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Minutes 01-27-22 Minutes of the Education and Youth Advisory Board Meeting Held on Thursday, January 27, 2022, at 6:00 P.M. at City Hall, Commission Chambers 100 E. Ocean Avenue, Boynton Beach, FL Present: Dr. Valerie Valcourt, Chair Sherri Claude, Board Liaison Lori Wilkinson, Vice Chair Frank Lazo, Assistant Director, Recreation and Parks Francois Calixte Dieuvil Frando Patterson Jessica Wilkinson, Student Regular Voting Dr. Stephanie Hayden Adeyemo (Arrived at 6:09 p.m.) Chevette Gadson (Arrived at 6:17 p.m.) Absent: Tarynnicolle Rhodes, Alternate I. Call to Order Chair Valcourt called the meeting to order at 6:01 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Roll Call Roll call established a quorum was present. IV. Approval of Agenda Motion Mr. Patterson moved to approve the agenda. Ms. Calixte-Dieuvil seconded the motion. The motion passed unanimously. V. Announcements/Presentations/Correspondence Vice Chair Lori Wilkinson forwarded an email from former member Valencia Spells Anderson, who wanted to ensure the Zeta Phi Beta Delta Omicron Chapter is doing their Zeta Pearl Foundation scholarship award. It is very similar to the award the Board has and they are looking for a high school senior with exemplified service in the local Boynton/Delray area. They will try to have an in-person reception this year. Any high school senior can apply, in return for the scholarship the recipient will return at a future Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida January 27, 2022 date and provide an update on how the scholarship has helped them. Further information was contained in the email sent by Ms. Claude. Frank Lazo, Assistant Director Recreation and Parks, announced the Comedy R Us event the next night from 7 p.m. to 9 p.m. The comedy show is $15 in advance, $20 at the door for those 18 and over. Food and drinks are available for sale. There will be a Black History Month Celebration as Sara Simms Park on Saturday February 26th from 12 p.m. to 6 p.m. It is a family-friendly event with food trucks. Mr. Young had indicated to him that he thought it would be a good idea to sell some concessions to make money. If interested, let him know and they will set up a table. Mr. Patterson advised he may be able to attend and there was discussion, it was a good way to conduct outreach. Vice Chair Wilkinson stated she has leftover chips and drinks from the Christmas Parade to sell, but they would have to buy additional snacks. Chair Valcourt will participate and wanted to know what the food trucks have to do to participate. Mr. Lazo referred her to Ms. DeGraffenreidt, Recreation Manager, as she is coordinating the event. There are about 24 performances scheduled, so the event should be well attended. Flyers for the Celebration and the comedy event were available. Vice Chair Wilkinson announced Saturday February 12th is the Barrier Free 5K Run, Walk and Roll, held by the Greater Boynton Beach Foundation, City of Boynton Beach, Hunter's Run and the Realtors Association. People of all abilities are welcome, including those in wheelchairs, and those with strollers. The race begins at 7:30 a.m. On February 11 th, is the Magic Wheels and Special Deals, which is a sister event to the race. Since the event is dealing with children with special needs, they give away a magic wheelchair which is like a giant costume for a wheelchair bound child and no one gets to see the design until the unveiling. All vendors there have a tie with people with special needs such as the Gold Coast Downs Syndrome Society, the Chocolate Spectrum that has employees on the autism spectrum and others. It will be held at the amphitheater at Centennial Park from 5 p.m. to 8 p.m. In the past, wheelchairs were made to look like a corvette, a princess carrier, and a black panther throne. It is really a neat event and the kids get to keep the wheelchair. Ms. Claude asked if they should set up a table at the Magic Wheels event. Dr. Hayden-Adeyemo advised she may be able to attend. Vice Chair Wilkinson will be there, but she is active in that organization so she may be busy. Ms. Claude will circulate an email and members can volunteer. It was thought two members should man the table at each event. VI. Public Audience Ernest Mignoli, 710 NE 7th Street, Unit 407, Harbor Hall Inlet, noted there are lots of school activities where he lives, parks, school zones and others. He wanted to comment there is a March election this year and from his experience and as a resident, infants, children, students and families are last on the list of activities and priorities and functions of boards, committees and authorities. He is from New Jersey and he thought 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida January 27, 2022 there was no way any area of Florida could be like where he came from, but he noticed Boynton Beach was similar to where he came from. He does not like to speak too often at the meetings as people say he hates everything, but he commented he loves everything. After he moved here, he looked into the data and statistics, crime and lawsuits and reported. He found out Boynton Beach is not too good. He advised there is no data to support that Boynton Beach is special. He hoped they would get new Officials. Dr. Hayden-Adeyemo commented with up and coming election, they will have all new people potentially and he can continue to come to the City Commission meetings and this Board. The City Commission will have a change in members. He can check on the website under government and add his name to the applicants for appointment to a Board if available. VII. New Business A. Approval of Minutes of October 28, 2021 Motion Vice Chair Wilkinson moved to approve the minutes. Ms. Calixte-Dieuvil seconded the motion . B. Approval of Minutes of December 16, 2021 Vice Chair Wilkinson moved to approve. It was noted Frank Lazo Assistant Director and Ms. Claude were present. Vice Chair Wilkinson moved to approve as amended. Jessica Wilkinson seconded the motion. The motion passed unanimously. Ms. Calixte- Dieuvil left the dais at 6:20 p.m. C. Public Audience Participation Rules Vice Chair Wilkinson stated she asked for this item to be put on the agenda after their last meeting as she believes it is important to be consistent with the City Commission. The City Commission has a three minute time limit for people who come up to speak are staying on topic relative to what the Board is about. It is important for the flow of their meetings, and on the off chance they have more than one person, the person should not be able to talk for 30 minutes. Vice Chair Wilkinson thought they should also discuss how the Board should respond to people in public audience, as they have discussed it in the past, related to when someone bought an idea to the Board or wants funds. It has been past practice, they do not engage with public audience unless it is something specific they have to ask or they have asked of the Board. Dr. Hayden-Adeyemo commented the Board cannot monitor and regulate what the public says and she agreed the Board can limit their time, but not tell someone what 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida January 27, 2022 they can or cannot say. Vice Chair Wilkinson commented it is within the Board's jurisdiction to say this is the EYAB. If the public is coming to speak to the Board about a matter not within the Board's jurisdiction, it is not relevant. Dr. Hayden-Adeyemo requested seeing what the City has as it relates to public comments. Mr. Patterson agreed and commented it this is not a written rule, it would need to be put in some type of documentation so the Board would know and the public would know. Vice Chair Wilkinson agreed and commented if the Board wants to redact that part, it is fine, but a time limit is appropriate. Dr. Hayden-Adeyemo noted at public meetings in other cities, people can rant and rave, which is their public comment on non-business-related items. There is also something posted that describes what public comments are. She stated when one goes to the City, they can pull a paper that indicates what public comment is and when the public comes up, they just set the timer. Vice Chair Wilkinson explained this is different because the Board is not the City Commission and the City Commission has a broader scope. The purpose of this Board is education and youth and that is what the comments should be related to. Time is important and the conversations that occur between the Board to public audience should be limited or negated unless there is a specific question that is asked by the speaker to the Board or the Board to the speaker. She asked Ms. Claude to provide information about public comments for the advisory boards. Chair Valcourt understood Vice Chair Wilkinson's perspective to keep the conversation relative to the purpose of the Board. The Board could direct the person to the appropriate Board. Dr. Hayden-Adeyemo noted Ms. Claude works for Recreation and Parks and people speak about parks and recreation that affect children who go there. She thought they should ask the staff what the ordinance states regarding limiting what the public may say. Vice Chair Wilkinson reiterated she rescinded her comment and no vote has to be taken on the matter, but it is worth a discussion. Vice Chair Wilkinson stated she is not 100% sure there is an Ordinance governing that, but they should follow what the City does. Mr. Patterson stated a good goal is a three-minute limit. If talking off topic they listen for three minutes and they move on. The guidelines are in place already. It keeps the meetings moving. Vice Chair Wilkinson stated she would like the same verbiage they have on the City Commission agenda where it states limiting the comments to three minutes. The third thing Vice Chair Wilkinson wanted to emphasize is Board member conversations should be limited with public audience. It is not a discussion, just a commentary from the audience. Dr. Hayden-Adeyemo gave a hypothetical situation. Board Member A has expertise on a certain thing, but they are not speaking on behalf of his or herself, as they are speaking as part of a Board collectively. Vice Chair Wilkinson agreed. If they ask a specific question they can answer it, but in general, it should not be conversational. Dr. Hayden-Adeyemo wanted Ms. Claude to ask how does the Board proceed for public comment for advisory boards. Ms. Claude did not think there was anything in writing and thought it was the consensus of the Board as to how they would act and if they 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida January 27, 2022 would follow the City Commission in terms of time limit and how the City Commission responds or does not to public comment. To her knowledge, there was nothing in an ordinance. Ms. Claude and Mr. Lazo will check and speak with legal in regard to City Commission meeting public audience and/or public boards. VIII. Old Business A. Fundraising Chair Valcourt noted they had previous fundraisers, and she thanked Vice Chair Wilkinson and Jessica Wilkinson for attending the parade and pumpkin carving fundraiser. There is the upcoming Black History event and then possibly the Magic Wheel event. They are additional activities that the Board can participate in. Vice Chair Wilkinson stated her Gold Coast Knights Kiwanis Club is involved in SunFest from April 28th through May 1 st and the Kiwanis Club serves beer, sometimes poured from a tap and sometimes just opening a bottle. It is a highly regulated and scrutinized task, but it is a lucrative fundraiser. Those four days also require a lot of manpower and the Kiwanis Club is always looking for help. She had suggested to her Kiwanis Board, the EYAB Board team up and split the profits. In the past, they made between $4K to $6K for that event. It would require members to volunteer for a five-hour shift on the Friday, Saturday or Sunday of the event. (Dr. Hayden Adeyemo left the meeting at 6:35 p.m.) Mr. Patterson requested receiving the written scope of work detailing what they would be doing, the hours, and how to dress. Volunteers will get a tee shirt to wear, the shifts are a minimum of five hours and the jobs are checking ID's to verify customer ages, the cash register, and people serving the beer. Volunteers have to be 18 years old. She noted SunFest has rules she can provide to the members. SunFest will put out a lineup of bands to perform. It is an outdoor musical festival by the Meyer Amphitheater, with three stages on the Intracoastal. There is food, a juried art show, vendors, and TV and radio stations come out and give out goodies. Chair Valcourt requested receiving more information for the next meeting. The amount of money the Board would make would be contingent on how many volunteers from the Board there are. Vice Chair Wilkinson would provide further information on how many shifts need to be covered and find information about how many shifts need to be covered to receive half or a quarter of the profits. Ms. Claude suggested asking friends and family. B. Outreach Chair Valcourt noted the Board discussed attending the School Advisory Council (SAC) for local schools and there is the Black History Month event at Sara Simms on February 26th. Chair Valcourt thought they would likely miss the February SAC meeting, but as a Board they should plan to attend March to share information about the Board. Vice 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida January 27, 2022 Chair Wilkinson attended the SAC Committees last year, but was not sure what the purpose was. It was explained they are letting the Committee know the Board exists and can assist them if needed. Vice Chair Wilkinson noted she has a slide show that can be used that each member can take to the meetings. It was also noted the deadline for the Borovy Award is March 31 st. If members go to the March meetings at the high schools and middle schools, they can announce the Award. Making a presentation at the middle schools could be of benefit as students may have older siblings that can apply. C. Bob Borovy Student Citizen of the Year Award There were no further comments. The information and application are on the website. The deadline is March 31St, and no applications have been received so far. Information on the program was also circulating on Facebook. IX. Future Meeting Dates: February 24, 2022 March 24, 2022 Chair Valcourt reviewed the future meeting dates and noted the account funds. It was hoped the funds would increase next year. X. Adjournment Motion Vice Chair Wilkinson moved to adjourn. Mr. Patterson seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:47 p.m. 64", - Catherine Cherry Minutes Specialist 6