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Minutes 12-07-22 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON DECEMBER 7, 2022, AT 6 P.M. AT CITY HALL COMMISSION CHAMBERS 100 E. OCEAN AVENUE, BOYNTON BEACH, FLORIDA PRESENT: Dr. Valerie Valcourt, Chair Franky Lazo, Assistant Director Lori Wilkinson, Vice Chair (Arrived 6:16 P.M.) Recreation and Parks Nicole Prado Frando Patterson Pedro Macedo Jessica Wilkinson Kate Houseweart ABSENT: Francoise Calixte-Dieuvil Chevette Gadson I. Call to Order Chair Valcourt called the meeting to order at 6:02 P.M. II. Pledge of Allegiance The member recited the pledge to the Flag. III. Roll Call A quorum was present IV. Approval of Agenda Motion Mr. Patterson moved to approve the agenda as presented. Mr. Macedo seconded the motion. The motion passed unanimously. V. Announcements/Presentations/Correspondence Franky Lazo, Assistant Recreation and Parks Director, announced that on December 10th, the Department is holding its Breakfast with Santa Event at the Intracoastal Park Clubhouse at 9 A.M. He advised that it is a good family event, with breakfast, Santa, and toys. He said that the fee is $15 for residents and $19 for non-residents. He also Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 7„ 2022 mentioned that there will be a tree planting event at Fire Station 3 from 9 A.M. to 12 noon. He stated that at 9 A.M. on December 17t", the City is hosting its Ocean Front Bark Event at Ocean Front Park, which is a dog event and that there will be a Ribbon Cutting Event at Harvey Oyer Park the same day at 11:30 A.M. Mr. Lazo stated that the boat ramp renovations are complete, the City added a few cleaning stations, and the park will reopen. VI. Public Audience None. VII. New Business Chair Valcourt suggested that the members think, in the New Year, about reaching out to the School Advisory Committees (SAC) to introduce the Board to the Committee. Ms. Prado agreed to draft a generic letter, introducing the Board advising that they are present to support Boynton schools and the education of students and that they would like to attend a SAC Meeting, not necessarily to make a presentation, but to have a presence. Mr. Lazo advised that he had a meeting with Assistant City Manager Matos about Advisory Boards and the City Commission is requesting that each Board make a presentation on a designated date about what it does. He advised that this will be done annually and that he will provide the information as he receives it. Chair Valcourt noted that during Covid, there was not a lot occurring, but since then, they have participated in fundraisers. She noted that the Board has nearly $2K. Mr. Macedo asked if there were any partnerships with the Board. Mr. Lazo stated the Board has objectives, which he will provide. Chair Valcourt commented that they can set goals around the mission statement. Mr. Patterson suggested that they have an after-event survey to be used after every event so the event can be improved. Chair Valcourt commented that January's meeting should be dedicated to a strategic plan based on their goals to stay on track. She suggested that they review the material and approve it by February. (Vice Chair Lori Wilkinson arrived.) 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 7„ 2022 Vice Chair Wilkinson commented that the Board is supposed to advise the City Commission and Mayor on items pertinent to the education and youth of the City, which does not happen very often, but people come from organizations, like Steve's Club, and that is something the Board can bring to the City Commission to endorse. She explained what other projects they have done with local schools and what should be supported. She stated that over the years, the Board put ads in programs and provided needed school-related items. She explained that the overall mission was to ensure the community knows who the Board is. She commented that most schools know about the Board through word of mouth, and there is a donation request form on the website. She clarified that the Board does not authorize random donations, the request has to be valid and the recipient has to give a report of the event's outcome, via a summary or pictures afterwards. She explained the application process. Mr. Macedo asked if the City has any overall responsibility with the schools and education, as he thought it was a School Board function. Chair Valcourt explained the City is a partner with the School Board and could make proposals to the school. Vice Chair Wilkinson commented that sometimes the request is not within the Board's purview, but they can send a letter of support to the City Commission on behalf of an organization, asking the City to support the activity and to let the School Board know the City supports an initiative. She commented that if enough municipalities endorse an initiative, such as Steve's Club, the School Board may support it VIII. Old Business A. Fundraising Proposals Vice Chair Wilkinson stated that her Kiwanis Club is disbanding and will no longer man the beer tent at SunFest as a fundraiser, but she wanted other organizations to take the place of the Kiwanis Club. She said that she was considering a Martial Arts Club and this Board. She stated that it is a good opportunity for the Board, once a year, to make some significant easy money, but it requires about 75 people and two organizations to handle the task. She advised that in 2023, SunFest will be held on Thursday, May 4t" through Sunday, May 7t". There was consensus that the Board would participate. B. Outreach Jessica Wilkinson stated that she tried to think of events that the Board could piggy back on and suggested that they do something in June, which is Pride Month. She explained that it does not have to be a Pride event, but it could be something to get 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 7„ 2022 schools involved, including the Gay/Straight Alliance. She noted that there are clubs with the drive to support LBGTQ, and they could hold a poetry contest or slam. Vice Chair Wilkinson pointed out that Lake Worth has a huge Pride Festival and all Boynton Beach has is a Flag at a crosswalk. She commented that the Board does not have to do the same thing, but the event could be helpful for fundraising or outreach. Mr. Patterson stated that he would like to see a youth summit held as summits are typically for encouragement of the youth, having motivational speakers, including those things in it. Discussion followed that the Board could hold a six-hour event and dedicate an hour to Pride, and an hour each for five other topics, and have break-out sessions. They spoke about involving FAU and PBSC as they have financial literacy, leadership skills, and a career center and could send someone to speak to Boynton youth. Further discussion followed that the Board could discuss it when they discuss the strategic plan. Vice Chair Wilkinson stated that the Board will need more than four meetings between January and June to organize the event, and she suggested Mr. Lazo give additional meeting dates to the Members. She stated, in reference to event planning, that to not be able to talk to one another to ask who is bringing the water or other needed items is ridiculous. She expressed that there is a Committee they can contact that can advise what members can and cannot do without breaking the Sunshine Law. Mr. Macedo suggested that they reach out to other businesses to see who can partner with the Board. He noted that they have students on the Board to bring ideas and share what students are thinking. He suggested that they could send out surveys to the local high schools and ask administrators about different things that can help the Board. Ms. Wilkinson stated that holding a career fair is good, but cultural activities may not mix. She said that if it was an outside event, she thought it would be good to have outside vendors. She stated that the event can have two parts. Mr. Macedo commented that if they hold a Summit, they could have career, school, college components, and have a cultural component such as music with poems. Chair Valcourt suggested that they have a menu for breakout sessions. Mr. Patterson stated he thought that it could be a signature event. C. Bob Borovy Student Citizen of the Year Award Mr. Lazo stated that Ms. Claude is finalizing the application and will upload it. He said that the application will be in the next issue of FunFare Magazine. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 7„ 2022 IX. Future Meeting Dates: January 26, 2023 Chair Valcourt asked to have an additional earlier meeting date in January and then meet on January 26th if possible. Mr. Lazo stated that he will send the members dates and the Board's Mission statement and planning through e-mail. X. Adjournment Motion There being no further business before the Board, Vice Chair Wilkinson moved to adjourn. Mr. Macedo seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:56 P.M. Catherine Cherry Minutes Specialist 5