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REVIEW COMMENTS RECREATION & PARK MEMORANDUM #96-055 rn rn[no\I'J~.~ FL~ 2 i~ I' PLANNING A~D ZONING DEPT. TO: Tambri Heyden, Planning & Zoning Director FROM: Kevin J. Hallahan, Forester/Environmentalist ~# RE: Park Ridge - 2nd Review DATE: February 2, 1996 , 1. The letter of ponnit ft~ the State Fresh Water Fish and Game Commission has not been received by my office. 2. The applicant should expound on it #13 of the Tree Management Plan to include specific landscape tasks to complete. These ould involve: a. exotic vegetation control b. weed/grasses removal/control c. trash/debris removal/control d. trimming restrictions rese~e getation e. signage for area f. fencing for area g. other site specific items to pr teet and properly manage the pr~ area while under ownership of the Homeowne Association (documents too). KH:ad - r, I~ -:/~..~ ~ W' 1)jJft/ ,< , j, 11 J, I. (j / , ~{.~ .t.C~_/ i) ~1/ (/0 !:\/Li~ P "~j\L~ljvr-" ~, ...r /\..1 v:) ~ / t\"'-' I -( I j o J ~Yf;j;)~ r ! ~/ ~, (M {.A./ y ~ \. ~;\V f . ~\ (f ~ }~}.j< t'l l~h/1 ~. '_~ f D(tyr/l KEVIN E. HOLLER LANDSCAPE ARCHITECTURE PARI: RIDGE - TREE IIANAGElallT P,O, Box 1015 Boca Raton, Florida 33429-1015 , ,'_u, J~g7~ 39~-~688 I' I': ,- : \.: ',- . "/ ! l ~ Ill] :: I! 'Ii; f J 'I \ 'I il 'II [" "-~-'" " ". ...-.. nil! ' , i" ": t' .1 1\,iI Jr, ' J ~. ... ). \ . -~u____-.J PLM.ltIIHG N'm lONJr-Jl; Of PI - ''''-'~''''''-'''''-~''''...,. "".. ........~"...._. 1. Prior to construction, Contractor shall verify trees to remain. trees to be relocated, and trees to be removed. 2. Contractor shaH determine access routes to trees that will least disturb existing vegetation. 3. Contractor shall relocate trees with an appropriate sized tree spade. All materials shall be planted at their original soil levels. 4. Relocated trees shall be thoroughly watered-in immediately upon installation in their new locations to eliminate air pockets a.nd enhance proper setting, Contractor shall provide relocated trees with a temporary irrigation system (including canopy sprays). Coordinate additional watering requirements with Ovner. 5. All transplanted trees shan be pruned to remove vines, dead and broken branches, etc. Limb-up/thin as necessary to enhance tree shape and future growth. Clean trunks of relocated Sabal Palms. 6. Stake/brace relocated trees as necessary to assure stability. 7. Mulch relocated trees with min. 2" Melaleuca mulch or chipped vegetation. 8. Contractor shall replace any relocated plants that die due to his negligence (lack of water, physical damage, etc.>. Replacements shall be Live Oak, 10' ht., S' spr. 9. During the land clearing and construction stages of development, Developer shaH erect and maintain protective barriers (to the City Inspector's specifications consistent with good management practices) around all trees or groups of trees to be protected. Developer shall not allow the movement of equipment or the storage of equipment. materials, debris. or fill to be placed within the protective barrierCs), 10. During the construction stage of development. Developer shalt not allow the cleaning of equipment or material nor allow the disposal of waste materials such as paint. oil. solvents. asphalt. concrete. mortar. etc. within the drip line of any tree or groups of trees to be protected. 11. No attachments or wires. other than those of a protective or supportive nature shall be attached to any tree. 12. Tree relocation and replacement activity permitted or required by the City of Boynton Beach shall be done in accordance with standard forestry practices and procedures. and aU such planting5 shall be reasonably maintained and attended to promote successful establishment and growth. 13. It shall be a responsibility of the homeowner's association / condominium association to provide continuing maintenance of the trees in the future. Jan uary 22. 1996 "* MEMORANDUM Utilities # 96-044 \fn)ffiT ~ ~l 1;,",'\ \ ,\;,,~ ..,.. \\\\J\ uU: ' \ L-f"""" , L-l'f"; \\;,' ;:\I'~; ~ ZIJ'.'ln", \~, ','" TO: Tambri J. Heyden, Planning & Zoning Dir ' ctor FROM: John A. Guidry, Director of Utilities Date: February 2, 1996 SUBJECT: Park Ridge, New Site Plan, Second Review Staff has reviewed the above referenced project and offer the following comments: 1. City water will not be supplied for irrigation. Please indicate on the plan your water source, (City Compo Plan, Policy 3C.3.4). 2. Plan shall show size and type of utility pipes. Your submittal suggests the water and sanitary sewer plans were included. Please provide for review and comment, (Sec. 26.16(a)). 3. No trees, or overhang oflarge trees, are permitted within Utility Easements, (Sec. 7.5-18.1). ~'\ It is our recommendation that the p~~t ~;.,c.;;;d through the review process until Items # 2 and # 3 above are addre~ed~' \ If you have any questions regarding this subject, please contact Skip Milor at 375-6407 or Peter Mazzella at 375-6404. ~:I \j;t"f,..-/ i /-J .' !. ' <\r') / I ' '" V / ~)~ ~/ ./t~ /\~\xv /rt ~~~Y\'~" ,QjY ~i' it!! j ~~/ ' , G (i .t,f'" , \ 1'" .' ) \\ . \) J C\l}) V 'J ._I} ~I ,1 '/ ~/ v\// v , --- .1L/ , ~/ , vt.. l""' {c tt-.../ /.. /1-\"'/ L,"'/ sm~parkr2 xc: Clyde "Skip" Milor Peter Mazzella rV File K :'.. /,-_,t l ,/ ,r~( .~. (t~ C)~ , [I \ ~ ~ '1 I \ l. 'I ~."- l' {" /I " )LJ" \.. , ,1 \:. / \. ~ , , \ Ii r' -'If\- I C J' \ ~ ,; J! _ } ,1 i, \ \ v _,~' \ j _/ ~' it/ '- 11 / \..! ,"--'. ~ .. ",' -k'\ j ~" ( .. , I ~' I'" I\..- ....... "('l ':.. ~..'" , .,' \ \) . L....., \ ~ J Q A i-' '/ \ \ r \...~ \ .. " (' ) t; , ~i ill.-- 1f' ((J#' - I ",',4 / I L - S ~ ~/ -:', ./-- ) ~(\...h,: v- -1 PLANNING AND ZONING DEPARTMENT MEMORANDUM NO. 96-041 FROM: Robert Eichorst, Public Works Director Al Newbold, Deputy Building Official Bill Cavanaugh, Fire Prevention Officer Clyde "Skip" Milor, Utility Dept. Chief Field Insp. Sgt. Marlon Harris, Police Department John Wildner, Parks Superintendent Kevin Hallahan, Forester/Environmentalist William Hukill, Director Department of Development Tambri J. Heyden, Planning & Zoning Director ~~~ TO: DATE: January 26, 1996 SUBJECT: New Site Plan - 2nd Review Project: Park Ridge Location: East side of the Northeast 20th Avenue Street Agent: John Grant, Jr., Inc. File No.: NWSP 95-012 intersection of and Northeast 4th Attached is the amended site plan submittal for the above referenced project for your final review and recommendation. We would ask that you review this amended site plan submittal to determine if the plans have been adjusted to satisfy comments previously made by your department. If your comments have been satisfied or if your comments can be met at time of building permit, please advise the Planning and Zoning Department in writing. If your comments have not been met, please advise the Planning and Zoning Department in writing. Finally, we would ask that you include in your memorandum a recommendation as to whether the project should be forwarded to the Planning and Development Board for consideration. Please return your memorandum and the amended plans (Engineering Division shall keep their plans) to the Planning and Zoning Department by 5:00 P.M. on February 2, 1996. Per the Technical Review Committee (TRC) determination at the December 26, 1995 meeting, the previous submittal of the Site Plan was not discussed. Therefore, the current Site Plan submittal will be placed on the February 13, 1996 TRC meeting agenda. If you should have any questions regarding this plan, please feel free to call Jerzy Lewicki at Extension 6260, who is coordinating the review of this project. cc: Carrie Parker, City Manager (Plans) (Memo Only) Floyd Jordan Charlie Frederick Tom Dettman John Guidry a: 2ndRevwm, par January 23, 1996 ,.\~ '~\\ J~~ lASIl , \ ' ,~ . ,\ ~~\} .~ ~~~, ...- MORTGAGE: SURVEYS STRUCTURAL DESIGN SANITARY SEWERS MARINAS CONSTRUCTION SUPERVISION eUU<HE:AO LINES JOHN A, GRANT, ,JR., INC. CONSULTING ENGINEERS AND lAND SURVEYORS 3333 N, FEDERAL HIGHWAY ~ RATON. FLoaua 33431 HIGHWAYS AND BRIDGES STORM DRAINAGE WATER SUPPLY LAND DEVELOPMENT STUDIES SUBDIVISIONS TOPOGRAPHIC SURVEYS 8E:ACH EROSION PHONE: (407) 395-3333 FAXC4071395-331!5 City of Boynton Beach 100 East Boynton Beach Blvd. Boynton Beach, Fl 33435 Attention: Tambri Heyden RE: PARK RIDGE File NO. NWSP 95-012 Our Job No. JG 100-7803 Dear Ms. Heyden: In accordance with your letter of January transmitted herewith is our resubmit tal of referenced project. Per our January 16, 1996, letter, the pro~osed development will be a Condominium, and we have mod~fied all ~roject documents accordingly. Also as you may recall, In our initial discussions with the City of Boynton Beach, it was agreed that we would submit the project for your review based upon a 40' setback from both N.E. 4th Street and the FEC Railroad to the units and a 20' setback from both the North and South Property line to the units, with a minimum separation of 15' between units ( a sketch showing this was sent to Mr. Lewicki). 2, the 1996, above Included with our resubmittal are the following items: 1. Twelve (12) revised prints of the Plat. 2. Twelve (12) revised prints of the Site Plan. 3. Twelve (12) revised prints of the Master Plan. 4. Twelve (12) revised prints of the Survey. 5. Twelve (12) revised prints of the Grading, Paving, Drainage, Water and Sewer Plans. 6. Twelve (12) revised sets of the Landscape Plans. 7. Twelve (12) revised sets of the Architectural Plans. 8. One (1) copy of commitment letter from Southern Bell and Florida Power and Light. 9. One (1) copy of document describing the existing 10' wide utility easement in the southern portion of the site. 10. One (1) co~y of each of the three proposed color schemes for the bu~ldings. 11. One (1) copy of each of the three proposed material color schemes. 12. One (1) 1111 x 32" architectural rendering of the buildings. --,_._.._----_..~---~_.._. .. Page 2 Letter to Tambri Heyden RE: Park Ridge Our response to Memorandum # 95-736 from Jerzy Lewicki of the Planning and Zoning Department is as follows: The survey doesn't show N.E. 20th Avenue east of N.E. 4th Street because it is not platted. Topographical elevations have been referenced in the survey legend. 3. Information on the existing structures has been added to the survey. 1. 2. 4. A note with regard to the use of proposed structures has been added to the Site Plan. 5. The location and number of parking spaces provided has been added. We plan to discuss the need for sidewalk with the appropriate agencies. 6. The location of proposed signs has been added to the Site Plan. 7. The location of proposed lighting has been added to the Site Plan. 8. Architectural Plans have been revised to show height of structures. 9. A colored elevation drawing is being provided with this submittal. 10. Color samples of building materials are included with this submittal. 11. Tabular summary of Site Plan has been revised to provide the requested information. 12. The traffic study was previously submitted. 13. Ownership of streets and drainage area is shown on the Site Plan. Homeowners will be given patio. They will also have 6' high wooden fence. 15. The 15'-0" dimension between buildings is typical and this has been clarified on the Site Plan. 14. the option of having a the option of having a 16. Dimension of garage is provided on Architectural Plan. Page 3 Letter to Tambri Heyden RE: Park Ridge 17. The existing 10' wide utility easement in the southern portion of the site will be eliminated during the platting process. (See enclosed document that describes easement.) 18. All trees within utility easements will be relocated, except the palm trees and shrubs. 19. Since the intention of the development is to be similar to a t~ical single family community, no visitor parking wlll be provided. 20. The intent is to use different color schemes throughout the development. Our response to Memorandum # 95-583 from Kevin J. Hallahan, Forester/Environmentalist is as follows: 1. A letter from the Florida Game and Fresh Water Fish Commission stating there are no endangered/protected species on the site will be submitted. 2. On the tree survey, several multiple trunked oaks were identified with each trunk being an individual tree. The tree relocation/removal plan identifies each multi~le trunked oak tree as a single tree. The quantity dlfference is nine, as noted in the comment. 3. A Tree management plan to address the proper care of trees in Item #2 is included with this submission. Our response to Memorandum # 95-565 from John Wildner, Parks Superintendent, is as follows: 1. The required recreation fee based on the single family homes calculating factor will be paid when due at final platting. 2. The developer does not plan to apply for one-half credit for private recreation. Our response to Memorandum # 95-442 from Al Newbold, Deputy Development Director, Buildings Department, is as follows: It has been decided that the development will be condominiums. 1. The floor plan has been submitted for evaluation. Page 4 Letter to Tambri Heyden RE: Park Ridge 2. The distance between buildings is being proposed to be IS' minimum. 3. The required setbacks from the perimeter of the boundary are indicated as well as the setbacks from Park Ridge Circle. 4. Patio location is shown on the typical unit and on all units on the site plan but Un~t 17. Pools will not be constructed. 5. Sign details have been added. Our response to Memorandum # 96-001 from Utilities Director is as follows: 1. Utility easements are shown. 2. There will be no trees other than palm trees and shrubs in utility easements. Jack Guidry, 3. Permits for water & sewer will be obtained from the Palm Beach County Health Unit. 4. The patio (Unit 17) adjacent the water main in the side easement along the south side of the project has been eliminated. 5. The City will be res~onsible for maintaining the water line up to and ~ncluding the water meter. The Condominium unit owner will be responsible for the water service from the meter to the unit. The City will be responsible for maintaining the sewer lateral through the 6" diameter pipe adjacent the edge of pavement. The Condominium unit owner will be responsible for the lateral through the transition from 611 to 4" diameter up to the unit. 6. The development will be condominiums. The minimum distance between buildings will be 15'. Our response to Memorandum #96-007 from William Hukill, City Engineer, is as follows: 1. All documents will corrunents. be revised to reflect all 2. All plans will meet City code reguirements at time of application for requ~red perm~ts. Page 5 Letter to Tambri Heyden RE: Park Ridge 3. The Master Plan and the Plat will conform with all codes, ordinances, rules and regulations including, but not limited to the Boynton Beach Land Development Regulations. 4. Master Plan has been revised to comply with condominium requirements within R-3 zoning. 5. In compliance. 6. It is our understanding that sidewalks are not required in multifamily develo~ments. We will review this matter with Mr. Huk111 to determine the exact requirements or recommendations. 7. Swale and detention area slopes will be no less than .003 feet per foot and no greater than 1 foot per 4 feet. 8. The pavement in the cul de sac has a diameter of 86' which allows a proper turning radius for all vehicles. The ingress-egress easement is one foot from the pavement. 9. Street grade will be no greater than 2~ percent. 10. In compliance. Electrical service will be underground and accordance with Chapter 6, Article IV, Section Pages 6-16. 12. Approvals will be obtained from SFWMD and LWDD. 11. in 13, We submit the above to you for your review and approval. If you have any questions regarding same, please contact David J. Holtzman at (407) 395-3333. Very truly yours, cc: DeGraf, Inc. JAG/DJH/la Enclosures .[6 '. M\~\::J H~4G Ff?- ~ f<~\V f-IAL L ,-- TO: FROM: DATE: RE: .1/5"/'1<6 , c~ l'Y'\bnlTS Tl-\' C~M (Y\G"rvI'T~ ~ K.GV(W C1i!- FvK., DEP ARTMENT OF DEVELOPMENT ENGINEERING DIVISION MEMORANDUM NO. 96-007 Tambri J. Heyden, Planning & Zoning Dircctor ~ Hulall, P,E" Cily Engineer January 3, 1996 P ARKRIDGE MASTER PLAN - SECOND REVIEW We have reviewed our December 13, 1995 Memo (No. 95-473) regarding compliance with comments contained therein. We respond as follows: 5. 6. 8. 9. 1. 2. Revise documents to reflect all comments. All plans submitted for specific permits shall meet the City's code requirements at time of application. These permits include, but are not limited to the following; site lighting, paving, drainage, curbing, landscaping, irrigation and traffic control devices. Permits required from agencies such as the FOOT, PBC, SFWMD and any other permitting agency shall be included with your permit request. This master plan is not required as a condition of zoning, but is required as a pre- requisite to platting. Since the land is to be subdivided into two or more lots or parcels either by plat or metes and bounds, it must be platted (Chapter I, Article II, page 1-33 and Chapter 5, page 5-1). Sincc the subdivided lots are not shown on the master plan, the plan cannot proceed without certification from the applicant that the master plan and the plat will conform with all codes, ordinances, rules and regulations including, but not limited to, the Boynton Beach Land Development Regulations. Insufficient information to complete review. This is not a rezoning request. so dimensions must comply with R-3 zoning. Single family dwcllings in R-3 districts must comply with R-I district requirements. Cbap.2, Sec.5, par.G2b, pg.2-21 In compliance Sidewalks are required on both sides of all local and collector streets. Chap.6, Art.III, Sec. I lA, pg.6-3 Provide swale and detention area slopes no less than .003 feet per foot and no greater than 1 foot per 4 feet. Chap.6, Art.IV, See.5B, pg.6-8 & 6-9 Minimwn cul-de-sac ROW diameter is 100'. Chap.6, Art.IV, Sec. 100, pg.6-12 Provide street grades no steeper than 2 1/2 per cent. Chap.6, Art.IV, Sec. 101, pg.6-13 In compliance Provide underground electrical service. Chap.6. Art.IV, Sec. 13, pg.6-l6 Need SFWMD & L WDD acceptance prior to Engineering approval. Chap.6, Art. VII, SecAB, pg.6-24 3. 4. 7. 10. 11. 12. .,.-....~".:Qfj""".,...,..,... ",,'" Dept. of Development, Engineering Div. Memo No. 96-007 Re: Parkridge Master Plan - Second Review ' January 3, 1996 Page #2 Of these items, Numbers 1,2,7,9,11 & 12 can be brought into compliance on future documents prior to first Building permit and/or Land Development pennit issuance. Numbers 3,4,6 & 8 are not in compliance. You did not receive these comments earlier because we only received the submittal on January 2. With respect to preliminary plat review comments contained in the December 19 letter to you received here on January 2, we will respond directly to the applicant. WVH/ck xc: Carrie Parker, City Manager Ken Hall, Engineering C:PARKRDGE.2ND TO: FROM: SUBJ: DATE: PUBLIC WORKS DEPARTMENT MEMORANDUM #95-204 Tambri Heyden, Planning & Zoning Director Robert Eichorst, Public Works Director New Site Plan - Parkridge Place December 8, 1995 The Public Works Department has no problems with the above site. ~ jWr~ @ ~ n rW1 ( !. "~------""'''-''''''''''''._'''''''.'"'''''''''''' ,..' f i ). TIP r2 r-" I!J l!; " L -, d'j ~ . q t :1; if f' t ~ PLANNING AND ZONING DEPARTMENT MEMORANDUM NO. 95-690 TO: Carrie Parker, City Manager Clyde "Skip'l Milor, Utilities Dept. Chief Field Insp. Robert Eichorst, Public Works Director John Wildner, Parks Superintendent Bill Cavanaugh, Fire Prevention Officer Sgt. Marlon Harris, Police Department Al Newbold, Building Division William Hukill, Director of Department of Development Kevin Hallahan, Forester/Environmentalist FROM: Tambri J. Heyden, Planning & Zoning DirectorJr{, ~ DATE: December 6, 1995 RE: SITE PLAN REVIEW PROCEDURES 1st Review - New Site Plan Review - Parkridge-~~e ~ Project Location - Northeast of Intersection of Northeast 4th Street and Northeast 20th Avenue. Agent - John A. Grant, Jr., Inc. File No. - NWSP 95-012 Find attached for your review the plans and exhibits for the above-referenced project. Site Plan Review approval for this project will be granted by the City Commission. To ensure that the project stays on line with the review time frame, I request that the plans and exhibits be reviewed and for.mal written comments transmitted to the Director of the Planning and Zoning Department no later than 5:00 P.M. on December 20, 1995. Do not return plans and exhibits. Retain same for the review of the amended plans {second review} . Adhering to the following review guidelines will promote a comprehensive review and enable the applicant to efficiently obtain Technical Review Committee approval: 1. Use the review standards specified in Part III, Land Development Regulations, Chapter 4, Site Plan Review, Section 8 of the Code of Ordinances to review and formulate comments. 2. The documents submitted for the project were determined to be substantially complete based on the submittal requirements identified in Section 7 of the Site Plan Review Ordinance. However, if the data provided to meet the submittal requirements is insufficient to properly evaluate and process the project based on the review standards or the documents show code deficiencies, additional data and/or corrections should be requested by the reviewer through the Planning and Zoning Department. 3. Each comment shall reference the section of the code that is incorrectly depicted on the documents. 4. Technical Review Committee member(s) shall identify in their comments when the plans depict or when the location and installation of their departmental required improvements may conflict with other departmental improvements. Page 2 of 2 Parkridge Place To: TRC Members Re: Planning & Zoning Memo 95-690 5. When a TRC Member finds a code deficiency that is outside of his/her review responsibility, the comment and the specific code section may be included in their review comments with the name of the appropriate TRC Member that is responsible for the review specified. 6. If a TRC member finds the plans acceptable, he/she shall forward a memo, within the time frame stated above, to the Planning and Zoning Director stating that the plans are approved and they do not have any comments on the plans submitted for review and recommend the project be forwarded through the approval process. All comments shall be typed, addressed and transmitted to the Director of the Planning and Zoning Department for distribution to the applicant. Please include the name and phone number of the reviewer on this memo. Michael E. Haag will be the Planning and Zoning Department staff member coordinating the 1st review of the project. The Planning and Zoning Department will send the applicant a cover letter which includes the comment(s) and directions to amend the plans to comply with the comments and the procedures for resubmission. When the Planning and Zoning Department receives the amended plans, they will distribute the plans with a cover memo to all TRC Members for review and approval. TJH:bme Attachment xc: (Memo Only) Floyd Jordan, Fire Chief Charlie Frederick, Recreation & Parks Director Thomas Dettman, Police Chief John Guidry, Utilities Director Central File A:lstREV,par/TRC PLANNING AND ZONING DEPARTMENT MEMORANDUM NO. 95-690 TO: Carrie Parker, City Manager Clyde "Skip" Milor, Utilities Dept. Chief Field Insp. Robert Eichorst, Public Works Director John Wildner, Parks Superintendent Bill Cavanaugh, Fire Prevention Officer Sgt. Marlon Harris, Police Department Al Newbold, Building Division William Hukill, Director of Department of Development Kevin Hallahan, Forester/Environmentalist FROM: Tambri J. Heyden, Planning & Zoning Director~, tJ DATE: December 6, 1995 RE: SITE PLAN REVIEW PROCEDURES 1st Review - New Site Plan Review Project - Parkridge Place Location - Northeast of Intersection of Northeast 4th Street and Northeast 20th Avenue. Agent - John A. Grant, Jr., Inc. File No. - NWSP 95-012 Find attached for your review the plans and exhibits for the above-referenced project. Site Plan Review approval for this project will be granted by the City Commission. To ensure that the project stays on line with the review time frame, I request that the plans and exhibits be reviewed and for.mal written comments transmitted to the Director of the Planning and Zoning Department no later than 5:00 P.M. on December 20, 1995. Do not return plans and exhibits. Retain same for the review of the amended plans (second review) . Adhering to the following review guidelines will promote a comprehensive review and enable the applicant to efficiently obtain Technical Review Committee approval: 1. Use the review standards specified in Part III, Land Development Regulations, Chapter 4, Site Plan Review, Section 8 of the Code of Ordinances to review and formulate comments. 2. The documents submitted for the project were determined to be substantially complete based on the submittal requirements identified in Section 7 of the Site Plan Review Ordinance. However, if the data provided to meet the submittal requirements is insufficient to properly evaluate and process the project based on the review standards or the documents show code deficiencies, additional data and/or corrections should be requested by the reviewer through the Planning and Zoning Department. 3. Each comment shall reference the section of the code that is incorrectly depicted on the documents. 4. Technical Review Committee member(s) shall identify in their comments when the plans depict or when the location and installation of their departmental required improvements may conflict with other departmental improvements. ~ Page 2 of 2 Parkridge Place To: TRC Members Re: Planning & Zoning Memo 95-690 5. When a TRC Member finds a code deficiency that is outside of his/her review responsibility, the comment and the specific code section may be included in their review comments with the name of the appropriate TRC Member that is responsible for the review specified. 6. If a TRC member finds the plans acceptable, he/she shall forward a memo, within the time frame stated above, to the Planning and Zoning Director stating that the plans are approved and they do not have any comments on the plans submitted for review and recommend the project be forwarded through the approval process. All comments shall be typed, addressed and transmitted to the Director of the Planning and Zoning Department for distribution to the applicant. Please include the name and phone number of the reviewer on this memo. Michael E. Haag will be the Planning and Zoning Department staff member coordinating the 1st review of the project. The Planning and Zoning Department will send the applicant a cover letter which includes the comment(s) and directions to amend the plans to comply with the comments and the procedures for resubmission. When the Planning and Zoning Department receives the amended plans, they will distribute the plans with a cover memo to all TRC Members for review and approval. TJH:bme Attachment xc: (Memo Only) Floyd Jordan, Fire Chief Charlie Frederick, Recreation & Parks Director Thomas Dettman, Police Chief John Guidry, Utilities Director Central File A:lstREV.par/TRC