AGENDA DOCUMENTS
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D August 5, 2003 July 14,2003 (Noon.) D October 7, 2003 September 15,2003 (Noon)
D August 19, 2003 August 4, 2003 (Noon) D October 21, 2003 October 6, 2003 (Noon)
~ September 2, 2003 August 18,2003 (Noon) D November 5, 2003 October 20, 2003 (Noon)
D September 16, 2003 September 2, 2003 (Noon) D November 18,2003 November 3, 2003 (Noon)
D Administrative D Legal
NATURE OF D Announcement D New Business
AGENDA ITEM D City Manager's Report D Presentation
~ Consent Agenda D Public Hearing
D Code compliance/Legal Settlements D Unfinished Business
RECOMMENDATION: Please place this request on the September 2,2003 City Commission Agenda under
Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be
approved subject to staff comments, including changes to staff comments to address wall signage, site signage and changing
condition #23 to convert it to a "required" comment rather than a "recommended" comment as supported by code. It should
be noted that the applicant does not object to this condition that both existing billboards be removed as a part of site plan
approval and project construction. For further details pertaining to the request, see attached Department of Development
Memorandum No. PZ 03-197.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Winchester Commons (NWSP 03-012)
Chris Ralph, P.E., Kimley-Horn & Associates, Inc.
Land Capital Group Boynton Beach, LLC
Northwest comer of Boynton Beach Boulevard and Winchester Park Boulevard
Request for site plan approval for the construction of a one (1) story, 21,600 square foot
multiple bay building on 2.4 acres in the C-3 zoning district.
PROGRAM IMPACT:
FISCAL IMP ACT:
AL TERNA TIVES:
N/A
N/A
N/A
City Manager's Signature
Develop ,
!Lv CJ ~
Planning and Zonin lrector City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Winchester Commons\Agenda Item Request Winchester Commons NWSP 03-012 9-2-03.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 03-197
STAFF REPORT
TO:
Chairman and Members
Planning and Development Board and City Commission
THRU:
Michael Rumpf
Planning and Zoning Director
FROM:
Eric Lee Johnson, AICP
Planner
~
DATE:
August 18, 2003
PROJECT NAME/NO:
Winchester Commons / NWSP 03-012
REQUEST:
New Site Plan
PROJECT DESCRIPTION
Property Owner:
Land Capital Investment Group Boynton Beach, LLC
Applicant:
Chris Ralph, P.E, / Kimley-Horn and Associates, Inc.
Location:
Northwest corner of Boynton Beach Boulevard and
Winchester Park Boulevard (see Exhibit "A" - Location
Map)
Existing Land Use/Zoning:
Local Retail Commercial (LRC) / Community Commercial (C-
3)
Proposed Land Use/Zoning:
No change
Proposed Use:
Request new site plan approval to construct a one (l)-story,
21,600 square foot commercial plaza
Acreage:
2.4 acres (104,473 square feet)
Adjacent Uses:
North:
Developed Wal-Mart Supercenter with a Local Retail Commercial (LRC) land use
designation, zoned Community Commercial (G3);
South:
Right-of-way for Boynton Beach Boulevard, farther south is a developed commercial
plaza (8J's Wholesale Club) with a with a Local Retail Commercial (LRC) land use
designation, zoned Planned Commercial Development (PCD);
East:
Right-of-way for Winchester Park Boulevard, farther east is developed commercial
(ABC Fine Wine and Spirits) with a Local Retail Commercial (LRC) land use
Staff Report - Winchester Commons (NWSP 03-012)
Memorandum No PZ 03-197
Page 2
designation, zoned Community Commercial (G3); and
West:
Developed commercial property (Bedding Barn) with a Local Retail Commercial (LRC)
land use designation, zoned Community Commerdal (C-3).
Site Characteristic: According to the survey, the subject site is currently vacant but contains two (2)
existing billboards and a four (4)-foot high barbed-wire fence. As a result of this
development, staff recommends removing both billboards pursuantto requirements
of Chapter 21 of the Land Development Regulations and the barbed wire fence
(see Exhibit "C" - Conditions of Approval). The survey also shows thata 30-foot
wide road right-of-way, which traversed through the interior of the property, was
abandoned according to Official Record Book 2586, Page 1378. However, a 10-foot
wide utility easement currently runs in an east-west direction along the south
property line. This utility easement would notbe altered and would remain in its
current state. The highest elevation is a point 15 feet- six (6) inches above sea
level, located near the rear of the property. The City Forester / Environmentalist
conducted a site visit and determined that the subject property contains a variety
of exotic trees / vegetation. However, the property does contain a stand of Green
Giant Bamboo and four (4) Sabal palm trees.
BACKGROUND
Proposal:
According to public documents, the property was annexed in June 1992 and
acquired by Wal-Mart in November 1999. This lot is one of the last remaining
vacant parcels on Boynton Beach Boulevard. Mr. Chris Ralph, P.E. is requesting
site plan approval for the construction of a 21,600 square foot multiple bay
commercial building.
ANAL YSIS
Concurrency:
Traffic: A traffic statement was sent to the Palm Beach County Traffic Division for
concurrency review in order to ensure an adequate level of service. As of the date
of this report, no response has been received from the County. The Palm Beach
County Traffic Division must approve the traffic impact statement prior to the
issuance of a building permit (see Exhibit "C"- Conditions of Approval).
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the corceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review (see Exhibit "C" - Conditions of Approval).
School: School concurrency is not required for this type of project.
Driveways: The site plan (sheet C-3) shows that one (1) point of ingress / egress is proposed
on Boynton Beach Boulevard. This driveway opening would allow for left turn -
right turn ingress and for right-turn only egress, The Engineering Division of Public
Works has reviewed and approved the proposed deceleration lane and driveway
Staff Report - Winchester Commons (NWSP 03-012)
Memorandum No PZ 03-197
Page 3
opening.
Parking Facility: According to the Land Development Regulations, retail uses require one (1) parking
space per 200 square feet of gross floor area. The site plan (sheet C-3) proposes
21,600 square feet of retail area, thereby requiring 108 parking spaces. The site
plan also shows that 108 parking spaces would be provided, including five (5)
designated for handicap use. No excess parking would be provided.
All spaces, excluding the handicap spaces, would be dimensioned nine (9) feet - six
(6) inches in width and 18 feet - six (6) inches in length. The parking spaces
proposed adjacent to the dry retention area would also be 18 feet - six (6) in
length, but only 16 feet - six (6) inches would be paved. All proposed parking
stalls, including the size and location of the handicap spaces were reviewed and
approved by both the Engineering Division and Building Division.
Landscaping: The proposed open space or "pervious" area would be 29,310 square feet or 28%
of the total lot. Over 38% of the pervious area would be the dry retention area,
proposed along the western portion of the site. The front landscape buffer (along
Boynton Beach Boulevard) would be approximately 20 feet wide. This buffer also
encompasses the utility easement area. The landscape plan (sheet LA-1) shows
that this buffer would contain East Palatka Holly shade trees. It would also contain
a row of Dwarf Pink Oleander hedges, Wax Jasmine, and Ixora 'Nora' Grant.
However, this landscape buffer shall also contain additional colorful groundcover
plants (see Exhibit "C" - Conditions of Approval). The western perimeter buffer
would contain Sweet Mahogany shade trees and clusters of Sabal palm trees with a
row of Redtip Cocoplum hedges installed at the base. The rear (north) perimeter
buffer would contain a row of Live Oak shade trees and clusters of Sabal palm trees
with a row of Redtip Cocoplum hedges installed at the base. The east perimeter
buffer (along Winchester Park Boulevard) appears to be seven (7) feet in width and
would contain the same plant material as the south perimeter buffer. Additional
groundcover plants would also be required along Winchester Park Boulevard, same
as along Boynton Beach Boulevard (see Exhibit "C" - Conditions of Approval).
Other project trees would include Pigeon Plum and Purple Glory trees. The
signature trees (Purple Glory trees) would have to have six (6) feet of clear trunk
installed within the safe-sight triangle (see Exhibit "C" - Conditions of Approval).
Other "shrubs and groundcover" would include the following: Spider Lily, Dwarf
Yaupon Holly, Wax Jasmine, New Gold Lantana, Ligustrum, and Blue Plumbago.
Building and Site: The building and site design as proposed would generally meet code requirements
when staff comments are incorporated into the permit drawings. As previously
mentioned, there are two (2) billboards on the site. The applicant has not
communicated to staff their intention to remove the billboards. As previously
mentioned, staff recommends removing the billboards from the subject site in
accordance with the requirements of the Land Development Regulations (Chapter
21 - Signs) (see Exhibit "C" - Conditions of Approval).
The floor plan (sheet A2.1) shows that the building would contain multiple tenants
with bay sizes ranging from 1,500 square feet to 4,000 square feet in area.
Staff Report - Winchester Commons (NWSP 03-012)
Memorandum No PZ 03-197
Page 4
However, the size of each bay would change depending on the needs of the
individual tenants. Regardless, the building would be 288 feet in length by 75 feet
in depth.
The proposed building has been designed as a one (l)-story structure. The
maximum height allowed in the C-3 zoning district is 45 feet. The elevations (sheet
A3.1) show the top of the parapet wall at 19 feet - eight (8) inches in height. The
peak of the highest roof would be 28 feet in height, well below the maximum
allowed in the zoning district.
Design:
Most of the newer commercial buildings constructed within the immediate vicinity
of the subject property (i.e. Wal-Mart, ABC Fine Wine and Spirits, Boynton
Commons shopping center) possess desirable architectural characteristics such as
arcades, barrel tile roofs, columns, score lines, and diamond accent markings. The
applicant and staff worked together to incorporate design elements that would
increase compatibility between the proposed building and neighboring commercial
buildings (excluding Bedding Barn). The elevation page (sheet A3.1) shows
decorative diamonds have been incorporated into all building facades, except the
rear (north) far;ade. A note on the elevation page indicates that the proposed
accent features include medallions (diamonds) made by Pineapple Grove Designs.
These terra cotta colored accent medallions would feature a "compass" pictogram,
as depicted on the colored rendering. According to the "exterior finish color
schedule" shown on sheet A3.1, the entire building would be light yellow / cream.
In particular, the cornice would be Senergy #330 - Ultra White with Classic
Texture, the Exterior Insulating Finish System (EIFS) would be #3050 - Nougat
with Classic Texture, and the metal doors and frames, ladders, downspouts, and
scuppers would be #3068 - Birch. The front far;ade would also be enhanced with
an arcade, columns, and three (3) decorative towers. Each end of the building
would have a decorative tower 25 feet in height, while the middle tower would be
three (3) feet taller (28 feet). The elevations show that the decorative towers
would have clay tile roof shingles. However, this type of roof material would be
incompatible with roof material on buildings on adjacent properties. Therefore,
staff recommends that the roof material of the proposed decorative towers be
changed from clay tile to S-tile in order to match ABC Fine Wine and Spirits,
Applebee's, or Southtrust Bank (see Exhibit"C" - Conditions of Approval). The east
decorative tower would be "bumped-out" in order to extend the arcade from the
front of the building to the side. This "bump-out" and arcade would lend itself a
more attractive appearance from both Winchester Park Boulevard and Boynton
Beach Boulevard. The "bump-out" should be shown on the site plan as well (see
Exhibit "C" - Conditions of Approval). Staff endorses the architectural
enhancements shown on the elevation drawing.
Signage:
The elevation page (sheet A3.1) shows the general location of the wall signs. A
note indicates that each tenant shall have one and one-half (1-'12) square feet of
sign area for each linear foot of building frontage. According to the dimensions on
the floor plan, the cumulative wall sign area would be 432 square feet. The
proposed signage area would comply with the maximum allowable wall signage
area permitted by the Land Development Regulations. The note also indicates that
Staff Report - Winchester Commons (NWSP 03-012)
Memorandum No PZ 03-197
Page 5
the sign(s) would contain channel lettering and colors that would be limited to red,
blue, black, and white. This would be consistent with Chapter 9, Section 10.1. of
the Land Development Regulations. Signs, in general, shall be designed and
treated as part of the architecture of the building. They are formally evaluated
during the site plan review process. However, the proposed elevations fail to show
the size of each tenant sign and their respective fonts. All signage is subject to
review and approval of the Planning & DevelopmentBoard and City Commission.
At minimum, the elevations (sheet A3.1) shall indicate the exact location of the
proposed wall signs, including their dimensions, sign type, and letter colors. This
lack of detail in the plans would allow for all shapes and sizes of wall signs, which
could potentially result in a chaotic-looking sign program and fa~ade. Obviously,
larger tenants should have larger signs and smaller tenants should have smaller
signs. However, there needs to be some balance and consistency among the wall
signs, of which, the elevations simply do not illustrate. Furthermore, more detail
must be provided. Staff's goal is not to regulate the content of the sign but rather
to ensure compliance with code and to maximize sign aesthetics thereby preventing
project signage from degrading the development's appearance. Therefore, staff
recommends that the wall signage area be consistent with each other in terms of
their shapes and sizes; preferably two (2) wall sign sizes. These two sizes should
be proportional to the tenant space, For example, a larger size sign should be
allowed for the larger size tenant while a smaller size sign should be permitted for
the smaller tenant (see Exhibit "C" - Conditions of Approval).
Two (2) pylon signs are proposed. The site plan shows that one is proposed along
Boynton Beach Boulevard and the other, along Winchester Park Boulevard. Each of
these freestanding signs must be located at least 10 feet from the property line
(see Exhibit "C" - Conditions of Approval). The sign elevation shows that the
proposed pylon sign 'would be 20 feet tall and the signage area would be a 160
square feet in area. The plan also shows that it would be double-faced,
illuminated, and would include the project address. The structure would have a
simulated smooth stucco finish. The aesthetic quality of a building or an entire
area is affected by how harmonious the project signage is with the project and
adjacent surroundings. There are certain considerations that must be met and are
therefore subject to review by the Planning and Development Board and City
Commission. For example, all freestanding signs that have been approved within
the last few years have all been of the "monument" variety. The "pylon" element
of the proposed structures is entirely incompatible and atypical of all recently
approved freestanding signs. Therefore, staff recommends that the style of the
freestanding signs be converted from the "pylon" variety to the "monument" style.
Staff also has concerns regarding the height of the freestanding signs. Within the
past few years, all approved monument signs throughout the City have been
reduced in height from the maximum allowed of 20 feet. For example, several
office complexes such as the Corrina Collin Center and the Medical Arts Professional
Center were approved with small monument signs (6 feet and under). However,
most stand alone commercial and retail buildings such asKrispy Kreme, Mobil on
the Run, Victoria's Closet, and Lighthouse Academy were approved with eight (8)-
foot tall monument signs. Furthermore, the Staples project, which included several
attached commercial bays, was approved with a seven (7)-foot tall mcnument sign.
Staff Report - Winchester Commons (NWSP 03-012)
Memorandum No PZ 03-197
Page 6
The Woolbright Plaza project, which included a four (4) -story office building and a
Walgreens store with attached commercial bays, was approved with two (2) 12-
foot tall monument signs. Therefore, consistent with other approvals, staff
recommends not only converting style of the structures from "pylon" to
"monument" but also to reduce the overall height of the structures to no more than
12 feet (see Exhibit "C" - Conditions of Approval). The recommended signage
would be both compatible with adjacent signage and proportional to this relatively
small plaza, which has excellent exposure and visibility from both Boynton Beach
Boulevard and Winchester Park Boulevard.
RECOMMENDATION:
The Technical Review Committee (TRC) has reviewed this request for new site plan approval and is
recommending approval contingent upon satisfying all comments indicated in Exhibit "C" - Conditions of
Approval. Any additional conditions recommended by the Board or City Commission shall be documented
accordingly in the Conditions of Approval.
EJ
5: \PI ann! ng\Shared\ Wp\Projects\ Winchester Commons\Staff Report.doc
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Exhibit "C"
Conditions of Approval
Project name: Land Capital Group Boynton Beach, LLC
File number: NWSP 03-012
Reference: 2nd I review plans identified as a New Site Plan with a August 5, 2003 Planning and Zoning
DeQartment date stamQ marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments: None X
UTILITIES
Comments: None X
ENGINEERING DIVISION
Comments:
1. The Engineering Division has found the conceptual information to be X
adequate and is recommending that the review of specific drainage solutions
be deferred until time of permit review.
FIRE
Comments: None X
POLICE
Comments: None , X
BUILDING DIVISION
Comments:
2. Indicate within the site data the type of construction of the/each building as X
defined in Chapter 6 of the 200 I FBC.
3. The height and area for buildings or structures of the different types of X
construction shall be governed by the intended use or occupancy of the
building, and shall not exceed the limits set forth in Table 500 of the 2001
FBC.
4. At time of permit review, provide a completed and executed City Of Boynton X
Beach Unity of Title form. The fom1 shall describe all lots, parcels or tracts
combined as one lot. A coPy of the recorded deed with legal descriptions, of
COA
08/25/03
2
II
DEPARTMENTS INCLUDE REJECT
each property that is being unified, is required to be submitted to process the
form. The property owner that is identified on each deed shall match.
5. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
6. Add to all plan view drawings of the site a labeled symbol that represents the X
location and perimeter of the limits of construction proposed with the subject
request.
7. A water-use permit for the irrigation system is required from the SFWMD. A X
copy of the permit shall be submitted at the time of permit application, F.S.
373.216.
PARKS AND RECREATION
Comments: None X
FORESTERlENVIRONMENT ALIST
Comments:
8. On the landscape plan, the applicant must indicate the existing trees that will X
be preserved, relocated and / or removed / replaced on the site. Please use a
separate symbol to identifY these trees. At the time of permitting, a cross-
section detail must be provided that illustrates how the proposed landscape
buffers would effectively screen the parking lots adjacent to rights-of-way
(Chapter 7.5, Article II Section 7.C.).
9. All newly installed trees listed on the Master Plant List must be listed in the X
specifications as a minimum of 12'-14' height, 3" caliper at DBH (4.5' off
the ground), and Florida #1 (Florida Grades and Standards manual) (Chapter
7.5, Article II, Section S.C. 2.).
10. There is no irrigation system design included with the site plans (Chapter 7.5, X
Article II Section SA.).
II. Turf and landscape (bedding plants) areas should be designed on separate X
zones and time duration for water conservation (Chapter 7.5, Article II
Section 5. C.2.).
PLANNING AND ZONING
Comments:
12. The Palm Beach County Traffic Division shall approve the traffic impact X
analysis (Chapter 4. Section 8.F.).
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08/25/03
3
"
DEPARTMENTS INCLUDE REJECT
13. The site plan should show supporting columns of the "bumped-out" X
decorative tower proposed on the east corner of the building.
14. The landscape buffers along the rights-of-way (Boynton Beach Boulevard and X
Winchester Park Boulevard) must contain a combination of colorful
groundcover plants and a minimum of two (2) colorful shrub species, which
will function as a continuous hedge (Chapter 7.5, Article II, Section S.D.).
IS. The signature trees must have 6 feet of clear trunk if placed within the safe- X
sight triangle (Chapter 7.5, Article II, Section S.N.). Alternative plant
material may be substituted if the above referenced plant material is not
available or undesired. Any substitution of plant material (for the signature
tree requirement) will be subject to the City Landscaper / Environmentalist
review and approval.
16. All shrubs and hedges are required to be at minimum 24 inches in height, 24 X
inches in spread, and planted with tip-to-tip spacing measured immediately
after planting to adequately cover the planted areas on the site (Chapter 7.5,
Article II, Section S.CA.).
17. The detail of the typical freestanding outdoor lighting fixture should include X
the overall height, exterior finish and color(s). The design, style, and
illumination level shall be compatible with the building design (height) and
shall consider safety, function, and aesthetic value (Chapter 9, Section
10.F.!.).
18. All signage is subject to review and approval of the Planning & Development X
Board and City Commission. The elevations (sheet A3.1) shall indicate the
location of the proposed wall signs, including their dimensions, sign type, and
letter colors. The cumulative area for all wall signs shall be in compliance
with Chapter 21, Article N, Section 3.C.
19. Staff recommends reducing the height of the proposed freestanding signs X
from 20 feet to no more than 12 feet.
20. The freestanding signs must be located at least 10 feet from the property lines X
(Chapter 21, Article III, Section 5).
21. Staff recommends that the wall signage area be consistent with each other in X
terms of their shapes and sizes. Staff recommends two (2) wall sign sizes.
The applicant may choose the two sizes as long as cumulatively, it would not
exceed the maximum wall sign area allowed per Chapter 21, Article N,
Section 3.C and is proportional or in scale with the fayade.
22. Staff recommends that the roofing material on the decorative towers match X
the S-tile roof of either ABC Fine Wine and Spirits, Applebee's, or Southtrust
Bank.
COA
08/27/03
3
DEP ARTMENTS INCLUDE REJECT
13. The site plan should show supporting columns of the "bumped-out" X
decorative tower proposed on the east comer of the building.
14. The landscape buffers along the rights-of-way (Boynton Beach Boulevard and X
Winchester Park Boulevard) must contain a combination of colorful
groundcover plants and a minimum of two (2) colorful shrub species, which
will function as a continuous hedge (Chapter 7.5, Article II, Section S.D.).
IS. The signature trees must have 6 feet of clear trunk if placed within the safe- X
sight triangle (Chapter 7.5, Article II, Section S.N.). Alternative plant
material may be substituted if the above referenced plant material is not
available or undesired. Any substitution of plant material (for the signature
tree requirement) will be subject to the City Landscaper / Environmentalist
review and approval.
16. All shrubs and hedges are required to be at minimum 24 inches in height, 24 X
inches in spread, and planted with tip-to-tip spacing measured immediately
after planting to adequately cover the planted areas on the site (Chapter 7.5,
Article II, Section S.C.4.).
17. The detail of the typical freestanding outdoor lighting fixture should include X
the overall height, exterior finish and color(s). The design, style, and
illumination level shall be compatible with the building design (height) and
shall consider safety, function, and aesthetic value (Chapter 9, Section
10.F.!.).
18. All signage is subject to review and approval of the Planning & Development X
Board and City Commission. The elevations (sheet A3.1) shall indicate the
location of the proposed wall signs, including their dimensions, sign type, and
letter colors. The cumulative area for all wall signs shall be in compliance
with Chapter 21, Article IV, Section 3.e.
19. Staff recommends reducing the height of the proposed freestanding SIgnS X
from 20 feet to no more than 12 feet.
20. The freestanding signs must be located at least 10 feet from the property lines X
(Chapter 21, Article III, Section 5).
21. Staff recommends that the wall signage area be consistent with each other in X
terms of their shapes and sizes. Staff recommends two (2) wall sign sizes.
The applicant may choose the two sizes as long as cumulatively, it would not
exceed the maximum wall sign area allowed per Chapter 21, Article N,
Section 3.C and is proportional or in scale with the fayade.
22. Staff recommends that the roofing material on the decorative towers match X
the S-tile roof of either ABC Fine Wine and Spirits, Applebee's, or Southtrust
Bank.
COA
08/27 /03
4
"
DEPARTMENTS INCLUDE REJECT
23. Staff recommends removing the two (2) billboards (pursuant to the Chapter X
21, Section 7 of the Land Development Regulations) and the barbed-wire
fence.
ADDITIONAL PLANNING & DEVELOPMENT BOARD COMMENTS:
Comments:
24. Replace condition #23 with the following requirement: The two eXlstmg X
billboards shall be removed pursuant to Chapter 21, Section 7 of the Land
Development Regulations, as well as the barbed-wire fence, as part of project
development.
25. Replace Condition #19 with the following requirement: Staff recommends
reducing the height of the proposed freestanding monument signs from 20 X
feet to more than 12 feet. Also, the project address and project name should
be included near the top of the sign.
ADDITIONAL CITY COMMISSION COMMENTS:
Comments:
25. To be determined
ELJ
S :\Plann ing\Sha red\ W p\Projects\ Wi nchester Commons\COA.doc
CITY OF BOYNTON BEACH
AGENDA ITEM COVER SHEET AND CHECKLIST
This completed cover sheet must accompany all agenda item requests. Please place check marks
in the boxes as indicated. Initiating department must prepare Agenda Item Request Form. Submit
original agenda request (with back up) and one copy of agenda reauest (with back up) to the
City Clerk's office. Items must be submitted by the deadlines indicated below. Incomplete or
late items will be returned to originating department.
Requested City
Commission Meeting
Dates
DAu ust 5, 2003
DAu ust 19, 2003
~Se tember 2 2003
DSe tember 16, 2003
DOctober 7, 2003
DOctober 21, 2003
DNovember 5, 2003
DNovember 18, 2003
Deadline for Submittal to City P & D/CRA Requests Deadline
Clerk's Office
Departments are responsible for securing the following
si natures on attached A enda Re uest Form:
De artment Head 0
Wilfred Hawkins for de artments under Administrative Services 0
Finance De artment for items that involve ex enditure of funds 0
All back u material is attached ~
All exhibits are attached & marked e. ., Exhibit "A' ~
\~
Department Head's initials:
Winchester Commons (NWSP 03-012)
Please do not write in the shaded area below.
Legal Department signature 0
ITEM RETURNED FOR THE FOLLOWING REASON(S):
Signature(s) missing 0
Incomplete submittal 0
Missed deadline 0
Other 0
Reason:
City Manager's signature
o
Person contacted to pick up rejected request
by
bg - 7/19/02
S:\Planning\Planning Templates\Agenda Item Cover CHECKLIST Aug 5-Nov 18, 2003.doc
on
(Date)