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Minutes 12-09-21 Minutes of the Art Advisory Board Meeting Held on December 9, 2021, at 6:30 P.M. In the City Commission Chambers, City Hall 100 E. Ocean Avenue, Boynton Beach, Florida Present: Courtlandt McQuire, Chair Glenn Weiss, Public Art Manager Marcia Levine, Vice Chair Kelli Drum, Board Member Clovis Moodie, Board Member Ace Tilton Ratcliff, Board Member Sam Velazquez, Board Member Ellen Jones, Alternate Gregory Hartmann, Alternate Cynthia Alexis (Arrived 6:35 p.m.) Absent: Ace Tilton Ratcliff, (Excused Absence) I. Call to Order Chair McQuire called the meeting to order at 6:31 p.m. a. Roll Call Self introductions were made. A quorum was present. b. Excused Absence Requests It was noted Mx. Tilton Ratcliff was excused from the meeting. c. Appointment of alternate(s) for absent member(s) d. Agenda Approval or Amendments Motion Vice Chair Levine moved to approve the agenda. Ms. Drum seconded the motion. The motion passed unanimously. Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 e. Introduction of Gregory Hartman, Alternate Mr. Gregory Hartmann introduced himself. He is a resident of Gulfview Harbor, who has been in Boynton Beach for three years. He is celebrating his 17th wedding anniversary and has a new baby. He works for an ad agency. He made videos in high school and worked for WSBN in Miami for a year, working his way up. He has found a niche market in auto advertising and has been doing that for 10 years He has his own motion graphic video design studio. II. Approval of Minutes Motion: The November 18, 2021 meeting minutes are approved as written or amended. (Ex. A). The minutes were not finished and will be addressed at the next meeting III. Informational Items from the Board Chair McQuire announced he attended the Affordable Art Show opening and he thought it had the best turnout he has-seen in years. A lot of work went into the event and he acknowledged Mr. Weiss, Vice Chair Levine and others for their help. The show was beautiful and there were a lot of pieces. They were selling art and talking about art. He noted they tapped into Leisureville. Vice Chair Levine also attended and thought it was really great. She thought having group shows was terrific as it attracts a broader range of people. People get very creative how they display art. Some people had jewelry and from the first night they sold 9 or 10 pieces. The event will continue through the 20th. She thought it should be promoted further. She advised she just led a tour. She belongs to a Facebook group and put a call out to the administrator of the group to take a tour of the downtown, the Cultural Center, Library, City Hall and finish with dinner at Pio Pio. Forty women responded right away and 50 people showed. Her goal was to get docents and volunteers for Boynton Beach, get board members, or people interested in what is going on, and have-them sign up for Diane Valentini's classes at the Cultural Center. Vice Chair Levine will plan another tour as there was still interest. IV. Announcements/Reports A. Boynton Beach Arts & Cultural Center Exhibitions a. Affordable Art Show: Holiday Edition. Dec 3 to Dec 20 Mr. Weiss advised 10 artworks were sold in the first three days of the Show totaling more than $1,000. Art ranged from $25 to $250 and attendees were pleased to support Boynton Beach and Palm Beach County artists. He noted the exhibit will run to the 20tH 2 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 Chair McQuire commented the display boards cleverly displayed the art and the pieces looked good. Mr. Weiss explained the pieces will be kept in the cafe as the City discontinued renting storage space. The artwork was moved to the Rolling Hills park facility. Vice Chair Levine was called by a woman who purchased two pieces of art. The woman had budgeted more to purchase art and did not want to hog all the pieces. She wondered if the art would be replaced. Mr. Weiss explained when an artist sold out of their work, it was not replaced and attendees could buy others work. b. Africa Diaspora Exhibition: February 13 to March 25 Mr. Weiss explained he is almost finished writing the press release for this exhibit and for Montoya and Ortiz. c. Montoya & Ortiz, Avenue of the Arts: Opens on March 5 The Montoya and Ortiz pieces massy not extend all the way down the Avenue of the Arts and may only be in the downtown area. Currently, they are creating a brand new piece to ensure they have the needed scal for the exhibit. The Montoya and Ortiz pieces will be outside; the rest of the art will be inside the gallery. They hoped to get better display lighting on the second floor as what is there was lacking. Also, if a member knows of an artist who may be interested in exhibiting, they should let Mr. Weiss know. He is compiling a listing of artists for future contacts. Vice Chair Levine recalled when they replaced Avenue of the Art and with art from Cecilia Lueza, different artists were brought to the Board and the Board selected the art. Mr. Weiss did not know, but commented he brought Montoya and Ortiz to the Board at the last meeting and they were selected. d. Art and Autism Show: Opens April 4 e. Second Career Artists: Opens April 8 B. Grants a. NEA ARP ($50,000)Announcement in December or January Mr. Weiss explained he has not received any word on the status of the Board's application. C. ARP Funding Proposal to City Commission: Grants to Artist/Fabricators. Mr. Weiss explained he did not think anything would happen with this funding D. Boynton Inlet Pump House with Greater Boynton Beach Foundation 3 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 Mr. Weiss apprised the members Boynton Beach Foundation was talking to Talin about painting the pump house at the Inlet, but Palm Beach County will ultimately make the decision. Ms. Talin is a teacher at the City's Art and Cultural Center. No action is needed on this item, rather the item is just to give an idea of what the Foundation was thinking. The artist does a lot of interior work. Until the County Arts Board and Environmental Resources address the proposal, all Mr. Weiss can do is encourage them to do something. The Environmental people are okay with the project, but arts people were slowing it down. The Board's endorsement of the design may be helpful in the County's process. E. Report on Private Development Projects (Ex. B) Mr. Weiss had a map and a report about what is going on with private development. Any private development over a certain amount pays the 1% fee which is divided 30% for administration of the Public Art Program and 70% must be spent on public art on their property or contribute to the public art fund elsewhere in the City. He reviewed public art projects including Riverwalk on Woolbright and Federal Highway. The art advisory Board approved the work. Broadstone is in process and will spend about $300K on art if it moves forward. The Boynton Office and Miraflor Apartments, which is an affordable apartment complex was reviewed. The developer of Miraflor wants to enhance the bus stop. The neurobehavioral hospital, will provide an in-patient mental health facility near Boynton Beach High School and Quantum Lake. Oakwood Square is a rehab of an existing shopping area and Bethesda Hospital also have projects. Ms. Jones commented she has been researching percentages for public art. It is in the statute, but when budget planning, there are lots of different ways for cities to raise funds. Boynton Beach is using one model, but there are other models. Some have non- profit public art organizations. Chair McQuire commented there is a lot of push back on the 1% fee. The Board needs to be good stewards and well-versed advocates. Chair McQuire was interested in reviewing other models. Images by Artist Mark Fuller at Riverwalk were viewed, including the garage and bus stops. The columns along the Intracoastal regarding the Intracoastal Waterway were approved. They are 12 feet high and internally lit. Images for the Oakwood Square remodel were viewed. The SteinMart store would be gutted and turned into a grocery story. The former Pier One store will now become Leaf which will be partly a restaurant and partly a public space. Their budget is just over $20K. They want to have some type of bench. The Art Advisory Board will issue a call to artists who design benches. Boynton Beach Office Condo is on Federal Highway and MLK. It is a small office building that could accommodate a mural. The front of the building is not the real access. 4 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 Broadstone was known as the Legacy project which is a project in process. Mr. Weiss showed existing art, and thought there would be major sculptures on four corners to make the location a destination. Chair McQuire sat in at the CRA meeting.,All will be completely reconfigured, and the buildings may go on diagonals. Across the street, the building where Posh is located has no activity. Broadstone will have an alley with public art in it. There is no public access. Mr. Weiss recommended moving the art towards the street or on the corner of SE 2nd. They want two sculptures on two corners and the dog park was expanded. Their budget is about $300K. The Neurobehavioral hospital was reviewed. All that can be seen from the public right- of-way is the high part of the wall, which they have identified as the location for a mural. The building is inside Quantum Park. They will use a new app from Gainesville to find artists to paint the mural, but the artist has to have some relationship to mental health. A regular call to artists will also be issued. Discussion turned to Bethesda Hospital. Images of proposed art work for the hospital, now owned by Baptist Health, was viewed. They have a program of putting pineapples in front of their buildings, but the City has a clause sculptures cannot serve as signs or logos. The Board would issue a call to artists. Mr. Weiss explained the members are not approving anything today and several members expressed interest in reading the Sign Code. Mr. Hartmann thought there would not be a great view of the piece at the site the hospital suggested, and it could be more public facing as there is more room by the parking areas. Mr. Weiss commented they volunteered to take some of their money and rather than having a pineapple there, they sponsor fiberglass pineapples in the downtown. It would cost about $30K to have a pineapple form made. Images of the Pompano Painted Fish were viewed. The pieces last for about five years in Florida. Chair McQuire liked the idea and thought it was great marketing for them. Ms. Moodie asked how this related to art in Boynton, how would it be viewed and where do they go from here. Ms. Jones thought if the pineapple was a symbol of hospitality, it is terrific. Some cities use other symbols unique to their cities and have artists create different versions of it. Ms. Weiss noted Ms. Susan Oyer had suggested using a Sailfish, and thought she had sponsors for it, but learned that was not the case. He thought it would be expensive to mass produce a good-sized sailfish and then they have to figure out how to hold it up. A mold for a pineapple.would be significantly less. He noted the City has a new Grants Manager and the City will try to write grants and obtain funds. Discussion followed about the Baptist Hospital proposal. The Board could showcase 10 pineapples, have artists paint them and find a place to showcase them for a period of time. Larger items would have a greater impact, particularly if they are a street side item. The pineapples would last about five years and they could be moved It was noted Delray Beach uses the pineapple symbol. A fish was nice. A pineapple is great too. Vice Chair Levine thought a pineapple was not significant for Boynton and they have the Sailfish on Federal Highway at Gulfstream. She is not that attached to the pineapple 5 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 and thought if they will make a colorful something in Boynton, it could be something other than a pineapple. They could have other fish since fish and reefs and coral were going onto the garage facade. Ms. Jones thought the discussion should be what the hospital will put on their property and delay the discussion until the Board reviews the Code. Chair McQuire agreed, but this project does not apply. It is standalone sculptural work. He thought exploring different shapes with them may be a good idea. Ms. Drum also was not attached to the pineapple, but was not sold on the Sailfish either. She liked the idea of having 10 moveable pieces. They could be displayed together than separated and perhaps have a scavenger hunt. Vice Chair Levine liked it too. It could be similar to the Janis project. Chair McQuire thought Janis was a possibility. Frank Hyder would make the mold and different artists paint them. It could be a community Janis project that was something unique to Boynton. Chair McQuire liked that idea and having some continuity in the work. Mr. Weiss would discuss it with Mr. Hyder and with Bethesda. Bethesda is also sponsoring something at the Schoolhouse Children's Museum. It was important the Board hire quality artists to work on these forms. The Board still has to deal with the art on the hospital property. Chair McQuire thought the Board should initially express concern if they allow them to go forward with their logo because it sets a precedent and it could be a conflict. Ms. Jones requested when the minutes are sent, Mr. Weiss say where to find what is required online. Mr. Weiss agreed. Vice Chair Levine offered to let her know if the Board needs help with discussions with Mr. Hyder Mr. Weiss will first speak with the hospital. V. Action Items Graphic Mural for Sara Sims Amphitheater(Ex. C) Vice Chair Levine noted a few meetings ago, the members discussed using the backdrop of the amphitheater at Centennial Park. Mr. Weiss researched light projectors with enough intensity to be used and learned they are very expensive. The Mangrove piece from the amphitheater was fixed and will be moved to Pete's Pond. It was a low budget project to begin with, but it needed refinishing. The City Manager said other people were looking at the amphitheater at Sara Simms and requested the stage be elevated and creating some type of a backdrop. Images of spinning aluminum panels by different artists were viewed. The Images can be printed or hand painted and affixed like spinners. Chair McQuire commented the artwork appealed to him more. He asked if they could pay two artists a small stipend to create a conceptual drawing and vote for what they like best. The City Manager had indicated a willingness to pay. The fee to paint a panel by hand or pay to print a panel are both about $51K. Funds for the project would come from Capital Improvements. Ms. Moodie noted the park is not just for concerts. It is used by the community and has a walking trail. She understood the need to make it more artistic and enhance the aesthetics for park goers to enjoy. 6 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 Chair McQuire asked for a motion to have both artists submit their recommended work with a paid concept fee to be worked out by Mr. Weiss and the City Manager for the next meeting and the Art Advisory Board make a decision. Motion Ms. Drum so moved. Ms. Alexis seconded the motion. The motion passed unanimously. Ms. Jones noted at the last meeting Mr. Weiss advised he was on his last interview for an assistant. He responded there were four applicants. There is one candidate that has been prioritized, but there is a little bit of confusion going on right now which will be resolved soon. He would be happy with any of the four candidates. Ms. Jones noted there is a new Grants Manager, (Tessy Lacroix) and asked if she could be introduced to the Board and attend a meeting. Ms. Jones noted it was her experience that commissions and boards that do well, often have a good relationship with the Grants Manager. Mr. Weiss announced the Grants Manager got a foundation directory, which the City did not previously have. VI. Old Business Fiscal Year 22-23 Budget (Ex D) Mr. Weiss reviewed the Budget calendar as contained in Exhibit D and how they could interface. He gave a short review of the process and noted the Art Advisory Board program has been in the red since it started. The City decided to spend all the money for public art on the Town Square art and they assumed the complexes to the north and south would be constructed and generate the funds to pay for the art. The buildings were not constructed, but the City already spent the funds. In early July, the City Manager sends the budget to the City Commission and they hold budget hearings. Each department presents their budget and questions are asked. The Finance Director compiles the budget and it goes before the City Commission in September for final adoption. Ms. Jones suggested they retitle this discussion Estimated Fiscal Year 2022 Budget Calendar as they work on a fiscal year that starts October 1. They are at the end of the first quarter. She suggested including on future agendas, end of quarter estimates and actual income and expenditures by quarter. In February, it would be appropriate for the Board to discuss if they have input they want Mr. Weiss to submit for capital improvement requests and in March the Board provide what their budget requests for the next year would be if their intention is to grow and manage the budget. She also suggested making a quarterly budget report to the Commission, which would lag a month behind, that would include estimated and actual expenditures. Then they 7 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 would have an idea how the monies are coming in and out. She researched how other cities that do not have large budgets get money. There are good publications on the subject. Projects for public art are funded, if there is no endowment fund, by the City, by public private collaborations/development and a number of alternative ways. Ms. Jones commented looking for grants and philanthropic opportunities is the most successful avenue to take. She noted Mr. Weiss is only one person. She thought in being proactive, they can say in Fiscal Year 2022, they want to hear about NEA grants and will look for funding announcements and approach philanthropic opportunities. Chair McQuire liked the idea and agreed with Ms. Jones. He noted they had spoken about corporate sponsorships and felt they were the low hanging fruit as they have write-offs and it is not uncommon for them to contribute to things like this. They spoke about the data the City has. It will keep the Art Advisory Board focused on increasing the budget to have better artwork in which to engage the community. Mr. Weiss stated he would try to have art included in the Capital Improvements Budget. He would have to speak to the budget and finance directors to reflect it is part of their budget, tourism and community development. Ms. Jones thought it should be part of the CIP and operating budget. Mr. Weiss agreed to find out if there would be any interest. Ms. Jones suggested members take turns and attend City Commission meetings and have talking points. She thought talking points would be included in the NEA grant application and she would speak to the City Commission. Mr. Weiss noted they take videos of every event, and thought it would be interesting to have a video of the events, and take out the art. As an example, the video could turn any parade float into just a truck driving down the street. Marching bands would be removed. It would be hard to imagine any event without arts. There would be no band music in the amphitheater. No artists selling things. At the Christmas tree lighting, people would only see the switched turned on, but no Christmas tree. Ms. Moodie thought sometimes they need to be guided and Mr. Weiss could articulate what type of guidance is needed. She did not know if people understand the difference art makes. Ms. Jones requested Mr. Weiss prepare a quarterly actual revenue and expenditure breakdown for the next meeting. Mr. Weiss explained because they run by an operating fund instead of the capital budget, projects are scattered everywhere. It is hard to do so with operating budget, but he will try and the grants person will be present. Mr. Weiss noted two candidates running for Commission that support the Arts.. He is trying to get the mural thing program approved by Commission, so hopefully that will be done. Mr. Weiss will need to modify the ordinance and make a presentation to the Art Advisory Board about what is good and bad about the ordinance and the guidelines. They need to have a deaccession plan as it tells the artist what will happen to their art. VII. New Business 8 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 Ms. Jones noted the Senior Center hired a new art instructor and asked if is funded by the City. Chair McQuire commented the Art Advisory Board had programs with seniors and they brought in students with the seniors. They drew pictures that were supposed to be etched in the sidewalk. It was a positive experience. Mr. Weiss noted there are also art teachers at the Cultural Center, VIII. Public Comments — None. IX. Future Agenda Items A. Diversity in Public Art Program B. Future Art Events: Guided Tours, Zoom Talks, Monthly Art Walk, Etc. Vice Chair Levine asked if she should investigate holding more tours in her spare time. She was aware there are docents to take people around, but these were tours people paid for to have dinner. A part of the fee could be an allotment for art and they would make money. She thought there would be hundreds of men and women, if structured correctly, that have free time that would participate. Mr. Weiss responded it might be a way to be a money-making adventure for the tour guide. Vice Chair Levine noted Delray is trying to do the Miami Wynwood thing with golf carts because now they have a map of the art trail. She commented Boynton is a close second, and they could go head-to-head with the way Delray conducts them with an art trail. There is enough for mini tours in downtown Boynton between the Library, amphitheater, public art and Cultural Center, if they could tack on some place to have a catered lunch in the Library or at a restaurant. She offered to spearhead them as they have done them. They could attract 50 or 60 people, and they are just looking to kill two hours and have lunch or dinner. Mr. Weiss thought it would have a positive impact. It would be a partnership between the Board, Diane Valentini from the Cultural Center, and the Library. Tours could be held once or twice quarterly. The next event Vice Chair Levine's group is holding incorporated Feeding South Florida. It will have a dinner, gift baskets, and donations can be made to Feeding South Florida via raffles and the gift baskets. Ms. Jones requested they include the new Grants Manager and budget report for the first quarter of fiscal year 2022. Vice Chair Levine noted Rolando and the Arts District is featured as the arts program on the City website. Mr. Weiss had asked Ms. Drum to develop different page designs using the same software, but he did not get someone to implement it. He thought it is important to have easy visual access. The Art Advisory Board no longer has a table in the Art District. It was a lot of work, but it was effective. People learned what the Art Advisory Board was doing. Chair McQuire recalled the Board had motioned to participate and they paid for the table Mr. Weiss will see about setting up a booth in January. He advised he was never pleased with the aesthetic of the booth. He thought it would have been nice to have budgeted or have a presentation that has a visual impact. C. Digital Interactive Tour and Map like Otocast 9 Meeting Minutes Art Advisory Board Boynton Beach, Florida December 9, 2021 Otocast is not running. It was $2,000. D. Coordination of Public Art on Boynton Beach APP The app is not really running and a lot of the art is not there. E. Continuous Social Media and other Marketing of Pubic Art Chair McQuire noticed more social media.The City has a social media individual who is posting on their page which helps. He asked why gallery listings were not listed and learned the Marketing Department was not told to market the events. The Assistant City Manager will look into the matter. Press releases written by Mr. Weiss are published. Vice Chair Levine noted Frank Hyder wrote some books. She asked if his books can be in the Library. Mr. Weiss recommended she speak to the Library Director, Craig Clark. X. Adjournment Motion Vice Chair Levine moved to adjourn. Ms. Drum seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:32 p.m. Catherine Cherry Minutes Specialist 10