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AJdloUgh I am not able to grant an easelnent, I anl happy to explore alternative I
help both parties achieve a mutually beneficial outcome. Plea.se contact me at
954.609.38~t your earliest convenience to set up a meeting to further discuss
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6. Redesign Ocean
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4. Engineering'
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5. Potential Cost
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-Prepare FOOT Application
-Public Involvement
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IX. - CITY MANAGER'S
REPORT
CITY OF BOYNTON BEACH ITEM C
AGENDA ITEM REQUEST FOIt.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meetinl! Dates in to City Clerk's Office Meetinl! Dates in to City Clerk' s Office
0 December 16, 2008 December 1,2008 (Noon) 0 February 17,2009 February 2, 2009 (Noon)
0 January 6,2009 December IS, 2008 (Noon) L March 3,2009 February 17,2009 (Noon)
0 January 20, 2009 January 5, 2009 (Noon) 0 March 17, 2009 March 2, 2009 (Noon)
0 February 3, 2009 January 19,2009 (Noon) ~ April 7, 2009 March 16,2009 (Noon)
0 AnnouncementslPresentations ~ City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM U Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Motion to accept the "Ocean Avenue Interstate 95 Project Alternate Access Route Study" Report
as prepared by the consultant, Stanley Consultants, Inc.
EXPLANATION: The City Commission passed Resolution #R08-056 at their April IS, 2008 meeting that authorized the
execution of a contract with Stanley Consultants, Inc. of West Palm Beach, FL for the above noted study report as cited in the
RFQ #008-2513-08/JA in the amount of$58,346. The Agreement with the consultant consummated in the middle of May
2008 and the ''Notice to Proceed" with the study began on May 19,2008. Initial coordination meetings took place in June
2008 with the consultant and their sub-consultants,
Thru the next few couple of months, the Department of Public Works / Engineering Division took the lead in coordinating
with the consultant as the study progressed. The consultant's "scope of services" was modified in November 2008 as a result
of their discussions with the property owners affected by the proposed alternate access route study connecting with Morton
Way, the existing roadway located just north of the "Home Depot" complex. Meetings were held in December 2008 to
narrow down the tentative route options as presented by the consultant. The initial presentation report was prepared in
January 2009. Discussion with the OwnerfDeveloper of the "Ocean 95 Project Property" were held to determine their
acceptance of the alternate access entering their project from the south rather than the existing Ocean Avenue railroad
crossing that was previously approved.
The City Commission adopted Resolution #R07-099 authorizing the approvals of an Agreement for mitigation of roadway
improvements between the City and the Developer of "Ocean 95 Exchange Plaza." This Agreement, signed August 23, 2007,
established a new effective date for the project's development order to coincide with the execution of the Agreement. With
an effective date of August 23, 2007 for the Development Order and an eighteen (18) month period to secure the necessary
building permits for the project, the approval will expire on February 23,2009, without a request for a site plan time
extension,
The consultant will be presenting their findings and report to you. In their report, they have submitted an "Opinion of
Probable Cost" slide noting that the alternate access route improvement for the roadway, railroad crossing, right-of-way, and
engineering fee could range from $1,490,000 to $1,825,000, The City Commission will need to make a recommendation as
whether the study should continue to the design phase or not. The City Commission is further advised that the consultant
received a letter from the developer of the Ocean 95 Project Property dated January 15,2009 stating that he is not willing "to
S'\8 ULLETIN\FORMS\AGENDA ITEM REQUEST FORM ,DOC
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AGENDA ITEM REQUEST FORM
grant any [alternate access] easement at this time." The positlOn of the Developer would appear to be a fatal flaw to the south
access route option,
PROGRAM IMP ACT: The original site plan and DO will have to be modified to allow for an alternate access route to
service the project.
FISCAL IMP ACT: Significant; funding for the alternate access route will be required to allow it to go forward AFTER the
developer allows (or grants an alternate access easement) to his approved site plan,
AI.. TERNA TNES: To allow the originally approved access route with the DO conditions to stand,
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City Manager's Signature
Assistant to City Manager ())f1U
Public W orIes - Engineering Division
Department Name
City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOL'