Minutes 05-15-00MINUTES OF CAPITAL IMPROVEMENT PLANNING (CIP) TOWN MEETING
WITH COMMISSIONER CHARLIE FISHER, HELD AT ROLLING GREEN
ELEMENTARY SCHOOL, MINER ROAD, BOYNTON BEACH, FLORIDA
MONDAY, MAY 15, 2000 AT 6:30 P.M.
I, CALL TO ORDER
Commissioner Fisher called the meeting to order at 6:40 p.m. and introduced
"himself, as well as Commissioner Bruce Black, who was in the audience, and Mr.
Quintus Greene, the Director of Development/CRA.
Other staff present:
Mr. Ken Hudson, Senior Planner
Mr. Dan DeCarlo, Neighborhood Project Specialist
Commissioner Fisher explained the purpose of tonight's meeting was to gain
input into the City's Capital Improvement Plans (CIP). These are items that cost
more than $50,000. ClP Citizen Request Forms were distributed, together with a
definition of the Capital Improvement Plan to everyone present. Commissioner
Fisher encouraged anyone with any ideas for capital improvement to please feel
free to bring it forward. A sign in sheet was circulated for everyone present to
sign (included with original minutes).
Commissioner Fisher informed the audience that Mr. Greene would be explaining
the process tonight and how various projects are ranked for priority.
Mr. Greene explained that ClP Plans are something that all cities undergo. Mr.
Greene pointed out how certain items are funded through a department's normal
operating budget and that major items must be planned and budgeted for. He
explained that City Departments commonly prepare a wish list of capital projects
and then it is presented to the City Manager and/or Commission. However, since
there is only so much money available for CIP Projects, the list is reviewed and
at some point a line must be drawn. The general public does not usually become
involved in this until the municipality holds public hearings for the budget.
However, by that time, most of the CIP Projects have been included in the
budget.
Boynton Beach, however, wants to do it differently, and rather than wait until the
end of the process for public input, the City is going out for public input in the
beginning of the process, which is the purpose for tonight's meeting.
MEETING MINUTES
CAPITAL IMPROVEMENT PROJECT (Commissioner Fisher)
BOYNTON BEACH, FLORIDA
MAY 15, 2000
Examples of capital improvements could be:
· Side walks,
· Street repairs,
· Drainage projects,
· Parks,
· Community Centers,
· And any other projects that cost over $50,000.
The City wants to know what the residents feel are needed in their
neighborhoods as well as the Community itself and would like them to identify
what they feel the community needs. Mr. Greene pointed out that these
meetings are taking place throughout the entire month of May and the City's
fiscal year begins on October 1st and goes through September 30th. In
September the City will adopt the budget for FY2000/2001. It is anticipated that
the CIP Plan would be adopted at the same time.
A committee will evaluate each and every project, which will be weighted in
accordance with the following criteria, of which there are 15, and in the order of
their importance:
Availability of grant funds; this in effect is a free project.
Public sentiment usually obtained through the green cards that are filled out
and logged from Commission meetings.
Public health, safety and welfare.
Federal and State mandates, which are projects required by the Federal or
State government.
Ongoing operating costs.
Revenue generation potential.
Quality of life.
Consistency with the seven emphasis areas in the Visions 20/20 document as
follows:
1. City government,
2. Commercial revitalization,
3. Economic Development,
4. Quality of life, image and character,
5. Education and youth involvement,
6. Neighborhood revitalization, and
7. Public safety and crime prevention.
Economic impact, jobs and tax base.
Continuation of prior funding.
Intergovernmental Cooperation.
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MEETING MINUTES
CAPITAL IMPROVEMENT PROJECT (Commissioner Fisher)
BOYNTON BEACH, FLORIDA
MAY 15, 2000
Public/private venture potential.
dollars.
Historic preservation.
Disaster prevention projects.
Environmental Impact
These are projects that will bring in private
The first five projects are weighted at 3 points; the second five are weighted at 2
points and the last five are weighted at 1 point. Also, there is an impact scale
that ranges from +5 to -5. Each project is looked at and weighted and each
project will have a score. Staff and the City will rank all the projects by their
scores. The City Commission will then be furnished with a book with all the
projects and a spreadsheet ranked by score. Therefore the City Commission will
be afforded an objective view of the projects based upon their relative merit
against the set of criteria. The City Commission makes the final determination on
which projects get funded.
Commissioner Fisher introduced Mr. Dick Hudson, the City's Senior Planner, to
the audience. If any member of the audience has any recommendations to make
for CIP projects, Mr. Hudson will be available to assist in completing the form.
Because of the time constraints, Commissioner Fisher pointed out that tonight's
meeting was to discuss capital improvements. However, if anyone has any other
types of issues, please feel free to call him at his home phone, 364-8717.
Mr. Greene gave instructions on the proper method of completing the form and if
anyone had any questions, he and Mr. Hudson are here to assist.
Ms. Zibelli felt that a great deal of this had already been discussed and
questioned if she had already submitted a form, was another one necessary?
Mr. Greene stated it was o.k. to repeat the same request and if more than one
persons identifies the same problem, this points out the need for this particular
project.
Mr. Marshall Friedland of Village Royale said that about 5 years ago they spoke
to the City Manager regarding the paving of Gateway Boulevard. Also, the City
has taken care of the flooding situation between their buildings and there is no
more flooding. Mr. Friedland said they were advised that the paving of Gateway
Boulevard would take place next year. Mr. Friedland would like to see the street
paved in advance, which is a one block area, noting that their community has
gone through the "tortures" of a Gateway Boulevard extension which was
supposed to have been completed last March. Now the target date is October.
Mr. Friedland would like his community to be rewarded for its patience and get
this area paved this year.
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MEETING MINUTES
CAPITAL IMPROVEMENT PROJECT (Commissioner Fisher)
BOYNTON BEACH, FLORIDA
MAY 15, 2000
Ms. Zibelli also pointed out that the residents of Village Royale, when they look
out their windows see long-neglected surrounding properties. Some homes are
beautiful, while most of the rentals have been neglected for a long time.
Commissioner Fisher responded that the paving of Gateway Boulevard has been
budgeted for the year 2001. Mr. Greene stated that all cities resurface streets on
a schedule and that streets have a certain life cycle.
A woman said that there is a boarded up "crack house" on Ocean Boulevard and
people are going in and out of the back of the building continually and hanging
out along the street. She asked if extra police could be hired to police the area?
Also, she would like to find a way to make people clean up their properties. She
felt this area was a disgrace to the people who try to keep up their properties.
Commissioner Fisher pointed out that this is an operating expense and could be
addressed at the upcoming budget hearings. Another woman in the audience
stated that this issue cannot wait and the neighborhood needs more policing.
Commissioner Fisher suggested that he would schedule a meeting with Chief
Marshall Gage to discuss these issues with him, which could be held in this area.
Someone requested that the meeting be held at Village Royale. Commissioner
Fisher will follow through with this meeting..
A gentleman in the audience noted that medians were installed on Ocean
Parkway and that when the City starts a project, they should follow through. The
concrete forms were constructed, but the medians in the middle were left
unfinished and are now used for dumping trash.
Ms. Zibelli noted that the City has been very good about picking up the trash and
it is the rentals in this area causing all this trash.
Commissioner Fisher introduced Mr. Dan DeCarlo, the City's Neighborhood
Specialist to respond to this question. Mr. DeCarlo replied that the City is now in
the process of installing irrigation on Ocean Parkway and the trees will be
planted as soon as the irrigation has been completed. Mr. DeCarlo described
the various types of vegetation that would be planted in the medians and the
medians will look very nice once they are completed.
Commissioner Fisher announced that two more CIP meetings are scheduled this
month and pointed out the City is very fortunate to have experienced planning
and development personnel and a new City Manager with fresh ideas. Another
project that could be considered would be redoing Seacrest and that there might
be matching County funds available for this project.
Ms. Zibelli noted that the gates to the Rolling Green Park are now closed and the
children have no place to play and asked if anyone from the City has spoken to
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MEETING MINUTES
CAPITAL IMPROVEMENT PROJECT (Commissioner Fisher)
BOYNTON BEACH, FLORIDA
MAY 15, 2000
Dr. Voss on utilizing the play area after school hours? Commissioner Fisher
responded that the Advisory Board on Children and Youth does a neighborhood
beautification project every year and this year they are planning a project for
Rolling Green Park.
Ms. Zibelli said that the City has to get Dr. Voss more involved. Commissioner
Fisher suggested contacting the City's Education Advisory Board and asking
them to focus on this.
A gentleman in the audience noted there was a recent newspaper article in the
Palm Beach Post that said people in VRG do not pay taxes and he stated 60% of
the VRG residents are snow birds and they all pay taxes and the article made
people feel like they were living here for nothing. Commissioner Fisher
responded that the previous Commission asked staff to come up different
alternatives to increase capital and no one in the City is trying to target VRG.
Commissioner Fisher said that he has not seen anything in writing to substantiate
this and staff is only looking at other areas to increase capital.
Discussion ensued on raising the value of the property in the City. Mr. Greene
stated that the administration is very concerned about increasing the City's tax
base and raising property values. Mr. Greene noted that single-family rental
houses are not the best things for a community. The City wants to encourage
single-family home ownership and is looking at a number of programs to
encourage home ownership. Therefore, it is important to improve the
marketability of a community to make the community a desirable place to
purchase a home.
Commissioner Fisher said he met with some residents of VRG who showed him
two homes in the neighborhood that needed attention. Commissioner Fisher said
he inquired about those two homes and the homes had already been cited and
are now going through the code violation process.
A question was asked if the City is involved with HUD to get money into this area
to revitalize the neighborhood? Mr. DeCarlo replied that the City has a very
aggressive program of encouraging home ownership and has a qualified staff
that does a great deal of work to assist people with home ownership. The City
also has fix-up programs to maintain your home. In many cases there is money
available, but people are unaware of these programs. Currently, the Code
Compliance Department is doing a survey of every street, house-by-house, east
of 1-95 in order to perform a complete inventory of every home.
CLOSING STATEMENTS
Commissioner Fisher said that he would be following through with scheduling a
meeting with Police Chief Gage and to determine the date, time and place to
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MEETING MINUTES
CAPITAL IMPROVEMENT PROJECT (Commissioner Fisher)
BOYNTON BEACH, FLORIDA
MAY 15, 2000
discuss this side of Gateway and 1-95. Secondly, Commissioner Fisher will
speak with Ms. Virginia Farace to schedule a program or meeting with the
Education Advisory Board to help with the Rolling Green area.
There being no further business, the meeting properly adjourned at 7:55 p.m.
Respectfully submitted,
Barbara M. Madden
Recording Secretary
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Please sign in
Name
cAI~AL II~IPROVEi~ENT I:~NNING
District 3- Commissioner Sherman
Congress Middle School
Thursday, May 11, 6:$O p..m~
Contact Phone # Address
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CAPI'i~L IMPROVEMENT PL~iqNING
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District 2- Commissioner Black
United Way Building
Thursday, May 4, 6:30p. m.
Contact Phone #
Name
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77 .*.- 775'&
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Please sign in
CAPIiJi'AL IMPROVEMENT PiIJkNNING
Distn'ct 2- Commissioner Black
United Way Building
Thursday, May 4, 6:30 p.r~
Name
Contact Phone # Address
CAPi'~L IHPROVEMENT PL,~INNING
District 4- Commissioner Fisher
Rolling Green School
Monday, May 15, 6:30p. m~
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~:~ 7)7' 3:5(?
CAPI~L IMPROVEI¥1ENT PL~NNING
District 4-Commissioner Fisher
~ ~ Rolling Green School
Monday, May 15, 6:30p. m.
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