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Agenda 06-23-21 City of Boynton Beach BOYNTON BEACH CITY LIBRARY 100 East Ocean Avenue Boynton Beach, FL 33435 LIBRARY ADVISORY BOARD AGENDA Date: June 23, 2021 Location/Time: City Hall, 100 East Ocean Avenue, Boynton Beach, FL 33435 Commission Chambers at 6:00 p.m. I. Call to Order—Marcia Levine, Board Chair II. Approval of Minutes— Meeting of May 26, 2021 III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair's Report VI. Unfinished Business: Staffing Update-Craig Clark Career Online High School/LSTA Grant-Jeannie Taylor Library Budget Request- Updated VII. New Business Summer Reading Club Event Kickoff— Recap &Summer Youth Programs—Kat Green VIII. Library Director's Report/Statistics May 2021 Monthly Report IX. Announcements Next Library Board Meeting—July 28, 2021 X. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.(F.S.286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. MINUTES OF THE LIBRARY BOARD MEETING HELD ON WEDNESDAY, MAY 26, 2021, AT 6:00 P.M. IN COMMISSION CHAMBERS, CITY HALL, 100 EAST OCEAN AVENUE BOYNTON BEACH, FLORIDA Present: Marcia Levine, Chair Craig Clark, Library Director Dr. Stephanie Hayden-Adeyemo, Vice Chair Jeannie Taylor, Assistant Library Director George Feldman Madison Kjosa, Marketing Outreach Manager Elizabeth Sherlock Quentin Morgan, Assistant City Attorney Victor Gaud-Cabrera Absent: Robyn Boucard AceTilton Ratcliff Lindsay Karten Sarah Brown, Alternate I. Call to Order— Marcia Levine, Board Chair Chair Levine called the meeting to order at 6:00 p.m. Self-introductions were made. A quorum was present. II. Approval of Minutes— Meeting of March 24, 2021 &April 28, 2021 Dr. Hayden-Adeyemo wanted to amend the March 24, 2021, meeting minutes to reflect she did not attend the Kinetic Event and she was stopping by the Library,. Motion Ms. Sherlock moved to approve the March minutes as amended. Mr. Gaud-Cabrera seconded the motion. The motion passed unanimously.. Motion Mr. Feldman moved to approve the April minutes. Mr. Gaud-Cabrera and Ms. Sherlock seconded the motion. The motion passed unanimously. III. Correspondence and Communications Mr. Clark received an email from Ms. Karten that she could not make the meeting. Ms. Sherlock noted the CRA in Delray Beach had a Black Author Series, which was immensely successful. They need black authors for the next series. The CRA will pay Meeting Minutes Library Board Boynton Beach. Florida May 26, 2021 black authors very well. All they need to do is go to the Arts Garage, give their speech, and show their books. It is a free event, but attendance was limited due to COVID. Ms. Sherlock explained they have been zooming the events and sending it to other cultural outlets. They need three more black authors for the series. She requested the members help her find additional authors. Mr. Clark commented there is an African American Bookstore on Gateway. Ms. Kjosa has the contact information and will email it to Ms. Sherlock. Vice Chair Hayden-Adeyemo got a book by Stacey Abrams from the Library and learned they do not have to return a book unless someone else is waiting to check the book out and Library staff automatically checks it out a second time for the patron. Chair Levine commented had a quiet month. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None. V. Chair's Report Chair Levine Marcia explained her dad is very ill and she has been trying to read the emails about fundraising and has had all to do to keep up with them. Last month, she had a sit down with Mr. Clark and was pleasantly surprised with a podcast. She went to the Library Catalog (Koha), she reserved a book and they emailed her it was ready right away. She was thrilled to receive it so quickly and it was a brand-new book. It made her feel really great. She was on the Boynton Beach Raw site and they were talking about things to do and she is always plugging #Downtown Boynton. She spoke about the Library and someone asked where the Library was and where the sign was. She talked about the downtown, the kinetic event and the Library. She is enjoying her role as Chair and she is on another advisory board which is a lot different. She thanked the Board for their patience. VI. Unfinished Business: Staffing Update - Craig Clark Mr. Clark announced they are hiring a part-time Library Aide. Denise Grimm will begin June 14th. It is a 20-hour a week position in Customer Relations. Mr. Clark will also post a Library Page (shelver) position very soon. Vice Chair Hayden-Adeyemo wanted to discuss turnover rate and where the jobs are posted. She questioned why workers are leaving. Mr. Clark explained the gentleman is moving on to a technical college and does not have the time, and the turnover rate is not high. They post professional positions and all positions on the City's website and professional positions posted on Florida Library 2 Meeting Minutes Library Board Boynton Beach. Florida May 26, 2021 Jobs. She suggested posting in Career Source for some of the other positions and other libraries. She wanted to, keep the staff going and make it be progressive to move up. Mr. Feldman inquired where Dr. Hayden-Adeyemo got information there was a problem with turnover as he felt there was an inference there was a problem in the Library. She responded she did not say the word "problem". AmeriCorps Program—Jeannie Taylor Ms. Taylor stated the AmeriCorps Program is in full swing. The Library has three AmeriCorp volunteers working with Afterschool Homework Help, teens and adults. The volunteers will be here until the end of June and then they will resume volunteering in August. The volunteers can serve for two years so the staff does not know if the current volunteers will return at the end of the year. The Summer Reading Kick-Off program will be a nice event with the Youth Library and will use the outdoor green recreation space. The returning AmeriCorp volunteers from the Library and additional volunteers will come and help support staff and the program. Ms. Sherlock thought the program was the greatest summer program and she noted the program information on the Library website, with pictures and photos created excitement. The kick-off is the first Saturday in June and they have a lot of events planned for it. She hoped a lot of people will find out about it. It is in person and will use indoor and outdoor space. Career Online High School/LSTA Grant Update - Jeannie Taylor Ms. Taylor explained she and Mr. Clark spent the day listening to the State Board review and score applications. The applications are reviewed alphabetically and a score of at least 60% is needed to be eligible. She advised they will likely find out tomorrow,whether the State will fund the applications completely or partially. The City's application requested over $9K in funds for seven scholarships for the Career Online High School and hoping to get the full funding. Dr. Hayden-Adeyemo asked how many students have completed the course and learned there were 10 total graduates and only one during the pandemic. They have three students in the High School program; two of them have slowed down, one is actively working. She does not have any new people in the prerequisite program. She gets about two applications a week and they go into a self- assessment about being in the program and then she contacts the applicants about the prerequisite. She explained most applicants have to update their library card. Dr. Hayden-Adeyemo asked if Ms. Taylor monitors the students. It was explained the High School assigned each student an academic coach to monitor their program, which Ms. Taylor is able to see when she logs on. She can email the student directly. Mr. Clark and Ms. Taylor are listed as the project managers in the grant paperwork. They occasionally call the student to let them know they are supporting them. Chair Levine requested Mr. Clark let the Advisory Board know if there is any way they can interact more or be of assistance with the program and the Library now that they are meeting in person. 3 Meeting Minutes Library Board Boynton Beach. Florida May 26, 2021 Advocacy for Library Funding — Craig Clark Mr. Clark gave an update on state library funding. He announced the House and Senate budget agreed to send to the governor$19,394,457, an increase of just over$2M. There are five multi-cooperative grants and the library is part of one of them. There was $2M budgeted, which means SEFLIN will get$400K if the governor approves the expenditure. There is $700K budgeted for career online high school in the Department of Education budget which is managed by the State Library and the scholarships would go to libraries. The governor vetoed both the Library Cooperative Grant and the Career Online High School last year, and hoped he would sign it this year. He thanked the members who sent emails to the legislators as it is helpful. The members should keep in contact with their legislators and can email the governor indicating their support for and the importance of the program. VII. New Business Library Marketing Plan — Madison Kjosa, Marketing & Outreach Manager Madison Kjosa, Marketing and Outreach Manager, explained they scanned a copy of the plan into the packet. She has been in her position since July of last year. She has three main goals. One is to increase community awareness of the Library among stakeholder organizations, new businesses and elected local officials and commissioners.The second goal is to raise awareness among City residents, especially families with young children and adults, and underserved communities, which tend to have lower participation in library programs and services. The third goal is to host programs that educate the community with valuable work and life skills. Dr. Hayden-Adeyemo thought the third effort was the highlight. Objectives to accomplish these goals are to attend and promote the Library at community events and meetings. The second objective was to work with city staff to cross promote and collaborate on programming, which has been occurring and increased over the past few months. The third objective is to develop effective communication channels, which involves social media, print materials and others to develop tailored programs and services to meet the target groups and to have promotion and marketing activities, such as press releases, social media posts, e-blasts and others. The two main ways to evaluate this is through the monthly programming and marketing reports, which contain programming and social media statistics. Each year Ms. Kjosa creates new strategic goals to include in the City's overarching strategy and goal plan. She also submits statistics for the annual state aid. Ms. Kjosa reviewed the main stakeholder groups, which included City residents and reciprocal Palm Beach County resident card holders. She noted there are some cities they do not reciprocate with, which are Boca Raton, Manalapan and a few others. The main focus group is City of Boynton Beach residents, businesses, employees and elected 4 Meeting Minutes Library Board Boynton Beach. Florida May 26, 2029 officials. These are the people who they have the most direct access to and to support the Library and its services. She commented one would be surprised how many City employees do not have a library card and it is a priority to connect with this group. Another group is the Palm Beach County School System, the Boynton Beach City Library Board and Friends of the Library. Some challenges staff has with residents is lack of access to technology and social media, and a language barrier as a good portion of the residents only speak Haitian and Creole, and low program participation with young families, teenagers, and young children. Many libraries are finding reaching those populations is more difficult. Another challenge involving businesses is low collaboration with the Chamber of Commerce. Ms. Kjosa noted the Chamber works with a lot of local businesses and shares resources. She tried to establish more of a contact with them and hoped the library would receive more inclusion in their efforts. Brief discussion followed about the combined Boynton and Boca Raton Chamber of Commerce, but there is a head of the Boynton Chamber portion. Another caveat is lack of involvement, education for new businesses on city/Library services and low usage of current resources the Library offers to assist small businesses. During the last few months, they picked up their focus on those two goals, and they have worked with economic development to create a small businesses resources brochure and added a few new small business databases to their digital library collection. The final section is employees and elected officials. There is a disconnect and lack of involvement and knowledge about what the Library does with employees and elected officials which they tried to reach through outreach efforts and collaborating with City Departments and Library/City events. Ms. Kjosa laid out each objective, which included attending a variety of City and community meetings and events to promote the Library. She further clarified this also included attending HOA, local clubs, societies, religious and business functions through the Boynton Beach Chamber. Ms. Kjosa noted this was difficult because of COVID, but she was working with City staff to cross promote and collaborate programming and ensure Library programs are included in City marketing programs and the City website events calendar. In June, the Library is having a hurricane event and they coordinated it with the City's Hurricane Preparedness event. A second section is collaborating with City staff and departments on programs. The Library did a lot with Rebecca Harvey for Earth Day. They had speakers.and ran the technical aspects of that event. They worked with Debbie Majors, ADA Coordinator, and created a cool display for ADA Awareness and a few other events over the last few months. The third aspect is to develop effective communication channels, including reports and correspondence templates. Ms. Kjosa creates the monthly report and updates correspondence to reflect the new branding they have, which includes a Library calendar and social media. Ms. Kjosa has focused on the Creative Edge Studio and is working with Economic Development. Tomorrow, they are filming a small business guide with them showing how they can support them. She also 5 Meeting Minutes Library Board Boynton Beach. Florida May 26, 2021 was seeking to increase access to library resources and to those who do not speak English. There is a computer lab and laptops at the Library, and Wi-Fl Hot spots. She was also working to translate key documents, such as the library code of conduct and borrowing policy into Creole and Spanish. Ms. Kjosa reviewed the Library promotional and marketing activities and the process she uses. She is currently working on the regular library email letter and build up their patron email base. It is still ongoing and it has not yet launched. The City has an E-newsletter, but it has all the City's items on it and she wanted to create one specific to the Library and tailor it to groups such as youth or senior citizens. Mr. Gaud-Cabrera thanked Ms. Kjosa. She answered all his questions. He asked if there would be a walk-through video of the Library on the website. They will get the file and share it on social channels. Ms. Sherlock praised staff. She spoke about the relationship with the Boynton and Boca Chamber. The location has an address, but no sign and it gives a bad impression. She spoke to the Boca Chamber of Commerce Marketing Director, who indicated they will take the sign down. The video regarding the Boynton Chamber is outdated. Ms. Sherlock commented the West Palm Beach Film Commission and the City is trying to improve the relationship. Ms. Kjosa stated she only recently started talking to the Boynton Chamber. Mr. Feldman thought it could go through the marketing department and the City Commission. He also thought the plan was sensational and asked if getting people physically into the Library was the goal. He thought they could go out to the community as spokesperson for the Library; it is a great service. He thought the members could develop a format and use the same format. Ms. Kjosa commented she developed a Library U PowerPoint presentation and could reduce it to a shorter format. Ms. Kjosa was willing to speak to anyone or a group and could speak to an organization with a member. Chair Levine thought the marketing plan was fabulous and thought without a marketing and advertising plan, it would be for naught. She is fairly new to Boynton and was confused about the library and she was a little confused about libraries, and where to go and what cards were needed. She thought marketing that information was very important. She also noted everyone was moving to Boynton and she is into marketing, but was willing to help however she could. She asked if the Library was on the City's new App and learned it was not. Dr. Hayden-Adeyemo thought there was a separation between the City-and the Library and it should not be a struggle. She commented she did not see the level of respect for this beacon or cooperation. Ms. Kjosa commented she has been trying to work on and establish those department contacts. There has been a disconnect in the past. They need to put themselves out there more and they have made good progress. Ms. Sherlock thought they needed something in a square box that all see the same thing. She thought the biggest marketing opportunity is through people who read books. The older people grew up with books and newspapers. She lives at Seagate; there are communities and they read books. Her recommendation is to go to retirement 6 Meeting Minutes Library Board Boynton Beach. Florida May 26, 2021 communities. Ms. Kjosa was supposed to speak to a HOA a few months ago, but with COVID, it is harder to speak in those communities. Mr. Feldman thought once Ms. Kjosa sets up the marketing plan they adhere to, they can have material they can review and speak about. A 10-minute presentation is huge. Ms. Kjosa got a HOA marketing list. The Seagate community is very frightened, but for the first time they are opening their clubhouse. Mr. Feldman noted they could put up posters in the HOA and community centers detailing a lot of services they offer. Mr. Clark commented they could provide informational pamphlets. Ms. Sherlock thought communities may not be aware of the new Library. The list is very large and Ms. Kjosa commented if the members had contact information or certain communities they would like her to visit, they could narrow the list down. Ms. Kjosa announced the Library has Pride month activities planned for June. She had copies of the June Calendar for the members and also announced the Stonewall National Museum and Library which has the largest collection of LGBTQ materials. They are in Ft. Lauderdale and they will conduct a Museum Walkthrough with them in June. Library Budget Request Mr. Clark included the requested Fiscal Year 21/22 budget in the meeting materials. It could change before it gets to the City Commission. The Budget Hearings are in July at the Police Department and dates will be posted on the City's website. Library Signage on City Hall Building exterior Mr. Clark spoke to one of the Assistant City Managers about the above and noted the City will put a library sign on the building in the future, but there are no funds to do so at this time, but it is on their radar. Dr. Hayden-Adeyemo commented they had charettes and meetings and lengthy discussions about the new library. She questioned how the City can say they are looking for money for signs if the whole point was to have the library a joint tenant in the City Hall. There is also no acknowledgement of the Library Board, but the word Library is on the plaque. She found their response to Mr. Clark disturbing, that they do not know where the money is coming from. She finds it to be unfair to the Board members. They are advocates, they used their time, came to the meetings, came to the charettes that they don't have the money for a sign at a city hall complex. Ms. Sherlock thought Dr. Hayden-Adeyemo assumed ail of the members felt the same way. Dr. Hayden-Adeyemo has been on the board for some time and was opposed to sharing the building. She feels the Library Board will be forgotten and it is a slap in their face that someone is telling the Board they do not know where the funding is coming from for a sign that says Library. Mr. Feldman thought Dr. Hayden-Adeyemo had a point, but thought it will take time and it will be addressed in the future. He thought they may be able to get some answers to 7 Meeting Minutes Library Board Boynton Beach. Florida May 26, 2021 put their names up there on a Board that they exist and they are here. Dr. Hayden- Adeyemo clarified it is not about having their names on a sign, it was that the name signage for the Library and they did not have funding for a complex. It was brought to the Board that way as a good thing and they would get the square footage, which they did not get. Mr. Clark indicated he tried to do the best he could to get what they wanted and she wanted it on record she is disappointed in the City Manager and the Commissioners. They sold it to Library Board and the City, the members attended the charettes, they had meetings where people were disappointed and angry at the meetings and all were on board to merge the two and she did not get a good feeling. She commented she walks by the Library and all you see is City Hal; when you walk by and do not see the word Library, it is very disappointing. She wanted it on record. When looking at the plaque outside it said thank you etc., Library and City Hall, but she questioned where the word Library was and it makes no sense. Quentin Morgan, Assistant City Attorney, commented the record has been duly noted to the issue. He noted the Library staff, led by Mr. Clark, is aware of the issue and they are probably more wanting to have something to obtain more foot traffic and they are advocating for the same thing. Mr. Clark is doing as much as possible under the circumstances. Chair Levine appreciated Mr. Clark doing what he can and there is not much more he can do. There is a lot of passion on the Board and she thanked all for their patience. It will be ongoing. Mr. Gaud-Cabrera commented he is fairly new and he was looking for a resolution. He asked if they could advocate to someone in the City for the Library. The issue with the delay is the Library is a City building. Is it part of City's budget, is there any way they can advocate? Mr. Clark explained the Library Advisory Board works for the City Commission. Mr. Feldman suggested,going to the City Commission and put their concern on record. The City Commission meets the'first and third Tuesday of the month at 5:30 p.m. in the Chamber. Dr. Hayden-Adeyemo thought the Advisory Board makes recommendations. The former Chair went to a meeting and made a recommendation of having a sign. 2nd Floor Public Restrooms—ADA access Mr. Clark explained there was a concern from a Board Member who is in a wheelchair that they could not access the public restroom and the issue has been remedied and is now ADA Accessible. There is a wave sensor that opens the door to the restroom. Dr. Hayden-Adeyemo though this was a positive thing. She thought if this could be done, the signage can be done quickly. Whisper Room Purchase—Jeannie Taylor Ms. Taylor explained they have a Whisper Room in the Youth Library Virtual Zone. It will premiere at the summer reading kick-off event. It is a sound booth for people to do audio programs, record music or podcasts. There will be a Mac computer and microphones. 8 Meeting Minutes Library Board Boynton Beach. Florida May 26, 2021 The Summer Reading Kick-off event will be held the first Saturday in June, the 5t" from 10 a.m. to 1 p.m. Sign-ups are not needed. New Database—Comics and Graphic Novels on Overdrive (Libby app) Mr. Clark explained the new database can be assessed by the Libby app. They added the above to the database. They also have a pamphlet out in the Library to market it and it is on the database. Dr. Hayden-Adeyemo thought it could be a quick push. Vill. Library Director's Report/Statistics March 2021 &April 2021 Monthly Reports Mr. Clark included the reports in the meeting materials for the members to review at their leisure. He noted they received quite a spike since the COVID vaccine is being rolled out. Most snowbirds have left and now youth will come in. He advised they are planning to extend Library hours back to 8:30 p.m. in the near future Monday through Thursday. Ms. Sherlock explained she would love to see a Podcast with Ms. Taylor and her cat talking about the Library. It would separate the Library from the Delray Library and give a more homey feel than others. There was brief discussion about attendance. IX. Announcements Next Library Board Meeting-- June 23, 2021 X. Adjournment Motion There being no further business to discuss, Dr. Hayden-Adeyemo moved to adjourn. Mr. Feldman seconded the motion. The motion unanimously passed. The meeting was adjourned at 7:29 p.m. Catherine Cherry Minutes Specialist 9 06/22(21 BOYNTON BEACH CITY LIBRARY 2021-2022 BUDGET REQUEST GENERAL LEDGER SUMMARY LIBRARY ACCT# APPROVED RECOMMEND 001-2610-571 ACCOUNT DESCRIPTION BUDGET BUDGET % FY 20/21 FY 21/22 DIFF CHANGE 12-10 REGULAR SALARIESIWAGES 1,398,604 1,434,981 36,377 3% 14-10 OVERTIME 61,405 76,019 14,614 24% - 15-12 CELL PHONE ALLOWANCE 2,016 2,016' - 0% 19-99 ALLOWANCE FOR NEW PERSONNEL - - 21-10 EMPLOYER FICA 109,067 109,930 863 1% 22-10 GENERAL EMPLOYEES PENSION 347,252 302,295 44,957) -13% 23-10 LIFE INSURANCE 630 680 50 8% 23-20 DISABILITY INSURANCE 4,902 8,563 3,661 75% 23-30 HEALTH INSURANCE 185,060 189,699 4,639 3% 23-34 HEALTH SAVINGS ACCOUNT 22,000 22,000 - 0% 23-40 DENTAL INSURANCE 9,601 10,082_ 481 5% 23-50 VISION INSURANCE 1,127 1,184 57 5%' TOTAL PERSONNEL SERVICES 2,141,664 2,157,449 15,785 1% 40-10 TRAVEL ALLOWANCE 350 350 - 0% 40-12 BUSINESS MEETINGS 980 980 - 0% 41-10 TELEPHONE SERVICE 1,000 1,000 - 0% 41-11 LEASED LINES COALA _ 22,452 11,880 10,572) 7% 41-12 POSTAGE 500 - 500 -100% 41-15 CELLULAR PHONE 80 80 0% 43-10 ELECTRIC SERVICE 57,000 40,000 (17,000) -30% 43-20 WATEISEWERSERVICES 2,500 2,500 - 0%% 44-30 EQUIPMENT RENTAL 1,250 (1,250) -100% 44-31 COPY MACHINE RENTAL 4,500 _ 5,000 500 11% 46-20 EQUIPMENT REPAIRS&MAINTENANCE 40,802 37,802 3,000 -7% 46-22 COMPUTER MAINTENANCE 17,937 19,137 1,200 7% 46-30 VEHICLE MAINTENANCE-GARAGE 1,529 - 1,529) -100% 47-10 PRINTING AND BINDING 500 600 100 20% 49-09 TRANSFER TO SELF INS-WK COMP 4,008 3,875 133 .3% 49-10 WAREHOUSE SERVICE CHARGE 1,664 1,342 322 -19° 49-14 CREDIT CARD FEES - 480 480 - 49-17 OTHER CONTRACTUAL SERVICES 29,170 30,670 1,500 5% 49-80 C.O.A.L.A. JCOMPUTER PROGRAMSL_ 23,140 23,625 485 2% 51-10 OFFICE SUPPLIES 5,500 59500 - 0% 51-25 SUPPLIES/COMPUTER SOFTWARE<$750 3,985 3,785 (200) -5% 52-01 SUPPLIES COMPUTER 10,000 109000 - 0%' 52-72 LIBRARY SUPPLIES 10,000 12,000 2,000 20% 54-10 PERIODICALS/MAGAZINES/BOOKS/SUBSCIPTIONS 11,833 56,579 44,746 _ 378%' 54-20 MEMBERSHIPS 933 1,105 172 18% 54-30 TRAINING 1,000 1,000 - 0°,� 66-01 BOOKS 130,000 110,000 20,000) -15% - TOTAL OPERATIONAL EXPENSES 252,613 269,290 16,677 7% TOTAL,CAPITAL EXPENSES 130,000 110,000 (20.0100) TOTAL PERSONNEL EXPENSES 2,141,664 2,157,449 15,785 1%' LIBRARY TOTALS 2,524,277 2.536,739T- 12,462 0.49% MUSEUM FY 2021/2022 BUDGET REQUEST APPROVED RECOMMENDED ACCT# BUDGET BUDGET % 001-2612-571 ACCOUNT DESCRIPTION FY 20121 FY 21/22 DIFF CHANGE 31-91 STAFF SERVICES 322,600 230,000 T ,600) -29% 41-10 TELEPHONE 500 500 - 0% 43-10 ELECTRIC SERVICE 16,000 16,000 43-20 WATERISEWER SERVICES 1,000 1,000 00/6 49-17 CONTRACTUAL SERVICE ADT SECURITY 500 500 - 0% TOTAL: LIBRARY BUDGET $340,600 $248,000 (92,600) -273,16 34-10 JANITORIAL SERVICES 15,500 15,500 - 0% 34-20 PEST CONTROL 2,500 2,500 - 0% 46-10 BUILDING REPAIRS 2,500 2,500 - _ 0% 46-20 ELEVATOR MAINTENANCE 9,000 9,000 - 0% 46-20 FIRE ALARM&SPRINKLER MAINTENANCE/ INSPECTIONS&MONITORING FIRE EXTINGUISHER MAINTENANCE - TOTAL: FACILITIES BUDGET 29,500 29,500 - 0% 49-08 PROPERTY INSURANCE 12,133 12,133 - 0 TOTAL: RISK MANAGEMENT BUDGET 12,133 11,849 (284) -2% TOTAL MUSEUM: $382,233 $289,349 (92,334) 24.30% TOTAL LIBRARY/MUSEUM OVERALL BUDGET REQ $2,906,51,0_,j_ $2,826,088 80,422 -2.77% BOYNTON BEACH CITY LIBRARY MONTHLY REPORT MAY 2021 Administrative Services/Public Relations Library Director attended City Commission meetings, Leadership Team Meeting, Schoolhouse Museum Board Retreat, Library Small Business Resources Meeting, SEFLIN Admin Meeting, BB Campaign Monthly Zoom Meeting, Schoolhouse Museum Board Meeting, Strategic Planning Workshop, 2021 State Library Council Meetings, and History Trail Discussion. The library celebrated Mental Health Month throughout May. All programs were planned and led in partnership with the Boynton Beach Mental Health Committee, including the National Alliance on Mental Illness for Palm Beach County, Total Body Fitness with Rosa White, and the Alliance for Eating Disorders Awareness. Customer Serviceand Circulation Statistics .-.�._. __.._.. ...... .. Current Same Month Percentage Month Previous Year Change Customer Visits Adult 2648 0 - _ Customer Visits Youth 978 0 - Total Circulation* 10,854 2,600 317 Adult Circulation 1 5,148 600 758 I­­­:::] Young Adult Circulation 590 24 2,358 Juvenile Circulation 2,736 58 4,617 ILS System Circulation (Print Materials) 8,491 679 1,151 I(Total items checked out kiosks and others in-house) Checkouts on Kiosks 4,716 0 - Items Checked Out at CR Desk RFID 81 - - Pad ......... .a _ EBook Circ (Overdrive, Cloudlibrary) 1,507 1,003 50 eAudiobook Circ (Overdrive, CloudQ 295 ( 235 26 Overdrive Magazines 109 350 -69 Audiovisual 11736 160 985 Users registered 1 213 9� 2,267 _.... ..- Online user registration 45 - - Onecard Cards 4 - - Number of Reference Transactions 1688 N/A r *includes ILS, Ebooks, Freegal, OD mags, Gale legal forms Curbside Pickup Statistics 0 Number of appointments made: 15 • Number of appointments picked up: 15 • Number of no-shows: 0 Meeting Room Usage Statistics • Number of reservations: 234 people Digital Resource and Database Statistics I __Current Same Month Percentage Month Previous Year Change Freegal Streams 675 699 -3 _.... _ . .._.. Freegal Users (new) 1 3 -67 Freegal Downloads 448 333 35 Kanopy Streams 313 N/A - Learning Express Sessions 133 6 2117 Gale Legal 4 0 - Gale Infotrac Sessions 114 364 -69 Gale Infotrac Retrievals 56 12 367 Transparent Languages Users 48 1 6 700 Transparent Languages Sessions 572 34� 1,582 Learning Express Job Career Sessions 125 0 - w ... ......._.w ----- _.,. -------------------------- Knowledge Knowledge City Logins 1 2 -50 Boynton-Beach.org/city-library 8,552 5,671 51 pageviews (pulled from Google' Analytics, this is the number of views our library website has received) Palm Beach Post Views (Newsbank) 1,155 915 26 = Social Media Current Same Month Percentage Month Previous Year Change Facebook Likes (number ofpeople who like the Facebook ,a e) 1,039 726 43 New Facebook Likes (number of 20 94 -78 new paqe likes Facebook Engagements (sum of all likes, comments, and shares across all 543 No historical data o sts the months available for May 2021 Monthly Report Page 2 Twitter Followers (number of people who follow the Twitter 285 242 18� account _ New Twitter Followers (number of new Twitter account followers 6 5 20 Twitter Engagements (sum ofa/l No historical data likes, comments, and retweets across 43 available a//tweets for the month - --- Instagram Followers (number of people who follow the Instagram 815 503 62 account New Instagram Followers (number of new Instagram account 19 No historical data - followers available Instagram Engagements (sum of No historical data _ /ekes and comments across al/posts 141 available for the months Public Computer Usage Statistics Adult Computer use = 988 Average time per session = 40 minutes Youth Computer use = 314 Average time per session = 40 minutes Adult Laptops total use: 138 Teen Laptops total use: 88 Computer Usage total = 1440* One year ago = No computer usage stats.** *Total includes adult and youth computer areas, and adult and teen laptops. **Total includes adult, youth, and teen computer areas. Collection Management Discarded Items = 744 Items Added to Collection = 886 Archives Activities The Local History Archives continues to collect, preserve, and make accessible historical materials. We welcome a new intern, Elias Larralde, who will be entering University of Arizona for the Masters of Library & Information Science program this fall. Their project will be developing a finding aid for one of our oral histories. Our outreach on social media has been very successful, allowing people to see more of our photographic collections. Library Program Report DIGITAL PROGRAMMING - Makerspace Grab'n'Go Event: Headband Crown o Number of Kits Checked Out: 28 o Registered Zoom Attendees (those who registered): 0 May 2021 Monthly Report I Page 3 o In-Meeting Zoom Attendees (those who actually attended): 0 o Facebook Live Attendees: 7 - Mindful Mondays with NAMI o Registered Zoom Attendees (those who registered): 92 o In-Meeting Zoom Attendees (those who actually attended): 25 o Facebook Live Attendees: 21 Walk Fit to Music o Registered Zoom Attendees (those who registered): 39 o In-Meeting Zoom Attendees (those who actually attended): 10 o Facebook Live Attendees: 19 - Intuitive Eating, Healthy at Every Size, and Body Acceptance o Registered Zoom Attendees (those who registered): 11 o In-Meeting Zoom Attendee. s (those who actually attended): 7 o Facebook Live Attendees: 3 - Eating Disorders: The Latest Information You Need to Know o Registered Zoom Attendees (those who registered): 10 o In-Meeting Zoom Attendees (those who actually attended): 6 o Facebook Live Attendees: 5 - Back to the Databasics: Gale Business: Plan Builder o Registered Zoom Attendees (those who registered): 1 o In-Meeting Zoom Attendees (those who actually attended): 1 o Facebook Live Attendees: 5 - Mental Health Month Book Club o Registered Participants: 8 o Zoom Discussion Attendees: 6 o Number of Books Checked Out: 10 ADULT SERVICES - Quilters (paused meetings until further notice) o Number of Meetings: 0 May 2021 Monthly Report Page 4 o Total Attendees: 0 - Adult English Classes o Number of Sessions: 35 o Participants: 8 - CareerSource PBC Private Mentoring (April and May) o Number of Sessions: 26 o Participants: 22 o Topics addressed: ■ Unemployment (including DEO applications): 18 sessions ■ Resume Prep: 5 sessions ■ Job Searching/Reemployment Assistance: 3 sessions YOUTH SERVICES - Homework Help (Child) o Number of Sessions: 143 o Participants: 32 TEEN SERVICES - Homework Help (Teen) o Number of Sessions: 82 o Participants: 16 AmeriCorps Report AmeriCor s Kids Homework HeIg-Monthly Report By Olivia Shimkus May was another great month for the homework help center! We continue to be pretty busy regularly as a lot of students are wrapping up their school year and state tests. May was busy with my regulars with only a few new faces. There seems to be less homework as it's the end of the year, but a lot have parents have expressed their desire to ready their students for their next grade level! I know several of the private schools in the area ended on May 28th and a few end this first week of June, so I anticipate the flow of students may slow a little. However, my students that have come this whole year continue to come in full force! Many older students I have also been working with to wrap up all their assignments and make sure they have all their ducks in a row before moving up! May 2021 Monthly Report I Page 5 I will be so sad to be away from my students this summer so I am packing in all the learning and fun I can into these last few months. Many of my learners are extremely excited for the summer reading program at the library and I continue to promote this opportunity to my parents! This month's statistics were as follows: In regards to students K-6, we had 5 new students and about 27 returning students. The new students varied in age with 1 kindergartener, 1 first grader, 2 second graders, no third graders, no fourth graders, 1 fifth grader and no sixth graders. This May, I had about 143 sessions from 30 minutes — 1 hour and did just over 63 hours of instruction. A very busy month! In total, Joe and I have served 77 K-6 students in official sessions and dozens of others with quick questions and technical help. Just to give a snapshot, the kid's homework help center has served 14 kindergarteners, 17 first graders, 10 second graders, 12 third graders, 10 fourth graders, 12 fifth graders and 2 sixth graders total from dozens of area schools, most commonly, Poinciana elementary and Forest Park Elementary. Year to date I have provided 700 sessions with a total of 354 hours of instruction. Most of my instruction continues to be in reading with some math, science, and social studies. I love creating materials for my students who need support and have a lot of resources that I use to create activities, reading plans, math support, and more. I have been asking parents lately what they want to work on as we reach the end of the year and they mostly want reading support which is my specialty! Running the homework help center has been such a joy and I love seeing my student's every day and watching them grow as little humans! I have received such positive feedback from parents about how much their children love coming here and that warms my heart. I am so happy to be doing this work! AmeriCor s Teens Homework Hel,12 Monthly Report By Joe DiConsigho May was a great month as I was very busy and most of students are getting near the end of the school year. I had 16 students throughout the month for a total of 82 sessions. I had 12 elementary school students, 2 middle school and 1 high school and one adult. My adult student, interestingly enough, is studying for the SAT and wants to go to school abroad. It was a nice change of pace and gave me good experience teaching an adult. We mainly worked on math and this was the highest-level math I have taught which was both a challenge and an accomplishment. She is moving forward taking the SAT this summer. The student who is high school aged, is studying for the GED. She is not in high school but is working on getting her diploma. This student passed the social studies section of the GED and is working on science. Like previous months, I have two students who come in everyday and I have developed friendly, mentor-student relationships with. I have seen significant improvement in the writing and math work of these students and am excited to keep helping them for hopefully the rest of the year. My other students come in more sporadically. I have significantly younger students than teenagers which is okay, it is just not what I usually lesson plan for. Most of these students have been doing prep for their FSA/s and I am very proud to say that each and every student passed their FSA and is looking forward to moving on to the next grade level. As school begins to wind down, I expect less students to come in so this is a good time to reflect on what happened this year, how I can improve and what advice I can leave the next AmeriCorps member in this position. May 2021 Monthly Report I Page 6 AmeriCorps Adult English Classes Report By Abbey Van Allsburg Students: Kanga and Moana have completed their courses with me during the month of May! Winnie the Pooh has returned for more lessons and all other students continued to meet with me consistently throughout May: Inspector Gadget, Vision, Tinkerbell, the Little Mermaid and Iron Man. Kanga completed her goal of starting school! We do not meet now as often as we used to do because she is studying on her own, but occasionally I helped set up different software on her laptop for online schooling as well as showed her how to use various programs, such as Zoom and Microsoft. Moana and I finished covering basic grammar and had started practicing more complex structures and editing writings when she said she felt comfortable enough to work more on her own time! Inspector Gadget continues to write essays and video scripts in his free time. Our class still covers reviewing his writing and pronunciation. Vision and I are moving onto more challenging practices, mainly writing and pronunciation. Tinkerbell and the Little Mermaid both are practicing locations and directions, within the house and around town! Iron Man continues to practice writing and pronunciation of the alphabet with me. We mainly focus on writing personal information, such as name, address, phone number, etc. Winnie the Pooh has returned with renewed desire to study for the GED! Last year we left off studying literature, so we have reviewed those topics and begun studying the basics of grammar together. All in all, I've had a total of 35 sessions with 8 students in May. May 2021 Monthly Report I Page 7 UNIQUE MANAGEMENT SERVICES, INC. CREATED: 05/31/2021 10:09 AM WB ACQQDNT gTaTug EERQRT _- 4 8 5 MS JEANNIE TAYLOR BOYNTON BEACH CITY LIBRARY 100 E OCEAN AVE BOYNTON BEACH FL 33435 CREDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY DATES LISTED: 01/01/1900 TO 05/31/2021 ALL AMOUNTS LISTED Accounts Submitted 2.658 Dollars Submitted 164,952.94 Dollars Received 27,237.20 Bankruptcies 0 Dollars in Bankruptcy 0.00 Material Returned 45,792.02 Incorrect Addresses 484 Dollars in Skiptracing 23,144.88 Dollars Waived 13,413.37 Patron Disputes/Suspends 1 Dollars in Dispute 37.00 Accounts in Process 2,173 Dollars in Process 150,061.99 # of Accounts Activated 1,312 Total Activated 97,165.89 % of Accounts Activated 60.38% % of Dollars Activated 64.75% 9/14/2020 UNIQUE MANAGEMENT SERVICES,INC UNIQUE MANAGEMENT SERVICES,INC. EXPLANATION OF SUMMARY PAGE ACCOUNT STATUS REPORT Left Column Accounts Submitted:Total number of accounts submitted for collection. Bankruptcies:Total number of accounts in bankruptcy. Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts continue for quite some time so this number is very dynamic. Patron Disputes/Suspends:Total number of accounts where collection efforts have been stopped because the patron disputed the debt or the Library suspended collection efforts as a result of payment arrangements, mistakes,etc. Accounts in Process:Total number of accounts being processed through our collection service. This number is arrived at by subtracting Bankruptcies,Incorrect Addresses and Patron Disputes/Suspends from the total number of Accounts Submitted. #of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They could have returned material,made a payment or a combination of both. %of Accounts Activated: Percentage of processed accounts that have responded in some way (#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate because it measures the percentage of patrons that have actually responded due to the collection process. Middle Column Dollars Submitted:Total dollar amount due from all accounts submitted for collection. Dollars in Bankruptcy:Total dollar amount due from all accounts in bankruptcy. Dollars In Skips:Total dollar amount due for accounts with incorrect addresses. Dollars in Dispute:Total dollar amount for all accounts that have been disputed.. Dollars In Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars Submitted minus Dollars In Bankruptcy, Dollars in Skips,and Dollars in Dispute,as well as the dollar amount due for all suspended and closed accounts(not detailed on this report).Its purpose is to show the total dollar amount actually being worked. Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the sum of Dollars Received,Material Returned,and Dollars Waived is the remaining balance due by all Accounts Activated. %of Dollars Activated: Percentage of processed dollars that have been activated(Total Activated divided by Dollars in Process). Fight Column Dollars Received:Actual money recovered as reported by the Library. Material Returned:Actual value of material returned as valued and reported by the Library. i Dollars Waived:Actual dollars waived by the Library as reported by the Library. https:/Aveb.unique-mgmt.com/help.filWsummary.asp 1/� � Y Library Youth Summer ReaPro�grams ,�,,.:zrtSi(PRIk22ll.k+3�}.li ,3 � ^xi»»tF_rtasstt mUrttem� k,{r, U! �a:a vagU�,,t1S1t'K�k '�tT`'S�aaSPVF. :..�'�a�.+. �!.A-�=!�x�„�f ,,,,,... 4 =44rs4ri,k3;tit;ttt K'NXilNit. 12t'1"'..�,1'.iafiANll11?�,d i For ages 5-12 years Tuesdays, 4:30-6 p.m. 6/08 - Nature Detectives Examine bones, feathers, and animal tracks to solve a nature mystery! Create & take home your own backyard nature guide. i 6/15 -Turtle Hunt j Can you track down all of the library's hidden turtles? Enjoy a turtle story while you make a turtle of your own. 6/22 - Pose a Picture Book Choose a backdrop and a cast of toy characters to photograph your own story! Pick up your very own wordless picture book the next day. { 6/29 - Paint-a-Pig** i Learn some helpful tips and surprising facts about money while you paint a colorful piggy bank. 7/06 - Garden Tie Dye** Can you match natural dyes to the plants they came from? Learn where these colors come from while you tie-dye a shirt to take home! Plain t-shirts in sizes Youth S-L will be provided. Please call Iahead or BYO if another size is needed. 7/13 - Butterfly Feeder** How well do you know Florida's butterflies? Learn fun facts as you use recycled materials to craft a beautiful backyard butterfly feeder. 7/20 - One for Me, One for You Build your own back-to-school kit from an array of supplies and snacks. Make one for yourself and one for a friend! 7/27 - Windchimes Use beads, bells, sticks, and string to create your own windchime! Wednesdays, 10-10:30 a.m. Outdoor Storytime (infant - 4yrs) Join us under the big tree (just outside the new City Hall) for stories, rhymes, & more! Vinyl seat pads will be provided-- please call ahead if you require other seating accommodations. ri Storytime will be canceled in inclement weather. *Children younger than 13yrs must be accompanied b an adult at the library. Y g Y p Y rY **Program takes place outdoors. , �- - •, � ulve3�' aVu i-Sfffff(tt: uniM1 pr - r!!&a:sad StNc.:tFfd auauin =swnm� � wva�MU:d - HEhvUtdttmxt. .t -: HLwa% .'aMV ' N,»f-'—u unutt�.�.-?.»:,d *'t—_ T"`.$ �a BB'YNIBN BEF01®TY L11 Teen Summer Reading For ages 13-17 years Thursdays, 4-5:30 p.m. 6/10 - Duct Tape Creations Participants will make cool indestructible wallets and purses out of duct tape. Wait...is it duct, or duck? y f- 6/17 - Cursive Workshop Did you know many students in elementary school after 2010 were not thought cursive writing? Arm yourself with the knowledge of a lost art form—reading and writing in cursive. 6/24 - Let's Fly a Kite** Join us on a breezy afternoon to take some colorful kites to the skies! Bring your own kite or use one of ours. 7/01 - Drone Racing** Be part of an epic drone showdown! Race a drone through an outdoor obstacle course. 1st place winner receives a free drone! Can you beat the competition? Please, no personal drones just i bring your good sportsmanship. 7/08 - Connect-4 Tournament** Challenge your friends to the classic disc-dropping game of Connect-4..Two finalists will settle the score on a giant outdoor Connect-4! 7/15 - OtakuFest Love Japanese culture? Well, you've come to the right place! Make candy sushi, try Japanese snacks, and discuss anime/manga with friends. Cosplay is encouraged! 7/22 - Boynton in a Snapshot** Your mission is easy: take pictures of Boynton Beach with your mobile device. Come back to the library and submit your best photo. 1st place winner receives a prize! 7/29 - Build a Mars Rover Rovers are carlike spacecraft that NASA uses to explore the surfaces of the Moon and Mars- and one day, they might go even farther! In this program, you will be able to construct your own plane- tary explorer! Thursdays, 5:30-6:30 p.m. 6/10, 6/17, 7/22 & 7/29 -Teen Yoga** I **Program takes place outdoors. I' t