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Minutes 05-13-23 Minutes of the City Commission Strategic Planning Workshop Held Online Via the GoToWebinar Platform and In-Person at the City Hall Commission Chambers 100 East Ocean Avenue, Boynton Beach, Florida On Saturday, May 13, 2023, at 9:00 A.M. Present: Mayor Ty Penserga Daniel Dugger City Manager Vice Mayor Angela Cruz (Left at 1:00 P.M.) Mike Cirullo, City Attorney Commissioner Woodrow L. Hay Maylee De Jesus, City Clerk Commissioner Thomas Turkin Commissioner Aimee Kelley 1. Agenda Items A. Call to Order - Mayor Ty Penserga Mayor Penserga called the meeting to order at 9:00 A.M. Roll Call City Clerk Maylee De Jesus called the roll. A quorum was present. Invocation by Commissioner Woodrow Hay. Invocation was given by Commissioner Hay. Pledge of Allegiance to the Flag led by Vice Mayor Turkin Thomas Turkin. Vice Mayor Turkin led the Pledge of Allegiance to the Flag. 2. Other A. Informational items by the Members of the City Commission. Commissioner Kelley stated that she spoke to Lyle Sumek. Commissioner Hay stated that he had no disclosures. Vice Mayor Turkin stated that he spoke to Lyle Sumek. He wished all the mothers a Happy Early Mother's Day. Commissioner Cruz stated that she spoke to Lyle Sumek. Mayor Penserga stated that he had no disclosures. 3. Strategic Plan Discussion Meeting Minutes City Commission Strategic Planning Workshop Boynton Beach, FL May 13, 2023 A. Topics of Discussion 1. Leadership and Strategic Planning Workshop: Purposes and Agenda 2. City as a Team 3. Leadership Challenges for City Leaders 4. Strategic Planning Model for City of Boynton Beach: Overview 5. Performance Report 2022-2023: Overview 6. Looking to Boynton Beach's Future: Overview 7. Boynton Beach Vision 2038 8. City of Boynton Beach: Our Mission 9. City of Boynton Beach: Core Values 10. Goals for 2028: Overview 11. Next Steps Daniel Dugger, City Manager said that they are meeting to see what the next 5 years will look like for the City. Lyle Sumek, Strategic Planning Consultant, asked how formal they want this, because normally this is an informal workshop. He said that the interviews were very productive, and this is a working document. He stated that he put together a framework for the City, and this is a building block for the future. He mentioned that he had staff fill out a form that shows what they thought were the successes and failures in the past. He said that they will see a work program that will be used on a daily basis. He spoke about the following: governance vs. politics; section 1, page 3- Commission Manager form of government; page 17-teamwork, diversity of views and ideas; celebrating successes with our community; true champions building the next generation of leaders; section 2, page 19, living in turbulent times; tackle response to disinformation; focusing on value to the community; next generation of government workers; infrastructure; section 3, page 3- public service and quality of life; section 3, page 2- strategic plan mission; 5 year map that will be addressed when we get back together; what is the purpose of City government; and what do you expect of an employee. Mayor Penserga stated that he would like to amend the agenda to add public comment at this time. Public Comments- Harry Woodworth stated that he came to represent 12 communities and asked when the public can be engaged and involved. Susan Oyer stated that there should be community input. She said that they represent the community, and the Commission will not know what the residents want, if the community is not involved. She mentioned that this should not be at 9am on a Saturday morning. She asked where the food is for the public, like they have had before. She said 2 Meeting Minutes City Commission Strategic Planning Workshop Boynton Beach, FL May 13, 2023 that the City Attorney cannot even answer questions asked. Mr. Sumek stated that they can have a community summit, and this is not a final document. He spoke about the following: Section 6- Vision 2038- safe community. Mayor Penserga stated that all 20 of these are great, but we need to focus down on a few. He asked if we can add construction sites to Safe buildings and homes, for complying with City code and regulations. He said that for #7, he would like to make sure that we have a well-executed plan for emergencies other than Hurricanes. Commissioner Kelley stated that with #7, knowing what the roles of the Commission is very important. She said that it is important to know what they can and cannot say, and when and how they stay in their lane. Mayor Penserga stated that he is worried about a communication crisis. Commissioner Hay stated that with #11, he likes having visible Police presence, but there is a level of trust that is needed in the community. Commissioner Cruz stated that she is looking at#11, #13, #18, and #3, and said that she thinks those can be combined. She mentioned that she would like to make sure that the senior citizens are feeling safe, like the rest of the community. She commented that she would like to add customer services to this list, which can be added to #1. Vice Mayor Turkin stated that we can be clean and safe when there is more sense of pride with the community. He said that this hits on the point of more Police presence. Mr. Sumek stated that he would like to keep these separate and then combine them at a later time. Commissioner Kelley stated that with #11, the residents just want to know that the Police are out there, because it helps when they are more visible in the streets, so she is not for combining the items. Commissioner Hay stated that mental health awareness is a major issue in our society, and he would like for the community to know that this is a major concern of the City. Mr. Sumek stated that he will add that to #8. Mayor Penserga stated that Jewish Family Services are willing to provide Mental Health Training. He said that many times first responders are expected to deal with homeless people, but it is not fully their responsibility. He mentioned that he attended a seminar where many players were involved, to be able to help the homeless situation. 3 Meeting Minutes City Commission Strategic Planning Workshop Boynton Beach, FL May 13, 2023 The Commission was asked to give the top 9 items that are important to them, which they provided. Mr. Sumek spoke about Principle 2, beautiful community. Mayor Penserga stated that sidewalks and medians are the first thing that residents see, so he thinks there should be some clear rules that they should be kept clean. Commissioner Hay spoke about the lighting being very dark in Boynton Beach, off of US1, and there should be more lighting. Vice Mayor Turkin stated that there should be a focus on Federal Highway. Commissioner Cruz would like to combine #3 and #6, in regards to keeping it well maintained and well lit. She spoke about policies to keep HOA's accountable for these items as well. Mayor Penserga said that he would like to add that it drives him crazy when there is loose trash on the streets, and some of it is because there are separated garbage cans by the bus stops, instead of something that cannot tip over and scatter trash Mr. Sumek stated that the City of Kissimmee has underground garbage containers, so he can add options to deal with that. Vice Mayor Turkin stated that he lives in a neighborhood that is not HOA, and residents are not being held accountable. Commissioner Kelley stated that there are a lot of inconsistencies in the medians, such as landscaping and maintenance. Commissioner Hay spoke about the CRA sunsetting in 15 years, and he said that he would like to see them fulfill their purpose for the downtown area. He mentioned that he would like there to be equality to appearance throughout the City. The Commission was asked to give the top 9 items that are important to them, which they provided. The consensus was #1, #2, #3, #4, #6, #10, #12, #16, and #17. Mr. Sumek spoke about Principle 3, Congress District. He asked what else they would like to see. Mayor Penserga stated that he would like to add Arts and Culture to #2. Vice Mayor Turkin stated that he would like to see redevelopment of the mall. He said that he would like to see some form of recreation, commercial, housing, sports related 4 Meeting Minutes City Commission Strategic Planning Workshop Boynton Beach, FL May 13, 2023 activities, etc., bringing year-round entertainment. Commissioner Cruz stated that we need to think about the people that live in that area. She said that she envisioned a mixed-use development, for people within and outside of our City to come to. Vice Mayor Turkin stated that he agrees that what is there needs to be as viable as possible. Mr. Sumek added a unique multi-experience venue for this area. Commissioner Kelley stated that the west side of the City does not have that community space area. She said that we are getting away from the need for a large office space, and there are more locations that can focus on smaller office spaces that are rented out on a short-term basis. Mayor Penserga stated that they do have a lot of residents on the other side of this area, and he would like to include other means of getting around in the area. He spoke about being flexible with office spaces, and his ultimate goal is to raise median income, but the small businesses usually do not help with the goal. Commissioner Hay stated that it would be nice to have citywide internet. He spoke about #11 and having a garage built because parking is a major challenge. Mr. Sumek stated that they can add mobility options to #11. Vice Mayor Turkin stated that if there is going to be housing here, we need to focus more on bringing the high paying jobs to the City. Mayor Penserga stated that people do not typically want to be transient, but many people cannot afford to buy a house, which is why they are renting apartments. He said that he has asked staff to visit the Boca Raton Innovation Campus, because it is a good model for what he would like to see in the mall area. Commissioner Cruz said that she has had many conversations with residents that are moving away because they can no longer afford it. She stated that there is a lack of workforce housing in Districts 1 and 4, and suggested that we look into purchasing a piece of the land at the mall property, so that we can have a seat at the table to decide what will go there. She mentioned that we can also change the zoning, so that we can help out with what will be going in that area. Mayor Penserga asked if the Commission would be open to creating some sort of CRA for the west side of this area, and there was consensus from the Commission to add this to the area. 5 Meeting Minutes City Commission Strategic Planning Workshop Boynton Beach, FL May 13, 2023 Vice Mayor Penserga spoke about a workforce housing fund to be utilized in that area. Commissioner Hay stated that we are in a mobile society and a lot of them do not want a mortgage. Commissioner Kelley spoke about the special districts and struggling with them, because there are ways that we can incentivize businesses to come into the City, without taxing the community. She spoke about having homeownership opportunities in all districts. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #2, #3, #4, #10, #11 , #15, #18, and #20. Mr. Sumek explained about the remaining sections to cover. Mayor Penserga recessed for lunch at 12:24 P.M. Mayor Penserga reconvened the meeting at 1:05 P.M. Commissioner Cruz did not return to the dais. She left at 1:00 P.M. Mr. Sumek spoke about Principle 4- Downtown/Cultural District. Vice Mayor Turkin stated that we need to add parking to this list. He said that he liked everything on the list, but heading to the Marina/Waterfront it is important to see how we can expand that. There was discussion regarding entertainment at nighttime, in addition to daytime. Commissioner Kelley spoke about incorporating daytime activities for people like seniors. Mr. Dugger spoke about bringing activities here, such as yoga on the lawn. Mayor Penserga stated that he does not want the City to become a drunken Avenue. He mentioned that we have mangroves in our area and protecting it is important, and he wishes that people had access to it. Commissioner Hay added wanting wider sidewalks to #1. Glenn Weiss, Public Art Manager, spoke about a goal of the Art Board to turn the downtown into an Arts Destination, not only Kinetic Art. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #1, #2, #3, #11, #13, #16, and #17. 6 Meeting Minutes City Commission Strategic Planning Workshop Boynton Beach, FL May 13, 2023 Vice Mayor Turkin spoke about expanding the Marina. Mr. Sumek stated that the tie-breaker would be #12. He spoke about Principle #5, livable community for all. Vice Mayor Turkin mentioned that there is some redundancy in different categories. He asked that the ones that are repeated, be deleted, #5, #7, and #10. Commissioner Hay stated that some of these cannot be measured, like residents taking pride of their City. There was discussion regarding the following: different things that residents may do when they take pride in their community; effective traffic calming; consolidating #16 and #3; enhancing sustainability; and electric vehicles preparation, strategic charging stations in different locations in the City. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #3, #6, #14, #21, #23, with tie breaker#21. Mr. Sumek spoke about Principle 6- Fun experiences for all. There was discussion regarding access to the beach, and fun for both residents and tourism. The Commission was asked to give the top items that are important to them, which they provided. There was discussion regarding combining some items. The consensus is #1, #2, #4, #6, #12, #17, #18, #20, and #21. Mr. Sumek spoke about Principle 7- strong and diverse local economy. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #1, #3, #6, #8, #10, #12, #13, #14, and #15. Mr. Sumek spoke about the mission of the City, section 7. The Commission spoke about different words that they would use in the blank spots in the mission statement. Mr. Sumek spoke about Principle 1- Financially responsible and sound. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #1, #3, #4, #5, #6, #7, #9, #13, and #18. 7 Meeting Minutes City Commission Strategic Planning Workshop Boynton Beach, FL May 13, 2023 Mr. Sumek spoke about Principle 2- Municipal Services. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #1, #2, #3, #6, #7, #12, and #14. Mr. Sumek spoke about Principle 3- Plan and invest in the future. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #1, #2, #3, #6, #13, #14, and #15. Mr. Sumek spoke about Principle 4- high performing City team. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #1, #4, #6, #10, #11, #16, #12, and #13. Mr. Sumek spoke about Principle 6- Engaged Boynton Beach Community. The Commission was asked to give the top items that are important to them, which they provided. The consensus is #1, #2, #3, #5, #8, #13, and #14. Mr. Sumek spoke about the core values for the City. He gave the Commission an assignment to comeback with their individual perspective of their core values. He spoke about the acronym for SPIRIT, for the City. He stated that he is going to change the Goal 1- a Vibrant City, based off of what they went over today. He said that they will prioritize everything and will discuss it at the next meeting. Motion Vice Mayor Turkin moved to adjourn the meeting. Commissioner Kelley seconded the motion. The motion passed unanimously. There being no further business to discuss, the meeting was adjourned at 3:17 P.M. CITY OF BOYNTON BEACHN Tp�`�� � �pY �� / G��PORATF,•��1� � ATTE T: , v • SEAL :•_'� : INCORPORATED i • ! �. 1920 •/ Maylee DD e J:sus, MMC . City Clerk , �`�� FLOR,,N 8