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R23-103 1 RESOLUTION NO. R23-103 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 APPROVING AND AUTHORIZING THE MAYOR TO SIGN A FEMA 5 HAZARD MITIGATION GRANT PROGRAM (HMGP) GRANT 6 APPLICATION TO THE FLORIDA DIVISION OF EMERGENCY 7 MANAGEMENT (FDEM) UNDER HURRICANE IAN FEMA-4673-DR-FL 8 DISASTER FOR THE HEART OF BOYNTON FLOOD CONTROL- DRAINAGE 9 IMPROVEMENTS PROJECT, EXECUTE ALL DOCUMENTS ASSOCIATED 10 WITH THE GRANT, ACCEPT THE GRANT, AND EXECUTE THE GRANT 11 AGREEMENT SUBJECT TO THE APPROVAL OF THE CITY ATTORNEY;AND 12 PROVIDING AN EFFECTIVE DATE. 13 14 15 WHEREAS, FEMA Hazard Mitigation Grant Program (HMGP) FY2023 is a federally 16 funded program. In Florida it is administered by the Florida Division of Emergency 17 Management (FDEM); and 18 19 WHEREAS,the program aims to incentivize natural hazard risk reduction activities 20 that mitigate risk to public infrastructure and disadvantaged communities; enhance 21 climate resilience and adaptation;encourage hazard mitigation projects that meet multiple 22 program priorities; and incorporate nature-based solutions; and 23 24 WHEREAS, the City is submitting an application for funding to mitigate risk of 25 flooding in the Heart of Boynton; and 26 27 WHEREAS, the requested grant funding for the project is up to $10.7 Million with 28 a local match of 25%, or approximately $2.7 Million. FDEM is the applicant and the City 29 will be the sub applicant; and 30 31 WHEREAS, the City Commission deems it to be in the best interest of the citizens 32 and residents of Boynton Beach to approve and authorize the Mayor to sign a FEMA 33 Hazard Mitigation Grant Program (HMGP) grant application to the Florida Division of 34 Emergency Management (FDEM) under Hurricane Ian FEMA-4673-DR-FL disaster for the 35 Heart of Boynton Flood Control - Drainage Improvements project, execute all documents 36 associated with the grant, accept the grant, and execute the Grant Agreement subject to 37 the approval of the City Attorney. 38 39 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY 40 S:\CA\RESO\Agreements\Grants'Approve Hazard Mitigation Program Grant(HOB Flood Control)-Reso.Docx OF BOYNTON BEACH, FLORIDA, THAT: 41 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 42 being true and correct and are hereby made a specific part of this Resolution upon adoption 43 hereof. 44 Section 2. The City Commission approves and authorizes the Mayor to sign a 45 FEMA Hazard Mitigation Grant Program (HMGP) grant application to the Florida Division 46 of Emergency Management (FDEM) under Hurricane Ian FEMA-4673-DR-FL disaster for 47 the Heart of Boynton Flood Control - Drainage Improvements project, execute all 48 documents associated with the grant, accept the grant, and execute the Grant Agreement 49 subject to the approval of the City Attorney, a copy of which is attached hereto and 50 incorporated herein as Exhibit "A". 51 Section 3. This Resolution shall become effective immediately upon passage. 52 PASSED AND ADOPTED this 15th day of August, 2023. 53 54 CITY OF BOYNTON BEACH, FLORIDA 55 YES NO 56 57 Mayor–Ty Penserga 58 59 Vice Mayor–Thomas Turkin 60 61 Commissioner–Angela Cruz 62 63 Commissioner–Woodrow L. Hay 64 65 Commissioner–Aimee Kelley 66 67 VOTE 68 69 70 AT T: 772 1 A • __ 73 Mayle•• I- Jesus, MPA, MC Ty °"'1- 74 City Cle Mayor 75 'cON134„ 76 iNA APPROVED AS TO FORM: 77 (Corporate Seal) f p.•c,.? t 78 $P,4.001 79 3% Goik0 \cp, 8m44 •.•••••••••.• Q.� David N. Tolces 1��`� R-OCInterim City Attorney S:\CA\RESO\Agreements\Grants\Approve Hazard Mitigation Program Grant(HOB Flood Control)-Reso.Docx THIS SECTION FOR STATE USE ONLY FEMA-4673-DR-FL 0 Standard HMGP 0 5%Initiative Application ❑ Application Complete 0 Initial Submission or 0 Re-Submission Support Documents Eligible Applicant Project Type(s) ❑ Conforms w/State 409 Plan ❑ State or Local Government ❑ Wind ❑ In Declared Area ❑ Private Non-Profit(Tax ID Received) 0 Flood ❑ Statewide ❑ Recognized Indian Tribe or Tribal Organization 0 Other: Community NFIP Status: (Check all that apply) LMS Ranking: ❑ Participating Community ID#: County: ❑ In Good Standing 0 Non-Participating 0 CRS State Application ID: This application is for all Federal Emergency Management Agency(FEMA Region IV)Hazard Mitigation Grant Program(HMGP) proposals. Complete ALL sections and provide the documents requested. If you require technical assistance,contact the Florida Division of Emergency Management at DEM_HazardMitigationGrantProgram@em.myflorida.com. Section I —Applicant A. Applicant Instruction: Complete all sections that correspond with the type of proposed project Application Sections I-IV: All Applicants must complete these sections Environmental Review: All Applicants must complete these sections Maintenance Agreement: Any Applications involving public property, public ownership, or management of property Flood Control—Drainage Acquisition, Elevation, Dry Flood Proofing, Drainage Improvements, Flood Improvement Worksheet: Control Measures, Floodplain and Stream Restoration, and Flood Diversion —one worksheet per structure Generator Worksheet: Permanent, portable generators, and permanent emergency standby pumps Tornado Safe Room Worksheet: New Safe Room, Retrofit of existing structure, Community Safe Room, Residential Safe Room Hurricane Safe Room Worksheet: New Safe Room, Retrofit of existing structure Wind Retrofit Worksheet: Wind Retrofit projects only—one worksheet per structure Wildfire Worksheet: Defensible Space, Hazardous Fuels Reduction, Ignition Resistant Construction, other Drought Worksheet: Aquifers, other Utility Mitigation Worksheet Upgrades to sewer systems, upgrading electrical components for a utility, undergrounding electrical systems, etc. Request for Public Assistance FEMA Form 90-49(Request for Public Assistance): All applicants must Form: complete, if applicable. Acquisition Forms: If project type is Acquisition, these forms must be completed. (Only one of the two Notice of Voluntary Interest forms is necessary.) Model Statement of Assurances for Property Acquisition Projects Declaration and Release Notice of Voluntary Interest(Town Hall Version) Notice of Voluntary Interest(Single Site Version) Statement of Voluntary Participation FEMA Model Deed Restriction Language Application Completeness All applicants are recommended to complete this checklist and utilize the Guidance/Checklist: guidance for completing the application. 1 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) B. Applicant Information: FEMA-4673-DR-FL DISASTER NAME: Hurricane Ian Title of Project: Boynton Beach Heart of Boynton Flood Control - Drainage Improvements 1. Applicant(Organization): Boynton Beach, City of 2. Applicant Type: ® State or Local Government ❑ Native American Tribe ❑ Private Non-Profit [' Special District 3. County: Palm Beach 4. State Legislative Senate District(s): 31; State Legislative House District(s): 90 ; Congressional House District(s): 21 5. Federal Tax I.D. Number: 59-6000282 6. Data Universal Numbering System (DUNS): 072247133 7. Federal Information Processing Standards (FIPS) Code*: 12099 (if your FIPS code is not known, see guidance) 8. National Flood Insurance Program (NFIP)Community Identification Number: 120196 (this number can be obtained from the FIRM map for your area) 9. Point of Contact: (Applicant staff serving as the coordinator of project) EMs. ❑Mr. First Name: Angela Last Name: Prymas Title: Engineer IV Address: 100 E. Ocean Avenue City: Boynton Beach State: FL Zip Code: 33435-4515 Telephone: 561-742-6421 Email: prymasA@bbfl.us 10. Application Prepared by: Elms. ®Mr. First Name: Jon Last Name: Ford Title: Project Manager Address: 11720 Amber Park Drive Suite 600 City: Alpharetta State: GA Zip Code: 30009 Telephone: 954-470-3986 Email: jonathan.ford@kimley-horn.com Organization: Kimley-Horn 11. Authorized Applicant Agent(proof of authorization authority required) EMs. ®Mr. First Name: Ty Last Name: Penserga Title: Mayor Address: 100 E. Ocean Avenue City: Boynton Beach State: FL Zip Code: 33435-4515 Telephone: 561-528-3366 , Email: PensergaT@bbfl.us Signature: Date: ti(S 020 12. Local Mitigation S tegy(LMS) Compliance a. All propos projects must be included in the county's Local Mitigation Strategy(LMS) Project List, and on file with FDEM's Mitigation Bureau Planning Unit. Does your jurisdiction have a current FEMA Approved Mitigation Plan and this project is listed? ® Yes ❑ No b. Attached is a letter of endorsement for this project from the county's LMS Coordinator. ® Yes ❑ No Ensure the LMS endorsement letter contains both the Total Estimated Projects Cost(Section IV. D.), along with the Estimated Federal Share (Section IV. 1.1.) allocated to this project. c. The LMS project list and endorsement letter both have an estimated cost column and Federal Share amount that is within $500.00 between the two. ® Yes El No 13. Has this project been submitted under a previous disaster event? ® No ❑ Yes, provide the disaster number and project number(as applicable): 2 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) Section II — Project Description A. Hazards to be Mitigated / Level of Protection 1. Select the type of hazards the proposed project will mitigate: ® Flood ❑Wind ® Storm surge ❑ Wildfire ® Other (list): Hurricane 2. Identify the type of proposed project: ❑ Elevation and retrofitting of residential or non-residential structure ❑Acquisition and Relocation ❑ Acquisition and Demolition ❑Wind retrofit ® Drainage project that reduces localized flooding ❑ Generator ❑ Other(explain) 3. List the total number of persons that will be protected by the proposed project(include immediate population affected by the project only): 3,475 (Exhibit Il-A-3.1) 4. List how many acres of"Total Impacted Area" is to be protected by the proposed project(include immediate area affected by the project only): 403.2 acres (Exhibit II-A-3.1) 5. Fill in the level of protection and the magnitude of event the proposed project will mitigate. (e.g. 23 structures protected against the 100-year storm event(1%chance) 1306 structure(s) protected against the 25-year storm event (10, 25, 50, 100, or 500 year storm event) structure(s) protected against mile per hour(mph)winds 6. Check all item(s)the project may impact: ❑ Wetlands ® Water Quality ® Previously Undisturbed Soil ❑ Floodplain ❑ Coastal Zone ❑ Toxic or Hazardous Substances ® Historic Resources ❑ Fisheries ❑ Threatened & Endangered Species ❑ Vegetation Removal ❑ Public Controversy El Potential for Cumulative Impacts ® Health &Safety ® Other Public Buildinq/Critical facility 7. Engineered projects: If your project has been already designed and engineering information is available, attach to your application ALL calculations, H&H study and design plans (e.g. Drainage Improvement, Erosion Control, or other special project types). ❑ No ® Yes If so, see Attachment#(s) Exhibit II-A-7. ICPR Models for Future Conditions . B. Project Description, Scope of Work, and Protection Provided (Must be Completed in Detail) Describe, in detail, the existing problem, the proposed project, and the scope of work. Explain how the proposed project will solve the problem(s)and provide the level(s)of protection described in Part A. Also, if available, attach a vendor's estimate and/or a contractor's bid for the scope of work. Ensure that each proposed project is mitigation and not maintenance. 3 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) 1. Describe the existing problems: The Heart of Boynton is located in eastern Boynton Beach, Florida in Palm Beach County. It is a mixed-use neighborhood located close to the Atlantic Ocean and is home to a historically disadvantaged and impoverished population. The project area is located in census tract#12099006100 and 69%of residents are considered low and moderate income (LMI). Upgrades to the infrastructure within this disadvantaged community will be critical in making the neighborhood more resilient to the impact of climate change and minimizing loss of life and property during natural disasters. The current stormwater infrastructure in this underserved community is insufficient in capacity, leaving residents in this part of Boynton Beach particularly vulnerable to the effects of severe weather events and other hazards. The stormwater infrastructure within the project area is inconsistent. There are several areas that do not have adequate stormwater facilities. A study by the City's engineering consultant, CDM Smith, in July 2020 indicates that there are stormwater issues within the project area. The standing water that results from heavy rainfalls causes the roads to develop potholes. To improve equity, safety, life, and health in the Heart of Boynton area, it is imperative to perform infrastructure replacements and upgrades that protect the community during and after a major storm event and increase the area's capacity to process stormwater. The Public Works compound which is a City's Critical Facility in the City and lies in the project area, has historically flooded historically with 6" to 18" of water depth (refer to photos). The City has used Vactor Trucks to move water to offsite locations and pump adjacent areas as there is no connection to a positive outfall. The City has installed exfiltration trenches to mitigate the flooding, but this only helps during dry season or periods of low rainfall. During moderate to high rainfall events, the soil gets saturated and the exfiltration trenches become ineffective. The Center for Disease Control/Agency for Toxic Substance and Disease Registry(CDC/ATSDR) Social Vulnerability Index (SVI) ranks communities at the census tract level throughout the United States based on their social vulnerability. This index takes into consideration "sixteen census-derived factors [organized] into four themes that summarize the extent to which the area is socially vulnerable to disaster. The factors include economic data as well as data regarding education,family characteristics, housing, language ability, ethnicity, and vehicle access." Utilizing this data, community officials can better plan for how best to respond to hazards based on their likelihood. Possible scores range from 0 (lowest vulnerability)to 1 (highest vulnerability). As of 2020, Palm Beach County, in which Boynton Beach is located, has a score of 0.796, representing a high level of social vulnerability. Census Tract 12099006100,which includes the project area, has an SVI score of 0.8502, indicating an even higher level of social vulnerability. The project area is subject to frequent and heavy coastal flooding, which causes property damage, injuries, and trauma to residents,as well as drowning deaths. Following a hurricane, downed power lines could result in electric shock if contact is made with standing water. Additionally, power outages due to flooding events may disrupt water treatment and supply plants, increasing the risk of water-borne diseases. Standing water from heavy rainfall can attract dangerous animals and pests, such as mosquitos and snakes, and contributes to roadway deterioration. Flooding is particularly harmful to the Heart of Boynton neighborhood since many residents do not have the resources to evacuate or temporarily relocate to safer locations. The project area is also at risk of riverine flooding from the canal running along the north side of the neighborhood. Heavy rainfall or storm surges can cause the canal to overflow its banks and inundate nearby properties. This poses similar risks as coastal flooding. Riverine flooding is not as common as coastal flooding in this part of the City, but the effects are just as impactful. The Heart of Boynton neighborhood recently experienced particularly bad flooding events in 2011 and 2020. Lightning is also considered a very high risk for Boynton Beach with an NRI score of 99.8. The area experiences a sizeable share of lightning strikes each year, with 2,577 separate strikes recorded within City limits from 1991 to 2012. There are on average 117.1 lightning events in the area each year. Lightning poses a risk to life and property, both directly and indirectly. Lightning strikes can bring down large tree branches and power lines, creating nearby power outages. If lightning is accompanied by heavy rains, lightning strikes or downed power lines that fall into standing water as a result of flooding can cause electrocution. Downed trees and /or power lines from lightning can result in roadway blockage, preventing or delaying first responders from being able to reach people and properties during and following a storm. 4 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) 2. Describe the type(s) of protection that the proposed project will provide: Boynton Beach receives 61 (usclimatedata.com) inches of rain on average per year, compared to the U.S. average of 39 inches,and this causes localized flooding conditions in many areas of the City. The project area routinely floods from rain and high tide events, and sea level rise has increased the flooding potential. The increased frequency and strength of hurricanes that impact Boynton Beach also pose a particular problem to the residents of this neighborhood. When flooding occurs, standing water leads to road deterioration, causing further accessibility problems for the residents, businesses, and visitors that utilize the services in the area. Improving the stormwater facilities in the neighborhood would mitigate the risks to the infrastructurefrom the impact of future flooding from hurricanes and major weather events. According to the FEMA National Risk Index (NRI), hurricanes present the highest risk to the City of Boynton Beach with a score of 98.2 "ver high risk"). The Cityhas been impacted by86 hurricanes and tropical cyclones since 1930. ("very g ) p Hurricanes pose numerous risks to the Heart of Boynton neighborhood as a result of high winds, heavy rains, and coastal flooding. Hurricane winds can damage property and bring down power lines causing widespread power outages and possible fires. Downed power lines also pose a risk of electric shock, especially if they come in contact with standing water. Heavy rains and storm surge pose a high risk of coastal and riverine flooding for the neighborhood,especially since many residents do not have the resources to evacuate to proper shelter during these storms. Flooding also overloads utility systems resulting in untreated pollutants directly entering waterways. The City is proposing to mitigate the impacts from hurricanes by improving the drainage and stormwater infrastructure to make it more resilient against heavy rains flooding. The mitigation activities proposed under this grant request will aid in protecting Historical Resources within the community. There are numerous sites located within the Project boundaries that the Florida Department of State, Division of Historical Resources. State Historic Preservation Office has identified as historic. Additionally, the City has identified many more sites they consider historic that aren't listed in the Florida Master Site File (Florida's inventory of historical cultural resources). There are five(5) public buildings in the project area that will be protected: the critical facility Public Works compound,Wilson Park Recreation Center, Sara Sims Park and Amphitheater, the Galaxy Baseball Park, and the undisturbed Galaxy Scrub area. Additionally, there are numerous critical or important facilities (Exhibit II-B-2.1) in the project area, including the aforementioned Public Works compound,two elementary schools, one learning center, an assisted living facility, eight churches,and two lift stations. Completion of these upgrades will encourage further investment in Heart of Boynton, creating new jobs, opening economic opportunities, and improving the quality of life for neighborhood residents. The updates to infrastructure to properly drain stormwater will ensure that residents will be safer during major rain events. The goal of the project is to reduce flooding through the installation and improvement of stormwater infrastructure. The drainage project will be focused on increasing capacity for stormwater infrastructure which will increase the level of protection for residents. The project will provide better protection of life and property as well as access to emergency services after a natural disaster. The ability to move freely in and out of the neighborhood, having a reliable stormwater collection system that accommodates capacity for the population growth experienced in the past decade, and improve the quality of life for City residents. First responders will be able to access those in need during and following a major weather event without having to cautiously navigate standing water. 5 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff. 01-2020) 3. Scope of Work (describe in detail what you are planning to do): The mitigation project includes retrofitting existing stormwater infrastructure along NW 3rd Street between the SFWMD C-16 Canal and NW 8th Avenue, bringing piping that is 15-24" up to 18-30", and increasing capacity of the stormwater infrastructure. Additionally, the project will install new stormwater infrastructure on many streets presently lacking infrastructure: -690 feet of 24"exfiltration piping will be installed along NE 2nd Street between approximately NE 3rd Avenue and NE 6th Avenue; - 184 feet of 24"exfiltration piping will be installed along NE 3rd Street; -684 feet of 24"exfiltration piping will be installed along NW 1st Street; -430 feet of 18" positive flow piping will be installed along NW 9th Avenue; -415 feet of 18" and 269 feet of 24" positive flow piping will be installed along NW 8th Avenue; - 300 feet of 18" positive flow piping will be installed along NW 2nd Street -300 feet of 18" positive flow piping will be installed along NW 3rd Court; -400 feet of 18" positive flow piping will be installed along NW 9th Court; - 1,165 feet of 18" positive flow piping will be installed along NE 9th Avenue -200 feet of 18" positive flow piping will be installed from NE 9th Avenue in toward the center of the Publilc Works site: -799 feet of 18" positive flow piping will be installed along NW 1st Street -Two new outfalls will be installed, one at the northern end of NW 3rd Street and one at the northern end of Railroad Avenue; - 58 new catch basins will be installed throughout the Heart of Boynton neighborhood to work with the newly installed stormwater infrastructure described above. The City will: -Competitively procure a design and engineering firm to develop complete plans for the stormwater infrastructure retrofit and new installation and begin the permitting and environmental review process. - Upon completion of design, in Phase 2, the City will competitively procure a contractor to install the stormwater infrastructure. -The contractor will disturb ground in the right-of-way, approximately 10 feet wide and 3 to 6 feet deep in order to install the new stormwater infrastructure. -The contractor will cover the stormwater infrastructure, level the ground, and mill and resurface the roadways where disturbed. The upgrade and installation of these stormwater facilities will improve the flood conditions of the project area and allow water to effectively drain into the SFWMD C-16 Canal. The City will explore the use of a variety of nature-based solutions during the design phase. These might include routing harvested rainwater to mulch basins or environmental passive integrated conveyance (EPIC) systems rather than traditional storm drains. The installation of green stormwater infrastructure(GSI) inlets is also a technique that will be considered. The Florida Department of Environmental Protection offers that there are both environmental, social, and economic benefits to be realized from GSI inlets that treat stormwater by retaining it at the source. Environmentally, GSI infrastructure"reduces water pollution and improves quality of ground and surface waters; reduces urban heat island effect; protects and enhances aquatic and wildlife habitats." Socially,the use of GSI inlets "improves aesthetics of communities; improves water and air quality: and increases appeal of recreational opportunities." Finally, economic benefits from GSI inlets have shown that its use"reduces clearing and grading costs, and long-term costs of stormwater management; increases property values; and lowers heating and energy costs." Another method of integrating nature-based solutions into the stormwater infrastructure would be to provide incentives to property owners to remove existing hardscape and replace it with qreenspace, thus reducing the stormwater runoff. Opportunities exist to increase the tree canopy which science indicates has the benefit of reducing the urban heat island effect, soaking up rainfall, and again, reducing stormwater runoff. These techniques could be implemented in the City-owned Wilson Park, a community park located at 225 NW 12th Avenue, and Sara Sims Park at 209 NW 9th Court. a park developed through an Interlocal Agreement between the Boynton Beach Community Redevelopment Agency(CRA) and the City. Both parks are located within the project area. 4. Describe any other on-going or proposed projects in the area that may impact, positively or negatively, the proposed HMGP Project: N/A 6 27P-22-.007 F.A C FDEM Form No, HMGP Application(01-2020)(Eff.01-2020) Section III — Protect Location (Fully describe the location of the proposed project.) A. Site 1. Describe the physical location of this project, including street numbers (or neighborhoods)and project site zip code(s). Provide precise longitude and latitude coordinates for the site utilizing a hand-held global positioning system (GPS) unit or the equivalent: Site Location: Heart of Boynton, Boynton Beach, FL It is located on the east side of 1-95, south of the SFWMD C-16 Canal, north of Boynton Beach Boulevard, and west of US-1. Address(es): GPS coordinates (decimal degree format): 26.533898, -080.064319 Project Zip Code(s): 33435 2. Titleholder: Various 3. Is the project site seaward of the Coastal Construction Control Line (CCCL)? ❑ Yes ® No 4. Provide the number of each structure type (listed below) in the project area that will be affected by the project. Include all structures in project area. ® Residential property: 1.115 ® Public buildings: 5 ® Businesses/commercial property: 191 ® Schools/hospitals/houses of worship: 12 ® Other: 2 Lift Stations B. Flood Insurance Rate Map (FIRM) Showing Project Site 1. ® Attach one (1)copy of the FIRM map, a copy of the panel information from the FIRM, and, if available, the Floodway Map. FIRM maps are required for this application (if published for your area). Also, all attached maps must have the project site and structures clearly marked on the map. FIRMs are typically available from your local floodplain administrator who may be located in a planning, zoning, or engineering office. Maps can also be ordered from the Map Service Center at 1-800-358-9616. For more information about FIRMs, contact your local agencies or visit the FIRM site on the FEMA Web- page at https://msc.fema.gov/portal. 2. Using the FIRM, determine the flood zone(s)of the project site (Check all zones in the project area) (See FIRM legend for flood zone explanations) (A Zone must be identified) ❑ VE or V 1-30 ❑ AE or A 1-30 ❑ AO or AH ❑ A(no base flood elevation given) ❑ B or X(shaded) ® C or X (unshaded) ❑ Floodway ❑ ❑ Coastal Barrier Resource Act (CBRA) Zone (Federal regulations strictly limit Federal funding for projects in this Zone; coordinate with your state agency before submitting an application for a CBRA Zone project). 3. ❑ If the FIRM Map for your area is not published, attach a copy of the Flood Hazard Boundary Map (FHBM)for your area, with the project site and structures clearly marked on the map. 4. ❑ Attach a copy of a Model Acknowledgement of Conditions for Mitigation in Special Flood Hazard Area C. Maps with Project Site and Photographs 1. ® Attach a copy of a city or county scale map (large enough to show the entire project area)with the project site and structures marked on the map. 2. ® Attach a USGS 1:24,000 TOPO map with project site clearly marked on the map. 3. ❑ For acquisition or elevation projects, include copy of Parcel Map (Tax Map, Property Identification Map, etc.) showing each property to be acquired or elevated. Include the Tax ID numbers for each parcel, and Parcel information—including year built and foundation. 4. ® Attach photographs (at a minimum 4 photographs)for each project site per application. The photographs should be representative of the project area, including any relevant streams, creeks, rivers, etc. and drainage areas that affect the project site or will be affected by the project, and labeled. For each structure, include the following angles: front, back and both sides. 7 27P-22-.007 F.A.0 FDEM Form No.HMGP Application(01-2020)(Eff.01-2020) Section IV — Budget/Costs In order to assist applicants with filling out the following Budget section, we have provided the following instructions for your convenience. For this section, we ask that you provide details of all the estimated costs of the project, as it is used for the benefit-costs analysis as well as for the feasibility and effectiveness review. For the cost sections relating to Materials, Labor, and Fees, it is important to note, • Lump sums without supporting documentation showing a breakdown of those costs are not acceptable. For those items that will not fit in the spaces provided, attach the appropriate documentation to your application. • Identify your match sources in sections B and I. • Sub-Total cells will auto sum the costs in their respective columns. • Do not factor management costs into parts A-C. If management costs are being requested, see part G. • Contingency Costs need to be justified and reported as a separate line item in part E of this section. From left to right in that part, enter the desired percentage (maximum 5% of Material/Labor), the amount the percentage is to be applied to, and the resulting amount. PLEASE NOTE-These cells will not auto-calculate across the row, but the final cell will be calculated into the Final Project Cost below it. Take care that everything is calculated correctly. • Pre-Award Costs: costs must be identified as a separate line item, AND a completed HMGP Pre-Award Cost Request Form MUST be submitted with this application, detailing the items/cost and requested start date. • Mark all In-kind (donated)services with (**); In-house (employee) services with (***), per each line item. • All funding sources (In-kind, In-house, Global Match, and Other Agencies) must be identified (below)AND identified on the Funding Sources-Section IV I. For project management costs, in compliance with Disaster Relief and Recovery Act of 2018 (DRRA)and the subsequent FEMA Interim Policy#104-11-1, the Florida Division of Emergency Management has included a section for applicants to request, or refuse, project management funds that are available to them. Under this new policy, HMGP projects awarded under disasters declared on or after August 1, 2017, are eligible for project management costs up to 5 percent of their total project costs. Applicants choosing to apply for this funding must detail the specific administrative costs in Part G of this section. These costs must be eligible administrative costs, conforming to the requirements set in 2 CFR Part 200 Subpart E. Applicants must ensure that their administrative costs are reasonable, allowable, allocable, and necessary for the performance of the federal award. The State will allot these management costs on a project-by-project basis per the amount requested by the sub-recipient, up to 5 percent of the total project cost. A sub-recipient may request less than this, but no higher. These management costs will be considered a separate pool of funding, and WILL NOT affect a project's benefit-cost analysis. Management costs will be reimbursed per reimbursement request, and no more than 5 percent of any given reimbursement request amount. All management costs reimbursements will be contingent upon adequate documentation from the sub-recipient. Management costs will be reimbursed at 100 percent of the amount of management costs requested, so far as they are adequately documented and are no more than 5 percent of the request. Any unused management costs at closeout following the final payment will be de-obligated. If the final total project cost results in an under-run, management costs will be reduced accordingly. Applicants must make the determination to request or refuse management costs at the time of formal application submittal. The State will accept the initial determination from the applicant. There will be no recourse from the State for applicants wishing to change their initial determination after the application has been formally submitted. 8 27P-22-.007 F.A.0 FDEM Form No.HMGP Application(01-2020)(Eff.01-2020) A. Materials Item Unit Quantity Cost per Unit Cost Maintenance of Traffic Equipment LS 1 $206,099.32 $206,099.32 Roadway Construction Materials SY 3200 $48.50 $1,552,000.00 Drainage Piping Material LF 7000 $281.67 $2,021,000.00 Stormwater Structures EA 200 $4,600.00 $920,000.00 Outfall Manatee Grate and 36"Backflow Valve installation EA 3 $10,950.00 $32,850.00 (Materials) Pavement Markings and Signage LS 1 $375,150.00 $375,150.00 Site Condition Restoration(Landscaping,fixtures, etc.) LS 1 $290,160.00 $290,160.00 Sub-Total $5,397,259.32 B. Labor Include equipment costs. Indicate all "soft"or in-kind matches (**). Description Hours Rate Cost Mobilization, Bonding, Insurance, Site Prep, MOT 4672 $150.00 $700,737.69 Roadway Construction 1511 $150.00 $226,650.00 Drainage Pipe and Structure Removal and Demolition 2913 $100.00 $291,250.00 Exfiltration Trench and Drainage Pipe Installation 11575 $100.00 $1,157,500.00 Outfall Manatee Grate and 36"Backflow Valve installation(Labor) 39 $100.00 $3,900.00 Pavement Marking, Signage,and Site Condition Restoration 2418 $100.00 $241,800.00 As-Builts and Site Documentation 313 $150.00 $46,990.65 Survey, ROW, Easements,&Environmental 4410 $150.00 $661,500.00 Public Outreach 248 $125.00 $31,000.00 Engineering Design and Permitting 5252 $150.00 $787,850.00 Construction Engineering and Inspection 4202 $150.00 $630,285.81 Sub-Total $4,779,464.15 C. Fees Paid Include any other costs associated with the project. Description of Task Hours Rate Cost *Pre-A ward Sub-Total $0.00 D. Total Estimated Project Cost $10,176,723. E. Contingency Costs(maximum 5% of Material/Labor) 5% $10,176,723.00 $508,836.15 F. Final Project Cost $10,685,559. Note: To be eligible for HMGP Pre-Award costs—the costs must be identified as a separate line item in the estimate above, AND a completed HMGP Pre-Award Cost Request Form MUST be submitted with this application, detailing the items/cost requesting. 9 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) Mark all In-kind(donated)services with(**);In-house(employee)services with(***),per each line item. All funding sources(In-kind, In-house, Global Match, and Other Agencies)must be identified(above)AND identified on the Funding Sources-Section IV I. G. Project Management Costs Based on the amount of total project cost being requested in Part D (above), your project is eligible for up to an additional 5% of that amount for project management costs. Indicate below whether or not you would like to request these funds and follow the directions for your selected choice. Total Estimated Management Costs Available(5% of Total Project Costs) $534,277.95 Note: This number will be generated automatically after Part I is completed ® YES, I would like to requests these funds (Fill out the itemized table below, then continue to Part I)* ❑ NO, I do not wish to request these funds. (continue to Part I)* Description Hours Rate Cost In-house Administration staff hours 2500 $25.00 $62,500.00 In-house Technical staff hours 2500 $40.00 $100,000.00 In-house Professional staff hours 2500 $60.00 $150,000.00 Contracted Professional staff hours 1498 $148.05 $221,777.95 H. Total Estimated Management Costs Requested $534,277.95 *Note: By selecting either"yes" or"no" the applicant is acknowledging that they understand what is being offered to them as it is described in this application. 10 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) I. Funding Sources (round figures to the nearest dollar) The maximum FEMA share for HMGP projects is 75%. The other 25% can be made up of State and Local funds as well as in-kind services. HMGP funds may be packaged with other Federal funds, but other Federal funds (except for Federal funds that lose their Federal identity at the State level, such as CDBG, and certain tribal funds)may not be used for the Non- Federal share of the costs. 1. Estimated Federal Share $8,014,169.25 75 %of Total (Maximum 75%) 2. Non-Federal Shares 3. Estimated Local Shares $2,671,389.75 25 %of Total (Cash) 4. %of Total (In-Kind**) 5. %of Total (In-House***) 6. %of Total (Global Match****) 7. Other Agency Share %of Total (Identify Non-Federal Agency and availability date) 8. Total Funding sources from above $10,685,559.00 100.00% Total (Equals 100%) ❑*"Identify proposed eligible activities directly related to project to be considered for In-Kind services in Section IV.C. Fees ❑***Identify proposed eligible activities directly related to project to be considered for In-House services in Section IV.C. Fees ❑****Separate project applications must be submitted for each Global Match project. Global Match Project Number and Title: 9. Total Estimated Requested $534,277.95 Management Costs Available $534,277.95 5%of Total (Max Allowed) J. Project Milestones/Schedule of Work List the major milestones in this project by providing an estimated time-line for the critical activities not to exceed a period of 3 years(36-months)of performance. (e.g. Contracting, Designing, Engineering, Permitting, Inspections,closeout, etc.) Milestone(s) Number of Months to Complete Design Procurement 5 Environmental Assessment and Survey 2 Engineering Design and Permitting 5 Public Outreach 1 Contractor Procurement 5 Drainage Construction 10 Roadway Construction 5 Inspections and Testing 2 Project Closeout 1 Total 36 Months 11 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) Section V. Environmental Review and Historic Preservation Compliance (NOTE: This application cannot be processed if this section is not completed.) Because the HMGP is a federally funded program, all projects are required to undergo an environmental and historic preservation review as part of the grant application process. Moreover, all projects must comply with the National Environmental Policy Act (NEPA) and associated Federal, State, Tribal, and Local statutes to obtain funding. NO WORK can be done prior to the NEPA review process. If work is done on your proposed project before the NEPA review is completed, it will NOT be eligible for Federal funding. A. The following information is required for the Environmental and Historic Preservation review: All projects must have adequate documentation to determine if the proposed project complies with NEPA and associated statutes. The State Environmental Staff provide comprehensive NEPA technical assistance for Applicants, with their consent, to complete the NEPA review. The type and quantity of NEPA documents required to make this determination varies depending upon the project's size, location, and complexity. However, at a minimum, provide the applicable documentation from this section to facilitate the NEPA compliance process. 1. ® Detailed project description, scope of work, and budget/costs (Section II and Section IV of this application). 2. ® Project area maps (Section III, part B & C of this application). 3. ® Project area/structure photographs (Section III, part C of this application). 4. ❑ Preliminary project plans. 5. ® Project alternatives description and impacts (Section V of the application). 6. ® Complete the applicable project worksheets. Documentation showing dates of construction are required for all structures. 7. ® Environmental Justice—Provide any applicable information or documentation regarding low income or minority populations in the project area. See Section V.B of this application for details. 8. ❑ Provide any applicable information or documentation referenced on the Information and Documentation Requirements by Project Type below. B. Executive Order 12898; Environmental Justice for Low Income and Minority Population: 1. Are there low income or minority populations in the project area or adjacent to the project area? r' ❑ No ® Yes; describe any disproportionate and adverse effects to these populations: With 69.02% of the residents in the proiect being low- to moderate-income (LMI), meaning they earn 80% or less than the area median income, this community is economically disadvantaged. The proiect area is within a Qualified Opportunity Zone, identified as Census Tract 12099006100. According to the Internal Revenue Service (IRS), a Qualified Opportunity Zone(QOZ)"is an economically distressed community." Further, 21.8% of residents do not own a vehicle. Lack of vehicle ownership reduces the ability of residents to evacuate during times of emergency. When stormwater and drainage infrastructure fail due to storm damage or excessive flooding, residents suffer and experience reduced quality of life. Insufficient stormwater infrastructure in the face of increasingly powerful storms, from hurricanes to standard daily rains, lead to flooded streets and decreased safety in navigating the community.The project's stormwater infrastructure capacity upgrades will better protect the disadvantaged residents in the Heart of Boynton neighborhood. No disproportionate or adverse effects to low income or minority populations are expected during the life of this proiect, as construction will be limited to the right-of-way,and only one-half of the street will be closed at a time,allowing residents to move freely through the neighborhood. 2. ® To help evaluate the impact of the project, explain below or attach any other information that describes the population,or portion of the population,that would be either disproportionately or adversely affected. Include specific efforts to address the adverse impacts in your proposal narrative and budget. No portion of the population will be disproportionately or adversely affected. Construction will be limited to the right-of-way and kept within the hours permitted by the City. During installation, only one-half of any street will be closed at a time to ensure residents and visitors can freely move through the neighborhood. 12 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) C. Tribal Consultation (Information Required) Section 106 of the National Historic Preservation Act(NHPA)requires federal agencies to take into account the effect of their undertakings on historic properties. The NHPA requires that agencies must complete this process prior to the expenditure of any Federal funds on the undertaking. A Tribal Consultation is required for any project disturbing ground or moving soil, including but not limited to:drainage projects;demolition;construction;elevation;communication towers; tree removal; utility improvements. 1. Describe the current and future use of the project location. A land use map may be provided in lieu of a written description. The parcels within the project area are primarily low and medium density residential, with commercial properties lining the boundary of the project area. Institutional and Recreational properties are dispersed throughout the project area. See Exhibit V-C-1.1. for a Future Land Use Map and Exhibit V-C-1.2 for an Existing Land Use Map. 2. Provide information on any known site work or historic uses for project location. The project location has been a neighborhood for much of its history, growing in size and building a mix of uses over time. e ® Attach a copy of a city or county scale map (large enough to show the entire project area)with the horizontal limits (feet)and vertical depths (square feet)of all anticipated ground disturbance of 3 inches or more. D. Alternative Actions (Information Required) The NEPA process requires that at least two alternative actions be considered that address the same problem/issue as the proposed project. In this section, list two feasible alternative projects to mitigate the hazards faced in the project area. One alternative is the "No Action Alternative". 1. No Action Alternative Discuss the impacts on the project area if no action is taken. One alternative is to take no action to improve and upgrade stormwater infrastructure in the planned project area. This approach will leave the neighborhood with outdated and inadequate infrastructure. There have been several heavy rainfall events where floodwaters have exceeded the stormwater capacity in the neighborhood. Water has often remained in the neighborhood for days blocking roadways and hindering residents' ability to enter and leave their homes. Additionally, emergency vehicles have experienced difficulty reaching the area due to standing water and subpar roads. Altogether, this alternative is not feasible, as the current infrastructure is already unable to handle the current population. Additional growth in this redeveloping area will leave the system unable to serve this disadvantaged community. As exhibited by the DDF Tables (Exhibit V-D-1.1), residents would experience structure damage, content damage, and displacement during 10-year, 25-year, or 100-year storms with the existing infrastructure. 2. Other Feasible Alternative Describe a feasible alternative project that would be the next best solution if the primary alternative is not accomplished. This could be an entirely different mitigation method or a significant modification to the design of the current proposed project. Include a Scope of Work, engineering details (if applicable), estimated budget and the impacts of this alternative. Complete all of parts a-e (below). a. Project Description for the Alternative Describe, in detail, the alternative project, and explain how the alternative project will solve the problem(s) and/or provide protection from the hazard(s). Also, provide pros and cons for this alternative and a reason for why it was not selected. A second alternative is to complete temporary fixes to infrastructure as the need arises. This would involve holding off on overall upgrades to the system and focusing on upgrading specific components as they fail. This alternative comes with a lower up-front cost but creates the potential for a higher total cost in the long term. Rather than making upgrades all at once, roadway infrastructure will have to be repeatedly torn up and replaced to make repairs to underground stormwater systems and pipes. Furthermore, this alternative places property and lives at risk, as it does not immediately address stormwater and flooding issues that have developed within the neighborhood. Making temporary repairs over time will continue to leave the neighborhood susceptible to the negative effects of flooding for much longer than the preferred alternative. 13 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) b. Project Location of the Alternative (describe briefly, if different from proposed project) The alternative project would take place in selected portions of the proposed project area. ❑ Attach a map or diagram showing the alternative site in relation to the proposed project site(if different from proposed project) c. Scope of Work for Alternative Project The scope of work for this alternative will outline the necessary actions for improving and upgrading the stormwater infrastructure in the planned project area. The current stormwater infrastructure is outdated and inadequate, leading to frequent flooding during heavy rainfall events.The proposed alternative aims to alleviate flooding issues, enhance stormwater capacity, and ensure the safety and accessibility of the neighborhood during extreme weather conditions. The project will attempt to address the current population's needs while accommodating future growth in the area. This project alternative will require the development of the most suitable stormwater management practices, including but not limited to retention ponds, detention basins, stormwater pump stations, stormwater infection wells, green infrastructure, and permeable surfaces. This would aim to ensure compliance with local regulations, environmental standards, and best practices for stormwater management. By implementing this scope of work, the stormwater infrastructure improvement project will address the current inadequacies, safeguard the community during extreme weather events, and support the future growth and development of the redeveloping area. d. Impacts of Alternative Project Discuss the impact of this alternative on the project area. Include comments on these issues as appropriate: Environmental Justice, Endangered Species, Wetlands, Hydrology(Upstream and Downstream Surface Water Impacts), Floodplain/Floodway, Historic Preservation and Hazardous Materials. The alternative will have no adverse impact on environmental justice, endangered species, wetlands, hydrology, floodplain/floodway, historic preservation or hazardous materials. However, the current conditions of flooding will remain as an issue for the area and may be an increased concern as time goes on and infrastructure fails. e. Estimated Budget/Costs for Alternative Project In this section, provide details of all the estimated costs of the alternative project (round figures to the nearest dollar). A lump sum budget is acceptable. Materials: $9,800,000.00 Labor: $6,950,000.00 Fees: $1,095,500.00 Total Estimated Project Cost: $17,845,500.00 14 27P-22-.007 F.A.0 FDEM Form No. HMGP Application(01-2020)(Eff.01-2020) HMGP ENVIRONMENTAL REVIEW Information and Documentation Requirements by Project Type Retrofits to Existing Facilities/Structures Elevations Acquisitions with Demolition ✓ Dates of Construction ✓ Ground disturbance map for projects with 3 inches or more of ground disturbance ✓ Structure photographs Drainage Improvements ✓ Engineering plans/drawings ✓ Permit or Exemption letter to address any modifications to water bodies and wetlands o Department of Environmental Protection o Water Management District o U.S.Army Corps of Engineers ✓ Ground disturbance map for projects with 3 inches or more of ground disturbance. ✓ Concurrence from U.S. Fish and Wildlife addressing any impacts to wildlife, particularly endangered and threatened species and their habitats. ✓ If the project is in a coastal area, attach a letter from the National Marine Fisheries Service addressing impacts to marine resources. ✓ Concurrence from Natural Resource Conservation Service if project is located outside city limits and may impact prime or unique farmland. ✓ Concurrence from your Local Floodplain Manager— if project is located in a floodplain. Note: This is a general guideline for most projects. However, there will be exceptions. Consult with state environmental staff on project types not listed. 15 Section VI — Maintenance Agreement All applicants whose proposed project involves the retrofit or modification of existing public property or whose proposed project would result in the public ownership or management of property, structures, or facilities, must first sign the following agreement prior to submitting the application to FEMA. (NOTE:Not applicable to projects solely related to residential or private property.) The City of Boynton Beach , State of Florida, hereby agrees that if it receives any Federal aid as a result of the attached project application, it will accept responsibility, at its own expense if necessary,for the routine maintenance of any real property, structures, or facilities acquired or constructed as a result of such Federal aid. Routine maintenance shall include, but not be limited to, such responsibilities as keeping vacant land clear of debris, garbage, and vermin; keeping stream channels, culverts, and storm drains clear of obstructions and debris; and keeping detention ponds free of debris, trees, and woody growth. The purpose of this agreement is to make clear the Sub-recipient's maintenance responsibilities following project award and to show the Sub-recipient's acceptance of these responsibilities. It does not replace, supersede, or add to any other maintenance responsibilities imposed by Federal law or regulation and which are in force on the date of project award. Signed by Tv Penserga the duly authorized representative (printed or typed name of signing official) YP 9 9 Mayor (title) This '��h (day)of l Icy ' (month), a3 (year). Signature* *Note: The above signature , t be by an individual with legal signing authority for the respective local government or county(•.g., the Chairperson, Board of County Commissioners or the County Manager, etc.) 16 HMGP Application Completeness Guidance/Checklist This guidance/checklist contains an explanation, example and/or reference for information requested in the application. Use this list to assure your application is complete and includes the required information for HMGP projects. The appropriate documentation must also be attached. It is important to note that this list is similar to the form that will be used during the application sufficiency review by the HMGP staff. Project Title: Boynton Beach Heart of Boynton Flood Control - Drainage Improvement Applicant: City of Boynton Beach Application Explanation of Information Required ✓ Information Section B. Applicant Information FEMA_-DR-FL Type in the four digit number FEMA assigned to the disaster that this application is being submitted under. (Example: 4337, 4283) DISASTER NAME Type in the Disaster name. (Example: Hurricane Irma, Tropical Storm Fay) Title of Project The project title should include: 1) Name of Applicant, 2) Name of Project, 3)Type of Project. (Example: City of Tallahassee, City Hall Building, Wind Retrofit) 1. Applicant Name of organization applying. Must be an eligible applicant. 2. Applicant Type State or local government, recognized Native American tribe, or private non-profit organization. If private non-profit, attach documentation showing legal status as a 501(C). (Example: IRS letter, Tax Exempt Certificate) 3. County Indicate county in which the project is located. 4. State Legislative Specify the appropriate State Senate, House and Congressional District code for the and project site. For multiple sites, list codes for each site. Congressional http://www.myfloridahouse.gov/sections/representatives/myrepresentative.aspx District(s) 5. Federal Tax I.D. List the Federal Employer's Identification Number(FEIN), also known as Federal Tax Number Identification number, 9-digit code. May be obtained from your finance/accounting department. 6. DUNS Number Include Data Universal Numbering System (DUNS) number in appropriate location on application. Typically, this number can be obtain through your finance department. If not, use the link below to look up your entity. If none, exists you can use the same link to request one. https://www.dnb.com/duns-num ber.html 7. FIPS Code List the Federal Information Processing Standards (FIPS)Code. May be obtained from your finance/accounting/grants department. If none, submit FEMA Form 90-49. See state website under the relevant disaster (https://floridadisaster.org/dem/mitigation/hazard-mitigation-grant-program/) 8. NFIP ID Number List the National Flood Insurance Program (NFIP) number. You must be a participating NFIP member to be eligible for HMGP funding. Make sure that the number is the same as the panel number on the FIRM provided with the application. 9. Point of Contact Provide all pertinent information for the point of contact. This person serves as the coordinator of the project. If this information changes once the application is submitted, please contact the HMGP staff immediately. 10. Application Provide the preparer information. May be different from the point of contact(line 9) Prepared By and/or the applicant's agent(line 11). 11. Authorized An authorized agent must sign the application. Applicant Agent "An authorized agent is the chief elected official of a local government who has signature authority, so for a county it would be the Chairman of the Board of County Commissioners and for a municipality it would be the Mayor(the exact title sometimes varies). Any local government may delegate this authority to a subordinate official(like a City or County Manager)by resolution of the governing body(the Board of County Commissioners or Board of City Commissioners). If a local government delegates signature authority, a copy of the 17 resolution bythe governingbodyauthorizingthe signature authorityfor the individual signing 9 9 9 must be provided." For Private Non-Profit: A member of its Board of Directors or whoever has authority to authorize funding for such a project. If this task is delegated down, a copy of a resolution confirming this must be provided. 12. LMS Compliance a) LMS Project List: All proposed projects must be included in the county's Local Mitigation Strategy (LMS) Project List and must be on file with FDEM's Mitigation Bureau Planning Unit. b) LMS Endorsement Letter: All proposed projects must include an endorsement letter from the county's Local Mitigation Strategy Coordinator. You may use 1 letter as long as it includes every proposed project. c) Estimated Costs &Application Costs: The LMS Project List must include an Estimated Cost column and each HMGP project application must be within $500.00 of that Project List's estimated cost. Also ensure that the Federal Cost Share indicated on the LMS Coordinator's Endorsement Letter exactly matches the Federal Cost Share indicated within the application. Ensure the LMS endorsement letter contains both the Total Estimated Projects Cost(Section IV. D.), along with the Estimated Federal Share (Section IV. 1.1.)allocated to this project. A letter of endorsement for the project and its priority number from the Local Mitigation Strategy Project List must be included. Refer to Sample LMS Letter. Applications without a letter of endorsement will not be processed. (44 CFR 201.6 Local Mitigation Plans) 13. Previous If the project has been previously submitted under another disaster, provide the El Submittal disaster number, the project number, and the title of the project. Section 11- Project Description A. Hazards to be Mitigated/Level of Protection 1. Type of Hazards Type of Hazards the Proposed Project will Mitigate: Identify the hazard(s)that the proposed project will mitigate. More than one hazard may be selected. 2. Identify the Type Identify the Type of Proposed Project: Describe the mitigation project being of Project proposed. (Example: drainage, wind retrofit, generator etc.) 3. Number of Explain how many people will be protected by or benefit from the proposed project. Persons (Example: A drainage project improving a residential area of 23 homes, with an Protected average household of 2 people =46 people) 4. Total Impacted Explain how many acres will be impacted from the proposed project: Area Drainage/Berm/Pond/Culverts/Flood hazard projects: combination of the area to be protected and ground disturbance must not exceed 25 acres. 5. Level of Specify the level of protection and magnitude of the event the proposed project will Protection mitigate. Attach support documentation that verifies the stated level of protection. (Example: In a wind retrofit project, it will be the design wind speed to comply with the Florida Building Code requirements. In a drainage project, it will be the implemented design level, e.g. a 25-year FDOT design standard for culvert.) 6. Project Impact Identify all the items the project may impact or are within the project area. 7. Engineered Include available engineering calculations, studies, and designs for the proposed Projects (e.g. project showing results from applied Recurrence Interval scenarios before and after Drainage) mitigation. (Number of structures, building replacement value, depth of the water, structural damages, content damages, displacement, road closures, etc.) B. Project Description, Scope of Work, and Protection Provided (Must be Completed in Detail) 1. Existing Problem Describe the existing problem, location, source of the hazard, and the history and extent of the damage. Include newspaper articles, insurance documentation, photographs, etc. If this project is eligible for PA(406) mitigation activities, describe the 406 activities. 2. Type of Protection Determine how the funding will solve the existing problem and provide protection. 18 3. Scope of Work: I What the Project Proposes to Do: Determine the work to be done. The scope of work must meet eligibility based on HMGP regulations and guidance. Explain how the proposed problem will be solved. (NOTE: The proposed project must be a mitigation action, not maintenance.) Does the proposed project solve a problem independently or constitute a functional part of a solution where there is assurance that the project as a whole will be completed(44 CFR 206.434(c][4])? Does the proposed project address a problem that has been repetitive or that poses a significant risk to public health and safety if left unresolved(44 CFR 206.434[c][5](i])? Projects that merely identify or analyze hazards or problems are not eligible. 4. On-Going or Determine if other projects, zoning changes, etc. are planned (particularly in the Proposed same watershed if flooding is being addressed)that may negatively or positively Projects in the impact the proposed project. If there is a drainage project or downstream issue Area elsewhere, it may eliminate the current flooding issue, erasing the need for the proposed project. Response applies to drainage and acquisition projects. N/A is appropriate in wind retrofit shutter projects only. If this project is also being considered under the Public Assistance Program (406), describe in detail the 406 mitigation activities and/or services. Do not include project costs associated with this HMGP application. Section III - Project Location A. Site 1. Physical Location List the physical location of the project site(s) including the street number(s), zip code(s)and GPS coordinates (latitude/longitude, in decimal degrees). The physical address must correspond with the address locations specified on maps submitted with the application. 2. Titleholder Provide the titleholder's name. 3. Project Seaward Determine if the project site is located seaward of the Coastal Construction Control of the CCCL? Line. https://floridadep.gov/water/coastal-construction-control-line 4. Number and Specify the number and type of properties affected by the project. Types of (Example: Drainage project that affects 100 homes, 15 businesses and 2 schools.) Structures What does the project protect? Should have a number next to the box that is Affected checked. (See Section II, Item A.5—detail of these totals) B. Flood Insurance Rate Map (FIRM) Showing Project Site 1. Copies of FIRM Attach a copy(or copies)of the FIRM and clearly identify the project site. The FIRM Panel number must be included. To obtain a FIRM map, go to https://msc.fema.gov/portal. See instructions on How to make a FIRMette. 2. Flood Zone Specify the flood zone(s)of the project site(s). If project is located in a Special Determination Flood Hazard Area. Amount of coverage must be equal to or greater than the amount of Federal mitigation funding obligated to the project. 3. Flood Hazard Not required if a copy of the FIRM is attached. Boundary Map (FHBM) 4. Model The Model Acknowledgement of Conditions for Mitigation in Special Flood Hazard Acknowledgement Area form is required for those structures receiving federal funds that will also remain of Conditions in the special flood hazard area by the close of the project. This form is required at form application. It can be found on FEMA's website at https://www.fema.gov/media- library/assets/documents/15677 D. C. Maps with Project Site and Photographs 1. City/County Map The project site and staging location (if applicable)should be clearly marked on a with Project Site legible City/County map. The map should be large enough to show the project site. More than one map may be required. 2. USGS TOPO with The project site should be clearly marked on a legible USGS 1:24,000 TOPO map. Project Site To obtain a TOPO map, go to https://ngmdb.usgs.gov/topoview/ 3. Parcel/Tax Map A Parcel, Tax or Property Identification map is required only for acquisition and ❑ elevation projects. The location of the structure must be clearly identified. 4. Site Photographs At least four photographs are required that clearly identify the project site. The photos must be representative of the project area, including any relevant streams, 19 creeks, rivers, etc., and drainage areas that affect the project site or will be affected by the project. The front, back and both side angles are required for each structure. For acquisition and elevation projects, a photo taken away from the structure (in front toward the street, and in back toward backyard)to show the area along with photographs of specific elements of the structure affected by the project(windows for shutters or window replacements) should also be provided. Label photographs appropriately. In addition, CDs may be submitted. Section IV- Budget/Costs Make sure all calculations are correct. Provide a breakdown of materials, labor and fees for the proposed project. Support documentation must be attached, i.e. vendor's quote, professional estimate(from engineer, architect, local building official, etc.). The proposed budget line items should represent allowable costs associated with the scope of work. Contingency Cost should be included as a line item in the budget section, and justified — Maximum allowed is 5%, and is required to complete this section; it will be used for the Benefit-Cost Analysis (BCA). Costs should be accurate, complete and reasonable compared to industry standards. Make sure the total cost is correct on the entire application. A. Materials List materials and their associated costs. Provide breakdown. B. Labor Provide a breakdown of description, hours, rate, and cost or lump sum labor cost. Can use in-kind contribution as part of the 25% match. (Attach support documentation for in-kind, in-house to detail wages and salaries charged for any contribution. No overtime wages can be used to satisfy match contributions). C. Fees Paid Provide a breakdown of associated fees i.e., consultants, studies, engineering, permits, and project management. Maintenance is not an allowable cost under HMGP. Pre-award costs may be requested(See Pre-award Costs guidance). D. Total Estimated This number includes all project costs without contingency costs included. Make sure El Project Cost all calculations are correct. E. Contingency Cost Per FEMA's HMA Guidance (Section VI Part D.3.4), a contingency cost is, "an allowance in the total cost estimate to cover situations that cannot be fully defined at the time the cost estimate is prepared but that will likely result in additional eligible costs. Allowances for major project scope changes, unforeseen risks, or extraordinary events may not be included as contingency costs." The applicant may request up to 5% of material/labor costs. As with other line items, the applicant must justify these contingency costs based on the nature of the project at application. If an applicant wants to include contingency costs, they will need to enter the percentage that they require as well as what amount they want that percentage to be applied to. Type the resulting calculation in the final cell on the right. These cells will NOT auto-calculate. Be sure that they are calculated correctly. F. Final Project Cost This number includes any contingency costs that were requested. The final BCA will use this number in its final calculation. G. Project After reading the guidance provided on pg. 5, select either YES or NO to indicate Management your need for management costs for this project. Costs If YES, provide a breakdown of description, hours, rate and costs for requested management costs. If NO, continue to Part I. H. Total Estimated This will auto complete based on what is entered into the cost cells above. Your Management request must not exceed 5 percent of the total project cost available for this project. Costs Requested I. Funding Sources (round figures to the nearest dollar) The proposed sources of non-federal matching funds must meet eligibility requirements. (Except as provided by Federal statute, a cost-sharing or matching requirement may not be met by costs borne by another Federal grant.) 2 CFR Part 200.306. 1. Estimated Federal The estimated Federal share is generally 75%. If the Federal share is not 75%, Share assure actual amount is entered. It could be 50.1234% or 35.1234%, etc. of the total dollar amount of project depending on county LMS allocation and priority. This figure cannot exceed 75%. 2. Non-Federal Share May include all 3 sources, i.e. cash, in-kind and global match, as long as the total is a minimum of 25%. Match cannot be derived from a federal agency except Federal funds that lose their federal identity(e.g., CDBG funding and certain tribal funding). 20 3. Cash Cash- Local funding will be utilized for the non-federal share. Enter amount of cash and percentage of total that amount represents. 4. Total In-Kind May use materials, personnel, equipment, and supplies owned, controlled and operated from within governing jurisdiction as an in-kind match. Third party in-kind contributions would be volunteer services, employee services from other organizations furnished free of charge, donated supplies, and loaned equipment or space. The value placed on these resources must be at a fair market value and must be documented. If in-kind is claimed from outside the applicant jurisdiction, it must be cash only. **Identify proposed eligible activities in Section IV B. and C. as a separate line with In-kind written as a part of the description. 5. Total In-house Sub-Recipient employees, equipment, etc. —internal services (must utilize the Personnel Activity Report or the Equipment Activity Report for the Request for Reimbursement) 6. Total Project Project(global) match must 1) meet all the eligibility requirements of HMGP; and 2) (Global) Match begin after FEMA's approval of the match project. A separate HMGP application must be submitted for global match projects. Indicate which project(s)will be matched. The global match is not required to be an identical project. Projects submitted as global match for another project must meet the same period of performance time constraints as the HMGP. 7. Other Agency Identify Non-Federal Agency and availability date; provide the documentation from Share the agency. (e.g., CDBG funding, and certain tribal funding) 8. Total Funding Total must represent(100%)of the total estimated project cost. Ensure that percentages match corresponding cost-shares and the total matches the Budget(in Section IV. F. -Total Estimated Project Cost). 9. Your requested amount must be equal to or less than 5 percent of the total project cost J. Project Milestones/Schedule of Work 1. Milestones Identify the major milestones in the proposed project and provide an estimated time- (Schedule) line (e.g. Designing, Engineering—3 months, Permitting— 6 months, Procurement— 30 days, Installation— 6 months, Contracting— 1 month, Delays, Project Implementation, Inspections, Closeout, etc.)for the critical activities not to exceed a period of 3 years (36-months)for performance. Milestones should not be grouped together but listed individually. Allot for the appropriate amount of time for final inspection and closeout(about 3 months). Section V- Environmental Review & Historic Preservation Compliance No work can begin prior to the completion of the environmental (NEPA) review. In order for the Environmental staff to conduct the NEPA review, all sections listed below must be completed. 1. Description, SOW Detailed Project Description, Scope of Work & Budget/Costs. & Budget Complete Sections II & IV of the application. 2. Area Maps Project area Maps -Attach a copy of the maps and clearly mark the project site, and place the specific project structure(s)on map(s). Complete Section III, part B & C of the application. 3. Project Complete Section III part C of the application. Area/Structure Photographs 4. Preliminary Project For shutters see the scope of work and for drainage & elevation see engineering Plans drawings. 5. Project Complete Section V part D. of this application. Alternatives 6. Project Dates of construction are required for all structures. See worksheets. Worksheets 7. Environmental See Section V.B for applicable information. Justice Documentation 8. Information/ Provide any of the required documentation as listed at the end of Section V in the Documentation Information and Documentation Requirements by Project Type that may have already been obtained. 21 Requirements by Project Type B. Executive Order 12898, Environmental Justice for Low Income and Minority Population 1. Disproportionate Determine if there are populations in either the project zip code or city that are Effects characterized as having a minority background or living below the poverty level. If yes, complete the rest of Section V, part B. Describe any disproportionate effects that these populations would experience if the project were completed. 2. Population Describe the population affected by this project and the portion of the population Affected adversely impacted. Attach any documentation and list the attachments here. C. Information required for Tribal Consultation Documentation for For all projects with any ground disturbing activities of 3 inches or more, complete Tribal Consultation Section V part C. D. Alternative Actions 1. No Action Discuss the impacts on the project area if no action is taken. Alternative 2. Other Feasible This is a FEMA and FDEM requirement for any Application Review. A narrative Alternative Action discussion of at least three project alternatives (from No Action to the most effective, practical solution)and their impacts, both beneficial and detrimental is required. It is expected that the jurisdiction has completed sufficient analysis to determine the proposed project can be constructed as submitted and it supports the goals and objectives of the FEMA approved hazard mitigation plan. Has the proposed project been determined to be the most practical, effective and environmentally sound alternative after consideration of a range of options? (44 CFR 206.434[c][5][iii]) a. Project It is very important and a requirement that an Alternative project is submitted. Description NEPA requires that at least three alternatives must be presented to mitigate the problem. In addition to the proposed action and no action, one other feasible alternative must be provided. b. Project Location of Describe the surrounding environment. Include information regarding both natural the Alternative (i.e., fish, wildlife, streams, soils, plant life) and built (i.e., public services, utilities, land/shoreline use, population density) environments. c. Scope of Work— Describe how the alternative project will solve the problem and provide protection Alternative Project from the hazard. Provide enough detail to describe the project for the evaluation panel to decide the best course of action for the state. Include any appropriate diagrams, sketch maps, amount of materials and equipment, dimensions of project, amount of time required to complete, etc. d. Impacts of the Alternative Project e. Estimated Total cost is required. Budget/Costs for the Alternative Project Materials, Labor, Detailed line items are not required. Just enter a total amount. and Fees Paid Total Estimated Total cost is required. Vendor quote is not required. A lump sum budget may be Project Costs submitted as justification to why this alternative was not chosen. Section VI — Maintenance Agreement Maintenance Complete, sign and date the maintenance agreement. The maintenance agreement Agreement must be signed by an individual with signature authority, preferably the authorized agent. Other Required Documentation Go to www.floridadisaster.org/dem/mitigation/hazard-mitigation-grant-program/for additional documents 1. Maps All maps must be included with the application. •2. FFATA Form During contracting with the state, complete, sign and date the FFATA Project File ❑ Form. Instructions are provided for your convenience in the document provided. This is not required at the time of application submittal. 22 3. SFHA Required for all projects in the Special Flood Hazard Area. Read and sign the SFHA ❑ Acknowledgement Acknowledgement of Conditions document. This form must be notarized, signed by of Conditions the local jurisdiction and the property owner. 4. Pre-award Cost If pre-award costs are being requested with your project, be sure to identify all pre- El Form award costs in the application budget per instructions. The pre-award cost form must be completed and submitted with your application. 5. Request for Public Applicable if no FIPS number is assigned to applicant/recipient. 0 Assistance Form 6. Model Statement For Acquisition projects only. of Assurances for Property Acquisition Projects 7. Declaration and For Acquisition projects only. Must be signed by all persons whose names are on the 111 Release property deed. 8. Notice of For Acquisition projects only. Two forms are available for your convenience. Use the Voluntary Interest form that is most appropriate to your situation. Must be signed by all persons whose names are on the property deed. 9. Statement of For Acquisition projects only. Must be signed by all persons whose names are on the fl Voluntary property deed. Participation for Acquisition of Property for Purpose of Open Space 10. Worksheets The appropriate worksheet(s)must be completed and submitted with the application. a. Flood Control —Drainage Improvement b. Generator c. Tornado Safe Room d. Hurricane Safe Room e. Wind Retrofit f. Wildfire g. Drought *Submit 1 original (signed) and 1 full copy of the entire application and backup documentation. Include a full copy of the submittal and all documentation on CD or thumb drive. 23 Attachment Index Use the following template to list any supporting documentation that is included on the CD or flashdrive. Clearly and concisely label each attachment on this form to correspond with the file name on the CD or flashdrive. In the first column list which section and item (from the HMGP application) the attachment refers to. Example: Section 2, Item 1. If any required documentation is not included on the CD or flashdrive, the application will be considered incomplete and will not be considered for possible funding. Section # & Item Attached Document Name 1 I-B-11 Authorized Agent Proof 2 I-B-12 LMS Endorsement Letter 3 II-A-3.1 Demographics 4 II-B-2.1 Heart of Boynton Critical / Important Facilities Map 5 III-B-1.1 FIRM 12099C0793F 6 III-B-1.2 FIRM 12099C0787F 7 III-B-1.3 FIRM 12099C0789F 8 III-B-1.4 FIRM 12099C0791F 9 111-0-1.1 Project Location Map - City Scale 10 111-0-1.2 Project Location Map - Site Scale 11 111-0-2.1 USGS TOPO Map 12 III-B-4.1 Project Area Photos 13 V-C-1.1 Future Land Use Map 14 V-C-1.2 Existing Land Use Map 15 V-C-2.1 Ground Disturbance Map 16 V-D-1.1 DDF Tables 17 V-D-1.2 DDF Assumptions 18 II-A-7 ICPR Models for Future Conditions 19 20 24 �,,s ' The City of Boynton Beach 100 E. Ocean Ave ;, \\((- ) Boynton Beach,Florida 33435 1, Office:(561)742-6010 Website: www.boynton-beach.org ''7 O N t. Project Title: Boynton Beach Heart of Boynton Flood Control— Drainage Improvements Funding Opportunity: HMGP Hurricane Ian (FEMA DR-4673-FL) MAINTENANCE AGREEMENT The City of Boynton Beach, State of Florida, hereby agrees that if it receives any Federal aid as a result of the attached project application, it will accept responsibility, at its own expense if necessary, for the routine maintenance of any real property, structures, or facilities acquired or constructed as a result of such Federal aid. Routine maintenance shall include, but not be limited to, such responsibilities as keeping vacant land clear of debris, garbage, and vermin; keeping stream channels, culverts, and storm drains clear of obstructions and debris; and keeping detention ponds free of debris, trees, and woody growth. The purpose of this agreement is to make clear the Sub-recipient's maintenance responsibilities following project award and to show the Sub-recipient's acceptance of these responsibilities. It does not replace, supersede, or add to any other maintenance responsibilities imposed by Federal law or regulation and which are in force on the date of project award. Signed by Ty Penserga the duly authorized representative (printed or typed name of signing official), City Mayor (title) This 1 'c (day)of (month), ':)C, 3 (year). Signature* * , (41111041110- ------------ *Note: The above signa re must be by an individual with legal signing authority for the respective local government or c unty(e.g., the Chairperson, Board of County Commissioners or the County Manager, etc.) Boynton Beach Canal Lift Boynton Beach Canal station'-'-"" 313 Nr" ■ NW 13th Wilson Poinciana NE 13th Ave NW 13th Ave Recreation Elementary Center School Private Lift O1 A New Beginning Bride of Il Station 018 a NW 12th Ave Christ In DAssisted Living z ATabemacle0.. NW 11th Ave 0, Bethanie NW 11th Ave French SDA Jesus House 5 `n 5 Church of Worship ., W Martin Luther King Jr Bilk „, W m.„,,n _ot'u„ K,,,„ 1T F. ',_' Martin Luther King Jr Blvd a Community Saint John Missionary Deliverance Baptist Church and Food Dist 13 NW 9th Ave Church z NE 9th Ave NE 9th Av, c VIIth v+ Boynton Beach 0 CU a Boynton Beach Public Works 95 NE 8th Ave Church of God O Q .iv a o z NW 8th9 a NE Rth Av Cu 03 till m,.. L r A N Z O °- NE 7th Ave ;p Z NE 7th Av, �-r Pie The King's Z �sr Learning Center Z a Z — ••• m NE 6th Ave M in NW 6th Ave _ ■•• W3 V N Z VIN GALS NE 5th Ave u, th Ct NE 5th Ave a z inSeed Faith m .� N Mission Inc. a. z �S Elelmentary NW 4th Ave NE 4th Ave 7 School First Baptist ut sill Church of ••' A Boynton Beach 111111 - Sources: i Airb s DS, USGS, NGA, NASA,CGIAR, N Robin .n, NCEAS, NLS,OS, NMA, . a 304 rr :oyn on : v •"••• ,'• -. - , ' :. •, -. • •, •, •• • • e GIS user community, Esri 804 Commu rFty Maps ContaetarCADHRE OpettStreetMap, Microsoft,Esri,HERE,Garmin, SafeGraph. = GeoTechnoogig-IrrMMETI/NASA,USS, EPA,NPS,US Census,Bureau,USDA m r., gun, n,� ' .-, 5 «• Heart of Boynton Critcal Facitlities 0 MUNICIPAL ❑ SINGLE FAMILY N Property Use ■ PRIVATE ■ UTILITIES Critical Facilities Q Heart of Boynton-Grant Boundary did CHURCH ••• SCHOOL • Fire Stations 0 0.06 0.13 0.19 0.25 Miles I i 1 i I 1:. iiimusta ar,,,,, 1.1 a Num 2,...--Nimit• 19-1 Firaimiram r 7 ., r 06.111 _ _ - , ii �r i.o•_ail i ti)-0 N _6v• III Fa' A_�.'Hs ` ■:A 1 ff - Jwit'! .J r Teri 7.* *li =MU 111111.111 :�ir�t�,... i'la• irdII Al . 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