AGENDA DOCUMENTS
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetinl! Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office
D April 1, 2003 March 17,2003 (Noon.) [8l June 3, 2003 May 19,2003 (Noon)
D April 15. 2003 March 31,2003 (Noon) D June t 7, 2003 June 2, 2003 (Noon)
D May 6, 2003 April 14. 2003 (Noon) D July I, 2003 June 16,2003 (Noon)
D May 20, 2003 May 5, 2003 (Noon) D July 15, 2003 June 30, 2003 (Noon)
D Administrative D Legal
NATURE OF D Announcement D New Business
AGENDA ITEM D City Manager's Report D Presentation
[8l Consent Agenda D Public Hearing
D Code Compliance/Legal Settlements D Unfmished Business
RECOMMENDATION: Please place this request on the June 3, 2003 City Commission Agenda under
Consent Agenda. The Planning and Development Board with a 6 to I vote, recommended that the subject request be
approved, subject to staff comments except for the elemination of comment #2 and replacement of comment #15 with a
comment to clarify the recommendation regarding the extent of the City's responsibility for road improvements. For further
details pertaining to the request, see attached Department of Development Memorandum
No. PZ 03-118.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
New Alliance Haitian Church (NWSP 01-008)
Alfred Daise
New Alliance Haitian Church
Hoadley Road (east end)
Request for site plan approval for a one-story (240 seat) church on a I.9-acre parcel.
This item was acted upon by the Board on September 24, 2002, and subsequently directed
back to the Board by the City Commission to reconsider impacts of road improvements
upon adjacent neighbors.
PROGRAM IMPACT: NIA
FISCAL IMPACT: N/A
ALTERNATIVES: N/A
City Manager's Signature
Planning and Z n Director City Attorney I Finance I Human Resources
S:\Planning\SHARED\WP\PROJECTS\New Alliance Haitian Church\Agenda Item RequestNew Alliance Haitian NWSP 01-008 6-J-03.dot
S:\BULLETINIFORMSIAGENDA ITEM REQUEST FORM,DOC
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 03-118
STAFF REPORT
TO:
Chairman and Members
Planning and Development Board and City Commission
FROM:
Michael Rumpf
Planning and Zoning Director
r
May is, 2003
THRU:
Eric Lee Johnson, AICP
Planner
DATE:
PROJECT NAME/NO:
New Alliance Haitian Church / NWSP 01-008
REQUEST:
New Site Plan
PROJECT DESCRIPTION
Property Owner:
New Alliance Haitian Church
Applicant:
Alfred Daise with Daise Management Corporation
Agent:
Alfred Daise with Daise Management Corporation
Location:
East side of Hoadley Road, approximately 850 feet south of
Old Boynton Road (see Exhibit "A" - Location Map)
Existing Land Use/Zoning:
Low Density Residential (LDR) / Single-family Residential
(R-1AA)
Proposed Land Use/Zoning:
No change proposed
Proposed Use:
Request site plan approval for a one-story 5,146 square foot
church with 240 seats on a 1. 9-acre parcel.
Acreage:
82,871 square feet (lo9 acres)
Adjacent Uses:
North:
Developed single-family homes with a Low Density Residential (LDR) land use
classification and zoned Single-family Residential (R-1AA);
South:
Canal right-of-way, farther south is commercial development with a Local Retail
Commercial (LRC) land use classification and zoned Community Commercial (C-3);
East:
Canal right-of-way, farther east is developed single-family homes with a Low
Staff Report - New Alliance Haitian Church (NWSP 01-008)
Memorandum No PZ 03,118
Page 2
Density Residential (LDR) land use classification and zoned Single-family
Residential (R-1AA);
West:
Right-of-way for Hoadley Road, then farther west is a developed commercial plaza
(Winn-Dixie) with a Local Retail Commercial (LRC) land use classification and zoned
Community Commercial (C-3).
Project size:
5,146 square foot church (240 seats)
Site Characteristic: The subject parcel is comprised of two (2) square-shaped lots located on the
eastside of Hoadley Road near the terminus of the right-of-way. The vacant lots
are undeveloped, relatively flat in contour, and vegetated by field grasses. The site
contains a scrub oak, several Cabbage palms, and a Strangler Fig, Several
unidentified trees are located along and outside the west property line, The parcel
is nestled in an area dominated by single-family homes. According to the survey,
the asphalt of the right-of-way stops short of the subject property, The developer
will be required to extend the asphalt of the Hoadley Road right-of-way, The
existing width of the Hoadley Road right-of-way is 30 feet. By today's standards,
this type of roadway (classification - local road) requires the right-of-way to be 50
feet in width. The actual pavement of Hoadley Road from Old Boynton Road to the
subject property varies in width but is approximately 18 feet wide as it approaches
the subject property,
BACKGROUND
Proposal:
Mr, Alfred Daise of Daise Management Corporation is proposing to construct a
5,146 square foot church with 240 seats. The project would be built in one (1)
phase, The project was previously by the Technical Review Committee, It was
also reviewed at the September 24,2002 Planning & Development Board meeting,
During that meeting, there was much discussion regarding emergency vehicle
access to the subject site and the pians' omission of a cul-de-sac, which is typically
used at the terminus of rights-of-way, The Planning & Development Board
approved the site plan 6 - 1 with the condition that the City would be responsible
to pay for the off-site improvements. The Board, however, may have been
unaware of the then-current condition of the roadway. At the October 1, 2002 City
Commission meeting, more discussion ensued regarding the condition of the
roadway and the improvements required by staff, At that meeting, it was
estimated by staff that improving the roadway with asphalt surface would cost
between $5,000 and $7,000. The Commission wrestled with who should bear the
cost of improving the roadway and what the impacts would be on adjacent
neighbors. The item was unanimously tabled to the following Commission meeting
(October 15, 2002), Staff's position is that the cost of the roadway should be
borne by the developer, not the City. At the October is, 2002 City Commission
meeting, staff suggested that the required infrastructure (water main) should be
placed along the west edge of the 30-foot right-of-way, The combination of
constructing the water main and improving the pavement to 22 feet in width would
result In the removal of most or all existing Seagrape hedges, currently planted
within the right-of-way, The applicant was prepared to install the water line and
Staff Report - New Alliance Haitian Church (NWSP 01.008)
Memorandum No PZ 03-118
Page 3
remove the hedges but argued that the roadway should have been improved to 22
feet in width in the first place, The Commission tabled the project until the
November 6,2002 meeting. At that meeting, staff reported to the Commission that
a power pole, which is located within the right-of-way, could be relocated as close
to the property line as possible. Staff would accept improving the asphalt surface
to 20-feet in width but that 22 feet would be preferable. No parking would be
allowed within the right-of'way, More discussion ensued regarding who would pay
the costs for roadway improvements, The City Commission then remanded the
project back to the Planning & Development Board for their review of Hoadley Road
and the right-of-way width, slope, easements, landscaping, and drainage, The
intent of the Commission's motion was for the Board to focus more on the road
itself and not on the use. The Commission also recommended that Planning &
Development Board's original condition of approval be retracted, Before the project
could be heard at any Planning & Development Board meeting, the applicant would
have to submit roadway improvement plans to the City for review and approval. At
the April 29, 2003 Technical Review Committee meeting, the applicant submitted
Hoadley Road widening plans (sheet C-1 of 2) showing a 30-foot wide right-of-way,
Staff examined the plans and found them to be adequate for the more detailed
review directed by the City Commission. The right-of-way would consist of the
following: 20 feet of asphalt, an eastern swale of 2_1/2 feet in width, and a western
swale of 7-1/2 feet in width, On April 25, 2003, staff approved the applicant's
request to waive the requirement for a sidewalk along both sides of Hoadley Road
(see Exhibit "D" - Sidewalk Waiver). It is likely that during the roadway
construction, the trees located within the right-of-way would have to be removed
but the Seagrape hedges could be preserved, Perpetual accessibility to the homes
located on Hoadley Road would be maintained during the time of roadway
improvements.
ANALYSIS
Concurrency:
Traffic: In 2001, a traffic impact statement for this project was submitted and sent to the
Palm Beach County Traffic Division for their review and approval. The Palm Beach
County Traffic Division determined that the project would generate less than 200
new daily trips, and therefore, meets the Traffic Performance Standards of Palm
Beach County,
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information for the right-of-way and
the subject property to be adequate and is recommending that the review of
specific drainage solutions be deferred until time of permit review, All South Florida
Water Management District permits and other drainage related permits must be
submitted at time of building permit (see Exhibit "C" - Conditions of Approval).
School: This project is exempt from the school concurrency requirements of Palm Beach
County.
Driveways: The subject property fronts on Hoadley Road, Two (2) points of ingress / egress
Staff Report - New Alliance Haitian Church (NWSP 01-008)
Memorandum No PZ 03-118
Page 4
are proposed on Hoadley Road, Each point of ingress / egress will be 23 feet in
width and separated approximately 180 feet from each other, The location of the
entrances was determined to be in the optimal locations to allow for emergency and
/ or service vehicle ingress / egress, Both entrances will have adequate pavement
markings and appropriate signage for safety purposes,
Parking Facility: Parking required for a place of worship is based on either one (1) parking space per
100 square feet of gross floor area or one (1) space per four (4) seats in the
auditorium, whichever is more stringent. The more restrictive parking methodology
will be based upon the total number of seats, A total of 63 parking spaces will be
required for the project (includes office area). The proposed site plan provides a
total of 63 parking spaces, The parking lot would surround the north and west
sides of the building, Of the 63 parking spaces, three (3) spaces are designated for
handicap use. All handicap spaces would be situated in close proximity to the
building entrances in order to satisfy American with Disabilities Act (ADA)
requirements, All new standard parking spaces will be angled 90 degrees, The
dimensions of the standard parking spaces will be nine (9) feet in width by 18 feet
in length, except for the handicap spaces, which will be 12 feet in width (with 5
feet of striping) by 18 feet in length. According to the site plan, the backup
distance for the parking spaces and drive aisles will be 27 feet in width as required
by code,
Landscaping: The proposed pervious or "green" area of the lot will be 47,502 square feet or
57.326% of the total site, Much of the pervious area along Hoadley Road and to
the south of the building will be used for water retention purposes,
The west landscape buffer (adjacent to Hoadley Road) will be approximately 40
feet in width. The landscape plan proposes five (5) Live Oak trees and three (3)
clusters of Sabal Palm trees, In addition, two (2) Yellow Elder trees (signature
tree) will be located on both sides of the project's entrances, A row of Viburnum
and Blue Plumbago shrubs with clusters of Schefflera arboricola will be planted
within this west landscape buffer,
The southern landscape buffer will basically contain 40 Slash Pine trees, No
vehicular use areas are proposed along the southern perimeter, which abuts a
canal and commercial property, However, four (4) Live Oak trees and a row of
Redtip Cocoplum hedges are proposed along the east side of the parking lot and
drive aisle (in the southern portion of the site),
The landscaping around the building will consist of a cluster of three (3) Viburnum
hedges, two (2) Pygmy Date palms, two (2) Hibiscus trees, two (2) Crape Myrtle
trees, and a row of Redtip Cocoplum Hedges.
The north and east landscape buffers will be 20 feet in width, The north buffer will
contain a landscape berm with a row of Viburnum hedge and Areca palm trees, In
addition, six (6) Mahogany trees will line the northern landscape buffer, This plant
material will serve as a significant buffer between the subject property and the
single-family home to the north, The east buffer will have a row of Simpson
Staff Report - New Alliance Haitian Church (NWSP 01-008)
Memorandum No PZ 03-118
Page 5
Stopper hedge and six (6) Sweet Mahogany trees, According to the landscape
plan, all trees will be installed at least 15 feet from all outdoor freestanding lighting
fixtures,
Building and Site: Building and site regulations will be fully met when staff comments are
incorporated into the permit drawings. The proposed one-story church building will
have an overall height of 23 feet - four (4) inches, The maximum allowed height
in the R-1AA zoning district is 30 feet. The building will be 59 feet - six (6) inches
in length and 94 feet - four (4) inches in depth,
Design: As proposed, the exterior surface will be stuccoed and painted white (Sherwin
Williams - SW#2123), The roof will be made of asphalt shingles (Gaf1imberline),
which appear to be tan in color. The two (2) inch by eight (8) inch facia board will
also be painted tan to match the roof, All window and door frames will be painted
white (Sherwin Williams - SW#2123) to match the wall colors. Staff recommends
incorporating more architectural enhancements (such as score lines) into the
design to enhance the overail appearance of the building (see Exhibit "(" -
Conditions of Approval),
Signage: No wall or monument sign is proposed. All future signage will require additional
review and approval by the Planning & Development Board,
RECOMMENDATION:
The Technical Review Committee (TRC) has reviewed this request for new site plan approval. Staff
recommends approval, contingent upon all comments indicated in Exhibit "C" - Conditions of Approval.
The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be
corrected on the set of plans submitted for building permit. Also, any additional conditions recommended
by the Board or City Commission shall be documented accordingly in the Conditions of Approval. With
respect to costs of off-site improvements, it is standard procedure to require such impacts to be the
responsibility of the respective owner I developer. Staff asserts that the cost of improvements should be
borne by the developer and not paid for by the City, Past examples are numerous but recently have
included projects such as Quantum Park Charter School, Lowe's, and Villa Del Sol.
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EXHIBIT "C"
Conditions of Approval
Project name: New Alliance Haitian Church (a.k.a. Hoadley Road Church)
File number: NWSP 01-008
Reference: 4th review plans identified as NWSP 01-008 with an April 29, 2003 Planning and Zoning Department
date stamp marking.
,
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments: None X
PUBLIC WORKS - Traffic
Comments:
1. Place standard end of roadway markers at the southerly end (terminus) of X
Hoadley Road. These markers must be in compliance with the Manual on
Uniform Traffic Control Devices.
2. Staff recommends rejecting the Planning & Development Board condition X
that states the following:
"The City shall upgrade the southern portion of Hoadley Road, which
appears to be substandard relative to the northern portion of the road,
and provide tum-a-round and other deficient infrastructure".
Staff requires that all developers fund off-site improvements that are
necessary to accommodate the private improvements. Such off-site
improvements can include water mains, storm sewers, sanitary sewers,
streets, and traffic signals. The developer should bear the cost of upgrading
the street.
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments:
3. At the time of permitting, revise the plans to indicate that the color of the stop X
bar (proposed at the north drivewav) will be white.
COA2
06104/03
2
DEPARTMENTS INCLUDE REJECT
4. At the time of permitting, show all existing utilities and connections on Site X
Characteristics Map (survey) and site plan (LDR, Chapter 4, Section A.3).
5. Full drainage plans in accordance with the Chapter 6, Article IV, Section 5 X
will be required at the time of permitting.
6. At the time of permitting, provide a signed and sealed survey, not older than X
six (6) months in conformance with the Chapter 23, Article I, Section 5.B.2.
The surveyor shall dimension the remaining portion of a lot(s) when part of a
lot is not included within the description. The adjoining property to the north
shall read "West 250 feet of Tract 59", not the "East 250 feet as shown" (for
consistency with Legal Description.) Show the north right-of-way of Canal L-
24 in relation to the south property line.
7. The import of any fill will require both a tree survey and an excavation/fill X
permit.
BUILDING DIVISION
Comments:
8. Identify within the site data the finish floor elevation (lowest floor elevation) X
that is proposed for the building. Verify that the proposed elevation is in
compliance with regulations of the code by adding specifications to the site
data that address the following issues [Section 3107.1.2, Chapter 31 of the
Boynton Beach amendments to the 1997 edition of the Standard Building
Code):The design professional-of-record for the project shall add the
following text to the site data. "The proposed finish floor elevation _' _
NGVD is above the highest 100-year base flood elevation applicable to the
building site, as determined by the South Florida Water Management
District's surface water management construction development
regulations."From the FIRM map, identifY in the site data the title of the flood
zone that the building is located within. Where applicable, specify the base
flood elevation. If there is no base flood elevation, indicate that on the
plans.Identify the floor elevation that the design professional has established
for the building within the footprint of the building that is shown on the
drawings titled site plan, floor plan and paving! drainage (civil plans).
9. At time of permit review, provide a completed and executed City unity of title X
form. The form shall describe all lots, parcels or tracts combined as one lot.
A copy of the recorded deed with legal descriptions of each property that is
being unified is required to be submitted to process the form. The property
owner that is identified on each deed shall match.
10. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
II. At time of permit reVIew, submit for review an addressing plan for the X
project.
COA2
06/04/03
3
DEPARTMENTS INCLUDE REJECT
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENTALIST
Comments:
12. The applicant should indicate on the landscape plans the specific, existing X
desirable trees that will be preserved, relocated on site, or removed and
replaced on the site.
PLANNING AND ZONING
Comments:
13. All hedge material (Schefflera arbicola "Trinette") shall be installed at least X
24 inches in height, 24 inches in spread, with tip-to-tip spacing.
14. Staff recommends that all windows be made of dark glass since the building X
will be light in color. Staff also recommends including two (2) long and
narrow windows into the design of the east elevation and incorporating
architectural accents (such as score lines) into the overall design as well.
PREVIOUS PLANNING & DEVELOPMENT BOARD COMMENTS:
Comments:
15. The City shall upgrade the southern portion of Hoadley Road, which appears X
to be substandard relative to the northern portion of the road, and provide
turn-a-round and other deficient infrastructure.
PLANNING & DEVELOPMENT BOARD COMMENTS FOR 5-27-03
X
16. The City shall upgrade the southern portion of Hoadley Road ending at the
subject property leaving the developer responsible for the reminder of the
road, the turnaround, and other deficient infrastructure. Road shall be
improved in accordance with plans submitted to staff and provided in
back-up.
COA2
06/06/03
4
, ,
DEPARTMENTS INCLUDE REJECT
ADDITIONAL CITY COMMISSION COMMENTS:
Comments:
17. The applicant shaH at its expense construct or reconstruct Hoadley Road from X
Velaire Drive south, to meet safe and efficient standards established by the
City Engineer.
MWR/elj
S \Plannmg\Shared\WpIProjecls\New Alliance Haitian ChurchlCOA2 doc
CITY OF BOYNTON BEACH
AGENDA ITEM COVER SHEET AND CHECKLIST
This completed cover sheet must accompany all agenda item requests. Please place check marks
in the boxes as indicated, Initiating department must prepare Agenda Item Request Form, Submit
original agenda request (with back up) and one CODY of aaenda reauest (with back UD) to the
City Cierk's office. Items must be submitted by the deadlines indicated below. Incomplete or
late items will be returned to originating department.
Requested City
Commission Meeting
Dates
DA rill, 2003
DA ril 15 2003
DMa 6 2003
DMa 20 2003
k8JJune 3, 2003
DJune 17 2003
DJul 1 2003
DJul 15, 2003
Deadline for Submittal to City P & D/CRA Requests Deadline
Clerk's Office
Departments are responsible for securing the following
si natures on attached A enda Ruest Form:
De artment Head 0
Wilfred Hawkins for de artments under Administrative Services 0
Finance De artment for items that involve ex enditure of funds 0
All back u material is attached k8J
All exhibits are attached & marked e, ., Exhibit "A' k8J
i"-..-';'~
\
Department Head's initials:
New Alliance Haitian Church (NWSP 02-008)
Please do not write in the shaded area below.
Legal Department signature 0
City Manager's signature
o
ITEM RETURNED FOR THE FOLLOWING REASON(S):
Signature(s) missing 0
Incomplete submittal 0
Missed deadline 0
Other 0
Reason:
Person contacted to pick up rejected request
by
bg , 7/19/02
S:\Planning\Planning Templates\Agenda !tern Cover CHECKLIST Apr I-July 15, 2oo3.doc
on
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