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Minutes 09-23-21 Minutes of the Education and Youth Special Advisory Board Meeting Held on Tuesday, September 23, 2021, at 6:00 P.M. at City Hall, Commission Chambers 100 E. Ocean Avenue, Boynton Beach, Fl- Present: LPresent: Dr. Valerie Valcourt, Chair (Arrived 6.19 p.m.) Kacy Young, Recreation and Park Director Lori Wilkinson, Vice Chair Francoise Calixte-Dieuvil Frando Patterson Chevette Gadson Dr. Stephanie Hayden-Adeyemo (Arrived 6:15 p.m.) Tarynnicole Rhodes, Alternate Jessica Wilkinson, Stu Reg. Voting Member Absent: James Hubbard, Alternate I. Call to Order Chair Valcourt called the meeting to order at 6:08 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Roll Call A quorum was present. IV. Approval of Agenda Motion Ms. Rhodes moved to approve the agenda. Ms. Calixte-Dieuvil seconded the motion. The motion passed unanimously. V. Announcements/Presentations/Correspondence None VI. Public Audience Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 23, 2021 Ernest Mignoll, 710 NE 7 to Street, explained he became a permanent resident in October 2020. He spent about 45 years as Graduate of Education Professor in the north. His family and he spent a lot of time in Florida and some of his family have children int school system here. He did not expect that he would be as involved in Boynton Beach as he was up north, but there is more tot City than being a beautiful city with beautiful families and children. He commented there are challenges and he asserted one is education. He not all could or remotely and data is available in the State. He asked if Palm Beach County gets involved in an annual school report card where each state takes the data from each municipality and compare how the schools do. It is certified by the State. Vice Chair Wilkinson responded the State does have a grading system, that is based mostly on testing. (Chair Valcourt arrived.) is Chair Wilkinson explained the Board has nothing to do how schools are rated in the City. The County is rated by the State and then each individual school on their testing scores. Dr. Hayden-Adeyemo offered the Board would like to work with residents to partner with the school district and the programs the City can provide at the Library and Recreation and Parks. She commented the Board would be receptive to what he was offering. Mr. Mignoli repeated all states are required to report tote Federal Department of Education. Each municipality of each county reports everything at the school, such as attendance, maintenance, crossing guards. It is a full spectrum so representatives from the counties can call them up on the report cards. The federal and state government cross references them and it allows for comparisons of schools. That is what they would train principals to do. If the Board is considering something like that, they can monitor it and then set Is from the data. Mr. Young asked if the school district grades each school and the information is on the school website. Chair Valcourt responded they do, but this year because of the pandemic the state gave each school district an opportunity whether or not those grades would be public and published and the district to out with the exception of one school in Lake Worth. Mr. Young advised it is a school district question. Vice Chair Wilkinson agreed and not this is not the right venue to ask. They have some basic information, but generally the school district is a better place. There is a school district meeting tonight. The District hosts meetings about all schools int County, whereas the Board focuses on the students and not so much the schools. Vice Chair Wilkinson gave the address fort school board and advised the meeting starts in four minutes. Dr. Hayden-Adeyemo invited Mr. Mignoli to apply for a seat on the Board. She not they have a lot of initiatives for children in Boynton They want the literacy rate to be on grade level. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 23, 2021 VII. New Business A. Approval of Minutes of August 16, 2021 (Special Meeting) Motion Ms. Rhodes moved to approve the minutes to reflect Ms. Calixte-Dieuvil was present and Chair Valcourt was not. Ms. Wilkinson seconded the motion. The motion passed unanimously. VIII. Old Business Vice Chair Wilkinson passed the gavel to Chair Valcourt. Motion Vice Chair Wilkinson moved the Board forgo the rest of the agenda and only talk about the fundraiser. Ms. Wilkinson seconded the motion. The motion passed 7-1 (Dr. Hayden Adeyemo dissenting.) IX. Old Business a. Fundraising i. Pumpkin Carving Fundraiser Vice Chair Wilkinson commented the Pumpkin Carving Fundraiser was coming up on the 16th. She stated she did not mean to take over the whole thing, and she feels like she is kind of running it at this point which was fine with her, but she had questions for the members. Ms. Claude had printed copies of the flyer and Vice Chair Wilkinson asked if the members solicited people to enter pumpkins or provide prizes. Dr. Hayden- Adeyemo stated she announced it at the Library Board meeting and she has talked to businesses. The flyer has Vice Chair Wilkinson's phone number on it and people can call her if they have questions and they are in the process of getting a form to fill out electronically. The downside is they cannot collect money ahead of time as it is a time issue. While she could open an Education Board Venmo account, it gets tricky as it would have to come to her bank. Dr. Hayden-Adeyemo advised they discussed it prior to the meeting about collecting funds and doing it ahead of time. She took offense to Vice Chair Wilkinson's statement by saying she was the only person putting forth effort. Dr. Hayden-Adeyemo thought if Vice Chair Wilkinson's name was on the flyer, she would be called. Other members have been working on best ways to solicit this item. Vice Chair Wilkson responded her words were being twisted. She commented she did not say she was in charge of the whole thing, but she did say she was taking the lead. Dr. Hayden-Adeyemo stated what she heard was it was her idea, she has been doing it all and the Board has been doing nothing. Chair Valcourt clarified Vice Chair Wilkinson does not mind taking the lead and others are helping. Vice Chair Wilkinson apologized if 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 23, 2021 her words were construed the wrong way. She did not mean to say no one else had a handle in this and she was aware everyone would be there ante 16th. She explained the Board's hands are tied as the Board meets once a month and they are not allowed to talk to one another between the meetings. Someone had tot the lead and since it was her idea she did. If the Board out like someone else to take the lead, they could. is Chair Wilkinson explained since the last meeting as a group, they revamped the flyer and the donation letter. They discussed collecting money ahead of time, but there was no way to do that. Her thought by collecting money ahead of time was if it rains, they have the money. The flyer specifies the time to turn int pumpkins from 2:30 on. The event is from 3 to 6 p.m. It mentioned the Board is a City board and there are prizes. Vice Chair Wilkinson asked if they had prizes or any connections to prizes. She thought $100 would be a good prize, which could be split between gift cards. She hoped the members out start soliciting clubs, and she has six people working on them. is Chair Wilkinson has been working with the Rotary Club and her HOA sent the flyer tat residents. There are a few prizes, but the more they have the better. Dr. Hayden-Adeyemo commented she went to an event at Barrier Free Park two years ag, and the Recreation and Parks Department offered a free pavilion rental as a raffle prize. Mr. Young explained they have done so in the past. It is something the Board could consider as something the Board is requesting. It out just be any pavilion rental int City. Mr. Patterson asked how many prizes will be given away. Dr. Hayden-Adeyemo thought they could give participants honorary mention or be featured in FunFare. One prize was fine. Chair Valcourt thought they could ask a restaurant for dinner fort or receive a gift card. Not only is it a family that could participate, it could be a school or a club. Ms. Calixte-Dieuvil thought the whole concept is to have funds so cannot keep giving money away. Tasha Lebla stated she does not live in Boynton Beach, but has held a lot of events. She thought one prize was not the way to go, it might fall through. She recommended they should have a back-up discussion. Dr. Hayden-Adeyemo thought two prizes and an honorable mention would be appropriate. If it is an organization that wins, it could be an in-kind prize. She thought someone may not want the prize. The flyer says prizes will be awarded. Chair Valcourt thought it out not matter because the participant is not informed of what the prize is. Itsays prizes. Dr. Hayden-Adeyemoto ught if talking and chaffing it up, , the prize should be announced. Vice Chair Wilkinson commented when people call, she can tell them and if the letter is not distributed, they can add it. The second prize should be contingent on how many entries there are. The price to vote is two dollars per ticket. The price to enter a ticket is five dollars. Mr. Young explained if prizes are being donated, they should hand out as many prizes as possible ort winner can choose whatever they want. Ms. Rhodes announced she aIr eady had a $25 donated gift card. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 23, 2021 The letter was finalized and revised based on the decisions the Board made at the last meeting. Vice Chair Wilkinson commented the City's address is on the top. It was too much to put the flyer at the top of the donation letter. It did not make a lot of sense to add it. The revised letter was read. Vice Chair Wilkinson also had several volunteers from the Key Club at Olympic Heights High School to help and they are entering a pumpkin and looking for volunteer hours. Chair Valcourt wondered if Boynton Community High School would help. She will forward the letter and flyers to get people to first purchase a pumpkin. On the day of the event, they will need cups to put the tickets in, and placard paper for each pumpkin describing where each pumpkin came from. Dr. Hayden-Adeyemo has index cards. The City can make copies and do things for the Board as they are a City Board. When they know how many pumpkins they have, they will know how many tables they will need. The event is in 23 days and they need to focus on marketing the event and participation. Vice Chair Wilkinson offered to be the contact for all of this and be the lead to make executive decisions if needed, because they cannot meet again between now and the event. Chair Valcourt requested a motion for Vice Chair Wilkinson to be the point of contact, in case anyone has questions and allowing her to make executive decisions in regard to things that may come up. Vice Chair Wilkinson commented she already told people the pumpkin can be decorated any way they want. It can have glitter and hair. In future years, they may want categories. For this event, it is a pumpkin popularity contest. There are no rules. Motion Vice Chair Wilkinson so moved. Ms. Rhodes seconded the motion. The motion passed unanimously. The letter and flyer will be sent out as is electronically. Dr. Hayden- Adeyemo notified Firth and Third Bank about the event. Chair Valcourt will send to Poinciana and other schools. It was reiterated the pumpkins have to arrive by 2:30 p.m. the registration deadline is October 1St. Mr. Patterson recommended adding an email address to the flyer. As for general email, they should contact Ms. Claude, which could be forwarded. The Board will collect names and when Vice Chair Wilkinson talks with participants on the phone, she will send them the email. Ms. Calixte-Dieuvil asked if anyone approached Christ Fellowship Church. Mr. Young invited all to a comedy show at the Art and Cultural Center at 125 E Ocean Avenue. It starts at 7 p.m. and will feature Kyle Grooms a well-known comedian. Tickets are $15 in advance and $20 at the door. He requested the members help spread the word. 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 23, 2021 Starting October 1 st, the City will host free concerts at the amphitheater the first Friday of each month. They will start to host free movies at the park on the lawn on the third Thursday of every month. ii. Gingerbread House Fundraiser b. Outreach C. Bob Borovy Student Citizen of the Year Award X. Future Meeting Dates: October 28, 2021 December 16, 2021 XI. Adjournment Motion Dr. Hayden-Adeyemo moved to adjourn. Vice Chair Wilkinson seconded the motion. The motion passed unanimously. The meeting was adjourned at 7:08 p.m. 161"U Catherine Cherry Minutes Specialist 6