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Minutes 05-26-21 Minutes of the Education and Youth Advisory Board Meeting Held on Thursday, May 27, 2021, at 6:00 P.M. At City Hall, Commission Chambers 100 E. Ocean Avenue, Boynton Beach, Fl- PRESENT: LPRESENT: Dr. Valerie Valcourt Kacy Young, Director, Recreation and Parks Lori Wilkinson Sherri Claude, Board Liaison Frando Patterson, Alternate Jessica Wilkinson, Stu. Reg- Voting ABSENT: Francoise Calixte-Dieuvil Shaquira Young Abby Murrell Chevette Gadson, Vice Chair Kevin Duterval Jeremiah Young I. Call to Order Dr. Valcourt acted as Chair and called the meeting to order at 6:09 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Approval of Agenda Motion Ms. L. Wilkinson moved to approve the agenda. Mr. Patterson seconded the motion. The motion passed unanimously. IV. Announcements/Presentations/Correspondence Chair Valcourt announced Poinciana is having a staff appreciation event this week to acknowledge the teachers and staff. The school is located in the Heart of Boynton. V. Public Audience VI. New Business A. Approval of Minutes of April 22, 2021 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 27, 2021 There was one change to the minutes which was Ms. L. Wilkinson was not at the last meeting. Motion Mr. Patterson moved to approve the minutes as amended. Ms. J. Wilkinson seconded the motion. The motion passed unanimously.. B. Selection of Chair Mr. Patterson moved to delay election of the Chair to the next meeting. Ms. L Wilkinson seconded the motion. It was explained the Chair runs and manages the meetings. Ms. Claude also sends the agenda to the Chair to review and approve and or make changes or additions to it. Mr. Patterson withdrew his motion. Motion Ms. L. Wilkinson moved to nominate Dr. Valcourt as Chair. Mr. Patterson seconded the motion. Dr. Valcourt accepted the nomination. The nomination passed unanimously. C. Selection of Vice Chair Mr. Patterson nominated Ms. L. Wilkinson as Vice Chair. Dr. Valcourt seconded the motion. Ms. L. Wilkinson accepted the nomination. The motion passed unanimously. VII. Old Business A. Outreach Ms. L. Wilkinson asked what the status was regarding asking Harvey Oyer for the donation. There was no discussion about it at the last meeting. It would be a continuing discussion. Ms. L. Wilkinson summarized that three months ago she reached out to Harvey Oyer III. His father is the namesake for the Board's Community Chest fund, which currently has a very low balance and the Board is looking for funds so she called and asked him as he has donated in the past. Harvey Oyer, 111, had suggested asking Bethesda Hospital for$5K over five years and perhaps do a match because his family is involved with the hospital. About three weeks ago there was a press story about one of the family members involved in a serious issue at one of the Boca schools regarding long standing racial problems resulting in the member no longer being employed at the school. A question was raised if the Board wanted that stigma attached to the potential donation and at the last meeting, the issue was tabled. Ms. L. Wilkinson did not think accepting the donation would stain the Board or the community's giving. She thought by the Board accepting the funds, they would be turning something negative into a positive by donating money to schools. She noted the Oyer family has been in Boynton for a long time and has been heavily involved with the City. The City named a park 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 27, 2021 after the father, Harvey Oyer, Jr. She thought it would be great to have a giant coffer of funds and then have smaller fundraisers. Mr. Oyer, III, had suggested requesting a $5K donation from the hospital, but the Board had no set amount they were requesting. He had also indicated he would reach out to bigger businesses in the community to endow the Board and she thought his family would also make some sort of a donation. Chair Valcourt understood both sides. She thought there would be a stain taking the donation if there was a personal connection between a member of the Board and the family member to try to cover up or overshadow what was done, or to act as it was an act of forgiveness. She thought in this instance it was an opportunity to give back to the youth and the schools. The Board gives to the schools in the area, and the motive behind receiving the funds was good. Ms. Wilkinson explained she called Mr. Oyer. Mr. Patterson asked whose name would be on the donation. Ms. Wilkinson thought some will come from their family and he indicated he would petition Bethesda Hospital as well. The original thing is the donation would come from Bethesda and he could match it. The hospital would be the main focus. Ms. Wilkinson explained she has no control over how the funds would come. Ms. Claude explained Kacy Young had checked with the City Manager and there was no issue with accepting the funds. The people taking this money will not question where the money came from. Ms. Wilkinson did not think Mr. Oyer, III, was expecting an acknowledgement. She had invited him to a meeting. Mr. Oyer, III would not receive a public acknowledgment, just a letter. There was consensus to let Ms. L. Wilkinson continue the conversation with Mr. Oyer and report back at the next meeting. Dr. Valcourt would like to see more engagement with the schools, but was unsure how to accomplish it. She thought it would be a good look for the Board to show they are active and she thought some type of outreach to those schools would be good. Ms. L. Wilkinson noted last year, they reached out to School Advisory Councils and attended some meetings. She thought continuing to get in touch with the school SAC meetings in the first month or two of school was beneficial. B. Fundraising Dr. Valcourt recalled the Texas Roadhouse event. Ms. Claude advised she did not receive any funds. Dr. Valcourt noted they have the same fundraiser for her school. It was suggested Ms. Claude check with Mr. Murphy who handled the event. Those types of initiatives are easy because everyone eats. If they have a presence in the school, it may help raise money. Ms. Wilkinson commented she is involved with the Kiwanis Club. They would buy yearbooks for students that cannot afford them, put ads in the yearbooks and support field trips. They did all these things and then, in turn, they could say, Kiwanis Club is having a fundraiser at Texas Roadhouse and this is the group that does all these things. She thought they could pick two schools and say what fundraiser and when they would have them. There may be other organizations or individuals that may donate as they show how the Board uses the funds. It helps the cause being present. Chair Valcourt thought it would help and it would be a win-win for all. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 27, 2021 Ms. Claude asked if the donation from Harvey Oyer, I II, would be for the Community Fund only. Ms. L. Wilkinson did not know, she told him the Community Fund has his father's name on it, but the Borovy Award also needs funds. She agreed to ask him if they could shift funds. Ms. Claude noted if the Board wants to continue the award, $1,000 is needed unless the Board changes the dollar amount. C. Bob Borovy Student Citizen of the Year Award Ms. Claude announced they selected a winner and there were three eligible applicants that live within the City. Based on the Board changing the requirements, there will be more applicants in the future and three non-resident students that applied this year. Ms. Claude explained the award is scheduled for the City Commission meeting on June 1 st. She hoped at least one Board member would be present when they present the award. She will prepare the certificate, and the check is being cut. She usually prepares statements. She printed her application and circulated it for the Board members to review. She will also email a copy to the members to review later. It was noted Dr. Rada resigned. If Mr. Patterson wants to move up, he should send an email to the City Clerk. Mr. Patterson introduced himself. He is the Director of Test Evaluation at FAU. He is a retired military person for 30 years having served in the Air Force, Air National Guard and the Reserves. He's from Nashville Tennessee and maintains a home there. His background is unique when dealing in Education. He's in education but in higher education. He has a background in HR and Business Education and a Master's in Education /HR and an Undergraduate Degree in marketing. VIII. Future Meeting Dates: June 24, 2021 July 22, 2021 IX. Adjournment Ms. L. Wilkinson moved to adjourn. Ms. J. Wilkinson seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:40 p.m. Catherine Cherry Minutes Specialist 4