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Minutes 03-10-22 Minutes of the Art Advisory Board Meeting Held on March 10, 2022, at 6:30 P.M. In City Commission Chambers, City Hall 100 E. Ocean Avenue, Boynton Beach, Florida Present: Courtlandt McQuire, Chair Veronica Inberg, Public Art Coordinator Clovis Moodie Glenn Weiss, Public Art Manager(via phone) Kelli Drum Ace Tilton Ratcliff (via phone) Cynthia Alexis (via phone) Hector Velazquez (arrived 6:34 p.m.) Greg Hartmann, Alternate Dr. Ellen Jones, Alternate Absent: Marcia Levine I. Call to Order Courtlandt McQuire, Board Chair, called the meeting to order at 6:30 p.m. a. Roll Call Self-introductions were made. b. Excused Absence Requests c. Appointment of alternate(s) for absent member(s) Mr. Hartmann and Dr. Jones were authorized to participate and vote in the meeting. Later, Mr. Velazquez arrived at the meeting and Mr. Hartman did not vote. d. Agenda Approval or Amendments Motion Ms. Moodie moved to approve the agenda as presented. Dr. Jones seconded the motion. The motion passed unanimously. II. Approval of Minutes Motion: February 10, 2022 meeting minutes are approved as written or amended. (Ex. A). Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 Dr. Jones noted that she had asked in November that the Grants Manager be invited to a meeting and has not appeared. She further stated that she had suggested, and it was missing from the minutes, that they had agreed that they would invite the City Attorney to a meeting to help clarify some of the statutes about signage and murals. Page 5 of the February 10th minutes, second paragraph shall be amended as follows with additions underlined: "Dr. Jones suggested inviting the City Attorney and there was agreement as the Board expressed concern about their role and legal ramifications about the Ordinance." Motion Dr. Jones moved to approve as amended. Mr. Velazquez seconded the motion. The motion passed unanimously. III. Informational Items from the Board Greg Hartmann announced there was a great art show last month celebrating Black Creativity and a lot of the members attended the exhibit. The art was well received. Mr. Velazquez commended staff on involving young people in the process. He purchased bottle-cap earrings. He made sure that he said there were earrings made by an eight- year old artist. He would love to get your involved in more school activities to promote arts in a different way in the schools. He was also impressed with a young lady who created ceramic art. He advised Leisureville is looking for a wall for a mural, and he approached her about the possibility of drawing it. He agreed the exhibit was an excellent show and the artists were gentle and appreciated one another's art. Chair McQuire announced he ran for City Commissioner and worked very hard, but he did not make the cut. He read part of his campaign was a better art program as art brings people together. He wanted to create a TV network. He noted there is an educational network and he spoke with the Director of Communications there. The program would operate on a specific antenna and it can be syndicated on social channels. He spoke with the station manager who advised it was a PET program and he thought they could use ARPA funds. It would highlight art and culture and spotlight individual greatness. He thought it was a worthy idea. He noted the community needs free WIFI. He thought it was important to level the playing field of all socio-economic levels. Even if it ran on Mondays and Thursdays from 8 to 1 and they worked a deal with Comcast, it was not an unheard of occurrence. It can take place perhaps on a rotating basis. He also commented the community does not have great parks. They are "cheapo" parks and they are about as low maintenance as could be. He does not know where all the Park and Recreation funds were going, but every other community has all kinds of interesting parks. He thought the community has spoken and a motor cross and/or skateboard park is needed. 2 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 Chair McQuire commented the art program does not have a budget and runs on the 1% development fee. He advised 10% of that goes into the City Administration budget and the 30% and 70% is divided. They are in the hole because of an error that occurred in the City. They are making up for it and they will talk about it later. He thought the program should be on the general ledger with a real budget so there teeth to their program. He noted they do a lot of good things with very little money and they can do more with a little bit more funding. He thought they should ask for funds. He thought the Kinetic Art event should remain unchanged. It is the right size and it is free. When he started on the Board in 2017, the Board did not look anything like this. He liked the structure of the Board today and he hoped it stays like this and it is not sunset. The Board is not guaranteed by the City Commission and he received multiple emails to that effect. On his website, he thanked fellow Board Members Marcia Levine, Clovis Moodie and Assistant City Manager Kathryn Matos for all the time they had. He thought Mr. Weiss was great, but he needs more of a budget. The Cultural/Civic Art Center is unbelievable and the word gets out. He also attended the Black Creativity Show and thought it was one of the best shows they ever had. There was another Black businesses event occurring concurrently and it worked out well because people went from one event to the other. He thought the Board should consider holding more joint events. Chair McQuire spoke about the LGBTQ mural in front of City Hall and explained he personally loves it, but by making it a monument, which really the spirit of the law is to create monuments for war hero's in the country, it will open a Pandoras Box and create more issues. He voiced his sentiments about it at a City Commission meeting and they can vote to remove the monument designation. The whole concept of a mural is it does not live in perpetuity and typically, it is quite short. Additionally, this is on a street and it does not make sense to placard it. The City Commission bypassed the Board completely. They had a huge problem when the City Commission went over their heads with the mural on the Fire Department. He would keep an eye on it and they should speak up to the City Commission. Mr. Hartmann thanked Chair McQuire for running. He ran as well and lost, but there are not a lot of people who get in and a lot of people stay home and do not try. He thought Chair McQuire did something and it showed his character. Mr. Hartmann spoke about skatepark art. He used to rollerblade and skateboard as a kid and if the Board wanted to discuss creative unique things to do, he commented there is a sliver of land downtown that would be great for an outside of the box thinking. He thought there could be giant cement sculptures that could cost $50K to $100K, but it was something he saw executed by two big skate park companies in the country. Now that skateparks have evolved from parks with just rails and ramps. They are now making beautiful landscaped parks. It is a unique way to bring art and recreation together and a way to split the cost. Dr. Jones asked how to take action on the Board regarding the mural and asked if it would be discussed under New Business. Chair McQuire was not sure how to take 3 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 action as the City Commission already did. Dr. Jones thought it would be helpful if they went on record to say how they feel as a Board. Chair McQuire stated the Board could do so, but the Board may want to think about it. He only wanted to state his opinion. She recalled the prior discussion especially about the legal implications. Chair McQuire stated that did not come out of their budge, it came out of the general budget. The City Commission decided they wanted it and did it without telling them know and the question was raised what the purpose of the Board was. When it is repainted, it will not come from the AiPP Budget Mr. Weiss explained it was done because the City wanted to participate with other cities to have a painted intersection as a Pride activity during last year. The intersections were not designed by artists, they were created by painted stripes across the intersection. He did not feel the Art Advisory Board was disempowered by the painted expanded Pride flag on the intersection. IV. Announcements/Reports A. Introduction of Veronica Inberg, Public Art Coordinator Chair McQuire introduced Veronica Inberg, Public Art Coordinator, who started last week. She was at the Art and Cultural Center as the Administrative Associate there. She is originally from New York. She moved to Boynton Beach from Chicago a year and a half ago and is a City resident. She will be exploring all the public art, making sure it is up to snuff. Her background is in Arts Management and she focuses on urban planning and public art. B. Actions of City Commission a. Mural Ordinance, Mural Guidelines and Mural Program Approved (Feb 26, 2022) Mr. Weiss commented all the reports are self-explanatory. The program was passed at the last meeting. The Mural Program now in effect. b. Broadstone Major Site Plan approved with Sculpture Locations (March 2, 2022) Mr. Weiss reported this item passed which included the public art locations. C. Boynton Beach Arts & Cultural Center Exhibitions a. Montoya & Ortiz, Avenue of the Arts: Opens on April 2, 1 PM The members had reviewed the above pieces that will open in less than a month. b. Art and Autism Show: Opens April 4 at FAU, still working with FAU CARD 4 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 Ms. Inberg explained they will have an opening celebration. CARD is the Center for Autism and Related Disorders for artists on the Autism Apectrum. The ADA Coordinator is working with them. Mr. Velaquez asked if there will be a flyer. Ms. Inberg believed FAU would be working on them. Mr. Velezquez explained he works with children with autism when teaching youth golf through the First Tee program. He would provide the information to them. C. Black Creativity: til March 26. Chair McQuire announced above show they had discussed was open until the 23th and there was more time to spread the work about a great show. d. Second Career Artists: Opens in May Chair McQuire thought this was interesting and was looking forward to it. D. Grants a. NEA Visual Arts Grant. Application for Kinetic Submitted waiting to hear. Dr. Jones wanted to invite the newly hired City Grants Manager to come to a meeting so they could identify additional funding opportunities beyond the NEA. E. ARPA Funding Proposal to City Commission: Grants to Artist/Fabricators. Not Funded. Mr. Weiss commented the above was an idea he put in a long time ago and it drifted out as the City funded non-profits rather than the artists. Mr. Weiss was disappointed no art funds were available out of the $13M the City received. Ms. Drum was disappointed as well as she never received any correspondence back. She was unsure if they should submit any more applications. She understood the City was supposed to create an online system so all the non-profits in the area could reapply. Mr. Weiss agreed there was a second round. Mr. Hartmann noted this was the ARPA funds the City received. He thought $13M was a lot of money. He thought they should look into it and he offered his assistance. He thought $13M could also get them out of the funding deficit. Dr. Jones noted there were five very stringent categories and it would be a stretch to obtain those funds. She had attended the workshop and they have strict requirements. There were artist fabricators and others that lost money due to COVID who can demonstrate their loss and she thought it was unlikely they would be funded. Ms. Drum explained her organization is a non-profit to support art, but it was not specifically for the Board. Chair McQuire wrote on behalf of the Board and combined it with a literacy program. He spoke about it at the ARPA meeting and the other issue is there are artists that lost income. F. Boynton Inlet Pump House with Greater Boynton Beach Foundation 5 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 Chair McQuire stated they have a lot of people pushing for the mural and they will find out where it goes. G. AiPP and Private Development. a. Oakwood Square Seating: Developer requested more information from a shortlist of 5 artists. Chair McQuire explained the developer is requesting more information on the short list of five artists. They were not through all the artists and they put together a good team. The developer will make a presentation to the Art Advisory Board. V. Action Items Approval of Art Mural for NB Hospital Mural (Exhibit B) Motion: The proposed mural by the artist team Kolo Colab is approved for NB Hospital of the Palm Beaches as presented. Several members stated they love the design. Ms. Drum queried if the artist is able to paint the face and hands as realistically portrayed in the rendering. This would be painted on the wall and would take a couple of weeks. Mr. Weiss included their past work is good and they are good at rendering faces. They changed the subject from a girl to be more gender neutral than is now presented. Mx. Ratcliff recalled they made an incredible presentation. Part of choosing an artist is trusting the artist can produce what they think they can. Mr. Hartmann supported the drawing as well. Motion Ms. Drum moved to approve the motion as written. Ms. Moodie seconded the motion. The motion passed unanimously. Approval of Art Mural for the Sara Sims Amphitheater (Exhibit C) Motion: The mural sketch by artist Tracy Giuteau is approved for the Sara Sims Amphitheater as presented. Mr. Weiss explained the artist is showing very bright colors in the artwork. She will make a painting in the studio and when she does, the stripes will have the texture of her other artworks, which was why he included two of her pieces. He was trying to move this forward, and he did not want to authorize her to get the paint until the Board was comfortable with the direction of the art. Chair McQuire thought the detail was good and it will give it a richness. He and Mx. Ratcliff really liked it. Ms. Moodie noted they are seeing birds on one side of the panel, and the other side was blank. Ms. Inberg explained the panels will turn. It will have an image on one side and other side will be blank. Mr. Hartmann liked the style and details as did Mx. Ratcliff. Chair McQuire thought they could ask the artist to do something like this for the Board in the future. 6 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 Motion Dr. Jones moved to approve the motion as written. Ms. Drum seconded the motion. The motion passed unanimously. VI. Old Business Fiscal Year 22-23 Budget (Exhibit D) Mr. Weiss included a late budget and explained this is where they were. The Board has a $210K debt owed to the General Fund due to the Town Square not being entirely built. He tried to develop a budget to pay it back in three years. Mx. Ratcliff inquired how to request the City forgive the debt. Dr. Jones was uncomfortable they owe $70K a year for three years. It is a large portion of the annual budget. She wants to feel like she is a good steward of the City's money and that she is educated about the process and the expectations of the Board and she is not. She is unclear about their role in the budget process or get guidance from leadership about strategies that work for other advisory boards and to build a budget and how they plan to grow the budget. They have to pay the money and the Board's plan is to pay it over three years, but they need a plan to grow for inflation or for things they want to do. She had three questions: • Do the members understand their potential role in budget processes; • Can they get advice from the grant writers, city attorney or other leadership about strategies that work for other advisory board; and • Do they have a plan to grow their budget so this never happens again. Mx. Ratcliff asked, in terms of the way the budget is given to them, if there is a bid. Chair McQuire explained the Art Advisory Board is not included in the General Fund of $251 M. Their money comes from 1% of new development, which is broken down to 70% to 30% and maybe 10% that goes to City Administration. The budget previously hovered about $180K to $225K before COVID. Now they are coming down significantly and the purchase of art is not cheap. Mr. Hartmann noted the Ordinance provides for the 1% public art fee, but he asked if they can tie their funding to other means besides development. Chair McQuire noted other municipalities have 2%. Some art programs receive monies from the General Fund. Mr. Hartmann explained art has a fiscal impact to the City and they bring a lot to the City. The program has value and they should ask for the money as everyone wants art in town. He thought they could find other ways to fund the program besides the 1% fee. Dr. Jones commented when she looks at the City budget pie chart with revenue and expenditures, she suggested having a pie chart showing what would come from where because then they would have a start of a plan to grow a budget. Currently, they are now at the mercy of a budget cycle, with very small staff. They have to understand their 7 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 role in the process. They are behind every month. Soon they will have a budget for next year less $70K. Mx. Ratcliff asked, instead of speaking to the City Commission, if they could they make a presentation as a group or if it can it be put on as an agenda item. It is important the new City Commission understand what they do is important. They should be look at the Board as equals. Dr. Jones did not think the Board was educated enough today to be taken seriously because they were not involved strategically. She thought they need to educate themselves about their role on the Board and what the opportunities are. She did not know enough about it to make a pitch to anyone. Chair McQuire thought they were all in agreement to get their ducks in a row and suggested making a presentation to the City Commission to the budget how they want to grow it based on Dr. Jones recommendations hopefully during the next quarter. Ms. Moodie thought as they work on the money side of the art issue, they come up with a plan to show value and they need to show the return on investment. Dr. Jones commented none of the money they have right now is discretionary, it is just development. A few members need to work on the nuts and bolts and others work on the pitch and marry the two. Ms. Moodie announced in the last month she participated in two wonderful activities at the Cultural Center, which brought in residents of Palm Beach County. One event was the Go Red event by non-profits and the room was packed from individuals from fraternities and sororities. The other event was a dance show by another Divine Nine Sorority. There were a lot of individuals from Broward, Miami and West Palm Beach. Mx. Ratcliff asked how they can be useful between meetings and putting something together. Chair McQuire discussed this. There are 90 pieces of art in the community. he suggested a list of the artwork, the names of the artists, the kinetic art show, and the biennial off season shows be collected. He thought Mx. Ratcliff could start itemizing or inventorying all they do right now. Then they can break out how many people attended. Chair McQuire commented they should ask the City Commission if they can have a workshop. Members can divide into two teams, one is the budget process and one that does the value of art in Boynton. Ms. Inberg explained there is a social return on the investment, but pointed out gathering data and quantifying the value of art is a long process. Going before the Commission with good data is important. Dr. Jones commented the preliminary budget is presented in March. Chair McQuire would not wait for a perfect presentation to be heard. He would go to the City Commission as soon as possible and start speaking. Dr. Jones wanted to know if any other advisory board in the City owes any money and if so, how much. VII. New Business Nominations and Election of Chairperson and Vice-Chairperson 8 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 Chair McQuire stated he and Ms. Moodie came on Board years ago when the Board was called the Art Commission. He was unaware at the time there were term limits. He noted she will term out in a year and so will he. The Chair and Vice Chair positions were open for nominations. Any regular member was eligible to be nominated. Ms. Moodie nominated Kelli Drum as Chair. Chair McQuire nominated Ms. Moodie for Vice Chair. Ms. Moodie advised she completed her paperwork for renewal. She would not want to take on the position as her status was unclear. She got information about needing to apply for reappointment. Ms. Drum explained they could vote today but the City Commission has to vote on it too. Ms. Ratcliff supported Ms. Moodie as Vice Chair but understood there were technicalities. Ms. Ratcliff self nominated for Vice Chair. Vote There was a vote for Mx. Ratcliff as Vice Chair. The nomination unanimously carried Vote There was a vote in favor of Ms. Drum for Chair. The nomination unanimously carried. Ms. Moodie thanked Chair McQuire and Ms. Levine for their leadership. VIII. Public Comments None. IX. Future Agenda Items A. Diversity in Public Art Program B. Future Art Events: Guided Tours, Zoom Talks, Monthly Art Walk, Etc. C. Digital Interactive Tour and Map like Otocast D. Coordination of Public Art on Boynton Beach APP E. Continuous Social Media and other Marketing of Pubic Art Dr. Jones requested the City Attorney, the Grants Manager and Leadership from the City be invited to the meeting as they need to be educated about certain items. She stated it caused her anxiety that the Board was losing the Chair and Vice Chair at the same time as it is not good for sustainability. Dr. Jones offered to make a list of individuals to invite to the Board and to make a presentation. A Budget workshop presentation to the City Commission was included. 9 Meeting Minutes Art Advisory Board Boynton Beach, Florida March 10, 2022 X Adjournment Motion Ms. Drum moved to adjourn. Mx. Ratcliff seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:01 p.m. (!DA- V"k- Catherine Cherry Minutes Specialist 10