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Agenda 04-02-02 The City of Boston 100 E. B°Ynton Beach Boulevard · (561) 742-6000 City Commission AGENDA APRIL 2, 2002 Gerald Broening Mayor At Large Ronald Weiland CommissionerVice MayorMackDistrict I McCray District II DistrictMike Ferguson III Charlie Fisher Commissioner District IV City Manager Visit our Web site www.boynton-beach.org · ~l#~tl#~ ~t~ IM#~ f~f' t//~ MII###i#~ WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBL/C PARTTC[PAT/ON AT CITY OF BOYNTON BEACH COMMISSION MEET/NGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. · Consent Agenda :~tems: These are items which the Commission does not need to discuss individually and which are voted on as a group. · Regular Agenda :Items: These are items which the Commission will discuss individually in the order listed on the agenda. · Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAK?NG AT COMM?SS?ON MEE'I~NGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item. City Commission meetings are business meetings and, as such, the Commission retains the right to limit discussion on an issue. Comment cards are located on the table by the entry door to the Chambers. Please complete a "Comment by the Public Card" and give it to the City Clerk at the left end of the dais before the "Openings" portion of the meeting. As a general practice, comment cards will not be accepted after presentation of an agenda item has begun. · Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings". · Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission. Please use the yellow colored card for matters nQt listed on the agenda. The rvlayor will call for speakers by name from the yellow cards provided by the City Clerk. · Regular Agenda :Items= Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded. Please use the green colored card for matters listed on the agenda. The Mayor will call for speakers by name from the green cards provided by the City Clerk. ADDRESSING THE COMMrSS?ON: When your name is called, please step up to either podium and state, for the record, your name and address. DECORUM; Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission will be barred from further audience before the Commission by the presiding officer, unless permission to continue or again address the Commission is granted by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA April 2, 2002 6:30 P.M. I. OPENINGS: A. Call to Order - Mayor Gerald Broening B. Invocation - Commissioner McCray C, Pledge of Allegiance to the Flag led by Commissioner Ferguson D. IF YOU WI~;H TO ADDRESS THE COMMISSION' · FILL OUT THE APPROPRIATE REQUEST FORM · GIVE ZT TO THE CITY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORTION OF THE AGENDA HAS BEEN COMPLETED · COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption II. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS III, OTHER: A. Informational Items by Members of the City Commission I'V. ADMINISTRATIVE: A. Appointments to be made: Appointment Length of Term To Be Made Board Expiration Date II McCray Children & Youth Advisory Bd Stu/Reg/NonVoting 1 yr term to 4/03 Tabled (3) III Ferguson Children & Youth Advisory Bd Stu/Reg/Voting 1 yr term to 4/03 Tabled (3) Agenda Regular City Commission Meeting Boynton Beach, Florida April 2, 2002 IV Fisher Children & Youth Advisory Bd Reg 2 yr term to 4/04 Mayor Broening Children & Youth Advisory Bd Reg 2 yr term to 4/04 ! Weiland Children & Youth Advisory Bd Reg 2 yr term to 4/04 II McCray Children & Youth Advisory Bd Alt 1 yr term to 4/03 II! Ferguson Children & Youth Advisory Bd Alt 1 yr term to 4/03 IV Fisher Children & Youth Advisory Bd Stu/Reg/Voting i yr term to 4/03 IV Fisher Bldg, Bd of Adj & Appeals Alt 1 yr term to 4/03 Tabled (3) Mayor Broening Bldg. Bd of Adj & Appeals Reg 3 yr term to 4/05 I Weiland Bldg, Bd of Adj & Appeals Reg 3 yr term to 4/05 II McCray Bldg, Bd of Adj & Appeals Alt 1 yr term to 4/03 ! Weiland Cemetery Board Reg 3 yr term to 4/05 ! Weiland Code Compliance Board Alt ! yr term to 4/03 Tabled (2) [1 McCray Code Compliance Board Reg 3 yr term to 4/05 III Ferguson Code Compliance Board Reg 3 yr term to 4/05 IV Fisher Code Compliance Board Reg 3 yr term to 4/05 Mayor Broening Code Compliance Board Alt I yr term to 4/03 II McCray Community Relations Board Reg 3 yr term to 4/05 !!! Ferguson Community Relations Board Reg 3 yr term to 4/05 !V Fisher Community Relations Board Reg 3 yr term to 4/05 Mayor Broening Community Relations Board Alt ! yr term to 4/03 I Weiland Community Relations Board Alt 1 yr term to 4/03 1~! McCray Education Advisory Board Reg 2 yr term to 4/04 !!! Ferguson Education Advisory Board Reg 2 yr term to 4/04 [V Fisher Education Advisory Board Alt 1 yr term to 4/03 Mayor Broening Education Advisory Board Alt ! yr term to 4/03 ! Weiland Education Advisory Board Stu ! yr term to 4/03 !I McCray Education Advisory Board Stu ! yr term to 4/03 ! Weiland General Employees' Pension Trust Reg 3 yr term to 4/05 !I hlcCray Library Board Reg 3 yr term to 4/05 !!I Ferguson Library Board Reg 3 yr term to 4/05 IV Fisher Library Board Reg 3 yr term to 4/05 Mayor Broening Library Board Alt ! yr term to 4/03 !!! Ferguson Nuisance Abatement Board Alt - ! yr term to 4/03 !V Fisher Nuisance Abatement Board Reg 2 yr term to 4/04 Mayor Broening Nuisance Abatement Board Reg 2 yr term to 4/04 7! McCray Planning & Development Bd Reg 2 yr term to 4/04 !!! Ferguson Planning & Development Bd Reg 2 yr term to 4/04 !V Fisher Planning & Development Bd Reg 2 yr term to 4/04 Mayor Broening Planning & Development Bd Reg 2 yr term to 4/04 I Weiland Planning & Development Bd Alt ! yr term to 4/03 I! McCray Planning & Development Bd Alt ! yr term to 4/03 Agenda Regular City Commission Meeting Boynton Beach, Florida April 2, 2002 II McCray Recreation & Parks Board Reg 3 yr term to 4/05 III Ferguson Recreation & Parks Board Reg 3 yr term to 4/05 IV Fisher Recreation & Parks Board Alt 1 yr term to 4/03 Mayor Broening Recreation & Parks Board Alt 1 yr term to 4/03 III Ferguson Senior Advisory Board Reg 2 yr term to 4/03 Tabled (3) IV Fisher Senior Advisory Board Reg 2 yr term to 4/04 Mayor Broening Senior Advisory Board Reg 2 yr term to 4/04 ! Weiland Senior Advisory Board Reg 2 yr term to 4/04 1! McCray Senior Advisory Board Alt 1 yr term to 4/03 TTT Ferguson Senior Advisory Board Alt 1 yr term to 4/03 V. ANNOUNCEMENTS & PRESENTA11:ON$: A. Announcements: None B. Presentations: 1. Proclamations: a. "National Child Abuse Prevention Month" - April 2002 b. '"Train Safety Awareness Week" - April 15-22, 2002 c. "March of Dimes WalkAmerica Day" - April 27, 2002 d. "Citation of Appreciation" for Lee Wische, former Chair of the Planning & Development Board" 2. Presentation of a check in the amount of $34,000 to the Firefighters Rescue 911 Fund by the Fire Department Local 1891 3. Present certificates of achievement to members of the Boynton Beach High School Basketball team who throughout their season have exhibited outstanding sportsmanship qualities and behavior VT. PUBLIC HEARZNG: 6:30 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMTTS None VTI. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. Agenda Regular City Commission Meeting Boynton Beach, Florida April 2, 2002 A. Minutes: 1. Agenda Preview Conference of March 18, 2002 2. Regular City Commission Meeting of March 19, 2002 B. Bids and Purchase Contracts - Recommend Approval - All expenditures are approved in the 2001-2002 Adopted Budget 1. Approve the Police Department purchase of "Virtual Partner" software and printers from Advance Public Safety (sole source) in the amount of $11,797 from Federal Treasury Forfeiture Fund 2. Approve Change Orders #1, 2, 3, and 4 to Construction Technology Inc. in the cumulative amount of $22,013 for the Boat Club Park Renovations and Site Improvements Project (Proposed Resolution No, R02-053) 3. Approve Change Order #1 to BAE SYSTEMS ADR INC. in the amount of $20,937.50 for Planimetric Mapping of the western unincorporated portions of the service area 4. Award Charles Ankrom, Golf Course Architect, the Consultant Agreement for RFQ #016-2910-02/KR, Consultant and Architectural Services in the Remodeling of the Nine Hole Executive Course and Practice Areas at The Links of Boynton Beach for an estimated expenditure of $56,500, based on the negotiated agreement (Proposed Resolution No, R02-054) C. Resolutions: 1. Proposed Resolution No. R02-055 Re: Releasing cash bond of $54,340 to Fine Line Construction & Electric, ]:nc. for completion of the permitted work at B.¥s Wholesale Club 2. Proposed Resolution No. R02-056 Re: Applying for additional grant funding through the Florida Inland Navigation District (F.I.N.D.) program for the dredging of the Boat Club Park navigation channel 3. Proposed Resolution No, R02-057 Re: Approving reduction of cash surety (from $158,950 to $15,895) posted by Cornerstone Group Development Corporation for the Villa Del Sol Project located at the corner of Old Dixie and US#1 (Permit #01-3836) 4. Proposed Resolution No. R02-058 Re: Approving Amendment No. 1 to the amended and restated Tnterlocal Agreement to establish the South Palm Beach County Public Safety Communications Cooperative (Boynton Beach, Boca Raton, and Delray Beach) 4 Agenda Regular City Commission Meeting Boynton Beach, Florida April 2, 2002 5. Proposed Resolution No. R02-059 Re: Ratifying the Letter of Understanding regarding post-ratification change to Article 14 of the Boynton Beach Association of Fire Fighters, Local 1891 of the International Association of Fire Fighters Collective Bargaining Agreement 6. Proposed Resolution No. R02-060 Re: Ratifying Boynton Beach Fire Fighters and Paramedics Local 1891 of the International Association of Fire fighters Union Contract Articles 12 and 19 D. Ratification of Planning & Development Board Action: 1. quarterdeck Restaurant/NWSP 02-00! - (Northwest Wal-Mart out parcel along Old Boynton Road, west of Winchester Park Boulevard - Request for site plan approval to construct a one-story 6,340 square foot sit-down restaurant with 160 seats on a :1.197-acre parcel E. Ratification of CRA Action: None F. Approve commencement of contract negotiations with Group Insurance Solutions, Inc. for a 3-year contract as consultant to the City for employee group insurance benefits (includes health, dental, life, long-term disability, accidental death & dismemberment) G. Approve proposed allocation of $1,000 Community Investment Funds from Vice Mayor Weiland for the Children and Youth Advisory Board annual recognition dinner VIII. CITY MANAGER'S REPORT: IX. FUTURE AGENDA TI'EMS: A. Proposed resolution regarding Sister Cities Program (April 16, 2002) B. Review of Proposed Amendment to Development Agreement - IVlarina Project (April 16, 2002) C. Discuss long-range plan for the Boynton Woman's Club (April 16, 2002) D. Resolution regarding revisions to the guidelines for the City Commission Community Investment Fund (April 16, 2002) E. "Commission on the Road" meeting at Citrus Cove Elementary School (April 16, 2002) 5 Agenda Regular City Commission Meeting Boynton Beach, Florida April 2, 2002 F. Proposed Resolution No. R02-016 regarding authorizing the use of eminent domain to acquire the public right-of-way necessary to develop the Boynton Beach Boulevard Promenade and Riverwalk - Tabled on 01/15/02 (May 7, 2002) G. Proposed resolution regarding approving a contract for consulting services known as the Heart of Boynton Neighborhood Academy (May 7, 2002) H. Ordinance on first reading rescinding LDR Chapter 2, Zoning, Section 11.3. Environmental Review and associated references to Environmental Review Permit or the Environmental Review Committee (May 7, 2002) Discussion of proposed Charter Review (May 2002) 3. FRA Whistle Ban - Report (May 2002) - Delayed due to Federal Railway AdministraUon Delay in Rulemaking K. Discussion of water and wastewater rate options (May 21, 2002) L. Lake Eden Canal Maintenance Options (May 21, 2002) X. DEVELOPMENT PLANS: None XT. NEW BUSZNESS: XZT. LEGAL: A. Ordinances - 2nd Reading - PUBIC HEAliNG 1. Proposed Ordinance No. 02-012 Re: Reduction of the Stormwater Utility rate charged to customers from $6.00 per ERU per month to $5.00 per ERU per month 2. Proposed Ordinance No, O2-013 Re: Approving the conversion of the Official Zoning Map to a Geographic Tnformation System (GTS) format B. Ordinances - 1~t Reading 1. Proposed Ordinance No. 02-014 Re: Amending Chapter 2- Zoning, Section 8.5.A.9 of the Land Development Regulations to allow for the 50% reduction in required parking spaces, and sharing of parking resources within the Martin Luther King Boulevard Overlay District 6 Agenda Regular City Commission Meeting Boynton Beach, Florida April 2, 2002 2. Proposed Ordinance No. 02-015 Re: Amending Land Development Regulations, Chapter 2 Zoning, Section 5, "Residential district regulations and use provisions," allowing the establishment of resident, employer or membership exclusive daycare centers within residential districts without conditional use 3. Proposed Ordinance No. 02-016 Re: Amending Land Development Regulations, Chapter 1, Article V. Tmpact Fees and Dedications, Section 3, providing for implementation of a park and recreation facilities impact fee 4. Proposed Ordinance No. 02-017 Re: Amending Chapter 2 of the Land Development Regulations, Section 7. Planned Tndustrial Development Districts, to provide clarification of the definition of mixed use POD C. Resolutions: None D. Other: XIII. UNFINISHED BUSINESS: XIV. AD3OURNMENT: NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W~TH A DISABILITY AN EQUAL OPPORTUN~]'Y TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTI~ITY CONDUCTED BY THE CITY. PLEASE CONTACT ]OYCE COSTELLO, (561) 742-6013, AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE ~ TO REASONABLY ACCOMMODATE YOUR REQUEST. bg FINAL AGENDA 04/01/2002 5:18 PM S:\CC~WP\CCAGENDA~AGENDAS\Year 2002\040202 final agenda.htm 7 V.-ANNOUNCEHENTS & PRESENTAT1~ONS [tent B.l.a The children of Boynton Beach deserve the best we have within us and look to us to be their protectors, role models, heroes and heroines. Children who are loved and nurtured grow up to love and nurture others. They give back to their own families, their neighborhoods, and the entire City the good that was bestowed on them. Unfortunately, however, child abuse is a sedous and growing problem that affects more than 3.2 million of our nation's children annually and thousands of children locally. Child abuse and neglect know no social or economic boundaries. Preventing child abuse and neglect is the responsibility of every citizen, and community action and involvement are essential to breaking the cycle of abuse. The Dick Webber Center for the Prevention of Child Abuse for the Gold Coast, Inc., through its parenting education programs, in-home support services, parent aide volunteers and community service activities, is making significant progress in stopping this cdme against families and children. Now, therefore, I, Gerald Broening, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Flodda, hereby proclaim the month of Apd12002 as: National Child Abuse Prevention Month and call upon all our citizens to join together to reach out to parents and children to prevent the senseless abuse and neglect of all children. In witness whereof, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Flodda, to be affixed at Boynton Beach, Flodda, the 2nd day of April, Two Thousand and two. Gerald Broening, Mayor City of Boynton Beach ATTEST: City Clerk (Corporate Seal) C.'tWl~Tanllletal~ ~ I::~(X,,KB1F4ICtIbl Nalae ~ V. ANNOUNCEMENTS ITEM B.l.b CITY OF BOYNTON BEAC} AGENDA ITEM REQUEST FOkLvl Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business :.'~ AGENDA ITEM [] Public Hearing [] Legal ~x~ :,~_< [] Bids [] Unfinished Business ~'~ -< © [] Announcement [] Presentation -- ~, ~ ~ City Manager's Report m ~: ' RECOMME~ATION: Motion to adopt Proclamtion declaring April 15-22, 2002 as "Train Safety Aw0~ne~ ~ Week." ~ ~ > EXPLANATION: Officially proclai~ Boynton Beach ~ a supporter of a s~tewide observance that will lead to greater safety awareness and a reduction ~ highway-rail grade crossing coilgiom and trespassing incident. PROG~M IMPACT: During the p~t five years there were 479 ~ghway-rail grade crossing crashes resulting in 193 personal injuries and 59 fa~lities ~ the s~te of Florida. Ago during the p~t five years in the s~te of Florida, there were 115 pedestriam ~lled and 105 injured w~e tresp~sing on railroad property or righ~-of-way. Safe driving and public awareness of dangem ~ociated with highway-rail grade crossing and righ~-of-way could result in fewer incident. FISCAL IMPACT: None ALTERNATIVES:~//~_~if~//.~~,~TD° not participate.,~ ~ / Dep~r~mentHead s §ig~ature ' - n'~t~i~y Manager's Signature Department Name City Attorney / Finance / Human Resources S:~BULLETINWORMSXAGENDA ITEM REQUEST FORM.DOC WHEREAS, 479 highway-rail grade crossing crashes dudng the past five years resulted in 193 personal injuries and were responsible for 59 fatalities in the state of Florida; and WHEREAS, during the past five years in the state of Florida, 115 pedestrians were killed and another 103 injured while trespassing on railroad property or rights-of-way; and WHEREAS, Florida ranks fourth in the nation in trespass fatalities; and WHEREAS, mora than 50 percent of crashes at public grade crossings occur where active warning devices exist; and WHEREAS, safe ddving and public awareness of the dangers associated with highway-rail grade crossing and rights-of-way could result in less incidents; and WHEREAS, this important observance is a state pdodty and will lead to greater safety awareness and a reduction in highway-rail grade crossing collisions and trespassing incidents; and WHEREAS, Flodda Operation Lifesaver and the Florida Community Traffic Safety Team Coalition declare their ;upport for Train Safety Awareness Week; NOW, THEREFORE, I, Gerald Bmening, by virtue of the authority vested in me as Mayor of the City of Boynton 3each, Florida, hereby proclaim Apdl 15-22, 2002 to be observed as: UTRAIN SAFETY AWARENESS WEEK" 3nd do hereby extend greetings and best wishes to all observing Train Safety Awareness Week. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, =lorida, to be affixed at Boynton Beach, Florida, this 2"[~ day of Apdl, Two Thousand Two. Gerald Broening, Mayor City of Boynton Beach ~,TTEST: anet Prainito, City Clerk Corporate Seal) TTEM B.1. WHEREAS, on an average day in America 411 babies are bom with a birth defect and 17 babies die as a result of a birth defect; and WHEREAS, the March of Dimes is the national nonprofit organization whose mission is to improve the health of babies by preventing birth defects and infant mortality; and WHEREAS, for more than 60 years, the March of Dimes has been successfully fighting to save babies' lives; and WHEREAS, the March of Dimes has been a pioneer in preventing birth defects, the nation's number one child health problem, through programs of research, community services, education and advocacy; and WHEREAS, WalkAmerica was initiated in 1970 to raise funds that support vitally important March of Dimes programs; and WHEREAS, WalkAmedca has been a remarkable success for over 30 years, raising more than $1 billion for the March of Dimes mission to save babies; and WHEREAS, the nation's hopes for ensuing that future generations get the best chance for a healthy start in life depends on the efforts and commitment of all Americans in events like WalkAmedca; and WHEREAS, the City of Boynton Beach applauds the efforts of the March of Dimes and encourages citizen involvement in this cause. NOW, THEREFORE, I, Gerald Broening, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Flodda, declare April 27, 2002 as "MARCH OF DIMES WALKAMERICA DAY" and urge all residents of the City of Boynton Beach to celebrate this day by supporting the vital efforts of the March of Dimes in ils light to save babies. IN WTTNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Flodda, this 2"d day of Apdl, Two Thousand Two. Gerald Broening, Mayor City of Boynton Beach ATTEST: City Clerk (Corporate Seal) !1 V. ANNOUNCEMENTS ITEM B.'I ,,~ C ITAT! ON Boynton Beach is fortunate to have many citizens who take an active role in their city and who are committed to improving the quality of life for everyone that lives, works and plays here. These people offer their time and talent with no expectation of reward other than the satisfaction of knowing that they have made a valuable contribution to the community. One such person is Lee Wische. A postal worker for 30 years, Mr. Wische came to Boynton Beach in 1973. From 1989-1990, he was a member of the Boynton Beach City Commission and the City's vice mayor. More recently, Mr. Wische served the community as a volunteer member of the Planning and Development Board for seven years. He was its chair for four years. In that role, he helped to guide growth in the city and saw Boynton Beach take its place as the third largest city in Palm Beach County. Previously, Mr. Wische was a member of the Recreation and Parks Board. He also served as a member of the State House of Representatives Legislature Board and County Medical Emergency Board. Still active in the community, Mr. Wische is a member of the County Commission Advisory Board, the State Senate Advisory Board and the Sterling Bank Advisory Board. He has also participated on numerous Leisureville Committees and was board president in 2001. Now, therefore, I, Gerald Broening, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Flodda, recognize with this Citation Lee Wische for his many valuable contributions on behalf of the citizens of Boynton Beach. In witness whereof, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Flodda, the 2nd day of April, Two Thousand and two. Gerald Broening, Mayor City of Boynton Beach ATTEST: City Clerk (Corporate Seal) V. ANNOUNCEMENTS & PRESENTATZONS Itern B.2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May7,2002 April l7, 2002 (5:00p.m.) [] July2,2002 June l9, 2002 (5:00 p.~ [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approve agenda inclusion of a presentation by the Fire Department Local 1891 of a check in the amount of $34,000 to the Firefighters Rescue 911 fund EXPLANATION: The members of Local 1891 collected over $34,000 in donations for the families of the victims of the 9/11 disaster. The Union would like to present a symbolic check to the Mayor. PROGRAM IMPACT: Positive public relations for the City and our Fire Rescue Department. FISCAL IMPACT: None ALTERNATIVES: None ~ Head's Signature City Manager's Signature Fire Rescue Department City Attorney / Finance / Human Resources S:'xBULLETIN'xFORMS'~AGENDA ITEM REQUEST FORM.DOC V. ANNOUNCEMENTS & PRESENTATt'ONS ~tem B. 3 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Ot~]ce [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business r-,~ AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report -- RECOMMENDATION: Present certificates of achievement to members of the Boynton Beach High School Baf,k~tbalT~ ~_~ team who throughout their season have exhibited outstanding sportsmanship qualities and behavior. EXPLANATION: During their first season, the members of the Boynton Beach High School Basketball team made it to the series £mal only to lose to the opposing team. However, their exemplary sportsmanship and demeanor made them winners in the true sense of the word. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: Not present certificates t ~/~} - -t~ Depa~n~nt I-~d's Signature City Manager's Signature Public Affairs Department Name City Attorney / Finance / Human Resources S:~BULLETIN~ORMSL~GENDA ITEM REQUEST FORM.DOC VI1'.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM B.1. AGENDA ITEM REQUEST Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) Administrative Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unt'mished Business co [] Announcement [] Presentation -_.~ [] City Manager's Report RECOMMENDATION: Motion to approve the purchase from Advance Public Safety "Virtual Partner" software and printers in thc amount of $11,797.00. EXPLANATION: Advance Public Safety "Virtual Partner" sofiware product enhances our depar~nent existing technology by working in conjunction with our current sof~ware. Virtual Partner is a Voice Response application, Quick Crash and a Quick Ticket issuing system. This application will allow the officer to issue a computer-printed ticker in the field at the time of the incident. The information on the driver will be down loaded from NCIC/FCIC to auto-populating the required fields on the tickets and forms. Advance Public Safety is a sole source supplier of this type of sofiware product. PROGRAM IMPACT: Continue hand writing the parking tickets and crash reports. FISCAL IMPACT: Federal Treasury Forfeiture Fund 691-0000-247-04-23 $11,797.00. Balance in account $72,000.00 ALTERNATIVES: f Department Head's Signature City Manager's Signature Police .~'~_~/,.~ _ . Department Name City Attorney / Finance/Hum~ Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC ISolomon, Doug From: Wallace, Peter Sent: Monday, January 14, 2002 4:48 PM To: Solomon, Doug; Prestinari, Jim Subject: Delray Beach Police Linked by Virtual Partners You guys may have the inside scope but here goes. Delray Beach Police Linked by Virtual Partners Delray Beach, FL (pop.60, 020) wanted to install an efficient, timesaving computer application that would allow police field officers to exchange information with the dispatch center via a mobile digital terminal. The department was seeking a solution that would allow officers to obtain information on individuals and vehicles via the National Criminal Information Center (NCIC) while in the police vehicle, and to complete all reporting requirements from a field location. After trying to work with various versions of another software application, the city launched "Virtual Partners" -- an efficient, timesaving, easy-to-use application, which increased their proficiency and productivity in multiple areas. The strategic application the city implemented consists of four "Virtual Partner" programs: · "Voice Response," in which the queries to NCIC and The Department of Highway Safety and Motor Vehicles (DHSMV) entered by the officer are relayed back to the officer verbally· Voice Response provides the officer with specific information such as tag and driver's license status, as well as color, make, and model of the vehicle. It calculates tag expiration dates and confirms warrant hits. Using a voice response, the relevant information is relayed quickly and accurately to the officer without the officer having to look on a computer screen. · The "QuickTicket" program automatically fills out a Uniform Traffic Citation using the information returned from NCIC and DHSMV. The officer is required to manually enter only the violations and statute numbers· The software calculates the statute number and fine, while the court date is automatically entered· All pertinent information is then automatically printed on Uniform Traffic Citations· This program reduces time spent on a traffic stop, eliminates errors, and produces professional, easy-to-read tickets. · The "QuickCrash" program imports NCIC and DHSMV information from in-car terminals directly to State Crash Reports, producing a high quality, readable accident form that is error free. · The "QuickMap" program provides an in-vehicle map of the call location or any other selected location and displays a view of the area. "QuickMap" integrates directly with Microsoft's MapPoint and Streets and Trips, eliminating the need for expensive map updates. This program also eliminates the need for costly GPS systems· The four innovative, strategic Virtual Partner Programs, developed by Advanced Public Safety, Inc., have not only reduced the time an officer spends with a violator, but allows the officer to have pertinent information almost instantly. It enables the officer to analyze the information and continue his/her observation of the subject prior to making contact. This takes the focus off of a computer screen and increases officer safety. The programs also increase productivity on the part of the officer by the automatic relay of information to the officer and automatically filling out citations and reports, which reduces the officer's time spent completing handwritten forms. These strategic applications have resulted in increases in capturing more Driving While License is Suspended violators, recovering and seizing more stolen tags, removing more uninsured motorists from the road, and vehicles that, legally, should not be on the road. In a comparison of the first three months of the program and the previous three months, criminal citations and stops increased 84 percent. The cost to the city is approximately $37.00 per computer, per vehicle, but the additional revenue generated by the increase in fines (due to the increase in capturing many different violators and violations), along with the increase in officer productivity and efficiency makes this program extremely cost effective. For more information, please contact Major William McCollom, Delray Beach Police Department at 561.243.7878. ADVANCE:D Fq. JBLIC SAFE-'TY March 3fa, 2002 Mr. Douglas Solomon Technical Service Manager Boynton Beach Police Department 100 East Boynton Beach Blvd. Boynton Beach, FL 33425 Mr. Solomon: Thank you for the opportunity to introduce the Virtual PartnerTM family of products. Built by officers for officers, Virtual Partner was created to increase officer safety and productivity. We are very excited about this new technology and have received overwhelming positive responses from the many departments utilizing this product. Virtual Partner is a software product that enhances your department's existing technology by working in conjunction with your current software. No replacement of your present software is necessary_. The Virtual Partner family of products includes the primary Voice Response application, as well as the optional QuickTicketTM, QuickCrashTM, and QuickMapTM modules. To the best of our knowledge, Virtual Partner is the only software product on the market today that verbally announces the results of tag and registration queries using pre-recorded wave (.wav) files. Additionally, we are unaware of any product on the market today that works in conjunction with your department's software while auto-populating and printing Florida Uniform Traffic Citations and Crash Reports. At Advanced Public Safety we take a great deal of pride in knowing that we are helping make our police officers' jobs safer and more efficient. We appreciate your recognition of the advantages that Virtual Partner offers and look forward to working together. Sincerely, Jeff Rubenstein Chief Executive Officer 3927 NW 58th Street · Boca Raton, FL 33496 · Phone (561) 9893605 · Fax (561) 989-3665 www.advancedpublicaafety, com j ADVANCE~O PUBLIC SAFETY March 3fa, 2002 Mr. Douglas Solomon Technical Service Manager Boynton Beach Police Department 100 East Boynton Beach Blvd. Boynton Beach, FL 33425 Mr. Solomon: Thank you for the opportunity to introduce the Virtual PartnerTM family of products. Built by officers for officers, Virtual Partner was created to increase officer safety and productivity. We are very excited about this new technology and have received overwhelming positive responses from the many departments utilizing this product. Virtual Partner is a software product that enhances your department's existing technology by working in conjunction with your current software. No replacement of your present software is necessary_. The Virtual Partner family of products includes the primary Voice Response application, as well as the optional QuickTicketTM, QuickCrash~, and QuickMap~ modules. At Advanced Public Safety we take a great deal of pride in knowing that we are helping make our police officers' jobs safer and more efficient. We appreciate your recognition of the advantages that Virtual Partner offers and look forward to working together. Sincerely, Jeff Rubenstein Chief Executive Officer 3927 NW 58th Street · Boca Raton, FL 33496 · Phone (561) 989-3605 · Fax (561) 989-3665 www.advancedpublicsafety, corn ADVANCED PUBLIC SAFETY PROPOSAL Item Quantity Unit Cost Extended Cost Virtual Partner Bundled Package (10 User License) $10,000.00 Voice Response QuickTicket QuickCrash OmniFiller Ticket Printer 3 $599.00 $1,797.00 Total Proposal: $11,797.00 3927 NW 58th Street · Boca Raton, FL 33496 · Phone (561) 989-3605 · Fax (561) 989-3665 www.advancedpublicsafety, com VTI.-CONSENT AGENDA ITEM B.2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve Change Orders #1, 2, 3, and 4 to Construction Technology Inc. in the cumulative amount of $22,013.00 for the Boat Club Park Renovations and Site Improvements Project. EXPLANATION: Change Order No. 1 provides for substitution of High Density polyethylene(HDPE) pipe for the specified Reinforced Concrete Pipe(RCP) in the drainage system; a change to the light pole location; and the addition of 20 linear feet of 5' concrete walkway on the east side of the clubhouse. Change Order No. 2 provides for the replacement of the original steel 24" outfall pipe from the seawall to the 1st drainage inlet structure. This pipe was full of holes and heavily encrusted requiring replacement. Change Order No. 3 provides for the removal of excessive underground concrete rubble into the lagoon in order to install the sheet piles and dredging to achieve the desired slope on the banks. New clean fill was brought in and rubble used to reinforce south side of jetty Change Order No. 4 based upon the condition of the pipe encountered under Change Order No. 2 further investigation showed pipe between inlet structures #1 and #3 heavily rusted and leaking. These sections of pipe running under the new playground and parking lots were replaced to eliminate future drainage failures, blockages or washouts. Attached memo from Bill DeBeck, Project Manager, provides narrative detail for these change orders. S:~BULLETINWORMS'~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Summary of Change Orders for Boat Club Park Renovations and Site Improvements Project: Original Contract $944,575 Change Order No.1 1,150 (Credit) Change Order No.2 5,527 Change Order No.3 2,918 Change Order No.4 14,718 Sub-total #1-4 $ 22,013 Requires Commission Approval Total Revised Contract Price $966,588 PROGRAM IMPACT: This will correct unexpected site/field conditions encountered during construction and improve the overall drainage and functioning of this project. There was no time extension allocated to these change orders as the contractor was able to work around thereby continuing progress on the overall project. FISCAL IMPACT: Funding will be provided by Account No. 105-3254-513-31-90 ($22,013). ALTERNATIVES: These change orders are essential to effective and efficient site drainage and were not anticipated during the design phase. ~ E~pa{{.~ent Head's Signature ~ City Manager's Signature 0 Depa~.~_~ent Name ¢,/ City Att(z~ri~'/Finance / Human Resources S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDERS NO. 1, 2, 3 AND 4 FOR CONSTRUCTION TECHNOLOGY, INC., IN THE CUMULATIVE AMOUNT OF $22,013 FOR THE BOAT CLUB PARK RENOVATIONS AND SITE IMPROVEMENTS PROJECT; AND PROVIDING AN EFFECTIVE DATE. WItEREAS, the City Commission upon recommendation from staff, deems it essential to effective and efficient site drainage which were not anticipated during the design phase, to approve Change Orders no. 1, 2, 3 and 4 for Construction Technology, Inc., in the cumulative mount of $22,013 for the Boat Club Park Renovations and Site Improvements Project. NOW, TItEREFORE, BE IT RESOLVED BY TI-IE CITY COMMISSION OF TI-IE CITY OF BOYNTON BEACIt, FLORIDA, TItAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and City Clerk to approve and execute Change Orders no. 1, 2, 3 and 4 for Construction Technology, Inc., in the cumulative amount of $22,013 for the Boat Club Park Renovations and Site Improvements Project. Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner ATTEST: Commissioner City Clerk Commissioner (Corporate Seal) ca~,eso~agr~ments\Consultant - Task Order 11 021202 DEPARTMENT OF ENGINEERING MEMORANDUM NO. 02-035 TO: Bill Atkins, Assistant Finance Director/Procurement Agent FROM: Bill DeBeck, Project Managerz~~ DATE: February 27, 2002 SUBJECT: BOAT CLUB PARK - CHANGE ORDER NO. 1 (PO # 020610) You are kindly requested to issue Change Order No. I to the subject PO in accordance with the following information: Project: Boat Club Park Renovations and Site Improvements Contractor: Construction Technology Inc. Change Order Description of Work: 1. Change reinforced concrete pipe (RCP) to High Density polyethylene(HDPE) as denoted on sheets C-2 and C-3 of the contract documents, in all drainage systems...$1960.00 (credit) 2. Change location of (2) light poles and leave existing light poles at north and south sides of ramps. (see attachment 1)...no charge 3. Add approximately 20 linear feet of 5' concrete walkway on east side of clubhouse from curb to connect with existing walkway. (see attachment 2) .... $810.00 Price: ($1150.00) Credit Reason for the Change: Miscellaneous field conditions and credit to the City for the use of HDPE pipe in lieu of RCP. Account: 105-3254-513-31-90 Client Office Concurrence: John Wildner, Parks Director, has approved this change and has signed the attached change order form as departmental clearance. If you have any questions please contact Clem Bucher, Contract Administrator, at ext. 6491. Attachment CC: File Paul Fleming Bill DeBeck John Wildner Clem Bucher \\CH~MAIN~SHRDATA~Engineering\CSD~orrespondence~Boat Club Park - CO No. 1 (PO g020610).doc Planning & Design Change Order Owner Architect Consultant Contractor Field Other Proiect: Change Order No.: #1 Boat Club Park Renovation Date of Issuance: 1/15/02 Boynton Beach, FL 33425 Architect's Project No.: 001997 Owner: Contract Dated: 9/19/01 Philadelphia City of Boynton Beach Contract For: $944,575 Coral Gables Dallas TO Contractor: Architect: Lake Placid San Diego Construction Technology Inc. Wallace Roberts & Todd, LLC San Francisco P.O. BOX 16576 191 Giralda Avenue, Penthouse West Palm Beach, FL 33416-6576 Coral Gables, FL 33134 The Contract is Changed as Follows: 1. Change Reinforced Concrete Pipe (RCP) to High Density Polyethylene (HDPE), as denoted in Sheets C-2 and C-3 of the Contract Documents, in all drainage systems. $1~960.00 credit. 2. Change location of (2) light poles and leave existing light poles at north and south sides of ramps. (See Attachment 1) No Charqe. 3. Add approximately 20 linear feet of 5' concrete walkway on east side of clubhouse from curb to connect with existing walkway. (See Attachment 2.) $810.00 Attachments: 1. Attachment 1 - Plan Modifying Sheet E-2 Depicting New Locations'for Light Fixtures. 2. Attachment 2 o Plan Modifying Sheet L-1 Depicting Location of New Walkway. The original Contract Sum was $944,575. .. The net change by previously authorized Change Orders - $0 The Contract Sum prior to this change order was $944,575. The Contract Sum will be decreased by this Change Order in the amount of $1,150.00. The new Contract sum including this change Order will be $943,425. The Contract Time will be Unchanged. The date of Substantial Completion as of the date of this Change Order therefore is Unchanged. Wallace Roberts & Todd, LLC Construction Technoloqy, Inc. City of Boynton Beach Afc_hit?.ct Contractor ~ . (~ignature)' ~ ' (Signature) ,_ ~,~ ~.~ //~,~;lnaWre) ~, .. , Dated (, Date / / Date / / Wallace Roberts & Todd, LLC 305.448.0788 :].gl Giralda Avenue, Penthouse www. wrtdesign.com Coral Gables, FL 33134 fax 305.443.8431 Planning & Design Change Order Owner Architect Consultant Contractor Field Other Project: Change Order No.: #2 Boat Club Park Renovation Date of Issuance: 2/5/02 Boyntor~Beach, FL 33425 Architect's Project No.: 001997 Owner: Contract Dated: 9/19/01 PhiladelphiaCityof Boynton Beach Contract For: $944,575 Coral Gables Dallas TO Contractor: Architect: Lake Placid San Diego Construction Technology Inc. Wallace Roberts & Todd, LLC San Francisco P.O. BOX 16576 191 Giralda Avenue, Penthouse West Palm Beach, FL 33416-6576 Coral Gables, FL 33134 The Contract is Changed as Follows: Remove the existing 24" diameter outfall pipe and replace with 40 linear feet of 24" HDPE: Supervision $ 496.00 Labor 1,652.00 Material 40 I.f. of 24" dia. HDPE 738.00 Concrete and Grout 292.00 8" Aluminum Header Channel 134.00 #57 Stone 320.00 Equipment Compactor 134.00 Pumps 211.00 Saw 93.00 Crane & Vibro 620.00 Trackhoe 744.00 Disposal 93.00 Total $ 5,527.00 Wallace Roberts & Todd, LLC 305.448.0788 ].9]. Giralda Avenue, Penthouse www. wrtdesign.com Page1 of 2 Coral Gables, FL 33].34 fax 305.443.843]. Attachments: Attachment 1: Plan Modifying Sheet L-1 Depicting Location of Area of Reinforced Concrete Pipe to be Replaced. The original Contract Sum was $944,575. The net change by previously authorized Change Orders - $1,150.00 (CREDIT) The Contract Sum prior to this change order was $943,425. The Contract Sum will be increased by this Change Order in the amount of $5,527.00. The new Contract sum including this change Order will be $948,952. The Contract Time will be Unchanged. The date of Substantial Completion as of the date of this Change Order therefore is Unchanged. Wallace Roberts & Todd, LLC Construction Technoloqy, Inc. City of Boynton Beach /~rchitect I _ Contractor Owner (~r~a{'u re') [ (Signature) (Signature) Kevin D. Miaht, ASLA .~cc j'j' J~. ~ /,' oo,v~ d$, ~.. P. Date ~ ~ Date Date Page2 of 2 INSTALL 4' THICK \ ~CONCRETE WAI..~AY '~ FOR PRECISE UMITS OF -- :w/ S~WCUT *CONTROl. JOINTS TO MARINA WORK, SEE :MATCH EXISTING. \ SHEETS B-1 - B-8. 'INSTALl_ PREMOLDED ~ ; EXP.NflSION JOINT \ ',WHERE SLAB MEETS ',EXISTING PAVEMENT. \~ ,INSTN..I- TO MEET ;FINISH ELEVATION \~ Wallace Roberts & Tm:Id, LLC *FLUSH AT EX~S~NG ,\ :PAVEMENT. J~.. 61raMI N~mle, I~ CLUBHOU I ' ...... ~% IMPROVEMENTS · .Y-c~,~ ALTERNA'IE (AA2) .J~EEMINATEO, SEE SI- SEE SHEETS B-1 '~C-2 FOR STRIPING. THRU B-8. ~ REPLACE 24' FROM SEAWALL ........ CATCH ~S~, w/ o~:' :~:! 24' HOPE. [ 1. REFER TO PLANTING PLAN SHEET L-~ FOR EX,STING VEGETATION TO ~ BE REMOVE0 ~NO TO RE~A~N. I 2. REFER TO SHEET E-1 - E-5 FOR C- 1~,* LIGHTING AND ELECTRICAL. ,, ALSO NOTE 1~15 [~ 3. CONTRACTOR SHALL MAINTAIN ACCESS ii i & FUNCTIONALrP( OF BOAT CLUB . ! PARK DURING CONSTRUCTION. CONSTRUCTION FENCING SHALL BE PROVIDED AS NECESSARY TO PROTECT THE HEALTH, SAF'E'I~, AND ! WELFARE OF THOSE PERSONS NA~NG ACCESS TO THE CONSTRUCTION SITE i (BOAT CLUO PARK). SEE DETNL/'~ REF. SHT. C-5 FOR &~. ~ HANDICAP STALLS ASPHALT A .EUMINATED, SEE SHEET WALK DETAIL :C-2 FOR STRIPING. LEGEND; TREE LEGEND: LEGAL DESCt~IPTION: ~ F~mlr~2~ 21~2R~ I Ei,I(iilNEER!:"4(- i 51t:c Plan 0 50' Planning & Design Change Order Owner Architect Consultant Contractor Field Other Project: Change Order No.: #3 Boat Club Park Renovation Date of Issuance: 3/4/02 Boynton Beach, FL 33425 Architect's Project No.: 001997 Owner: Contract Dated: 9/19/01 PhiladelphiaCity of Boynton Beach Contract For: $944,575 Coral Gables Dallas TO Contractor: Architect: Lake Placid San Diego Construction Technology Inc. Wallace Roberts & Todd, LLC San Francisco P.O. BOX 16576 191 Giralda Avenue, Penthouse West Palm Beach, FL 33416-6576 Coral Gables, FL 33134 The Contract is Changed as Follows: Excavate additional rock and debris and remove in area of current excavation for aluminum sheet pile wall as follows: Supervision $ 380.00 Labor 960.00 Equipment Trackhoe 3 days 1,050.00 6 Loads of Fill 528.00 Total $2~918.00 Attachments: The original Contract Sum was $944,575. The net change by previously authorized Change Orders $4,377 The Contract Sum prior to this change order was $948,952. The Contract Sum will be increased by this Change Order in the amount of $2,918. The new Contract sum including this change Order will be $951,870. The Contract Time will be Unchanged. The date of Substantial Completion as of the date of this Change Order therefore is Unchanged. Wallace Roberts & Todd, LLC Construction Technoloqy, Inc. City of Boynton Beach t ~/~ Contractor Owner (~gnature) ~" ~~"~'~ __ (Signature) (Signature) Wallace Roberts & Todd, LLC 305.448.0788 191 Giralda Avenue, Penthouse www. wrtdesign.c0m Page1 of 2 Coral Gables, FL 33134 fax 305.443.8431 Planning & Design Change Order Owner Architect Consultant Contractor Field Other Project: Change Order No.: #4 Boat Club Park Renovation Date of Issuance: 3/4/02 Boynton Beach, FL 33425 Architect's Project No.: 001997 Owner: Contract Dated: 9/19/01 PhiladelphiaCity of Boynton Beach Contract For: $944,575 Coral Gables Dallas TO Contractor: Architect: Lake Placid San Diego Construction Technology Inc. Wallace Roberts & Todd, LLC san Francisco P.O. BOX 16576 191 Giralda Avenue, Penthouse West Palm Beach, FL 33416-6576 Coral Gables, FL 33134 The Contract is Changed as Follows: Remove the existing 24" diameter outfall pipe and replace with 40 linear feet of 24" HDPE: Supervision $ 580.00 Labor 2,950.00 Material 150 I.f. of 18" dia. HDPE 4,970.00 170 I.f. of 24" dia. HDPE #57 Stone 580.00 Misc. 168.00 Equipment Trackhoe 1,600.00 Compactor 150.00 Pumps, Saws, etc. 1,650.00 Disposal 420.00 Walkway Repair and sod 1,650.00 Total $14~718.00 Attachments: Attachment 1: Plan Modifying Sheet L-1 Depicting Location of Area of Reinforced Concrete Pipe to be Replaced. The original Contract Sum was $944,575. The net change by previously authorized Change Orders $7,295 The Contract Sum prior to this change order was $951,870 The Contract Sum will be increased by this Change Order in the amount of $14,718. Wallace Roberts & Todd, LLC 305.448.0788 ].0]. Giralda Avenue, Penthouse www. wrtdesign.com Page1 of 2 Coral Gables, FL 33134 fax 305.443.8431 The new Contract sum including this change Order will be $966,588. The Contract Time will be Unchanged. The date of Substantial Completion as of the date of this Change Order therefore is Unchanged. Wallace Roberts & Todd, LLC Construction Technology, Inc. City of Boynton Beach Architect Contractor Owner (Signature) (Signature) (Signature) D. Might, ASEA .~'c~'//~' ~ ~+'00~¢>~ &.~q Kevin Date Date ! / Date Page2 of 2 V]].-CONSENT AGENDA ITEM B.3. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve CHANGE ORDER gl to BAE SYTEMS ADR INC. in the amount of $20,937.50 FOR PLANIMETRIC MAPPING OF TIlE WESTERN UNINCORPORATED PORTIONS OF THE SERVICE AREA. EXPLANATION: Commission approved on November 6, 2001 for BAE Systems ADR Inc. to update the planimetric base mapping features throughout portions of the City and utilities service area, and furnishing digital orthophotography based upon low altitude photography for the CRA area only. This was a piggy-back of the Palm Beach County Contract #R2001-1523 dated September 11, 2001. The City has been waiting to coordinate with the Palm Beach County Property Appraiser's Office the additional planimetric mapping of the western unincorporated service area. The original estimate was $23,000.00 for the City's share and negotiation and refinement of the task has resulted in a cost of $20,937.50 to the City. Procurement Services recommends Commission's review, evaluation and approval. PROGRAM IMPACT: The planimetric base maps have not been updated since their creation in the early 1990's. An update is necessary in order to maintain reliability and completeness of the base map. Areas that were previously undeveloped will now have important surface features (examples: buildings, roadways, curbs, intersections) added to the base map. FISCAL IMPACT: Funding is available in the Utilities Department Renewal and Replacement Fund as follows: Account Description Account Number Budget CIP Renewal & Repl- Water (WTR069) 405-5000-590-96-02 $ 6,979.16 CIP Renewal & Repl - Sewer (SWR069) 405-5000-590-96-04 6,979.16 CIP Renewal & Repl - Stormwater (STM015) 405-5000-590-96-~19 6,979.18 Deputy Director of ]Sinan~ial Services - ~i~y Manager's Signature Procurement Services ~_ ~ Department Name City Attorney / Finance / Human Resources S:~BULLET1N~ORMSL~GENDA ITEM REQUEST FORM.DOC February 20, 2002 ...., '~ MAR 18 2002 Mr. Peter Mazzella Assistant Utilities Director . City of Boynton Beach Utilities Department 5469 West Boynton Beach Blvd. Boynton Beach, FL 33437 RE: New Photogrammetric Land Base as a cost sharing project with the Palm Beach County Property Appraisers (PBPA) Office ADR File E-230 12 B-2 Dear Mr. Mazzella: Following our recent communication with you and Mr. Roger Harris of the PBPA's office we are pleased to submit this proposal to provide new photogrammetdc aerial survey to cover those areas, which were vacant land during previous projects in the unincorporated service area. This proposal is made in anticipation of cost sharing consideration with the PBPA's office and in accordance of the specifications and procedures of the contract dated May 18, 1993. The photography will be obtained with a high resolution, Iow distortion precision cartographic camera equipped with FMC (Forward Motion Compensation) equipment in accordance with the photogrammetric mapping specifications by the American Society of Photogrammetry. The Project Area: The Project Area is in the unincorporated service area beginning at the approximate Western City Limits toward west and reaches the Southern and Northern Service Area Limits in R-T-S: 43-45-06, -07, -18, -19, -30, -31, 42-45-11, -12, -14, -13, -23, -24, -26, - 25, -35, -36, 42-46-02, -01, the total of approximately 625 acres. BAE SYSTEMS ADR 280 Kappa Drive Pittsburgh PA 15238 USA Telephone (412) 967-9577 Fax (412) 967-9564 Mr. Peter Mazzella February 20, 2002 Page 2 Description of the Production Procedure A. In the following we briefly describe the initial operations and the subsequent digital capture of the "Basic Ten" geographic land features of the mutually needed digital land base for the above described project area: 1. Initial Operations · Project Planning · Low altitude precision aerial photography to support 6" horizontal accuracy · Horizontal geodetic ground control by Global Positioning System and partially by standard procedures · Preparation of the stereo model diapositives · Analytical Aerotriangulation Services · Model setups and stereo digitizing of the below listed features 2. List of the "Basic Ten" Geographic Features (Vectors) · All drainage features: coast (shore)-Iines, lakes, rivers, canals, etc. · Sea Walls · Roads as indicated by edge of curb or edge of traveled surface where no curbs exist, gutters · Railroad tracks · Buildings · Fences, walls and other features, which appear to be property lines · Back edges of side walks (property side) · Radio and television towers · Major intersections (traffic islands, painted symbols) · State Plane Coordinate of Section and Quarter Section Corners from County sources Horizontal accuracy will be + 0.5 (six inches) of all stereo digitized features, to be plotted with our high order analytic stereo plotters in the entire project area. 3. List of Delivery Items: · One set of aerial indexes · One set of 9"x9" contact prints of the aerial photography on RC paper · Final translation of the geographic landbase either in AutoCAD or DXF format at the City's choice. The files will be structured by sections Mr. Peter Mazzella February 20, 2002 Page 3 All work and services proposed herein will be completed by or under the direct supervision of certified photogrammetrists, licensed engineers and, land surveyors. This proposal is subject to authorization to proceed by the City of Boynton Beach and the Palm Beach County Appraiser's Office approximately at the same time and is firm for three months from this date, after which time it may be reviewed and revised. It is our interest and determination to assure your complete satisfaction and we look forward to successful and timely completion hoping that the project will be authorized in the near future. The Palm Beach County Property Appraiser's share of the Ten Basic Geographic Features is requested to be completed for the end of September this year and we are scheduled to complete the City's share of the additional work also for the end of September or before if authorized in the near future. We express our sincere appreciation for considering our firm for this challenging project and are ready to provide any additional information you may desire. Very truly yours, Regional Manager Boyn{on Beach E-23012 B-2 ~, March 2002 SCHEDULE OF FEES FOR THE CITY OF BOYNTON, FLORIDA AS COST SHARING PROJECT WITH THE PALM BEACH COUNTY APPRAISER'S OFFICE FOR THE UNINCORPORATED SERVICE AREA Details of the First Flight: Scale of Photography 1"=300' 14 Flight Lines 402 Exposures Details of the Second Flight: Scale of Photography 1"=300' 9 Flight Lines 112 Exposures Both above flights included Project Areas II and III The Project Area is the Unincorporated Service segment of the City of Boynton Beach the total of 8,251.23 acres (12.89 miles) Out of the above Unincorporated Service area the total of 824 acres spread out in various locations requires ~New Surveys" of the previously vacant land operations. The total production fee of the photogrammetric "Initial Operations" and the digital data-capture of the "Basic Ten" geographic features considering the designated portions of the unincorporated total service area is as cost-sharing consideration with the Palm Beach County Property Appraisers office (PBPA)is: $ 41,875.00 The Property Appraisers Share is 50% $ 20,937.50 The City of Boynton Beaches share is 50% $ 20,937.50 VII.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM B.4. AGENDA ITEM REQUEST FORb Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to Cit'g Clerk's Office Meeting Dates in to Cit~ Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.)~-~ [] May7,2002 April 17,2002 (5:00p.m.) [] July2,2002 June 19, 2002 (5:00 p.r~_~ [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business co [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to award Charles Ankrom, Golf Course Architect, the Consultant Agreement for RFQ #016-2910-02/KR, Consultant and Architectural Services in the Remodeling of the Nine (9) Hole Executive Course and Practice Areas at The Links of Boynton Beach. The estimated expenditure is $56,500.00, based on the negotiated agreement. EXPLANATION: At the Commission Meeting of February 5, 2002, the Commission approved a list of three applicants for consideration of RFQ #016-2910-02/KR. The selection committee ranked Charles Ankrom of Stuart, Florida as the No. 1 candidate. Joe Sciortino, Director of Golf, has completed the negotiations with Mr. Ankrom. All services to be performed are detailed in the Consultant Agreement along with the expenditures. Provisions are included for additional services at an hourly rate if they are needed (see attached Memo #02-010). PROGRAM IMPACT: Mr. Ankrom will provide Consultant and Architectural services to the golf course staff to remodel the nine-hole executive course and the practice areas at the City's golf course. The renovation of the Executive Course offers the best avenue for growth at The Links, and the upgrading of the practice facilities is the best approach to creating new customers. In 1992 and 1993, Mr. Ankrom satisfactorily worked with the City to rebuild the Championship Course greens' complexes. The golf course staff looks forward to working with him again. FISCAL IMPACT: The projected construction project will cost approximately $800,000 to $900,000 which is available in retained earnings account #411-0000-272-01-00. The consultant and architectural services for $56,500 are allocated for in this projected amount. Deputy Director of Finance/Purchasing Agent '- - '~'/~ity Manager's Signature Procurement Services Department Name /// 'ty ~hae -y/.~9~ Human Resources Cc: Dale Sugerman, Assistant City Manager File Joe Sciortino, Director of Golf Freda DeFosse, Assistant to Golf Director S:~IULLET1N~FORMSLa, GENDA ITEM REQUEST FORM.DOC RECEIVED MAR 2 1 2002 PROCUREMENT SERVICES Go~ Cou~ I~m'~mdum # 02-010 To: Bill Atkins, Director of Procurement ~ From: Joe Sciortino, MP, Director of Gol(~ Date: March 19, 2002 Re: Consulting Agreement with Charles Ankrom Attached please find the consulting agreement I have negotiated with the first choice Golf Course architect, Charles Ankrom, for the renovation of the Executive Golf Course and Practice Facilities at The Links. Please prepare the appropriate Agenda Item request form for the earliest possible City Commission meeting. Thank you. RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE AWARD OF RFQ #016-2910- 02/KR TO CHARLES ANKROM, GOLF COURSE ARCHITECT, PROVIDING FOR CONSULTANT AND ARCHITECTURAL SERVICES IN THE REMODELING OF THE NINE (9) HOLE EXECUTIVE COURSE AND PRACTICE AREAS AT THE LINKS OF BOYNTON BEACH.; AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE CONTRACT DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, upon recommendation of staff, the City Commission of the City of Boynton Beach does hereby approve the award of RFQ #016-2910-02./KR to Charles Ankrom, Golf Course Architect, providing for consultant and architectural services in the remodeling of the nine (9) hole executive course and practice areas at the Links of Boynton Beach, Florida, with an estimated expenditure of $56,500.00, based on the negotiated agreement; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, hereby approves the award of RFQ #016-2910-02/KR, to Charles Ankrom, Gold Course Architect, a copy of said Contract is attached hereto Section 2. That this Resolution shall become effective immediately. PASSED AND ADOPTED this __ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) CONSULTING AGREEMENT This Consulting Agreement is made and entered into this day of , 2002, by and between the City of Bo_gnton Beach, hereinafter called the "OWNER", and Charles F. Ankrom, Inc., hereinafter called the "CONSULTANT". WHEREAS, the OWNER desires to remodel the 9 hole Executive Golf Course and practice facilities of the OWNERS 27 hole golf course named "The Links at Boynton Beach", a public golf course operation. WHEREAS, the OWNER desires to engage the services of the CONSULTANT to consult the OWNER and the OWNER'S" Site Representatives" on the design and improvements to be made to the 9 hole Executive Golf Course, including the goal of converting the 9 hole Executive Golf Course into "The Family Golf Course" by adding additional tees to each golf hole, and for improvements to all practice facilities. THEREFORE, the OWNER hereby engages the services of the CONSULTANT, and in consideration of the mutual promises herein contained, the parties agree as follows: SECTION A: SERVICES TO BE RENDERED BY THE CONSULTANT: 1. To provide general consulting services and design consulting services to the OWNER, and the OWNER'S Site Representatives, for improvements to be made to the golf course. The OWNER'S Site Representatives shall be: Joe Sciortino, Golf Director; Scott Wahlin, Golf Course Superintendent; and appointed staff. The direct line of communications to/fi.om the project shall be between the CONSULTANT and Joe Sciortino. 2. To attend site meetings and site research with the Site Representatives to determine: a) The philosophy and scope of the remodeling program. b) Improvements to all tees, including existing tees and new multiple tee positions, and the design theme of the tees. To convert the 9 hole golf course to a Family Golf Center, to be named "The Family Golf Course". c) Improvements to all green sites and their respective putting surfaces, and including green sand traps, mounding concepts, grass pockets or hollows, and the establishment of new features, such as decorative and functional timber retaining walls on selected greens by existing lakes. d) To communicate and consult with the Site Representatives on any and all desired changes and improvements to the fairways and roughs, including drainage where possible, fairway traps and mounds, the lakes of the golf course, and any cart path improvements. e) To consult on improvements to the practice facilities, including the practice range and tees, the putting green, and the trap and chip green. f) To review irrigation changes necessary due to the remodeling improvements of the golf course features. g) To advise on any other site improvements within the scope and abilities of the CONSULTANT. 3. To provide a sample "Bid Form" for the bidding of the golf course remodeling work to qualified golf course contractors. To attend a" pre-bid conference", consult with the OWNER and bidding contractors during the bid phase, and assist the OWNER, if necessary, in the selection of the awarded contractor. 4. To write and develop the "Golf Course Construction Specifications" for the remodeling program. 5. "Consulting Design Task ": a) Using topographic mylars provided by the OWNER on a 1"=100' scale, or a 1" = 60' scale, or a scale to be determined that will fit the 9 hole golf course on a 36" size of paper or mylar (height), to design a "Master Plan" for remodeling improvements demonstrating the location of all features changed, improved, added or deleted to the golf course, including the outlines and location off existing tees, improved tees, and all new tees; all green sites and new features improvements, including the location of new timber retaining walls; improvements to the practice facilities; changes to any lakes; and any major improvements to fairways and roughs, including catch basins (turf drains) and drain lines where recommended. b) "Green Detail Plans": To provide topographically mapped green detail plans on a design scale of 1"=20', and including: one foot contour intervals with spot elevations; the putting surface outline and size of each putting surface; all sand traps; mounding; and all special features such as grass pockets or hollows, and the location of any timber retaining walls. c) Any special "Exhibits" to demonstrate a feature for construction (to be determined by the CONSULTANT). 2 6 The fees of the CONSULTANT shall be: a) Initial site meetings, golf course inspections, evaluations of design concepts and improvements to the golf course, preparation of the "Master Plan," preparation of the "Green Detail Plans," any exhibits determined by the CONSULTANT, additional insurance, and preliminary cost estimates subject to Contractors bids: $ 37,500.00 b) Preparation of written construction specifications: 6,000.00 c) Bid Form and Bid Phase: 3,000.00 d) Construction site inspections. Based on 10 trips, plus communication between site trips: 10,000.00 e) Any additional task requested by the OWNER shall be at the CONSULTANTS per diem rates, plus expenses. f) Reimbursable expenses shall include personal vehicle travel at $0.38 per mile, turnpike tolls, long distance calls and fax, postage and shipping cost, blueprinting, mylars or sepias, printing services, and photo enlargements or reductions. g) An initial deposit retainer shall be $7,000.00. This amount shall be credited in equal proportions ($3500.00) on the CONSULTANT'S first two progress statements. h) Per diem rates of the CONSULTANT for additional work request: 1. GENERAL CONSULTINq; SERVICES provided by Charles F. Ankrom shall be charged at $125.00 per hour 2. CON$1.1LTING DESIGN TASK provided by Charles F. Ankrom shall be charged at $150.00 per hour 3. Any required DE$IQN STAFF shall be charged at $80.00 per hour. 4. CLERICAL: All clerical duties shall be charged at $35.00 per hour. 5. Reimbursable expenses shall apply according to paragraph 6fi i) The CONSULTANT shall submit monthly progress Statements to the OWNER. These Statements shall be paid within twenty days after submittal. All statements 30 days past due shall accumulate interest at the rate of 1.5 % per month, compounded monthly. 7. Insurance: The CONSULTANT shall carry $1,000,000.00 professional liability insurance, and $500,000/500,000/500,000 insurance on any vehicle owned by the CONSULTANT and operating on the golf course site, with the City designated as an additional insured party. SECTION B: THE OWNER AGREES: 1. The OWNER, where remodeling deems these services to be necessary, shall retain building architects, engineers, surveyors, and consultants for all required designs of buildings and structures, dams or lakes, bridges, bulkheads or retaining walls, storm storage devices, drainage engineering, erosion control plans, culverts, roads, paths, parking lots, utilities, wetland and environmental consulting of design, all survey task, and any specialist needed to complete the project or to provide design or services that are not within the qualifications of the Golf Course CONSULTANT, or the scope of the Consulting Agreement. 2. The OWNER and its agents shall be responsible for obtaining any required construction permits necessary to remodel the 9 hole golf course and practice facilities, and pay all permit fees, with the exception of any permits required of the Contractor. 3. The OWNER'S Site Representatives shall participate in site improvement reviews and meetings with the CONSULTANT, and shall: provide design concept reviews for greens remodeling and renovation; green sites for functional and decorative timber retaining walls; the location of new tees and tees to be remodeled, all fairway and rough improvements; all practice facilities improvements; lake expansion areas; cleating areas; conceptual planning for all irrigation improvements or any irrigation designers if necessary. 4. The OWNER'S Site Representatives and maintenance staff shall participate in selected site construction task such as design and installation of all new irrigation requirements, applications of Roundup to eradicate all existing turfgrass in the remodeled or renovated area, site staking of tees and new tee positions, and any task determined between the CONSULTANT and Site Representatives. 5. The OWNER'S Site Representatives shall inspect and monitor the contractors performance on a daily basis. Any field changes to improve any feature shall be reviewed with the CONSULTANT. 4 6. The OWNER'S Site Representatives shall locate sources of any required purchased sandy fill, and sandy topsoils, and have physics and chemical test performed on selected soils. 7. Grow-in Phase: The OWNER'S Site Representatives shall be responsible for all task of the turfgrass grow-in phase, and preparing the golf course for play. This includes any pre-plant fertilizer and lime, pre-plant pre-emergency herbicides, all irrigation practices as each zone of the golf course is planted, fertilization practices, any necessary post grassing herbicides and insecticides, erosion repairs, mowing, verticutting, and topdressings, and any practice or maintenance item necessary to prepare the course for opening and play. 8. The Site Representatives will participate in calculations on volumes of construction task to be performed, such as total renovation areas (acres), grassing volumes, fill materials, cart path volumes, and any task pertaining to volumes of areas necessary to bid and construct the project. 9. The OWNER shall provide all city of Boynton Beach specifications and documents applicable to golf course construction remodeling, including bonding requirements, insurance requirements, and construction delay penalties. The OWNER shall also be responsible for processing the" Bid Phase" to qualified Golf Course Contractors, and all documents or notices applicable to the Bid Phase. 10. The CONSULTANT, along with the OWNER'S Site Representative, will approve all contractor construction draw requests for payment when appropriate based on the request and work completed. GENERAL ITEMS 1. Due to the participation of the OWNER'S Site Representatives in conceptual studies and site planning of features, general planning services, and construction inspections, the projected gross fees of the CONSULTANT have been reduced as compared to a typical design contract. 2. Due to the participation of the OWNER'S Site Representatives and Maintenance Staff in selected phases of construction tasks (all tasks to be determined), the cost of construction will be reduced by eliminating these tasks from the Contractor's requirements. 3. Unless extended by addendum or consulting per diem rates, this Consulting Agreement shall be complete when the golf course contractor's work is 100% complete and the newly renovated golf course and practice areas are 100% grassed. Consultine Agreement Pronosed by: Charles F. Ankrom, President Charles F. Ankrom, Inc. Consulting Agreement Accepted by: Gerald Broening, Mayor City of Boynton Beach CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Dale Final Form Must be Turned Requested City Commi.naion Date Final Form Must be Turned in Meeting Dates in to City Clerk's Office Meetin~ Dates to City Clerk's Office [] November20,2001 November7,2001 (5:00p.m.) [] SanuatylS, 2002 January 3, 2002 (5:00 p.m.) [] December4,2001 November21,2001 (5:00p.m.) [] Felxua~ 5, 2002 January l6, 2002 (5:00 p.ra.) [] DecemberlS, 2001 DecemberS, 2001 (5:00p.m.) [] Febmntyl9,2002 Febmaty 6, 2002 (5:0O p.m.) [] January2,2002 December l9, 2001 (5:00p.m.) [] MarchS, 2002 Febmar~ 20, 2002 (5:00 p.m.) [] Administrntive [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to authorize the Golf Director to negotiate a comract with the number one ranked Golf Course Architect, Charles Ankrom of Stuart, FL, to provide architectural and consulting services to the golf course staff in remodeling and renovating the nine (9) hole Executive Course and practice facilities at The Links. EXPLANATION: The Links' staff is looking for professional services from a qualified golf course architect to help guide the remodeling of the existing Executive Course and practice facilities. A_Rer receiving seven responses to its RFQ #016-2910-02/KR the selection committee chose three applicants for consideration ranked: 1) Charles Ankrom, 2) Ron Garl, and 3) Robert Walker. As the attached memorandum 02-003 states the selection committee was very satisfied with Mr. Ankrom's work in rebuilding the Championship Course greens' complexes in 1992 and 1993 and looks forward to working with him on this project if an agreement can be reached. On page 7 of the RFQ under Section B, clause 1, it is stated "Pursuant to the ... 'Consultants Competitive Negotiations Act'. 1) The City will provide an interview panel which will review all RFQ responses, may formally interview eligible and top ranking qualifiers if deemed necessary by the selection committee, and recommend the top firms." As the attached memo 02-003 states the selection committee was very comfortable making this recommendation and rankings without the need for further information. PROGRAM IMPACT: Our current Executive Course is too hard for the average or beginner player, and too easy for the expert player, and golf course staff feels with some_ remodeling and upgrading it can create a "Family Golf Course" which will better serve its customer base and surrounding community. In addition, the practice areas need enlarging and rebuilding to better handle the current demand which has seen a 100% increase in activity and revenues since opening in 1984. The renovation of the Executive Course offers the best avenue for growth at The Links, and the upgrading of the practice facilities the best approach to creating new customers. S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: The project will cost approximately $800,000 to $900,000 which is available in retained earnings account g411-0000-272-01-00. ALTERNATIVES: The City Commission can opt to formally interview either all seven submitting architects, choose to interview the three top ranked architects by the selection committee, or direct staff to do either one of these two alternatives. ~ff~anent Head's Signature City Manager's Signature The Links at Boynton Beach Department Name City Attorney / Finance / Haman Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC To: Bill Atkins, Director of Procurement Thnr Dale Sugerman, Assistant C/~n'~ger (~~ From: Joe Sciortino, Golf Directo~ ~'Y// Date: January 15, 2002 Re: Golf Course Architect RFQ ~016-2910-02/KR The Selection Committee met yesterday to discuss the RFQ from Golf Course Architects for the renovation of the Executive Course and Practice Facilities. The Committee members are Dan Hager (Head Golf Professional), Scott Wahlin (Golf Course Superintendent), Tom Egnazcyk (Assistant Golf Course Superintendent), Jim Smith (Vice Chairman and County Member of the Golf Course Advisory Board), and me. After reviewing the submittals the committee felt very comfortable ranking the architects without needing any additional information. The committee was unanimous in ranking Charles Ankrom as the number one candidate. In particular the job he did for our course in rebuilding the Championship greens in 1992 and 1993 was an exceptional success. Scott Wahlin has found his drawings of those new greens' complexes precise and helpful in managing their maintenance, and that they were "maintenance friendly" designs. Tom Egnazcyk found working with Mr. Ankrom during the renovation a pleasure, and commented that the construction shapers found following his design easy as wall. I was appreciative of Mr. Ankrom's incorporation of staff suggestions into his designs. And both Jim Smith and Dan Hager commented that they never tim of playing the greens, having the right combination of challenge and ease. The committee ranked Mr. Garl second, his reputation and interest in the project noteworthy. Although there was some concern expressed about Mr. Garl's personal attention to the project, no one on the committee doubted that, if given the project, that the final result would not be excellent. Mr. Garl's design concepts for practice areas was also given a lot of consideration. And finally, the committee found Mr. Walker's submittal and pictures of his work admirable. Several of his former municipal employers found him a pleasure to work with and very satisfied with the results. Jim Smith had played one of his courses and liked it very much. The committee recommends negotiating a contract with Mr. Ankrom, with City Commission approval, as soon as possible. T o ~m i z DC) C) , z o -,, ~ o~ o ~ rn m :1-o ~-~ ~ ~ ~o O ~:OO O'. ~,,,,. ~ ~ ~ ~ rr.~ ca z m mm _ ~_ c~ ~> '~mc, zz mo o o m~o ~ o F_no ~ ~-~ ;o 0 ~0 ;o:> :> ~l m '. ~' z --ia G3 ::0 ::0 z a O OI'= "< -o ;0, - ; ~ > "" O "n - ~ > o ZC) ~-~ o3 3>c3 ~'D · ITl r- > :;0 ? -< ~ m om .. ~ o. ~ ~O~z> mO z .< .< ~--I '< '< '< Z rn rn m> m rn rn . 0 -z ~ ~- m Z0 ;;o z m 0 o~ ~ m ~. O~ rn m,-tl z--'m'" ~: -~ g- o .o~ om '~ g~ m rn m> rn rn m -z r, .?: .- zO ::0o .a~ ,, ~ ~ . -r om Z~ "rc~ ~mrn ~'~ rn mO m . "rm ..( .( 0--! r- "n~O '< '< -< z rn m m m:> rn m rn m r- 0 m c~ m _ 0 m-' Z 0 NAME OF RFQ: GOLF COURSE ARCHITECTURAL AND CONSULTING SERVICES FOR THE REMODELING OF THE CURRENT NINE (9) HOLE EXECUTIVE GOLF COURSE AND PRACTICE AREAS RFQ DATE: DECEMBER $, 2001 RFQ TIME: 2:30 P.M. (LOCAL TIME) RFQ #: 016--2910-02/KR STATEMENT OF "NO BID" LISTING VENDOR REASON HIGHLAND GOLF, INC. WE ARE A BUILDER AND ARE NOT 4516 EAST KINSEY ROAD IN THE DESIGN BUSINESS. AVON PARK, FL 33825 JACK JOHNSON COMPANY INSUFFICIENT TIME TO RESPOND 1777 SUN PEAK DRIVE TO THE INVITATION. BECAME PARK CITY, UTAH 84098 AWARE OF THE OPPORTUNITY ON DECEMBER 3~. THANK YOU FOR SENDING THE INFORMATION. ¥II.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEH C. 1. AGENDA ITEM REQUEST FOR ._ Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Tumed Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business r'.: Announcement Presentation [] City Manager's Report __ --"' ' RECOMMENDATION: --~ To release cash bond of $54,340.00 to Fine Line Construction & Electric, Inc. EXPLANATION: On November 19, 2001, the Building Division sent to the Finance Department a cash bond of $54,340.00 for the completion of the permitted work at BJ's Wholesale Club (1540 W. Boynton Beach Blvd.). The work has been completed and the Certificate of Occupancy has been issued. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: None Quintus L~ffeefiex, D~v p ctor ' -' "~it~ Manager;s Signature Department Name /// -12'ty A~ffe~, / Financ~ / Human Resources S:'xBULLETIN~FORMSkAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING A FULL RELEASE OF A CASH BOND IN THE AMOUNT OF $54,340.00 TO FINE LINE CONSTRUCTION & ELECTRIC, INC., FOR THE PROJECT KNOWN AS BJ'S WHOLESALE CLUB; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on November 19, 2001, Fine Line Construction & Electric, Inc., Iprovided to the City a cash bond in the amount of $54,340.00 for the completion of the Ipermitted work at BJ s Wholesale Club, located at 1540 W. Boynton Beach Boulevard; and WHEREAS, the work has been completed and the Certificate of Occupancy has been lissued; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, upon the recommendation of staff, hereby approves the release of the cash bond in the amount of $54,340.00, to Fine Line Construction & Electric, Inc.. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ~kTTEST: Commissioner Eity Clerk ~:caLResokLetter of Credit/Cash Surety Release- BJ's. Commercial & Residential RO. Box 1452 Boca Raton, Florida 33429 Office (561) 989-0911 Fax (954) 418-8604 March 7, 2002 Mr. Don Johnson City of Boynton Beach Building Dept. 100 East Boynton Beach Blvd. Boynton Beach, FL 33425 Re: B.J.'S Wholesale Club, 1540 West Boynton Bch. Blvd. Permit #0100000078 Fine Line Construction & Electric, Inc. has provided a cash bond in the mount of $54 340.00 as security to the City of Boynton Beach for the completion of the above referenced project. The final Certificate of Occupancy has been issued by the City of Boynton Beach, and we are requesting that our Bond be released in a timely matter. Please advise if you require any additional information regarding this matter. Thank you, Bruce Cavossa, ;Fine Line Construction & Electric, Inc. DEPARTMENT OF DEVELOPMENT BUILDING DIVISION MEMORANDUM NO. 01-247 TO: Diane Reese, Finance Director FROM: Don Johnson, Building Officia~(~ DATE: November 19, 2001 SUBJECT: CASH BOND - BJ's WHOLESALE CLUB - 1540 W. BOYNTON BEACH BLVD. Attached is a Cashier's Check for $54,340.00 from Fine Line Electric, Inc. This is a cash surety for BJ's Wholesale Club and is to be held until all outstanding issues of their temporary Certificate of Completion are completed. This should occur within 30 days. Upon completion of the deficiencies of the permit and the issuance of the final Certificate of Completion, the surety will be returned. DJ:rs Attachments/check/letter from Roscoe L. Biby XC: Timothy K. Large, Building Code Administrator Permit File # 01-0078 S:~Development~Building Div~)ocumentsXMemos in Word\Cash Bond - BJ's Wholesale Club 01-0078.doc B~nk of America ~ Cashier's C~ ~o. 2 0 3 4 011 ~¢miEc~ (P~rchasc~ B?) month ~hcrc3t~cr. 5 Pay IIFTFTY FOUR THfllIS~NO TH~FF HIINfl~Ffl FMTY flflllAD~ tHO tiff ~FMTqII Order IiClTI 0F 80YTON 8ElC~s1 San Antonio. Texas ':* :. : : = THE OR[G~AL DOCUMENT HAS REFLEXIVE WATERNL& EK ON T~ BACK y~ p~9~L ~CUM~ H.~s ~FL~ ~~ CITY OF BOYNTONBEACH _ 26380 ~oynton Beach, Florida // DEPARTMENT .~ /~ /.~ DATE / FOR and Associates, Inc, November 16, 2001 · 047224002 Suite 400 601 2tst Street Veto Beach, Flodda Building Department 32960 Atto: Don Johnson City of Boynton Beach 100 East Boynton Beach Blvd Boynton Beach, FL 33425 Re: BJ's Wholesale Club Boynton Beach Project Status Permit #01-78 This letter will serve as my certification that there remains $8,400 outstanding work for the Offsite Paving and Limerock and $41,000 outstanding work to complete the on-site Landscape and Irrigation at the BJ's Boynton Beach project on Boynton Beach Boulevard. We base this certification on periodic site observations performed by Kimley-Horn during the construction phase and as of our November 15, 2001 site visit. Please contact me at 561/794-4080 with any questions or concerns you may have. Sincerely, OCIATES, INC. Roscoe L. Biby, P.E. ~ FL. Req. # 34789 ~ Attachments cc: Peter Hopley Via Facsimile 508/652-7935 Chris Ralph · TEL 561 562 7981 lAX 561 562 9689 G:~47224002~Wp\Correspklohnsonl.doc VII.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C.2 AGENDA ITEM REQUEST FOP3 Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids , [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve a resolution applying for additional grant funding through the Florida Inland Navigation Distriq~. (F.I.N.D.) program for the dredging of the Boat Club Park navigation channel. -- EXPLANATION: The city currently has a grant project in progress with F. LN.D. to perform maintenance in the navigation channel. Plans included disposal of the dredge material on county and city beaches as renourishment. After completing approximately 1/3 of this project the county contractor encountered material unsuitable for use as beach renourishment. (See attached memo ~02-0~.) PROGRAM IMPACT: After discussing with county engineers from the Department of Environmental Resource Management (E.R.M.), we recommend continuation of this program using a back hoe and barge method of dredging which allows for the legal disposal of the spoil material. FISCAL IMPACT: Costs for dredging with disposal of material are considerably higher, than previously expected, using hydraulic dredging methods ($25 a cubic yard compared to $6.50 a cubic yard). This results in an approximate increased cost of $40, OOO for this project. Of these, F. LN.D. staff indicates we would be eligible for 45% reimbursement or $18,000 as part of a retroactive grant application. Since we already anticipate being reimbursed $22,500 by F. LN.D., the total reimbursement for this project would be $40,500 with the city's share of the project being approximately $24,500. ALTERNATIVES: The city could not apply for the grant and bear the total cost increase. We could also discontinue the project leaving 2/3 of the channel not dredged. This would continue the inconvenience to boaters who currently must avoid getting caught on the / Department Head's Signature ! / City Manager,s Signature Department Name ff CRy Atto~'yld~inance/Human ~esources Parks S:'\BULLET1N\FORMSV~GENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING STAFF TO APPLY FOR ADDITIONAL GRANT FUNDING FROM THE FLORIDA INLAND NAVIGATION DISTRICT (FIND) PROGRAM, FOR THE DREDGING OF THE BOAT CLUB PARK NAVIGATION CHANNEL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach currently has a grant project in progress with F.I.N.D. to perform maintenance in the navigation channel, which plans included disposal of the dredge material on county and city beaches as nourishment; and WHEREAS, after completing approximately 1/3 of this project the county, contractor encountered material unsuitable for use as beach renoudshment, necessitating the use of a back hoe and barge method of dredging, which allows for the legal disposal of the spoil material; and WHEREAS, the City Commission of the City of Boynton Beach, upon recommendation of staff, deems it to be in the best interests of the citizens of the City of Boynton Beach to authorize and direct staff to apply for additional grant funding from the Flodda Inland Navigation Distdct (FIND), for the dredging of the Boat Club Park navigation channel; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:- Section 1. The City Commission of the City of Boynton Beach hereby authorizes and directs staff to apply for additional grant funding from the Florida Inland Navigation District (FIND), for the dredging of the Boat Club Park navigation channel. Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ~,'I-I'EST: City Clerk ~:caVeso~agreements'~rants~FIN D 032502 PARKS DEPARTMENT MEMORANDUM #02-07 TO: Wilfred Hawkins, Assistant City Manager FROM: John Wildner, Parks Directory CC: File RE: Boat Club Park Navigation Channel Dredging - Additional Cost Date March 6, 2002 As a follow-up to out previous conversation, attached is documentation from Palm Beach County Department (PBC) of Environmental Resource Management (ERM) of additional cost needed to complete the maintenance dredging project at Boat Club Park. Listed below is a histoD, of the project, an'analysis of our present situation, and our recommendations. HISTORY The City currently has an Inteflocal Agreement with Palm Beach County ERM to do maintenance dredging of the navigation channel at Boat Club Park. The plan was for the County to perform this dredging as a part of a larger project they were engaged in around the Boynton Inlet. The original estimate for our part of this project was $25,000. Of this we had a grant from the Florida Inland Navigation District (F.I.N.D.) for $22,500. The County has completed all of its dredging around the inlet and approximately a third of the dredging of the channel. They used a hydraulic dredging method, which placed dredged material on County beach property. Unfortunately, the contractor encountered large amounts of material unsuitable for beach renourishment. Rather than risk citation by the Department of Environmental Protection (DEP) and further media scrutiny the County and the contractor decided to cease hydraulic dredging operations. That leaves 2/3 the channel dredging incomplete. Boaters who have been expecting the channel dredging to be completed will continue to complain about getting stuck on the sand bar. ANALYSIS The County has proposed a negotiated price with the contractor to remove and dispose .of the unsuitable material using a barge and backhoe (mechanical) method. Costs using this method are considerably higher; $25 a cubic foot Vs. $6.50 a cubic foot. Total cost for our portion of this project would now come to $61,337. We already have an approved F.I.N.D. grant for $25,000 and a staff recommendation Page I o£2 that we apply for a retroactive grant under a 50% reimbursement program. Palm Beach County has agreed to assume all of the approximately $8,000 in permitting and staff costs for the project. Our project is extremely popular with the F.I.N.D. board. Almost all of the members are boaters and are familiar with the condition of the channel; they receive boater complaints as well. F.I.N.D. staff has indicated a positive recommendation for retroactive grant application. Assuming we proceed with this project we could expect the following financial arrangements: Total costs: $61 ~337 Approved F.I.N.D. grant (90% rate): (22,500) Retroactive F.I.N.D. grant (45%): (17,476) Total costs to the City: $2 !,361 Total F.I.N.D. cost become $39,976, estimated PBC administrative costs are $8,000 and the total cost to the City are $21,361. Funds are available in a Parks reserve account #001-000-247-01-02. (The Boynton Lakes drainage project would have to be further reduced inscope.) 'We WOuld have to apply for the additional F.I.N.D. grant by March 30th. It should be noted that to date we have received approximately $24,000 in additional unbudgeted revenue this fiscal yea, r from the Boat Club Park decal system. It would seem that boat ramp fees are directly related to the costs required to maintain the channel and in fact would offset the additional unbudgeted maintenance costs associated with the Boat Club Park Channel. RECOMMENDATION We recommend approval of this project as soon as possible. Palm Beach County has to close out the project. If we delay approval we risk not completing the dredging operation with County assistance· Bidding out this project separately with our own staff would further delay completion of the project and additional costs. How would you like us to proceed? ~'~.U,~ -~, (~ · . /- JW/vlr , . Attachments (FAX from PBC- Boat Club Park breakdown of cost for dredging) (Letter from PBC - Costs associated with changes to dredging methodology) (SLWI - Boat Club Channel fill still in the template) (Map - Boat Club Park Channel) Page 2 of 2 · ~"O'd -l~J/OJ. FEB-15-2002 14:25 PBC ENV RES MGMT ADM 5612332522 P.01×01 Post-I~ F~ Note 7671 ~cb~ ]4, Mr. Lan~ W. Youn~ Vi~ President Subaqueous Se~iees, Inc. ~mtnt of ~vi~nml 4201 Kc~ R~ Resou~cs M~agtment Fo~ ~uderd~e, ~. 33314 Belvedere ~Oad Building 502 ~ ~. Young: P~m Beach. FL 53406-1548 (561) 2~3-2400 SUB,CT: SOU~ L~ WORTH ~LET~COAST~ WATERWAY ~ax: (56 t)2B3-2414 ~~ANCE D~DG~G A~ ROCK ~MOV~ PROJECT ~.p~cgov ~o~ COSTS ASS~D ~ C~GES TO D~~G ~O~LOGY m We have reeeiv~ your le~r of Feb~ 6, 2002 rc~ding material wi~ ~e ICW · e Bo~n B~ch Boat Club Navi~tion Access Ch~el ~at ~main ~ove ~e minimum desired dept. ~ your le~r, you have advi~ us ~at you have di~ct~ ~e immediate ~ 8~h ~,,~ demobili~fion of all hy~ulie dred~ng equrpmen~ all ~ch eq~pment and all ~king 8oa~ or cou,~ due to enacting rock and unsui~ble macfial. Commlssionen ~ar~n n. ~,. c~i,~ While ~c le~r ~es~s ~vcral issues, which will be ~e topic ofdi~ussion at a meeting to be held on Fcb~ 19, 2002 at !:30 p.m., of~cul~ ~neem is your propos~ cost per c~,o~ ~. *~o*,e-s. v,~ c~.~r cubic y~ of $25.00 to place ~e remaining material in either deep holes or in an upl~d ~, T. ~rcu~ s~il ~. In p~p~g for ~is meetS& we would bring to your a~enfion Section 5 of the General Provisions ~d in ~icu~ A~iele 5-12.1. "Additionfl ~ ~oreseen work having Mary no qu~ti~ or price pmvid~ in the con~aet will ~ p~d at a negotia~d price in aeeord~ce ~t-t a3ro,~s~,~ with &3 ~d 4-4 (cftc S~d~d S~cifications for Road ~d Bridge Cons~ction, 1991 ~ition). ~ere &e co~ is negotia~, the Con~or shall submit ~ e~imate to E~ in 'lbny Ma~ilotti te~s of ~r, matefifls, ~uipmen~ overbid (~ ~ount equal to a m~imum of 10% Addie L. areene percent). ~d o~er cx~nscs incu~d solely ~ a result of~e additional or unforeseen work." Supporting information or corroborating the costs from similar work may be submitted to County Adminlstr~tor validate your position but will not become the basis for approval cfa change order. Robert Wcisman If yOU should have questions regarding this matter, please contact Robert Clinger at (561 ) 233-2433. Si J~n' tion $.lB:RWC:kfs cc: David Roach, Executive Director ',~, Eq~ot ov~,~,,,,y Florida Inland Navigation District ,V~,,',,,.'.,.~.~.~o. v.,,n, to~.c~' John Wildner, Parks Director City of Boynton Beach T:~sp~lwK~nd ~ & kw d~l~ing'~Coflsu'ucdon'doncc w.youn~. 17,62 ! TOTAL P. 01 LINITS nF DREDGING -< x ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS, THE is interested in carrying out the (Name of Agency) following described project for the enjoyment of the citizenry of and the State of Florida: Project Title Total Estimated Cost $ Brief Description of Project: AND, Florida Inland Navigation District financial assistance is required for the program mentioned above, NOW THEREFORE, be it resolved by the (Name of Agency) that the project described above be authorized, AND, be it further resolved that said (Name of Agency) make application to the Florida Inland Navigation District in the amount of % of the actual cost of the project in behalf of said (Name of Agency) AND, be it further resolved by the (Name of Agency) that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 66B-2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. Form No. 90-11 (Rev. 10-14-92) (1) 56 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said for public use. (Name of Agency) 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P. L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records o,n the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested, a post-audit of expenses incurred on the project prior to, or in conjunction with, request for the final 10% of the funding agreed to by FIND. This is to certify that the foregoing is a tree and correct copy of a resolution duly and legally adopted by the at a legal meeting held on this day of 20 . Attest Signature Title Title Form No. 90-11 (Rev. 10-14-92) (2) 57 ATTACHMENT E-7 ATTORNEYS CERTIFICATION OF TITLE (See Rule 66B--2.006(4) FAC) OFFICE OF THE (City or County) ATTORNEY (Address) ,20 TO WHOM IT MAY CONCERN: I, , am the Attorney for the (City or County), Florida. I hereby state that I have examined a copy of a l~deed, lease, management agreement,.~etc.) from to the (City~ or Coun_ty) dated conveying (type of interest, ie. Fee simple, easement, 25 year lease, etc.) in the following described property: (Legal Description of Property) I have also examined a document showing that this property is listed on the tax rolls as belonging to the (Ci~ or County). Finally, I have also examined such documents and records as necessary for this certification. This property is what is now called "(Name of Property as Referenced in the WAP application)". I certify that the (City or Count_) does in fact .(own, lease, etc.) this property for years. Very truly yours, (Name) (City or County) Attomey FIND Form No. 94-26 58 VII.-CONSENT AGENDA CiTY OF BOYNTON BEACE ITEM C.3. AGENDA ITEM REQUEST FOL._ Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meetine Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve reduction of cash surety posted by Cornerstone Group Development Corporation for the Villa Del Sol Project located at the corner of Olfl Dixie and US #1 (Permit #01-3836). EXPLANATION: Cash surety was posted in the amount of $158,950.00 for restoration, if needed, in connection with lake excavation work at the above referenced project. AH work has been completed and a request for surety reduction has been received from the Developer. This department recommends reduction in the amount of $143,055.00 leaving a balance of $15,895.00 or 10% to be retained by the City for the one-year warranty period. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Quintus L.~O~e~ne, ~}~v~]~'~'~t~Director City Manager's Signature DEPARTMENT OF DEVELOPMENT C}q/T/~, ~.4,,~~i~ ~ Department Name /~'~'~ --City-A-tt~/~e~r;tFinance / Human Resources S:~BULLETIN~ORMS'~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING A REDUCTION OF A CASH SURETY IN THE AMOUNT OF $143,055.00 TO CORNERSTONE GROUP DEVELOPMENT CORPORATION FOR THE VILLA DEL SOL PROJECT, RETAINING THE BALANCE OF $15,895.00; AND PROVIDING AN EFFECTIVE DATE. WItEREAS, cash surety was posted in the mount of $I58,950 for restoration, if needed, in connection with lake excavation work at the above referenced project, which is located at the comer of Old Dixie and US #1; and WItEREAS, all work has been completed and a request for surety reduction has ~een received from the Developer, and upon recommendation of staff, the City lommission deems it appropriate to allow a reduction in the amount of $143,055, leaving a balance of $15,895.00 or 10% to be retained by the City for the one-year warranty ~eriod; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 2)F THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, upon the recommendation of staff, hereby approves the reduction of the cash surety in the amount of $143,055.00, to Cornerstone Group Development Corporation for the project known as Villa Del-Sol, with the stun of $15,895 (or 10%) to be retained by the City for the one-year warranty period. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner ATTEST: Commissioner City Clerk ~:ca\Res6Letter of Credit/Cash Surety Release - BJ'$. DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION MEMORANDUM NO. 02-057 TO: Quintus Greene Director of Development ~ ,/',~ FROM: Laurinda Logan, P.E.~~r ~ ~ Civil Engineer Engineering Division DATE: March 20, 2002 RE: REQUEST FOR REDUGTION OF GASH SURETY VILLA DEL SOL (~KE CONSTRUCTION) CASH SURETY CORNERSTONE GROUP DEVELOPMENT GORPO~TION The Developer, Cornerstone Group Development Corporation, has submitted a request for reduction in their cash surety for the above referenced project. This Department recommends a reduction of 90% of the original surety amount of $158,950.00 (One Hundred Fifty Eight Thousand Nine Hundred Fifty Dollars) forthis project. 10% or $15,895.00 (Fifteen Thousand Eight Hundred Ninety Five Dollars) will be held for the one-year warranty period. If you have any questions regarding this matter, please contact myself at x6482, or Dave Kelley, P.E., Utility Engineer at x6488. Xc: Jeff Livergood, Director of Public Works Dave Kelley, P.E., Utility Engineer, Engineering Division Frantz LaFontant, Engineering Inspector, Engineering Division File C:~My Documents\Villa Del Sol - Agenda Item Cash Surety Reduction Memo to Q. Greene.doc CORNERSTONE GROUP DEVELOPMENT CORPORATION March 19, 2002 Ms. Laurinda Logan City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, F1 33425 Re: Performance Bond for lake construction Villa Del Sol at Boynton Beach Dear Laurinda: Pursuant to our conversation this letter will act as our formal request for a reduction in the Performance Bond presently posted for the construction of the lake on the above referenced project by 90%. It is understood and agreed that the remaining 10% will be released 1 (one) year after the lake construction has been approved, which in this case is February 2, 2003 (see attached approval of lake excavation final attached). If you have any questions please let me know. Ira Grossman Project Manager Cc: Jorge Lopez; Joe DiCristina 2121 Ponce de Leon Boulevard, Penthouse II, Coral Gables, Florida 33134-5219, Tel: (305) 443-8288, Fax: (305) 443-9339 )CityNatJenal e : :~:',~::~ ! ,~.'"", ..... ~-,~=:-~? GROUP 0 F FLORIDA to the order of ~izii~r~_~ · ~-¢~2¥'~e ~u~ndred F~'fty E~ht Thousand hl~ne Hundred ~_~:~¢ · ~.!~Dc].ia¥"s and Zero Cents** ..... -. .h~cr~- *,',*~re LTD ,'03~8500"'~:~10~60Oh367~1 ~SOO000OSO"' J CITY OF BOYNTON BEACH DEPARTMENT ~ M'~i~"' ~' ~'~ DATE '~ .PURCHASER'S RECEIPT- RETAIN FOR YOUR RECORDS NOTICE TO CUSTOMERS PURCHA~ OF AN INDEMNITY BOND WILL B~R~P~CED OR RE~NOED OR MISP~CED. - .................... ~660 .J / i , GGB Engineering, Inc. 3109 Stirling Road, Suite 201 Fort Lauderdale, Florida 33312 Ph: (954) 986-9899 · Fax (954) 986-6655 email: ggbeng @ bellsouth.net January 15, 2002 City of Boynton Beach City File No: NWSP00-014 GGB Engineering Project No: 000710 Project: Villa Del Sol- Lake Excavation permit To Whom It May Concern: Please be advised that the h of GGB Engineering, Inc. has performed the civil engineering and drainage design for subject project. A proposed lake within the project has been constructed in substantial conformity to the approved design plans as reflected on the as-builts prepared by Matthew T. Wixted, PSM dated 12/20/01. This letter shall certify that the lake for the Villa Del Sol Project has been constructed in substantial conformity to the plans and specifications provided by this office as reflected on the as-built survey with the following noted deviations: 1. Sections O,P,Q, & R have been consUocted at a slepe of less than 4:1 apparently due to the fact that they are within the narrow reaches of the lake. These slopes are adjacent to the proposed pool and clubhouse complex~ For the exact deviation see the attached as-built plans. 2. Sections A, C, D, F, and S have been conslructed with a narrower sheffthan the five feet designed, however the slopes have maintained the required 4:1 slope to two feet below the design water surface per SFWMD criteria. If yon have any question regarding any of the above, please feel free to contact this office. CIVIL AND FORENSIC ENGINE ....................... ~'' I~d I '%,~1~1 .,,nl.~AGERS .~ar' 19 O20l:O4p ALLIANCE CONST. 5G17407818 p. 1 83/19/2882 12:41 §617426357 CITY 0F BOYNTON BLDG P~GE 81 BP502103 CZTX O~ BO%'N~ON BRAC~ 3/19/02 I~mc~on I~i~ - Inaction S~leo~ion 12:48:07 P~0perty address . , . : 2925 S FEDE~L IiWY PC.N ............. : 08-43-15-33-14-000-0221 Application nu~er .... : 01 00003836 Application type . . : EXCAVATION T~ options, pre~ ~n~e~. l=Sel~ct ~t Str/Seq ~t/Seq In~otlon ~e Seq Insp Result/Date 000 000 5X O0 EXCAVATION FINAL 0001 ?L DA 12/07/01 - 000 000 EX 00 EXCAVATION FIN~ 0002 FL DA 1/23/02 ~ 000 000 EX 00 EXCAVATION FINAL 0003 FL ~ AP 2/08/02 FS=lxit Fll=View 2 F12--Canoel VII.-CONSENT AGENDA CITY OF BOYNTON BEAC] ITEM C.4. AGENDA ITEM REQUEST FG Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) . [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfmished Business cD [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Staff recommends adoption of Resolution R granting the Mayor authority sign Amendment No 1, to the amended and restated Interlocal agreement to establish the South Palm Beach County Public Safety Communications Cooperative 01oynton Beach, Boca Raton, and Delray Beach). EXPLANATION: Applications for additional voice channels and licenses must be applied for under the PSCC. Both Delray Beach and Boynton Beach have requested two additional voice channels each. This amendment states that if for any reason the Cooperative disbands or if any member City elects to withdraw, each participant will retain those licenses and channels allocated before the agreement was in effect as well as the two additional channels if granted. PROGRAM IMPACT: No program impact. FISCAL IMPACT: No fiscal impact. ALTERNATIVES: None of the participating Cities would be able to apply for or receive additional voice channels. ' Department H~d s S~}~tu~e- ' City Manager's Signature Department Name /,J City Attofla~y 7'l~inance / Human Resources Communications S:~BULLETIN~ORMS~GENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R 02 A RESOLUTI~)N OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE AMENDED AND RESTATED INTERLOCAL AGREEMENT TO ESTABLISH SOUTH PALM BEACH COUNTY PUBLIC SAFETY COMMUNICATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boca Raton, City of Delray Beach and the City of Beach (Parties to the Agreement) desire to amend this Agreement to provide for distribution of the FCC frequencies in the event of the termination of the Agreement, or the withdrawal of a party; and WttEREAS, this action was approved by the Public Safety Communications ~¢rative (PSCC) Board of Directors at a meeting held on February 27, 2002; NOW, THEREFORE, BE IT RESOLVED BY TIlE CITY COMMISSION THE CITY OF BOYNTON BEACII, FLORIDA, TIlAT: Section 1. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2. The Mayor and City Clerk are hereby authorized to execute No. 1 to the Amended and Restated Interlocal Agreement to establish South Beach County Public Safety Communications Cooperative, which Agreement is hereto and made a part hereof. Section 3. That this Resolution shall become effective immediately upon PASSED AND ADOPTED this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) s:ca~.eso\lnterlocal Agr - Amended and Restated Agr AMENDMENT NO. 1 TO THE AMENDED AND RESTATED INTERLOCAL AGREEMENT TO ESTABLISH SOUTH PALM BEACH COUNTY PUBLIC SAFETY COMMUNICATIONS COOPERATIVE THIS AMENDMENT NO. 1 TO THE AMENDED AND RESTATED INTERLOCAL AGREEMENT made this day of , 200_, by and between the CITY OF BOCA RATON, the CITY OF DELRAY BEACH, and the CITY OF BOYNTON BEACH, each a Florida municipal corporation, located in Palm Beach County, Florida, hereinafter referred to as the "Parties". WHEREAS, the Parties desire to amend this Agreement to provide for the distribution of thc FCC frequencies in the event of the termination of this Agreement or the withdrawal of a Party; and WHEREAS, the PSCC's Board of Directors approved Amendment No. 1 at a Board of Directors meeting held on February 27, 2002 by a vote of 3-0. NOW, THEREFORE, it is hereby agreed by and between the Parties hereto as follows: 1. The recitals set forth above are hereby incorporated as if fully set forth herein. 2.That "Section 5. WITHDRAWAL FROM 800 MHz/UHF TSR SYSTEM" is hereby amended by adding Subsection G. to provide as follows: G. Should one party elect to withdraw from the PSCC and terminate its interest in the Interlocal Agreement, or should the PSCC be dissolved, the disposition of radio channels shall be accomplished as follows: 1. Radio channels authorized specifically in the individual name of any party shall remain so titled for the benefit and control of that party pursuant to FCC Rules and Regulations. 2. Radio Channels 629, 659, 681,727, and 763 (in addition; Channels 643 and 805 that are in the application process) multiple licensed pursuant to FCC Rules and Regulations in the names of the PSCC and the City of Delray Beach shall revert to the City of Delrag Beach, and the license issued in the name of the PSCC shall be cancelled. Similarly, any radio channels that are multiple licensed in the future by the PSCC and any party shall revert to that individual party and the license issued in the name of the PSCC shall be cancelled. Should any or all PSCC radio channels thus allocated no longer be required by the designated party, the PSCC shall determine the best use of the channels within the system or, in the event of dissolution of the PSCC, between the remaining parties, or otherwise relinquish the channels in whole or in part to the FCC. 3. This Amendment No. 1 to the Amended and Restated Inteflocal Agreement shall be recorded in the Public Records of Palm Beach County. 4. This Amendment together with the original Agreement and any written amendments hereto, constitute the entire Agreement between the parties relating to the subject matter hereof. It is the final expression of agreement between the parties, thus, neither party shall be entitled to rely upon any conflicting oral representations, assurances, claims or disclaimers, made either prior to or simultaneous with the execution of this Amendment. 5. Except as expressly modified in writing herein or as modified by subsequent written amendments, all other terms and conditions of the original Agreement and any amendments thereto survive this Amendment and are deemed to be incorporated herein and are binding on the parties. IN WITNESS WHEREOF, the parties have executed this Amendment No. 1 to the Amended and Restated Interlocal Agreement on the day and year first hereinabove written. ATTEST: CITY OF DELRAY BEACH, FLORIDA By: By: City Clerk David Schmidt, Mayor Approved as to legal form and sufficiency: By: City Attorney 2 VI'L-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C.5 AGENDA ITEM REQUEST FOR,,_ Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 ly:rs.) '--~ ~'~ [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report ~--- RECOMMENDATION: Motion to approve proposed Resolution R - ratifying the Letter of Understanding regarding post-ratification change to Article 14 of the Boynton Beach Association of Fire Fighters, Local 1891 of the International Association of Fire Fighters Collective Bargaining Agreement. EXPLANATION: After the current Fire Fighters, Local 1891 (FFL 1891) union contract was ratified a problem was identified relating specifically to the minimum salary of entry-level fire fighters that, if not corrected, would have created additional salary discrepancies. The intent of this Letter of Understanding (see attached) is to resolve the matter by maintaining the minimum starting salary for entry-level fire fighters ($29, 557 per annum) throughout the term of the FFL 1891 current contract. This change will not affect any other provisions of Article 14 (Wages). The two and one-half percent (2 ½ %) increase for salary ranges continues to apply except for the aforementioned minimum salary of an entry-level fire fighter, which pursuant to this Letter of Understanding is fixed at $29, 557. Pursuant to Article 14, section lC of the contract ($31,053) can be considered the starting point for future negotiations. PROGRAM IMPACT: Ali FFL 1891 1999 - 2002 contract matters are closed. FISCAL IMPACT: N/A ALTERNATIVES: The City Commission can vote not to ratify th~ resolution for the Letter of Understanding, and direct further negotiations by the bargaining teams. / Department H~ad's S'ignature ignature Department Name ~/ ' City Attorr~, / l~inance / Human Resources S:\BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE A LETTER OF UNDERSTANDING BETWEEN THE CITY OF BOYNTON BEACH AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (IAFF, LOCAL 1891) UNION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach and the I.A.F.F., Local 1891 Union have previously entered into a Collective Bargaining Agreement; and WHEREAS, a discrepancy was identified in the current Wage Article relating specifically to the minimum salary of entry-level employees; and WHEREAS, the City and IAFF have amicably worked to implement a new wage plan, while reconciling past salary discrepancies; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, :lorida does hereby authorize and direct the Mayor and City Clerk to ;xecute a Letter of Understanding between the City of Boynton Beach md the IAFF, Local 1891 Union, a copy of which is attached hereto and a part of the current Collective Bargaining Agreement Section 2. This Resolution will become effective immediately S:\CALR. ESOX, Agreements\CBA Ratifications~Ltr Und - IAFF - Wages.doc3/22/20021 · . VI'L-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM C.6. AGENDA ITEM REQUEST Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report r~:, RECOMMENDATION: Motion to approve proposed Resolution R - to ratify Boynton Beach Fire Figl~rs and: Paramedics Local 1891 of the International Association of Fire Fighters Union Contract Articles 12 and 19 EXPLANATION: The City and Fire Fighters Local 1891 (FFL 1891) conducted "re-opener" nego. I[atioi~, -Oh contract articles 12 (Drug Free Work Place) and 19 (Vacation). Agreement was reached on post accident'testFffi~ procedure and revised vacation accrual schedule. On February 22, 2002 the FFL 1891 membership vot~-~to articles 12 and 19. The next step is for the City Commission to take action on the contract articles. PROGRAM IMPACT: This matter will finalize FFL 1891 union contract for October 1,1999 - September 30, 2002. FISCAL IMPACT: No immediate fiscal impact. ALTERNATIVES: City Commission can vote not to ratify FFL 1891 revised contract articles 12 and 19, and direct further negotiations by the bargaining teams. ~t Department Head's Signature City Manager's Signature Department Name /7 City Attor~2'lS~nance / H~tman Resources S:\BULLETINSFORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION R 02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, RATIFYING THE AMENDMENTS TO ARTICLES 12 AND 19 OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL 1891; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach and I.A.F.F., Local 1891 have successfully concluded re-opener negotiations to the current CBA contract, which relate to Vacation and Group Insurance; and WHEREAS, the amendments to the Agreement were ratified by the Bargaining Unit of the Union on February 22, 2002; and WHEREAS, the City Commission of the City of Boynton Beach deems it to be in the best interests of the residents and employees of the City to ratify the amendments to the Agreement and execute the same; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does ratify the Amendments to Articles 12 and 19 of the Collective Bargaining Agreement between the City of Boynton Beach and the I.A.F.F., Local 1891, and authorizing and directing the Mayor and City Clerk to execute the amendments which are attached hereto and made a part of the current Collective Bargaining Agreement. Section 2. This Resolution will become effective immediately upon passage. atimsXIAFF Amendrrents 12 and 19.doc3/22/200210:31AM PASSED AND ADOPTED this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) S:\CA\RESOLS. greements\CBA RatiflcatimskIAFF Amendments 12 and 19.doc3/22/200210:31 AM ARTICLE .19 VACATION Section 1 The following plans (A and B) outline the vacation leave policy for both the 40-hour employees and the Fire Rescue Department shift employees. Vacations will be picked on a seniority basis and can be taken in increments of 12 or 24 hours, one shift at a time. Plan A: The following language and schedule apply to all full time employees with an employment date prior to October .1, '1993. FULL-TIME/NON-SHIFT EMPLOYEES Each full time employee, with the exception of shift members of the Fire Rescue Department, shall earn vacation leave at the rate of one working day per month during the first year of service. Each employee shall, at the end of each year thereafter be credited with additional vacation days (accumulated in hours) for each full year of continuous service as outlined in the chart below. The number of days/hours credited per year will not increase after the 2.1st year of service unless the included chart is amended. Employees on initial one-year probation are .not eligible to take vacation for the first six months. Vacation may be accrued in accordance with the following schedule. 36 99-2002 IAFF ~~- CITY ~/"4 Plan A Vacation Accrual Policy (Based on 40 hour work week) Years of Service Vacation Days Vacation Hours 1 year 12 96 2-3 years 15 120 4 years 16 128 5 years 17 136 6 years 18 144 7 years 19 152 8 years 20 160 9 yea rs 21 168 10-15 years 22 176 16-20 years 24 192 21 years & after 25 200 FULL-TIME/SHIFT EMPLOYEES For purposes of vacation leave, each shift member of the Fire Rescue Department shall receive the equivalent of six (6) shift days (144) hours) per year vacation. Each shift member of the Fire Rescue Department shall earn one (1) 24-hour shift day additional vacation for each four years of continuous service. The number of days/hours credited per year shall not increase after the 16th year of service unless amended. In computing vacation leave eamed, no increments will accrue for any pay week which includes three or more days of leave of absence without pay. For uniformed members of the Fire Rescue Department no increments will accrue for any three week pay period which includes four or more days of leave of absence without pay, or the appropriate percentage of the pay period. 37 99-2002 IAFF CITY Employees may accrue vacation leave to a maximum of the leave earned in the most recent two employment years, and, in addition, will include hours earned as referenced in Article 17, Sick Leave, Section 3 Plan E~: The following language and schedule apply to all full time employees with an employment date of October 1, 1993, and thereafter. FULL-TIME/NON-SHIFT EMPLOYEES Each full time employee with the exception of shift members of the Fire Rescue Department shall earn vacation leave at the rates shown in the schedule outlined in this section. Each employee shall at the end of each year be credited with additional vacation days (accumulated in hours) for each full year of continuous service as noted in the chart below. The number of days/hours credited per year will not increase after the 20th year of service unless the schedule is amended. Employees on their initial one-year probation are not eligible to take vacation for the first six months of employment. Vacation may be accrued in accordance with the following schedule: Plan B Vacation Accrual Policy (Based on 40 hour work week) Years of Service Vacation Days Vacation Hours Hire Date until 1 st Anniversary 10 80 Beginning of 2"d year to 4~Anniversary 15 120 Beginning of 5th year to 9th Anniversary 18 144 Beginning of 10th year to 16~ Anniversary 20 160 Beginning of 17m year to 19th Anniversary 22 176 Beginning of 20th year and after 23 184 FULL-TIME/SHIFT EMPLOYEES For purposes of vacation leave, each shift member of the Fire Rescue Department shall receive the equivalent number of vacation shift days (24 hours) as outlined below. Each shift member of the Fire Rescue Department shall earn one (1) 24-hour shift day additional for each four years of continuous service. The number of days/hours credited per year shall not increase after the 16th year of service unless amended. Vacation Accrual Policy (Based on Fire Rescue Department 48 hour shift) Years of Service Vacation Shift Days Vacation Hours Hire Date until 1*t Anniversary 5 120 Beginning of 2nd year to 4th Anniversary 6 144 Beginning of 5th year to 9th Anniversary 7 168 Beginning of 10th year to 14th Anniversary 8 192 Beginning of 15th year and after 9 216 Employees may accrue vacation leave to a maximum of the leave eamed in the most recent two employment years, and, in addition, will include hours earned as referenced in Article 17, Sick Leave, Section 3. The accrual rates listed in Plan B become effective the first pay period after ratification by both the Union and the City of Boynton Beach. Section 2. Effective 10/01/2001, the maximum vacation accrual time criteda will change from a calendar year (January 1, - December 31) to a fiscal year (October 1 - September 30). Previously, the contract stated: 99-2002 IAFF CITY Vacation leave accrued during January 1 - December 31 may exceed this stated po/icy (two [2] year maximum accrual), however, any amount over the allowable maximum that has not been used during that period (January 1 - December 31) will be forfeited as of December 31. In order to provide a smooth transition from calendar year to fiscal year, employees will be given additional time to use their accrued leave without penalty. Those employees who are over their two (2) year maximum on December 31, 2000 may carry the overage into the year 2001 without loss of time. Employees who are still over their maximum on September 30, 2001 will forfeit the number of hours accrued over the two (2) year maximum. Section 3. For special "one time" kind of events, employees will be allowed to accumulate more than two years earned accrued vacation with the prior approval of the Chief. Such approval must be received at a time prior to the two (2) year maximum accrual that is equal to the extra accrual that is requested. Maximum accrual will be limited to three (3) years earned vacation. Example: An employee may accrue 12 shift days in two years. The employee requests two additional days beyond the maximum. The employee must submit his/her request for the two additional days four months prior to his/her 12-shift day maximum for approval to extend the 12 days to 14. Section 4. Personnel requesting vacation time on the same day will not be approved if the issuing of the vacation time results in call back. 40 99-2O02 IAFF ~ CITY ~2~/~~ ARTICLE 12 GROUP INSURANCE Section 1. Medical Insurance: The employee cost of all insurance premiums for the City's principal medical insurance shall be borne by the City. Types of coverage currently in effect shall not be reduced. All policies shall be reviewed annually and modifications to the insurance plans may be made which benefit both the City and the employees. Section2. Life Insurance: Members of the bargaining unit shall be covered by $10,000 of group life insurance with the premium paid by the City. City also agrees to contribute for additional insurance coverage for each member of the bargaining unit, with total payment from the City not to exceed $3,600 per year. Section3. Dental Insurance: The City will pay the premium for the employees and $7.00 of the premium for family coverage. Section 4. Fiscal Responsibility. Both the City and the Union understand that the costs' associated with providing additional benefits for employees has significantly increased over the past several years. It is the intent of the City and the Union to work together in order to find acceptable ways to reduce the City's expenses associated with providing additional benefits for employees. 16 99-2002 IAFF ~ CITY~ Section 5 A. Drug-Free Workplace. Both the City and the Union recognize that substance abuse is a wide-spread problem within our society. The Union will assist Fire Rescue Department employees in obtaining assistance and treatment, if alcohol and/or substance abuse is apparent. The Union endorses the Drug Free Workplace Policy of the City of Boynton Beach, and will cooperate fully with the City to continue with the implementation and enforcement of the policy. B. The policy and procedures for Post Accident Drug and Alcohol testing will be as outlined in the" Post Accident Drug and Alcohol Testing Policy" (Addendum "C"). C. The Post Accident Drug and Alcohol Testing Policy will become effective the first pay period after ratification by both the Union and the City of Boynton Beach. Section 6. The City agrees, that for a full-time firefighter who is killed in the line of duty as per F.S.S. 112.191 (2)(0 or suffers a catastrophic injurY, as defined in F.S.S. 440.02(37)and provided for in F.S.S. 112.191 (2)(g), or partially or totally disabled as provided for in F.S.S. 112.18, the City shall pay the entire premium for the employer's health insurance plan for the injured employee, the injured employee's spouse, and for each dependent child of the injured employee until the child reaches the age of majority or until the end of the calendar year in which the child reaches the age of 25 if the child continues to be dependent for support, or the child is a full-time or part-time student and is dependent for support. The term "health insurance plan" does not include supplemental 99-2002 IAFF ~ CITYY~ benefits that are not part of the basic group health insurance plan. If the injured employee subsequently dies, the employer shall continue to pay the entire health insurance premium for the surviving spouse until remarried, and for the dependent children under the conditions outlined in this paragraph. 18 99-2002 IAFF ~ CITY/~ UNION CONTRACT- ADDENDUM "C" POST ACCIDENT DRUG AND ALCOHOL TESTING POLICY PAGE 1. Post Accident Testing. If a bargaining unit member is involved in an aCcident in which the member was driving a City owned vehicle, and any one of the following occurs: an individual dies, an individual suffers a bodily injury and immediately receives medical treatment away from the scene of an accident, one or more vehicles incurs disabling damage as the result of the occurrence and is transported away from the scene by a tow truck or other vehicle and under any circumstances when the bargaining unit member is issued a traffic citation. Disabling damage means damage that precludes departure of any vehicle from the scene of the occurrence in its usual manner. Disabling damages includes damage to vehicles that could have been operated but would have been further damaged if so operated. Disabling damage does not include damage that could be remedied temporarily at the scene of the occurrence without special tools or parts; a fiat tire with no spare available, minor scrapes/scratches to the extedor of the vehicle; or damage or headlights, taillights, turn signals, horns or windshield wipers that make them inoperative. An order to submit to post accident testing can be made by a Battalion Chief (Shift Commander) or by an Acting Shift Commander. Any bargaining unit member ordered for a post accident drug test may, at the member's option be accompanied to the testing by a Union Representative. The Union Representative shall act as a quiet observer to the testing procedure and shall not interfere with the testing procedures or direct questions or comments to the testing personnel. Refusal to submit to an order for post accident drug testing, or intentionally delaying a post accident drug test can result in termination, however, nothing herein shall abrogate a bargaining unit member's right to challenge the results of the drug test. UNION CONTRACT - ADDENDUM "C" PAGE 2. Post Accident Drug and Alcohol Testing Procedure 1. Employee or supervisor will contact CorVel to report the incident as outlined in APM 12.01.02. 2. Notification will include identification of employee as driver in a motor vehicle accident requiring drug and alcohol testing. 3. Supervisor and employee will proceed to primary or alternate collection site for mandatory testing, following initial medical evaluation and treatment for any injuries sustained. 4. Primary collection site for drug and alcohol testing is: Pinecrest Outpatient Center 15340 Jog Road Delray Beach, FL 33413 Hours of Operation: 8:00 a.m. - 5:30 p.m., Monday through Friday 5. Laboratory performing testing is: Quest Diagnostic Labs Leesburg, FL 6. Medical Review Officer is: Darrin Fry, MD 15340 Jog Road Delray Beach, FL 3341'3 7. Alternate collection site is: Family Medicine Center 9776 S. Military Trail BoyntOn Beach, FL Hours of Operation: 9:00 a.m. - 5:00 p.m. Saturday and Sunday 8. If a motor vehicle accident occurs, and injuries are sustained, when neither primary nor alternate side is available, the employee and supervisor will make an appointment and report to the primary or alternate side as soon as the site is open or available, following medical evaluation and treatment for injuries sustained. 9. Failure to report for mandatory testing may result in loss or reduction in workers' compensation benefits and disciplinary action. The designated doctors, labs, MRO and collection sites may change from time to time. The Risk Management Department will notify the Fire Rescue Department of possible new contacts. The Fire Rescue Department Labor Management Team will approve any changes in designated doctors, labs, MRO's, and collection sites. Changes will be added to this procedure in Addendum "C" of the Union Contract. VI'T.-CONSENT AGENDA WEM D.1. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Tumed Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May7,2002 April l7, 2002 (5:00p.m.) [] July2,2002 June l9, 2002 (5:00 p.m.)~ [] Administrative [] Development Plans r,~ NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business -- "~ '~- [] Announcement [] Presentation c~ [] City Manager's Report RECOMMENDATION: Please place this request on the April 2, 2002 City Commission Agenda under Consent Agenda. Thc Planning and Development Board with a unanimous vote, recommended that the subject request bc approved subject to all staffcommcnts. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-057. EXPLANATION: PROJECT NAME: QUARTERDECK RESTAURANT AGENT: Troy Holloway, ASLA OWNER: Quarterdeck Properties, L.C. LOCATION: Northwest Wal-Mart outparcel along Old Boynton Road, west of Winchester Park Boulevard DESCRIPTION: Request for site plan approval to construct a one-story 6,340 square foot sit-down restaurant with 160 seats on a 1.197-acre parcel. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES:~N/A ~ DL"~el~pm~nt Director ~t~M ~~g~'s ignature Plant'lng & Zot~g Director City Attorney / Finance / Human Resources S :~Planning~S HARED\WP~P ROJECTS\Quar t ~rdeck~.gcnda Item Request.dot S:XBULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 02-057 SITE PLAN REVIEW STAFF REPORT PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION March 20, 2002 DESCRIPTION OF PROJECT Project Name/No.: QUARTERDECK RESTAURANT ! NWSP 02-001 Property Owner: Quarterdeck Properties, L.C. Applicant: Quarterdeck Properties, L.C. Agent: M. Troy Holloway with Gentile Holloway O'Mahoney & Associates, Inc. LocatiOn: An outparcel in the northwest comer of the Wal-Mart Supercenter on Old Boynton Road, west of Winchester Park Boulevard (Proposed address: 3200 Old Boynton Road) Land Use/Zoning: Local Retail (LRC) / Community Commercial (C-3) Type of Use: Restaurant (160 seats) Project size: Site Area: 1.197 acres (52,148 square feet) Indoor Seating Area: 4,865 square feet Outdoor Seatin.q Area: 1,475 square feet Total Building Area: 6,340 square feet Adjacent Uses: (see Exhibit "A" - Location Map) North - Old Boynton Road right-of-way, and farther north is Boynton Beach Shopping Mall, zoned C-3; South - Wal-Mart Supercenter, zoned C-3; East - Vacant out-parcel of the Wal-Mart Supercenter Plat, zoned C-3; and West - Developed commercial (Stor-AII), zoned C-1. Site Characteristics: The subject property is a vacant outparcel of the Wal-Mart Supercenter, located along Old Boynton Road. According to the January 2000 Environmental Resource Permit Staff Review Summary for the Wal-Mart Super Center, the project site does not contain preferred habitat for wetland-dependant endangered / threatened species or species of special concem. No wetland dependant endangered / threatened species or species or special concern were observed on-site, and submitted information indicates that potential use of the site by such species is minimal. The site has been cleared and no vegetation exists except, the perimeter landscaping that Wal-Mart was required to install during its site development process. Proposal: M. Troy Holloway of Gentile Holloway O'Mahoney & Associates Inc. is Page 2 Quarterdeck - Site Plan Review Staff Report Memorandum No. PZ 02-057 requesting site plan approval to construct a one-story 6,340 square foot restaurant on the above-referenced lot (see Exhibit "B" - Proposed Site Plan). As currently proposed, the restaurant will be limited to a total of 160 seats (see Exhibit "C"- Conditions of Approval). The entire project is to be constructed in one phase (see Exhibit "B" Proposed Site Plan). The proposed restaurant will be located on the northwest out-parcel of the Wal-Mart Supercenter site. Concurrency: a. Traffic - A traffic statement for this project was submitted and sent to the Palm Beach County Traffic Division for their review and approval. The Palm Beach County Traffic Division has determined that the project meets the Traffic Performance Standards of Palm Beach County. b. Drainage- The subject property is located within the previously permitted Wal- Mart Supercenter development. The master surface water management system for the Wal-Mart development directs runoff into a sedes of exfiltration trenches and a dry retention pond where dry pre- treatment requirements will be satisfied. Conceptual drainage information was provided for the City's review. The City's concurrency ordinance requires drainage certification at time of site plan approval. The Engineering Division is recommending that the review of specific drainage solutions be deferred until time of permit review, when more complete engineering documents are required. Driveways: On-site traffic circulation will consist of two (2) points of ingress / egress. Both points will provide access to the subject site via one (1) ddveway to a service road around the Wal-Mart Supercenter, which provides connections to Old Boynton Road and Winchester Park Boulevard. The two (2) entrances are proposed to connect and align with existing Wal-Mart Super Center ddve aisles. Service and emergency vehicles will utilize the western most entrance. The dumpster enclosure and loading zone have been strategically located to the west of the building, near this proposed western drive aisle, in order to accommodate larger size vehicles and their respective turning radius. The dumpster enclosure will be angled in such a way as to facilitate efficient removal of refuse. No entrances are proposed which directly access Old Boynton Road or the Wal-Mart Supercenter main access ddve from the subject site. Parking Facility: Required parking for restaurants are based upon either one (1) space per 100 square feet of gross floor area or one (1) space per 2.5 seats, whichever is the more stringent methodology of the two. Since the more stringent parking requirement is based upon the total number of seats and 64 parking spaces are proposed, the restaurant will be limited to 160 seats (see Exhibit "C"- Conditions of Approval). The number of parking spaces provided equals 64, including three (3) spaces designated for handicap use. The parking and drive aisle areas will be located to the east, south, and west sides of the restaurant. Parallel spaces are proposed along the westernmost ddve aisle. All spaces, except parallel and handicap spaces will be dimensioned nine feet by eighteen feet (9' x 18'). All handicap spaces will be located near the front entrance of the building. No parking is proposed north of the building. Page 3 Quarterdeck - Site Plan Review Staff Report Memorandum No. PZ 02-057 Landscaping: The proposed pervious or "green" area is 17,168 square feet or 32.9% of the total site. Typically, landscape buffers adjacent to public rights-of-way are required to be seven (7) feet in width. However, the Wal-Mart Center Master Plan Design Standards require the landscape buffers to be at least 10 feet in width, which supersede the standard Land Development Regulation buffer width requirement. As proposed, the side landscape buffer along Old Boynton Road will exceed the Design Standards and will be at least 20 feet in width. The existing plant material in this perimeter buffer will be maintained in order to be consistent with the Wal-Mart Supercenter, Golden Corral, and Sonny's Bar-B-Q's perimeter landscaping. In addition to the existing landscape material along Old Boynton Road, the landscape plan proposes four (4) Coconut Palm trees, five (5) Sabal Palm trees, one (1) Paurotis Palm tree, one (1) Yellow Tabebuia tree, Fakahatchee Grass, and Mirror Leaf Viburnum. However, according to the drainage report, the finished grade of the restaurant will be a higher elevation than the crown of the road. In order to mitigate this required improvement, staff recommends either reconfiguring the existing landscape material, adding more landscaping or both, to the satisfaction of staff, in order to effectively screen the parking lot from the adjacent right-of-way (see Exhibit "C' - Conditions of Approval). The landscape plan proposes five (5) Live Oak trees and Fiddle Wood hedges along the eastem perimeter buffer. An array of trees and shrubs are proposed both inside and outside the southern perimeter buffer. All landscaping proposed outside the property line on Wal-Mart property must have consent from Wal-Mart (see Exhibit "C" - Conditions of Approval). This southern buffer will include Coconut Palms, Yellow Tabebuia, Cabbage Palms, and Dwarf Crown of Thorns. The western perimeter buffer contains the existing plant material that the Wal- Mart Supercenter was required to install when developing its site. In addition, the landscape plan proposes 10 Cabbage Palm trees. Endorsed by staff, the landscape plan proposes to preserve two (2) large existing Live Oak trees (justification for parallel spaces). Macho Ferns would be planted undemeath these Live Oak trees. The building will have landscaping on all four (4) sides, except where the dumpster and loading zone are proposed. Accent shrubs will be required along the base of the dumpster enclosure along the north side facing Old Boynton Road (see Exhibit "C"- Conditions of Approval). The plant matedal that will surround the building includes the following species of trees and groundcover: Cabbage Palm, Tree Ligustrum, Bouganvillea, King Alexander Palm, Red Tip Cocoplum, Crinum Lily, and Black Magic Plant. Building and Site: Building and site regulations will be fully met when staff comments are incorporated into the permit drawings. The building will be 98 feet - 4 inches in width by 78 feet - 6 inches in depth. It will contain indoor and covered outdoor seating. Community Design: This project is reviewed in part, according to the standards as specified in the Wal-Mart Supercenter Master Plan Design Standards, June 1999. The Page 4 Quarterdeck - Site Plan Review Staff Report Memorandum No. PZ 02-057 proposed building will be a one-story structure with faux towers. The maximum roof height of the pitched roof of the faux towers will be 23 feet. The top of the parapet (majority of the roofline) will be 17 feet - 10 inches in height. The walls of the building will have a "light knock down texture" finish. The accent-molding surface will be a "smooth sand finish". The main wall color will be beige (Benjamin Moore Beige - #951). All trim pieces, windows, doorframes, and accent molding are to be painted cream (Benjamin Moor Cream - #869). The roof will be flat but the pitches of the faux towers and the top of the roof of the outdoor seating area will be made of S-barrel tile roof, typical of the roof types found throughout Boynton Beach. The east and south sides of the building will have supporting columns for the roof of the outdoor seating area. In particular, the front entrance (east elevation) will be accented with four (4) columns to serve as the focal point. The greater surface area for each column will be textured and painted to match the main wall color. The base of each column will be painted brown (Benjamin Moore Brown - #1223) in order to accent the appearance of each column. The building's faux towers will have decorative shutters painted cream (Benjamin Moore Cream - #869). Green colored wall lights are proposed on all building sides. Awnings are proposed on each side, however, the greater majodty of awnings will be on the front (east) and side (south) facades where the outdoor seating area is proposed. All awnings will be a combination of forest green, tan, and white colors. The roof style, building color and design for the proposed project are compatible with the colors used for the Wal-Mart building, Sonny's BBQ restaurant, and Boynton Commons Shopping Center. The Steak & Shake restaurant project preceded approval of the Wal-Mart Supercenter Master Plan Design Standards. Signage: The maximum allowable wall signage area is based upon the standard of one and one-half (1 - ~) square-feet of sign area for each one (1) linear foot of building frontage. As proposed, the maximum allowable area for all wall signs shall not exceed 147.5 square feet. The elevations indicate that one (1) wall sign would be located above the front entrance. The "Quarterdeck" sign will have green individual lettering, which will comprise a total area of only 14 square feet. The applicant is proposing one (1) monument sign to be located in the north perimeter buffer along Old Boynton Road. This monument sign will be ten (10) feet wide and stand ten (10) feet in height. It will have a concrete block structure base with the finish and color to match the proposed colors of the main building. The "Quarterdeck Seafood Bar Neighborhood Grill" sign will be back lit and be no more than 48 square feet in area, as per the Wal-Mart Supercenter Master Plan Design Standards. The site address will be located on top of the back lit sign above "Seafood Bar". RECOMMENDATION: Staff recommends that this site plan request be approved subject to the comments included in Exhibit "C" - Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. xc: Central File S:\Plan ning\S HARED\W P\P ROJ ECTS\Quarterdeck~Staff Report. doc Location Map QUARTERDECK N 1000 0 1000 2(X)0 3000 Feet w ~E s EXHIBIT "B" ,§ ~ . 'el ":"'-': t ~ ,~ I ~ ' .... :'-- =' "' ~ ~. N { = ~ i,~ ...~ ,,, ,, ,, ,, ,.: l,.I f,i,, d ~ EXHIBIT B''~ - ~ ~' ,, il ~~~ Iii" , . ---, ., ll!~i ,,,,, ,,,, ,,,,, '" "' :i' i, I '"'"" i~ '"~ ,,.,,,,,,_.,,, ,,,,~ii!{ ,,,,,~ ~,.,,,',..,j '"'"'"" ,,, ~. ~I~i~I ",, ' i!tfl ::,:.:: ,,, .,,..'"". . ~;, ,:,,,. i:,~:[11~ i [,i, ,.,j:.? ,,, .,,. """'~"'"'~i~ i!I '"'"I :: ::i! "' ii~ .,., , ,. , ,,,. ,:,,:,, im 11:}:: ,,.,.::::, ,'" ,:l~!lI: :,u::.., ~,. :l: ':':: :.~::. ::,:~ .b. ~ll[~i '"" "'"' ii;l; ,,,, ,i , ' . " i:~' ,,,a,: I ill -:, : EXHIBIT "B" EXHIBIT "B" - -1 ti, I I,,I ,Ieee®eee I I I ~,i~jj lli EXHIBIT "B" - -I I l]iiii '1i~ ;I I ~'t!.~ I EXHIBIT "B" EXHIBIT "B" - -I EXHIBIT "C" Conditions of Approval Project name: Quarterdeck File number: NWSP 02-001 Reference: 2nd review plans identified as New Site Plans. File # NWSP 02-001 with a March 5, 2002 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: None X PUBLIC WORKS - Traffic Comments: None X UTILITIES Comments: None X FIRE Comments: 1. Design documents where underground water mains and hydrants are to be X provided, must demonstrate that they will be installed, completed, and in service prior to construction work per NFPA 1, (1997) Section 41-2.3.2. POLICE Comments: None X ENGINEERING DMSION Comments: 2. At the time of permitting, provide details for pavement, sidewalk, handicap X ramps, handicap parking, parking stalls, swales, etc., showing compliance with the City of Boynton Beach Standard Drawings and the LDR. 3. At the time of permitting, indicate to what standard(s) the project will be X constructed. If FDOT Standard Specifications for Road & Bridge and Standard Index is to be used - the 2000 Specifications are recommended since they have both English and Metric units. 4. At the time of permitting, place a stop bar and sign at the south end of the east X driveway and at the east end of the south driveway to prevent traffic conflicts between vehicles entering the site and those entering and/or leaving the northeast parking area and turning left. Add a supplemental sign below stop sign - "DO NOT BLOCK INTERSECTION" ~tlJTCD - Sigxt #R10-7). COA 03/22/02 2 DEPARTMENTS INCLUDE REJECT BUILDING DIVISION Comments: 5. At time of permit review, submit signed and sealed working drawings of the X proposed construction. 6. The restaurant and patio areas shall comply with Sections 5.1-5.4 of the X Florida Accessibility Code for Building Construction, 1997 Edition. Clearly show compliance on the floor plan and site plan. PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: 7. The applicant should indicate on the plans how to properly protect the two X existing large Live Oak trees during site clearing and grubbing. This may involve walling or welling around the trees root systems based on the final elevations around the two trees. The comments and diagrams should be placed on sheet L-1. All proper tree protection techniques must be completed on the site prior to issuance of the clearinlg and ~rubbin~ permit. PLANNING AND ZONING Comments: 8. This project will require a cross-access agreement with the property to the X south. 9. No building permit shall be issued until the Wal-Mart plat is recorded. X 10. The required parking for the project is based on the total number of proposed X seats. The number of seats will be limited to 160 seats since 64 parking spaces have been provided. This should be indicated in the tabular data. 11. The roots of the Ficus species can cause damage to public roadways or other X public works. No new Ficus hedges or are permitted (Chapter 7.5, Article H, Section C.2.). The landscape plan proposes Green Island Ficus. Staff recommends substituting this with either Red Tip Cocoplum, India Hawthorne, or Florida Privet. 12. The existing plant material in the perimeter buffer along Old Boynton Road X COA 03/25/02 3 DEPARTMENTS INCLUDE REJECT will be maintained in order to be consistent with the Wal-Mart Supercenter, Golden Corral, and Sonny's Bar-B-Q's perimeter landscaping. However, staff recommends either reconfiguring the existing landscape material, adding more landscaping or both to the satisfaction of staff to effectively screen the parking lot from the adjacent right-of-way. 13. Quarterdeck must obtain consent from Wal-Mart to propose landscape X material outside Quarterdeck's (southern) property line and on Wal-Mart's property. 14. Accent shrubs will be required along the north side of the dumpster enclosure X (Chapter 7.5, Article 2, Section 5.J). 15. All above ground mechanical equipment such as exterior utility boxes, X meters, transformers, shall be visually screened (Chapter 9, Section 10.C.4.). Equipment placed on the walls of the building shall be painted to match the color of the building. 16. The freestanding outdoor lighting fixtures shall be compatible with the X lighting fixtures of the adjacent properties. 17. Indicate on page L-1 that the southern perimeter buffer shall contain a X continuous hedge, planted at a minimum of 24 inches in height. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS Comments: 1. None X ADDITIONAL CITY COMMISSION CONDITIONS Comments: 1. To be determined. X mWl elj J:\SH RDATA\Planning\SHARED\WP\PROJ ECTS\Quaderdeck\COA.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Quarterdeck Restaurant APPLICANT'S AGENT: M. Troy Holloway / Gentile Holloway O'Mahoney & Associates, Inc. APPLICANT'S ADDRESS: 1907 Commerce Lane, Suite 101 Jupiter, FL 33458 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: April 2, 2002 TYPE OF RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: 3200 Old Boynton Road (northwest out-parcel of Wal-Mart) DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of headng stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J :\SHRDATA\Planning\SHARED\WFSPROJECTS\Quarterdeck\DO.doc VII.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM F. AGENDA ITEM REQUEST FOR ._ Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Tumed Meeting Dates in to Cit~ Clerk's Office Meeting Dates in to City Clerk's Office ~ · March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) ~ April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May7,2002 April 17,2002 (5:00p.m.) [] July2,2002 June 19, 2002 (5:00 p.~ [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business " [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve commencement of contract negotiations with Group Insurance Solutions, Inc. for a 3-year contract as consultant to the City for employee group insurance benefits ( includes health, dental, life, long-term disability, accidental death & dismemberment). EXPLANATION: The City placed a Request for Qualifications process for consulting services that was answered by seven consulting companies. An evaluation committee of six people from the insurance committee reviewed the proposals and held an interview session attended by six of the seven companies. The committee selected the top three in this order: Group Insurance Solutions, Inc. Jupiter, FL The Gehrmg Group Palm Beach Gardens, FL Marsh USA Ft. Lauderdale, FL PROGRAM IMPACT: The benefits programs affect employees at all levels of the organization. The choice of consultant to advise the City on issues, alternatives and f~ture planning as well as carry out the directives of the City is of crucial importance in maintaining a competitive, affordable benefits program. The consultant provides not only the annual negotiations with the major providers, but continuing services throughout the entire year to staff and employees. FISCAL IMPACT: The current contract, which has worked well for both parties, is written on a shared savings basis so that the cost to the City is indirect and is based on the success the consultant has in negotiating with the provider company. There is a cap on the amount the consultant may receive. Copy of current contract is attached. ALTERNATIVES: To bring this work in-house. This would require the addition of a minimum of two more HR staff members'in~.cluding a professional level benefits manager with an extensive background in all types of group insurance, and with actuari~nd negotiating skills. Department Name City Attorney / Finance / I-l~uman R[so~ces SABULLETIN~ORMS'~GENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH Group Health Insurance Consulting Proposal Prepared By Scott Harris and Steve Barden February 21, 2001 18230 RIVER OAKS DRIVE · JUPITER, FL 33458 · PHONE 561-747-5636 · FAX 561-747-3524 · 800-972-0963 CONTENTS I. PROPOSAL II. SERVICES III. COMPENSATION -- IV. APPOINTMENT LETTER I. PROPOSAL Scott Harris and Steve Barden propose that The City Of Boynton Beach name Group Insurance Solutions, Inc. as consultant for your group health insurance. II. GROUP HEALTH INSURANCE CONSULTING SERVICES As The City's group health insurance consultant, Group Insurance Solutions, Inc. will provide comprehensive support, advice, counsel, and recommendations to The City by performing the following services: 1. Conduct detailed review, analysis and projection sessions with decisionmakers at key points throughout the year: mid,year; fourth quarter; and pre-renewal. 2. Negotiate renewal rates, benefits, and services with group health insurance carriers to maximize value for The City. 3. Conduct a comprehensive bid process (only when directed by The City). 4. Attend and/or conduct group health insurance committee meetings with employees and management. · The timing of our review sessions and renewal negotiations is determined primarily by the experience period upon which 10/1 renewals are based. The following dates are flexible and may be changed slightly according to need: · Feb 15th = planning/discussion with human resources · Mar 1~t = discussion with employees/union representatives · Mar 9t~ = discussion with EXCL · Mar 15th = discussion with employees/union representatives · Mar 16th = mid-year review/analysis/projection · Apr 12t~ -- fourth quarter review/analysis/projection · May 10th = pre-renewal review/analysis/projection · May 17th = original renewal offer from current carrier · May 17th = negotiate renewal/consider options · May 17t~ = conduct formal bid process, if directed · Aug 7t~ = commission review and approval · Aug 21st = employee open enrollment meetings · Aug 31st = renewal completion · Oct Ist = annual renewal date · Provided in our review/analysis/projection sessions with you are: · projected renewal costs · projected loss ratios · enrollment analysis and comparisons claims analysis and comparisons high cost claim summary · network utilization and cost avoidance reports *See next page for additional services .... II. SERVICES CONTINUED 5. Support The City's administrative staff by resolving important enrollment and billing problems. 6. Serve The City's employees by resolving individual benefit delivery issues including special problems with medical providers and claims. 7. Provide feedback to The City's administrative staff on the results of our work on behalf of individual employees. 8. Conduct periodic on-site meetings with employees and/or dependents on a voluntary basis for individual claim resolution and benefits counseling. 9. Assist with annual employee open enrollment meetings for the purpose of supporting and improving service to employees. III. COMPENSATION A. In the event The City renews with the current group health carrier without going out to bid, compensation will be funded by a reduction in the proposed renewal rates by the current group health carrier. The amount of compensation would equal 40% of the negotiated savings not to exceed 2% of annualized premium. B. In the event The City goes out to bid, compensation in the form of e 2% service fee would be paid to Group Insurance Solutions, Inc.. XIL - LEGAL ITEM A.1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned in Meeting Dates in to City Clerk's Office Mec~iog Dates to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] UnfmishedBusiness [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Second reading of an Ordinance reducing the Stormwater Utility rate charged to customers from $6.00 per ERU per month to $5.00 per ERU per month. EXPLANATION: Based upon the discussions held at the March 5, 2002 City Commission meeting, the City Commission will need to conduct two public hearings on the attached ordinance which reduces the Stormwater Utility rate charged to customers from $6.00 per ERU per month to $5.00 per ERU per month. PROGRAM IMPACT: At present, the $6.00 per ERU rate per month generates approximatly $310,000 in stormwater revenues each month. ^ reduction in $1.00 per ERU per month will mean a net loss of approximately $620,000 per year. This $620,000 in lost revenue can be accomodated by the elimination of some of the general swale improvement projects called for in the original Master Swale Improvement Plan. The general swale improvement projects to be eliminated are those neighborhood swale improvements that are not tied to any other neighborhood infrastructure improvement project (such as water/sewer tine replacements, road improvements, etc.). The general swale improvement program was a last place priority item of the City Commission anyway. SABULLETINWORMSkAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: The $1.00 per ERU per month rate reduction will mean a savings to the customer of approximately 17%. The resultant $620,000 in annual revenue will not adversely effect the improvement projects in that the City Commission has asked that general neighborhood swale improvements not go forward at this time. ALTERNATIVES: Keep the ERU per month rate at $6.00 and go forward with all of the original planned improvements. ~ '~ X~~A,~-~--, ~~Signa~e Department H~d's Signature Utilities Department Name City Attorney / Finance / Human Resources S:XBULLETINWORMSkAGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 02- - AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING CHAPTER 26. WATER, SEWERS AND CITY UTILITIES, ARTICLE VII, SECTION 26-403(b), PROVIDING FOR A RATE DECREASE FROM $6.00 PER EQUIVALENT RESIDENTIAL UNIT (ERU) TO $5.00 PER ERU FOR ALL IMPROVED PROPERTIES WITHIN THE CITY; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, Chapter 26, Article VII of the City of Boynton Beach Code of Ordinances currently provides for the imposition of stormwater fees in the mount of $6.00 ERU per month, upon all improved properties within the City; and WHEREAS, the City Commission, has deemed it appropriate and in the best of the citizens and residents of the City to reduce the stormwater fees from $6.00 to $5.00 per ERU per month upon all improved properties within the CRT, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORID& THAT: Section 1. Each Whereas clause set forth above is true and correct and herein by this reference. Section 2. That Chapter 26, Article Vff[, Section 26-403CO) is hereby amended by the words and figures in underlined type, and by deleting the words and figures in type, as follows: 26-403. Schedule of rates. (a) The Director is directed... Co) The monthly charge per ERU for all improved properties within the City of Boynton Beach corporate limits shall be...~°:~ r~,~_......._~ x----.vvJ~e'~ nn~ Five Dollars ($5.00). The City Commission may, fi'om time to time, by ordinance amend the monthly charge established in this section. I Section 3. Each and every other provision of Chapter 26, not herein specifically amended shall remain in full force and effect as previously enacted. Section 4. All ordinances or parts of ordinances in conflict herewith be and the ;amc are hereby repealed. Section 5. Should any section or provision of this ordinance or portion hereof, my paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 6. Authority is hereby granted to codify said ordinance. Section 7. This ordinance shall become effective during the first full billing cycle after the adoption of the Ordinance or)fiecond Reading. lq FIRST READING this d'~-ay of March, 2001. SECOND, FINAL READING AND PASSAGE this day of ,2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner ATTEST: Commissioner City Clerk Commissioner (COm'Oa~T~ SEAL) · ' XII. - LEGAL ITEN A.2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the April 2, 2002, City Commission Agenda under Legal, Ordinances-Second Reading. The City Commission approved this under First Reading on March 19, 2002. Staff recommends that pursuant to the Land Development Regulations, Chapter 2, Section 3 A, the Commission adopt by ordinance the Official Zoning Map on Geographic Information System (GIS) format. EXPLANATION: The subject ordinance has been generated in response to the conversion of the Official Zoning Map to GIS. A GIS system has been developed and is being implemented within the City. Until now, the Official Zoning Map has been maintained on mylar, through manual graphic means. The GIS conversion, in part, will facilitate the availability of accurate zoning information to all departments with GIS access, will support the ultimate development of an "e-government" service system, and allow for quicker automated updating of the map. PROJECT NAME: Official Zoning Map on GIS PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNAT/L~ N/A ~ A De4'e'laopnle~t~fieP~xtent Director ' C~t~ Manager's Signature Pla;ming and Zoning~Director City Attorney / Finance / Human Resources SSPIanningXSHARED\WP~SPECPROJXZoning Map on GIS (Official)XAgenda Item Request Offical Zoning Map 4-2-02.dot S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 02- ~)/3 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS, CHAPTER 2., SECTION 3. REGULATIONS AND MAP., SUBSECTION A. OFFICIAL ZONING MAP; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTWE DATE. WHEREAS, staff has developed a GIS system that is being implemented within the City, which conversion will, in part, facilitate the availability of accurate zoning information to all departments with GIS access; and WHEREAS, staff recommends adoption of this Ordinance to approve the conversion of the Official Zoning Map to a Geographic Information System (GIS) format; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA~ THAT: Section 1. The foregoing whereas clauses are tree and correct and are now ratified and confirmed by the City Commission. Section 2. That Chapter 2 - Zoning. Section 3.A. is hereby amended by adding language in underlined type, and by deleting the words and figures in struck-through t~e, as follows: A. OFFICIAL ZONING MAP. 1. Adoption. The district boundaries hereinai~er set forth and delineated on the official zoning map, including all explanatory matter thereon, is hereby zoning map adopt~L The official ~.~. ~ :.~.,~e.~a ~... ,~.~ · ..... .=~:e-..:'.~ :, .. _A, ..s' ,~.- ^~..:A, .^..: ...... ,A,:~.~ shall be maintained in digital format as a GIS document when printed. ....~__.~a. .~.~ _.:~. ~.A:A'~v.'~':--".. mA-, Upa_ares. The City Commission may amend the official zoninR map from time to time by ordinance. '. Section 3. Each and every other provision of the Land Development Regulations not herein specifically amended, shall remain in full force and effect as originally adopted. Section 4. All laws and ordinances applying to the City of Boynton Beach in conflict with any provisions of this ordinance are hereby repealed. Section 5. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This Ordinance shall become effective immediately. FIRST READING this /ti ~day of March, 2002. SECOND, FINAL READING AND PASSAGE this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ~.TTEST: City Clerk ~a/ordinances/ldr/Amendin$ LDR - Offi¢ini Zonin~ Map Adoption Official Zoning Map, r'-,--___ ma__ °"": '*"' '" '" W E '~--"'-- m--- · r-'l mM .~. ~.~, m m ca.,~..d,.mmm ~,u ,,q[.,.,.. I'--I m u~,.,,.,= S ('~l m~ mmmmm, ~)mm m nmmm mmmmmmm mmmdmmmm m- --,-,, r--~,. ,,...,... ........ XlI. - LEGAL ITEM B.! CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Tumed Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21, 2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the April 2, 2002 City Commission Agenda under Legal, Ordinances - First Reading. The City Commission approved this recommendation under Legal - Other on March 19, 2002, as revised to also include a provision for the 50% reduction in required parking within the Overlay District. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-051. EXPLANATION: PROJECT NAME: CODE REVIEW CDRV 02-001 OWNER: City Initiated DESCRIPTION: Request that Section 8.5 (A)(9) of the Land Development Regulations be amended to allow for the 50% reduction in required parking spaces, and sharing of parking resources within the Martin Luther King Boulevard Overlay District. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES:..~.._/~t .~N/A ~~~ D~o~me~-D~pa~nt'~irector ' - ~i~y-lV~anager's'Signature Planning and Zoning {./-' City At~e~/Finance / Human Resources S:kPlanningkSHARED\WPkSPECPROJLRegulations\OverlayskMLKkAgenda Item Request Code Review CDRV 02-001 4-2-02.dot S:~BULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 02- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING LAND DEVELOPMENT REGULATIONS, CHAPTER 2. ZONING, BY AMENDING SECTION 8.5 A.(9); PROVIDING FOR A 50% REDUCTION IN REQUIRED PARKING SPACES AND SHARING OF PARKING RESOURCES WITHIN THE MARTIN LUTHER KING BOULEVARD OVERLAY DISTRICT; PROVIDING FOR CODIFICATION, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, upon recommendation of staff, the City Commission has determined that it is in the best interests of the citizens and residents of the City to amend Chapter 2. Zoning, Section 8.5(A) to promote use and redevelopment of properties along Martin Luther King Boulevard, and to further implement the Heart. of Boynton Redevelopment Plan; and, WHEREAS, this amendment, as adopted, would insert provisions to allow the use of off-site parking areas to meet on-site parking requirements, and provide for a 50% reduction in required parking spaces; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Chapter 2, Zoning, is hereby amended by adding the words and figures in underlined type, as follows: Sec. 8.5 Overlay Zones A. Martin Luther King Boulevard Overlay Zone 9. Parking. Reserved a. Parking space requirements shall be calculated in accordance with Section 11.H.16 of these zoning regulations and shall be reduced by fifty (50%) percent; b. Required parking spaces shall be owned or leased within one thousand (1,000) feet of the building to be served. The distance requirements shall be a straight line measurement from a point on the boundary line of the property, which is the subject of the application. S:\CA\Ordinances~DR Changes\MLK Overlay Parking - 032402.doc to the closest boundary line of the property, on which the leased parking is located. The property which is the subject of the application, shall be posted with signage indicating to patrons the location of the off-site parking. c. Lease arrangements to provide required parking spaces shall be subject to approval by the Communit~ Redevelopment Agency. Section 2. Each and every other provision of Chapter 2 Zoning not herein ~pecifically amended shall remain in full force and effect. Section 3. All laws and ordinances applying to the City of Boynton Beach in conflict with any provisions of this ordinance are hereby repealed. Section 4. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 5. This Ordinance shall become effective immediately. FIRST READING this ~ day of April, 2002. SECOND, FINAL READING AND PASSAGE this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner [TTEST: Commissioner 2ity Clerk ~:\CA\Ordinances\LDR Changes\MLK Overlay Parking - 032402.doc XZZ. - LEGAL ~i~.,, ITEM B.2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM R~u~t~ City Co~ission ~te Final Fo~ M~t be T~ R~u~t~ Ci~ Co~ission ~te Final Fo~ Must N Tum~ Meeting ~t~ M to Ci~ Cl~k's O~ce M~tMg ~t~ in to City Clerk's O~ce M~ch 19, 2002 M~ch 6, 2002 (5:00 p.m.) ~ May 21,2002 May 8, 2002 (5:00 p.m.) April 2, 2002 M~ch 20, 2002 (5:00 p.m.) ~ J~e4, 2002 May 22, 2002 (5:00 p.m.) April 16, 2002 April 3, 2002 (5:00 p.m.) ~ J~e 18, 2002 J~e 5, 2002 (5:00 p.m.) May 7, 2002 April 17, 2002 (5:00 p.m.) ~ July 2, 2002 J~e 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approval of amendment to Land Development Regulations, Chapter 2 Zoning, Section 5, "Residential district regulations and use provisions", allowing the establishment of resident, employer or membership exclusive daycare centers within residential districts without conditional use. EXPLANATION: The establishment of on-site daycare centers targeted exclusively to residents, employees or organization members fills a service need within the community. These uses could include churches, apartment complexes, or even major employment sources. These centers are specifically designed to meet the needs of the specific and smaller community they serve and are not required to meet the same criteria as publicly operated child care. No Health Department approval is required to operate these facilities, and due to the exclusive nature of service provided, they would be smaller in operation relative to commercial daycare businesses and coincide with the general operation of the parent business or activity. These uses would therefore have marginal traffic impacts above that generated by the principal businesses, and would have other impacts that will likely be limited to the subject property thereby precluding the need for conditional use approval. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Retain condition~ u, se for all childcare activities within residential districts. Quifil~ ~r~n-e,-Dii'ector ~f Development ' City~Vlanager's Signature I~ffcj Byme~'?si~tantpirector o-'t"Development ~/ City Attq~'~ Finance / Human Resources S:'xBULLETIN~ORMS'xAGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 02- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING LAND DEVELOPMENT REGULATIONS, CHAPTER 2 "ZONING", SECTION 5. RESIDENTIAL DISTRICT REGULATIONS AND USE PROVISIONS. ALLOWING THE ESTABLISHMENT OF RESIDENT, EMPLOYER OR MEMBERSHIP EXCLUSIVE DAYCARE CENTERS WITHIN RESIDENTIAL DISTRICTS WITHOUT CONDITIONAL USE.; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the establishment of on-site daycare centers targeted exclusively to residents, employees or organization members fills a service need within the community; and WHEREAS, these uses could include churches, apartment complexes, or even major employment sources, specifically designed to meet the needs of the specific and small community they serve; WHEREAS, the City Commission of the City of Boynton Beach deems it to be in the best interests of the citizens and residents of the City to amend the Land Development Regulations to allow the establishment of resident, employer or membership exclusive daycare centers within residential districts without conditional use. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing whereas clauses are tree and correct and are now ratified md confirmed by the City Commission. Section 2. That Chapter 2. "Zoning", Section 5., of the Land Development ?,egulations of the City of Boynton Beach Code of Ordinances is hereby amended by adding :he words and figures in underlined type, as follows: Sec. 5. Residential district regulations and use provisions. A. R-l-AA SINGLE-FAMILY RESIDENTIAL DISTRICT. These district :egulations will create... 1. Uses permitted. Within any R-l-AAA single-family residential district, no building, structure, land or water shall be used except for one of the following uses: a. Single-family dwelling ... h. Nursery schools, day care centers and other preschool facilities?unless ;:\CA\Ordinances~LDR Changes~Arndending LDR - Chapter 2. Day care 032202.doc services are limited to on-site residents, employees or organization members exclusive of the general public (see section 1 l-C). B. R-1-AAB SINGLE-FAMILY RESIDENTIAL DISTRICT. These district will create a maximum density of 4.84 dwelling units per acre. 1. Uses permitted. Within an R-1-AAB single-family residential district, no building, structure, land or water shall be used except for one of the following uses: a. Any use permitted in the R-l-AAA district:, including conditional uses unless specified below*. C. R-l-AA SINGLE-FAMILY RESIDENTIAL DISTRICT. These district tlations will create a maximum density of 5.4 dwelling units per acre. 1. Use permitted. Within any R-1-AA single-family residential district, no building, structure, land or water shall be used except for one of the following uses: a. Any use permitted in the R-l-AAA or R-1-AAB districts: Including conditional uses, unless specified below*. D. R-1-A SINGLE-FAMILY RESIDENTIAL DISTRICT. These district . will create a maximum density of 5.8 dwelling units per acre. 1. Uses permitted. Within any R-1-A single-family residential district, o structure, land or water shall be used except for one of the following uses: a. Any use permitted in the R-l-AAA, R-l-AA and R-1-A districts, including conditional uses, unless specified below*. E. R-1 SINGLE-FAMILY RESIDENTIAL DISTRICT. These district regulations will create a maximum of 7.26 dwelling units per acre. 1. Uses permitted. Within any R-1 single-family residential district, no building, structure, land or water shall be used except for one of the following uses: a. Any use permitted in the R-l-AAA, R-1-AAB, R-l-AA or R-1-A district: includi_ng conditional uses, unless specified below*. F. R-2 SINGLE and TWO-FAMILY DWELLING DISTRICT. These district will crate a maximum density of 9.68 dwelling units per acre. It is the intent to I. DR - Chapter 2. Day care 032202.doe accommodate a compatible development of higher density buildings with commonly called together with single-family dwellings but at no lower standards of quality. 1. Uses permitted. Within any R-2 single-or-two family dwelling district, no building, structure, land or water shall be used except for one of the following uses~ a. Any use permitted in the R-1-AAA, R-1-AAB, R-1-AA, R-1-A and R- I districts: ,including conditional uses, unless specified below*. G. R-3 MULTIPLE-FAMILY DWELLING DISTRICT. These district regulations will create a maximum density of 10.8 dwelling units per acre. It is the intent of this district to provide a higher residential density which encourages vertical structures and flexibility in multiple-family living and that a certain amount of multiple-family dwelling is necessary and desirable and can complement certain areas if located appropriately and if properly designed .... o.o 1. Uses permitted. Within any R-3 multiple-family dwelling district, no building, structure, land or water shall be used except for one of the following uses: a. Any use permitted in the R-l-AAA, R-2-AAB, R-l-AA, R-l-A, R-1 or R-2 districts:, including conditional uses, unless specified below*. I Section 3. Each and every other provision of the Land Development Regulations herein specifically amended, shall remain in full force and effect as originally adopted. Section 4. All laws and ordinances applying to the City of Boynton Beach in with any provisions of this ordinance are hereby repealed. Section 5. Should any section or provision of this Ordinance or any portion declared by a court of competent jurisdiction to be invalid, such decision shall not the remainder of this Ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This Ordinance shall become effective immediately. FIRST READING this __ day of April, 2002. ;:\CA\Ordinances~LDR Changes~S~ndending LDR - Chapter 2. Day care 032202.doc SECOND, FINAL READING AND PASSAGE this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk S:\CA\Ordinanc~s~_DR Changes~-ndending LDR - Chapter 2. Day car~ 032202.doc XII. - LEGAL CITY OF BOYNTON BEACH ITEM B.3 AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the April 2, 2002 City Commission Agenda under Legal, First Reading. The request is to amend the Land Development Regulations, Chapter 1, Article V. Impact Fees and Dedications, to provide for the implementation of a more equitable schedule of park and recreation facilities impact fees. PROGRAM IMPACT: The new impact fee schedule, based on a flat fee which depends on the type of residential development, is both simpler and more equitable. FISCAL IMPACT: Standardization of the impact fees based on the type of residential development will lower fees for most developers. ALTERNATIVES:.~~ .~-~ N/A ~_~_~ /,~evelo~l~en~[ De~bartment Director City Manager s Signature Planning and Zod~ifig Director .~' - City ~Atto~-nel~l F~uance / Human Resources G:~npact Fees~Agenda Item Request April 2 2002.dot ~/ S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 02- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING PART III, LAND DEVELOPMENT REGULATIONS, CHAPTER 1 ARTICLE V IMPACT FEES AND DEDICATIONS, BY AMENDING SECTION 3. PROVIDING FOR IMPLEMENTATION OF A PARK AND RECREATION FACILITIES IMPACT FEE; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the Comprehensive Plan, by Policy No. 1.8.2 requires a review of the Parks Impact fees every five years; and WHEREAS, as a result of this review, staff recommends the imposition of a park and recreation facilitates impact fee to provide a source of revenue to fund the construction improvements of the City park system; and WHEREAS, the implementation of this ordinance will ensure that all future residential land development creating an impact on park and recreational facilities within the City shall bear a proportionate share of the cost of capital expenditure necessary to provide such facilities in accordance with the open space and recreation element of the comprehensive plan; NOW THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH FLORIDA, THAT: Section 1. That Article V. Impact Fees and Dedications, Section 3. Boynton Beach fees/dedications., is hereby amended by adding the words and figures in underlined type, and by deleting the words and figures in struck through type, as follows: Section 3. Boynton Beach fec:/dcd~cat-.'c, ns Parks and Recreation Facilities Impact I Fee. I A. Parks and recreational areas. S:\CA\Ordinances\LDR Changesh°ark Fee Ordinance.doc 2. RECREATIONAL AREAS. a. PURPOSE. This subsection is enacted to insure that future land development within the city provides land and facilities for park or recreational purposes in accordance with the open space and recreation element of the comprehensive plan adopted by the City of Boynton Beach. t~ c, rde~ + ...... :a ..... 5:\CA\Ordinances\LDR Changes\Park Fee Ordinance.doc 5:\CA\Ordinances\LDR Changes~Park Fee Ordinance.doc ;:\CA\Ordinances\LDR ChangesMOark Fcc Ordinance.doc ]:\CA\Ordinanccs\LDR Changcs~Park Fee Ordinance.doc S:\CA\Ordinances\LDR Changes~ark Fee Ordinance.doc B__. I (1) PURPOSE OF IMPOSITION OF FEE. The imposition of a park and recreation facilities impact fee is to provide a source of revenue to fund the construction or ~mprovement of the City park system necessitated by growth as delineated in the capital ~mprovement element of the proposed comprehensive plan. The purpose of this section is to ensure that all future residential land development creating an impact on park and recreational facilities within the city shall bear a proportionate share of the cost of capital expenditure necessary to provide such facilities in accordance with the open space and recreation element of the comprehensive plan ~opted by the City of Boynton Beach. The · ' of this section shall not apply to nonresidential subdivisions. (2) DEFINITIONS. When used in this section, the following terms shall have the following meanings: shall mean the person or entity applying or required to apply for a building ~ermit the City code, for the construction of one or more dwelling units or for to one or more dwelling units. Dwelling unit shah mean a living facility for not more than one household, such as a one- family house, an apartment or a condominium. Impact fee shah mean park and recreation facilities impact fee Impact _fee coordinator shah mean the Director of Parks or their designee, to perform such functions as designated under this section. Obligor shah mean any person or entity who is obligated to pay a park and recreation facilities impact fee pursuant to the City's Park and Recreation Facilities Impact Fee ordinance. Park shah mean a public park within the City that is not owned or operated by the County. Residential unit shah mean apartment, condominium, single-family detached house, mobile home, single-family attached house or multi-family housing established for human habitation. (3). IMPACT FEE IMPOSITION. The park and recreation facilities impact fee applies to all persons and entities, including but not limited to, businesses, organizations, and S:\CA\Ordinances\LDR Changes~Park Fee Ordinance.doc agencies, that possess an interest in property upon which residential units are to be constructed, or are to be modified, within the City limits. (A). Impact Fee Coordinator. The City hereby establishes the designation of an Impact Fee Coordinator, to be the Director of Parks or the designee of the Director of Parks. The duties of the Impact Fee Coordinator are set forth in the Park and Recreation Facilities Impact Fee Ordinance, as may be amended fi.om time to time. (4). IMPACT FEE PAYMENT PROCEDURE. Payment of Park and Recreation Impact Fee and/or conveyance of a real property shall be made prior to the issuance of an applicable building permit. If land dedication is proposed, the obligor will follow the procedures set forth in the section entitled "LAND DONATION AS IMPACT FEE OBLIGATION SATISFACTION". The obligation for payment of the park impact fee shall mn with the land. IMPACT FEE CALCULATION: The formula used to develop Park and Recreation impact fee assessment is set forth as Attachment A, at the end of this Section. IMPACT FEE AMOUNT. The established park and recreation facilities impact fcc, unit is as follows: TE~e of Impact Fee per Dwelling Unit Dwelling Unit Single Family, detached $940 Single Family, attached $771 Multi-family $656 CREDIT TOWARDS IMPACT FEE IMPOSITION: Where a building consisting of dwelling units is replaced by another building of one or more dwelling units, shall be a credit against the payment of the fees imposed herein of the amount that have been paid for the destroyed or removed building had it been assessed if it had been assessed hereunder, of the amount of the impact fee actually ~aid. LAND DONATION AS IMPACT FEE OBLIGATION SATISFACTION. Some or of the park and recreation facilities impact fee obligation may be satisfied by of land to the City for park and recreation facilities, at the discretion of the r Commission as follows: (A) The City Commission shall determioe whether it accepts the proposed land dedication by consideration of the following' 1. Suitability. The land should be suitable for future park and recreation facilities based upon the size, shape, topom'm)hv. ~eolo~v. access and location of the proposed development: ;:\CA\Ordinances\LDR Changes~ark Fee Ordinance.doc 2. No defects. The land must have no known physical problems such as problems with drainage or flooding, or on-site safety hazard.q associated with it; 3. Consistency. The location of the land and its potential for development should be consistent with the City's comprehensive park and recreation land use plan. In order to provide water based recreation in accordance with the City's Comprehensive Plan, waterfront park sites acceptable to the City shall be encouraged. (B) PROCEDURE. The value of the credit to the impact fee obligation shall be the fair market value of the proposed dedicated land, as determined by the procedure set forth in this section. 1. The value of the proposed land to be dedicated shall be based upon a written appraisal of fair market value by a qualified and professional appraiser and based upon comparable sales of similar property between unrelated parties in a bargaining transaction, if available. The appraiser must be a Member of the Appraisal Institute 0VI.A.I.),: must have his/her principle office for business in Martin, Palm Beach or Broward County. and must have been qualified to testify as an expert on land valuation in a Court proceeding in at least three (3) legal proceedings involving a governmental entity. 2. Prior to issuance of a building permit the applicant shall submit tn the Impact Fee Coordinator a proposed plan for the dedication of land for impact fee satisfaction. The proposed plan shall include a legal description of the land, a written appraisal of the land, along with a proposed date for the donation of the land 3. Upon receipt of the proposed plan, the Impact Fee Coordinator shall schedule a hearing before the City Commission at the next regularly scheduled meeting for the purpose of reviewing the proposed plan and shall provide the applicant written notice of the time and place of the hearing. Such hearing shall be held in accordance with the City Commission rules for conducting Quasi-Judicial hearings. 4. Nothing contained herein should be construed to prevent the City Commission from exercising its authority to decline the donation of land as partial or full satisfaction of the park and recreation impact fee (C) In the case where the applicant proposes, and the City Commission accepts a dedication of land, the fair market value of said land will be credited to thc, applicant against the impact fee as set forth in this section. If the fair market value S:\CA\Ordinances\LDR Changes~Park Fee Ordinance.doc exceeds the applicant's impact fee obligation, the reimbursement will be made to the applicant by direct cash payment from the trust fund. (9) USE OF PARK IMPACT FEE PROCEEDS. (A). The funds collected pursuant to the Park and Recreation Facilities Impact Fee ordinance shall be paid to the City of Boynton Beach and placed in a trust fund to be known as the reserve for parks and recreational facilities. This account shall be used solely for the acquisition, improvement, expansion or implementation of parks and recreational facilities in the City of Bognton Beach. Funds shall be used first for the purpose of providing park or recreational facilities reasonably related to serving said subdivision by way of the purchase of land, or, for improving said land for park and recreational purposes. If both adequate land and improvements exist in the area, funds may be spent to acquire or improve park and recreational facilities elsewhere in the city. (B). The amount of the Park Impact Fee collected pursuant to this ordinance plus any interest accrued may be returned to the person or entity that paid the fee, upon petition for refund, only if such fees have not been expended or encumbered by the end of the fiscal year immediately following the sixth (6) anniversary of the date upon which such fees were paid. Refunds shall be made in accordance with the following procedure: 1. The completed petition for refund must be submitted to the Impact Fee Coordinator via certified mail, return receipt requested, and shall consist of: a. A notarized sworn statement that the petitioner was the entity that paid the impact fee; b. A copy of the dated receipt issued for payment of thc. impact fee or such other record that would indicate payment/credit for such fee; c. A certified copy of the latest recorded deed; and d. A copy of the most recent ad valorem tax bill. 2. Within ninety (90) days from the date of a receipt of a complete petition for refund, the impact fee coordinator will advise the petitioner of the status of the request for refund, and if such impact fee or portions thereof have not been spent or encumbered within its applicable time period, then the fee or portion thereof not spent or encumbered shall be returned to the petitioner. For the purposes of this section, fees collected shall be deemed to be spent or encumbered on the basis of first fee in, first fee out B. Adequacy of sites for utilities and public facilities. :\CA\Ordinances\LDR Changes~Park Fe~ Ordinance.doc As part of the review and approval of development projects, the city shall evaluate the need for sites for major utility and public facilities and require dedication of same, without penalty for the density or intensity of use, where doing so would be reasonably possible; otherwise consider the purchase of property, if dedication of land is not feasible. C. Utility fees. Capital facility charges, connection charges, reservation fees and/or other additional charges associated with water, sewers and city utilities are outlined in Chapter 26, Part II (Code of Ordinances). Section2. Each and every other provision of Chapter 26, not herein specifically amended shall remain in full force and effect as previously enacted. Section 3. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 4. Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 5. Authority is hereby granted to codify said ordinance. Section 6. This ordinance shall become effective ninety (90) days after passage. FIRST READING this ~ day of , 2002. SECOND, FINAL READING AND PASSAGE this day of__ ., 2002. $:\CA\Ordinances~LDR Changes~Park Fee Ordinance.doc CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner " Commissioner Clerk Commissioner (CORPORATE SEAL) ;:\CA\Ordinances\LDR Changes~Park Fee Ordinance.doe Attachment A Park~' and Recreation Facilities Impact Fee Formula COST PER CAPITA: CALCULATIONS. The cost per capita of park land and each type of recreational [bcility is calculated by multiplying the standard park acreage and recreational facilities by the m,erage cost per acre or_/bcilio,, as follows: Standard x Average = Cost Per Cost Per Capita per Facility Capita The cost per capita is calculated by multiplying the standard quantity of park land and facility b? average cost per facilio,'. The standard quantity is based on actual provision. The land value is the average assessed value per acre of all vacant parcels within lhe city. of more than two (2) acres. An additional Thirty-thousand dollars ($30, 000) has been added lo the average assessed value to account for basic civil and site development costa'. The table below lists the components of land and facilities that make up the Cil~,'s park system. For each component, the Table displco,s the City's guideline or service pet' capita. the average cost per facility and calculates the capital investment cost per capita by multiplying the standard quantity by the average cost. COMPONENT STANDARD AVERAGE COST COST PER PER CAPITA PER FACILITY CAPITA Land acres 0. 004916 $173.954 $853.16 Playgrounds O. 000248 $50,000 $12. 40 Basketball Courts O. 000199 $30,000 $5.97 Handball/Racquetball Courts O. 000099 $68,000 $6. 73 Baseball/Sofiball Fields - Youth 0.000116 $275,000 $31.90 Baseball/Softball Fields - Adults O. 000017 $350,000 $5.95 FootballAgoccer Fields 0. 000017 $350,000 $5.95 Tennis' Courts O. 000464 $40,000 $18.56 Shu. f. fleboard Court.s 0.000265 $15..,.00,0 $3.98 Picnic Areas O. 000167 $50,000 $8.35 Fitness Trails O. 000389 $48,000 $18. 67 TOTAL COST PER CAPITA $973.62 S:\CA\OrdinancesR,DR Changesh°ark Fee Ordinance.doc b. ADJUSTMENT RATE. Based on park improvement budgets over the last four ~qscal Fears, sixty three (63%) percent of cost of park development is anticipated to be generated by the city. with the remaining thirty eight (3 7%) percent covered by funds from the trust .fund established fi~r deposition of impact fees. In the calculation below, other revenues that are being used to pa.v _for new parks and recreational/hcilities and for improvements of existing_facilities are subtracted from the total per capita cost, as shown: Total Investment Cost Less Credit: Percent Net Unfunded Cost per Capita Other Revenues per Capita $973.62 63% $360.24 c. COST PER DWELLING UNIT (IMPACT FEE) FORMULA. The cost of parks and recreational [hcilities per dwelling unit is the impact fee. It is determined by multil~l¥in.~: the park and recreational facility cost per person (after the credit reduction fo~ othe~ revenues) by the average number of persons per dwelling unit in a given type of structure: Unfitnded Cbst Persons per Impact Fee per Per Capita X Eh,'elling Unit = Dwelling Unit Type of Net Unfunded Cost Persons per Impact Fee per Dwelling Unit Per Capita Dwelling Unit Dwelling[ Unit Single Family, $360.24 2. 61 $940 detached Single Family, $360.24 2.14 $771 attached Multi-.[hmily $360.24 1.82 $656 The persons-per-unit numbers are currently based on the 1990 Census data. The numbers will be reviewed when such data_from Census 2000 becomes available. S:V2A\Ordinance~kLDR Changes~Park Fee Ordinance.doc XD'. - LEGAL CITY OF BOYNTON BEACH ITEM 8.4 AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office [] March 19, 2002 March 6, 2002 (5:00 p.m.) [] May 21,2002 May 8, 2002 (5:00 p.m.) [] April 2, 2002 March 20, 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16, 2002 April 3, 2002 (5:00 p.m.) [] June 18, 2002 June 5, 2002 (5:00 p.m.) [] May 7, 2002 April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19, 2002 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: That the City Commission approve this Ordinance which will clarify the definition of mixed use POD's. EXPLANATION: This section of the LDR was amended by Ordinance 00-52 and it has come to the attention of staffthat a more clear definition of mixed use Pods was required, to provide that a Mixed Use Pod consists of all of the land within a PID which is designated for mixed use. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: If not approved, Code will remain ambiguous and op~interpretations. Department Head's Signature ' -City -~~gnature City Attorney's Office Department Name J City Atto[~c/9/-~:inance / Human Resources S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 02- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOY-NTON BEACH, FLORIDA AMENDING CHAPTER 2, OF THE LAND DEVELOPMENT REGULATIONS, SECTION 7, PLANNED INDUSTRIAL DEVELOPMENT DISTRICTS; TO PROVIDE CLARIFICATION OF THE DEFINITION OF MIXED USE POD; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission finds it is in the best interest of the City, the development community, and the public to modify the current provisions of the Land Development Regulations concerning Planned Industrial Development Districts, to provide clarification of mixed use POD to provide that a Mixed Use Pod consists of all of the land iwithin a PID which is designated for Mixed Use; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Chapter 2, Section 7, Subsection P. 1.A. Planned Industrial Development Districts is hereby amended by adding the words and figures in underlined type, and by deleting Ihe words and figures in struck-through type. ;ection A is amended to read: MIXED USE PODS WITHIN APPROVED PLANNED INDUSTRIAL DISTRICTS. The following criteria shall apply to Mixed Use Pods proposed for :levelopment within an approved PID: 1. Mixed Use Pod Components and Definition The residential component of the Mixed Use Pod may include fee simple and rental dwelling units. A mixed use Pod is the aggregate of all land within the PID ..... ~:'~'~'~ ~-'~ d ignat .............. es ed for mixed use. Section 2. Each and every other Section of the Land Development Regulations not hereinbefore specifically amended shall remain in full force and effect as previously enacted. Section 3. All laws and ordinances applying to the City of Boynton Beach in conflict with any provisions of this ordinance are hereby repealed. Section 4. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 5. Authority is hereby given to codify this Ordinance. Section 6. This Ordinance shall become effective immediately. READING this ~ day of April, 2002. FINAL READING AND PASSAGE this __ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner Clerk 2