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Minutes 04-21-22 Minutes of the Education and Youth Advisory Board Meeting Held on Thursday, April 21, 2022, at 6:00 P.M. at City Hall, Commission Chambers 100 E. Ocean Avenue, Boynton Beach, FL PRESENT: Dr. Valerie Valcourt, Chair Kacy Young, Recreation Director Lori Wilkinson, Vice Chair Franky Lazo, Assistant Director Francoise Calixte-Dieuvil, (Arrived 6:08 p.m.) Sherri Claude, Board Liaison Frando Patterson Chevette Gadson ABSENT: Tarynnicolle Rhodes, Alternate Jessica Wilkinson (arrived 6:05 p.m.) Dr. Stephanie Hayden-Adeyemo I. Call to Order Chair Valcourt called the meeting to order at 6:02 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Roll Call Roll call was taken. A quorum was present. IV. Approval of Agenda Mr. Lazo, Assistant Director, explained the City Commission did not ratify the Boards nominations for the Chair and Vice Chair. If there is a new Chair and Vice Chair, there would have to be a vote that is again forwarded to the City Commission for ratification. The City Commission felt new members were being added to the Boards. Discussion followed all members who are present have to vote. Ms. Claude explained a member cannot abstain unless there is a Conflict of Interest., and if so, a form must be completed She suggested adding the nomination of Chair and Vice Chair to the agenda. Lori Wilkinson commented there was confusion as to whether one could vote for oneself or a family member. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida April 21, 2022 Mr. Patterson asked if they should table the item until they have more members present. It was noted Dr. Hayden-Adeyemo self nominated herself. She did not think it would be right if Dr. Hayden-Adeyemo were not present. Mr. Lazo suggested adding it to the agenda. Motion Lori Wilkinson moved to approve the agenda as amended to revote. Mr. Patterson seconded the motion. The motion passed 4-1, (Ms. Gadson dissenting.) V. Announcements/Presentations/Correspondence Lori Wilkinson reminded all of the commitment to SunFest next week and congratulated the new Mayor and City Commissioners on a job well done. VI. Public Audience Ernest Mignoli, 410 NE 7t" Street, Unit 407, Harbour Hall Inlet Club commented there are children there, but without businesses, tax certificates and Certificates of Occupancy. He thought the whole city should be checked so they will know where children are and be included on the Certificate of Occupancy so there will be no need to issue flyers about children missing. He noted they do not know where children live, or if in a single-family home with four apartments. To him, it was all relevant about education. He drove by the schools and all he saw were police cars. He noted the City Manager ordered 100 No Trespassing signs. He comes to City Commission meetings and there are 10 police cars and it tells him the public does not want to attend. He opined the signs allow security to ask him to leave for whatever reason. He commented he could be famous in other states and he comes to Boynton and people do not want to talk to him. He always taught superintendents and others, they are always smarter than you. He suggested the members read the news how problematic schools are. He advised he cannot get an answer to his emails and he thought they should be held accountable. He announced the kids get off the school bus and it is unsafe as there are shootings all over the place and drug dealers walking all around the school. He thought the Board should so something about that and get the public involved. VII. New Business A. Approval of Minutes of March 24, 2022 Motion Lori Wilkinson moved to approve the above minutes. Ms. Calixte-Dieuvil seconded the motion. The motion passed unanimously. Selection of Chair and Vice Chair. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida April 21, 2022 Mr. Patterson nominated Dr. Valcourt as Chair. Ms. Calixte-Dieuvil seconded the motion. The motion passed unanimously. Nomination for Vice Chair. Ms. Calixte-Dieuvil nominated Lori Wilkinson. Mr. Patterson seconded the motion. Lori Wikinson suggested the Board table this vote. She did not think it was right for the Board to take a potential nomination away from an interested Board Member. Dr. Hayden-Adeyemo was interested in the position as she self-nominated. Lori Wilkinson commented she would be happy to serve as Vice Chair, but she wanted to wait on that nomination. Dr. Valcourt can continue to serve as Chair. Mr. Lazo explained the City Commission did not ratify the selection and there would be new members. Lori Wilkinson reiterated her request that Dr. Hayden-Adeyemo should be a part of the discussion. Discussion followed it was important, especially for the position of Vice Chair, that the Vice Chair should be on time and leave at the end of the meeting. There was agreement all members should be present for the vote and that Dr. Hayden-Adeyemo wants the position, but she should be present on time and the majority of the time. Ms. Calixte-Dieuvil suggested holding off on the nomination for the Vice Chair. Ms. Gadson asked if the City Commission could not ratify the nomination recommendation from the Board again. Lori Wilkinson explained it is not uncommon for this to happen with a new City Commission as one member was just sworn in on Tuesday. She doubted it would happen again, although it is possible, but she thought it was unlikely. The City Commission did not second the motion to appoint the Vice Chair. Mr. Patterson asked if they had to start the process over and nominated Dr. Valcourt as Chair. There were no other nominations. Currently, there is a nomination for Lori Wilkinson as Vice Chair and they are discussing whether to vote on it. A suggestion was made to table it to the next month's agenda. Ms. Calixte-Dieuvil withdrew her nomination. Motion Ms. Gadson moved to table the nomination for Vice Chair to the next meeting Lori Wilkinson seconded the motion. The motion passed unanimously.. VIII. Old Business A. Fundraising 1. SunFest (April 28-May 1) 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida April 21, 2022 Dr. Valcourt announced she and coworkers were volunteering on Sunday and will enjoy the music of Boyz II Men. Ms. Calixte-Dieuvil stated she was still thinking about it. Discussion ensued the shift is four or five hours at a time. They have 12 volunteers so far. The event runs Thursday through Sunday from 5 p.m. to 10 p.m., Friday the shift is 5 p.m. to 11 p.m., on Saturday the shift is from 5 p.m. to 11 p.m., on Sunday the 12 noon to 5 p.m. and Sunday 5 p.m. to 9 p.m. shifts were available. They were looking for people. There is no beer bottle opening to be done, it is pouring draft beer, people to do credit cards and payments, and check identification that was needed. Ms. Claude will redistribute the sign-up link. There is a code which she provided. Members can pick their shift. She suggested looking at the line-up as members can schedule a shift they can finish and then listen There are fireworks and fireworks scheduled. She noted volunteers have to be 21 to work the beer booth and the link will only provide available shifts. B. Outreach Chair Valcourt commented they need to do a better job with outreach. This year had a lot going on. This year school just opened back up to allow visitors. Next school year, they should have a stronger presence. Mr. Patterson asked if they have a list of high schools and contacts. Chair Valcourt will provide a list of the schools in the area and the SAC Chairperson and community liaisons for the next meeting. The Board can also invite school representatives to a meeting to discuss how the Board can better support the schools. C. Bob Borovy Student Citizen of the Year Award Ms. Calixte-Dieuvil asked how many students applied. Ms. Claude explained the deadline was March 31St, but there were no eligible applications. Discussion followed if they could extend the deadline, but there was a lack of funds. Ms. Claude sent two emails to the schools, and generally there are applicants that come in right up to the deadline. Generally, there was a dollar amount advertised with the award, which was not done. It is advertised in social media and magazines. Chair Valcourt commented can fundraise more for this year. Mr. Lazo recommended reaching out to local businesses and told them about the Award and what the cause is for to see if businesses will donate. They did that for the Pumpkin Carving. They sent letters to get donations, and with approaching the summer, it would be a good idea to approach businesses this summer for next year. They can reach out to those businesses again, and they can review the sponsorship letter requesting donations. Ms. Claude had an old version of a letter, which she could distribute to be edited. IX. Future Meeting Dates: May 26, 2022 June 23, 2022 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida April 21, 2022 She reviewed future meeting dates and there will be a recap with SunFest. On May 26th she hoped Erica Whitfield will attend the meeting and if not, in June. It was important to learn how to support the school. Lori Wilkinson stated she and Jessica will not be at the May meeting. X. Adjournment Motion Ms. Gadson moved to adjourn Lori Wilkinson seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:35 p.m. O-JAQAA� Catherine Cherry Minutes Specialist 5