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Minutes 09-11-79MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING BOARD HELD AT CITY HALL, BOYNTON BEACH, FLORIDA, TUESDAY, SEPTEMBER 11, 1979 PRESENT Arnold Thompson, Chairman Fred DiSalle, Vice Chairman Lillian Bond Ezell Hester Gene Johnson Caesar Mauti Simon Ryder Carmen Annunziato, City Planner Craig Grabeel, Asst. City Planner Chairman Thompson welcomed everyone and called the meeting to order at 7:30 P. M. He introduced the members of the Board and City Planner. MINUTES OF AUGUST 28, 1979 Mr. Mauti moved to approve the minu~s, seconded by Mrs. Bond. Motion carried 7-0. NEW BUSINESS Subdivision Regulation Pre-Application Applicant: Location: Project Description: Anthony Latino (Danny O'Brien, Agent) East of S.E. 2nd Street & West of the FEC Railroad and North of S.E. 31st Avenue Josephine S. Latino Subdivision, 12 Duplex Lots (24 Units) Mr. Annunziato stated owing to the simplicity of this proposed subdivision, they have worked with the subdivider in his request to have the pre-application and master plan at one meeting. This is a duplex subdivision with 12 lots proposed. A proposed build- ing has been constructed on Lot 3 and permits have been issued for Lots 1 and 2. This subdivision meets staff requirements. There are two minor comments. The Engineering Department notes on the south end of 2nd Street, a turn-around should be provided. The Recreation Director notes this is subject to subdivision regulations and at the time of preliminary plat, the Board will have to establish a dollar value for the land which will be the parks and recreation fee. Also, Subdivision Regulation, Section 3, Article 9, requires an access barrier or buffer adjacent to the railroad right-of-way. Mr. Anthony Latino, 8308 S.W. 26th Street, Fort Lauderdale, re- ferred to this being subdivided previously and stated he agrees to providing the turn-around. Mr. Ryder referred to the turn- around and asked if this meant 2nd Street would hot be extended southward and Mr. Annunziato replied it will be a temporary expedient. Chairman Thompson asked if the buffer along the rail- road would be vegetative and Mr. Annunziato replied it can be vegetative or a wall at the developer's option and must be shown on the preliminary plat. MINUTES - PLANNING & ZONING BOARD SEPTEMBER 11, 1979 Mr. Mauti referred to the applicant's statement that this was sub- divided before and Mr. Annunziato clarified this was subdivided as one tract in the subdivision of Seacrest Estates and this is a replat. Mr. Mauti asked if this plat had ever been approved and Mr. Annunziato informed him this Josephine S. Latino Subdivision has never been approved, but it is a replat of an approved tract which was part of the Seacrest Estates Subdivision. Mr. Mauti askedif this has been approved previously and Mr. Annunziato replied negatively, not in this form. Mr. Ryder asked if this was abandoning a previous plat and Mr. Annunziato replied nega- tively as it is replatting. Mr. Annunziato asked Mr. Latino if he understood the staff com- ments about the turn-around, buffer and subdivision regulation concerning the parks and recreation dedication which will be addressed at the time of the preliminary plat? He explained how a recent purchase price was converted into value of acres per unit and turned into a dollar figure. Mr. Latino replied that he understood. Mr. Ryder pointed out the present zoning is R-2 and it is consis- tent with the application. Mr. Mauti made a motion to approve this pre-application~subject to staff comments, seconded by Mr. DiSalle. Mr. Annunziato asked if his comment was included which was not written on the plan and Mr. Mauti replied that~all staff comments are included. Motion carried 7-0. Master Plan Applicant: Location: Project Description: Anthony Latino (Danny O'Brien, Agent) East of S.E. 2nd Street $ West of the FEC Railroad & North of S.E.~31st Avenue Josephine S. Latino Subdivision, 12 Duplex Lots (24 Units) Mr. Hester moved to accept the masterplansubject to staff comments, seconded by.Mr. Johnson. Motioncarried 7-0. Site Plan Approval Applicant: Location: Project Description: Project Name: Hunters Run Construction Co~ (Paul Hykel, Agent) S.E. Corner of Congress Ave. $ Summit Drive Entrance Sign L Screen Wall Hunters Run Golf $ Racquet Club Mr. Annunziato informed the Board that on his advice, the applicant is not present as he felt the significance of this application~was relatively minor. This plan covers the wall located south of the south entrance. The staff recommendation~is to approve as sub- mitted. The members thenreviewed the plan. -2- MINUTES - PLANNING $ ZONING BOARD SEPTEMBER 11, 1979 Mr. Mauti referred to a block retaining wall being shown at the north end and Mr. Annunziato replied the concrete block wall with stucco finish appears alongside the entrance road, but this was approved with the accessory building plans. The approval tonight is requested for the rail fence lying south of the south entrance. Chairman Thompson asked if the entrance sign was part of the wall and Mr. Annunziato informed him the entrance sign was also approved with the previous plan. Mr. Johnson referred to approval for the entrance sign being requested per the agenda and Mr. Annunziato informed him the sign is on the north side and was previously approved. Chairman Thompson added that evidently this was a typographical error on the agenda. Mr. Johnson made a motion to accept this plan, seconded by Mr. Hester. Mr. Mauti requested clarification of the motion and whether it was to approve the fence and Mr. Johnson replied affirmatively. Chairman Thompson clarified the masonry wall was approved previously and this motion covers approval of the wooden railing fence. Motion carried 7-0. Discussion - Boynton Beach "Citizens Awaremess Program[ At this time, Mr. Grabeel recognized the presence in the audience of the Vice Mayor, City Councilmember, and City Manager. He re- ferred to everyone having an understanding of problems and programs and explained how it was important for information to be provided. He referred to the planning process and how people did not under- stand it until it affected them and explained how prior explana- tion might preclude this situation. He referred to the citizens being aware of various things and stated he thought perhaps if we could have some professionals in the various fields speak in their area of expertise, it would enlighten us and help the public. He stressed the importance of citizen involvement and p~blic partici- pation. He reviewed the report he submitted and explained that the people should be involved in the political and planning pro- eesses. He advised he will contact the representatives and schedule their presentations if the Board is in agreement. He also explained hi~ plan to send out'a survey questionnaire form. If there are additional topics or questions, he would appreciate being told about them. Mr. Ryder suggested that notices be posted in the public library regarding these presentations and Mrs. Bond also suggested they be posted in some of the condominium club- houses. Chairman Thompson referred to this problem not being unique to Boynton Beach and asked if he checked with other communities and Mr. Grabeel replied negatively but explained how different ap- proaches were used by different cities. However, h~ will do a survey in the local area. -3- MINUTES - PLANNING & ZONING BOARD SEPTEMBER 11, 1979 Chairman Thompson referred to public involvement and interest being very important and stated this is a definitely needed program. Mr. Ryder suggested the Board attempt this with the understanding this is being proposed by the Planning Department and they feel the Planning & Zoning Board would be the ideal media by means of which information can be broadcast and at the same time will enhance the understand%ng of our work with more people attending our meet- ings. He thinks we should take formal action to adopt this as our ongoing program. Mr. Mauti agreed it will be a benefit for the people to understand the procedures. He thinks this is a very good program and should be pursued. Mr. Grabeel suggested having the first half hour of'each meeting set aside for the presentation with a five minute question period and Chairman Thompson agreed and added after the presentation, he could ask the people to stay to observe the rest of the meeting and we may be able to get more participation. Mr. Grabeel added these speakers will also be available to local groups or clubs which may interest the people. Hopefully the' people will also volunteer to help these various groups. Mr. Annunziato complimented Mr. Grabeel for this concept and product he prepared. One of our problems is getting public involvement and another is attracting the general public. He thinks some of these presentations will be educational for us. A lot of us cannot get involved because of a time problem, but a half hour presentation will be quite helpful. Mr. DiSalle made a motion to grant permission for Mr. Grabeel's prggram to be pursued with correspondence to whatever agencies are necessary, seconded by Mr. Johnson. Motion carried 7-0. Mr. Annunziato asked if he could anticipate the first half hour of each meeting to be set aside for the public awareness program and the members responded affirmatively. Discussion - Plan Procedure for Developments of Regional Impact Mr. Cheney referred to there being talk around the community of Motorola locating here and stated there has been some feeling there has not been enough exposure. He referred to there having been preparatory discussions and stated there has been nothing official before the City until about two Council meetings ago when Riteco requested their permit be extended for nine months. It then became clear they were selling their land to Motorola This was the first public official indication that Motorola was involved. One of the interesting things about Motorola is its development of regional impact. This is a very complicated pro- -tess with State agencies involved, the Treasure Coast Regional Planning Council, County agencies, and a development order being issued by the City Council. There appears there will be an~appli- cation from Motorola to review around the beginning of October. However, the status is still unclear and when it will happen. The application will be the first official thing to review. -4- MINUTES - PLANNING &ZZONING BOARD SEPTEMBER 1!, 1979 Mr. Cheney continued that because of this being such a complicated process, Mr. Annunziato has worked out a flow chart involving all City departments which he will explain. When developers come in, this chart will fully ~xplain the procedure. He then requested Mr. Annunziato to explain the DRI process and what is to be accom- plished. Mr. Annunziato stated Motorola will be a development of regional impact-with the connotation that they have exceeded certain thresh- olds as noted in Florida Statute 380 which will require them to go through the DRI procedure. He explained how there were five poten- tial areas of concern as noted on the flow chart~with City staff, boards~ and the public involved. He explained there was also state and county 'involvement with public hearings to be held on the development of regional impact. He then explained the proce- dure following the chart with using October 1 as the starting date. He explained each step thoroughly and how the process would pro- bably take a period of three months depending on the circumstances. Mr. Ryder asked if DRI stems from the State or County and Mr. Annunziato informed him it is from Chapter 380 of the Florida Statutes. He explained how developments exceeding certain thresh- olds are presumed to be developmen~sof regional impact. Mr. Mauti asked if Pratt &Whitney came under this and Mr. Annunziato replied negatively since the statutes were insti- t~d in 1973. Chairman Thompson questioned the exact location for the Motorola plant and Mr. Cheneyinformed him that Riteco indicated it would be on their property and rezoning would be required. It is residential zoning now with a corner commercial. It is on Congress Avenue. He explained how it would be interesting to go through the DRI process to determine if it can be developed environmentally and still have positive industrial development. Mr. DiSalle ques~oned how much of the building would be office space and how much would be industrial and Mr. Cheney replied the majority is assembly area, but not manufacturing. Chairman Thompson referred to there being comments about doing awaywith the plant in Fort Lauderdale and Mr. Cheney replied negatively. Mrs. Bond asked if Motorola would be limited to this site or if they would have land for future expansion and Mr. Cheney replied that it is his understanding when Motorola buys a site, they buy more land than needed butany industry limits their concentration in one place. Mr. Ryder referred to similar companies being in- volved in community improvement and Mr. Cheney agreed. Chairman Thompson referred to the employment being great, but ~tated if there should be a turnaround, the devastating effect should be considered. He hopes we won't be dependent on one industry. Mr. Cheney replied that up until this point, the City has not considered -5- MINUTES - PLANNING $ ZONING BOARD SEPTEMBER 1!, 1979 anything because it has not come to that point. He is sure this Board and the City Council will consider that when it is on their agenda to consider and will have testimony in that regard. Mr. Mauti asked if the people in the residential area adjacent to this site have been considered and Mr. Cheneyreplied there will be public hearings and in this particular area, there is no resi- dential area adjacent to this site. The DRI process requires a great separation. Mr. Annunziato also explained how PID zoning is an environmentally sensitive zoning classification. ADJOURNMENT Mr. Mauti made a motion to adjourn, seconded by Mr. Johnson. Motion carried 7-0 and the meeting was properly"adjourned at 8:45 P. M. Respectfully · submitted, Suzanne M. Kruse Recording Secretary (Two Tapes) -6- MEMORANDUM Planning & Zoning Board Planning Department DATE 9-5-79 "Citizens Awareness Program" e Enclosures (1) and (2) provide the necessary background and amplifying information necessary to describe subject program. Your attention is especially invited to pages 8-15 of enclosure (1) which deals sPecifically with the City of Boynton Beach. This program will be explained and discussed, as an agenda item, at the Planning & Zoning Board meeting of.September llth. The first presentation is tentatively scheduled for Tuesday the 23rd of October. It.will be entitled "The Nature of South Florida" and features a slide presentation narrated by Mr. Bob Bergen of the Florida Atlantic University's Pine Jog Environ- mental Center. This, is an excellent show depicting the topo- graphic and ecological characteristics of our area, and what effects man and unrestricted development can have on it. It is our sincere belief that this program will be of immense educational benefit~to you, the decision-makers, as well as to the residents of Boynton Beach, whom-you represent: We strongly solicit your support for this program. Thank you very much. Carmen S. Annunziato, City Planner Cra'~~ Asst. Planner CSA/CG:pf enc: 1. Excerpts from"THE PUBLIC AS PLANNERS:stimulating,~ citizen participation in Comprehensive Planning. 2. Copy of letter to be sent to each program participant. cc: City Manager Central File I. INTRODUCTION ~ ThePublic as Planners~~ Scarcely-a~m°ment~passes~but~L~ -.~hat America's citizens exercise the constitutional rights guaranteed them by our democratic form of government. In theory at least, everyone's opinion.counts; but is everyone heard? Judging by the statistics, one must assume that the majority of American voters feel alienated from the politi- cal process. In our most recent general election for example, only 37% of those eligible went to the polls the worst voter participation statistic of any established democracy. Given the relatively obscure nature of "planning", it is not difficult to imagine just~how few citizens will even be aware of the process, much less feel. inclined to partici- pate in it. The prospects~have historically been grim as Professor Reginald Isaacs observed at Harvard in 1959: "Citizen education and participation in the plan- ning process after more than forty years remains at one and the same time a pious hope5 a delusion --- and yet a necessary goal in ~lanning."~ Although things do not appear to have improved greatly, plan- ners are increasingly aware of the requirement to consider l"Parade Magazine Intelligence Report," Palm Beach Post-Times, 4 February 1979. 2Reginald R. Isaacs, "Public Relations and Planning," Planning, 1959 (Chicago: American Society of Planning offi- cials, 1959), p. 53. · 2 various socioeconomic factors which equate largely with the needs of the individual citizens for whom, collectively, the facilities are planned. J Fred Bair explains that physical fo~nd~function~ar~not~the-Jonly_e%ements of planning con- cern.. The physical city is both a cause and effect of the social and economic city; and social and economic considera- 3 tions are given increasing weight in urban planning. People determine these considerations and therefore should provide additional input'for the planners. This would help to augment the sometimes sterile and impersonal technical data they. too often depend on. Planners in turn should provide information to the public and should help in- still a habit of anticipation --- what Toffler refers to as ,,4 the "strategy of futureness. Consider for instance the anticipated increase in Flori- da's population, from 6~789,443 in 1970 to a p'rojected 12,924, 000 by the year 2000.5 Since this represents the planning horizon for current comprehensive plans, by all means the . public should and must participate. They can ill afford not to. 3Frederick H. Bair, Jr., Planning Cities (Chicago: American Society'for Planning Officials, 1970), p. 18. 4Alvin Toffler, Future Shock (New York: Random House, 1970), pp. 418-19. 5U.S., Department of Commerce, Bureau of the Census. (as quoted in U.S. News & World Report, April 16, 1979, p. 27.) --III. REVIEW OF THE LITERATURE , Much has been written concerning the public and its role in the governmental decision-making process, especially as regards the comprehensive planning process. The dis- cussion centers however around much lip service about the "importance" of citizen participation but very little as to how define "meaningful"-input and how to achieve it. This dilemma results, perhaps in part, from the inability of government to relate successfully to its constituents. The bureaucratic system is perceived to be closed to the outsider (citizen) and therefore not receptive to his or her needs. As Caplow points out: "The dominating social problem in a social system ...is to recover collective confidence in the system as a whole.-.A society only loses the confidence of its members when its collective efforts are frustrated .... , and when projects do not make sense to the peo- j ple who are called on to carry them out."7 Too often planning is viewed as based on arbitrary and capricious decisions on the part of those .involved. The only opportunity available to the concerned citizen to voice his or her opinion about a particular project was at a public hearing, usually held by.the agency sponsoring the proposed 7Theodore Caplow, Toward Social Hope (New York: Books, Inc., 1975), p. 210. Basic 5 project. Citizen activists would gear-up for these hearings and prepare statements that would support their case. More often than not, however, the citizen found his statement was either 'read ~in~O ~the ~ecord · with ~no~ resulting action taking plac~ or justified by the project staff as being irrelevant to %he question at hand. The Cross Florida Barge Canal, the channelization of the Kissimmee River, and the Alligator Alley Parkway are excellent e~amples of where concerned ci- tizens were not allowed to participate during the planning phase of the project. That there may be some confusion as to what is meant by participation can hardly be contested This is born out in the comments of Joe Bailey who states that, in effect, participation has been taken to mean some kind of involvement of the people~who had earlier been regarded as passive, plan- ned for publics, in the definition and solution of planning problems, and in the implementation of measures. And also that there are not many planners who would explicitly disa= vow participation as a desirable condition, though there is 9 a wide variety of interpretations given to the term. While i't may be true that the citizen is exposed to the decision makers ~nd may have a small indirect voice in pro- ject planning, insists Sirkin, the citizen is not a real 8Alan Sirkin, "citizen Participation: A citizen's View," Florida Environmental and Urban Issues vol.V, no. 4 (April 1978), p- 16. 9joe Bailey, social Theory for Plannin~ (Boston: Routledge & Kegan ~aul, 1975), p. 35. . 7 participant in the decision-making process. It may be cal- led citizens' participation, but, he continues, it is not meaningfulinvolvement.10 Although numerous governmental agencies refer to this dilemma in their publications, few if any go beyond testat- -lng the problem. The only solution then is to empirically isolate some recurring themes or variables that we can treat intuitively on a case by case basis. These variables are primarily: a forum, sources of information,~ communication, and some method of input and feedback. 10Sirkin, "Citizen Participation," p. 17. IV. METHODS -The Intuitive Approach. Having identified the major categorical variables believed to be the mOSt significant, the next step was to investigate and synthesize them into a workable program. For'better or for worse, it was as- sumed that City Hall was likely the most feasible location to be used as a forum --- but when? Because the awareness concept initially was envisioned to better inform the mem- bers of the Planning and Zoning Board, the most likely time was thought to be the first half hour or so of each board meeting. The 'time and regularity of the meeting schedule, 7:30 PM on the second and fourth Tuesdays of each mohth, were also considered to be pluses. A list of primary and secondary program objectives was developed and individual responsibilities of staff members were determined (see Appen- dix A). Appropriate topics, relating initially to the elements of the Comprehensive Plan, were considered and investigated as to the feasibility of related sources of information. Topics and sources that have been confirmed, and additional ones that have-been proposed, are listed in Appendices B and C, respectively. Points of contact, addresses and phone num- bers are available upon request. Appendix D indicates the 8 media resources that have~'e~iii~ident~e~!~;~s being available at no cost for program publicity and promotion. These have been confirmed. :other. Sources such as brochures, displays, etc., are now being considered. ~ input/feedback question- na±~e is Being developed with which to solicit comment and - ~ help assess the program's effectiveness- AGENDA PLANNING AND ZONING BOARD Regular Meeting DATE: TIME: PLACE: September llth, 1979 7:30 P.M. Council Chambers City Hall 1. Acknowledgement of Members and Visitors. 2. Reading and ApProving of Minutes. 3. Announcements. 4. Communications· 5. Old Business: New Business: I. ''Subd'ivisio'n Regulation Pre-Applica't'ion: 1. Applicant: Anthony Latino (Danny O~Brien, agent) · Location: East of S.E. 2nd Street & West of the FEC Railroad & North 'of S.E. 31st Avenue; Legal Description: See Survey Project Description: Josephine S. Latlno Subdivision,12 Duplex Lots (24 units) ti.' Mas~er Plan: Applicant: Anthony Latino (Danny O'Brien, agent) Location: East of S.E. 2nd Street & West of the FEC Railroad & North of S.E. 31st Avenue; Legal Description: See Survey. Project Description: Josephine S. Latino Subdivision, 12 Duplex Lots (24 units) III. Site Plan Approval: Applicant: Hunters Run Construction Co.(Pa~l Hykel,' agent) Location: S.E. Corner Congress Ave & Summit Drive Legal Description: See Survey '~'- Project Description: EntranCe Sign.& Screen Wall Project Name:Hunters Run Golf & Racquet Club IV. Discussion: 1. Boynton Beach "Ciitizens Awareness Program". O'BRIEN, SUITER & O'BRIEN, INC. Land Surveyors Civil Engineers ~6o~ Land Planners DEL~AY BEACH, FLORIDA 33444 DELRAY 276-4501 BOYNTON 732-3279 1979 August 30, 1979 Office of the City Planner City of Boynton Beach P. O. Box 310 Boynton Beach, FL 35435 ATTN: Carmen Annunziato Re: Pre-Application Josephine Latino Subdivision Dear Carmen; Accompanying this correspondence are seven copies of a statement generally describing the site of the ref- erenced subdivision, together with seven prints of a sketch plan and a check for fifty dollars ($50). We ask that you review this information and place it on the agenda of the Planning and Zoning Board. Thanking you in advance for your cooperation in this matter I remain, DJO/pw Bncl Sincerely, O'BRIEN, SUITER & O'BRIEN, INC. L S en, . . GENERAL STATEMENT FOR THE PROPOSED~JOSE'PHINE~S ~ LATtNO ~SUBD%¥ISION .... TO BE LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF BOYNTON BEACH, FLORIDA The property under consideration is presently zoned R-2 and is located East of S.E. 2nd Street and West of the F.E.C. Railroad. The property has a depth of some 152 feet, a width of approximately 904 feet and contains 3.1 acres. There are existing utilities within the Right- of-Way of S.E. 2nd Avenue. ~The water and sewer lines will have to be extended 120 feet to 130 feet southerly to serve the entire site. The sub soil strata to a depth of six (6) feet consist of silica sand with a ground water table below' this depth. It is the intent to subdivide this property into twelve (12) duplex lots containing a minimum of 11,250 square feet. Ic-AS T ST. Land Surveyors Civil Engineers 2 1'1979 Land Planners 2601 N. FEDERAL HIGHWAY DELRAY BEACH, FLORIDA 33,g4,~ DELRAY 276-4501 BOYNTON 732-3279 Augu~st~ 20, ':-1979 .... Thomas A. Clark, P. E. City Engineer City of Boynton Beach P. O. Box 310 Boynton Beach, Florida 33455 Re: Proposed Plat of Josephine S. Latino Subdivision Dear Tom; AccOmpanying this correspondence are seven (7) copies of the Master Plan for the above referenced plat, together with a check drawn to the City in the amount of $50.00. We ask that you place on the Technical Review Committee's agenda for their review so that we may proceed with the filing of the Preliminary and Final Plats. Thanking you in advance for your cooperation in this matter, I remain Sincerely, O'BRIEN, SUITER & O'BRIEN, INC. DJO/pw Enclosures Daniel J. ~en, L. S. PLANNING AND ZONING BOARD APPLICATION BOYNTON BEACH, FLORIDA Ail applications to be processed by the Planning and Zoning' Board must be received and accepted by the'City Planner'twenty- (20) days prior to the regular meeting. The applicant will be advised astosupplemental~meetimgs~necessary~fqr appl%~ati~n review. All applicants with approved site plans, which at a later date request a revision, will be processed in the .same manner as the initial application subject to all Code requirements effective at the time the revision is requested. Name of Applicant ~ u ~ ~ ~'~-~ ~ u ~,~(4/O ~ Legal Description of Site Se 7. Parking - Aisle Area~/~ _Sq- Ft. 8. Street Area ~/~ Sq. Ft. ~/~ 9. Landscape Area Sq. Ft. ~/~ 10. H~ight 6f ~~ Feet ~/~ · 11. Total Floor Area ~/~ Sq. Ft. The following data must appear on-all-copies of the _Site Plan: 1. Existing Zone ~- ~- ~, 2. Area of Site ~&m~ ~~,~~~ '~--~'0 3. Total Number of Units Proposed ~/~ 4. Density Gross ~ I~ Per Acre Building Area ~/.~ Sq. Ft. ~/F/~ . Parking Spaces: Req'd ~/~ ~roposed What is the applicant's interest in %he premises affected? (Owner, Agent, Lessee, Etc.) % of Lot % of Lot % of Lot % of Lot Stories (I) (We) understand that this Site approval becomes a part of the permanent records of the Planning and Zoning Board. (I} (We) hereby certify that the above statements and the statements or showings made in any paper or plans submitted herewith are true to the best of (my) (our) knowledge and belief. This application will not be ac- cepted unless signed by the owner of the property. Signa~re: of OWNER The Owner ha~ hereb~ designated the above signed person to act as his agent in regard to thi~ petition. (To be executed when Owner designateS another to act -on his behalf.) - r r ~0 APPENDIX A --- OBJECTIVES AND REsPoNSIBILITIES OF INDIVIDUALS INVOLVED IN PROPOSED BoYNTON BEACH "CITIZENS ' AWARENESS PROGRAM".: Primary Objectives- 1. To enhance the effectiveness of the City's planning efforts through'an informational program de- signed to: : a. Provide knowledge relating to the plan- ning process; b. Encourage citizen interest in and appre- ciation for the increasing importance of planning; 2. To encourage citizen involvement in programs that are of mutual benefit to both the City and the individual by: a. Providing an opportunity for representa- tives of government agencies and non-profit~ organizations to inform the public of their programs; b. Stimulating individual interest and par- ticipation in these programs. Secondary Objectives. 1. Publicize the existence and function of pub- lic service and volunteer organizations; 2. Make the residents of Boynton Beach more aware of the functions of local, regional and state govern- ments, their' interrelatedness, and their significance; 3. Provide potential outlets for the particular talents and abilities of Boynton Beach residents, par- ticularly the retired and semi-retired; 4. Foster an increased sense of civic pride and participation- 11 APPENDIX A (cont,) Individual Responsibilities, .CITY MANAGER: Responsible for the overall general super-~ -vision of the program; CITY PLANNER: Responsible for the overall implementation and c6ordination of the program; also responsible for review- ing presentation outlines to ensure appropriateness, consis- tency and conformity with program objectives; responsible for providing public notice of scheduled presentations; ASSISTANT PLANNER: Responsible for establishing and maintaining the program schedule, arranging for speaker-s, and serving as point of contact between the City and program par- ticipants, as well as the media; CHAIRMAN, PLANNING & ZONING BOARD: Responsible for pre- siding over Planning and Zoning Board meetings and for inte- grating presentations into the normal order of business in such a manner as to maintain proper 'decorum and accomplish program objectives. 12 APPENDIX B --- LIST OF CONFIRMED PRESENTATION TOPICS AND SOURCES: Topics'.~:~- HealTh Care Planning Civil Defense Transportation ~lanning Housing Environmental Protection Recreation Planning Schools Water Management Land Use & Zoning Local Business & Economic Planning Energy Conservation Utilities Planning Source-~:~ Areawide Health Planning Council Palm Beach County Civil Defense Office Metropolitan Planning Organiza- tion, APB Palm Beach County Housing Authority State Dept. of Environmental Reg; Pine Jog Environmental Center (FAU) City Recreation Dept., Palm Beach County Parks & Recreation Department Palm Beach County School Board Division of School Plant Planning South Florida Water Management District City Planning Department. Boynton Chamber of Commerce Regional Energy Action Committee (REACT) City Utilities Director City Consulting Engineer 13 APPENDIX C --- LIST oF PROPOSED ADDITIONAL TOPICS AND SOURCES: Topics ' ~Community Development Source Community Development Housing Division Pollution Control Comprehensive Planning Taxation Area Planning Board C~ty Planner, Treasure Coast' Regional Planning Council County Tax Collector Appraiser IRS Elections & Voter~ Registration Jackie Winchester (County Supervisor of Elect~ons) City & County Library Services V~ Farace (City Librarian) County Librarian City Government Organization Law Enforcement City Manager City Police Department, County Sheriff, FBI Social Services Volunteer Organizations Palm Beach ~County Retired Senior Volunteer ~rogram (RSVP)- SCORE, Red Cross; United Way Consumer Affairs Palm Beach County Legislative Organization 1980 Census "- City Attorney Regional or District Manager or Information Specialist Intergovernmental Coordination Judicial System To be determined To be determined 14 --- LIST OF CONFIRMED MEDIA RESOURCES (FOR PROGRAM PUBLICITY): Television: WPTU - Channel 5 WPEC.- Channel 12 ~- WPBT - Channel 2 Radio (FM): WEAT WPBR WKAO WHRS Radio (AM): WIRK WDBF Newspapers: Palm Beach Post-Times (daily) Fort Lauderdale Sun-Sentinel '(daily) Boynton Beach-News Journal (weekly) Boynton Beach Times (weekly) 15 CITY of BOYNT ON BEACH P. O. BOX 310 120 N.E. 2ND AVENUE BOYNTON BEACH. FLORIDA 33435 Perhaps you may recall our telephone conversation of early summer in regards to a proposed "Citizens Awareness Program" for the City of Boynton Beach. This program was en- visioned to be a series of informational presentations given by various governmental and quasi-governmental agencies and other non-profit and public service organizations. The purpose of this letter is to confirm our conversation, during-which your organization-indicated a desire to participate, and also to officially request-your assistance in implementing this program. We would be extremely pleased if your organization could provide a speaker and/or an audio-visual presentation. The basic theme of our program is oriented around a descr±pt±on of eack agency or organization, ~±ts objectives, funct±ons, and services provided, and a description of its role in the local and/or regional planning process, if applicable. Presentations should run for approximately one-half hour (no longer, please), and will be scheduled for 7:30 P.M. at the s~art of regularly scheduled C±ty Planning and Zoning Board meetings on the 2nd and 4th Tuesdays of each month. In' order to enhance consistency and standardiza- tion among presentations, we request that you provide a brief synopsis of your program, including but not limited to the follow- ing: 1. Title and speaker/organization 2. Topic outline 3.-Audio-visual techniques to be utilized (eg: 8mm film, flipchart, slides, etc.) 4. Any audio-visua~.~aids that_might be required (eg: ~projection screens, tripods, etc.) Page 2 Additiona~ty£-.the~lanning-~-Departmen%-anticipates-~-~- utilizing a brief survey/questionnaire at each presentation in order to acquire data and feedbaCk from the public audience. If you have a particular question or a request for specific information that you would like to be conSidered for 'inclusion in the questionnaire, please indicate so in the synopsis in- formation requested above. Also please indicate if there are any specific TueSdays (2nd and 4th) which would not be con- venient for your speakers', as we will schedule them accordingly. We sincerely appreciate your contribution to our program and hope that it will provide beneficial publlicity for your organization's efforts as well as valuable information for our City's residents and officials. If there arel any further questions please don't hesitate to call me at 732-8111, extension 267 or 252. Thanking you in advance for your cooperation, I remain, Yours very truly, CITY OF BOYNTON BEACH CG:pf cc: Carmen Annunziato, City Planner Peter Cheney, City Manager Central File Craig Grabeel, Asst. Planner