R22-101 1 RESOLUTION R22-101
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3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA,
4 APPROVING THIRD AMENDMENT TO COMMUNITY DEVELOPMENT
5 BLOCK GRANT (CDBG) CITIZEN PARTICIPATION PLAN, .TO MODIFY
6 CONSOLIDATED PLAN AMENDMENT SECTION, TO ADJUST
7 THRESHOLD FOR INVOKING SUBSTANTIAL PROGRAM
8 AMENDMENT;AND PROVIDING AN EFFECTIVE DATE.
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11 WHEREAS,the City has revised the CDBG Consolidated Plan's Citizen Participation Plan
12 to modify the Consolidated Plan Amendment section (Page 2)to adjust threshold for invoking
13 substantial program amendment changes required per federal regulations at 24 CFR Part
14 91.220 regarding changes to the Annual Action Plan; and
15 WHEREAS, a substantial amendment to the Consolidated Plan shall be defined as the
16 elimination of a previously approved activity or a reduction in funding (by more than 20%50%)
17 of a previously publicized activity in order to accommodate the funding of another Community
18 Development Block Grant (CDBG) eligible activity; and
19 WHEREAS, adjusting the threshold required for substantial amendment will
20 streamlined the CDBG process when (re)allocating funds to another CDBG eligible activity;and
21 WHEREAS, the City Commission of the City of Boynton Beach deems it in the best
22 interest of the citizens and residents of the City to Approve Third Amendment to Community
23 Development Block Grant (CDBG) Citizen Participation Plan, to modify Consolidated Plan
24 amendment section, to adjust threshold for invoking substantial program amendment.
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
26 BOYNTON BEACH, FLORIDA,THAT:
S:ICAIRESO\Approve Third Amendment to CDBG Citizen Participation Plan-Reso.docx
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27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
30 Section 2. The City Commission hereby approves the Third Amendment to
31 Community Development Block Grant (CDBG) Citizen Participation Plan, to modify
32 Consolidated Plan amendment section, to adjust threshold for invoking substantial program
33 amendment, a copy of the third Amendment is attached hereto as Exhibit "A".
34 Section 3. This Resolution will become effective immediately upon passage.
35 PASSED AND ADOPTED this day of July, 2022.
36 CITY OF BOYNTON BEACH, FLORIDA
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38 YES NO
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40 Mayor—Ty Penserga
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42 Vice Mayor—Angela Cruz
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44 Commissioner—Woodrow L. Hay
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46 Commissioner—Thomas Turkin
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48 Commissioner—Aimee Kelley
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50 VOTE
51 ATTEST:
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60 (Corporate Seal)
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CITY OF BOYNTON BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT
CITIZEN PARTICIPATION PLAN
AMENDED 3/7/13 (1ST AMENDMENT)
AMENDED 6/9/20 (2ND AMENDMENT)
Proposed Amendment:
3 d Amendment mage 2)—July 19 2022—Citizen Participation Plan update to modify
Consolidated Plan amendment section to ad
'ust threshold for invoking substantial
program amendment changes rewired perfederal regulations at 24 CFR Part 91.220
regardingr@garding changes to the Annual Action Plan.
Applicability and Adoption
The following Citizen Participation Plan has been developed in compliance with 24 CFR
91.105. The plan sets forth the City's policies and procedures for Citizen Participation as
it relates to the federally required Consolidated Plan (all references to the Consolidated
Plan also applies to the Annual Action Plan).
The City of Boynton Beach will exert every effort to make sure that all citizens of the
community, including members of racial and ethnic minorities, persons with limited
English Proficiency, and people with disabilities will be vigorously encouraged to
participate in all planning stages of the consolidated planning process, substantial
amendments to the plan, and performance review process, as specified in 24 CFR
91.105 (a) (2) (ii). The City especially encourages participation by citizens of low, very
low and extremely low-income neighborhoods (particularly those within the CDBG
target areas).
In the absence of its own Housing Authority, the City of Boynton Beach also encourages
consultation with the Palm Beach County Housing Authority, The Delray Beach Housing
Authority, the City of West Palm Beach Housing Authority, the participation of tenants
of the Authority's developments, residents of Section 8 subsidized housing, minorities
and non-English speaking persons, persons with mobility, visual, and hearing
impairments.
Adoption of the Consolidated Plan
1. Prior to adoption of the Consolidated Plan, the City of Boynton Beach will make
available to citizens, public agencies, and other interested parties information that
includes the amount of assistance the City expects to receive (including grant funds
and program income) and the range of activities that may be undertaken, including
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the estimated amount that will benefit persons of low, very low, and extremely low
income.
This information will be disseminated through the following methods:
• Churches, synagogues, and other religious institutions
Nonprofit social service agencies which provide services to residents of CDBG
area
• Day care centers with high populations of persons with limited English
Proficiency
• Newspapers of general circulation and city website
• Newspapers and radio stations marketed specifically to citizens with limited
English proficiency
The City of Boynton Beach will also use the city's utility billing system as a way of
marketing CDBG affected programs.
2. To assure the public adequate time and opportunity to comment on the contents of
the Consolidated Plan, the City shall publish notice of the proposed Plan in the local
newspaper and shall make copies available for public inspection at the Public Library
and City Hall. The notice shall describe the purpose of the Plan and shall include the
location where copies of the Plan may be fully examined. Upon request, copies of
the Plan shall be made available to groups and citizens at no charge.
3. One public hearing shall be held during the development of the Consolidated Plan.
4. A period of not less than 30 days shall be established to receive comments from
citizens on the Consolidated Plan.
5. The City shall consider any comments or views of citizens received in writing, or
verbally at the public hearing, in preparing the final version of the Plan. A summary
of these comments or views not accepted and the reasons, therefore, shall be
attached to the final Consolidated Plan.
Amendments to the Consolidated Plan
1. A substantial amendment to the Consolidated Plan shall be defined as the
elimination of a previously approved activity or a reduction in funding (by more than
20- 50%) of a previously publicized activity in order to accommodate the funding of
another Community Development Block Grant(CDBG) eligible activity.
2. The City shall publish in a local newspaper, details of the substantial amendment
and provide the public with adequate time to comment on the amendment. The
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public shall be provided with not less than 30 days to provide comments prior to
implementation of the amendment per 24 CFR 91.105(c)(2).
3. The City shall consider any comments or views of citizens received in writing, or
verbally at public hearings, if any, in preparing the substantial amendment to the
Consolidated Plan. A summary of these comments or views and a summary of any
comments or views not accepted and the reasons, therefore, shall be attached to
the substantial amendment to the Consolidated Plan.
Performance Reports
1. The City shall provide the public with reasonable opportunity to comment on
performance reports by publishing in the local newspaper the availability of said
reports and providing the public with not less than 15 days to comment on the
reports, prior to submission to HUD.
2. The City shall consider any comments or views of citizens received in writing, or
verbally at public hearings preparing the performance report. A summary of these
comments or views shall be attached to the performance report.
Public Hearings
1. The City shall provide for at least two public hearings per year to obtain citizens' and
public agencies' views and comments. One public hearing shall be held at an
appropriate time of the program year so that citizens may review program
performance, and another hearing shall be held prior to submission of the
Consolidated Plan in order to provide opportunity for citizens to comment on
housing and community development needs and to review proposed uses of funds.
2. At least a one-week advance notice of each public hearing shall be provided to the
public. These notices shall be published in a local newspaper.
3. Public hearings shall be held at times and locations convenient to potential and
actual beneficiaries and in accordance with the provisions of the ADA with
accommodations for persons with disabilities and auxiliary aids or services will be
provided upon request with at least three (3) days notice. Hearing impaired citizens
may contact the Community Improvement Department of the City of Boynton Beach
at (561)742-6066 through the Florida Relay Service numbers at (800) 955-8771
(TTY) or(800) 955-8770 (Voice)for assistance.
4. The City will provide appropriate auxiliary aides and services that are necessary to
afford individuals with hearing and vision impairments an equal opportunity to
access and participate in such hearings. These may include effective methods that
make aurally delivered information available to individuals who are deaf or hard of
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hearing, and visually delivered materials available to individuals who are blind or
have low vision. The type of auxiliary aid or service necessary to ensure effective
communication will vary in accordance with the method of communication used by
the individual; the nature, length, and complexity of the communication involved;
and the context in which the communication is taking place. In determining what
types of auxiliary aids and services are necessary, a public entity shall give primary
consideration to the requests of individuals with disabilities. To be effective,
auxiliary aids and services must be provided in accessible formats, in a timely
manner, and in such a way as to protect the privacy and independence of the
individual with a disability
5. These public hearings shall be held during convenient hours at City Hall or public
facilities located within the CDBG target areas.
6. Interpreters shall be provided upon request.
Meetings
Reasonable and timely access to local meetings shall be provided to the public.
Availability to the Public
In accordance with the Americans with Disabilities Act, the adopted consolidated Plan,
substantial amendments, and performance reports may be obtained in an alternative
format. To obtain an alternative format of either document people may contact the
Division of Community Improvement, 100 East Ocean Avenue, Boynton Beach, Florida,
33435.Telephone (561)742-6066.
Access to Records
The City shall provide citizens, public agencies, and other interested parties with
reasonable and timely access to information and records relating to the Consolidated
Plan and the use of funds under programs covered by 24 CFR Part 91 during the
preceding five years.
Technical Assistance
The City shall provide technical assistance to groups representative of persons of low,
very low and extremely low income that request such assistance in developing
proposals for funding under any of the programs covered by the Consolidated Plan, with
the level and type of assistance determined by the City of Boynton Beach. The
assistance need not include the provision of funds to the group.
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Complaints
Complaints relating to the City's Consolidated Plan, Amendments and Performance
Reports should be submitted in writing to:
The City of Boynton Beach
Financial Services Department
Community Improvement Division
100 East Ocean Avenue
Boynton Beach, Florida 33435
The City shall respond to all written complaints and grievances within 15 working days,
when practical.
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