R90-190RESOLUTION NO.~gO- ! ~9
A RESOLUTION OF THE CITY CONMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
REPEALING RESOLUTIONS NO. 63-FF, 77-SS,
78-II, 83-FF. 8§-N, and 90~KKKK IN
ORDER TO PROVIDE FOR THE POWERS AND
DUTIES OF THE BOYNTON BEACH COMMUNITY
RELATIONS BOA~RD; PROVIDING FOR THE
BOARD'S CONPOSITION, ?ER~, THE FILLING
OF VACANCIES, RATIFICATION OF
SELECTIONS BY THE CITY COMMISSION,
DIRECT REA~mPOINTMENTS, AND THE POWERS,
DUI~IES, AUTHORITY, AN~ 'FUNCTIONS.
WHEREAS, the City Commission of the City of Beynton Beach,
Florida, in recognition of the needs for providing an alternative
forum for the peaceful redress of citizens' complaints or grievances,
desires to create the Boynton Beach Community Relations Board; and
WHEREAS, the City of Boynton Beach, Florida, wishes to
emphasize the importance and need for the Boynt~n Beach Community
Relations Board: as part of the City Commission's emphasis on the con-
cern for the health, safety and welfare of all of the residents and
citizens of the City of Boynton Beach, Florida; and
WHEREAS, the City Commission of the City of Boynton Beach,
Florida, continues to be convinced that proper safeguards and proper
planning will help to avoid situations which might give rise to
discord or injury to persons, property, or infringe upon the rights of
others, and to avoid situations caused by strife between groups, fac-
tions, or races that could result in damage to individuals and to the
community at large; and
WHEREAS, the City Commission of the City of Boynton Beach,
Florida, desires to create the Beynton Beach Community Relations
Board, and desire of specifying its duties, powers, authority, and
functions, as well as the composition and tems of its memberships
through this resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Resolutions No. 63-FF, 77-SS,
78-11, 85-N, 83-FF, and 90-KKKK be, and the same are hereby repealed.
Section 2. That the City Commission of the City ef Boynton
Beach, Florida, being aware of its role in helping to preserve the
dignity, peace, and harmony in the City of Boynton Beach, Florida,
does hereby create the existence of an advisory citizens board, to be
known as the "Boynton Beach Community Relations Board," and thereafter
refer to as the Board.
Section 3. That said Boynton Beach Community Relatioms
Board shall be composed of g members and 2 alternate members who are
responsible law abiding citizens and shall be broadly representative
of the social, economic, religious, ethnic and racial groups which
comprise the population of our City of Boynton Beach. And that all
members of the Community Relations Board shall be residents and elec-
tors of the City.
Section 4. That members of said Boynton Beach Community
Relations Board be appointed by the Mayor and the City Commission as
is currently in effect for alt City Boards.
Section 5. That all members of the said Boynton Beach
Community Relations Board shall be appointed for three year staggered
terms. That the two alternate members be appointed to one year terms.
All members may be reappointed at the pleasure of the City Commission
at the termination of their appointment, with no limit as to the
number of terms a member may serve.
Section 6. That if a vacancy should occur on the Boynton
Beach Community Relations Board, said vacancy shall be filled by the
Mayor and City Commission who selects members of each group {for
example, selections by the Mayor), and the selected person shall serve
for the unexpired term of the member's position which was vacated.
City Commission may accept recommendations from the Community
Relations Board as to appointments to the Board, and alternate members
should be considered for regular appointments.
Section 7. That the Boynton Beach Community Relations Board,
in general, is to be utilized as a forum for the hearing of grievances
or complaints of all citizens of the City of Boynton Beach, Florida,
and said Boynton Beach Community Relations Board shall make timely
recommendations to the City Commission of the City of Boynton Beach
concerning such grievances or complaints.
Section 8. That sPecifqcally, the Boynton Beach Community
Relations Board ~uties, powers, authOrity, and functions include the
fol 1 owl ng:
a. That the Boynton Beach Community Relations Board shall
act only in an advisory capacity to the City Commission,
and the Boynton Beach Conmunity Relations Board actions
and decisions shall not be binding on the City, the City
Commission, or the City Administration.
That the Boynton Beach Community Relations Board shall
act as forum for grievances or complaints by citizens
within the City of BOynton Beach, Florida.
That the Boynton Beach Community Relations Boardshall
consider matters that both 1) are of a broad citywide
concern, and 2) since the Boynton Beach Community
Relations Board is advisory only to the City Commission,
over which the City Commission may have jurisdiction or
have authority to act.
That the Boynton Beach Community Relations Board shall
act as a forum for hearing disputes and/or grievances and
the Board shall have the authority to conduct independent
research into any complaints received by the Board.
That the Boynton Beach Community Relations Board shall
not consider any matter which involves a grievance or
dispute between employers and employees, including those
involving a City and its employees; nor shall the Boynton
Beach Community Relations Board specifically consider any
matters which are in litiga.tion or where there is a claim
made in anticipation of such litigation.
That the Boynton Beach Community Eelations Board shall
hold meetings on a regular basis, which meetings shall be
open to the public, minutes shall be kept of all such
meetings, and any special meetings, with copies of said
minutes, and any other reports, to be transmitted to the
City Commission and the City Manager of the City of
Boynton Beach, Florida within thirty {30} days of such
meeting.
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That the Boynton Beach Con~nunity Relations Board is
authorized and encouraged to review matters which are the
citywide concern, including but not limited to the rela-
tionships between members of the community-at-large to
identify any concerns and problems of a citywide basis,
to suggest to the City Commission certain specific
programs, guidelines, and outlines to address these iden-
tifiable problems, which programs would serve to promote
harmony and communication between all of the residents
and citizens of the City of Boynton Beach, Florida, and
to sponsor activities within the con~nunity which shall
also serve to promote such harmony and communication.
That the Boynton Beach Community Relations Board be con-
cerned also with providing necessary information to the
citizens of the City of Boynton Beach which concerns
their health, safety, welfare or housing.
That the Community Relations B~ard shall be empowered to
review all requests for funds from all social service
agencies, schools and/or community organizations and make
recommendations to the City Commission regarding such
requests. The Community Relations Board shall have no
power to appropriate funds.
That members of the Boynton Beach Community Relations
Board shall serve without compensation, but reasonable
expenses, if any, shall be subject to reimbursement as
provided by the City of Boynton Beach.
That the Boynton Beach Community Relations Board shall
follow rules and procedures as described in Exhibit "A"
attached hereto and incorporated by reference.
Section 9. That this resolution shall take effect upon its
adoption.
PASSED AND ADOPTED this /7z( day of )~ez~oer, 1990
ATTEST:
C i t.~/Cl~rk -
(CCrponate- Seal )
CIT BEACH, FLORIDA
'-'Vic~ Mayo)'
Coknmissioner
'him' sionery J
CommissiOner~ p~ ~ ~)
EXHIBIT "A"
RULES OF PROCEDURE OF THE CITY OF BOYNTON BEACH
COMMUNITY RELATIONS BOARD
ARTICLE I - General Governing Rules:
The Boynton Beach Community Relations Board (hereinafter referred to
as the "CRB", shall be governed by Resolution No. RgO- of
the City of Boynton Beach, Florida, and the Rules of PrOCedure set
forth, herein, have been approved by the Commissioners of the City of
Boynton Beach.
ARTICLE II - Officers, Officers' Replacements, Committees, Clerk:
The CRB shall elect a Chairperson, and Vice Chairperson annually
in the month of April from among its membership by a majority vote
of a quorum or more of its members present and voting.
The Chairpers~on, er in his/her absence the Vice Chairperson, shall
preside at all meetings, prepare an agenda, rule on all points of
order and procedure, and act as spekespers~n of the CRB.
In the event of resignation, or inability of the Chairperson to
assume normal duty for the remainder of his/her term of office,
the Vice ChairperSon shall assume the Ch~}r. A new Vice
Chairperson shall be elected, andboth the new Chairpe:rs~n and
Vice Chairperson Shall serve until the ensuing April meeting of
the C~B. Furt~er~ in the event of resignation, or inability of
the vilce ChairPerson tO continue in office, ~ ~ew¥Cce Chairperson
shall be elected and shall serve until the emsuing~Al>ril meeting
of the CRB.
4. The Chairperson, or in his/her absence, the Vice Chairperson shall
create any committees which may be necessary.
The City Clerk, assigned by the City Manager, shall record the pro-,
ce,dings of the CRB, keep minutes of the meetings, take roll call,
record the votes, and carry out such other duties, as may be
assigned by the CRB.
ARTICLE III - Meetings. Quorum, Conflicts:
The CRB shall meet every second Wednesday of each month, at 7:30
PM in ~the Commission Chambers of City Hall in the City of
Boynton Beach, Florida unless there is no matter to be con-
sidered before the Board to hold such a meeting, or it falls on a
holiday, as designated by the City of Boynton Beach. The City
Manager's office must be advised in advance of any deletion or
deviation in the meeting schedule.
A special meeting may be called by the ChairPerson, or in his/her
absence by the Vice Chairperson. A special meeting may also be
called upon request of four (4) members of the CRB.
A quorum is required in order to hold a regular meeting. If a
quorum is not available, a discussion meeting may be conducted, in
which case no motion or voting will be carried out. A quorum
shall consist of fifty percent, plus one of the members of the
total CRB membership in existence at the time. All findings and
orders of the CRB require a vote of a majority of its members pre-
sent and voting within the stated definition of a quorum,
4. All meetings shall be open to the public.
5. The order of business at meetings shall be conducted as follows:
a. Meeting called to order by Chair.
b. The Clerk calls the roll.
c. Approval of minutes.
d. Approval or addition to agenda, if any.
e. Public Audience.
f. Old Business (Committee/Panel reports, tabled items, etc.)
g. New Business.
h. Adjournment.
The Chair may change the order of business and should specify in
the Agenda for,ach meeting what is old business and what is new
business.
7. The "Roberts Rules of Order" shall be tKe prevailing authority, if
any Rules or Procedure may not be specifically addressed herein.
ARTICLE IV - Absences, Removal from Office:
In order to insure participation of a full board in a reasonable
manner it is directed, b~. the Mayor and City Commission that when a
board member has missed three:monthly meetings for any reason that
member will be notified tha{ One additienal absence will cause his
bear~membership to be terminated and a replacement to be
appointed at the time of the next absence.
2. Each CRB member shall be responsible for notifying the City
Clerk's Office as promptly as possible of any expected absence
from a CRB meeting.
ARTICLE V - Amendments
1. These Rules of Procedure may be amended by the Board in accordance
with its normal voting procedure.
The Rules of Procedure shall be reviewed and updated as needed,
approval,and the Board shall have authority to amend without City Commission