AGENDA DOCUMENTS
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Date Final Form Must be Requested City Date Final Form Must be
Commission Meeting Turned in to Citv Clerk's Commission Meeting Dates Turned in to Citv Clerk's
Dates Office Office
[gJ A ri121, 2009 0 June 16,2009
0 5,2009 0 Jul 7,2009
0 19,2009 0 Jul 21,2009 Jul
0 June 2, 2009 0 Au ust 4, 2009 Jul
0 Announcernents/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Lel!al
0 Code Compliance & Legal Settlements 0 Unfinished Business
[gJ Public Hearing 0
RECOMMENDATION: Please place this request on the April 21, 2009 City Commission Agenda under Public
Hearing. The Planning and Development Board on March 24,2009, recommended that the request be approved, subject to
all staff conditions. For further details pertaining to this request, see attached Department Memorandum No. 09-011.
EXPLANATION:
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Sibia Building (NWSP 09-001)
Francisco Perez-Azua, Perez Design, Inc.
HMRS, LLC
709 South Federal Highway
Request new site plan approval for a two-story commercial building of 10,347 square feet
consisting of medical office, general business office, retail space and associated site
improvements, on a 0.661 acre parcel zoned C-3, Community Commercial.
PROGRAM IMPACT: N/A
FISCAL IMP ACT:
ALTERNATIVES:
City Manager's Signature
Assistant to City Manager
:L{./ ~------
Planning and g DIrector CIty Attorney / Fmance
S:\Planning\SHARED\WP\PROJECTS\Sibia Building 709 S.Federal Hwy\Agenda Item Request Sibia Bldg NWSP 09-001 4-21-09.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
TO:
THRU:
FROM:
DATE:
PROJECT NAME/NO:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 09-011
STAFF REPORT
Chair and Members
Planning & Development Board and City Commission
W"
, L/
Michael Rumpf. .
Planning and Zoning Director
Kathleen Zeitler !(?
Planner II
March 16, 2009
Sibia Building / NWSP 09-001
New Site Plan
PROJECT DESCRIPTION
Property Owner:
Applicant:
Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
Proposed Uses:
Acreage:
Adjacent Uses:
North:
HMRS, LLC
Hardial Sibia, HMRS, LLC
Francisco Perez-Azua, Perez Design, Inc.
709 South Federal Highway (see Location Map - Exhibit "A'')
Local Retail Commercial (LRC)
Community Commercial (C-3)
No change proposed
No change proposed
Medical Office (5,010 sf)
General Office (1,456 sf)
Retail (1,994 sf)
0.661 acre (28,778 sf)
To the north, a commercial parcel that is undeveloped (with the exception
of an existing swimming pool), designated Local Retail Commercial (LRC)
and zoned Community Commercial (C-3);
Staff Report
Sibia Building (NWSP 09-001)
Memorandum No PZ 09-011
Page 2
South:
East:
West:
To the south, an existing church (Grace Fellowship) designated Local
Retail Commercial (LRC) and zoned Community Commercial (C-3);
The right-of-way of South Federal Highway, then Sterling Village, a
condominium complex designated High Density Residential (HDR) and
zoned Multi-Family Residential (R-3); and,
The right-of-way of SE 4th Street, then residential parcels designated
Medium Density Residential (MeDR) and zoned Duplex Residential (R-2).
PROPERTY OWNER NOTIFICATION
Owners of properties within 400 feet of the subject site plan were mailed a notice of this request and its
respective hearing dates. The applicant has certified that they posted signage and mailed notices in
accordance with Ordinance No. 04-007.
Site Features:
Proposal:
Concurrency:
Traffic:
School:
The subject parcel is long and narrow, extending from South Federal Highway west
to SE 4th Street. The lot has approximately 83 feet of frontage on both South
Federal Highway and SE 4th Street, and a lot depth of approximately 347 feet. The
0.66 acre parcel previously supported a small photography business (Smith
Brothers Film Drop). The building was recently demolished and the parcel is
currently vacant. The property is located within Study Area IV of the Federal
Highway Corridor Community Redevelopment Plan and within the Urban
Commercial District Overlay Zone.
Perez Design, agent for the applicant, is proposing a two-story commercial
development of 10,347 square feet consisting of the following: 5,010 square feet
of medical office, including 2,000 square feet for physical therapy; 1,456 square
feet of general (professional/business) office; 1,994 square feet of retail space; and
1,887 square feet of common area including vertical circulation, lobby, and covered
balconies (see Exhibit "B''). Medical and general office, and retail uses are
permitted in the C-3 zoning district. The entire project would be built in one (1)
phase.
ANALYSIS
The Palm Beach County Traffic Division is in the process of reviewing the project
traffic statement, and no traffic concurrency approval for the project has been
received to date. However, the proposed project is located within the designated
Boynton Beach Traffic Concurrency Exception Area (TCEA), and would therefore
meet the Traffic Performance Standards (TPS) of Palm Beach County. Staff
recommends that traffic concurrency approval from Palm Beach County Traffic
Engineering be required prior to the issuance of a building permit for the project
(see Exhibit "C" - Conditions of Approval).
School concurrency is not required for this type of project.
Staff Report
Sibia Building (NWSP 09-001)
Memorandum No PZ 09-011
Page 3
Utilities: The Utilities Department advises there is sufficient reserve capacity to provide
water and sewer service to the proposed project. The City's water capacity, as
increased through the purchase of up to 5 million gallons of potable water per day
from Palm Beach County Utilities, would meet the projected potable water for this
project. Sufficient sanitary sewer and wastewater treatment capacity is also
currently available to serve the project.
Police/Fire: Staff has reviewed the site plan and determined that current staffing levels would
be sufficient to meet the expected demand for services.
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
recommending that the review of specific drainage solutions be deferred until time
of permit review (see Exhibit "eft - Conditions of Approval).
Vehicular Access: The project proposes two (2) points of ingress/egress: one from South Federal
Highway accessing the front (east), and another from SE 4th Street accessing the
rear (west). Each access point would consist of a two-way drive 24 feet in width.
Circulation: From the front access point, vehicular circulation would include two-way understory
circulation that continues throughout the parking lot to the rear access point.
Pedestrian connectivity would be provided via continuous walkways from South
Federal Highway through the site to SE 4th Street.
Parking: The project proposes a total of 5,010 square feet of medical office space, 1,456
square feet of general office space, and 1,994 square feet of retail space. Parking
for medical office and retail use requires one (1) space per 200 square feet of gross
floor area, and parking for general office requires one (1) space per 300 square
feet of gross floor area. Based on the above, a minimum of 40 parking spaces are
required. The site plan indicates a total of 40 parking spaces are to be provided,
including four (4) handicap spaces near the building's west entrance.
All parking spaces are located to the rear (west) of the proposed building. The 90-
degree parking stalls, excluding the handicap spaces, would be dimensioned nine
(9) feet in width and sixteen (16) feet in length and include continuous curbing as
well as a two (2) foot overhang. All proposed parking stalls, including the size and
location of the handicap spaces, were reviewed and approved by both the
Engineering Division and Building Division. In addition, all necessary traffic control
signage and pavement markings will be provided to clearly delineate areas on site
and direction of circulation.
Landscaping:
The site has been cleared of all vegetation. Per the City Tree Preservation
Ordinance, a total of 36 caliper inches of trees/palms are to be provided to mitigate
the 36 caliper inches removed. The landscape plan (sheet L-1) and plant schedule
(sheet L-3) indicate three (3) Sabal palms of 12 caliper inches each and varying
from 12 feet to 18 feet in height, will be provided as mitigation plantings. All
mitigation trees will be located along the north property line near the area where
existing overhead wires are to be relocated underground.
Staff Report
Sibia Building (NWSP 09-001)
Memorandum No PZ 09-011
Page 4
The landscape plan (see Exhibit "B-6'') indicates a six (6) foot buffer width adjacent
to Federal Highway, typical of new developments within the Urban Commercial
District Overlay Zone, where a "build-to line" is required within zero (0) to fifteen
(15) feet from the right-of-way. The landscape plan indicates a ten (10) foot buffer
width along the north property line and a pedestrian walkway seven (7) feet in
width, except where the building is proposed at the minimum zero (0) side setback.
The landscape plan indicates a seven and one-half (7.5) foot buffer width adjacent
to SE 4th Street, with authorization from the Engineering Division to plant within the
right-of-way. A seven and one-half (7.5) foot buffer width is proposed along the
south property line adjacent to an existing perimeter landscape buffer for the
neighboring church property.
The landscaping provides a complimentary mix of canopy and palm trees such as
Silver Buttonwood, Orange Geiger Tree, Southern Live Oak, and Sabal Palm. All
trees would be the required minimum of 12 feet in height at time of planting.
Montgomery Palms, 18 feet in height at time of planting, would frame the proposed
building as foundation trees, required to be half the height of the building. Shrubs
would include Red Tip Cocoplum, Green Buttonwood, Dwarf Fire Bush, Wax
Jasmine, and Fakahatchee Grass, and groundcover would include Dune Sunflower.
The site plan indicates that 19.91% of the site would be pervious consisting of
landscaped and open space areas. The landscape code requires that 50% or more
of the plant material be native species. The plant list (sheet L-3) indicates the
landscape plan would provide a total of 30 canopy trees, of which 25 (or 83%)
would be native species. The plant list indicates that 16 (or 76%) of the 21 palm
trees would be native species. Also, the landscape plan indicates a total of 659
shrubs, of which 503 (or 76%) would be native. The irrigation plan (sheet OA-IR)
indicates that reclaimed (non-potable) water will be used as the source of irrigation
for the project, along with sensor system to reduce water use for irrigation by 82
percent per year. To further reduce irrigation demand, staff recommends sod be
replaced with hardy groundcovers and shrubs (see Exhibit "c" - Conditions of
Approval).
Building and Site: The proposed 10,347 square foot commercial building is designed as a two (2)-
story structure, with an under-story drive-through ingress/egress separating the
ground floor space (see Exhibits "B-1", "B-2''). The first floor plan (sheet A-210)
indicates general office space (1,456 square feet), storage, and a rear stairwell on
the south (left) side of the building. Retail space (1,994 square feet), mechanical
rooms, a lobby, and an elevator and rear stairwell are located on the north (right)
side of the building. The second floor plan (sheet A-220) indicates medical offices
(3,010 square feet) and physical therapy space (2,000 square feet). The
remainder of the site would consist of surface parking and landscaped areas.
Building Height: The building elevations (sheets A-300, A-301) indicate the roof deck at a height of
28 feet 8 inches and a five (5)-foot parapet wall above the roof deck at a height of
33 feet 8 inches. However, based on the building design, total building height is
measured from the midpoint of the highest pitched roof. Building elevations (see
Exhibits "B-3", "B-4'') indicate the midpoint of the highest pitched roof would be 40
feet. The C-3 zoning district allows a maximum building height of 45 feet.
Staff Report
Sibia Building (NWSP 09-001)
Memorandum No PZ 09-011
Page 5
Design:
The contemporary Mediterranean design of the proposed commercial building
resembles Spanish style architecture that would include a smooth stucco finish on
masonry walls with stucco banding, and covered balconies for visual interest (see
Exhibit "B-5''). Building details include adobe blend concrete S-tile roofing,
decorative wooden brackets and columns, balconies with decorative aluminum
railing, canvas awnings, ornamental aluminum grilles in stairwell openings that
match balcony railings, and cross-hatched decorative scoring. According to the
elevations and materials board, the main base wall color of the proposed building
would be shades of apricot color: a darker "Sunset" on the ground floor and a
lighter "Avid Apricot" on the upper floor. The trim, including stucco bands,
columns, and decorative wood brackets would be "Welcome White". Balcony
railings, decorative lighting, ornamental grilles, and canvas awnings would be
"Black of Night". All paints would be Sherwin Williams.
Lighting:
The photometric plan (sheetA-102) proposes eight (8) freestanding concrete pole
light fixtures, each reduced in height to 20 feet, for the parking lot. Additional
exterior lighting would be ceiling mounted within the covered drive-through. Black
decorative lighting fixtures are also proposed on each building elevation, and will
match the color of the balcony railing. Per the photometric plan, all proposed
lighting is based on pulse start lamps operated with photoelectric control, and shall
be shielded to direct light down and away from adjacent properties and rights-of-
way.
Signage:
The east building elevation (Sheet A-300) indicates the proposed locations of wall
signage for the future tenants of the proposed building. No signage details such as
color and font have been determined by the applicant. Staff recommends a
condition of approval requiring the building wall signage to comply with the
community design plan guidelines, such as a single sign style and one (1) lettering
style, limited to two (2) colors that complement the building per Chapter 9, Section
10.1. of the LDR (see Exhibit "C" - Conditions of Approval). No freestanding
monument sign is proposed.
Public Art:
Two (2) tile murals are proposed to comply with the public art requirement. One
(1) mural is proposed on the east building elevation between the front doors of the
first floor retail space. Another mural is proposed on the south building elevation.
Both locations to exhibit public art by others are near Federal Highway for visibility.
This artwork would include hand-painted tiles depicting abstract plant material.
The artwork would complement the architecture of the proposed office building and
enhance the ambiance of the proposed development. Ultimate review and
approval of the artist and artwork is still pending by the Arts Commission.
RECOMMENDATION:
Staff has reviewed this request for New Site Plan and recommends approval of the plans presented. If this
request is approved, it is subject to satisfying all staff comments indicated in Exhibit "C" - Conditions of
Approval. Any additional conditions recommended by the Board or City Commission shall be documented
accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECfS\Dr Sibia Medical Office\NWSP 09-001 \Staff Report.doc
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EXHIBIT "C"
CONDITIONS OF APPROVAL
New Site Plan
Project Narne: Sibia Building
File Number: NWSP 09-001
Reference: 2nd review plans identified as a New Site Plan with a February 17. 2009 Planning and Zoning
Department date stamp marking.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - Solid Waste
Comments:
1. Prior to permit application contact the Public Works Department (561-742- X
6200) regarding the storage and handling of refuse per the CODE, Section
10-26 (a).
PUBLIC WORKS - Forestry
Comments: NONE (All previous comments have been addressed). X
PUBLIC WORKS-Traffic
Comments:
2. Provide Fire Lanes in accordance with the LDR, Chapter 23, Article II, X
Section B.2 and Section M.
ENGINEERING
Comments:
3. Revise plans to indicate all curve radii, and also provide a minimum of a 10 X
foot radius for ingress/egress on SW 4th Street.
4. Revise plans (at time of Engineering plan review) to contain all runoff onsite X
(review north property line). Per Code, water runoff can not drain off one
property on to another.
5. Revise plans (at time of Engineering plan review) to provide a typical cross X
section for parking area.
6. Per Ch. 22, Sec. 5.C. (2) of the LDR: If any street abutting the property on X
which such construction is to occur is not depicted on the map or schedule on
file in the Public Works Department of the City as a street on which sidewalk
construction is required, the property owner shall pay a fee equal to the cost to
the City per square foot of construction of the sidewalk abutting the property,
as such fee is determined annually by the Director of Public Works.
7. The loading space size requirement is 12 feet by 35 feet, not the 12 feet x 22 X
feet shown. Submit a written request to the Engineering Division that
justifies a reduction in the loading space size. Written approval from the
Engineering Division authorizing the reduced loading space size is required.
Sibia Building (NWSP 09-001)
Conditions of Approval
Page 2
DEPARTMENTS INCLUDE REJECT
8. A direct connection to sanitary manholes are not allowed, provide a X
connection with a wye five feet from manhole (revise plans at time of
Engineering plan review).
9. Comprehensive Plan policy 3.C.3.4. requires the conservation of potable X
water. As other sources are readily available, City water shall not be allowed
for irrigation. Indicate irrigation point of connection on civil plans (revise
plans at time of Engineering plan review).
10. The lighting design as shown on sheet L-l & L-2, shall provide a minimum X
average light level of one foot-candle. On the Lighting Plan, specify that the
light poles shall withstand a 140 MPH wind load (LDR, Chapter 23, Article
II, Section A.l.a and Florida Building Code). Provide a note that the fixtures
shall be operated by photoelectrical control and are to remain on until 2:00
a.ill. (LDR, Chapter 23, Article II, Section A.1.a.) Include pole wind loading,
and pole details in conformance with the LDR, Chapter 6, Article IV, Section
11, Chapter 23, Article I, Section 5.B.7 and Chapter 23, Article II, Section A
on the Lighting Plan.
UTILITIES
Comments:
11. Please provide a time line that clearly illustrates when water and sewer X
services will be required to serve the proposed project. Your starting date for
the time line should be the date of City Commission approval. Also provide
milestone dates for permit application, the start of construction, and the
setting of the first water meter. This time line will be used to determine the
adequacy of water and wastewater treatment capacity for your project upon
the project's completion, so please be as accurate as possible.
12. Palm Beach County Health Department permits may be required for the water X
and sewer systems serving this project (CODE, Section 26-12).
13. CODE Section 26-34(E) requires that a capacity reservation fee be paid for X
this project either upon the request for the Department's signature on the
Health Department application forms or within seven (7) days of site plan
approval, whichever occurs first. This fee will be determined based upon
final meter size, or expected demand.
14. A building permit for this project shall not be issued until this Department has X
approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
FIRE
Comments:
Sibia Building (NWSP 09-001)
Conditions of Approval
Page 3
DEPARTMENTS INCLUDE REJECT
15. A sprinkler system is required for the building. X
POLICE
Comments:
16. Prior to issuance of the first building permit, the applicant shall prepare a X
construction site security and management plan for approval by the City's
Police Department CPTED Official. Security measures at a construction site
are determined after a security survey is conducted using the following
procedures:
a) One (1) staging area, to store equipment and park machinery,
must be fenced.
b) The staging area must be visible from an accessible roadway to
allow effective police patrol.
c) Lighting must be provided to allow complete visibility to the
area.
d) Approved padlock for all storage trailers and equipment trailers
and park within staging area.
BUILDING DIVISION
Comments:
17. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the TART (Technical Advisory
Review Team) process does not ensure that additional comments may not be
generated by the commission and at permit review.
18. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the
provisions of 2004 FBC, Section 1609 (Wind Loads). Calculations that are
signed and sealed by a design professional registered in the State of Florida
shall be submitted for review at the time of permit application.
19. Every building and structure shall be of sufficient strength to support the X
loads and forces encountered per the 2004 FBC, Section 1607 and Table
1607.1. Indicate the live load (pst) on the plans for the building design.
20. At time of permit review, submit signed and sealed working drawings of the X
proposed construction.
21. Identify within the site data the finish floor elevation (lowest floor elevation) X
that is proposed for the building. Verify that the proposed elevation is in
compliance with regulations of the code by adding specifications to the site
data that address the following issues:
a) From the FIRM map, identify in the site data the title of the flood
Sibia Building (NWSP 09-001)
Conditions of Approval
Page 4
DEP ARTMENTS
zone that the building is located within. Where applicable,
specify the base flood elevation. The finish floor elevation of all
habitable space in new construction not located in a flood zone
shall be elevated a minimum of twelve inches above the crown of
the road.
INCLUDE REJECT
22. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
a) The full name of the project as it appears on the Development
Order and the Commission-approved site plan.
b) The total amount paid and itemized into how much is for water
and how much is for sewer. (CBBCO, Chapter 26, Article II,
Sections 26-34)
23. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of permit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
24. The full address of the project shall be submitted with the construction X
documents at the time of permit application submittal. The addressing plan
shall be approved by the United States Post Office, the City of Boynton
Beach Fire Department, the City's GIS Division, and the Palm Beach County
Emergency 911.
a) Palm Beach County Planning, Zoning & Building Division, 100
Australian Avenue, West Palm Beach, Florida (Sean McDonald
- 561-233-5013)
b) United States Post Office, Boynton Beach (Michelle Bullard -
561-734-0872)
25. If this project is located within the Downtown Stormwater Improvement X
Watershed, appropriate fees must be paid to the City of Boynton Beach
Utilities Department prior to the issuance of a building permit per the
CBBCO, Chapter 26, Section 26-406. Proof of payment shall be submitted to
the Building Division at the time of permit application submittal. Contact
Pete Mazzela for further information at (561) 742-6404
26. Please note that the 2007 Florida Building Code will take effect on March 1, X
2009. The design of the project will fall under the new code if the permit
application is submitted on or after March 1,2009.
PARKS AND RECREATION
Comments: NONE (All previous comments have been addressed).
X
Sibia Building (NWSP 09-001)
Conditions of Approval
Page 5
DEPARTMENTS INCLUDE REJECT
FORESTER/ENVIRONMENTALIST
Comments: NONE X
PLANNING AND ZONING
Comments:
27. Prior to the issuance of a building permit for the project, traffic concurrency X
approval from Palm Beach County Traffic Engineering shall be required.
28. Prior to permitting, revise all plans to match architectural drawings that X
include a front door for retail space.
29. Building wall signage shall be required to comply with the community design X
plan guidelines, such as a single sign style and one (1) lettering style, limited
to two (2) colors that complement the building (Chapter 9, Section 10.1. of the
LDR).
30. Staff recommends elimination of any sod areas to reduce irrigation demand. X
Revise landscape plan to substitute hardy groundcovers and shrubs in place of
the sod.
ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS
Comments:
NONE X
ADDITIONAL CITY COMMISSION CONDITIONS
Comments:
To be determined.
MWR!kz
S:\Planning\SHARED\WP\PROJECTS\Dr. Sibia 709 S.Federal Hwy\COA.doc