02
Page 204 of 431
H.T.E. REQUEST FOR REQUISITION
ENTRY DATE: 712312020
H.T.E. REQUISITION
76796
Clerk: MDC
Procurement Asst: p�
Director®
w,�
city Manager(non btaal�et
ca::bital and/or$5000,;Y4,,'<
REASON FOR PURCHASE:
Purchasing..a valve for Village of Golf.
VENDOR INFORMATION: I I : OTHER INFORMATION:
Name: Fluid Control Specialties, Inc. Admin. ( } ate: 7/2312020 ASAP X )
Address: 111 Maritime Drive Engineering Date Needed: 8/6/2020 Confirm. ( }
_Sanford, FL 32771 Cust. Rel® ( } ASAP/Conf. ( }
Distribution ( BACKUP DOCS. DELIVERY:
SUBMITTED:
Phone (contact): 0407} 302-5611 Water Qual. ( ) Quotes/Verbal ( ) E. Admin. 40 M
(ower$500 -
Pumping ( ) Quotes/Written ( } E. WT P 41
(ower $2000)
Vendor umber 11343 PWTreat. ( } id Docs. ( W.WTP 42 ( )
_
Meter Serv. ( ) Sole Source Ltr. ( x ) P/U 99 ( }
i
INITIATOR: r i ie Sewage ( } Insurance ( } Special Instructions:
per i _ ager irements:
Str .r. ( } Project Number:
WTRO17
�r
_.-- -...- Arrunt
uan. Unit ce, C
. .. __ ,. _ ....... c _ m
1 $119396.00 " Deurik Flanged P Standard Port ! 403 5000 533 0 11,396.00
Plug Valve w/ Rotork IQT500-4- 0 A
Watertight Electric Actuator PEC, 6, F1, Cl, I
NSR, CR-RT IQT500
_-..-.-.-- ....
...._.-.. _......-..
._ $1,000.00 Startup 4-03 5000 PTM 533 65 02 $1,000.00
_......___. .... _ _-....... _....... ._._............
__. _....... 3 __......__m.__-. ....-_.....
66 02 1
396.00
L 403 5000
_.._ _ .......-.. 9
...:... -
AI
I I
.. _ .........._ _ _............. _....... ._ .......
Page 205 of 431
�s
l�
Purchasing Division
SolelSingle Source Justification
This form shall be completed and approved prior to all sole source purchases
Sole SourceDefinition-Commodities or contractual services available only from a sole source may be exempt
from the quote or competitive process under the following circumstances:
a. There is only one source or one reasonable source fort e required commodity, service, or construction,
or;
b. The parts or accessories are an integral repair accessory compatible with existing equipment and are
the only parts that can be reasonably used, or;
c. The procurement is needed to ensure consistency in results as related to other products or
standardization of parts or supplies as required to avoid unreasonable cost or inefficiency
Single cDefinition- procurement decisionwhereby purchases are directed to one sours cause o
standardization, warranty,
or other factors, even though other competitive sources may be available.
Requestor y
1 �
®apartment _ __..... ..
Division
I Dint of Contact .. `, i ._.__ _....._. .... _............... ....._ ..
Phone Number
, Vendor
Company Name
Address ( i
_ _ m
Phone� . � � � _ _ .� _ ,� .�� __...
i ,
u bei . �_ ... � _. ... ®_.
Point of Contact and Titley
..... ....�...._.... ._...... ....... _.....,........, f
What other vendors were
contacted? (List company
name, contact, and phone
number and explain why �
they were not suitable)
Product r _.... .
Product/Service Name.... {. ', . _..._ mm: l r J � m�
.. _ . _
°.I
Manufacturer
aeJ odel _ .... ..
Price ........ ..... .
Did you negotiate the terms or prices with the vendor? Yes No
.__
Why is this price consi ereo to be fir and reasonable?
Page 206 of 431
e « 4
Purchasing Division
_....._. ... _ _ I _f_i. l _Source Justification r
... --. ...
_.._.... _ .
Will this purchase obligate the City to a particular vendor in the future? (Either in terms of maintenance,
services, or re-purchase for compatibility reasons) lies E, ] No
This is a solesource c (choose- that apply):
Sole provider of a licensed or patented goodor service
r
6ingle Sourceprovider of items compatible with existing equipment, inventory, systems, programs, or
services.
i
Single Source provider of goods and services for which the city has established a standard. (new standards
require the competitive solicitationprocess)
Single Source of factory-authorized arr my service
El Sole provider of goods or services that will meet the specialized needs of the City or perform the intended
function (please etail below or reference an attachment).
The vendor/distributor is the owner of used equipment that would represent a best-value purchase for the
City an is advantageous to-the City. (Please provide information on current market prices, availability, etc.)
-- __ _... __....
.. . ....
What
necessary features does this vendor rovi e which are not available from other vendors? Please be
specific,
L:_ ._. .w. _ .., _.. .
Attach documentation to substantiate this sole source claim including but not limited to' vendor
quotes, product manuals, l rc letters, and patentsr copyrights.
M department's recommendation for a sole source purcriase is based upon an objective review of the
productill'service required and appears to be in the best interest of the City. I know of no conflict of interest on my
part nor do I have any personal involvement in any way with this request. No gratuities, favors or compromising
action have taken place. Neither has my personal familiarity with particular brands, types of equipment,
materials, or firms been a deciding influence on my request to sole source this purchase when there are other
known suppliers that_ exisa_
1. Department i ct ,r
r
Sig I
°pa,wre Date
2. Purchasing ManagerlFinance Director
Based on the information provided in Sections A and B and the attached supporting documents, I recommend
I do not recomrnell this being certified as a sole source.
e#red t not regir to Ae advertised for a period of 7 business days before agar .
r ,
'et ' F
Signature Gate
_....
2
Page 207 of 431
Quote
Gilberto Rodriguez
gilberta.md,guez@ Pc-spec.corn
111 Maritime Drive Oahe:Jill 22,2020
Sanford,FL
UNITLD STATES Valid Aug 22,
2020
32771 Quote Numher:GCi1614305
4385
PA07- 02-5611 F:407-302-5612 FIDS Project Number:
Gww w.fluidcoiitrolsirec.com
Boynton
Account Beach Contact Name:TreAsa` e Johnson-
N e: Utilities 561-742-6476
SHI TO:
ILL TO: Boynton Beach Utilities
Boynton Beach Utilities
A`1-rN:T ernaine Johnson
ATI'N:Trelnaine Johnson
FCS ProkMcl
s. � is ice 'Dig
1. ®`E)eZurik Flanged PEC Standard Port Plug Valve wl Rotork I T 00 4-20 1 $
Watertight Electric Actuator 11,396.00 11,396.00
C® w 1,C1, ,C T-1 T500
Valve Specification:
PEC: DeZURIK Eccentric Plug Valve, Rectangular Port
(AWWA 0517)
6: 6 Inch (150mm); (Standard Part), Stainless Steel
Bearings, Welded-In Nickel Seat (Except Rubber Lined or
Stainless Steel Bodies)
F1: Flanged, Drilled to ASME Class 125/150 (End
Connection)
CI: Cast Iron, ASTM A126, Class B; (m5"-12" Pressure
Rating 175 psi (1210 kPa); (14"& larger Pressure Rating
150 psi (1030 kPa) (Body Material)
NBR: .5'° - 3" .Acrylonitrile-Butadiene Reinforced filler
in a PTFE U-ring; 4" & Larger Acrylonitrile-Butadiene
Reinforced Multiple V-Ring with External Adjustment,
-20 to °250° F. (-29 to 121° C.) (Packing Material)
CR: Chloroprene; -20 to 180°F (-29 to 63°C) (Plug
Facing)
RT-IQT500: Rotork IQ3 IQT500 Electric Motor Actuator
Rotork Actuator Specification:
Series: IQ3 Series
Madel: IT500
Gearbox: N/A - Direct Mount
Hazardous: WT (Watertight)
RPM: Adjustable Actuator Speeds
Single/Three Phase: ? - Specify upon order
Rated Torque: 500 Nm 369 lbsft
Communications: 4 - 2ma
Handweel: Std Side
Screen Protector: UV Shield
RHS: No (Remote Hand Station)
Adaption Hardware: Included - Direct Mount - Carbon
Steel
FS: Fail Safe - Internal Battery Back Up
Lead Time: 8-10 Weeks ARO
Full Freight Allowed / Freight Included
2-Year Manufacturer's Warranty Page 208 of 431
5.tJ�. i'adu� ariaQtY Price TOW
® Startup 1 $ $ 1,000.00
1,000.00
Sub Total$12,396.00
Tax $0.00
Grand Total $12,396.00
Please see`TBC hu;f://www.fluidcontrols-occ.com/ ...........
..........
-'erases apd Con6itions-Mease Reference F--S Profect Nember and Quote Numberail paper work.
Q.uaion-Rdity-30 d ft—daft d—o Prices quoted are net each.Quotation reflects our policy of sourcing raw materials in the most cost
effective manner.Any requirements for specific US content shall require a revised quotation. `s proposal is based on the
quantities and sizes listed. All pricing is formulated to include all items contained within the proposal. Any deviation
from or manipulation of the scope proposed,will require a revised proposal. Standard manufacturer's warranty applies.Ask
representative for details specific toproducts quoted.
Page 209 of 431
Ate Se 1
Rotork Controls.inc.
January 1, 2020 675 e Crossir) Blvd,
m Rochester,New York
Atte: To whom it may concern 14624
Subject: Sole Source Representative tel: +1 585 2472304
fax:+1 585 247 2308
Feat Sirs: www.rotork.coai
Rotork Controls,Inc. is the sale maDufactuter of Rotork products and associated
equipment. Fluid Control Specialties,Inc. located in Sanford,Florida is the sale aril
exclusive representative for Rotork electric actuators within the state of Florida excluding
the following counties: Esca bia, Santa Rosa, O aloosa,Walton,Holines,Washington,
Bay,Jackson, Calhoun,and Gulf.
No ether representative can sell products;provide OEM replacement parts,maintenance,
repair services, Feld services and technical support for Rotork Controls,Inc. within the
counties identified� bode.
Your contact for Fluid Control Specialties,Inc. is:
Robert W ritenour
111 Maritime e Driv e
Sanford,FL)2771
Office: 407.3 02.5 611
Fax: 407.302..5612
Email: robert.whritenour fc-spec.corn
If you have questions regarding this issue,please contact Joe Libasci at 904-334.0614.
Sincerely,
Jose Libasd
Area Sales Manager- Southeast
Page 210 of 431
251 Riversde Ave N 320-259-2030
(RDeZURIK Sart ll,MN 56377 USA 320-251-2227 f
tk"
MR go
2020 Sole Source Representative
January 1, 2020
To: All Customers
Re: Authorized Agent
Fluid Control Specialties, Inc, is the sole authorized manufacturer's representative of all
DeZURIK, Inc. products, including DeZURIK, , Hilton, and Willamette valves,
parts, OEM repair parts, and maintenancefor the Water and Wastewater Industries in
the state of Florida, except for the pan handle counties of Bay, Calhoun, Escambla,
Gulf, Holmes, Jackson, kaloo , Santa Rosa, Walton, and Washington.
If you have any questionsfeel free to contact me.
Best Regards,
0Z 0J
Michael DeAustin
Bid Lead
lnfo@dezurik.com
m~dezur1k.com
Prmfedu3 the EISA
Page 211 of 431 1
6.F.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Proposed Resolution No. R20-089-Approve the Notice of
Completion for Fire Station#1 constructed as part of the Town Square Project.
Explanation of Request:
The agreement with CFP Boynton Beach Town Square, LLC for Fire Station#1 construction requires the
City to approve a Notice of Final Completion to finalize the construction of the project. The building has
received the final Certificate of Occupancy and Final Approval by staff and is fully operational.
Staff recommends approval of the Notice of Completion.
How will this affect city programs or services? Fire Station#1 is fully operational and is serving the City
residents along with residents in Ocean Ridge and other areas.
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
D Resolution Resolution approving the Notice of Completion for
Fire Station#1 project
D Attachment Notice of Completion Fire Station#1
Page 212 of 431
1 RESOLUTION R20-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING AND
5 AUTHORIZING THE MAYOR TO SIGN THE
6 NOTICE OF COMPLETION WITH RESPECT TO
7 FIRE STATION#1 PROJECT; AND PROVIDING AN
8 EFFECTIVE DATE.
9
10 WHEREAS,the building has received the final Certificate of Occupancy and Final
11 Approval by staff and is fully operational; and
12 WHEREAS, the agreement with CFP Boynton Beach Town Square, LLC for Fire
13 Station 41 construction requires the City to approve a Notice of Final Completion to finalize
14 the construction of the project.
15 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
16 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
17 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
18 being true and correct and are hereby made a specific part of this Resolution upon adoption
19 hereof.
20 Section 2. The City Commission of the City of Boynton Beach, Florida does
21 hereby approve and authorize the Mayor to sign the Notice of Completion with respect to Fire Station
22 41 project. A copy of the Notice of Completion is attached hereto and incorporated herein as Exhibit
23 "A".
24 Section 3. This Resolution will become effective immediately upon passage.
25
S:ACA\RESO\Notice Of Completion Fire Station 1-Reso.Docx
Page 213 of 431
26 PASSED AND ADOPTED this day of September, 2020
27 CITY OF BOYNTON BEACH, FLORIDA
28 YES NO
29
30 Mayor— Steven B. Grant
31
32 Vice-Mayor—Ty Penserga
33
34 Commissioner—Justin Katz
35
36 Commissioner—Woodrow L. Hay
37
38 Commissioner— Christina L. Romelus
39
40 VOTE
41 ATTEST:
42
43
44 Crystal Gibson, MMC
45 City Clerk
46
47
48 (Corporate Seal)
S:ACA\RESO\Notice Of Completion Fire Station 1-Reso.Docx
Page 214 of 431
WHEN RECORDED RETURN TO:
Best&Flanagan LLP
Daniel R. Nelson, Esq.
60 South Sixth Street, Suite 2700
Minneapolis, MN 55402
SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE
Assessor's Parcel No. 08-43-45-28-48-008-0000
Notice of Completion
with respect to
Boynton Beach Fire Station Project
Pursuant to Section 9.12 and Section 1.51 of that certain Facilities Lease Agreement
between CFP Boynton Beach Town Square,LLC, a Florida limited liability company, as Landlord
(the "Landlord") and the City of Boynton Beach, Florida, as Tenant (the "Tenant") dated as of
August 1, 2018, City of Boynton Beach Town Squire Redevelopment Fire Station Project, for the
Fire Station Facilities (the "Fire Station Lease"), this Notice of Completion is dated as of
, 2020, and is made and entered into by Landlord for purposes of recordation
only and to provide constructive notice with respect to the rights of the Landlord and Tenant under
the Fire Station Lease to all third parties that the substantial completion and final acceptance of
the Fire Station Project have occurred. This Notice of Completion does not set forth all of the
terms and conditions set forth in the Fire Station Lease. In the event there is any conflict between
the terms and conditions of the Fire Station Lease and this Notice of Completion, the Fire Station
Lease shall control.
100388430.3 306-99052631 1
Page 215 of 431
[Signature Page to the Notice of Completion of the Boynton Beach Fire Station Project]
Signed, sealed and delivered in the CFP BOYNTON BEACH TOWN LLC, a
presence of: Florida limited liability company
By:
Steve Collins, President
Printed Name:
DATE:
Signed, sealed and delivered in the
presence of:
Printed Name:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me by means of physical presence
or online notarization this day of ' 2020, by Steve Collins as President
of CFP Boynton Beach Town Square, LLC, a Florida limited liability company, who swore or
affirmed that he is authorized to execute this Notice of Completion of the Boynton Beach Fire
Station Project and to bind CFP Boynton Beach Town Square, LLC, a Florida limited liability
company. He is personally known to me or has produced a driver's license as
identification.
Printed Name
My Commission Expires:
My Commission Number:
100388430.3 306-99052631 2
Page 216 of 431
[Signature Page to the Notice of Completion of the Boynton Beach Fire Station Project]
Signed, sealed and delivered in the CITY OF BOYNTON BEACH, FLORIDA
presence of the following witnesses:
By:
Signature of Witness
Its:
Printed Name of Witness
DATE:
Signed, sealed and delivered in the
presence of the following witnesses:
Signature of Witness
Printed Name of Witness
ATTEST:
By:
City Clerk James A. Cherof, City Attorney
STATE OF FLORIDA
COUNTY OF PALM BEACH
The foregoing instrument was acknowledged before me by means of physical presence
or online notarization this day of , 2020, by
, (Name) as (Title) of the City of
Boynton Beach, Florida, who swore or affirmed that he/she is authorized to execute this Notice of
Completion of the Boynton Fire Station Project and to bind the City of Boynton Beach, Florida.
He/she is personally known to me or has produced a driver's license as identification.
Printed Name
My Commission Expires:
My Commission Number:
60996771
100388430.3 306-99052631 3
Page 217 of 431
EXHIBIT A
LEGAL DESCRIPTION OF THE FIRE STATION PROPERTY
PARCEL 8, BOYNTON BEACH TOWN SQUARE, ACCORDING TO THE PLAT THEREOF
AS RECORDED IN PLAT BOOK 127, PAGES 1-5, OF THE PUBLIC RECORDS OF PALM
BEACH COUNTY, FLORIDA.
100388430.3 306-99052631 4
Page 218 of 431
6.G.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Proposed Resolution No. 20-090-Approve and authorize the Mayor
to sign Amendment to Town Square Redevelopment Phase I I Service Agreement for additional consulting
services to market and lease the Innovation and Cafe' space in City Hall and the Cafe' space in the Cultural
Center.
Explanation of Request:
The City has developed a mixed-use facility that includes a City Hall, Library, Cafe, Innovation space and
cultural space which requires experienced Commercial Real Estate Advisory Services to maximize the usage
of these spaces by the public and private companies. E2L Real Estate Solutions is the Master Developer for
the Town Square project and AvisonYoung was included on the development team to market and lease any
space constructed within the new City buildings. The City is ready to move forward with leasing three spaces
within the new buildings.
The amendment includes a Not To Exceed cost of$50,000 plus commissions for third party brokers that will
be funded from lease payments for the space as leased and includes expenses listed. The schedule for the
services were outlined in the Commission Presentation of August 19th and will be ongoing until City Hall
Incubator/ Cafe's space along with the and Cultural Center Cafe are contracted for by the City. E2L is not
requesting any additional overhead cost for the additional services and all costs will be directly covered for
AvisonYoung for the consulting services required to lease the space.
How will this affect city programs or services? Innovation Cafe Space will be available in both City Hall
and the Cultural Center.
Fiscal Impact: Non-budgeted None, paid for through lease costs.
Alternatives: Not move forward with this and not lease out the space.
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Page 219 of 431
Grant Amount:
ATTACHMENTS:
Type Description
D Resolution Resolution approving Amendment to Phase I I
Service Agreement(E2L
D Amendment Amendment to Phase I I Services Agreement
D Attachment Attachment A
Page 220 of 431
1 RESOLUTION NO. R20-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AND AUTHORIZING THE
5 MAYOR TO SIGN AMENDMENT TO TOWN SQUARE
6 REDEVELOPMENT PHASE II SERVICE AGREEMENT
7 FOR ADDITIONAL CONSULTING SERVICES TO
8 MARKET AND LEASE THE INNOVATION AND CAFE'
9 SPACE IN CITY HALL AND THE CAFE SPACE IN THE
10 CULTURAL CENTER; AND PROVIDING AN EFFECTIVE
11 DATE.
12
13 WHEREAS, the City has developed a mixed-use facility that includes a City Hall,
14 Library, Cafe, Innovation space and cultural space which requires experienced Commercial
15 Real Estate Advisory Services to maximize the usage of these spaces by the public and private
16 companies; and
17 WHEREAS, E2L Real Estate Solutions is the Master Developer for the Town Square
18 project and AvisonYoung was included on the development team to market and lease any space
19 constructed within the new City buildings; and
20 WHEREAS, the City is ready to move forward with leasing three spaces within the
21 new buildings; and
22 WHEREAS,the City Commission of the City of Boynton Beach upon recommendation
23 of staff,deems it to be in the best interest of the citizens of the City of Boynton Beach to approve
24 and authorize the Mayor to sign the Amendment to Town Square Redevelopment Phase II
25 Services Agreement to market and lease the innovation and cafe' space in City Hall and the cafe
26 space in the Cultural Center.
27 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
29 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
30 being true and correct and are hereby made a specific part of this Resolution upon adoption.
31 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
S:ACA\RESO\Agreements\Amendment to Phase II Service Agreement(E2L)-Reso.docx
-' - Page 221 of 431
32 approves and authorizes the Mayor to sign the Amendment to Town Square Redevelopment
33 Phase II Service Agreement to market and lease the innovation and cafe' space in City Hall and
34 the cafe space in the Cultural Center, a copy of which Amendment is attached hereto as Exhibit
35 "A".
36 Section 3. That this Resolution shall become effective immediately.
37 PASSED AND ADOPTED this day of September, 2020
38 CITY OF BOYNTON BEACH, FLORIDA
39
40 YES NO
41
42 Mayor— Steven B. Grant
43
44 Vice-Mayor—Ty Penserga
45
46 Commissioner—Justin Katz
47
48 Commissioner—Woodrow L. Hay
49
50 Commissioner— Christina L. Romelus
51
52 VOTE
53
54 ATTEST:
55
56
57
58 Crystal Gibson, MMC
59 City Clerk
60
61
62 (Corporate Seal)
63
S:ACA\RESO\Agreements\Amendment to Phase II Service Agreement(E2L)-Reso.docx
-2- Page 222 of 431
AMENDMENT TO THE TOWN SQUARE REDEVELOPMENT
PHASE 2 SERVICES AGREEMENT
THIS AMENDMENT, dated the 24h day of August, 2020 between:
CITY OF BOYNTON BEACH, a municipal corporation,with its principal place of
business at 100 East Ocean Avenue, Boynton Beach, Florida 33435, hereinafter
referred to as "City";
and
E2L REAL ESTATE SOLUTIONS,LLC,a Florida limited liability company,with
its principal place of business at 1400 W. Fairbanks Ave., Suite 201, Winter Park,
Florida 32789, hereinafter referred to as"Company"
WITNESSETH:
WHEREAS, on March 23, 2018, the City and Company entered into the Town Square
Redevelopment Phase 2 Services Agreement ("Agreement") whereby Company was engaged to
provide certain Phase 2 Services as defined in the Agreement with respect to the City's Town Square
Development(the"Development"); and
WHEREAS, the City and the Company desire to enter into this Amendment to the
Agreement in order to provide vendor recruitment and selection services for the incubator space and
cafe spaces in city hall and cafe space in the cultural center.
NOW,THEREFORE,for and in consideration of the mutual covenants and other good and
valuable consideration, the Parties hereto agree as follows:
SECTION 1. The foregoing "Whereas" clauses are hereby ratified as being true and
correct, and incorporated herein.
SECTION 2. That the attached services scope in attachment `A" covering the services of
Avison Young on behalf of the project shall become part of the Town Square Redevelopment Services
and shall hereby increase the contract value for Company by Fifty Thousand and 00/100 Dollars to
cover the services of Avison Young.
SECTION 3. The time of agreement shall be extended to support these services through
December 31', 2020 and any associated overhead and costs consideration to Company shall be
addressed in a separate agreement.
IN WITNESS WHEREOF, the City has caused this Amendment to be duly executed in its
name and behalf and the Company has caused this Amendment to be duly executed in its
name and behalf on the dates set forth below.
Page 1 of 2
Page 223 of 431
CITY OF BOYNTON BEACH, FLORIDA
BY:
STEVEN B. GRANT, MAYOR
ATTEST:
BY: Date: , 2020
Crystal Gibson, MMC
City Clerk
(Seal)
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
James A. Cherof
City Attorney
E2L REAL ESTATE SOLUTIONS, LLC
By
Name
Its
Date:
Page 2 of 2
Page 224 of 431
AVISON
YOUNG
1875 NW Corporate Blvd.
Suite 105
Boca Raton,FL 33431 USA
T 561 893 7011
F 954 938 1812
avisonyoung.com
Mark Hefferin
E2L Real Estate Solutions, LLC
1400W.Fairbanks Ave.,
Suite 201
Winter Park, FL 32789
Proposal
This Proposal is dated August 24,2020, between E21L Real Estate Solutions,LLC("Client and City of Boynton
Beach") located at 1400 W Fairbanks Ave.,Suite 201,Winter Park,FL 32789 and Avison Young-Florida,LLC
("Consultant") having an address at 1875 NW Corporate Boulevard,Suite 105, Boca Raton, FL 33431.The Proposal
is for the work described in the Consultant Scope of Work within this Proposal.
The purpose of this Proposal is for Client and City of Boynton Beach to engage Consultant to provide services as set
forth in this Proposal. It is the intention of the Parties thatthis Proposal set forth thegeneral parameters for the
relationship between Client and City of Boynton Beach and Client and City of Boynton Beach with respect to the
Project as described herein.When providing the service and taking action in connection with the Project,Consultant
shall be doing so as agent Client and City of Boynton Beach with E2L as conduit for processing of payment only.
General Descrip"Jon o he ,...pro jec.E
The Client and City of Boynton Beach has been awarded the P3/Town Square Boynton Beach Project by the City of
Boynton Beach.The City has developed mixed-use facility that includes aCity Hall,Library,Cafe,Innovation spaceand
cultural space which requires experienced Commercial Real Estate Advisory Services to maximize the usage of these
spaces by the public and private companies. (the"Project").
ConSL11111an111 Scope of Services
Avison Young(hereinafter referred to as("Consultant")will provide the following services:
• Meet as needed with Client and City of Boynton Beach to evaluate the process and progress of the
solicitation and the pending submittals by the qualified private and perspective tenantsderived from
direct solicitation and potentially an RFP process
• Provide input and strategic advice to the Client and City of Boynton Beach relative to the value enhancing
uses to meet the City's needs for the future growth and prosperity of its constituents
• Provide input and advice to the Client and City of Boynton Beach regarding the impact of the
development to the Master Plan of the Client and City of Boynton Beach and the impact of this Project
relative to the long-term development of the Town Square Boynton Beach Project and related nearby
activity zones.
• Provide input and advice to the Client and City of Boynton Beach regarding the wealth creation and diversity
objectives of the Project
• Provide input and advice to the Client and City of Boynton Beach regarding the schedule forsuccessful
delivery of the occupant's space including time for permitting and construction using local partnerships as
appropriate
• Provide input and advice to the Client and City of Boynton Beach regarding the project management
information provided by E2L throughout the marketing and leasing initiative
• Execute a robust outreach for Partnerships such as FAU Tech Runway,The Research Park at FAU, Lynn
University Social Impact Lab,FAU Al Lab,Chamber of Commerce YEA program,and all local Boynton Beach
based accelerator,incubator,organizations
Page 225 of 431
AVISON
YOUNG
• Engage with all governmental agencies,economic development organizations such as the CRA,BDB to the
benefit of the Project.
Aldi conal Service ( p"Jon l - no-'[ ir7rJUded in Proposal Fee)
• Provide on-site post occupancy management to ensure all open issues and punch list items are resolved in
order of priority
• Request and confirm issue of final documentation including as-built drawings and specifications,manuals
and warranties and attic stockturnover
• Manage close out of all Authority Having Jurisdiction ("AHJ")applications
• Coordinate the timely and satisfactory completion of architect's and/or owner's punch lists
• Complete final closeoutof accountsfor all Project Team and Client and City of Boynton Beach's
own consultants includingfinal negotiations of all change orders
• Establish the schedule forthe release of all payment applications includingfinal retainer upon completion of
the punch lists
• Provide a final cost summary to the Client and City of Boynton Beach including all change orders. This will
include a comparison to the approved budget
• Issue final project close out notices to the projectteam
Project— `.;�c.hcydUlc_h
It is anticipated that the marketing and leasing initiative as well as potential RFP will commence August 24d.The entire
project should take approximately 9-12 months.Schedule shall be based on commission presentation provided
August 19,2020 for the Incubator Space.
Project— Fee
Based on our understanding of the project and the preliminary schedule,we propose to provide the consulting
services outlined herein for a monthly fee.Fees will be invoiced with an initial retainer of$15,000 and then in monthly
installments of$5,000 per month starting August 1st.Customary reimbursable expenses,such as travel,printing,
copying,and courier and messenger services to be billed at cost in separate invoices without any markup fee.
Invoices are due upon receipt.We are not anticipating any reimbursable expenses and would request approval in
advance from the Client and City of Boynton Beach.Cost of marketing package,video development mail
distribution-post cards are estimated at$5K.Coupled with the 6 months of services the total fee for city approval is
then $15K plus 6 months at$5K=$30K or$50K total.Additional representation fee for leasing of the space is to be
combined with this agreement.
IrnelIne
Should the timeline or scope change significantly,both parties agree to revisit the fee structure and discuss a possible
change order for additional services.
Fees for Addi"Jonal Services
Atthe Client and City of Boynton Beach request,the Consultant can provide additional optional services related to the
project managementand de'«. and
of the Pro-«.4 Ii Projectfor
Beach an agreed upon negotiated additionalfee.
14,".spoiisi} ili«'4,.,"s of Cl i4,.,"i id Ci«'y of �24r'�i BeachF
Client and City of Boynton Beach will designate a representative to issue and communicate the directives and
decisions of Client and City of Boynton Beach with respectto the Project. Client and City of Boynton Beach may
change their representative by providing written notice of such change to Consultant.
Policy Against- Self-Dealing
In connection with the performance of obligations under this Proposal,Consultant shall not in any way accept any
commissions,fees,gifts or awards of any kind from any vendors or contractors involved in the Project nor engage any
party for work on the Projectwith an affiliation,directly or indirectly,with Consultant,exceptwith the priorwritten
consent of Client and City of Boynton Beach,after full disclosure of such affiliation to Client and City of Boynton
Beach. Page 226 of 431
AVISON
YOUNG
City of Boynton Beach is responsible for contracting with and paying for legal and engineering services and other
third parties engaged in connection with the Project.Although Consultant's duties may include monitoring and
coordinating their work,and advising City of Boynton Beach with respect to any material non-compliance with
their obligations of which Consultant becomes aware,Consultant is not responsible to guaranty performance of
work completed by others and shall not be responsible for thefollowing(or any resulting consequences,costs or
damages):(i)the professional errors or omissions of the Architect,Engineer,or other professionals engaged in
connection with the Project,(ii)a breach by the Architect, Engineer,Contractor or other third parties of any of their
respective obligations or contracts,or their failu re to perform their serviceswith in the time or cost parameters
required by their respective contracts,(iii)failureof any person otherthan Consultantto comply with laws applicable
to its work or services,(iv)or defects or deficiencies in the work or performance of others.
In performing its services and carrying out its obligations hereunder,Consultant is entitled to rely in good faith on the
professional judgement,advice,opinions,certifications, plans and other work product of the Attorney,Architect,
Engineer and other professionals employed in connection with the Project,and to assume absent actual knowledge
to the contrary that the services and work product of the other members of the project team,and other th ird parties
engaged in the Project,comply with applicable laws.
Consultant shall advise Client and City of Boynton Beach if it obtains actual knowledge that such work may not be in
compliance with applicable laws,or their respective contracts,and will assist Client and City of Boynton Beach in
addressing such non-compliance.Consultant is not expected to have,use or apply the professional knowledge,
experience and judgment expected of licensed professionals.
Consultant is not responsible to supervise or control the performance of work by any third parties including without
limitation Architect,Engineeror Contractor,or any of theiremployees,servants,materials suppliers or subcontractors,
or to determine the methods or manner in which their services and work are performed.Client and City of Boynton
Beach will look only to such third parties for damages or other remedies resulting from defects or deficiencies in the
performance of their work.
Ir7demnific:.a on
The City of Boynton Beach will indemnify,defend with counsel reasonably satisfactory to and hold harmless
Consultant and its members,managers,employees,agents and affiliates and the members, managers,employees
and agents of its affiliates from and against any and all claims, liabilities,losses,costs,judgments,settlements,
penalties,fines and expenses(including attorneys'fees and legal expenses related to such defense)of any kind or
type("Liabilities")asserted by anythird party or paid or incurred by Consultant,where such Liabilities arise out of,
relate to,resultfrom or are in connection with,on account of or with respect to the services related to the Project
or the ownership,operation or condition of the property on which the Project is being developed or any
improvements now existing or hereafter constructed on such property,other than any Liabilities resulting of the
fraud,gross negligence or willful misconduct of Consultant.
Consultant will indemnify,defend with counsel reasonably acceptable to and hold harmless the Client and City of
Boynton Beach and its members,managers,employees,agents and affiliates and the members, managers,
employees and agents of its affiliates from and against any Liabilities asserted by any third party or paid or incurred
by Client and City of Boynton Beach,where such Liabilities arise out of,relate to,result from or are in connection with,
on accountoforwith respectto thefraud,gross negligence or willful misconduct of Client and City of Boynton Beach.
The indemnification obligations of this Section will survive the expiration or other termination of this Agreement.
The party entitled to indemnification(the"Indemnified Party")will promptly notifythe party obligated to provide
the indemnification(the"Indemnifying Party")any claim for indemnification and the Indemnifying Party will
Page 227 of 431
AVISON
YOUNG
conduct the defense of the Indemnified Party at the Indemnifying Party's sole expense,subject to the Indemnified
Party's reasonable direction,assistance and cooperation.
EXCEPT WITH RESPECT TO GROSS NEGLIGENCE,WILFULL MISCONDUCT OR FRAUD, IN NO EVENT SHALL
EITHER PARTY BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, EXEMPLARY,SPECIAL,INCIDENTAL,OR
PUNITIVE DAMAGESARISING FROM OR RELATING TO THIS AGREEMENT. EXCEPTWITHRESPECTTOGROSS
NEGLIGENCE OR WILFULL MISCONDUCT, EACH PARTY'S TOTAL CUMULATIVE LIABILITY IN CONNECTION
WITH THIS AGREEMENT,WHETHER IN CONTRACT OR TORT OR OTHERWISE,SHALL NOT EXCEED THE
AGGREGATE AMOUNT OF FEES PAID OR PAYABLE BY THE CLIENT and CITY OF BOYNTON BEACH TO
CONSULTANT FOR SERVICES PERFORMED.
Client and City of Boynton Beach agrees that no offer of employment or compensation for employment shall be
made by Client and City of Boynton Beach,its affiliates,subsidiaries and contractors to any Consultant's employee or
independent contractororforConsultant for a period of 12 months following receipt of final payment by Consultant.
Te f.I!,0 1
In the eventthatConsultantfailsto perform the services setforth in this Proposal,Client and City of Boynton Beach
shall notify Consultant,in writing,of the nature of the default. In the event Consultant fails to cure the default
within ten(10)daysfollowing receipt of such notice,Client and City of Boynton Beach may terminate this Proposal
at the expiration of the notice period.
Notwithstanding the foregoing,Client and City of Boynton Beach may terminate this Proposal without cause upon
thirty(30) days prior written notice after the sixth month of the executed agreement. In the event of termination
without cause,Consultant shall be paid for all time required to complete work desired by the Client and City of
Boynton Beach and shall be entitled to retain the Retention Fee.
In the event that Client and City of Boynton Beach fails to make any payments to the Consultant pursuant to this
Proposal when due,the Consultant shall notify the Client and City of Boynton Beach in writing of its failure to make
such payments.In the eventthe Client and City of Boynton Beach fails to pay the Consultant within ten (10)working
days following receipt of such notice,the Consultant may suspend performance of its obligations under this
Proposal for the Project until such time as the Client and City of Boynton Beach resumes making payments.
However,the Consultantshall not be obligated to resume performance on the Project in the eventthatthe failure to
make payments continues for a period greater than thirty(30)days.
It shall be City of Boynton Beach's obligation to maintain all appropriate insurance necessary in connection with the
Project,including builders'risk insurance for the full value of the Project covering the interests of Client and City of
Boynton Beach and Consultant.
The laws of the State in which the project occurs shall govern this Proposal.
All notices to be given pursuant to or in connection with this Proposal whether required to be given hereunder or
not shall be in writing and delivered by certified mail,return receipt requested or by messenger,with
acknowledgment of receipt returned to sender,attheir respective addresses as setforth in thefirst paragraph of this
Proposal or by email.Consultant shall cooperate with and assist Client and City of Boynton Beach in the defense of
any legal action brought against Client and City of Boynton Beach provided that no conflictof interest remains
unresolved.This shall be considered an additional service.
Consultant may notassign this Proposal withoutthe written consentof Client and City of Boynton Beach,which may
be withheld for any reason. Nothing in this Proposal shall be deemed to create an employer/employee relationship
between Client and City of Boynton Beach and Consultant.
Page 228 of 431
AVISON
YOUNG
This Proposal maybe amended or compliance with any term or condition hereof maybe waived,only if agreed to in writing by the
parties hereto,or in the case of waiver,by the party waiving compliance.No waiver by either party of any provision of this Proposal
shall be deemed a waiver of any other provision hereof or a waiver of the same provision at any prior or subsequenttime.
If we are provided oral or written notification to proceed,withoutfirst receiving a signed copy of this agreement,it will be mutually
understood that both of us will,nonetheless,be contractually bound by this agreement,even in the absence of written
acceptance.
Avison Young agrees that any non-public information related to Client and City of Boynton Beach or the project hereunder will
be the confidential information of Client and City of Boynton Beach and Avison Young will not disclose to any other person or use
for any purpose other than as required to perform its obligations hereunder.
This Proposal contains the entire agreement among the Parties with respectto the subject matter of this Proposal and supersedes
each course of conduct previously pursued or acquiesced in,and each oral agreement and representation previously made,by
the Parties with respect thereto,whether or not relied or acted upon.
This Proposal may be executed via multiple signed copies delivered by the Parties via e-mail,or any other means permitted under
the Electronic Signatures Act. Each such copy will be considered an original and,when fully assembled with the executed
counterparts of all other Parties,will be deemed to constitute a fully executed original.
By signing below,the signer attests that they have the authority to contractually bind Client and City of Boynton Beach to Avison
Young,and certifies that the signer has read and understands all aspects of this agreement.
C"t �.J-�_'v =..11, _t '� _t ,'".t,..,t,., ....;_t .3 t ..1{!-,...i ,V :i i a.1.1:
. a '.� t,. . 1r� {: -.3{i 1 .��{!:'...� 3' �.�
E2L. Real Estate Solutions, L..L..0 Avison Young.._Florida, L..L..0
By: By:
Print Print
Name: Mark Hefferin Name: S.Pike Rowley
Title: President Title: Managing Director
Date: Date:
Page 229 of 431
6.H.
CONSENTAGENDA
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Approve minutes from the City Commission meeting on August 19,
2020.
Explanation of Request:
The City Commission met on August 19, 2020 and minutes were prepared from the notes taken at the
meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and
maintained in the records of the City of Boynton Beach.
How will this affect city programs or services? A record of the actions taken by the City Commission will
be maintained as a permanent record.
Fiscal Impact: Non-budgeted N/A
Alternatives: Do not approve the minutes.
Strategic Plan: Building Wealth in the Community
Strategic Plan Application:
Climate Action: No
Climate Action Discussion:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
D Minutes 08-19-2020 Minutes
Page 230 of 431
MINUTES OF THE CITY COMMISSION MEETING HELD
ONLINE VIA THE GOTOWEBINAR PLATFORM
BOYNTON BEACH, FLORIDA
ON TUESDAY, AUGUST 19, 2020, AT 5:30 P.M.
Steven B. Grant, Mayor Lori LaVerriere, City Manager
Ty Penserga, Vice Mayor James Cherof, City Attorney
Justin Katz, Commissioner Crystal Gibson, City Clerk
Woodrow L. Hay, Commissioner
Christina Romelus, Commissioner
1. Openings
A. Call to Order
Mayor Grant called the meeting to order at 5:31 p.m.
John McNally, Information Technology Director, provided information regarding how to
participate in the live stream online meeting.
Invocation
Pastor Amalie Ash of First Presbyterian Church provided the invocation.
Pledge of Allegiance
Commissioner Woodrow L. Hay led the Pledge of Allegiance.
Roll Call
City Clerk Gibson called the roll. There was a quorum.
Agenda Approval:
1. Additions, Deletions, Corrections
Mayor Grant requested to add item 3-C for a proclamation regarding ending systemic
racism and item 7-A regarding the City of Boynton Beach employee group insurance plan
renewal.
2. Adoption
Motion
Commissioner Hay moved to approve the agenda as amended. Commissioner Katz
seconded the motion, which unanimously passed.
Page 231 of 431
Meeting Minutes
City Commission Meeting
Boynton Beach, Florida August 19, 2020
2. Other
A. Informational items by Members of the City Commission
Vice Mayor Penserga and Commissioner Katz had no disclosures.
Commissioner Romelus had no disclosures. She wished congratulations to all the
individuals from last night's election.
Commissioner Hay noted on Friday, August 14th, he attended a ribbon cutting at Guaca
Go restaurant at 500 East Ocean Avenue. August 15th, he attended a beautiful celebration
at the Sara Sims Park, to honor former Deputy Fire Chief Latasha Clemons. On August
16th, he participated in the drive to the polls caravan from one of the local churches to the
Ezell Hester Center. He thanked Chief Gregory for the police protection. On August 19th
he attended the Special Magistrate hearing and found it interesting. Also attended
Organic Kitchen and Mercantile grand opening at 640 East Ocean Avenue.
Mayor Grant noted on August 6th, he attended a Zoom call with the Education Foundation
and spoke with a representative with the Palm Beach County School District. August
13th, he attended Boca Raton's State of the City event. Spoke with Steve Abrams and
the South Florida Regional Transit Authority about a Boynton Beach train station. On
August 14th, VJ Day Anniversary was celebrated at the Tom Kaiser Veterans Park.
Thanked everyone for the placement of the sign at the park. Attended the Guaca Go
ribbon cutting. On August 15th, attended an event honoring former Deputy Fire Chief,
Latasha Clemons. August 17th, attended the QPOD meeting and spoke with Alley Sewel
of Go Brightline. August 18th, attended Boynton Beach Community High School for their
distributions for the juniors and seniors for their laptops. He had conversations with the
principal regarding collaborating with the schools.
Mayor Grant stated he was asked to move up 9-B after Public Audience.
Motion
Commissioner Romelus moved to approve the agenda as amended. Commissioner Hay
seconded the motion, which unanimously passed.
3. Announcements, Community and Special events and Presentations.
A. Presentation of the 21st annual "Bob Borovy Student Citizen of the Year" award
by members of the Education & Youth Advisory Board.
Mayor Grant presented the 21St annual Bob Borovy Student Citizen of the Year Award
with Greg Murphy, a member of the Education and Youth Advisory Board. He explained
the award was created in 2000 to recognize a graduating high school senior who best
2
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Meeting Minutes
City Commission Meeting
Boynton Beach, Florida August 19, 2020
epitomizes the spirit of volunteerism and giving to the community as exemplified by the
late Bob Borovy, a United States Veteran and former advisory board member who was
an active citizen of the community for many years. The recipient will receive $1,000 and
have his/her name placed on a permanent plaque. This year the honoree is Ashley
Bassett who graduated from the IB Program and performed over 400 hours of community
service. She is described by one of our teachers as one of the most gracious, graceful,
and grateful students they have had the good fortune to teach. Member of the National
Honor Society, Spanish National Honor Society and National Society of High School
Scholars. Received numerous accolades, including Atlantic Community High School
Student of the Month, Rotary Clubs, President Volunteer Service Award, and Girl Scouts
of America Gold Award among many others. Her extensive and varied community service
activities include sorting, organizing food to feed the hungry at Feeding South Florida and
gleaning food from local farms to provide those in need. Served as a student ambassador
for Sister Cities Boynton Beach, both hosting an international student and representing
the organization by traveling to Japan.
Ashley Bassett thanked the City of Boynton Beach and said she loved to volunteer in her
community.
Commissioner Hay congratulated Ashely Bassett.
B. Proclaim August 31, 2020 as International Overdose Awareness Day.
Mayor Grant proclaimed August 31, 2020 as International Overdose Awareness Day,
dedicated to creating a wave of awareness through education in our communities and
providing peer support for those affected by Substance Use Disorder. Provided a phone
number to the National Suicide Prevention Lifeline: 1-800-273-8255.
C. Proclamation encouraging all citizens to honor June 19 through August
25, 2020, as a period of reflection, cultural and public education, earnest
assessment, planning and commitment to end systemic racism and all
forms of dehumanization which threaten equality and freedom for all.
Mayor Grant encouraged all to honor June 19th —August 25, 2020.
Tory Orr, 407 NE 17th Ave, said that Boynton Strong is proud to accept this proclamation.
Darryl Sanders, 2001 NW 3rd Street, thanked the City of Boynton for acknowledging
Juneteenth; look forward to collaborating with the city to celebrate Juneteenths.
Mayor Grant requested a consensus to start planning with community leaders and
members, for upcoming events: The Day of Service, Martin Luther King, Jr.
Remembrance, African American History, and Juneteenth celebration in coordination with
the city.
3
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Meeting Minutes
City Commission Meeting
Boynton Beach, Florida August 19, 2020
There was a consensus.
Commissioner Katz inquired about the position for the marketing department. He is
cognizant of worker responsibilities and workloads. If the city does not have the support,
he asked is there a timeline or expectation for additional assistance.
Mayor Grant stated the city might not be the host, but a partner, working with volunteers.
D. Announcement of Flag Distribution Events to be held in September by
Eleanor Krusell, Public Communications & Marketing Director.
Eleanor Krusell, Public Communications & Marketing Director, explained that multiple
planned Veteran Events are cancelled (due to COVID-19) and the City's continual efforts
to assist our local restaurants, Free Flag Distribution Events held: Mission BBQ on
Memorial Day, Boardwalk Italian Ice & Creamery on D-Day, Common Grounds Brew &
Roastery on Flag Day, Boynton Diner on July 4th. Bond Street Ale and Coffee on July 4th,
Green Owl Restaurant on July 4th. Jupiter Donuts on July 4th 500 flags have been
distributed to-date at these restaurants. In September, two additional Flag Distribution
Events scheduled as follows: September 2nd at Prime Catch (11:30 a.m. to 1:30
p.m.) Recognizing VJ Day (Victory over Japan Day) September 7th at Brooklyn Water
Bagel (7:00 a.m. to 9:00 a.m.) Recognizing Labor Day. Encouraged the public to follow
on Facebook, Twitter, Instagram and Next Door for additional details and updates.
E. Dr. Adam Miller, Director of Educational Technology, and James
Gavrilos, President & CEO, Education Foundation of PBC, will give a
presentation on the Digital Inclusion Initiative.
Dr. Adam Miller, Director of Educational Technology, provided the School District of
Palm Beach County's vision and mission. The goal was to ensure each student and
teacher has access to a laptop with a camera for distance learning. The mission is to
grant all students, regardless of zip code, access to reliable internet service in their
neighborhoods. The challenge is to ensure equitable access to in-home broadband
internet for all students to reach their potential, fully participating in education and
community engagement opportunities. Commit and collaborate with public and private
partners to identify a series of solutions to bridge the divide to access sustainable in-home
broadband internet. The School District's other mission is to empower each student to
reach his or her highest potential. In addition, this initiative focused on ensuring that
occurs. Students in schools in Boynton Beach: the percentage goes from 8% to 25% do
not have internet in the home.
Suggested two short-term solutions: internet sponsorships and hotspots. Comcast
internet essentials is $9.95 per month. Recently, Comcast expanded the program to allow
sponsorship to occur; any organization can purchase Comcast essentials for families.
The School Board of Palm Beach County purchased 15,000 sponsorships, which would
4
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Meeting Minutes
City Commission Meeting
Boynton Beach, Florida August 19, 2020
cover 6 months of internet service and also purchased 5000 T-Mobile hot spots to allow
unlimited data for one year.
A long-term solution is Wi-Fi mesh coverage in areas of highest need. The Wi-Fi mesh
cover is not new; this was done in West Palm Beach and Delray about 10 years ago. A
proof of concept was done, the county laid fiber with access points mounted on traffic
signals, FPL poles and students were given devices. Those two networks are still up and
need to be refreshed. Palm Beach County received CARE funds and has allocated $10M
of those CARE funds to building a Wi-Fi Mesh coverage area in the county. Noted the
funds must be expended by December 2020. They are going to create a Wi-Fi mesh, lay
fiber optic cable, connect fiber to root radios, root radios connect to mesh radios, root and
mesh radios create Wi-Fi, Wi-Fi extenders capture Wi-Fi mesh signal and then a family
enjoys Wi-Fi. The countywide need provided a map of families, which are living on free
lunch and the focus is on the municipal red areas. The county wants to come in and place
the Wi-Fi mesh in Boynton Beach.
James Gavrilos, President and CIO of the Education Foundation of PBC, stated Palm
Beach County is investing $20M, which includes the fiber, radios, poles, and design
saving. The School District of Palm Beach County invested $45M, Community Partners
$1 M. The Education Foundation was able to raise more than $650,000, which purchased
Chromebooks for immediate need. The partnerships with United Way of PBC, Town of
Palm Beach United Way and the Quantum Foundation, the Education Foundation was
able to purchase hotpots.
Mr. Gavrilos stated there is a digital divide in Palm Beach County; this program is not
about education, it is about digital inclusion. Until there is total digital inclusion
countywide, the people would suffer. Increase neighborhood technology access points
to students. There is a need for 25,000 network expanders. He explained from the Palm
Beach County School District survey, there is roughly 25,000 children in the School
District now who cannot connect to the internet, which means their families cannot
connect to the internet. He stated the Coronavirus was a catalyst for the Education
Foundation and as a community. Noted this should have been done 10 years ago, to
make sure that every citizen of Palm Beach County has access to the Internet.
Noted what was needed from Boynton Beach is vertical assets with electricity for Wi-Fi
radio placement. Installation of Wi-Fi radio on now municipal construction projects support
HB 969 to allow local government to be ISP. Refer to IPARC to identify Planning and
Land Use Regulation strategies to further the reach of Wi-Fi coverage, identify and
engage local business partners to support families. The Quantum Foundation is
committing their own resources, and they are inviting partners to collaborate with them to
raise $450,000 that would fund navigation.
Commissioner Katz stated the Education Foundation does an excellent, great job.
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Mr. Gavrilos stated the Wi-Fi extenders and Wi-Fi mesh would give the families at least
five years of access.
Mayor Grant inquired how to donate to have the Wi-Fi extender. Mr. Gavrilos replied yes,
place in the comment's digital inclusion.
Commissioner Hay stated he was pleased with the Education Foundation. From a
technical standpoint, he was having a similar problem, is it more cost effective and how
was this chosen? Mr. Gavrilos replied there was lots of research done on the quality of
the extenders.
Vice Mayor Penserga inquired about if this project is not coming to Boynton Beach until
much later. Mr. Gavrilos replied this was happening now; deploying those to the schools
and to the families. They are identifying students to get them the resources prior to the
start of schools.
Vice Mayor Penserga asked if the donation could be specific. Dr. Miller replied when a
donation is made, the donor can be specific.
Vice Mayor Penserga asked what happens in the summer time, and what happens to
non-students, just the general residents. Dr. Miller replied there would be access to the
internet; it brings the internet to the family.
Commissioner Romelus thanked the Education Foundation and stated she would like to
dedicate her next $2,000 in Community Support Funds to the Education Foundation for
the Wi-Fi extenders.
F. Regular Commission Meeting on Tuesday, September 1st, 2020 at 5:30pm
(Location TBD)
Tuesday, September 8th at 5:30pm— First Public Budget Hearing to adopt
the Proposed Budget and to adopt the Final Fire Assessment Rate
Resolution (Location TBD)
Regular Commission Meeting on Tuesday, September 15, 2020 at 5:30pm
(Location TBD)
Tuesday, September 22 at 5:30pm - Second Public Budget Hearing to
adopt the Final Millage Rate and Final Budget (Location TBD)
Mayor Grant announced the upcoming meetings listed above. He stated he would like to
continue using the Community Room for the Commission Meetings. Are we going to
receive updated numbers?
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Lori LaVerriere, City Manager, replied yes. They are getting updated numbers from the
Department of Revenue.
4. Public Audience
Individual Speakers Will Be Limited to 3 Minute Presentations (at the discretion of
the Chair, this 3-minute allowance may need to be adjusted depending on the level
of business coming before the City Commission)
Darryl Sanders, 2001 NW 2nd Street, interested in collaborating with the Education
Foundation.
Mayor Grant stated he would get Mr. Saunders the information for the Quantum
Foundation and the Education Foundation.
Susan Oyer 140 SE 27 way interested in getting in touch with the Education Foundation.
Requested a copy of the Education Foundation presentation. Greater Boynton Beach
Sister City Event, August 31St, from 6:00 pm -7:00 pm, Trivial Festival. Noted there is no
security for the art, in the Cultural Center.
Comments:
Yvonne Savon 3050 North Federal Highway, Apartment 1405, requested to have the
Education Foundation information on the City's website.
Public Audience was closed.
Item 9-13- Being Heard out of Order.
B. Discuss direction to City staff for the 2021 International Kinetic Art Exhibit and
possibly consider Resolution No. R20-086 - Authorizing the City Manager to
sign a proposal and purchase order for Zucker & Lewis Media Group, LLC to
manage and promote the event, currently scheduled for February 6-7, 2021.
Lori LaVerriere, City Manager, discussed the vacancy of the Arts Director and COVID-
19. Noted there are interviews for the Arts Director. Stated there is a lot of work planning
the Kinetic Art Exhibit, asked the Commission to either delay or have something smaller.
Stated the 40,000 is not funded, and the city does not know what next year would bring.
Mayor Grant asked what is in the budget for the Public Arts. Ms. LaVerriere answered
that the budget is about $80,000 for Public Arts.
Mayor Grant stated he would like to see the Kinetic Art in Boynton Beach in February; he
would like to move forward with the event. Noted having the Kinetic Arts events brings
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artists to Boynton Beach. He is in favor of moving forward with the International Kinetic
Art Event, except for the three-night event and also, Arts on the Avenue.
Ms. LaVerriere responded that was a separate program, which is funded in the Public
Arts program -once a year annual exhibits. We have all the pads moved in Town Square.
Noted Kinetic Art was here for a short period.
Mayor Grant stated he wanted to have the Kinetic event for 2021. He would like to see
the sculpture in Boynton Beach.
Vice Mayor Penserga indicated he would like to have the event; he believed the challenge
and concern would be to spend money for an event, planning for an event which the City
may not have. Expressed there will be an opening of the Cultural Center. Can the city
have the Kinetic event to coincide with the opening of the Cultural Center?
Ms. LaVerriere stated because of COVID-19, there is no hard opening. The building is
staff occupied. By October, the building should be ready. Ms. LaVerriere stated maybe a
smaller event may be available, finding the artists and getting interest.
Kathryn Matos, Assistant City Manager, stated that four artists have committed to the
event.
Vice Mayor Penserga asked if the Kinetic event could go on with only four artists.
Commissioner Hay said he would like to have the Kinetic event and suggested delaying
until the following year. He would hate to do a half job, said majority of the artists
understand where the City of Boynton stands. He is in favor of Arts on the Avenue.
Commissioner Romelus agreed with Commissioner Hay. She does not want to spend
$40,000 for a consultant. Suggested using the Cultural Center later next year. She would
not forgo the event.
There was a consensus not to hire a consultant. Once there is a Public Arts Director,
there could be a discussion
Vice Mayor Penserga stated there are not enough artists committed. Once we have an
Art Director, there should be some type of planning for the Kinetic event. Suggested some
possible uses for the $40,000 for the consultant could be used for the Wi-Fi extenders.
Mayor Grant stated the $40,000 is not funded. The city would need to find the money
elsewhere.
Courtlandt McGuire, Arts Commission Chair, stated this event was very important, and
is a free event. The art show is an international event and attracts international people.
He found it paramount and a signature community event. He does not believe delaying a
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year is important. Last year was the busiest year. There was never a club atmosphere;
this is a good way to use the Cultural Center. He believes a delay is needed; we can
operate the Kinetic event during COVID-19. Stated the theatre can accommodate 500
people. The City should not worry about five committals of artists. The Arts Commission
requested 10 pieces for the walking portion of the event, and the Arts Commission
received 13 committals. He does not think 40,000 is a lot of money to kick start this event.
Mayor Grant asked if the Commission wanted to hear from the Zucker & Lewis Media
Group, LLC. There was a consensus.
Valarie Zucker, Zucker & Lewis Media Group, LLC provided an overview of the
communication agency. Noted they were involved in major events such as the Miami
Beach Air and Sea Show, the Boca Raton Concours d'elegance and had gotten on the
national radar for that. Art Basel, many things in Art Basel many prestigious things, as
well as the Tribeca Park in New York City, the sculpture that was dedicated to diversity,
and that diversity happened to be transgender. One of the focuses our group is known
for is diversity and involving the whole community, because that is what it is all about,
especially today.
Noted because of COVID-19, the air and sea show was cancelled. The company pivoted,
noted many of the community may remember hearing fighter jets flying over homes, and
there was an opportunity to walk outside. The air and sea show was taken out of Miami
Beach, working with the government and was turned into a national event. Noted her
company can bring in artists as well if that is an issue. There are options such as meet
the artists on a Facebook Q and A series. They can do a mini event, as the doors open
for comfort. They are on point with being able to strategically plan at the last minute. This
event may be done a little differently, but we can also make the community a part of what
is being done.
Mayor Grant stated he was not aware that the city has the artists for Arts on the Avenue.
Expressed he was in favor of having the event, and team with Parks and Recreation.
COVID will not last forever. Indicated he hopes that the money could be found for the
consultant.
Commissioner Hay agreed the Kinetic Art event was part of a key event for the City of
Boynton Beach.
Ms. LaVerriere asked if the Kinetic Arts could be done by February 2021.
Valerie Zucker replied yes, she would need to clarify what the city wants, and then add
some creative ideas. In addition, unbelievably, it can actually give birth to a completely
new dimension of this event.
Ms. LaVerriere stated the Kinetic event would look different.
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Vice Mayor Penserga stated if it is achievable and practicable and maybe scaled down.
Asked what happens if the event is planned and could not be achieved? What happens
to the funds?
Mayor Grant asked if in February 2021, Palm Beach County is still in Phase One, what
happens?
Ms. Zucker stated there needs to be some tight conversation about the expectations
based on the number of artists and what additional supplements to bring to the table. The
answer is yes; want there to be a broad understanding of the dynamics this year. Her staff
can quickly plan an infrastructure of what is concrete. If Phase One continues until next
year, she would look at situation by situation and somewhere in the neutral ground. Noted
there are a lot of digital platforms, a lot of community involvement.
Commissioner Hay asked Ms. Zucker if she has a listing of artists, which can be engaged.
Ms. Zucker replied yes.
Commissioner Romelus asked if the City does not have the event because of COVID,
what happens.
Mayor Grant stated the consultant is planning based on the phase in Palm Beach County.
Ms. LaVerriere asked if there was conversation while working on the contract, about
phasing of the payments as the event moves forward. You pay as you go on the work,
and then if you end up canceling the event, is there a cancelation clause in the contract?
Kathryn Matos, Assistant City Manager, answered it has the standard language of our
appeals. The idea was, we pay on a month-to-month basis, and that way if we do call it
quits at some point, then the payments would stop at that point.
Commissioner Romelus wanted a confirmation regarding the city is having a physical in-
person event in February, where people would be coming to the Cultural Center to go
look at these art pieces. Because, she did not want a virtual version of this event. She
believed it would be a waste of time. Asked again are there going to be art pieces, and
are people going to be allowed to walk through the venue and go look at these art pieces?
Ms. Matos replied yes. She believed this can be done safely.
Mayor Grant stated he was for the Avenue of the Arts with kinetic sculptures. Whether
the event is digital or physical, there will be an event. The event may be smaller, but the
impact should not be.
Commissioner Romelus asked if the event would be at the Cultural Center or on Ocean
Avenue or is it both.
Mayor Grant stated it was both. The three-day indoor event would be scaled down.
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Ms. LaVerriere stated Avenue of the Arts is a separate program than the international
kinetic event. Inquired of the Chair of the Arts Commission, in terms of procuring artists
for the yearlong exhibit. Inquired how many artists have committed and is Art on the
Avenue going to kinetic themed?
Courtlandt McGuire stated Avenue of the Arts is basically a street long avenue where all
the new renaissances for downtown Boynton Beach is happening and currently opening.
It has all types of curves through the mangrove park; there are roughly 13 pads that affix,
vertical sculptures that are the size of a person or bigger. Noted those sculptures are
switched out in October. They have secured art for those pads, per the Commission's
direction. The Arts Commission only needed 7 to 10; they as of today they have accepted
13. The indoor kinetic has 5, but he was not concerned, because it can be easily
increased. Noted in the past, the quota was not met, the Art Commission switched out
what they had. Expressed it was important to change, in particular for the Art on the
Avenue, because the pedestrians and the community come to congregate, and the
children run around - no bikes. Just a reminder, this is a biannual kinetic show. This year
it happens to be kinetic. Next year it may be something else. Kinetic art is placed for that
year-long exhibit. Staff would secure another 10 to 25 artists to display their work
internationally. He is sure there are no fees associated with using our own facilities. The
last event there were costs associated with the rental of tents, air conditioning and trucks.
The event is going to be in the Cultural Arts Center, and he is confident the event can
happen. If there is a delay for a few months it would be ok, but he did not believe it would
be necessary.
Ms. LaVerriere replied to answer Commissioner Romelus' question, it will be both.
Commissioner Romelus heard the city over recruited for Avenue of the Arts. She
understood there were only five artists recruited for the indoor kinetic arts event. Ms.
LaVerriere asked Mr. McGuire if he believed getting artist for the indoor kinetic event was
easier.
Commissioner Romelus asked do we have enough time to secure the artists before the
February 2021 event.
Mr. McGuire replied he believed this was possible. If there are any issues, they would
move it 30 to 45 days. This is an outdoor walking event. This is an open-air event.
Commissioner Hay asked if we vote to move forward, is Valerie Zucker going to be the
new Art Director? Ms. LaVerriere replied Ms. Zucker is going to be a consultant.
Kathryn Matos replied the hiring salary range is between $60,000 to $90,000.
Motion
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Vice Mayor Penserga moved to approve Resolution No. R20-086 and there may be a
scaled down event. Seconded by Commissioner Romelus, which unanimously passed.
9-C Heard out of order
C. Presentation by Staff on the parameters of SHIP and CDBG programs to
provide home ownership assistance for residents.
LaShea Brooks, Interim Community Development Manager, noted the City of Boynton
Beach has two housing programs. The City received funding from State Housing Initiative
Partnership (SHIP) program. The other program is the Community Development Block
Grant (CDBG) Program.
Florida Housing administers the SHIP program, which provides funds to local
governments as an incentive to create partnerships that produce and preserve affordable
homeownership and multifamily housing. The program is designed to serve very low, low
and moderate-income families. She explained in order to participate in the program, the
City of Boynton Beach had to establish a local housing assistance program by ordinance.
The City developed a local housing assistance plan and housing incentive strategy;
amended land development regulations or establish local policies to implement the
incentive strategies. They had to form partnerships and combine resources in order to
reduce housing costs; and ensure that rent or mortgage payments within the targeted
areas do not exceed 30 percent of the area median income (AMI) limits, unless authorized
by the mortgage lender.
SHIP dollars may be used to fund emergency repairs, new construction, rehabilitation,
down payment and closing cost assistance, impact fees, construction and gap financing,
mortgage buy-downs, acquisition of property for affordable housing, matching dollars for
federal housing grants and programs, and homeownership counseling. SHIP funds may
be used to assist units that meet the standards of Chapter 553. A minimum of 65 percent
of the funds must be spent on eligible homeownership activities. A minimum of 75 percent
of funds must be spent on eligible construction activities; at least 30 percent of the funds
must be reserved for very-low income households (up to 50 percent of the AMI); an
additional 30 percent must be reserved for low income households (up to 80 percent of
AMI); and the remaining funds may be reserved for households up to 140 percent of AMI.
No more than 10 percent of SHIP funds may be used for administrative expenses.
The Community Development Block Grant (CDBG) Program provides annual grants on a
formula basis to states, cities, and counties to develop viable urban communities by
providing decent housing and a suitable living environment, and by expanding economic
opportunities, principally to low and moderate-income persons. The program is authorized
under Title 1 of the Housing and Community Development Act of 1974, Public Law 93-
383. CDBG funding through the City. Services our sub-recipients provide are education,
youth violence prevention, homeownership counseling and housing production/rehab,
emergency needs, nutritional education, fair housing education, outreach activities and
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enforcement, alleviate poverty, family self-sufficiency education, job training and Boynton
Beach Faith Based CDC which provides special services.
The City of Boynton Beach is an entitlement city meaning that the City receives funds
directly from the Federal Government, from HUD or some of the other sources.
Ms. Brooks provided a summary of ineligible activities for the CBDG funds and explained
reporting requirements. Noted the City must file annual reports, as well as extensive
three-year Consolidated Annual Performance Evaluations.
Michael Rumpf, Development Director, stated there are opportunities to administer the
grant and present the internal policies to administer the program.
Mayor Grant thanked Ms. Brooks for the presentation. Expressed there has been
constituents requesting assistance and Ms. Brooks has always provided assistance.
Commissioner Romelus indicated some of the population in Boynton Beach have
language barriers. Dose the city have anyone within the department that is Creole or
Hispanic speaking? Ms. Brooks responded the city provides both Spanish and Creole
speaking staff.
Vice Mayor Penserga asked about the sub-recipients reports or accountability.
Ms. Brooks stated the funds are reimbursement funds. She explained the funds must be
spent first by the sub-recipient. The city conducts site monitoring; additionally, the sub-
recipient must demonstrate funds availability. The City requests tax returns and an audit
statement annually. Ultimately, the city is in control. When the reimbursement is
submitted, measures are in place to monitor the funding process.
Mayor Grant pointed out on the city's website there is a globe where the viewer is able to
choose a language. (Haitian Creole and Spanish).
5. Administrative
A. Appoint eligible members of the community to serve in vacant positions
on City Advisory boards.
Mayor Grant announced openings for each Board.
Motion
Commissioner Katz nominated Marcia Levine to the Library Board (Reg). Commissioner
Hay seconded the motion, which unanimously passed.
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6. Consent Agenda
Mayor Grant pulled item 6-A
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with
all the accompanying material to become a part of the Public Record and subject
to staff comments
A. Accept the written report to the Commission for purchases over$10,000 for the month of
June 2020.
Mayor Grant noted in June of 2020, under item 10, Group Broadcast Systems, the Police
Department ordered 12 monitors for the real-time Crime Center. Also inquired as to the
process for businesses to share their IP address to have a feed within the City of Boynton
Beach Police command center.
Police Chief Gregory provided an update on the command center construction. The
monitors are currently being installed in the facility. The software for the Motorola
Command Center is being configured. The system is live and operational. The video wall
which would drive the monitors has been delayed. He explained the process of receiving
IP addresses from businesses. Staff are planning two methods. The first method is
registration on the website. The second method would be to actually have a live
connection to a camera feed at the local business or residence
Motion
Commissioner Hay moved to approve. Vice Mayor Penserga seconded the motion, which
unanimously passed.
B. Accept third quarter report on operations of the Schoolhouse Children's Museum
and Learning Center for FY19/20.
C. Approve and authorize the issuance of a purchase order in the amount of$16,900
to TranSystems Corporation by utilizing the Florida Department of Transportation
(FDOT) Contract #C-A548 for a total expenditure of$45,800. The FDOT contract
satisfies the City's procurement requirements.
D. Proposed Resolution No. R20-080 - Approve Award of and authorize the City
Manager to sign the EQUIPMENT LEASE AGREEMENT between Tanner
Industries, Inc. ("Lessor") and The City of Boynton Beach ("Lessee).
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E. Approve the one-year extension for RFPs/Bids and/ or piggybacks for the
procurement of services and/or commodities as described in the written report for
August 19, 2020 - "Request for Extensions and/or Piggybacks."
F. Approve revisions to the Fiscal Year 2019-2020 approved surtax projects.
G. Proposed Resolution No. R20-081 -Approve and authorize the City Manager to
execute the first amendment to the Pay for Parking Services Agreement between
the City of Boynton Beach and Park mobile.
H. Proposed Resolution No. R20-082 - Ratify the actions of the South Central
Regional Wastewater Treatment and Disposal Board at their July 27, 2020 meeting
and give authorization to do the following:
1. Establish wastewater user rate at 1.11/1,000 Gal (O&M rate of$1.06/1,000
Gal and R&R Reserves Rate of $0.05/1,000 Gal) to Delray Beach and
Boynton Beach for Fiscal Year 2020/2021;
2. Establish reclaim user rate at $0.18/1,000 Gal to consumers Delray Beach,
Boynton Beach and South Central Regional for Fiscal year 2020/2021;
3. Authorize the Fiscal year Capital Improvement Plan and Associated
Funding Plan for Fiscal Year 2020/2021;
4. Accept the 2020/2021 Wastewater and Reclaim O&M Budgets.
I. Review of legal invoices. No action by Commission.
J. Approve minutes from the City Commission budget workshop/special meeting on
July 13, 2020 and the City Commission meeting on August 4, 2020.
Motion
Vice Mayor Penserga moved to approve the remainder of the agenda. The motion was
seconded by Commissioner Hay, which unanimously passed.
7. Bids and Purchases Over $100,000
Mayor Grant pulled item 7-C
A. Approve the employee group insurance plan renewals and recommended
employer subsidies for FY20-21 and authorize City Manager to sign any
required documents.
B. Proposed Resolution No. R20-083 - Authorize the City Manager to sign the
proposal for the purchase of 2 Diesel Generators from TAW Power Systems,
Inc. of Pompano Beach, FL, a Kohler Generator Systems Distributor, for the
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sum of $687,644.00 through the national Sourcewell Contract #120617-
KOH. Sourcewell procurement process satisfies the City's competitive bid
requirements.
C. Proposed Resolution No. R20-084 - Approve an Interlocal Agreement with
Palm Beach County for required water main adjustments and associated utility
work for the intersection improvements at Gateway Boulevard and High Ridge
Road. The total construction amount for the City's portion is $164,131.81,
which includes 20% contingency.
D. Proposed Resolution No. R20-085 -Approve utilizing the Polk County bid for
utilities construction services (BVP #14-156) with Killebrew, Inc. of Lakeland ,
FL and authorize the city manager or designee to issue a purchase order for
work that includes directional boring a 8" pre-chlorinated potable water main to
connect to existing water distribution system in Half Moon Bay (Hypoluxo), plus
a second connection to an existing watermain on Hypoluxo Road, in the
amount of $260,597.55 plus a 10% contingency of $26,059.75 if needed for
staff approval of change orders for unforeseen conditions for a total expenditure
of $286,657.30.
Mayor Grant requested a timeline on the construction and how long will it take to complete
the construction.
Andrew Mack, Director of Public Works and Engineering, noted in regards to the timeline
associated with the development of High Ridge and Gateway, staff reached out to the
Florida Department of Transportation (FDOT) and Palm Beach County. Both have
projects in this area. The FDOT project began back in January 2020. The project is slated
to be completed September 2020. Once done, Palm Beach County would come in and
complete their project. The bid is scheduled to be awarded by Palm Beach County
September 15, 2020. According to the county, they have 120 days to complete the project
once awarded. Hard Drive was the apparent low bidder.
Motion
Vice Mayor Penserga moved to approve. Commissioner Katz seconded the motion, which
passed unanimously.
E. Approve the one-year extension for RFPs/Bids and/or piggybacks for the procurement
of services and/or commodities as described in the written report for August 19, 2020-
"Request for Extensions and/or Piggybacks Over$100,000."
F. Approve Purchase of Furniture from JCWhite Architectural Interior Products for
a not to exceed price of$184,575.37 for the Cultural Center and a not to exceed
price of$140,626.55 for City Hall utilizing Florida State Contract: #425-001-12-
1 & #56120000-19-ACS.
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Mayor Grant asked for different height for seats, under the current contract.
Colin Groff, Assistant City Manager, replied staff reached out to JCWhite regarding the
height of the chairs.
Motion
Vice Mayor Penserga moved to approve the Consent Agenda for items over $100,000.
Commissioner Katz seconded the motion, which passed unanimously.
8. Public Hearing
6 p.m. or as soon thereafter as the agenda permits.
The City Commission will conduct these public hearings in its dual capacity as
Local Planning Agency and City Commission.
A. Proposed Ordinance 20-029 - Second Reading Approve request for
Abandonment of a portion of a ten (10) foot wide Utility Easement (ABAN 20-
008) located at 2735 SW 23rd Cranbrook Drive, Cranbrook Lake Estates PUD.
Applicant: David LaMaster.
Attorney Cherof read proposed Ordinance No. 20-029 into the record by title only on
second reading.
Motion
Commissioner Hay moved to approve. Vice Mayor Penserga seconded the motion which
passed unanimously.
City Clerk Gibson called the roll. The vote was 5-0.
Opened to public comment. Seeing no hand raised pubic comment closed.
B. Proposed Ordinance 20-030 - Second Reading - Adoption of an ordinance
allowing for virtual City Commission meetings by communication media
technology. (The City Attorney is requesting to table this agenda item.)
Attorney Cherof read proposed Ordinance No. 20-030 into the record by title only on
second reading. Requested the item to be tabled. This item could be brought back if
needed.
Attorney Cherof noted this ordinance was added at the last Commission meeting in an
abundance of caution because of an order of the Governor, which allowed for virtual
meetings. The order made a distinction between the budget meetings that are coming up
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in September and regular City Commission meetings. The former would be permitted to
be conducted virtually. The latter would not be. The Governor has been kind enough to
issue a subsequent executive order which resolves the conflict. Noted both budget
hearings and regular City Commission meetings are approved should be conducted by
virtual meeting until September 30th. This ordinance is not required at this time, but rather
than set it aside forever, he was asking that it be left at first reading, and we'll bring it back
on second reading.
Mayor Grant asked if the Governor is allowing special set meetings to be virtual. Attorney
Cherof replied yes.
Motion
Commissioner Hay moved to table. Commissioner Katz seconded the motion which
passed unanimously.
Opened to public comment.
Susan Oyer, 140 SE 1271 h Way, inquired if this fee was for boaters.
City Clerk Gibson called the roll. The vote was 5-0.
9. City Manager's Report
A. Hear a presentation of the proposed City Hall Innovation Centre and Hospitality
Amenities solicitation(s) by Mark Hefferin, President, E2L Real Estate Solutions
and provide direction.
David Scott, Director of Economic Development, presented the Boynton Beach City Hall
Innovation Center and hospitality amenities. Those two hospitality amenities refer to the
two-cafe spaces planned. The two spaces would be one for City Hall and one for the
Cultural Center. Provided an overview of Town Square, which is a 16-acre site in
downtown Boynton Beach. The project includes the renovation of the historic Boynton
Beach High School into a functional Cultural Center.
The City of Boynton Beach supports small businesses and startups. Staff understands
working with startups that requires an innovative, entrepreneurial ecosystem. Staff will try
to identify those startups. The city issues grants for incubation of small businesses. Staff
connects the start-up and small businesses with networking spaces, and again provide
workshops, support and linkages. The process is streamlined. The City of Boynton Beach
issued 50 grants totaling over $60,000 worth of grants. The CRA issued almost a million
dollars' worth of grants.
Currently working with our CDBG funds to provide grants in that area. Connecting the
resources. These graphics talk about how the innovation space fits into our support
network for entrepreneurs. The Boynton Beach Library provides not only services to the
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community but would be tied to the makerspace. Technology providing resources and
programs around small businesses, and startups, and will also have certain equipment
available for startups, such as 3-D printers, as well as other facilities.
Again, the City of Boynton Beach plays a role along with the CRA in providing incentives
for location assistance, whether that is the reimbursement, or facade improvement
grants. Provide a pipeline for success for small businesses, and startups to take
advantage of the Innovation Center.
Financially, staff helps and incentivizes locations within Boynton Beach brick and mortar
locations. Mr. Scott said he would be requesting a line item to support a retail sector
study for small businesses that will help staff understand the current retail and restaurant
economic condition. Also, the study would help vendors recruit new retailers, restaurants
and retain existing retailers and restaurants. Many businesses are having to
retool/rethink how they approach the market sector.
Mark Hefferin, President E2L Real Estate Solutions, said with this design- build process
with the city, it was all about the innovation and the future of Boynton Beach and part of
that concept was to create an innovation center. Staff has been working with Avison
Young, with the conceptual process of the design, coupled with ideas and innovation
received from Colin Groff and other city staff, regarding how to incubate and create new
business for the City of Boynton Beach. Coupled with the incubator space is also what is
shown as the direct access to the community center.
Mr. Hefferin stated with the completion of City Hall the space is ready for occupancy. The
space could be used for business training, mailbox pick up, physical address, co-working
subject matter experts, office managers, all that are noted here, are now available to the
city. Mr. Hefferin stated they have 3 opportunities which has been envisioned for the
Boynton Beach Town Square: the Innovation Centre-Aspiration U, Cafe Sitee, and
SnackShak.
The Cafe Site is Located off the main lobby, the space provides alfresco seating along
the northeastern front of the building. The City is looking for an experienced proprietor
for breakfast and lunch with the ability to cater functions in City Hall, the Cultural Center,
and events at the Children's Museum and Amphitheatre. While there will be no on-site
cooking facilities, there will be an opportunity to serve beer and wine. A drop box for
plans and property owner work letter will be incorporated in the RFP.
The Innovation Center has 1610 square feet of direct access to conference space
available for rental accessible 7 days a week with free Wi-Fi and parking. Also access to
public spaces and cafe, which could be for Business training, education, mail/physical
address, co-working space, subject matter experts, onsite office manager.
The SnackShak located within the restored historic Boynton Beach High School, now the
Boynton Beach Cultural Center at Town Square, the City envisions a healthy focused
enterprise that specializes in smoothies, salads, wraps, bowls, for a pickup on the run for
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visitors of the Children Museum and park. A Drop Box link for plans and property owner
work letter will be incorporated in the RFP.
Mr. Hefferin provided a timeline: RFP completed by August 30th, includes database of
prospects, outbound marketing plan, and media strategy. Launch RFP Sept. 7th
Deadline October 9th for Submittals allowing 24 business days. Shortlist candidate
interviews announced on October 16th. Interviews to take place October 19th -23rd Select
top 3 on October 28th after evaluation with BBTS Team. Final interviews on October 30th
with winner's announced November 6th. Explained the operator would be a
College/University with expert support, network of volunteers, mentors, and business
resources, which fosters entrepreneurial spirit. Private operators, with experienced
growing and operating innovation spaces, bother virtually and physically.
Keith McDonald, Avison/Young, indicated his staff has been working actively for a couple
of months and evaluating how to best go to market. Provided a summary of the company
and experience with renovating and redeveloping spaces.
Mayor Grant stated he looked forward to seeing the RFP and the three different entities
of the Incubator. He would like to provide an opportunity for the businesses to have an
input regarding the SnackShak and Cafe Sitee. He did not hear about the makerspace
and the Library. Inquired about the coordination of that makerspace with this innovation
area. His concern is there was a dearth of skills within the City of Boynton Beach. Noted
moving forward with an entrepreneurship center has him concerned. Stated most
entrepreneurs fail. Inquired if the Commission wanted to work more on career skills and
education with Makerspace, or does the city want to try helping start businesses in the
City of Boynton Beach that may not necessarily succeed? Noted he would like to
collaborate more with the library, and institutes of higher education, or career skills and
education, rather than for businesses. Expressed this is a public space, not necessarily
a private space. Questioned if this was the correct path using taxpayers' dollars to help
businesses in this manner. He would definitely want to curtail the RFP. The city does not
have any corporate office locations.
Mayor Grant asked what was the goal of the Commission. Is it for Economic Development
for the businesses or the economic development to provide earning capabilities for
residents? Noted he is for earning capabilities for the city residents, whether it is owning
their own business, or having the ability to work for someone else and grow their business.
Mr. Hefferin replied his staff has spent the last three years working with the Building
Wealth in the Community program. Staff has spent the last 90 days working with Craig
Clark, Library Director, and preparing the makerspace. This space includes the education,
the workforce, and the well-being of businesses. The Library has two 3-D printers already.
There is already laser cutters and other equipment. It is the intent to attract, not only grow,
but also incubate businesses to become the place that grows beyond just the 6,000
square feet. We really want to bring the businesses to Boynton Beach.
Colin Groff, Assistant City Manager, re-iterated the library is definitely part of this
incubator space conversation. It is called an incubator space, but it is a space for the
20
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Boynton Beach, Florida August 19, 2020
citizens of the city to use to grow new businesses, or to grow existing businesses. In
addition, using the technology that is in the library and all the knowledge in library, and
well as having access to the Library staff. It is tying all of those things together and having
an operator is what it is about. Offering residents to do multiple things. It is not just a new
business, but it is people who need to learn. However, the library has great programs like
that, that are going to expand.
Mayor Grant stated it is not just the innovation space. It is our downtown, and that also
leads to the question of the branding. In October, the City Commission decided to have
the option of branding our downtown. Mayor Grant inquired of the City Manager what
happened to the branding.
Lori LaVerriere, City Manager, stated it is on Eleanor Krusell's to-do list. It is a major
undertaking.
Mayor Grant stated there should be a conversation regarding the branding and the RFP
should include the branding information.
Eleanor Krusell, Public Communications and Marketing Director, stated the branding of
the City's downtown is in the City's strategic plan for next year. Ms. Krusell stated the city
definitely will get the community together and have branding groups to determine what
the branding would look like.
Mayor Grant stated the aspect of using not only the commercial locations, but also the
industrial locations, he wanted to focus on because the city has an abundance of industrial
land in the heart of Boynton Beach that needs redevelopment. In addition, there is very
few M-1 spaces as affordable in the Heart of Boynton Beach.
David Scott, Economic Director, requested clarification regarding branding to be included
in the RFP.
Mayor Grant stated the City's branding is not set in stone.
Mr. Hefferin indicated E2L would love to work with Boynton Beach beyond just the Town
Square project.
Commissioner Romelus expressed she wanted to touch a little on what was being said,
regarding the makerspace. The city objectives and mindset are geared towards building
community wealth and changing the trajectory in the future of how the community
operates. The numbers from the Utech Runaway website indicated over$275M revenue
generated, over $113M of funds invested into the businesses and entrepreneurs that
have gone through their process. Continued to say 101 intellectual property rights have
been created, 587 new jobs have been created, 199 internships have been cool, and the
average full-time salary of these jobs are about $80,000. When you think of what we're
trying to do here and point in how the city is trying to make sure the city provides
opportunities to our residents and put something that is right in their backyard right here,
in our city hall. Noted those numbers speak for themselves. In terms of co-working spaces
and an incubator space, having businesses leave the city in order for them to find
21
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other co-working spaces or incubator spaces, creating one and making it affordable and
making it right here within the Town Square within the downtown, attracts all those
things. This helps to expand the city's vision and where the city is trying to go. She is
100%, maybe even more in favor of what is being done and the direction and trajectory
that she believes it will take the residents and the community in the near future. This is
just one more step towards that process and would not do anything to deter from that.
She said she provided the information because she believes it is relevant.
B. Discuss direction to City staff for the 2021 International Kinetic Art Exhibit
and possibly consider Resolution No. R20-086 - Authorizing the City
Manager to sign a proposal and purchase order for Zucker& Lewis Media
Group, LLC to manage and promote the event, currently scheduled for
February 6-7, 2021. (Heard earlier in the Meeting)
C. Presentation by Staff on the parameters of SHIP and CDBG programs to
provide home ownership assistance for residents. (Heard Earlier in the
Meeting)
10. Unfinished Business (none)
11. New Business- None
A. Proposed Resolution No. 20-087-Authorize the Mayor to sign the Purchase
and Sale Agreement with Pulte Home Company, LLC., for a City owned
parcel known as the Nickels property.
Mayor Grant read the proposed Resolution No. R20-087 into the record by title only.
Mayor Grant asked about the timeline. What are the time dates for funding?
Colin Groff, Assistant City Manager, responded the Pulte Group has already deposited
a down payment to help cover the city's legal costs. Noted the deposit is nonrefundable.
As of today, if the resolution is authorized, the Pulte Home Company, LLC will have 90
days to collect information on the land; this is called due diligence. Once this is done,
they will have 360 days or one yes to receive all development approvals. Once the Pulte
Home Company receives all the development permits, at that time the property will close
and the remaining balance must be paid to the city. Mr. Groff stated the money that
they're paying upfront is non-refundable, that covers our costs. If they terminate the
contract, you know the purchase and sale sometime before they close, they carry all the
cost. If the city chooses to, after the 90 days the city chooses not to follow through with
the contract, then the city would be responsible for the cost. Staff recommends approval
of this, because the property, again, as you all are aware, is outside the City limits. It will
have annexation agreements in place, when such time it can be annexed it will be. They
will also be water and sewer customers' revenue.
22
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Motion
Vice Mayor Penserga moved to approve Resolution No. R20-087. Commissioner Katz
seconded the motion, which passed unanimously
12. Legal
A. Proposed Resolution No. R20-088 - Approval of Settlement Agreement
Between the City of Boynton Beach and Eckols '76 LTD and Eckols '86 LTD
and authorizing the City Manager or the City Manager's Designee to execute
the Settlement Agreement.
Mayor Grant read the proposed Resolution No. R20-088 into the record by title only.
Attorney Cherof stated this is a settlement offer in a foreclosure action. The City has liens
on the property in the $850,000 range. The property is worth in the $250,000 range. The
defendant, Eckols'76LTD and Eckols 86, has decided that would rather settle the case
than to litigate. The subtle end result would be the city would own the property. The
property is free and clear of any encumbrances, and the city is encouraged to take it on
that condition.
Mayor Grant said he believes it would have other encumbrances. Attorney Cherof
indicated the city title search indicates the property does not have any encumbrances on
it. Mayor Grant asked other than the City liens? Attorney Cherof stated that was correct.
Those liens would be merged into our ownership, and the lawsuit for foreclosure would
be dismissed with prejudice.
Mayor Grant asked if the city would receive a quick claim deed or a warranty deed.
Attorney Cherof responded the city would receive a Warranty Deed.
Motion
Commissioner Katz moved to approve Resolution No. R20-088. Vice Mayor Penserga
seconded the motion, which passed unanimously.
Mayor Grant announced some sad news regarding the Grand Marshall for 2017, Enrique
Zanada passed away, CEO of the Soup Kitchen on West Boynton Beach Boulevard.
Mayor Grant indicated he spoke with staff regarding the Urban Tree Canopy Study and
requested a discussion regarding ways of funding for sustainability of trees, a tree fund
for developers, a utility sustainability program and a memorial tree fund. He heard the
city had it on the books.
Lori LaVerriere, City Manager, stated the City received donations sporadically in the
past. Set up a 691 fund and there is no balance. Indicated the structure is ready to accept
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funding. Noted September 1, 2020, the Commission will hear an item regarding the Tree
Canopy.
Mr. Groff stated there will be a presentation regarding the Tree Canopy study.
Mayor Grant requested an update on the Future Agenda Items.
Commissioner Hay stated during the voting he had to help more than 30 cars, which were
in the wrong area; asked to work with the Supervisor of Election (SOE) regarding having
better signage and having the Ezell Hester as a voting site.
Mayor Grant stated he spoke with SOE Wendy Link regarding Ezell Hester as a voting
site. Ms. Link stated this was an early voting site and all voters were mailed out voters
registration cards. Voters had 14 days to vote at the Ezell Hester Center.
Vice Mayor Penserga requested to have a discussion on a Mural program for the city.
Mayor Grant wanted to wait until the Art Director was hired.
Attorney Cherof stated there is a discussion on Town Square for the September 1, 2020
Commission meeting. Staff expected to receive a revised proposal from JKM. He
understood the proposal was forthcoming, but as of today the City does not have them.
Noted it would be challenging to analyze what is contained in the amended proposals,
possibly have a conference with the representatives of JKM, and then be in a position to
fully discuss it with the Commission on September 1 st
Mayor Grant stated he agreed. If the documents are not received by Thursday it does not
give adequate time to review the easements.
Attorney Cherof stated the easement part is easy, it is all the other aspects of the project
moving forward.
Commissioner Hay concurred regarding if it is not received by Thursday. He asked would
John Markey be notified.
Commissioner Katz asked if it was possible to have someone reach out to him if it is the
will of the board of tomorrow? Contact his office and ask for an update on the status and
an expected delivery date.
Attorney Cherof stated certainly.
Commissioner Katz commented if the party intends to come to the Commission meeting
and speak to us having not obliged the Commission's previous request, he personally will
take exception to that and have no interest in a public dialog. If JKM refused to comply
with the very simple request to explain, which is an alternative plan to the contract
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Boynton Beach, Florida August 19, 2020
conditions where there is a potential breach. Commissioner Katz stated he hopes there
is no intention behind this delay, which may lead to an attempt to circumvent the request
and come speak to us directly when it was made clear what was wanted.
There was a consensus to reach out to JKM.
Susan Oyer, 140 SE 27th Way, inquired about the Nickels property. Is the city keeping
this property within Boynton Beach city limits? Noted the City should acquire properties;
do not give them away.
Mayor Grant stated the comment that it is not in the city limits and that a power of attorney
is going to go with the purchase and sale agreement so that any annexation of the
property will not be objective upon if there is a connection to that property.
13. Future Agenda Items
A. Mayor Grant requested staff present information on internship programs —
TBD.
B. Mayor Grant requested a discussion regarding interviewing City staff about
their positions and a City Career Fair— TBD.
C. Mayor Grant requested a discussion regarding education in Boynton Beach -
TBD
D. Discussion on status of Town Square easements and overall project status —
September 1, 2020.
14. Adjournment
Motion
There being no further business to discuss, Commissioner Hay moved to adjourn. The
motion was seconded by Commissioner Katz, which unanimously passed. The meeting
adjourned at 9:00 p.m.
John McNally, Information Technology Director, stated as a reminder, a recorded version
of this session would be posted to the City of Boynton Beach's YouTube channel. Links
to that channel are available on the City of Boynton Beach's website, at
www. o�nton each. }r . This concludes tonight's meeting.
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Meeting Minutes
City Commission Meeting
Boynton Beach, Florida August 19, 2020
CITY OF BOYNTON BEACH
Mayor - Steven B. Grant
Vice Mayor— Ty Penserga
Commissioner— Justin Katz
Commissioner— Woodrow L. Hay
Commissioner— Christina Romelus
ATTEST:
Crystal Gibson, MMC
City Clerk
Queenester Nieves, CMC
Deputy City Clerk
26
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7.A.
CONSENT BIDS AND PURCHASES OVER$100,000
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
Authorize the purchase of equipment and services for a Hiperwall system from Broadcast Systems in the
amount of$165,244.61 utilizing GSA contract GS-07F-173GA.
Explanation of Request:
The Hiperwall system will provide visualization on a video wall of multiple sources of information in a
customizable layout. This allows for enhanced situational awareness of incidents by allowing the viewing of
sources of information, including live videos and real-time data, simultaneously. This will enhance critical
decision making in the shortest possible time.
How will this affect city programs or services?
This system will facilitate the effective use of the Police Real Time Crime Center by allowing operators to
keep critical information about ongoing events front and center. The system will display cameras,
reporting dashboards, and analytic tools to create a real-time dashboard where operators can
visualize and identify crime patterns, monitor ongoing incidents and process important data to assist
response teams.
The system will promote collaboration with teams at remote locations for comprehensive situational
awareness. The Department will have the capability to share live feeds, real-time data, and other
content between Hiperwall systems located around the police headquarters as well as City.
Fiscal Impact: Budgeted
Funding has been allocated and approved in CI P account#303-4119-580.64-14.
Alternatives:
Not approve this purchase and have less effective use of surveillance cameras and other data sources as well
as less situational awareness during incidents. Increased staffing maybe required to oversee and operate
the large number of cameras and systems.
Strategic Plan:
Strategic Plan Application:
Climate Action: No
Climate Action Discussion:
Page 257 of 431
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Quotes GSA Pricing
Page 258 of 431
Estimate
Date Estimate#
Y S
F E M 8/12/2020 3498
205 NW 12th Ave., Suite 201
Pompano Beach, FL 33069
EC13009779
Name/Address Project Site
City of Boynton Beach City of Boynton Beach
3301 Quantum Blvd, Suite 101 Police Department
Boynton Beach, FL 33426 2100 High Ridge Rd
Boynton Beach, FL 33426
Item Description Qty Rate Total
GSA CONTRACT#GS-07F-173GA
HW-CONTROLLER-RACK Core 15-8500 , 8GB RAM, Intel UHD 630 GPU, 3 1,685.65 5,056.95
250GB SSD
HW-IPSTREAMBROWSE... Core 17-8700 , 8GB RAM, Intel UHD 630 GPU, Rack 1 2,157.16 2,157.16
HW-STREAMER-R Core i5-8500 , 8GB RAM,NVIDIA P2000, 250GB 1 2,510.79 2,510.79
SSD, Rack
HW-STREAMER4CAP-R Core 15-8500 , 8GB RAM,NVIDIA P2000, 4 1 3,852.78 3,852.78
Capture, Rack
HW-HIPERVIEW Core 15-8500 , 8GB RAM, Intel UHD 630 GPU, 13 1,150.67 14,958.71
256GB SSD
HW-HIPERVIEW Core 15-8500 , 8GB RAM, Intel UHD 630 GPU, 1 1,150.67 1,150.67
256GB SSD
HWP6 Hiperwall Premium Suite license --Includes 1 8,840.81 8,840.81
HiperController,HiperFailSafe,HiperLayout,
HiperAccess,HiperKVM and HiperInterface
capabilities. Ver. 6
HVHD6 HiperView HD license -- Shows source content on a 12 1,571.70 18,860.40
single display device up to HD resolution. Ver. 6
HVUHD6 HiperView UHD license -- Shows source content on 4 2,554.01 10,216.04
a single UHD display device (up to 4K resolution).
Ver. 6
HS6 HiperSource license --Interchangeable applications -- 17 1,178.78 20,039.26
Sender, Streamer, IP Streams,Browser--that deliver
live content to a video wall. (One application per
license.)Ver. 6 -To include one at no cost(TOTAL
18)
This is an estimate only,not a contract.This estimate is completing the job listed above based on our
evaluation.It does not include unforseen price increases,discontinued products or additional labor and
materials which may be required should problems arise.This estimate is valid for 90 days.
Phone# E-mail
Follow us on Instagra
(561)578-4964 sales@broadcastsystemsinabroadcast Systemscom —
Page 1
Page 259 of 431
Estimate
Date Estimate#
Y S
F E M 8/12/2020 3498
205 NW 12th Ave., Suite 201
Pompano Beach, FL 33069
EC13009779
Name/Address Project Site
City of Boynton Beach City of Boynton Beach
3301 Quantum Blvd, Suite 101 Police Department
Boynton Beach, FL 33426 2100 High Ridge Rd
Boynton Beach, FL 33426
Item Description Qty Rate Total
HO6 HiperOperator license --Provides remote control 3 1,571.70 4,715.10
access from one or multiple computers located
anywhere in the world. Ver. 6
LABOR
Master Tech(GSA) Master Technician (GSA) 185 110.83 20,503.55
System Design Engineer(G... System Design Engineer(GSA) 100 110.83 11,083.00
Project manager(GSA) Project manager(GSA) 29 110.83 3,214.07
OPEN MARKET ITEMS (NON GSA)
Miscellaneous Cisco Catalyst 9200L-Network Essentials -switch 1 2,337.99 2,337.99
-48 ports -rack-mount
Miscellaneous Cisco Compatible single mode multi mode GBIC 2 399.99 799.98
Miscellaneous UPS RCK EAR KIT 1 99.00 99.00
Miscellaneous UPS RCK MNT 5000VA 120VAC IN 208V 11 1 2,999.00 2,999.00
RCPT 1 BAT MOD/EXP TO 2 SMART PRO 11
OUTLETS C795318 TRLT SMART5000XFMRXL
Miscellaneous Rack, PDU's,Vertical and horizontal CBL 1 4,000.00 4,000.00
management,monitor, and grounding materials, 10
GIG Fiber for RTCC
Miscellaneous Dell Optiplex Operator PC 3 987.00 2,961.00
HW-STREAMER-T Core i5-8500 , 8GB RAM,NVIDIA P2000, 250GB 3 2,392.39 7,177.17
SSD, Tower
Miscellaneous 4k 30" Monitors 3 299.00 897.00
Miscellaneous Batteries and installation materials 3 140.00 420.00
Miscellaneous Video wall control system 1 4,100.00 4,100.00
Miscellaneous Cisco Catalyst 9200L-Network Essentials -switch- 1 2,337.99 2,337.99
48 ports -rack-mount
This is an estimate only,not a contract.This estimate is completing the job listed above based on our
evaluation.It does not include unforseen price increases,discontinued products or additional labor and
materials which may be required should problems arise.This estimate is valid for 90 days.
Phone# E-mail
Follow us on Instagra
(561)578-4964 sales@broadcastsystemsinabroadcast Systemscom —
Page 2
Page 260 of 431
Estimate
Date Estimate#
Y S
F E M 8/12/2020 3498
205 NW 12th Ave., Suite 201
Pompano Beach, FL 33069
EC13009779
Name/Address Project Site
City of Boynton Beach City of Boynton Beach
3301 Quantum Blvd, Suite 101 Police Department
Boynton Beach, FL 33426 2100 High Ridge Rd
Boynton Beach, FL 33426
Item Description Qty Rate Total
Miscellaneous Cisco Compatible single mode multi mode GBIC 1 399.00 399.00
Miscellaneous UPS RCK EAR KIT 1 99.00 99.00
Miscellaneous Tripp Lite 3000VA 2250W UPS Smart Rackmount 1 1,299.00 1,299.00
AVR 120V USB DB9 SNMP 2URM
Miscellaneous Rack, PDU's,Vertical and horizontal CBL 1 3,100.00 3,100.00
management, and grounding materials
Miscellaneous Fiber patch cable, Corning Micro closet housing, 1 785.19 785.19
Corning incerpt, 8 fusion splice ends
Miscellaneous Dell Optiplex Operator PC 2 987.00 1,974.00
Miscellaneous Battery and installation materials 2 150.00 300.00
HRT Hiperwall Remote Support - 8 Hours --Remote 2 1,000.00 2,000.00
assistance for all Hiperwall related issues
This is an estimate only,not a contract.This estimate is completing the job listed above based on our Subtotal
evaluation.It does not include unforseen price increases,discontinued products or additional labor and $165,244.61
materials which may be required should problems arise.This estimate is valid for 90 days.
Sales Tax (0.0%) $0.00
Phone# E-mail
Follow us on Instagra
(561)578-4964 sales@broadcastsystemsinc.com Broadcast_Systems Total $165,244.61
Page 3
Page 261 of 431
7.B.
CONSENT BIDS AND PURCHASES OVER$100,000
9/11/2020
_ CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 9/1/2020
REQUESTED ACTION BY COMMISSION: Approve Task Order UT-3A-02 with Globaltech in the sum of
$141,662.50 in accordance with RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope
Category A executed on August 22, 2018 for the Design of Fluoride Storage and Feed Improvements to the
East Water Treatment Plant.
EXPLANATION OF REQUEST:
The Utilities Capital I mprovement plan includes the installation a new fluoride storage and feed system at the
City's East Water Treatment Plant (WTP). The WTP existing fluoride system was removed to allow the new
MIEX treatment process to be constructed. A new system is to be installed with grant funding assistance
from the Florida Department of Health (DEPARTMENT) Public Health Dental Program (PHDP). The Grant
agreement (Resolution R20-030 ) was approved by commission on April 21, 2020. This Task Order is for
the consultant to provide design, permitting and bidding services for implementation of the new fluoride
system.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This authorization will allow the utility to
complete the design and monitor construction of the new Fluoride feed system for the east water treatment
plant. It will provide fluoridated water to city utility water customers which will promote enhance dental
hygiene.
FISCAL IMPACT: Budgeted Capital budget 403-5000-533-65.02
ALTERNATIVES: Not authorize design or provide for implementation of system.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
Page 262 of 431
ATTACHMENTS:
Type Description
D Contract Gen, Services Contract
D Task Order Task order Scope & Budget
Page 263 of 431
0
GENERAL CONSULTING
C ' is enteredinto n the Cityn c , hereinafter
referred to as "the CITT, and GLOBALTECH, INC., r i r referred to as wthe
CONSULTANT',in considerationof the mutual benefits,terms, andconditions hereinafter
specified.
pursuant to Section 207.055, Floridato , the Consuftents'
Negotiation Act,the CITYS Procurement Code,the City of Boynton Beach solicitedI for
professional su i servIoes from qualifiedengineering for required City
WHEREAS, THE CITY issued u r Qualifications for General Consultingi for
the City of Boynton Beach, RFQ No. 1-17
the City Commissionsin L one of several qualiffed
consulting firms General Consulting servicesI n
NOW, THEREFORE, in considerationot the mutual oovenants expressedherein, the parties
agree s follows:
ARTICLE -SERVICES
.1 CONSULTANT agrees to perform General Consulting Services by way of individual task
orders,at the request I during hi , including the provision
of ll labor,materials,equipment and supplies. The specifiedjects which may be assigned
CONSULTANTto is in conjunction :
Scope Category r Plant Modifications, c' tion
Evaluation
Scope Category B Infrastructure Improvements l '
Scope Category ncilStudies
Scope Category Transportation Services
Scope Category E Architectural and Landscaping sin Services
1.2 SERVICE AND RESPONS1131LITIES
1. .1 L: The CONSULTANTo perform work assignedk
Order(s) under such terms as set forth in t ).The terms of
the Task Order(s)shall be supplemental to theterms of this Agreement.
1.2.2The CONSULTANT is responsiblefor defects in its work and in the work of
Its u nwork,
!The term"AwmemenPhas the same meaning " n t'
Boynton Beach UtilitiesI Consulting
V.5 C
Page 264 of 431
12.3 PRELIMINARY SERVICES PHASE: The CONSULTANT shall prepare
preliminary studies and reports, feasibility studies, financial and fiscal
studies, and evaluation of existing facilities, preparation of schematic
layouts and sketches where required; develop construction budgets,
opinions of Probable Construction Cost, and shall consult and confer with
the CITY as may be necessary for the CITY to reach decisions concerning
the subject matter. The CONSULTANT shall attend meetings wfth the
CITY Commission and CITY staff as may be required, and provide the
CITY with a time schedule which shall include but not be lMted to submittal
of all milestones related to the project up to delivery of 100% construction
documents.
1.2.4 During the preliminary servioss phase,the CONSULTANT shall advise the
ITS, based on CONSULTANT'S professional opinion and the current
project conditions and reasonably foreseeable conditions of the
completeness of existing data and its suitability for the intended purposes
of the project; CONSULTANT to obtain date from other sources-, identify
and analyze requirements of governmental authorities having jurisdiction
to approve the design of the project, provide analyses of the CRYS needs
for surveys; perform she evaluations and comparative studies of
prospective site and solutions;and prepare and furnish a report to the City
setting forth the CONSULTANT'S findings and recommendations.
1.2.4,1 Providing any type of property surveys or related engineering
services needed for the transfer of interests in real property, and
field surveys for design purposes and engineering surveys and
staking to enable Contractor to proceed with their work, and
providing other special field survey&
1.2.4.2 Preliminary design services to be performed by the
CONSULTANT shall include consultation and advice concerning
the extent and scope of proposed work and preparation of
preliminary design documents consisting of design criteria,
preliminary drawings, and outline specifications as well as
preliminary estimates of probable Construction Costs. This
phase will also include preparation of a preliminary site plan or
schematic drawings when appropriate. Up to six (6) copies of
the preliminary design documents shall be furnished to the CITY,
the exact number needed shall be determined by the CITY.
1.2. 3 CONSULTANT shall provide environmental assessment and
impact statements as required to determine the suitability of the
she and its surrounds for the proposed project; and/or
124.4 Upon authorization of the CITY, the CONSULTANT will provide
advice and assistance relating to operation and maintenance of
project or other systems; evaluate and report on operations-,
assist the CITY in matters relating to regulatory agency
operations review or operating pennit non-complianoe; assist
with startup and operator training for newly installed or modified
equipment and processes, and int preparation of operating,
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maintenance and staffing manuals for the project.
1.2.5 BASIC SERVICES. The CONSULTANT shall consuft and advise the CITY
E n the following manner: specifying the extent and scope of the work to be
performed, prepare detailed construction dravAngs and specifications;
revise and update, where necessary, previou* designed construction
pIns and specifications, whether in whole or in part, to be incorporated
into the proposed work and prepare construction documents and final
estimate of probable Construction Cost. The final design services shall be
provided in an eWronic format, and shall also include furnishing up to six
(6) copies of plans and spedfications to the CITY; the exact number
needed shall be determined by the.CITY,
1.2.6 Final design services shall also include preparation of permit applications
as may be required by such agencies as have legal review authority over
the project. These applications shall include but not be limited to site plan
approvals or other permits and work efforts and shallalso consist of
meetings at staff level and meetings with the appropriate governing body
and the CITY. Unless specifically provided for under the final design
phase, permit application services do not include applications requiring
environmental impact statements or environmental assessments,
consumptive use permits and landfill perTnb.
1.2.6.1 The CONSULTANT based upon the approved design documents
and any adjustments authorbmd by the CITY In each project,
project schedule or construction budget shall prepare for
approval by the CITY,design development documents consisting
of dramdngs and other documents to fix and describe the size and
character of each proj civill engineering, environmental,
landscape, architecture[, structural, mechanical, and electrical
systems and any other requirements or systems, materials and
such other elements as may be appropriate for a complete
project. The CONSULTANT shall also advise the CITY of any
adjustments to the preliminary estimate of probable Cons !
Costs.
1.2.6.2 The CONSULTANT based on CITY approved design
development documents and any further adjustments in the
scope or quality of the project or int construction budgeis Il
prepare Construction Documents within tenumber of calendar
days 'specifed within any notice issued by the CITY. The
Construction Documents shall consist of drawings and
specifications setting forth in detafl the requirements for the
construction of the project.
1.2.6.3 The CONSULTANT shall assist the CITY in the preparation of
the necessary proposal information and forms.
1.2.6,4 The CONSULTANT shall advise the CITY of any adjustments to
previous estimates of probable Construction Costs indicated by
changes in codes, administrative and jurisdictional requirements
of general market conditions.
1-2.6.5 The CONSULTANT shall submit to the CITY for each project,
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electronic format and up to six (6) copies of the Construction
Documents, and a further revised estimate of total probable
Construction Cost.
1.2.6.8 CONSULTANT shall Include in the Construction Documents a
requirement that the construction contractor shall provide a final
as-buift survey of the project in Autocad electronic forrnat by a
registered Land Surveyor, and provide marked up construction
drawings to the CONSULTANT so that the CONSULTANT can
prepare and deliver to the CITY the record drawings in the form
mquired by the CITY and as required.
1.1 6.7 Prior to final approval of the Construction Documents by the
CITY, the CONSULTANT shall conduct a thorough review and
quality control evaluation of the entire work product for
compIi ance with requirements of any local, state, or federal
agency from which a permit or her approval Is required. The
CONSULTANT shall make sure that all rvecessary approvals
have taken place,
1.2.6.8 Prior to each phased submittal,the CONSULTANT shall conduct
a thorough quality control review and assessment of the work
product to determine whether the work is property coordinated
and confirm that the CITY and agency comments have been
addressed and incorporated into the Contract Documents, The
CONSULTANT shall provide to the CITY a Quaft Assurance
and Quality Control plan in a format that advises the CITY that all
work has been performed as required. A report shall be
submitted in accordance with those standards to apprise the
CITY that due care has been taken in the preparation of the
Contract Documents.
1.2.6.9 The CONSULTANT shall signify responsibility for the Contract
Documents including technical specifications and drawings
prepared pursuant to this Agreement by affixing a signature,date
and seal as required by Florida Statutes Chapters 471 and 481,
If applicable. The CONSULTANT shall comply with all of its
governing laws, rules, regulations, codes, directives and other
applicable federal,state and local requirements in preparation of
the work.
1.2.7 The CONSULTANT shall provide the construction documents, technical
specifications and drawings completed in accordance with generally
accepted professional practices and principles and In a manner consistent
with the level of care and skill ordinarily exercised by members of the
profession currently p racticing under similar conditions.
1.2.8 The CONSULTANT following the CITYS approval of the Construction
Documents and the latest estimate of probable Construction Cost shall
when so directed and authorized by the CITY,assist the CITY in obtaining
proposals or negotiated proposals, and assist in preparing contracts for
construction.
1.2.8.1 The CONSULTANT shall review and analyze the proposals
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received by the CITY and shall make a recommendation for any
award based an the CITYS Procurement Administrative Policy
Manual.
1®Z Any Opinion of the Construction Cost prepared by
CONSULTANT represents its judgment as a design professional
and is supplied for the general guidance of the ITS Since
CONSULTANT has no control over market conditions,
CONSULTANT does not guarantee the accuracy of such
opinions as compared to contractor bids or actual cost to the
I . If the project is not advertised for proposals within three(3)
months after delivery of Final Design Plans, through no fault of
the CONSULTANT or if either local market conditions or in us
wide prices have changed because of unusual or unanticipated
events affecting the general level of prices or times of delivery in
the construction Industry,the established Construction Cost limit
may be adjusted as determined by the GHYS Representative
and as approved by the CITY, if necessary. Additionally, if the
CITY expands a project scope of work after the CO NSU LTANT
renders ft Final estimated probable Construction Cost of the
Final Design Plans, the CONSULTANT shall not be responsible
for any redesign without compensation is shall be mutually
agreed to by the parties hereto,
1.2.8.3 The CONSULTANT shall provide the CITY with a list of
recommended prospective bidders.
1.2AA The CONSULTANT shall attend all pre-proposal/per-bid
conferences,
1.2.8.5 The CONSULTANT shall recommend any addenda, through the
CHYS representative as appropriate, to clarify, correct, or
change proposal documents.
1.2.8.6 If Pre-Qualffication of bidders is required as set forth in the
Request for Proposals or Invitation to Bid(two-step bid process),
CONSULTANT shall assist the CITY, if requested Indeveloping
qualifications criteria, review qualifications and recommend
acceptance or nejection of the bidders.
1.2B.7 If requested, CONSULTANT shall evaluate proposals and
bidders,and make recommendations regarding any award by the
CITY.
IZ9 The CITY shall make decision on all cWms regarding interpretation of the
Construction Documents, and on all other matters relating to the execution
and progress of the Work after receiving a recommendation from the
CONSULTANT. The CONSULTANT shall check schedules, shop
drawings and other submissions fbr the limited purpose of checking
conformance with the concept of the project, and for compliance with the
information given by the Construction Documents, The CONSULTANT
shall also review change orders prepared and submitted by Contractor and
review and make recommendations tot City for progress payments to
the Contractor based on each project schedule of values and the
percentage of work completed. The CONSULTANT will neither have
control over or charge of, nor be responsible for, the construction means,
methods, techniques, sequenom or procedures, or fort safety
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precautions and programs in connection with the construction of the
assigned task order projects.
1.2.9.1 The CITY shall maintain a record of all change orders is shall
be categorized tot various types, causes, etc. that may be
determined useful and necessary for its purpose.
1.2. .2 If the CONSULTANT is not the Construction Manager for the
construction, the CITY shall notify the CONSULTANT within
three (3) days of the discovery of any arnhftecturaVengineering
error or omission so that the CONSULTANT can be part of the
negotiations resolving the claim between the CITY and the
Contractor.
1.2.10 The CONSULTANT shall carefully review and examine the Contractor's
schedule of values, together with any supporting documentation. The
purpose of such review and examination will be to protect the CITY from
an unbalanced schedule of values which allocates greater value to certain
elements of each project than is indicated by industry standards,supporting
documentation, or date. If the schedule of values is not found to be
appropriate, it shall be returned to the Contractor fbr revision for supporting
documentation. After making such examination, when the schedule of
values Is found to be appropriate, the CONSULTANT shall sign the
schedule of values indicated informed belief that the schedule of values
constitute a reasonable, balanced basis for payment of the Application for
Payment to the Contractor.
1.111 The CONSULTANT shall perform on-afte construction observation af each
project based on the Construction Documents in accordance mAth
paragraph 1.2.16 "Resident Project Services" of this Agreement. The
CONSULTANT'S observation shall determine the progress of the work
completed, and whether the work is proceed Ing In a manner indicating that
the work when fully competed will be in accordance with the Construction
Documents. On the basis of site visits, the CONSULTANT vAll provide the
CITY with a written report of each site visit in order to reasonably inform
the CITY of the progress of the portion of the Work completed. The
CONSULTANT shall endeavor to identify for the CITY any defects and
deficiencies in the work of contractors, and make written recommendation
to the CITYwhere thework fails to conform to the Construction Documents.
The CONSULTANT shall not have control over or charge of, or
responsibility for the construction means,methods,techniques,sequences
or procedures. or for safety precautions and programs in connection with
the Work, nor shall the CONSULTANT be responsible for the Contractors
ite to perform the Work in accordance with the requirements of the
Contract Documents. The CONSULTANT shall not have control over or
charge of, and shall not be responsible for, acts or omissions of the
Contractor or of any other persons or entities performing portions of the
Work. Based on such observation and the Contractor's Application for
Payment, the CONSULTANT shall determine the amount due to the
Contractor and shall issue Certificates for Payment In such amount. These
Certificates vAll constitute a representation to the CITY based on such
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observations and the data comprising the Application for Payment that the
work has progressed to the point indicated. By issuing a Certificate of
Payment,the CONSULTANT will also represent to the CITY that to the best
of its information and belief, based on what its observation have revealed;
the Work is in accordance Mh the Construction Documents. The
CONSULTANT shall conduct observations to determine the dates of
substantial and final completion and Is a recommendation for final
payment.
1.2.12 The CONSULTANT shall revise the Construction drawings and submit
record or corrected drawings to the CITY to show those changes made
during the construction process based on the marked up pri9 drawings
and other data fshed by the Contractor. The record drawings shall be
provided in electronic format inclusive of conformed PDF files and AutoCad
files in a form compatible with the CITY'S version of AutoGad formats for
archival purposes.
1.2.13 The CONSULTANT shall attend regularly scheduled progress meetings an
site bi-monthly or as otherwise determined based on a specific need
established pri or to construction by the CITY.
1.2.14 The CONSULTANT shall.review change orders prepared and submitted by
the Contractor for the CITY'S approval. CONSULTANT shall not authorize
any changes in the work or time, no matter how Minor without prior written
approval by the CITY.
1.2.15 Each project's construction or demolition shall be considered complete
upon compilation of a punchlist by CONSULTANT, is shall be timely
completed by Contractor to the satisfaction of the CITY,written notification
to Contractor by CONSULTANT that all releases of liens are satisfied and
written recommendation by CONSULTANT for final payment to the
Contractor is shall be at the sole discretion of the CITY.
1.2.16 RESIDENT PROJECT SERVICES: During the Construction pmgress of
any work, the CONSULTANT will if aLithorized by the CITY, provide
resident project observation services to be performed by one or more
authorized employees ("Resident Project Representative") of the
CONSULTANT. Resident Project Representatives shall provide extensive
observation services at the project site during construction. The Resident
Project Representative mrill endeavor to identify for the CITY any defects
and deficiencies int work of the Contractor(s). Resident project
observation services shall include but is not limited to the following:
pt► Conducting all pre-construction conferences;
0, Conducting all necessary construction progress meetings;
4- Observation of the work in progress to the extent authorized by the
CITY;
4% Receipt, review coordination and disbursement of shop drawings and
other submittals;
0 Maintenance and preparation of progress reports;
Field observation and verification of quantities of equipment and
materials installed;
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-1o' Verification of contractora'and subcontractors' payrolls and records for
compliance with applicable contract requirements-,
Maintenance at each project site an a current basis of all drawings,
specifications, contracts, samples, permits, and other project related
documents, and at the completion of each project, deliver all such
records to the CITY;
Preparation, update and distribution of a project budget with each
project schedule;
4, mite tion to the CITY immediately if it appears that either each project
schedule or each project budget will not be met;
s0o Scheduling and conducting monthly progressmeetings at which CITY,
Engineer, general contractor,trade contractor, ut[Ii fies representatives,
suppliers can jointly discuss such matters as procedures, progress,
problems and scheduling.
Recommending courses of action,and enforcing action selected by the
CITY, If so directed by the CITY, if the general and/or trade contractors
are not meeting the requirements oft plans, specifications, and
Construction Contract;
4% Development and implementation of a system for the preparation,
review, and processing of change orders;
Maintenance of a dally to of each project;
Recording the progress of each project, and submission of written
monthly progress reports to the CITY including information on the
Contractors'work and the percentage of completion;
Determination of substantial and final completion of work and
preparation of a list of incomplete and unsatisfactory items, and a
schedule of it completion; and
+ Securing and transmitting to the CITY, required guarantees; affidavits;
releases; key manuals, record drawings; and maintenance stocks;
The Resident Project Representative shall also Investigate and report on
complaints and unusual occurrences that may affect the responsibility of
the CONSULTANT or the CITY in connection with the work. TheResident
Project Representative shall be a person acceptable to the CITY, and the
CITY shall vet right to employ personnel to observe the work in
progress,provided however that such personnel as employed by the CITY,
and such personnel will be responsible directly tate CITY in the
performance of work that would otherwise be assumed and performed by
the CONSULTANT. The Resident Project Representative shall not have
control over or charge of, or responsibility forte construction means,
methods, techniques, sequences or procedures, or for safety precautions
and programs in connection with the Work, nor shall the Resident Project
Representative be responsible for the Contractor's failure to perform the
Work in amordance with the requirements oft Contract Documents, The
Resident Project Representative shall not have control over or charge of,
and shall not be responsible for, sets or omissions of the Contractor or of
any other persons or entities performing portions of the Work.
Although CONSULTANT shall not be responsible for health or safety
programs or precautions related to CITY's activities or those of CITY's
other contractors and consultants or their respective subcontractors and
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vendors ("Contraclom"), CONSULTANT shall nonetheless report to the
Resident Project Representative health and safety conditions or
deficiencies observed by CONSULTANT'S employees or representatives.
CONSULTANT shall not be responsible for CI pre-existing site
conditions ort aggravation of those preexisting site conditions to the
extent not caused by the negligence or willful misconduct of
CONSULTANT. CONSULTANT shall not be responsible for Inspecting,
observing. or correcting health or safety conditions or deficiencies of CITY,
Contractors or others at project site (OProject SiteB) other than for
CONSULTANT's employees, subconsultants and vendors.
1.3 ADDITIONAL SERVICES
1.11 When additional services are necessary they shall be specified In the
written Task Order. Examples of additional(not exclusive) services are:
+ Preparation of applications and supporting documents for private or
governmental grants, loans or advances in connection with any
particular project.
Services to make measured drmfts of or to investigate existing
conditions or facilities, or to verify the accuracy of drawings or other
information furnished by or tot CITY.
4- Services resulting from significant changes int general scope,extent
or character of any particular project ori design including but not
limited to, changes in size, complexity, the CITYS schedule,character
of construction or method of financing, revising previou*
accepted studies, reports, design documents or Construction Contract
Documents when such revisions are required by changes to laws,
rules, regulations, ordinances, codes oro enacted subsequent to
the preparation of such studies, reports or documents, or are due to
any other causes beyond the CONSULTANT'S control.
• Providing renderings or models fort CITY'S use.
• Preparing documents foraftemate Proposals requested by the CITY for
work that is not executed for documents for out-of-sequence work.
® Investigations and studies involving but not limited to, detailed
considerations of operations, maintenance and overhead expenses:
providing value engineering during the course of design; the
preparation of feasibility studies, cash flow and economic evaluations,
to schedules and appraisals; assistance in obtaining financing for a
project; evaluating processes available for licensing and assisting the
CITY in obtaining process licansIng, detailed quantity surveys of
material, equipment and labor, and audb or inventories required in
connection with construction performed by the CITY.
4, Assistance in connection with Proposal/proposal protests, re-bidding or
re-negatiating contracts for construction, materials, equipment or
services, unless the need for such assistance is reasonably determined
by the CITY to be caused by the CONSULTANT (e.g. defective plans
and/or specifications which inhibit contractors from submitting
proposals) in is event there shall be no additional cost fDr the
provision of such services.
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^0 Preparing to serve or serving as a CONSULTANT or witness for the
CITY in any litigation, arbitration or other legal or administrat[ve
proceeding.
Ao Additional services in connection with a project not othervAse provided
inthis Agreement.
Services in connection with a project not otherwise provided for inthis
Agreement.
.4 Services in connection with a field order or change order requested by
the CITY.
A 1- Providing artwork, models, or renderings as requested by the I .
1.3.2 When required by the Construction Contract documents in circumstances
beyond the CONSULTANT'S control, and upon the CITY'S authorlzatlon,
it will furnish the faflowing addKianal services.
4- Services in connection with work changes necessitated by unforeseen
conditions encountered during construction.
Services afterthe award of each contract in evaluating and determining
the acceptability of an unreasonable or excessive number of claims
submitted by Contractor, except to the extent such claims are caused
by the errors or a missions oft CONSULTANT.
Additional or extended services during construction made necessary by
1) work damaged by fire or other cause during construcbon, 2) a
significant amount of detective or negligent work of any contractor, 3)
acceleration of the progress schedule involving services beyond normal
working hours, or 4) default by any contractor; provided however, if a
fire occurs as a direct result of errors or omissions int design by the
CONSULTANT or if the CONSULTANT falls to notify the Contractor of
the deficient quality of their workmanship pursuant to CONSULTANT'S
duties as described in the Contract Documents, the CONSULTANT'S
additional services shall be deemed part of Basic Services and
compensated as such.
4, Services in connection with any partial utilization of any part of a project
by the CITY prior to Substantial Completion.
4, Services to evaluate the propriety of substitutions or design alternates
proposed by the Contractor and involving methods of construction,
materials, or major project components efther during bidding aridlor
Negotiation services or Construction Contract award. The cost of such
services shall be bome by the Contractor,and this requirement shall be
included in the construction contract.
J* Services in making revisions to drawings and specifications occasioned
by the acceptance of substitutions proposed by the Contractor, unless
such substitutions are due to a design error by the CONSULTANT in
which case such services shall be deerned Basic Services, Except
when caused by a design error by the CONSULTANT,the cost of such
services shall be bome by the Contractor,and this requirement shall be
included in the construction contract.
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1.4 CI1YS RESPONSIBfLITIES
1.4.1 The CITY shall do the following in a timely manner so as not to delay the
services of the CONSULTANT:
1.4.1,1 Designate in writing a person or persons to act as the CITY'S
representative with respect to the services to be rendered under
this Agreement. Such person(s)shall have complete aLdhorfty to
transmit instructions and receive information with respect to the
CONSULTANT'S services for a particular project. The CITY may
have multiple CITY Representative(s)or project managers du ring
the performance of this AGREEMENT based on the specific task
orders/written task orders from each of the Scope Categories.
1. .1. Provide all criteria and full information as to the CHYS
requirements for the Project including design objectives and
constraints, space, capacity and performance requirements,
fleAblility and expandablifty, and any budgetary limitations.
1.4.13 Assist the CONSULTANT by proiAding at the CONSULTANT'S
request all available information pertinent tot Project including
previous reports and any other data relative to design or
constmcf1an of the project,
1.4.1.4 Furnish to the CONSULTANT, if required for the performance of
CONSULTANT'S services (except where otherwise furnished by
the CONSULTANT as Additional Services),the following:
1A.1.5 Data prepared by, or services of others, including without
limitations borings, probings and subsurface explorations,
hydrographic. surveys, laboratory tests and Inspectlon of
samples, materials and equipment;
1. .1. Appropriate professional interpretations of all of the foregoing;
1.4.1.7 Environmental assessment and Impact statements;
1.4.1.8 Property, boundary, easement, right-of-way, topographic and
utility surveys;
1.4.1.9 Property descriptions,-
1.4.1.10 Zoning, dead and other land use restrictions-,
1.4.1.11 Approval and permits required in the CITY'S jurisdiction and
those from outside agencies unless such approvals and permits
are the responsibility of the CONSULTANT; and
1.4.1.12 Arrange for access to make all provisions for the CONSULTANT
to enter upon the CITY'S property as required for the
CONSULTANT to perform services undert is Agreement.
1.4-1-13 Consistent with the professional standard of care and unless
otherwise specifically provided herein, CONSULTANT shall be
entitled to rely upon the accuracy of data and information
provided by the CITY or others without independent review or
evaluation.
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1.6 SEQUENCE OF EVENTS
1.5.1 Following receipt of any task order written task order, the CONSULTANT
shall submit to the CITY, at least rive (5) days prior to actual
commencement of services, a schedule of services and expenses for
,approval by the CITY before any services commence. The CITY reserves
the right to make changes to the sequence as necessary to facilitate the
services or to minimize any conflict with operations.
1.5.2 Task orders will be issued to the CONSULTANT int order in which the
CITY wishes, and shall be performed and completed int order they are
issued, unless otherwise specifically permitted by the CITY. Minor
adjustments to the timetable for compWIon approved by the CITY in
advance, in writing, shall not constitute non-perfbrmance by
CONSULTANT pursuant to this Agreement,
1.53 Proposals received by CONSULTANT as a result of task orhmitten task
order that exceeds $25,000 in cost will require appnovel from CITY
Commission before execution of services in accordance with the CI1yS
Procurement AdmInIstrative Policy.
1.5.4 When the CITY issues task orders to the CONSULTANT, each
authorization shall contain a stated completion schedule. If caused by the
negligent errors or omissions of CONSULTANT,failure of the
CONSULTANT to meet the stated schedule shall constitute a default for
which payment for services may be withhold until default is cured. Time
extensions will be reviewed upon request for extenuating circumstances.
1.5.5 It is anticipated and Intended that the CONSULTANT will be authorized to
begin new task orders on a arolling" basis, as some already assigned task
orders near timely completion. If a subsequent Task Order is issued to the
CONSULTANT before it has completed the current task order, the
completion date for each Task Order will remain independent of each other
so that the CONSULTANT will prioritize the uncompleted Task Order from
the first Task Order and finish as soon as practicaL Failure to complete
the "older' task orders in a timely manner, may adversely Impact upon
continued early auth0ftafiDn to Start 8 subsequent work.
1® When the CONSULTANT has exceeded the stated completion date
including any extension for extenuating circumstances in may have
been granted, a written notice of Default will be issued within seven (7)
days of the date that the default became active with a requirement of seven
(7) days to cure said default, to the CONSULTANT and payment for
services rendered shall be withheld until such time that the CITY has
determined that default has been cured.
1.5.7 Should the CONSULTANT exceed the assigned completion time,the CITY
reserves the right not to issue to the CONSULTANT any further task orders
untiI such time as it is no longer in default, and the CONSULTANT has
demonstrated to the C17YS satisfaction, the reasons for tardy completion
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have been addressed and are not likely to be repeated In subsequent task
orders. This restricted issuance provision may result int CONSULTANT
not in issued all of the planned work the CITY anticipated in this
Agreement. The CONSULTANT shall have no right to the balance of any
work,or to any compensation associated with these non-issued task orders
due to the CONSULTANT being rendered in default.
1.5.8 Should the CONSULTANT remain in default for a period of fifteen (15)
consecutive calendar days beyond the time frame provided in Paragraph
1.5.6 the CITY may at Its sole option retain another CONSULTANT to
perform any or arising cut of this Agreement andlor terminate this
Agreement.
1.6 DEFINITION OF DEFAULT
1.6.1, An event of default shall mean a material breach of this Agreement
Without limiting the generality oft foregoing and in addition to those
instances referred to as a material breach, an event of default shall include
the following:
4* CONSULTANT has not perfon-ned services on a timely basis due to
CONSULTANT'S negligent errors or omissions,
0 CONSULTANT has refused or failed to supply enough properly skilled
personnel;
4- CONSULTANT has failed to make prompt payments to SUB-
CONSULTANTS or suppliers for any services after receiving payment
from the CITY for such services or supplies;
4 CONSULTANT has failed to obtain the approval of the CITY where
required by this Agreement;
46 CONSULTANT has refused or failed to provide the services as defined
in this Agreement;
CONSULTANT has filed bankruptcy or any other such insolvency
proceeding and the same is not discharged within ninety (90) days of
such date.
CITY has failed to make payments to CONSULTANT in
accordance vAth the requirements of this Agreement
1.6.2 Int event of Default, the CONSULTANT shall be liable for all damages
resulting from the Default including:
0 The difference between the amount that has been paid to the
CONSULTANT and the amount required to complete the
CONSULTANT'S work, provided the fees by the firm replacing the
CONSULTANT are reasonable and the hourly rates do not exceed the
CONSULTANrS rates. This amount shall also include procurement
and administrative costs incurred by the CITY.
In the event of default by the City, CONSULTANT may suspend the
Work pending receipt of such payment.
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V.5 CLEAN KNAL 0-13
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1. .3. The CITY may take advantage of each and every remedy specifically
existing at law or in equity. Each and every remedy shall be in addition to
every other reme4y given or otherwise existing,and may be exercised from
time to time and as often and in such order as may be deemed expedient
by the CITY. The exercise ort beginning of the exercise of one remedy
shall not be deemed to be a waiver of the right to exercise any other
remedy. The CITY'S rights and remedies as set forth in this Agreement
are not exclusive and are in addition to any other rights and remedies
available to the CITY in law or in equity.
ARTICLE 2-TERM
2.1 The Initial Contract period shall be for an initial two (2) years, commencing at the
execution of the contract, and the City reserves the right to unilaterally renew the
contract for three (3) additional one (1) year periods under the same terms,
conditions. The CONSULTANT understands and acknowledges ftt the Services
to be performed during the Wm (2)year term will be govemed by this Agreement,
and that there is no guarantee of future work in given to the CONSULTANT.
22 In the event that services are scheduled to and either by contract expiration or by
termination by the CITY (at the CITY'S discretion), the CONSULTANT shall
continue the services, if requested by the CITY, or until task or tasks islare
completed.At no time shall this transitional period extend more than one-hundred
and eighty(1180)calendar days beyond the expiration date oft existing contract.
The CONSULTANT mill be reimbursed for this service at the rate in effect when
this transitional period clause was invoked by the CITY
ARTICLE 3 -11ME OFLPERFORMANCE
V Work under this Contract shall commence upon the gfving of written notice by the
CITY tot CONSULTANT by way of an executed task order and resultant task
order. CONSULTANT shall perform all services and provide all or product
required pursuant to this Contract and the specific task order by the Sequence of
Events, or unless an extension of time is granted in writing by the CITY.
ARTICLE 4- PAYMENT
4.1 The CONSULTANT shall be paid by the CITY for completed work and for services
rendered under this agreement as follows:
Payment fort work provided by CONSULTANT shall be made in
accordance with the Fee Schedule as provided in Exhibit "A' attached
hereto.
Payment as provided in this Section shall he full compensation forwork
performed,services rendered and for all materials,supplies,equipment
and incidentals necessary to complete the work.
0 Compensation for sub-CONSULTANTS will be negotiated based on
each task order. Compensation will be through a direct mark-up in
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accordance with the Schedule of Professional Fees attached hereto.
Sub-consulting services shall be approved by the CITYS
representative prior to performance of the sub-oonsulting work.
Consulting time for processing and management of the sub-
CONSULTANT shall not be included in direct costs as the direct mark-
up is applied for management efforts.
do The CONSULTANT may submit vouchers to the CITY on per month
during the progress of the Work for partial payment for project
completed to date. Such vouchers will be verified by the CITY, and
upon approval thereof, payment will be made to the CONSULTANT in
the amount approved.
-0 In certain cases where incremental billing for partially completed Woric
is permitted by the CITYS representative,the total incremental billing$
shall not exceed the percentage of estimated completion of identifiable
deliverables or accepted deliverables as of the billing date.
Computation of Time Charges/Not-to-Exceed Method of Payment.
When a sce is to be compensated based an time charge/not-to-
exceed method, the CONSULTANT shall submit a not-to-exceed
proposal to the CI1YS representative fbr prior approval based on
estimated labor hours and hourly rates which shall not exceed the
estabI[shed hourly rates as per the Schedule of Professional Fees
attached hereto, plus sub-CONSULTANT services and other related
costs supporting the proposed work. The CITY shall not be obligated
to reimburse the CONSULTANT for costs incurred in excess of the total
not-to-exceed cost rpt®
0 Final payment of any balance due the CONSULTANT of the total
contract price earned will be made promptly upon its asoertainment and
verification by the CITY after the completion of the Work under this
Agreement and its acceptance by the CITY, which shall occur no later
than 30 days following receipt of the invoice.
In order for both parties herein to close their books and
records, the CONSULTANT will clearty state 'Linal invaiW an the
CONSULTANT'S final/last billing to the CITY. The final Invoice certifies
that all services have been properly performed and all charges and
costs have been invoiced to the CITY. Since this account will
thereupon be closed, and any other further charges if not properly
included an this invoice are considered waived by the CONSULTANT.
The cost of all services as stated herein shall remain fixed and firm for
the initial two (2) year period of the contract- Costs for subsequent
years and any extension terms shall be subject to an adjustment only if
Increases incur in the industry. However, unless very unusual and
significant changes have occurred int industry, such increases shall
not exosed 5% per year, or whichever is less, the latest yeady
percentage increase in the All Urban Consumers Price In (CPI-U)
(National) as published by the Bureau of Labor Statistics, U.S.
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V.5 CLEAN FINAL C-1
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Department Labor. The yearly increase, or decrease in the CPI shall
be the latest index published and available ninety(90)days prior to the
end of the cordract year then in effect, compared to the in for the
same month one (1)year prior. Any requested cost increase shall be
fully documented and submitted to the CITY at least sixty (60) days
prior to the contract anniversary date. Any approved cost adjustments
shall become effective upon the anniversary date of the contract. In
the event the CPI orindustry costs decline, the CITY shall have the
right to receive from the CONSULTANT, a reasonable reduction in
costs that reflect such changes in the[ t .
The CITY may after examination, refuse to accept the adjusted costs if
they are not properly documented, increases are considered to be
excessive, or decreases are considered to be insufficient. In the event
the CITY does not wish to accept the adjusted costs and the matter
cannot be resolved to the satisfaction of the CITY,the Contract may be
cancelled by the CITY upon giving thirty (30) calendar days written
notice to the CONSULTANT
ARTICLES-2 ERSHIPANDUSEOFDQCL
jME-KTfj
5.1 Upon completion of the project and final payment to CONSULTANT, all
documents, drawings, specifications and other materials produced by the
CONSULTANT in connection with the services rendered under this Contract the
documents shall be the property of the CITY whether the Project for which they
are made Is executed or not, Notwithstanding the foregoing, the CONSULTANT
shaI! maintain the lights to reuse standard details and other design features on
other projects. The CONSULTANT shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and
use in connection with CONSULTANT'S endeavors. Any use of the documents
for purposes other than as originally intended by this Contract,without the written
consent of CONSULTANT, shall be at the CITYS sole risk and Wthout liability to
CONSULTANT and CONSULTANT'S sub-CONSULTANTS.
ARTICLES-FUNDING
6.1 This Contract shall remain in full fame and eftd only as long as the expenditures
provided in the Contract have been appropriated by the City Commission of
Boynton Beach int annual budget for each fiscal year of this Contract, and is
subject to termination based on lack of funding.
ARTICLE 7-WARRANTIES ANn flgeag§ TTI
ONS
7.1 CONSULTANT represents and warrants to the CITY that it is competent to engage
in the scope of services contemplated under this Contract and that it will retain and
assign qualiffed professionals to all assigned projects during the terrn of this
Contract. CONSULTANT'S services shall meet a standard of care for professional
engineering and related services equal to the standard of care for engineering
professional practicing under similar conditions. In submitting its response to the
RFQ, CONSULTANT has represented to CITY that certain individuals employed
by CONSULTANT shall provide services to CITY pursuant tothis Contract. CITY
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V.5 CLEAN FINAL C-16
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has relied upon such representations. Therefore, CONSULTANT shall not change
the designated Project Manager for any project without the advance written
approval of the CITY,which consent shall not be unreasonably withheld.
ARTICLE 8-t�01@
8.1 CONSULTANT shall, In performing the services contemplated by this service
Contract, faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under
this Contract,shall review and comply with laws,regulations,codes and standards
in effect as of the date of this agreement that are applicable to CONSULTANT'S
semices and shall exercise professional care and judgment to comply with
requirements imposed by governmental authorities having jurisdiction over the
project, Should changes in any low, ordinance, or regulation result in increased
costs or delays to services rendered, both parties agree to an equitable adjustment
to schedules and prices.
ARTICLE 9-1WEIVINIFIL ATION
9A Subject to the limiting provisions of Florida Statute 725-08, CONSULTANT shall
indemnify, and hold harmless the CITY, Its offices, agents and employees, from
and against any end all losses, or any portion thereof, including reasonable
attorneys'fees and costs,arising from injury or death to persons,including injuries,
sickness, disease or death to CONSULTANT'S own employees, or damage to
property to the extent caused by negligence, recklessness, or intentionally
wrongful conduct of CONSULTANT or other persons employed or utilized by
CONSULTANT in performance of CONSULTANT'S duties. Neither party to this
Contract shall be liable for any special, incidental, indirect or consequential
damages of any kind, including but not limited to lost profits or use that my result
from th Is Contract or out oft services or goods furnished hereunder.
9.2 To the greatest extent pernfifted pursuant to Section 725.06, Florida Statutes,
CONSULTANT's Indemnification obligation (when providing services to CITY)
shall not exceed the value of LTA T' total compensation. Such
obligation shall not be construed tonegate, abridge or otherwise reduce other
rights or obligations of indemnity which would otherwise exist as to a party or
petson described inthis Article.
PURSUANT TO FLORIDA STATUTE, NO INDIVIDUAL DESIGN
PROFESSIONAL EMPLOYED BY OR ACTING AS AN AGENT OF
CONSULTANT MAY BE HELD INDIVIDUALLY LIABLE FOR
DAMAGES RESULTING FROM THE NEGLIGENCE
OCCURRING WITHIN THE COURSE AND SCOPE OF THIS
PROFESSIONAL SERVICES AGREEMENT
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V,5 CLEAN FINAL C-17
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ARTICLE 10- INSURANCE
10.1 During the performance oft services under this Contract, CONSULTANT shall
maintain the following insurance policies, and provide certificates of insurance
evidencing such coverages and limits, and shall be written by an insurance
company authorized to do business in Flofida.
10.1.1 Workees Compensation Insurance: The CONSULTANT shall procure and
maintain for the life of this Contract, Worker's Compensation Insurance
covering all employees with limits meeting all applicable state and federal
laws. CONSULTANT shall include the Worker's Compensation and
Employees Liability Insurance requirements in is subcontracts. This
coverage shall include Employer's Liability wh h limits meeting all applicable
state and federal law& This coverage must extend to any sub-
n t have their own Worker's Compensation and
Employees Liability Insurance, unless not required by statute. The policy
must contain a waiver of subragation in favor of the CITYof Boynton Beach,
executed by the insurance company.
10.1.2 Comprehensive General Liability: The CONSULTANT shall procure and
maintain for the life of this Contract, Comprehensive General Liability
Insurance. This coverage shall be on an `Occurrence" basis. Cover-age
shaII Include Premises and Operations, Independent Contractors,Products
Completed Operations and Contractual Liability with specific reference of
Article 9, aindemnificationg of this Contract. This policy shall provide
coverage for death, personal injury or property damage that could arlse
directly or indirectly from CONSULTANT'S negligent performance of this
Agreement. CONTRACTOR shall maintain a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury/
and $1,000.000 per occurrenceleggregate for property damage. The
general liability insurance shall include the CITY as an additional insured
and shall include a provision prohibiting cancellation of the policy upon
thirty(30)days prior written notice to the CITY.except for cancellation due
to non-paymant of premium.
10A.3 Business Automobile Liability: The CONSULTANT shall procure and
maintain, for the life of this Contract, Business Automobile Liability
Insurance. The CONSULTANT shall maintain a $1 000,000 combined
single limit for bodily injury and property damage liability to protect the
CONSULTANT from claims for damage for bodily and personal injury,
including death, as well as from claims for property damage, which may
arlse from the ownership, use of maintenance of owned and non-owned
automobile, included rented autornoblM, whether such operations be by
the CONSULTANT or, by anyone directly or indirectly employed by the
CONSULTANT.
10.1.4 Professional Liability (Errors and Omissions) Insurance: The
CONSULTANT shall procure and maintain for the life of this Contract in the
minimum amount of$1,000,000 per clairn/aggregate.
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V.5 CLEAN FINAL C-18
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10-2 it shall be the responsibility ot the CONSULTANT to ensure that all sub-
CONSULTANTS comply with the same insurance requirements referenced above.
10.3 In the judgment oft CITY, prevailing conditions warrant the provision by the
CONSULTANT of additional liability insurance coverage or coverage which is
different in kind, the CITY reserves the right to require the provision by
CONSULTANT of an amount of coverage difflarent from the amounts or kind
previously required and shall afford written notice of such change in requirements
thirty (30) days prior tot date on which the requfrements shall take effecL
Should the CONSULTANT WI or refuse to satisfy the requirement of changed
coverage within the thirty(30) days following the CITY'S written notice, the CITY,
at its sole option, may terminate the Contract upon written notice to the
CONSULTANT,said termination taking effect an the date that the required change
in policy coverage would otherwise take effect.
10.4 CONS U LTANT shall, for a period of two (2)years following the termination of the
Agreement, maintain it coverage"in an amount equal tot described above
if coverage is not otherwise renewed for Comprehensive Liability Insurance on a
claims-made policy only.
ARTICLE I I -INDEPENDENT CONTRACTOR
11.1 The CONSULTANT and the CITY agrot t the CONSULTANT is an independent
CONSULTANT wilh respect tot services provided pursuant to this Contract.
Nothing inti Contract shall be considered to create the relationship of employer
and employee between the parties hereto. Neither CONSULTANT nor any
employee of CONSULTANT shall be entitled to any benefits accorded CITY
empI oyees by virtue oft services provided under this Contract. The CITY shall
not be responsible for withholding or otherwise deducting federal income tax or
social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to CONSULTANT, or
any employee of CONSULTANT.
11® CONSULTANT acknowledges and understands that, as an independent
CONSULTANT pursuant tothis Agreement, CONSULTANT shall comply with
Chapter 119, norlda Statutes, as amended (Public Records). CONSULTANT'S
obligation Includes, but is not limited to CONSULTANT'S obligation to preserve
public records and make public records available to third parties in addition to the
CITY.
ARTICLE 12 -COVENANT AGAINST CONTINGENT FEES
12.1 The CONSULTANT warrants that he has not employed or retained any company
or person, other then a bonsfide employee working solely fort CONSULTANT,
to solicit or secure this Contract, and that he has not paid or agreed to pay any
oompany or person, other than a bonal'Ide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any
other consideration contingent upon or resulting from the award or making of this
Contract. For breach or violation of this warranty, the CITY shall have the right to
annul this Contract without liability or, in its discretion to deduct from the contract
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V. CLRAN RNAL C-19
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price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee,
ARTICLE 13—TRUTH-IM-NEGOTIATION CERTIFICATE
13.1 Execution of this Contract by the CONSULTANT shall act as the execution of a
truth-in-negotiation certificate certifying that the wage rates and costs used to
determine the compensation provided for in this Contract is accurate, complete,
and cu on as of the date of the Contract.
132 The said rates and cost shall be adjusted to exclude any significant sums should
the CITY determine that the rates and costs were increased due to inaccurate,
incomplete,or non-current wage rates or due to inaccurate representations of fees
paid to outside CONSULTANTS. The City shall exercise Its dghts under this
nCertificaW within one(1)year following payment.
ARTICLE 14 - QK1RACJ[NQ
14.1 The CITY reserves the right to acceptthe use of a SUB-CONSULTANT or to reject
the selection of a particular suANT and to inspect all facilffies of any
SUB-CONSULTANTS in order to make a determination as to the capability of the
SUB-CONSULTANT to perform property under this contract. The CONSULTANT
is encouraged to seek local vendors for participation in subcontracting
opportunities. If the CONSULTANT uses any sub CONSULTANTS on this project
the following provisions of this Article shall apply:
14.2 If a SUB-CONSULTA falls to perform or make progress, as required by this
Contract, and it is necessary to replace the SUB-CONSULTANT to complete the
work in a timely fashion, the CONSULTANT shall promptly do so, subject to
acceptance of the new SUB-CONSULTANT by the CITY. The substitution of a
subcontractor shall not be adequate cause to excuse a delay int performance
any portion oft contract as set forth in the Scope of Work.
143 The CONSULTANT, its SUB-CONSLILTS, agents, servants, or employees
agree to be bound by the Terms and Conditions of this Contract and it's agreement
with the SUB-CONSULTANT for work to be performed for the City the
CONSULTANT must incorporate the terms of this contract.
ARTICLE 16 -DISCRIMINATION PROHIBITED
15,1 The CONSULTANT, with regard to the wori performed by it under this Contract,
will not discriminate on the grounds of race, color, national origin, religion, creed,
age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies,
ARTICLE 16-,ASSIGNMENT
16.1 The CONSULTANT shall not sublet or assign any of the services covered by this
Contract without the express written consent of the CITY.
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ARTICLE 17 -N614-WAIVER
171 A waiver by either CITY or CONSULTANT of any breach of this Contract shall not
be binding upon the waiving party unless such waiver® in writing. In the event of
a written waiver, such a waiver shall not affect the waiving partys rights with
respect to any other or further breach. The making or acceptance of a payment
by either party with knowledge of the existence of a deflault or breach shall not
operate or be construed to operate as a waiver of any subsequent defauft or
breach,
ARTICLE IS—TERMINATION
18.1 Termination for Convenience: This. contract may be terminated by the CITY fbr
convenience, upon ten (10) days of written notice by the terminating party to the
other party for such termination in which event the CONSULTANT shall be paid its
compensation for services performed to termination date, including services
reasonably related to termination. In the event that theCONSULTANT abandons
the Contractor causes Itto be terminated,CONSULTANT all indemnify the CITY
against loss pertaining to this termination,
18.2 Termination for Delbult:: In addftion to all other remedies available to the CITY, this
Contract shag be subject to cancellation by the CITY for cause, should the
CONSULTANT neglect or fall to perform or observe any of the material terms,
provisions, conditions, or requirements herein contained, if such neglect or failure
continue for a period of thirty (30) days after receipt by CONSULTANT of written
notice of such neglect or failure, In the event of non-payment of other material
breach of this Contract by CITY, the Contract is subject to cancellation by
CONSULTANT should such condition continue for a period of thirty(30)days after
receipt by CITY of written notice of breach.
ARTICLE 19—DISPUTES AND VENUE
19.1 Any dispute arising out of the terms or conditions of this Contract shall be
adjudicated within the courts of Florida, Further, this Contract shall be construed
under Florida Law. Claims, disputes or other matters in question between the
parties to this Contract arising out of or relating to this Contract shall be in a court
of low. The CITY does not consent to madlal:lon or arbitration for any matter
connected to this Contract. The parties agree that any action arising out of this
Contract shall take place in Palm Beach County, Florida.
ARTICLE 20—UNCONTROLLABLE FORCES
20.1 Neither the CITY nor CONSULTANT shall be considered to be in default of this
Contract If delays In or failure of performance shall be due to Uncontrollable
Forces, the effect of which, by the exercise of reasonable diligence, the non-
performing party could not avoid. The term "Uncontrollable Forces' shall mean
any event which results int prevention or delay of performance by a party of its
obligations under this Contract and is is beyond the reasonable control of the
non-performing party. It includes, but is not limited to fire, flood, earthquakes,
storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and
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governmental actions. In such circumstances, parties agree to an equitable
adjustment of schedules and prices.
20.2 Neither party shall, however, be excused from performance if non-performance is
due to forces which are preventable,removable,orremediable,and which the non-
performing party could have,with the exercise of reasonable diligence, prevented,
removed, or remedied with reasonable dispatch. Ten n- or 1 ll,
within a reasonable time of in prevented or delayed from performance by an
uncontrollable force, give written notice to the other party describing the
circumstances and uncontrollable forms preventing continued performance of the
obligations aft is Contract,
ARTICLE 21 —fel 7Y-PIS OVIM)LN -ORMATION
L_AND
21A CITY shall furnish CONSULTANT available studies, reports and other data
pertinent to CONSULTANT's services-, obtain or authorize CONSULTANT to
obtain or provide additional reports and date as required,furnish to CONSULTANT
services of others required for the perFormance of CONSULTANT's services
hereunder, and CONSULTANT shall be entitled to use and rely upon all such
information and services pruvided by CITY or others in performing
CONSULTANT'S services under this Agreement.
ARTICLE 22—ESTIMATES AND PRoigurIONS
22.1 In providing opinions of cost, financial analyses, economic feasibility projections,
and schedules for potential projects, CONSULTANT has no control over cost or
price of labor and material; unknown or latent conditions of existing equipment or
structures that may affect operation and maintenance costs, competitive bidding
procedures and market condons; time or quality of performance of third parties;
quafity, type, management, or direction of operating personnel; and other
economic and oper*lonal factors that may materially affect the ultimate project
cost or schedule.Therefore,CONSULTANT makes no warranty that CITY'S actual
project costs, financial aspects, economic feasibility, or schedules will not VE"
from CONSULTANT'S op!nion%analyses, projections, or estimates.
ARTICLE 23—THIRD PARTIES
23.1 The services to be performed by CONSULTANT are intended solely for the benefit
of CITY, No person or entity not a signatory to this Agreement shall be entitled to
rely on CONSULTANT'S performance of its services hereunder, and no fight to
assert a claim against CONSULTANT by assignment of indemnity rights or
cate shall accrue to a third p" as a result of this Agreement or the
performance of CONSULTANT's services hereunder.
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ARTICLE 24 - NOTICES
24.1 All notices required in this Contract shall be sent to the CITY and shall be mailed
to:
—---------- -------
--7————----------------------—-------------—------
Aitrr Ut"Iftlif DirectorC M 'n 8
-------------- -------------
--- ---
E,Wool Prock.l.rernenit ----8er,/kx,,,m
........ ................. —--------------------------------
C). Btox,310 EL33435 P,1
----------
rs
And Notices to CONSULTANT,shall be sent to the following address.,
C.- ...................
Atkrr Rick 01so
U-r----------------
" W
411!2 M�114------
swjv",, 610
------------------
_R- 33487
----------—
ARTICLE 25 -INTEGRA,rED AGREEMENT
25.1 This Contract, together with the RFQ/RFP and any addenda and/or attachments,
represents the entire and integrated agreement between the CITY and the
CONSULTANT and supersedes all pdor negotiations, representations, or
agreements written or oral. This Contract may be amended only by written
instrument signed by both CITY and CONSULTANT.
25.2 In the event of a conflict between a provision of this Agreement and a provision of
an individ ual Task Order, the provision of the Task Order will control.
ARTICLE 26-SOVEREIGN IMMUNITY
26.1 CITY is a political subdivision ot tne bitate of Florida and enjoys sovereign
immunity. Nothing in the Agreement is intended, nor shall be construed or
interpreted, to walve or modify the immunitles and limitations on liability provided
for in Section 768.28, Florida Statute, as may be amended from time to time, or
any successor statute thereof. To the contrary,all terms and provisions contained
in the Contract, or any disagreement or dispute concerning It, shall be construed
or resolved so as to insure CITY of the limitation from liability provided to any
successor statute thereof. To the contrary, all terms and provision contained in
the Contract, or any disagreement or dispute conng it, shall be construed or
resoWed so as to insure CITY of the limitation from liability provided to the State's
subdivisions by state law.
26.2 In connection with any litigation or other proceeding arising out oft Contract,the
prevailing party shall be entitled to recover Its own costs andattorney fees through
and including any appeals and any post-judgment proceedings. CITY'S liability for
costs and attorney's fees, however, shall not after or waive CITYS entitlement to
sovereign immunity, or extend CITY'S liability beyond the Ilmits established in
Section 768.28, Florida Statutes, as amended.
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ARTICLEPUBLIC RECORDS
27.1 The City is public agency subject to Chapter 119, Florida Statutes. The
CONSULTANT shall comply with Florida's Public Records Law. Specifically,
the Contractor shall-
A. Keep and maintain public records required by the CF17Y to perform the service;
® Upon request from the CITY'S custodian of public records,provide the CITY
with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not txceed the cost provided
in chapter 119, Fla. Stat°or as otherwise provided by law;
C. Ensure that public records that are exempt or that arc confidential and exempt
from public record disclosure requirements am not disclosed except as
authorized by law for the duration of the contract tenn and, following
completion of the contract Contractor shall destroy a copies of such
confidential and exempt records remaining in its posession on the Contractor
transfers the records hi its possession tD the CITY; and
D. Upon completion of the contract Contractor shall transfer to the CITY,
atno oostto the CITY,all public records in Contractor's possession All
records stored electronically by Contractor must be provided to the
CITY, upon request from the CITYS custodian of public records, in a
format that is compatible with the info do technology systems of
the CITY.
E. IF THE, CONSULTANT HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPITR 119,
FLORIDA STATUES, TO THE CONTRACTOWS
DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS:
(CITY CLERK)
P.O.BOX 310
BOYNTON BEACK FLORIDA,33425
561-742-6061.
xMikAMELU
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Article 29-LEWI]TATION OF LIABILITY
THE PARTIMS HAVE EVALUATED THE RESPECTIVE RISKS AND REMEDIES UNDER
TWS AGREEMENT AND AGREE TO ALLOCATE THE RISKS AND RESTRICT TBE
REMEDIES TO REFLECT TIIAT EVALUATION. CITY AGREES TO RESTRICT ITS
REMEDIES UNDER IS AGREEMENT AGAINST CONSULTANT, ITS PARENTS,
AFFILIATES AND SUBSIDIARIES, AND TBEIR RESPECTIVE DIRECTORS, OFFICERS,
SHAREHOLDERS AND EMPLOYEES66 9S COVERED PARTIES'
9 g
ASSIGNED SO
THAT THE TOTAL AGGREGATE LIABILITY OF THE CONSULTANT'S COVERED
PARTIES SHALL NOT EXCEED THE VALUE OF CONSULTANT'S SERVICES UNDER
THE I TO
SUITS,ALL g ACTIONS,LOSSES,
ARISING COSTS(INCLUDING ATTORNEY FEES)ANDDAMAGES OF ANY NATURE
WrMOUT REGARD TO THE LEGAL THEORY UNDER WHICH SUCH LIABILITY I
IMPOSED. CLAIMS MUST BE BROUGHT WrMIN ONE CALENDAR YEAR FROMPERFORMANCE OF THE SERVICES UNLESS A LONGER PERIOD IS REQUIRED BY
LAW.
IN WITNESS WHEREOF, h ies hereto have executed this Contract In multiple
copies, i II be consideredri I I on the following :
DATEDinis 7ft day of 20 .
CITY OF BOYNTON BEACH
City. t er CONSULANIT
Attest/Authenticated:
i u
(Corporate Seal)
Approv d as to 0AttestlAuthenticated-
Offi&
of the Ci rr� - Secretary
i Utilities_Gencnd Consulting Smvim
V.5 CLEANT FINAL C-26
Page 288 of 431
EXHIBIT"A"
RATE SHEET
CRI johaltec Inc
DATE_
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Direct costs such as poaage,prints,delivery
service will be billed at cost.
y t=Bearh Utilities-Gmeral Consulting Servims
V.5 CLEAN FINAL
Page 289 of 431
EXE"ff 46B99
City of Boynton Beach
Risk Management Department
INSURANIM ADVISORY FORM
Under the terms and conditions area contracts,leases,and avemnants,the City requiras appropriate,coverages listing the City of
Boynton 13cach as Additional bsnre& This is done by providing a Certificate of fitsurence listing the City as"Certificate Holder"
and"Ile City of Boynecat Heach is Additional ImLsed as reopect to cansroges notod-"Insumance cornpanins providing Insurance
coverages meet have a current rating by A-M.Best Co. of'11+�'or highm, (NOYE- An Warance contract or binder as be
orcriered to proof af innerance if Cerfifinare it provided upon selection of van don) 'Me following is a M of types of thsarance
required of contractors,lessees,eto.,and the limits required by the Cfty: (NOTM This Ust is not all inclusive,and the City
reserves the right to require addit`on d types of fusurance,or to raise or lower the stated limits,hued upon identified risk)
(Occurrence used Ord ) MMMUM IMITS REOUIRED
General Liability General Aggregate 3 1,000,000.00
Commercial General Liability Pro ducts-Compft Agg, S 1,000,000.00
Owners&Contractoes Protective(OCP) Personal&Adv,Injury S 1,000,000.00
Liquor liability Each occurrence $ 1,000,000.00
Professional Liability Fire Damage(any one fire) $ 50,000.00
Employees&Offictes Mcd.Expense(any one paroon) $ 5,000.00
Pollution Liability
Asbestos Abatement
Lead Abatement
Broad Form Vendors
Premises Operations
Underground Rglosion&Collapse
Products Completed Operations
Contractual
Independent Contractors
Broad Fenn Property Damage
Put Legal Liability
Amranobile Unibility Combined Single Limit S 500,000.00
Any Auto Bodily lujury(per person) to be determined
All Owned Autos Bodily Injury(por accident) to be de ed
Scheduled.titan Property Damage to be detennined.
Ffired Autos Trailer Interchange $ 50,000,00
Mon-Owned Autos
PIP Basic
Intermodal
Garage Liability Ante Only,Each Accidwt 1,000,000.00
Any
to Other Than Auto Only S 100,000.00
Garage Keepers Liability Each Accident $1,000,000.00
Aggregate S 1,000,000.00
Excess Liability Each Occurrence to be determined
Umbrella Form Aginegaft: to be desambW
Worker's Compensation Statutory Limits
Employer's Liability Ewh Accident 100,000.00
Discam,P Dliry Limit 500,000.00
Disease Each Employw $ 100,000.00
Prop"
Homeowners Revocable Permit S 300,000.00
Buildea's Risk Limits hued an project Cost
Odier- As Risk Identified to be detenninod
.................
Boynton Beach Utilities-General Consulting SeMces
V,5 CLEAN FINAL C-27
Page 290 of 431
EXHIBIT "
PERFORMANCE EVALUATION
CONSULTrNG ENGINEERS
Boynton c Utilities-General Consulting Services
.5 CLEAN FI -
28
Page 291 of 431
E., , "C"
EVALUATIONPERFORMANCE
ENGINEERSCONSULTING
DESIGNIENGINEERING
BID DOCUMENT PREPARTION PHASE
vl rsn, r .
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....
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5, -As ofsubmissions
6, "Pians clearldeelafled
_ . —
*Preliminary administrativetlirnited staff reviewlevaluation of levels of clarity, accuracy, and
coordination n disciplines.
P .s
FINAL T PREPARATION, BID,&AWARD BY CONSULTANT
Rate n mi' rleaiiy 1 to 5 with 6 bellpthe � t ow-a N/A.
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7. Pm-bid conferemrA-a
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Bid—evaluation qual imeliness
it .:.. Re anse to build rr, �j rmi,*rr�m �r �i � ..mmmmmmmmmm 1
i
Ike'dendurn pr 3or j rimy pp!M m ppLic2 i�jn i _.._ mmm m.._.. i r
Boynton Beach Udiffl -Gcncral Consulting Suvices
29
V.5 CLEAN L ,�
Page 292 of 431
X . ff "C"'
PERF01MANCE rtVALIJATION FORM
CONSTRUCTION PHASE COMPLETION
ateerg I to �.with 5 bein the highnest score
f 2 3
2. a Plans/S aoAccurate/Coordinated2 3 4 �
3.�.. -Dass Constructa �t 23 4
TimehnesslQualffil of ProcesslnSubmittals2 _ 3 4 5
Producytgulp[nent Selection Avallabil, 1
We tafr a lovestloations I2
_gvarfty of So ort Services 1 2 3
. Overall Construction Contract inisb flo 2 3 4 5
kPro° �� of stat P. ta
'10. alt ° of Claims for Extra o _.. t 2 3 4 5
-Tl—. � ora to roe t off dent copies of signal
plans to allow for fimely revl&w andapproval by all t 2 3 4 5
Parittra aoie "
27 Did the Consuftant actively participate to
overcoming problems with the Contractor,ctor, Building f 2 3 4
ffiola and/or ReaulatorV Agencies?
I& Change Order Processing (Accuracy, ` i e-1 f 2 3 4
DocurnentLaboE, etcj
tin Did the Consultant exercise o ato.oti
ordination and control of a c o f rpt s or f 2 3 4
aaoo�afar mor a � o�°
u Proatia Partici atior� aottio f t 2 f 2 3 4
,. ,IC tq °'1(` �t'� t.•I `,'t;( ,1, �7lll ,t t Hf-�Mkr" (-)h, V
T, �.,.
Boynton Beach Utilities-Gerietal Consulftg Semlow
V.5 CLEAN FINAL
Page 293 of 431
EXHIBIT AVI
PERFORMANCE EVALUATION FORM
CONSULTING ENGINEERS
(writinued)
PLANNING/STUDY ACTIVITY, REPORT, OTHER
Rob: numedc 11th 5 be n ie hi hewt score N/A
4
invest! !on of situation or adj 1 2 3
2. --------------------- 2
3. 1-imelln"m of submissions A A
4.
51 2 3 5
6, 2 3 4 5
in
7. 2 3 4 5
at, not, ry "01; 1 awn Cilia,
Boymn Bevadeh Utilities-General Consulting SerAzes
V.5 CL FITNUAL C-31
Page 294 of 431
Attachment A
Task Order# UT-3A-02
EAST WATER PLANT DISINFECTION MODIFICATION EVALUTATION
Project Senior Process Total
Manager Electrical Engineer CADD Clerical Labor
Contractual Labor Rates$1Hr. $210 $185 $130 x$110 $65 '
Task 1 Project Kick-Off Meeting
Project Coordination 4 2 $970.00
Project Kick-Off Meeting 3 3 $1,020.00
Data Collection Site Vists 6 6 $2,040.00
Subtotal Task 1 13 0 9 0 2 $4,030.00
Task 2 Hydraulic Evaluation
Project Coordination 2 2 $550.00
Develop conceptual layout of each change 2 8 10 $2,560.00
Develop hydraulic models 2 16 $2,500.00
Analyze proposed modifications 2 6 $1,200.00
Subtotal Task 2 8 0 30 10 2 $6,810.00
Task 3 Four-Log Virus Treatment Evaluation
Project Coordination 2 2 $550.00
Develop four-log virus treatment calculations 2 8 $1,460.00
Identify Improvements for four-log virus treatment 8 12 8 $4,940.00
Meet with DOH and review potetntial improvements 4 4 $1,360.00
Subtotal Task 3 16 12 20 0 2 $8,310.00
Task 4 Order of Magnitude Capital Cost Estimate
Project Coordination 2 2 $550.00
Prepare Order of Magnitude Cost Estimates 4 4 16 $3,660.00
Subtotal Task 4 6 4 16 0 2 $4,210.00
Task 5 Prepare Summary Report of Evaluation
Project Coordination 2 2 $550.00
Prepare Draft Summary Report 8 4 16 6 2 $5,290.00
Review meeting for Draft Report 2 4 $940.00
Prepare Final Summary Report 2 4 2 $1,160.00
Subtotal Task 5 14 4 24 8 4 $7,940.00
Total 57 20 99 18 12 $31,300.00
Reimbursable Expenses $200.00
Total $31,500.00
Page 295 of 431
9.A.
CITY MANAGER'S REPORT
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
Approve contribution of$55,000 to the Education Foundation of Palm Beach County for the purchase of W i-
Fi extenders and related equipment to assist Palm Beach County and the School District in providing W i-Fi
access to Boynton Beach families/students. Staff recommends utilizing $55,000 from the Community
Enrichment Fund account(Christ Fellowship Church donations), leaving a balance of$80,000 in the
account.
James Gavrilos, Executive Director of the Education Foundation of PBC will present more details of how this
contribution, along with a local fund raising campaign in the City to match these dollars, will provide much
needed funds to purchase W i-Fi extenders for Boynton Beach residents and students in underserved
communities.
Explanation of Request: At our August 19th City Commission meeting, James Gavrilos and Adam Miller
presented the County's Digital Inclusion Initiative to close the digital divide of internet access to underserved
communities. The program is a partnership between the School District and Palm Beach County
Government. A mesh network will be constructed throughout areas of the County to provide a framework by
which access to the internet can be gained by students/families who currently do not have it.
How will this affect city programs or services?
Fiscal Impact: Non-budgeted Funds are available in the Community Enrichment donation account.
Alternatives: Not contribute to the initiative.
Strategic Plan: Building Wealth in the Community
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 296 of 431
9.B.
CITY MANAGER'S REPORT
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Provide an update on the private development progress for the Town
Square project and discuss the letter provided to the City by J KM Developers on potential contract
amendments.
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
D Attachment Latter from J KM Development
D Addendum continuance request
Page 297 of 431
2300 Glades Road
�� Suite 202 East
Boca Raton,FL 33431
DEVE PERS Office: 561-886-6684
L
MEMORANDUM
Boynton Town Square Private Sector Development
In the mutual best interest of the City of Boynton Beach and JKM Developers, LLC and its
affiliates, JKM proposes the following areas of discussion in order to revise the current plans for
development of Boynton Town Square under the existing arrangements; these proposed changes
are intended to:
• address the City's desire for the various projects to be completed on a more accelerated
schedule than currently provided for in the agreements between the City and JKM;
• modify the planned mix of uses, programs, and prospective residents'for the private
components in order to more closely align with the City's growth and development goals;
and
• facilitate the financing of the public and private sector components in the current
financial landscape.
Key Modifications
1) North Building. JKM will work with the City to identify a joint venture partner or developer
to build the North mixed-use building on the accelerated development timeline desired by the
City.
2) Central Building. JKM will work with the City to establish a revised timeline for the Central
Building for site plan modification,building permit submittal, and construction start.
3) North and South Garages. JKM will transfer title to the North and South Garage parcels to
the City.
a) City will construct the North and South Garages with revenue stream underwriting based
on predetermined private sector parking lease income.
b) JKM will lease parking for the South Building (Parcel 7) in the South Garage from the
City or its successors/assigns at an agreed,pre-determined per space lease rate.
c) Developers of the Central Building (Parcel 3), Hotel (Parcel 1) & North Mixed-Use
Building (Parcel 2) will lease parking in the North Garage from the City or its
successors/assigns at an agreed,pre-determined per space lease rate.
d) Together with the leases with the owners of Parcels 1, 2, 3, and 7, additional funds from
public leasing of parking spaces and metered charges income will help underwrites (pay
for) Garage Construction.
4) TIF Financing. As part of the restructuring, establish a TIF financing arrangement that will
subsidize community programs related to the development of Boynton Town Square.
City of Boynton Beach/JKM Developers
Restructuring Discussions
Page 1 of 3
Page 298 of 431
Proposed Uses of TIF Funding
The Tax Increment created by JKM buildings and the Hotel (when they pay taxes) will first pay
the deficit between the City's Boynton Town Square lease obligations to CFP and the CRA's
current funding. Thereafter, the combined JKM Buildings and Hotel tax increment will subsidize
the below enumerated community programs.
JKM has engaged Ryan, an international tax firm with expertise in TIF financing, to analyze the
financial data relating to the project, and expects preliminary analysis the week of August 24`h
Tax Increment use example for Tax Year 2024, illustrative numbers only:
• City Boynton Town Square Project Annual Lease Cost.........$4,483,178
• CRA Current Annual Funding to BTS Cost....................... $3,700,000
• Deficit=Lease Cost minus CRA Funds........................... $ 783,178
• Private Sector Tax Increment........................................ $2,903,462
• Tax Increment to Community Programs..................... $2,120,284
Community Programs proposed to be subsidized by TIF financing
1. Additional Parking. Subsidize approximately 125 additional parking spaces in the North
Garage for City-CRA use.
2. Workforce Housing. Subsidize an agreed amount of Workforce Housing in Parcels 2 &
3 (the "North Building" & "Central Building") proportionate to and underwritten by the
amount of TIF available.
3. Portable Rent-to-Own Down Payment Assistance Trust. In order to promote building
wealth within Boynton Beach, JKM intends to collaborate with Habitat for Humanity to
establish and administer a rent-to-own, purchase down-payment assistance trust
subsidized by private sector TIF funds. The down payment assistance would be available
to subsidize down payments for qualified workforce renters seeking to purchase a home
anywhere within the City of Boynton Beach.
4. Community Re-vitalization Trust. Establish a Trust to fund condition upgrades for
private homes and businesses administered in Habitat for Humanity's Community Re-
vitalization program. The Trust would fund local Boynton resident skilled labor to
perform improvements for eligible residents and businesses.
5. ScholarshipTrust Fund. A scholarship trust would be established for Boynton students
to attend academic or vocational schools.
Additional Wealth-Building Initiatives
1. Boynton Resident Worker Preferred Consideration. JKM will designate an employee
leasing firm as the preferred employer for construction contractors. Contractors and
subcontractors needing skilled labor and laborers will give preferential hiring
consideration to Boynton Beach residents registered with the employee leasing firm. The
employee leasing firm will function for Boynton residents to have a central clearinghouse
to register for Boynton Town Square work.
2. Boynton Firms Preferred Consideration. JKM will continue to work with David Scott
to provide preferential consideration to qualified Boynton Beach firms providing services
and materials for BTS construction.
City of Boynton Beach/JKM Developers
Restructuring Discussions
Page 2 of 3
Page 299 of 431
3. Boynton Student Intern Preferred Consideration. JKM will provide preferential
consideration to Boynton Beach Students for its summer Real Estate Internship program.
City of Boynton Beach/JKM Developers
Restructuring Discussions
Page 3 of 3
Page 300 of 431
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9.C.
CITY MANAGER'S REPORT
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Proposed Resolution No. R20-091 - To adopt a tree planting goal of
3,000 trees per year to achieve 20% tree canopy coverage by 2035, based on recommendations of the
attached Boynton Beach Urban Tree Canopy Assessment.
Explanation of Request:
In October 2019, the City of Boynton Beach contracted with the nonprofit Green Infrastructure Center (GIC)
to evaluate the extent of citywide tree canopy and possible planting areas, and to quantify environmental
benefits of the City's trees. The assessment, completed in June 2020, calculated that tree canopy covers
16.1% of the city's total land area, and that 7.4% of the City's land area could potentially be planted with
additional trees. The assessment quantifies the benefits of the City's trees in terms of stormwater uptake, heat
island reduction, air quality improvement, and carbon sequestration.
Based on results of the assessment, public and staff input, and calculators provided by the GIC, the
Sustainability Coordinator proposes a tree canopy goal of 20% coverage by the year 2035. This would entail
planting a total of about 45,000 trees in 15 years, or 3,000 trees per year on both public and private land
across Boynton Beach.
By adopting this resolution, the City Commission commits to maintaining and expanding tree canopy
throughout Boynton Beach by adopting a community-wide planting goal of 3,000 trees per year. This goal will
be achieved through a combination of public investment and private-sector partnerships.
How will this affect city programs or services?
Boynton Beach is designated as a "Tree City USA" by the Arbor Day Foundation in recognition of its more
than 35-year commitment to caring for its urban trees. This resolution will elevate the City's commitment by
providing baseline data to monitor progress toward maintaining and expanding the City's tree canopy.
Expanding tree canopy supports the vision and objectives of the Climate Action Plan, Comprehensive Plan,
Strategic Plan, Community Redevelopment Plan, Complete Streets Policy, National Flood Insurance
Program's Community Rating System (CRS), National Pollutant Discharge Elimination System Stormwater
Program (NPDES), and other City plans and policies.
The Sustainability Coordinator will work with interdepartmental staff on a Tree Canopy Program
Implementation Plan including the following actions:
Target tree plantings by neighborhood, parks, streets, etc.
Engage the community through website, social media, events, webinars
Develop an Urban Forest Management Plan
Continue to pursue grants and partnerships to plant trees
Re-assess Urban Tree Canopy every 4-5 years
Staff will consider additional options for implementation such as revising the City's landscape code and
developing new revenue sources to support tree planting and maintenance.
Fiscal Impact: Non-budgeted
For fiscal year 2020-2021, the City will contribute $20,000 from the Green Building/Community Sustainability
Page 302 of 431
Fund for tree plantings. Additional funds will be contributed by the CRA and grants received by nonprofit
partner Community Greening. Staff and Commission will consider how to budget for tree plantings in future
years.
Alternatives: Not adopt the proposed resolution.
Strategic Plan:
Strategic Plan Application:
Climate Action: Yes
Climate Action Discussion:
2020 Climate Action Plan Strategy C-1.5 Urban Forestry. Recommended action: Conduct a citywide Urban
Tree Canopy Assessment to quantify existing tree canopy and ecosystem services, establish canopy goals,
and develop recommendations for implementation.
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
Resolution Resolution adopting tree planting goals
Staff Report Tree Canopy Report 7-24-2020
Attachment Staff Presentation
Page 303 of 431
I RESOLUTION NO. R20-
2
3
4 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
5 FLORIDA, ADOPTING A CITYWIDE TREE PLANTING
6 GOAL OF 3,000 TREES PER YEAR TO ACHIEVE 20%
7 TREE CANOPY COVERAGE BY 2035; AND PROVIDING
8 AN EFFECTIVE DATE.
9
10
I WHEREAS, the City of Boynton Beach enjoys numerous benefits from its urban forest
12 including shade, energy savings, walkable neighborhoods, natural beauty, wildlife habitat,
13 increased property values, carbon sequestration, uptake of air pollution, and absorption of
14 stormwater runoff, and
15 WHEREAS, trees are declining throughout the southern United States as a result of
16 development, storm damage, disease, and lack of replacement as older trees die; and
17 WHEREAS, an urban tree canopy assessment of Boynton Beach found that tree canopy
18 covers 16.1% of the city's total land area, and that the City lost 1% of its tree canopy, or about
19 1,800 trees, from 2017 to 2019; and
20 WHEREAS,the same assessment found that 7.4%of the City's land area could potentially
21 be planted with additional trees; and
22 WHEREAS, the City's 2020 Climate Action Plan identifies Urban Forestry as a key
23 strategy to help reduce community-wide greenhouse gas emissions 50% below 2015 levels by
24 2035, and
25 WHEREAS, planting trees in targeted areas can increase equity because low-income
26 neighborhoods often have lower tree canopy and hotter surface temperatures; and
27 WHEREAS, community members have identified tree canopy expansion as a top priority
28 to make Boynton Beach a more sustainable city; and
29 WHEREAS, the City has developed partnerships with nonprofit organizations and
30 received grant awards to plant trees in public parks, schools, and private residences; and
Page 304 of 431
S:ACA\RESO\Tree Canopy-Reso.Docx
31 WHEREAS, the City will continue to pursue grants and other funding opportunities, and
32 will engage the private sector to contribute to the citywide tree planting goal; and
33 WHEREAS,the City will conduct a land cover assessment every four to five years to track
34 progress toward meeting the tree canopy goal of 20% coverage.
35 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
36 CITY OF BOYNTON BEACH, FLORIDA, THAT:
37 Section 1. Each Whereas clause set forth above is true and correct and incorporated
38 herein by this reference.
39 Section 2. The Boynton Beach City Commission adopts a city-wide tree planting goal
40 of 3,000 trees per year to achieve 20%tree canopy coverage by the year 2035.
41 Section 3. That this Resolution shall become effective immediately upon passage.
42 PASSED AND ADOPTED this day of September, 2020.
43 CITY OF BOYNTON BEACH, FLORIDA
44
45 YES NO
46 Mayor— Steven B. Grant
47
48 Vice Mayor—Ty Penserga
49
50 Commissioner—Justin Katz
51
52 Commissioner—Woodrow L. Hay
53
54 Commissioner— Christina L. Romelus
55
56 VOTE
57 ATTEST:
58
59
60
61 Crystal Gibson, MMC
62 City Clerk
63
64
65 (Corporate Seal)
Page 305 of 431
S:ACA\RESO\Tree Canopy-Reso.Docx
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This report and analysis were funded by the City of Boynton Beach, Florida,under a contract to the
Green Infrastructure Center Inc. (GIC) Additional analysis was supported by the Southern Region
of the US Forest Service (USFS). The mention of trade names, commercial products, services or
organizations does not imply endorsement by the City of Boynton Beach or the USFS.All images and
maps were produced by the GIC unless otherwise credited.
Publication Date: July 24, 2020
IIT ' F
BOYNTON
Page 307 of 431
i
Urban re e Canopya.
of
nton Beach,o
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PROJECT OVERVIEW AND EXECUTIVE SUMMARY...................................................................................................................1
WhyMap Urban Canopy...........................................................................................................................................................2
SummaryOutcomes...................................................................................................................................................................3
CanopyTrends and Expansion Goal......................................................................................................................................4
CANOPYASSESSMENT......................................................................................................................................................................5
Introduction...................................................................................................................................................................................5
How the Urban Forest Benefits Boynton Beach................................................................................................................6
Reducing Stormwater Runoff and Filtering Pollutants..........................................................................................6
AirQuality and Surface Heating....................................................................................................................................8
SocialValues..........................................................................................................................................................................9
Increasing Property Values and Sales..........................................................................................................................9
CURRENT AND POTENTIAL CANOPY AND ECOSYSTEM SERVICES MODELING.............................................................10
Methods..........................................................................................................................................................................................10
DeterminingPlantable Acreage....................................................................................................................................11
MAPSAND FINDINGS.........................................................................................................................................................................13
CityLand Cover and Tree Canopy..........................................................................................................................................14
PotentialPlanting Areas............................................................................................................................................................15
StreetTree Coverage...................................................................................................................................................................16
CityPark Canopy..........................................................................................................................................................................17
CALCULATING BENEFITS TREES PROVIDE...................................................................................................................................19
StormwaterUptake.....................................................................................................................................................................19
AirQuality.......................................................................................................................................................................................23
URBAN TREE LOSS-REVERSING THE TREND.............................................................................................................................24
ADownward Trend......................................................................................................................................................................24
IncreasingCanopy Cover..........................................................................................................................................................25
Recommendations-Next Steps............................................................................................................................................28
APPENDIXES..........................................................................................................................................................................................30
AppendixA:Land Cover Analysis Methods........................................................................................................................30
Appendix B:Trees and Stormwater Calculator..................................................................................................................32
AppendixC:Bibliography.........................................................................................................................................................34
Page 309 of 431
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This tree canopy assessment was funded by the City of Boynton Beach(City),Florida.The City
contracted with the nonprofit Green Infrastructure Center to evaluate the extent of the City's tree canopy
and plantable areas, and to determine the environmental benefits the trees provide. The City is designated
as a"Tree City USA"by the Arbor Day Foundation in recognition of its 35-year commitment to caring for
its urban trees.This assessment provides data to help the City track its tree canopy and create strategies to
expand it.
This assessment supports the City's vision of creating "a greener Boynton Beach by enhancing the tree
canopy and native plant and wildlife communities,"as articulated in the 2020 Climate Action Plan(CAP).
The CAP identifies Urban Forestry(Strategy C-1.5) as a priority to reduce community-wide greenhouse
gas emissions,while achieving co-benefits of public health,economic development, ecosystem protection,
and climate resilience. This assessment supports CAP goals by providing data for the City's tree canopy
location and opportunities to expand or conserve tree cover.
The City of Boynton Beach can use the results of this tree canopy assessment to:
Document the environmental and social benefits the City's trees provide
Determine the most strategic locations to either retain or plant trees for environmental benefits
Provide baseline data to track progress toward achieving a tree canopy goal of 20%by 2035
Provide data to inform management of the City's urban forest and to support investments in tree
care and planting
Contribute to meeting the goals and targets established by the Climate Action Plan and other City
plans and programs
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Page 310 of'' 31
u�t � I F " �� The City's trees and other vegetation serve as the"green infrastructure."
I� (� '' - ('" �� 1 ' �� ( �� (` 'fig Just as we manage our grey infrastructure(roads,sidewalks,bridges
Trees are declining throughout the southern United States.Causes for and pipes),we also need to manage this green infrastructure.Green
this decline arise from multiple sources,including land conversion for infrastructure provides many values that support a vibrant,safe and
development,storm damage,hurricanes,and lack of tree replacement healthful city.Trees add to the City's historic coastal character,and
as older trees die.Communities in Palm Beach County are beginning they enhance its livability by filtering stormwater and reducing runoff,
to map their tree canopies and establish goals to expand canopy.This cooling streets,cleaning the air,capturing carbon emissions,and
report provides the City of Boynton Beach with a baseline set of data to increasing property values.As the City of Boynton Beach grows and
support its commitment to a citywide tree canopy goal,monitor canopy redevelops,it will continue to manage and expand its urban forest
protection progress,measure environmental benefits of city trees,and in order to maintain a livable city and achieve its vision of being"a
prioritize restoration of canopy where it is most needed. regional and national leader in sustainability."
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The image on the left shows The City of Boynton Beach's gray infrastructure,including buildings and roads.
Classified high-resolution satellite imagery(image on the right)adds the City's green infrastructure data layer(trees and other vegetation).
This green infrastructure provides cleaner air and water,energy savings,and natural beauty.
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Page 311 of 431
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�` Excessive pavement and lack of canopy shade lead to increased
Canopy temperatures,forming urban heat islands.In Boynton Beach,higher
The City of Boynton Beach has a tree canopy(including mangroves and temperatures and lower tree canopy were found in lower income
palm trees)that covers 16.1%of its total land acreage. Sixteen percent neighborhoods and those with higher percentages of African Americans
tree canopy is fairly typical for a developed , and Hispanics.Adding canopy
urban area,but is lower than neighboring
trees can reduce household
cities in Palm Beach County.This cooling costs by up to 28%
assessment found that 7.4%of the City's (Peper et al 2010),increasing
land area could be planted with additional4 equity across our communities.
trees,providing many benefits to residents ,a „., •� ,
and visitors.These benefits,or ecosystem - Storcnwater Uptake
u
services,include better air and water quality, - "A " r ��,,
City's trees mitigate
cooler temperatures,and stormwater uptake.
stormwater runoff impacts as
they capture rainfall in their
Aix quality canopies,trunks,roots,and
Trees play a critical role in providing oxygen surrounding soils.This means
and cleaning the air of pollutants that can harm human health.Trees also less flooding of streets and less pollution of surface and ground waters.
help to mitigate climate change by capturing carbon dioxide(CO,)from During a typical two-inch rainfall event,the trees in Boynton Beach:
the atmosphere and storing carbon in their leaves,trunks,and roots.
•Soak up 11.3 million gallons of water
Each year,the trees in Boynton Beach remove more than 14.6 million
pounds of CO„70,331 pounds of ground level ozone(O),and 19,960 •Reduce runoff pollution by 3%for nitrogen,5%for phosphorus and
pounds of particulate matter from the air. s 6%for sediment.
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Page 312 0 '431
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10,552 1,577 16119 5,042 $1,618' Z1651 � � 27,1.E
Maintaining canopy,while keeping up with losses q
as older trees age and die,are lost to storms,or BOY NT
are cleared for development,will require the City r"i"i'?d"i"', w
to plant trees continually.As the City develops,it
4
will be important to maintain existing coverage
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101
and plant replacement o overcome losses. °,k is t p r � ,art ,
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Based on analysis of change in City canopy over
4�
two years(2017-19),the City lost 1%of its tree x 4 b '�t i , io MI,
canopy,equal to about 900 trees each year.If thisNg
,
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Ac
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trend continued,the City's canopy coverage would
decline.Concerted action to plant more trees and
reduce removals of health trees is needed.In other
y r2
words,just to maintain canopy,the City will need i E
t0 increase its level Oflantin t "h s " sit
p ga
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Based on results of this assessment,the Green t �( e�t� �1� i '
Infrastructure Center and the Sustainability
Coordinator recommend that the City of Boynton
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Beach commit to a tree canopy goal of 20%
r
coverage by the year 2035.The City's current
Citi i,,t rt .^d�r'� i� 8E
tree canopy coverage(including palms)is 16.1%. tv l r; 4
Increasing the canopy by 4%will entail planting — M ii}� .. Y
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approximately 30%of the City's Potential Planting
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Area,or about 392 acres of additional canopy. , ��,
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Tree CafioPy af�d tiddtlof'..3l PC1tt mlal
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E The City of Boynton Beach has plenty of room to plant additional trees.
More trees equate to better air quality,shade and energy savings,
greenhouse gas reduction,stormwater uptake,and improved water quality too!
Page 313 of 431
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Boynton Beach is a 16.5 square-mile coastal community in southeastern 0
Palm Beach County,Florida,and is the third largest city in Palm Beach
County,with an estimated 2019 population of 77,696.The City's
racially and ethnically diverse population includes 62.4%non-Hispanic
Whites,31.7%Black/African Americans,and 15.8%Latino residents'.
The City,often called the"Gateway to the Gulfstream,"adjoins four
miles of the Intracoastal Waterway,including one of the county's
four ocean inlets.Boynton Beach's mission is to be"a vibrant and
sustainable community that provides exceptional services"and its £
vision is"to be a welcoming and progressive coastal community that
celebrates culture,innovation,and business development."With 253
acres of municipal parks,beach and conservation lands,the City is
rich in natural amenities that contribute to its high-quality lifestyle that
includes plenty of opportunities to enjoy the abundant water views and
aquatic sports. Assessing and enhancing the City's tree canopy supports the goals of
a number of City plans and policies:
This report describes the City's current canopy coverage,as well as • Climate Action Plan
the canopy assessment method utilized for the analysis of the canopy's • Strategic Plan
environmental benefits,and the City's strategies to sustain and expand • Comprehensive Plan
the urban forest.These products have been created: • Community Redevelopment Plan
•Analysis of the current extent of the urban forest through high- • Complete Streets Policy
resolution tree canopy mapping
•Potential Planting Area analysis to determine where additional trees ' Greenways,Blueways,and Trails Plan
could be planted • Vision Zero Resolution
•A calculation of the environmental benefits and pollution removal by • Sustainable Development Standards
the City's tree canopy • Climate Change Vulnerability Assessment
•National Flood Insurance Program's Community Rating System
•Downtown Stormwater Master Plan
Additional benefits of improved canopy. •National Pollutant Discharge Elimination System Stormwater
The City can utilize its tree canopy to maximize many
environmental and social benefits:
I A healthful and vibrant community � a
Aesthetic values and natural beauty
Decreased urban heat island and
reduced heating and cooling costs
Bird and wildlife habitat
Walkability and multimodal transportation
Revenue from tourism and retail sales
f
rt.
One of the City's many beautiful trees
https://www.census.gov/quickfacts/boyntonbeachcityflorida provides shade for sidewalks and playground.
Page 314 of 431
How ', ih e U a
R4c)l
Benef its Boynton Beac[�i
ir
The trees of Boynton Beach benefit the City in myriad ways:
ecological,economic and social.This assessment allows the
City to measure some of those benefits,and to increase them
by planting more trees.
Reducing Stormwater Runoff
1111 WIT
and Filtering Pollutants ,1
Trees protect cities from problems associated with stormwater
runoff.As forested land is converted to impervious surfaces,
runoff increases.Excess stormwater runoff can cause
of 1,4 k4 I rr
temperature spikes in receiving waters,increased pollution of
surface and ground waters,and greater potential for flooding.
1-z A�n # rruA
Trees reduce nitrogen,phosphorus,and sediment in
stormwater runoff by cleaning rainfall of these pollutants.
Increased loads of nutrients reduce oxygen in surface water,
causing harm to fish and other aquatic life.The presence
of trees means fewer pollutants reach drainage canals,the
........
.......
res Intracoastal Waterway,and the ocean.
...
�V�#
Runoff increases as land is developed.
In a typical two-inch rainfall Data Source Federal Stream Corridor Restoration Handbook(1998)
in Boynton Beach,
its trees take up
11.3 million gallons of runoff,
or about 16.5 Olympic
swimming pools of water!
The average annual precipitation in Boynton Beach is 61.3
inches(15 5 cm),much of which currently runs off into
canals and then to the Atlantic Ocean,conveying surface
pollutants from the land.Large paved areas contribute
significant volumes to this runoff.While some of that runoff The City's best management practices include planting trees in
is treated through stormwater management features,such as stormwater swales to increase the amount of pollutants removed,
the bioswale at right,much of the city's landscape predates while also providing habitat for birds and amphibians.
requirements for stormwater management.
During a one-inch rainfall event,one acre of pavement,such
as a retail parking lot,will release 27,000 gallons of runoff.
Compare this to an acre of forest,where only 750 gallons
of water run off.In sandy soils,the infiltration rate is much
higher!While stormwater ponds and other best management
practices are designed to mimic rainfall release by detaining
and filtering runoff,they do not fully replicate pre-
development hydrology.In addition,older parts of the City
may lack stormwater management practices that are required
for new developments,so not all runoff is captured or treated Excess impervious areas cause hot temperatures and runoff.
before it flows into open waterways. This parking lot could be retrofitted to add more trees.
Page 315 of 431
.t "f
Buffering Storms and Flooding
Another benefit of conserving trees and forests is buffering
r�
against storms and losses from flooding.According to the U.S. ,
Environmental Protection Agency(EPA),excessive stormwater
runoff accounts for more than half of the pollution in the nation'sT. `
surface waters and causes increased flooding and property damages, r
as well as public safety hazards.The EPA recommends a number of
ways to use trees to manage stormwater in its book Stormwater to
Street Trees.
Retaining trees and forests along coasts provides a wind break and
helps evaporate and reduce standing water.In addition,utilizing
trees as green infrastructure provides a basis for reimbursement ,}
from FEMA for storm-damaged trees.To qualify,trees must be -'-"
inventoried and specifically utilized for stormwater management,
buffers or other"green infrastructure"functions. Mangroves prevent coastal erosion and provide a buffer against wind.
The City of Boynton Beach participates in the National Flood Additionally,communities can earn credit for adopted management
Insurance Program's Community Rating System(CRS).The CRS plans that protect the critical natural functions of floodplains and
is a voluntary incentive system that allows local governments to native species,while implementing habitat restoration projects.
earn flood insurance premium discounts for policyholders in the CRS requirements include an inventory of all species in the plan's
community.Local governments receive points,both for actions and geographic purview,action items for protecting species of interest,
for policies that reduce flooding and flood damage,these points earn restoring natural floodplain functions,and the review and update of
premium discounts as high as 45%.The City of Boynton Beach is the plan every 5 years.This report's data can also be used to create
currently rated as Class 6 in the CRS program,earning its residents a citywide Green Infrastructure Plan.Such a plan can be applied to
and businesses a 20%premium reduction in insurance rates within the City's point reduction credits in the CRS to further lower flood
its special flood hazard areas.2 insurance premiums.
Since trees filter stormwater and reduce overall flows,planting or
conserving trees is a natural way to mitigate stormwater.Each tree
plays an important role in stormwater management.Based on the GIC's „
review of canopy rainfall interception studies,a typical street tree's
crown can intercept between 760 and 3,000 gallons of water per year,
depending on the species and age.In a typical two-inch rainfall in
Boynton Beach,its trees take up 11.3 million gallons of runoff,or about
16.5 Olympic swimming pools of water.In a larger rainfall event(5
inches of rain)the trees take up 13.3 million gallons!
As tree cover is lost and impervious areas expand,excessive urban
runoff results in pollutants,such as oils,metals,lawn chemicals(e.g.,
fertilizer and herbicides),pet waste,trash,and other contaminants
reaching surface waters.Trees help capture and filter that urban runoff. «
The GIC's stormwater model for Boynton Beach shows that,during a
typical two-inch rainfall event,the City's trees capture:
• 4,798 lbs.of nitrogen kds
W k,
• 378 lbs.of phosphorus .
• 591 lbs.of sediment
Nitrogen and phosphorus are plant nutrients that cause harmful algal .`
blooms,while sediment can clog fish gills,smother aquatic life,and
}'ja{4ry
necessitate additional dredging of canals and waterways.Algal blooms
can also reduce oxygen levels,further harming fish and other aquatic life. '� S1rr
2 2019 City of Boynton Beach Repetitive Loss Area Analysis
Page 316 of 431
Air Quality and Surface Heating
rF
Trees Cool the City
� z
During Florida's hot summers,more shade is always appreciated.
Excessive heat can lead to heat stress,which especially affects infants
and children up to four years of age,those 65 years of age and older,
those with obesity issues,and those on certain medications(CDC 2020).
Tree cover shades streets,sidewalks,parking lots,and homes,making
southern urban locations cooler and more pleasant for walking or
biking.Multiple studies have found significant cooling(2-7°F)and
energy savings from having shade trees in cities(McPherson et al 1997,
Hashed et al 2001).
Shaded pavement also has a longer lifespan,so maintenance costs
associated with roadways and sidewalks are less(McPherson and
�r�h
Muchnick 2005). ;Y�
Boynton Beach
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Hot areas of the city are also those with the lowest tree canopy. This map shows temperatures in April.
Mu
Page 317 of 431
I
lm rvlous and Tree C er with Average Surfa ct Temperat,r
Ely Census Sleck Geoup 1CUG 100% s
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Trees are positively correlated with reductions in surface temperatures. Well-treed areas encourage people to walk and bike.
Trees Clean the Air Trees Improve Walkability
In addition to cooling surfaces,trees absorb volatile organic compounds Trees cause people to walk more and walk farther.This is because,
and particulate matter from the air,improving air quality,and thereby when trees are not present,distances are perceived to be longer,
reducing asthma rates.Trees also clean the air of ground level ozone hotter,less pleasant,and destinations farther away,making people
(03),which can harm human health.Trees sequester carbon which less inclined to walk than if streets are well treed(Tilt,Unfried and
forms greenhouse gases such as sulphur dioxide and carbon dioxide, Roca 2007).
which contribute to a warming planet.By storing carbon and preventing
its release,trees mitigate the impacts of climate change.Even at the Increasing Property Values and Sales
neighborhood level,trees reduce pollutants.Well-treed neighborhoods
suffer less respiratory illnesses,such as asthma(Rao et a12014). Developments that include green space or natural areas in their
plans sell homes faster and for higher profits than those that
take the more traditional approach of building over an entire
Social Valuestake
without providing community green space(Benedict and
Trees Improve Cognitive Function McMahon 2006).
Children who suffer from Attention Deficit Hyperactivity Disorder
(ADHD)benefit from living near forests and other natural areas.One A study by the National Association of Realtors found that 57
study showed that children who moved closer to green areas have better percent of voters surveyed were more likely to purchase a home
and improved cognitive function after the move,regardless of level of near green space,while 50 percent were more willing to pay 10
affluence(Wells 2000).Thus,communities with greener landscapes percent more for a home located near a park or other protected
benefit children and reduce ADHD symptoms.Exposure to green spaces area.Fruit trees also add value for citizens who appreciate them
for 20 minutes a day can also improve cognitive function—so providing for their nourishment and cultural significance.
natural areas on or near school grounds as well as greening routes to
school can better prepare children to learn.
Nature Sells—
Market prices for treed lots
versus untreed lots:
r
r r
Building lots with substantial Tree-covered Lots bordering suburban Open land
mature tree cover undeveloped acreage wooded preserves that is two-thirds wooded
Source:Kathleen Wolf, 2007,City Trees and Property Values.
`t t
Page 318 of 431
�� i 1�( )` land covers in Boynton Beach.Two canopy maps were created using
In order to determine the current tree canopy,model scenarios for future NAIP imagery data—one from 2017 data and one from 2019 data.
tree coverage,and quantify their ecosystem services,a highly detailed Additional data sets from the City of Boynton Beach,the National
land cover analysis and an estimate of potential future planting areas Wetlands Inventory,and the National Hydrography Dataset were used
was developed(see Appendix A for details).In addition to urban forest to classify the following:
planning,this new land cover data can be used for other purposes,such 1)Tree canopy(including trees,palms,and mangroves).
as to analyze urban cooling,walkability,and street tree plantings;or to 2)Wetlands that are indistinguishable using spectral/feature-based
inform area plans and the City's Comprehensive Plan. image classification tools.
Satellite imagery from the National Agricultural Imagery Program 3)Forested open space(compact,continuous tree canopy greater than
(NAIP)distributed by the USDA Farm Service Agency was classified one acre)not intersected by buildings or paved surfaces.
based on 4 infrared bands to determine the types and extent of different
Palm Tres Costs Versus Benefits
Palm trees are a signature aesthetic element of Palm Beach in a net annual loss of$26 per tree.Compare that to a large live
County and its cities and towns.Technically,though,palms are oak in a yard 20 years after planting,for which the total value of
more similar to grasses than they are to conifers and hardwood environmental benefits alone($80)is five times the total annual
trees.Palms and grasses are both monocots—plants whose seeds cost($16)(Peper et al 2010).
contain only one leaf.Palms are in the Arecaceae botanical family
of perennial flowering plants in the monocot orderArecales.Palm One reason palm trees are so expensive to maintain compared to
growth forms include climbers,shrubs,stemless and tree-like typical trees,is that many palms in Florida are"non-self-cleaning."
plants.Those with a tree-like form are colloquially called"palm These palms require that every leaf produced be manually
trees."Larger palm trees function like trees in providing some removed.Fallen palm fronds do not biodegrade into turf and soil
shade,cooling,wildlife habitat,carbon sequestration and air as do the leaves of many broadleaf tree species.Palms also require
pollution removal.Although palms take up some stormwater,due more nutrients than any cultivated plant in Florida.To grow
to their shallow root structure,skinny trunks and narrow,thin well and develop fully,palm trees require routine treatment with
canopy,they do not match the abilities of a native hardwood tree, expensive palm fertilizers(Broschat 2010a).
such as a live oak,for ecosystem benefits.
As a key aesthetic element of Palm Beach County,palm trees
Although"palm trees"are ubiquitous to Florida,they are are here to stay.But when looking to realize the benefits of an
expensive to maintain as a street"tree." In a study of Central abundant tree canopy for shade,stormwater,air quality and health,
Florida,the US Forest Service found that palm trees can be the City of Boynton Beach should consider planting more large
,'very expensive to plant and maintain."Research shows that shade trees—both to save on costs and to realize the true benefits
annual benefits and expenditures for a typical palm used as a of large,native trees.
street tree(cabal palm)were$4 and$30,respectively,resulting
The annual benefits The environmental
of a typical street �Y` � � , �� , �M benefits of a Targe
palm yrs the � d v.t, � � _` lure oak in a yard
expenditures r s 20 years after
result in a net planting,, is five
annual loss of times ta total
$26 per tree. annual cost.
Cost $30 $4 Benefit Cost ,11,111,
$80 Benefit
f '
Page 319 of 431
Tree canopy included woody vegetation analysis performed did not utilize height data
over 10 feet in height.LiDAR and thus the canopy results likely include
(light
detection and ranging)data were used to �" Si�� a large percentage of shrubs and other
��r� R
determine vegetation height,to distinguish " .- low-lying vegetation that are not actually
between large shrubs versus trees.This ��� �tiaA trees.Adding in shrubs and other lower
allows the GIS analyst to separate bushes ` � vegetation to The City of Boynton Beach's
from trees and other vegetation.This canopy calculation yields a canopy coverage
distinction of tree/non-tree vegetation t, percent similar to that for Delray Beach.In
is very important when modeling tree - `` { ��' West Palm Beach,areas around the Grassy
benefits since the modeled pollution- P Waters Preserve had higher tree canopies,
removal benefits are based on trees,and , �.SI while several downtown neighborhoods
do not necessarily translate to smaller, ` I� "'� �!' have similar canopy percentages to Boynton
t'
non-woody vegetation. 'l Beach.
Because Boynton Beach is asub-tropical Due to these differences in methods
-.
city, palm trees make up part of the City's - - , j and landscapes,comparisons between
canopy.Technically,though,palms are jurisdictions may not be useful.The City of
more similar to grasses than they are to NAIP Aerial Image November 2019 Boynton Beach is best served by focusing on
trees.This means that,while palm trees ,, its own goal to expand and better manage its
provide some shade,they have shallow, urban areas with respect to tree coverage.
fibrous roots that do not absorb as much
n
water or filter pollutants the same way ,
as a mature tree.So,while tall palms Determining
were included in the canopy coverage rt� �rr�r Plantable Acreage
calculations for the City,they were �� k
r,t
separated out,as much as practicable, Potential Planting Areas
when calculatingpollution removal values.
p ) . - In urban areas,realistic goals for expanding
For more see box on Palm Tree Costs urban canopy depend on an accurate
Versus Benefits. ' t ,�� )� assessment of plantable open acreage.A
Potential Planting Area(PPA)map estimates
Mangroves behave similarly to wetlands, �" ;i
� areas where it may be feasible to plant trees.
as some are in hydric/clay soils.Since they ', `" �F�, _ + '� (' The PPA is estimated by selecting those land
{
make up a dense part of some of the City's ih cover features that have space available for
canopy along the intracoastal waterway,
' F planting trees and accounts for the overlap
they were included in canopy calculations. of canopy(i.e.,canopy that is intermingled
Potential Planting Area(PPA)shown in orange or a large canopy tree that partially covers
Cities often want to know how they an understory tree).Based on an analysis
compare to their neighbors.Following is a short discussion of of existing pervious surfaces,7.4%of the City's land area could be
differences in comparing the City of Boynton Beach to other local planted with additional trees.
cities.There are some key distinctions in how tree canopy data were
analyzed between jurisdictions.In the City of Delray Beach,the Of the nine land cover classes mapped,only pervious and turf were
considered for the PPA.However,some paved areas could be removed
or reduced,soils conditioned,and then used to plant new canopy.For
La d Cc a(r 13 y 1 u 3 sd i c i'0 i � example,parts of a parking lot could be removed and planted with trees
to absorb and clean stormwater
Eligible planting areas are also limited by their proximity to features
that interfere with a tree's natural growth(such as buildings)or where
a tree might affect the feature,such as power lines,sidewalks or roads.
Ni
City staff and the GIC reviewed the draft PPA map and removed playing
fields,cemeteries and other known land uses,such as drainage canals,
`' that would be inappropriate for planting trees.The resulting PPA
"IN
" represents the maximum potential places trees can be planted and grow
01 to full size.The GIC recommends no more than half the available PPA
is realistic to plant,since many other uses,such as tomato gardens or
14 Vt h Ki sunbathing by the pool,require full sun where shade is not desired.
3 Li DAR is Light Detection and Ranging.It is a remote sensing method that uses light in the form of a pulsed laser to measure
ranges(variable distances)to the Earth.The shorter the return interval,the taller the item.
4 Koppen classification system.
Page 320 o '431
FRI
A —j-
It i
J
`8 I +.
s
R �
ul
Potential Planting Spots(PPS) Potential Canopy Area(PCA)
Potential Planting Spots Potential Canopy Area
Potential Planting Spots(PPS)are created from the PPA.A GIS The Potential Canopy Area(PCA)is created from the PPS.Once
modeling process is applied to select spots where a tree can be planted, potential planting spots are selected,a buffer around each point is
depending on the desired mature size.For this analysis,expected sizes created to represent the mature canopy spread.For this analysis,
of 20 ft.and 40 ft.diameter for individual mature canopy trees were that buffer radius is either 10 ft.or 20 ft.which represents a 20 ft.or
used,with priority given to 40 ft.diameter trees,since larger trees 40 ft.diameter canopy.These individual tree canopies are then merged
provide more benefits. together to form a Potential Canopy Area.The potential canopy area
shows that 12.75%more canopy could be added to the City.
Percent Street Trees is calculated using the Land Cover Tree Canopy
and road centerlines,which are buffered to 50 ft.from each road
segment's centerline.The percent value represented is the percentage
of tree cover within that 50 ft.buffer.
'41 r
m s
r
„
,
"a�c
P H
P ;1
� I
There are many places where new trees can be planted in the City.
Page 321 of 431
z
P? P( t
�mww'
`Y Ir e a s 11o II An a ll y s i s The canopy data and the Potential Planting Area Map can inform tree planting decisions
�� to meet many goals,such as walkability,greenhouse gas emission reduction,energy
The Tree Canopy Map will be used to plan for tree savings,urban heat island reduction,and economic revitalization.
conservation and as a benchmark to gauge future
progress in tree canopy gains.An ArcGIS geodatabase
with all GIS shape files produced during the study
was provided to the City. nt Seach Percent Lan,d Cover
Citywide forest cover is 16.1%. Bare Earth, OA% Tree(at-ropy,
� s�tr�t�'>,��tlt —
In addition,the City requested statistics for canopy in i ��6in���r :�'���1� 1 i
the following areas: i t+�l SS It �i) SY£1 ((I it�iil iiSilr Ut
i��iiti Itt 1�-)Y Slrjl)t(ti�it�S i1 i� S it_t7i�!1 �ut
• Census tracts and blockrou st,,}1i41tt1�11tt,t�'t�IlS�)I�t���1�i,t�i��i�1}��'t
g p
Q�tt 1 �sltii£t�t�1s)t�fit f 11'tttl.�£ I u ii,�s�1� iiS�� � '�.
Parcels
Parks
i(t Yi 4(Sist rit `�}�1t431�� till
• Schools
11141)
r'., i�(t itt� -�y1��t il�t St tii1�1fi� l til }Sy�t2 3
•llOWntOWn
Community Redevelopment Agency(CRA)districts
• Streets �ut't',,�t�, --
C,
•Watersheds
u
Um Miature
trH^ can absorb
thousands of
gallons of watter
per year.
„
w
z
�� h
a
e ,
i.
Page 322t'0 '431
(L int, L a n d o v e Ir a n�,,1111 T-1 e e C a n o
Total Area, Tree Canopy 1 Tree Canopy trnperwious ImperAous Grass/Open Space Grasslopen5pace
PA
............... ...........
10ISS2 1,577 16.19 5,042 51-6.8% 2,651 27.1.1%
0.1% 16.1%
86YNT-ON
qa ;C
7
d 27.1%, 1
.........."I
J,
—j
1", 7711
te M
. . r...,....... ......
A
1",
')V
4�, 3SM,
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7-
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4,
4 1*
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Ol"
... .........
True Gar vqdy
-,N
p
J Per-aws
F
Z
rf, Bare ea-111 amo Sug
542, ,
Net
!"A"��Iv,,
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Mile! 2,A
y
fpr
20
I"MR,14
7u–
V
F
;Y
"N I
X�I
"I ...r&
Miles
This map shows the tree canopy for the City of Boynton Beach;it covers 16.1%of the total area.
A"IA,
Page 323 of 431
r�'P lI a II ti n g AII e a A;
Boy NTONPotential
,5 '� 1 r Pleating
77 Area
14,
a
I
� f1 ass ��s 55 }5 ass
rtE r 1 m Qisis?S1S�i
' � ) t rf 4e , 'i asill¢;i\r
4 r ss xr { IG df 5ir ,i~'; ,yIli
��t tiu �)tr sltl
a' E' 5 r i fd}isi}1
EST
w. �s si° Q l f� r 5 5
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Or
E }
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esu i+
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ass ri
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17
WN W� l F
rd,n �'`
O, vx (,Ph o- Iuln Nra s 4 crlprr 1Fx _�J� {
„� 5'PracP 7 o!-un[malne Pnoqmn,. IUh, {
�.,v grxs rss t 11; r 54 1' Iti 1,
_., rs� r vasa.t✓w7a1 - ti g =€ - ' P r �s +F
4� —VIX PSE
r
o Al
' 4
' rr
s ,s{t1 }tr1�����j75V`��} yeti
��Visls,
It 1 'g s i�@ 5
t k q t t �' } ssi�;,i
�' rs 5 t< a �s P f r d
fl r,;lV ""0
f� E m �,. �{ !��YS, i"C t E IIE�t�s4
a
5` f 6 Y p t
l�at�� :i'E1 s ., to�lTq �f��i,—a as ids 1
_
This map was pfepaffed by theAreen Wrastru=cture Cantu
The Potential Planting Area(PPA),shown here in orange,depicts areas where it may be possible to plant trees.
All sites would need to be confirmed in the field,and may be on either private or public lands.
Page 324 of'431
"',"',1tireelt Tree Covell-age
erg s .
rB�6NTON
.. Boynton Beach
H — Percent Street Does
tf '��1
e }js s it
Pu�rce�E77aaarvaPtraiA�lry "._moi - _
sa It of road cauAtmn m
,=
95 �a
a t 3
20% ( l _
50 s%.10a,
�+�.:.: ,.� „� { �,� �tl�itt�l��r'}7�I!37}I)�t l I I•)r td j r tl�3�!+1 }�ti }} {�
Denvev Park, 66.2%
z �° �' � °"„�«�` � �� �1��4�4�11���1+I����Illlllllllll�������lllllllllll(III111111111111�uiVlllf�l��l�»»rillflllllllllllll�llll��ill11111111111�1�7��1���������������I ” iii!�z��F,��'���'t'{{��`It'��ziJllhll'1�9911919�Q��I _
Dern nAration Gaedens 54.2
e .
r Aaixx lftwxarwalNA(dward l MunmrtioV
9 k r h}i Rartrn G,mPnwny Park 48.0�
Kiavnn1Vgie,m Park .. 41.t%
F. u�`�9G,
iFF � CoerKf,aaAwa sitxrp rr'a•eNrek .. _ ,<VMM�
Kam Fart: .9lG
' p F°org'm HNIP�Amk U0%
Fart .0%
PalrFr€g11or,reO.nS lj itai P&A 10.9%
The Street Trees Map shows those streets that have the most canopy(dark green)and those that "�M" Wpert
have the least(red).Streets that lack good coverage can be targeted for planting to facilitate Hihheu%Pa?k 11A%
kmmLq W&part
specific City goals,such as safe routes to school or beautifying a shopping district.
rc1F.0 4 Parte fir.
Io�tea��r p,ta(P4trk 7 .
I
19,13 SchcKWhouw Museum&kidsDvOmI.%
5,i,aSirn%Parat - - - - Iu3
3r i Bc WThoakn fart 14.2.%-
'` Harm", J.Oyer Jr.Park X1.1
Mcadows t fart Tdc JDA%
{;aiaxY Polk
Kautka Part SAC &4%
Wikon€d,,k t.9
Sari si (Xmwamry
., ., .. 6,1%.
Pioneer Camai ParIsovle,
Pence,Park,
tiara tial Park - - :P-7%
Caowder,Park O.A%
_ - - s ewe Ck�stardd RRvrk. �{.,
Page 325 of 431
C CA I k,
Boynton Beach
rB"OYNTO,N
Parks
Meadows Boynton Lakes Percent Tree Canopy
Park.. 31% Park- 20.9%
Nautica Park
Site: 9A%
Meadows I
Park Site. 10.4% Harvey Oyer Jr.,
Park 1 .1%
Quantum Park
Site. 60.80%
Kn ol Iwo6d Intracoastal
Park: 20.4%
Park.. 38.'9% ll Hester Jr.
KiwanislSier
.\ra
Eze
Park. 41.1
Community Park- 20.7
%
Wilson Park- 7.8%
;
Palm ttto Greens Linear Park.. 12.3% Palmetto reen )0�4,
Pioneer Canal Park, 611/6 Linear Park:
Barton Comet". 42.5% Sara Sims Park: 16.8%,
Crowdor Park. 0.30% 1,C
emetery: 6.1%
Barton Greenway Park: 48% E, Demonstration
-Laurel Hills Park.. 21.2% Gardens: 54.2%
Galaxy Park, 9,9% Dewey
Veterans Memorial Park. 25.9% Park.
66.2%
Parks(% TC) Hibiscus Park: 23.8%
5%
1913 SCHOOLHOUSE MUSEUM Pence
51%. 10% & KID'S KINGDOM. 18.2% Park:
3
10-1%- .1%
Arbor Memorial Park
15-1%-251i%
Edward F Harmening. 51.6%
2,5 •50% ,"\�.gg31,"
Boynton Beach
m
> Little League Park., 5�9%' Me ' orial
Park: 2.7%
City Troe Ca nopy. 16,1
Jaycee Park: 40.5%
0 0,5 1 J
Forest Hill Park, 322%
Betty Thomas Park:
Congress Avenue
Barrier Free Park: 39,5%
- - - - -- - NTON
8 E A C ff
Thin,map was prepared by the Green Infiaseiructure Cenler
t is
Page 326 of 431
1-,c,n,0011 Canolpy Covell-age
-C!7y OF- Boynton Beach
]BOYNTON
E FREEDOM SHORES Schools
Percent Trym'
A C H
ELEMENTARY
SCHOOL: 14.4%
LAKE-WORTH
CHRISTIAN
J
IMAGE CHARTER SCHOOL. 10.8%
SCHOOL: 7.6%
11CITIRUS COVE ROLLING GREEN i
E LE M E NTA RY ELEMENTARY
SCHOOL: 16,2% SCHOOL., 6%
7
SOUTH TECH P R E PATORY ACAD EMY,27%
M�An�,
UANTUM HIGH SCHOOL, 27%___.
Su
R&
BOYNTON BEA C H
'COMMUNITY HIGH
SCHOOL: 7.6% POINCIAN . .......
ELEMENT
SCHOOL,., 4.AA
GALAXY E3
ELEMENTARY
SCHOOL� 511/6 ,
ST MARKS
CATHOLIC: 56.11%
Schools TC)
CONGRESS J
5a F MIDDLE,
SCHOOL. 6.3%
FORESTPARK
151%-25% ELEMENTARY
25.1%-50% SCHOOL: 14.1%
Ci'y Tree. Canopy: 16.1%
CROS POINTE
0 135 1
Mite's ELEMENTARY SOUTH TECH
SCHOOL: 8% ACADEMY
HIGH SCHOOL:
17,2%
SOUTH TECH ACADEMY
MIDDLE SCHOOL: 3.7% ST JOESP,H!'S
EP.IOI PAL: 10'.6%
This map was prepared by Vie Green Infrastructum Center
Planting at school sites can save buildings'energy costs and provide a boost to learning,since exposure to trees increases cognitive abilities.
Page 327 of 431
Trees and forests are the best land cover for taking
up urban stormwater.Stormwater runoff and
uptake by the City's tree canopy was evaluated
using GIC's Trees and Stormwater Calculator
(TSC)Tool.This tool estimates the capture of
precipitation by tree canopies and the resulting
reductions in runoff yield.It takes into account ��qa
the interaction of land cover and soil hydrologic
conditions.It can also be used to run`what-if'
scenarios,specifically losses of tree canopy fromral "
development or storms,and increases in tree ,"'
canopy from tree planting programs. �� y� f
Trees intercept,take up,and slow the rate of Y
stormwater runoff.Canopy interception varies � a`�'i`�x Ii '"`1�(i"'°c"� ,,
from 100%at the beginning of a rainfall event
to about 3%at maximum rain intensity.Trees ` Boynton Beach
take up more water early on during storm events NTON vWatersheds
A C H Parr aW TrOm COnOpy and
and less as storm events proceed and the ground 1 PGtenfraa Planting Area
becomes saturated(Xiao et al.2000).Many
forestry scientists,as well as civil engineers,have
recognized that trees have important stormwater
benefits(Kuehler 2017,2016).(See diagram of tree
water flow below.) i
i
Lame Otbarne
.u.. ` WatershedLake Worth Inlet-
curma Inlet-troo
N
BoyntonInlet
ani Frf'Lal$
Watershed
't CurTent Tree
kTOu�, Canopy-14.4%
`raa; �. Pay obid'(%TC) Potential
]:+r je 3- 9 �ry .'% Planting
��ES�.VTS7,5 as -,g U €
r
Lake Ida i
Watershed
e
The amount and type of open space under and Arm;7.
around a tree and the condition of its surrounding i
surface soils affect the infiltration of water. E` y
The GIC's TSC tool includes has a data field to
hypothetically add trees to calculate outcomes for °
stormwater uptake from new tree planting.The
Elsa,m�tY.+�a wrerwim�U3'ahs ayeeen inlrxalascl+�ra im=Wn
TSC tool uses PPA data to determine how many
Page 328 of'431
P
P1�* ;'•+: xl Prrfer tr:re-I: r Shb(:ur.Iree co lapy'slort w-.Xfer Nr7udef�s',`ar'Ir� x a.l:;racs�wtrC�s rurne;!'�rr`�,idr�'�m�a"uxr^rf earacdyc�t nlrl.�di5.:c�s�.^ai
-< -,. €sl €�t�uharaar� ik arc r,�d €a�arti rd'frr f€rt;° -FS,err P e x�to -n ut rrlvgre ro+wra.prOwdM.. It A.��P1 to %drip h&rrpr wgrlmarps ae.xtr G.VT di`Cj�s.e xedue,rra
taro#evvwr avid ftlara 0),rp vJ Purem 2ul crvi0Py U V0.
� 4N
, 2
.. €tatkfict�vy.ENA1 ra&a aatsl (ray +rwt
CW I�Td'16 t19uciawd Addqdt�x&"t
.�.raa.� 11mPrur� tdgd3�rjrrr 'Gst�rm,
re�e ,ve Cower UPk" tmi-lov% W/U%PPS
aAxx mf ,Added
tr�s,l�t�t ta,r 'd -
�„
Ar&,i
e
.Ake 03'borrr r,_i , ,.r, rV,"a'rE€.1%snr,et
r �
.® ''w crrt€°„ I t-tSrs,rr n3ni6eIFro - - - - r10Yr;t A+r rear [ KY'K '
rAr
The TSC Tool allows the City to model water uptake by the existing canopy and impacts from changes,whether positive(adding trees)or negative(removing trees).
more trees could be planted.The tool also
calculates the amount of nitrogen,phosphorus, Boynton Be ch - Land Cover by Watershed
and sediment the trees and their surrounding
�� ry
soils take up.For more about the stormwater }r rr£r r IS j1,?
t{1S �1{ ,1t1rc 4 r_i £�idl Wrr
calculator tool,see Appendix B. '!£1u( i i�if 1i1�rylydtir£�r�`Sr1r 1! r d�iririllSr tt�£h
r,rt it 11 rd U"r£{1 t r£ ; ��rti t( sitr trir
i�r£r£ittii£( 1 I t` t`td1 V by tr£i
�! t rUs l ri lfr ri 3; 1 1 5 rrrt3
AS an example Of how the TSC t001 works,if :; i 4 rr»!r�l rll iti it r rl i` }itr r r' is Ali '�ttr
the Cl`J a had 5 percent loss of tree can0py, s ��� i r Osa£lr Y _raj;��t£££s1t i ar'i its rrh r t,
p >
during a 10-year ear storm event,there would be
an additional 2.7 million gallons of stormwater
runoff(more than 4 Olympic swimming pools
of water).If half the available PPA of each v
watershed was planted—increasing tree canopy a v
—the TSC tool shows a decrease in stormwater ,ry
runoff(or increase in capture)of 1.3 million
gallons of water. Thus,the tool can be used L ake'da Lake CzIDorroF Late 5,41oi.ih in et-rc�,,ntcaro
to model the results of adding or losing tree Irto}ek.Fr C.,ntaI
canopy and the pollution increases or decreases
(nitrogen,phosphorus,sediment). T�ee s N1q d ; Irl :;�rCa PerMex; I.a r 4 m
`l1,1Pe1VCLm, IBr78LeS Fareewfliand Said
Removal of mature trees and existing forest
generates the greatest impact for stormwater
Tree Canopy i nd Addtior.al Potential
runoff.As more land is developed,the City
should seek to maximize tree conservation,in
order to maintain its surface water quality and
groundwater recharge.The following maps show
both those areas where it is most important to
retain trees for stormwater uptake and those r
where tree planting will have the most benefits
for stormwater uptake.This is based on the types
of soils present.
Lake ida Lake C,-me Lake a1 h In e..8c yn on:niet RcnCaO
i rent.,,a. e Call CpY N Add=.V n ,F cam,L'e 7C
i
�11 67
i r
f
Page 329 of 431
I
I Iff)-Dac", Loss
CITE -')f Boynton Beach
BOYNTON, Best,Canopy Retention
.... ........
Locations for
B E A C H 7
Stormwater Infiltration
01
t
s
Id
7,7 1,
Ito
&
r.
1 l,j"A
for
cqw
I
0 1t t
t, ? N"
Al 1
INS
Tree Canopy Loca:tjons.Retaining
IBM
Greatest Stormwater Volumes
'ti
Based On it 2.-mull,SWIM;000
%
A
-7�,F
At
gAl
Disinvnq, Suds . .gym.......
Ig
0 t 3 in
-Ay
11v 4
fu
0 A A
'4 v
F, �4
f,41 L P o
4d Wif,
..........
` 5
lit
fill, 1< W r4 il I'll
"A"
r: lx,om,
ll,�p%�,fl I
wl-JI
x
&
A
7 ,
14 "t
1r,
7-7-77---7-77, UH
4 A
4
7
l 4 YA L N,
l '
11-h P i bfr jp
ht If tt
0i
N MRES
This rnap was prvpmed by the Green InfrastrucluTe Cent"
rB
B
This map applies the TSC model to show the places where tree loss will result in the greatest stormwater runoff.
It
Page 330 of`431
1:31enefits of Added Trees
1 E Y o w.�. 9w Boynton Beath
13
Optimal Tree Planting
r ,: Locations for
_ t r water Infiltration
k 3
i �
f
t C N fa t3 (f>tlx,
�r
Of Pk
err �'r
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Rainwater captured
W[t13 added bree CBlvvpy � a y
t r ,
suaS,
Be ne r z k nku i r i
C1�i�is;7x
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This map applies the TSC model to show the places where adding trees will result in the greatest stormwater capture.
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Page 331 of 431
11
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The benefits of trees for air quality were calculated by applying the multipliers "
used by the i-Tree models.I-Tree is a peer-reviewed software suite from the
USDA Forest Service that provides urban and rural forestry analysis and
benefit assessment tools.The i-Tree researchers developed standard pollution
removal values per acre for various air pollutants.The following i-Tree model ° h' '
values for urban areas were used to multiply acres of canopy to derive the
pollution removal values calculated. ,
Carbon contributes to climate change.Trees mitigate climate change by
sequestering carbon from carbon dioxide(CO,)in their leaves,trunk,and roots,
and prevent it being released into the atmosphere where it can form greenhouse
`w
gasses.As trees die,they release that carbon back to the atmosphere.As
greenhouse gases are formed,they can cause warming.So much carbon is
being produced from fossil fuels and other sources that the Earth's temperature
is warming,leading to sea level rise,wetter and more severe storms and more
very hot days,which can have other health impacts.Planting trees helps absorb
and trap excess carbon.
t=
Ground level ozone,O„is another air pollutant of concern because it can cause
severe respiratory problems in humans.It can make lung muscles constrict, u
trapping air in the alveoli,leading to wheezing and shortness of breath,which
is articular) harmful to those withres respiratory diseases or chronic conditions,
particularly p ry
such as asthma.Nitrogen dioxide(NO)and sulfur dioxide also irritate airways
w
in the respiratory system and aggravate respiratory conditions,such as asthma.
t
PM10 is particulate matter measuring 10 micrometers or less in diameter and
PM2.5 is particulate matter 2.5 micrometers or less in diameter(a humans
hair is about 100 micrometers=about 40 fine particles).PM2.5 is generally �t
described as"fine particles."Finer particles have the potential for greater harm
since they may lodge deeper in the lungs.Trees are able to filter and clean such
particles from the air.
i ME
be �m a a �� ' a a� n
Pollutant Removal rate
(Abbrev.) Benefit Description (lbs/acres/year)
CO Carbon monoxide removed annually 1.13
NO, Nitrogen dioxide removed annually 6.241
03 Ozone removed annually 48.212
PM10 Particulate matter greater than 2.5 microns and less than 10 microns removed annually 13.683
PM2.5 Particulate matter less than 2.5 microns removed annually 2.463
SO2 Sulfur dioxide removed annually 3.068
CO2 seq Carbon dioxide sequestered annually in trees 10,010.27
CO2 stor Carbon dioxide stored in trees(note:this benefit is not an annual rate) 251,395.36
71,648.D42
NO 03 PM10* PM2.5 502 COZseq COZstor
9,104.24 70,330.68 19,960.48 3,592.97 7,922.58 14,602,773.76 366,730,432.92
Page 332 0 '431
Boynton Beach now has baseline data to monitor progress on canopy To change the loss
protection and expansion,and to measure the stormwater and water quality trajectory,the City
benefits of its urban forest.It can also use the data to prioritize canopy needs to actively
restoration in specific areas where itis most needed.Currently,the City's plant trees to replace
canopy coverage is 16.1%,but the City plans to expand it significantly. those lost to natural
r yak
mortality(old age),
�t y a% �� w Y storms,development,
9-1 C"I")tv fl,tv1 4"'A 11%,A � ,,IC(�� pests,neglect,or poor �
The City's recent canopy trend is downward.Based on this study's analysis care.As older trees die
of canopy change over two years(2017-19),the City suffered a net loss of (or before they die),
I%of its tree canopy,which can be modeled as 1,800 trees over two years, younger g trees need to
or 900 annually(estimated).The GIC modeled this loss as 690 small trees be planted to replace
and 1,119 large shade trees'. If this trend continues,the City's canopy could older canopy.While
decline to considerably low levels.This is why new action is needed to the City has been
regrow the canopy. planting some trees,
far more trees are
needed,especially in
those areas where the
canopy is at its lowest.
51
�Adk ,. ,F„ This tree canopy assessment also mapped canopy coverage
percentages by income and by race.Tree canopy coverage varies
across the City and it is less in census tracts that have lower
' incomes and higher percentages of minority populations.This
analysis showed that in census tracts where people's income range
k , 4 is moderate-to-low,the average canopy percentage is around 13%,
which is about 3%less than the City average.
Many streets have room for more trees to add shade,beauty,and air quality.
Why Are Urban Trees Declining? Tree topping - cutting off the upper
Tree loss is not a unique problem to Boynton Beach.Trees are limbs — can harm and kill tree$ a n d
declining throughout the southern United States.Cities are also losing
older,established trees as a result of the cumulative impacts of land should never b e practiced.
development,storms,diseases,old age,and other factors(Nowak
and Greenfield 2012).A 2007 study of Palm Beach County found a
decline of 38%of forest cover in the county's urbanized areas from
2004 to 2006,primarily from hurricanes(American Forests). This
decline was modeled to increase air pollutants by 2.3 million pounds.
It is not just development and storms that contribute to tree loss.
Millions of trees are lost when they reach the end of their life cycle
through natural causes.Choosing the wrong tree for a site or climate, - n
planting it incorrectly,or caring for it poorly can also lead to tree
canopy loss.For every 100 street trees planted,only 50 will survive
13-20 years,largely due to poor planting conditions and care(Roman
et al 2014).Even in older developed areas with a well-established
tree canopy,redevelopment projects may remove trees.It is also
important to realize that a well-treed neighborhood of today may _
not have good coverage in the future unless young trees—the next
generation—are planted now.
$ 5 This is a modeled and not an actual number.For greater accuracy,a longer time interval—aka 4 years apart— is necessary.A satellite image can
z,
-:, show tree loss but it may not capture young saplings or new trees under 10 feet that have not yet reached maturity.
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Page 333 of 431
I n aI e a s ii ng (La a n op y (,v c za v e IIPµ q'
To change the downward trajectory and realize the tremendous ecosystem ���1`
services that trees provide,the Green Infrastructure Center and they >�
S
City's Sustainability Coordinator recommend that the Ci tyof Boynton
Beach adopt a goal to achieve 20%canopy coverage by the year 2035.
The City's current tree canopy coverage(including palms)is 16.1% �t
Increasing the canopy by 4%will entail planting approximately 30%of �� I
the City's Potential Planting Area,or about 392 acres of new canopy. "
Expanding the City's tree canopy will meet several objectives:
•Reduce urban heat island effect
•Beautify neighborhoods and improve property values�
•Improve community health and equity
•Mitigate stormwater to reduce flooding risks 4
•Help meet the City's greenhouse gas reduction targets
0
The proposed tree canopy goal aligns with the City's 2020 Climate
Action Plan target of reducing community-wide greenhouse gasp
emissions 50%below 2015 levels by the year 2035.
In May 2020 residents were able to safely obtain free trees
Each year,trees in Boynton Beach are lost to storms,development to plant through the Trees in Trunks event.
and old age as well as removals by individuals.Based on canopy
comparisons over a recent two-year period,the City lost approximately Meeting the 20%by 2035 canopy goal(including reducing tree
1800 trees(900 per year).However,the City does not expect annual tree removals as noted)would require planting a total of about 45,000 trees
removals to continue at that rate in the coming years.First,the annual in 15 years,or approximately 3,000 trees per year.It is recommended
population growth from 2019 to 2035 is projected to be 0.86%per year, that about 30%of new plantings be large canopy trees(40'wide canopy
lower than the 2.5%per year rate from 2017 to 2019.In addition,the spread)and about 70%be understory trees(20'wide canopy spread).
City will encourage development plans that include tree retention in site
layouts and protect trees during construction.For these reasons,the The recommended citywide goal of 3,000 trees planted per year will
City estimates future annual tree removals of 600 trees or less. require financial investments by the City of Boynton Beach,private
developers,and residents,with supplemental funding by grants and
corporate sponsorships.To motivate the private sector's contribution,
the City will launch a tree planting campaign and engage developers,
s residents,garden clubs,environmental organizations,and other
stakeholders in doing their part to reach the planting goal.The campaign
may include ways to donate trees to the City and to recognize citizens,
companies,and sponsors who contribute to a cleaner,greener city.As
the City works to meet the canopy goal,they will document progress by
tracking trees planted by location and species.
Costs of trees vary based on size and method of planting,as shown
in the table on page 26.The City could utilize a variety of planting
- methods to achieve its portion of the canopy goal.Funding for tree
f planting and maintenance will be included in the City's future fiscal
year budgets,as well as through potential new revenue sources such as
the establishment of a"tree fund."In addition,the City expects to be
more competitive for grant funding after completing this assessment
and committing to the tree planting goal.As the City considers the cost
of planting and caring for more trees,it's important to note that studies
have shown that"twenty years after planting,average annual benefits
for all public trees exceed costs of tree planting and management"
(Peper et al 2010). So,while the City will need to expend more funds to
increase its canopy coverage,those trees will more than pay their way.
Trees planted by City residents in their yards are key to meeting the planting goal.
� ,
Page 334 of 431
Large specimen("instant canopy")trees 45 gallon+,4"caliper and 14'height $300+
planted by City staff on City-owned lands per City code
Medium-size trees planted by contractor
in right-of-way and public lands 25 gallon,2-3"caliper $270
Small trees planted by contractor on City and public-private 15 gallon,1-2"caliper $190
lands(parks,schools,churches,non-conforming lots)
Trees distributed to residents at Tree Giveaways 3 gallon $35
The next step is for the City to select and prioritize target
areas for implementation of the tree planting goal,such as 7--'i, " o�a � ° 01 i 11 E
census block groups with highest mean temperatures,City
parks,schools,and/or specific streets.For a list of canopy
cover by parks,see Appendix D.The City will use the tree
planting and cost calculator developed by GIC to determine ] vx Boynton Ssacb
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numbers of trees to plant within the Potential Planting Areas H 14% 1' f. Trete Canopy
across specific target geographies.The city should also
review its relevant City codes and ordinances using GIC's 11 Hy l
policy analysis tool and create an Urban Forest Management
Plan to better care for and replant the City's canopy. 1
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Community planting is key to the City's success in meeting
the new canopy goal.
Census data can be used to target trees to areas based on income.Areas with lower
income also correlate to those places with lower canopy levels
�11 67
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Page 335 of 431
PercentTree Canopy by Land Use Zone
Meeting the 20% canopy
goal by 2035 requires
D% planting approximately
3,000 trees per year.
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Tree canopy varies by zoning class.Note the Central Business District canopy is high because it includes mangroves along the waterways.
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Tree planting can also be targeted to city redevelopment areas to meet
City goals for revitalization.
Page 336 of"431
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To achieve the recommended citywide canopy coverage goal of 20%,a These,and other practices,implemented to provide long-term
concerted Tree Planting Campaign will be needed.The City will engage with care,protection,and best planting practices for the urban forest,
key stakeholders and communities over the next year to create multiple avenues will ensure that investments in City trees will pay dividends
to plant and care for new trees.The City staff and Commission will evaluate by reducing stormwater runoff,as well as cleaning the air
how best to fund tree plantings as well as ongoing maintenance of the City's and water,lowering energy bills,raising property values,and
tree canopy. providing natural beauty long into the future.
t _ The City of Boynton Beach can use the TSC tool and other
ecosystem benefit multipliers to determine the benefits of
maintaining or increasing tree canopy.They can also use carbon 'k
credit calculators to integrate tree canopy benefits into the citywide
greenhouse gas emissions inventory,which is used to track progress on the
Climate Action Plan.
The City will share results of this analysis with the consultants who
are conducting a multi-jurisdictional climate change vulnerability
assessment for the Coastal Resilience Partnership of Southeast
Palm Beach County.Tree canopy will be considered as part of the
community's"adaptive capacity,"or its ability to cope with climate change
impacts,such as extreme heat and flooding.
It is recommended that Boynton Beach undertake a codes and
ordinance evaluation using GIC's Trees and Stormwater Codes and
Practices Audit tool to identify all the ways in which the City can
reduce impervious areas and improve tree canopy and management.
t� The City will plant and promote the planting of tree species with
high ecological value as much as possible—including native and
drought-tolerant species,hurricane-resistant species,and those that
{m y I i Ak € S ti HA t Z R Nbk"'s5-id's xo'
support blodlversity.
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r' An urban Forest Management Plan is another key study the City
should undertake to ensure that it has detailed and actionable ��
processes to care for and better manage its trees.Grant funding is - ,
available from the Florida Forest Service for such activities. t "
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The City does not have a plan for replacing trees lost to natural � `
disasters,such as hurricanes or other storms.A key aspect of
urban forest management is developing a Forestry Emergency ,
Response Plan.This should be coordinated with Palm Beach
County and adjacent cities and towns that share similar concerns about storm
debris and removal or repurposing waste wood.Given the many benefits that
trees provide,the City should plan for and fund tree replacement following `'
natural disasters.
E7e Lastly,it is recommended that the City conduct a land cover
assessment every four years to compare tree canopy coverage
change over time in order to track progress on meeting the canopy
goal of 20%coverage.Keeping tree canopy coverage at levels that
promote public health,walkability,and clean water is vital for livability and Combining tree plantings with best management practices,
meeting state water quality standards. such as permeable parking,can dramatically reduce stormwater runoff volumes
while capturing and cleaning pollutants.
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Page 337 of 431
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Page 338 of 431
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2.Tree Canopy over impervious:These are features that overlap
`i )ij_'),\e nii x ��a� Impervious surfaces and are primarily created from existing vector
L a n(,'I �,,v vGIIPI, ar, l,vq, ii� � xt � � data,where available.
c �
3.Mangroves:These were identified based on local knowledge and
This section provides technical documentation for the methodology used on-the-ground visual inspection.
to classify land cover and create Potential Planting Spots and Potential 4.Palm trees:These were identified,where possible,as Tree Canopy
Canopy Area scenarios for the City.Land cover classifications are an type features smaller than 10 square meters in diameter.They were
affordable way to use aerial or satellite images to obtain information ground-truthed in many cases by GIC field staff.
about large geographic areas.Algorithms are trained to recognize various 5. Scrub/Shrub: Spectrally,these features appear very similar to tree
types of land cover based on color and shape.In this process,the pixels in canopy but do not meet the height requirement to be considered as
the raw image are converted to one of several types of pre-selected land trees,but are above 1 meter in height.
cover types.In this way,the raw data(images)are turned into information 6.Turt/Pervious:These are features identified as"green"or typically
about land cover types of interest,such as what is pavement and what is above 0 in NDVI,but have a feature height less than 1 meter.
vegetation.This land cover information can be used to gain knowledge 7.Impervious surfaces:These were created using an object-based
about certain issues,for example:What is the tree canopy percentage in a recognition tool ArcGIS add-on called Feature Analyst,as well
as existing vector data,such as road edge and building polygons.
specific neighborhood? These features are typically below 0 on an NDVI.
Method impervious
Bare earth and Sand:These can be easily confused with
impervious surfaces,but have a NDVI value closer to 0.
Satellite imagery from the National Agricultural Imagery Program(NAIP)
distributed by the USDA Farm Service Agency was classified to determine In the Table below,Bare earth'is easily misidentified as pervious
the types and extent of different land covers in Boynton Beach. surfaces.But curve numbers in the TSC tool are similar and so this
does not affect that analysis.In some places,sidewalks or golf cart
Two canopy maps were created using the NAIP imagery—one from paths were identified as bare earth under canopy.But there are only a
October 30,2017 at 1-meter resolution,and one from November 20,2019 few places like this;so,the overall area of the class is small as a total
at 0.6m resolution(higher resolution than 2017).Feature height data were
derived from LiDAR 2017(Light Detecting and Ranging high resolution percentage of City land cover.
elevation data)from the US Geologic Survey and existing hydrological The NAIP 2017 image was originally used as the primary input.
and infrastructure data provided by the City of Boynton Beach.These data However,during the course of the project,2019 NAIP imagery
sets were used to determine the following nine feature classes: became available.Therefore,the 2019 classification was created
using an NDVI image that showed where tree canopy had changed
1.Tree Canopy:These are features identified as"green"or typically (i.e.It went from being the 2017 tree canopy to an NDVI value of
above 0 in NDVI(Normalized Differential Vegetation index),and that less than 0,indicating that it had become an impervious feature).
have a feature height above 10 feet.
A Confusion Matrix was run to test the accuracy of the canopy data,with these results;
WE
Tree Canopy 37 0 0 0 0 0 0 37 100.0%
Mangrove 0 10 0 0 0 0 0 10 100.0%
Scrub/Shrub 0 0 11 0 0 0 0 11 100.0%
Pervious 0 0 0 63 0 0 0 63 1 100.0%
Water 0 0 0 0 19 0 0 19 100.0%
Impervious 1 0 0 1 0 117 0 119 98.3%
Bare earth 0 0 0 1 0 3 6 10 60.0%
Points Sampled 38 1 10 11 67 19 120 6 269 97.0%
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Page 339 of 431
Potential Planting Area Dataset
The Potential Planting Area dataset has
3 components:
1.Potential Planting Area(PPA) X"
2.Potential Planting Spots(PPS)
3.Potential Canopy Area(PCA) AM
These three data layers were created
using the land cover layer and relevant
data,in order to exclude unsuitable tree -Kr;,)
ar
TI
planting locations or where they would P
interfere with existing infrastructure.
Images of these data are found in the
report on pages 14-15.
The Potential Planting Area(PPA) NAIP Image 2017 Potential Planting Area(PPA)
is created by selecting the land cover
features that have space available for
planting trees,then eliminating areas that
would interfere with existing infrastructure.
4
Initial Inclusion selected from GIC-created land cover pervious surfaces class.
Exclusion Features:
• The pervious surfaces were buffered in 10 ft.from all impervious surfaces,including buildings
and roads.
•Playing fields were identified from NAIP imagery to be excluded.(Digitized by GIC.)
• Once this initial phase was completed,the Potential Planting Area data were reviewed by the
City and manually edited to best represent City expectations of where planting was allowed
(e.g.not along canals or on play fields).Exclusions such as'distance from canals and other
utilities'were applied during this review phase.In addition,areas that were known to be
planned for development were removed. ~ 10
P.
This additional work to exclude known areas that could not be planted resulted in a more
accurate and realistic calculation of plantable areas and the number of new trees that could be
added. Potential Planting Spots(PPS)
The Potential Planting Spots(PPS)were created from the PPA.
• They were run through a GIS model that selected those spots where a tree can be planted
AL
depending on the size of the tree.
• 4
Tree planting scenarios were based on a 20 ft.and 40 ft.mature tree canopy with a 30% 0
Lit
overlap.Therefore,the planting spots are 16 ft.and 32 ft.apart,respectively. MRI
The Potential Canopy Area(PCA)is created from the PPS.The possible planting spots are
"Ilk
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given a buffer around each point that represents a tree's mature canopy.First,larger canopy &
trees are digitally added,followed by smaller trees in the remaining spaces.Planting spots are
then assigned a buffer of 10 ft.or 20 ft.,to result in 20 ft.and 40 ft.tree canopy that overlaps by
30%.This reduces gaps that would be found at the comers of adjacent circles and reflects the
reality that trees overhang and intermingle with adjacent trees.
ARMA
Potential Canopy Area(PCA)
Page 340o ' ' 31
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The Trees and Stormwater Calculator(TSC)tool developed by GIC
uses modified TR-55 curve numbers to calculate stormwater uptake for
different land covers,since they are widely recognized and understood
by stormwater engineers.A canopy interception factor is added to account
for the role trees play in the interception of rainfall,based on location
and planting conditions(e.g.trees over pavement versus trees over a
lawn,or in a forest).
Cities usually use TR-55 curve numbers developed by the Natural Tree over street Trees over forest
Resources Conservation Service(NRCS)to generate expected runoff
amounts.The modified TR55 curve numbers(CN)provided by GIC
includes a factor for canopy interception.Cities can use the stormwater
calculator tool for setting goals at the watershed scale for planting trees
and for evaluating consequences of tree loss as it pertains to stormwater
runoff.Curve numbers produced for this study can be utilized in the
City's modeling and master plans for areas of the city.
Tree canopy reduces the proportion of precipitation that becomes stream
and surface flow,also known as water yield.A study by Hymcka and
Divers(2016)modified the water yield equation of the NRCS model
Rio
by adding a canopy interception term(Ci)to account for the role that
canopy plays in capturing stormwater,resulting in:
Tree over lawn Tree over parking lot
R=
(P—C. la)2
(P—C1 1a)+ S This new approach allows for more detailed assessments of stormwater
Where R is runoff,P is precipitation,la is the initial abstraction,which uptake based on the landscape conditions of the City's forests.It
is the fraction of the storm depth after which runoff begins,and S is the distinguishes whether the trees are within a forest,a lawn setting,a
potential maximum retention after runoff begins for the subject land forested wetland or over pavement,such as streets or sidewalks.This is
cover(S= I OOO/CN—10). because the conditions and the soils in which the tree is living affect the
amount of water the tree can intercept.
Major factors determining CN are: The analysis can be used to create plans for where adding trees,or
• The hydrologic soil group(defined by surface infiltration rates and better protecting them,can reduce stormwater runoff impacts and
transmission rates of water through the soil profile,when thoroughly
wetted). improve water quality.This methodology was developed and tested in
•Land cover types. 13 communities in the southern US including three in Florida,under
•Hydrologic condition—density of vegetative cover,surface texture, a grant from the Southern Region of the USDA Forest Service.For
more about the project,please visit hup:/Ai it ii.gid n.c.orgy/trees
seasonal variations. siorni\v,aic On in
• Treatment—design or management practices that affect runoff.
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Page 341 of 431
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Improved tree canopy coverage means a cleaner Intracoastal Waterway!
Page 342 0 '431
American Forests. 2007.Urban ecosystem analysis,Palm Beach County,Florida:
calculating the value of nature.Washington,DC. 16 p.
Appendix:Hynicka,Justin,and Marion Divers. "Relative reductions in non-point source pollution loads by urban
trees",in Cappiella,et al,Recommendations of the Expert Panel to Define BMP Effectiveness for Urban Tree Canopy
Expansion,2016.
Runoff and infiltration graphic.EPA Watershed Academy Website.Accessed February 19,2019:
li.tips:11cf i.i .c a.-oNN cater ,iiti.l�i.c.o i.ileFr ii.w.cfii.�.`? efi.t objet i A7
"Complete Green Streets. Smart Growth America".Website accessed February 20,2018:
hops://sniartgroii tli.ari.crica.orglrcse irces/co�i.�.plctc-ati.d-s�rccfi.-strects/
Penn State Extension,Trees and Stormwater:Website accessed Jan. 1. 2020
li.ti :Jlcxtcfi.sio i.. si.i.e lij/pla ts/-ree -industr•1 s ndsca iii.,-1cii tiircltli.c-role-ref-trees-ati.d-forests-in- ealth -iiatcrsheds
"Stormwater to Street Trees".U.S.Environmental Protection Agency, September 2013.EPA report#EPA 841-B-13-
00I.Web site accessed June 1,2016: hops:/Aiiiii.epa.-oNN/sites/ rodi.ictiofi./fles/201;5-11/doc��nwnts/stor�imatcr2strccttrces. f
Akbari,Hashem,Melvin Pomerantz,and Haider Taha."Cool surfaces and shade trees to reduce energy use and improve air
quality in urban areas"in Solar energy,Vol.70,No.3 (2001):pp295-310.
Benedict,Mark A.,and Edward T.McMahon,Green Infrastructure:Linking Landscapes and Communities.Washington,D.C.:
Island Press,2006.
Benedict,Mark A. and Edward T.McMahon,"Green Infrastructure: Smart Conservation for the 21st Century."Washington,
D.C., Sprawl Watch Clearing House,May 2002.Accessed February 2018: hu :/Aiiiii.spnmhatch-orglgreeninfrastruct�re. f
Booth,Derek B.,David Hartley,and Rhett Jackson,"Forest cover,impervious-surface area,and the mitigation of stormwater
impacts"in JAWRA Journal of the American Water Resources Association,Vol. 38,No. 3 (2002):pp 835-45.
Broschat,T.K. 2010a.Palm nutrition and fertilization.Accessed May 2020 at: li.tips:/lcdis.if�is.€.ifi.c €j1 ffi cs11 P11.,F26100. f
Cappiella,Karen, Sally Claggett,Keith Cline, Susan Day,Michael Galvin,Peter MacDonagh,Jessica Sanders,Thomas
Whitlow,and Qingfu Xiao. "Recommendations of the Expert Panel to Define BMP Effectiveness for Urban Tree Canopy
Expansion",2016.
Correll,Mark R.,Jane H.Lillydahl,and Larry D. Singell,"The effects of greenbelts on residential property values: some
findings on the political economy of open space."Land economics,Vol. 54,No. 2(1978):pp207-17.
Dwyer,John F.,E. Gregory McPherson,Herbert W. Schroeder,and Rowan A.Rowntree. "Assessing the benefits and costs of
the urban forest"in Journal ofArboriculture,Vol. 18(1992),pp 227-34
Ernst, Caryn,Richard Gullick,and Kirk Nixon,"Conserving forests to protect water",American Water Works Association,Vol.
30(2004):pp 1-7.
Fazio,James R."How trees can retain stormwater runoff',in Tree City USA,Bulletin 55 (2010):ppl-8.
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11.A.
NEW BUSINESS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Proposed Resolution No. R20-092-Authorizing the City to set
rates, fees and charges for Water, Wastewater Stormwater, Reuse Water and District Energy Chilled Water
for the upcoming FY 20-21
Explanation of Request:
Based on the approved Ordinance 18-020, Utility rates and charges for; water, wastewater,
storm water, and reuse water and Ordinance 19-028 for Chilled Water, are implemented by
resolution of the City Commission annually during the Budget adoption process. The Utility
management reviewed the rates, fees and charges. Utility staff has presented the rate
adjustments to City Commission during the FY 20/21 Budget workshop. The proposed rates
are included as part of the FY 20/21 Proposed Budget. Such Rates shall become effective
October 1 of each year.
Rate adjustment notices,outlining changes were sent to all customers in August utility bills in accordance with FS
180.136.A public notice was also posted on the City's web page www.boynton-beach.org/public-notices .
The following tables provides the Boynton Beach Utility Rates, Fees and Charges for the FY
20/21 Budget year.
WATER RATES (Inside City)
g - vv
100
Water Inside City Commercial Base Monthly Charge $25.81 $25.81
per unit
Commodity Charge per 1,000 gallons
Water Inside City Commercial Tier 10-9,000 $1.72 $$1.72
Water Inside City Commercial Tier 2 9,001-30,000 $3.09 $3.09
Water Inside City Commercial Tier 3 30,001-50,000 $4.13 $4.13
Water Inside City Commercial Tier 4>50,001 $5.09 $5.09
t
Water Inside City Residential Base Monthly Charge $12.90 $12.90
per unit
Commodity Charge per 1,000gallons
Water Inside City Residential Tier 10-9,000 $1.72 $1.72
Water Inside City Residential Tier 2 9,001-30,000 $3.09 $3.09
Page 370 of 431
Water Inside City Residential Tier 3 30,001-50,000 $4.13 $4.13
Water Inside City Residential Tier 4>50,001 $5.09 $5.09 li
WATER RATES (Outside City)
t
Water Outside City Commercial Base Monthly Charge $32.27 $32.27
per unit
Commodity Charge per 1,000 gallons
Water Outside City Commercial Tier 1 0-9,000 $2.16 $2.16
Water Outside City Commercial Tier 2 9,001-30,000 $3.88 $3.88
Water Outside City Commercial Tier 3 30,001-50,000 $5.16 $5.16
Water Outside City Commercial Tier 4 >50,001 $6.35 $6.35
t
Water Outside City Residential Base Monthly Charge $16.14 $16.14
per unit
Commodity Charge per 1,000 gallons
Water Outside City Residential Tier 1 0-9,000 $2.16 $2.16
Water Outside City Residential Tier 2 9,001-30,000 $3.88 $3.88
Water Outside City Residential Tier 3 30,001-50,000 $5.16 $5.16
Water Outside City Residential Tier 4 >50,001 $6.35 $6.35
WASTEWATER RATES (Inside City)
1
Wastewater Inside City Both Accounts w/ No Water $34.24 $34.24
M eter
Wastewater ,Inside City Both Base Monthly Charge $18.95 $18.95
Per unit
Sewer Commodity
(based on metered
Wastewater Inside City Both ;water, Residential caps at
$2.18 $2.18
7,000 gallons)
WASTEWATER RATES (Outside City)
1 Y
Wastewater Outside City Both Accounts w/ No Water $42.83 $42.83
M eter
Wastewater Outside City Both Base Monthly Charge $23.73 $23.73
per unit
Sewer Commodity
Wastewater 'Outside City Both (based on metered $2.73 $$2.73
water, Residential
maximum 7,000 gallons)'
STORMWATER, REUSE & CHILLED WATER RATES
- - - - - - - ---
Page 371 of 431
Stormwater All All Bas Monthly Charge/ $6.50 $7.00
ERU
Sewer Commodity(On-
Reuse All All demand/1k gal. $$$0.36 $0.38
metered water)
Sewer Commodity
Reuse All All ;(Scheduled/1 k gal. $$0.24 $0.26
metered water)
DES Chilled All All Capacity Charge/Ton $30.00 $30.00
Water
DE{ Chilled All All Consumption Rate/Ton-$0.24 $0.24
How will this affect city programs or services?
This will allow the utility to continue to provide reliable high quality water, wastewater,
stormwater, reuse water and chilled water service to the City Utility customers.
Fiscal Impact: These adjusted rates are in line with the budget projections and were discussed
during the budgeting process
Alternatives:
Not approve the rate adjustments and make appropriate adjustments to the utility budget.
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
D Resolution Foto Resolution
Page 372 of 431
1 RESOLUTION NO. R20-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, PROVIDING FOR UNIFORM SCHEDULE OF
5 MONTHLY SERVICE CHARGES; PROVIDING FOR
6 UTILITY IMPACT FEES; PROVIDING FOR
7 STORMWATER FEES; PROVIDING FOR REUSE FEES;
8 ESTABLISHING MISCELLANEOUS CHARGES THAT
9 ARE SUFFICIENT TO OPERATE A FINANCIALLY
10 SELF-SUPPORTING UTILITY; AND PROVIDING AN
11 EFFECTIVE DATE.
12
13
14 WHEREAS, Ordinance No. 18-020 of the City of Boynton Beach provides for the
15 establishment of utility fees, rates and charges; including miscellaneous service charges, utility
16 capacity fees, and other conditions related to utility services; and
17 WHEREAS, The City of Boynton Beach requires sufficient funds for operation and
18 maintenance, replacement costs, capital improvements and debt service; and
19 WHEREAS, A Uniform Schedule of Charges will be defined and updated from time-
20 to-time by resolution of the City Commission.
21 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA,THAT:
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26 Section 2. The City Commission does hereby find that the Uniform Schedule of
27 Charges, attached hereto as Exhibit"A" and incorporated herein,represents fair and reasonable
28 sums assessed to provide the use or reasonable availability for use, of the services and facilities of
29 the Boynton Beach Utility System, by each user receiving service.
30
Page 373 of 431
31
32 Section 3. This Resolution shall take effect October 1, 2020.
33 PASSED AND ADOPTED this day of , 2020.
34
35
36 CITY OF BOYNTON BEACH,FLORIDA
37
38 YES NO
39
40 Mayor— Steven B. Grant
41
42 Vice Mayor— Ty Penserga
43
44 Commissioner—Woodrow L.Hay
45
46 Commissioner—Justin Katz
47
48 Commissioner—Christine Romelus
49
50
51 VOTE
52
53 ATTEST:
54
55
56
57 Crystal Gibson, MPA, MMC
58 City Clerk
59
60
61
62 (Corporate Seal)
63
Page 374 of 431
64 EXHIBIT"A"
66 Boynton Beach Utilities Rate Schedule
66 Effective October 1, 2020
67
68 The following tables provide the Boynton Beach Utility Rates, Fees and Charges
69 for the FY 18/19 Budget year.
70
71 No Charge For Potable
Water
Consumption Charge
Location Class Base facility
Charge 0-9K gal 10-30Kgal 30-6OKgal >60Kgal
/Month /Month I /Month /Month
Residential $12.90 $1.72 $3.09 $4.13 $5.09
Inside the City Commercial $25.81 $1.72 $3.09 $4.13 $5.09
Residential $16.14 $2.16 $3.88 $5.16 $6.35
Outside the City Commercial $32.27 $2.16 $3.88 $5.16 $6.35
72
73 No Charge for Wastewater
Collection
Location Class Accounts with Base facility Consumption /Kgals
No Water Charge Max 7Kgals
Residential $34.24 $18.95
Inside the City Commercial $34.24 I $18.95 $2.18
Residential $42.83 I $23.73
Outside the City Commercial $42.83 $23.73 $2.73
73
74 Stormwater Fees
Utility Location Class Monthly Charge/ERU
Stormwater Inside City Both $7.00
76
76 Reuse Water Fees
Utility Location Class Charge
/Kgal
Reuse Water Both Both $0.38
Reuse Water Both Scheduled $0.26
77
Chilled Water Rates
Consumption
Utility Location Class Charge /Ton Rate
Ton-Hour
DES Chilled All All $30.00 $0.24
Water
Page 375 of 431
Page 376 of 431
12.A.
LEGAL
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
Proposed Resolution No. R20-093-Approve and authorize the Mayor to sign documents releasing and
creating project easements.
Explanation of Request: In order to advance the Town Square project, existing temporary access and
parking easements will be released and new easements created. These recordable documents require
signature by the Mayor and authorization by the City Commission.
How will this affect city programs or services? This will facilitate the projects completion.
Fiscal Impact:
Recording costs
Alternatives: I nclude the easement releases and new agreement for easement into a comprehensive
amendment to the development documents.
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 377 of 431
ATTACHMENTS:
Type Description
D Resolution Resolution approving release and creation of town
square documents
D Attachment Termination of Temporary Construction and
Parking Easement Agreement- Central Parcel
Termination of Temporary Construction and
D Attachment Parking Easement Agreement- North Parcel
D Attachment Termination of Temporary Construction and
Parking Easement Agreement- South Parcel
D Attachment Temporary Parking Easement- Central parcel
D Attachment Temporary Parking Easement- North Parcel
Page 378 of 431
1 RESOLUTION R20-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING AND
5 AUTHORIZING THE MAYOR TO SIGN
6 DOCUMENTS RELEASING AND CREATING
7 PROJECT EASEMENTS; AND PROVIDING AN
8 EFFECTIVE DATE.
9
10 WHEREAS, in order to advance the Town Square project and facilitate the
11 project's completion, existing temporary access and parking easements will be released and
12 new easements created; and
13 WHEREAS, the recordable documents require the Mayor's signature and the City
14 Commission's authorization.
15 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
16 CITY OF BOYNTON BEACH, FLORIDA, THAT:
17 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
18 being true and correct and are hereby made a specific part of this Resolution upon adoption
19 hereof.
20 Section 2. The City Commission of the City of Boynton Beach, Florida does
21 hereby approve and authorize the Mayor to sign the documents releasing and creating project
22 easements which shall be in a form subject to final approval by the City Attorney
23 Section 3. Copies of the final documents approved by the City Attorney are attached
24 hereto as Composite Exhibit"A".
25 Section 4. This Resolution will become effective immediately upon passage.
26
S:\CA\RESO\Town Square Easements-Reso.Docx
Page 379 of 431
27 PASSED AND ADOPTED this day of September, 2020
28 CITY OF BOYNTON BEACH, FLORIDA
29 YES NO
30
31 Mayor— Steven B. Grant
32
33 Vice-Mayor—Ty Penserga
34
35 Commissioner—Justin Katz
36
37 Commissioner—Woodrow L. Hay
38
39 Commissioner— Christina L. Romelus
40
41 VOTE
42 ATTEST:
43
44
45 Crystal Gibson, MMC
46 City Clerk
47
48
49 (Corporate Seal)
50
51
S:\CA\RESO\Town Square Easements-Reso.Docx
Page 380 of 431
This instrument prepared by:
Stephen J. Grave de Peralta,Esquire
PG Law
5030 Champion Blvd., Suite G11-281
Boca Raton,Florida 33496
TERMINATION OF
TEMPORARY CONSTRUCTION AND PARKING EASEMEN °`AEMENT
(BTS Central Parcel)
ci
THIS TERMINATION OF TEMPORARY CONS,TRU��TION Al 'f „`4 TARKING
EASEMENT AGREEMENT (this "Agreement")made this ,.s,'��1ay of� ust,2020,by ` # between
JKM BTS Central LLC, a Florida limited liability company ("GRA1 OR")"�i
q,City of Boynt6fBeach
(the "CITY"), a Florida municipal corporation, CFP BOYNTON BE"CH T' � SQUARE iY LC, a
Florida limited liability company ("CFP"), and the CIT ,i CFP's ag0pts, sok} `r, loyees, or
,s d4ni a i r rht r
contractors;
fr5 11"i7 )1
W I T N H :
WHEREAS,GRANTOR is the osyl} ' t ` `srtam` � el of real roperty located within the City
of Boynton Beach, with a legal descril�t�n as attad ,j�n E � t «A" reinafter referred to as the
"Property");
c » =stt t r jt ti Z)„ Ci y
Property )' and #?rtt I rr t sR
tt t�� , l%,
WHEREAS, GRANTOR�ecuted ti _mporary C64# it and Parking Easement Agreement
("Easement") in order to permit C> 1 hand the' 'QTY at th sole cost and expense, to complete the
necessary grading and ut)�hy work on tf� t Property compete site preparation of the Property, and for
the use of the Property 1ng sv Iph Easeip tx vas recorded in Official Records Book 30300,
Page 1261 of the PLc ec''t }' � '' ,Countyorida; and
R
WHEAS, GRA NTOR, P and the C 'have all agreed to terminate the Easement.
h`t
13
NOW, T� � E ` ,in considrtion of the mutual promises contained herein and Ten and
no/10 Dole nd other go, an valuable considerations,the receipt, sufficiency,and adequacy
of I(qh is hdi" ` ackrt �l�dged,the' rties hereto agree as follows:
rt.t�tt N� t�itft11{f
27
1. fo ` aid
Fr recitals s „ ue and correct and are incorporated herein.
,I
7
2. Each t �,, ANTOR, CFP, and the CITY does hereby release and abandon any right, title or
interest that it m" `t avt in the Easement rights set forth in the Easement, and declares the Easement
(and any rights gra l thereunder or pursuant thereto)terminated.
(Signatures appear on the following pages)
t00390076.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS Central Parcel)
Page 381 of 431
Signed and sealed the day and year first above written.
GRANTOR
JKM BTS Central, LLC, a Florida limited
liability company
By: JKM BTS Capital, LLC, a Florida
limited liabili
,, company, its
Managerz�F
rtFxu� FF,,,
Fr r
�F FlF}
B
dam reedman Mai
STATE OF FLORIDA
FF r,r J �
COUNTY OF PALM BEACH
,�4Sa rtYu��tts� r3_�it� f�
i yti ,i r+ +z t'J F t
The foregoing instrument was acknowledged before e by mens bf a �i,�� presence or ❑ online
notarization this day of August, 2020,by, Free cn as 1V'aii � p JKM BTS Capital,
LLC,a Florida limited liability company,the Manager of` BTS t�ral,LLC,a Florida limited liability
company, on behalf of the companies. He is, kn(A",'it
, =;to me or%, s produced
as identification.
i �•UF� t
FF�I FG�Y}
f � NOIR'CRY PUBLIC
F�I�7
7kS1 �4 1) rf F41 h t�,�
41
OF BOYNTON BEACH
J J
IS JJ
J � t If it"t By,
MAYOR STEVEN B. GRANT
F7
ATTER
t;FF�is t 1t r Jy iIa� �iJ r
Approved'� � � orm:
10WO v
4
Ff7 J,hi
Jim Cherof, Cityiy
t00390076.1 306-9905263)
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS Central Parcel)
Page 382 of 431
CFP BOYNTON BEACH TOWN
SQUARE, LLC
By:
Steve Collins, Manager
STATE OF MINNESOTA
COUNTY OF HENNEPIN
The foregoing instrument was acknowledged before me by means of Eliysical presence or ❑ online
notarization this day of August,2020,by Steve Collins,as Manag of CFP Bo yI Beach Town
J
Square,LLC,a Florida limited liability company,on behalf of the company,� ,, is persdria1 ' own to me
or has produced as identification,,'�t`'t '`� r1,`!4
7}
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{00390076.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS Central Parcel)
Page 383 of 431
EXHIBIT"A"
Parcel 3,BOYNTON BEACH TOWN SQUARE, according to the Plat thereof,recorded in Plat Book 127,Pages 1-
5,of the Public Records of Palm Beach County,Florida.
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t00390076.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS Central Parcel)
Page 384 of 431
This instrument prepared by:
Stephen J. Grave de Peralta,Esquire
PG Law
5030 Champion Blvd., Suite G11-281
Boca Raton,Florida 33496
TERMINATION OF
TEMPORARY CONSTRUCTION AND PARKING EASEMEN °`� EMENT
(BTS North Parcel)
b4q,M
THIS TERMINATION OF TEMPORARY CONrION A 'f „r4ARKING
EASEMENT AGREEMENT (this "Agreement")made this ay ost,2020 by between
JKM BTS North,LLC,a Florida limited liability company("GRANTC "),th&X x� of Boynton ch(the
fin:
"CITY"), a Florida municipal corporation, CFP BOYNTON BEACH I 0)�VN t ,�RE LLC,, Florida
�
limited liability company("CFP") and the CITY's and Certs, servatfta etractors;
rf1 t r� +,Y1 sS if I�ri3rJ d( r,
a i� tyfi`r5�
T H
W I T N F, �,�E
tlk
WHEREAS,GRANTOR is the owner of that certa, Varcel of foal property located within the City
of Boynton Beach, with a legal descripti 'I`��r',�b�d m Mbit "A hereinafter referred to as the
"Property"). and 41 „ tr
�•
tur, 71 rr{
WHEREAS, GRANTORxecutt ,Temporarygtructic ;rid Parking Easement Agreement
("Easement") in order to �permit'" P and""" u` g CITY at tsolea" st and expense, to complete the
necessary grading and utility work oiiiiie Prop"d4l, to
co ; site preparation of the Property, and for
the use of the Property as t ubhc parking;` hich 1 �ent w "recorded in Official Records Book 30300,
Page 1252 of the Pubh 'rt +q halm>�dlqh Coultida; and
WHERF;� , URANTC �CFP aat�'� �#7 1TY lhave all agreed to terminate the Easement.
NOS,(��EREF E, in cod",§ideration of the mutual promises contained herein and Ten and
t c r1Ar� s1C
no/100($10 00)Irs a or good a y„lluable considerations,the receipt, sufficiency,and adequacy
Of whteby act vledged,they partil&s hereto agree as follows:
,00s 7 �1P,�t Us r a
r t'r,!I'1 ttcni y`(o `rs f lr ij'...:v
1" ��1 e aid reci� ,� re tr and correct and are incorporated herein.
+�k,�}lii tf
2. EaO f,GRANTOR, �( P, and the CITY does hereby release and abandon any right, title or
interest that if have in the Easement rights set forth in the Easement, and declares the Easement
(and any rights g Lted hereunder or pursuant thereto)terminated.
a
(Signatures appear on the following pages)
t00390077.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS North Parcel)
Page 385 of 431
Signed and sealed the day and year first above written.
GRANTOR
JKM BTS North, LLC, a Florida limited
liability company
By: JKM BTS Capital, LLC, a Florida
limited liabilifl),Company, its
Managerz�F
rtFxu�Ft�FF,,,
Fr r
�F FlF}
B
dam I ,, reedman Mai
STATE OF FLORIDA
FF r�rJJ �
COUNTY OF PALM BEACH
M,i r+ +z
The foregoing instrument was acknowledged before e by mens bf a �i,�� presence or El online
Ca
notarization this day of August, 2020,by 1��i �,,P. Free cas ;p�JKM BTS
, �i' ,�ri, lv�att � Capital,
,
LLC,a Florida limited liability company,the Manager o FF,�,, BTS th LLC,a Flyorida limited liability
company, on behalf of the companies. He is, F �1�knd ; o me or has produced
�dFr., ��SIltl a it rrt i
as identification.
i �•UF� t
F
t itt Ft i4 f� #tk �I{i
F0 1 F GAY}
f � NOIR'CRY PUBLIC
F�I�7
OF BOYNTON BEACH
J J t
IS JJ
J � t If it"t By,
MAYOR STEVEN B. GRANT
F7
r
irJ 'F
J;FF�is t 1t r Jy iIa� �iJ r
Approved'� � � orm:
4
Ff7 J,hi
Jim Cherof, City A�i y
t00390077.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS North Parcel)
Page 386 of 431
CFP BOYNTON BEACH TOWN
SQUARE, LLC
By:
Steve Collins, Manager
STATE OF MINNESOTA
COUNTY OF HENNEPIN
The foregoing instrument was acknowledged before me by means of Eliysical presence or ❑ online
notarization this day of August,2020,by Steve Collins,as Manag of CFP Bo yI Beach Town
J
Square,LLC,a Florida limited liability company,on behalf of the company,� ,, is persdria1 ' own to me
or has produced as identification,,'�t`'t '`� r1,`!4
7}
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{00390077.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS North Parcel)
Page 387 of 431
EXHIBIT"A"
Parcel 2,BOYNTON BEACH TOWN SQUARE, according to the Plat thereof,recorded in Plat Book 127,Pages 1-
5,of the Public Records of Palm Beach County,Florida.
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t00390077.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS North Parcel)
Page 388 of 431
This instrument prepared by:
Stephen J. Grave de Peralta,Esquire
PG Law
5030 Champion Blvd., Suite G11-281
Boca Raton,Florida 33496
561.325.6510
TERMINATION OF
TEMPORARY CONSTRUCTION AND PARKING EASEM " T AGiEEMENT
(BTS South Parcel)
Mai
Al
THIS TERMINATION OF TEMPORARY C��,,? R,'T ON AND ��„ RKING
EASEMENT AGREEMENT (this "Agreement")made this day of A t 2020 by arit� etween
�i; � ,
JKM BTS South,LLC,a Florida limited liability company("GRANTOR the �Y Boynton B ch(the
"CITY") a Florida municipal corporation CFP BOYNT �CH TO� S( �� "a Florida
, •=5 i{}r X14",0 1t h4 i .
limited liability company("C171"'), and the CITY's auditCIP ��e � u ts;� mployee , br contractors;
W I T N �5 T H
Vill
WHEREAS,GRANTOR is the ow� 5 �iertain� � el of rea, roperty located within the City
of Boynton Beach with a legal descripttl6n as atta A � einafter referred to as the
"Property"); and l 1,rt(rls i t
,
4 Sk tt 1'iS`spa
WHEREAS, GRANTO,I " ecuted porary Coructia$and Parking Easement Agreement
("Easement") in order to permit C and the;",i3OTY, at th sole cost and expense, to complete the
necessary grading and utility work on tfi'Oyroperty,61compl�e site preparation of the Property, and for
the use of the Property �t �kmg,w Bch Ease�� p ,fid recorded in Official Records Book 30300,
� >
+� I}4 1"i r t tti..�
Page 1270 of the Puc Rec� c � c �MA
County Florida; and
WHEIGIRANTOk' FP, and the y have all agreed to terminate the Easement.
NOW, TREFJ( �2t in consideration of the mutual promises contained herein and Ten and
no/10Q,ItV Do11 d other goad andi'aluable considerations,the receipt, sufficiency,and adequacy
of �`r�h is h� �y[ ac vI ed the�li` rties hereto agree as follows:
}'
1. z ,afol 'aid recitals'tie and correct and are incorporated herein.
9'
2. Eacha GRANTOR, CFP, and the CITY does hereby release and abandon any right, title or
interest that it in the Easement rights set forth in the Easement, and declares the Easement
(and any rights grari �thereunder or pursuant thereto)terminated.
(Signatures appear on the following pages)
t00390075.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS South Parcel)
Page 389 of 431
Signed and sealed the day and year first above written.
GRANTOR
JKM BTS South, LLC, a Florida limited
liability company
By: JKM BTS Capital, LLC, a Florida
limited liabilifl),Company, its
Managerz�F
rtFxu�Ft�FF,,,
Fr r
�F FlF}
B
dam I ,, reedman Mai
STATE OF FLORIDA
FF r�rJJ �
COUNTY OF PALM BEACH
,�4�Sa rtYu��tts��r3_�it�
��,i r t ll tf F r
The foregoing instrument was acknowledged before die by mens b `a�� ,�� $ presence or El online
notarization this day of August, 2020,by 1 d*1,T. Frees n, as JKM BTS Capital,
LLC,a Florida limited liability company,the Manager o FF,, BTSdth LLC,a Florida limited liability
company, on behalf of the companies. He is, .j �l�kno�, ;�o me or , s produced
�At = .�a t iita a it rrt i
as identification.
i �•UF� t
FF�I FG�Y}
f � NO- 'CRY PUBLIC
V,ii
41 t SFV FSF}}
j`'' -F112
Y OF OF BOYNTON BEACH
J J t
IS JJ
J � t If it"t By,
MAYOR STEVEN B. GRANT
F7
ATTER
J;FF�is t 1t r Jy iIa� �iJ r
Approved'� � � orm:
10WO v
4
Ff7 J,hi
Jim Cherof, Cityiy
t00390075.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS South Parcel)
Page 390 of 431
CFP BOYNTON BEACH TOWN
SQUARE, LLC
By:
Steve Collins, Manager
STATE OF MINNESOTA
COUNTY OF HENNEPIN
The foregoing instrument was acknowledged before me by means of Eliysical presence or ❑ online
notarization this day of August,2020,by Steve Collins,as Manag of CFP Bo yI Beach Town
J
Square,LLC,a Florida limited liability company,on behalf of the company,� ,, is persdria1 ' own to me
or has produced as identification,,'�t`'t '`� r1,`!4
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{00390075.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS South Parcel)
Page 391 of 431
EXHIBIT"A"
Parcel 7,BOYNTON BEACH TOWN SQUARE, according to the Plat thereof,recorded in Plat Book 127,Pages 1-
5,of the Public Records of Palm Beach County,Florida.
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t00390075.1 306-9905263}
TERMINATION OF TEMPORARY CONSTRUCTION AND PARKING EASEMENT AGREEMENT
(BTS South Parcel)
Page 392 of 431
PREPARED BY AND RETURN TO:
Stephen J.Grave de Peralta, Esq.
PG Law
5030 Champion Blvd.
Suite Gl1-281
Boca Raton, Florida 33496
561.325.6510
Parcel 1D
}
If
t�
11
TEMPORARY PARKING EASEMENT ANT ;4
THIS TEMPORARY PARKING EASEMENT AGI } �� t, s " sement" is made and
� ' } )
executed as of August 2020 by and between,,,,
My + C, a Florida limited
liability company, having an address at 2300 Gla, Suit 202E Boca katon,Florida 33431
47
("Grantor")and JKM BTS Capital,LLC, a Florida411'ilted liablli,, company, having an address
at 2300 Glades Road Suite 202E Boca ? 'tF�orida�V31 ("Roper") and The City of
Boynton Beach Florida apolitical su 'ivlslori l Sta bf Flori 100 East Ocean Avenue
Boynton Beach, FL 33435 ("City' ).
ccCityn). 43,
1
� rftit7 { t
WHEREAS Granlpa,and Develpe�r are af ��� ��s and direct or beneficial parties to a March
19, 2018, Development'A "`69� f CityG�and Grantor is the owner of certain property
11111111,1',,located in BoyntonfRph, Palm Beach Florida described on Exhibit A attached hereto
and made a part reof(the GraO�or Property"); and
WHEREIN}�cth e ' r ntor, Propiirty pursuant to the Development Agreement, will be
improvca �jeve�' � with a It sl ential and/or mixed-use project, together with a parking
struct T'e the ect' `s}}� �+ d w1Jb`e occupied by tenants to reside or conduct business therein; and
SASthe tgrliporary parking spaces provided by this Agreement and a like
Easement A' �pment with 7KM BTS North,LLC, a Florida limited liability company, are intended
to satisfy the to° r y parking which Developer may hereafter be required to provide to the City
with respect to thoXarking structure (the"South Garage")to be constructed upon certain property
r;
located in Boynton Beach, Palm Beach County, Florida described on Exhibit"B" attached hereto
and made a part hereof (the "South Parcel") pursuant to the Developer's Agreement, without
releasing or modifying any of Developer's other contingent obligations to provide temporary
parking as referenced therein; and
WHEREAS, Grantor and Developer desire to establish, create and grant for the benefit of,
and as a burden upon, the Grantor Property, a temporary exclusive easement for use by City over
{00390073.1 306-9905263} 1
Page 393 of 431
and across the portion of the Grantor Property as described in Exhibit "C" attached hereto and
made a part hereof(the "Easement Property")for the purposes and upon the terms and conditions
as set forth herein,for the benefit of City;the Easement Property,together with an easement across
adjacent property owned by another affiliate of Grantor and Developer (the "Adjacent Property")
or any alternative parking arranged at another location(any such location or locations, collectively,
"Alternative Property") by Grantor with the consent of City (which consent shall not be
unreasonably withheld), is intended to provide at least 300 parking spaces for use by the City as
set forth in this Easement; and
NOW, THEREFORE, in consideration of the mutual covenants andi"ilgibements heretofore
made, and in satisfaction of the requirement to provide temporary parki 'g under the,Development
Agreement and for other good and valuable consideration the receipt,'4"' d suffici� of which is
hereby acknowledged by the parties hereto, Grantor and City hereby ae as follows"
y is tii;
1. Recitals. The foregoing recitals are true and correct and a6"', e orporat�into this
Easement by reference in their entirety. '; '{�'i'��Ili��,3t4��' �''
i ra s
j%it5 lrir��ri��� I ss
2. Parking Easement.
a. Parking Easement. Grantor and Develo� �hereby'eablish create and grant to the
City a temporary, exclusio, ,�,et for gi ng on' arking areas constructed
t
and existing from tim '� o time� n th"! 4spriient Property (the "Parking
7 hp5
Easement"). Grantor fh�ishes creafO'Nodgr s the Parking Easement for City
to use, withoutment� „any fee o �i{` harg'e the Easement Property for the
intended purposes" ytset foil' "(gyp this Ertment. For the avoidance of doubt, the
Parking Easement onto ��nclude� Easbment Property and does not include any
ri ht to ter a 'c an " "bn of the Grantor Property outside of the
g � f Pp Yp� P Y
Ea a,U �a,
Easement Pr �
O
b R' ht to Modify�nove or Relocate Parking Easements. Grantor and Developer
��.
'411 have Jigp right 1� anY time and from time to time upon 90 days prior written
not J „t9t� ity to mo ty, remove and relocate all or any portion of the Parking
� 1 faserr7F describelherein to another location, with the consent of the City (which
s ,
C =� " pp
sent not be unreasonably withheld), within the Grantor Property (or to an
;1ternative �; erty owned by Grantor or Developer or to an Alternative Property
f t 7 procured byo antor or Developer), provided in all events that the City is provided
t�e use of at least 300 spaces when taking into account spaces provided by or
�„`7 ood b Grantor Developer, or their affiliates at the Grantor Property, the
, � Y � p �
A4,Ji cent Property, and any Alternative Property.
c. Termination. The Parking Easement shall be terminated, upon at least ten (10)
business days prior written notice, at such time as Developer or its affiliate has
completed construction and obtained a certificate of occupancy of the South Garage
or at such time as Grantor shall have provided (either itself, through one of its
affiliates, or through a third party) alternative parking arrangements consented to
by the City (which consent shall not be unreasonably withheld) until such time as
the South Garage can be completed. Following termination of the Parking
{00390073.1 306-9905263} 2
Page 394 of 431
Easement and conditioned on the availability of alternative parking subject to terms
and conditions reasonably comparable to those set forth in this Easement, City shall
cease using the Easement Property for parking, and the City will enter into an
agreement terminating this Easement and all rights hereunder.
d. No Assignment or Transfer. The Parking Easement may not be assigned or
transferred by City. Any attempted assignment or transfer of the Parking Easement
or any rights granted herein shall be null and void and shall be deemed a violation
of the Parking Easement.
3. Prohibited Use. The intended use of the Easement Property'els for park log of typical
passenger vehicles by City employees, their invitees, and the g eral pubs { }connection
with business with the City or attending civic events; for the a',lT, of d8ii ,�1 the City
shall not use or park any heavy equipment buses recrettnal v� les, or other tyersized
vehicles within the Easement Property. The City will use its'���st 04 ,o prohIit or limit
any use not consistent with the intended use. Th,qi,gQ will not �Se tql It e'nt Property
to stage any civic or social events. City shall "busing the Easement
Property in violation of any law or for any ose otr than` s �a�� Parking Easement.
The City will establish and enforcereasonabll' istrictio s assure that minors are permitted
on the easement property only when accorri . ed by ' , adult and that animals are
�, az:, , �h"
prohibited on the easement propel, r�� r whert� pz leash �`'other physical halter. The
City will mark or sign the at a froar�i' r lyols°to City facilities to enhance
safety and minimize foot tra �IG pveme or't dj arantor or Developer properties.
Subject to applicable govnmeritj�,t equire mer ,and "approvals and with the consent of
City (which consent sh�ll'�' be wif oY�
nably �'h eld), Grantor and/or Developer may
post signs on the Grantor Pro ` ty and/' ; e Ekment Property setting forth the rules and
u} l;,
restrictions for tl 1p p, t e Eas&qent Prd "ty consistent with the terms of this Easement,
and the prohibition;O �:1101�pt� z � ofa�{the Grantor Property other than the Easement
PF
Property. �wr,,
4. Use b,*V{+ "rt-antor an or fie, eloper may continue to use the Easement Property and
all other plpr ''t�f tie G antq 'roperty for any lawful purposes that do not unreasonably
it
with' �e easem�t rights granted herein including the right to improve the
Al' asemt areas �� chprovements may include parking Paving sidewalks lighting
I �lsca g greei�li,`$Js'aces recreational areas, drive aisles for motor-vehicles, and
c6' Ction of the�,',$roject. City shall not interfere in any manner with Grantor's or
Dev � r's operations and activities upon the Easement Property.
h
5. Maintenx 'e.
a. Definition of Maintenance Obligations. The term "Maintenance Obligations"
means any and all obligations to maintain, safeguard, upkeep, operate, repair,
replace and remove the parking areas so that the Easement Property and the Grantor
Property remain reasonably safe for the parking of vehicles and the access to such
vehicles by their operators.
{00390073.1 306-9905263} 3
Page 395 of 431
b. City Duties. The City will keep the parking area free of debris. The City is
responsible for the repair of any damage caused by the storage or operation of City
heavy equipment, buses, recreational vehicles, or other oversized vehicles on the
Easement Property.
c. No City. The City has no duty to remove or pay for removal of the temporary
parking improvements when the temporary use ends.
d. Performance. Subject to Sections 5(a) and (b), Grantor ani, Developer shall be
responsible to perform all Maintenance Obligations as rql t6 y necessary and
reasonably required hereby on or at the Easement Propel,Y.
e. Standard of Care. To the extent required to beerfor4d by each o " e parties
hereto as set forth in this Easement, all Maintenari tp,Oblishall bepformed
in a good and workmanlike manner, and in compl'ipce` ;, respect ''with all
applicable laws, rules, regulations and oTdiq,,,,ances of d1l" govt m 1'authorities
having jurisdiction over the Grantor Pb �'' < '' � ' nt Property.
41 �
6. No Duties of Grantor or Developer. Nitli' rrantor'�r Developer shall have any duty
to City whatsoever with respect to the Pari , Easemegt or the Easement Property,
including no duty to provide serve ,swhatswer, except infrastructure
maintenance as required by 41"d subject� ��t�hose'" it4flons set forth in, Section 5.
Furthermore, neither Grant 4{h �i eveloper 1 have 'ny duty to City or any of City's
employees, agents contr tors, g i t or invi s to provide security or to monitor the
,V� �.4..
Grantor Property or the Vanent P ' arty in orpr to protect against injury to any person
or to safeguard or protect anyf ehicles, rsd al property of any such parties. Neither
Grantor nor Devellr1�4a11 have any limb# +whatsoever for any injury to any person or
.11(54 r t `'stir r ,,: �r,'' ,
for any lost Stolen ert 'to City or any of City's employees, agents,
contractors rgi s or in-itees Ci y 4 City's employees agents contractors guests and
,
invitees "'sume all risk of`ip ury to any person and loss (including,but not limited to theft)
and dart'`� to an RN their r� 4 e tive vehicles or other personal property, and City, on its
own behal4� pi> n behal of it 's employees, agents, contractors, guests, or invitees,
g } q hol ;� cantor an :I,Developer harmless from and against any and all damages in
onnec, it e Peking Easement including, but not limited to, consequential
aget'arising v �btespect to the matters set forth in this Easement.Neither Grantor nor
Decker shall hake any obligation to assist (or to cause their employees or agents to
assist4ka in collecting and/or removing any vehicles or personal property of City or other
PartyEasement Property after the Parking Easement has been terminated. Any
vehicles o ersonal property left on the Easement Property after termination of the Parking
Easement shall be deemed to have been abandoned, and Grantor or Developer may remove
any such vehicles or personal property from the Easement Property without any obligation
to account to City or any other party with respect thereto.
7. Indemnification. City agrees to indemnify and hold harmless Grantor, Developer, and
their respective members, managers, lenders (including any lender with a mortgage upon
the Grantor Property), attorneys, employees, and agents (the "Indemnified Parties") from
and against any damage, cost, or liability to the Indemnified Parties or the Indemnified
{00390073.1 306-9905263} 4
Page 396 of 431
Parties' property (including the Grantor Property) caused by the use of the Parking
Easement granted herein or the exercise of any rights granted in connection with the
Parking Easement,unless such damage, cost or expense was caused by a failure of Grantor
or Developer to maintain the infrastructure as required by Section 5 or the negligence or
willful misconduct of the Indemnified Party. Nothing in this paragraph shall be interpreted
as a waiver of City's sovereign immunity or the limitations of liability set forth in Sec.
768.28, Florida Statutes.
8. Default.
xis, �'` ''�ta
a. Default. If City shall be in default under any of the obtgations applicable to it as
set forth in this Easement for 72 hours after receipt of ritten nolj� default(or
such lesser time in the event of an emergency) g den bC Grantor or I lv
' oper, or
if such default shall be of such a nature that theme cap t practicably#'� e cured
within such 72 hour period and City shall not wit suca' a od corp, ence the
curing of such default and thereafter with diligence'u mpl�t ti f' 'ring of such
default, then Grantor and/or Develosteps to cure such
default. City shall following tl �,r demands;rwhi ' ��� e accompanied by
appropriate supporting documenttit reimbu 1p the Grantor and/or Developer
for the City's share of the costs and°� enses i%sonably paid or incurred by
Grantor and/or Developer� lz�thi�� isech righ :�'�
�iM 7i @ll
fstit � tt s}
b. Standard of Care fog.,!,, dLBelp. Anthe Grantor or Developer shall
perform or cause�'be pe j ed in ex i se o its self-help and cure rights under
this Section 8 shal `�' e perfd `� d with t same standards of care, diligence and
workmanship as if such acts wi�� ��bem 1performed or caused to be performed by
City purs `fit t9r, � obhg tons or d`i f�s hereunder.
9. Estoppel C, Cate. ,City sha i bout charge, at any time, and from time to time,
within t x(10) days afte' request therefor, certify by written instrument duly executed,
acc lIn c ,delivere tlq r for the benefit of any existing or prospective tenant,
sz t,
buffer, or r l
ee of the Grri'tor Property (or any portion thereof), specify:
a at thissem�st is unmodified and in full force and effect (or if there has been
, R �,1
4'ptnodificari �'fhat the Easement is in full force and effect as modified and stating
the modificahion);
,f� 1
tbor or not there are any existing defaults under this Easement and if so
specifying such defaults; and
c. Such other pertinent information as the requesting party may reasonably request.
10. Insurance. City, at its sole expense, shall maintain a reasonable program of self-insurance
or shall otherwise obtain insurance coverages, as described in Exhibit"D", with admitted
insurers authorized to do business in the State of Florida and which are rated "A-/VIII" or
equivalent in Best's Key Rating Guide, or any successor thereto(or if there is none, a rating
organization having a national reputation); upon Grantor's or Developer's request, City
{00390073.1 306-9905263} 5
Page 397 of 431
shall provide to Grantor and Developer a copy of each such policy or a certificate of
insurance. Furthermore, any policy of insurance maintained by City in connection with
the Easement Property shall provide that written notice shall be given to all insured parties,
additional insured parties, and holders of certificates of insurance at least thirty (30) days
prior to suspension, cancellation, termination, modification, non-renewal or lapse or
material change of coverage. Subject to applicable law, in no event shall the limits of any
insurance policies (or the City's election to self-insure as to any risks in connection with
the Easement Property)limit the liability of City under this Easement.
11. Miscellaneous.
a. The intended and rima use of the Easement Prope as for Cit � ��'
primary p ��, � loyee, City
invitees, and general public parking, and such use will h e priority ovi ",her uses
unless a like number and quality of alternativo'' xkmu', 5>, rovided q!Illi
reasonably agreed to by the City in accordance with the " of this easement.
The exercise of the rights and privileges ranted her l y sha l�li f r,,, rcised in a
manner which does not unreasonabli` rfr� �'�� 4 srup t the normal use
..,, 1 'r s','
business or occupation of the Proj egtlor any if , roverri t r" ted or to be located
on the Grantor Property or the Eaei � Proper'1
b. All provisions of this Eased i �` the 6ai m nt ruts hereunder shall run with
the land and shall be ba 'ding upon i,ntor its"successors and assigns. The
Grantor Property seafter be ` solc ,alip
conveyed, operated and leased
subject to the eas rents,",* ions c enan s and conditions contained in this
, ,
Easement.
it �St�
c. All notic ds red��fists oris communications required hereunder shall
be in w iting�;x c�` t �f�ogm ed express courier (such as FedEx or United
�lsz rt, '
Pari, 1 ilp ;,ervice) k,r via LJnil ' ,'NiStates registered, certified mail, postage prepaid,
rurn receipt requ6sted, addressed to each party hereto, as the case may be, at the
�441,rd ess fir4t;,hereina �ye.tiprovided or such other address as any party may from
If Jae c�esig�atetl"writing to the other.
pip
�tt. 4�fli t
d is Ease�� nta ail be governed by and construed in accordance with the laws of
k7 7 1 rSt
�II� tie State of ' rda. Venue of any litigation or administrative proceeding shall be
exclusively to Palm Beach County, Florida. The prevailing party in any litigation
1�4�0
�ir*4Jsing from the terms of this Easement shall be entitled to recover its reasonable
' , r" ys' fees, both at trial and on appeal, as well as court costs, from the non-
preailing party.
e. The captions used in this Easement are solely for the convenience of reference and
shall not in any way limit or amplify the terms and provisions hereof.
f This Easement may be executed in counterparts, each of which will be deemed an
original as against any party whose signature appears hereon, and all of which shall
constitute one and the same agreement.
{00390073.1 306-9905263} 6
Page 398 of 431
g. This Easement may not be terminated, modified or amended except as provided
herein or as otherwise agreed to in a written document executed by the parties
hereto or their respective successors in interest.
h. Any invalidity of any of the terms and conditions or provision of this Easement by
judgment, court order or otherwise shall not affect any of the other terms, conditions
or provisions of this Easement.
i. A like Easement Agreement will be executed contemporaneously with this
G,
Agreement by the parties to address additional temporara�,' �,ng on JKM BTS
North, LLC property. g
d'
Nil,
j. City shall not be liable or responsible to Grantor b '' „k nd the more limits
specified in Ch. 768.28, Fla. Stat., regardlessof�hethe ,� d liability b ased in
tort, contract,indemnity or otherwise; and in no evenf�hallx, � 1e hablfb Grantor
for punitive or exemplary damages or fox �,�t profits o � onset�n n '�� amages.
[SIGNATURES AND ACKNOw�EDGEN A� ON THE
FOLLOWIr ' GES]
`�d"
rr
t ak to 2i r t t
d "J kplrttt�?} xJ�,
4
tl 'z aaa(ayt,.
rSrrJri r�J;f ti� �,
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fj thr. fjil4� at,k
t' s1 Urjr'1't 71fx' jti
tftrP
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s ITMIYN' M, a to
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k a�i to
{00390073.1 306-9905263} 7
Page 399 of 431
IN WITNESS WHEREOF, the parties hereto have executed this Easement as of the day
and year first written above.
Grantor:
Signed, sealed and delivered in the presence JKM BTS Central, LLC, a Florida limited
of: liability company
B JKM BTS C *" �LC, a Florida
Witness #1 y' l �
limited liability compar
its
e
Printed Name: „
Manager '
r
BYt)i r d l7aT
t i�ztrS
Witness #2
Add,"r P an 'eager
Printed Name: lU
r
STATE OF FLORIDA
r
r'�rr�t
COUNTY OF PALM BEACH �� t�f rl;u t i tr �'' "'
Ir trk r
()6 t,�
The foregoing instrument was ackngW; lged beforerby mi`s of El physical presence or ❑
online notarization, this dad`of A6 $,t 2020, byIrr'r"dam" Freedman, as Manager of JKM
BTS Capital, LLC, a Florida lirilif"'liabili`f, mpany, ° Manager of JKM BTS Central, LLC, a
Florida limited liability company, onighalf ofh company who (�is personally known to me
or(�produced as identification.
s 1 r jr'teat 71�f iu� A,
�frt
i
NOTARY PUBLIC' State of Florida
,
�
Print Name
,t,r
My Commission expires:
r���
Serial No.:
.r (SEAL)
t,k,t=rrl
t,t
t,
a
{00390073.1 306-9905263} 8
Page 400 of 431
Developer:
Signed, sealed and delivered in the presence
of:
JKM BTS Capital, LLC, a Florida limited
Witness #1 liability company
Printed Name:
By:
Adam P. FreedmM,, anager
Witness #2 �a
Printed Name: tis i,
"Uh
STATE OF FLORIDA '; J)''
COUNTY OF PALM BEACH
b{ {q,
The foregoing instrument was acknowledged be or' ��'� e by m6ps of ❑ physical presence or ❑
online notarization this day of August 2020 b am P edlnan as Manager of JKM
BTS Capital, LLC, a Florida limited liab lif iu ofp n �a ehalf �t; ��such company, who (� is
personally known to me or (� p ` uced `'1''{�T� �:}�°'' �znas
identification.
k
trtr ��i jaz
tr
"OTARY PUBLIC, State of Florida
I Print Name
b 1) I
�I 1)
My Commission expires:
Serial No.:
,r,r,,s (SEAL)
ItA�tCt 4s�tl ft y+''
7
1+�1tf
{00390073.1 306-9905263} 9
Page 401 of 431
Signed, sealed and delivered in the presence of: CITY OF BOYNTON BEACH,FLORIDA,
a political subdivision of the State of Florida
Witness #1
Printed Name:
By:
Steven B. Granor
1
Witness #2 a
Printed Name:
Attest:
1 e
,r
STATE OF FLORIDA }�
COUNTY OF PALM BEACH
}nr� �' <�,�� z
The foregoing instrument wag`, „ owledged ?pre me'i, means of El physical presence
or El online notarization this �j day o �'' ust 202 ;� y Steven B. Grant as Mayor of the City
of Boynton Beach, Florida, a pohti'01 subdit, on of t� State of Florida who is personally
known to me or produced �,�,�� 3�s�(, as identification.
e
[Notary,,,,,,,� al]
� st
Notary Public
4 St no 1e r s_
JKP
Printed Name:
� '
4�,� �f! I ,
My commission expires:
',fir s
k�a�i to
{00390073.1 306-9905263} 10
Page 402 of 431
EXHIBIT "A"
LEGAL DESCRIPTION OF GRANTOR PROPERTY
Parcel 3, Boynton Beach Town Square, according to the plat thereof as recorded
in Plat Book 127, Page 1, Public Records of Palm Beach County, Florida.
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Page 403 of 431
EXHIBIT `B"
LEGAL DESCRIPTION OF SOUTH PARCEL
Parcel 7, Boynton Beach Town Square, according to the plat thereof as recorded
in Plat Book 127, Page 1, Public Records of Palm Beach County, Florida.
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{00390073.1 306-9905263}
12
Page 404 of 431
EXHIBIT "C"
LEGAL DESCRIPTION OF EASEMENT PROPERTY
A parcel of land being a portion of Parcel 3, BOYNTON BEACH TOWN SQUARE,
according to the Plat thereof as recorded in Plat Book 127, Page 1 of the Public Records of
Palm Beach County, Florida. Being more particularly described as follows:
Commencing at the Northwest corner of said Parcel 3; ,
Thence North 89°39'57" East(as a basis of bearings), a distance of � ''�fbet to the POINT
OF BEGINNING; 4�, '
Thence continue North 89° 39' 57" East, a distance of 71.32 fel,
Thence North 00° 20' 03" West, a distance of 9.86 feet-,
Thence North 89° 39' 57" East a distance of 56.71 feet
The previous four courses and distance being coincident wib the'` rly lits of said
Parcel 3;
Thence South 00° 20' 03" East, a distance of 2,0�N� � t�4�'4 ISI � { ;I
Thence South 89° 40' 29" West a distanc 128.0 '� eet toa p 3��ving 42.87 feet East
9
of and parallel with(as measured at righf'aril� the ,1 line of said Parcel 3
Thence North 00° 20' 03" West alone{ said par I line, a'} st nce of 229.16 feet to the
POINT OF BEGINNING.
Said lands situate, lying and bet ,,g Sectio nrfowns 4 South Range 43 East City of
�3 .
Boynton Beach, Palm Beach "` ty, Florida. 1,;f
Containing 29902 squares et moi`&br less. ;fa
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t00390073.1 306-9905263}
13
Page 405 of 431
EXHIBIT "D"
Insurance Coverage
Automobile Liability
Bodily injury and property damage liability covering all owned, non-owned aid hired automobiles
for limits of not less than $500,000 bodily injury each person, each accid pit"n 500 000 property
damage, or $500,000 combined single limit each occurrence/aggregate,,�,`
Commercial General Liability
M i
Bodily injury and property damage liability as shall protect the City"iIq_Gr �r 9m of
+i 6 t S ,firxt �„
bodily injury or property damage which arise from the u � r the Easer nt. « irrt0 is of such
insurance shall be $2,000,000 per person, $2,000 000 der c1r � �; eneral aggregate
limit of$5,000,000.00. This insurance shall inclu }foveragc� or produipleted operation,
personal injury liability and contractual liability ass �� d under the indemnity provision of this
Easement. z��MT ,
Z
Workers' Compensation Insurance ,,,N
ss,
t } 11
Meeting the statutory requiremep of Flof
'a and Emp��er Liability of$1,000,000 per accident
limit, $1,000,000 disease per policy,IJmit $ � Q 000 d ease each employee limit, providing
coverage for employees and owners
Professional Liability, n�
In an amount oiot less tan $2,({ 000 each claim and $2,000,000 aggregate.
pil,dJ�u pi��i `xdr
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t00390073.1 306-9905263}
14
Page 406 of 431
CONSENT TO EASEMENT
BI 58 LLC, a Florida limited liability company ("Mortgagee"), is the holder of that certain
Mortgage and Assignment of Leases and Rents, recorded in Official Records Book 31110, Page
1715 of the Public Records of Palm Beach County, Florida (the "Mortgage"), upon the Property
described therein. Mortgagee hereby consents to the granting of the covenants, restrictions and
easements set forth in the foregoing Easement as described in the foregoing instrument.
IN WITNESS WHEREOF Mortgagee has executed this Cci''se� "to Easement this
day of August, 2020. 4811
°
4
BI 58 LLC;
a Florida limitec�`rbilit , an
Signed, sealed and delivered
Its
r i �ri
Witness �,1�3t rkf '1rt��i'1
Print Name I aNliMl�'rIt
i
Witness
1
Print Name
� r
STATE OF FLORA
COUNTY OF
N"
� � vis
The fore ng I'll, l;," s acknd ,ledged before me by means of ❑ physical presence or ❑
onlineo; t }ization uti his �,`°ft a t, August 2020 by as of
BI 58 LLC ; loCa limited ility company, on behalf of such company, who (� is personally
known to me b„ produced as identification.
jJ11171,
Notary Public
My Commission expires:
t00390073.1 306-9905263}
15
Page 407 of 431
PREPARED BY AND RETURN TO:
Stephen J.Grave de Peralta, Esq.
PG Law
5030 Champion Blvd.
Suite Gl1-281
Boca Raton, Florida 33496
561.325.6510
Parcel 1D
JiJi1',�'
ir
1
TEMPORARY PARKING EASEMENT A
THIS TEMPORARY PARKING EASEMENT Aq �� ( is `� semer�i� �'''� s made and
fi
executed as of August 2020,by and between J „ BT
"W" t' rida limited liability
company, having an address at 2300 Glades1i' ' ,, Suite "' ,02E Boca' ' n, Florida 33431
("Grantor")and JIHIVI BTS Capital,LLC a Florida�l; ted liabilt�company, having an address
at 2300 Glades Road Suite 202E Boca, rt oridd't�r �431 (" el,per"), and The City of
Boynton Beach, Florida, a political r�,Oilbpiw
ision I!# Staf rp Flori 100 East Ocean Avenue,
�„ �li��;'is "'�'W,
Boynton Beach, FL 33435
,, h,,
J r�tl iars r F ti �7 JUT
f
ESSE
WI X :
t t'
@1,F,t ;
WHEREAS Grd Developer are a11at "and director beneficial parties to a March
?„ City ��d Grantor is the owner of certain property
19, 2018, DevelopT6fi" t
located in Boyntcich Pd1 Bea� t� Florida described on Exhibit A attached hereto
and made a p ereof(the "Grd*, r Property�'�) and
WHER }tlI `Citor Prd � y pursuant to the Development Agreement, will be
impro t ' �xl eve�� n r with a r sidefitial and/or mixed-use project, together with a parking
str y ,re(the ' o�ect� �' d will PtIioccupied by tenants to reside or conduct business therein; and
,r �I �ii �
A
the tef'�orary parking spaces provided by this Agreement and a like
Easement ement with�'`7KM BTS Central LLC a Florida limited liability company, are
intended to sa the temporary parking which Developer may hereafter be required to provide
,,u
y P n P g P Y q
to the City with re � � "to the parking structure(the"South Garage")to be constructed upon certain
property located inii, oynton Beach,Palm Beach County,Florida described on Exhibit"B"attached
hereto and made a part hereof(the"South Parcel")pursuant to the Developer's Agreement,without
releasing or modifying any of Developer's other contingent obligations to provide temporary
parking as referenced therein; and
WHEREAS, Grantor and Developer desire to establish, create and grant for the benefit of,
and as a burden upon, the Grantor Property, a temporary exclusive easement for use by City over
{00390070.1 306-9905263} 1
Page 408 of 431
and across the portion of the Grantor Property as described in Exhibit "C" attached hereto and
made a part hereof(the "Easement Property")for the purposes and upon the terms and conditions
as set forth herein,for the benefit of City;the Easement Property,together with an easement across
adjacent property owned by another affiliate of Grantor and Developer (the "Adjacent Property")
or any alternative parking arranged at another location(any such location or locations, collectively,
"Alternative Property") by Grantor with the consent of City (which consent shall not be
unreasonably withheld), is intended to provide at least 300 parking spaces for use by the City as
set forth in this Easement; and
NOW, THEREFORE, in consideration of the mutual covenantsii a' ments heretofore
made, and in satisfaction of the requirement to provide temporary par 'ng under the,Development
Agreement, and for other good and valuable consideration, the receip, nd suffigj ,of which is
hereby acknowledged by the parties hereto Grantor and City h � eby aee as follows
�
1. Recitals. The foregoing recitals are true and correct and a� ;here' orporatto this
Easement by reference in their entirety. j ;`i.
7} ll'I1717(i�i �
( ttz Ttkr� i 7 ,
ll
2. Parkin Easement. l�I `' s
�� f , t>
,
t�.r
a. Parking Easement. Grantor al Develop,herebyablish create and grant to the
City a temporary, exclus , i ' i ;1 for' ing onparking areas constructed
and existing from tlr�6 to timen tf 'Easemiit Property (the "Parking
Easement"). Granlr� §0lishes cread gr "'` "the Parking Easement for City
to use, withou�,,,�ymenf anyfee e Easement Property for the
intended purposes „set forth� n this Easment. For the avoidance of doubt the
Parking Easement on ��nclud�� `lif e as `}ent Property and does not include any
3t lt e
right tQI�r" jiO�T, iter up any of the Grantor Property outside of the
EaSpentPiC �r1
,
b ,i ht to odif -move or Relocate Parking Easements. Grantor and Developer
'AA4,1 have 6hg right,'#ny time and from time to time, upon 90 days prior written
not " itto moremove and relocate all or any portion of the Parking
xr ki�'4 rkit h
t
F�aserrt� describecller ein to another location with the consent of the City (which
,
{nsent's, not reasonably withheld), within the Grantor Property (or to an
lternativeprty owned by Grantor or Developer or to an Alternative Property
�t'r'procured by 'antor or Developer) provided in all events that the City is provided
�e use of at least 300 spaces when taking into account spaces provided by or
0ioppred by Grantor, Developer, or their affiliates at the Grantor Property, the
Ad1"' nt Property, and any Alternative Property.
,,
c. Termination. The Parking Easement shall be terminated, upon at least ten (10)
business days prior written notice, at such time as Developer or its affiliate has
completed construction and obtained a certificate of occupancy of the South Garage
or at such time as Grantor shall have provided (either itself, through one of its
affiliates, or through a third party) alternative parking arrangements consented to
by the City (which consent shall not be unreasonably withheld) until such time as
the South Garage can be completed. Following termination of the Parking
{00390070.1 306-9905263} 2
Page 409 of 431
Easement and conditioned on the availability of alternative parking subject to terms
and conditions reasonably comparable to those set forth in this Easement, City shall
cease using the Easement Property for parking, and the City will enter into an
agreement terminating this Easement and all rights hereunder.
d. No Assignment or Transfer. The Parking Easement may not be assigned or
transferred by City. Any attempted assignment or transfer of the Parking Easement
or any rights granted herein shall be null and void and shall be deemed a violation
of the Parking Easement.
3. Prohibited Use. The intended use of the Easement Prope,' is for parking of typical
passenger vehicles by City employees their invitees and theneral puconnection
with business with the City or attending civic events the adance of d , the City
shall not use or park any heavy equipment, buses, recrea Anal V �cles or other'''s ;ersized
vehicles within the Easement Property. The City will use it§I est A I psl to pror limit
any use not consistent with the intended use. will no's"pse thbl " ti'Property
to stage any civic or social events. Cityha11 fid using the Easement
�S}Yl+ }tS + ��+J� al i 4 4
Property in violation of any law or for ani; �a pose of than ' ��,YParking Easement.
The City will establish and enforce reasona'ii" ,�strictis assure that rrifnors are permitted
on the easement property only when accoriY g, . by adult and that animals are
' � rte �� t
prohibited on the easement prop,016' ' wheh�, leash' ether physical halter. The
City will mark or sign the w �ways fro i"," pari lots to City facilities to enhance
safety and minimize foot t a�� t7�iovement ofibW ache, A antor or Developer properties.
Subject to applicable
pp rnmenfp
��nd ap
equiremen ` rovals and with the consent of
City (which consent shall fit be unxgonably vthheld), Grantor and/or Developer may
post signs on theGrantor Pro ty all tkie Easment Property setting forth the rules and
restrictions fo � e Eas�et en t Pr , +e'onsistent with the terms of this Easement
and the progbition ,,oug ,f' s1� s of t ` Grantor Property other than the Easement
Property,z,,J,5` 'k, rt3,
4 d1p,
err>.
4. Use C ``�antor ,� rrantor t,rDeveloper may continue to use the Easement Property and
�,,_'' '�
al Qther p� or of the G anto operty for any lawful purposes that do not unreasonably
i � with' tie easement rights granted herein, including the right to improve the
t� t tt�r
rar,lr ,; M semen areas; ,�k�ich irp Movements may include parking paving sidewalks lighting
sca
ng gree, '; e'es, recreational areas, drive aisles for motor-vehicles, and
c Vion of the roject. City shall not interfere in any manner with Grantors or
Dev hr's operations and activities upon the Easement Property.
5. Maintent�
a. Definition of Maintenance Obligations. The term "Maintenance Obligations"
means any and all obligations to maintain, safeguard, upkeep, operate, repair,
replace and remove the parking areas so that the Easement Property and the Grantor
Property remain reasonably safe for the parking of vehicles and the access to such
vehicles by their operators.
{00390070.1 306-9905263} 3
Page 410 of 431
b. City Duties. The City will keep the parking area free of debris. The City is
responsible for the repair of any damage caused by the storage or operation of City
heavy equipment, buses, recreational vehicles, or other oversized vehicles on the
Easement Property.
c. No City. The City has no duty to remove or pay for removal of the temporary
parking improvements when the temporary use ends.
d. Performance. Subject to Sections 5(a) and (b), Grantor and Developer shall be
responsible to perform all Maintenance Obligations as,,ii, so "Ably necessary and
reasonably required hereby on or at the Easement ProF rty.
e. Standard of Care. To the extent required to b � erfo�led by eachparties
hereto as set forth in this Easement, all Maintefian&,�Obli 1*1, s shall be� # ormed
in a good and workmanlike manner, and in comance ,'�' �1 respectsr� 'with all
applicable laws, rules, regulations and) ig nces of" s gove tithorities
having jurisdiction over the Grantor„tP�rop � a� "� �rnt Property.
Ulil
6. No Duties of Grantor or Developer. Neithf r rrantor Igor Developerall have any duty
to City whatsoever with respect tg the Par Yl r Easem`t or the Easement Property,
including no duty to provide 1 li�"�, ser � $ whatS ,tr except infrastructure
maintenance as required bye )4� d subjec � hos�'r � itatid s set forth in, Section 5.
Furthermore neither Granth r r Developer s" l havot� ,' rduty to City or any of City's
3��x r� (w
employees, agents, conlrictors, �� is or invit to provide security or to monitor the
Grantor Property or the Ea" � e 1 rty in or to protect against injury to any person
or to safeguard or protect ani I, ehicle 'lproperty of any such parties. Neither
� ,
Grantor nor D ,' <t� �ll hav , ny haypvhatsoever for any injury to any person or
for any lose stolen q d � , ertY,rifb City or any of City's employees agents
contract ; gusts or tyiteesCity's employees, agents, contractors, guests, and
invite9�4ssume all risk 61' njury to any person and loss (including,but not limited to theft)
and da�iitj to antfgf their � ective vehicles or other personal property, and City, on its
qvp behalla' �bn b'ehal of s employees, agents, contractors, guests, or invitees,
�� ag �� ho' C, xantor and,TDe eloper harmless from and against any and all damages in
r'AR;
�I «,:.
r�r=,}, � onnecn wits e Pa `fig Easement including, but not limited to, consequential
age ''arising ect to the matters set forth in this Easement.Neither Grantor nor
, ? g g ,'
13Kd er shall hav `any obligation to assist (or to cause their employees or agents to
assist �t�'��ty in collecting and/or removing any vehicles or personal property of City or other
Party fthe Easement Property after the Parking Easement has been terminated. Any
vehicles orisonal property left on the Easement Property after termination of the Parking
Easement ia11 be deemed to have been abandoned, and Grantor or Developer may remove
any such vehicles or personal property from the Easement Property without any obligation
to account to City or any other party with respect thereto.
7. Indemnification. City agrees to indemnify and hold harmless Grantor, Developer, and
their respective members, managers, lenders (including any lender with a mortgage upon
the Grantor Property), attorneys, employees, and agents (the "Indemnified Parties") from
and against any damage, cost, or liability to the Indemnified Parties or the Indemnified
{00390070.1 306-9905263} 4
Page 411 of 431
Parties' property (including the Grantor Property) caused by the use of the Parking
Easement granted herein or the exercise of any rights granted in connection with the
Parking Easement,unless such damage, cost or expense was caused by a failure of Grantor
or Developer to maintain the infrastructure as required by Section 5 or the negligence or
willful misconduct of the Indemnified Party. Nothing in this paragraph shall be interpreted
as a waiver of City's sovereign immunity or the limitations of liability set forth in Sec.
768.28, Florida Statutes.
8. Default.
a. Default. If City shall be in default under any of theoigationsap 'cable to it as
set forth in this Easement for 72 hours after receipt of' vritten notil , default(or
such lesser time in the event of an emergency) iven b {��Grantor or doper or
if such default shall be of such a nature that tle �xne c��t practicably cured
DO
r,;
within such 72 hour period and City shall not with su, �t� Fiod comnn nce the
curing of such default and thereafter wi l diligence pt' WApq, of such
�� ,t�
default then Grantor and/or Devel per r ' t;�1 �� Coate steps to cure such
default. City shall, following, f, demand;„(wh l�'s1f l " �je accompanied by
appropriate supporting documentatf, reimbu'f e the Granto and/or Developer
for the City's share of the eosts and`Ift ises * sonably paid or incurred by
Grantor and/or Develope, { ; f cise cIr -ch rigllly ,`,,
f I)} IF 7 ff j, 4
b. Standard of Care car ,
Help. Any'# 's whhi' tfYre Grantor or Developer shall
perform or cau ;fO be peed in ex&fuse of, s self-help and cure rights under
this Section 8 se perf ' '*d with tlt same standards of care diligence and
workmanship as if subracts v�" �, eing� erformed or caused to be performed by
City pu"rTrt ifs obhg ons or Cie 'iereunder.
9. Estoppe + erf4ficate: � ,City sha� � out charge, at any time and from time to time,
within'fin (10) days afters fequest therefor, certify by written instrument duly executed
ackrovfed an eliveredhkfo or for the benefit of any existing or prospective tenant,
buyer, or n ,� ee df the Grantor Property (or any portion thereof), specify:
„t ai�t 4tttt h
aat th' '"`� y unmodified and in full force and effect (or if there has been
fr�ra emer �"�
octhe Easement is in full force and effect as modified and stating
+ the mod ificat 'n);
b � fherx or not there are any existing defaults under this Easement and if so,
sped � ing such defaults; and
c. Such other pertinent information as the requesting party may reasonably request.
10. Insurance. City, at its sole expense, shall maintain a reasonable program of self-insurance
or shall otherwise obtain insurance coverages, as described in Exhibit"D", with admitted
insurers authorized to do business in the State of Florida and which are rated "A-/VIII" or
equivalent in Best's Key Rating Guide, or any successor thereto(or if there is none, a rating
organization having a national reputation); upon Grantor's or Developer's request, City
{00390070.1 306-9905263} 5
Page 412 of 431
shall provide to Grantor and Developer a copy of each such policy or a certificate of
insurance. Furthermore, any policy of insurance maintained by City in connection with
the Easement Property shall provide that written notice shall be given to all insured parties,
additional insured parties, and holders of certificates of insurance at least thirty (30) days
prior to suspension, cancellation, termination, modification, non-renewal or lapse or
material change of coverage. Subject to applicable law, in no event shall the limits of any
insurance policies (or the City's election to self-insure as to any risks in connection with
the Easement Property)limit the liability of City under this Easement.
11. Miscellaneous.
a. The intended and primary use of the Easement Prope ivy is for City coyee, City
invitees, and general public parking, and such uwill��h e priority ovISA;,,; ther uses
it
unless a like number and quality of alternative >> rking',�trovided at Wf !pcation
reasonably agreed to by the City in accordance wi the f of this E
jai ement.
The exercise of the rights and privilelsnted her, y shalli"' sed in a
manner which does not unreasonably inti + '�t � pr d1 srupt t e normal use,
business or occupation of the PrQ}, qt or any f�tlrove'rh � � ated or to be located
on the Grantor Property or the Easeffi,,;t Propei��
?,•
b. All provisions of this E h fit` the ' tient rigl Thereunder shall run with
the land and shall bei ending upo�i ,z� ntor its successors and assigns. The
Grantor Property Slfa '� ereafter be sole '? tinveyed, operated and leased
subject to the e ntsit and conditions contained in this
, rictions � na
Easement
r '`i
c. All notu� ° �3�1n ds re'44ests or'� "'communications required hereunder shall
;� orf # Iry 1 h t
be iia>writm � 'rixogmz express courier (such as FedEx or United
ifIPdel'" erviceNtr viarli�l �;� tates registered certified mail postage prepaid
turn receipt requested addressed to each party hereto as the case may be at the
tti fiAf
cess fit,hereina eve provided or such other address as any party may from
tiara t t � e d`esignate i , riting to the other.
Rt ai�t 4ittt h}r�r3t !!77t ItR ,�.
4U�
''f d i4 its Ea � tit sh be governed by and construed in accordance with the laws of
00,
` State ofa. Venue of any litigation or administrative proceeding shall be
, ' a�r�' '
�''exclusively iOlf alm Beach County, Florida. The prevailing party in any litigation
rr,
sing from the terms of this Easement shall be entitled to recover its reasonable
a ''nes fees, both at trial and on appeal, as well as court costs, from the non-
pre � iE�ing party.
e. The captions used in this Easement are solely for the convenience of reference and
shall not in any way limit or amplify the terms and provisions hereof.
f. This Easement may be executed in counterparts, each of which will be deemed an
original as against any party whose signature appears hereon, and all of which shall
constitute one and the same agreement.
{00390070.1 306-9905263} 6
Page 413 of 431
g. This Easement may not be terminated, modified or amended except as provided
herein or as otherwise agreed to in a written document executed by the parties
hereto or their respective successors in interest.
h. Any invalidity of any of the terms and conditions or provision of this Easement by
judgment, court order or otherwise shall not affect any of the other terms, conditions
or provisions of this Easement.
i. A like Easement Agreement will be executed contemp' aneously with this
Agreement by the parties to address additional temporg, "p ing on JKM BTS
Central, LLC property. 'T r
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j. City shall not be liable or responsible to Grp Ator the mohy limits
specified in Ch. 768.28 Fla. Stat. regardless'o 'Wiethe : ` id liability b'' lsed in
tort, contract,indemnity or otherwise; and in no everhal be liable t1Crrantor
for unitive or exemplary damageses+or .h�4 l � LAn i�u II,C Bna
esf
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[SIGNATURES AND ACKNQW! ,EDG>� N {" s2 ON THE
FOLLOWINGI, GES]
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{00390070.1 306-9905263} /
Page 414 of 431
IN WITNESS WHEREOF, the parties hereto have executed this Easement as of the day
and year first written above.
Grantor:
Signed, sealed and delivered in the presence JKM BTS North, LLC, a Florida limited
of: liability company
Witness #1 By: JKM BTS ' pital," 'l LC, a Florida
limited liaq �ility compa its
Printed Name: a yC£
Manager
Witness #2 y
Adam P nan, MaOdldger
Printed Name: ;£ c c
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STATE OF FLORIDA ' ,{
COUNTY OF PALM BEACH
fr £tY l�iii tc f lFll{ / dszrz
The foregoing instrument was ackti-`M* ,dged �,£by rriRf El physical presence or El
online notarization this of Ait`ji t2020 by� lam '`Freedman as Manager of JKM
BTS Capital LLC a Florida fimitl habiliktompany Manager of JKM BTS North, LLC, a
77-Florida limited liability company, on',behalf o 06h cornil,any who (�is personally known to me
or(_)produced
��£';','7;`�,£�„£��,,,� ��1��=r. '"£� � it��£��,. as identification.
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NOTARY PUBLIC, State of Florida
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�,� ��� , ��f Print Name
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My Commission expires:
�;J{ l�i7xJ�i It
Serial No.:
(SEAL)
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{00390070.1 306-9905263} 8
Page 415 of 431
Developer:
Signed, sealed and delivered in the presence
of:
JKM BTS Capital, LLC, a Florida limited
Witness #1 liability company
Printed Name:
By:
Adam P. Freed I �,i Manager
IM
Witness #2 ��
Printed Name:
4 tk
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STATE OF FLORIDA
COUNTY OF PALM BEACH
�y{ I ��;ft�h
The foregoing instrument was acknowledged bef6A*,e by m6 is of ❑ physical presence or ❑
online notarization this day of Aug ',,',l,020P ' ',eedman, as Manager of JKM
BTS Capital, LLC, a Florida limited 1i t t it,any, tdl ehalf "'if ch company, who is
personally ersonallknown to me or / duced � � t as
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identification. ��
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Y PUBLIC, State of Florida
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Print Name
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My Commission expires:
Serial No.:
(SEAL)
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{00390070.1 306-9905263} 9
Page 416 of 431
Signed, sealed and delivered in the presence of: CITY OF BOYNTON BEACH,FLORIDA,
a political subdivision of the State of Florida
Witness #1
Printed Name:
By:
Steven B. Grape or
Witness #2
Printed Name:
s;I+ra �jit�a
Attest f,
77
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STATE OF FLORIDA
COUNTY OF PALM BEACH
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The foregoing instrumentlwas Powledged yore meSSS means of ❑ physical presence
,, �)if , t
or ❑ online notarization, this t day of=� gust, 202611 Steen B. Grant, as Mayor of the City
of Boynton Beach, Florida, a polii I subon of t V'State of Florida, who is personally
known to me or proed as identification.
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Notary Public
r Printed Name:
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My commission expires:
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{00390070.1 306-9905263} 10
Page 417 of 431
EXHIBIT "A"
LEGAL DESCRIPTION OF GRANTOR PROPERTY
Parcel 2, Boynton Beach Town Square, according to the plat thereof as recorded
in Plat Book 127, Page 1, Public Records of Palm Beach County, Florida.
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Page 418 of 431
EXHIBIT `B"
LEGAL DESCRIPTION OF SOUTH PARCEL
Parcel 7, Boynton Beach Town Square, according to the plat thereof as recorded
in Plat Book 127, Page 1, Public Records of Palm Beach County, Florida.
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{00390070.1 306-9905263} 12
Page 419 of 431
EXHIBIT "C"
LEGAL DESCRIPTION OF EASEMENT PROPERTY
A parcel of landing being a portion of Parcel 2,BOYNTON BEACH TOWN SQUARE, according
to the Plat thereof as recorded in Plat Book 127, Page 1 of the Public Records of Palm Beach
County, Florida. Being more particularly described as follows:
Commencing at the Southwest corner of said Parcel 2;
Thence North 00°20'03" West (as a basis of bearings) along the Westor""'most'West line of said
Parcel 2, a distance of 30.30' to the POINT OF BEGINNING; {
Thence continue North 00° 20' 03" West along said Westernmost We t line, a t isf ngg of 24.00
feet; #� �p�,,o
Thence North 89°40'29" East a distance of 29.40 feet to a point lying 5 Det East of an '�parallel
with (as measured at right angles)the Easternmost West line of saic�''Prce
Thence North 00° 19' 56" West along said parallel lines,, of 2 00 feet;
Thence North 89° 40' 29" East, a distance of 247 13 5�feett
Thence North 00° 19' 31" West, a distance of 16 1fl to a�I int being on'" e North line of said
Parcel 2;
Thence North 89° 16' 40" East along said Npk ane a once of 5 feet;
I��
Thence South 00° 19' 31" East a distance 1:` ;,r pint of"turvature of a circular curve
to the right; t ;!rr.z a;t
Thence Southerly and Westerly along fhtr rc of said c*,e ha�i,hg a radius of 40.00 feet, a central
angle of 67'19'05, for a distance 447.00 t sr
Thence South 00° 19' 56" East, a di'"'since of�� 09 fe
Thence North 89° 40' 29" East a dista pe of 1 � tet to a point being on the East line of said
Parcel 2 9 s �ittjt+ {i4{ !3t(r1
Thence South Ol° 2 ',�O5" Eat,alo � t `,,# t, ne a distance of 24.00 feet;
o ii n xie,'7f
Thence South 89ra, 0 2 West „distance of 1 .11 feet;
Thence South 20' 03")Fast, a div' Mance of 20.37 feet;
Thence Soutli"804#� 9' 57}'," a
,r l est a,distze of 56.71 feet;
Thence S, Q0° {�� " East a istance of 9.86 feet;
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Then ,` out ° 39' ; ;�' West 'tistance of 71.32 feet;
Not, proc ling thrt pAes and distance coinciding with the Southern limits of said Parcel
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Thence No'*,900 0° 20' 03" West a distance of 30.25 feet;
Thence South" :fir 40' 29" West a distance of 303.76 feet to the POINT OF BEGINNING.
Said lands situate;�',�tng and being Section 28, Township 45 South,Range 43 East, City of Boynton
Beach, Palm Bead County, Florida. Containing 1.89 acres more or less.
t00390070.1 306-9905263} 13
Page 420 of 431
EXHIBIT "D"
Insurance Coverage
Automobile Liability
Bodily injury and property damage liability covering all owned, non-owned and hired automobiles
for limits of not less than $500,000 bodily injury each person, each accident and$500,000 property
damage, or $500,000 combined single limit each occurrence/aggregate.
Commercial General Liability t
f
4J s4 4 ,k
Bodily injury and property damage liability as shall protect the I ity or' `rO ntor from C-1s of
�4 i , t,
bodily injury or property damage which arise from the use of tie #sem � he amoun 7 of such
insurance shall be $2,000,000 per person, $2,000,000 per occurrenc ;4ndi0g1, regate
limit of$5 000 000.00. This insurance shall include co pr� �produIs/compl'etied operation
4,4
mg
personal injury liability and contractual liability ass4medqeFi � xY provision of this
r t 4„ �i,,,�n44,4
Easement.
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Workers' Compensation Insurance'';
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Meeting the statutory requirements off orida anility of$1,000,000 per accident
limit, $1,000,000 disease per policy limJ j�$1,000,000 t c base ch employee limit providing
coverage for employees and owp 4
ss 44,
Professional Liability Insurance ,4,�4
t,} 441 tz4 .e��lt iti 4is 147 �74st�u�� t
In an amount of not,l'0§_§than�`�: , O� ;C �� it{ tt,claim and $2,000,000 aggregate.
4 4� St �1 4 ,
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t00390070.1 306-9905263} 14
Page 421 of 431
CONSENT TO EASEMENT
BI 58 LLC, a Florida limited liability company ("Mortgagee"), is the holder of that certain
Mortgage and Assignment of Leases and Rents, recorded in Official Records Book 31110, Page
1715 of the Public Records of Palm Beach County, Florida (the "Mortgage"), upon the Property
described therein. Mortgagee hereby consents to the granting of the covenants, restrictions and
easements set forth in the foregoing Easement as described in the foregoing instrument.
IN WITNESS WHEREOF, Mortgagee has executed this Cons „to Easement this
day of August, 2020.
Ah'
BI 58 LLC
a Florida limitdi4 abil
Signed, sealed and delivered
1 si t•,
r �e
—g
Witness S''ii� t e t t t
Print Name
r fIirror 'Ji,,4
XV
Yrt z 4>
Witness
Print Name
F�IV”,',
STATE OF FLORIDAN'
COUNTY OF
The foregoiackn ledged before me by means of Elphysical presence or ❑
�{ i' # ;;this ' ; , day q "'�ugust, 2020 by as of
online n trizatit
BI 58 L '� �, Flori limitedi� ility company, on behalf of such company, who (� is personally
sty,
known to mds 5'r)produced ,r`�t1`` as identification.
k,�ala
s1
Notary Public
My Commission expires:
t00390070.1 306-9905263} 15
Page 422 of 431
13.A.
FUTURE AGENDA ITEMS
9/1/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Mayor Grant requested a discussion regarding interviewing City staff
about their positions and a City Career Fair - TBD
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 423 of 431
13.B.
FUTURE AGENDA ITEMS
9/1/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Mayor Grant requested a discussion regarding education in Boynton
Beach - TBD
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 424 of 431
13.C.
FUTURE AGENDA ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Mayor Grant requested a discussion regarding funding of trees and a
review of the city's Memorial Tree Fund policy - TBD
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 425 of 431
13.D.
FUTURE AGENDA ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission:
Mayor Grant requested to have a discussion regarding a utilities sustainability program. - TBD
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 426 of 431
13.E.
FUTURE AGENDA ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Vice Mayor Penserga requested a discussion regarding a City Mural
Program- TBD
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 427 of 431
13.F.
FUTURE AGENDA ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Public Hearing for Conditional Use application (COUS 20-002)for
Exotic Mortorworks, to allow an automobile diagnostics facility exclusively for luxury and/or high-performance
vehicles at 816 SE 1st Street- September 15, 2020.
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 428 of 431
13.G.
FUTURE AGENDA ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Public Hearing - Catanzaro Residential Future Land Use Map
Amendment from Local Retail Commercial (LRC) to Medium Density Residential (MEDR) and Rezoning from
C-2 Neighborhood Commercial to R-3 Multi-Family Residential - September 15, 2020.
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 429 of 431
13.H.
FUTURE AGENDA ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: Public Hearing for application submittal for Legacy at Boynton Beach
Mixed Use Development- a new mixed use development in the downtown core- October 6, 2020 (as
currently scheduled)
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 430 of 431
13.1.
FUTURE AGENDA ITEMS
9/11/2020
_ City of Boynton Beach
Agenda Item Request Form
Commission Meeting Date: 9/1/2020
Requested Action by Commission: At the request of Mayor Grant, Human Resources will present
information regarding the City's internship program. - October 20, 2020
Explanation of Request:
How will this affect city programs or services?
Fiscal Impact:
Alternatives:
Strategic Plan:
Strategic Plan Application:
Climate Action:
Climate Action Discussion:
Is this a grant?
Grant Amount:
Page 431 of 431