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Minutes 02-16-21 Minutes of the City Commission Meeting Held Online Via the GoToWebinar Platform and In-Person at the City Hall Commission Chambers 100 E. Ocean Avenue Boynton Beach, Florida On Tuesday, February 16, 2021, at 5:30 P.M. Present: Mayor Steven B. Grant Lori LaVerriere, City Manager Vice Mayor Ty Penserga James Cherof, City Attorney Commissioner Justin Katz Tammy Stanzione, Deputy City Clerk Commissioner Woodrow L. Hay Commissioner Christina L. Romelus 1. Openings A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 5:32 p.m. Yury Konnikov, ITS Support Manager, explained how the online meeting would proceed and how the public could participate. Invocation by Pastor Bender of Christ Fellowship Church Pastor Bender gave the invocation. Pledge of Allegiance to the Flag led by Commissioner Christina Romelus Commissioner Romelus led the Pledge of Allegiance to the Flag. Roll Call Deputy City Clerk Stanzione called the roll. A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Lori LaVerriere, City Manager, requested that the presentation of the 2021 Joe DiMaggio Children's Health Specialty Center be moved to the next meeting. Commissioner Katz requested to add to Future Agenda a report on the current staff level in the police department. Commissioner Romelus requested to add a discussion under Future Agenda regarding a proclamation supporting the U.S. Conference of Mayors partnership "Mayors United Against Antisemitism". 1 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 City Manager LaVerriere also requested to add under City Manger's Report a brief announcement of the appointment of the Interim Assistant City Manager. 2. Adoption Motion Commissioner Hay moved to approve the agenda as amended. Commissioner Katz seconded the motion. The motion unanimously passed. 2. Other A. Informational items by Members of the City Commission Mayor Grant disclosed that on February 4th, he attended the Martin Luther King recap. On February 5th, he attended the Pollination Exhibit at the City's new Arts and Cultural Center. On February 6th, he attended the Skyhoundz event at the Ezell Hester Center. On February 9th, he attended the Florida League of Cities conference, the guest speaker was Jared Moskowitz, former Director of Department of Emergency Management Services. On February 13th, he attended the Magic Wheels and Special Deals event at the City's Barrier Free Park. On February 15th, he was interviewed by WPTV regarding Community Development Block Grant (CDBG) funding. Commissioner Hay announced that on Thursday he will be narrating a video on three local heroes here in Boynton Beach; Ezell Hester, Carolyn Sims and John Denson. Commissioner Hay was honored he knew all three. Mayor Grant inquired about the last time someone had their name added to the plaque at Heritage Park. Commissioner Hay stated that his sister, Lilian Ards was one of the founders of the Heritage Park plaque and the Heritage parade, as well as, a City Commissioner. Commissioner Hay would like to add her name to the plaque. 3. Announcements, Community and Special Events and Presentations A. Proclaim the week of February 21, 2021 as Eating Disorders Awareness Week and the weekend of February 26, 2021 to February 28, 2021 as NOT ONE MORE Weekend. Mayor Grant proclaimed February 21st, as Eating Disorders Awareness Week and the weekend of February 26, 2021, to February 28, 2021, as NOT ONE MORE Weekend. B. Proclaim February 21, 2021 as International Mother Language Day. 2 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 Mayor Grant proclaimed February 21, 2021, as International Mother Language Day. Imon Karim, CEO/Founder of ABPAC, accepted the proclamation. Mr. Karim invited everyone to Sara Sims Park to celebrate International Mother Language Day on February 21, 2021. C. Presentation of the 2021 Joe DiMaggio Children's Health Specialty Center Magic Wheels & Special Deals special event. Presentation will be at the next City Commission Meeting. D. Announcement by Kacy Young, Recreation & Parks Department Director, regarding the Oceanfront Bark special event at Oceanfront Park on Saturday, February 20, 2021 , from 9 a.m.to noon. Kacy Young, Recreation and Parks Director, announced the Oceanfront Bark special event at Oceanfront Park on Saturday February 20, 2021 . This will be the last Oceanfront Bark event until after turtle season in November. Mr. Young reviewed the guidelines for the event. 4. Public Audience Individual Speakers Will Be Limited To 3 Minute Presentations (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Imon Karim, 214 NE Third Street, requested time on a future agenda regarding placing monuments at Sara Sims Park. Mayor Grant suggested that once Mr. Karim has all the information on the monuments, he provides the City with a Letter of Intent. Commissioner Katz inquired if there was a future agenda item to discuss placing monuments on City property. City Manager LaVerriere responded she has been working with the City Attorney on the issue. It will be brought to the Commission in April. 5. Administrative A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. 3 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 Mayor Grant read the vacancies. Motion Commissioner Romulus motion to table her appointment until the next meeting. Vice Mayor Penserga seconded the motion. The motion passed unanimously. Motion Mayor Grant nominated Mr. Thomas Ramiccio as a regular member to the Planning and Development Board. Commissioner Katz seconded the motion. The motion passed unanimously. B. Appoint eligible members of the Library Advisory Board to serve as Board Chair and Vice Chair. Mayor Grant read the Library Board's recommendation to appoint Marcia Levine as the Board Chair and Dr. Stephanie Hayden-Adeyemo as the Vice Chair. Motion Commissioner Hay moved to approve. Vice Mayor Penserga seconded the motion. The motion passed unanimously. C. Appoint eligible members of the Art Advisory Board to serve as Board Chair and Vice Chair. Mayor Grant read the Art Advisory Board's recommendation to appoint Courtlandt McQuire as the Board Chair and Marcia Levine as the Vice Chair. Motion Vice Mayor Penserga moved to approve. Commissioner Katz seconded the motion. The motion passed unanimously. 6. Consent Agenda Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. Accept surtax capital project status report for 1st quarter of fiscal 4 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 year 2020-21 - October through December 2020. B. Proposed Resolution No. R21-022 -Authorize Mayor to sign the First Amendment to the Interlocal Agreement between the City of Delray Beach and the City of Boynton Beach to share the engineering design cost to rehabilitate SE 36th Ave. Approve the purchase of a KeyTrak, electronic key control system in the estimated amount of $41 ,577.00 for the Fleet Division as a sole source provider. C. Proposed Resolution No. R21-023 -Authorize the City Manager to sign an interlocal agreement between the Palm Beach County Sheriff and the City of Boynton Beach, Florida pertaining to the Operation Stonegarden Grant Program subject to the approval of the City Attorney. D. Proposed Resolution No. R21-024 - Accept 10 foot Dedication from the Boynton Beach Community Redevelopment Agency to provide for a 50 foot Right-of-Way on NE 9th Avenue between NE 3rd Street and North Railroad Ave. E. Proposed Resolution No. R21-025 -Authorize the Mayor to sign an Interlocal Agreement with the CRA for technical support services. F. Accept the written report to the Commission for purchases over $10,000 for the month of January2021 . G. Approve minutes from the City Commission meeting on January 19, 2021 . H. Approve the one-year extension for RFPs/Bids and/or piggybacks for the procurement of services and/or commodities as described in the written report for February 16, 2021 - "Request for Bid Extensions and Piggybacks". Motion Commissioner Katz moved to approve. Commissioner Hay seconded the motion. The motion passed unanimously. 7. Consent Bids and Purchases Over $100,000 A. Proposed Resolution No. R21-026 - Approve the award of RFP No. 021-2411-20/RW for Supplemental Building Inspections and Plan 5 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 Review Services to C.A.P. Government, Inc., Universal Engineering Sciences, Inc. and Calvin, Giordano & Associates, Inc. and Authorize the City Manager to sign Professional Services Agreements for services to be utilized on an "as needed basis" with a not to exceed of $350,000.00. B. Approve Task Order UT-4B-02 with CDM Smith, Inc. in the amount of $150,380.00 in accordance with RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope Category C awarded by City Commission on August 20, 2018 and renewed on the August 4, 2020 to conduct a stormwater modeling and conceptual evaluation for drainage improvements in the San Castle,Lake Boynton Estates and Chapel Hill areas. C. Approve the purchase of 47 sets of firefighting bunker gear, at a discounted price of $132,634.00via the Lake County Contract. The Lake County Contract meets the City's competitive bid requirements. D. Approve Task Order UT-3B-02 with AECOM in the amount of $183,200.00 for the Coquina Cove Stormwater and Water Main Improvements project in accordance with RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope Category B awarded by City Commission on August 20, 2018 and renewed on September 7, 2020 through September 6, 2021. E. Approve Addendum No. 1 to Task Order UT-1C-05 with Carollo Engineers in the amount of $52,500.00 for the Community Rating System (CRS) support services for the five-year verification process and yearly recertification in accordance with RFQ No. 046-2821-17/TP, General Consulting Services Contract, Scope Category C executed on August 22, 2018 and renewed September 7, 2020 through September 6, 2021. F. Approve Task Order UT-2D-05 with Calvin Giordano and Associates, in the amount of $196,962.00 in accordance with RFQ No. 046-2821- 17/TP, General Consulting Services Contract, Scope Category D for the Gulfstream Boulevard (SE 36th Avenue) Streetscape Improvements. G. Approve the one-year extension for RFPs/Bids and/or piggy-backs for the procurement of services and/or commodities as described in the written report for February 16, 2021 - "Requestfor Extensions and/or Piggybacks Over $100,000." 6 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 Motion Commissioner Katz moved to approve. Vice Mayor Penserga seconded the motion. The motion passed unanimously. Mayor Grant requested a report on the work that has been completed by the City's engineering firms for the last five years. 8. Public Hearing - None 6 p.m. or as soon thereafter as the agenda permits. The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 9. City Manager's Report A. Consider modifications to the City's CDBG Small Business Grant Program Eligibility Criteria to include businesses within the CRA. David Scott, Director of Economic Development and Strategy gave a brief update on the CDBG Small Business Grant Program. City Manager LaVerriere explained CBDG funds were not available to the CRA because the CRA had access to over one million dollars in economic funding compared to the two hundred and thirty thousand the City received from CDBG. Mayor Grant suggested that the CDBG funding should go to the residents of the City and not to businesses. The City has residents who need assistance with mortgage payments, rent payments and outstanding utility bills. Commissioner Katz requested that the Commission not expand the eligibility to receive CBDG funding to CRA businesses or residents because of the economic funding the CRA has received. Commissioner Romelus requested the status of applications that the City has received for CDBG Funding. Lashea Brooks, Community Improvement Program Manager, responded that the City has received 88 applications through the CARES Act, the City assisted 52 applicants and the remaining 33 applicants that the City could not assist they were not eligible for several different reasons. For the Small Business Grant, the City received 51 applications. Twenty-one of the applicants received funding from another source, so the City is unable to assist them. Five were in the CRA District, 7 are eligible to receive funds and the City is working on getting them funded. Eighteen applications are still in the approval process. 7 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 The City is able to open the program up again, after the last 18 applicants have been approved. Mayor Grant inquired if these funds can be use by residents who need assistance with mortgage payments, rent payments and outstanding utility bills. Ms. Brooks, responded they could not. Residents who need assistance with mortgage payments, rent payments and outstanding utility bills, can apply for assistance through the State Housing Initiatives Partnership (SHIP) program as there is funding available that can be used for those purposes. Mayor Grant asked for a motion to approve modifications to the City's CDBG Small Business Grant Program Eligibility Criteria to include businesses within the CRA. Hearing none, the criteria remained the status quo, unchanged. B. Appoint Interim Assistant City Manager. City Manager LaVerriere asked that the Commission confirm the appointment of Andrew Mack as Assistant City Manager. Motion Commissioner Romelus moved to approve. Commissioner Hay seconded the motion. The motion passed unanimously. 10. Unfinished Business - None 11. New Business — None 12. Legal A. Proposed Ordinance No. 21-003 - Second Reading - Approve a revision to City Ordinances section 9-3 (c) to include Photovoltaic systems. Attorney Cherof read Proposed Ordinance No. 21-003 by title only on Second Reading. Motion Commissioner Hay moved to approve. Vice Mayor Penserga seconded the motion. Vote Deputy City Clerk Stanzione called the roll. The vote was 5-0. 8 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 B. Proposed Ordinance No. 21-004 - First Reading - On December 1, 2020 City staff received correspondence from the South Florida Water Management District (District) requesting that the City implement a Year-Round Irrigation Ordinance. Attorney Cherof read Proposed Ordinance No. 21-004 by title only on First Reading. Joe Paterniti, Utility Director, gave an overview on the Ordinance. The South Florida Water Management District has requested that municipalities implement this year-round Ordinance. In order to receive future funding, the City needs to have this Ordinance in place. Mayor Grant requested additional information to be provided on the Ordinance and asked that the item be tabled. Motion Commissioner Katz moved to table. Commissioner Hay seconded the motion. The motion passed unanimously. 13. Future Agenda Items A. Consider Polystyrene Ordinance for First Reading. - March 2, 2021 B. ILA for Sara Sims Park Pavilion Improvements - March 16, 2021 C. Charlotte Pelton & Associates to provide an update on the naming rights campaign - March 16,2021 D. Mayor Grant requested information on the water quality of canal systems within the City. - March2021 E. Vice Mayor Penserga requested a discussion regarding a City Mural Program - March 2021 F. Present option for management of canal assessment program - March 2021 G. Voluntary Sustainability Payment on Water Bills - April 2021 H. Discussion on funding for expanding Wi-Fi to City parks. - April 2021 I. Monuments of City Property - April 2021 J. Present results of the multi-jurisdictional Climate Change Vulnerability 9 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 Assessment— April 2021 K. Hear presentation from City staff on Neighborhood Traffic Calming Program - May 2021 L. Discussion of LOI process for sale of city land — TBD Mayor Grant read the list of future agenda items to be added. Commissioner Romelus requested a proclamation in support of Mayors United Against Anti- Semitism. Commissioner Katz requested a discussion on the current levels of police within the City limits. Mayor Grant requested a spreadsheet on the major engineering projects over $500K. Commissioner Hay requested a discussion regarding Heritage Park and a discussion on speed bumps. Vice Mayor Penserga requested to add an item on Future Agenda to discuss innovative economic development incentives. Commissioner Katz praised staff on the work they have done since the City took over maintaining Joe Crowder Dog Park. Staff said they could do a better job and they have. 14. Adjournment Yury Konnikov, ITS Support Manager, stated as a reminder, a recorded version of this session would be posted to the City of Boynton Beach's YouTube channel. Links to that channel are available on the City of Boynton Beach's website, at www.BovntonBeach.Orq. This concludes tonight's meeting. 10 Meeting Minutes City Commission Boynton Beach, Florida February 16, 2021 There being no further business, Mayor Grant adjourned the meeting at 7:05 p.m. CITY OF BOYNTON BEACH Mayor - Steven B. Grant Vice Mayor— Ty Penserga Commissioner— Justin Katz Commissioner— Woodrow L. Hay Commissioner— Christina Romelus ATTEST: Crystal Gibson, MMC City Clerk C17YY Vg•J,d1 ammy Stanzion: Deputy City Clerk 11