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Minutes 04-14-22 Minutes of the Art Advisory Board Meeting Held on April 14, 2022, at 6:30 P.M. In City Commission Chambers, City Hall 100 E. Ocean Avenue, Boynton Beach, Florida Present: Kelli Martin, Chair Glenn Weiss, Public Art Director Ace Tilton Ratcliff, Vice Chair Veronica Inberg, Public Art Coordinator Clovis Moodie Marcia Levine Dr. Ellen Jones, Alternate Gregory Hartmann, Alternate I. Call to Order Chair Martin called the meeting to order at 6:41 p.m. a. Roll Call Roll Call established a quorum was present. b. Excused Absence Requests Ace Tilton Ratcliff was excused from the meeting, but was present virtually. c. Appointment of alternate(s) for absent member(s) Dr. Jones and Hartmann approved to act as regular members. Dr. Jones and Mr. Hartmann were appointed by the Chair as a regular member for the meeting. d. Agenda Approval or Amendments Motion Dr. Jones moved to approve the agenda. Ms. Moodie seconded the motion. The motion passed unanimously. II. Approval of Minutes Motion: March 10, 2022 meeting minutes are approved as written or amended. (Ex. A). Motion Meeting Minutes Art Advisory Board Boynton Beach. Florida April 14, 2022 Mr. Hartmann moved to approve the minutes. Mx. Ratcliff seconded the motion. The motion passed unanimously. III. Informational Items from the Board IV. Announcements/Reports/Presentations A. Art Grants Presentation by Tess Lacroix, City Grants Manager Mr. Weiss advised Ms. Lacroix has been terrific to work with. She is interested in the arts and will go the extra miles to find art grants. Tessy Lacroix, the new grants manager, stated she provides grant development support to departments and they were compiling a list of grants for the arts. on the federal level, they have identified the National Endowment for the Arts for general operations and specific cultural projects, Grants for the Art Projects in our Town are available annually to support artwork events, lectures, exhibits, etc. The Florida Humanities through the National Endowment for the Humanities also support community projects containing a humanities component. Florida Division of Arts and culture, general program support specific cultural projects and public art facilities. Their app cycles is annually, usually between April and June 30th . Cultural council has a biennial grant through the tourist dev funds to support art and cultural events and marketing. The last cycle was 2021 so the application will be available next year. Foundations identified were Bloomberg Philanthropies that largely support public art. The application is not yet available. The Andrew Melon foundation, BMT Arts alive initiative and the Ford foundation. As the public art department identifies their efforts to highlight BIPOC (Black, Indigenous and People of Color) artists, the City should anticipate to apply for receiving funding specific to building equity in the arts and giving exposure to historically marginally voices. Funders such as South Arts who provide presentation grants, artists and small artist grants and the dept of state African American cultural and historical grant program places a strong emphasis on diversity, equity, inclusion and accessibility and provide funding opportunities to support the projects. She will continue to research and identify opportunities to benefit the arts. She will keep her eyes and ears open for opportunities. Dr. Jones has done lots of grant writing. She asked if they identify a grant they would like the City to apply for, if they should notify Mr. Weiss and copy Ms. Lacroix and learned it was. Ms. Lacroix explained her role encompasses the entire process, application, management and administration of the grant as well. Dr. Jones explained they Board is in debt to the city and they have to pay the city back $56K for the next four years. Dr Jones requested receiving a one-page listing of grant opportunities, the name of the funder and when the application is due, whether they decide to apply for the grant and the outcome so they can build a tract record. Ms. Lacroix explained she has a funding grant spreadsheet identifying the opportunities. Dr. Jones would love to have that as part of the budget so the Board can assist or add information. She also provides an annual 2 Meeting Minutes Art Advisory Board Boynton Beach. Florida April 14, 2022 grant summary report. Ms. Lacroix explained a lot of Foundations do not heavily support local governments or recognize them as local art agencies. She and Mr.Weiss discussed having a non-profit entity through which they can apply. She has a list of them. Chair Martin asked as far as the non-profit, if her non-profit could be used to benefit the City. Ms. Lacroix explained the City has a non-profit foundation and she would have to check, but often they ask for the prior year's audit, which may be a challenge. She suggested starting small and going on from there. B. Exhibitions (Exhibit B) a. Montoya & Ortiz, Avenue of the Arts: Closes on May 30, 2022 b. Art and Autism Show: Opens April 4 — Closes on April 26, 2022 Mr. Hartmann advised he attended and it was a nice show. c. Boynton Beach Arts District: 6-9 PM, Saturday, April 16 This was cancelled. d. Sister Cities Presentation in Library: 11:30 AM, Saturday, April 23 e. Second Career Artists: Opens May 5 C. Grants a. No new submissions D. Upcoming Opportunities (Exhibit C) a. Mural Call to Artists and Call to Owners Mr. Weiss advised he sent this out and it is on the website. There are two processes. One is encouraging an artist to find a wall to paint and the other is interested property owners should contact the City and they will advise how to proceed. Private buildings will be a matching program. He hoped there would be a series of proposals as he program will only have $20K. b. Parks Photo Contest Call to Everyone Only the flyer was out, but it open to everyone. c. Honoring Solid Waste Drivers Call to Artists (TBD) d. Kinetic Call to Artists (TBD) E. AiPP and Private Development. See 4-14-2022 Update Report (Exhibit D) 3 Meeting Minutes Art Advisory Board Boynton Beach. Florida April 14, 2022 V. Action Items Approval of Artist for Oakwood Square (Exhibit E) Motion: The artist Andrew Kovacs is approved for the Oakwood Square seating design. Motion Mr. Hartmann moved to approve as written. The developer selected was Andrew Kovac. More than 35 artists from around the nation applied. Dr. Jones seconded the motion. Chair Martin and Mx. Tilton liked Kovac Mr. Hartmann thought the artist was talented, unique and different outside of the box. The final design will be approved by the Board. The motion passed unanimously. VI. Old Business Fiscal Year 22-23 Budget with Summary of Advisory Board Roles (Exhibit F) Mr. Weiss advised Mr. Hartmann created the bar chart. Mr. Hartmann colorized the budget. He noted the debt was really hurting the program. Dr. Jones asked about the total amount for last fiscal year. Mr. Weiss thought it was $340K but he anticipates they will only spend about$200K this year. Part was salary savings and non-economical ways of doing things. Motion Dr. Jones moved to recommend the budget the budget as in Exhibit F. Mr. Hartmann seconded the motion. Mr. Weiss explained the Board is not approving the budget, it is being recommended to the Commission. On April 1, Mr. Weiss sent a budget to the City Manager. The City Manager meets with him in May and she goes through the budget and she makes her recommendation to the City Commission. It did change last year and she agreed to lend the money to keep program going. She thought the $200K should be included. Dr Jones requested an addendum that keeps the Board apprised of grants they discussed with Ms. Lacroix so it will show the Board ways to increase the budget for the kinetic and other art while reducing the debt. Mr. Weiss explained that is not all of the expenses as the artist is paid to remove his/her work in the next fiscal year. The new programs are similar to what they were this year, which is the mural program and the art design collaboration with Public Works and a special request from the City Manager's office to have vinyl traffic cabinet wraps on Boynton Beach Boulevard and Seacrest and other major intersections, and funds for an artwork purchase and then contingency funds. There are other administrative costs and new art and programs. 4 Meeting Minutes Art Advisory Board Boynton Beach. Florida April 14, 2022 Mr. Hartmann inquired if the kinetic event could become more of an income source Mr. Weiss advised that was attempted, but it was not very successful in the past. He noted Valerie Zucker was contracted to run the program before Mr. Weiss came on Board and she noted only 5K people attended, which was not. Mr. Weiss noted he and Ms. Lacroix looked at NEA grants and if the NEA comes through, it would be focused on kinetic. Mr. Weiss would like to ask FPL for funds, and FPL is owned by another company that is the biggest wind energy producer in the United States. Boca Bearings was always a supporter. They are the largest bearings producer in the nation, which kinetic sculptures need. Dr. Jones would like to see another chart showing what sections of the pie come from the City budget, from grants and philanthropy. Mr. Weiss noted the$385K is from commercial development and now and the next few years was the biggest building boom. Dr. Jones favored diversification for the time when they cannot rely on funds. She though cities should have private sources and right now they have zero. She noted Exhibit F where it shows short term challenges and opportunities, they should mention they are in debt to the City as it is a challenge and with opportunities with the grant's writer, they have an opportunity to grow and diversify their budget. It is a challenge to pay back $210K on a $400K a year budget. Mr. Weiss thought the City will look at the strategic plan more closely going forward. Mr. Weiss added departmental initiatives to it which he read as initiative 1 and 2. Motion Dr. Jones thought there needed to be an amendment about the fact they owe $210K on a $400K budget. Given that, she moved the budget as presented by the City Manager be accepted by the Board. She wanted page 2 of exhibit F narrative about short term challenges and opportunities added. Mr.Weiss noted they were two different things being discussed. She thought in the future they should be named as different exhibits. She moved the budget as contained on page 45 be accepted by the Board. Mr. Hartmann seconded the motion. The motion passed unanimously. Mx. Ratcliff queried if the Board needed a motion to add a section regarding the short term challenges and opportunities that highlight the debt to the City to the Strategic Plan and learned no motion was needed. VII. New Business Discussion of Kinetic Biennial Program and Calls for Artists (Exhibit G) Mr. Weiss tried to get at kinetic in a positive way for the community and broaden its attempts. He recommended it include sculptures, designers and performers. He recalled the Olympic opening ceremony with the kinetic motion and he hoped to do a mini version. It should engage the Boynton community and the exploration is not just about the art, it is about the science of motion. It is an exciting phenomenon. This was his first attempt 5 Meeting Minutes Art Advisory Board Boynton Beach. Florida April 14, 2022 at the program and if the Board had any changes or modifications, they would rewrite it, issue the call to artists and he would come back with a final version at the next meeting for the events and the schedule. He had two thoughts in mind. One has a kinetic performance and community participation. One would be an opening night event similar to the Olympic opening where performers carry things. They would perform twice with the next performance on Sunday. He reviewed pages 53 of 57 as items to be added to the kinetic event. The outdoor artist exhibit would receive payment, the indoor art is not paid, but it is available for sale. He saw great flag pole installations by a French artist and he wondered if they could make a series of flags and flagpoles to create a feathery feeling by an artist or by different artists. He would like to have additional spinners with two sides. He already contacted one kinetic vendor that people have in their yards or hang from a tree, who was interested as people like to shop. They will issue the standard call to artists for kinetic sculptures and for outdoor pieces. He has to develop a community kinetic idea. He was hoping to get an artist to bring their wind turbines, but the artist turned him down. Next Era Energy is the FPL parent company which uses giant air turbine. He is looking for interesting speakers. Some can attend via Zoom. Mr. Hartmann explained he was thinking of artist that create large moving people. He noted the American Legion may be of help in some manner. Ms. Moodie asked for further information about the performances. Mr.Weiss was thinking about asking Mary Ann Benjamin, a choreographer, to work with the High School Drill Team/Majorettes, and choreograph interesting movements similar to synchronized swimming. Ms. Moodie liked inviting the community and the teens from the high school. It would be a way to bring families together and further involve the community as well as attendance, but she thought Sunday morning would be a problem due to church. She queried if the performance could be done on Saturday. Mr. Hartmann also liked the program and hoped it would draw a lot of people. Ms. Moodie asked how they would involve the local schools. Glenn thought a call for community art project could be more focused. There is the community band that has a routine, and community drill teams. Mr. Weiss thought motion is essential to the aesthetic form and meaning of the artwork. Just because it moves does not make it kinetic. Ms. Moodie understood the focus of two paragraphs on page 54. It states the kinetic biennial primarily focuses on artwork, but the paragraph prior to that does not state how kinetic art is defined. She thought further clarification was note. Dr. Jones thought three issues were at hand: one is rationale for kinetic art; Boynton Beach's approach to kinetic art; and the third is 2023 energy in the wind. She thought there was a need for all three. She requested a one page or less document on each component. She thought the 2023 Energy in the Wind will be unique, but the other two would be longer lasting and could be used each year. The City has kinetic art because the City has a reputation for doing it, but they could create another major art event and have a reputation for two. Mr. Hartmann thought they Could have a sister event on even years. If the event is a money maker, it could also be a way to erase debt but also be more work for the Board. Mr. Weiss explained they made a commitment to do it this year. 6 Meeting Minutes Art Advisory Board Boynton Beach. Florida April 14, 2022 In the past, there was not enough money to hold it each year. Maybe that could be a future agenda item for even year events and not odd year events. Veronica Inberg, Public Art Coordinator, suggested fundraising occur on even years. Mx. Ratcliff liked the idea of having people on video as it was a great opportunity to find disabled individuals who cannot travel. She liked the definition of kinetic art and thought it expands and addresses some issues of old-fashioned kinetic art. She thought it was more exciting. Mr.Weiss noted the draft program on diversity was included in the meeting materials. VIII. Public Comments Ernest Mignoli, 710 NE 7t" Street, Unit 407, stated he has a view of Two Georges from his unit on the fourth floor and he has a view of all the lights and art stuff. Mr. Mignoli spoke about items unrelated to the agenda, such as corruption in New York and Boynton Beach. Mr. Mignoli thought the advisory boards in Boynton think the developers will help them. He opined the City Commission inserted the Pride intersection into politics and it is not allowed as the City is a non-political party. He thought it was out of control. He suggested the kinetic sculpture at Seacrest Boulevard and E. Ocean Avenue by artist Ralfonso had three sixes and was evil. He spoke about the Supreme Court ruling about holiday decorations, and if an entity has decorations, they have to have all three holidays represented. He commented last year, the Art Advisory Board spent all the funds on the Pride Intersection, the Mayor spent all the funds on a Menorah, and they spent all the money on Kwanza/ Mr. Mignoli suggested having the Star of Bethlehem on top of the Christmas tree instead of a fish, and he offered to donate a nativity, so the City would have all three and the Mayor and City Commission said no. Mx. Ratcliff asked for a point of order for a time check. Mr. Mignoli asked who Mx. Ratcliff was, as they/them was appearing virtually, and learned Mx. Ratcliff was a Board member, to which he then told Mx. Ratcliff to "be quiet you virtual." Chair Martin stated Mr. Mignoli had enough time to talk. Mx. Ratcliff thought there was a time limit imposed on public comment. Mr. Weiss stated in the future they will announce it. IX. Future Agenda Items A. Diversity in Public Art Program: See Report (Exhibit H) Mr. Weiss explained this was a draft of what he considers successes. There are items at the top, which are his recommendations. The list of diverse artists has been established. They work with the ADA Coordinator and have a new Equity and Inclusion Manager. It is important to always develop program and projects where artists from different cultures exist and some exhibits make it impossible for some artists to exhibit because they do not do that kind of work . Mx. Ratcliff suggested 7 Meeting Minutes Art Advisory Board Boynton Beach. Florida April 14, 2022 the Objective be changed to say ethnically diverse. They/them also noted the most up to date style for the LGBTQ community was now "LGBTQIA+" Dr. Jones inquired if there is an ADA Coordinator and learned there was. She thought there is a real opportunity to work with the ADA Coordinator with kinetic. Ms. Moodie inquired about the language regarding email for the art teachers. She suggested looking at the schools in Palm Beach County because teachers change schools. The schools would have art departments and art teachers. Mx. Ratcliff also noted the current wording to use is "disabled" and not "persons with disability." It is individual, but the standard in the activist community and large newspapers is to use disabled. Dr. Jones requested to add a future agenda item. She remains confused about Board Member terms about emails outside of Mr. Weiss. She inquired how long terms are as alternates or regular members and how many terms they can serve. Mr. Hartmann explained at the end of March each year is when some member terms end and appointments are made. She asked about alternates and then regular members and did not think it was good to lose the Chair and Vice Chair at the same time as it is a loss of institutional knowledge. Mr. Weiss will provide an email from the City Clerk with the information. She commended Mr. Weiss and Ms. Inberg for their work. The information was helpful. X. Adjournment Motion Mr. Hartmann moved to adjourn. Dr. Jones seconded the motion. Motion approved unanimously. The meeting was adjourned 7:54 p.m. Catherine Cherry Minutes Specialist 8