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AGENDA DOCUMENTS ~'(,'"f~;' ( \: el\ \, o ~(;' J- <:- -Y)-ON 0~ CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meetine Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 5. 2003 July 14,2003 (Noon.) 0 October 7, 2003 September IS, 2003 (Noon) 0 August 19, 2003 August 4, 2003 (Noon) 0 October 2\ , 2003 October 6, 2003 (Noon) 0 September 2, 2003 August 18,2003 (Noon) [8J November 5, Z003 October 20, 2003 (Noon) 0 September 16, 2003 September 2, 2003 (Noon) 0 November 18,2003 November 3. 2003 (Noon) 0 Administrative 0 Legal NATURE OF 0 Announcement 0 New Business AGENDA ITEM 0 City Manager's Report 0 Presentation [8J Consent Agenda 0 Public Hearing 0 Code compliance/Legal Settlements 0 UnfInished Business RECOMMENDATION: Please place this request on the November 5, 2003 City Commission Agenda under Consent Agenda. The Planning and Development Board with a unanimous vote, recommended that the subject request be approved. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 03-245. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Monahan & Monahan (SPTE 03-004) Dale Meaux, API Group, Inc. Sean Monahan Boynton Beach Boulevard & NW 7'" Court Request for a one (I) year site plan time extension to August 6, 2004, for a one (1) story professional office building totaling 1,838 square feet on a 0.22-acre parcel in the C-2 zoning district. PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: N/A N/A N/A irector City Manager's Signature L(j7 /--' Planning and ~ birector City Attorney / Finance / Human Resources S:\Planning\SHARED\WP'.PROJECTS\Monahan & MonahanlSPTE 03-004\Agenda Item Request Monahan & Monahan SPTE 03-004 11-5-03.dot S:\BULLETIN\FORMSIAGHiDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO, PZ 03-245 TO: Chairman and Members Planning & Development Board Michael RumPfl'\\')0 Director of Planning and Zoning Ed Breese ~ Principal Planner THRU: FROM: DATE: October 15, 2003 PROJECT: Monahan & Monahan / SPTE 03-004 REQUEST: Site Plan Extension PROJECT DESCRIPTION Property Owner: Sean Monahan Applicant! Agent: Dale Meaux, API Group, Inc. Location: NE corner of NW 7th Court and Boynton Beach Boulevard (see Exhibit "AU _ Location Map) Existing Land Use / Zoning: Local Retail Commercial (LRC) / Neighborhood Commercial (C-2) Proposed Land Use/Zoning: No change proposed Proposed Use: 1,838 square foot Professional Office Building Acreage: 9,583 square feet (0.22 acres) Adjacent Uses: North: Single-family residential development, zoned R-1-A; South: Boynton Beach Boulevard right-of-way, and farther south is the Waffle House restaurant, zoned C-2; East: Wendy's restaurant, zoned C-2; and West: NW 7'" Court right-of-way, and farther west a dental office building, zoned C-2. BACKGROUND Mr. Dale Meaux, Architect and agent for Monahan & Monahan is requesting a one (I)-year time extension, for the site plan approval (NWSP 02-010) originally granted on August 6, 2002. Additionally, a Minor Site Plan Modification (MMSP 02-069) was granted on December 31, 2002, adding 29 square feet to square-off a corner of the building and relocating a handicap parking space, The property, zoned Neighborhood Page 2 Memorandum No. PZ 03-245 Commercial (C-2), is currently a vacant, undeveloped parcel approximately 0,22 acres in size. The intent of the project is to construct a one story professional office of 1,838 square feet. If this request for extension were approved, the expiration date of this site plan, including concurrency certification would be extended to August 6, 2004, ANALYSIS On August 6, 2002, the City Commission granted site plan approval for the above-referenced project. This site plan approval was subject to 17 conditions of approval. All project conditions of approval pertaining to the site plan would still apply, According to Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have one (1) year to secure a building permit from the Development Department", It states further that the City Commission may extend the approval for one (1) year provided that the applicant has filed a request for a time extension prior to the expiration of the original approval. In this case, the applicant has met the requirement. The Planning & Zoning Division received the application for a site pian time extension on August 1, 2003, prior to the expiration date. After Commission approvai, the Architect and owner continued to meet to refine the plans for a totally functional attorney's office. As a result of further refining of the details, the applicant requested a Minor Modification of the approved site plan, consisting of the removal of a small notch in the building, which resulted in the addition of 29 square feet of functional space to the office arrangement and a more symmetrical, improved building facade, As a result of the removal of the notch in the building, there was not sufficient space to retain the handicap parking space in the same location without encroaching into the minimum landscape buffer, The Planning and Zoning Division on December 31, 2002 approved the Minor Modification to the previously approved site plan. Although the enhanced floor pian concept worked well for the applicant, the idea of relocating the handicap parking space away from the building did not. The architect and applicant explored options to retain the handicap parking space against the building to assure ADA compliance, Ultimately, it was determined the only option wouid be to seek a variance to the landscape buffer in order to retain the handicap space in its previous location, However, the variance procedure would take the project beyond the one-year threshold for site plan approval. A determination was made to request the time extension to allow the exploration of a variance to retain the handicap parking space adjacent to the building. The applicant has since filed for the variance to the landscape buffer (ZNCV 03-020), which is also on the Board's agenda this evening. These reasons appear to provide justification and a need for the formal request for site plan extension. RECOMMENDATION Staff recommends approval of this request for a one (1)-year time extension of the site plan approval (NWSP 02-010). This recommendation is based on the "good faith" effort shown to build the project, the fact that traffic concurrency has been maintained, and no changes have been made to the Land Development Regulations that would impact this project since it was approved in 2002. Approval of this request for site plan extension would extend the project's expiration date to August 6, 2004. All conditions of approval included in the initial development order must still be satisfactorily addressed during the building permit process, No new conditions of approval are recommended in conjunction with this site plan extension at this time; however, any conditions of approval recommended by the Board or required by the City Commission will be placed in Exhibit "C" - Conditions of Approval. $. Plannlng\SharedlWplPrOjectslMonahan & Monahan\SPTE 03-Q04'-Slaff Report.doc .. 1 in. = 100.0 feet ~t 1- r(J ". 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INC I .M.............._.. .... ............. ..... - -_.- ... -_.- 0fR:D ,0It ......wr , IIOIWWf .._~_.....~...___..IO -~~ ~D ..... ~-:=;.:~-:..-M"'::..- __.~_ __'t" .._..~.,_ EXHIBIT "e" Conditions of Approval Project name: Monahan & Monahan File number: SPTE 03-004 Reference' DEPARTMENTS INCLUDE REJECT PUBLIC WORKS- General Comments: None X PUBLIC WORKS- Traffic Comments: None X UTILITIES Comments; None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST Comments: None X PLANNING AND ZONING Comments: None X ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Conditions of Approval 2 I DEPARTMENTS I INCLUDE I REJECT I Comments: I. None X ADDITIONAL CITY COMMISSION CONDITIONS Comments: I I. To be determined. I I I S:\Planning\SHARED\WP\PROJECTS\Monahan & Monahan\SPTE 03-004\COA2.doc S:\Planning\Planning Templates\Condition of Approval 2 page ~P&D ORA 2003 form.doc CITY OF BOYNTON BEACH AGENDA ITEM COVER SHEET AND CHECKLIST This completed cover sheet must accompany all agenda item requests, Please place check marks in the boxes as indicated. Initiating department must prepare Agenda Item Request Form. Submit original agenda request (with back up) and one CODY of aaenda reauest (with back UD) to the City Clerk's office. Items must be submitted by the deadlines indicated below. Incomplete or late items will be returned to originating department. Requested City Commission Meeting Dates DAu ust S 2003 DAu ust 19 2003 DSe tember 2 2003 DSe tember 16, 2003 DOctober 7 2003 October 21 2003 [g]November S, 2003 DNovember 18, 2003 . Deadline for Submittal to City P & DjCRA Requests Deadline Clerk's Office Departments are responsible for securing the following si natures on attached A enda Re uest Form: De artment Head Wilfred Hawkins for de artments under Administrative Services Finance De artment for items that involve ex enditure of funds All back u material is attached All exhibits are attached & marked e, "Exhibit "A' IWV Department Head's initials: Monahan & Monahan (SPTE 03-004) Please do not write in the shaded area below, legal Department signature 0 ITEM RETURNED FOR THE FOllOWING REASON(S): Signature(s) missing 0 Incompiete submittal 0 Missed deadline 0 Other 0 Reason: [g] [g] City Manager's signature o Person contacted to pick up rejected request on by bg - 7(19(02 J:\SHRDATA\Planning\Planning Templates\Agenda Item Cover CHECKUST Aug S-Nov 18, 2003.doc (Date)