AGENDA DOCUMENTS
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CITY OF BOYNTON BEAC
AGENDA ITEM REQUEST FOKM
!.-CONSENT AGENDA
ITEM E.4
Requested City Commission Date Final Form Must be Turned
Meetim!: Dates in to City Clerk's Office
Requested City Commission
Meetinl! Dates
Date Final Form Must be Turned
in to City Clerk's Office
D December 3, 2002
D December 17, 2002
D January 7, 2003
D January 21, 2003
December 2,2002 (Noon)
D February 4, 2003
181 February 18, 2003
D March 4, 2003
D March 18,. 2003
January 21, 2003 (Noon)
November 18, 2002 (Noon)
February 3, 2003 (Noon)
December 16,2002 (Noon)
February 18, 2003 (Noon)
January 6, 2003 (Noon.)
March 3, 2003 (Noon)
NATURE OF
AGENDA ITEM
D Administrative
181 Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
D Legal
D Unfinished Business
D Presentation
RECOMMENDATION: Please place this request on the February 18, 2003 City Commission Agenda under
Consent Agenda. The Community Redevelopment Agency Board with a unanimous vote, recommended that the subject
request be approved. For further details pertaining to the request, see attached Department of Development Memorandum
No. PZ 03-036.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Southern Homes Temp Trailer (NWSP 02-027)
Carlos Ballbe, Keith & Ballbe, Inc.
Southern Homes of Palm Beach. LLC
North Federal Highway and Chukker Road (Lots 62 and 63 of ''Trade Wind Estates").
Request for new site plan approval for a 3,200 square foot temporary construction/office
trailer on 2.26-acres in a C-2 zoning district.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
~C'M. 'S'
Ity anager signature
Deve10
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Planning and Zonin D' ctor City Attorney / Finance / Human Resources
S :\Planning\SHARED\ WP\PROJECTS\Coastal Bay Colony\NWSP 02-027. Temp Sales Trailer\Agenda [tern Request Southern Homes of Palm Beach
NWSP 02-027 2-18-03.dot
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
DEPARTMENTOFDEVELOPMEN
PLANNING & ZONING DIVISION
MEMORANDUM NO. PZ 03-036
SITE PLAN REVIEW STAFF REPORT
COMMUNITY REDEVELOPMENT AGENCY AND CITY COMMISSION
February 4, 2003
DESCRIPTION OF PROJECT
Project Name/No.:
Southern Homes of Palm Beach, LLC / NWSP 02-027
Property Owner:
Bruce R. Kwal as Trustee of The Banyan Trust
Agent:
Carlos Ballbe with Keith & Ballbe, Inc.
Location:
West side of Federal Highway on lots 62 and 63 of 'Trade Winds Estates", south of
the intersection of Federal Highway and Old Dixie Highway
Current Land Use:
Local Retail Commercial (LRC)
Current Zoning:
Community Commercial (C-3)
Type of Use:'
Temporary Sales Trailer
Project size:
Building Area:
Site Area:
Lot Coverage Area:
Pervious Area:
3,200 square feet
2.26 acres (98,446 square feet)
0.07 acres (3.10%)
1.96 acres (86.73%)
Adjacent Uses:
(see Exhibit "A" - Location Map)
North: Vacant property (proposed Victoria's Closet) zoned Community Commercial (C-3);
South: Vacant property in Unincorporated Palm Beach County zoned Commercial General (CG) and
Residential Multi-family (RM);
East: Right-of-way for Federal Highway then developed commercial property in Unincorporated
Palm Beach County zoned Commercial General (CG);
West: Developed residential property in Unincorporated Palm Beach County zoned Residential Mulit-
family (RM).
Proposal:
Carlos Ballbe, agent for owner Bruce Kwal (Trustee) submitted a proposal to construct a
temporary, 3,200 square foot sales / construction trailer for Southern Homes of Palm Beach,
LLC (see Exhibit "B" - Proposed Site Plan). The temporary sales / construction trailer will be
used as the "home base" for the applicant's multiple project's planned in the City of Boynton
Beach. The applicant anticipates that the use of the temporary trailer will cease within
approximately two (2) years of its certificate of occupancy.
Site Characteristics: The subject property is shaped like a parallelogram and is comprised of two (2) lots totaling
2.26 acres. As indicated on the survey, the site fronts on Federal Highway, just south of the
Victoria's Closet storage use project (COUS 02-004), which was recently approved by the
City Commission. The subject site is nestled in a pocket of properties both inside and
outside the city limits. Any properties located outside the City limits would be in
unincorporated Palm Beach County. According to the survey, the site contains Cabbage
Page 2
Southern Homes of Palm Beach, LLC Site Plan Review Staff Report
Memorandum No. PZ 03-036
palm, Slash pine, and some unidentified trees. The eastern portion of the site had been
previously cleared while the western portion of the site is overgrown with native and exotic
vegetation. The survey indicates that a billboard structure is located at the southeast corner
of the site, near Federal Highway. Staff recommends removing the billboard from the site
subsequent to site plan approval (see Exhibit "C" - Conditions of Approval). The survey
also shows that the highest elevation is 1 0 feet - five (5) inches, located towards the
southern portion of the site near the center.
Concurrency:
a. Traffic - A traffic impact statement is required for this project. The Palm Beach County
Traffic Division must ensure that the project meets the Traffic Performance
Standards of Palm Beach County. The County must review and approve the traffic
impact statement before the applicant can submit for building permits (see Exhibit
"C" - Conditions of Approval).
b. Drainage - Conceptual drainage information was provided for the City's review. The City's
concurrency ordinance requires drainage certification at time of site plan approval.
The Engineering Division is recommending that the review of specific drainage
solutions be deferred until time of permit review, when more complete engineering
documents are required. .
Driveways: The site will have one (1) point of ingress / egress proposed on Federal Highway. The
proposed curb cut on Federal Highway will require review and approval of the Florida
Department of Transportation. The site plan indicates that the driveway opening will be 24
feet in width. This opening will allow for right-turn ingress and egress only.
Parking Facility: A total of 11 parking spaces are required for the proposed sales office use based on the
ratio of one (1) spaces per 300 square feet of gross floor area. The applicant is providing
16 parking spaces, which includes one (1) space for handicap parking. The backup
distance between the 90-degree parking spaces will be 45 feet in width. The spaces will be
dimensioned nine (9) feet in width by 18 feet in length, except for the handicap space, which
will be 12 feet in width with five (5) feet of striping.
Landscaping: The proposed pervious area of the parcel equals 1.96 acres or over 80% of the site. The
landscape plan indicates 38 trees, half of which will be native. The depth of the east
landscape buffer (along Federal Highway) will vary. When scaled, the depth of the buffer
will be 30 feet at its widest point and 12 feet at its narrowest point. The landscape plan
indicates that Silver Buttonwood and Veitch a palm trees are proposed along Federal
Highway inside this front landscape buffer. However, the landscape plan indicates that the
buffer will not provide the quantity, type, or spacing of required plant material. In order to
comply with the City's landscape code, this landscape buffer shall contain a tree (spaced
every 30 feet) in conjunction with a row of hedge material and colorful groundcover plants.
Also, a signature tree is required on each side of the project entrance (see Exhibit "C" -
Conditions of Approval). Landscape material is proposed along the perimeter of the parking
lot, which will screen the vehicular use area from the adjacent property and the Federal
Highway corridor. The landscape plan proposes Live Oak trees to be installed around the
parking lot and also in front of the temporary trailer. Silver Buttonwood trees are proposed
at the rear of the trailer. No perimeter landscape material (along the side and rear property
lines) is proposed. The western undeveloped portion of the parcel will remain unimproved.
Building / Site: The C-3 zoning district allows for buildings to reach a maximum height of 45 feet. According
to the building elevations indicated on sheet A-2, the top of the decorative tower will be 32
Page 3
Southern Homes of Palm Beach, LLC Site Plan Review Staff Report
Memorandum No. PZ 03-036
feet - four (4) inches in height at the peak of the barrel tile roof (see Exhibit "C" - Conditions
of Approval). The elevations do not provide a height dimension for the construction trailer
itself, although when scaled at nine (9) feet, it would easily comply with the height
regulations of the C-3 zoning district. A four (4) foot wide sidewalk (that also serves as a
handicap accessible route) will traverse through the parking area, linking the trailer with the
sidewalk along Federal Highway.
Community Design: The basic building structure will consist of three (3) prefabricated trailers. The applicant
proposes a false decorative fayade to enhance the bland appearance of the trailers,
concealing them from Federal Highway. The attractive features of the structure will include
but not be limited to the following: smooth stucco finish, Spanish "S" tile roof, decorative
columns and archways, wrought iron railing and window panes, prefabricated decorative
details and brackets, stucco banding, precast keystone banding, and decorative lighting
fixtures. No rear elevations were provided for the construction trailer. Also, the elevations
do not indicate the color(s) or paint manufacturers color-coding for the trailer or decorative
structure (see Exhibit "C" - Conditions of Approval). The trailer and decorative structure will
be removed once sales and constructions operations are complete. The plans (sheet SP1
of 2) indicate a detail of the freestanding outdoor lighting fixtures. The fixtures will be
concrete light posts, 18 feet tall and painted green.
Signage:
No sign age is proposed at this time.
RECOMMENDATION:
Staff recommends that this site plan request be approved subject to the comments included in Exhibit "C" -
Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies
identified in this exhibit be corrected on the set of plans submitted for building permit.
xc: Central File
S:IPlanmngISharedIWpIPro)eclsICoastal Bay ColonylNWSP 02-027-Temp Sales TrailerlSlaff Report.doc
Location Map
SOUTHERN HOMES
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Conditions of Approval
Project name: Southern Homes of Palm Beach Temporary Sales Trailer
File number: NWSP 02-027
Reference: 2nd review plans identified as a New Site Plan with a January 30, 2003 Planning and Zoning
Department date stamp marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments:
1. Prior to permit application, contact the Public Works Department (561-742- X
6200) regarding the storage and handling of refuse. In lieu of a dumpster
enclosure, staff recommends the use of a roll-out cart for refuse collection at
this site.
PUBLIC WORKS - Traffic
Comments:
2. All work done within the Federal Highway right-of-way shall require FDOT X
approval and permitting.
UTILITIES
Comments:
3. Sanitary sewer is not available at this time, without significant off-site X
construction by the applicant. At this time, the Engineering Division is
providing only a cursory review of the site plan. The applicant will be
required to provide an alternative method (sanitary collection facility) to be
serviced regularly by a licensed contractor. Therefore, the utility plan
detailing this information will be required prior to the issuance of a building
(trailer) permit.
4. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. as stated in the LDR Chapter 6, Article IV,
Section 16, or the requirement imposed by insurance underwriters, whichever
is greater (see CODE, Section 26-16(b)).
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
COA
02/07/03
2
DEP ARTMENTS INCLUDE REJECT
Comments:
5. Show proposed site lighting on the landscape plan (LDR, Chapter 4, Section X
7.B.4.) The lighting design shall provide a minimum average light level of
one foot-candle. On the lighting plan, specify that the light poles shall
withstand a 140 MPH wind load (LDR, Chapter 23, Article II, Section A.1.a
and Florida Building Code). Provide a note that the fixtures shall be operated
by photo-electrical control and to remain on until 2:00 a.ill. (LDR, Chapter
23, Article II, Section A.1.a.) Include pole wind loading, and pole details in
conformance with the LDR, Chapter 6, Article IV, Section 11, Chapter 23,
Article I, Section 5.B.7 and Chapter 23, Article II, Section A on the Lighting
Plan. Glare which is readily perceptible at any point at or beyond the
property one of the property on which the use is located is prohibited (LDR,
Chapter 2, Section 4,N.7). Lighting shall be directed away from any
residential uses (LDR, Chapter 2, Section 4.N.7). Lighting shall not be used
as a form of advertising in a manner that draws more attention to the building
or grounds at night than in the day (LDR, Chapter 9, Section 10.F.5).
6. It may be necessary to replace or relocate large canopy trees adjacent to light X
fixtures to eliminate future shadowing on the parking surface (LDR, Chapter
23, Article II, Section A.l.b).
7. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
8. At the time of permitting, provide typical sections of the paved areas, X
specifying the asphalt, base and sub-base thickness as well as typical sections
for sidewalk and curbing.
BUILDING DIVISION
Comments:
9. At time of permit review, provide a completed and executed City of Boynton X
Beach Unity of Title form. The form shall describe all lots, parcels or tracts
combined as one lot. A copy of the recorded deed with legal descriptions, of
each property that is being unified, is required to be submitted to process the
form. The property owner that is identified on each deed shall match.
10. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
PARKS AND RECREATION
COA
02/07/03
3
DEPARTMENTS INCLUDE REJECT
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments:
11. The applicant should indicate on the landscape plan any of the existing trees X
that will be preserved, relocated, or removed 1 replaced on the site. This
should be indicated with a separate symbol on the landscape plan sheet L-I
(Chapter. 7.5, Article II Sec. 7.C).
12. All trees shown on the landscape plans must be 12 feet to 14 feet in height X
and 3 inches in caliper at time of planting (Chapter. 7.5, Article II Sec. 5,C,
2).
PLANNING AND ZONING
Comments:
13. A unity of title will be required prior to the issuance of a building permit. X
14. No office use shall occur within the decorative structure. X
15. A traffic impact statement is required (Chapter 4. Section 8.F.). The X
applicant will not be allowed to submit for building permits until the
statement has been submitted to the Planning & Zoning Division and
reviewed and approved bv the Palm Beach County Traffic Division.
16. The site plan tabular data on sheet SP2 of 2 is incorrect. The Future Land X
Use is General Commercial (GC) and the Official Zoning district is
Community Commercial (C-3). Also, eliminate "Recreation Area" and
"Water Area" from the table.
17. The site plan tabular data on sheet SP2 of 2 is incorrect. Eliminate the X
proposed building height of 23 feet - two (2) inches and insert the correct
building height.
18. Provide a rear elevation of the construction 1 sales trailer pnor to the X
Community Redevelopment Agency meeting.
19. Submit a color sample 1 swatch of all major exterior finishes. All elevation X
drawings shall include the manufacturer's name and color code. Staff
recommends using a color schedule (Chapter 4, Section 7.D).
20. All trees are required to be at least 12 feet overall height at the time of X
installation (Chapter 7.5, Article II, Section 5.C.2.).
COA
02/07/03
4
DEPARTMENTS INCLUDE REJECT
21. Identify the "CS" plants on the landscape plan (sheet SP-l). X
22. Correct the spelling of Bougainvillea on the landscape plan (sheet SP-l). X
23. A tree will be required for every 30 feet within the landscape buffer along X
U.S.l (Chapter 7.5, Article II, Section S.D.).
24. The landscape buffer along U.S. 1 (front landscape buffer strip) must contain X
the following elements: The outside layer shall be a combination of colorful
groundcover plants and a minimum of two (2) colorful shrub species planted
in a continuous row. The inside layer shall consist of a continuous hedge or
decorative site wall (Chapter 7.5, Article II, Section S.D.).
25. Ensure that the quantity of plant material in the landscape plan's plant list X
matches the graphic illustration.
26. Landscaping at project entrances shall contain a minimum of two (2) colorful X
shrub species on both sides of the entrance and a signature tree (Chapter 7.5,
Article II, Section 5.N.). Note that signature trees do not contribute toward
the total number of required perimeter trees.
27. Staff recommends removing the billboard prior to the issuance of a building X
permit.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY BOARD
CONDITIONS
Comments:
1. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
1. To be determined.
MWR/elj
S:\Planning\Shared\Wp\Projects\Coastal Bay Colony\NWSP 02-027-Temp Sales Trailer\COA.doc
CITY OF BOYNTON BEACH
AGENDA ITEM COVER SHEET AND CHECKLIST
This completed cover sheet must accompany all agenda item requests. Please place check marks
in the boxes as indicated. Initiating department must prepare Agenda Item Request Form. Submit
original agenda request (with back up) and one CODY of agenda reauest (with back up) to the
City Clerk's office. Items must be submitted by the deadlines indicated below. Incomplete or
late items will be returned to originating department.
Requested City
Commission Meeting
Dates
DDecember 3, 2002
DDecember 17 2002
DJanua 7, 2003
DJanua 21 2003
DFebrua 4, 2003
rg]Februa 18, 2003
DMarch 4, 2003
DMarch 18, 2003
Deadline for Submittal to City P & D/CRA Requests Deadline
Clerk's Office
-P&D
CRA
Departments are responsible for securing the following
si natures on attached A enda Re uest Form:
De artment Head D
Wilfred Hawkins for de artments under Administrative Services D
Finance De artment for items that involve ex enditure of funds D
All back u material is attached rg]
All exhibits are attached & marked e. " Exhibit "A' rg]
1\ l..- K
Department Head's initials:
Southern Homes Temp Trailer (NWSP 02-027)
Please do not write in the shaded area below.
Legal Department signature D
ITEM RETURNED FOR THE FOLLOWING REASON(S):
Signature(s) missing D
Incomplete submittal D
Missed deadline D
Other D
Reason:
City Manager's signature
D
Person contacted to pick up rejected request
by
bg - 7/19/02
S:\Planning\Planning Templates\Agenda Item Cover CHECKUST form Dee 3-Mareh 18, 2003.doe
on
(Date)