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Minutes 08-25-21 MINUTES OF THE LIBRARY BOARD MEETING HELD ON WEDNESDAY, AUGUST 25, 2021, AT 6:00 P.M. IN COMMISSION CHAMBERS, CITY HALL, 100 EAST OCEAN AVENUE BOYNTON BEACH, FLORIDA Present: Marcia Levine, Chair Craig Clark, Library Director Lindsay Karten Jeannie Taylor, Assistant Library Director George Feldman Robyn Boucard Absent: Dr. Stephanie Hayden-Adeyemo, Vice Chair Ace Tilton Ratcliff I. Call to Order— Marcia Levine, Board Chair Chair Levine called the meeting to order at 6 p.m. II. Approval of Minutes — Meeting of June 23, 2021 (No quorum) Motion Mr. Feldman moved to accept the minutes. Ms. Karten seconded the motion. The motion passed unanimously. III. Correspondence and Communications Mr. Feldman asked how many meetings a member can miss. Ms. Cherry, Minutes Specialist, explained that a board member is removed after four absences and that the Clerk's office keeps track of attendance. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None. V. Chair's Report Chair Levine explained the MLK event will be held this Saturday from 12 p.m. — 4 p.m. at the amphitheater with a kick-off VIP event at the Cultural Art Center, from 5 p.m. to 7 p.m. Chair Levine will volunteer at the Lost Children's booth, but the Library will have a table, manned by Bianca Incledon from Youth Services. She will have materials at her booth. If anyone wants to stop by, they will have a showing at the event and talk about the Library. Special Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2021 VI. Unfinished Business: Staffing Update - Craig Clark Mr. Clark has one part-time Page position they will interview for in the next week or so; otherwise the Library is fully staffed. Career Online High School Grant - Jeannie Taylor Jeannie Taylor, Assistant Library Director, advised the Career Online High School Grant was applied for and they qualified. Staff was just waiting to hear from the State when they will receive funding. Staff asked for seven Career Online High School scholarships, but she noted the South East Florida Information Network (SEFLIN)applied for American Rescue Plan Act (ARPA) funding for 100 scholarships and the Library can obtain additional scholarships from them as needed. Mr. Clark announced the State Department of Education was approved for$700K, but the State has to go out to bid because there is more than one provider of the online high school services, but the Library should be the recipient of some of those scholarships. He hoped to hear by November. Mr. Feldman queried when the Library receives the monies if they have to wait until the next school year. Mr. Clark noted they have a few scholarships left over, but this grant runs October 1, 2021, to September 30, 2022. Scholarships have to be awarded by September 2022, or they go away. Mr. Feldman asked if they have to qualify in a certain category such as in an education or library group. Mr. Clark explained the Department of Education, in the past, handed that responsibility over to the State Library, who contacts public library directors and Mr. Clark would request 10 scholarships. Summer Reading Club update — Jeannie Taylor Ms. Taylor commented the Summer Reading Club was a big success. They had a great kick off and 98 students signed up. The participants who have completed their readings are now picking up their prizes. Chair Levine asked if the Library could suggest books. Ms. Taylor explained there is no requirement as to what the participants read. If staff gets a reading list from the school, they will have those books available, but students pick out their own books to read for this program. VII. New Business Creative Edge Studio Mr. Clark reviewed the Library webpage. He noted they removed the Curbside Pickup category on the website, although the service is still available, and replaced it with the Creative Edge Studio. After selecting Creative Edge Studio, the page gives a list of all the equipment they have as follows: • 3D Printer Dremel 3D45 • Sublimination Printer • Janome Sewing and Embroidery Machine 2 Special Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2021 • Cricut Machines • Sizzix Big shot • Glowforge Plus Laser Cutter and Engraver • Oculus Quest 2 Virtual Reality Headset • Magic Leap Augmented Reality Headset • Canon Wide Format Art Printer • iMac • Wacom Artist Tablet • Canon EOS R6 Mirrorless Camera With the 3D Printer Dremel 3D45, users can send a 3D Printer file in .stl format through the web, and it comes to the Library. He noted users must fill out a form for this equipment. The form contains the policy on usage, how much the Library charges, the dimensions of the object, what color filament they want, and staff prints the job for them. The user will come to the Library and pick it up within a certain period of time. Chair Levine asked if different people were managing the different items, and learned Christina Graves is the Creative Edge Librarian in charge of the studio, but does have Customer Relations staff helping her. The Library also has sewing and embroidery machines. The Cricut machines are being used by the Friends of the Library to make unique cards they are selling. They have a Glowforge plus laser printer and engraver. Interested individuals can schedule a 45-minute appointment and someone will teach patrons how to use the machine and there is a handout given. The Library has an Oculus Quest 2 Virtual Reality Headset and a Magic Leap Augmented Reality Headset. Patrons can sign up for 45- minute appointments. There is a Canon wide-format art printer for prints 24 inches and longer. The colors are so great it can match an artist's original work, and they can print on satin canvas paper and water resistant paper. There is an artist tablet to create and print the users own work and an iMac computer that manages and runs the program. There is a 3D Scanner. Patrons can email the studio for assistance or to make an appointment for any of the equipment. The Library will start teaching sewing classes soon and are in the process of hiring one of their former AmeriCorp volunteers who handles costumes at the Jupiter Playhouse. The classes are free. If a patron has a specific project beyond the basic learning and classes, the patron has to provide their own materials which have to be approved. The classes will start in October or November. Staff is still in the hiring process and will advertise the classes on the website when available. Chair Levine asked if there are tours people can take to get an overview of everything. Mr. Clark thought so and suggested emailing the studio to set a date and time, or call him. The equipment would support the entrepreneurial incubator that FAU is leasing and the Library staff will provide support for them. They will be in the building. Ms. Karten knows 3D printers cost money and asked if everything else cost money as well. Mr. Clark explained the Friends of the Library sells supplies, if needed. They have several supplies for the laser cutter, different types of wood to be used, and vinyl and acrylic. The Friends (of the Library) make a little money on the sales. Ms. Karten asked how someone could email a photograph to be printed and learned it has to be in STL 3 Special Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2021 format. Ms. Graves could answer those questions. Chair Levine thanked staff for the work and thought it was great for Boynton Beach. Most of the equipment was purchased with grant funds. Staff has not yet opened everything to the public, but they will with a big splash. ARPA Grant Application The Library applies for this grant through State Library. The federal government awarded the state $6.7 million for competitive grants, but there were $8.4 million worth of grant applications submitted. The Library's application was for $93,084 and the title is Technology Training for Entrepreneurs and Career Advancement. They would hire a full time public technology trainer and put in a grant to purchase 24 laptops with the charging carts so the laptops can be used downstairs in the community room. The full-time, one year teacher would teach Microsoft office products, Photoshop elements, QuickBooks for finance, and social media classes for business and marketing. Mr. Clark would know by the end of September if they are awarded the grant and if funded, then post the position. Ms. Taylor, Mr. Clark and Ms. Pernicone write and review the grants as a team effort. Chair Levine questioned if there is a formal process to select the grant recipients and learned there is a process that takes place during State Library Council meetings to review and select the grant recipients. The meetings are accessible from the State Library website. Members of the public only have to register and can listen to the meetings. At the end of the meetings, there is an opportunity for public comment. Mr. Clark noted it would be a long two days for those meetings. On a different matter, Chair Levine noted Dr. Hayden-Adeyemo sent an email she was en route to the meeting. Jumpstart Summer Tutoring Program Ms. Taylor explained the City received funding and reviewed the summer school programs the Palm Beach County School Board had, but there was none for fourth graders going into fifth grade. The Library put a program together, which was a lot of work, and partnered with the Cultural Center, the Parks and Recreation Department, and community organizations to find tutors for the students. The Literacy Coalition also provided material resources. Staff put together a two-week, all-day program before the school year commenced that had tutoring and literacy for the first half of the day and food, outdoor activities, and fun library programs for the rest of the day. One program had youth were exploring owl pellets to find out what owls were eating. The tutoring program started slowly with nine students the first day and by the end of the program, there were 21 students, making a difference for 21 students. The kids were tested at the beginning and end of the program and the results showed an increase in their knowledge with reading and math. The program, which is one of many projects developed by the City, is paid for by American Rescue Plan Act monies. The program is a one-time thing, although the City may offer it again next summer if needed. Ms. Boucard commented on the Jumpstart program for fourth and fifth graders, noting that with the pandemic, the school district was mainly focused on the 3rd graders. 4 Special Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2021 Academic stimulus before school for fourth and fifth graders would be great to continue. She hoped students will not be out of school this year and thought it was a great tutoring program. The school district has a Jumpstart for fifth graders going to sixth grade. it would be a good program to sponsor if they had not thought of that. Mr. Clark explained the City Manager spoke to school administrators offering to help and the school district suggested what grade. Discuss merging the November 24 and December 22, 2021 meetings to December 1, 2021 Mr. Clark explained usually the Board merges these two meetings every year. He recommended merging them to December 1, 2021.. Motion Mr. Feldman moved to combine the meetings. Ms. Boucard seconded the motion. The motion passed unanimously. VIII. Library Director's Report/Statistics June 2021 & July 2021 Monthly Reports Mr. Clark noted there were two months of reports/statistics and requested anyone with questions, call or email him. The Library has been pretty busy and been offering in-person programs. He showed the members where on the Library webpage the programs were listed and reviewed the programs. He noted they just had a needlepoint class. He recommended the members keep their eye on the website for programs and advised programing was really expanding. Chair Levine thought the current month numbers for check out and attendance were astounding. Mr. Clark explained some of the numbers fluctuate, which could be because people are starting to come out and visit the Library. She asked if Mr. Clark noticed more foot traffic in the Library and Florida Room and learned he did. The amphitheater will be used quite a bit more for city activities. Mr. Feldman spoke with Eleanor Krusell about holding a car event and learned it was $1,500 and the renter has to pay for each food wagon. Ms. Boucard asked about the calendar of events, and how often will there be a need to delete or add new activities. Mr. Clark responded they have a wait list of ideas and they have a weekly supervisor meeting where new ideas are discussed. Staff can cycle out unsuccessful programs with new ideas and programs as needed. Programs are constantly evolving. Mr. Clark explained even if only four people show up to a class, it is still successful, or they could offer it at another time. They adapt as they go along. The Library is offering Financially Fit classes and will soon have one on mortgages.. They adapt to meet the needs of the audience. IX. Announcements Next Library Board Meeting — September 22, 2021 Chair Levine announced the next meeting. 5 Special Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2021 X. Adjournment Motion Mr. Feldman moved to adjourn until September 22, 2021. Ms. Boucard seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:36 p.m. Catherine Cherry Minutes Specialist 6