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1st Round Comment Response Letter 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 1 of 8 August 30, 2023 City of Boynton Beach 100 E. Ocean Ave Boynton Beach, FL 33435 Re: Hunter’s Run PUD Clubhouse Tract Project Number – MMSP-2023.07.15798 The following is a response to staff and consultant comments which were provided to our office on August 8, 2023. Building Review 1. Tennis and trailer structures: What is the construction schedule for the permanent structures, start and finish estimated timeline? Temp trailers permits are required and expire in 180 days, extensions are allowed at the deaccession of the Building Official. We do not want the temp structures to become permanent structures. Response: The temporary structures have been removed from the plan sets. These structures are only intended to be on site for the duration of the demolition of the existing tennis clubhouse building. The temporary trailers that will go in the area, under separate permitting, will be in place less than 180 days. The temporary structure will be in place long enough to secure utility disconnects to the existing building, demolish the existing building, then set the double wide trailer, extend power to it, extend water to it, connect walkways to it, and landscape around it. 2. Beverage station: The floor plans show “kitchen by others” with what appears to be cooking appliances, what cooking will be done in the beverage station, a hood and grease trap may be required. Will there be a service counter? Is this a permanent structure? Provide accessibility details for the intended use. Response: The beverage station will not prepare or serve food, only beverages will be served from this structure. Therefore, no hood or grease trap will be required. This is a self-serve station, so no service counter will be provided aside from the counter shown in the proposed floor plan. Additionally, this will be a permanent structure. Engineering Review 1. All utilities and infrastructure shall conform with LDR Ch. 4. Art. VIII. Please provide a narrative of the impacts to fire access, solid waste, drainage, water, sewer, and other franchised utilities. Response: The impacts improve the access as there is less intensity (building is smaller, impervious is less, water and sewer uses are decreased, etc.) in the same space. Hunters Run PUD Clubhouse Tract Intake Submittal Comments – August 2023 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 2 of 8 2. Please illustrate fire access and a fire hydrant no more than 200 feet from remotest part of a structure. Response: The fire hydrant is existing and has been shown and labelled on both the civil and site plans with distance to building A of 124’. It is less than 200’ from the fire hydrant to the building. 3. Provide a minimum outside turning radius of 55 ft. to allow turning movements for solid waste and fire rescue trucks. Truck routes for fire and solid waste to be determined by individual departments/divisions. Response: There will be no solid waste access to this area. Refer to plan for emergency vehicle access and Autoturn depiction of fire apparatus route through property – sheet C3.1. 4. Dumpster enclosure must meet the LDR, Chapter 4, Article VI, Section 3.E. & Section 4.C., and in accordance with Engineering Division Standard Drawing G-3. Response: The existing clubhouse to be demolished did not have a standalone dumpster location, it utilized the main county clubhouse dumpster. As the building square footage has greatly decreased with the proposed development, trash generation is also expected to decrease. So, there is no need for a dedicated dumpster enclosure for this area. 5. Provide a minimum backing clearance of 60 feet for solid waste trucks. (Measured from the front edge of the dumpster pad.) (LDR, Chapter 4, Article VI, Section 3.E.) Response: The existing clubhouse to be demolished did not have a standalone dumpster location, it utilized the main county clubhouse dumpster. As the building square footage has greatly decreased with the proposed development, trash generation is also expected to decrease. So, there is no need for a dedicated dumpster enclosure for this area. 6. SFWMD application number references a different development. Please revise accordingly. Response: The application number referenced is copied from the SFWMD exhibit. We have removed the application reference from Note 11 on sheet C2.1 due to the inconsistency of the SFWMD files. 7. All plans shall reference NAVD 88. Please clarify datum for finished floor and convert/revise accordingly. Response: Civil plans are in NAVD and state so with datum conversion reference to NGVD. Survey is in NAVD per note 8 on the survey. 8. Finished floor elevation must meet the 2010 LDR, Chapter 4, Article X, and the Boynton Beach Administrative Amendments to the 2007 Florida Building Code Ordinance No. 09-116 effective Hunters Run PUD Clubhouse Tract Intake Submittal Comments – August 2023 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 3 of 8 March 1st, 2009, Section 109.3.11. Response: Trailers will be above grade and the minimum finished floor elevation of 14.50 is stated on the civil plan. The proposed floor elevation of 17.30 has been added to sheet C2.1 based on 30” above grade for the trailer. 9. Please illustrate existing easements on all plans and include PB or ORB. Please clarify if "Proposed" 10' FPL Easement shown on survey is in fact proposed. Response: The existing FPL easement recording information has been shown and the “proposed” language added to the proposed FPL easement as depicted on sheets C1.1 and C2.1 of the civil plans and SP.1 of the site plan to match the survey. 10. All catch basin and manhole covers shall be bicycle proof per the 2010 LDR, Chapter 4, Article VIII, Section 3.G.b. and Engineering Design Manual Chapter 5, Paragraph D.1.b. Response: Noted, however there are no catch basins or manholes proposed for this project. 11. Landscape shall provide and maintain an unobstructed cross-visibility at a level between 2.5-ft. and 8-ft. above the pavement. (LDR, Chapter 4, Article II, Section 4.A.12.f.) Response: The landscape plan includes an unobstructed view of the proposed building from the shared clubhouse parking lot. The landscape will be maintained to allow for visibility throughout the area. 12. Site plan approval does not constitute a waiver of the engineering requirements. Any deviation from the engineering standards contained within the LDR or the Engineering Design Handbook and Construction Standards requires approval by way of an engineering waiver in accordance with LDR Ch. 2. Art. III. Sec. 5. If an engineering waiver is granted in connection with a site plan, then such waiver shall remain valid as long as the corresponding site plan approval remains in effect, or unless there is any amendment to the original waiver. Any subsequent revisions that result in a modification to the approved site plan may be subject to P&Z approval. Response: Acknowledged. 13. Prior to issuance of a building permit, the applicant shall submit for a Site/Land Development permit, pay the fee as adopted by resolution by the City Commission, and provide submittal requirements in accordance LDR Ch. 2. Art. III. Sec. 3.B. The plans must conform to all of the City of Boynton Beach Code of Ordinances, standards, and requirements. Response: Comment noted, however it is our understanding that the application will be for a CSIT through SAGES as the City is no longer processing LDPs. 14. Once the plans have been found to be in technical compliance with the Land Development Hunters Run PUD Clubhouse Tract Intake Submittal Comments – August 2023 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 4 of 8 Regulations, the Engineering Division shall notify the applicant of the fees due (based on 2.3% of the engineering cost estimate for the paving, grading, and drainage improvements). Water and sewer fees and surety shall be computed and collected separately by the Utilities Department. Response: Acknowledged. 15. Full drainage plans, including drainage calculations, in accordance with the 2010 LDR, Chapter 4, Article VIII, Section 3.G. will be required at the time of permitting. Response: Comment noted however the project proposes a decrease of impervious area and no calculations are required since the intensity is less than existing. This is noted on the civil plan. 16. Permits required from other permitting agencies such as Florida Department of Transportation (FDOT), South Florida Water Management District (SFWMD), Lake Worth Drainage District (LWDD), Florida Department of Environmental Protection (FDEP), Palm Beach County Health Department (PBCHD), Palm Beach County Engineering Department (PBCED), Palm Beach County Department of Environmental Resource Management (PBCDERM) and any others, shall be required prior to issuance of a Land Development Permit. Response: Acknowledged, however it is our understanding that the application will be for a CSIT through SAGES as the City is no longer processing LDPs. The listed permitting agencies are not anticipated to review the project based on the minor scope of work proposed as the work is either below their permit review threshold or the agency not applicable to the project (i.e. PBC, LWDD, ERM). 17. At the time of permitting, all projects one-acre or larger in size, shall submit a Notice of Intent (NOI) to the FDEP for coverage under the NPDES Generic Permit. Copies of the NOI shall be provided to the City of Boynton Beach Department of Public Works Engineering Division and Utilities Department. Response: The site area impacts are less than one acre and below the FDEP NPDES permit threshold. 18. Prior to permit application, contact the Public Works Department (561-742-6200) regarding the removal of refuse during the construction phase per the CODE, Section 10-26 (a). Response: Acknowledged. 19. Prior to the issuance of the building permit, submit copies of the required shop drawings as approved by the Design Engineer. Response: Acknowledged. 20. Prior to issuance of the building permit, a pre-construction meeting with the City’s Engineering Hunters Run PUD Clubhouse Tract Intake Submittal Comments – August 2023 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 5 of 8 Division held jointly with the Utility Department is required. Response: Acknowledged. 21. In order for final closeout and project completion of the required improvements, the engineer of record shall certify in writing that the required improvements were installed under his responsible direction; that all improvements conform with the approved civil engineering drawings, and all laws, regulations, codes, and ordinances. In addition, the applicant's engineer of record shall submit tests and reports (concerning the work and materials used during construction of the required improvements), in addition to as-built drawings on a high-quality time stable reproducible material showing the original design as compared to the actual finished work. Response: Acknowledged. Fire Review 1. On sheet A0.01, remove the Fire pit from the plans per COBB Sec 9-11 Response: Acknowledged, the fire pit has been removed from the site plan. 2. On sheet A0.01, both shade structures will need to meet the flame propagation performance criteria contained in Test Method 2 of NFPA 701. NFPA 1- 25.2.2.21 Response: These are existing shade structures that will be shifted and remain on site. 3. On Sheet A0.01, is the maintenance shed existing or new? NFPA 1- 1.14.2 Response: The maintenance shed shown on the plans is an existing structure on the site. 4. Provide occupancy classification and fire extinguishers for each Trailer. NFPA 101- 7.3.1.2 Response: Occupancy classification and fire extinguishers have been provided in the revised architectural drawing set. Planning and Zoning 1. Provide a completed Owner's Consent Form signed by the president of the Hunters Run Property Owners Association (POA). Ensure the electronic Minor Site Plan Modification application includes the name of the current POA president. Hunters Run PUD Clubhouse Tract Intake Submittal Comments – August 2023 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 6 of 8 Response: A revised consent form signed by the POA president, Michael Rappaport, has been included in this resubmittal. 2. Per code, temporary buildings used in conjunction with construction work only, may be permitted in any district after approval of the Building Division and the removal of which is accomplished within thirty (30) days after construction ceases or is completed (LDR, Chapter 3, Article 11, Section 8). The project proposes two temporary trailers, which should be removed from the drawings. The scope of work on the drawings should only include the existing and proposed permanent structures and associated site improvements. Response: The temporary structures have been removed from all submittal plan sets. 3. The architectural design of the proposed buildings is subject to the General Design Standards of the City's Land Development Regulations (Chapter 4, Article III, Section 3). Ensure the building design is compatible with the architectural design of the existing buildings. Be advised that the exterior building finishes are limited to brick, stone, stucco and/ or blocks (split face, pre-formed, or textured), and the color scheme should include at least three (3) compatible building colors. Provide color elevations of each building, including the maintenance shed and beverage station, with the proposed materials and paint colors clearly labeled. Additionally, provide color samples with the manufacturer specifications. Response: Acknowledged, will be provided. 4. Per code, the maximum lighting levels shall not exceed five and nine-tenths (5.9) foot-candles for any spot location reading (LDR, Chapter 4, Article VII, Section 4.C). Revise the lighting levels on the Photometrics drawing to not exceed the maximum allowable lighting level. Response: The lighting levels are higher than the code maximum at the proposed bocce courts, but these lights are to be turned off at a specific nighttime hour. 5. Submit a tree disposition plan signed and sealed by a registered Landscape Architect. The plan should clearly depict the location of all existing trees, an include an itemized table specifying the caliper and condition of each tree. The table should also indicate whether said trees are to remain, to be removed, or relocated. Response: A tree disposition has been provided for the affected area of the site. A disposition table has been provided that includes tree numbers, species, condition, and proposed disposition. 6. Provide four (4) different types of native and drought tolerant tree species (LDR, Chapter 4, Article II, Section 4.A). Response: Four types of native/drought tolerant trees have been provided in the revised landscape plan. The tree species being used to meet this requirement are as follows: Pitch Apple, Silver Buttonwood, Orange Geiger tree, and the Florida Thatch Palm. Hunters Run PUD Clubhouse Tract Intake Submittal Comments – August 2023 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 7 of 8 7. The proposed trees shall have a minimum of four (4) caliper inches and be classified as "low" and "medium" in the publication "Waterwise South Florida Landscapes," published by the South Florida Water Management District (SFWMD). The proposed palms shall have at least 6 feet of clear wood at time of installation (LDR, Chapter 4, Article II, Section 4.A). Revise the plant schedule to provide the correct tree caliper, watering need, and clear wood for palms. Response: All proposed canopy/shade trees have been revised to have a minimum of 4 caliper inches at the time of planting and are classified as low or medium water use according to the SFWMD. 8. The Landscape Plan depicts ample use of sod and turf. Per code, the use of sod/turf shall be restricted to park and open space areas intended for passive or active recreation purposes or when required for drainage and storm water management (e.g., swales, retention, detention areas) when the use of other drought tolerant surface materials is not feasible (LDR, Chapter 4, Article II, Section 4.A.3.d). Response: A large portion of the open sod area on the landscape plan is an existing condition, since it is away from the proposed new development, it will remain in-tact. The areas that wer4e previously called out as “turf” have been revised to be “synthetic turf” to eliminate potential confusion. 9. The Site Plan drawing (Sheet A0.01) depicts a maintenance shed located on a required parking space. The structure should be relocated to an area that would not be in conflict with the existing parking lot (existing and proposed). Response: The Hunters Run clubhouse tract has a surplus of parking spaces, the parking space referenced in this comment is not a required space and the maintenance shed does not detrimentally impact the overall parking operations of the tract. 10. The proposed shed shall be effectively screened with a wall, fence, landscape material, or a combination thereof, installed at a height no less than one-half the height of the shed or storage structure, where visible from an abutting property or right-of-way. Revised the drawings to show the proposed screening device. Response: The maintenance shed is located in a far corner of the clubhouse parking lot that is not visible from a roadway or neighboring property. Hunters Run PUD Clubhouse Tract Intake Submittal Comments – August 2023 3601 PGA Blvd. Suite 220, Palm Beach Gardens, FL 33410 www.insitestudio.com 561.249.0940 Page 8 of 8 Thanks for your consideration of our comment response letter. Please don’t hesitate to contact our office if you have any questions or need further clarification. Sincerely, Brian Terry, PLA Principal Insite Studio, Inc.