Minutes 12-09-21 Minutes of the Art Advisory Board Meeting
Held on December 9, 2021, at 6:30 P.M.
In the City Commission Chambers, City Hall
100 E. Ocean Avenue, Boynton Beach, Florida
Present:
Courtlandt McQuire, Chair Glenn Weiss, Public Art Manager
Marcia Levine, Vice Chair
Kelli Drum, Board Member
Clovis Moodie, Board Member
Ace Tilton Ratcliff, Board Member
Sam Velazquez, Board Member
Ellen Jones, Alternate
Gregory Hartmann, Alternate
Cynthia Alexis (Arrived 6:35 p.m.)
Absent:
Ace Tilton Ratcliff, (Excused Absence)
I. Call to Order
Chair McQuire called the meeting to order at 6:31 p.m.
a. Roll Call
Self introductions were made. A quorum was present.
b. Excused Absence Requests
It was noted Mx. Tilton Ratcliff was excused from the meeting.
c. Appointment of alternate(s) for absent member(s)
d. Agenda Approval or Amendments
Motion
Vice Chair Levine moved to approve the agenda. Ms. Drum seconded the motion. The
motion passed unanimously.
Meeting Minutes
Art Advisory Board
Boynton Beach, Florida December 9, 2021
e. Introduction of Gregory Hartman, Alternate
Mr. Gregory Hartmann introduced himself. He is a resident of Gulfview Harbor, who has
been in Boynton Beach for three years. He is celebrating his 17th wedding anniversary
and has a new baby. He works for an ad agency. He made videos in high school and
worked for WSBN in Miami for a year, working his way up. He has found a niche market
in auto advertising and has been doing that for 10 years He has his own motion graphic
video design studio.
II. Approval of Minutes
Motion: The November 18, 2021 meeting minutes are approved as written or
amended. (Ex. A).
The minutes were not finished and will be addressed at the next meeting
III. Informational Items from the Board
Chair McQuire announced he attended the Affordable Art Show opening and he thought
it had the best turnout he has-seen in years. A lot of work went into the event and he
acknowledged Mr. Weiss, Vice Chair Levine and others for their help. The show was
beautiful and there were a lot of pieces. They were selling art and talking about art. He
noted they tapped into Leisureville.
Vice Chair Levine also attended and thought it was really great. She thought having
group shows was terrific as it attracts a broader range of people. People get very
creative how they display art. Some people had jewelry and from the first night they
sold 9 or 10 pieces. The event will continue through the 20th. She thought it should be
promoted further. She advised she just led a tour. She belongs to a Facebook group
and put a call out to the administrator of the group to take a tour of the downtown, the
Cultural Center, Library, City Hall and finish with dinner at Pio Pio. Forty women
responded right away and 50 people showed. Her goal was to get docents and
volunteers for Boynton Beach, get board members, or people interested in what is going
on, and have-them sign up for Diane Valentini's classes at the Cultural Center. Vice
Chair Levine will plan another tour as there was still interest.
IV. Announcements/Reports
A. Boynton Beach Arts & Cultural Center Exhibitions
a. Affordable Art Show: Holiday Edition. Dec 3 to Dec 20
Mr. Weiss advised 10 artworks were sold in the first three days of the Show totaling more
than $1,000. Art ranged from $25 to $250 and attendees were pleased to support
Boynton Beach and Palm Beach County artists. He noted the exhibit will run to the 20tH
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Chair McQuire commented the display boards cleverly displayed the art and the pieces
looked good. Mr. Weiss explained the pieces will be kept in the cafe as the City
discontinued renting storage space. The artwork was moved to the Rolling Hills park
facility.
Vice Chair Levine was called by a woman who purchased two pieces of art. The woman
had budgeted more to purchase art and did not want to hog all the pieces. She
wondered if the art would be replaced. Mr. Weiss explained when an artist sold out of
their work, it was not replaced and attendees could buy others work.
b. Africa Diaspora Exhibition: February 13 to March 25
Mr. Weiss explained he is almost finished writing the press release for this exhibit and
for Montoya and Ortiz.
c. Montoya & Ortiz, Avenue of the Arts: Opens on March 5
The Montoya and Ortiz pieces massy not extend all the way down the Avenue of the Arts
and may only be in the downtown area. Currently, they are creating a brand new piece
to ensure they have the needed scal for the exhibit. The Montoya and Ortiz pieces will
be outside; the rest of the art will be inside the gallery. They hoped to get better display
lighting on the second floor as what is there was lacking. Also, if a member knows of an
artist who may be interested in exhibiting, they should let Mr. Weiss know. He is compiling
a listing of artists for future contacts.
Vice Chair Levine recalled when they replaced Avenue of the Art and with art from
Cecilia Lueza, different artists were brought to the Board and the Board selected the art.
Mr. Weiss did not know, but commented he brought Montoya and Ortiz to the Board at
the last meeting and they were selected.
d. Art and Autism Show: Opens April 4
e. Second Career Artists: Opens April 8
B. Grants
a. NEA ARP ($50,000)Announcement in December or January
Mr. Weiss explained he has not received any word on the status of the Board's
application.
C. ARP Funding Proposal to City Commission: Grants to Artist/Fabricators.
Mr. Weiss explained he did not think anything would happen with this funding
D. Boynton Inlet Pump House with Greater Boynton Beach Foundation
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Mr. Weiss apprised the members Boynton Beach Foundation was talking to Talin about
painting the pump house at the Inlet, but Palm Beach County will ultimately make the
decision. Ms. Talin is a teacher at the City's Art and Cultural Center. No action is
needed on this item, rather the item is just to give an idea of what the Foundation was
thinking. The artist does a lot of interior work. Until the County Arts Board and
Environmental Resources address the proposal, all Mr. Weiss can do is encourage
them to do something. The Environmental people are okay with the project, but arts
people were slowing it down. The Board's endorsement of the design may be helpful in
the County's process.
E. Report on Private Development Projects (Ex. B)
Mr. Weiss had a map and a report about what is going on with private development.
Any private development over a certain amount pays the 1% fee which is divided 30%
for administration of the Public Art Program and 70% must be spent on public art on
their property or contribute to the public art fund elsewhere in the City. He reviewed
public art projects including Riverwalk on Woolbright and Federal Highway. The art
advisory Board approved the work. Broadstone is in process and will spend about
$300K on art if it moves forward. The Boynton Office and Miraflor Apartments, which is
an affordable apartment complex was reviewed. The developer of Miraflor wants to
enhance the bus stop. The neurobehavioral hospital, will provide an in-patient mental
health facility near Boynton Beach High School and Quantum Lake. Oakwood Square
is a rehab of an existing shopping area and Bethesda Hospital also have projects.
Ms. Jones commented she has been researching percentages for public art. It is in the
statute, but when budget planning, there are lots of different ways for cities to raise
funds. Boynton Beach is using one model, but there are other models. Some have non-
profit public art organizations. Chair McQuire commented there is a lot of push back on
the 1% fee. The Board needs to be good stewards and well-versed advocates. Chair
McQuire was interested in reviewing other models.
Images by Artist Mark Fuller at Riverwalk were viewed, including the garage and bus
stops. The columns along the Intracoastal regarding the Intracoastal Waterway were
approved. They are 12 feet high and internally lit.
Images for the Oakwood Square remodel were viewed. The SteinMart store would be
gutted and turned into a grocery story. The former Pier One store will now become Leaf
which will be partly a restaurant and partly a public space. Their budget is just over
$20K. They want to have some type of bench. The Art Advisory Board will issue a call
to artists who design benches.
Boynton Beach Office Condo is on Federal Highway and MLK. It is a small office
building that could accommodate a mural. The front of the building is not the real
access.
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Broadstone was known as the Legacy project which is a project in process. Mr. Weiss
showed existing art, and thought there would be major sculptures on four corners to
make the location a destination. Chair McQuire sat in at the CRA meeting.,All will be
completely reconfigured, and the buildings may go on diagonals. Across the street, the
building where Posh is located has no activity. Broadstone will have an alley with public
art in it. There is no public access. Mr. Weiss recommended moving the art towards
the street or on the corner of SE 2nd. They want two sculptures on two corners and the
dog park was expanded. Their budget is about $300K.
The Neurobehavioral hospital was reviewed. All that can be seen from the public right-
of-way is the high part of the wall, which they have identified as the location for a mural.
The building is inside Quantum Park. They will use a new app from Gainesville to find
artists to paint the mural, but the artist has to have some relationship to mental health.
A regular call to artists will also be issued.
Discussion turned to Bethesda Hospital. Images of proposed art work for the hospital,
now owned by Baptist Health, was viewed. They have a program of putting pineapples
in front of their buildings, but the City has a clause sculptures cannot serve as signs or
logos. The Board would issue a call to artists. Mr. Weiss explained the members are
not approving anything today and several members expressed interest in reading the
Sign Code. Mr. Hartmann thought there would not be a great view of the piece at the
site the hospital suggested, and it could be more public facing as there is more room by
the parking areas. Mr. Weiss commented they volunteered to take some of their money
and rather than having a pineapple there, they sponsor fiberglass pineapples in the
downtown. It would cost about $30K to have a pineapple form made. Images of the
Pompano Painted Fish were viewed. The pieces last for about five years in Florida.
Chair McQuire liked the idea and thought it was great marketing for them. Ms. Moodie
asked how this related to art in Boynton, how would it be viewed and where do they go
from here. Ms. Jones thought if the pineapple was a symbol of hospitality, it is terrific.
Some cities use other symbols unique to their cities and have artists create different
versions of it. Ms. Weiss noted Ms. Susan Oyer had suggested using a Sailfish, and
thought she had sponsors for it, but learned that was not the case. He thought it would
be expensive to mass produce a good-sized sailfish and then they have to figure out
how to hold it up. A mold for a pineapple.would be significantly less. He noted the City
has a new Grants Manager and the City will try to write grants and obtain funds.
Discussion followed about the Baptist Hospital proposal. The Board could showcase 10
pineapples, have artists paint them and find a place to showcase them for a period of
time. Larger items would have a greater impact, particularly if they are a street side
item. The pineapples would last about five years and they could be moved It was
noted Delray Beach uses the pineapple symbol. A fish was nice. A pineapple is great
too.
Vice Chair Levine thought a pineapple was not significant for Boynton and they have the
Sailfish on Federal Highway at Gulfstream. She is not that attached to the pineapple
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and thought if they will make a colorful something in Boynton, it could be something
other than a pineapple. They could have other fish since fish and reefs and coral were
going onto the garage facade. Ms. Jones thought the discussion should be what the
hospital will put on their property and delay the discussion until the Board reviews the
Code. Chair McQuire agreed, but this project does not apply. It is standalone
sculptural work. He thought exploring different shapes with them may be a good idea.
Ms. Drum also was not attached to the pineapple, but was not sold on the Sailfish
either. She liked the idea of having 10 moveable pieces. They could be displayed
together than separated and perhaps have a scavenger hunt.
Vice Chair Levine liked it too. It could be similar to the Janis project. Chair McQuire
thought Janis was a possibility. Frank Hyder would make the mold and different artists
paint them. It could be a community Janis project that was something unique to
Boynton. Chair McQuire liked that idea and having some continuity in the work. Mr.
Weiss would discuss it with Mr. Hyder and with Bethesda. Bethesda is also sponsoring
something at the Schoolhouse Children's Museum. It was important the Board hire
quality artists to work on these forms. The Board still has to deal with the art on the
hospital property. Chair McQuire thought the Board should initially express concern if
they allow them to go forward with their logo because it sets a precedent and it could be
a conflict. Ms. Jones requested when the minutes are sent, Mr. Weiss say where to find
what is required online. Mr. Weiss agreed. Vice Chair Levine offered to let her know if
the Board needs help with discussions with Mr. Hyder Mr. Weiss will first speak with
the hospital.
V. Action Items
Graphic Mural for Sara Sims Amphitheater(Ex. C)
Vice Chair Levine noted a few meetings ago, the members discussed using the
backdrop of the amphitheater at Centennial Park. Mr. Weiss researched light projectors
with enough intensity to be used and learned they are very expensive. The Mangrove
piece from the amphitheater was fixed and will be moved to Pete's Pond. It was a low
budget project to begin with, but it needed refinishing. The City Manager said other
people were looking at the amphitheater at Sara Simms and requested the stage be
elevated and creating some type of a backdrop. Images of spinning aluminum panels
by different artists were viewed. The Images can be printed or hand painted and affixed
like spinners. Chair McQuire commented the artwork appealed to him more. He asked
if they could pay two artists a small stipend to create a conceptual drawing and vote for
what they like best. The City Manager had indicated a willingness to pay. The fee to
paint a panel by hand or pay to print a panel are both about $51K. Funds for the project
would come from Capital Improvements. Ms. Moodie noted the park is not just for
concerts. It is used by the community and has a walking trail. She understood the
need to make it more artistic and enhance the aesthetics for park goers to enjoy.
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Chair McQuire asked for a motion to have both artists submit their recommended work
with a paid concept fee to be worked out by Mr. Weiss and the City Manager for the
next meeting and the Art Advisory Board make a decision.
Motion
Ms. Drum so moved. Ms. Alexis seconded the motion. The motion passed
unanimously.
Ms. Jones noted at the last meeting Mr. Weiss advised he was on his last interview for
an assistant. He responded there were four applicants. There is one candidate that
has been prioritized, but there is a little bit of confusion going on right now which will be
resolved soon. He would be happy with any of the four candidates. Ms. Jones noted
there is a new Grants Manager, (Tessy Lacroix) and asked if she could be introduced to
the Board and attend a meeting. Ms. Jones noted it was her experience that
commissions and boards that do well, often have a good relationship with the Grants
Manager. Mr. Weiss announced the Grants Manager got a foundation directory, which
the City did not previously have.
VI. Old Business
Fiscal Year 22-23 Budget (Ex D)
Mr. Weiss reviewed the Budget calendar as contained in Exhibit D and how they could
interface. He gave a short review of the process and noted the Art Advisory Board
program has been in the red since it started. The City decided to spend all the money
for public art on the Town Square art and they assumed the complexes to the north and
south would be constructed and generate the funds to pay for the art. The buildings
were not constructed, but the City already spent the funds.
In early July, the City Manager sends the budget to the City Commission and they hold
budget hearings. Each department presents their budget and questions are asked. The
Finance Director compiles the budget and it goes before the City Commission in
September for final adoption.
Ms. Jones suggested they retitle this discussion Estimated Fiscal Year 2022 Budget
Calendar as they work on a fiscal year that starts October 1. They are at the end of the
first quarter. She suggested including on future agendas, end of quarter estimates and
actual income and expenditures by quarter. In February, it would be appropriate for the
Board to discuss if they have input they want Mr. Weiss to submit for capital
improvement requests and in March the Board provide what their budget requests for
the next year would be if their intention is to grow and manage the budget.
She also suggested making a quarterly budget report to the Commission, which would
lag a month behind, that would include estimated and actual expenditures. Then they
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would have an idea how the monies are coming in and out. She researched how other
cities that do not have large budgets get money. There are good publications on the
subject. Projects for public art are funded, if there is no endowment fund, by the City,
by public private collaborations/development and a number of alternative ways. Ms.
Jones commented looking for grants and philanthropic opportunities is the most
successful avenue to take. She noted Mr. Weiss is only one person. She thought in
being proactive, they can say in Fiscal Year 2022, they want to hear about NEA grants
and will look for funding announcements and approach philanthropic opportunities.
Chair McQuire liked the idea and agreed with Ms. Jones. He noted they had spoken
about corporate sponsorships and felt they were the low hanging fruit as they have
write-offs and it is not uncommon for them to contribute to things like this. They spoke
about the data the City has. It will keep the Art Advisory Board focused on increasing
the budget to have better artwork in which to engage the community.
Mr. Weiss stated he would try to have art included in the Capital Improvements Budget.
He would have to speak to the budget and finance directors to reflect it is part of their
budget, tourism and community development. Ms. Jones thought it should be part of
the CIP and operating budget. Mr. Weiss agreed to find out if there would be any
interest.
Ms. Jones suggested members take turns and attend City Commission meetings and
have talking points. She thought talking points would be included in the NEA grant
application and she would speak to the City Commission. Mr. Weiss noted they take
videos of every event, and thought it would be interesting to have a video of the events,
and take out the art. As an example, the video could turn any parade float into just a
truck driving down the street. Marching bands would be removed. It would be hard to
imagine any event without arts. There would be no band music in the amphitheater. No
artists selling things. At the Christmas tree lighting, people would only see the switched
turned on, but no Christmas tree. Ms. Moodie thought sometimes they need to be
guided and Mr. Weiss could articulate what type of guidance is needed. She did not
know if people understand the difference art makes.
Ms. Jones requested Mr. Weiss prepare a quarterly actual revenue and expenditure
breakdown for the next meeting. Mr. Weiss explained because they run by an
operating fund instead of the capital budget, projects are scattered everywhere. It is
hard to do so with operating budget, but he will try and the grants person will be
present. Mr. Weiss noted two candidates running for Commission that support the
Arts.. He is trying to get the mural thing program approved by Commission, so
hopefully that will be done.
Mr. Weiss will need to modify the ordinance and make a presentation to the Art
Advisory Board about what is good and bad about the ordinance and the guidelines.
They need to have a deaccession plan as it tells the artist what will happen to their art.
VII. New Business
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Ms. Jones noted the Senior Center hired a new art instructor and asked if is funded by
the City. Chair McQuire commented the Art Advisory Board had programs with seniors
and they brought in students with the seniors. They drew pictures that were supposed
to be etched in the sidewalk. It was a positive experience. Mr. Weiss noted there are
also art teachers at the Cultural Center,
VIII. Public Comments — None.
IX. Future Agenda Items
A. Diversity in Public Art Program
B. Future Art Events: Guided Tours, Zoom Talks, Monthly Art Walk, Etc.
Vice Chair Levine asked if she should investigate holding more tours in her spare time.
She was aware there are docents to take people around, but these were tours people
paid for to have dinner. A part of the fee could be an allotment for art and they would
make money. She thought there would be hundreds of men and women, if structured
correctly, that have free time that would participate. Mr. Weiss responded it might be a
way to be a money-making adventure for the tour guide. Vice Chair Levine noted Delray
is trying to do the Miami Wynwood thing with golf carts because now they have a map of
the art trail. She commented Boynton is a close second, and they could go head-to-head
with the way Delray conducts them with an art trail. There is enough for mini tours in
downtown Boynton between the Library, amphitheater, public art and Cultural Center, if
they could tack on some place to have a catered lunch in the Library or at a restaurant.
She offered to spearhead them as they have done them. They could attract 50 or 60
people, and they are just looking to kill two hours and have lunch or dinner. Mr. Weiss
thought it would have a positive impact. It would be a partnership between the Board,
Diane Valentini from the Cultural Center, and the Library. Tours could be held once or
twice quarterly. The next event Vice Chair Levine's group is holding incorporated Feeding
South Florida. It will have a dinner, gift baskets, and donations can be made to Feeding
South Florida via raffles and the gift baskets.
Ms. Jones requested they include the new Grants Manager and budget report for the
first quarter of fiscal year 2022. Vice Chair Levine noted Rolando and the Arts District
is featured as the arts program on the City website. Mr. Weiss had asked Ms. Drum to
develop different page designs using the same software, but he did not get someone to
implement it. He thought it is important to have easy visual access. The Art Advisory
Board no longer has a table in the Art District. It was a lot of work, but it was effective.
People learned what the Art Advisory Board was doing. Chair McQuire recalled the
Board had motioned to participate and they paid for the table Mr. Weiss will see about
setting up a booth in January. He advised he was never pleased with the aesthetic of
the booth. He thought it would have been nice to have budgeted or have a presentation
that has a visual impact.
C. Digital Interactive Tour and Map like Otocast
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Otocast is not running. It was $2,000.
D. Coordination of Public Art on Boynton Beach APP
The app is not really running and a lot of the art is not there.
E. Continuous Social Media and other Marketing of Pubic Art
Chair McQuire noticed more social media.The City has a social media individual who is
posting on their page which helps. He asked why gallery listings were not listed and
learned the Marketing Department was not told to market the events. The Assistant City
Manager will look into the matter. Press releases written by Mr. Weiss are published.
Vice Chair Levine noted Frank Hyder wrote some books. She asked if his books can be
in the Library. Mr. Weiss recommended she speak to the Library Director, Craig Clark.
X. Adjournment
Motion
Vice Chair Levine moved to adjourn. Ms. Drum seconded the motion. The motion
passed unanimously. The meeting was adjourned at 8:32 p.m.
Catherine Cherry
Minutes Specialist
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