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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetine Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 August 5. 2003 July 14,2003 (Noon.) 0 October 7, 2003 September IS, 2003 (Noon)
0 August 19, 2003 August 4, 2003 (Noon) 0 October 2\ , 2003 October 6, 2003 (Noon)
0 September 2, 2003 August 18,2003 (Noon) [8J November 5, Z003 October 20, 2003 (Noon)
0 September 16, 2003 September 2, 2003 (Noon) 0 November 18,2003 November 3. 2003 (Noon)
0 Administrative 0 Legal
NATURE OF 0 Announcement 0 New Business
AGENDA ITEM 0 City Manager's Report 0 Presentation
[8J Consent Agenda 0 Public Hearing
0 Code compliance/Legal Settlements 0 UnfInished Business
RECOMMENDATION: Please place this request on the November 5, 2003 City Commission Agenda under
Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request
be approved. For further details pertaining to the request, see attached Department of Development Memorandum
No. PZ 03-245.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Monahan & Monahan (SPTE 03-004)
Dale Meaux, API Group, Inc.
Sean Monahan
Boynton Beach Boulevard & NW 7'" Court
Request for a one (I) year site plan time extension to August 6, 2004, for a one (1) story
professional office building totaling 1,838 square feet on a 0.22-acre parcel in the C-2
zoning district.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
N/A
irector
City Manager's Signature
L(j7 /--'
Planning and ~ birector
City Attorney / Finance / Human Resources
S:\Planning\SHARED\WP'.PROJECTS\Monahan & MonahanlSPTE 03-004\Agenda Item Request Monahan & Monahan SPTE 03-004 11-5-03.dot
S:\BULLETIN\FORMSIAGHiDA ITEM REQUEST FORM.DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO, PZ 03-245
TO:
Chairman and Members
Planning & Development Board
Michael RumPfl'\\')0
Director of Planning and Zoning
Ed Breese ~
Principal Planner
THRU:
FROM:
DATE:
October 15, 2003
PROJECT:
Monahan & Monahan / SPTE 03-004
REQUEST:
Site Plan Extension
PROJECT DESCRIPTION
Property Owner:
Sean Monahan
Applicant! Agent:
Dale Meaux, API Group, Inc.
Location:
NE corner of NW 7th Court and Boynton Beach Boulevard (see Exhibit "AU _
Location Map)
Existing Land Use / Zoning: Local Retail Commercial (LRC) / Neighborhood Commercial (C-2)
Proposed Land Use/Zoning: No change proposed
Proposed Use:
1,838 square foot Professional Office Building
Acreage:
9,583 square feet (0.22 acres)
Adjacent Uses:
North:
Single-family residential development, zoned R-1-A;
South:
Boynton Beach Boulevard right-of-way, and farther south is the Waffle House
restaurant, zoned C-2;
East:
Wendy's restaurant, zoned C-2; and
West:
NW 7'" Court right-of-way, and farther west a dental office building, zoned
C-2.
BACKGROUND
Mr. Dale Meaux, Architect and agent for Monahan & Monahan is requesting a one (I)-year time extension,
for the site plan approval (NWSP 02-010) originally granted on August 6, 2002. Additionally, a Minor Site
Plan Modification (MMSP 02-069) was granted on December 31, 2002, adding 29 square feet to square-off
a corner of the building and relocating a handicap parking space, The property, zoned Neighborhood
Page 2
Memorandum No. PZ 03-245
Commercial (C-2), is currently a vacant, undeveloped parcel approximately 0,22 acres in size. The intent
of the project is to construct a one story professional office of 1,838 square feet. If this request for
extension were approved, the expiration date of this site plan, including concurrency certification would be
extended to August 6, 2004,
ANALYSIS
On August 6, 2002, the City Commission granted site plan approval for the above-referenced project.
This site plan approval was subject to 17 conditions of approval. All project conditions of approval
pertaining to the site plan would still apply,
According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1)
year to secure a building permit from the Development Department", It states further that the City
Commission may extend the approval for one (1) year provided that the applicant has filed a request for
a time extension prior to the expiration of the original approval. In this case, the applicant has met the
requirement. The Planning & Zoning Division received the application for a site pian time extension on
August 1, 2003, prior to the expiration date.
After Commission approvai, the Architect and owner continued to meet to refine the plans for a totally
functional attorney's office. As a result of further refining of the details, the applicant requested a Minor
Modification of the approved site plan, consisting of the removal of a small notch in the building, which
resulted in the addition of 29 square feet of functional space to the office arrangement and a more
symmetrical, improved building facade, As a result of the removal of the notch in the building, there was
not sufficient space to retain the handicap parking space in the same location without encroaching into
the minimum landscape buffer, The Planning and Zoning Division on December 31, 2002 approved the
Minor Modification to the previously approved site plan. Although the enhanced floor pian concept
worked well for the applicant, the idea of relocating the handicap parking space away from the building
did not. The architect and applicant explored options to retain the handicap parking space against the
building to assure ADA compliance, Ultimately, it was determined the only option wouid be to seek a
variance to the landscape buffer in order to retain the handicap space in its previous location, However,
the variance procedure would take the project beyond the one-year threshold for site plan approval. A
determination was made to request the time extension to allow the exploration of a variance to retain the
handicap parking space adjacent to the building. The applicant has since filed for the variance to the
landscape buffer (ZNCV 03-020), which is also on the Board's agenda this evening. These reasons appear
to provide justification and a need for the formal request for site plan extension.
RECOMMENDATION
Staff recommends approval of this request for a one (1)-year time extension of the site plan approval
(NWSP 02-010). This recommendation is based on the "good faith" effort shown to build the project, the
fact that traffic concurrency has been maintained, and no changes have been made to the Land
Development Regulations that would impact this project since it was approved in 2002. Approval of this
request for site plan extension would extend the project's expiration date to August 6, 2004.
All conditions of approval included in the initial development order must still be satisfactorily addressed
during the building permit process, No new conditions of approval are recommended in conjunction with
this site plan extension at this time; however, any conditions of approval recommended by the Board or
required by the City Commission will be placed in Exhibit "C" - Conditions of Approval.
$. Plannlng\SharedlWplPrOjectslMonahan & Monahan\SPTE 03-Q04'-Slaff Report.doc
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Location Map Monahan & Monahan Exhibit "A"
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Conditions of Approval
Project name: Monahan & Monahan
File number: SPTE 03-004
Reference'
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments; None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments: None X
PLANNING AND ZONING
Comments: None X
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Conditions of Approval
2
I
DEPARTMENTS
I INCLUDE I REJECT I
Comments:
I. None X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
I I. To be determined. I I I
S:\Planning\SHARED\WP\PROJECTS\Monahan & Monahan\SPTE 03-004\COA2.doc
S:\Planning\Planning Templates\Condition of Approval 2 page ~P&D ORA 2003 form.doc
CITY OF BOYNTON BEACH
AGENDA ITEM COVER SHEET AND CHECKLIST
This completed cover sheet must accompany all agenda item requests, Please place check marks
in the boxes as indicated. Initiating department must prepare Agenda Item Request Form. Submit
original agenda request (with back up) and one CODY of aaenda reauest (with back UD) to the
City Clerk's office. Items must be submitted by the deadlines indicated below. Incomplete or
late items will be returned to originating department.
Requested City
Commission Meeting
Dates
DAu ust S 2003
DAu ust 19 2003
DSe tember 2 2003
DSe tember 16, 2003
DOctober 7 2003
October 21 2003
[g]November S, 2003
DNovember 18, 2003
.
Deadline for Submittal to City P & DjCRA Requests Deadline
Clerk's Office
Departments are responsible for securing the following
si natures on attached A enda Re uest Form:
De artment Head
Wilfred Hawkins for de artments under Administrative Services
Finance De artment for items that involve ex enditure of funds
All back u material is attached
All exhibits are attached & marked e, "Exhibit "A'
IWV
Department Head's initials:
Monahan & Monahan (SPTE 03-004)
Please do not write in the shaded area below,
legal Department signature 0
ITEM RETURNED FOR THE FOllOWING REASON(S):
Signature(s) missing 0
Incompiete submittal 0
Missed deadline 0
Other 0
Reason:
[g]
[g]
City Manager's signature
o
Person contacted to pick up rejected request on
by
bg - 7(19(02
J:\SHRDATA\Planning\Planning Templates\Agenda Item Cover CHECKUST Aug S-Nov 18, 2003.doc
(Date)