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LEGAL APPROVAL T / c:}-,,""'.'if:'--~;)!~i::f ~-;,{~~'>;;-L . - ",k' '." "'~'<~#~~ ,~~ '. . .:"" :t~,:::0:t::"~:f;F' .~,;/ !!!ssen - maycrr engineering Groue,'lfit.'''i''':<): : ".~ ~/~~ :~;>; ,-: - . .. .... ':, " .. .. .> December 3, 1998 oou~n'uoo DEe '9. PLANNING AND ,. ZONING OEf'[ ,. ~~."~~ . .".;_:>- ~- , Mr. Michael Rumpf, Planning Director City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425 .'. RE: AUTOZONE, BOYNTON BEACH BUSSEN-MA YER PROJECT NUMBER: 292001 Dear Mr. Rumpf: I am writing this letter to inform you that AutoZone has elected to terminate their development plans for the above referenced site. AutoZone not only compromised en all of the issues raised by the City staff, surrounding residents, Planning Development Board and City Commission, they agreed to virtually all of the requests. The site development plan clearly met or exceeded all Zoning and Land Development Code Requirements, yet they were asked to. agree something . that no. other developments or AutoZone's direct competitors have been asked to do - prohibit minor safety related repair work. While the site plan process for this project was a good example how developers, reviewing agencies and adjacent property owners can work out their differences in a positive manner, the current situation does not lend itself to a viable AutoZone development of this site. Si!"!(;erely, BUSSEN-MAYER ENGINEERING GROUP,INC. 5c~A- ?f~ Scott A. Nickle Project Manager cc: George Callew, AutoZone, Inc. 29201203~smJsn 100 PARNELL STREET . MERRITT ISLAL'ID, FLORIDA 32953 . PH. NO.: (407) 453-0010 PO BOX 540429 . :\IERRITT ISLAL'ID, FLORIDA 32954-0429 . F.U NO.: (407) 454-6885 @..,.DEPARTMENTOFDEVELOPMENT ~I'~' . .." Bulent I. Kastarlak, NCARB . Director lkce-?d~ 10 7J ,-;, ~ t{ldk r 0t 1Ia~ Re: Bu~ J ~eeitJtd ;Ide r#6c1d ~7a fatL- (ki~ ach!~ ;;; ~~~- 14u~ ,.Ht(~":10. <<~~ lcoll1t1- . ~ (f f' /.9J'/ ~~ --/uu dYfu:W ~ *'i~tV~ Ydtt~ divt tu.J ~C{) ~. ~.tr/07{ , & e2fjftt-cIe. (?t41U/t<<i#~rr ILld{ ~({ttfJ? ~/K ._._~-----,._'~--- ~~~,~ MINUTES OF THE PLANNING & DEVELOPMENT BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON TUESDAY, NOVEMBER 24,1998 AT 7:00 P.M. PRESENT James Reed, Vice Chairman J. Stanley Dube Pat Frazier Steve Myott Maurice Rosenstock William Sherman, Voting Alternate Frances Cleary, Voting Alternate Michael Rumpf, Acting Planning & Zoning Director Mike Cirullo, Acting Assistant City Attorney Bulent Kastarlak, Director of Development ABSENT Lee Wische, Chairman Mike Friedland 1. PLEDGE OF ALLEGIANCE In the absence of Chairman Wische, Vice Chair Reed presided at the meeting. Vice Chair Reed called the meeting to order at 7:02 p.m. and led the Pledge of Allegiance to the Flag. 2. INTRODUCTION OF COMMISSIONERS AND BOARD MEMBERS Vice Chair Reed introduced the Board Members, Mike Rumpf, Acting Director of Planning and Zoning, and Acting Assistant City Attorney, Mike Cirullo. 3. AGENDA APPROVAL Vice Chair Reed asked for a motion to approve the Agenda. Motion Mr. DuM moved to approve the agenda. Ms. Cleary seconded the motion. Motion unanimously carried. -------_.~-----_._.,.-~ MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 4. APPROVAL OF MINUTES Motion Mr. Myott moved to approve the minutes of the November 10, 1998 meeting. Motion seconded by Mr. Dubs. Motion unanimously carried. 5. COMMUNICATIONS AND ANNOUNCEMENTS A. Mr. Rumpf updated members on the following Commission actions, which took place at the City Commission meeting on November 1 i": 1. The Atlas Party Rental Use Approval was approved. 2. The 7-Eleven Grove Plaza Project was postponed at the request of the applicant. 6. OLD BUSINESS None Vice Chair Reed requested that Acting Assistant City Attorney Clrullo administer the oath to all persons who would be testifying this evening. 7. NEW BUSINESS A. PUBLIC HEARING Abandonment 1. Project Name: Agent: Owner: Location: Description: 301 SE 1st AVE.lue (Robert Katz) Martin L. O'Shea Robert Katz 301 SE 1st Avenue Request for approval for an alley abandonment located between SE 3'd Street and FEe Railroad south side of SE 3rd Avenue. 2 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24,1998 Mr. M,rtin O'Sr.ea, of Delray Beach, representing the owner, took the podium. Vice Chair Reed stated there was one staff comment and asked the Agent if he wished to address the staff comment. Mr, O'Shea said they agreed to the staff comment. Vice Chair Reed asked if there were any additional staff comments. Mr. Rumpf stated there were none. Vice Chair Reed stated this was a public hearing and asked if anyone in the audience wished to address the Board. Hearing none, Vice Chair Reed closed the public hearing. Motion Mr. Dube moved to approve the Request for an alley abandonment located between SE 3rd Street and FEC Railroad soutn side of SE 3rd Avenue for Robert Katz, subject to all staff comments. Motion seconded by Mr. Myatt Mr. Kenneth Lyman took the podium. Attorney Cirullo stated that the public hearing portion had been closed. Vice Chair Reed inquired if Mr. Lyman could speak since he did not understand the proceedings. Attorney Cirullo instructed Vice Chair Reed to reopen the public hearing, which he did Mr. Kenneth Lyman stated he resides at 216 SE 3rd Street and has resided at this address since he was 18 years of age and is now 82. Mr. Lyman also stated he developed a marina called Lyman's Sport Fishing Dock. Mr. Lyman said that many years ago his family donated, at no cost to the City, a large piece of land approximately 600' long by 20' wide. Mr. Lyman stated Mr. Katz informed him that the property would be divided in half, which Mr. Lyman did not think was fair. Mr. Lyman stated he should be given some consideration for all the property his family has donated to the City for the right of way on Las Olas Boulevard. Vice Chair Reed asked Mr. Rumpf to clarify this issue. Mr. Rumpf stated the petitioner informei3 him priOI 10 the meeting that the Lymans have property on the other side of the abandonment. The abandonment splits the property on either side. Mr. Rumpf is unaware of the issue Mr. Lyman has raised. Vice Chair Reed thanked Mr. Lyman for his comments. Mr. Myatt asked Mr. Rumpf to point out on the plan the property that belongs to Mr. Lyman and the petitioner. Mr. Rumpf also indicated that there is a current setback violation on the Lyman property which the abandonment would correct. Mr. O'Shea stated that Mr. Lyman's driveway is 4' in the alleyway. If the abandonment takes place, the alleyway would be split in the center and each would receive half. Mr. 3 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 Lyman's property would then conform. Mr. O'Shea stated that Mr. Katz has no intent to divide the property and that the property would have an accessory use, possibly for a parking lot on the westerly side. Vice Chair Reed asked for any additional comments from the Board. Hearing none asked for a vote on the motion. Motion carried 6-1. (Mr. Rosenstock dissenting). B. SUBDIVISION Master Plan Modification Location: Melear PUD Julian Bryan Continental Homes of Florida, Inc. (contract purchaser) Southwest corner of Miner Road and Sandalwood Drive Request for modifications to the previously approved master plan to reduce required lot size, omit the commercial parcel, and change distribution of dwelling unit type in connection with ultimate plan to construct 128 townhomes, 117 zero lot line and 64 single family homes on 59.84 acres. 1. Project: Agent: Owner: Description: Mr. Julian Bryan, 756 St. Albans Drive, Boca Raton, Agent for Continental Homes of Florida, Inc. and Melear PUD took the podium. Mr. Bryan stated that they agreed with all staff comments and thanked Mr. Rumpf for his assistance. Vice Chair Reed stated there were 23 staff comments and asked Mr. Bryan if he wished to address any of the comments. Mr. Bryan stated he did not wish to address any comment, as they have been extensively reviewed with staff at previous meetings. Vice Chair Reed asked if there were any additional staff comments. Mr. Rumpf stated this is the first step in receiving site plan approval. Vice Chair Reed asked if any member of the Board had any questions. Mr. Rosenstock asked for clarification of Paragraph 2 of the Memorandum, which states: "reduction in the required minimum lot size from 6,000 square feet to 5,250 square feet." 4 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 Mr. Rosenstock asked how many units the reduction would apply to. Mr. Bryan stated this would apply to 117 lots. Mr. Bryan stated the minimum lot size is 5,250 square feet and the average lot is 6,100. Mr. Myott asked what the average size of the zero and single family detached homes would be. Mr. Rosenstock asked what the square footage of the homes would be. Mr. Bryan could not answer that because there are multiple models that will be offered with varying square feet. Mr. Bryan stated that for the smaller lots, the average home would be 1,800 to 2,000 square feet under air. Mr. Rosenstock asked how many square feet are in how many lots. Mr. Bryan stated that 42 lots will consist of 5,250 square feet and the balance of the lots will vary, which could be as large as 7,000 square feet. Mr. Rosenstock inquired if this meets City Code and was informed that it does. Mr. Rosenstock stated that the City Code needs to be changed. Mr. Myott inquired if there would be more townhouses than meet the demands and Mr. Rumpf responded that a thorough analysis has indicated the trends have been as anticipated with regard to multi-family versus single family. Mr. Bryan noted that the PUD in 1983 included at that time an additional 128 multi- family units and when the PUD was modified several years ago for rentals, the 128 units were somehow deleted and were put back as single family dwellings. Mr. Bryan noted that a mobile home park and a water plant are to the west of the properly. There is another mobile home park and rental community to the south. There are quadraplexes to the north and east. Mr. Bryan stated that their three components of residential are appropriate for the site and all are for-sale townhomes, each with a garage. Square footage of the townhouses will average about 1,600 to 1,700 feet and are two-story, three bedrooms, with 2/2 Yz baths. Mr. Rosenstock inquired if tt'a applicant might change their ,nind and make the units rental properly. Mr. Bryan stated that would not happen, since no one rents townhomes as they are very expensive from a construction point of view, as opposed to rental properly. Ms. Frazier inquired about the price range of the townhomes and was informed the price would range from approximately the high $90,000's to $120,000. The single- family homes would run approximately $115,000 to $175,000. Also, Mr. Bryan stated these homes will be wider than current townhomes and will be 46' wide and is a new product line. These would probably run $140,000 to $180,000. 5 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 Mr. Rosenstocf, inquired if Mr. Rumpf reviewed the landscaping. Mr. Rumpf stated only the buffer areas which is required under the Master Plan. Mr. Rumpf stated that Master Plans require minimum perimeter buffers and that all common areas would require landscaping which would be reviewed. Also, Mr. Rumpf noted that the applicant has increased the buffer areas on two sides of the project and has expanded the width 25', Vice Chair Reed noted there were no further questions from the Board and asked for a motion. Motion Mr. Myatt moved to approve the change of the Melear PUD: (1) to accommodate the redistribution of unit types from 309 single family units to 181 single family units (64 conventional lots and 117 zero lot line) and from 343 townhouse units to 471 townhouse units; (2) to reduce the required minimum lot size from 6,000 square feet to 5,250 square feet; (3) to eliminate the undetermined commercial use originally to occupy 3.1 acres; and (4) to increase perimeter buffer along Sandalwood Drive and Miner Road from 10 to 25 feet. There was no second of the motion. Therefore, motion failed for lack of a second. Motion Mr. Duba moved that this Board deny the request for modifications to the previously approved master plan to reduce required lot size, omit the commercial parcel, and change distribution of dwelling unit type in connection with ultimate plan to construct 128 town homes, 117 zero lot line and 64 single family homes on 59.84 acres, subject to all staff comment... Motion seconded by Mr. Rosenstock. Mr. Duba stated that zero lot line homes on such small lots caused him concem and stated there is just not enough space to live on. Mr. Rosenstock concurred with Mr. Duba. Vice Chair Reed asked for a vote on the motion to deny the request. Motion to deny carried 5-2. (Vice Chair Reed and Mr. Myatt voted against the denial of the motion.) 6 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA C. USE APPROVAL NOVEMBER 24, 1998 1. Project: Agent: Owner: Location: Description: Interstate Signcrafters Mike Sipula JMS Design, Inc. Condor Investment of Palm Beach High Ridge Commerce Park Request for modification of the list of uses approved for the High Ridge Commerce Park PID to include the design and manufacturing of signs Michael Sipula, of JMS Design, Inc., Architects located at 25 Seabreeze Avenue, Suite 304, Delray Beach, Florida took the podium. Vice Chair Reed stated there were no staff comments and asked Mr. Rumpf if he had any additional comments. Mr. Rumpf had none. Mr. Dube noted the applicant is moving from Lake Worth to Boynton Beach and inquired how many times the applicant has received a citation for non-compliance. Mr. Sipula being the architect had no knowledge of this. Mr. Sipula informed the Board that he has visited the current site in Lake Worth and did not observe much outdoor activity or storage. Motion Mr. Dube moved to approve the request for modification of the list of uses approved for the High Ridge Commerce Park PID to include the design and manufacturing of signs. Motion seconded by Mr. Myott and carried 7-0. D. SITE PLANS New Site Plan 1. Project: Agent: Owner: Location: Description: Interstate Signcrafters Mike Sipula JMS Design, Inc. Condor Investment of Palm Beach High Ridge Commerce Park Request for site plan approval to construct a 22,565 square foot shop/warehouse 7 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 building on 2.533 acres for sign manufacturing. Mr. Sipula remained at the podium and Vice Chair Reed asked Mr. Sipula if he wished to address any of the staff comments. Mr. Sipula stated they have met with staff and many of the issues have been corrected and agreed to comply with all requests. Vice Chair Reed asked Mr. Rumpf if staff had any additional comments and Mr. Rumpf stated he had none. Mr. DubS inquired why the applicant purchased the second lot and Mr. Sipula stated it was purchased for future expansion. Motion Mr. Dube moved to approve the request for site plan approval to construct a 22,565 square foot shop/warehouse building on 2.533 acres for sign manufacturing, subject to all staff comments. Motion seconded by Ms. Cleary. Motion carried 7-0. 2. Project: Agent: Owner: Location: Description: Auto Zone Scott A. Nickel Auto Zone, Inc. Southeast corner of U.S. #1 and Shore Drive Request for site plan approval to construct a 7,234 square foot retail building on 1.75 acres for the sale of auto parts. Mr. Scott Nickel, of Bussen-Mayer Engineering Group, Inc., 100 Parnell Street, Merritt Island, Florida took the podium. Vice Chair Reed asked Mr. Nickel if there were any staff comments which he would like to address and Mr. Nickel stated they agreed to all staff comments. Mr. Nickek also agreed to additional staff .;omments relating to the aesthetics and presented a sample of the project in Jupiter, which Mr. Nickel stated conforms to all the aesthetic comments. Also, Mr. Nickel stated that the new project conforms to the Visions 20/20 plan. Vice Chair Reed asked if these comments were contained in 9 through 15 of staff comments, or were they comments that the Board has not seen. Mr. Rumpf stated these are comments that the Board has not seen. Also, Vice Chair Reed inquired if Mr. Rumpf had any additional comments, but commended the petitioner for their cooperation in responding to the new design comments. 8 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24,1998 Mr. Rumpf compared the two design projects. The originally propo:;ed design was a box-like structure. Staff made various recommendations to break up the fa<;ade, to increase the landscaping to enhance the fa<;ade, as well as changing the form and color. However, the Board can determine the color since there is no color code in place. Mr. Rumpf also stated that the project has gone above and beyond the conditions in terms of design. The petitioner has added a roof and Mr. Rumpf reviewed the other additions to the design of the project. Mr. Rosenstock inquired if Mr. Kastarlak has approved the design. Mr. Rumpf stated that Mr. Kastarlak has not reviewed the design, but relies on staff and stated that Mr. Kastarlak has not seen the design. Mr. Myott thanked the applicant for all the work done on the project and for working with the community. Mr. Myott stated he was in Jupiter today and noted how many national prototypes have been altered and this is an example of what a national company could do to accommodate high standards of a community. Mr. Myott further stated that the Jupiter-type design presented would be the only type he would be in favor of. Ms. Frazier stated that the last time the applicant appeared before the Board, the homeowners in the area were not in favor of the project and asked if the applicant has met with the homeowners. Mr. Nickel stated that the original site plan was completely different from the site plan presented tonight. When the applicant was informed that there was a plan to landscape and improve the median on Shore Drive, the item was removed from the agenda in order to meet with the neighborhood association. Concems were expressed at that meeting regarding the access to Shore Drive. After discussions and submittal of alternatives, it was agreed that the project would not connect to Shore Drive and closing of the median. The applicant agreed to pay to install curbing around the median and closing it off. Also, it was agreed to improve the aesthetics of the buildir,g ?'l well as the landscaping along the south property line. Mr. Nickel reviewed the planned landscaping for the project, which is also included in staff comments. Vice Chair Reed expressed concems that repairs might take place in the parking lot, which is a statement included in Auto Zone's advertisements. Mr. Nickel stated no repairs to automobiles would take place. Clerks might assist customers installing wiper blades. Mr. Rosenstock inquired if batteries would be installed and Mr. Nickel stated Auto Zone employees do not install batteries. Mr. Rosenstock inquired if employees would install anything else and was informed maybe a fuse or some other minor items. 9 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 Mr. Rosenstock inquired if the re:;idents were notified of tonight's hearing and Mr. Rumpf stated only by the updating of the property sign. Ms. Frazier stated she has observed at other auto part stores customers lying on the ground under vehicles changing oil and working on their cars and asked why this would not also occur at Auto Zone. Mr. Nickel stated Auto Zone would discourage these types of actions taking place and signs will be posted to this effect. Also, Mr. Nickel noted this would be a code issue that does not allow auto repairs and that he has not seen this type of activity at other Auto Zone Stores. Vice Chair Reed noted that the applicant has gone beyond the minimum Code which is an objective of this Board. Mr. Myott asked if the elevations on the drawing are different from the elevations in the drawings previously furnished and was informed that they were. Mr. Nickel stated that the building design presented this evening is the actual design of the building. Mr. Myatt questioned the size of the sign and was informed it met Code. Mr. Nickel stated that the sign was 8' in height and would measure 64 square feet. The color of the building was discussed and the desired effect was a coastal wood-texture theme. Vice Chair Reed inquired if anyone in the audience wished to comment even though this is not a public hearing. Attorney Cirullo stated that it would be appropriate to allow the residents to speak. Ms. Celeste Marcks, 816 Shore Drive took the pOdium and stated she is a member of the Coquina Cove Association and was at the meetings with Mr. Nickel. Ms. Marcks also stated that Mr. Nickel was unable to answer any questions about the management of Auto Zone or the day-to-day operations of an Auto Zone store because he is the architect. Ms. Marcks did wish to compliment the new version of the Auto Zone and stated it addresses a lot of the concerns expressed. Ms. Marcks stated there was approximately a 50-50 split for the project and she wanted assurances that there would be no driveway entrance from Shore Drive. Also, 3he stated that Coquina Cove has received a grant to fix the entranceway and this was a concern. Mr. Rumpf stated that the site plan presented tonight excludes the driveway from Shore Driveway and in order for the petitioner to construct a driveway, they would have to come back for approval. Also, Mr. Nickel reiterated that no driveway would be constructed from Shore Drive. Mr. Myott inquired how the oil that accumulates on the pavement of auto parts stores would be dealt with. Also, Mr. Myott noted that water collects and runs into the retention area and asked if there was .a provision for a filter in the system to deal with oil run off 10 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24,1998 into the retention area. Mr. Nickel stated this usually occurs due to the type of parking lot, which is usually concrete, and concrete does not absorb oil. Mr. Nickel stated that the retention area meets or exceeds the South Florida Water Management District and the City requirements for storm water treatment. Gerald Broening of 820 North Road and a member of the Inlet Cove Association took the podium. Vice Chair Reed instructed Assistant City Attorney Cirullo to swear in the witness. Mr. Broening stated that after meeting with Mr. Nickel, they were unable to come to a consensus because of voting irregularities, since the votes were not in envelopes and were not counted. Mr. Rosenstock asked Mr. Broening how the majority of the Inlet Associations feel towards this project. Mr. Broening could not say one way or another. The Coquina Cove Association did not support any opening on Shore Drive and were looking for improvements to the originally submitted plan. Mr. Broening stated Auto Zone offered them two options. One option included an improved project, plus some cash to the Association and enhanced landscaping, but included an opening on Shore Drive. Mr. Rosenstock asked if the plan as presented tonight with the closing of the Shore Drive access would satisfy a majority of the residents. Mr. Broening stated he felt it would satisfy a majority of the residents. Mr. Nickel stated for clarification purposes 'cash" was not offered, but Auto Zone offered to match one of the grant funds to improve landscaping. Mr. Rosenstock asked Mr. Rumpf to guaranty as a condition of this Board approving the application, that there would be no access to the project from Shore Drive. Mr. Kastarlak stated that he was offering his support for the project and requested to approach the podium. Mr. Kastarlak stated that the process of getting this project together was exemplary and that the final product being presented tonight is the result of all parties working in good faith to achieve the intended results. Also, Mr. Kastarlak stated that the colors on the building might not be the final colors because a computer cannot achieve the exact color contemplated. It is intended that the project will blend in with the spirit of the neighborhood. Mr. Rumpf stated that he has drafted two conditions for this Board's review and approval and they should be inserted in the motion. Mr. Rosenstock requested that Mr. Rumpf recite the conditions. (1) Construct the building as specifically represented by colored elevation drawings labeled "Jupiter, Florida date stamped" (today), and 11 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 (2) Modify respective portions of plan for consistency with that design, style and colors, represented by the enhanced color elevation drawing labeled "Jupiter, Florida and date stamped accordingly, including color codes and materials. Motion Mr. Dube moved to approve the request for site plan approval to construct a 7,234 square foot retail building on 1.75 acres for the sale of auto parts by Auto Zone on the southeast corner of U.S. #1 and Shore Drive, sUbject to all staff comments plus the additional comments of Mr. Rumpf. Mr. Myott seconded the motion. Mr. Myott noted that this project is a good example of when a national tenant comes to Boynton Beach and what can be done to changing their prototype. Mr. Myott further stated that this process should be kept in mind when other projects come before the Board. It has been an exemplary process and should be documented and used in the future. Vice Chair Reed called for a vote on the motion. Motion carried 6.1 (Ms. Frazier dissenting) 8. OTHER A. Update On Progress Of Reviewing/Improving Sign Regulations. Mr. Rumpf stated he did not have anything to report, but did state that the Ad Hoc Committee may be addressing sign issues, as well as landscaping issues and that new regulations in all probability will be developed. Mr. Kastar1ak informed members that staff has spoken to one provider of sign services in order to develop a catalog of prototype signs. A proposal will be forthcoming. With regard to the non-conforming sign issue, this is also being addressej. Alse;, Mr. Kastar1ak stated that billboards will be phased out. With regard to the non-conforming landscaping and factade improvements being spearheaded by Vice Mayor Jaskiewicz that also is progressing. There is one property on Boynton Beach Boulevard that is in the construction phase. The landscaping has been reviewed and the improvements are being implemented. A procedure has been set for other applicants and there are approximately 90 applicants who have indicated they would be applying for this program. Unfortunately, there is not enough resources to assist 90 applicants. Mr. Kastar1ak stated that the City Manager has been presented with an ordinance for non- conforming signs. 12 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24,1998 Vice Chair Reed inquired if any of t~,ese signs would carry over to street signs and other identification signs. Mr. Kastarlak would like to see the sign program carried over. Vice Chair Reed suggested that this sign program could also carry over to homeowner associations who are responsible for their signs and they would be able to take advantage of the City's sign program. Mr. Kastarlak was not sure if this program could carry over to homeowner associations. Mr. Rosenstock did not agree that the City should regulate homeowner associations and gated communities. Mr. Rosenstock stated homeowner associations have their own security, regulations and by-laws. Also, Attorney Cherof has indicated that the City should not become involved in internal homeowner association regulations. Mr. Kastarlak for clarification stated this particular homeowner's association approached the City for consultation purposes and the City has no intention of regulating any private community . Mr. Rosenstock requested that an item be added under New Business. Mr. Rosenstock stated that the holidays are approaching and many people have made plans for the holidays and feels the December 22"d meeting should be eliminated. Motion Mr. Rosenstock moved that this Board request that the City eliminate the December 22"d meeting of the Planning and Development Board. Motion seconded by Mr. Myott. Vice Chair Reed asked Mr. Rumpf if he had any comments. Mr. Rumpf stated that the meeting would be moved accordingly. Vice Chair Reed asked for a vote on the motion to eliminate the December 22nd meeting. Motion carried 7-0. Mr. Rumpf suggested moving the meeting to the Monday before December 22nd. Mr. Rosenstock was opposed to movin~ the meeting and stated the meeting should be eliminated. Mr. Rumpf stated he hCls scheduled items for that meeting. Mr. Rosenstock stated this is brought up every year and there never is any action on it. Mr. Kastarlak concurred that the December 22"d meeting should be eliminated. If there are no urgent matters for the Board's consideration for December 22"d, the meeting will be eliminated. However, if.there is an urgent matter that needs to be heard, the Board will be notified. 9. COMMENTS 13 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA NOVEMBER 24, 1998 The Recording Secretary announced that the Annual Board Dinner is planned for January 14, 1999 at Benvenutos and Board members will be advised of the time. 10. ADJOURNMENT Vice Chair Reed asked for a motion to adjourn. Motion Mr. Myott moved that the meeting adjourn. Motion seconded by Ms. Frazier. Meeting properly adjourned at 8:20 p.m. Respectfully submitted, ~ ~ - Jt'.L.v /,~ Barbara M. Madden Recording Secretary (two tapes) 14