R22-159 1
2
3 RESOLUTION NO. R22-159
4
5 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
6 FLORIDA, REVISING THE COMMUNITY SUPPORT FUNDS
7 POLICY; RESCINDING ALL PREVIOUS RESOLUTIONS AND
8 POLICIES GOVERNING EXPENDITURES OF COMMUNITY
9 INVESTMENT FUNDS; AND PROVIDING AN EFFECTIVE
10 DATE.
11
12 WHEREAS, the City Commission of the City of Boynton Beach desires to revise the
13 Community Support Funds policy; and
14 WHEREAS, passage of this Resolution will rescind all previous Resolutions and policies
15 governing expenditures of Community Support Funds.
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
17 BOYNTON BEACH, FLORIDA, THAT:
18 Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby
19 ratified and confirmed by the City Commission
20 Section 2. That the City Commission of the City of Boynton Beach does hereby
21 establish a Community Support Funds Policy as follows:
22 SEE ATTACHED EXHIBIT"A"
23 Section 3. That any and all previous Resolutions and/or Policies governing
24 expenditures of Community Support Funds are rescinded.
25 Section 4. That this Resolution will become effective immediately upon passage.
26
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S:\CA\RESO\Establish Community Support Funds Policy 2022-Reso.Docx
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28 PASSED AND ADOPTED this / day of Nuern er, 2022.
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30
31 CITY OF BOYNTON BEACH, FLORIDA
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33 YES NO
34
35 Mayor-Ty Penserga
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37 Vice Mayor-Angela Cruz
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39 Commissioner-Woodrow L. Hay
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41 Commissioner-Thomas Turkin
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43 Commissioner-Aimee Kelley
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45 VOTE
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47
48
49 A" ES' :
501
51 •
52 Maylee D- :sus, MPA, MC Ty
53 City Clerk Mayo
54
55oFt9OYNT AP",/AST O
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56 (Corporate Seal%��.' °RPO�'•L6�
57 i C' SEA j�•'�1 i
58 ��NCpRpORAL _ Michael D. Cirullo,Jr.
59 �� 1920 City Attorney
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60 �I F•.. .••• %
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S:\CA\RESO\Establish Community Support Funds Policy 2022-Reso.Docx
Exhibit"A"
OPTION 1
COMMUNITY SUPPORT FUNDS POLICY
PURPOSE: The purpose of the Community Support Funds (CSF) is to provide a source of
discretionary funding to support projects, programs and activities in the City which are
accessible and beneficial to the citizens of the City. Due to the broad and diverse nature of
programs or projects that may be eligible for funding from the Community Support Funds, no
specific list of eligible projects, programs, or activities is appropriate.
SCOPE: This policy recognizes that there is a specific line item in the City Commission portion
of the City's annual budget. Each year, in the annual budget adoption process, the City
Commission shall consider an appropriation for Community Support Funds. The Commission is
not required to appropriate Community Support Funds but when it does, the amount
appropriated, if any, shall be available for distribution by the Mayor and City Commissioners in
equal amounts only for qualified programs or projects. By way of example: If the Commission
budgets $25,000, the Mayor and each Commissioner may request Commission approval for
distributions up to $5,000 for the year that the funds are appropriated.
Gemmissien7 Any seated member of the Commission who is in an election year will only be
allowed to spend half of their funds until the election is complete. The other half will become
available upon appointment. The other members of the Commission, who are not scheduled for
election, will have access to their funds all year long. However, if a member of the Commission
who is not in an election year uses 100% of their money immediately and then leaves office
(resigns, etc)the incoming Commissioner would not have any funds to use for the remainder of
that fiscal year.
CRITERIA FOR ELIGIBILITY: Eligibility for funding shall be conditioned on a finding by the
City Commission that:
1. Public funds should not be used to improve private property unless the public record
demonstrates a clear public need,purpose and benefit;
2. The recipient/payee will use 100% of the funds to provide services within the City;
3. The public purpose is beneficial to the entire community served by such donation and to
the City as a whole; and
4. Proper safeguards shall be implemented by the City administration to assure that the
funds will be used for the stated purpose, such as:
a. Prior to receiving any funds, the recipient must complete a W-9 Request for
Taxpayer Identification Number Form in order to be added to the City's vendor list.
b. Within 60 days of receipt of funds, the recipient must provide the Finance
Director appropriate backup documentation demonstrating the funds were used for the
stated purpose approved by the Commission.
c. Should the recipient fail to submit the appropriate documentation within the
allotted time, the City Commission may deem the recipient ineligible for any future
funding and may demand repayment from the recipient.
The findings of the City Commission as to each of these required elements must be reflected in
the record of a public meeting prior to the Commission's approval.
PROCEDURE FOR CONSIDERATION OF EXPENDITURES: The procedures for
expenditures from the Community Support Funds are as follows:
1. The Mayor or any member of the City Commission shall make a request to the City Clerk
for the expenditure of funds. The requesting member of the City Commission must have a
written request from the entity seeking funds. The written request must contain a narrative
explanation indicating how the funds will be used and an affirmative acknowledgement that the
requestor understands and will comply with the above listed conditions for eligibility and use.
The written request will be forwarded to the City Commission along with Exhibit "A" (see Step
2).
2. The City Clerk shall complete a Community Support Fund Request Form (form attached
as Exhibit"A") and confirm the funds are available with the Finance Director.
3. If the appropriate funds are available the City Clerk will schedule the matter to be
considered by the City Commission at the next scheduled City Commission meeting under New
Business.
4. The City Commission shall act on the request for expenditure by approving or
disapproving the agenda item. A majority vote is required for approval of the expenditure.
DISCRETIONARY NATURE OF COMMISSION ACTION: The decision of the City
Commission to approve or disapprove a requested distribution of Community Support Funds is
discretionary and is not subject to appeal, review or challenge.
COMMUNITY SUPPORT FUNDS
REQUEST FORM
Part I- Summary of Request(to be completed by City Clerk)
Date of Request:
Requested by Mayor/Commissioner:
Amount Requested: $
Recipient/Payee:
Description of project,program, or activity to be funded:
Part II-Availability of funds
The annual appropriation of funds available to the requesting Member of the
Commission listed above is $
The balance of funds available for the requesting Member of the Commission is
Accordingly:
❑ There are funds available as requested
❑ There are insufficient funds available as requested
Dated: By:
City Clerk
Part III-Eligibility Evaluation
• Public funds will not be used to improve private property unless there is a clear public
need, purpose and benefit
7 The recipient/payee provides services within the City
❑ The public purpose is beneficial to the entire community served by such donation
Dated: By:
Requesting Member of the City Commission