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AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Tumed Requested City Commission Date Final Form Must be Turned
Meetinl! Dates in to City Clerk's Office Meetinl! Dates in to City Clerk's Office
0 August 5, 2003 July 14. 200l (Noon.) 0 October 7. 2003 September 15,2003 (Noon)
0 August 19, 2003 August 4, 2003 (Noon) 0 October 21,2003 October 6, 2003 (Noon)
0 September 2, 2003 August t 8,2003 (Noon) ~ November 5. 2003 October 20,2003 (Noon)
0 September 16, 2003 September 2, 2003 (Noon) 0 November 18. 2003 November 3, 2003 (Noon)
0 Administrative 0 Legal
NATURE OF 0 Announcement 0 New Business
AGENDA ITEM 0 City Manager's Report 0 Presentation
~ Consent Agenda 0 Public Hearing
0 Code compliance/Legal Settiements 0 Unfinished Business
RECOMMENDATION: Please place this request on the November 5, 2003 City Commission Agenda under
Consent Agenda. The Planning and Development Board with a unanimous vore, reconunended that the subject request
be approved, subject to the requirements that the variance only apply to that portion of the buffer adjacent to the accessible
parking space, and that additional landscaping be added within the buffer and to the south of the space to maximize buffering
and compliance with the intent of the landscape code, For further details pertaining to the request, see attached Department of
Development Memorandum No. PZ 03-251.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Monahan & Monahan (ZNCV 03-020)
Sean Monahan
Sean Monahan
703 W. Boynton Beach Boulevard
Request for relief from the City of Boynton Beach Land Development Regulations,
Chapter 7.5, Envirorunental Regulations Article II, Landscape Code, Section S.D.,
requiring a 7-foot wide landscape buffer adjacent to a pubiic right-of-way, to allow a 2,
foot lO-inch-wide landscape buffer, and a variance of 4-foot 2 inches for a commercial
office building in a C-2 zoning district.
PROGRA.V1 IMPACT:
FISCAL DIPACT:
ALTERNATIVES:
N/A
N/A
N/A
Develop
City Manager's Signature
Planning and Zonin City Attorney I Finance I Human Resources
S:\PlanningISHARED\WP\PROJECTS onahan & Monahan\ZNCY 03-020\Agenda Item Request Monahan & Monahan ZNCV 03.020 t 1-5-03.dot
S,IBULLETNlFORMSIAGENDA ITEM REQUEST FORM. DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO.PZ 03-251
STAFF REPORT
TO:
Chairman and Members
Planning and Development Board and City Commission
\\'\. vV
Michael W. Rumpf\
Planning and Zoning Director
THRU:
FROM:
Maxime Ducoste;w
Planner Y'V" . .
DATE:
October 21, 2003
PROJECf NAME/NO:
Monahan & Monahan/ ZNCV 03-020 (Landscape buffer reduction)
REQUEST: Request for relief from the City of Boynton Beach Land Development Regulations, Chapter 7.5.
Environmental Regulations Article II, Landscape Code, Section S.D., requiring a 7-foot wide
. iandscape buffer adjacent to a public right-of-way, to allow a 2-foot lO-inches-wide landscape
buffer, and a variance of 4-foot 2-inches for a commercial office building in a C-2 zoning
district.
PROJECT DESCRIPTION
Property Owner: Sean F. Monahan.
Applicant! Agent: Sean F. Monahan
Location: Northeast corner of N.W. 7th Court and Boynton Beach, Boynton Beach, FL.
Existing Land Use/Zoning: Local Retail Commercial (LRC)/C-1
Proposed Land Use/Zoning: No changes are proposed
Proposed Use: Office Building
Acreage: 0.22 Acre (9,583 square feet)
Adjacent Uses:
North:
A single-family house zoned R-1-A, single family residential district;
South:
Boynton Beach Boulevard right-of-way, and farther south is a commercial property,
Waffle House restaurant, zoned C-2 Neighborhood Commercial District;
East:
A commercial property, Wendy's restaurant, zoned C-2, Neighborhood Commercial
District; and
West:
N.W. 7th Court right-of-way, and farther west is a vacant undeveloped parcel,
Staff Report
Monahan & Monahan
Rle No. ZNCV 03-020
Page 2
zoned C-2 and farther west a dental office building (Affordable Dental Centre),
zoned C - 2.
BACKGROUND
The subject property is located at the northeast corner of N.W. 7th Court and Boynton Beach Boulevard (see
Exhibit "A" - Location Map). Sean F. Monahan, agent and owner, is requesting relief from the above-
referenced Land Development Regulations, which requires a seven (7) foot wide landscape buffer adjacent to
a public right-of way. The site plan application was reviewed and approved by the Planning and Development
Board on July 23rd, 2002. The application proposed to construct one, one-story, office building totaling 1,809
square feet (See Exhibit "B" - Approved Site Plan). When approved, this project provided more than the
required parking space. A total of 9 parking spaces were proposed, including one- (1) handicap spaces. It
should be noted that in an effort to meet the new parking space standards (9 V2 wide by 18 '/2 feet long) by
redesigning of the northern parking row. This action resulted the encroachment of parking space in the
required landscape buffer.
ANALYSIS
The code states that the zoning code variance cannot be approved unless the board finds the following:
a. That special conditions and circumstances exist which are peculiar to the land, structure, or building
involved and which are not applicable to other lands, structures or buildings in the same zoning
district.
b. That the special conditions and circumstances do not result from the actions of the applicant
c. That granting the variance requested will not confer on the applicant any special privilege that is
denied by this ordinance to other lands, buildings, or structures in the same zoning district.
d. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights
commonly enjoyed by other properties in the same zoning district under the terms of the ordinance
and would work unnecessary and undue hardship on the applicant
e. That the variance granted is the minimum variance that will make possible the reasonable use of the
land, building, or structure.
f. That the granting of the variance will be in harmony with the general intent and purpose of this
chapter [ordinance] and that such variance will not be injurious to the area involved or otherwise
detrimental to the public welfare.
Staff reviewed the requested variance with emphasis on the applicant's response to the above criteria
contained in Exhibit "C", which require the request be initiated by special conditions and circumstances that
are peculiar to the subject land, structure, or building, which are not the result of the actions of the applicant,
and that the request is the minimum variance that will make possible the reasonable use of the land, building,
or s"Jucture. Staff responses to selected items are as follows:
a. That special conditions and circumstances exist which are peculiar to the land involved and which
are not applicable to other lands; and
b. That the special conditions and circumstances do not result from the actions of the applicant
Staff Report
Monahan & Monahan
File No. ZNCV 03-020
Page 3
The subject request has been generated as a result of the applicant's intention to gain additional square
footage, consequently involving the relocation of the handicap space along the northwest portion of the
subject property (See Exhibit"B" - Amended Approved Site Plan). On the previously approved site plan, only
one (1) handicap space is required. This space is required to be located to facilitate the closest and safest
route possible. Originally, the required handicap space was proposed to be located adjacent to the building,
along the western property line. The proposed building design was approved with an indentation wide
enough to accommodate the handicap space, a five (5) foot wide handicap access and the required landscape
buffer. This represented the optimal location given the site constraints. Furthermore, the handicap space as
it was originally located and approved met the ADA requirement. The need for the variance appears to be a
result of the applicant's desire to revise the symmetry of the building to remove the indentation and improve
the interior space and exterior appearance. Since the applicant has the ability to construct the project in
conformance with code requirements as demonstrated by the previous approved site plan (See Exhibit "B"-
Approved Site Plan), criteria items "a" and "c" are not met. Further, since the applicant's effort to gain extra
square footage and to achieve aesthetic objectives have caused the necessity for the variance, condition "b"
above is also not satisfied.
c. That granting the variance requested will not confer on the applicant any special privilege that is
denied by this ordinance to other lands, buildings, or structures in the same zoning district
Given that the site plan is reviewed and approved initially for compliance with regulations and conformance
with quality design and compatibility objectives intended for the corridor and the zoning district, granting of
the subject request could represent a special privilege not typically conferred to others. This statement is
justified by the fact that relief would represent the lowering of standards to which other site plans are held.
The intent of the landscape buffer is to screen the vehicular use areas from the public right-of-way and to
enhance project aesthetics.
e. That the variance granted is the minimum variance that will make possible the reasonable use of
the lan~ building, or structure.
Staff acknowledges that the project is providing more than the required number of parking spaces. The site
was designed to accommodate more parking-intensive uses, so as not to restrict the future use of the
building, With respect to criteria ''e''above, which relates to the magnitude and necessity of the variance, the
subject property was approved for an office use. Therefore, the building and site was designed to maximize
the site pursuant to the existing code requirement. It is the opinion of staff that "reasonable use" in this case
would mean that the principal use of the project could be any commercial use allowed in the C-2 zoning
district, and as originally intended by the approved site design.
RECOMMENDATION
Based on the analysis contained herein, staff recommends that this request for relief from Chapter 7.5
Environmental Regulations Article II, Landscape Code, Section S.D., requiring a 7-foot wide landscape buffer,
to allow a 2-foot lO-inch-wide landscape buffer, and a variance of 4-foot 2-inches be denied due to the lack
of hardship.
No conditions of approval are recommended; however, any conditions of approval recommended by the
Planning and Development Board or required by the City Commission will be placed in Exhibit "D"- Conditions
of Approval.
Staff Report
Monahan & Monahan
File No. ZNCV 03-020
Page 4
Denial of this variance would require the further redesign of the site and/or building, which is currently
designed to the minimum setbacks, or the return of the design to that which was approved on the original
site plan. It is also noted that the attached site plan shows a siight encroachment into the same buffer by the
north-westernmost parking space. This appears to be a result of the widening of each parking space along
the northern row. The width of each space is shown greater than the previous minimum requirement of nine
(9) feet, but less than the current standard of nine and one-half (9 1/2) feet wide. The spaces should be
redesigned to the previous standard width of nine (9) feet, or reduced by one space to avoid the
encroachment.
If this variance is supported by the Commission, staff strongly recommends that landscaping materials be
maximized in the buffer provided, as well as along the south side of the accessible space, in an attempt to
meet the screening intent of the landscaping regulations.
MWR/MD
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Conditions of Approval
Project name: Monahan & Monahan
File number; ZNCV 03-020
Reference:
I DEPARTMENTS I INCLUDE I REJECT I
PUBLIC WORKS- General
Comments; None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments; None X
FIRE
Comments: None X
POLICE
Comments; None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments; None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Conditions of Approval
2
DEPARTMENTS INCLUDE REJECT
Comments:
I. Variance approved shall only apply to that portion of the landscape buffer that X
is adjacent to the accessible space.
2, Planting materials shall be maximized within the remaining buffer adjacent to X
the accessible space, and along the south side of the accessible space to
maximize buffering and compliance with intent oflandscape re=Iations,
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I 1. To be determined. I I I
S:\Planning\SHARED\WP\PROJECTS\Monahan & Monahan\ZNCV 03.010\COA.doc
CITY OF BOYNTON BEACH
AGENDA ITEM COVER SHEET AND CHECKLIST
This completed cover sheet must accompany all agenda item requests. Please place check marks
in the boxes as indicated. Initiating department must prepare Agenda Item Request Form. Submit
original agenda request (with back up) and one CODY of aaenda reauest (with back UD) to the
City Clerk's office. Items must be submitted by the deadlines indicated below, Incomplete or
late items will be returned to originating department.
Requested City
Commission Meeting
Dates
DAu ust 5, 2003
DAu ust 19 2003
Se tember 2 2003
Se tember 16, 2003
DOctober 7. 2003
DOctober 21 2003
November 5 2003
DNovember 18, 2003
.
Deadline for Submittal to City P &. D/CRA Requests Deadline
Clerk's Office
Departments are responsible for securing the following
si natures on attached A enda Re uest Form:
De artment Head 0
Wilfred Hawkins for de artments under Administrative Services 0
Finance De artment for items that involve ex enditure of funds 0
All back u material is attached [2J
All exhibits are attached & marked e. ., Exhibit "A' [2J
~~
Department Head's initials:
Monahan &. Monahan (ZNCV 03-020)
Please do not write in the shaded area below.
Legal Department signature 0
City Manager's signature
o
ITEM RETURNED FOR THE FOLLOWING REASON(S):
Signature(s) missing 0
Incomplete submittal 0
Missed deadline 0
Other 0
Reason:
Person contacted to pick up rejected request
by
bg , 7/19/02
S:\Planning\Planning Tempiates\Agenda Item Cover CHECKLIST Aug 5-Nov 18, 2003.doc
on
(Date)
DEPARTMENT OF DE\'FLOPMENT
MEMOR4.NDUM NO. PZ 03-242
TO: Janet Prainito
City Clerk
r'- wC-
FROM: Michael W. Rumpf
Director of Planning and Zoning
DATE: October 7,2003
SUBJECT: Monahan & Monahan
Northeast comer ofNW th Court and Boynton Beach Blvd, Boynton Beach, FL.
Reduction in the 7-foot wide landscape buffer
ZNCV 03-020
Accompanying this memorandum you will find an application and supporting documentation for the
above, referenced case, A check in the amount of $400.00 for the variance to cover the review and
processing of this application has been forwarded to the Finance Department.
The legal advertisement for this request will be forwarded to your office after review by the City Attorney.
The requested variance is scheduled for the October 28, 2003 Planning and Development Board meeting,
and the November 5, 2003 City Commission meeting. Please advertise in the newspaper and send notice
to property owners accordingly.
S IPbnnmg\SI-lAREDlWPIPROJECTS',Monah;.m & ~IQn"";m\ZSCV 03-0:0\Legal notice doc
REQUEST FOR PUBLISHING
LEGAL NOTICES AND/OR LEGAL ADVERTISEMENTS
A completed copy of this routing slip must accompany any request to have a Legal Notice or Legal
Advertisement published and must be submitted to the Office of the City Attorney two (2) working days
prior to the first publishing date requested below.
ORIGINATOR: Planning and Zoning Division
PREPARED BY: Michael Rumpf DATE PREPARED: October 7, 2003
BRIEF DESCRIPTION OF NOTICE OR AD: Zoning Code Variance for Sean F. Monahan Request for
relief from the Citv of Bovnton Beach Land Development Regulations. Chapter 7.5. Environmental
Regulations Article II. Landscape Code, Section S.D.. requiring a 7-foot wide landscape buffer adiacent to
a public right-of-wav, to allow a 2-foot lO-inches wide landscape buffer, and a variance of 4-foot 2 inches
for a commercial office building in a C-2 zoning district.
SPECIAL INSTRUCTIONS AND REQUIREMENTS: (Size of Headline, Type Size, Section Placement,
Black Border, etc.) STANDARD LEGAL AD
SEND COPIES OF AD TO: All properlY owners (postmarked October 14. 2003) within 400-foot radius
of the subiect properlY, applicant and Director of Planning and Zoning.
NEWSPAPER(S) TO PUBLISH: The Post
PUBLISHED: October 14. 2003
LAST DAY TO FAX TO THE PAPER BY 3:00 P.M.: October 10.2003
APPROVED BY:
(I) MJ.~
(Originator)
(2) ,~h.1JIllZj--le6 0' /
(City Attorne ) (' ----
/0 -'1 -0.3
(Date)
/() --7-63
(Date)
RECEIVED BY CITY CLERK:
COMPLETED:
NOTICE or PUBLIC Hr..\.RING
NOTICE IS HEREBY GIVEN that the follo\\ing applicatio'l has been made to the PLANNING AND
DEVELOPMENT BOARD of the CITY OF BOYI\ ;ON BEACH, FLORIDA, for a hearing as
indicated, under and pursuant to the provisions of the zoning code of said City:
Owner;
Sean F. Monahan
Request;
Request for relief from the City of Boynton Beach Land Development
Regulations, Chapter 7.5. Environmental Regulations Article II, Landscape
Code, Section 5.D., requiring a 7-foot wide landscape buffer adjacent to a
public right,of,way, to allow a 2-foot lO,inch-wide landscape buffer, and a
variance of 4,foot 2 inches for a commercial office building in a C-2 zoning
district.
Location:
Northeast comer of NW 7th Court and Boynton Beach Blvd, Boynton
Beach, FL.
Legal:
Lot 1, Deierl Park Plat Book 23, Page 236, less parcel previously deeded to
Florida State Road Department as more particularly described as the south
13 feet of Lot 1 and that part of said Lot 1 lying within the external area
formed by a 25 foot radius arc tangent to the west line of said Lot I and
tangent to a line 13 feet north of and parallel to south line of said Lot 1.
(Lying in Palm Beach County, Florida.)
A PUBLIC HEARING BEFORE THE PLANNING AND DEVELOPMENT BOARD WILL BE
HELD RELATIVE TO THE ABOVE APPLICATION AT THE COMMISSION CHAMBERS, CITY
HALL, 100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA, ON TUESDAY,
OCTOBER 28, 2003, AT 6:30 P.M.
All interested parties are notified to appear at said hearings in person or by attorney and be heard or file
any written comments prior to the hearing date. Any person who decides to appeal any decision of the
Planning and Development Board with respect to any matter considered at these meetings will need a
record of the proceedings and for such purpose may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based,
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with
a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity
conducted by the City. Please contact Patricia Tucker (561) 742-6268, at least twenty-four (24) hours prior
to the program or activity in order for the City to reasonably accommodate your request.
CITY OF BOYNTON BEACH
PLANNING AND ZONING DIVISION
561) 742,6260
PUBLISH; THE POST
October 14,2003