REVIEW COMMENTS
PLANNING AND ZONING DEPARTMENT
MEMORANDUM NO 95-374
FROM
Tambri J Heyden
Planning and Zoning Director
f1 ~ J--:~
Michael E Haag . ~
Site and Zoning evelopment Administrator
July 27, 1995 ~
TO
DATE
SUBJECT
Site Plan Review - 1st Review - Major Site Plan
Modification
Project Quantum Allstate Association
Location 1375 N W 22nd Avenue
Agent Raymond Hensler, Project Manager
File No MSPM 95-005
The following is a list of 1st review comments regarding the site plan
review of the plans for the above-referenced project It should be
noted that the comments are divided into two (2) categories, the first
category is a list of comments that identify deficiencies from the
City's Land Development Regulations (LDR) that are required to be
corrected and shown in compliance on the plans and/or documents
submitted for second (2nd) review in order for the project to continue
through the site plan review process The second set of comment(s) are
recommendations that the Planning and Zoning Department staff believe
will enhance the proposed development The applicant shall understand
that all documents and plans submitted for site plan and/or permit
review are subj ect to additional comments I recommend that the
applicant/agent contact me regarding questions related to the comments
If the applicant is not intending to correct code deficiencies, they
should contact me regarding the procedures, application forms, fees and
submittal deadline dates for seeking relief from the code requirement
I SITE PLAN REVIEW COMMENTS.
1 Add to the site plan computations that verify that the
proposed site layout will accommodate the pervious area
required by the landscape code and zoning code The zoning
code requires 20% of the site to be pervious and the landscape
code requires specific width landscape strips around the
perimeter of the vehicle use area
2 Add to the existing and proposed site data the number of new
employees that will occupy the 52 new work stations Also
identify the maximum number of employees per shift Correct
the parking space computations and the parking spaces shown on
the site plan accordingly
3 Indicate on the site plan which of the site characteristics
listed and shown on the site plan drawing and associated
detail drawings are new and/or existing
4 Correct the inconsistency regarding the number of parking
spaces shown on the site plan versus the number of spaces
indicated on the drawing for the spaces located directly
northeast of the proposed building expansion
5 Show and dimension on the site plan a landscape strip no less
than 2 5 feet wide for the landscape strip west of the new
parking spaces
6 Continue the required vehicle use area hedge (coco plum)
around the southeast corner of the new parking area to the
face of the building
7 Add a note to the plant list that identifies the coco plum
hedge material as required vehicle use area screening
page 2
Memorandum No 95-J74
1st review - Quantum Allstate Association
File No MSPM 95-005
8 Add the following to planting note number 2 found on the
landscape plan
"All plant substitutions shall be approved by city of Boynton
Beach"
9 Omit planting note number 4 and replace with the following
text
"On center spacing of required trees and hedges shall take
precedence over quanti ties of material identified on the
plan "
10 Show on the landscape plan the continuous hedge that is
required around the perimeter of the vehicle use area to
screen the area from the abutting property to the north, east,
west and the right-of-way to the south
11 Place the following note on the landscape plan
"The existing hedge required to form the barrier to screen the
view of the vehicle use area from the abutting properties and
right-of-way shall be continuous with the plant material
spaced a maximum of two (2) feet center to center where
there is a gap in the existing hedge, larger than two feet
hedge material shall be installed The specie shall match the
existing hedge specie, be no less than eighteen (18) inches in
height, after planting, and comply with the landscape
specifications identified on this sheet "
II RECOMMENDATIONS
12 Recommend using melaleuca mulch instead of pine needle mulch
MEH dim
xc Central File
a A.llstate 1st
July 19, 1995
ill ~@~DW~ @
JI. I 9 Qlj
tpNNING AND
ONING DEPI
BUILDING DIVISION
MEMORANDUM NO 95-244
To
Tambri Heyden, Planning & Zoning Director
From
Al Newbold, Deputy Building Official
Allstate Office Expansion
Master Site Plan Modification
1375 N W 22 Avenue
Re
After reviewing the plans for the above referenced site, the
Building Division has no comments and recommends that the plans
move forward
Al!!f?~
AN mh
cc William V Hukill, P E , Department of Development Director
A ALLSTATB TRC
ENGINEERING MEMO # 95-223
DATE. July 18, 1995
SUBJECT. ALLSTATE INSURANCE - MASTER SITE PLAN MODIFICATION
The follOWIng comments/recommendatIOns are submItted for your reVIew If any of the code
comments dIsallow the applIcant to develop the SIte as submItted, the applIcant may request a
vanance thru the plannIng department as stIpulated In Chapter one, ArtIcle one, SectIon eleven
page 1-5 of the CIty'S Land Development RegulatIons.
All plans submItted for specIfic permIts shall meet the CIty'S code reqUIrements at tune of
applIcatIon. These permIts Include, but are not lunIted to the follOWIng: SIte lIghtIng, PavIng,
DraInage, CurbIng, LandscapIng, ImgatIOn, and Traffic Control DeVIces. PermIts requIred from
agenCIes such as the F DOT., P B County, S.F W.M.D, and any other permIttIng agency shall
be mcluded WIth your permIt request.
COMMENTS
Install handIcap stnpmg and pavement symbols WIth correct colors. Standard dwg. B-90012.
2 ProVIde a satIsfactory hghtIng plan at tIme of permIttIng. Chap 23 Art. 1 , Sect.2A. pg. 23-1
RECOMMENDATIONS
KRH/krh
C Wilham Hukill, Dev DIr and to file
allstate.mpm
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
FROM
Tambri J Heyden
Planning and Zoning Director
John Wildner F'
Parks Sup
July 17, 1995
TO
DATE
SUBJECT
Quantun Allstate Association, MSPM 95-005
Recreation and Park Department has reviewed the above-referenced
has no comments at this time
XC Central File
MEMORANDUM
tr~ & Il n W Il F-
Ifill _ Ifn,
i
TO
FROM
DATE
RE
FIRE PREVENTION MEMORANDUM NO
Planning Department
Fire Department
July 11, 1995
Allstate Office Expansion
1375 NW 22 Ave
MSPM 95-005
There are no objections at this time
95-291 BB
/-.1 I
/[, / ,4,,';. ~
~~7-2t-~~.
/ Bob Borden, FPO I
~
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PUBLIC WORKS DEPARTMENT
MEMORANDUM #95-119
TO
Tambn Heyden, Plannmg & ZOnIng DIrector
FROM
Robert EIchorst, PublIc Works DIrector
SUBJ
SIte Plan ReVIew - Allstate Office ExpansIOn
DATE
July 10, 1995
The PublIc Works Department has no problems wIth the above SIte plan.
ert EIchorst
PublIc Works DIrector
RE/cr
RECREATION & PARK MEMORANDUM #95-298
Tambn Heyden, Plannmg & Zomng Duector
Kevm J Hallahan, ForesterlEnvuonmentahst !<- J If-
RE Allstate Office Expansion
TO
FROM.
DATE July 7, 1995
1 The applIcant should reVIew the entIre sIte (old sectlon also) and replace any dead/mIssmg
trees and vegetatlon. The entrre sIte, mcludmg the mIssmg vegetatIOn, will be reqUITed to
be mstalled.
2 The landscape plan should mdIcate where all eXIsting trees noted for relocatIOn, will be
planted on the SIte.
3 The project should move forward m the normal reVIew process
KH.ad
BOYNTON BEACH POLICE DEPARTMENT
TRAFFIC UNIT
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FROM.
DATE.
REF
Plannmg & Zonmg
Ofc Riggle
July 6. 1995
Memo 95-328/File NWSP 95-005
......l
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As an actmg member of the TRC boarq",.~,:::h,~v.~. haa fte::op.J.?:prtv.?~ty to reVIew the plans for
.. .
.. '. .
the ALLSTATE OFFICE eXpal.l$:IOll..:~J:nhie no negative t.q)funents,::~p thIS proposed
expanSIOn.
PLANNING AND ZONING DEPARTMENT
MEMORANDUM NO 95-328
FROM
Carrie Parker, City Manager
Clyde "Skip" Milor, Utilities Dept Chief Field Insp
Robert Eichorst, Public Works Director
John Wildner, Parks Superintendent
Bill Cavanaugh, Fire Prevention Officer
Sgt Marlon Harris, Police Department
Al Newbold, Building Division
William Hukill, Director of Department of Development
KeVincHa~~orester/EnVironmentalist
I?!'\
Tambri J eyden, Planning & Zoning Director
July 3, 1
TO
DATE
RE
SITE PLAN REVIEW PROCEDURES
1st Review - Master Site Plan Modification
Project
- Allstate office Expansion
Location
- 1375 N W 22nd Ave , Boynton Beach
Applicant - Quantum Allstate Associates
File No - MSPM 95-005
Find attached for your review the plans and exhibits for the above-
referenced proj ect Si te Plan Review approval for this proj ect
will be granted by the City Commission To ensure that the project
stays on line with the review time frame, I request that the plans
and exhibits be reviewed and formal written comments transmitted to
the Director of the Planning and Zoning Department no later than
5.00 P.M. on Julv 18. 1995. Do not return plans and exhibits
Retain same for the review of the amended plans (second review)
Adhering to the following reVlew guidelines will promote a
comprehensive review and enable the applicant to efficiently obtain
Technical Review Committee approval
1 Use the review standards specified in Part III, Land
Development Regulations, Chapter 4, Site Plan Review, Section
8 of the Code of ordinances to review and formulate comments
2 The documents submitted for the project were determined to be
substantially complete based on the submittal requirements
identified in Section 7 of the Site Plan Review Ordinance
However, if the data provided to meet the submittal
requirements is insufficient to properly evaluate and process
the project based on the review standards or the documents
show code deficiencies, additional data and/or corrections
should be requested by the reviewer through the Planning and
Zoning Department
3 Each comment shall reference the section of the code that is
incorrectly depicted on the documents
4 Technical Review Committee member (s) shall identify in their
comments when the plans depict or when the location and
installation of their departmental required improvements may
conflict with other departmental improvements
page 2 of 2
Quantum Allstate
To TRC Members
Re Planning & Zoning Memo 95-328
5 When a TRC Member finds a code deficiency that is outside of
his/her review responsibility, the comment and the specific code
section may be included in their review comments with the name of
the appropriate TRC Member that is responsible for the review
specified
6 If a TRC member finds the plans acceptable, he/she shall forward
a memo, within the time frame stated above, to the Planning and
Zoning Director stating that the plans are approved and they do
not have any comments on the plans submitted for review and
recommend the project be forwarded through the approval process
All comments shall be typed, addressed and transmitted to the Director
of the Planning and Zoning Department for distribution to the
applicant please include the name and phone number of the reviewer
on this memo Michael E Haag will be the Planning and Zoning
Department staff member coordinating the 1st review of the project
The Planning and Zoning Department will send the applicant a cover
letter which includes the comment(s) and directions to amend the plans
to comply with the comments and the procedures for resubmission When
the Planning and Zoning Department receives the amended plans, they
will distribute the plans with a cover memo to all TRC Members for
review and approval
TJH dim
Attachment
XC (Memo Only)
Floyd Jordan, Fire Chief
Charlie Frederick, Recreation & Parks Director
Thomas Dettman, Police Chief
John Guidry, Utilities Director
Central File
" lat.IlBVt.rc 258
'l'RACKI
LOu - SITE PLAN REVIEW ~l
ITTAL
I1S~~
FILE NU 95-0 5
PRuJl::.C'r 'rITLE
DE::;cRIPTluN
'rY P E
DN! E REC D
Quantun Allstate Association
Office Expansl.on
X MAJUR ~ITE PLAN MuDIFICATIUN
$750 00 REcEIPT NU 01937
NEW ~ITE PLAN
6/30/95 AMUUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
~WELVE \12) ::;ETS SUBMITTED
CuLURED ELEVATIUNS REclD
(Plans shall be pre-assembled The planning ~ Zoning Dept will number each
sheet of their set The planning Dept set will be used to check the
remaining sets to ensure the number and type of sheets match )
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
APPLICATIuN & ~UBMITTAL
DATE
ACCEPTED
'7/.3/ tj.J'
DENIED
DATE
DATE uF LET'rER Tu APPLICANT IDENTIFYING ~UBMI::;~IUN DEFIcIENcIE::;
2nd ~UBMIT'l'AL
ACCEPTED
DENIED
DATE
DATE
DATE UF SUBMITTAL AcCEPTANCE LETTER
REVIEWER'~ NAME
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
(Label TRC Departments on each set of plans)
DATE AND MEMU NUMBER uF MEMU ::;ENT TU TRc Tu PERFuRM INITIAL REVIEW
RETURN DATE 7/It/qJ-
7l~/9-;;-
MEMU NUMBER
9.r-it1 p
DATE ::;EN'l'
1st REVIEW COMMENT::; RECEIVED
PLANS MEMO # I Dl}TE I "C
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P W U.} CJS-j/9 /~/~
Parks ~ JJO"'~ I~t~
Fire ~ '15:.(9/ I 'J. !~
Police.....,~.) ~,,:!o.8 / I ~
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I'YPE Ut VARIANCl::.(::;)
.MEMU # I DATE I IlC';
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DA'l'E UF LErrTER ::;ENT TU APPLICANT IDENTIFYINu TRC REVIEW CUMMENT::; 7 /~ 8'/9J-
.
(Aesthetic Review App I dates of board mtgs ~ checklist sent out wi comments)
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PLAN::;
planning
Building
Engineer
.E.ngin~
J:orester
ve
AJ0
AlJ
DArE Uf' HEE'rlNG
NINETY DAY CALENDAR DATE WHEN APPLICATIuN BECOMES NULL AND VUID
DATE 12 CUMPLE'l'E ~ET~ UF AMENDED PLAN::; ::;UBMITTED FUR 2nd REVIEW
(Must be assembled Reviewer shall accept amended plans & support documentsj
CULURED ELEVATIUN::; REC I D
MEMU SENT TU TRC Tu PERFORM 2nd REVIEW
DATE ::;ENT MEMU #
RETURN DATE
2nd REVIEW RECOMMENDATION/DENIAL
PLANS MEMU # / DATE /IIR/DII PLANS MEMO # / DATE /"R/DII
Util / / planning / /
P W / / Building / I
Parks / / Engineer / /
Fire / / Engineer / /
Police / / Forster I /
LETTER Tu APPLICANT REGARDING TRC APPROVAL/DENIAL AND
PLAcED AT THE PROPERTY DATE SENT/SIGN::; IN::;TALLED
.s#I49 .J
LAND DEVELOPMENT ::;IGN::;
::;CHEDULE UF BUARD MEETINGS
PAD
CC/CRA
f1 //lhJ
DATl::. APPRUVAL LETTER ::;ENT
A 'rRACKING ::;P