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Minutes 08-23-22 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON AUGUST 23, 2022, AT 6 P.M., AT CITY HALL COMMISSION CHAMBERS 100 E. OCEAN AVENUE, BOYNTON BEACH, FLORIDA PRESENT: Dr. Valerie Valcourt, Chair (Arrived at 6:08 p.m. Lori Wilkinson, Vice Chair Franky Lazo, Assistant Director Francoise Calixte-Dieuvil (Arrived 6:08 p.m.) Recreation and Parks Nicole Prado Frando Patterson Pedro Macedo De Lima Quinto Chevette Gadson Jessica Wilkinson, (Arrived 6:15 p.m.) ABSENT: Tarynnicolle Rhodes I. Call to Order Vice Chair Lori Wilkinson called the meeting to order at 6:02 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag and observed a moment of silence. III. Roll Call A Quorum was present. IV. Approval of Agenda Lori Wilkinson requested to add an introduction of new members. Mr. Lazo requested the minutes for July 28th meeting to be tabled to the next meeting. Motion Mr. Patterson moved to approve the agenda as amended. Ms. Prado seconded the motion. The motion passed unanimously. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2022 The members briefly introduced themselves. (Chair Valcourt and Ms. Calixte-Dieuvil arrived.) Vice Chair Lori Wilkinson passed the gavel to Chair Valcourt. V. Announcements/Presentations/Correspondence A. Parks System Master Plan Presentation by Perez Planning, LLC Franky Lazo, Assistant Director, Recreation and Parks, introduced himself and announced the consultants for the Parks Master Plan would make a presentation on the Department's 10-year vision. George Gentile, President 2GHO Inc., landscape architects, planners and environmental consultants introduced himself. He also introduced Carlos Perez, who is a landscape architect was also an expert on Parks Master Plans, having completed his first Master Plan years ago for Boynton Beach. The goal is to get the department accredited by the Commission on Accreditation of Recreation Facilities. The second goal is to set up a short and long-term goal to provide recreation services, programs and facilities based on population projections and the wants of the City and its residents. He advised they were in the process of data collection and have analyzed 51 City parks. Mr. Perez , Perez planning and Design, provided an overview of what they are doing; its purpose and process and then hear input. He stated that they branded the project "Reimagine Recreation" Mr. Perez explained that the purpose is assess the existing conditions of the system, identify parks and recreation trends, and determine the needs and priorities for the next 10 years. They will provide strategic and resilient recommendations for the improvement and provision of facilities, programs, services, park land acquisition, and development. He advised they use a five-step process which includes a cost analyses, a needs and priorities assessment, as long-range vision, an implementation strategy and a final plan for adoption. Mr. Perez explained the needs and priorities assessment and qualitative techniques used. He advised they received input from elect officials staff interviews, steering committee members, community needs, focus group interviews, intercept interview, online survey, social media input and project web-site 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2022 Mr. Perez also reviewed the quantitative techniques and explained that they use a statistically valid survey, and have assessed acreage of parkland, facilities and funding capacities and benchmarked against other communities. They reviewed park site evaluations, national, regional and local trends, population and demographic overview. He reviewed the project schedule sating that they started the process in March and will complete by the week of February 2023. Mr. Perez asked the members what are you hearing and seeing about Parks and Recreation needs in the community. The following comments from the Board were received: • Canterbury by Quantum does not have any play equipment. • Residents want more green space. The trails, parks and equipment in general are great, but they are not always environmentally green. • The City has some amazing playgrounds, but some areas don't even have a slide. Park equipment should be more equitable in the City. • It would be helpful to have more shade in parks. • Pence Park has become a trash pit. Additionally, the majority of the playground equipment was removed and the park looks sad. • More dog parks and shade at dog parks • Bathrooms in the parks are disgusting, and unfit to change an infant. • Need Splash Parks. • Lighted walking trails • The City does not have an indoor park. If so, it would bring revenue to the City. Mr. Perez noted Park and Recreational systems can help communities. He asked the members what are some social, economic or environmental challenges the City is facing they may be able to explore. Chair Valcourt commented the world, overall, is overcoming Covid and parks are a great opportunity to resume interactions. People have lost their sense of how to engage. Vice Chair Lori Wilkinson suggested having more things done with solar across the Board. Mr. Lazo stated that some of the CDBG funds were identified for solar panels on the Hester Center. They will issue an RFP and move forward. This project could be a pilot. He noted that they have solar trees at Ocean Front Park, but it could be used for a major recreation center. Mr. Perez asked the Board to select Recreation and Parks top three needs. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2022 Mr. Patterson suggested playgrounds, outdoor exercise areas and lighted walking trails. The members thought they had already addressed that question.. Mr. Perez asked the members what types of funding sources would community support, i.e. pay as you go or using general obligation bond. • Vice Chair Lori Wilkinson and Ms. Prado thought bonds would be used. • Mr. Patterson noted the Vounty instituted a penny surtax to use for parks. • Vice Chair Lori Wilkinson was not opposed to either. • Ms. Caliexte-Dieuvil favored pay as you go. Mr. Lazo commented the survey is online now. He requested the members take it. VI. Public Audience Ernest G. Mignoli, 710 NE 7th Street, Unit 407, gave his contact information. He stated that he can see all the crime from his fourth-floor unit and that as far as the accreditation, that he went to all the parks and the parks are filled with crime, drugs, filth and dirt. He said that he takes pictures and complained, but no one will talk to him. He commented that the Police and Fire Departments block his emails. He said that he finds gun cartridges on site, the bathrooms are filthy dirty and parks are a crime scene. He thought what the FBI says about the City qs true, it is one of the most dangerous cities in Florida. He asked the board to take note of the United and American Federation of Teachers report about the schools. He thought it was a shame. VII. New Business A. Approval of Minutes of July 28, 2022 VIII. Old Business A. Fundraising Proposals Chair Valcourt stated at the last meeting, they discussed continuing the pumpkin decorating contest. Vice Chair Lori Wilkinson also commented that she submitted the check from the Gold Coast Kiwanis Club to the City and it was $400. She had another potential opportunity to make money. One of the Foundations she volunteers for, the Sweets Foundation, disbanded and they are giving money away to non-profits. She spoke to the Greater Boynton Beach Foundation, which is a 501(3) Corporation. They will write the check to Boynton Beach Foundation and they can write the check to the Board. The mission of the Greater Boynton Beach Foundation is to support education, recreation and culture. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2022 Mr. Lazo stated that Mary DeGraffenreidt and Frank Ireland walked the site today for the Fall Festival, which will be held at City Hall this year. They may be able to get the event into Funfare as its publication it was delayed. He will check tomorrow. Vice Chair Lori Wilkinson will still work on the flyer. Justin Johnson, Recreation and Parks Outreach Manager is working on these events. Mr. Lazo stated that the Breakfast with Santa may not be the best event for the Board to fundraise. He noted the Basketball tournament at the Hester Center is December 10th and the Board can run the concessions if they like. He suggested selling easy foodstuffs. He advised that Ms, DeGraffenreidt is trying to get a hot dog maker, so they would have to check with management because if serving unpackaged foods, they will need a safe serve certificate. About 200 people will be attending the event. Chair Valcourt suggested when the members have time, they volunteer for a shift, with two members for each shift. Mr. Lazo will email information about the Fall Festival and Basketball tournaments to the members. Nicole Prado will be the point of contact for the Fall Festival and Ms. Gadson will be the Point of Contact for the basketball tournament. Vice Chair Lori Wilkinson explained the pumpkin carving contest to the new members. She thought it would be good to get restaurants or breweries to participate. They could tell people to go vote for the pumpkin of their choice and then get a free beer. Its two streams of money, first to enter the pumpkin, and the other to vote on the pumpkin. This has been used in other places successfully. It can become a big event, but it needs to be advertised and a lot of people have to participate. It was suggested the members try to get groups they are involved in to participate. It can be a competition. Mr. Macedo inquired if the members can you ask representative to come to this meeting to get them involved and learned they could as the meetings are open to the public. He thought that they should send invitations to different clubs and motivate them to participate in a contest. Last year they wanted to contact businesses, and each member was responsible to contact businesses or organizations. If the Board wants, the Bity can send an invitation it to attend the meeting to their groups. The prize last year was a free pavilion rental, or a free class. Each member is responsible for bringing at least three businesses or entities to the event. Vice Chair Lori Wilkinson suggested charging $10 to enter a pumpkin and thought the $5 entry fee was too low last year, and to charge $2 for each ticket to vote. The event will be on October 15th and the shifts will be an hour each in teams of two. B. Outreach 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 25, 2022 Chair Valcourt stated these events are the Board's outreach. Mr. Lazo stated that the Senior Advisory Board is using events as a forum to take seniors as a way to see what seniors need in the community. He noted the Recreation and parks department developed a survey and was tying it to the master plan. At next meeting, the members can think if ideas for a survey and so is Rec and Parks. Vice Chair Lori Wilkinson suggested sending an email to all advisory boards indicating they should send a pumpkin and all City departments should send a pumpkin. Mr. Lazo will help read the message. Ms. Prado reached out to the Library and learned the Library cannot fundraise, so all is free. She agreed to find out if the Board could fundraise at Library events. C. Bob Borovy Student Citizen of the Year Award IX. Future Meeting Dates: September 29, 2022 October 27, 2022 Chair Valcourt announced the next two meetings and stated she will not be at the October meeting. X. Adjournment Motion There being no further business, Vice Chair Lori Wilkinson moved to adjourn. Ms. Prado seconded the motion. The motion unanimously passed. The meeting was adjourned at 7:12 p.m. 0"Lvw� Uu4q- Catherine Cherry Minutes Specialist 6