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Minutes 01-12-21 MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD ONLINE VIA THE GOTOWEBINAR PLATFORM BOYNTON BEACH, FLORIDA ON TUESDAY, JANUARY 12, 2021, AT 5:30 P.M. PRESENT: Steven B. Grant, Chair Mike Simon, Executive Director Ty Penserga, Vice Chair Thuy Shutt, Assistant Director Justin Katz, Board Member Tara Duhy, Board Counsel Woodrow L. Hay, Board Member Christina Romelus, Board Member 1. Call to Order Chair Grant called meeting to order at 5:31 p.m. Alan Karjalainen, ITS, read a statement explaining how the meeting would proceed and how the public could participate. 2. Invocation Chair Grant gave the invocation followed by the members reciting the Pledge of Allegiance to the Flag. 3. Roll Call A quorum was present. 4. Agenda Approval A. Additions, Deletions, Corrections to the Agenda Chair Grant wanted to move Item 15 1 to 16 F to talk about the Tax Deeds at the same time. Vice Chair Penserga spoke to the City Manager about Item 15 H which will be delayed. Chair Grant explained if the item is not ready when the Board gets to it on the agenda, they can table it to the next meeting. B. Adoption of Agenda Motion Board Member Hay moved to approve the agenda as amended. Vice Chair Penserga seconded the motion. The motion unanimously passed. Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 5. Legal Tara Duhy, Board Counsel, advised they are getting ready to watch for legislative session and she will apprise of anything that affects CRAs. Presently there are no changes. 6. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts, and Relationships for Items Presented to the CRA Board on Agenda There were no disclosures by Board Members Hay and Katz Vice Chair Penserga disclosed he spoke to Davis Camalier and Attorney Bonnie Miskel regarding Item 15 E, the Ocean One project, and he spoke to all the applicants regarding Item 15 F, the 115 N Federal Highway property. He also spoke with Tim Collins about Item 15 C and with Kim Kelly and the party regarding Item 16 A, the Dewey Park lighting. Chair Grant disclosed he had the same disclosures as the last meeting and he got messages from Tim Collins regarding Item 15 C and Kim Kelly when he attended the Downtown Business Coalition for a Better and Brighter Boynton Beach. Board Member Romelus disclosed she spoke to Kim Kelly and others in terms of some of the properties the CRA has. 7. Announcements and Awards None. 8. Information Only A. Public Comment Log B. Public Relations Articles Associated with the CRA 9. Public Comments Kim Kelly, Coordinator, Downton Business Coalition and owner of Hurricane Alley Raw Bar and Restaurant, 529 E Ocean Avenue, announced their next meeting is February 1 at Pio Pio to showcase the restaurant and food items. She invited all to attend in person or via Zoom and invitations will be sent. On the next agenda they will discuss two socially distanced events, which is Flavor of the Avenue and Walk of the Avenue. They will discuss signage and lighting, the permitting process and a discount program. Ms. Kelly reported her interaction with Business over Coffee was very good. They want to discuss a grant program regarding the CRA enacting a program to relocate businesses during redevelopment. The meeting is at 4:30 p.m. 2 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Mr. Tim Collins, 1022 Federal Highway wanted to ensure he could speak on Item 15 C and learned he could when it is heard on the agenda. 10. CRA Advisory Board A. CRA Advisory Board Meeting Minutes - December 3, 2020 B. Pending Assignments 1. Review of Commercial Properties within Boynton Beach Boulevard Corridor within CRA Area C.Reports on Pending Assignments There was no report given. 11. Consent Agenda A. CRA Financial Report Period Ending December 31, 2020 B. Approval of CRA Board Meeting Minutes - December 8, 2020 Motion Board Member Katz moved to approve. Board Member Romelus seconded the motion. The motion unanimously passed. 12. Pulled Consent Agenda Items None. 13. CRA Projects in Progress A. Marketing, Business Promotions, and Social Media Update Renee Roberts, Social Media and Communications Specialist, reviewed a PowerPoint reflecting how the CRA promoted CRA District businesses. A snapshot of social media posts that were published was viewed. There were two project posts from December at the new Ocean Breeze East Apartments and how CRA grant dollars were used at Tropical Smoothie Cafe. Staff finalized the Bon Appetit program and posted marketing videos how to prepare specialty items from six restaurants which she listed. They showcase a different restaurant each week. There were over 9K views on social media. Viewers were encouraged to share or comment on the post to win a prize, which was six custom cookbooks which feature recipes from each restaurant and a $150 Boynton Bucks voucher. 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Mercedes Coppin, Business Promotions and Events Manager, explained they published two print ads of CRA businesses in the Neighborhood News, the Coastal Angler Magazine and the Coastal Star newspaper in December. Staff also featured the second of a five-blog series, a brief write-up of 11 businesses on Industrial Avenue to encourage residents to shop local. Over 150 people were reached via the blog. They publish a blog for each business highlighted in the Bon Appetit campaign. To provide additional exposure, staff continued virtual ribbon cuttings. The last one was at Pio Pio. As of today, the Facebook Live video was viewed over 350 times. Staff was working to promote the Boynton Beach Bucks program and so far, they received 10 applications from different businesses. Staff will work with each business to best use the program to improve their establishments. Board Member Hay asked how staff selects the businesses and learned staff sends the information to people on their business list B. Social Media Outreach Program 1st Quarterly Report (October-December 2020) Ms. Roberts reviewed there are 63 businesses registered in the program. Five new businesses were assisted this quarter and 53 were contacted. She also continued one- on-one assistance. She helped Orci Counselling Center create a Google listing and a business Facebook page. The Zoo Health Club is under new management and underwent an interior renovation. They transferred their existing Google listing and social media pages to their new social media manager. In the last quarter, the Zoo grew their online following and the platform can interact with the patrons. By transferring the existing Facebook page, they can now offer online specials. Ms. Roberts assisted E&C's Beauty Salon Experience with holiday specials. They used a free design program and were able to create flyers to attach to their online mailing list. E&C was able to save on production and got five new clients in December. The CRA social media pages grew. Facebook grew by 625 followers, Twitter by14,007 and Instagram by over 4,000. Paid advertising performs best, but unpaid new business announcements do well. Video content is the most engaging and staff will use more of it in the future. Future projects include recruitment for Boynton Bucks, new social medial strategies, assisting with the strategic marketing plan, continuing one-on-one assistance and continually updating business listings, collaborations with Special Events Team, coordination with the Grants and Project Manager to promote Social Media Outreach Program (SMOP) and continued in-person business visits and assistance in creating and developing signage for light industrial and manufacturing businesses in the CRA District. C. CRA Economic & Business Development Grant Program Update Bonnie Nicklien, Grants and Project Manager, announced there were no changes from last month. In December the City did not issue any BTRs to businesses in the CRA District, but there are businesses in process. Chair Grant received a request from 4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Shack on the Tracks for reimbursements. He noted the take away restaurants do not qualify for the grants and thought they may have to consider, in the future, whether they can receive rent reimbursement. He did not know if the CRA Board was willing to amend the plan, but he supported it as many restaurants currently are take away only. It could be a future agenda item. Board Member Romelus agreed. 14. Public Hearing 15. Old Business A. Audited Financial Statements - FY 2019-2020, Fiscal Year Ended September 30, 2020 Richie Tandoc, partner with Sansone Klein Jacomino Tandoc and Gamarra, reviewed their responsibility under general auditing standards. He announced they issued a clean opinion for year the ending September 30, 2020. A review of the Internal Controls showed there were no material weaknesses or non-compliance issues. Said reports were dated December 9, 2020. They did not identify any material audit adjustments which was reflective of how organized the CRA records are. There were no fraud or illegal acts found. He announced there was no relationship between the auditor and the agency and they issued a management letter dated December 9, 2020. There was no Findings Report issued. Vicki Hill, Finance Director, thanked Mr. Tandoc for attending and making the report. She advised this is the 12th year the CRA received a clean annual audit for clean operations. She also thanked Jobara Jenkins, who worked very hard on the financials. Board Member Romelus commended Ms. Hill, Ms. Jenkins and staff for their hard work and making the Board look good. She noted there were no findings for eight years under the prior Finance Director. B. Consideration of Approval of 500 Ocean Performance Audit for Year Ending December 31, 2020 for Compliance with the Direct Incentive Funding Agreement Ms. Hill advised, as required by the Direct Incentive Funding Agreement (DIFA) 500 Ocean submitted their compliance audit ending December 31, 2020. Based on the CRA and Building Department review, the developer complied with the terms of the DIFA. Staff requested the Board accept the report. It was noted 500 Ocean was in their second year of the DIFA and would receive 75% of the funds equating to $435,635 this year. Motion Board Member Hay moved to approve. Vice Chair Penserga seconded the motion. 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Vice Chair Penserga asked how the CRA would know if the DIFA funds were being reinvested in the project or would be considered profit and if there was a mechanism to track how the funds are spent. Chair Grant explained it was contained in the agreement. Chair Grant explained when the DIFA was signed, they had to have commercial properties and office space on the second floor. They also had a deadline for completion. In 2017, they had received an extension. His issue was that the property improvement value was not recognized until 2019, which was why reimbursement was made in the second year. They have to help incentivize developers to keep rents lower than in Boca and Delray. It does go to some profits, but it also is used to pay the construction loan. He understood they were looking to sell, similar to Las Ventanas, but if they want mixed-use projects to furnish the downtown and create density for a possible train station, they use DIFA agreements because parking garages are expensive. Vice Chair Penserga questioned if they needed the money or if the CRA had given enough incentives to make the project occur or not enough. He thought if they had, why give them the funds. He did not think the intention of the grant was for their profit, it was to ensure the project was completed. Chair Grant commented the funds they received was money the project generated. They are not apprised on land value, it is the tax on the $44 million improvements and it helps them get financing. He agreed future DIFA is used wisely for additional benefits, but they have to incentivize developers for lower rent. Vice Chair Penserga favored a better accounting. Board Member Romelus commented DIFA is an understanding of the project and if looking at the history, 500 Ocean was the first development in the Town Square. It was the cornerstone for the redevelopment of the downtown. The payments are a retroactive payment. The promise was they would build and front their own money and on the back end when occupied, the increase in revenue from the higher tax base the project created, they get a percentage of the funds back. Chair Grant agreed. Casa Costa had limitations they could not receive the DIFA unless they had active businesses in the commercial space. The Board could create whatever conditions they want. Vice Chair Penserga did not want developers to think the funds were a piggy bank system. Chair Grant explained they could request certain conditions and he noted if the project will not generate enough revenue, the developer would not receive a construction loan. Vote The motion unanimously passed. C. Discussion and Consideration of a Purchase and Development Agreement with Boynton Beach Office Condominium, LLC for the CRA-owned Properties Located at 1102-1110 N. Federal Highway Thuy Shutt, Assistant CRA Director, presented the item. Both properties appraised for $342,100. At the December 8t" meeting, the Board reviewed two Letters of Intent: one was from Boynton Beach Office Condos LLC consisting of WPBR Radio and BDH Consulting as occupants of the building and the second proposal from Tim Collins of 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Fish Depot for a retail seafood market and cafe. The Board selected the office condo proposal, and directed staff to negotiate an agreement. Since December 8t", staff worked on a draft, which included a cash purchase with in-kind services as contained in the agenda item. The closing would be based on a mutually agreed on timeline for development of the project, economic developer grant incentives, a reverter clause, first right of refusal and others as detailed in the agenda item. Approval of the item will allow them to close on the property, but because the offer is below the appraised value, they will need City Commission approval. Chair Grant asked if the CRA could add a soft second on the mortgage reflecting the difference of$42K between the appraised value and the cash price plus the value of the in-kind services. He noted when selling property below appraised value, the Board would be lowering surrounding property values which he sought to avoid. It would also alleviate needing to obtain City Commission approval. It would be a zero payment to the new owners as it is not a loan that has to be paid and it dissolves over the five years. Sam Rogatinsky, WPBR announced he and BDH Consulting agreed to the soft second mortgage and all of the conditions and commented they intend to be there for many years. Tim Collins, Fish Depot, commented there were a few things he was not sure were correct when they voted on the property. The first letters of intent that came in during August was for the 1110 property and they were competing for the property. His letter came in for both properties in early November. After that, they formed a committee and resubmitted their Letter of Intent after he submitted his. For the combined 1102 and 1110 properties, his LOI was submitted first, and it was submitted above the property value as he was willing to pay the full appraised value or more and there was no weight given to that. The next week he returned with a financing commitment. In the meeting, there was a voice vote of 3-2 a, but the minutes reflected a unanimous approval. He was still unsure how this occurred and how they would approve the transaction for $100K and make it happen. When he submitted information to Board Member Hay via voice and email, he did not receive a response and he represents that area. He requested another vote on the entire process, and he will be back next week to request that the CRA reject the proposal and accept his, which was the first one in line. Chair Grant explained the CRA Board has the authority to accept whatever offer they want. If it is under appraised value, it has to go to the City Commission, but the applicant agreed to the soft second mortgage attaining the appraised value, so it will not go before the City Commission. The CRA Board decided the applicant met the criteria and feels the nature of the business will add services to the CRA and surrounding properties. Chair Grant explained there never was as 3-2 vote. There was a unanimous vote. There was a 3-2 discussion of what they would like to do, but the CRA Board decided to vote unanimously. Anyone on the Board can reconsider the vote or not approve the 7 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Purchase and Sale Agreement with the amendment and soft second mortgage. It would require a motion and a second to the motion and a vote to approve. Attorney Duhy confirmed the action does not require City approval, but she recommended placing it on the agenda for approval as a ministerial act. It still does not prevent the Board from approving the contract with any revisions, without having to come back to the Board. Mr. Simon explained the letters were unsolicited. Attorney Duhy clarified the CRA received letters. At the time they received the letters they did not own the second property, but there was the likelihood of the second property coming into CRA ownership. The two entities that submitted interest were interested in a shared opportunity for purchase. After that, they did receive additional LOI's for both properties. The two entities the Board is contracting with tonight, submitted interest in the property and submitted a LOI for the first property they owned and then let the Board know they were interested in both properties. Ms. Shutt pointed out the timeline was contained in attachment six, because the minutes were not available and the agenda item cover had detailed dates of when the letters were received. November 6th, Tim Collins submitted his LOI, and the CRA received the second parcel just before that, but they did not accept the second parcel until the November 10th meeting. Attorney Duhy explained the Board has the flexibility.to move forward with any LOI. There is no requirement of submittal dates when there are unsolicited offers for CRA-owned property. The terms of the soft-second mortgage are for five years, that would then expire with no payments due. If the property is sold during those five years, the soft second mortgage for $42K would have to be paid. Board Member Hay seconded the motion. Motion Commissioner Romelus moved to accept the purchase and sale agreement with a silent soft second mortgage in the amount of $42,100. The CRA has a first right of refusal for the first five years. The in-kind in consideration for the purchase of the property is a requirement they must provide. If they sell it, they still have a contractual requirement to provide the services. Attorney Duhy suggested putting a deadline for the in-kind to be paid within five years, and if not used, the amount is owed. Mr. Rogatinsky was fine with the condition. Attorney Duhy explained the Chair wanted to amend the agreement to provide in-kind services within five years, if not, it converts to a cash debt to the CRA. Board Member Romelus agreed her motion included those provisions and to authorize the Chair to sign the agreement subject to final legal review. Board Member Hay seconded the motion. The motion passed 4-1 (Vice Chair Penserga dissenting.) Vice Chair Penserga requested if there was anything the Board could do to help Mr. Collins stay in Boynton Beach, they do so. Mr. Collins appreciated the assistance. 8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 D. Update and Discussion on the Redevelopment Proposal Submitted by Boynton Beach Cottage District Development, LLC fort Cottage District Infill Housing Redevelopment Project Mr. Simon reviewed since December to they had several calls with counsel for the Boynton Beach Cottage District Development LLC. He met with them virtually and had a pre-application meeting with the City's Development Review Team and the Boynton Beach Cottage District Development was to address key issues. Another pre-application meeting will take place and a presentation to the Board will take place at the February meeting including the Purchase and Development Agreement. it Grant inquired about the roads in the Development and if they would be owned by the City. He not Ocean Breeze West owns the roads as part of the Community Land Trust. He would want something similar for the Cottage District, but he wanted to know if the City owns the roads. If they offer the Association, as fee-simple homes, they would have workforce housing as part of the deed restriction, but it would not limit the other activities occurring. He wanted staff to return and explain if they are having a workforce housing deed restriction, what it of mean and be given an update regarding the pocket park. E. Purchase and Development Agreement Status on Ocean One Boynton, LLC Mr. Simon presented the its and explained on January 5, 2021, the CRA received a letter from the developer's attorney, Bonnie Miskel, requesting an extension on commencement of construction of the public plaza. The developer also requested letting the TIF associated with the development expire. it Grant questioned why they are giving TIF agreements to developers. The thought was they gave enough TIF for the developer toobtain financing and move the project forward and the developer finds it was not enough. The developer was a long-time property owner in the City who has assisted the City with parking, and they maintain the property. If the Board wanted to offer TIF, but purchase the property across the street, they could. The first contract negotiation did not work out and commencement of the public plaza was supposed to be constructed by January 16, 2022. The Board has the ability to modify the obligation, hopefully resulting in a better project. Attorney Bonnie Miskel commented rather than extending the TIF funds again when the numbers did not work shortly after it was approved did not make sense. She noted with the CRA's interest in building something across the street and her client owning property int vicinity of the CRA's parcel, they could develop something collaborative and do something on either side. They went back to the drawing board and her client is hoping to come back with something that will be viable that will work for the CRA and the land owner. When they went forward with the package, the site Inc in ahead of the financing. Her client had a consultant that had secured financing to underwrite the project, or so they thought, and they approached the Board. Shortly after the TIF and Development Agreement they learned the financing fell through. They pursued other ways to underwrite for the next two years and then COVID hit. They think it is 9 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 better to come back with something real and get something out of the ground and let the TIF die. Per the agreement, they have to develop a park. They requested six months to work something out on both the east and west side of Federal Highway and then return. Attorney Miskel explained the CRA may want to use her client's property on the west side, and there may be an opportunity for collective parking. They want to come up with something within the next six months and return to the Board to present a concept. Her client has had discussions with each Board member about other options. This would be a starting point and they are present to work with them to be more accomplished. Attorney Duhy explained there are two separate documents. One is the TIF Agreement and the developer is asking for that to terminate on its own at the end of this month. The second is the Purchase and Sale agreement for the CRA owned property and there was a requirement if development did not commence, the developer would begin construction on the public plaza. The request is for the CRA to waive that requirement for six months on previously CRA-owned property. Chair Grant noted when the property was given, it was significantly below the appraised value for that location. He was okay with an extension, but only for one extra month. He asked what the consideration was. He thought if the property owner wants to make the parking lot attractive and open to the public so that people who want to use the Marina, can use it because Marina Village parking gets full, having parking open to the public would be a consideration and he would approve a six-month extension. Attorney Miskel explained Mr. Camalier has consistently allowed parking on his property over the years. The only concern was any liability. If they allow other businesses and property owners to park, they would need to coordinate some insurance policy in the event there was some type of damage. If the CRA had a program they could use, they would not object. Chair Grant explained insurance would be required and that was a consideration he was requesting as they are trying to get something done. There could be funding for the Town Square project, funding for beautification enhancements on the Boynton Beach East extension. He wanted some consideration to find out what is delaying construction and when modifying a contract, consideration is normally the best thing to solidify amendments to it. Vice Chair Penserga understood the reason for the request to delay was the developer was working on a new plan. Chair Grant commented it costs money to build a park, and costs money to tear it down to build a new project. Ms. Miskel did not think her client would have a problem, and thought they could work it out. She advised he does appreciate the Board's patience and support. He is a long-time property owner in the City and has an interest to make Boynton Beach a better place. They will come back with a revised plan, which may include both sides of the road and bring something back for free parking. Chair Grant thought if the CRA had an ILA with the City, they could have paid parking. They want to see something moving forward. 10 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Commissioner Romelus acknowledged partnerships dissolve and relationships form, which was occurring and it was important to get what was promised delivered. She thought the timing was off and she would allow for the temporary time to reconfigure. Casa Costa and Marina Village have been staring at an ugly parking lot. She advised she would not be agreeable to further extensions. Chair Grant thought a TIF agreement would be needed and the Board has to determine what they want from the developer so they can build a project the CRA could supplement. With TIF, the developer fronts the money and the CRA pays them back with tax revenues generated from the project over the next eight to 10 years. Commissioner Romelus wanted to come back in a month or two with something tangible and then determine if it was reasonable. Chair Grant commented they will not move forward with any legal action to commence construction in February and would hear back from the property owner with a discussion with what they are looking to do. The developer was also looking at the CRA's property at 115 N. Federal and the collaboration of a bigger property size would make a development easier. Ms. Miskel had no objections. Attorney Duhy recommended the Board waive the requirement for the next 30 days. Motion Board Member Hay so moved. Commissioner Romelus asked about the TIF agreement. Attorney Duhy explained it will automatically expire on the 16th and she would bring it back next to the February meeting for a formal motion to terminate. Commissioner Romelus seconded the motion. The motion unanimously passed. F. Discussion and Consideration of Terms for a RFP/RFQ for the CRA-owned Property Located at 115 N. Federal Highway Chair Grant thought a they should receive a response from the County and City and they should speak with Palm Tran and the South Florida Transit Authority as the Board would seek to establish a hub for the South Florida Coastal Region in the City. He noted Boynton is the center point for two Brightline Train stations in West Palm Beach and Boca Raton. It may not be in the foreseeable future to develop a train station, but he thought the ability to have a bus depot to go north and south was viable. He thought it was important to get this information before issuing an RFP. Board Member Hay asked what the Board wanted included in the RFP and thought it should be given to the developer. They could hold a workshop, discuss the ideas in 11 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 detail and then decide so the Board would be more cohesive. He thought they were not working as a team. Chair Grant thought having a survey before a workshop would be helpful. Staff could help develop a survey with different options for the RFP, and make changes at the February meeting before receiving the results at the March meeting Mr. Simon explained this property has a mixed-use designation in the CRA and City plans. He asked if the survey was for additional ideas outside of the allowable development designations or to find out if people are in favor of its current development potential as a mixed-use project. Chair Grant commented it is CRA property and they could build something on it if they wanted to, but the Board is realizing it is not really what it wants. They could require certain items be included in the project. The CRA Advisory Board could help with the survey and the community could then indicate what they really want, not what the developer wants. Concepts, such as if the CRA Board should land bank properties from nearby owners and getting adjacent property owners involved ahead of time, similar to the Legacy project should be considered. He noted some people will be upset with new development because traffic may get worse. Board Member Katz thought a survey should be crafted using the current zoning and land use as contained in the CRA Redevelopment Plan, not anything that would suggest the property would be rezoned. He was open to public input, but he would not support anything that would lead people to the believe it would be anything other than a mixed-use project per the plan set by the Board four years ago. Chair Grant agreed the project would be mixed use. The FLUM reflects mixed-use core with MU—high zoning. There are a lot of different options available and he wanted community input, which would help determine how much the CRA would have to incentivize. Depending on the use, the Board could have options included in the survey. Mr. Simon explained typically, during the development of an RFP, the Board sets criteria/parameters for the development community to respond. He explained if the Board is going to solicit time and energy from developers in the future, input from government is important and the Board has to establish those parameters. He noted this project has been delayed for some time. There are five developers interested in the property and a few others that are soliciting input. There may be more options, but without some direction, it would be difficult for the community and developers to respond. Chair Grant was not comfortable issuing an RFP within 90 days and thought the CRA should make the property as large as possible before issuing the RFP. There are adjacent property owners that may be interested, and he thought they should land bank adjacent properties first before issuing the RFP. Vice Chair Penserga agreed with a workshop and was open to a public survey, given the conditions stated, noting there was plenty of interest in the property. He was - concerned, knowing how long the RFP process is, he did not want developers to start walking away. He wanted the survey done quickly. He commented they are only 12 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 setting a broad element and they need to hear what the market will allow. Whether public input, pre-workshop or after all proposals are submitted, the public can weigh in on them. Board Member Romelus agreed. She supported moving forward with a discussion at the next meeting and hopefully having a survey to issue. Chair Grant explained they are trying to involve other properties in the project and the CRA may have to put money into the RFP, which they did for the MILK Jr. Corridor project. Vice Chair Penserga inquired, if trying to land bank, how long do they have until developers would lose interest in the project. Chair Grant did not think there was a shortage of interest in the property as it is a prime location. The CRA is looking for a partner. They want to get as much information as possible and wanted the best and biggest project possible that would be embraced by the community. He thought five months was a short time frame, especially when they will have one chance to develop this site. Mr. Simon explained there is no urgency on the part of the CRA to tell the developer what they want. Receiving a LOI has no bearing on anything. The Board could decide to do what they want. The plan is to have a workshop and then a survey. They can decide if they want subsidized housing, office space, a grocery store or something else. He hoped the survey results would be available in March. Kim Kelly, 529 E. Ocean Avenue, asked if an RFQ would be quicker and weed out people who are not really serious. Mr. Simon explained an RFQ would not expedite the process. Generally, RFQs are used for services. RFP's have the qualifications included with the project. Chair Grant explained the difference between the two. Mr. Simon noted they had enough direction regarding the survey and workshops have to be publicly noticed. Board Member Hay suggested having a workshop an hour before the meeting or a separate workshop a week before the next meeting. Chair Grant wanted to send the survey out first and then discuss it. He thought they could spend 30 minutes to an hour at a CRA meeting Board Member Katz thought as long as Mr. Simon says they could have the discussion at the next meeting and staff clears the agenda of non-essential items, they could discuss it and make some commitments. Further brief discussion ensued about the survey. The timeline decided on was CRA staff will work on a survey of five to 10 questions and give a draft to the CRA Advisory Board to review, followed by Board review in February. -If there are revisions, they will be made and the survey issued with results to return to the Board in two weeks in time for the March meeting with the findings to be used in an RFP/RFQ. G. Consideration of First Amendment to the Phase II Interlocal Agreement for Funding Portions of the Town Square Project 13 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Mr. Simon explained this item pertains to Exhibit A that was approved as an estimate of payments and cost associated with the Town Square project. There was discussion about the amount the City pays and the CRA pays, which was unclear. Mr. Simon suggested the item be tabled and he would present the item differently next month. Motion Vice Chair Penserga moved to table. Board Member Hay seconded the motion. The motion unanimously passed. H. Consideration of an Interlocal Agreement (ILA) with the City of Boynton Beach for the Historic Woman's Club of Boynton Beach located at 1010 S. Federal Highway. Kathryn Matos, Assistant City Manager, explained this item is the first step in transferring the property from the CRA to the City. The ILA it will allow three years of funding for total of$750K. Step two is a Purchase and Sale Agreement which is being drafted. This item just allows for the transfer of the property and helps with maintenance and future upgrades, including bathrooms, the elevator and ongoing maintenance for the first three years. Attorney Duhy recommended if approving, they allow some changes which they spoke with the City Attorney about. This is an agreement to transfer the building to the City, but it will be done via a separate Purchase and Sale agreement. She requested these provisions be included in the motion. Chair Grant was excited to have Surf Museum. Motion Board Member Hay moved to approve as amended. Board Member Romelus seconded the motion. The motion unanimously passed. I. Discussion and Consideration of a Tax Deed Sale for the Vacant Lot Located at 514 NW 11th Avenue. This item was addressed under New Business 16. New Business A. Dewey Park Light Installation Mr. Simon explained CRA staff was asked to bring back information about extending the holiday lights at Dewey Park year-round and the cost for more permanent lighting of the Banyan tree at Dewey Park. Option one the cost for the same LED lights, but with all white lights, year round at Dewey Park was $9,320 and if they buy standard lights, they have to add lights every six months to accommodate for the growth of the tree at $1,800 14 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 every six months. Option two for a more expensive, expandable strand of lights was $11,336. They only priced what they normally do with the lighting at Dewey Park. There was funding identified to accommodate the expense this year. Chair Grant was fine with expandable lights and the one-year warranty as it is only $200 more than the first option. The rest of the Board agreed. Board Member Hay suggested extending lights out about a block and a half past Seacrest. He commented citizens have asked for lighting on the MLK Corridor and other areas of the City. Motion Commissioner Romelus moved to approve. Vice Chair Penserga seconded the motion. The motion unanimously passed. B. Consideration of a 10' Dedication of CRA-owned Properties for the NE 9th Avenue Right-of-Way Mr. Simon explained this item would help accommodate redevelopment. He noted the Community Caring project was terminated, but part of the roadway project was to expand the width of the roadway. Staff wanted to continue moving forward and dedicate the right-of-way to the City so it was available to them. As roadway improvements occur on 9th, they will already own the property and can design it into the budget. Motion Board Member Hay moved to approve. Commissioner Romelus seconded the motion. The motion unanimously passed. C. Discussion and Consideration of a Palm Beach County Land Available Sale for the Vacant Lot located at 545 NW 11th Avenue Mr. Simon commented this parcel was available for a straight out purchase and not via tax deed. The purchase price was $29,914.95. The Palm Beach County Property Appraiser appraised the property for $30K. He showed the location of the property. Chair Grant wanted to move forward with the purchase, which was vacant for a while. The CRA can remove the liens and make it a buildable lot. Motion Board Member Hay moved to approve. Commissioner Romelus seconded the motion. The motion unanimously passed. Vice Chair Penserga noted the lots are for affordable housing and asked if there was a strategy or they were buying parcels when they could. Chair Grant explained the parcel is in the HOB and was a property that no one wanted because they are not paying 15 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 taxes. Rather than the City paying to clean up the lots, they can acquire them to help improve the neighborhood. They are not actively seeking arms- length transactions for single-family homes, but when they see a vacant lot, it meant no one wanted to bid on it at the tax deed auction. Vice Chair Penserga thought a developer would need multiple parcels to build something economically feasible and that the CRA was acquiring properties in a hodge-podge manner. He asked if the CRA holds onto the property for a long time and learned Habitat for Humanity usually submits a LOI and then builds on it. It was noted others can submit LOIs as well. D. Discussion and Consideration of a Tax Deed Sale for the Vacant Lot Located at 104 NW 5th Avenue Mr. Simon presented the item. The structure on this parcel caught fire. The City demolished it and it now a vacant lot, with City liens. The CRA can alleviate some of the liens but some must be paid. Chair Grant proposed the CRA pay up to $50K for the lot. He noted the property at 514 NW 11th Avenue and 521 N. Federal Highway were no longer available for sale. Motion Commissioner Romelus moved to approve spending up to $50K for the property. Vice Chair Penserga seconded the motion. The motion unanimously passed. E. Discussion and Consideration of a Tax Deed Sale for the Property Located at 521 N. Federal Highway This property was no longer available for acquisition. F. Discussion and Consideration of a Tax Deed Sale for the Vacant Lot Located at 514 NW 11th Avenue This property was no longer available for acquisition. 17. Future Agenda Items A. MLK Jr. Boulevard Corridor Commercial Redevelopment and Affordable Multi-Family Rental Apartment Project Update B. Discussion Regarding Prevailing Wage, Benefits and Apprenticeship Policies for CRA Procurement and Requests for Proposals C. Sara Sims Park Amphitheater Plans Board Member Hay wanted Item B to be on the next meeting. 16 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida January 12, 2021 Chair Grant wanted to add the Ocean Avenue lights along the sidewalk in the future There are dead trees there and he would like to replace them and wanted a cost. 18. Adjournment Motion Board Member Hay moved to adjourn. Board Member Romelus seconded the motion. The motion unanimously passed. The meeting adjourned 8:53 p.m. Catherine Cherry , Minutes Specialist 17