REVIEW COMMENTS
MEMORANDUM
UTILITIES DEPARTMENT
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cx:r,s.
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TO:
Diane Reese, Finance Director
PlANNING ANO
ZONING OfPT
FROM:
John A. Guidry, Utilities Director
DATE:
(}cfot~ IL.( /lfq '/
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SUBJECT: Reservation fee transmittal for - tlCVt 0"- tA.-t M.wP;)/ f /%tc-c..-
Enclosed is a reservation fee for the subject project:
Amount - _$ '17../1.7''1
Check no. -
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From -
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Please deposit thjs fee in the appropriate account. You may refer any questions
on this matter to Peter Mazzella of this office.
.
JAG/PVM
bc: Peter Mazzella
xc: Tambri Heyden, Planning Director
File
APPLICATION TRACKING LOG
PROJECT TITLE: THE MANORS AT NEWPORT PLACE
PROJECT LOCATION: Hypoluxo Road and 7th Court
FILE #: NWSP 97-015
TYPE OF APPLICATION:
NEW SITE PLAN
PUBLIC NOTICE REQUIRED: (Y IN) 0 REVIEWER'S NAME:
JERZY LEWICKI
AGENT: Ronald K. KoUns. ESQ.
ADDRESS: 625 N.Flagler Dr.. 9th Fl.. WPB. FL 33401
FAX: (561) 659-1789
AGENT PHONE: (561) 659-7500
DATE REC'D: 6/9/97
AMOUNT:
12 SETS OF PRE-ASSEMBLED PLANS SUBMITTED FOR REVIEW:
2 OF 12 SETS SIGNED AND SEALED 0
SURVEY 0
LANDSCAPE PLAN 0
FLOOR PLAN 0
SITE PLAN WITH SITE DATA 0
APPLICATION/SUBMITTAL: DATE ACCEPTED:
$750.
RECEIPT NO.:
DRAINAGE PLAN
ELEVATION VIEW DRAWINGS
COLORED ELEVATIONS RECEIVED
MATERIAL SAMPLES RECEIVED
PHOTOGRAPHS RECEIVED
o
o
o
o
o
DATE DENIED:
DATE OF LETTER TO APPLICANT IDENTIFYING SUBMISSION DEFICIENCIES:
DATE OF SUBMITTAL ACCEPTANCE LETTER:
INITIAL 1ST REVIEW MEMO: DATE SENT: tjl'l
MEMO NO. 97-274
RETURN DATE: 6/25/97
1 ST REVIEW COMMENTS RECEIVED
UTIL.
P.W.
PARKS
FIRE
POLICE
PLANNING
BUILDING
ENGINEER
FORESTER
ECON. DEV.
COORD.
PLANS
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DATE
DATE OF LETTER SENT TO SENT TO APPLICANT IDENTIFYING TRC REVIEW COMMENTS:
90 DAY CALENDAR DATE WHEN APPLICATION BECOMES NULL AND VOID:
DATE 12 COMPLETE (ASSEMBLED) SETS OF AMENDED PLANSfMITTED FOR 2ND REVIEW:
PRE-ASSEMBLED PLANS SUBMITTED FOR REVIEW:
AMENDED APPLICATION 0
2 OF12 SETS SIGNED AND SEALED 0
SURVEY 0
LANDSCAPE PLAN 0
FLOOR PLAM 0
SITE PLAN WITH SITE DATA 0
2ND REVIEW MEMO: DATE SENT: '1 !c:o
DRAINAGE PLAN
ELEVATION VIEW DRAWINGS
COLORED ELEVATIONS RECEIVED
MATERIAL SAMPLES RECEIVED
TRANSPARENCY RECEIVED
PHOTOGRAPHS RECEIVED
MEMO NO. 9'7 - 3- 91
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RETURN DATE: 7/:;.;'
/
2nd REVIEW COMMENTS RECEIVED
UTIL.
P.W.
PARKS
FIRE
POLICE
PLANNING
BUILDING
ENGINEER
FORESTER
ECON. DEV.
COORD.
MEMO# DATE
~ (,Izc.{
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BOARD MEETING DATE:
LAND DEVELOPMENT SIGNS PLACED AT THE PROPERTY. DATE SENT / SIGNS INSTALLED:
DATE:
BOARD:
CITY COMMISSION: DATE:
DEVELOPMENT ORDER RECEIVED FROM CITY CLERK: 0 DATE:
DEVELOPMENT ORDER SENT TO APPLICANT: 0 DATE:
S:\FORMS\TRACKING LOG FORM
revised 4/25/97
\
PLANNING AND ZONING DEPARTMENT
MEMORANDUM NO. 97-325
TO: Tambri J. Heyden
Planning and Zoning Director
FROM: Jerzy Lewicki
DATE: June 30, 1997
SUBJECT: New Site Plan - 1st Review
Project: Manor at Newport Place
Location: South Corner of Hypoluxo Road and 7th Court
Agent: Ronald K. Kolins, Esq.
File No.: NWSP 97-015
The following is a list of comments regarding the first review of the above-referenced project. It should be
noted that the comments include recommendations we believe will enhance the aesthetics and function of
the project.
The comments that identify deficiencies from the City's Land Development Regulations (L.D.R.) or
previous conditions of approval are required to be corrected and shown in compliance on the plans and/or
documents submitted for second (2nd) review in order for the project to continue through the site plan
review process.
The applicant shall understand that all documents and plans submitted for site plan review are subject to
additional comments. I recommend that the applicant/agent contact this office regarding questions related
to the comments. If the applicant is not intending to correct code deficiencies or deficiencies from
previous conditions of approval and they request that the project remain on the review schedule identified
he/she should contact this office regarding the procedures, application forms, fees and submittal deadline
dates for seeking relief from the code requirement or previous condition of approval.
1. With the second submittal include the most current version of the
master plan matching the one that is being currently rectified.
2. Provide a statement on the site plan that the subject site - 2 acre
undeveloped parcel of Tract 4, will not be sold, detached or otherwise
separated from the original Tract 4 without the City of Boynton Beach
approval of a subdivision plat.
3. With the second submittal provide a clause on the survey stating that
the property was abstracted for all easements, right-of-ways and utility
lines, as required by LOR, Chapter 4, Section 7.A.
4. Rectify the submitted master plan of the development prior to Planning
and Development Board meeting.
Page 2
Memorandum No. 97-325
1st Review - New Site Plan
Manor at Newport Place
NWSP 97-015
5. Provide lighting details showing shields diverting light from shining
towards the residential properties located to the east of the subject site.
6. With the second submittal provide dumpster enclosure details, as
required by the LOR, Chapter 7.5, Article II, Section 5.J. and Chapter 9,
Section 10.C.3.
7. On the site plan show traffic control markings within the vehicular
system of the development, as required by LOR, Chapter 4, Section
7.8.2.
8. Show and dimension required and proposed setbacks of all structures
as required by LOR, Chapter 4, Section 7.8.1.
9. Include with your submittal a presentation board containing samples of
all major exterior building materials as required by LOR, Chapter 4,
Section 7.0.1.
10. It is recommended that, in order to compare architectural compatibility
of the proposed building with the existing buildings color photographs of
the existing complex be provided with the second submittal.
11. On the Landscape Plan, Sheet L-1, amend the tabular summary of the
planting material to include a "landscape material required by the code"
category. Also, provide relevant calculations for this category. For the
landscape buffer adjacent to the right-of way and along abutting
properties, provide perimeter distances of the parcel for which the
landscape buffer material is being calculated (Chapter 7.5, Article" -
Landscape Code). Note that the minimum height of required trees at
the time of planting is 8 feet, and required shrubs is 18 inches. The
minimum spacing of required shrubs is 2 feet o.c.
12. Incorporate the above calculation into the tabulation of the landscape
material provided for the site. All native species shall be distinguished
Page 3
Memorandum No. 97-325
1 sl Review - New Site Plan
Manor at Newport Place
NWSP 97-015
from non-native species with a recognizable symbol. Note, that the
native requirement is fifty percent of the required landscape planting
(Comprehensive Plan Policy 4.4.6).
13. On the landscape plan indicate all existing and proposed easements as
to avoid potential conflicts with the utility lines and proposed structures.
14. With the second submittal, eliminate all references regarding the
proposed Cypress mulch. Substitute Cypress mulch with another type
of mulch, such as Eucaliptus or Melaleuca.
15. No building permit will be issued until the submitted traffic statement is
evaluated by the Palm Beach County Traffic Division.
16. With the second submittal coordinate ground floor plan with the
elevation drawings in respect to proposed windows, window panels,
porte cochere and balconies.
17. Land Development Regulations, Chapter 4, Section 7.B.2 requires that
signage information consistent with Chapter 9 - Community Design
Plan, Section 10. I. and Chapter 21 - Sign Code, Article IV, Section 7 is
provided at the time of site plan submittal. If the signage information will
not be submitted with the second submittal, another formal submittal will
be required and be reviewed by the Planning and Development Board
prior to sign permits being issued for the proposed development.
18. Any roof top equipment will have to be screened from view at a distance
of 600 feet. If such equipment is planned, indicate its location and the
height of the equipment above the roof level. Provide elevations of the
structure showing the roof top equipment and the required screening (all
reduced to a small scale) and draw in on these elevations the lines-of-
sight connecting the highest point of the equipment with the eye level
from a distance of 600 hundred feet from the building (LOR, Chapter 9,
Section 11.E).
Page 4
Memorandum No. 97-325
1 sl Review - New Site Plan
Manor at Newport Place
NWSP 97-015
19. On the Landscape Plan include a notation regarding the anticipated
method of irrigation.
20. With the second submittal provide architectural details of all proposed
structures, including both gazebos, as required by LOR, Chapter 4,
Section 7.8.1.
21. In order to ensure proper landscaping along the northern property line
of Lot 7 and southern property line of Lot 8, it is recommended that
another site plan request encompassing Lot 7 and Lot 8 be submitted to
the Planning and Zoning Division prior to Certificate of Occupancy being
issued for the subject Assisted Living Facility.
22. In accordance with LOR, Chapter 4, Section 7.E, amend your site plan
tabulation to include the following:
A. net buildable land area in acres and feet (net buildable land
area is the area of the lot within the required setback lines)
B. other paved areas (paved area other than vehicular use area)
C. total lot coverage (total lot coverage is a sum of building
coverage and all hard surface pavement coverage)
xc: Central File
J:ISHRDA TAIPLANNINGISHARED\WP\PROJECTSIMANORS AT NEWPORT PLACEINWSPll ST REVIEW COMMENTS.NEWPORT.DOC
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PUBLIC WORKS DEPARTMENT
MEMORANDUM #97-138
TO:
Tambri Heyden, Planning & Zoning Director
~w
THRU:
C. Larry Roberts, Public Works Director/City Engineer
FROM:
Mark Lips, Sanitation Foreman
SUBJ:
Site Plan Review - 1 st Review - The Manors at Newport Place PUD
DATE:
June 26, 1997
The Public Works Department has no comments in reference to the above site plan. The
project should proceed to the Planning and Development Board and City Commission for
;;;J~~
Mark Lips
Sanitation Foreman
MLlcr
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uU JUN 2 3 1997 ~
RECREATION & PARK MEMORANDUM #97-288
TO:
FROM:
Tambri Heyden, Planning and Zoning Director
John Wildner, Parks Superintendent it)
Manors at Newport Place tf -
RE:
Date:
June 23, 1997
The Recreation and Park Department has reviewed the plans for Manors at Newport
Place. There are no recreation related comments. The plan may continue through the
normal review process.
JW
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00
POLICE DEPARTMENT
MEMORANDUM NO.
97 -0039
TO:
FROM:
TAMBRI HEYDEN, PLANNING & ZONING DIRECTOR
SGT. MARLON HARRIS, POLICE DEPARTMENT ~
JUNE 25, 1997
THE MANORS AT NEWPORT PLACE PUD-NEW SITE PLAN_1st
DATE:
RE:
I reviewed the above plans and have no comments/recommendations.
--~P ARTMENT OF DEVELOPMENT-
MEMORANDUM NO. 97-145
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TO:
Tambri J. Heyden, Planning and Zoning
~~
FROM:
Milan M. Knor, P.E., Director of Development
DATE: June 25, 1997
SUBJECT: THE MANORS AT NEWPORT PLACE PUD -
NEW SITE PLAN 1st REVIEW
We have reviewed subject plans and offer the following comments:
Building Division
1. The site plan and the other plan view drawings of the site do not indicate the location of the
handicapped accessible path that is required between the handicapped accessible entrance to
the building and the existing sidewalk located within the abutting public right-of-way.
Amend the plans to identify the location of the accessible path including specifying the width
and grade elevations of the path consistent with the regulations of the Accessibility Code.
[Florida Accessibility Cod~ for Building Construction, Section 4. 1. 2 III (1) thru (4)]
2. The proposed monument sign is shown outside of the property lines of the proposed site.
The Sign Code specifies off-premise signs as prohibited; therefore, relocate the sign onto the
subject property. The location, size and height of the sign shall comply with the regulations
of the Sign Code. [Chapter 21, Sign Code, Article II, Section 3.T; Article III, Section 5; and
Article IV, Section 7]
3. Either place a note on the elevation view drawing of the building indicating that no building
signage will be installed or provide detail specifications for the building signage in
compliance with the regulations of the City codes. [Chapter 21, Sign Code and Chapter 9,
Community Design Plan, Section 10l].
Engineering
1. Attach sheet 4 of 4 showing surveyor's certification.
2. All plans prepared by design professionals shall be signed and sealed.
3. Provide an approved modification to the S.F.W.M.D. permit at time of permit application.
4. Revise the fifth general note to read "No buildings or structures shall be placed within
easements."
Recommendations
Subject to Fire Department approval, provide a stabilized, sodded fire access lane in lieu of
asphalt paving along the back and south side ofthe facility as was approved behind the recreation
building.
We recommend that this request proceed to the Planning and Development Board and City
Commission for approval.
MMK:bg
XC: Mike Haag
Ken Hall
C:\BOYNTON\Documents\TRC\Manors at Newport Place.doc
FIRE PREVENTION DIVISION
Memorandum No. 97-260
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TO:
Tambri Heyden, Director
Planning & Zoning Division
FROM:
William D. Cavanaugh, Act. FPO III! /~
Fire Rescue Department /LN N'----
DATE:
June 26, 1997
SUBJECT:
The Manors at Newport Place
Hypoluxo Rd. & ih Ct.
NWSP 97 -015
Please insure the following:
1. Hard surface access on four sides is maintained.
2. No portion of any building shall be over 200' from a fire hydrant.
3. Aerial locations are provided.
CC: Deputy Chief Ness
File
MEMORANDUM
UTILITIES D EPT. NO. 97 - 201
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TO:
Tambri Heyden,
Planning and Zoning Director
John A. Guidry, ~ /
Utilities Director ~ y
June 26, 1997
. !I !~.! 2 -(
FROM:
DATE:
SUBJECT: The Manors at Newport Place P.U.D.
New Site Plan - First Review
Staff has reviewed the above referenced project and offer the following comments:
1) Palm trees will be the only tree species allowed within utilities easements. Canopy
trees may be planted outside of the easement so that roots and branches will not impact those
utilities within the easement in the foreseeable future.(Sec. 7.5-18.1)
2) Dept. of Health permits will be required for the water and sewer systems serving this
project. (Sec. 26-12)
3) Fire flow calculations will be required demonstrating the City Code requirement of
1500 g.p.m. (LDR chap. 6, Art. , Sec. 16), or the requirement imposed by insurance
underwriters, whichever is greater. (Sec. 26-16(a))
4) A capacity reservation fee will be due for this project upon my request for signature on
the Health Dept. application forms or within 30 days of site plan approval. This fee will be
determined based upon final meter size. (Sec. 26-34(E))
5) Water and sewer lines to be owned and operated by the City shall be included within
utilities easements. Please show all proposed easements on the engineering drawings, using a
minimum width of 12 feet. The easements shall be dedicated via separate instrument to the
City. (Sec. 26-33(a))
6) Please indicate that all points on the building will be within 200 feet of an existing or
proposed fire hydrant, by showing said hydrant on the plans.(LDR chap. 6, Article IV, Sec.
16)
7) Appropriate backflow preventers will be required on the domestic water service to the
building, and the fire sprinkler line if there is one.(Sec. 26-207)
8) City water may not be used for irrigation where other sources are readily
available.(Comp Plan policy 3C.3.4)
It is our recommendation that the plan proceed through the review process.
If you have any questions regarding this subject, please contact Skip Milor at ext. 6407 or
Peter Mazzella at ext. 6404.
Sm/manors 1
xc: Skip Milor
Peter Mazzella
File
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PUBLIC WORKS DEPARTMENT
MEMORANDUM #97-169
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2 9 1997 I; !
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PLANNING AND . J '-., ;
ZONING DE ~~~
THRU:
Tambri Heyden, Planning & Zoning Director
C. Larry Roberts, Public Works Director/City Engineer C~
..-...., ...
TO:
FROM:
Mark Lips, Sanitation Foreman
SUBJ:
New Site Plan - 2nd Review - The Manors at Newport Place, P.U.D.
DATE:
July 28, 1997
The Public Works Department has no further comments at this time, we recommend
these plans go forward to the Planning & Development board for consideration.
~~w
Mark Lips
Sanitation Foreman
MLlcr
MEMORANDUM
UTILITIES DEPT. NO. 97 - 257
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TO: Tambri Heyden,
p~and Zoning Director
FROM: j) Iohn A. Guidry,
~Utilities Director
DATE: July 31, 1997
SUBJECT: The Manors at Newport Place PUD
New Site Plan - Second Review
Staff has reviewed the above referenced project and offers the following comments:
1) Dept. of Health permits will be required for the water system serving this project.
(Sec. 26-12)
2) A capacity reservation fee will be due for this project upon my request for signature on
the Health Dept. application forms or within 30 days of site plan approval. This fee will be
determined based upon final meter size.(Sec. 26-34(E))
3) Show proposed connection(s) to sanitary sewer, with clean out at property line.
It is our recommendation that the plan proceed through the review process.
If you have any questions regarding this subject, please contact Skip Milor at ext. 6407 or
Peter Mazzella at ext. 6404.
Sm/Manor3
xc: Skip Milor
Peter Mazzella
File
TO:
FROM:
DATE:
SUBJECT:
I
FIRE PREVENTION DIVISON
Memorandum NO. 97-283
Tambri Heyden, Director
Planning & Zoning Division
William D. Cavanaugh, Act. F':9)~
Fire Rescue Department /C/V"'f/
August 4, 1997
The Manors at Newport Place PUD
Hypoluxo Rd. & NW 7 Ct.
NWSP 97-015
We have no objections at this time.
CC: Deputy Chief Ness
File
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DEPARTMENT OF DEVELOPMENT
MEMORANDUM NO. 97-195
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PLANNING AND
ZONING DEPl.
TO:
Tambri Heyden, Planning & Zoning
FROM:
Al Newbold, Deputy Director of Development
DATE:
July 31, 1997
RE:
THE MANORS AT NEWPORT PLACE PUD - NEW SITE PLAN
2ND REVIEW
We recommend approval of the above referenced project subject to the following comments.
Building Division
1. On the site plan place a note indicating that the required handicapped accessible path leading
to the entrance of the building from the abutting public right-of-way and each handicapped
parking space will be designed and constructed in compliance with the regulations specified
in the Florida Accessibility Code for Building Construction, Section 4.1.2. ill (I) thru (4).
Where applicable, specifY with notes on the plan the location of the required curb cut ramps.
2. Where applicable, provide the following information on the Paving and Drainage Plan:
a) Show the location of the handicapped accessible curb cut ramp(s) and built up ramps.
b) Provide a detail drawing of the curb cut ramps and built up ramps.
c) IdentifY the finish floor elevation of each building.
Note: All drawings, dimensions, surface finishes, elevations and slopes shall comply with
the regulations specified in the Florida Accessibility Code for Building
Construction, Section 4.1.2.ill (1) thru (4).
3. It is recommended that the proposed project identification monument sign shown near the
northeast corner of the subject site be approved administratively at time of permit review
subject to the following conditions:
a) Show and dimension the overall height ofthe sign structure not exceeding the 6 foot
maximum height allowed by the code.
b) Show and dimension the total area of the sign face not exceeding the 32 square feet
maximum allowed by the code.
c) The color of the sign structure shall match the primary color of the walls of the
proposed building and the color of the symbol located above the sign copy match a
color found on the proposed building.
d) The color of the sign face shall match the color ofthe copy depicted on the Newport
Place pole sign located near the intersection ofNW 7th Court and Hypoluxo Road.
e) Because the applicant did not indicate the monument sign will be illuminated place a
note on the plan indicating the sign is not illuminated.
Note: All colors shall be identified by color name, color code and manufacturer.
[Chapter 21 - Sign Code, Article IV, Section l.B and Chapter 9 - Community
Design Plan, Section 10.1.]
Department of Development Memorandum No. 97-195
Re: The Manors at Newport Place PUD - New Site Plan 2nd Review
July 31, 1997
Page #2
4. Permit plans for the proposed project shall comply with the applicable Building, Energy and
Accessibility Codes. [Chapter 20 - Building, Housing and Construction Regulations]
Engineering Division
1. All plans submitted for specific permits shall meet the City's code requirements at time of
application. These permits include, but are not limited to the following~ site lighting, paving,
drainage, curbing, landscaping, irrigation and traffic control devices. Permits required from
agencies such as the FDOT, PBC, SFWMD, DEP, L WDO and any other permitting agency
shall be included with your permit request.
AN/ck
xc: Mike Haag
Sebastian Puda
Ken Hall
o~~
attachment: Eng. Division Plans
C:\My Documcnts\Manors {fll. Newport PI.. New Site Plan 2nd.doc
RECREATION & PARK MEMORANDUM #97-
FROM:
Tambri Heyden, Planning & Zoning Director
John Wildner, Parks Superintendent P
The Manor At Newport Place p.u.f
TO:
RE:
DATE:
July 23, 1997
There are no comments to this project. The project should continue in the normal
review process.
JW:ad
RECREATION & PARK MEMORANDUM
f.fn)..U.J.l' It ij
,Ul] _151m ~
PlANNING AND
ZONING DEPT.
DATE:
Tambi Heyden, Planing and Zoning Director
Kevin John Hallahan ,Forester I Environmentalist ~ fI--
The Manor at Newport Place PUD .
New Site Plan \ tr ~'i\d 2 ~, \CQ.V\E'\.oQ S
l<}~
TO:
FROM:
RE:
June 24,1997
There are existing trees on the site which must meet the requirements of the Tree Preservation
Ordinance. [Environmental Chapter 7.5].
1. The applicant should designate which existing trees will be preserved, relocated or removed
and replaced. This should be indicated on the landscape plan.
2. The applicant should prepare a Tree Management Plan for the existing trees indicated in
number one above.
3. The applicant should place a copy of the Tree Management Plan in the Association
documents for proper maintenance of the trees in the future.
4. The applicant should prepare the above three items prior to receiving a site clearing permit.
kjh
DEVELOPMENT SERVICES DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. 97-394
FROM:
Larry Roberts, Public Works Director/City Engineer
Mike Haag, Building Division
Bill Cavanaugh, Fire Prevention Officer
Clyde "Skip" Milor, Utility Dept. Chief Field Insp.
Sg1. Marlon Harris, Police Department
John Wildner, Park Superintendent
Kevin Hallahan, Forester/Environmentalist
Sebastian Puda, Engineering Division
Tambri J. Heyden, AICP ~
Planning & Zoning Director
TO:
DATE:
July 23, 1997
SUBJECT:
New Site Plan - 2nd Review
Project: The Manors at Newport Place PUD
Location: Hypoluxo Road and 7th Court
Agent: Ronald K. Kolins, Esq.
File No.: NWSP 97-015
Attached is the amended site plan submittal for the above referenced project for your
final review and recommendation. Please review this amended site plan submittal to
determine if the plans have been adjusted to satisfy the comments previously made by
your department.
If your comments have been satisfied or if your comments can be met at time of
building permit, please advise this office in writing. If your comments have not
been met, please indicate this in writing to my office.
Finally, include in your memorandum a recommendation as to whether the project
should be forwarded to the Planning and Development Board for consideration. Please
return your memorandum and the amended plans (Building Division shall keep
their plans) to Planning and Zoning by 5:00 P.M. on Thursday July 31,1997.
If you should have any questions regarding this plan, please feel free to call Jerzy
Lewicki at Extension 6260, who is coordinating the review of this project.
Page 2
The Manors at Newport Place PUD
File No. NWSP 97-015
T JH:bme
Attachment
cc: (Memo only)
Kerry Willis
Charlie Frederick
Marshall Gage
John Guidry
William Bingham
AI Newbold
Central File
J:\SHRDATA\Planning\SHARED\WP\PROJECTS\Manors at Newport Place\NWSP\2NDREVIEW-PLANS.doc
DE\ ~LOPMENT SERVICES DEPARTN.......jT
PLANNING AND ZONING DEPARTMENT
MEMORANDUM NO. 97-274
TO:
Kerry Willis, City Manager
Milan Knor, Development Services Director
Clyde "Skip" Milor, Utilities Dept. Chief Field Insp.
Larry Roberts, Public Works Director/City Engineer
John Wildner, Parks Superintendent
Bill Cavanaugh, Fire Prevention Officer
Sgt. Marlon Harris, Police Department
AI Newbold, Deputy Director of Development
Ken Hall, Development Division
John Yeend I Development Division
Kevin Hallahan, Forester/Environmentalist
Tambri J. Heyden, AICP 1JfJ~
Planning & Zoning Director
FROM:
DATE:
June 17, 1997
RE:
SITE PLAN REVIEW PROCEDURES
1 ST Review - New Site Plan
Project - The Manors at Newport Place PUD
Location - Hypoluxo Road and 7th Court
Agent - Ronald K. Kolins, Esq.
File No. - NWSP 97-015
Find attached for your review the plans and exhibits for the above-referenced project. Please
review the plans and exhibits and transmit formal written comments to the Director of
Planning and Zoning no later than 5:00 P.M. on June 25. 1997. When preparing your
comments, please separate them into two categories; code deficiencies with code
sections referenced and recommendations that you believe will enhance the project.
If you believe the plans are substantially complete with regard to code compliance and
that your outstanding comments and/or recommendations may be addressed at time of
rectification of the master plan following City Commission approval, rather than requiring
the applicant to prepare amended plans for a 2nd submittal, indicate in your 1st review
written comments that you recommend the request proceed to the Planning and
Development Board and City Commission for approval. If you recommend the request
move forward for approval with one review, please attach the 1st review plans to your
written comments (Building Division may retain their set of plans as control plans for the
project).
Page 2
The Manors at Newport Place PUD
TO: TRC Members
RE: Planning and Zoning Memo 97-274
Adhering to the following review guidelines will promote a comprehensive review and enable
the applicant to efficiently obtain Technical Review Committee approval:
1. Use the review standards specified in Part III, Land Development Regulations, Chapter
3, Master Plan Review and the applicable code sections of the Code of Ordinances to
review and formulate comments.
2. The documents submitted for the project were determined to be substantially complete,
however, if the data provided to meet the submittal requirements is insufficient to
properly evaluate and process the project based on the review standards or the
documents show code deficiencies, additional data and/or corrections should be
requested by the reviewer by contacting Jerzy Lewicki.
3. Each comment shall reference the section of the code that is incorrectly depicted on the
documents.
4. Technical Review Committee member(s) shall identify in their comments when the plans
depict or when the location and installation of their departmental required improvements
may conflict with other departmental improvements.
5. When a TRC Member finds a code deficiency that is outside of his/her review
responsibility, the comment and the specific code section may be included in their review
comments with the name of the appropriate TRC Member that is responsible for the
review specified.
6. If a TRe member finds the plans acceptable, he/she shall forward a memorandum, within
the time frame stated above, to the Planning and Zoning Director. The memorandum shall
state that the plans are approved and that they do not have any comments on the plans
submitted for review and that they recommend the project be forwarded through the
approval process.
All comments shall be typed, addressed and transmitted to the Director of the Planning and
Zoning Division for distribution to the applicant. Please include the name and phone number of
the reviewer on this memorandum. Jerzy Lewicki will be the Planning and Zoning staff member
coordinating the review of the project.
Planning and Zoning staff will send the applicant a cover letter which includes the comment(s)
and directions to amend the plans to comply with the comments and the procedures for
resubmission. When Planning and Zoning staff receives the amended plans, we will distribute
the plans with a cover memorandum to all TRC Members for review and approval.
TJH:bme
Attachment
Page 3
The Manors at Newport Place PUD
TO: TRC Members
RE: Planning and Zoning Memo 97-274
Planning and Zoning staff will send the applicant a cover letter which includes the comment(s)
and directions to amend the plans to comply with the comments and the procedures for
resubmission. When Planning and Zoning staff receives the amended plans, we will distribute
the plans with a cover memorandum to all TRC Members for review and approval.
T JH:bme
Attachment
xc: (Memo Only)
William Bingham, Fire Chief
Charlie Frederick, Recreation & Parks Director
Marshall Gage, Police Chief
John Guidry, Utilities Director
Central File
s:\projects\MANORS AT NEWPORT PLACE\NWSP\1streview-plans