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AGENDA DOCUMENTS r<\" ,/ ( l ......;:,.' '0.{.1 i I \1 \' \\ 1.>-' I CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meetine: Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office 0 Apri] 7, 2004 March ]5,2004 (Noon.) 0 June], 2004 May 17, 2004 (Noon) 0 Apri]20,2004 Apri] 5, 2004 (Noon) 0 June 15,2004 May 3],2004 (Noon) 181 May 4, 2004 Apri] 19,2004 (Noon) 0 July 6, 2004 June 14,2004 (Noon) 0 May 18,2004 May 3, 2004 (Noon) 0 Ju]y 20, 2004 July 5, 2004 (Noon) 0 Administrative 0 Legal NATURE OF 0 Announcement 0 New Business AGENDA ITEM 0 City Manager's Report 0 Presentation 181 Consent Agenda 0 Public Hearing 0 Code compliancelLegal Settlements 0 Unfinished Business RECOMMENDATION: Please place this request on the May 4, 2004 City Commission Agenda under Consent Agenda. Staff finds the proposed revisions to be the minimum to both comply with code standards, and provide appropriate screening to the adjacent residences, when all conditions listed in Exhibit "C" of the staff report are met. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 04-079, and specifically page #3 which indicates the original wording of condition (#45) to be amended. EXPLANATION: PROJECT: AGENT: OWNER: LOCATION: DESCRIPTION: Woolbright Plaza (MSPM 04-001) H. P. Tompkins, H.P. Tompkins Consultants, Inc. Veronica Motiram 1604 South Congress Avenue Request for Major Site Plan Modification to an existing site plan to modify Condition of Approval #45 to reduce the west buffer landscaping to the minimum required by code. PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: City Manager's Signature ~~ Janning and Zo' rrector City Attorney / Finance / Human Resources S:\Planning\SHARED\WP\PROJECTS\Woolbright Plaza\MSPM 04.()0] \Agenda Item Request Woolbright Plaza MSPM 04-00] 5-4-04.dot S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM. DOC DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 04-079 STAFF REPORT TO: Mayor and City Commission THRU: FROM: Michael Rumpf Planning and Zoning Director Eric Lee Johnson, AICP >- -j, Planner V April 21, 2004 DATE: PROJECT NAME/NO: Woolbright Plaza / MSPM 04-001 REQUEST: Major Site Plan Modification PROJECT DESCRIPTION Property Owner: R.S.B. Ventures, Incorporated Applicant: Mr. H.P. Tomkins, Jr. / H.P.T. Consultants, Inc. Agent: Mr. H.P. Tomkins, Jr. / H.P.T. Consultants, Inc. Location: Southwest corner of Woolbright Road and Congress Avenue (see Exhibit "A" - Location Map) Existing Land Use/Zoning: Local Retail Commercial (LRC) / Community Commercial (C-3) Proposed Land Use/Zoning: No change proposed Proposed Use: 14,490 square foot drug store with drive-through facility, 4800 square feet of retail/commercial, and 40,000 square feet of office / retail Acreage: 215,393 square feet (4.945 acres) Adjacent Uses: North: Right-of-way of Woolbright Road, then property classified Local Retail Commercial (LRC), zoned Community Commercial (C-3), and developed with a Mobil service station; South: Developed property classified Local Retail Commercial (LRC), zoned Community Commercial (C-3) and occupied by Woolbright Corporate Center; Staff Report - Woolbright Plaza (MSPM 04-001) Memorandum No PZ 04-079) Page 2 East: Right-of-way of Congress Avenue, then property classified Local Retail Commercial (LRC), zoned Community Commercial (C-3) developed with an Amoco service station, farther southeast is property classified Local Retail Commercial (LRC), zoned Planned Commercial Development (PCD) developed as Boynton Shoppes; and West: Quail Run water detention area, farther west is developed property classified Low Density Residential (LDR), zoned Planned Unit Development (PUD) and occupied by Quail Run Villas. BACKGROUND Proposal: The Walgreen conditional use / major site plan modification (COUS 01-007) known as Woolbright Plaza was approved by the City Commission on March 5, 2002. The project intent was to raze a vacant 5,645 square foot bank and replace it with two (2) new buildings, namely, a one-story and a four-story building. The developer has already demolished the vacant bank building that once stood in the center of the parcel and is now in the process of constructing the one (1) story drug store / commercial building totaling 19,290 square feet. It will consist of a Walgreen's Drug Store (14,490 square feet) and 4,800 square feet of commercial/retail area. The conditional use review and approval was required for the Walgreen's Drug Store drive-through feature. The four-story building was approved for a total of 40,000 square feet in area. The first floor (10,000 square feet) will have commercial/retail uses while floors two through four (30,000 square feet) will be used solely for offices purposes. According to the previous staff report (COUS 01-007), the entire project is to be built throughout three (3) phases; however, all infrastructure, including landscaping, parking, etc. will be completed by the end of the first phase prior to the issuance of a certificate of occupancy. Also, a buffer wall is reqUired on the subject property because it is zoned commercial and directly abuts residentially- zoned property to the west. The wall would be placed within the west landscape buffer. This west landscape buffer coincides with a utility easement creating an obstacle for proper placement of the required wall. According to Chapter 2, Section 4.L. of the Land Development Regulations, a buffer wall cannot abridge or be constructed over existing utilities. The Utilities Division commented as follows: "The Utilities Department does not approve of a CBS screen wall or continuous heavy landscape visual screen barrier within its utility easement along the west property line of this project. Palm tree c1uster(s), staggered on either side of the existing water main may be planted to satisfy the screening intent. However, the Utilities Department will field locate the water main at the time of landscape planting to ensure that no trees are installed that would be detrimental to the existing water main. Low shrubbery is permissible provided that the applicant executes a "Hold Harmless" agreement in the event the Department is required to excavate any portion of the utility easement to repair and / or replace any portion of the existing water main that would damage and / or destroy said palm tree clustering or said low shrubbery". Staff Report - Woolbright Plaza (MSPM 04-001) Memorandum No PZ 04-079) Page 3 At that time, staff would not allow a buffer wall within the utility easement resulting in the request for a variance (ZNCV 02-009) to omit the wall with a commitment to enhance the landscaping within the landscape buffer / utility easement. Staff reviewed the request and recommended approval with the following conditions: "With respect to consistency, this variance approval is contingent upon the proposed west buffer detail as shown in Exhibit "D". This buffer shall include but not be limited to planting material such as Areca Palm, Sabal Palmetto, and Cocoplum hedge"; and "The planting material such as trees (Areca Palms and Sabal Palmetto) shall be a minimum of twenty (20) feet in height. The proposed Cocoplum hedge shall be a minimum of four (4) feet in height at time of installation". On August 27,2002, the Planning & Development Board reviewed the request and voted 6 to 1 to recommend denial. Initially, the variance request was scheduled for the September 2, 2002 City Commission public hearing. However, the applicant postponed the hearing until the September 17, 2002 meeting. At that meeting, there was much discussion regarding the case (ZNCV 02-009) and the City Commission implored the applicant to continue to work with staff on a resolution, by possibly relocating the wall outside the easement area and preferably without the loss of parking spaces. The City Commission also remanded the variance request to the Planning & Development Board. The applicant withdrew the variance request when all parties found an acceptable location for the wall along the easement. However, when the conditional use (COUS 01-007) application was originally reviewed and approved two (2) years ago (prior to the variance request), the City Commission made the following comment regarding the landscape buffer: "Condition of Approval #45: Along the west landscape buffer within the utility easement, the applicant shall replace the proposed Sabal Palm trees with Royal Palm trees (at same specifications). In addition, the Areca Palm trees and appropriate shrub material shall be installed at a height that will function as a significant lower-to-midlevel visual buffer. The landscape material proposed in said west landscape buffer shall be continued to the southwest corner of the subject site. The West Indies Mahogany trees proposed on the west landscape buffer shall be installed at a more "mature" height and will be planted tip-to- tip. A mixture of "mature" Royal Palm trees and "mature" Live Oak trees shall be installed along the north and east property lines". Assuming that this condition was warranted in lieu of a buffer wall, the applicant therefore, justifies this request to omit this condition and reduce the landscaping to the minimum required by code now that the wall would be erected. Therefore, this major site plan modification (MSPM 04-001) represents the applicant's request to officially remove Condition of Approval #45, to incorporate a wall into the design of the west landscape buffer, and to revise the landscape plan accordingly. Staff's analysis of the new design and proposed plant material is outlined in the "landscaping" section of this staff report. Site Characteristic: The subject property is one (1) vacant lot totaling 4.95 acres. This large irregularly-shaped parcel does not contain any vegetation or species of special concern. The survey shows that Tract "B" would be separate from the remaining portion of the property. Staff does not recognize this property as two (2) separate parcels. Although the property owner may want to subdivide the property in the Staff Report - Woolbright Plaza (MSPM 04-001) Memorandum No PZ 04-079) Page 4 future, a subdivision of this nature would require a replat. Only during the replatting process, would staff have the opportunity to review the subdivision for compliance with the C-3 zoning district requirements and subsequent implicit limitations such as parking, setbacks, and landscaping. ANALYSIS Concurrency: Traffic: The proposed change has no impact on traffic concurrency. Drainage: Conceptual drainage information was provided for the City's review when the project was reviewed and approved in 2002. The Engineering Division recommended the review of specific drainage solutions be deferred until time of permit review. The proposed change has no impact on drainage. School: The proposed change has no impact on school concurrency. Driveways: No change is proposed to any driveways with this modification. Parking Facility: No change is proposed to the parking areas with this modification. Landscaping: Currently, the site is only partially developed. The proposed pervious or "Iandscaped" area would equal 1.59 acres or 32% of the total site. The change in landscaped area between this plan and the last approved plan would be insignificant. The original landscape plan was approved with 103 shade trees, 82 palm trees, and 2,891 shrub and groundcover plants. The plant list of the proposed plan indicates a total of 96 shade trees, 90 palm trees, and over 2,881 shrub and groundcover plants. The tabulations show that 80% of the trees and 60% of the shrubs would be native, therefore, in compliance with the City's 50% native plants requirement. In addition to the continuous row of Redtip Cocoplum hedges, the west landscape buffer originally contained the folloWing: 13 Sabal palm, 15 Areca palm, 1 Montgomery palm, 1 Purple Glory tree, 8 Sweet Mahogany, 1 Live Oak, 2 Gumbo Limbo, 30 Sword Fern, 22 Stokes Dwarf, 55 Saw palmetto, and 28 King's Mantle plants. However, the proposed landscape plan shows that a six (6) foot high buffer wall would run along the entire length of the west property line. In addition to the Redtip Cocoplum proposed on the inside of the wall for one-half of the west property line, it shows 10 Sweet Mahogany, 18 Sabal palm, 122 Dwarf Firebush, and 35 Fakahatchee Grass plants. Although less plant material is proposed within the west landscape buffer, it would still meet minimum code requirements in conjunction with the buffer wall. However, the landscape plan also indicates changes to the plant species, quantities, and tree spacing within the north and east landscape buffers, adjacent to the rights-of-way. The plan does not meet code in this respect and would have to be modified to comply (see Exhibit "C" - Conditions of Approval). A cluster of Royal Palm trees is also shown at the northeast corner of the subject property. The City Commission recommended approval of the original Staff Report - Woolbright Plaza (MSPM 04-001) Memorandum No PZ 04-079) Page 5 project with condition #45 also requiring that a mixture of mature Royal Palm and Live Oak trees be installed along the north and east property lines, not just exclusively at the northeast corner of the property as currently proposed by this plan. Therefore, in this respect, staff feels that the proposed landscape plan does not meet the intent of the City Commission's original (#45) condition of approval. The applicant has not provided justification for the changes made to these other two buffers, or the reason for partial compliance with this aspect of the original condition (#45) that is unrelated to the west landscape buffer. Buildings and Site: No changes to the buildings or site are proposed with this modification other than what is already described in the "landscaping section" of this staff report. Design: No change to the design of the site is proposed with this modification. Signage: No change to the project signage is proposed with this modification. RECOMMENDATION: Staff finds the proposed revisions to be the minimum to both comply with code standards, and provide appropriate screening to the adjacent residences, when all conditions listed in Exhibit "c" are met. Any additional conditions recommended by the City Commission shall be documented accordingly in the Conditions of Approval. S:\Planning\SHARED\WP\PROJECTS\Woolbright Plaza\MSPM 04-001 \Staff Report.doc Location Map Woolbright Plaza EXHIBIT "A" ---~ = ~~~,i - =~ - -< 0.;' \. , = P I / '\ r-o 1 ^ \ J.U l-(../1 ------1 ~ f"\j r!:: ~ ~ '---' 'i@~ (2r'p~ = Tl I fl K"'I '\ ~ ~ \/1 _ 'I I I ---1 W L\ \ III \ \ I - 1 r ITI - ",~_:J r'iJ 1311- ~ t- 1 rJ .- 1.') ...... -.' .f::o: ..! -- / '__ 1L lil- /1 'L -- ,~ ~= 1aTItI = - \ 161-1 SITE I-- \ - ~ - - - ~ - - (J) ~~ - - ..., ------)) - - - - - -- - - -/ =- - =t ,-/ 11 I l \ I -::r- -I. ~ 2UIIH I--- N 500 0 500 1000 1500 Feet I w E s EXHIBIT "C" Conditions of Approval Project name: Woolbright Plaza File number: MSPM 04-001 Reference: 2nd review plans identified as a Maior Site Plan Modification with a March 16, 2004 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: None PUBLIC WORKS - Traffic Comments: None ENGINEERING DIVISION Comments: 1. All comments requiring changes and/or corrections to the plans shall be reflected on all aODfooriate sheets. 2. Please note that changes or revisions to these plans may generate additional comments. Acceptance of these plans during the TRC process does not ensure that additional comments may not be generated by the Commission and at permit review. 3. The Gumbo Limbo proposed adjacent to the dumpster enclosure may need to be relocated to provide vertical clearance for Solid Waste oickuo. 4. It is recommended that the four mahoganies proposed along the south property line be located in such a manner as not to conflict with the existing black olives to the south. 5. It may be necessary to replace or relocate large canopy trees adjacent to light fixtures to eliminate future shadowing on the parking surface (LDR, Chapter 23, Article II, Section A.1.b). UTILITIES Comments: 6. All utility easements shall be shown on the site plan and landscape plans (as well as the Water and Sewer Plans) so that we may determine which appurtenances, trees or shrubbery may interfere with utilities. In general, palm trees will be the only tree species allowed within utility easements. Canopy trees may be planted outside of the easement so that roots and branches will not impact those utilities within the easement in the foreseeable future. The LDR, Chapter 7.5, Article I, Section 18.1 gives public utilities the authority to remove any trees that interfere with utility services, either in COA 04/21/04 2 DEPARTMENTS INCLUDE REJECT utility easements or public rights-of-way. 7. Comprehensive Plan Policy 3.C.3.4. requires the conservation of potable water. As other sources are readily available City water shall not be allowed for irrigation. FIRE Comments: None POLICE Comments: None BUILDING DIVISION Comments: None PARKS AND RECREATION Comments: None FORESTER/ENVIRONMENT ALIST Comments: None PLANNING AND ZONING Comments: 8. This major site plan modification request is to amend condition of approval #45 from CaDS 01-007. Condition of approval #45 states, "Along the west landscape buffer within the utility easement, the applicant shall replace the proposed Sabal Palm trees with Royal Palm trees (at same specifications). In addition, the Areca Palm trees and appropriate shrub material shall be installed at a height that will function as a significant lower-to-midlevel visual buffer. The landscape material proposed in said west landscape buffer shall be continued to the southwest corner of the subject site. The West Indies Mahogany trees proposed on the west landscape buffer shall be installed at a more "mature" height and will be planted tip-to-tip. A mixture of "mature" Royal Palm trees and "mature" Live Oak trees shall be installed along the north and east property lines". The remaining 44 conditions of approval would still be applicable. 9. As with any request for major site plan modification, a new signed and sealed survey (within 6 months) is required. Copies not permitted. COA 04/21/04 3 DEPARTMENTS INCLUDE REJECT 10. The proposed survey shows a new property line that separates Parcel "A" from Parcel "B". Staff does not recognize this line because the original survey (that was submitted with CODS 01-007) showed the subject property as one (I) parcel. Approval of the proposed survey submitted with this request for major site plan modification implies that the project meets setbacks, parking, lot coverage, cross-parking, cross-access, etc. More information would be required for staff to make this determination. II. The landscape plan that was last reviewed and approved by the City Commission was dated February II, 2002. These are the officially recognized plans despite any changes that have been made during the permitting process. Therefore, the proposed landscape plan (dated March 9, 2004) will be compared with the ones approved by the City Commission. 12. On the landscape plan, ensure that the plant quantities match between the tabular data and the graphic illustration. 13. All trees, if proposed as trees, must be at least 12 feet in height and three (3) caliper inches at the time of their installation (Chapter 7.5, Article II, Section 5.C.2.). This would apply to the Silver Buttonwood, Japanese Fern Palm, and Glacous Cassia trees. 14. According to Chapter 7.5, Article II, Section 5.D. of the Land Development Regulations, trees cannot be spaced more than 30 feet apart if planted within landscape buffers that are adjacent to rights-of-way (i.e. Congress Avenue and Woolbright Road). Clustering of trees is permitted, however, the proposed plan shows large gaps between the clusters and this does not meet the intent of the code. Add more trees to "fill in the gaps". 15. Staff recommends that the parking lot pole lights west of the buildings be reduced in height from the proposed 30-foot height, which can be easily screened from the residential property to the west by the proposed landscaping, that landscaping height and spacmg be improved to appropriately screen these 30 foot tall light fixtures, or shields be placed on the light fixtures in order to meet the intent of the previous two (2) recommendations. ADDITIONAL CITY COMMISSION COMMENTS: Comments: 16. To be determined. MWR/elj S:\Planning\SHARED\ WP\PROJ ECTS\ Woolbright Plaza\MSPM 04-001 \COA.doc ~'I;J:' - ., ".t: EXHIBIT "0" WEST BUFFER D ETAIL N.TA CITY OF BOYNTON BEACH AGENDA ITEM COVER SHEET AND CHECKLIST This completed cover sheet m.I:!.B accompany all agenda item requests. Please place check marks in the boxes as indicated. Initiating department must prepare Agenda Item Request Form. Submit original agenda request (with back up) and one copy of agenda reauest (with back up) to the City Clerk's office. Items must be submitted by the deadlines indicated below. Incomplete or late items will be returned to originating department. Deadline for Submittal to City P & D I CRA Requests Deadline Clerk's Office All back u material is attached All exhibits are attached & marked Please do not write in the shaded area below. bg - 7/19/02 S:\P1annlng\Plannlng Templates\Agenda Item Cover Checklist AprIl 6 . July 20, 2004.doc