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REVIEW COMMENTS 7.B.l WINCHESTER COMMONS (NWSP 03-012) NEW SITE PLAN DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 03-197 STAFF REPORT TO: Chairman and Members Planning and Development Board and City Commission THRU: Michael Rumpf Planning and Zoning Director FROM: Eric Lee Johnson, AICP Planner f DATE: August 18, 2003 PROJECT NAME/NO: Winchester Commons / NWSP 03-012 REQUEST: New Site Plan PROJECT DESCRIPTION Property Owner: Land Capital Investment Group Boynton Beach, LLC Applicant: Chris Ralph, P.E. / Kimley-Horn and Associates, Inc. Location: Northwest corner of Boynton Beach Boulevard and Winchester Park Boulevard (see Exhibit "A"- Location Map) Existing Land Use/Zoning: Local Retail Commercial (LRC) / Community Commercial (C- 3) Proposed Land Use/Zoning: No change Proposed Use: Request new site plan approval to construct a one (l)-story, 21,600 square foot commercial plaza Acreage: 2.4 acres (104,473 square feet) Adjacent Uses: North: Developed Wal-Mart Supercenter with a Local Retail Commercial (LRC) land use designation, zoned Community Commercial (G3); South: Right-of-way for Boynton Beach Boulevard, farther south is a developed commercial plaza (BJ's Wholesale Club) with a with a Local Retail Commercial (LRC) land use designation, zoned Planned Commercial Development (PCD); East: Right-of-way for Winchester Park Boulevard, farther east is developed commercial (ABC Fine Wine and Spirits) with a Local Retail Commercial (LRC) land use .. Staff Report - Winchester Commons (NWSP 03-012) Memorandum No PZ 03-197 Page 2 designation, zoned Community Commercial (G3); and West: Developed commercial property (Bedding Barn) with a Local Retail Commercial (LRC) land use designation, zoned Community Commerdal (C-3). Site Characteristic: According to the survey, the subject site is currently vacant but contains two (2) existing billboards and a four (4}foot high barbed-wire fence. As a result of this development, staff recommends removing both billboards pursuant to requirements of Chapter 21 of the Land Development Regulations and the barbed wire fence (see Exhibit "C" - Conditions of Approval). The survey also shows thata 30-foot wide road right-of-way, which traversed through the interior of the property, was abandoned according to Official Record Book 2586, Page 1378. However, a 10-foot wide utility easement currently runs in an east-west direction along the south property line. This utility easement would notbe altered and would remain in its current state. The highest elevation is a point 15 feet- six (6) inches above sea level, located near the rear of the property. The City Forester / Environmentalist conducted a site visit and determined that the subject property contains a variety of exotic trees / vegetation. However, the property does contain a stand of Green Giant Bamboo and four (4) Sabal palm trees. BACKGROUND Proposal: According to public documents, the property was annexed in June 1992 and acquired by Wal-Mart in November 1999. This lot is one of the last remaining vacant parcels on Boynton Beach Boulevard. Mr. Chris Ralph, P.E. is requesting site plan approval for the construction of a 21,600 square foot multiple bay commercial building. ANALYSIS Concurrency: Traffic: A traffic statement was sent to the Palm Beach County Traffic Division for concurrency review in order to ensure an adequate level of service. As of the date of this report, no response has been received from the County. The Palm Beach County Traffic Division must approve the traffic impact statement prior to the issuance of a building permit (see Exhibit "C"- Conditions of Approval). Drainage: Conceptual drainage information was provided for the City's review. The Engineering Division has found the corceptual information to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review (see Exhibit "C" - Conditions of Approval). School: School concurrency is not required for this type of project. Driveways: The site plan (sheet C-3) shows that one (1) point of ingress / egress is proposed on Boynton Beach Boulevard. This driveway opening would allow for left turn - right turn ingress and for right-turn only egress. The Engineering Division of Public Works has reviewed and approved the proposed deceleration lane and driveway Staff Report - Winchester Commons (NWSP 03-012) Memorandum No PZ 03-197 Page 3 opening. Parking Facility: According to the Land Development Regulations, retail uses require one (1) parking space per 200 square feet of gross floor area. The site plan (sheet C-3) proposes 21,600 square feet of retail area, thereby requiring 108 parking spaces. The site plan also shows that 108 parking spaces would be provided, including five (5) designated for handicap use. No excess parking would be provided. All spaces, excluding the handicap spaces, would be dimensioned nine (9) feet - six (6) inches in width and 18 feet - six (6) inches in length. The parking spaces proposed adjacent to the dry retention area would also be 18 feet - six (6) in length, but only 16 feet - six (6) inches would be paved. All proposed parking stalls, including the size and location of the handicap spaces were reviewed and approved by both the Engineering Division and Building Division. Landscaping: The proposed open space or "pervious" area would be 29,310 square feet or 28% of the total lot. Over 38% of the pervious area would be the dry retention area, proposed along the western portion of the site. The front landscape buffer (along Boynton Beach Boulevard) would be approximately 20 feet wide. This buffer also encompasses the utility easement area. The landscape plan (sheet LA-1) shows that this buffer would contain East Palatka Holly shade trees. It would also contain a row of Dwarf Pink Oleander hedges, Wax Jasmine, and Ixora 'Nora' Grant. However, this landscape buffer shall also contain additional colorful groundcover plants (see Exhibit "C" - Conditions of Approval). The western perimeter buffer would contain Sweet Mahogany shade trees and clusters of Sabal palm trees with a row of Redtip Cocoplum hedges installed at the base. The rear (north) perimeter buffer would contain a row of Live Oak shade trees and clusters of Sabal palm trees with a row of Redtip Cocoplum hedges installed at the base. The east perimeter buffer (along Winchester Park Boulevard) appears to be seven (7) feet in width and would contain the same plant material as the south perimeter buffer. Additional groundcover plants would also be required along Winchester Park Boulevard, same as along Boynton Beach Boulevard (see Exhibit "C" - Conditions of Approval). Other project trees would include Pigeon Plum and Purple Glory trees. The signature trees (Purple Glory trees) would have to have six (6) feet of clear trunk installed within the safe-sight triangle (see Exhibit "C" - Conditions of Approval). Other "shrubs and groundcover" would include the following: Spider Lily, Dwarf Yaupon Holly, Wax Jasmine, New Gold Lantana, Ligustrum, and Blue Plumbago. Building and Site: The building and site design as proposed would generally meet code requirements when staff comments are incorporated into the permit drawings. As previously mentioned, there are two (2) billboards on the site. The applicant has not communicated to staff their intention to remove the billboards. As previously mentioned, staff recommends removing the billboards from the subject site in accordance with the requirements of the Land Development Regulations (Chapter 21 - Signs) (see Exhibit "C" - Conditions of Approval). The floor plan (sheet A2.1) shows that the building would contain multiple tenants with bay sizes ranging from 1,500 square feet to 4,000 square feet in area. Staff Report - Winchester Commons (NWSP 03-012) Memorandum No PZ 03-197 Page 4 However, the size of each bay would change depending on the needs of the individual tenants. Regardless, the building would be 288 feet in length by 75 feet in depth. The proposed building has been designed as a one (i)-story structure. The maximum height allowed in the C-3 zoning district is 45 feet. The elevations (sheet A3.1) show the top of the parapet wall at 19 feet - eight (8) inches in height. The peak of the highest roof would be 28 feet in height, well below the maximum allowed in the zoning district. Design: Most of the newer commercial buildings constructed within the immediate vicinity of the subject property (i.e. Wal-Mart, ABC Fine Wine and Spirits, Boynton Commons shopping center) possess desirable architectural characteristics such as arcades, barrel tile roofs, columns, score lines, and diamond accent markings. The applicant and staff worked together to incorporate design elements that would increase compatibility between the proposed building and neighboring commercial buildings (excluding Bedding Barn). The elevation page (sheet A3.1) shows decorative diamonds have been incorporated into all building facades, except the rear (north) fal;ade. A note on the elevation page indicates that the proposed accent features include medallions (diamonds) made by Pineapple Grove Designs. These terracotta colored accent medallions would feature a "compass" pictogram, as depicted on the colored rendering. According to the "exterior finish color schedule" shown on sheet A3.1, the entire building would be light yellow / cream. In particular, the cornice would be Senergy #330 - Ultra White with Classic Texture, the Exterior Insulating Finish System (EIFS) would be #3050 - Nougat with Classic Texture, and the metal doors and frames, ladders, downspouts, and scuppers would be #3068 - Birch. The front fal;ade would also be enhanced with an arcade, columns, and three (3) decorative towers. Each end of the building would have a decorative tower 25 feet in height, while the middle tower would be three (3) feet taller (28 feet). The elevations show that the decorative towers would have clay tile roof shingles. However, this type of roof material would be incompatible with roof material on buildings on adjacent properties. Therefore, staff recommends that the roof material of the proposed decorative towers be changed from clay tile to S-tile in order to match ABC Fine Wine and Spirits, Applebee's, or Southtrust Bank (see Exhibit"C" - Conditions of Approval). The east decorative tower would be "bumped-out" in order to extend the arcade from the front of the building to the side. This "bump-out" and arcade would lend itself a more attractive appearance from both Winchester Park Boulevard and Boynton Beach Boulevard. The "bump-out" should be shown on the site plan as well (see Exhibit "c" - Conditions of Approval). Staff endorses the architectural enhancements shown on the elevation drawing. Signage: The elevation page (sheet A3.1) shows the general location of the wall signs. A note indicates that each tenant shall have one and one-half (1-112) square feet of sign area for each linear foot of building frontage. According to the dimensions on the floor plan, the cumulative wall sign area would be 432 square feet. The proposed signage area would comply with the maximum allowable wall signage area permitted by the Land Development Regulations. The note also indicates that Staff Report - Winchester Commons (NWSP 03-012) Memorandum No PZ 03-197 Page 5 the sign(s) would contain channel lettering and colors that would be limited to red, blue, black, and white. This would be consistent with Chapter 9, Section 10.1. of the Land Development Regulations. Signs, in general, shall be designed and treated as part of the architecture of the building. They are formally evaluated during the site plan review process. However, the proposed elevations fail to show the size of each tenant sign and their respective fonts. All signage is subject to review and approval of the Planning & DevelopmentBoard and City Commission. At minimum, the elevations (sheet A3.1) shall indicate the exact location of the proposed wall signs, including their dimensions, sign type, and letter colors. This lack of detail in the plans would allow for all shapes and sizes of wall signs, which could potentially result in a chaotic-looking sign program and fa<;ade. Obviously, larger tenants should have larger signs and smaller tenants should have smaller signs. However, there needs to be some balance and consistency among the wall signs, of which, the elevations simply do not illustrate. Furthermore, more detail must be provided. Staff's goal is not to regulate the content of the sign but rather to ensure compliance with code and to maximize sign aesthetics thereby preventing project signage from degrading the development's appearance. Therefore, staff recommends that the wall signage area be consistent with each other in terms of their shapes and sizes; preferably two (2) wall sign sizes. These two sizes should be proportional to the tenant space. For example, a larger size sign should be allowed for the larger size tenant while a smaller size sign should be permitted for the smaller tenant (see Exhbit "c" - Conditions of Approval). Two (2) pylon signs are proposed. The site plan shows that one is proposed along Boynton Beach Boulevard and the other, along Winchester Park Boulevard. Each of these freestanding signs must be located at least 10 feet from the property line (see Exhibit "c" - Conditions of Approval). The sign elevation shows that the proposed pylon sign would be 20 feet tall and the signage area would be a 160 square feet in area. The plan also shows that it would be double-faced, illuminated, and would include the project address. The structure would have a simulated smooth stucco finish. The aesthetic quality of a building or an entire area is affected by how harmonious the project signage is with the project and adjacent surroundings. There are certain considerations that must be met and are therefore subject to review by the Planning and Development Board and City Commission. For example, all freestanding signs that have been approved within the last few years have all been of the "monument" variety. The "pylon" element of the proposed structures is entirely incompatible and atypical of all recently approved freestanding signs. Therefore, staff recommends that the style of the freestanding signs be converted from the "pylon" variety to the "monument" style. Staff also has concerns regarding the height of the freestanding signs. Within the past few years, all approved monument signs throughout the City have been reduced in height from the maximum allowed of 20 feet. For example, several office complexes such as the Corrina Collin Center and the Medical Arts Professional Center were approved with small monument signs (6 feet and under). However, most stand alone commercial and retail buildings such asKrispy Kreme, Mobil on the Run, Victoria's Closet, and Lighthouse Academy were approved with eight (8)- foot tall monument signs. Furthermore, the Staples project, which included several attached commercial bays, was approved with a seven (7)-foot tall monument sign. Staff Report - Winchester Commons (NWSP 03-012) Memorandum No PZ 03-197 Page 6 The Woolbright Plaza project, which included a four (4) -story office building and a Walgreens store with attached commercial bays, was approved with two (2) 12- foot tall monument signs. Therefore, consistent with other approvals, staff recommends not only converting style of the structures from "pylon" to "monument" but also to reduce the overall height of the structures to no more than 12 feet (see Exhibit "c" - Conditions of Approval). The recommended signage would be both compatible with adjacent signage and proportional to this relatively small plaza, which has excellent exposure and visibility from both Boynton Beach Boulevard and Winchester Park Boulevard. RECOMMENDATION: The Technical Review Committee (TRC) has reviewed this request for new site plan approval and is recommending approval contingent upon satisfying all comments indicated in Exhibit "c" - Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. 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II!; I i;II~li F~~ a ~ ~ . a ~. 8 I '~8 ~~~ I ~.~i~ .~ . ~ ~ I . .~~ ~ p .<' F"< "'lI ~ i 5 I z ~ c.o Exhibit "c" Conditions of Approval Project name: Land Capital Group Boynton Beach, LLC File number: NWSP 03-012 Reference: 2nd t review plans identified as a New Site Plan with a August 5, 2003 Planning and Zoning Deoartment date stamo marking DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: None PUBLIC WORKS - Traffic Comments: None UTILITIES Comments: None ENGINEERING DIVISION Comments: 1. The Engineering Division has found the conceptual information to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review. FIRE Comments: None POLICE Comments: None BUILDING DIVISION Comments: 2. Indicate within the site data the type of construction of the/each building as defined in Chapter 6 of the 2001 FBC. 3. The height and area for buildings or structures of the different types of construction shall be governed by the intended use or occupancy of the building, and shall not exceed the limits set forth in Table 500 of the 2001 FBC. 4. At time of permit review, provide a completed and executed City Of Boynton II Beach Unity of Title form. The form shall describe all lots, parcels or tracts combined as one lot. A copy of the recorded deed with legal descriptions, of COA 08/20/03 2 DEPARTMENTS INCLUDE REJECT each property that is being unified, is required to be submitted to process the form. The property owner that is identified on each deed shall match. 5. At time of permit review, submit signed and sealed working drawings of the proposed construction. 6. Add to all plan view drawings of the site a labeled symbol that represents the location and perimeter of the limits of construction proposed with the subject request. 7. A water-use permit for the irrigation system is required from the SFWMD. A copy of the permit shall be submitted at the time of permit application, F.S. 373.216. PARKS AND RECREATION Comments: None FORESTER/ENVIRONMENT ALIST Comments: 8. On the landscape plan, the applicant must indicate the existing trees that will be preserved, relocated and / or removed / replaced on the site. Please use a separate symbol to identify these trees. At the time of permitting, a cross- section detail must be provided that illustrates how the proposed landscape buffers would effectively screen the parking lots adjacent to rights-of-way (Chapter 7.5, Article II Section 7.C.). 9. All newly installed trees listed on the Master Plant List must be listed in the specifications as a minimum of 12'-14' height, 3" caliper at DBH (4.5' off the ground), and Florida #1 (Florida Grades and Standards manual) (Chapter 7.5, Article II, Section 5.C. 2.). 10. There is no irrigation system design included with the site plans (Chapter 7.5, Article II Section 5A.). 11. Turf and landscape (bedding plants) areas should be designed on separate zones and time duration for water conservation (Chapter 7.5, Article II Section 5. C.2.). PLANNING AND ZONING Comments: 12. The Palm Beach County Traffic Division shall approve the traffic impact analysis (Chapter 4. Section 8.F.). COA 08/20/03 3 DEPARTMENTS INCLUDE REJECT 13. The site plan should show supporting columns of the "bumped-out" decorative tower proposed on the east comer of the building. 14. The landscape buffers along the rights-of-way (Boynton Beach Boulevard and Winchester Park Boulevard) must contain a combination of colorful groundcover plants and a minimum of two (2) colorful shrub species, which will function as a continuous hedge (Chapter 7.5, Article II, Section S.D.). 15. The signature trees must have 6 feet of clear trunk if placed within the safe- sight triangle (Chapter 7.5, Article II, Section 5.N.). Alternative plant material may be substituted if the above referenced plant material is not available or undesired. Any substitution of plant material (for the signature tree requirement) will be subject to the City Landscaper / Environmentalist review and approval. 16. All shrubs and hedges are required to be at minimum 24 inches in height, 24 inches in spread, and planted with tip-to-tip spacing measured immediately after planting to adequately cover the planted areas on the site (Chapter 7.5, Article II, Section 5.CA.). 17. The detail of the typical freestanding outdoor lighting fixture should include the overall height, exterior finish and color(s). The design, style, and illumination level shall be compatible with the building design (height) and shall consider safety, function, and aesthetic value (Chapter 9, Section 10.F.I.). 18. All signage is subject to review and approval of the Planning & Development Board and City Commission. The elevations (sheet A3.1) shall indicate the location of the proposed wall signs, including their dimensions, sign type, and letter colors. The cumulative area for all wall signs shall be in compliance with Chapter 21, Article IV, Section 3.C. 19. Staff recommends reducing the height of the proposed freestanding signs from 20 feet to no more than 12 feet. 20. The freestanding signs must be located at least 10 feet from the property lines (Chapter 21, Article III, Section 5). 21. Staff recommends that the wall signage area be consistent with each other in terms of their shapes and sizes. Staff recommends two (2) wall sign sizes. The applicant may choose the two sizes as long as cumulatively, it would not exceed the maximum wall sign area allowed per Chapter 21, Article IV, Section 3.C and is proportional or in scale with the fayade. 22. Staff recommends that the roofing material on the decorative towers match the S-tile roof of either ABC Fine Wine and Spirits, Applebee's, or Southtrust Bank. COA 08/20/03 4 DEPARTMENTS INCLUDE REJECT 23. Staff recommends removing the two (2) billboards (pursuant to the Chapter 21, Section 7 of the Land Development Regulations) and the barbed-wire fence. ELJ S:\Planning\Shared\Wp\Projects\Winchester Commons\COA.doc " Johnson, Eric From: Sent: To: Cc: Subject: Logan, Laurinda Wednesday, August 13, 2003 11 :42 AM Johnson, Eric Breese, Ed; Kelley, David; Hall, Ken RE: Winchester Commons driveway opening Engineering has indeed reviewed the above project and is in agreement with the proposed driveway width. U7. c{V~V"dV1 .><(;,.+ R:2 -----Original Messagen--- From: Johnson, Eric Sent: Wednesday, August 13, 2003 11:38 AM To: Logan, Laurinda Cc: Breese, Ed Subject: Winchester Commons driveway opening Laurinda, The site plan (sheet C-3) for the above referenced project shows that the proposed driveway onto Boynton Beach Boulevard is wider than the maximum allowable width (at the right-of-way line) of 36 feet per Chapter 23, Article II.H.1. I need something in writing (from Engineering) stating that your Division has reviewed the proposed opening and that you have no problem with it being more than 36 feet. If you don't want to draft a memorandum, a simple em ail would suffice. Thanks. Eric Johnson 1 ;} Stormwater runoff means that portion of stormwater which occurs either as overland flow or subsurface lateral flow through normally unsaturated soils, and which is neither intercepted by vegetation, evaporated, nor recharged to groundwater. Stormwater system. primary means classified surface waters of the State which convey stormwater runoff toward the ocean or a major inland water body. Stormwater system. secondary means that component of a stormwater management system which consists of facilities and features primarily designed to provide for treatment and control of stormwater runoff generated by specifically delineated lands, in order to meet regulatory requirements governing the quality and quantity of stormwater discharged to the primary stormwater system. May also be known as retention or detention ponds. Stormwater treatment means removal of pollutants, debris, and other undesirable materials from stormwater runoff by means of natural, chemical, biological or physical processes, including, but not necessarily limited to, detention, retention, filtration, percolation, sedimentation, floatation, and skimming. This definition does not normally include active treatment processes requiring the consumption of electrical or mechanical energy. ~ ....~.....-J Stormwater system. tertiary means that component of a stormwater management system which consists of facilities and features designed to provide for rapid removal of stormwater from structures, building sites, streets, and other areas of development or uses sensitive to damage or disruption by inundation. This may also be referenced to as the collection system and include piping, inlets and swales. ,., .- Street means a strip ofland, owned privately or publicly, which affords legal access to abutting land and is designated for vehicular traffic. "Street" includes road, court, way, thoroughfare, parkway, avenue, boulevard, expressway, lane, throughway, place, circle and square, or however otherwise designated. Streets are further classified according to the function they perform. Street. arterial means a major street of higher classification than a plan collector street, used primarily for traffic traveling a considerable distance within or through an area not served by an expressway, and used primarily as a main traffic artery. Street. collector means a street which carries traffic from local streets to arterial streets. Collector streets have more continuity, carry higher traffic volumes and may provide less access to abutting properties than local streets. Street. collector. non-plan means a collector street which is not included on the Thoroughfare Plan and which is the highest classification of a minor street. 1 - 29 Street. collector. plan means a collector street which is part of the Thoroughfare Plan, and which is the lowest classification of a major street. Street. dead-end means a street with only one (1) outlet. Street edge means a buffer used to define and continue a residential frontage line along the unbuilt portion of a lot. Street. frontage (*) means the property line adjacent to a public or private street. Street. limited access means a street to which access from abutting property is under the control and jurisdiction of the city pursuant to a limited access easement or other regulatory access restriction. Street. local (*) means a street shown or described as such according to the current or most recent functional classification contained in the City of Boynton Beach Comprehensive Plan, as adopted and amended. Street. local commercial means a street designed and maintained primarily to provide legal and vehicular access to abutting commercial or industrial lots. A local commercial street is of limited continuity, is not for through traffic, and is the middle order street of minor streets. Street. local residential means a street designed and maintained primarily to provide legal and vehicular access to abutting residential lots. A local residential street is of limited continuity, is not for through traffic, and is the middle order street of minor streets, being of a higher classification than a residential access street. r ",";': Street. major means a street depicted on the adopted thoroughfare plan; a thoroughfare plan road. Major streets are further classified as collector street, arterial street, and expressway. Street. marginal access means a special purpose local street which is parallel and adjacent to a plan collector street, expressway, arterial street or other limited access street, and which has its principal purpose of relieving such streets from local service of abutting property by providing access to abutting property, and separation from the through traffic. A marginal access street may also be called a "frontage street". Street. minor means any street not classified as a major street, and includes streets providing traffic circulation within the development. Street. private means any street which: 1. Has not been dedicated for public use; (' ,,-" 1 - 30 " 3. Is reserved to a property owner's association pursuant to recorded restrictions and covenants or a plat of record; or Is dedicated for public use but has not been accepted for maintenance by the City, another local governmental or quasi- governmental entity, the State, the County or a special district. 2. Street. public (*) means any street dedicated to the public and accepted for ownership and maintenance by the City Commission. Street. residential access means the lowest order of minor street, which is intended to carry the least amount of traffic at the lowest speed. Street. through means a street that serves more than one neighborhood, or that carries traffic between neighborhoods proper. Subdivision means the division of land, whether improved or unimproved, whether previously platted or not, into two (2) or more contiguous parcels for the purpose, whether immediate or future, of transfer of ownership. The term shall include any modification of legal boundaries for the purpose of redividing or combining any lot(s) depicted on a record plat, or on a certified surveyor other map recorded pursuant to any affidavit or exemption or affidavit of waiver. When appropriate to the text, the term refers to the process of subdividing of the land proposed to be or which has been subdivided. Substitution means that the Department will receive and consider the contractor's request for substitution when one or more of the following conditions are satisfied, as determined by the Department. If the following conditions are not satisfied, the Department will return the requests without action except to record noncompliance with these requirements: 1. Extensive revisions to the Contract Documents are not required. 2. Proposed changes are in keeping with the general intent of the Contract Documents or "Shop Drawings" (Appendix Exhibit "N"). 3. The request is timely, fully documented, and properly submitted. 4. The specified product or method of construction cannot be provided within the Contract time. The Department will not consider the request if the product or method cannot be provided as a result of failure to pursue the work promptly or coordinate activities properly. 5. The request is directly related to an "or equal" clause or similar language in the Contract Documents or "Shop Drawings" (Appendix Exhibit "N"). 6. The requested substitution offers the Department a substantial advantage, in cost, time, energy conservation or other considerations, after deducting additional responsibilities the Department must assume. The Department's additional responsibilities may include compensation for any redesign and 1 - 31 .. 1 st REVIEW COMMENTS New Site Plan 0~ Project name: Land Capital Group Boynton Beach, LLC File number: NWSP 03-012 Reference: 151 review plans identified as a New Site Plan with a June 17, 2003 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: 1. Prior to permit application contact the Public Works Department (561-742- 6200) regarding the storage and handling of refuse. / v 2. Indicate by note that the site dumpster enclosure shall be constructed in accordance with City Standard Drawing G-4. The dumpster depicted in the provided plans does not meet the minimum dimensions for a single dumpster /' j,/' enclosure (10 feet x 10 feet) For a double enclosure, as shown, the minimum dimensions shall be 20 feet wide x 10 feet deep. These dimension exclude the gate posts. 3. Indicate by note that the required gates for the dumpster shall contain long steel rods to drop into the pavement in order to secure the gates in the open / and closed positions. Drilled holes (for concrete) or metal sleeves (for asphalt) shall be provided for the locking rods. PUBLIC WORKS - Traffic Comments: 4. It is staffs preference that the deceleration lane be lengthened, and thus is a ~ requirement unless deemed inappropriate or unnecessary by the FDOT. 6. On the site and civil plans, show and identify all necessary traffic control devices such as stop bars, stop signs, double yellow lane separators striping, ./' directional arrows and "Do Not Enter" signage, etc. Specify City Standard Drawings "K" Series in General Note #2 (Sheet C3) for striping details. 7. The fire lane signage and markings shall conform to LDR Chapter 23, Article II, Sections B. & M. The three (3) foot high "Fire Lane" words shall V be placed along both lanes and staggered. Please note this requirement is applicable to buildings with a gross area greater than 15,000 SF. 8. Provide "Right Turn Only" post signs and "One-Way" arrow signs at the V egress driveways and within the medians across from the exits (as approved by the FDOT.) ~ 9. Add "Stop" signs and bars on either side of the driveway off Boynton Beach ./ Blvd. to stop east and westbound interior traffic. 10. Add a "Do Not Enter" sign at the west end of the rear, service aisle. \/ 11. Correct the loading zone to a minimum of 12 feet x 35 feet with the pavement message "Loading Zone - No Parking" within the yellow striping. 1ST REVIEW COMMENTS 07!l 0/03 2 DEPARTMENTS INCLUDE REJECT 12. Sign and mark the rear service aisle with appropriate fire lane markings to ~ maintain clear access. 13. The five (5) feet handicap accessible paths shall be level through the / sidewalk with ramps up in either direction per City Standard Drawing K-3. 14. The gutter of the Type "F" Curb & Gutter may not be counted as driving ~ surface. Accordingly correct the dimensioning of the driveway off Boynton Beach Blvd. Staff recommends widening the ingress lane for a smoother, safer transition into the site. 15. Staff recommends relocating the handicap accessible parking space on the / east side of the building from the south end to the north end so that it is closer to the north side of the building. UTILITIES Comments: 16. All utility easements shall be shown on the site plan and landscape drawings (as well as the Utility Plan Sheet - C5) so that we may determine which ~ trees may interfere with utilities. In general, palm trees will be the only tree species allowed within utility easements. Canopy trees may be planted outside of the easement so that roots and branches will not impact those utilities within the easement in the foreseeable future. The LDR, Chapter 7.5, Article I, Section 18.1 gives public utilities the authority to remove any trees that interfere with utility services, either in utility easements or public rights-of-way. 17. Palm Beach County Health Department permits will be required for the / water and sewer systems serving this project (CODE, Section 26-12). 18. Fire flow calculations will be required demonstrating the City Code requirement of 1,500 g.p.m. as stated in the LDR, Chapter 6, Article N, / Section 16, or the requirement imposed by Insurance underwriters, whichever is greater (CODE, Section 26-16(b)). A single 8-inch spur line cannot deliver 1,500 g.p.m., especially with three (3) fire hydrants located on the same spur line. The applicant can take one of two alternates: . extend the 8-inch shown on the back and west side of the proposed building southward, connecting with the existing 8-inch water main located on the south side of Boynton Beach Boulevard, thus providing a 'loop' connection, or as an alternate route, extend the 8- inch line westward along the north right-of-way line of Boynton Beach Boulevard, connecting with the existing 8-inch water main located east of Knuth Road located at the southeast comer of the Greentree Plaza II site, or . extend the existing eight (8) inch line located on the west side of 1 ST REVIEW COMMENTS 07/10/03 3 DEPARTMENTS INCLUDE REJECT Winchester Park Boulevard southward, connecting with the existing 8-inch water main located on the south side of Boynton Beach V Boulevard, AND connect the line around the proposed building back to the new 8-inch extension along the west side of Winchester Park Boulevard. 19. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid for this project either upon the request for the Utilities Department's / signature on the Health Department application forms or within 30 days of site plan approval, whichever occurs first. This fee will be determined based upon final meter size, or expected demand. 20. Water and sewer lines to be owned and operated by the City shall be / included within utility easements. Please show all proposed easements on the engineering drawings, using a minimum width of 12 feet. The easements shall be dedicated via separate instrument to the City as stated in the CODE, Section 26-33(a). 21. This office will not require surety for installation of the water and sewer utilities, on condition that the systems be fully completed, and given to the t/ City Utilities Department before the first permanent meter is set. Note that setting of a permanent water meter is a prerequisite to obtaining the Certificate of Occupancy. 22. Appropriate backflow preventer(s) will be required on the domestic water ~ service to the building, and the fire sprinkler line if there is one, in accordance with the CODE, Section 26-207. 23. The proposed six (6) inch sanitary lateral service is not permitted to tie / directly into a sanitary manhole; it should be connected approximately five (5) feet from the manhole. This determination will be finalized prior to the construction plan approval stage. 24. A building permit for this project shall not be issued until this Department has approved the plans for the water and/or sewer improvements required to V service this project, in accordance with the CODE, Section 26-15. 25. Show location of the meter(s) for the building. Staff prefers a bank be / placed in the northeast island attached to the building ENGINEERING DIVISION Comments: 26. All comments requiring changes and/or corrections to the plans shall be / reflected on all appropriate sheets. 27. Please note that changes or revisions to these plans may generate additional J comments. Acceptance of these plans during the TRC process does not ensure that additional comments may not be generated by the Commission 1 ST REVIEW COMMENTS 07/10/03 4 DEPARTMENTS INCLUDE REJECT and at permit review. 28. Provide written and graphic scales on all sheets. V' 29. Specify use of the FDOT Standard Specifications for Road & Bridge // Construction, and Standard Index, 2000 Editions, as the construction standard. 30. Permits from the L WDD, SFWMD and Palm Beach County Health Department will be required at the time of City of Boynton Beach V permitting 31. An excavation/fill permit will be required if fill is imported or exported V ,- from the site. 32. Show zoning and land use on site characteristics map (Survey) (LDR, Chapter 4, Section 7.A) / 33. Show all existing and proposed easements on the site and civil plans (LDR, Chapter 4, Section 7.A3). V 34. Show all proposed site lighting on the site and landscape plans (LDR, Chapter 4, Section 7.BA.) No lighting is indicated along the north side of r/ the propertylbuilding. 35. Provide a lighting design and plan, which provides a minimum average light level of one foot-candle. On the lighting plan, specify that the light poles shall withstand a 140 MPH wind load (LDR, Chapter 23, Article II, Section V ALa and Florida Building Code). Provide a note that the fixtures shall be operated by photo-electrical control and are to remain on until 2:00 a.m. (LDR, Chapter 23, Article II, Section ALa.) Include pole wind loading, and pole details in conformance with the LDR, Chapter 6, Article IV, Section 11, Chapter 23, Article I, Section S.B.7 and Chapter 23, Article II, Section A on the Lighting Plan. Glare which is readily perceptible at any point at or beyond the property on which the use is located is prohibited (LDR, Chapter 2, Section 4.N.7). Lighting shall be directed away from any residential uses (LDR, Chapter 2, Section 4.N.7). Lighting shall not be used as a form of advertising in a manner that draws more attention to the building or grounds at night than in the day (LDR, Chapter 9, Section 10.F.S). Provide photometries as part of your TRC plan submittals. 36. Show sight triangles on the landscape plans (LDR, Chapter 7.5, Article II, ~ Section S.H.). Reference FDOT Standard Index 546 for the sight triangles for both driveways. I 37. The medians on Boynton Beach Blvd. have existing irrigation and plant V material belonging to the City of Boynton Beach. Any damage to the irrigation system and/or plant material as a result of the contractor's operations shall be repaired or replaced to the equivalent or better grade, as 1 ST REVIEW COMMENTS 07/10103 5 DEPARTMENTS INCLUDE REJECT approved by the City of Boynton Beach, and shall be the sole responsibility ~. of the developer. Please acknowledge this notice in your comments response and add a note to the plans with the above stated information. 38. Sidewalks adjacent to parking lots shall be continuous through all driveways and shall be six (6) inches thick within driveways (LDR, Chapter 23, / Article II, Section P.) Extend the sidewalk along Boynton Beach Blvd. through the driveway and indicate, by note, the sidewalk thickness requirement on the plans. 39. Adjust design of the sidewalk at the Winchester Park Blvd. driveway to ~ provide a flatter transition back into the existing sidewalk. 40. Full drainage plans, including drainage calculations, in accordance with the / LDR, Chapter 6, Article IV, Section 5 will be required at the time of permitting. 41. Indicate grate, rim and invert elevations for all structures. Indicate grade / (where applicable) of storm sewer segments. 42. Correct General Note #3 (Sheet C3) and Note #2 (Sheet C6) accordingly to include City Standard Drawings "D" Series and P-15. / FIRE Comments: 43. The site plan and master plan design documents shall adhere to Chapter 9 of the Code of Ordinances of the City of Boynton Beach entitled "Fire / Protection and Prevention. " This ordinance adopts NFPA 1, Fire Prevention Code, 2000 edition, and NFP A 101, Life Safety Code, 2000 edition. (These codes, as amended are identified as the Florida Fire Prevention Code) 44. Design documents where underground water mains and hydrants are to be // provided, must demonstrate that they will be installed, completed, and in service prior to construction work per the Florida Fire Prevention Code, (2000) Section 29-2.3.2. 45. Prior to Fire Department approval of a building permit, new construction V projects must provide the results of a hydrant flow test indicating a fire flow not less than 1500 gpm @ 20 psi above domestic use. This applies to new or existing hydrants within the required 200 feet of the facility. 46. Emergency access shall be provided at the start of a project and be (/ maintained throughout construction per the Florida Fire Prevention Code, Section 3-5, and NFPA 241, (1996) Safeguarding Constrnction, Alteration, and Demolition Overations Section 5-4.3. 1ST REVIEW COMMENTS 07/10/03 6 DEPARTMENTS INCLUDE REJECT 47. Emergency access roadways must be firm and unyielding, having a bearing /" value of not less than 40 (i.e. LBR 40), compacted to 98% of the maximum density as determined by AASHTO T180, in accordance with the FDOT Standard Specifications for Road and Bridge Construction (2000) Division 11, Section 160, STABILIZING. A copy of the test results shall be provided and accepted prior to above grade construction. Testing frequency shall not be less than that specified in the FDOT Sampling, Testing and Reporting Guide, or as required by the Fire Marshal. The roadway shall be maintained free from ruts, depressions, and damage, and at the required bearing value for the duration of it's intended use. 48. City Ordinance Section 9-6, 3. /7-11 requires approved automatic fire V' sprinkler systems throughout all buildings or structures regardless of the type of construction that are in excess of 12,000 square feet per floor. POLICE Comments: NONE BUILDING DIVISION Comments: 49. Indicate within the site data the type of construction of the/each building as ~ I defined in Chapter 6 of the 2001 FBe. 50. Indicate within the site data the occupancy type of the/each building as ~ defined in Chapter 3 of the 2001 FBe. 51. The height and area for buildings or structures of the different types of / construction shall be governed by the intended use or occupancy of the building, and shall not exceed the limits set forth in Table 500 of the 2001 FBC. 52. On the drawing titled site plan, identify and label the symbol that represents the / property line. 53. At time of permit review, provide a completed and executed CBB Unity of Title form. The form shall describe all lots, parcels or tracts combined as / one lot. A copy of the recorded deed with legal descriptions, of each property that is being unified, is required to be submitted to process the form. The property owner that is identified on each deed shall match. " 54. At time of permit review, submit signed and sealed working drawings of the / proposed construction. 55. Add to all plan view drawings of the site a labeled symbol that represents / the location and perimeter of the limits of construction proposed with the subiect request. / 56. A water-use permit for the irrigation system is required from the SFWMD. t/ A copy of the permit shall be submitted at the time of permit application, F.S.373.216. 1ST REVIEW COMMENTS 07/10/03 7 DEPARTMENTS INCLUDE REJECT P ARKS AND RECREA nON Comments: NONE FORESTER/ENVIRONMENT ALIST Comments: 57. The applicant must indicated on the landscape plan the existing trees that will be preserved, relocated or removed / replaced on the site. A separate ~ symbol should be used on the landscape plan to identify these trees. A cross section detail must be provided to show the landscape buffer between Boynton Beach Boulevard and the newly installed landscape along the parking lot. [Environmental Regulations, Chapter 7.5, Article II Sec. 7.C.] Landscape Plan 58. All newly installed trees listed on the Master Plant List must be listed in the ./ specifications as a minimum of 12'-14' height, 3" caliper at DBH (4.5' off the ground), and Florida #1 (Florida Grades and Standards manual) [Environmental Regulations, Chapter 7.5, Article II Sec. S.C. 2.] 59. Trees and plants listed in the Palm Beach County "invasive plant species" and " invasive non-native plant " listing should not be included in the / landscape design. [Environmental Regulations, Chapter 7.5, Article I Sec. 19A.5.] 60. The project doe not include the City's signature trees at each of the ingress / egress locations. [Environmental Regulations, Chapter 7.5, Article II Sec. V S.C. 2.] 61. Irrh!ation Plan There is no irrigation system design included with the site plans. / [Environmental Regulations, Chapter 7.5, Article II Sec. SA.] 62. Turf and landscape (bedding plants) areas should be designed on separate V zones and time duration for water conservation. [Environmental Regulations, Chapter 7.5, Article II Sec. 5. C.2.] PLANNING AND ZONING Comments: ~ The Palm Beach County Traffic Division shall approve the traffic impact analysis (Chapter 4. Section 8.F.). I ST REVIEW COMMENTS 07/10/03 8 oX <Y DEP ARTMENTS A drainage statement is required prior to the Technical Review CO(llIl1ittee meeting (Chapter 4, Section 7.F.2.). ~~ Include a color rendering of all four (4) elevations at the Technical Review Committee meeting (Chapter 4, Section 7.D.). Provide paint swatches for the elevations (Chapter 4, Section 7.D.). The elevation pages shall indicate the exterior finish, paint manufacturer's name, and color codes. Staff recommends using a color schedule (Chapter 4, Section 7.D.). The removal/relocation of landscape material is subject to review and approval of the City Forester / Environmentalist. The landscape buffers along the rights-of-way must contain a combination of colorful groundcover plants and a minimum of two (2) colorful shrub species, which will function as a continuous hedge (Chapter 7.5, Article II, Section 5.D.). One (1) tree is required for every 30 linear feet (Chapter 7.5, Article II, Section 5.D.). Each landscaped island shall contain a rmmmum of 25 square feet of landscape area, including one (1) tree having a clear trunk of at least five (5) feet (Chapter 7.5, Article II, Section 5.G.). Staff recommends ultimately decreasing the width of the retention area, widening the interior landscaped islands so that they contain both the tree and the walkway that leads to the sidewalk, and inserting an additional interior landscaped island in rows of parking that contain more than 10 uninterrupted spaces. -iigtlat1lr@ kee (:>uGh MaY dlo~ :cIaGY, Tibel:lshina GraHl:llsela, ..Qt Boogallvillcd) i:s It:quired aI boch sides of t:al,;h prujc;d C;HlldH~C; i exit. T-ne signature trees must have 6 feet of clear trunk if placed within the safe-sight triangle (Chapter 7.5, Article II, Section 5.N.). Alternative plant material may be substituted if the above referenced plant material is not available or undesired. Any substitution of plant material (for the signature tree requirement) will be subject to the City Landscaper / Environmentalist review and approval. All trees are required to be at least 12 feet overall height and three (3) caliper inches at the time of installation (Chapter 7.5, Article II, Section 5.C.2.). This impacts the Crape Myrtle trees shown on the landscape plan (sheet LA-I) tabular data. INCLUDE REJECT y/ 1ST REVIEW COMMENTS 07/10/03 9 DEP ARTMENTS All shrubs and hedges are required to be at minimum 24 inches in height, 24 inches in spread, and planted with tip-to-tip spacing measured immediately after planting to adequately cover the planted areas on the site (Chapter 7.5, Article II, Section 5.CA.). Fifty percent (50%) of all site landscape materials must be native species (Chapter 7.5, Article II, Section 5.P). On the landscape plan plant list (sheet LP-l), indicate by asterisk, the native species to ensure that at least 50% of landscape material is native. Separate and indicate the proposed plant material into the following categories: Shade Trees, Palm Trees, Shrubs / Hedges, and Groundcover. Please tabulate the amount of native material in each lant cate 0 . V Place a note on the landscape plan that all above ground mechanical ^ equipment such as exterior utility boxes, meters, transformers, and back- flow reventers shall be visuall screened (Cha ter 9, Section 10.CA.). he detail of the typical freestanding outdoor lighting fixture should include the overall height, exterior finish and color(s). The design, style, and illumination level shall be compatible with the building design (height) and shall consider safety, function, and aesthetic value (Chapter 9, Section IO.F.I.). The dumpster enclosure shall resemble with respect to the color and materials, the design of the principal buildings and shall be integrated with other site elements (Chapter 9, Section 10.E.3.). On the site plan, place a note indicatin this re uirement. Provide a detail of the dum ster enclosure. 79. All signage is subject to review and approval of the Planning & Development Board and City Commission. Will there be monument sign proposed for the project? If so, on the site plan (sheet 1 of 1), indicate its location and provide a detail of the sign area, including the dimensions, exterior finish, and letter color(s) Cha ter 4, Section 7.D. . 80. All signage is subject to review and approval of the Planning & Development Board and City Commission. The elevations (sheet A3.1) shall indicate the location of the proposed wall signs, including their dimensions, sign type, and letter colors. The cumulative area for all wall si s shall be in com liance with Cha ter 21, Article IV, Section 3. C. 81. The width of the driveway openings is subject to the Engineering Division of Public Works' review and approval. Driveway openings shall be at minimum 25 feet in width (for 2-way traffic) and no more than 36 feet in width Cha ter 23, Article II.H. . Staff recommends removin the two (2) billboards. INCLUDE REJECT 1 ST REVIEW COMMENTS 07/10/03 10 DEPARTMENTS INCLUDE REJECT 83. Staff recommends enhancing the south, east, and west sides of the building facades. Please coordinate with the City's Planner / Urban Designer (Ms. Margelly Beltran @, 742-6263). MWRlsc S:\Planning\SHARED\WP\PROJECTS\Land Capital Group BB, LLC\1ST REVIEW COMMENTS.doc Al)l) -rr~~ pilL l1,C0'tI70 '^ L~CV~ dl=-G,~