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Minutes 07-22-21 Minutes of the Education and Youth Advisory Board Meeting Held on Thursday, July 22, 2021, at 6:00 P.M. at City Hall, Commission Chambers 100 E. Ocean Avenue, Boynton Beach, FL Present: Lori Wilkinson, Vice Chair Sherri Claude, Board Liaison Shaquira Young Chevette Gadson Francoise Calixte-Dieuvil Dr. Stephanie Hayden-Adeyemo Frando Patterson, Alternate Absent: Dr. Valerie Valcourt, Chair Jessica Wilkinson, Student Reg Voting member Jeremiah Young, Student Reg Non-Voting member I. Call to Order In the absence of the Chair, Vice-Chair Lori Wilkinson sat as Chair and called the meeting to order at 6:06 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Approval of Agenda Motion Ms. Gadson moved to approve the agenda. Mr. Patterson seconded the motion. The motion passed unanimously. IV. Announcements/Presentations/Correspondence None. V. Public Audience None. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida July 22, 2021 VI. New Business A. Approval of Minutes of June 24, 2021 Motion Mr. Patterson moved to approve the June minutes. Ms. Young seconded the motion. The motion passed unanimously. VII. Old Business A. Outreach Chair Wilkinson explained the members were trying to get the Board's name out there. Dr. Hayden-Adeyemo explained she was reading prior minutes and someone asked about the Board's Mission Statement. She noted they did have one and asked if it was updated. The email (for the meeting) saw had something about the purpose of the Board. She asked if it was drafted by Ms. Claude. Ms. Claude explained she included, on the back of the agenda, information from the Code of Ordinances, which listed the purpose and duties of the Board. It is not a mission statement. Dr. Hayden-Adeyemo asked when it was revised. She recalled they looked at this three years ago because the Board was asked about its purpose because they were going to dissolve the Board. Ms. Claude recalled there were some recommendations made to the City Manager as they were reviewing all of the advisory boards at that time. She did not believe the changes were made, but she recalled the only change the Board discussed was made was to eliminate number 11, relating to coordinating with the Police. The discussion took place three years ago. Mr. Patterson asked if there was a committee established. Ms. Wilkinson recalled the Board decided they do not mean a mission statement because the Board was created for the purpose of the duties listed, and not to dissolve the Board. At one time there was the Children and Youth Advisory Board, which was eliminated and the City merged with this Board. Ms. Wilkinson recalled they do not need a separate mission statement because they are advisory to the City Commission. It is public record and the history is available. She asked Mr. Patterson if he needed a Mission Statement as he was going to check with some banks. Mr. Patterson explained the woman at the bank had a lot of questions and he is new to the Board. He reviewed the duties and noted they have a directive, but he wanted to know if the Board was following it. When he speaks to someone for funds, he will be asked how they can help. He gave the person a fundraising letter, which the woman viewed. The iThink Credit Union works with a lot of the schools. The woman asked if they could go out and teach, or give students workshops and he did not have an answer nor did he have the document in front of him. Mr. Patterson questioned if they are achieving their purpose. Ms. Wilkinson explained one thing that happens to this Board is there is a constant turnover of members, which 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida July 22, 2021 makes continuity for some of the things they do more difficult to accomplish. Dr. Hayden-Adeyemo explained she has been applying and she has not been appointed since three years ago. She thought it was the commitment and the value to the citizens, especially the minors, which was why she was on the Board seven years ago. She recalled the question was raised about what they were doing, which was the Bob Borovy, many different students, and she recalled that she wanted to ensure it only goes to children that live within City limits because they were giving money to children that did not live within City limits, which Dr. North changed as it was an issue for her. Often people sit on boards, and they come and go, or they do have the time commitment and the energy. Dr. Hayden-Adeyemo explained she is the Vice Chair on the Library Board and they do not do a lot with the Library except have students volunteer at the Library for the Bob Borovy award. Ms. Wilkinson explained there is a lot of turnover and another thing that happens is are we doing what they are supposed to do. For someone who has been on the Board, the Board has done all of these things, but not all at the same time. They have the Bob Borovy financial award which was given for many, many years. It helps the community. The students or the schools come in and they ask for assistance for items such as football helmets, take an ad in a program, help the robotics team get to the nationals. Dr. Hayden-Adeyemo recalled Jervante Evans appeared before the Board regarding Suits for Seniors. She believed he was just selected for some awards. She remembered he and others appear before the Board and the Board gives them a seed. They gave him a recommendation and that was where he started that organization. She thought they could do more, because a majority of the people on the Board work with students. Dr. Patterson does not work with youth, but he is in the community. The main question he was asked by the Credit Union is what can they do for this committee besides a financial donation and to carry out the Board's directives. Dr. Hayden-Adeyemo offered she could plan a Shred-a-Thon and be a contributor by helping people shred a lot of credit union documents. Ms. Wilkinson advised the Board no longer hold Shred-a-Thons. Ms. Wilkinson commented iThink Financial is a credit union that used to be IBM's financial credit union and they have a large presence in the community because they are sponsoring the amphitheater at the South Florida Fairgrounds. Their name is out there. She asked what could a credit union do to help the Board besides financial assistance. The credit union is on Congress Avenue, but Mr. Patterson went to the one in Delray because he knows the manager. He thought the biggest culprit when they go out is other entities may ask the same question. Dr. Hayden-Adeyemo announced the Board's goal is they want their children in Boynton Beach to be the best in the state. Period. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida July 22, 2021 Ms. Calite-Dieuvil not they have a financial institution. There are youth that have trouble financially that know how to manage finance. It could be a small amount $10 or $5 to save that requires education. Mr. Patterson commented the woman suggested a webinar to train the students and the parents. He reiterated he is in front of the Board, and they want to give some money, but they want a return on their investment. Dr. Hayden-Adeyemo explained the Board's goal in kindness, you give and the Board members are not lobbyists. She mentioned if they want to invest int children of Boynton Beach and the return is making the children's lives better, they can host financial literacy as the community iso for that, but the Board will not take the stance of you do something for me and now we do something for you. Mr. Patterson explained that is what is wanted. Ms. Gadson requested following Roberts Rules as others want to participate in the discussion besides Dr. Hayden-Adeye mo and Mr. Patterson. Ms. Gadson commented they are supposed to connect the children and schools to resources. She liked being a resource and facilitating a webinar fort children but they need to reach out to the parents, is of be a huge return on investment for iThink as parents that are involved and engaged will invest their funds at the credit union. She has been a SAC Chair at one of the schools and they are always looking for business and community partners, is is more than just providing funds. It may mcans onsorin events, or having parent university sessions or parent meetings. They will teach youth, but they have to teach the parents as well use then they all prosper. They have to connect the to the schools. She noted the boards balance, and they cannot always be able to financially fund schools for activities they are sponsoring, sothey Board should connect them to organizations they are reaching out too. Mr. Patterson commented he thought that was what his email said. The question was do they want to have a community partnership with the connected to the school. When he went to speak tote person, she asked some questions, he could not answer. He could only report it to the Board and ask what the Board wants to do. Ms. Wilkinson asked if there was a next step. She did not know necessarily if a Mission Statement is the right wording, but they have the procedures and duties, which is a good thing to share with people as it shows the Board's goals. She loves the idea of having workshops having community partners involved, where they can get more people int community involved, get their name out their and support Boynton youth. B. Fundraising 1. iThink Credit Union Mr. Patterson will do a follow up meeting with the person, but asked what the is of the Board was. Ms. Wilkinson responded to start, the idea they want a partnership and it does not have to be financial, although financial support is helpful. She thought 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida July 22, 2021 expressing they want a partnership in any form. If they have something specific, that the Board can help with and partner, they can do so. It is a give and take. If that becomes something at some point, they want to make a financial donation, then that is fine. They are open to donations. She noted it is a referral system. Once that person has an idea what this board does, they have networks and there are other people they can talk with to help the board in that way. Mr. Patterson will speak to the individual and report back at the next meeting. Dr. Hayden-Adeyemo questioned the Shred-a-Thon. Ms. Wilkinson explained they no longer hold the Shred-a-Thon. The Board used to have an event where a shredding truck would come and they would shred documents for$5 a banker's box. It went by the wayside for a few reasons. Banks now hold shred-a-thons a few times a year, so why would people pay for it when they could get documents done for free. It was very successful the first time, then less and less. The last time, the Board made $140 for a whole afternoon and it is a lot of physical work, so they do not hold the event any more. Dr. Hayden-Adeyemo noted the Board's composition has changed since then and thought a lot of the money was raised that way. Ms. Wilkinson agreed, but the most recent ones were not lucrative at all and the Board decided to discontinue the event. Dr. Hayden-Adeyemo wanted to float that idea, commenting it has been 18 months and people have a lot to shred. She thought it was a good idea for fundraising. Ms. Wilkinson asked Dr. Hayden-Adeyemo to explain what was involved. Dr. Hayden- Adeyemo explained Ms. Wilkinson had already explained it all. Ms. Wilkinson commented she had not. Dr. Hayden-Adeyemo repeated they use banker's boxes, it was $5 a box and people would come and shred documents. Ms. Wilkinson asked how the truck was procured. She explained in order to get the truck, the Board made a call to a number of shredding companies, which became an issue which was another reason why the event was discontinued Originally, when the Board made better money from the event, the companies donated the truck. The truck would spend three or four hours. As they spoke more and more, they wanted to charge, because the truck has to be running to shred, which cost gas. One truck came from Miami, in the middle of the day, they were filled up so they left and came back. The company agreed to continue the events, but they would charge $500 for the truck and it was not lucrative. They can look into it again because people may have accumulated a lot of stuff because there is not an opportunity to shred documents. It is a short fund raiser, for two or three hours at a time. There could be potential Dr. Hayden-Adeyemo recalled the Board wanted to sell things at the parade and games at the Hester Center sports complex. She thought would be competing with the concession stand, but people do that all the time. She thought it would be a good opportunity to get the Board's name out to the community. Ms. Claude explained they would have to talk to the Bulldogs as it is not a City event. Dr. Hayden-Adeyemo thought it would be a good look. 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida July 22, 2021 Ms. Young recalled at the last meeting, they discussed being a vendor at the parade and the 4t" of July, but the City already had approved vendors. Ms. Claude explained they did. The Board asked for a list of upcoming events. Ms. Claude looked the list over and the parade was the only large enough, viable option. She will have to check with the office that handles the parade and recalled the Board did that for a couple of years. She did not remember if they were told no the last time the Board asked and she will have to check with Ms. Krusell and report back at the next meeting. Dr. Hayden- Adeyemo thought they should be present at the Rock the Plaza events She commented the Library is doing a lot of outside events and there could be to City boards present. Ms. Wilkinson commented they could touch base with the CRA and piggy back they can vend at. Dr. Hayden-Adeyemo noted one year they had shirts and they represented the City at these events. Ms. Wilkinson spoke on her own behalf, not as a Board member. She announced she is involved in a number of boards and she is tired of having small fundraisers and things that are very lucrative. When the last shred-a-thon was held, it was hot, a lot of work and they made $140. She is over a lot of little fundraisers She understood a lot of little fundraisers adds up, but the Board is small and they would have to do it all the time. They tried Texas Roadhouse to earn 10% on whatever was ordered and it did not make a lot of money. The members need to think outside of the box and think bigger. Dr. Hayden-Adeyemo noted there are a lot of small black businesses in Boynton. They could do a push cart for the public that go to these venues. She thought they could talk to those small businesses opening up and show case the City and work together. C. Bob Borovy Student Citizen of the Year Award Ms. Wilkinson explained they do not have any money for the Bob Borovy Award. In years past, they had donated $1,000, and before that they had $1,000 for first place and $500 for a second-place award. She noted a $21.85 balance is not normal. Dr. Hayden-Adeyemo noted Ms. Wilkinson's daughter had won the award three years ago. Ms. Wilkinson confirmed she had. The requirements are the student has to live in the City or attend a school in the City limits, the student has to have a significant number of community service hours, submit an essay and then three judges read the essays. It is a blind reading so no one knows who the recipient is to avoid any nepotism. There are three independent judges. Whoever gets the highest score, gets the award. It is not a scholarship, it is a cash award for a senior that can be used for other expenses. Ms. Wilkinson apologized for not being present at the last meeting and recalled they had spoken about procuring a larger donation and a gentleman suggested a larger donation. Dr. Hayden-Adeyemo recalled when she got on the Board, she learned if elected officials have leftover funds, they have to spend it. If any elected official would like to help, win or lose, they have to get rid of the money. Ms. Wilkinson explained they bring 6 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida July 22, 2021 that up around election time because that money goes quickly and they have to spend it whether they win or not. It could be for anyone running for any office. VIII. Future Meeting Dates: August 26, 2021 September 23, 2021 IX. Adjournment Motion Ms. Gadson moved to adjourn. Ms. Young seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:44 p.m. Catherine Cherry Minutes Specialist 7