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Minutes 08-26-20 MINUTES OF THE LIBRARY ADVISORY BOARD MEETING HELD ON WEDNESDAY, AUGUST 26, 2020, AT 6:00 P.M., VIA ZOOM ONLINE MEETING, IN BOYNTON BEACH, FLORIDA Date: August 26, 2020 Location/Time: via Zoom Meeting 6:00 P.M. https://us02web.zoom.us/j/89562696562 Dial In — (346) 248-7799, Meeting ID 895 6269 6562 Present: George Feldman, Chair Craig Clark, Library Director Dr. Stephanie Hayden-Adeyemo, Vice Chair Jeannie Taylor, Assistant Library Director Marcia Levine Madison Kjosa, Library Marketing Elizabeth Sherlock and Outreach Manager Ace Tilton Ratcliff I. Pre-meeting announcement from Craig Clark, Library Director At 6:03 p.m., Mr. Clark read a statement explaining how the meeting would operate and how the public could participate. II. Call to Order— Board Chair Chair Feldman called the meeting to order at 6:04 p.m. He introduced new Board Member Marcia Levine. Approval of Minutes — July 22, 2020 Ace Tilton Ratcliff explained she is non-binary, which means Mx. Ratcliff does not identify as male or female. Being non-binary is different for everyone who identifies as non-binary. For them, it meant Mx. Ratcliff does not use female pronouns. When referring to Mx. Ratcliff, one would say, "they" said something. Mx. Ratcliff referenced the first page of the July minutes, second paragraph, second sentence and made recommended changes. A copy of the amended minutes are attached. Chair Feldman requested a motion to approve the minutes with the changes as requested. Motion Chair Feldman moved to approve the minutes as amended with the gender explanation. Dr. Hayden-Adeyemo seconded the motion. The motion unanimously passed. Meeting Minutes Library Board Boynton Beach, Florida August 26, 2020 III. Correspondence and Communications - IV. Public Audience (Individual Speakers Will Be Limited to Three-Minute Presentations) Chair Feldman opened the floor to public audience. No one was present. V. Chair's Report Chair Feldman had books to donate and asked if they could be left on a table on the first floor of the Library where people can drive up, run in and drop the books off. Mr. Clark explained they are not taking many books at the moment because they do not have volunteers that can handle them for staff and staff is busy. A few books would be fine, but 100 books would be too many. Donated books can be deposited in either the manual book return drop box or the automated one. VI. Unfinished Business: Staffing Update Mr. Clark advised they were filling four part-time positions and he finished the interviews this afternoon. Offers are being made and if accepted, the Library will be fully staffed. Staff was excited to get the new people on board which Mr. Clark anticipated would be in about five or six weeks. Library Construction Update Mr. Clark announced the Library is done and this item would be removed from the agenda. The developer was still addressing punch list items. He announced the Library is beautiful and staff received great feedback from the public. Ms. Levine stopped in yesterday and was wowed, which encouraged her to apply to serve on the Library Board. He encouraged the members to visit the Library and let him know as he would be happy to give them a tour. Mx. Ratcliff advised they were there today and would take Mr. Clark up on the tour next time. They thought the Library was beautiful. Virtual Summer Reading Club Ms. Taylor advised the Virtual Summer Reading Club was completely virtual due to the Library move and COVID. They had 85 youth participate in the summer reading. Registration is now closed and staff was preparing their prizes (which were summer reading themed toys and books) and would giving them information how to pick up the prized. VII. New Business: 2 Meeting Minutes Library Board Boynton Beach, Florida August 26, 2020 AmeriCorps Program — Jeannie Taylor Ms. Taylor announced the Library received the full complement of three AmeriCorps: Abby is the Adult English as a Second Language tutor; Joe is the Teen Afterschool Homework Help and College Prep tutor, and Olivia is the Afterschool Homework tutor for the little ones. All three have already started and they are at the Library planning. It was explained the homework help usually starts after Labor Day when school begins. Ms. Taylor commented they are wonderful, young, energetic college students with lots of ideas. The problem now with COVID is the limitation on the amount of people who can come and they will adapt it to be online, but they have to be very careful to protect the privacy of children and keeping them and staff safe. Ms. Taylor explained AmeriCorps is similar to the Peace Corps, but in the United States and their focus in Palm Beach County is literacy. They usually have 40 AmeriCorps volunteers they recruit each year and they are located where ever there is a literacy environment. They work in schools and the library to teach literacy skills to children and adults, as well as college prep. There was a full complement of 40 volunteer this year and they are throughout the county at sites that accept them, which the library does. They generally have a requirement the volunteers have to provide so many hours for the entire year. The volunteers who serve in the schools have difficulty with hours and they will have trouble this year. The Library has their three volunteers dedicated to the library, but after about a month, Library staff hosts a workshop for other volunteers about getting extra hours at the library helping with after school homework help It was noted the volunteers receive a very small stipend Dr. Hayden-Adeyemo explained they also receive, similar to veterans' preference, for federal jobs. They receive health care and a stipend for a minor child, but they cannot make a living off the stipend. Part of the giveback is assisting the volunteer to achieve a brighter path. Presentation by Madison Kjosa, Library Marketing & Outreach Manager Chair Feldman introduced Madison Kjosa, Library Marketing and Outreach Manager. Ms. Kjosa announced she was excited to be attending the meeting and to meet everyone . Ms. Kjosa has been working for the library for two months and handles the Library Social Media Account. She focuses on archive features and works with the archivist to show photos and other items from the archives as Throwback Thursdays. Fill it in Fridays is when they ask questions and the audience can respond, which gets a lot of audience engagement. The Check-out is a rundown of book titles someone may be able to check out that week focusing on new titles. The Back to the Data Basics is how they share the Library's Digital features and digital databases. She advised all of these were recurring activities. Ms. Kjosa included social medial metrics in the Library report and explained. She clarified Facebook's likes is the number of people who like the page. Followers is similar to likes, 3 Meeting Minutes Library Board Boynton Beach, Florida August 26, 2020 but when someone is following the Library's page, their post will show in the Library's news feed. The Library's Facebook followers are composed of 21% in the 35 to 44 age range, which is consistent with other branches. Twitter, is like Facebook and they will see the tweets in Twitter stream. Twitter is a micro blogging platform which means the feed is constantly updated. The best practice is to post more on Twitter than Facebook and Ms. Kjosa aims for three or four tweets a day, which was either her pushing out Library content or retweeting the other City Department information. Instagram is the same with likes and followers. Instagram is geared towards a younger audience and the content performs well when aesthetically pleasing. Instagram is their newest platform and they are at 603 which is exciting. They were at 584 when she started. Since COVID is still ongoing, the library has been offering virtual programs hosted on social media. Thursdays at 10 a.m. they have the Virtual Librarian Christina and each week, they make a craft with Christina. Virtual Story Time was held during summer reading, they have a different youth services staff member read a book, which was typically posted on Wednesdays. Staff is considering a redo or some other sort youth service program. Past story times are available on the Library's Facebook account. The newest program Ms. Kjosa implemented was BBCL Trivia Time, posted every Friday and each week has a different general knowledge question people can throw out. There are no prizes, but it is fun, and they ask for suggestions. Ms. Kjosa updates a lot of the library materials with the Library's new logo and branding. A big part of the Library's focus is social media outreach and having organic and paid social medial posts and posting in other groups. Staff will place a table on the first floor that will have promotional materials and the ability to sign people up for library card. One upcoming campaign in September is Library Card Sign Up month. Staff also created bingo sheet of different activities in the library. The sheets are in the Adult and Youth libraries. The first three people to return the cars will get a Boynton Beach Library prize pack. Future outreach projects include speaking at HOAs, have a table at City events, and community events such as St. John Missionary Baptist Church Back to School event, which was cancelled this year due to COVID. They are looking forward to doing so next year, and they will do more social media ads in local Facebook groups and in the Funfare magazine by the Boynton Beach Recreation and Parks. Ms. Kjosa is contemplating bringing back Great Decisions hosted by the Foreign Policy Association, which is a discussion on foreign policy, which starts in the spring. ESOL classes held by the AmeriCorps Volunteers, the Adult Reading Club, the quilters, author events, and Grab and Go craft kits for makers space, by Christina. They will have kits so people can pick up items to make the crafts. Ms. Kjosa would like to have the brown bag series and a different speaker for every brown bag. They can get speakers from NASA, paranormal societies and meteorologists. Chair Feldman thought the members could share library information on their social media. Mr. Clark thought it was a great idea. Library Services and Technology Grant Award $40,000 4 Meeting Minutes Library Board Boynton Beach, Florida August 26, 2020 Mr. Clark explained they received approval for the Library Services and Technology Grant Award. It is a $40,000 Makers Space related grant. Mr. Clark will bring Joyce Brenacone to discuss this at the next meeting. They will be able to purchase two more 3-D printers, a laser cutter and engraver, as they have two in the budget and six cricket crafting machines, which will fire up the makers space. Makers spaces are common in libraries and university libraries and they involve different types of activities, crafting, art, video and music production. It was in the teen area and will be used after COVID. Ms. Taylor explained Makers Spaces are creative learning environments. There are many tools for people to use to be creative at home and get new businesses started. Staff wants to demonstrate how to use this to give them the basic skills to get started. Now that they are mainstreamed, they can introduce people in the Library to them. These items normally were not in the home, but now they are and they are introducing the technology to the community in an educational way. Mx. Ratcliff thought it was a great opportunity and noted many of the things were cost prohibitive and it could be a great space and for not only local artists to use this technology in their making. But having a video to show the different things that could be done with the technology and the way the audience can translate it in to real like. She advised a cricket could cut vinyl, or leather or woods. They are versatile machines. They thought it would be cool for the audience to see what people use them for but what they can use them for as well. Mx. Ratcliff thought it would be a huge draw. Cares Act Grant Application Submitted for $12,950 Mr. Clark announced the State Library system received funds to support public library in Florida and museums that are overseen by a public library director. The City submitted a grant. If approved, the Library can purchase 10 additional scholarships for the Career Online High School because the State did not fund them this year. The Library had six scholarships left. The Library Council that oversees the awarding of these grants advised there were $5M in grant requests for $1.9 million that was received. The chances are questionable but he hoped the application would be awarded. Library Grand Opening Event Mr. Clark announced the City Marketing team and the Library are planning a grand opening event for the Library. He will let the members know and send an invitation via email. It would likely be on September 16th at about 9 a.m. VIII. Library Director's Report/Statistics June & July 2020 Mr. Clark did not have specific report, but the June and July statistics were included in the meeting materials. Business was slowly picking up and he would be happy to answer any questions about the statistics 5 Meeting Minutes Library Board Boynton Beach, Florida August 26, 2020 IX. Announcements Next Library Board Meeting — September 23, 2020 —Via Zoom Meeting Chair Feldman announced the date of the next meeting. He thought at the next meeting, the members should pick a specific attribute of the library and discuss it briefly at the next meeting. He summarized they should get involved with social media to promote the Library. He noted Ms. Taylor had been the Chair of the Library Board for 15 years and he thanked her for her participation and showing members around. Ms. Taylor explained the Library is her community. She wanted to raise her children around the library and she did and then she pursued master in library science and then served on the Library Board for 11 years and she spent her vacations attending Library Conferences to keep current in the library world. She has loved the Library for a long time. She was also able to work four 10-hour days so she had a day during the week to volunteer. She had a chance to switch careers mid-life and she is proud to be working for the Library. The Library is a special place to her and she was happy to be involved. Chair Feldman thought there is a lot of information about what is occurring in the City at the Library less the politics. X. Adjournment Chair Feldman moved to adjourn. Ms. Levine seconded the motion. He noted more members were needed as they almost did not meet due to lack of a quorum. The motion unanimously passed. The meeting was adjourned at 6:45 p.m. Olttitt&-OLC Catherine Cherry Minutes Specialist 6