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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
~ August 5, 2003 July 14,2003 (Noon,) 0 October 7, 2003 September 15,2003 (Noon)
0 August 19, 2003 August 4, 2003 (Noon) 0 October 21, 2003 October 6, 2003 (Noon)
0 September 2, 2003 August 18,2003 (Noon) 0 November 5, 2003 October 20, 2003 (Noon)
0 September 16, 2003 September 2,2003 (Noon) 0 November 18, 2003 November 3, 2003 (Noon)
0 Administrative 0 Legal
NATURE OF 0 Announcement 0 New Business
AGENDA ITEM 0 City Manager's Report 0 Presentation
~ Consent Agenda 0 Public Hearing
0 Code compliance/Legal Settlements 0 UnfInished Business
RECOMMENDATION: Please place this request on the August 5, 2003 City Commission Agenda under
Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be
approved subject to all staff comments. For further details pertaining to the request, see attached Department of
Development Memorandum No. PZ 03-170.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Club Meadows (MSPM 03-005)
Bradley Miller, Miller Land Planning Consultants, Inc.
LPC Club Meadows L.P.
100 Meadows Circle, Meadows PUD
Request for major site plan modifIcation approval for the replacement of an existing
clubhouse within the Club Meadows Apartments with a new 3,055-square foot clubhouse.
PROGRAM IMP ACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
City Manager's Signature
'A.J~
Planning and. Zoning D tor
City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP\PROJECTS\Club Meadows\MSPM 03-005\Agenda Item Request Club Meadows MSPM 03-005 8-5-03.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 03-170
STAFF REPORT
FROM:
Chairman and Members
Planning and Development Board and City Commission
Michael RumPff\l~
Planning and Zoning Director
Ed Breese ~
Principal Planner
TO:
THRU:
DATE:
July 15, 2003
PROJECT NAME/NO:
Club Meadows / MSPM 03-005
REQUEST:
Major Site Plan Modification
PROJECT DESCRIPTION
Property Owner:
LPC Club Meadows L.P.
Applicant:
Bradley Miller - Miller Land Planning Consultants, Inc.
Location:
100 Meadows Circle (see Exhibit "A" - Location Map)
Existing Land Use/Zoning:
Low Density Residential (LDR)/ PUD (Meadcws PUD)
Proposed Land Use/Zoning:
No change
Proposed Use:
Construction of new 3,055 square foot clubhouse to
replace existing 1,800 square foot office / clubhouse
Acreage:
44.734 acres total for Tract H / 2.08 acres effected
clubhouse site area
Adjacent Uses:
North:
Right-of-way for Hypoluxo Road, then farther north is single-family residential and
a Walgreens, in unincorporated Palm Beach County;
South:
Lake Shore single-family residential development, part of the Meadows Planned
Unit Development (PUD);
East:
Meadows Shopping Center and a sem~passive park within the Meadows Planned
Unit Development (PUD); and
West:
Undeveloped land zoned PUD and site plan approved for a church campus, then
farther west is Freedom Shores Elementary School.
Staff Report - Club Meadows (MSPM 03-005)
Memorandum No PZ 03-170
Page 2
Site Characteristic: The survey prepared by AL TA / ACSM Land Title Survey indicates that the site has
been developed with 410 Multi-Family dwelling units, leasing/management
office/clubhouse and 923 parking spaces.
BACKGROUND
Proposal:
Lincoln Property Company recently purchased the Club Meadows Apartment
complex. They intend to improve the entire property. They have decided to start
their improvement program with the reconstruction of the clubhouse. The current
Leasing Office/Clubhouse is approximately 1,800 square feet in size and used
primarily for leasing purposes with minimal amenities for the residents, as well as
being out of date. The existing clubhouse would be demolished and replaced with
a larger facility (approximately 3,000 square feet) with greater amenities.
ANAL YSIS
Concurrency:
Traffic: A traffic statement was sent to the Palm Beach County Traffic Division for
concurrency review in order to ensure an adequate level of service. It is fully
anticipated that the minor change from leasing/management office to clubhouse
will meet the Traffic Performance Standards of Palm Beach County. No permit will
be issued without appropriate sign-off from Palm Beach County Traffic
Engineering (see Exhibit "c" - Conditions of Approval).
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and
is recommending that the review of specific drainage solutions be deferred until
time of permit review (see Exhbit "C" - Conditions of Approval).
School: School concurrency is not required for this type of project.
Driveways: The survey indicates that the proposed location of the clubhouse is internal to the
larger plat on Meadows Circle. Meadows Circle is easily accessed from both
Meadows Way and Meadows Boulevard, the main roadways within this particular
PUD.
Parking Facility: Tract H of the Meadows PUD currently provides for 923 parking spaces, which
includes 896 standard spaces and 27 handicapped spaces. All reconstructed parking
spaces around the new clubhouse are designed to meet the new standard for
parking stall size (Engineering Drawings). The total amount of parking spaces
required by the Land Development Regulations for the entire development is 744.
The applicant proposes to reduce the existing parking by four (4) to accommodate
the new clubhouse. Therefore, the project would retain 175 excess parking spaces
over code requirement.
Staff Report - Club Meadows (MSPM 03-005)
Memorandum No PZ 03-170
Page 3
Landscaping: Of the proposed 2.08-acre affected area for the clubhouse, 43% or 0.90 acres
would be landscape/ pervious space, at the conclusion of this construction project.
The construction would remove minimal amounts of foundation shrubs, annuals
and other groundcovers, three (3) Live Oaks, one (1) Black Olive and one (1) Ficus,
as well as relocate two (2) Date Palms. The new landscape plan plant list (Sheet L-
1) indicates the planting of twenty-four new Live Oaks (7 along the c1ubhouse/17
interspersed amongst the residential structures), two (2) Yellow Elder signature
trees, and Queen and Montgomery palm trees. It also contains Wax Myrtle and
Cocoplum hedges as well as various types of colorful shrubs and groundcover.
Building and Site: The new clubhouse is proposed to be 3,055 square feet in area. This space
includes management offices, a fitness room, game room, business stations with
computer terminals, a kitchen and associated gathering space. The new clubhouse
would be constructed in the same general location as the existing leasing
office/clubhouse. The building and site design as proposed would generally meet
code requirements with staff comments incorporated into the permit drawings.
The proposed building has been designed as a one (l)-story structure, including a
tower / cupola that extends to a height of approximately 40 feet, within the
allowable 45 foot limit.
Design: The new single floor building has been adorned with a tower-like structure to
provide it with mass and character. The openness provided to the 18'x18'
"Gathering Room" below affords a greater sense of place. The tower also serves as
a focal point when viewed from Congress Avenue. The Architect has utilized raised
stucco banding below the windows to add emphasis to the structure, which is to be
painted Striking Peach (Sherwin- Williams 2325). The body of the building is to be
painted a complementary color, Coconut Grove (Sherwin- Williams 2428). The
accent trim is proposed to be Turtle Creek (Sherwin- Williams 2365). The project
also includes a patio deck off the rear of the building, with a boardwalk that will run
from the clubhouse out into the lake. With these proposed amenities and the
enhanced architecture on the rear elevation, the view from Congress Avenue
should be greatly improved.
Signage: No new signs are proposed in conjunction with this request for major site plan
modification.
RECOMMENDATION:
The Technical Review Committee (TRC) has reviewed this request for major site plan modification
approval. Staff recommends approval, contingent upon all comment indicated in Exhibit "C"-
Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall
be documented accordingly in the Conditions of Approval.
MWR / eb
S:\Planning\Shared\Wp\Projects\C1ub Meadows\MSPM 03-00S\Staff Report.doc
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EXHIBIT "e"
Conditions of Approval
Project name: Club Meadows
File number: MSPM 03-005
Reference: 2nd review plans identified as a Maior Site Plan Modification with a July L 2003 Planning & Zoning
D tdt t ki
epartmen aesamnmar ng.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments:
l. Prior to permit application contact the Public Works Department (561-742- X
6200) regarding the storage and handling of refuse.
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments:
2. The LDR, Chapter 3, Article N, Section 3(P) requires a statement be X
included that utilities are available and will be provided by other appropriate
agencies. This statement is missing on the submitted plans.
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments:
3. Full drainage plans in accordance with the LDR, Chapter 6, Article N, X
Section 5 will be required at the time of permitting.
4. All engineering construction details shall be in accordance with the applicable X
City of Boynton Beach Standard Drawings and will be reviewed for
constructability at the time of construction permit application.
BUILDING DIVISION
Comments:
Conditions of Approval
2
DEPARTMENTS
I INCLUDE I REJECT I
5. Indicate within the site data the type of construction of each building as X
defined in Chapter 6 of the 2001 Florida Building Code.
6. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of Chapter 6 of ASCE 7, and the
provisions of Section 1606 (Wind Loads) of the 2001 Florida Building Code.
Calculations that are signed and sealed by a design professional registered in
the state of Florida shall be submitted for review at the time of permit
application.
7. The accessible parking spaces that serve a use shall be located on the shortest X
safely accessible route of travel from adjacent parking to an accessible
entrance. The 2001 Florida Building Code states that buildings with multiple
accessible entrances shall have accessible parking spaces dispersed and
located closest to the accessible entrance. 2001 Florida Building Code,
Sections 11-4.1.2(5),4.3, and 4.6.
8. The location of the accessible path shall not compel the user to travel in a X
drive/lane area that is located behind parked vehicles. Identify on the plan the
width of the accessible route. (Note: The minimum width required by the
code is forty-four (44) inches). Add text to the drawing that would indicate
that the symbol represents the accessible route and the route is designed in
compliance with Section 11-4.3 (Accessible Route) and 11-4.6 (parking and
Passenger Loading Zones) of the 2001 Florida Building Code. Please note
that at time of permit reVIew, the applicant shall provide detailed
documentation on the plans that will verify that the accessible route is in
compliance with the regulations specified in the 2001 Florida Building Code.
This documentation shall include, but not be limited to, providing finish
grade elevations along the path of travel.
9. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
10. To properly determine the impact fees that will be assessed for the one-story X
pooVclubhouse, prior to the issuance of a building permit, provide the
following:
Submit a notarized affidavit on the letterhead of the property owner, company
or association. The letter shall list and contain an answer to the following
questions:
. Will the pooVclubhouse building be restricted to the residents of
the entire project only?
· Will the residents have to cross any major roads or thoroughfare
to get to the pool/clubhouse/recreation building?
. Will there be any additional deliveries to the site?
· Will there be any additional employees to maintain and provide
service to the site?
DEP ARTMENTS INCLUDE REJECT
11. At the time of permit review, submit details of reinforcement of walls for the X
future installation of grab bars as required by the Federal Fair Housing Act 24
CFR 100.205, Section 3, Requirement #6. All bathrooms within the covered
dwelling unit shall comply.
12. All areas of the clubhouse and office, including the exterior decks and X
boardwalk, shall be fully handicap accessible per Title 24 CFR 100.205(c)(I)
or Chapter 11 of the 2001 Florida Building Code.
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments:
13. The removal/relocation of landscape material IS subject to review and X
approval of the City Forester / Environmentalist.
14. Equipment placed on the walls of the buildings shall be painted to match the X
building color (Chapter 9, Section 10.CA.). Place a note on the site plan
indicating this requirement.
15. All new trees are required to be at least 12 feet overall height (3 caliper X
inches) at the time of installation.
16. On the landscape plan, ensure that the proposed landscape species and X
quantities match between the tabular data and graphic illustration.
17. Approval from the Palm Beach County Traffic Engineering is required prior X
to issuance of a permit.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
X
18. None
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
19. To be determined.
S :IPlanningISHARED\ WPIPROJECTSIClub Meadows\MSPM 03-0051COA.doc
CITY OF BOYNTON BEACH
AGENDA ITEM COVER SHEET AND CHECKLIST
This completed cover sheet must accompany all agenda item requests. Please place check marks
in the boxes as indicated. Initiating department must prepare Agenda Item Request Form. Submit
original agenda request (with back up) and one CODY of agenda request (with back UD) to the
City Clerk's office. Items must be submitted by the deadlines indicated below. Incomplete or
late items will be returned to originating department,
Requested City
Commission Meeting
Dates
cgjAu ust 5, 2003
DAu ust 19, 2003
DSe tember 2 2003
DSe tember 16 2003
DOctober 7, 2003
DOctober 21,2003
DNovember 5 2003
DNovember 18, 2003
Deadline for Submittal to City P & D/CRA Requests Deadline
Clerk's Office
Departments are responsible for securing the following
si natures on attached A enda Re uest Form:
De artment Head 0
Wilfred Hawkins for de artments under Administrative Services 0
Finance De artment for items that involve ex enditure of funds 0
All back u material is attached cgj
All exhibits are attached & marked e, " Exhibit "A' cgj
~v'?--
Department Head's initials:
Club Meadows (MSPM 03-005)
Please do not write in the shaded area below.
Legal Department signature 0
City Manager's signature
o
ITEM RETURNED FOR THE FOLLOWING REASON(S):
Signature(s) missing 0
Incomplete submittal 0
Missed deadline 0
Other 0
Reason:
Person contacted to pick up rejected request
by
bg - 7/19/02
S:\Planning\Planning Templates\Agenda Item Cover CHECKUST Aug S-Nov 18, 2003.doc
on
(Date)