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CORRESPONDENCE JUN-08-1994 18:07 ENGLE HOMES. lNC. 407 750 6945 P.002/004 118LI '-7 H 0 M E 5 ~ 123 N. W. '3th Street. Suite 300 . Boca Raton, FL 33432 Jnne 8, 1994 Mr. Vincent Finiz10 Deputy City Engineer city of Boynton Beach 100 East Boynton Beach Blvd. BOynton Beach. Florida 33425-0310 Re: Quail Run Vinas Boca Flaton (407) :3!11-40i 2 West Palm Beach (401) 833.1894- Sroward (30:5) 763.1551 TOil Free 1-600-024-ageo Fax (407) 750-0945 Dear Vtnce: I am Wl1t1ng in hopes of reaching a final understandIng of what the city is looking for in terms of rnalntenance obligatlons for both on-site and off- site improvements relative to the Qua1l Run V1llas project. As we have proceeded through the approval process. I feel that the different city de- partments have reached diflerent conclusions about these obligations aXld hOVl they will be handled, I would like to set forth herein my under- standing of theBe obligations and will propose what I believe t.o be the ac- ceptable way to memorialize the maintenance obligation. It 1s my understand1ng that the concern over maintenance obligations originated With the variance from the landscape code to allow the place- ment of "conunon areal' trees within the indiVidually platted lots. It was determined by the city attorney that the homeowners docnments were not sufficient and that an easement in favor of the association would be necessary. This easement has been added to the plat as a "pervIOUS landscape easementll. This item gave rise to a concern over the mainte- nance of other improvements, both off-site and on-site. Specitlcally these improvements include 1) \Voolbrlght Road median landscaping. 2) s.w. 26th Street median landscapIng. S) lake bank along the south side of Woolbright Road. 4} wall and attendant lan.dscaptng along the south side of WoolbI1ght Road, 5) the littoral zone plantmg located wtthin the water management tract - the area below the water surface and 6) the on-sUe water, sewer, paving and drainage. 1) WOOLBRIGHT ROAD MEDIAN LANDSCAPING - It is my understand- lng that this landscaping will be maintained by the City of Boynton Beach once they have at...'"'Cepted same. Consequently, no maintenance agreement 1S requtred for tl1e:se improvements. Developer of Fine Residential Communities JUN-08-19S4 18:08 EHGLE l-n1E~;, ] NC . 407 750 6945 P.003/004 " gUAIL RUN VILLAS JUNE 8, 1994 PAGE 'fWD 2) S.W. 26TH STREET MEDIAN LANDSCAPING - The existing median Is being maintatned by the Quail Run Master Assoclatton. Inc. as has the median on the south end of S.W. 26th Street. Our work will include the addition of four Queen Palms. I do not feel there ie any need for a fonnal maintenance agreement on this median stnce 1t has conBlstently been maintained by the master assOCiation, However. If the city feels it is ab- solut~ly necessaty. I can include the median in a maintenance agree- ment. 3) LAKE BANK ALONG THE SOUTH SIDE OF WOOLBRIGHT ROAD - The bind area whIch include3 this lake bank is contained within the water management tract (Tract 9) of the eJdating Quail Lake West and Tracts One and Two plat, That piat obl1g:atcs the master aB8Octation to maintain Tract 9. Additionally, the guan Run Master Asso('.latlon. Inc. homeowner documents address the ma:lntenance obligation as befng the responsibil- ity of the master assoc1atian. The problem as I see It 15 that the bank has never been improved for the master association to matnta1n. As J have asserted before. I do not believe an additional document IS gOing to make maintenance more enforceable, However. in the spIrit of coopera- uon we are w1lling to provide a maintenance agreem.ent addreSS1ng this obligatIon. 4) WALL AJ.'J'D lANDSCAPING SOlrm SIDE OF WOOLBRIGHT ROAD - 'This work will be maintained by the QuaU Run Master Association, Inc_ An easement in favor of the master assOC'Jatlon has been included on the plat. The easement includes language for maintenance. Again. we are Willing to include these improvements In a Inaintenance agreement. 5) LITTORAL ZONE PLANTING - These plantings refer to an area outSide the plat bmmdary for Quail Run Villas and are therefore not considered on~site trnprovements. Since the area is located wIthin the water man- agement tract, it Will be the responBibillty of the master associatlon to maintain these plantlngs. We can Jnclude these areas ~"ithin the above mentioned maintenance agreement. 6) WATER. SEWER. PAVING AND DRAINAGE - The water and sewer 3ystelns will be turned over to the elty after completion for perpetual matntenance. The paving and drainage are the maintenance responsI- bility of the Quail Run Villas assOCiation. The plat dedicates the drainage easenlents to the Villas and the Villas homeowners documents address the maintenance of the connnon areas which includes the roadways. The roads are also dedicated to the VUlaB association on the plat_ No further maintenance agreement is necessary. JUH-08-1994 18:09 EHGLE HONES, 1 t,,,~ . 407 750 6945 P.004/004 .- QUAIL RUN VIlLAS JUNE 8, 1994 PAGE THREE My interest 1n wrtttng this letter 18 to confirm that the only areas wbich may require a matntenance agreement are the S.W. 26th Street median (at Woolbright Rd.), the lake bank along the south side of Woolbnght Road and the littoral zone plantlngs. The other areas d1scussed above are to be maintained by eUher the City (e.g., ,voolbrtght median) or the Quail Run Villas assoCiation (e.g., on-site streets). In order for me to complete the maintenance agreement. I w.Ul need a positiVe conflnnatlon of my underst.anding. I will be Faxing thts letter to the persons noted below in the c.e. so everyone will have the benefit of my understanding. In additiOn to a conftnnation on the items to be included in the agree- ment, I would like you (or someone) to confirm that these areas can be referenced in the agreement by WI1tten description ( as they were above) with the proposed planting plans attached as extrtbtts. This is the only item listed in your letter of technical compllance whtch I have not been able to complete. I would therefore appreciate a resolution to this matter at your earliest possible convenience, Very truly yours, ENGLE HOMES, INC. Mark A. Bidwell Director of Plam:rlng cc: Caulfield and Wheeler James Cherof Mike Haag Kevin Hallahan Jeffrey Kneen TOTHL P.004 ]~~-lG-1934 IJ:J~ EHC,L[ HOI1ES. j t<f~ . 407 750 6'34'.:, F' , CnJ2 '003 DlDtMORANDUM To: James Cherof. City Attorney Vincent Fin1z1o. Deputy City Engineer Michael Haag, Zontng/Slte Adm1nJstrator Ke\.1n Hallahan. Urban Forester Skip Mllor, Utility Department Jlrom: Mark A. Btdwell. Engle Homes, Inc. ~ Re: Quail Rrm Villas Maintenance .Agreement Date: June 16. 1994 Attached please find the draft maJntenance agreement for the items discussed in my letter dated June a, 1994. Please review this agreement and let me knOW' !fit 1s satisfactory. I would like to complete this agreement as soon as possible. so I would appreciate your comments at your earliest convenience. rut ~ -1 t,-1':1'34 1 j :':"1 tJll.iLL HU~'lL~:" j I'~I, . ,.H.:1', l,:,l) tl::!4:" r' .1Ilj,_'.1I~~j_, MA1NTENANQ~ &dREE~~NT The Part.Y of the fl1rst Part. Qua1l Run Master AaaoeJatlon. Inc., heRJnafter refen'ed to as the ASSOCIATION. hereby agrees and contracts wtth the Party of the Second Part. City of Boynton Beach. Florida. hereInafter te!erred to as CfIY, that as cons1deratJon for the platting of QUAIL RUN VIUAS, it wUl matntain the ~ r;1esel1bed areas: 1. LAKE SANK ALONa THE SOUIH SIDE OF WOOLBRlCHT ROAD - ThJtI J& the land area IdentJ- :fl.~d on ExhJbJt 'A' a~hed he;reto. ..I'lu! 1111pro~ts subject to "maintenance" include the landscaping and lrrf..eatlon shown on said exb1b1t 2. WALL AND LANDSCAPING SOtrIH SlOE OF WOOLBRIGHT ROAD ~ 'n11s Is the area lOcated Wlth1n the liS' "\1Ilall/Landscape Matntenance Easement" immediately adjacent to WtIOlbrtght Road lU1d a.& ldentffJed on the;: pI'OpQl!Ied gUAl[, RUN VILLAS PJat. A COW of said plat 1& a.t- ~hed heJ'eto ~ Exbiblt 'S'. T~ Improvemeats fJubJecl. to "maintenance" include landscap- ing. lITIgation. per1meter wall and s1gnage and waD. b&htlng. 3, LITTORAL ZONE PLANllNG - This 19 the area IdentUled \'1.$ the submerged planted area three (3) feet 10 Width located within Tract 9 (Water Management TI'8.ct) of the gUAIL LAKlt WEST J\ND TRAC'TS ON!; AND TWO Plat. 'ThIs plrantled area 13 fur1lla- 1I;lc:ntifted art the land5ca.pe plan attac~d hereto t!I!I ExhJbtt 'C', IN WITNESS WHEREOF. ASSOClArION has he~unto set his hand and seal this .1994. day Qr .ASSOCIA.'UON: gUAIL RUN MASmRASSOCIATION, INC. a F10rtda corporation. not for proftt. BY: Wlt.neiis ADDRESS: 123 NW. 13th Street Suite 300 .Boca Raton, Florkla. ~02 Wltne~~ ACK.~OWLEDGMENT $TATE Ol" FLORIDA COUN'lY OF PALM BEACH BEFORE ME personally appeared _ who 1s personally known to me. and dJd take an oath. and who executed the foregoing instrument as Presldent of gUAIL RUN MASlER ASSOCIATION. INC.. a corporation, and severally acknoWledged to an(! before me he executed !,Iuch Instrument as an om(:er oC said corporattOlJ. and that the &elU a!t'mcd to the foregoing In- ~tnunent t8 the CQrpwqte :!leal of oald COIpOniliort and that It wu :affixed to said lnSltrumentby due artd regulQr cQlpX'ate author1qr, and that said instrument is the free act and deed of said cor. poraUan, WITNESS my hand and oftlc1al this My commISsIOn exptres: dayo! ,1994 Nobuy Pub~ TOTAL P.OO3 CAULFIELD & WHEELER, Ir . RE: QUAIL RUN VILLAS JULY 28, 1994 PAGE .2. This Land Development Order does not constitute City of Boynton Beach building permits, therefore, it shall be the responsibility of the property owner(s) and contractor(s) to obtain building permits for those physical improvements not set forth within the Engineer's Opinion of Cost. For assistance in successfully entering the City's permit review process, you may contact Mr. Milton Duff, Chief Plans Reviewer, at telephone number (407) 375-6352. Should you require any additional assistance and/or information, please feel free to contact Mr. Vincent A. Finizio, Deputy City Engineer at telephone number (407) 375-6282. Very truly yours, fIMtv (JJ- Lisa A. Tropepe, P.E. Shalloway, Foy, Rayman . & Newell, Inc. , VAF:LAT/thw C:QUAIL RUN.LDO cc: Milton Duff, Chief Plans Reviewer, Building Department Don Jaeger, Building Official William Hukill, P.E., City Engineer Tambri Heyden, Planning & Zoning Director Carrie Parker, City Manag~r CITY of BOYNTON BEACH tOO Ea.t Boynton Selllch Sou..v.rd P.O, BOil: 310 Boynton 8"0". FlorId. 33428-I):UO "07) 375-6000 BOYNTON BEACH RECREATION , PARlt DEPARTMENT DATE: 6-20-94 TO: MARK BIDWELL, ENGLE HOMES, INC. FAX NO: (407 ) 750-6945 PHONE NO: ( ) RE: LITTORAL AND UPLAND HARDWOODS MAINTENANCE PLAN FROM: The Qua1l Run V1llas Maintenace Agreement faxed by your otfice to the C~ty ot Boynton .l:Seacn should. lm.::luJ.t:: a se1arate document. Th1s document called a Littoral and Up and Hardwoods Ma~ntenance .I:' .Lan should. dC:iLC111 Ll~t:: proper maintenance of these areas on the site. (Item #1 and #3 on agreement). Hallahan Forester/Env1ronrnentalist City of Boynton Beach, FL FAX NO: ( 407) 375-6090 . PHONE NO: (407)31~~';'7 X- I NO. OF PAGES: 1 (INCLUDING THIS TRANSMISSION PAGE) CC: Mike Haag, Zoning & Plannlng site Administrator PB 04/20/90 C: FAX. DOC ~ CITY of BOYNTON BEACH @ . - . ...... I' . . .. r. ~ 100 e..t Boy Mon e.41ch Soul.v.ref P.O. 80. 310 Boynton 8..oh. FlorId. 3''&28-''310 4407t 373-6000 BOYNTON BEACH RECREATION' PMUt DEPAR'l'MENT DATE: 6-20-94 TO: MARK BIDWELL, ENGLE HOMES, INC. FAX NO: (407 ) 750-6945 PHONE NO: ( ) RE: LITTORAL AND UPLAND HARDWOODS MAINTENANCE PLAN FROM: The Qua11 Run V1llas Maintenace Agreement faxed by your otfice to the C1ty ot Boynton jjeacn shou16 lm.:luJt:: a setarate document. Th1S document called a Littoral and Up and Hardwoods Ma1ntenance .Plan should dtiLd..i.1 Lh<::: proper maintenance of these areas on the site. (Item #1 and #3 on agreement) . Hallahan Forester/Env1ronmentalist City of Boynton Beach, FL FAX NO: ( 407) 375-6090 . PHONE NO: (407 )31~ 6e)~1 x- I NO. OF PAGES: 1 (INCLUDING THIS TRANSMISSION PAGE) CC: Mike Haag, Zoning & Plannlng site Administrator PB 04/20/90 C:FAX.DOC ~~@~L~:9:~ PLANNING ~KD NI . . Shalloway, Foy ~ Rayman & Newell, Inc. EngineerslPlannerslSurveyors 1201 Belvedere Road West Palm Beach, Florida 33405 Phone (407) 655-1151 Fax (407) 832-9390 K. Dan Shalloway, P.E. Jay G. Foy, P.E, Gary M. Rayman, R.L.S. Warren H. Newell Brian J. LaMotte, P.E. Keith B. Jackson, P.E. July 28, 1994 Caulfield & Wheeler, Inc. 7301-A West Palmetto Park Road Suite 100A Boca Raton, FL 33433 RE: QUAil RUN VilLAS, P.U.D. ISSUANCE OF LAND DEVELOPMENT ORDER STAFF RECOMMENDATION FOR PRE-CONSTRUCTION MEETING SFRN PROJECT #93041 Gentlemen: The Engineering Department for the City of Boynton Beach, Florida is in receipt of recorded time stable mylar reproducible documents for the above referenced plat. In accordance with City Code of Ordinances, speCifically Appendix C, Subdivision & Platting Regulations and applicable concurrency ordinances, the undersigned herein, issues you a Land Development Order authorizing the construction of infrastructure improvements as set forth in the Developer's Engineer's Opinion of Cost (bonded improvements), and herein advises you that pursuant to Appendix C, Article XI, Section 5, all required improvements shall be completed within 21 months from the date of the issuance of this Land Development Permit. Absent a time extension from the City Commission, failure to complete the required infrastructure improvements within the fixed time interval may result in the City Engineer formulating a recommendation to the City . Commission wherein the City may call upon the posted surety in order to complete the infrastructure. I recommend that prior to construction, you schedule and attend a pre-construction meeting with the City's Utility Department and Engineering Department staff at which time the topics of permitting, inspections, etc. will be discussed. Additionally, Appendix C, Subdivision & Platting Regulations, ArticleXI, Section 2, requires that your Design Engineer submit monthly status reports on the progress of construction, to the Office of the City Engineer and be responsible to coordinate joint reviews of the construction with the City Engineer. CAULFIELD & WHEELER, U . RE: QUAIL RUN VILLAS JULY 28, 1994 PAGE -2- This Land Development Order does not constitute City of Boynton Beach building permits, therefore, it shall be the responsibility of the property owner(s) and contractor(s) to obtain building permits for those physical improvements not set forth within the Engineer's Opinion of Cost. For assistance in successfully entering the City's permit review process, you may contact Mr. Milton Duff, Chief Plans Reviewer, at telephone number (407) 375-6352. Should you require any additional assistance and/or information, please feel free to contact Mr. Vincent A. Finizio, Deputy City Engineer at telephone number (407) 375-6282. Very truly yours, f:Uv (1- Lisa A. Tropepe, P.E. Shalloway, Foy, Rayman . & Newell, Inc. , VAF:LAT/thw C:QUAIL RUN.LDO cc: Milton Duff, Chief Plans Reviewer, Building Department Don Jaeger, Building Official William Hukill, P.E., City Engineer Tambri Heyden, Planning & Zoning Director ' Carrie Parker, City Manag~r PLAHNING AND ZJNING DEP1\RTHENT HEMORAHDUH ::~4-H,1 1'0: Lisa A. Tropepe, P.E. Shalloway, Foy, Rayman & Newell, Inc. FROI~: Vincent Finizio Deputy city Engineer Tambri J. HeYden~ Acting planning & Zoning Director Hichael E. Haarr-1:!!:e Zoning & Sit~ DevPment Administrator June 3, 1994 THRU: THRU: DATE: RE: Quail Run Villas - (AKA Quail Lake West Phases II and III) File No. PRPL 94-002 Homeowners Association Documents (review comments) The following COillment has been generated from the review of the Quail Run Villas Homeowners Association documents: Amend Article VI section 3 to specify that the replacement of landscape material such as; grass, ground cover, hedges and trees shall be at the expense of the Association. Also, remove from section 3 the text regarding the Association not being responsible for maintenance within privacy areas without access and insert a requirement that tbere shall be adequate access to the privacy areas. The Planning and Zoning Department reviewed the document for the department concerns identified in comment no. 8 of our memorandum #94-114 (find attached). Please incorporate the above comment with your review commellts prior to forwarding the document to the city Attorney for approval. TJH/jj ;\:mem094.161 PLANNING AND ZONING DEPARTMENT MEMORANDUM w94-114 TO: Lisa A. Tropepe, P.E. shalloway, Foy, Rayman & Newell, Inc. FROM: Vincent Finizio Deputy city Engine~er_ Tambri J. Heyden~ Acting Planning & 0 ing Director Michael E. Ha~~ zoning & Site De~opment Administrator April 28, 1994 THRU: THRU: DATE: RE: Quail Run Villas - (AKA Quail Lake West Phases II and III) File No. PRPL 94-002 Preliminary Plat, Development Plans and Landscape Drawings (First Revision) Please be advised of the following Planning and zoning Department comments with respect to the above-referenced request: 1. Revise survey note number 2 found on Sheet 2 of 2 of the plat documents as follows: Building and Site Regulations as regulated by the Boynton Beach Code of Ordinances and shown on the approved master plan. 2. Include on the plat document landscape easements for the landscape material that is located on the fee simple lots. 3. Identify on the plat document and development plans, the type and size of the easement shown between lots 52 and 53. 4. Correct the inconsistency between the type of easement that is shown on the Plat Document between lots 72 and 73 and the Development Plans that shows the easement used for utility purposes. Amend the document accordingly. 5. Add to the Development Plans the type and size of the easement located between lots 115 and 112. 6. On the horizontal control plans and/or paving and drainage plans, dimension the back-up space for the guest parking spaces. Also, show the location of curbing and identify the type of curbing. (Note: The type of curbing shall meet City standards, and the back-up space and location of the curbing shall match what is shown on the approved site plan drawings and master plan). 7. Correct the typical handicapped parking stall design to match the Ci~y standard' (City Standard B-90012). Find attached City standard Drawing B-90012. 8. Submit for review a legally constituted maintenance association agreement required for improving, perpetually operating, and maintaining all common facilities (streets, drives, parking areas, open space, landscaping and recreation areas). These documents are subject to approval by the Engineering Department, Planning & Zoning Department and the city's legal staff, and are required prior to final plat approval. Note: This department is responsible for review of this agreement for maintenance of open space, landscaping and recreational facilities within the common areas. [Appendix B, Section 11.d and Appendix C, Article VIII, Section 6.D.12.) TJH/jj A:QUAILRUN.JJ -.;, -== %e City of tJ3oynton tJ3eacn 100 'E. 'Boynton 'Beam 'Boultvartf P.O. 'Bo~310 'Boynton 'Beacli, 7fori.tia 33425-0310 City 9fafi: (407) 375-6000 7;itX: (407) 375-6()9(J May 25, 1994 Mr. Mark Bidwell Engle Homes of Palm Beach, Inc. 123 NW 13th Street, Suite 300 Boca Raton, FL 33432 Dear Mr. Bidwell, This letter is to establish a meeting between you, your company representatives and the City of Boynton Beach as directed by the City Commission. The meeting will be to comply with landscaping comments for the Quail Run Villas project. Item II Item 12 Item 13 Assimilate the Congress Avenue and Woolbright Road medians landscape designs to redesign the project medians east of the Woolbright entrance. The plan must be acceptable to the City Utility Department for consideration of existing underground utilities. The percentage of native species (trees/shrubs) on other existing medians may be adjusted to compensate for less than 50% native species on #l above. The maintenance for all of the landscaped medians on WOOlbright Road abutting the project will be outlined in a separate maintenance agreement for off site improvements. The written document is being prepared by the City Attorney. rn ~@rnn\YJrn rn MAY 2 1 1994 c..... }lmerkas (jauutay to tfu (julfstream The purpose of the meeting will be to prepare a landscape plan for all the Woolbright Road medians abutting Quail Run Villas, which is acceptable to the City of Boynton Beach, Palm Beach County and your organization. I would recommend you include at the meeting Mr. Mike Covelli of Caulfield and Wheeler, and Steve Tate, L.A. Contact me at your earliest convenience for a meeting date and time. Sincerely, // f,\ /j rt. ~~\O Kevin J. J/- ~l. ((::~L<- ~ ~ Hallahan, Forester/Environmentalist Attachments KH:ad XC: Carrie Parker, City Manger Tambri Heyden, Planing & Zoning Director Charles C. Frederick, Director, Recreation & Park Department John Guidry, Director, Utility Department Mark Law, Deputy Utility Director John Wildner, Parks Superintendent Mike Haag, Planing & Site Development Administrator .rE"" .il1 I rE ~l -2. B. Non-Consent Agenda - Hot Unanimously Approved by Planning & Development 2. Project Name: Agent: Owner: Description: Quail Run Villas (aka Quail Lake West PUD Phases II & III) John Wheeler, Caulfield & Wheeler Engel Homes PRELIMINARY PLAT~ Request preliminary plat and construction plan approval for 176 townhouse lots, infrastructure and amenities. City Manager Parker advised that this is a request for preliminary plat and construction plan approval for the remaining Phases (II and III), to be known as Quail Run Villas of the Quail Lake West PUD, located east and west of S. W. 26th Street, south of Woolbright Road. The request is a replat of a portion of a plat recorded December 14, 1984 known as Quail Lake West Tracts One and Two. The Quail Run Villas development will be comprised of 176 townhouse lots, six landscaped, common areas and private streets, with the exception of S. W. 26th Street, which is a City right-of-way and the main thoroughfare running through the PUD. This item was unanimously approved at the Planning and Development Board. However, the following issues need to be considered by the Commission: 1. Maintenance responsibility of the off-site improvements; 2. Establishing a fair market value of the land for determination of the Parks and Recreation fee; and 3. The landscaping plan. Landscaping Plan: City Manager Parker stated that from the entrance of Quail Run, west to Military Trail, the City does not have any utilities in the center islands. Therefore, the landscaping plan submitted by the applicant is acceptable to the City. From the entrance east; however, there is a six inch City force main in the island and Utilities is concerned about planting trees there because of intrusion of root damage and danger in the event of a storm. This line serves approximately 400 to 600 homes and if it goes out, they would be out of sewer service. City Manager Parker stated that it is critical to develop a laDdleaping plan that meets Utilities' operan--.l needs wftl1e stin beaat1fyf.- te eft,,_ She advised that she met with Utilities and the City Forester this morning. The developer had proposed Silver Buttonwood trees. However, they have an intrusive root system which could go into the City's lines. The City proposes to substi- tute Queen Palms and use the Silver Buttonwood as shrubbery. City Manager Parker stated that she has asked the, forest.r to cane .. wttll aft acceptable:' plant1119' IIA ."l1cants tf a confl1ct mould again arise with uttl scapin; c~ She pointed out that the Queen Palm is nota native species and tbe Cocle~requ1rel plantings to be at least 50 per~t~',j'-1._ She asked the City Commission to COftstdtr reducing ttte' nattve requt~:"JIF_ tslUdS and anOW addtt10nal nattve plants on another two islands to._rt tie g percent.: nqut......t4 Mayor Harmening suggested lowering the force main to just above the water table. Mike Covelli of Caulfield and Wheeler did not think this would solve the prob- lem. He pointed out that if the line had a fracture, it would require the same amount of digging. He suggested eliminating the large shade trees and planting trees that only grow to ten or fifteen feet tall. Maurice Rosenstock, 1 Villa Lane, suggested coordinating this landscape plan with the one for the Congress Avenue corridor. He felt it would add continuity to the medians and give it an overall cohesive look. Mayor Harmening added that plans will soon be started on Woolbright Road and these plans should also be coordinated with the others. ~TE.M as.. Kevin Hallahan, the City Forester, was directed to assimilate the plan for the Congress Avenue corridor and the Woolbright medians. Mayor Harmening told him to make sure the trees in the area of the force main are not potentially destructive. , rE '1 -3 Mayor Hanmening asked if the proposed plans for Congress and Woolbright are similar. Mr. Hallahan advised that they have common characteristics. The major difference is that the trees selected for Woolbright are the Carpentaria and the ones on Congress are Washingtonia Palms. He would probably steer toward the Carpentaria Palms because the Washington1a Palms are too large for the utility islands. Commi ss i oner Aguil a noted that Yellow Tabebu1a are proposed on Woolbright and pointed out that they are very messy. Maintenance Responsibility of Off~S1te Improvements: City Manager Parker stated that the City Attorney advised that the best way to handle this is by a separate maintenance agreement, not a dedication on the plat. He is, therefore, going to prepare I seplrat~ agreeMent, deta1l1..t~ mai ntenance respons,1b11ities for the off-site improvements. Fair Market Value: City Manager Parker stated that staff has set the project's land value at $74,239 per acre, which results in a fee in lieu of land dedication of $29,695.60. She advised that the applicant has agreed to this fee. In response to Commissioner Aguila, Ms. Heyden stated that Lawson and Noble had a conflict of interest on this project. Therefore, Shalloway, Foy, Rayman & Newell, Inc. is the City Engineer for this project. Motton Commissioner Aguila moved to approve the premliminary plat; that a separate agreement for off-site improvements be prepared; that $29,695.60 be accepted as the fee in lieu of land dedication; and that staff be allowed, mainly Kevin Hallahan and his group, to work with the applicant to coordinate the Congress Avenue landscape plan with the Woolbright Road landscape plan, being sensitive to the force main. Commissioner Katz seconded the motion, which carried 5-0. RECREATION & PARK MEMORANDUM 194-199 TO: John Guidry, Utility Department Director THROUGH: Charles C. Frederick, Director 0" Recreation & Park Department-"f:/.... Kevin J. Hallahan, Forester/Environmentalist v-~tf-- FROM: RE: City Manager Request Acceptable Trees List For City Utility Easements DATE: May 25, 1994 In conjunction with the Quail Run Villas medians on Woolbright Road, please contact me to establish a meeting. We will prepare the list relative to concerns for underground utilities and future line repairs. KH: ad CC: John Wildner, Parks Superintendent %e City of 'Boynton 'Beach Certified Mail P 748 310 425 Return Receipt Requested 100 'E. 'Boynton 'Beadt. 'Boulevard P.O. 'Bo~310 'Boynton 'Beadi, 'Jforida 33425-0310 City:Jfa[{: (407) 734.8111 'JJ7lX: (407) 738-7459 OFFICE OF THE CITY ENGINEER June 3, 1994 Caulfield & Wheeler, Inc. 7301-A West Palmetto Park Road Suite #lOOA Boca Raton, Fl 33433 Attention: Mr. Steven E. Tate Re: Quail Lake West Phases II and III/Preliminary Plat Submission Statement of Technical Compliance and Surety Establishment Dear Mr. Tate: Please be advised that the City Commission during their May 17, 1994 regular meeting, ruled favorably on the above referenced preliminary plat conditioned upon Engle Homes, under your direction, resolving the two remaining outstanding issues relative to maintenance of both on-site and off-site landscaping as well as choice of landscape materials to be planted within the centerline median of Woolbright Road. In accordance with the City's Code of Ordinances, specifically Appendix "C", Subdivision and Platting Regulations, this office herein transmits this Statement of Technical Compliance and Surety Establishment and directs the applicant to provide the following: 1. Provide a 2% Administration Fee (non reimbursable) made payable directly to the City of Boynton Beach, Florida in the amount of $10,888.50. 2. Submit a "fee in lieu of land dedication" (non reimbursable) in the amount of $29,695.60. 3. Submit a Street Lighting Fee (non reimbursable) in the amount of $33,000.00. 4. Submit a Final Plat Filing Fee in the amount of $750.00 to which the City will additionally bill the applicant for exact costs associated with final plat review and processing (tracking man hours). 5. Submit surety in a form acceptable to the City's Finance Director and City Attorney in the amount of $598,867.50 (based on your Engineer's Opinion of Cost). 5fmerica's (jateway to tlie (julfstream Caulfield & Wheeler, Inc. Re: Quail Lake West phases II and III June 3, 1994 Page #2 6. Submit Palm Beach County permits to construct within the public rights-of-way of Woolbright Road. 7. Submit 10 sets of plat documents and plans (blue lines) having Health Department approval. 8. Provide 1 time stable reproducible plat document (s) fully executed by all affected parties. 9. Provide written verification that you have resolved with City staff necessary agreements for the performance of maintenance on both the off-site and on-site landscaping and other improvements as well as a written verification that you have resolved the issue regarding what type of landscaping will be . acceptable within the centerline median of Woolbright Road (conditions of City Commission approval). Failure to submit for Final Plat approval within the time intervals set forth within Chapter 19 of our City's Code of Ordinances will result in the expiration of the preliminary plat approval which pursuant to City Code of Ordinances, Appendix "C", Subdivision and Platting Regulations, Article ViII, Section 5D5, indicates that "technical compliance of the, construction plans and preliminary plat shall not constitute acceptance of the findl plat; rather it shall be deemed an expression of acceptance of the layout submitted on the preliminary plat as a guide to the preparation of the final plat.", therefore, staff may impose additional code requirements (if necessary) in conjunction with the review of your anticipated final plat submission in order to ensure that the subject submission attains the highest level of code compliance. Should you require any additional information of assistance, please feel free to contact Mr. Vincent A. Finizio, Deputy City Engineer at (407) 375-6282. Very truly yours, CITY OF BOYNTON BEACH, FLORIDA ~A~~ Vincent A. Finizio L-J Deputy City Engineer If!Mtllh~ Lisa Tropepe, P.E. City Engineer VAF:LT/ck C:QUAILAKE.CC xc: Carrie A. Parker, City Manager Jim LaRue, Assistant City Manager Tambri J. Heyden, Planning & Zoning Director 00 ,JU, ~ - 3 I9ge moo -' -- ---' --. ---, , ~~~:r'"""",:~:~1~.tttl;,lJt,::\'r,..~:.~~~~,;:t::"-~:~,:i~-*_m~~~j~~;";~~1' .:":~i"\!~~~J~~/~~J\lIItF1~ IIIILI HOMIiS 1~3 N.W. 13th Streot . Suit. 300 . Boca Raton, FL 33432 Boca Raton (407) 391-4012 West Palm Beach (407) 833-1894 Broward (305) 763-1561 Toll Free 1-800-624-3980 Fax (407) 750-6945 Apri I 12.. 1994 Dar Mr. Jaeger: ',.fl- , , ... ~ ,-'i. t Steve Tete with Cautncld & Wheeler, lno. (Agent) .poke wtth At Ntwbold'iOdfiy . resardlna the ."proval or the QuAlI R\IJ1 Mlsler PIM. We were 'nfbrmed dlal prior to )'OW' approval the Issue or WoolbdKhl Road buffering n,tda to be tddrelSlld, Last PddllY we we,e pr.,ent at . meeting with Vincent Flnltlo and LI.. Tropepe of tJlt City Engineer'. office and John Wh,.t.r and Steve Tate of Caulnotd 8& Wheeler to dh:eusII the respon!l! to the preliminary plat ~omm."U1, The Woolbright ROld buMmnllslu. wn, discussed ftnd our preliminary plat submlaslon for tho May 10, 1994 P It, 0 Meeting will If'lclude plans thRt sbow landscaping Jlonl Woolbrlal1t Road with a rnlnlmum or 1 trOt per 40', a. welt .~ relnoval or an exotiC! and. atneraJ clean up of the Jake Ihoro and bank, the plans will all10 nole the Areal shIll be .odded and irrlaated, But of Unit 73, . 5' height ohaln ~ r,nOf will be noted on the plan. to be Installed at I dllluonsl into the water to control pedestrian 8oo".!I, Thl. fence will he huffered with _hrub material. ~ \1~ :'. ~ ~'t: );;- - 4PR 1 (./ "tiJ ~ 'JI! . a 19: ~ '\ :'t..j,1'~ '94 .. ~ .-f' .. . , Mr. Don Jaeaer. Sundina Olnolal Clt)' 01 Boynton Beach J 00 B, Bo)'nto1'\ Beach Boulevard 80ynton Belch. Florida n42~ Ref Qunll RllIl/M;t3CVr .hlll " Thank you for your IsslstW1co In thl. m.ttfJr. I~~ Sincerely, Billie HometIPalm Beach. lna. William A. Gardiner nlfl!ClOt nlllll/ft4 'J~'" '.. "Developer of Fine ReSidential Communities TOTAL p.et