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CORRESPONDENCE I tl [%!JfJiJDD@Wo!JO@[l[JD Ij Kimley-Horn and Associates, Inc_ 5800 Corporate Way, West Palm Beach. Fla 33407. (305)683-5500 RaleIgh. West Palm Beach Tampa. Orlando. NashvIlle. Dallas December 20, 1984 Mr Wade Riley RITE CO Development Corporation 1300 West lantana Road - Suite 20 I lantana, Florida 33462 RE: Construction Plans and Right-of-Way Maps For Expansion of Congress Avenue/Boynton Beach Boulevard Intersection Dear Mr Riley: Kimley-Horn and Associates, Inc. is pleased to submit this proposal to provide engineering services to prepare plans and specifications for roadway improvements at the referenced location We have reviewed the details of the required improvements; we have discussed the project with staff members of Palm Beach County's Department of Engineermg and Public Works; and we have visited the site to determine particulars related to the work. With regard to our discussion with Palm Beach County, we have been informed that they will undertake signing and marking and signalization requirements for the project. This condition is as we assumed when we initially (some time ago) made you aware of the work effort and fee requirements. For the purpose of defining the scope of work, we offer the following: A. The intersection improvement will expand both roadways (Congress Avenue and Boynton Beach Boulevard) to provide three through lanes, dual left turns and a right turn lane for each approach to the intersection. B. The length of reconstruction for each approach to the intersection will be approximately 500 linear feet. C. The scope of work will involve performing field surveys; making preliminary investigations and recommendations; preparation of right-of-way maps and legal descriptions for acquisition of additional rights-of-way; and preparation of roadway and bridge plans with documents and specifications suitable for biddmg and construction as a Palm Beach County project. D. The design will be conducted and the plans will be prepared in accordance with the latest standards adopted by the American Association of State Highway Officials, Florida State Department of Transportation and requirements of Palm Beach County RITEco/127-1 ( r ===;') II! / --;- , ,r ~"'-'7 I Lr..,--....~r::;'I l ~~LL LUU'.5")JO:IL'l2-u UJ Within the above understandmg, the scope of serVices we will provide follows: TASK 1- FIELD SURVEYS A. Right-of-Way Surveys We will review existing right-of-way maps and verify breakdowns of adjacent parcels. In addition, parcel property lines that will be affected by the additional right-of-way taking will be established, as required, and tied to the baseline of survey B. Design Surveys We will conduct field surveys to furnish data required for design and preparation of plans; including, but not limited to the following: I Set aerial targets that will be used to produce the aerial plan sheets. 2 Re-establish base lines within the project limits. 3. Tie base lines to section and quarter section lines. 4 Reference base lines control points in order that base lines can be re-established if disturbed or destroyed during construction of the roadway improvements. 5 Establish 100' stations along the survey base lines. 6 Establish temporary benchmarks, as required, based upon NGVD- 1929 Datum. 7 Obtain topography, as required, to supplement the aerial photography Since most topographic data will be produced by photogrammetry; that which is obscured by overhead cover, or shadow, or that is otherwise unclear will be obtained by field surveys. 8. Take roadway cross sections at 100' stations (or as required) to furnish necessary data for design. 9 Conduct a survey of the existing bridge on Congress Avenue (north of the intersection) to furnish necessary data for design. 10 Conduct drainage surveys, as required, to furnish necessary data for design. J RITE CO/ 127-2 i. II LC;r?PT,' ,- ~y-Jftn''''m i! I ........L..... L~:"'" C--j ~JO L./1JI..!:!..JU 11 U II ,---- ) [/-------- .. 11 Field verify aboveground utilities determined by photogrammetry Underground utilities will be determined, as required, for design. TASK 11- PRELIMINARY INVESTIGATIONS AND RECOMMENDATIONS A. We will perform preliminary studies and make required analyses to determine the feasibility of including certain design concepts in the project prior to proceeding with preparation of final plans. The preliminary analyses will include a functional layout of the project. The layout will show the typical section for the various roadway elements, the approximate location of new pavements, connections to existing pavements, and other necessary features to be incorporated in the final design and plans. B. The results of the investigation, designs and layouts described in Section A. above will be prepared in preliminary format on prints and other appropriate media and reviewed with the affected agencies. These results will be used as the basis for development of the final plans. TASK 111- DOCUMENTS FOR ACQUISITION OF ADDITIONAL RIGHT-OF-WAY A. Right-af-Way Maps We will prepare right-of-way maps showing survey base line, existing right- of-way, right-of-way to be acquired, and parcel ownership data. B. legal Descriptions We will prepare legal descriptions for each parcel to be acquired, which will define the taking by a metes and bounds description and include the area of taking. TASK IV - DOCUMENTS FOR CONSTRUCTION A. Design We will perform design services necessary to establish controls for the horizontal and vertical construction of the improvements; and design drainage facilities (including modifications to existing systems) to properly conduct surface water runoff to existing outfalls within proximity of the project. _.~_._- ----- ------------~------~- --------------- RITECO/127-3 I : 'I I I~r ________r ..,,, (1f',- l. i ., ""1'/') '0.''''''''''' II \_~ ._. < ~,_"l~:~~lj B. Roadway and Drainage Plans Prepare a complete set of plans in accordance with the County and the Florida Department of Transportation. layouts will be prepared on 1" = 20' scale aerial sheets. contain, but not be limited to, the following information: practices of the The horizontal The plans shall 1 A cover sheet containing title information, vicinity map, sheets' index, and other appropriate information. 2 Proposed typical sections and required miscellaneous construction details. 3. Proposed horizontal and vertical alignments, and geometrics required for layout and construction. 4. locations of proposed pavements and other items of construction. 5 General notes defining basis of design and construction requirements. Required drainage systems, structures, and details preparation of a drainage map will not be required. ) 7 Cross sections and earthwork for proposed grading. 8. Slope ~l~'tenlimits and existing right-of-way The 6. 9 Miscellaneous construction details. 10 Summary of quantities and schedules with appropriate notes. C. Bridge Widening Plans We will prepare a complete set of plans for widening the existing bridge on Congress Avenue north of the intersection in accordance with the practices of the County and the latest standards adopted by the American Association of State Highway Officials. The plans shall contain, and not be limited to, the following information 1 A plan and elevation sheet. 2. A summary of quantities and design/construction notes. 3. Details showing required modifications to the existing bridge. ---" RITECO/127-4 ( , I' .,. '. ~.~ III L' J[ LL JlYOJV0L0 UV 1..:--- _ _________/ 4 Bent and bulkhead details. 5 Superstructure details. 6. Prestressed deck slab details. 7. Barr ier and hand rail details. 8. Sidewalk details. 9 Reinforcing bar listing and standard bar bending details. 10 Approach slab details. D. Utility Adjustments Prepare utility adjustment plans identifying which existing utilities will remain in place, which will be relocated, and which will be abandoned. The utility plans will be sepia reproductions of the roadway plans. The design and relocation of the utilities will be prepared by the individual utility owners and these shall be shown in ink on the sepias. The utility relocation plans will be incorporated and be made a part of the project plans. Should utility relocation be minimal, upon approval of the County, the utility relocation will be shown on the roadway layout sheets. E. Traffic Control We will prepare construction phasing plans which will detail sequences of construction and traffic control. The plans will include necessary lane closures, detours, temporary pavement construction and other necessary features to be instituted in order to maximize safety, minimize traffic congestion and maintain continued access to adjacent properties during construction. Separate plan sheets may be prepared or the information may be shown on reproducibles of the roadway plans according to what shall be required to properly detail the construction phasing information The construction phasing plans shall be incorporated in and be made a part of the project plans. F. Quantities Compute the quantities of all materials required for construction and prepare a pay item schedule listing the various construction materials. ---~ RITECO/127-5 II I "'-';~~,~\''''''''n u. --";i''?;"'''':;' I: L ,--LL L LL05!/w ,I1.:(Q)u u U L_ I G. Cost Estimates We will furnish up to two preliminary cost estimates during the preparation of the plans and furnish an "Engineer's EstimateJl after plans preparation and specifications work have been completed H. Specifications We will prepare specifications for the project construction. The context of the specifications will conform to the construction materials and methods required by the County I. Permitting We will contact the vanous permitting agencies and review the plans with the agencies at appropriate stages of development in order to satisfy the agencies' require-nents. In addition, we will prepare necessary permit applications and drawings required for obtaining approval of the project construction. Permit applications and drawings will be submitted to the County for transmission to the appropriate agencies. J. Plans Reviews, Site Visits, Coordination, and Administration We will send prmts of the plans to the County for review and document at the 50 and 100 percent stages of project completion. Additional prints of the plans may be submitted, as deemed necessary, at other stages of development of the plans. We will make visits to the site, as required, during plans preparation to confirm onsite features and verify compatibility of the proposed construction. We will coordinate our work with the County, utility companies, Florida Department of Transportation, and other entities, as required, during preparation of the plans and specifications. We will conduct project administration, as required, during the preparation of the plans and specifications. T ASK V - ADDITIONAL WORK Should additional work be required which is not covered in the scope of services, we will undertake said work upon your .vritten authorization. ----" RITE CO/ 127-6 r- I I ,L ~ ,- ',' Ice u-tJl"~":;- \; i l____ ~_=___!J I I FEE AND BILLING We propose to provide the above described engmeerIng services as outlined in Tasks I - IV for a lump sum fee of $36,600 00 An ite-nization of the distribution of the lump sum fee for various tasks follows: Task I - Field Surveys $ 5,800 Task II - Preliminary Investigations and Recommendations 1,800 Task II - Documents for Acquisition Of Additional Right-of-Way 6,400 Task IV - Documents for Construction 22,600 TOTAL lUMP SUM FEE $36,600 We will accomplish the work outlined in Task V on the basis of our hourly billing rates in effect at the time the work is done plus 1 15 times direct expenses. Fees are payable monthly based upon a percent complete of the lump sum elements or for work actually accomplished for hourly rate elements. Billing will .Je due and payable within 25 days. Please be advised that the above lump sum fee does not include obtaining title search mformation for the parcels affected for acquisition of additional right-of- way Title search information will be furnished by a local title company We will coordinate the work with the title company, but the title search cost will be an expense that will be billed to RITECO Development Corporation with payment made to the title company by RITECO Development Corporation. ~ " ~ t tr \ Ie \-. /! Additionally, soils investigations are not included in our lump sum fee We do not feel soils data will be required; but should it be required, the work will be conducted by a local firm, with the same cost payment conditions as for the title search information. SCHEDULE We will work as expeditiously as possible to complete the work within four months. We are prepared to begm work immediately upon receipt of the executed contract. __________J RITECO/127 -7 ,n/"r ~ n n I I I r-"""-""-" ,,,--,.......... J "'--""r->"1""'-" ~__ ~<_:___~_~c~ ~_~:. "L~J J CLOSURE If you concur in the foregomg and wish to direct us to proceed with the aforementioned work, please execute the enclosed copy of this letter agreement in the space provided and return the same to the undersigned. Fees and times stated in this agreement are valid for sixty (60) days after the date of agreement by the engineer. We appreciate the opportunity to submit our proposal for this important assignment, and look forward to its approval and an early execution of this agreement so we can proceed with the work. We look forward to working with you on this project. Very truly yours, KIMLE Y -HORN AND ASSOCIATES, INC. \ - ,\ \ H ~! -7 c-~ l ~ l ~, "- James-~ Zook, P.E ' ''""'')' Vice Pre ident JRZ:bt A ttachment: Standard Provisions /~ Agreed to this day of , 1984 RITECO DEVELOPMENT CORPORATION A corporation By: Title Its President/Vice President Attest: Its Secretary/Assistant Secretary (Affix Corporate Seal) Fla.81 KIMLEY HORN AND ASSOCIATES, INC STANDARD PROVISIONS (1) Invoices. Invoices will be submitted by Kimley-Horn and Associates, Inc. (the 'Engineer") to the Client monthly for services performed and expenses incurred pursuant to this Agreement during the prior month Payment of each such invoice will be due within twenty five (25) days of the receipt thereof A service charge will be added to delinquent accounts at the maximum rate allowed by law for each month of delinquency (2) Failure to Pay If the Client fails to make any payment due the Engineer for services and expenses within sixty (601 days after the Engineer s transmittal of its invoice therefor the Engineer may after giving seven (7) days written notice to the Client, suspend services under this Agreement until it has been paid in full all amounts due for services and expenses. (3) Legal Action. In the event any invoice or any portion thereof remains unpaid for more than sixty (60) days followlllg the IIlvoicc date the Engllleer may initiate legal proceeulrlgs to collect the same and recover in add,. tion to all amounts due and payable including accrued interest, its reasonable attorneys' fees and other expenses reo lated to the proceeding. Such expenses shall include but shall not be limited to the cost, determined at the Engi- neer s normal hourly billing rates, of the time devoted to such proceeding by its employees. (4) Non-Contingency The Client acknowledges and agrees that the payment for services rendered and ex penses incurred by the Engineer pursuant to this Agreement is not subject to any contingency unless the same is ex pressly set forth in this Agreement. (5) Opinions of Cost. (a) Since the Engineer has no control over the cost of labor materials, equipment or services furnished by others, or over methods of determining prices, or over competitive bidding or market conditions, any and all opine ions as to costs rendered hereunder including but not limited to opinions as to the costs of construction and mater ials, shall be made on the basis of its experience and qualifications and represent its best judgment as an experienced and qualified professional engineer familiar with the construction industry but the Engineer cannot and does not guarantee that proposals, bids or actual costs will not vary from opinions of probable cost prepared by it. If at any time the Client wishes greater assurance as to the amount of any cost, he shall employ an independent cost estimator to make such determination. Engineering services required to bring costs within any limitation established by the Client will be paid for as additional services hereunder by the Client. (b) If a limit with respect to construction or other costs is established by written agreement between the Client and the Engineer the following will apply (i) The acceptance by the Client at any time during the performance of services hereunder of a re- vised opinion of probable cost in excess of the then established cost limit will constitute a corresponding revision in the previously agreed cost limit to the extent indicated m such revised opinion. Oi) Any cost limit so established will include a contingency of ten percent unless another amount is agreed upon in writing. (iii) The Engineer will be permitted to determine what materials, equipment, component systems and types of construction are to be included in the drawings and specifications prepared by it pursuant hereto and to make reasonable adjustments in the extent of the project to bring it within the cost limit. (iv) If the bidding or negotiating phase of the project has not commenced within six months after completion of the Engineer's design hereunder the established cost limit will not be binding on the Engineer and the Client shall consent to an adjustment in such cost limit commensurate with any applicable change in the general level of prices in the construction industry between the date of completion of the Engineer's design hereunder and the date on which proposals or bids are sought. (v) If the lowest bona fide proposal or bid exceeds the established cost limit, the Client shall (1) give written approval to increase such cost limit, (2) authorize negotiating or rebidding the project within a reasonable time or (3) cooperate in revising the project's extent or quality In the case of (3) the Engineer shall without addi- tional charge, modify the plans and specifications prepared by it hereunder as necessary to bring the subject cost within the cost limit. The providing of such service will be the limit of the Engineer's responsibility in this regard and, having done so the Engineer shall be entitled to payment for his services in accordance with this Agreement. (6) Termination The obligation to provide further services under this Agreement may be terminated by either party upon seven (71 days' written notice in the event of substantial failure by the other party to perform in accord- ance with the terms hereof through no fault of the terminating party In the event of any termination, the Engineer will be paid for all services rendered to the date of termination all expenses subject to reimbursement hereunder and other reasonable expenses incurred by the Engineer as a result of such termination In the event the Engineer's compensation under this Agreement is a fixed fee upon such termination the amount payable to the Engineer for services rendered will be determined using a proportional amount of the total fee based on a ratio of the amount of the work done as reasonably determmed by the Engineer to the total amount of work which was to have been per formed, less prior partial payments, if any which have been made I r;:;tOiJiJ~ofXk9xl[jf) I . Fla-81 (7) Reuse of Documents. All documents, including but not limited to drawings and specifications, prepared by the Engineer pursuant to this Agreement are related exclusively to the services described herein They are not in- tended or represented to be suitable for reuse by the Client or others on extensions of this project or on any other project. Any reuse without written verification or adaptation by the Engineer for specific purposes intended will be at the Chent's sole risk and without liability or legal exposure to the Engineer and the Client shall indemnify and hold the Engineer harmless from all claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting therefrom. Any such verification or adaptation will entitle the Engineer to further compensation at rates to be agreed upon by the Client and the Engineer (8) Liability The Engineer is protected by Workmen s Compensation Insurance (and/or employer's liability insurance) professional liability insurance and by public liability insurance for bodily injury and property damage and will furnish certificates of insurance upon request. The Engineer agrees to hold the Client harmless from loss, damage injury or liability arising directly from the negligent acts or omissions of the Engineer its employees, agents, subcontractors and their employees and agents but only to the extent that the same is actually covered and paid under the foregoing policies of insurance. If the Client requires increased insurance coverage the Engineer will if specifically directed by the Client, take out additional insurance if obtainable at the Client's expense. (9) Limitation of Liability In performing its professional services hereunder the Engineer will use that de- gree of care and skill ordinarily exercised under similar circumstances, by reputable members of its profession prac tieing in the same or similar locality No other warranty express or implied, is made or intended by the Engineer's undertaking herein or its performance of services hereunder It is agreed that, in accordance with and subject to the provisions of the foregoing paragraph (8) the Client will limit any and all liability claim for damages, cost of de. fense or expenses to be levied against the Engineer on account of any and all design defects, errors, omissions, and professional negligence to the amount actually paid in compensation for or with respect to, such liability claim, cost, or expense under any policy or policies of professional liability insurance maintained by the Engineer Further the Client agrees to notify any contractor or subcontractor who may perform work in connection with any design, report or study prepared by the Engineer of such limitation for design defects, errors, omissions, or professional negligence, and require as a condition precedent to his (or its) performance of such work an identical limitation of liability on his (or its) part as against the Engineer In the event the ClIent fails to obtain an identical limitation of liability provision as to design defects, the Client shall indemnify and hold the Engineer harmless for any liability related to errors, omissions, or act of professional negligence in such a manner and to such extent that the aggregate liability of the Engineer including awards and costs assessed by any mediator-arbitrator for such design defect to all parties, including the Client, shall not exceed the aforementioned amount. Under no circumstances shall the Engineer be liable for extra costs or other consequences due to changed conditions or for costs related to the failure of the contractor or materialmen to install work in accordance with the plans and specifications. (10) Expenses of litigation In the event litigation in any way related to the services performed hereunder is initiated against the Engineer by the Client, its contractors, or subcontractors, and such litigation concludes with the entry of a final judgment favorable to the Engineer the Client shall reimburse the Engineer for all of its reasonable attorneys' fees and other expenses related to said litigation Such expenses shall include but shall not be limited to the cost, determined at the Engineer's normal hourly billing rates, of the time devoted to the defense of such litiga- tion by the Engineer's employees. (11) Controlling law This agreement is to be governed by the law of the State of Florida (12) Binding Effect. This Agreement shall bind and the benefits thereof shall inure to the respective parties hereto their legal representatives, executors, administrators, successors and assigns. (13) Merger, Amendment. This Agreement constitutes the entire agreement between the Engineer and the Client, and all negotiations and oral understandings between the parties are merged herein This Agreement can be supplemented and/or amended only by a written document executed by both the Engineer and the Client. (14) Photographs. Photographs of any completed project embodying the services of the Engineer provided here- under may be made by the Engineer and shall be considered as its property and may be used by it for publication. (15) Compensation for Additional Services. The undertaking of the Engineer to perform professional services under this Agreement extends only to those services specifically described herein. If upon the request of the Client, the Engineer agrees to perform additional services ( Additional Services ') hereunder the Client shall pay the Engi- neer for the performance of such Additional Services an amount (in addition to all other amounts payable under this Agreement) equivalent to iii the payroll costs ( 'Payroll Costs ') incurred by the Engineer in providing such Addi- tional Services multiplied by a factor of 2 75 plus (ii) the reimbursable expenses ( Reimbursable Expenses ') so in. curred by the Engineer in providing such services multiplied by a factor of 1 15. .... \ ,) DRAFT FOR REViEVV ONLY .L SUPPLEMENTAL AGREEMENT BETWEEN RITECO DEVELOPMENT CORPORATION AND KIMlEY-HORN AND ASSOCIATES, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR AN ENGINEERING STUDY AND JUSTIFICATION REPORT OF A PROPOSED INTERCHANGE AT 1-95 AND NW 22ND A VENUE IN BOYNTON BEACH, FLORIDA THIS SUPPLE~1ENT AL AGREEMENT made and entered into this day of , 1984, by and between RITECO DEVELOPMENT CORPORATION, hereinafter called the Client, and KIMLEY -HORN AND ASSOCIATES, INC., heremafter called the Engineer, a Florida corporatiOn, of 5800 Corporate Way, West Palm Beach, F lor ida. WITNESSETH WHEREAS, the Client and Engineer heretofore on into an agreement whereby the Engineer was retained services to the Client; , entered to furnish certain professional WHEREAS, the Client now desires to expand the scope of the proposed services (see attached scope of work - EXHIBIT "A"); and WHEREAS, it has been determined that a lump sum fee of Sixty-three Thousand Six Hundred and Forty Dollars ($63,640 OO) is reasonable and just compensation for the addi tional services. NOW THEREFORE, THIS INDENTURE WITNESSETH: That for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree as follows: 1 The Engineer agrees to produce the required interchange justification report and provide such other services as described in EXHIBIT "A" of this Supplemental Agreement 2 The Client agrees to pay the Engineer a lump sum fee of .$63,640 00 for these addl tiOnai serVices. 4479 01/P84-22 Page 1 of 2 Except as hereby amended, changed or modified, all other terms and conditiOns at the original Agreement dated and supplements thereto shall remain in full force and effect IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written OWNER: ENGINEER: RITECO DEVELOPMENT CORPORA nON KIMLEY -HORN ANDASSOCIA TES, INC. By By: Title Ti tIe: Date Da te: ATTEST: Da te: Da te: 4479 0 l/P84-22 Page 2 of 2 EXHIBIT "A" SCOPE OF SERVICES FOR INTERCHANGE JUSTIFICATION REPORT PROPOSED INTERCHANGE AT 1-95 AND NW 22ND AVENUE BOYNTON BEACH, FLORIDA t. Prepared by: KIMLEY -HORN AND ASSOCIATES, INC. Prepared for RITECO DEVELOPMENT CORPORATION COPR JUNE 1984 INTRODUCTION This proposal has been prepared at the request of the RITECO Development Corporation to determine the feasibility of a new interchange on 1-95 at NW 22nd A venue in Boynton Beach, Florida. Before a new interchange can be built on 1-95, the FHWA requires that an economic analysis be undertaken to determine whether or not the interchange can be justified from the standpoint of cost-effectiveness In other words, a determination as to whether the public will receive benefits, over the life of the project, to offset the costs, must be made A cursory review of environmental, social and other economic issues surrounding the project must also be made to determine the overall "environmental attainability" of the project Analysis of environmental attainability does not pre-empt nor presume any final environmental determinations. An in-depth environmental analysis will be conducted in the near future. In this case, it is also appropriate to perform a preliminary analysis of alternatives. The purpose of this analysis should be to refine and define an interchange concept and configuration that best represents a solution to the engineering problems. This exercise should also be utilized to establish the geometric and operational feasibility of the proposed plans. Since this study precedes the environmental assessment process, no final decisions or quantified geometric analysis can be prepared. All analyses in this proposal are preliminary and all geometric studies will be graphic in nature OVERVIEW This proposal is designed to answer a number of key issues that are critical to the FHW A, FOOT, and the County These include: o Is it cost-effective to construct an interchange on 1-95 providing direct access to the NW 22nd A venue? o On a preliminary basis, what is the best configuration for such an interchange? o Is there a proposed interchange concept that will operate effectively under forecast peak period traffic conditions? Can it be constructed under heavy 1-95 traffic condi tions o Is there an interchange configuration that is geometrically feasible and acceptable from the standpoint of Federal-Aid Interstate design standards o Will connecting facilities be able to adequately feed and discharge projected interchange volumes? i- o Is there a feasible interchange concept that is environmentally attainable? o Will the project's impacts on the local economy, neighborhoods, and social fabric jeopardize the feasibility of the project? o Is the proposed proj ect consistent wi th other local plans, programs and priorities? o Does the project have local support and has it been coordinated, on a preliminary basis, with key officials that might have an interest in it? This proposal identifies the methodologies and framework for attacking and resolving these issues. It provides for the publication of the appropriate documentation to secure appropriate and necessary approvals of the FHW A, FOOT and local government -2- TECHNICAL APPROACH The following pages contain a task-by-task description of the important elements essential to the success of the interchange justification project This technical approach contains sufficient technical analysis effort to secure the necessary economic justification approvals required This approach simultaneously suggests sufficient analysis to assure that a workable interchange configuration can be developed, wi thin reasonable and tolerable social/ economic/ environmental constraints The tasks in this approach have been organized into nine (9) major categories or "Task Groups," as follows: o Task Group I - Transportation Systems Analysis o Task Group 2 - Traffic Engineering Analysis o Task Group 3 - Engineering Analysis o Task Group 4 - Preliminary Social, Economic and Environmental Studies o Task Group 5 - Relationships to Other Plans and Programs o Task Group 6 - Economic Analysis o Task Group 7 '- Alternatives Analysis o Task Group 8 - Meetings and Conferences o Task Group 9 - Documentation Each of these Task Groups is described in greater detail in the pages that follow -3- TASK GROUP 1 TRANSPORTATION SYSTEMS ANALYSIS This task will involve the overall collection and verification of the transportation systems data required for an interchange justification report The purpose of this effort is to collect and organize all of the relevant and necessary data that will be used in subsequent tasks TASK 1.1 COLLECT AND ANALYZE DATA This task is organized into seven (7) subtasks as follows: Subtask 1.1.1 - Obtain existing network Existing and available urban area transportation data relative to the existing transportation networks will be collected, evaluated and verified for reasonableness Subtask 1.1.2 - Obtain forecast network(s) A vail able urban area transportation data for the future transportation system in the project area will be collected, classified and organized Subtask 1.1.3 - Acquire trip tables A vailable trip making characteristics of the urban area will be collected for both existing and forecast condi tions Subtask 1.1.4 - Inventory number of lanes/capacity characteristics The accuracy of the data in the urban area transportation study statistics will be field-verified. Subtask 1.1.5 - Collect soci~economic data and travel models The socio-economic forecasts and trip generation models will be acquired and reviewed Subtask 1.1.6 - Inventory current land-use/development plans/ proposals Current land-use plans and major development proposals will be inventoried to update the trip-making models, as needed. Subtask 1.1.7 - Summarize Data All preceding data will be summarized into usable formats -4- TASK 1.2 DEVELOP BASE MICRONETWORKS This task will involve the identification of the portion of the existing and future roadway systems that will be relevant to the analysis. It will also involve the preparation of microscale graphics, network formatting and coding for subsequent computer analysis Subtask 1.2.1 - Base Micronetworks Detailed micronetworks for both existing and future condi tions will be identified, mapped and coded for subsequent computer analysis. One-way coding of the interchange system will be undertaken to insure the adequacy and level of detail necessary to perform weaving analyses, and movement-by-movement capaCl ty analysis It is proposed that a third micronetwork containing future HOV lanes on 1-95 also be developed and analyzed to insure ali FHW A concerns and policies are addressed. This plan will also include exclusive HOV connector ramps to the airport This coding activity will include the preparation, compilation and recording of capacity characteristics, operating speeds, link length, number of lanes, turn prohibi tions, and similar operating data, for each link and node in each of the micronetworks One network will be coded with no interchange to serve as the base case for comparison purposes Subtask 1.2.2 - Check and Verify Base Micronetworks Both the future and forecasts micronetworks will be checked for mapping and coding errors prior to computer analysis. This doublecheck will minimize expensive computer time spent finding and debugging network coding errors at a later time -5- TASK 1.3 TASK 1.4 DEVELOP MICRO-TRIP TABLE FOR STUDY AREA This task will involve the acquisition of base year and horizon year trip tables and socio-economic data. These trip tables will be modified into the desired format Zones external to the study area will be compressed into "macro-zones" since they are not relevant to the micro- analysis At the same time traffic zones in the study area will be subdivided, as appropriate, to insure an adequate level of detail for the micronetwork analyses This task will also involve the redistribution of trips within the new zonal framework for the existing and forecasts trip tables Trip generation rates for the airport and high-growth zones will also be checked and adjusted, if needed Subtask 1.3.1 - Collect and Review Data Existing and available trip tables for existing and forecast conditions will be collected In addition, socio-economic data, and trip productions and attractions will be analyzed to determine their reasonableness in view of current land use developments and development proposals in the study area. Meetings with local planning officials will be arranged to collect and review recent development proposals, and modifications to land use plans Comprehensive plans and other relevant data will also be collected and discussed with local officials. Subtask 1.3.2 - Modify Trip Tables Trip generation rates will be modified as needed and the trip table modified accordingly Growth factors will be applied to update the forecast trip table to the desired horizon year (20 years from date of opening) TRAFFIC ASSIGNMENT After all trip tables have been prepared, and transit/carpool splits established, auto, transit and carpool trips will be assigned to the micronetwork for existing and planning horizon years -6- TASK 1.5 TASK 1.6 Subtask 1.5.1 - Load Auto Trips Auto trips will be loaded to the micronetwork using automated traffic assignment models Subtask 1.5.2 - Load Carpool and Transit Trips Transit and carpool vehicular trips will also be loaded to the network SUMMARIZE TRAFFIC ASSIGNMENT DATA Traffic assignment statistics will be summarized in tabular form sui table for incorporation into the final report These statistics will also become the primary source of road user data for input into the road user benefit analysis. These statistics will include vehicle miles of travel (VMT), vehicle hours of travel (VHT) and person-hours of travel (PHT) SUMMARY MEMO A summary memorandum covering all of the information generated within this Task Group will be prepared -7- TASK GROUP 2 TRAFFIC ENGINEERING ANALYSIS The traffic engineering task group is designed to assure the operational integrity and feasibility of the plans under study Results of this effort will also play an important role in the project's final justification by pinpointing the operational benefits of the project TASK 2.1 UPDATE TRAFFIC DATA Existing and available traffic counts in the area will be updated and supplemented with new available data generated since earlier studies Where necessary, and where needed traffic count information is absent, addi tional traffic counts will be taken, as required TASK 2.2 DEVELOP MICRO-ASSIGNMENT OF PEAK HOURl Y VOlU MES The results of the preceding analysis will be assigned and displayed in a graphic single-line format to illustrate the critical peak volume loadings for individual links in the various interchange configurations TASK 2.3 ANALYZE CAPACITY OF INTERCHANGE CONCEPTS Once the controlling peak hour volumes are graphically displayed on each of the interchange configurations under study, an in-depth analysis of the capacity of each configuration can be undertaken The purpose of this analysis is twofold: first, it is to determine those components of each interchange configuration that may be deficient from a capacity and level-of-service (LOS) standpoint; second, it is to identify those remedies that can be implemented to reduce or eliminate the capacity problems so identified. Subtask 2.3.1 - Preliminary Screening To undertake this analysis effort, it is important to discard unneeded analyses. For example, certain sections and components of the various interchange concepts will be obviously sufficient from a capacity analysis viewpoint These sectlOns w1l1 not be subjected for unneeded in-depth quantitative analysis. -8- TASK 2.4 Subtask 2.3.2 - Execute Capacity Studies Capacity studies will be conducted for the following types of freeway segments: o Basic freeway mainline segments o Basic freeway ramp segments o Isolated on-ramp o Isolated off-ramp In addition to the studies listed above, critical lane analyses for critical signalized intersections will also be performed. Subtask 2.3.3 - Determine Levels of Service Based upon the preceding effort expended in Subtask 2.3 2, the level-of-service of each roadway segment and intersection will be classified in accordance with its corresponding level-of-service, using the following categories: o Level of Service "C", or better o Level of Service "0" o Level of Service "F" Subtask 2.3.4 - Plot and Display Level of Service Results Based upon the results of Subtask 2.3 3, these results will be graphically displayed on single-line representations of the interchange configurations ANALYZE CAPACITY OF SURROUNDING FACILITIES TO FEED AND DISCHARGE I~TERCHANGE VOLUMES In recent years, the FHW A, and the traffic engineering communi ty, in general, have become acutely concerned with upstream/downstream capacity problems. In many cases in the past, massive investments have been made -9- TASK 2.5 into major freeway or highway expansion projecvts, only to find that these improvements were underutilized, due to the inability of connecting facilities to feed and discharge the volumes associated with the improvement Subtask 2.4.1 - Upstream/Downstream Capacity Studies To avoid this problem, it is important to analyze the capaci ty of the facilities connected to the planned improvement In this case, the capacity of several connecting facilities will be analyzed against the capacity of the proposed interchange: o 1-95 - and connecting facilities, south of the proposed interchange o 1-95 - and connecting facilities, north of the proposed interchange o NW 22nd Avaenue, east and west of the proposed interchange SAFETY ANALYSIS One of the key factors in any economic analysis is the costs associated with accidents. Normally, improved facilities can significantly enhance the safety characteristics of a transportation system This task will be composed of several key subtasks: Subtask 2.5.1 - Collect Accident Records Accident records for 1-95 and connecting facilities in the area will be collected and analyzed -10- TASK 2.6 Subtask 2.5.2 - Analyze Accident Data Accident statistics will be categorized as fatal, property- damage only (PDO) or injurious Subtask 2.5.3 - Develop Unit Costs Uol t costs for the various types of accidents will be researched and developed Subtask 2.5.4 - Develop Accident Forecasts Forecasts of accident rates under the various improvement scenarios will be prepared These alternatives will include the "Do-Nothing" alternative Subtask 2.5.5 - Develop Accident Cost Profiles Accident cost profiles for the various alternatives will be prepared by accident category CONCEPTUAL MAINTENANCE OF TRAFFIC ANALYSIS Maintaining interstate traffic during massive interchange construction and 1-95 reconstruction is a complex and oftentimes expensive undertaking The design concepts must be sensi tive to this factor, and will be evaluated for their ability to be constructed under heavy traffic condi tions The objective of this task will be to conceptually analyze maintenance of traffic schemes that maintain the existing number of lanes of traffic wherever possible At the same time, design concepts will be reviewed and modified to accommodate sensible, cost-effective maintenance of traffic schemes -11- TASK 2.7 PREP ARE TRAFFIC ENGINEERING TECHNICAL MEMO A technical memo summarizing the results of the Traffic Engineering Task Group will be prepared. -12- TASK GROUP 3 ENGINEERING ANALYSIS This task is essential to the development of a reasonable and practical concept that will be subjected to the various analyses. The concepts must be workable, geometrically, and the purpose of this analysis is to assure that this is the case To accomplish this, "desirable" federal-aid interstate design criteria should be followed to the maximum extent feasible If these criteria cannot be met, strong reasons for nonconformity must be clearly established In this case, detailed typical section studies are required in the vicinity of potential right-of-way problems in order to understand the order-of- magnitude of the project's impacts Likewise bridge span arrangement studies must be undertaken to grasp the technical feaSibility of several concepts, and to get a handle on cos ts This task group will also include the important task of cost estimating which is essential to the process of securing federal justification TASK 3.1 GEO~ETRIC FEASIBILITY ANALYSIS A number of geometric tests must be performed to assure that the concepts under consideration are geometrically feasible This will involve several subtasks: TASK 3.2 ADJUST GEOMETRIC PLANS Based upon the analysis completed in Task 3.1, the alternative concepts will be modified and re-drafted to better accommodate desirable design criteria. These adjustments may include longer weaving areas, improved gore arrangements, improved span arrangements, enhanced geometric conditions, and improved merging condi tlOns TASK 3.5 PREP ARE COST ESTIMATE This task will involve several subtasks; as follows: -13- TASK 3.6 Subtask 3.5.1 - Acquire Unit Cost Data Current FOOT unit cost information will be obtained Subtask 3.5.2 Quantities Develop Preliminary Construction Preliminary quantities for major cost items such as lane- miles of pavement, square-footage of bridge (by category), cubic yards of embankment, and linear feet of retaining wall will be developed A gross parametric percentage unit estimate for incidental engineering and contingencies will be used Subtask 3.5.3 - Estimate Right-of- Way Costs Local unit land costs for industrial/residential acreage and structures will be obtained for the area by contacting local realtors. A rough estimate of total acreage and I- square feet of strlictures will be made for each al ternate PREPARE TECHNICAL MEMO A technical memo summarizing the findings of the engineering analysis will be prepared. -14- TASK GROUP 4 PRELIMINARY SOCIAL, ECONOMIC AND ENVIRONMENTAL STUDIES This task group involves a preliminary examination of the environmental attainability of the various alternatives. This is not a final environmental assessment and will not result in any final environmental determinations. However, this analysis will answer the question: "is the project environmentally attainable?" This analysis will also identify significant social, economic and environmental issues and their order-of-magni tude The relative impact of the various alternatives will be analyzed in a preliminary way, and unfeasible concepts will be modified or discarded TASK 4.1 INSPECT PROJECT SITE FOR SENSITIVE AREAS An inspection of the project site will be performed to inventory classify, and assess the sensi tivi ty of potential impacts. i. TASK 4.2 ANALYZE SOCIAL IMP ACTS The impact of the various alternatives on local neighborhoods, parks, recreation facilities, police/fire facilities, churches, minority groups, schools, historic sites, archaeological sites, hospitals, nursing homes, medical services, and the like, will be assessed in a preliminary way ECONOMIC IMPACT STUDY TASK 4.3 The economic impact of the project on the local economy will be assessed in a general way The impact of the project on local businesses and employment, in the short, and long term will be identified This analysis will include conclusions regarding project impacts on the following categories: o highway construction employment o general employment o local businesses displaced o overall economic condi tion of metro area o indirect benefits -15- TASK 4.4 TASK 4.5 TASK 4.6 TASK 4.7 ANALYZE ENERGY IMPACTS The effect of the project on overall energy consumption will be analyzed and addressed, in a qualitative manner Motor fuel consumption will be addressed quantitatively ANALYZE ENVIRONMENTAL IMPACTS A cursory assessment of environmental impacts will be made by visual inspection of the project area and by conferences with local environmental officials. Environmentally-sensi ti ve receptors and habitats for endangered species will be identified, if any, and the impact of the project on local waters and wetlands will be addressed In addition, the general effect of the project on air quality, noise and local hydrology will be addressed. IDENTIFY MITIGATIVE COUNTERMEASURES If noise or other impacts are identified as being significant, the appropriate mitigative countermeasures will be suggested, and identified The effectiveness of the countermeasure will be addressed. TECHNICAL MEMO A technical memo summariz~ng the findings of the preliminary social, economiC and environmental assessment will be prepared. -16- TASK GROUP 5 RELATIONSHIP TO OTHER PLANS AND PROGRAMS To receive federal approval for a new interchange on 1-95, it must be demonstrated that the proposed improvement is consistent with other local plans and programs. The purpose of this task group is to provide that documentation. TASK 5.1 INVENTOR Y PLANS AND PROGRAMS Other local plans, programs and goals will be collected and examined. These plans will include local land use plans/comprehensive plans, transportation plans, transportation improvement programs, transi t development programs, capital improvement programs and so f<;xth. EVALUATE COMPATIBILITY ~ TASK 5.2 The compatibility of the proposed project with other plans and programs will be analyzed TASK 5.3 TECHNICAL MEMO A technical memo summarizing the findings of this task group will be prepared. -17- TASK GROUP 6 ECONO \HC ANALYSIS The central part of this study is the economic analysis. This analysis must be conducted in accordance with the 1977 AASHTO Manual on User Benefit Analysis Any deviations from the procedures in this manual must be documented and justified. If such modifications are found to be appropriate, more efficient, and justifiable, they will be documented. Otherwise, this analysis process will be executed in accordance with the AASHTO manual ThiS analysis will be conducted for two scenarios: o "Do-nothing" alternative o One interchange concept TASK 6.1 DA T A SELECTION AND DEVELOPMENT STUDIES A host of unit cost factors most be researched, developed and formatted tor input into the economic analysis program This wiIl involve several subtasks Subtask 6.1.1 - Update Cost Factors Cost factors must be updated to current year costs using the Consumer Price Index or other indices of inflation. Some of the factors, that must be researched and updated, in accordance with AASHTO requirements, will include: o Gasoline costs o Idling cost factors o Unit value of motorists' time o Oil costs o Tire costs o New car depreciation factors o Repair and maintenance costs o Interest rates o Section cost factors Subtask 6.1.2 - Identify and Classify Roadway Sections The AASHTO procedures provide for the stratification of user costs and benefits in accordance classification of each roadway segment. segments can be subclassified by a wi th the Roadway variety of -18- TASK 6.2 characteristics, including design, speed, grades, curvature and so forth. This classification procedure will be undertaken in compliance with AASHTO guidelines Subtask 6.1.3 - Develop User Cost Factors and Related Data Once uni t cost factors are updated to the current year, and roadway sections have been classified, user cost factors will be developed and sorted for application to each category of roadway This procedure will include the development of the following data for input into the analysis process: o Roadway variables affecting running costs o Vehicle miles of travel o Passenger hours of travel o Vehicle class mix o Passenger car running cost consumption factors: - fuel - maintenance/repair - oil - depreciation - tire wear o Truck running costs o Truck class mix o Accident costs o Other data, as required Subtask 6.1.4 - Format Input Data The above data will be assembled and compiled into a usable format for computer analysis purposes EXECUTE BENEFIT - COST ANALYSIS A comprehensive benefit cost analysis will be executed in accordance with AASHTO guidelines It is anticipated that this analysis will be executed using a computer program available from the DOT that is based upon AASHTO procedures and that has the approval of the FOOT and FHW A -19- TASK 6.3 The purpose of this task is to determine the relative economic merit of the project, as a whole This analysis will also produce some preliminary comparisons among the alternatives subjected to the analysis The proposed procedure will be a present worth analysis. The current value of the user benefit stream will be computed and divided by the present worth of the capital and operating/maintenance costs of the proposed imporovment packages The user benefit stream will be computed by subtracting the user costs of the proposed improvements, from the "do-nothing" alternative, over a twenty year planning period If the net present value (NPV) resulting from this computation is greater than zero, then the project is justified SUMMARIZE FINDINGS The findings of this economic analysis task group will be summarized in a technical memo This memo will include singleline graphic representations of the al ternati ves analyzed and a listing of all of the assumptions used in the analysis. -20- TASK GROUP 7 AL TERN A TIVES ANALYSIS The task group will involve a preliminary evaluation of each alternative using all of the criteria and analytic data assembled in previous tasks Both quantitative and qualitative data will be used to establish the general relationship of each alternative to each other in a comprehensive format A matrix analysis procedure is proposed. DEVELOP EVALUATION CRITERIA TASK 7.1 Broad project goals and objectives will be subdivided into specific criteris for evaluation purposes These criteria will include subdivisions of such items as level fo transportation service, safety, economic impacts, environmental impacts, social/neighborhood impacts, and costs TASK 7.2 ANALYZE AL TERNA TIVES AGAINST CRITERIA Each alternative will be arrayed in matrix format against the evaluation criteria. Subjective and objective data will be displayed in the matrix. These data will then be used to judge the relative value of one alternative versus another TASK 7.3 SUMMARIZE FINDINGS A graphic display of the matrix analysis will be prepared. A technical memo summarizing the principal findings of the analysis will also be prepared -21- T ASK GROUP 8 MEETINGS AND CONFERENCES This task group includes all of the meetings and conference required for the study effort. TASK 8.1 CONDUCT MEETINGS WITH GOVERNMENT OFFICIALS Multiple meetings with a number of government agencies will be required at various stages of the analysis process Some meetings will be held during the data collection phase and others will be held during key technical analysis activities Very important meetings will also be held with the lead agencies (i.e., the FOOT and Palm Beach County) prior to publication of findings, for review purposes Agencies that will be contacted will include: o FDOT - District 4 o FOOT - Tallahassee o Palm Beach County Department of Engineering o Palm Beach County Planning o MPO staff o FHW A o City of Boynton Beach o Florida Department of Environmental Regulation TASK 8.2 CONDUCT MEETINGS ENVIRONMENTALISTS WITH LOCAL Meetings with local people intimately familiar with environmental issues will also be arranged These people will include local archaeologists, historic site personnel, wildlife experts, marine biologists and general environmentalists Leaders of local organized environmental groups such as the Audobon Society will be sought and contacted. -22- TASK 8.3 TASK 8.4 CONDUCT MEETINGS WITH lOCAL BUSINESS lEADERS Several meetings will be held with local chambers of commerce and/or local business leaders Individual neighborhood leaders and businessmen directly affected by the project will also be contacted, as appropriatae PREPARE MINUTES OF MEETINGS Summary minutes of all meetings will be prepared, filed and maintained. t -23- TASK GROUP 9 DOCUMENT A nON This task group will include the compilation and preparation of all study documentation. TASK .9.1 PREPARE DRAFT REPORT A draft of the final report will be prepared for circulation to the County, FOOT and FHW A for review and comment. TASK 9.2 REVIEW DRAFT REPORT A meeting will be held to coordinate and discuss review comments Conflicting comments will be resolved TASK 9.3 PREPARE FINAL REPORT The draft report will be rewritten as needed based upon the results of Task 9 2. Appendices will be included as needed -24- PROJECT SCHEDULE We propose to execute this assignment within eighteen (18) weeks of your notice to proceed. t. P84-2~ -25-