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Agenda 09-05-23The City of Boynton Beach City Commission Agenda Tuesday, September 5, 2023, 6:00 PM City Hall Commission Chambers 100 E. Ocean Avenue Boynton Beach City Commission Ty Penserga, Mayor (At Large) Thomas Turkin, Vice Mayor (District III) Angela Cruz, Commissioner (District 1) Woodrow L Hay, Commissioner (District 11) Aimee Kelley, Commissioner (District IV) Daniel Dugger, City Manager David Tolces, Interim City Attorney Maylee De Jesus, City Clerk City Commission Meeting 6:00 PM *Mission* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. r www.boynton-beach.org Welcome Thank you for attending the City Commission Meeting General Rules & Procedures for Public Participation at City of Boynton Beach Commission Meetings The Agenda: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. Speaking at Commission Meetings: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes. Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, and presentations. - Time Limit - Three (3) Minutes. Addressing the Commission: When addressing the Commission, please step up to either podium and state your name for the record. Decorum: Any person who disrupts the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all cellular phones in the City Commission Chambers while the City 2 Commission Meeting is in session. The City of Boynton Beach encourages interested parties to attend and participate in public meetings either in-person or via communications media technology online. To view and/or participate in the City Commission meeting online you have the following options: 1. Watch the meeting online, but not participate: You may watch the meeting via the GoToWebinar platform. Visit the City's website at www.boynton-beach.org to access the up-to-date link to the meeting. 2. Watch the meeting online and provide public comment during the meeting: To request to speak during the meeting, you can electronically "raise your hand" or type a question using the GoToWebinar platform. The meeting moderator will announce when it is your turn to speak or have your question addressed. Please note that time limits will be enforced so comments must be limited to no more than 3 minutes. For additional information or for special assistance prior to the meeting, please contact Maylee De Jesus, City Clerk at cityclerk@bbfl.us or (561) 742-6061. 1. Openings A. Call to Order - Mayor Ty Penserga Roll Call Invocation by Pastor Bryce Hutson, Christ Fellowship Church. Pledge of Allegiance to the Flag led by Commissioner Woodrow Hay. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. Other Information Items by members of the City Commission. A. Proposed Resolution No. R23-106- Adopt the proposed millage rate for the General Fund for Fiscal Year 2023-2024. Proposed Resolution No. R23-107- Adopt the Tentative Budget for the General Fund and all other funds for Fiscal Year 2023- 2024. Conduct First Public Budget Hearing for FY 2023/24 Proposed Millage and Tentative Annual Operating Budget. B. Evergreen Compensation and Classification Study. Presentation by Tennille DeCoste, Director of Human Resources and Risk Management and Ron Williamson from Evergreen Solutions, LLC with a summary of findings from the study and provide approval to move forward with the Hybrid Parity 3 option as recommended by staff and consultant. C. Proposed Resolution No. R23-108- Annual Comprehensive Fee Schedule Rate Changes. Adopt Annual Comprehensive Fee Schedule for Fiscal Year 2023-2024. Proposed Resolution will supersede any Resolution or Ordinance governing all attached fees. (R22-120) D. Proposed Resolution No. R23-109- FY23-24 Fire Assessment Fee. Conduct a Public Hearing to adopt the Final Assessment Resolution for the FY 2023- 2024 Fire Assessment. E. Proposed Resolution No. R23-110- Public Hearing for the FY 24 Annual Canal Maintenance Services Special Assessment. Public hearing to be held at 6:00 P.M., on September 5, 2023, in City of Boynton Beach Commission Chambers, 100 East Ocean Avenue, Boynton Beach, Florida, 33435, at which time the City Commission will receive and consider any comments on the Canal Maintenance Services Special Assessment from the public and affected property owners and consider imposing the Canal Maintenance Services Special Assessment. 3. Announcements, Community and Special Events And Presentations A. Announce Second Budget Hearing. The Second Public Budget Hearing to adopt the FY 2023/24 Budget will be held during the City Commission Meeting on Thursday, September 14, 2023 at 6:00 P.M. in the City Commission Chambers. B. Announcement of the City of Boynton Beach 9/11 Memorial Ceremony. The City of Boynton Beach will host a 9/11 Memorial Ceremony on Monday, September 11, 2023, starting at 8:00 A.M. This commemoration will be held at Centennial Park at 120 E. Ocean Avenue next to City Hall to recognize the anniversary of the tragic events of September 11, 2001, and to honor the first responders whose lives were lost and the resilience demonstrated by the United States in the face of adversity. This event is free and open to the public. C. Proclamation- Hunger Action Month. Read and present the proclamation to Feeding South Florida, naming September 2023 as Hunger Action Month. D. Presentation and Discussion- Artificial Reef. Present to the City Commission: research findings on artificial reefs in the City of Boynton Beach; benefits and costs of installing a new artificial reef in Oceanfront Park; available grants that could fund the project. Discuss the future direction of the project. 4. Public Audience Individual Speakers Will Be Limited To 3 Minute Presentations (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level 4 of business coming before the City Commission). 5. Administrative 6. Consent Agenda A. Proposed Resolution No. R23-111- Budget Stabilization. Amending the Financial Policy for Implementing the Governmental Accounting Standards as adopted pursuant to Resolution R11-106 in order to align with the Financial Consultant's recommendation of fiscal sustainability and long term budget sustainability. B. Reduce the allowance for uncollectible utility accounts. Authorize the Finance Department to reduce the Allowance for Uncollectible Utility Accounts and the Utility Accounts Receivable Accounts by $127,351.01. C. Proposed Resolution No. R23-112- Grant Agreement for the Marketing and Digital Connectivity Small Business Grant Program for DT Clinical Boynton, PLLC. Approve and authorize the City Manager to sign a Grant Agreement for the Marketing and Digital Connectivity Small Business Grant Program funding in the amount of $2,500 for DT Clinical Boynton, PLLC. D. Schoolhouse Children's Museum Third Quarter Report FY22-23. Accept FY22-23 third quarter report on operations of the Schoolhouse Children's Museum. E. Proposed Resolution No. R23-113- FY 2023/2024 State Aid to Libraries Grant Agreement. Authorize the Mayor to sign the application and agreement for Library State Aid to Public Libraries Grant for FY 2023-2024. F. Proposed Resolution No. R23-114- Resilient Florida Planning Grant Program 2023 Application Cycle Approving and authorizing the Mayor to sign a Florida Department of Environmental Protection Resilient Florida Grant Program application to develop an Adaptation Plan requesting $300,000 in funding, execute all documents associated with the grant, accept the grant, and execute the grant agreement subject to the approval of the City Attorney; and providing an effective date. G. ARPA funding to be utilized for the purchase of a new Fire Rescue Boat. Approve and authorize the use of ARPA funding in the amount of $400,000 to be utilized for the purchase of a new Fire Rescue Boat to enhance Boynton Beach Fire Rescue's water rescue operations. H. Legal Invoices June/July 2023. Information at the request of the City Commission. No action required. I. Commission Meeting Minutes. Approve minutes from the August 1, 2023 and August 15, 2023 City Commission Meetings. 5 7. Consent Bids and Purchases over $100,000 A. Proposed Resolution No. R23-007 - Bank of America - Piggybacking the City of Orlando. Approve the piggybacking of the City of Orlando Banking Services RFP No. 20-0276 and authorize the City Manager to sign the Agreement between the City of Boynton Beach and Bank of America; the Umbrella Agreement and the Acceptance of Treasury Services. B. Datrium Equipment and Software Replacement - Police Department. Authorize the piggy -back of Omnia Contract # R200803 for BlueAlly and Contract # 43220000-NASPO-19-ACS for Step CG,LLC an authorized reseller for Extreme Networks, Inc. and Approve utilizing the funds from Project PD2309 "Datrium Replacement" in the amount of $200,000 to purchase replacement equipment and software for the existing end of life virtual server/data storage system for disaster recovery at the Police Department. C. Proposed Resolution No. R23-115- Flock Group Inc. - ALPR Technology and Acoustic Gunshot Detection Acquisition Approve and authorize City Manager to sign a 3 -year agreement with Flock Group Inc. for the Flock Safety Falcon and Flock Safety Raven systems for the total amount of $198,500. D. Proposed Resolution No. R23-116- Beach Equipment Rental Concession for Boynton Beach Oceanfront Park. Approve the ranking as recommended by the Evaluation Committee and Authorize the City Manager to sign a Professional Services Agreement with Oceanside Beach Service, Inc. of North Palm Beach, FL as a result of RFP No. REC23-017R with $392,500.61 of generated revenue during the term of the agreement. E. Bid Extensions and Piggy -Back Over $100,000. Approve the one-year extension for RFPs/RFQs/Bids and/or piggy -backs for the procurement of services and/or commodities over $100,000 as described in the written report for September 5, 2023 - "Request for Extensions and/or Piggy -backs." F. Proposed Resolution No. R23-117- Aetna Medical, Vision and Dental Contract. Approve and authorize the City Manager to sign the Business Associate Agreement and Master Services Agreement with Aetna for the new medical, vision and dental insurance provider. G. Proposed Resolution R23-118- Amendment FY 2022-23 Solid Waste Fund 431 Amend the balance of sanitation funds and increase the spending to Solid Waste Authority contract number PW22-022. The Sanitation fund will be amended to reflect the increased appropriations in expenditures from $12,604,689 to $13,204,689 and the additional revenue will be recognized amending the revenues from $12,604,689 to $13,204,689. H. Vehicle Purchases - September 2023 Approve the purchase of twenty-three (23) vehicles that were scheduled in the 6 FY23/24 budget for an estimated amount of $1,177,329.22 by utilizing the Florida Sheriff's Contract FSA22-VEL30.0, Florida State Contract #25100000 -23 -STC, and FS -07-9375S Contract. 8. Public Hearing 6 P.M. or as soon thereafter as the agenda permits. T he City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Bay Walk Major Site Plan Modification and Master Plan Modification (MSPM 23-004 & MPMD 23-003). Approve request for Major Site Plan Modification (MSPM 23-004) and Master Plan Modification (MPMD 23-003) of the Bay Walk development consisting of 25 dwelling units, associated recreational amenities, required parking and related site improvements on a 2.27 -acre property, located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. Applicant: Felipe Vergara, 3103 Boynton Development, LLC. B. Bay Walk Variance (ZNCV 23-003). Approve request for a Variance from Part III, Chapter 3, Article III, Section 8.13.6 of the Land Development Regulations (Building and Site Regulations) requiring an eight (8) foot wide Active Area along North Federal Highway, to allow a six (6) foot wide Active Area along North Federal Highway, a variance of two (2) feet, a property located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. Applicant: Felipe Vergara, 3103 Boynton Development, LLC. C. Proposed Ordinance No. 23-016- Second Reading - Amending Chapter 27, "Advisory Boards and Committees." Approve amendments to Chapter 27, "Advisory Boards and Committees" of the Code of Ordinances of the City of Boynton Beach. D. Proposed Ordinance No. 23-017- Second Reading - Amending Chapter 27, "Advisory Boards and Committees", Public Art Fee. Approve amendments to Chapter 27, "Advisory Boards and Committees" of the Code of Ordinances of the City of Boynton Beach. 9. City Manager's Report 10. Unfinished Business A. Discuss Town Square Investigation Scope of Work. Discussion regarding scope of work to be completed in investigating the Town Square transaction. B. In House Attorney Update. 7 Consensus needed from the Commission to hire the top candidate. 11. New Business 12. Legal A. Proposed Ordinance No. 23-018- First Reading - Wireless Communication Facility Annual Registration (CDRV 23-007). Approve modifications (CDRV 23-007) amending Part III. Land Development Regulations, Chapter 3, Article V, Section 13. Wireless Communication Facilities, to allow for an annual registration process and fee. B. Proposed Ordinance No. 23-019- First Reading -8 Year General Employee Pension Plan. An Ordinance of the City of Boynton Beach Florida amending Article III of Chapter 18 of the Boynton Beach Code of Ordinances entitled Employees' Pension Plan amending Section 18-95 to provide for pension contributions by drop members; amending Section 18-127 deferred retirement option plan to provide for 8 -year drop; providing for codification conflict, severability, and an effective date. C. Proposed Ordinance No. 23-020- First Reading - Boynton Beach Amendments to the 7th Edition (2020) of the Florida Building Code. Approve the Boynton Beach Administrative Amendments to the 7th Edition (2020) of the Florida Building Code. 13. Future Agenda Items A. Adoption of Local Rules of Procedure and Quasi -Judicial Rules pertaining to all official meetings of the City Commission of Boynton Beach, requested by Mayor Penserga. - October 3, 2023 Adopt the proposed Local Rules of Procedure. B. Discussion on best practices in regards to regulating tints for paraphernalia shops. - October 3, 2023 Discussion requested by Vice Mayor Turkin. C. Report regarding sewer spill into intracoastal waterway - October 17, 2023 Report regarding sewer leak in the Intracoastal Waterways. Requested by Mayor Penserga. D. Discussion regarding regulations to support local businesses.- November 7, 2023 Discussion requested by Commissioner Cruz. E. Discussion regarding annexation options and procedures. — December 5, 2023 Requested by Commissioner Hay. F. Discussion regarding existing regional programs and best practices to combat homelessness in the City. - March 19, 2024 Discussion requested by Commissioner Hay. G. Advisory Board Annual Reappointments and Appointments. - Tabled from April 4, 2023.- Pending approval of Advisory Board Ordinance. 0 City Commission to reappoint and appoint eligible members of the community to serve in vacant positions on City Advisory Boards. H. Discussion regarding the Art Assessment Fee. - TBD Discussion regarding the Art Assessment Fee being allocated to infrastructure instead of public art. Requested by Vice Mayor Turkin.- TBA 14. Adjournment Notice If a person decides to appeal to any decision made by the City Commission with respect to any matter considered at this meeting, He/She will need a record of the proceedings and, for such purpose, He/She may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (F.S. 286.0105) The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact the City Clerk's office, (561) 742-6060 or (TTY) 1-800-955-8771, at least 48 hours prior to the program or activity in order for the City to reasonably accommodate your request. Additional agenda items may be added subsequent to the publication of the agenda on the City's web site. Information regarding items added to the agenda after it is published on the City's web site can be obtained from the office of the City Clerk. 0 2.A Other 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution No. R23-106- Adopt the proposed millage rate for the General Fund for Fiscal Year 2023-2024. Proposed Resolution No. R23-107- Adopt the Tentative Budget for the General Fund and all other funds for Fiscal Year 2023-2024. Requested Action: Conduct First Public Budget Hearing for FY 2023/24 Proposed Millage and Tentative Annual Operating Budget. Explanation of Request: Staff will provide a budget overview presentation. As a result of the Budget Workshops held on May 30 and July 10-13, 2023 the City Commission approved a proposed millage rate of 7.85 mills and a proposed General Fund budget of $120,526,029. The proposed updated FY 23/24 General Fund Budget of $118,561,146 is an increase of 10.4% or $11,144,623 over the amended adopted FY 22/23 General Fund Budget of $107,416,523. Based on changes to the state shared revenue projections and direction from the Commission during the July budget workshops, the following changes have been incorporated into the proposed budget: 1) Decreased General Fund from $120,526,029 to $118,561,146. The City's State Shared Revenue Projections provided by the State were received in August and resulted in a decrease of $400,000. Additionally, there was an increase to the assessed property values that yielded additional net revenues of $292,194. The difference in revenues and expenditures yielded a surplus in the Fund Balance in the amount of $339,938. 2) The Building Fund budget was increased from $3,972,912 to $3,997,912 for a new Community Standards Specialist position (funded at 50%). 3) The Green Building Fund budget was established at $71,000 for contractual services and home improvement costs. 4) Increased Recreation Program Revenue fund from $518,264 to $600,264 due to new positions. 5) Increased General Capital Improvement Fund from $6,327,691 to $6,387,691 mainly due tc design cost related to new Intracoastal Artificial Reef project for $60,000. 10 6) Decreased Surtax Capital Fund from $9,557,146 to $5,536,700 mainly due to the Hester Center improvement project and various other smaller projects (see Exhibit A). 7) Increased Utility CIP Fund 403 from $29,520,000 to $30,220,000 due to various projects (Chapel Hill improvement, Water Distribution and Force Main hydraulic modeling, and Water Distribution Master Plan). 8) Increased Cemetery Fund from $464,895 to $514,895 due to $50,000 for designing of new plots. How will this affect city programs or services? The annual budget provides appropriations to provide City services. Fiscal Impact: Budgeted. Adoption of the millage rate and budget allows for appropriations to provide City services. Attachments: Resolution No. R23-106- Proposed Millage.pdf Resolution No. R23-107- Tentative Budget.pdf Commission Presentation New Template—FY 2024 1st Public Hearing (Sept. 5, 2023).pptx.pdf FY 2023-24 CIP Budget Updated, Post July 2023 - Fund 303.pdf 11 1 RESOLUTION NO. R23-106 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA 4 ADOPTING A PROPOSED MILLAGE RATE FOR THE CITY'S 5 GENERAL OPERATING FUND FOR THE FISCAL YEAR 6 BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 7 2024, ANNOUNCING THE PERCENT, IF ANY, THE PROPOSED 8 MILLAGE RATE EXCEEDS THE ROLLED -BACK RATE; 9 ANNOUNCING THE DATE, TIME AND PLACE OF THE SECOND 10 AND FINAL PUBLIC HEARING ON THE BUDGET AND MILLAGE 11 RATE; PROVIDING FOR SEVERABILITY, CONFLICTS AND 12 PROVIDING AN EFFECTIVE DATE. 13 14 WHEREAS, a tentative budget has been prepared estimating expenditures and 15 revenues of the City of Boynton Beach, Florida, for the ensuing year, with detailed 16 information, including revenues to be derived from sources other than ad valorem levy, and 17 the administrative staff of the City has made recommendations as to the amount necessary 18 to be appropriated for the ensuing year; and 19 WHEREAS, the City Commission has conducted a public hearing regarding the 20 proposed millage necessary to be levied to carry on the government of the City for the fiscal 21 year 2023-2024 and has also discussed the tentative budget; and 22 WHEREAS, the City of Boynton Beach, Florida, has followed the procedures as 23 outlined in Florida Statutes Section 200.065. 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 25 BOYNTON BEACH, FLORIDA THAT: 26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 27 being true and correct and are hereby made a specific part of this Resolution upon adoption 28 hereof. 29 Section 2. The proposed Millage Rate for the 2023-2024 Fiscal Year shall be 30 7.8500 for the General Fund. 31 Section 3. A copy of the tentative budget shall be published in one issue of a 32 newspaper published in Palm Beach County, Florida, and at the same time the public will be 33 notified of a public hearing to be held on the 14th day of September, 2023, at 6:00 P.M. for 34 the purpose of hearing suggestions, agreements, objections or criticisms of the tentative 35 budget and millage. This meeting is for the purpose of setting a final tax levy and final budget. 36 S:ACA\RESO\Budget\2023 - 2024 Budget\Proposed Millage - Reso September 5 2023.Docx 12 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 Section 4. The proposed millage rate is 12.29% above the computed rolled back rate of 6.9907 . Section 5. If any clause, section, or other part of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 6. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 7. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this 5th day of September, 2023. CITY OF BOYNTON BEACH, FLORIDA ATTEST: Maylee De Jes6s, MPA, MMC City Clerk (Corporate Seal) YES NO Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner —Woodrow L. Hay Commissioner —Aimee Kelley VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney SXA\RESO\Budget\2023 - 2024 Budget\Proposed Millage - Reso September 5 2023.Docx 13 1 RESOLUTION NO. R23-107 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR 5 BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 6 2024; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN 7 EFFECTIVE DATE. 8 9 WHEREAS, a tentative budget has been prepared by the City Manager estimating 10 expenditures, transfers, and revenues of the City of Boynton Beach for the ensuing year, with 11 detailed information, including revenues to be derived from sources other than the ad 12 valorem tax levy, and she has made recommendations as to the amount necessary to be 13 appropriated for the ensuing year; and 14 WHEREAS, the City Commission has conducted a public hearing regarding the 15 proposed millage necessary to be levied to carry on the government of the City for the fiscal 16 year 2023-2024 and has also discussed the tentative budget. 17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 18 BOYNTON BEACH, FLORIDA: 19 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 20 being true and correct and are hereby made a specific part of this Resolution upon adoption 21 hereof. 22 Section 2. That the tentative budget of the City of Boynton Beach, Florida, for the 23 fiscal year beginning October 1, 2023 and ending September 30, 2024, a copy of which is 24 attached hereto, is hereby adopted and the appropriations set out therein are hereby made 25 to maintain and carry on the government of the City of Boynton Beach, Florida. 26 Section 3. There is hereby appropriated the sum of $118,561,146 to the General 27 Fund for the payment of operating expenditures, transfers to other funds, and necessary 28 capital outlays for the City Government pursuant to the terms of the above budget. 29 Section 4. That there is hereby appropriated the sum of $3,333,092 to the Traffic 30 Safety Special Revenue Fund for the payment of operating expenditures, transfers to other 31 funds, and necessary capital outlays. 32 S:ACA\RESO\Budget\2023 - 2024 Budget\Tentative Budget - Reso - September 5 2023.Docx 14 33 Section 5. That there is hereby appropriated the sum of $1,300,965 to the Local 34 Option Gas Tax Special Revenue Fund for the payment of operating expenditures, transfers 35 to other funds, and necessary capital outlays. 36 Section 6. That there is hereby appropriated the sum of $259,978 to the 37 Community Improvements Special Revenue Fund for the payment of operating 38 expenditures, transfers to other funds, and necessary capital outlays. 39 Section 7. That there is hereby appropriated the sum of $71,000 to the Green 40 Building Fund for the payment of operating expenditures, transfers to other funds, and 41 necessary capital outlays 42 Section 8. That there is hereby appropriated the sum of $3,997,912 to the 43 Building Special Revenue Fund for the payment of operating expenditures, transfers to 44 other funds, and necessary capital outlays. 45 Section 9. That there is hereby appropriated the sum of $589,478 to the Public 46 Arts Special Revenue Fund for the payment of operating expenditures, transfers to other 47 funds, and necessary capital outlays. 48 Section 10. That there is hereby appropriated the sum of $600,264 to the 49 Recreation Program Special Revenue Fund for the payment of operating expenditures, 50 transfers to other funds, and necessary capital outlays. 51 Section 11. That there is hereby appropriated the sum of $12,042,390 to the Public 52 Service Tax Debt Service Fund for the purpose of payment operating expenditures, 53 transfers to other funds, and the principal and interest due on the public service tax bonds 54 of the City not subject to statutory exemptions and for redeeming such bonds as they mature. 55 Section 12. That there is hereby appropriated the sum of $6,387,691 to the 56 General Capital Improvement Capital Projects Fund for the payment of transfers to other 57 funds and capital outlays pursuant to the terms of the above budget. 58 Section 13. That there is hereby appropriated the sum of $5,536,700 to the Local 59 Government Surtax Capital Projects Fund for the payment of transfers to other funds and 60 capital outlays pursuant to the terms of the above budget. 61 Section 14. That there is hereby appropriated the sum of $175,260 to the Parks & S:ACA\RESO\Budget\2023 - 2024 Budget\Tentative Budget - Reso - September 5 2023.Docx 15 62 Recreation Facilities Trust Fund for the payment of transfers to other funds and capital 63 outlays pursuant to the terms of the above budget. 64 Section 15. That there is hereby appropriated the sum of $60,380,704 to the Water 65 and Sewer Utility Enterprise Fund for operating expenditures, debt service, transfers to 66 other funds, and necessary capital outlay. 67 Section 16. That there is hereby appropriated the sum of $32,820,000 to the Water 68 and Sewer Utility Capital Improvement Enterprise Fund for the payment of capital outlays 69 pursuant to the terms of the above budget. 70 Section 17. That there is hereby appropriated the sum of $2,772,343 to the Golf 71 Course Enterprise Fund for operating expenditures, transfer to other funds, and necessary 72 capital outlays. 73 Section 18. That there is hereby appropriated the sum of $375,056 to the Golf 74 Course CIP Fund for the payment of capital outlays pursuant to the terms of the above 75 budget. 76 Section 19. That there is hereby appropriated the sum of $15,259,265 to the Solid 77 Waste Enterprise Fund for the payment of operating expenditures, transfers to other funds 78 and necessary capital outlays. 79 Section 20. That there is hereby appropriated the sum of $11,389,127 to the 80 Fleet Maintenance Internal Service Fund for the payment of operating expenditures, 81 transfers to other funds, and necessary capital outlays. 82 Section 21. That there is hereby appropriated the sum of $565,273 to the 83 Materials & Distribution Internal Service Fund for the payment of operating expenditures, 84 transfers to other funds, and necessary capital outlays. 85 Section 22. That there is hereby appropriated the sum of $6,886,518 to the Self - 86 Insurance Internal Service Fund for the payment of operating expenditures, transfers to 87 other funds, and necessary capital outlays. 88 Section 23. That there is hereby appropriated the sum of $514,895 the Cemetery 89 Special Revenue Fund for the payment of operating expenditures, transfers to other funds, 90 and necessary capital outlays. S:ACA\RESO\Budget\2023 - 2024 Budget\Tentative Budget - Reso - September 5 2023.Docx 16 91 Section 24. A copy of the tentative budget summary shall be published in one issue 92 of a newspaper published in Palm Beach County and at the same time the public will be 93 notified of a public hearing to be held on the 14th day of September, 2023, at 6:00 P.M. for 94 the purpose of hearing suggestions, agreements, objections or criticisms of the final budget 95 and millage. This meeting is for the purpose of setting a final ad valorem tax levy and final 96 budget. 97 Section 25. All delinquent taxes collected during the ensuing fiscal year as 98 proceeds from levies of operation millage of prior years are hereby specifically appropriated 99 for the use of the General Fund. 100 Section 26. If any clause, section or other part of this Resolution shall be held by 101 any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional 102 or invalid part shall be considered as eliminated and shall in no way affect the validity of the 103 remaining portions of this Resolution. 104 Section 27. All Resolutions or parts of Resolutions in conflict herewith are hereby 105 repealed to the extent of such conflict. 106 Section 28. This Resolution shall become effective immediately upon passage. 107 108 PASSED AND ADOPTED this 5th day of September, 2023. 109 110 CITY OF BOYNTON BEACH, FLORIDA 111 112 YES NO 113 114 Mayor — Ty Penserga 115 116 Vice Mayor — Thomas Turkin 117 118 Commissioner —Angela Cruz 119 120 Commissioner —Woodrow L. Hay 121 122 Commissioner —Aimee Kelley 123 124 VOTE 125 126 S:ACA\RESO\Budget\2023 - 2024 Budget\Tentative Budget - Reso - September 5 2023.Docx 17 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 ATTEST: Maylee De Jes6s, MPA, MMC City Clerk (Corporate Seal) Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney 5 S:ACA\RESO\Budget\2023 - 2024 Budget\Tentative Budget - Reso - September 5 2023.Docx 18 =�, ..�� ..�. %�� 'j�� loo �J co N O N \4 E m #G s • i .• # • w ' ► + 0 i � r •Ja mm • i CL # i o M,�,,,,, ^, N M W v c co 4-0 o co r - e `a v _ 6M 6:60 14 to m 14 eq N Cfl CD N t) (7) N r co O( r r r M 00 N r N M LO N to ttoo r M Cl) to LO In CD U@ R a0 OT CO) 0 to " M N oA N 00 co a r V" a) r r co 0 �o a ~ t? co 0). 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Repairs & Replacement Budget (40,000) CIP Schoolhouse Children's Museum - Paint Exterior 44,550 40,000 40,000 General Government - Carpet Replacement 10,000 40,000 50,000 General Government - HVAC Repairs 20,000 30,000 50,000 General Government - Misc. Repairs & Replacement 40,000 (40,000) - General Government - Construction Administration 158,000 (158,000) - Library Cameras Carolyn Sims Center - Sealcoat Parking Lot ADA - - Library & City Sign 50,000 (50,000) - Public Works Compound - Paint fuel tanks 5,000 (5,000) - Public Works Compound - Gate Replacement Galaxy Park- Design - - Public Works Compound -Planning & Design 100,000 (100,000) - Public Works Bldg - Cameras (230,971) - - - Security -City Wide Upgrades -Door Hardware -Key 75,000 (75,000)1 - TOTAL GENERAL GOVERNMENT (GG) PROJECTS1 $ 458,000 1 $ (318,000) 1$ 140,000 Fire Station # 2 AHU 2, 3 and CU -1,2,3 HVAC Replacements 44,550 (44,550) - Fire Station # 5 AHU-1 ,2,3,4,5,6,7 (CHILLER) HVAC Replacement 75,000 250,000 250,000 PW #1 (Admin, Fleet, Warehouse) CU -1 HVAC Replacement 10,125 (10,125) - Senior Center RTU -1 HVAC Replacement 30,000 (30,000) - TOTAL GOVERNMENT HVAC (GH) PROJECTS $ 84,675 1 S 165,325 $ 250,000 Betty Thomas Neighborhood Park - Remove Split Rail Fence - Exterior Fence - - Fire Station 5 - Re -roof Main Building - - Palmetto Greens Park - Paint Roof of Bathroom Bldg. & Pavilion - TOTAL GOVERNMENT ROOFING (GR) PROJECTS $ -I S I $ - Annual Park & Playgrounds Repairs 34,000 (34,000) - Annual Park Site Furnishings Repair & Replacement 75,000 (75,000) - Park Site Furnishings - - Barton Park- Restroom Renovation 6,000 (6,000) - Barton Park - Restroom Renovation - ADA 20,000 (20,000) - Betty Thomas Neighborhood Park - Remove Split Rail Fence - Exterior Fence - - Betty Thomas Neighborhood Park - Replace Irrigation Breaker 25,000 25,000 Carolyn Sims Center - Sealcoat Parking Lot ADA 12,000 (12,000) - Carolyn Sims Center-Sealcoat Parking Lot 11,000 (11,000) - Denson Pool - Pool Cover Replacement 18,000 18,000 Forest Hill Park- Master Site Plan 40,000 (40,000) - Galaxy Park- Design 40,000 (40,000) - Galaxy Park - Playground Replacement - - Hester Center - Bldg, Baseball, Basketball, Parking, - Cameras 230,971 (230,971) - Hester Center - Site Improvements (Construction) 3,000,000 (3,000,000) - Hester Center Building - Exterior Painting 100,000 (100,000) - Hester Park- Tennis Court Renovations 35,000 35,000 33 CITY OF BOYNTON BEACH CAPITAL IMPROVEMENT PLAN FUND 303 PROPOSED CIP BUDGET FY 2023-24 PROPOSED CAPITAL IMPROVEMENT PROGRAM Exhibit A PROJECT NAME FY 2023/24 Proposed Budget FY 2023/24 Changes - / + FY 2023/24 Budget Workshop CIP Intracoastal Park - Interior Paint 20,000 (20,000) - Intracoastal Park - Pavilion Masonry Grill 40,000 (40,000) - Jaycee Park - Design 40,000 (40,000) - Jaycee Park - Dog Park Construction 500,000 (500,000) - Jaycee Park —Sealcoat parking lot 4,000 (4,000) - Jaycee Park —Sealcoat parking lot ADA 2,000 (2,000) - Knollwood Park - Gazebo Painting 5,000 (5,000) - Little League Park ADA 89,000 (89,000) - Little League Park Fence Repair/Replacement - - Little League Park Fields 3 & 4 replace existing lighting 350,000 (350,000) - Little League Park Renovations 850,000 850,000 Little League Park Privacy Wall 150,000 150,000 Memorial Park (Cemetery) Irrigation replacement - - Meadows Park - Swing Set Replacement 25,000 25,000 Meadows Park— Basketball court 7,000 (7,000) - Meadows Park— Tennis Court Resurfacing and Fencing 28,000 28,000 Oceanfront Park - Boardwalk Decking Maintenance 10,000 (10,000) - Oceanfront Park - Resurface Parking Lot 25,000 (25,000) - Oyer Park - Dredge Channel 30,000 (30,000) - Oyer Park— Fishing Pier deck replacement 350,000 (350,000) - Palmetto Greens Linear Park — Restroom Refurbishment & Paint Roff Of Bathroon 16,500 (16,500) - Pioneer Canal Park— Boat Ramp Repair (Design & Const.) 10,000 (10,000) - Tennis Center— Clubhouse Repairs ADA 42,000 (42,000) - Tennis Center —Drainage 65,000 (65,000) - Tennis Center—Pickle Ball Courts 35,000 (35,000) - Wilson Park - Site Furnishings Replacement 75,000 75,000 Veterans Park - Cameras - I - TOTAL RECREATION AND PARKS (RP) PROJECTS1 $ 5,209,471 S (4,003,471) 1 S 1,206,000 34 CITY OF BOYNTON BEACH CAPITAL IMPROVEMENT PLAN FUND 303 PROPOSED CIP BUDGET FY 2023-24 PROPOSED CAPITAL IMPROVEMENT PROGRAM Exhibit A Fire Station - Pheonix Alerting System FY 2023/24 FY 2023/24 FY 2023/24 25,000 Proposed Fire Station #4 - Bay Floor Coating Budget Workshop PROJECT NAME Fire Station #4 - Secuiity Cameras Changes - / + 45,700 45,700 Fire Station #4 - Hot water heater Replacement Budget - - CIP Fire Station - Pheonix Alerting System 780,000 (780,000) - Fire Station #3 - Digital Sign 25,000 (25,000) - Fire Station #4 - Bay Floor Coating 30,000 (30,000) - Fire Station #4 - Secuiity Cameras (60,000) 45,700 45,700 Fire Station #4 - Hot water heater Replacement 1,950,000 - - Fire Station #5 - Generator, Chiller & Fuel Tank Replacement 25,000 725,000 750,000 Fire Station #5 - Kitchen Renovation 75,000 (75,000) - Fire Station #5 - Sealcoat Parking Lot 35,000 (35,000) - Fire Station 2, 3 ,4, 5 - Cameras 73,000 (73,000) - Police Headquarters - 320 Ft Tower Repair 50,000 (50,000) - Citywide Facilities- Access Control Updates 10,000 (10,000) - Citywide - Security Upgrades (LPR) 1 50,000 (50,000)1 - TOTAL PUBLIC SAFETY (FA & PD) PROJECTS1 $ 1,153,000 1 $ (357,300) 1$ 795,700 PC Replacement & Laptop 100,000 (25,000) 75,000 Police Patrol Laptop Replacement 62,000 (62,000) 0 Replace Datrium Server 775,000 775,000 TOTAL INFORMATION TECHNOLOGY (IT) PROJECTS $ 162,000 $ 688,000 $ 850,000 Sidewalks - Replacement 150,000 (50,000) 100,000 Sidewalks Ramp - ADA (estimate) 100,000 (50,000) 50,000 Woolbright and SW 22nd Street - Lane Removal 60,000 (60,000) 0 Street Maintenance/Impv. 1,950,000 - 1,950,000 Drive Safe Boynton 50,000 15,000 65,000 Bridge Repair - Maintenance & Improvements 50,000 - 50,000 Bridge Replacement Grant application (S. Lake Dr, Mission Hill) 50,000 (50,000) 0 FEC Crossing Upgrade 80,000 - 1 80,000 TOTAL TRANSPORTATION/ROADWAY TR PROJECTS1 $ 2,490,000 S (195,000) 1 $ 2,295,000 CIP GRAND TOTAL $ 9,557,146 1 S (4,020,446) 1 $ 5,536,700 FUNDING SOURCES - 303 FUND RESERVES (Increase) Decrease STATE SHARED REVENUES/SALES TAX INTEREST Total Funding Sources - 303 FY 2023/24 Proposed Budget FY 2023/24 Changes - / + FY 2023/24 Budget Workshop CIP 5,100,146 (4,020,446) 1,079,700 4,382,000 4,382,000 75,000 - 75,000 S 9,557,146 $ (4,020,446)1 $ 5,536,700 35 2.13 Other 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Evergreen Compensation and Classification Study. Requested Action: Presentation by Tennille DeCoste, Director of Human Resources and Risk Management and Ron Williamson from Evergreen Solutions, LLC with a summary of findings from the study and provide approval to move forward with the Hybrid Parity option as recommended by staff and consultant. Explanation of Request: The last compensation and classification study was conducted in 2005 by MGT of America. It was implemented in 2005 and the final phase took effect in 2007. The study resulted in the reclassification of several positions, wage increases and increases to the salary ranges of the City's Pay Plan phased in over a three (3) year period. How will this affect city programs or services? At the City of Boynton Beach, we value our employees, and we strive to keep them engaged and motivated to perform at their highest level. We can be successful in motivating our employees to perform at their best by demonstrating that our pay structure is fair and equitable and that our compensation levels are market competitive. The purpose for conducting a compensation and classification study is to meet the needs of our organization by confirming the accuracy of our job specifications and to ensure that our pay structure is fair, equitable, and market competitive. By performing an analysis of our pay structure, we ensure internal and external (market) equity relative to salaries. Where we find we are out of sync, we will make recommendations for adjustments. By maintaining market competitiveness, we will ultimately enhance our ability to attract, hire, and retain highly qualified talent. Fiscal Impact: Budgeted dependent on proposed option. Attachments: Evergreen Study.pptx 'Irv, WWAWM ........... ... . ....... 101 LAW —W MA�w�,aU"17 o � � 0 0 o a� 12: > oV J U � NN Q cn o O Mz O N �, o U C Uu }' a� NU cn 0) C: W o O L0 � O C: L Q� O cn E O O 0 cq Q m C) L- 0 O (6 m cn O CU 4 Q� Z O o "U 0 O � °0 o 4-1L Q WU4-0 m 0 IV Ol r Ip/ A/111 f / 1 • 1 l' 1, l'� • y 41, ov. v % �� ' � , SNI • /��// �� G 1 VIII Pr j% f c co O co 0 • W E oE w O O O O U > N ry � 0 ry c C: C: C: O O O O O-1--1 co co 4-j O cn cn C C: C:C: N N +� E 0 E E E X � O O O O Z 0 0 O 4--+ 4--0 W L E a) .> W L w .cn (U (6 C O N CUC L � O � U =3 .� � L O U� O O 4-0 4-0 W E ^�^1 W cn •� cn W cn cn N O 'U •� Q Q U � � cn O (D Ucn C: _� O cy, U cn N `~ O +- O ..4-0 U i 0 U N U U)O 4-0 U 4-0 0 O 4--+ 4--0 W L E a) .> W L w .cn (U (6 C O N CUC L � O � U =3 .� � L O U� m QQL _cu \ _tt0^, `V c W Q •^ ^L \� " 4-0 (3)�W J^W�, v>, , W O 4-0 Q cu E C"DL .O O i CDL O 44-0 '� U . 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U0 4-0a) 4--1 N I I I E C: =3 .E -0m — � m a) IV N T O V '4-J u O u a) WJ U ' 4-J U .vi ct u U u 4-J SL N OU .V) U 75 O U � u o , c o � U O m IU 4U 4 -JO 's E •4 4-J u O m CO 0 Ln v Q) 4-j O U �--i �-_i bO 4-J o o c 7 a� � � ° u b G b.0 rO 7:; o •�4-4 4-J O bjOO u �, 4-4 4-J ra� +J O ° u M ct rO O 0 T Ln C .O Q L •E c4 C O\ O A., LO C '0 C •E •E L ♦+ O o � Q L CDL L � L L N v Q w �_ _0 r_ _ E E LO 0 Q C Q p Em V a) L(j N Ln 0 E � co M Ln C O L •E c4 C O\ O A., LO C '0 C •E •E L ♦+ O o � Q L CDL L � L L N v Q w �_ _0 r_ _ E E LO 0 Q C Q p Em V a) ti Ln 0 U) U) oO O -t co 0- U Co O CY) cnO -0 O : •C: E co >, ca — }, 0 EC0— cu o E E CU E— CD — v ca o ~ C CL c� a� � ,O O N }+ U) '0 'Ca •� 0) a� C:p O '— J O 0 a� 0U- U. �E � 0 � `� 0 � O '�' � o a� ° c� cu m a 0 4� O 0 I Ro co Ln L- 0 0 O Q �VJ 0 0 � 0 Q LLJ Z 0 W o o u, o �o 0 00 0 � Q �o �o ULO Oo O !E � C:M LL fi} LW ry 2.0 Other 09/5/2023 Proposed Resolution No. R23-108- Annual Comprehensive Fee Schedule Rate Changes. Requested Action: Adopt Annual Comprehensive Fee Schedule for Fiscal Year 2023-2024. Proposed Resolution will supersede any Resolution or Ordinance governing all attached fees. (R22-120) Explanation of Request: The attached fee schedule shows existing fees already in place. This agenda item is being brought forward on an annual basis as a centralized repository of fees collected by the City, so that they may be reviewed annually and revised as necessary during the budget adoption process. The City Charter, Resolutions, Code of Ordinances and Florida Statutes give the City Commission authority to set fees and charges for City services. This annual resolution was first implemented for Fiscal Year 2023 and will continue to be renewed annually. As part of the proposed Budget Adoption, there are three departments that are proposing rate changes. These three departments are, Utilities, Sanitation and Recreation (Parking). The attached items are displayed as an attachment for the proposed additional changes. How will this affect city programs or services? Current fees and proposed changes listed are already accounted for in the Fiscal Year 2024 Budget. Fiscal Impact: • Revenue Increase Water $2.4 million • Revenue Increase Wastewater $2 million • Revenue Increase Stormwater $595,000 • Revenue Increase Parking $300,000 • Sanitation Increase $3.2 million Attachments: Resolution No. R23-108- Adopting an Annual Comprehensive Fee Schedule 2023.pdf FY 2024 Rate Changes —October 2023.pdf Presentation SW Rates FY2024.pptx FY 2023-24 Utilities Rate Study 05-26-23-Final.pptx Parking Services Parking Rates _Budget Workshop-5.30.23_Revised 8.18.23.pptx R22-120 (1)_FY 2022 Fee Schedule.pdf 58 59 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 RESOLUTION NO. R23-108 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA ADOPTING THE ANNUAL COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2023-2024; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City is authorized to establish and collect fees for services rendered by the City; and WHEREAS, the charges for various services should be reviewed and revised where necessary on an annual basis during the budget adoption process in order to provide resources to fund the City's upcoming budget; and WHEREAS, the adoption of a comprehensive Fee Schedule annually allows Staff and Commission to review fees on an annual basis and all fees will be in one place for transparency and ease of use to City residents; and WHEREAS, the City Commission, upon recommendation of staff, adopts the annual Comprehensive Fee Schedule for Fiscal Year 2023-2024. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AS FOLLOWS: Section 1. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2. The City Commission adopts the annual Comprehensive Fee Schedule for Fiscal Year 2023-2024, a copy of which is attached hereto and incorporated herein as Exhibit „A„ Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4. This Resolution shall become effective immediately upon passage. S:ACA\RESO\Adopting an Annual Comprehensive Fee Schedule(2023) - Reso.docx 60 42 PASSED AND ADOPTED this 5th day of September, 2023. 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley ATTEST: VOTE Maylee De Jesus, MPA, MMC Ty Penserga City Clerk Mayor (Corporate Seal) YES NO APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\RESO\Adopting an Annual Comprehensive Fee Schedule(2023) - Reso.docx 61 SCHEDULE OF FEES AND CHARGES FOR SERVICES U01T Non -Resident Course Resident Fee I Fee Membership Fees Links Premium Season Membership (Nov - Apr) $2,500 - $5,000 $2,500 - $5,000 Links Premium Family Membership (Nov - Apr) 1 4,000 - 8,000 1 4,000 - 8,000 Links Premium Membership Summer Upgrade (May - Oct) for Premium Season Membership holders only Links Loyalty Membership (Nov - Oct) 10% off shoulder and winter season, 20% off during summer season, 10% off all Pro Shop merchandise 300-900 1 300-900 Daily Cart & Green Fees Shoulder months (Nov 1 - Dec 10 & April) 4-60 4-60 In -season (Nov 1 - Dec 10 & April) 1 5-80 1 5-80 Shoulder months (Nov 1 - Dec 10 & April) 1 4-45 1 4-45 1 62 63 SCHEDULE OF FEES AND CHARGES FOR SERVICES 4 Resident Rates Nonprofit Recreation Rental/Reservation /Pro ram Private Commerical Indoor Arts and Cultural Center Hourly rates Recreational Event Hall $ 200.00 $ 260.00 $ 340.00 Facility Multi Purpose Room Half 35.00 50.00 65.00 Multi Purpose Room Full 55.00 75.00 100.00 Classrooms 35.00 50.00 65.00 Art Room with Patio 100.00 130.00 170.00 Kapok Courtyard (Special Event Permit) 115.00 150.00 200.00 Patio East 35.00 50.00 65.00 Patio West 35.00 50.00 65.00 Harvey E. Oyer, Jr. Hall $ 35.00 $ 50.00 $ 65.00 Hester Center $ 75.00 $ 100.00 $ 130.00 Concession Building Game Room 55.00 75.00 100.00 Gymnasium 115.00 150.00 200.00 Meeting Room 35.00 50.00 65.00 Intracoastal Park Clubhouse 2nd Floor Event Room $ 140.00 $ 185.00 $ 240.00 Program Room 35.00 50.00 65.00 Senior Center $ 35.00 $ 50.00 $ 65.00 Activity Room Arts and Crafts Room 35.00 50.00 65.00 Classroom 35.00 50.00 65.00 Multi-purpose room 35.00 75.00 100.00 Sims Center $ 35.00 $ 50.00 $ 65.00 Classroom Room A/B 55.00 75.00 100.00 Room C (Combo A & B) 85.00 120.00 160.00 Athletic Fields Multi -Purpose Fields Athletic Fields $ 20.00 $ 25.00 $ 35.00 (*2 hour minimum) Baseball/Softball Fields 20.00 25.00 35.00 Light Usage Fee 12.00 1 12.00 1 12.00 Woman's Club Daily Rates 1st Floor East/West (Mon-Thurs) $ 315.00 $ 450.00 $ 585.00 1st Floor East/West (Fri -Sun) 472.00 675.00 878.00 2nd Floor (Mon-Thurs) 945.00 1350.00 1755.00 2nd Floor (Fri -Sun) 1417.00 2205.00 2633.00 Entire Building (Mon-Thurs) 1260.00 1800.00 2340.00 Entire Building (Fri -Sun) 1890.00 2700.00 3510.00 Pavilion Sara Sims Daily Rates (Special Event Permit) Sara Sims Performance Pavilion $ 75.00 $ 100.00 $ 130.00 Footnote / Explanation Program - providers offering an activity, event or service open to the public Private - An individual using a facility for a private event Commerical - business, commerical, or other for-profit organizations 63 SCHEDULE OF FEES AND CHARGES FOR SERVICES Program - providers offering an activity, event or service open to the public Private - An individual using a facility for a private event Commerical - business, commerical, or other for-profit organizations 3 64 Non -Resident Rates • 45.00 Nonprofit 65.00 $ 85.00 Recreation Rental/Reservation /Pro ram Private Commerical n oor Arts and Cultural Center Hourly rates Recreational Event Hall $ 260.00 $ 340.00 $ 445.00 Facility Multi Purpose Room Half 45.00 65.00 85.00 Game Room Multi Purpose Room Full 75.00 100.00 130.00 Classrooms 45.00 65.00 85.00 150.00 Art Room with Patio 130.00 170.00 225.00 Kapok Courtyard (Permit Required) 150.00 200.00 260.00 65.00 Patio East 45.00 65.00 85.00 Patio West 45.00 65.00 85.00 Harvev E. Over. Jr. $ 185.00 $ Program - providers offering an activity, event or service open to the public Private - An individual using a facility for a private event Commerical - business, commerical, or other for-profit organizations 3 64 Hall $ 45.00 $ 65.00 $ 85.00 Hester Center Concession Building $ 100.00 $ 130.00 $ 170.00 Game Room 75.00 100.00 130.00 Gymnasium 150.00 200.00 260.00 Meeting Room 45.00 65.00 85.00 Intracoastal Park Clubhouse $ 185.00 $ 240.00 $ 315.00 2nd Floor Event Room Program Room 45.00 65.00 85.00 Senior Center $ 45.00 $ 65.00 $ 85.00 Activity Room Arts and Crafts Room 45.00 65.00 85.00 Classroom 45.00 65.00 85.00 Multi-purpose room 75.00 100.00 130.00 Sims Center $ 45.00 $ 65.00 $ 85.00 Classroom Room A/B 75.00 100.00 130.00 Room C (Combo A & B) 120.00 160.00 210.00 Athletic Fields Athletic Fields $ 25.00 $ 35.00 $ 45.00 Multi -Purpose Fields (*2 hour minimum) Baseball/Softball Fields 25.00 35.00 45.00 Light Usage Fee 12.00 12.00 12.00 Woman's Club Daily Rates 1st Floor East/West (Mon-Thurs) $ 350.00 $ 500.00 $ 650.00 1st Floor East/West (Fri -Sun) 525.00 750.00 975.00 2nd Floor (Mon-Thurs) 1050.00 1500.00 1950.00 2nd Floor (Fri -Sun) 1575.00 2225.00 2925.00 Entire Building (Mon-Thurs) 1400.00 2000.00 2600.00 Entire Building (Fri -Sun) 2100.00 3000.00 3900.00 Pavilion Sara Sims (Special Event Permit) Sara Sims Performance Pavilion $ 100.00 $ 130.00 1 $ 170.00 Program - providers offering an activity, event or service open to the public Private - An individual using a facility for a private event Commerical - business, commerical, or other for-profit organizations 3 64 SCHEDULE OF FEES AND CHARGES FOR SERVICES Pavilion Amenities and Fees Fee I Holidav Fee I Barrier Free Park $ 95.00 60.00 65.00 210.00 65.00 65.00 95.00 35.00 50.00 50.00 65.00 65.00 95.00 95.00 $ 120.00 75.00 85.00 265.00 85.00 85.00 120.00 45.00 65.00 65.00 85.00 85.00 120.00 120.00 Hester Pavilion 2 (Playground) Pavilion 3 (Field) Intracoastal P - 1 IP -2 IP -3 IP -4 Jaycee Pavilion 1 (Bathroom Bldg) Pavilion 2 (South) Pavilion 3 (North / water view) Meadows North South Oceanfront North South Sara Sims 1 & 2 40.00 50.00 3 60.00 75.00 4 60.00 75.00 One of the tables is 8' wheelchair accessible Holidays Include: New Years Day, Martin Luther King Jr Day, Presidents Day, Memorial Day, July 4th, Labor Day, Veterans Day, Thanksgiving Day, Christmas Eve and Christmas Day. Holiday Fee also in effect the Saturday and Sunday preceding the observed holiday. 4 65 SCHEDULE OF FEES AND CHARGES FOR SERVICES KtM ' VVy rr Recreation Rental/Reservation Resident Non Resident Programs Boynton Beach Blazers (per session) $ 60.00 $ 75.00 Tennis Center Dailv Fees Har - Tru Composite Junior (13 & under) Adult Evening Leagues Stroke of the Week (Saturday) Mixed Doubles Round Robin (Wednesday) inTENNSity Adult Clinics (Wednesday or Saturday) Clinics Junior Clinics (6 weeks) Ages 5 -7 Ages 7 -10 Ages 8-10 Adult Clinics Group Clinics *3&me: *4&me: Ball Machine Rental Light Fee Pickleball Amphitheater tAmilv phitheather at Centennial Park Rental Fee 5 8.00 10.00 3.00 3.75 6.00 7.50 40.00 50.00 12.00 15.00 13.00 16.00 25.00 32.00 96.00 120.00 144.00 180.00 144.00 180.00 20.00 25.00 25/player 20/player $10 (up to 1 1/2 hours) $6 per court $3/visit ; $50/30 visit pass Private I Non Profit $ 2,000.00 1 $ 1,500.00 1 66 SCHEDULE OF FEES AND CHARGES FOR SERVICES Classification John Denson Daily Fees Pool Youth (13 - 17) Adult/ Water Walker/ Lap Swim Discount Pass (30 Visits) I Water Aerobics Adults Discount Pass (11 Visits) Teens I Special Service Fee Damage Deposit Game/Tournament Field Prep Staffing Fee Security Services Fee Permit Fees Tournament Services Special Event Vending / Exhibitors 11 Excludes athletic fields and pavilions Fees 1.00 2.00 50.00 3.00 30.00 2.00 300/rental 25 - 50/hro per staff 35/hr. per staff 25 - 75/hro per staff 25 - 1,000/day 25 - 1,500 / vendor space 67 68 SCHEDULE OF FEES AND CHARGES FOR SERVICES Parking Fees and Violations Parking Harvey E. Oyer Jr. Park Boat Ramp Annual Parking Permit Oyer Park FL Residents: $200/year Annual Passes Oyer Park Non -FL Residents: $350/year Oceanfront Park Annual Parking Permit Resident: $65/year Non Resident $200/year Senior Resident (ages 65+): $50/year Parking Harvey E. Oyer Jr. Park Boat Ramp Daily Parking Fees $3.00 per hour or Daily Rate 1 Daily Max $25 Oceanfront Park Daily Parking Fees $3.00 per hour Valet Parking Valet License Fee License per Space Ocean Avenue from Seacrest Blvd to Federal Hwy: $150 per Month Requires the execution of a valet parking agreement between the City of Boynton Beach and applicant Section 14-14.7 (A) Overtime Parking $ 25.00 Section 14-14.7 (B) Expired Meter 25.00 Section 14-14.7 (C) Vehicle Parked across line designated parking space 25.00 Section 14-14.7 (G) Unlawful use of parking permit 25.00 Section 14-14.7 (H) Unlawful parking without required parking permit 25.00 Section 14-14.7 (1) License plate not visible from drive lanes (Illegally backed in) 25.00 Section 14-14.11 (G) Removal of immobilizing device 25.00 Failure to pay fees within 14 days 25.00 Failure to pay fees within 90 days ; Amount not to exceed 4% of amount owed n/a Footnote / Explanation 68 Dumpster Rates SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Disposal - Residental Residental Single Family Operating Cost $ 14.25 Fuel/Enviromental Charge 5.00 Recycling 1.75 Total Monthlv $ 21.00 Multi-Famil Operating Cost $ 11.25 Fuel/Enviromental Charge 5.00 Recycling 1.75 Total Monthlv $ 18.00 ilSpecial Pick Up Charges (Each Request) 2JAdditonal Garbage Cart 100.00 minimum 12.00 each/per month There is an extra pick up charge cost based on the yard dumpster on unscheduled days 1 Includes: Construction debries over a cubic yard, large stumps/trunks, non-scheduled chargable pickup 2 In addition to the cart already provided at the monthly rate s SCHEDULE OF FEES AND CHARGES FOR SERVICES • ' Solid Waste Collection & Disposal Dumpster Rates *Commercial, Industrial and Government Properties: (For Garbage Dumpsters) SIZE 1 TIME 2 TIME 3 TIME 4 TIME 5 TIME 6 TIME 2YD 114.00 189.00 265.00 341.00 417.00 492.00 3YD 160.00 273.00 387.00 500.00 614.00 727.00 4YD 205.00 356.00 507.00 659.00 810.00 961.00 6YD 289.00 516.00 743.00 969.00 1,196.00 1,423.00 8YD 373.00 669.00 978.00 1,278.00 1,583.00 1,885.00 There is an extra pick up charge cost based on the yard dumpster on unscheduled days that they are not already paying for 95 Gallon Garbage Carts 95 Gallon Two Pick up per Week Operating $ 20.00 Fuel Charge 10.00 Env. Surcharge 5.00 Total Cost Monthly $ 35.00 Service will follow residental schedule(Mon/Thurs or Tues/Fri) Additional Garbage Cart to the cart already provided at the monthly rate $35 each/per month Footnote / EXplahatioil There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 9 70 Commerical Recycling SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis -commercial, Industrial and Government Properties: Number of Pick Ups (Commerical Recycling) 4 Yard 2 Yard Cardboard Recycler Number of Pick Ups Per Week 2 2 Yard 1 2 3 4 Rental $ 27.60 $ 27.60 $ 27.60 $ 27.60 Operating 13.40 69.40 126.40 182.40 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 56.00 $ 112.00 $ 169.00 $ 225.00 3 Yard Cardboard Recycler Number of Pick Ups Per Week 4 Yard 3 Yard 1 2 3 4 Rental $ 34.80 $ 34.80 $ 34.80 $ 34.80 Operating 10.20 68.20 128.20 178.20 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 60.00 $ 118.00 $ 178.00 $ 228.00 4 Yard Cardboard Recycler Number of Pick Ups Per Week 4 Yard 1 2 3 4 Rental $ 43.20 $ 43.20 $ 43.20 $ 43.20 Operating 4.80 64.80 128.80 172.80 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 63.00 $ 123.00 $ 187.00 $ 231.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 10 71 SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Disposal Commerical Recycling I *Commercial, Industrial and Government Properties: Commerical Recvclin 6 Yard Cardboard Recycler Number of Pick Ups Per Week 6 Yard 1 2 3 4 Rental $ 51.60 $ 51.60 $ 51.60 $ 51.60 Operating 7.40 69.40 139.40 209.40 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 74.00 $ 136.00 $ 206.00 $ 276.00 8 Yard Cardboard Rec cler Number of Pick Ups Per Week 8 Yard 1 2 3 4 Rental $ 60.00 $ 60.00 $ 60.00 $ 60.00 Operating 7.00 73.00 150.00 270.00 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 82.00 $ 148.00 $ 225.00 $ 345.00 95 Gallon Toter (Blue or Yellow Available) 95 Gallon One Pick Up Per Week Operating $ 20.00 Fuel Charge 10.00 Env. Surcharge 5.00 Total Cost Monthlv per Container $ 35.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 01 72 Compactors SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Disposal *Commercial, Industrial and Government Properties: (Compactors) 2 Yard Compactor Number of Pick Ups Per Week 2 Yard 1 2 3 4 5 6 Disposal $ 32.41 $ 70.82 $ 109.24 $ 134.48 $ 186.04 $ 224.45 Operating 116.59 239.18 362.76 484.52 607.97 729.55 Fuel Charge 10.00 10.00 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 5.00 5.00 Total Cost Monthly $ 164.00 $ 325.00 $ 487.00 $ 634.00 $ 809.00 $ 969.00 3 Yard Compactor Number of Pick Ups Per Week 3 Yard 1 2 3 4 5 6 Disposal $ 51.62 $ 109.24 $ 166.82 $ 224.45 $ 282.07 $ 339.67 Operating 178.38 362.76 546.17 729.55 912.93 1,097.33 Fuel Charge 10.00 10.00 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 5.00 5.00 Total Cost Monthly $ 245.00 $ 487.00 $ 728.00 $ 969.00 $ 1,210.00 $ 1,452.00 4 Yard Compactor Number of Pick Ups Per Week 4 Yard 1 2 3 4 5 6 Disposal $ 70.82 $ 147.62 $ 224.45 $ 301.24 $ 378.07 $ 454.90 Operating 239.18 571.38 729.55 974.76 1,219.93 1,465.10 Fuel Charge 10.00 10.00 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 5.00 5.00 Total Cost Monthlv 5 325.00 11 S 734.00 1 S 969.00 1 S 1.291.00 1 S 1.613.00 1 S 1.935.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. M, 73 Compactors SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Disposal *Commercial, Industrial and Government Properties: (Compactors) 6 Yard Compactor Number of Pick Ups Per Week 6 Yard 1 2 3 4 5 6 Disposal $ 109.24 $ 224.45 $ 339.67 $ 454.90 $ 570.13 $ 685.36 Operating 362.76 729.55 1,097.33 1,465.11 1,831.87 2,199.64 Fuel Charge 10.00 10.00 1 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 1 5.00 5.00 5.00 5.00 Total Cost Monthly $ 487.00 $ 969.00 1 $ 1,452.00 $ 1,935.00 $ 2,417.00 $ 2,900.00 8 Yard Compactor Number of Pick Ups Per Week 8 Yard 1 2 3 4 5 6 Disposal $ 147.62 $ 301.24 $ 454.90 $ 608.53 $ 762.18 $ 915.80 Operating 484.38 974.76 1,465.11 1,954.46 2,444.82 2,935.20 Fuel Charge 10.00 10.00 1 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 1 5.00 5.00 5.00 5.00 Total Cost Monthly $ 647.00 $ 1,291.00 1 $ 1,935.00 $ 2,578.00 $ 3,222.00 $ 3,866.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 13 74 SCHEDULE OF FEES AND CHARGES FOR SERVICES • ' Solid Waste Collection & Disposal Roll Offs *Commercial, Industrial and Government Properties: (For Roll Offs) 10 Yard Rolloff Service Charge $ 440.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 475.00 *10 yard containers have a 2 ton limit (Every 2000 lbs = 1 ton) 20 Yard Rolloff Service Charge $ 465.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 500.00 *20 yard containers have a 3 ton limit (Every 2000 lbs = 1 ton) 30 Yard Rolloff Service Charge $ 565.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 600.00 *30 yard containers have a 4 ton limit (Every 2000 lbs = 1 ton) 40 Yard Rolloff Service Charge $ 665.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 700.00 *40 yard containers have a 5 ton limit (Every 2000 lbs = 1 ton) Footnote /Explanation, Must be paid in advance prior to delivery or service 14 75 Roll Off Fees SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis Fees e Fee $50 per every 1000 lbs over limit Inactivity Fee 150 per month If roll off is not serviced a minimum of once in a 30 day period Trip Charge 100 each occurrence If driver is unable to service the container due to being blocked, overloaded, gate lock, etc Saturday Special Pick Up 300 Must call before 12 pm the Friday before to arrange. (holidays excluded) Paid in advanced Relocation Only 100 To move the container to a new location but not emptied. Must be paid in advance Prioritv Same Dav Service 1 300 Must call before 10 am the day of service. Must be paid in advance Violations 1 250 If the transfer station finds material that are not permitted (i.e. contaminated, tired, paint) Customer will be charged the violation fee plus any additional fees charged by transfer station 15 76 ift Effective: March 16, 2022 77 17 78 SCHEDULE OF FEES AND CHARGES FOR SERVICES Fire and Life Safety Fees New Construction Fee Plan Review/ Permit Fee 1. Total construction value up to 1.5 million .60% plus 2. Total construction value up to 1.5 million 0.30% (50% due at submittal, remainder due prior to payment) 3. Minimum Fee - Whichever is greater 100 Fire Alarm & All Other Automatic Fire Suppression Systems 1. Minimum Fee - Whichever is greater 100 or 2. Total contract value 0.75% (50% due at submittal for contract values over 1.5 million; remainder due prior to permit) 100 Site Plan Review Fee Additional Fees 1. Work Commencing without a Permit 4x permit fee 2. Plan Revision Fee 100 3. 2nd & Repeated Corrections 50 4. Inspection After Hours 100/hour (2 hours minimum) Reins ections 1. First Reinspection No Charge 2. Second Reinspection 100 3. Third Reinspection 150 4. Fourth & Subsequent Reinspections 250 Footnote [Explanation, 17 78 18 79 SCHEDULE OF FEES AND CHARGES FOR SERVICES Fire and Life Safety Fees Inspection Fees Assembly 1. 50 - 100 seating capacity $150.00 2. 101 - 300 seating capacity 300 3. 301 - 1000 seating capacity 450 4. 1,001 and over seating capacity 600 max fee Educational Schools, Day Care and Churches 1. 10,000 square feet and under 75 2. 10,001 - 20,000 square feet 150 3. 20,001 - 40,000 square feet 300 4. 40,001 - 50,000 square feet 450 5. 50,001 and over 600 max fee Health Care, Hospitals, Nursing Home, Ambulatory Care, etc & Residental Board & Care 1. 1000 square feet and under 75 2. 1,001 - 10,000 square feet 150 3. 10,001 - 25,000 square feet 250 4. 25,001 - 35,000 square feet 350 5. 35,001 - 50,000 square feet 450 6. 50,001 and over 600 max fee Lodging, Rooming Houses, hotels, Dormitories & Condominiums/ Apartments 1. 4 - 25 units / rooms 75 2. 26 - 75 units / rooms 150 3. 76 - 125 units / rooms 300 4. 126 and over 600 max fee Footnote / Explanation In the event the annual Fire and Life Safety Inspection Fee is not paid, the City may enforce non-compliance with this section by sending a notice to the Property Owner and then proceeding to the Code Compliance Board due to the responsible party's failure to pay the annual Fire & Safety Inspection Fee 18 79 Inspection Fees SCHEDULE OF FEES AND CHARGES FOR SERVICES Fire and Life Safetv I Fees Mercantile, Business, Storage, Industrial $ 50.00 1. 1,000 square feet and under 2. 1,001 - 3,000 square feet 75.00 3. 3,001 - 5,000 square feet 125.00 4. 5,001 - 10,000 square feet 175.00 5. 10,001 - 25,000 square feet 275.00 6. 25,001 - 50,000 square feet 450.00 7. 50,001 and over 600 max fee Other Miscellaneous Fees 1. Marinas and Docks 75.00 2. Temporary Structures (Kiosk/Tent) 75.00 3. All other occupancies not listed subject to Fire Safety Inspections 75.00 Reinspection Fees 1. First Reinspection No Charge 2. Second Reinspection 100.00 3. Third Reinspection 200.00 4. Fourth & Subsequent Reinspections 300.00 In the event the annual Fire and Life Safety Inspection Fee is not paid, the City may enforce non-compliance with this section by sending a notice to the Property Owner and then proceeding to the Code Compliance Board due to the responsible party's failure to pay the annual Fire & Safety Inspection Fee 19 80 Fire Prevention Fees SCHEDULE OF FEES AND CHARGES FOR SERVICES Fire and Life S Additional Fees 1. Fire Hydrant Flow Test 2. Bonfire Permit 3. Fireworks & Pyrotechnic Display Permit/Insp 4. Fire Watch Special Assignment Detail (4 Hour Minimum) a. Personnel Only b. Engine or Rescue Unit Required 5. Special Event After Hours Inspection 6. SERV Cart (Minimum 2 people for 3 hours) 20 Fees $ 350.00 150.00 250.00 1 75/per person per hour Alarm Fees SCHEDULE OF FEES AND CHARGES FOR SERVICES Fire and Life Sa Registration Fees 1. Fire Alarm Registration 2. Renewals / Updates False Alarm Fees / Residential **Includes excessive calls for assistance with no medical need 1. 1 st - 3rd False Alarm 2. 4th False Alarm 3. 5th False Alarm 4. 6th False Alarm 5. 7th & Subsequent False Alarms False Alarm Fees / Commerical **Includes excessive calls for assistance with no medical need 1. 1 st - 3rd False Alarm 2. 4th False Alarm 3. 5th False Alarm 4. 6th False Alarm 5. 7th & Subsequent False Alarms Other Miscellaneous Fees 1. Fire alarm failure to notify without 1 hour notice 2. Fire alarm failure to respond within 1 hour Fees 40.00 20.00 No Charge 100.00 200.00 300.00 400.00 No Charge 300.00 600.00 900.00 1,200.00 75.00 75.00 In the event the Fire Prevention or Alarm fees are not paid, the City may enforce non- compliance with this section by sending a notice to the Property Owner and then proceeding to the Code Compliance Board due to the responsible party's failure to pay applied fee. 21 82 SCHEDULE OF FEES AND CHARGES FOR SERVICES Fees Library Fees Non- Resident (non-resident registers for a library card) 1 30.00 Unique Management Fee (Collection Agency) 12.00 Faxing 1.00/per page Printing (black and white) 0.10/per page Printing (color) 1.00/per page Photocopies (black and white) 0.25/per page Lost Cards Lost card replacement fee 2.00 Lost Books/ Hotspots Lost/ Damaged book fees are determind by the cost to replace the TBD book Lost Hotspot - replacement fee for lost/damaged hotspot 1 140.00 Lost Hotspot Accessory - replacement fee for lost/damaged 20.00 accessories Library Late Fines Library went fine free as of 1/21/2020 Proctoring a test I 20.00/per test 22 83 Standard Public Records Fee SCHEDULE OF FEES AND CHARGES FOR SERVICES Fees Lien Search Fee 1 $ 140.00 Single sided copies (no larger than 8 1/2" x14") 1 15 cents Double -sided copies (no larger than 8 1/2" x 14") 1 20 cents Certified Copy (for each certification page that contains the City seal) I 1.00 per page Copy sized 11" x 17" 1 30 centsi All other copies (i.e. maps) cost of duplication of the record CD 1 1.00 Extensive research or use of technology First 30 minutes no charge; afterwards, charged the hourly rate of the staff member that fulfilled the public records request 23 84 24 85 SCHEDULE OF FEES AND CHARGES FOR SERVICES g Mausoleum Fee Structure Cost of Mausoleum Inurnment Opening & Closing $ 250.00 *or for each person not included in orignal sales agreements prior to 2008 Early/ Late Arrival for Mausoleum entombments/ Inurnments 200.00 Engraving of any crypt/ niche front* $200 per person *or for each person not included in orignal sales agreement prior to Includes the deceased's first name, last name, year of birth, year of death and a hyphen Mausoleum Emblems - Engraved 75.00 New Vases: 125.00 *4' Vase (only for Niches) *8' Vase (only for Crypts) 150.00 Replacement of Vases Plastic Cup Only): *4' Vase 15.00 *8' Vase 20.00 Disentombment from the Mausoleum 500.00 Including Weekends & Holidays Disinurnment from the Mausoleum 400.00 Including Weekends & Holidays Transfer Fee (of Certificate of Ownership for crypts and 75.00 niches) 24 85 Mausoleum Fee Structure SCHEDULE OF FEES AND CHARGES FOR SERVICES CRYPTS Crypt Level Single Open/Close Tandem Open/ CloseTrue Companion Open/ Close 3 x 7'5" A,B,C & D 6'x 7'5" $250 3 x 14'11" $1,250 F $2,750 $250 $5,650 $500 $9,000 $500 E $2,750 $250 $6,450 $500 $10,700 $500 D $4,250 $250 $6,650 $500 $12,350 $500 C $5,550 $250 $7,150 $500 $14,000 $500 B $5,550 $250 $7,150 $500 $14,000 $500 A $2,750 $250 $5,650 $500 $9,000 $500 *All prices include sandblast engraving and the tray or two trays if the crypt is Tandem or True Companion Nichel Level Price Open/ Close 12" x 12" A,B,C & D $750 $250 E,F,G & H $1,250 $250 I,J,K & L $450 $250 25 NICHES 86 Memorial Park SCHEDULE OF FEES AND CHARGES FOR SERVICES Mausoleum Fee Structure Lot Prici Tx 9' Lot - City Resident Tx 5' Lot - City Resident (small lot for 2 cremains only (Replat) Infant Lot - City (up to 4 years old) Sara Sims Memorial Garden 3' x 9' Lot - City Resident Infant Lot - City Resident Memorial Park & Sara Sims Opening & Closing Fees Memorial Garden Monday through Friday - 9:00 a.m to 2:00 p.m Saturday, Sunday, and Holidays Overtime Fee (Beginning 2:00 pm, everyday including holidays) Early/ Late Fee Cremains Interment/ Inurnment Infant Interment Purchase of Urn Vault (R09-056) Sunday Service Fee (all day) Charge O&C on all new sales in Mausoleum after 2008 (fee goes into GF) Disinterments and Disunurnments Disinterment from the Ground (Casket) Disinurnment from the Ground (Cremains) Disinterment from the Ground (Infant) Equipment Set -Up Tent, Chairs and Grass Infant Complete Set-up Infant Set-up (less than 8 chairs, no tent) Reinterment Fees (Opening & Closing) Granite Benches 26 $ 525.00 350.00 100.00 $ 325.00 75.00 $ 400.00 500.00 250.00 $200/$200 each 1/2hr 250.00 100.00 125.00 300.00 250.00 $ 900.00 500.00 500.00 $ 100.00 50.00 Applied at today's cost. $ 1,250.00 87 SCHEDULE OF FEES AND CHARGES FOR SERVICES I Charge per I Utilities Field Visit Services Occurrence Field Visit $ 20.00 (Including, but not limited to: initial read on, initial read shut, final read 40.00 on, final read shut, temporary disconnects, non -emergency shut off 40.00 for repair, customer requested meter locatesm and installation, 60.00 movement, or removal of hydrant/construction meters 30.00 Turn -on after hours 55.00 Turn-off after hours 55.00 Meter test (Based on meter size)* 3/4" 130.00 1 " 150.00 1 1/2" 206.00 2" 230.00 3" and above 515.00 Re -read* (customer request) Residential 30.00 Commercial/Multi-Family 40.00 Water shut-off charge for non-payment 40.00 Labor charge for meter upgrades 60.00 Flow test* 30.00 Dishonored checks 25.00 Late payment 10.00 *No charge if meter error, city's error, or substandard flow rate is detected. Anv adjustments to the utility bill will be no more than three Customer Tampering/Damages The utilites department is authorized to collect expenses for damages to meter/services by customers. If damaged result from tampering, a per hour rate for staff time and mateiral will be applied. All charges Unauthorized reconnection of service 150.00 Pulled meter/ reinstallation (in addition to the unathorized 1 50.00 recommection of service charge for instances in which unathorized connections cannot be securely disconnected due to tampering and/or damages or inability to lock the meter Illegal meter bypass (for theft of service after meter has been pulled 1 150.00 or if jumper lines are used around existing meter. This charge may be applied alone or in addition to other tamping charges) 27 88 2s 89 SCHEDULE OF FEES AND CHARGES FOR SERVICES Meters Meter Connection Charges Meter Size (inches) Inside City Outside City Deposit 5/8 and 3/4 $ 220.00 $ 275.00 $ 100.00 1 255.00 315.00 125.00 1 1/2 455.00 565.00 250.00 2 530.00 660.00 440.00 Furnished and installed by and at the expense of 3 customer 750.00 Furnished and installed by and at the expense of 4 customer 1,250.00 Furnished and installed by and at the expense of 6 customer 2,500.00 Furnished and installed by and at the expense of 8 customer 4,000.00 Construction Meters Meter Size (inches) Penalty for Nonread/Month Deposit 3/4 $ 25.00 $ 100.00 1 25.00 100.00 1 1/2 25.00 200.00 2 25.00 200.00 3 150.00 600.00 If the customer requests to increase the size of the water meter to a size greater than originally installed, the customer shall pay only the differential cost between the original meter and the cost of the new meter for both the connection and deposit charges. Footnote / Explanation 2s 89 SCHEDULE OF FEES AND CHARGES FOR SERVICES Rates (1) WATER RATE ADJUSTMENTS: INSIDE CITY Inside City Residential Base Monthly Charge p $12.90 $12.90 Commodity Charge per 1,000 gallons Water Inside City Commercial Base Monthly Charge p $25.81 $25.81 Water Inside City Commodity Charge per 1,000 gallons Tier 2 9,001-30,000 $3.09 Water Inside City Commercial Tier 10-9,000 $1.72 $1.72 Water Inside City Commercial Tier 2 9,001-30,000 $3.09 $3.09 Water Inside City Commercial Tier 3 30,001-50,000 $4.13 $4.13 Water Inside City Commercial Tier 4>50,001 $5.09 $5.09 Water Inside City Residential Base Monthly Charge p $12.90 $12.90 Commodity Charge per 1,000 gallons Water Inside City Residential Tier 10-9,000 $1.72 $1.72 Water Inside City Residential Tier 2 9,001-30,000 $3.09 $3.09 Water Inside City Residential Tier 3 30,001-50,000 $4.13 $4.13 Water Inside City Residential Tier 4>50,001 $5.09 $5.09 29 90 SCHEDULE OF FEES AND CHARGES FOR SERVICES Rates (1) WATER RATE ADJUSTMENTS: OUTSIDE CITY Outside City Residential Base Monthly Charge p $16.14 $16.14 Commodity Charge per 1,000 gallons Water Outside City Commercial Base Monthly Charge p $32.27 $32.27 Water Outside City Commodity Charge per 1,000 gallons Tier 2 9,001-30,000 $3.88 Water Outside City Commercial Tier 10-9,000 $2.16 $2.16 Water Outside City Commercial Tier 2 9,001-30,000 $3.88 $3.88 Water Outside City Commercial Tier 3 30,001-50,000 $5.16 $5.16 Water Outside City Commercial Tier 4>50,001 $6.35 $6.35 Water Outside City Residential Base Monthly Charge p $16.14 $16.14 Commodity Charge per 1,000 gallons Water Outside City Residential Tier 10-9,000 $2.16 $2.16 Water Outside City Residential Tier 2 9,001-30,000 $3.88 $3.88 Water Outside City Residential Tier 3 30,001-50,000 $5.16 $5.16 Water Outside City Residential Tier 4 >50,001 $6.35 $6.35 30 91 SCHEDULE OF FEES AND CHARGES FOR SERVICES Rates (2) WASTEWATER, STORMWATER, AND REUSE RATE ADJUSTMENTS: INSIDE AND OUTSIDE CITY Inside City All hly Charge per 1 ERU = $7.50 $7.50 Reuse All Wastewater Inside City Both counts w/ No Water Me $34.92 $34.92 Wastewater Inside City Both 5e Monthly Charge per L $19.33 $19.33 Wastewater Inside City Both y (Residential Up to 7,01 $2.22 $2.22 Scheduled sumption Rate/ Ton -H $0.24 $0.24 Reuse All Scheduled sumption Rate/ Ton -H $0.24 $0.24 Wastewater Outside City Both counts w/ No Water Me $43.67 $43.67 Wastewater Outside City Both a Monthly Charge per L $24.20 $24.20 Wastewater Outside City Both y (Residential Up to 7,01 $2.78 $2.78 Stormwater Inside City All hly Charge per 1 ERU = $7.50 $7.50 Reuse All All Per 1,000 gallons $0.40 $0.40 Reuse All Scheduled Per 1,000 gallons $0.26 $0.26 DES Chilled Water All All Capacity Charge /Ton $30.00 $30.00 Reuse All Scheduled sumption Rate/ Ton -H $0.24 $0.24 Effective: March 16, 2022 92 Stormwater Inside City All hly Charge per 1 ERU = $7.50 $7.50 Reuse All All Per 1,000 gallons $0.40 $0.40 Reuse All Scheduled Per 1,000 gallons $0.26 $0.26 DES Chilled Water All All Capacity Charge /Ton $30.00 $30.00 Reuse All Scheduled sumption Rate/ Ton -H $0.24 $0.24 Effective: March 16, 2022 92 r rvY r�fl SCHEDULE OF FEES AND CHARGES FOR SERVICES • P&Z Activity Fees Major Abandonment (easement or right-of-way) $ 1,500.00 Development Annexation 1,500.00 Administrative Appeal 750.00 Comprehensive Plan Amendment (Map) Up to 50 acres (small scale) 3,000.00 All others 5,000.00 Community Design Plan Appeal 750.00 Conditional Use 2,000.00 1 Development of Regional Impact (DRI) Review Notice of Proposed Change (NOPC) 3,000.00 New DRI or substantial deviation 5,000.00 Review of Annual Report 500.00 Height Exception 750.00 Master Plan (New) & Major Master Plan Modification Less than 10 acres 2,500.00 10 acres or more 3,000.00 New Major Site Plan, Major Site Plan Modifications, & Tech. Site Plan (total projects sq. ft.) up to 49,999 sq. ft 2,000.00 50,000 - 149,999 sq. ft 3,000.00 150,000 - 499,999 sq. ft 3,500.00 500,000 + sq. ft 4,000.00 PID District Code Waivers 500.00 Modification to Development Order 1,000.00 Rezoning Up to 10 acres 2,000.00 10 acres or more 3,000.00 Variance 1,500.00 Footnote / Explanation ,,,, ................ $1,500 deposit for an NOPC application, and $5,000 for a new DRI or Substantial Deviation, are required at time of filing period, cost of advertising, and staff time will be billed to applicant based on hourly salaries plus 35% for fringe benefits. Costs for current legal ad/public notice will also be paid at time of filing. Fees are not refundable after staff review has begun unless noted otherwise herein. Reviews will be discontinued if a check is returned; to re-apply an applicant must pay the application fee plus the fee for returned checks as established by the City. Applicants applying for activites requiring noticing in the local newspaper (PB Post) shall also remit the current advertising fee to cover said costs. Total project fees are calculated by the sum of the applicable application fees. Fees cover two reviews. Additional reviews will be billed to the applicant based on the 32 93 33 94 SCHEDULE OF FEES AND CHARGES FOR SERVICES vprvrv��ry d � ' 1F • P&Z Activity Fees Minor Administrative Adjustment $ 500.00 Development Landscape Modifications 300.00 Lot Line Modification 500.00 Sign Program 500.00 Sign Program Amendment 150.00 Minor Master Plan Modification 1,000.00 Minor Site Plan Modification Arch./ Elevation changes only (i.e. only requiring review by P&Z Divison) 500.00 Multiple modifications and/or requires multi-department review 1,000.00 Repainting 75.00 New Minor Site Plan 1,500.00 Minor Landscape Modifications 500.00 Footnote / Explanation Fees are not refundable after staff review has begun unless noted otherwise herein. Reviews will be discontinued if a check is returned; to re-apply an applicant must pay the application fee plus the fee for returned checks as established by the City. Applicants applying for activites requiring noticing in the local newspaper (PB Post) shall also remit the current advertising fee to cover said costs. Total project fees are calculated by the sum of the applicable application fees. Fees cover two reviews. Additional reviews will be billed to the applicant based on the hourly rate of salary of 33 94 34 95 SCHEDULE OF FEES AND CHARGES FOR SERVICES • P&Z Activity Fees Other Applications, Alcohol License Sign -off Requests, & Fees New $ 100.00 Renewal/ Special Event 50.00 BTR Zoning Review 50.00 Certificate of Conformity 400.00 5 Conceptual Development Meeting 100.00 Historic Preservation Historic Designation - Individual 100.00 Historic Designation - District (per property up to a max of $500) 10.00 Certificate of Appropriateness (COA) - staff only 30.00 Certificate of Appropriateness (COA) - Board review - Minor 50.00 Certificate of Appropriateness (COA) - New Const./ Major Mod./ In 150.00 or out of district Certificate of Appropriateness (COA) - Relocation into or out of district 150.00 Certificate of Appropriateness (COA) - Primary Structure 500.00 Certificate of Appropriateness (COA) - Accessory Structure 250.00 Property Tax Exemption 250.00 Evaluation for Historic Significance / Eligibility for Designation 50.00 Appeal of staff or Board decision 100.00 Legal review of documents (e.g. condo docuemtns, cross -access 500.00 agreement: parking agreements) Mobile Vending Unit Application review 250.00 Permit Fee 50.00 P&Z Permit Reviews (based on review time) up to .5 hr 50.00 .5 -1 hr 100.00 1 - 2 hr 150.00 Postponement Without re -advertisement and re -notification to property owners 25.00 With re-advertisment (in addition to legal ad/notification costs) 250.00 Footnote / Explanation s Conceptual Development Meetings are applicant requested meetings with plannign staff to discuss any inquiry or potential development. This excludes phone and email inquiries. No fee will be charged for the first meeting. Fees are not refundable after staff review has begun unless noted otherwise herein. Reviews will be discontinued if a check is returned; to re -apply an applicant must pay the application fee plus the fee for returned checks as established by the City. Applicants applying for activites requiring noticing in the local newspaper (PB Post) shall also remit the current advertising fee to cover said costs. Total project fees are calculated by the sum of the applicable application fees. Fees cover two reviews. Additional reviews will be billed to the applicant based on the hourly rate of salary of $75. 34 95 SCHEDULE OF FEES AND CHARGES FOR SERVICES P&Z Acti Pre -Application Meeting $ Resubmittal of Applications (after 2 notices of incompleteness) Sidewalk Cafe application review Site Plan Time Extension (including extensions pursuant to state statutes Special Project Verifications for Grants, Development incentives, Housing Credits & Similar Applications Telecommunications Co -locations Tower Siting/ Tower Replacements New Lease/ Lease Revisions Unity of Title New Unity of Title Release of Unity of Title (plus legal review fee) Waivers, Administrative Zoning Permit Zoning Permit Inspection if required (per inspection) Zoning Verification Letter One question per vacant property or per developed project One to four questions per vacant property or per developed project Each additional questions above the first four Code interpretations or determinations Fees 150.00 50% of Original Fee 150.00 750.00 45.00 200.00 750.00 1,500.00 250.00 250.00 200.00 50.00 35.00 50.00 100.00 25.00 200.00 Zoning permits are issued for impovements/elements not requiring a building permit such as fences for single family homes, banner signs, sign copy changes eligible sheds and tiki huts, and pavers, patios and sidewalks (exclude sidewalks within right -of - The higher fee is associated with research required for preparing the letter, beyond zoning and use informaiton Pre -application meetings are meetings required prior to application submittal. A preliminary site plan & landscape plan are required at scheduling, One pre -application meeting fee can be credited to the total application submittal fee Fees are not refundable after staff review has begun unless noted otherwise herein. Reviews will be discontinued if a check is returned; to re -apply an applicant must pay the application fee plus the fee for returned checks as established by the City. Applicants applying for activites requiring noticing in the local newspaper (PB Post) shall also remit the current advertising fee to cover said costs. Total project fees are calculated by the sum of the applicable application fees. Fees cover two reviews. Additional reviews will be billed to the applicant based on the hourly rate of salary of $75. 35 96 Primary Permit Fees SCHEDULE OF FEES AND CHARGES FOR SERVICES Buildina Division Fees Plan Review Fee Plan review fee will be credited against the actual cost of the building permit at the time of permit issuance, if a permit is not issued for any reason subsequent to plan review, the City will retain the plan review fee (non-refundable) 1. Minimum fee; or $75 2. Plan Review Fee Rate - Construction Value 1.0% 0-1,500,000, plus 0.50% 1,500,001 - 5,000,000, plus 0.25% over 5,000,001 Construction Permit Fee: (All types) 1. Minimum fee; or per (4) CPFR 75.00 2. Low voltage 40.00 3. Streamlined Residential Program: (i) Program applicarion fee (initial submittal and annual renewal) 250.00 (ii) Water heaters and A/C units change -out 55.00 4. Construction Permit Fee Rate (CPFR) Construction Value(") 2.30% 0 - 1,500,000, plus 1.75% 1,500,001 - 5,000,000, plus 1.00% over 5,000,001 Resubmittal Fee: (Paid at time of resubmittal) 1. First resubmittal No charge 2. Second re-submittal(Rejection for same comments) (i) Minimum fee; or 75.00 (ii) 10% of original permit fee, whichever is greater 10% 3. Third re -submittal and subsequent re -submittal (Rejection for same comments) (i) Four times the original permit fee 4x Revision Fee: 1. Minimum fee; or 75.00 2. $10.00 per page; or 10.00 3. 2.3% of the revision value, whichever is greater 2.3% Stocking Permit Fee 200.00 Certificate of Use Fee 1. Minimum fee; plus 75.00 2. $30 any additional required inspection 30.00 Building permit valuations: For permitting purpose, valuation of buildings and systems shall be total replacement value to include structural, value to include structural, electric, plumbing, mechanical, interior finish, relative site work, architectural and design fees, overhead and profit; excluding only land value. Valuation references may include the latest published data of national construction cost analysis services, such as, Marshall -Swift, Means, etc as published by International Code Congress, final building permit valuation shall be set by the Building official. 36 97 SCHEDULE OF FEES AND CHARGES FOR SERVICES Buildina Division Fees Primary Permit Fees Department of Business and Professional Regulation Surcharge 1. Minimum fee; or 2. 1.0% of the permit fee costs; whichever is greater Building Code Administrators and Inspectors Fund Surcharge 1. Minimum fee; or 2. 1.5% of the permit fee costs; whichever is greater Green Building Fee: 1. 0.05% of the construction value Solar Voltaic Systems (1 and 2 Family Residential) 1. Minimum Fee 2. 2.3% On Construction Value Failure to Obtain Permit Fee (Penalty Fee): 1. Four (4) times permit fee; subject to review by Building Official 2. Penalty fee waiver 2.00 I 1.0% 2.00 I 1.5% 0.05%1 150.00 Max 400 10WIN Private Provider Permit Fee (Discounted per F.S. 553.791) 1. Plan Review/ Inspections (Discount for full service only) (i) 25% Building Permit Fees 2. Inspections (Discount not provided for single discipline inspections) (i) 25% Building Permit Fees Technology Fee Hardware/ Software Maintenance (Online Application, Digital Plan Review, Mobile Inspections 1. Per permit 2.00 37 98 � ud SCHEDULE OF FEES AND CHARGES FOR SERVICES b7asaagaA,,,, • Building Division Fees Other Departmental & Planning & Zoning Division Plan Review Fee (In addition to primary permit fees) Agency Fees 1. See Part III, Land Development Regulations, Chapter 2. Article II, Sections 1. (F) Fire Department Fees: (In addition to primary permit fees) 1. Fire Inspection feesL (i) Code of Ordinances, Part II, Chapter 9. Article II. Section 9 2. Intermin Fire Assessment(Paid at time of Certificate of Occupancy or Completion) (i) See Code of Ordinances, Part II, Chapter 23. Article III, Division II, Section 23-4 Palm Beach County Impact Fees: (In addition to primary permit fees) 1. Per Palm Beach County website City Parks and Recreation Facilities Impact Fee: (In addition to primary permit fees) 1. See Part III Land Development Regulations, Chapter II. Article VI. Section 2. Water and Sewer Capital Facilities Charges: (In addition to primary permit fees) 1. See Code of Ordinances, Part II, Chapter 26, Article II, Division 2, Section 26-34 Art in Public Places Fee:(In addition to primary permit fees) 1. See Code of Ordinances, Part II, Chapter 2. Article XII, Section 2-163 Footnote / Explanation 38 99 Nk, � ud b7asaagaA,,,, SCHEDULE OF FEES AND CHARGES FOR SERVICES • Building Division Fees Administrative Fees Alternate Method and Matieral Processing $ 150.00 Building Board of Adjustments and Appeals 250.00 Certificate of Occupancy 1. 24 Hours notice no charge 2. Less than 24-hour notice 200.00 Change of Contractor and/or Subcontractor Fee 35.00 Early Construction Authorization Fee 500.00 Early Power Release 1. Single family, duplexes, townhouse (per meter) 150.00 2. Multi- family buildings - Main building house meter (only) 150.00 (i) Each apartment meter 25.00 3. Commerical (per meter) 150.00 (i) Additional per each 10,000 square feet 150.00 FPL Meter Placement Fee 50.00 Local Product Approval Fee 1,500.00 Master Plan Fee (Floating) (per set) 1. Single family 500.00 2. Multi -family 1,500.00 Permit Applicarion Extension Fee (Maximum of three) 1. First extension 50.00 2. Second extension 75.00 3. Third extension 100.00 Footnote / Explanation 39 100 SCHEDULE OF FEES AND CHARGES FOR SERVICES Buildina Division Fees Administrative Fees Permit Extension Fee (prior to expiration) 1. First Extension $ 50.00 2. Second Extension 75.00 3. Third Extension 100.00 4. Permit Extension for period beyond 90 days 250.00 Permit Application or Permit Reinstatement Fee (subject to approval by Building Official) 1. Within 180 days of inactive status 75.00 2. After 180 days of inactive status (i) Minimum fee or 75.00 (ii) 30% of permit fee as calculated at time of reinstatement, whichever is greats 30% Professional Services 50.00 (i.e permit research, due diligence reports, community acknowledement, forms, etc) Replacement Document Fee 1. Permit card 30.00 2. Permitted plans 30.00 plus printing costs Temporary Certificate of Occupancy or Completion (TCO/TCC) 450.00 TCC or TCO (subject to approval by building offical)(30 day extension) 1. First Extension 100.00 2. Second Extension 200.00 3. Third Extension (final extension) 500.00 4. Additional extension requests 1,000.00 40 101 41 102 SCHEDULE OF FEES AND CHARGES FOR SERVICES • Building Division Fees Inspection and Plan Review Fees Re -Inspection Fees 1. First re -inspection $ 50.00 2. Second re -inspection 100.00 3. Third and subsequent re -inspection without "correction" done 200.00 Advisory, Special Inspection, or Inspections During Off -Duty Hours 75.00 ($75 per hour, minimum of 2 hours, based on availability) After Hours Plan Review Service 1. Per hour 75.00 minimum of 2 hours per trade and based on availability policy Footnote/ Explahation All fees are non-refundable Fee estimates upon request 41 102 SCHEDULE OF FEES AND CHARGES FOR SERVICES Buildina Division Fees Building Recertification Fees Building Recertification Application $400.00 Recertification Report Fees: 1. First Resubmittal No Charge 2. Second Resubmittal 100.00 3. Third Resubmittal 250.00 Repair Plan and Schedule Fees: 1. First Resubmittal No Charge 2. Second Resubmittal 100.00 3. Third Resubmittal 250.00 Extension of Time Fees: 1. First Resubmittal No Charge 2. Second Resubmittal 100.00 3. Third Resubmittal 250.00 All fees are non-refundable Fee estimates upon request 42 103 SCHEDULE OF FEES AND CHARGES FOR SERVICES Certificate of Use and Occupancy Fees I Development Application Fee Single -Family, Townhome, Condominium Rental Property Flat Rate All other uses - including Home Based Businesses Flat Rate Development Annual Renewal Fee Single-Familv, Townhome, Condominium Flate Rate 12.50 Apartments, Hotels, Commerical, Industrial, Retail 25.00 properties Inspection Fees Fire Fire Department Variable - see belov Building/Code Building or Code Compliance - Initial Inspection - No Charge New Applications New Applications 43 104 Failed Inspection - re -inspection charges First re -inspection Flat Rate 5 Second re -inspection Flat Rate 10 Third and each subsequent re -inspection Flat Rate 20 After hours inspections Per hour; min two hours 7 Biennial re -inspection charges: Building/Code Single-family, townhome, condominium Flat Rate 5 Building/Code Individual unit - apartment, hotel, motel Flat Rate 1 Building/Code Commercial/ Industrial up to 5,000 sq ft Flat Rate 5 Building/Code Commercial/ Industrial up to 5,001 - 25,000 sq ft Flat Rate 6 Building/Code Commercial/ Industrial over 25,001 sq ft Flat Rate 7 Building/Code Non-profit/ Churches up to 10,000 sq ft Flat Rate 5 Building/Code Non-profit/ Churches over 10,000 sq ft Flat Rate 6 Development Local Agent change of information Flat Rate 1 Development Fine for failure to obtain Certificate of Use and Occupancy Maximium; Up to 50 43 104 SCHEDULE OF FEES AND CHARGES FOR SERVICES Certificate of Use and Occupancy Fees I Fire Non-residential, (includes all retail, mercantile, business office, First 1,000 sq. feet $50 industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not including restaurants, cafes, and public eating places. Additional 1,000 sq ft. $8 Tents, canopies and temporary structures Flat Rate $35 Churches up to 10,000 sq ft Flat Rate 45 Churches over 10,000 sq ft Churches - each additional 1,000 sq ft over 10,000 Multi -family building (includes hotels, apartments, cooperatives, Three (3) to twenty-four (24) units Flat Rate 50 Twenty-five to 38 units Flat Rate 75 Thirty-nine units to 100 units Flat Rate 100 Each unit over 100 Per Unit 10 Restaurants, cafes and public eating places a. Seating capacity up to 15: 35.00 b. Seating capacity from 16 to 50: 50.00 c. Seating capacity from 51 to 100: 100.00 d. Seating capacity over 100: 200.00 Educational: a. Nursery day care: 35.00 b. All others: 75.00 All others not classified above: 50.00 Businesses or professional individuals sharing one office suite or bay shall be charged only one fire inspection fee. The fees established in division (c), (d), and (e) shall accrue annually. In the event the annual fire and safety inspection fee is not paid, the city may enforce the non-compliance with this section by sending a notice of violation to the industrial property owner, commercial property owner, business owner, or owner of the multi -family residential dwelling, and then proceeding to the Code Compliance Board due to the responsible parties failure to pay the annual fire and safety inspection fee. 44 105 SCHEDULE OF FEES AND CHARGES FOR SERVICES - - • • - SIC Description Fee 0742 Veterinarian* $ 216.48 0752 Animal Specialty Service 97.24 0781 Landscape Architect* 216.48 0782 Lawn & Garden Service 162.07 0783 Tree Trimming 162.07 1520 Contractor - Residential 269.72 1530 Contractor- Building 269.72 1540 Contractor - General 269.72 1611 Contractor - Paving 269.72 1620 Contractor - Heavy Construction 269.72 1623 Contractor - TV Antenna & Tower 269.72 1624 Contractor- Underground Utilities (ref. 1623) 269.72 1625 Contractor - Concrete 269.72 1626 Contractor - Marine 269.72 1629 Contractor - Tennis Court 269.72 1700 Miscellaneous Specialty 97.24 1701 Asphalt Sealing & Coating 97.24 1702 Landscaping 97.24 1703 Lathing 97.24 1704 Residential Gutter & Downspout Installation 97.24 1705 Striping 97.24 1706 Vinyl Clad Metal Shelving 97.24 1707 Mirror/Shower Door Installation 97.24 1710 Contractor- Irrigation Sprinkler 269.72 1711 Contractor- Plumbing 269.72 1712 Contractor - Air Conditioning 269.72 1713 Contractor - Merchanical 269.72 1714 Contractor- Fire Sprinkler 269.72 1715 Contractor - Refrigeration 269.72 1716 Contractor - Room Air Conditioning 269.72 1717 Contractor - Septic Tank 269.72 1718 Contractor - Solar Water Heating 269.72 1721 Contractor- Painting 269.72 1731 Contractor - Electrical 269.72 1732 Contractor - Communication & Sound 269.72 1733 Contractor - Burglar & Fire Alarm 269.72 1734 Contractor - Sign - Electrical 269.72 1741 Contractor - Masonry 269.72 1742 Contractor - Plastering 269.72 1743 Contractor - Tile, Terrazzo, & Marble 269.72 1744 Contractor - Drywall 269.72 1745 Contractor- Insulation 269.72 1746 Contractor - Acoustical Tile 269.72 1750 Contractor- Window 269.72 1751 Carpentry & Cabinet Installation 97.24 1752 Contractor- Flooring, NEC 97.24 1753 Contractor - Door 269.72 Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not including restaurants, cafes, and public eating places 45 106 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC I Descri Fee 1754 Contractor - Garage Door 269.72 1761 Contractor- Roofing 269.72 1762 Contractor - Roof Deck 269.72 1763 Contractor - Sheet Metal 269.72 1772 Contractor - Gunite 269.72 1781 Contractor - Well Driller 269.72 1791 Contractor- Rei nforcinq, Iron & Steel 269.72 1793 Contractor - Glass & Glazing 269.72 1794 Excavation/Grading 97.24 1795 Contractor - Demolition 269.72 1796 Contractor - Elevator 269.72 1797 Contractor - Sign - Nonelectrical 269.72 1799 Contractor - Miscellaneous Special Trade 269.72 1800 Contractor -Aluminum Specialty 269.72 1801 Contractor - Awnings 269.72 1802 Contractor - Boilers and Pressure Piping 269.72 1803 Contractor - Fence Erection 269.72 1804 Contractor - Liquefied Petroleum Gas 269.72 1805 Contractor- Ornamental Iron 269.72 1806 Contractor - Pollutant Storage Systems 269.72 1807 Contractor - Pool/Spa 269.72 1808 Contractor - Pool/Spa Service 269.72 1809 Miscellaneous Contractor 269.72 2024 Manufacturer- Frozen Desserts Number of workers fee schedule: Not exceeding 2 persons 119.24 Not exceeding 4 persons 200.27 Not exceeding 6 persons 269.72 More than 6, not exceeding 10 persons 324.14 More than 10, not exceeding 20 persons 405.17 More than 20 persons 607.75 2099 Manufacturer- Food Preparation See 2024 2299 Manufacturer - Textile Goods See 2024 2389 Manufacturer - Apparel and Accessories See 2024 2392 Manufacturer -Slipcovers 97.24 2396 Manufacturer- Fabricated Trimmings See 2024 2399 Manufacturer- Fabricated Textile Products See 2024 2431 Manufacturer- Millwork See 2024 2434 Manufacturer - Cabinetry See 2024 2439 Manufacturer - Structural Members See 2024 2511 Manufacturer - Wood Furniture See 2024 2512 Manufacturer - Wood Furniture, Upholstered See 2024 2515 Manufacturer- Mattresses See 2024 2591 Manufacturer- Window Coverings See 2024 46 107 SCHEDULE OF FEES AND CHARGES FOR SERVICES - - • • - SIC I Description I Fee I 2671 Manufacturer- Plastic Packaging See 2024 2711 Manufacturer- Newspaper Publishinq/Printing See 2024 2759 Manufacturer- Commercial Printing See 2024 2834 Manufacturer- Pharmaceutical Preperations See 2024 2842 Manufacturer- Cleaning Preperations See 2024 2844 Manufacturer- Cosmetic Preparations See 2024 2899 Manufacturer- Chemical Preparations See 2024 3083 Manufacturer- Plastic Sheets/Rods See 2024 3089 Manufacturer- Plastic Products, NEC See 2024 3231 Manufacturer- Glass Products See 2024 3271 Manufacturer- Concrete Block/Brick See 2024 3272 Manufacturer- Concrete Products See 2024 3281 Manufacturer- Stone Products See 2024 3354 Manufacturer- Aluminum Extruded Products See 2024 3443 Manufacturer- Metal Products See 2024 3446 Manufacturer- Ornamental Metal Products See 2024 3479 Manufacturer- Coating Application See 2024 3499 Manufacturer- Fabricated Metal Accessories See 2024 3542 Manufacturer- Machinerv/ Equipment See 2024 3559 Manufacturer- Special Industry Machinery See 2024 3569 Manufacturer- General Industrial Machinery See 2024 3571 Manufacturer- Computers See 2024 3599 Manufacturer- Machine Shop See 2024 3569 Manufacturer- Electrical Industrial Products See 2024 3571 Manufacturer- Communications Equipment See 2024 3679 Manufacturer- Electronic Components See 2024 3728 Manufacturer- Aircraft Parts See 2024 3861 Manufacturer- Photographic Equipment Processing See 2024 3911 Manufacturer- Jewelry See 2024 3942 Manufacturer- Dolls See 2024 3949 Manufacturer- Sporting Goods See 2024 3993 Manufacturer- Advertising Specialties See 2024 3999 Manufacturer- Miscellaneous, NEC See 2024 4013 Railroad Company 216.48 4118 Ambulance Service 107.66 plus 37.04 per vechicle 4119 Transportation Service, NEC 107.66 plus 37.04 per vechicle 4121 Taxi/Limousine Service 107.66 plus 37.04 per vechicle 4131 Bus Service 107.66 plus 37.04 per vechicle 4173 Bus Service/depot 107.66 4210 Trucking Service 81.04 per vechicle 4222 Cold Storage, per square foot Warehouse, per square footage fee schedule: 5,000 square feet or fraction thereof 243.11 Each additional 5,000 square feet 23.63 4225 Warehouse - Storage, per square foot See 4222 4493 Marina 97.24 4498 Marine Detailing 97.24 NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not including restaurants, cafes, and public eating places 47 108 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC I Descriation I Fee 4522 Air Transportation, Nonscheduled 97.24 4724 Travel Bureau* 162.07 4725 Tour Operator 97.24 4731 Freight Forwarding Service 162.07 4780 Packing & Crating 162.07 4783 Express Company 324.14 4813 Telephone Communications 324.14 4822 Telegraph & Other Communications 97.24 4841 Television Services 162.07 4899 Communication Services, NEC 97.24 4924 Natural Gas Distribution 324.14 4925 Liquefied Petroleum Gas Distribution 324.14 5099 Merchant - Wholesale, per inventory Wholesale, per inventory fee schedule: Not exceeding $5,000 269.72 More than $5,000, not exceeding $25,000 377.39 More than $25,000, not exceeding $100,000 539.46 More than $100,000, not exceeding $500,000 810.34 More then $500,000 971.25 5197 Advertising Specialties Sales 97.24 5211 Lumber Company, per inventory See 5399 5261 Nursery: Trees/Plants, per inventory See 5399 5399 Merchant - Retail per inventory Retail, per inventory fee schedule: Not exceeding $5,000 107.66 More than $5,000, for each additional $1,000 or fraction thereof 5.68 5411 Grocery, per inventory See 5399 5421 Market - Meat/Fish/Poultry, per inventory See 5399 5461 Bakery 162.07 5511 Automobile Dealer* 216.48 5531 Auto Parts, per inventory See 5399 5541 Gas Station 162.07 5699 Dressmaking Shop 64.83 5719 Blinds, Shades, Drapery 162.07 5810 Ice Cream Parlor 64.83 5811 Caterer 162.07 5812 Restaurant 3.76 per seat, 107.66 minimum 5813 Drinking Places 539.46 5912 Pharmacy, per inventory See 5399 Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not including restaurants, cafes, and public eating places 48 109 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC I Descri 5930 Antique Shop Antique stores and auction houses, selling only objects of value such as quality restored antigues, art objects, jewelry, and the like, but not used merchandise generally. 5932 Used Merchandise Stores 5933 Pawnbroker 5944 Jewelry Shop, per inventory 5945 Handicraft Shop, per inventory 5961 Mail Order/Catalog 5962 Vending Machine - Coin - Operated (a) Amusement Vending Machines: Each operator In addition, for each machine (b) Service Vending Machines: Each operator In addition, for each machine (c) Merchandise Vending Machines: Each operator In addition, for each machine as follows: Requiring deposit under .35 Requiring deposit over .35 (Coin-operated Auto Wash and Laundry Machines are addressed separately, under SIC 7543 and SIC 7215, respectively.) The following coin- operated machines are exempt from Business Tax Receipt requirements: Cigarette vending machines (F.S. 210.03) Federal postage stamp machines, Parcel checking lockers, and Toilets (F.S. 205.63) nadulterated Florida -produced citrus juice vending machines (F.S. 205.632) Furthermore, no Business Tax Receipt shall be required for coin-operated machines where the vending machines are owned and operated by charitable or benevolent nonprofit organizations and where the entire proceeds of such machines are used solely for recognized charitable or benevolent purposes. No Business Tax Receipt shall be required for the operation of any machines where such machines are owned by a person who is otherwise issued a Certificate of Use by the city, and such machines are located and operated at the owner's regular place of business. 49 Fee 162.07 723.51 See 5399 See 5399 97.24 217.07 28.94 72.36 28.94 72.36 28.94 43.42 110 SCHEDULE OF FEES AND CHARGES FOR SERVICES - - • • - sic Description Fee 5963 Vending - Mobile $ 97.24 5964 Ice Cream Truck ( Ref. 5963) 107.66 plus 37.04 per vehicle 5965 Lunch Wagon (Ref. 5963) 107.66 plus 37.04 per vehicle 5992 Florist, per inventory See 5399 5995 Optician* 216.48 5998 Auction Company (Ref. 5999) 1,591.74 6020 Bank - Commercial 405.17 6030 Bank - Savings 405.17 6098 Check Cashing Agency 324.14 6099 Financial Services, NEC 324.14 6141 Investment & Trading 324.14 6162 Mortgage Company* 324.14 6163 Mortgage Broker" 162.07 6211 Broker- Securities 324.14 6282 Investment Advice 97.24 6410 Insurance Agent 54.41 6411 Insurance Company 97.24 6412 Medical Claims Processing Service (Ref. 6411) 97.24 6513 Apartment Building 4.05 per room, 37.04 minimum 6514 Rental property four (4) units or less, including single family residential rentals 4.05 per room, 37.04 minimum Footnote / Explanation ,,,,,< ................. Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not including restaurants, cafes, and public eating places 50 111 SCHEDULE OF FEES AND CHARGES FOR SERVICES Business Tax Receiats Procedure Every rental unit used for residential living purposes in the city must have a Certificate of Use and unless otherwise exempt, must be issued a Business Tax Receipt. This includes rental property four units or less, including single family residential rentals, condominiums, and mobile homes. Business Tax Receipts are issued for a period of twelve months, from October 1st to the following September 30th. They must be renewed annually. To avoid renewal late fees, rental Business Tax Receipt fees are payable by October 1st. After January 30th, late renewals require a Code Compliance (interior and exterior) inspection of the property. Whenever a rental property is sold or otherwise changes ownership, the new owner must do the following: (1) Apply for a new Certificate of use and rental Business Tax Receipt; (2) Schedule an inspection of the rental with the Code Compliance Division. If the inspection process should reveal Zoning, Building, Housing or Fire Code violations, they must be corrected and a re- inspection made by the appropriate department. The owner is given adequate time to correct any violations. All violations must be corrected before occupancy will be approved. Any property that has been found in violation by a code compliance board of the city shall be required to be inspected after six (6) months from the date of the hearing, and again at twelve (12) months after the date of the hearing in which the property was found to be in violation. The owner of a property that has been found to be in violation by a code compliance board of the city shall be required to pay an inspection fee of seventy-five dollars ($75.00) for each of the inspections required. The required inspection fees shall be included as part of the administrative costs assessed by the city and shall be included in any liens filed by the city. NOTE: Fees may change from time to time by Ordinance of the City Commission. The application for Certificate of Use and information forms for rental Business Tax Receipts are available on line at the city's website and at the Development Services Division of City Hall, 100 East Boynton Beach Boulevard. It should be noted that post office boxes are not acceptable addresses for mailing purposes, and actual street addresses are required on the application. Designation of resident agent: No Certificate of Use and Business Tax Receipt shall be issued by the city for a rental dwelling located on a rental premises unless the applicant therefor designates in writing to the city the name, address, and local telephone number of the owner or resident agent to receive service of notice of violation of this Code. The owner may designate as his or her resident agent any natural person eighteen (18) years of age or older who is customarily present at a business location within the city for the purposes of transacting business, or who actually resides within the city. An owner may change his or her designation of a resident by notifying the city in writing of the name, address, and local telephone number of the person designated by the owner to replace the previous resident agent. Any notice of violation or legal process which has been delivered or served upon the previous resident agent prior to the receipt of the city of notice of change of the resident agent shall be deemed effective service. It shall be the sole responsibility of the owner to appoint a reliable resident agent and to inform the resident agent of his correct mailing address. Failure to do so shall be no defense to a violation of this Code. No owner shall designate as a resident agent any person who does not expressly comply with the provisions of this section. The owner or the resident agent shall be deemed to be the "violator" as the term is used in F. S. § 162.06(2). Service of notice of the resident agent shall be deemed service of notice of the owner, tenant and violator. 51 112 SCHEDULE OF FEES AND CHARGES FOR SERVICES - -10101 I- SIC Description Fee 6530 Property Management* 97.24 6531 Real Estate Broker* 97.24 6541 Title Abstract Office 324.14 6552 Subdividers & Developers, NEC 162.07 7011 Hotels & Motels 4.05 per room, 37.04 minimum 7033 Trailer Parks & Campsites 107.66 plus 3.76 per lot or site 7212 Laundry/Dryclean - Drop Only 107.66 7214 Carpet Cleaning, Mobile (Ref. 7217) 97.24 7215 Laundry Machines, Coin-Operated 72.36 plus 1.45 per machine 7216 Dry Cleaning Establishments 216.48 7217 Carpet/Upholstery Cleaning, Commercial 216.48 7219 Laundry & Garment Services, NEC 64.83 7221 Photography 162.07 7230 Beauty School 216.48 7231 Beauty Parlor, Etc* One Chair 81.04 Each additional chair or manicurist 22.00 7232 Nail Salon* (Ref. 7231) One manicurist table 81.04 Each additional manicurist 22.00 7241 Barber Shops* One chair 81.04 Each additional chair 22.00 7251 Shoe Repair & Shoe Shine Parlor 64.83 7261 Funeral Director* 216.48 7290 Debt Counseling Service (Ref. 7299) 97.24 7291 Income Tax Service 162.07 7292 Valet Parking (Ref. 7299) 97.24 7293 Tanning Salon (Ref. 7299) 97.24 7294 Weight Loss Center (Ref. 7299) 97.24 7295 Family - Home Child Care (Ref. 7299) 97.24 7296 Dating Service (Ref. 7299) 97.24 7297 Electrolysis* (Ref.7299) 97.24 7298 Massage Therapist 107.66 7299 Miscellaneous Personal Services, NEC 97.24 7311 Publication Service, NEC 162.07 7319 Advertising 269.72 7322 Collection Agency* 162.07 7323 Credit Association 162.07 Footnote / Explanation, * Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not lincluding restaurants cafes and public eating laces 52 113 �I SCHEDULE OF FEES AND CHARGES FOR SERVICES - - • • - SIC Description Fee 7334 Photocopying/Duplicating Service $ 97.24 7336 Commerical Art/Graphic Design 97.24 7337 Typing Service 97.24 7338 Secretarial Services 162.07 7342 Exterminator 162.07 7348 Miscellaneous Commercial Services, NEC 97.24 7349 Janitorial Service 162.07 7359 Rental Service 162.07 7361 Employment Agency 97.24 7362 Nursing Registry 97.24 7370 Data Processing Service 97.24 7371 Computer Programming Service 162.07 7376 Computer Services 97.24 7378 Computer Maintenance & Repair 97.24 7379 Computer Related Services 97.24 7380 Private Detective* 97.24 7381 Security Detective* 97.24 7384 Photofinishing Laboratories 162.07 7385 Books, Periodcals, New Bureaus (Ref. 7389) 97.24 7386 Auto Broker (Ref. 7389) 162.07 7387 Messenger Service (Ref. 7389) 64.83 7388 Appraiser* (Ref. 7389) 216.48 7389 Business Services, NEC 97.24 7390 Handyman (No licenses only renewals) 162.07 7391 Interior Designer* (Ref. 7389) 216.48 7392 Manufacturer's Representative (Ref. 7389) 162.07 7393 Telemarketing/Soliciting* (Ref. 7389) 162.07 7394 Auctioneer* (Ref. 7389) 269.72 7395 Interior Decorator (Ref. 7389) 162.07 7396 Agent or Agency (Ref. 7389) 97.24 7397 Answering Service (Ref. 7389) 97.24 7398 Arts & Crafts - Handmade (Ref. 7389) 97.24 7399 Asbestos Consultant (Ref. 7389) 97.24 7400 Boat Broker (Ref. 7389) 97.24 7401 Draftsman (Ref. 7389) 97.24 7402 Executive Office (Ref. 7389) 97.24 7403 Furniture Installation (Ref. 7389) 97.24 Footnote % Expl nation, ......., ......., ........ ......., ................. * Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Bankina & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not lincluding restaurants cafes and public eating laces 53 114 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC I Description I Fee 7404 Home Demonstrator (Ref. 7389) $ 97.24 7405 Import - Export (Ref. 7389) 97.24 7406 Interpretation & Translation (Ref. 7389) 97.24 7407 Mail Depot (Ref. 7389) 97.24 7408 Music Recording Studio (Ref. 7389) 97.24 7409 Paralegal (Ref. 7389) 97.24 7410 Pool Cleaning - No chemicals (Ref. 7389) 97.24 7411 Pressure Cleaning (Ref. 7389) 97.24 7412 Sign Painting & Lettering 97.24 7413 Water Softening Service (Ref. 7389) 97.24 7414 Yacht Broker* (Ref. 7389) 97.24 7415 Merchandise Broker (Ref. 7389) 97.24 7416 Financial Consultant (Ref. 7389) 97.24 7417 Showroom (Ref. 7389) 97.24 7418 Courier Service (Ref. 7389) 97.24 7419 Aquarium Service (Ref. 7389) 97.24 7420 Religious/ Charitable Organization (Ref. 7389) 97.24 7421 Pet Sitting (Ref. 7389) 97.24 7422 Housesitting (Ref. 7389) 97.24 7423 Embroidery Service (Ref. 7389) 97.24 7424 Diver - Commercial (Ref. 7389) 97.24 7425 Inspection Service - No Appraisal (Ref. 7389) 97.24 7426 Consultant (Ref. 7389) 97.24 7427 Mediation Counselor 97.24 7513 Truck Rental & Leasing 269.72 7514 Passenger Car Rental 269.72 7530 Auto Pinstripping (Ref. 7532) 97.24 7532 Auto Body Shop, per number of workers* See 2024 7536 Auto Glass Installation* 97.24 7538 Auto Mechanical Repair*, per number of workers See 2024 7542 Car Wash 97.24 7543 Car Wash - coin-operated 107.66 plus 22.00 per machine 7544 Auto Detailing 64.83 7549 Automotive Services, NEC* 97.24 7550 Wrecker/Towing Service (Ref. 7549) 81.07 per vehicle 7551 Window Tinting (Ref. 7549) 97.24 7629 Appliance Repair 97.24 7631 Jewelry Repair 31.26 7641 Reupholstery, per number of workers See 2024 7692 Welding, per number of workers See 2024 Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not 54 115 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC I Description I Fee 7697 Locksmith, per number of workers (Ref, 7699) See 2024 7699 Repair Shops, per number of workers (Ref. 7699) See 2024 7699 Miscellaneous Repair Services, NEC 97.24 7700 Mobile Repair (Ref. 7699) 97.24 7701 Bicycle Repair 97.24 7702 Screen Repair 97.24 7832 Motion Picture Theatre 0.51 per seat, 107.66 minimum 7910 Carnival or Circus (Ref. 7999) 539.46 7911 Dance Studio/ School 162.07 7922 Miscellaneous Theatrical Services 97.24 7928 Adult Entertainment (Ref. 7929) 1,157.63 7998 A floor plan showing square footage of building, 97.24 7999 indicate portion to be allotted for this use and seating - chart if applicable, plus a site plan to show the off- 23.63 street parking, shall be submitted for review with the 81.04 Certificate of Use application and filing fee. 107.66 7929 Entertainers & Entertainment Groups 97.24 7933 Bowling Alley 54.41 per alley 7987 Martial Arts Instruction (Ref. 7999) 97.24 7988 Fishing Guide (Ref. 7999) 97.24 7989 Boat Captain Service (Ref. 7999) 97.24 7990 Athletic Clubs (Ref. 7991) 162.07 7991 Fitness Trainer 97.24 7993 Amusement Arcade, per machine See 5962 7994 Billiards (Ref. 7993) 54.41 per table 7995 Special Events (Ref. 7996) 162.07 7997 Bankruptcy Sale (Ref. 7996) 162.07 7998 Micellaneous Recreation Services, NEC 97.24 7999 Boats - Recreation - Small motor crafts, each 23.63 1-5 passenger capacity 81.04 6-10 passenger capacity 107.66 10-50 passenger capacity 162.07 Over 50 passenger capacity 269.72 Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not including restaurants cafes and public eating laces 55 116 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC I Descriation I Fee 8011 Physician* $ 217.07 8012 Psychiatrist 217.07 8013 Ophthalmologist 217.07 8021 Dentist* 217.07 8031 Osteopath* 217.07 8034 Relaxation Therapist (Ref. 8049) 217.07 8035 Psychotherapist (Ref. 8049) 217.07 8036 Psychologist (Ref. 8049) 217.07 8037 Physical Therapist (Ref. 8049) 217.07 8038 Occupational Therapist (Ref. 8049) 217.07 8039 Midwife (Ref. 8049) 217.07 8040 Mental Health Counselor (Ref. 8049) 217.07 8041 Chiropractor* 217.07 8042 Optometrist* 217.07 8043 Podiatrist* 217.07 8044 Hypnotist (Ref. 8049) 217.07 8045 Dietitian (Ref. 8049) 217.07 8046 Clinical Social Worker (Ref. 8049) 217.07 8047 Audiologist (Ref. 8049) 217.07 8048 Acupuncturist (Ref. 8049) 217.07 8049 Health Practioners, NEC* 217.07 8051 Skilled Nursing Care Facilities 162.07 8059 Nursing Care Facility, NEC 3.76 per room, 37.04 minimum 8062 General Medical/Surgical Centers* 217.07 8069 Hospital 162.07 8070 Diagnostic Lab (Ref. 8071) 97.24 8072 Dental Laboratory 217.07 8096 Nursing (Ref. 8099) 107.66 8097 Surgical Technician (Ref. 8099) 107.66 8098 Hearing Aid Specialist (Ref. 8099) 216.48 8099 Health & Allied Services, NEC 107.66 8111 Attorney* 216.48 8243 Computer Assembly/ Setup 97.24 * Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, 56 117 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC I Description 8244 Business School 8249 Art School 8296 Ceramic Studio (Ref. 8299) 8297 Auto Driving School (Ref. 8299) 8298 Piano/ Instrument Instruction 8299 Schools & Education Services, NEC 8322 Individual & Family Social Services 8323 Counselor 8324 Marriage/ Family Therapist* (Ref. 8322) 8351 Day Care - Children 8361 Adult Congregate Living Facility 8399 Social Work Consultant* 8422 Aquarium 8610 Business Associations (Ref. 8611) 8611 Real Estate Board 8711 Engineer* 8712 Architect* 8713 Surveyor* 8721 Certified Public Accountant* 8722 Bookkeeper (Ref. 8721) 8733 Research Organization 8742 Business/ Management Consultant 8748 Traffic Manager 8900 Construction Inspector (Ref. 8999) 8998 Geologist* (Ref. 8999) 8999 Services, NEC 9991 Merchant - temp./ regional mall concourse For four or less temporary (less than a week), and portable, regional mall promtion activities with sales and located within any or all of the mall concourse areas, mall owners shall pay a Business Tax receipt of $144.70 Fee 162.07 162.07 162.07 162.07 97.24 162.07 227.30 97.24 227.30 162.07 3.76 per room, 37.04 minimum 97.24 97.24 97.24 97.24 216.48 216.48 216.48 216.48 97.24 97.24 97.24 97.24 97.24 216.48 97.24 * Requires a license from one of the following: Department of Professional Regulation, Department of Business Regulation, Department of Agriculture & Consumer Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department of Banking & Finance. NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not 57 118 SCHEDULE OF FEES AND CHARGES FOR SERVICES sic I Descriation I Fees 9992 ITemporary retail/ mall carts Activities which would otherwise be subject to retail Business Tax Receipt fees, but which are temporary and portable and located in mall concourse areas, shall be charged a Business Tax Receipt fee of $43.42 for each three-month period or portion thereof. Fees will be paid quarterly in advance by the mall operator. Fees shall be paid based upon the maximum projected number of spaces the mall allocates for temporary and portable retail locations within the mall for the twelve- month period commencing October the first of each year. Fees paid shall be subject to adjustment to reflect actual operating locations. Adjustment shall be made yearly during the month of August for the preceding twelve- month period and on written request from the mall operator. The mall operator shall submit sufficient records to support its request for adjustment. 9993 1Itinerant or Transient Merchant Covers persons who travel from city to city and sell and deliver goods, merchandise or services to business establishements; or who sell, demonstrate or deliver goods, merchandise or services to the general public, and do not have a permanent place of business in the city. Each person, per day $ 10.42 Each person, per week 54.41 Each person, per month 216.48 (I.D. registration requried for each person) NEC - Not Elsewhere Classified Non-residential, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residential board and care, and residential structures that are required to have business tax receipt but not including restaurants, cafes, and public eating places 58 119 SCHEDULE OF FEES AND CHARGES FOR SERVICES Fees Cost for Records Certified Copy (for each certification page that contains the City's seal) $ 1.00 Per page for single -sided copies (no larger than 8 1/2' x 14') 0.15 Per page for double -sided copies (no larger than 8 1/2'x 14') 0.20 Per page for a copy sized 11' x 17' 0.30 CD 1.00 *Extensive research or use of technology: 1st 30mins at no charge; afterwards the hourly rate of the staff member that fulfilled the request. Per hour body worn camera processing fee 28.35 CD 1.00 Per hour dispatch research fee 27.37 Postage/ Processing Fees 2.00 Per hour research fees 19.32 Traffic homicide investigation reports 25.00 Per page reports 0.15 Alarm Permit Fees Registration 1 30.00 Residential 1st 3 False Alarm - 4 False Alarm 75.00 5 False Alarm 100.00 6 False Alarm 150.00 7 False Alarm + 200.00 Commerical 1st 3 False Alarm - 4 False Alarm 200.00 5 False Alarm 500.00 6 False Alarm 750.00 7 False Alarm + 1,000.00 Police Detail Regular 50.00 Premium 60.00 59 120 Dumpster Rates SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Disposal - Residental Residental Single Family Operating Cost $ 14.25 Fuel/Enviromental Charge 5.00 Recycling 1.75 Total Monthly $ 21.00 Multi-Famil Operating Cost $ 11.25 Fuel/Enviromental Charge 5.00 Recycling 1.75 Total Monthlv $ 18.00 ,)Special Pick Up Charges (Each Request) al Garbage Cart 100.00 minimum 12.00 each/per month There is an extra pick up charge cost based on the yard dumpster on unscheduled days Includes: Construction debries over a cubic yard, large stumps/trunks, non-scheduled chargable pickup 2 In addition to the cart already provided at the month) rate SCHEDULE OF FEES AND CHARGES FOR SERVICES • ' Solid Waste Collection & Disposal Dumpster Rates *Commercial, Industrial and Government Properties: (For Garbage Dumpsters) SIZE 1 TIME 2 TIME 3 TIME 4 TIME 5 TIME 6 TIME 2YD 114.00 189.00 265.00 341.00 417.00 492.00 3YD 160.00 273.00 387.00 500.00 614.00 727.00 4YD 205.00 356.00 507.00 659.00 810.00 961.00 6YD 289.00 516.00 743.00 969.00 1,196.00 1,423.00 8YD 373.00 669.00 978.00 1,278.00 1,583.00 1,885.00 There is an extra pick up charge cost based on the yard dumpster on unscheduled days that they are not already paying for 95 Gallon Garbage Carts 95 Gallon Two Pick up per Week Operating $ 20.00 Fuel Charge 10.00 Env. Surcharge 5.00 Total Cost Monthly $ 35.00 Service will follow residental schedule(Mon/Thurs or Tues/Fri) Additional Garbage Cart to the cart already provided at the monthly rate $35 each/per month Footnote,/ Explanation There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 2 122 Commerical Recycling SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis -commercial, Industrial and Government Properties: Number of Pick Ups (Commerical Recycling) 4 Yard 2 Yard Cardboard Recycler Number of Pick Ups Per Week 2 2 Yard 1 2 3 4 Rental $ 27.60 $ 27.60 $ 27.60 $ 27.60 Operating 13.40 69.40 126.40 182.40 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly 5 56.00 S 112.00 5 169.00 S 225.00 3 Yard Cardboard Recycler Number of Pick Ups Per Week 4 Yard 3 Yard 1 2 3 4 Rental $ 34.80 $ 34.80 $ 34.80 $ 34.80 Operating 10.20 68.20 128.20 178.20 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 60.00 $ 118.00 $ 178.00 $ 228.00 4 Yard Cardboard Recycler Number of Pick Ups Per Week 4 Yard 1 2 3 4 Rental $ 43.20 $ 43.20 $ 43.20 $ 43.20 Operating 4.80 64.80 128.80 172.80 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 63.00 $ 123.00 $ 187.00 $ 231.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 3 123 SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis Commerical Recycling *Commercial, Industrial and Government Properties: (Commerical Recycling) 6 Yard Cardboard Recycler Number of Pick Ups Per Week 6 Yard 1 2 3 4 Rental $ 51.60 $ 51.60 $ 51.60 $ 51.60 Operating 7.40 69.40 139.40 209.40 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 74.00 $ 136.00 $ 206.00 $ 276.00 8 Yard Cardboard Rec cler Number of Pick Ups Per Week 8 Yard 1 2 3 4 Rental $ 60.00 $ 60.00 $ 60.00 $ 60.00 Operating 7.00 73.00 150.00 270.00 Fuel Charge 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 Total Cost Monthly $ 82.00 $ 148.00 $ 225.00 $ 345.00 95 Gallon Toter (Blue or Yellow Available) 95 Gallon One Pick Up Per Week Operating $ 20.00 Fuel Charge 10.00 Env. Surcharge 5.00 Total Cost Monthlv per Container $ 35.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 4 124 Compactors SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis `Commercial, Industrial and Government Properties: (Compactors) 2 Yard Compactor Number of Pick Ups Per Week Number of Pick U 2 Yard 1 2 3 4 5 6 Disposal $ 32.41 $ 70.82 $ 109.24 $ 134.48 $ 186.04 $ 224.45 Operating 116.59 239.18 362.76 484.52 607.97 729.55 Fuel Charge 10.00 10.00 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 5.00 5.00 Total Cost Monthly S 164.00 $ 325.00 S 487.00 $ 634.00 $ 809.00 S 969.00 3 Yard Compactor Number of Pick U s Per Week 3 Yard 1 2 3 4 5 6 Disposal $ 51.62 $ 109.24 $ 166.82 $ 224.45 $ 282.07 $ 339.67 Operating 178.38 362.76 546.17 729.55 912.93 1,097.33 Fuel Charge 10.00 10.00 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 5.00 5.00 Total Cost Monthly $ 245.00 $ 487.00 $ 728.00 $ 969.00 $ 1,210.00 $ 1,452.00 4 Yard Compactor Number of Pick Ups Per Week 4 Yard 1 2 3 4 5 6 Disposal $ 70.82 $ 147.62 $ 224.45 $ 301.24 $ 378.07 $ 454.90 Operating 239.18 571.38 729.55 974.76 1,219.93 1,465.10 Fuel Charge 10.00 10.00 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 5.00 5.00 5.00 5.00 Total Cost Monthly 1 S 325.00 1 5 734.00 1 S 969.00 1 S 1.291.00 1 5 1.613.00 1 S 1.935.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 5 125 Compactors SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis Commercial, Industrial and Government Properties: (Compactors) 6 Yard Compactor Number of Pick Ups Per Week 6 Yard 1 2 3 4 5 6 Disposal $ 109.24 $ 224.45 $ 339.67 $ 454.90 $ 570.13 $ 685.36 Operating 362.76 729.55 1,097.33 1,465.11 1,831.87 2,199.64 Fuel Charge 10.00 10.00 1 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 1 5.00 5.00 5.00 5.00 Total Cost Monthly $ 487.00 $ 969.00 1 $ 1,452.00 $ 1,935.00 $ 2,417.00 $ 2,900.00 8 Yard Compactor Number of Pick Ups Per Week 8 Yard 1 2 3 4 5 6 Disposal $ 147.62 $ 301.24 $ 454.90 $ 608.53 $ 762.18 $ 915.80 Operating 484.38 974.76 1,465.11 1,954.46 2,444.82 2,935.20 Fuel Charge 10.00 10.00 1 10.00 10.00 10.00 10.00 Env. Surcharge 5.00 5.00 1 5.00 5.00 5.00 5.00 Total Cost Monthly $ 647.00 $ 1,291.00 1 $ 1,935.00 $ 2,578.00 $ 3,222.00 $ 3,866.00 There is an extra pick up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be prorated based on the number of days of service. 6 126 SCHEDULE OF FEES AND CHARGES FOR SERVICES • ' Solid Waste Collection & Disposal Roll Offs *Commercial, Industrial and Government Properties: (For Roll Offs) 10 Yard Rolloff Service Charge $ 440.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 475.00 *10 yard containers have a 2 ton limit (Every 2000 lbs = 1 ton) 20 Yard Rolloff Service Charge $ 465.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 500.00 *20 yard containers have a 3 ton limit (Every 2000 lbs = 1 ton) 30 Yard Rolloff Service Charge $ 565.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 600.00 *30 yard containers have a 4 ton limit (Every 2000 lbs = 1 ton) 40 Yard Rolloff Service Charge $ 665.00 Fuel Surcharge $ 25.00 Environmental Charge $ 10.00 Total Cost Per Service* $ 700.00 *40 yard containers have a 5 ton limit (Every 2000 lbs = 1 ton) Footnote / Explanation- Must be paid in advance prior to delivery or service 127 Roll Off Fees SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis Fees e Fee $50 per every 1000 lbs over limit Inactivity Fee 150 per month If roll off is not serviced a minimum of once in a 30 day period Trip Charge 100 each occurrence If driver is unable to service the container due to being blocked,overloaded,gate lock, etc Saturday Special Pick Up 300 Must call before 12 pm the Friday before to arrange. (holidays excluded) Paid in advanced Relocation Only 100 To move the container to a new location but not emptied. Must be paid in advance Prioritv Same Dav Service 1 300 Must call before 10 am the day of service. Must be paid in advance Violations 1 250 If the transfer station finds material that are not permitted (i.e. contaminated, tired, paint) Customer will be charged the violation fee plus any additional fees charged by transfer station 8 128 SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Dis Roll Off All Sizes Compactors Service Fee Fuel Surcharge Environmental Charge Total Charge per service (exclude tipping fee) *Tipping Fee in Addition Administrative Fee Late Fees Customer shall pay the City, daily interest at a rate established by Section 55.03(1), Florida Statutes, on the unpaid balance, if payment of full account is not accepted within fifteen days after becoming due. Unless otherwise provide by law, daily interest shall accrue until balance is paid in full. Fees $195 25 10 230 $70 per ton 9 129 SCHEDULE OF FEES AND CHARGES FOR SERVICES Rates (1) WATER RATE ADJUSTMENTS: INSIDE CITY Inside City Residential Base Monthly Charge per unit $12.90 $12.90 Commodity Charge per 1,000 gallons Water Inside City Commercial Base Monthly Charge p $25.81 $25.81 Water Inside City Commodity Charge per 1,000 gallons Tier 2 9,001-30,000 $3.09 Water Inside City Commercial Tier 10-9,000 $1.72 $1.72 Water Inside City Commercial Tier 2 9,001-30,000 $3.09 $3.09 Water Inside City Commercial Tier 3 30,001-50,000 $4.13 $4.13 Water Inside City Commercial Tier 4 >50,001 $5.09 $5.09 Water Inside City Residential Base Monthly Charge per unit $12.90 $12.90 Commodity Charge per 1,000 gallons Water Inside City Residential Tier 10-9,000 $1.72 $1.72 Water Inside City Residential Tier 2 9,001-30,000 $3.09 $3.09 Water Inside City Residential Tier 3 30,001-50,000 $4.13 $4.13 Water Inside City Residential Tier 4>50,001 $5.09 $5.09 Effective: October 1 st, 207' 10 130 SCHEDULE OF FEES AND CHARGES FOR SERVICES Rates (2) WATER RATE ADJUSTMENTS: OUTSIDE CITY Outside City Residential Base Monthly Charge per unit $16.14 $16.14 Commodity Charge per 1,000 gallons Water Outside City Commercial Base Monthly Charge per unit $32.27 $32.27 Water Outside City Commodity Charge per 1,000 gallons Tier 2 9,001-30,000 $3.88 Water Outside City Commercial Tier 10-9,000 $2.16 $2.16 Water Outside City Commercial Tier 2 9,001-30,000 $3.88 $3.88 Water Outside City Commercial Tier 3 30,001-50,000 $5.16 $5.16 Water Outside City Commercial Tier 4 >50,001 $6.35 $6.35 Water Outside City Residential Base Monthly Charge per unit $16.14 $16.14 Commodity Charge per 1,000 gallons Water Outside City Residential Tier 10-9,000 $2.16 $2.16 Water Outside City Residential Tier 2 9,001-30,000 $3.88 $3.88 Water Outside City Residential Tier 3 30,001-50,000 $5.16 $5.16 Water Outside City Residential Tier 4 >50,001 $6.35 $6.35 11 Effective: March 16, 20� 131 SCHEDULE OF FEES AND CHARGES FOR SERVICES Rates (1) WASTEWATER, STORMWATER, AND REUSE RATE ADJUSTMENTS: INSIDE AND OUTSIDE CITY Inside City All Base Monthly Charge $7,50 $7.50 Stormwater Inside City Wastewater Inside City Both Accounts w/ No Water $34.92 $34.92 All Per 1,000 gallons $0.40 Meter Reuse All Wastewater Inside City Both Base Monthly Charge $19.33 $19.33 All Capacity Charge/Ton $30.00 per unit Reuse All Scheduled Consumption Rate / $0.24 Commodity Wastewater Inside City Both (Residential Up to $2.22 $2.22 7,000 gallons) Wastewater Outside City Both Accounts w/ No Water $43.67 $43.67 Meter Wastewater Outside City Both Base Monthly Charge $24.20 $24.20 per unit Commodity Wastewater Outside City Both (Residential Up to $2.78 $2.78 7,000 gallons) Stormwater Inside City All Base Monthly Charge $7,50 $7.50 Stormwater Inside City All per 1 ERU = 1,937 sq. ft $7.50 $7.50 Reuse All All Per 1,000 gallons $0.40 $0.40 Reuse All Scheduled Per 1,000 gallons $0.26 $0.26 DES Chilled Wate All All Capacity Charge/Ton $30.00 $30.00 Reuse All Scheduled Consumption Rate / $0.24 $024 Ton -Hour 12 Effective: March 16, 20:132 Stormwater Inside City All Base Monthly Charge per 1 ERU = 1,937 sq. ft $7.50 $7.50 Reuse All All Per 1,000 gallons $0.40 $0.40 Reuse All Scheduled Per 1,000 gallons $0.26 $0.26 DES Chilled Water All All Capacity Charge/Ton $30.00 $30.00 Reuse All Scheduled Consumption Rate / Ton -Hour $0.24 $0.24 12 Effective: March 16, 20:132 M / � r� IIIIIIIIVY,.m r( III � SCHEDULE OF FEES AND CHARGES FOR SERVICES Parking Fees and Violations Parking Harvey E. Oyer Jr. Park Boat Ramp Annual Parking Permit Oyer Park FL Residents: $200/year Annual Passes Oyer Park Non -FL Residents: $350/year Oceanfront Park Annual Parking Permit Resident: $65/year Non Resident $200/year Senior Resident (ages 65+): $50/year Parking Harvey E. Oyer Jr. Park Boat Ramp Daily Parking Fees $3.00 per hour or Daily Rate 1 Daily Max $25 Oceanfront Park Daily Parking Fees $3.00 per hour Valet Parking Valet License Fee License per Space Ocean Avenue from Seacrest Blvd to Federal Hwy: $150 per Month Requires the execution of a valet parking agreement between the City of Boynton Beach and applicant Section 14-14.7 (A) Overtime Parking $ 25.00 Section 14-14.7 (B) Expired Meter 25.00 Section 14-14.7 (C) Vehicle Parked across line designated parking space 25.00 Section 14-14.7 (G) Unlawful use of parking permit 25.00 Section 14-14.7 (H) Unlawful parking without required parking permit 25.00 Section 14-14.7 (1) License plate not visible from drive lanes (Illegally backed in) 25.00 Section 14-14.11 (G) Removal of immobilizing device 25.00 Failure to pay fees within 14 days 25.00 Failure to pay fees within 90 days ; Amount not to exceed 4% of amount owed n/a Footnote / Explanation 13 133 M T M T mm�m� CU non noon cu cu CU nnlnm n n IInmMYnnnn n C nnnnnnnnnn innnnnnnnm n nnni° ni nnnnmm�n nni nni �nnnninnnm norm. 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O L. n L Lr 1 LL O 0 73 (B (u O O O 0 Z H} U) L N N ~ LL C O CO C mm O O O N ry N 70 U) (1) Ld_ Z U N O U) ti O LO M L M L.L U Lo O O (0 4 O LX) C: O M CD � O 0- U:)- A. - 70 :} 70 m 0) Q) CC C C U) In U U U)U) 0)0) 00 00 00 I— M m LO T C`• W O m +� O N �eC)re 0 m T L O O (.5 Co U) U N 0 � O -0"- 06 � O O O m +� O N �eC)re 0 m T rredjue: Marrh 16, 2022 111[•.�i 1 EXHIBIT "A" SCHEDULE OF FEES AND CHARGES FOR SERVICES Fees Cost, for Record's Certified Grapy (for each certification page that contains the Ciuty°s seal) 1.00 Per page for single -sided copies (no larger than 8 1/2 ar 14") 0.1 Per page for double-siud d copies (no larger than 8 1,/2'x 14") g. Per page for a copy sized 11° x 17" 0.30 CD 1.00 *Extensive research or use of technology: 1st0mi ns at no charge„ afterwards the hourly rate of the staff rn rubor that fulfilled the request. 1f raffia Per hour body worn camera processing fee 28.35 CD I Per hour dispatch research fee 2737 Postage/ Processing Pees 2,00 Per hour research fees 19.2 Traffic homicide investigation reports 25M Per page reports 0.1 WW Alarm Permit Pias Registration g.lCt Residential 1st 3 False Alarm - False Alarm 7,1' False Alarm 100,00 False Alarm 150M 7 False, Alarm + 200M Commerical 1st 3 false Alarm 4 false Alarm 200M False Alarm 500M False Alarm 750,00 7 false Alarm + 1,000. 00, Police detail Regular 50,00 Pr mum p.p �auut �` lea rredjue: Marrh 16, 2022 111[•.�i 1 Effecfim March '16 2022'. 162 SCHEDULE OF FEES AND CHARGES FOR SERVICES M Resident Fee Non -Resident Fee Membership Fees Links Premium Season Membership (Nov - Apr) $2,500 - $5,000 $2,500 - $5,000 i Links Premium um I mply Membership (Nov - Apr) 4,000 - 8,000 4,0010 - 8,000 Links Premium Membership Summer Upgrade 300 - 000 300-900 (May -Oct) for Premium um ae n Membership holders only Links Loyalty Membership (Nov -Oct) 50-500 50-500 10% off shouIder and winner season, 0% off d uri:ng summer ea on, 10% off ell Pre Sheep merchandise Daily Cart Green Fees Shoulder months (Nov 1 - Dec 10 & April) 4-60 .00 In -season (Nov 1 - Dec 10 & April) 5-80 5_ '0 Shoulder months (Nov 1 - Dec 110 & Ap'nl') 4-45 4-45 Effecfim March '16 2022'. 162 fi U -N SiCHEiDiULE OF FEES AND; CHARGES R SERVICES Resident f ration & 1 . �',�rk ou � � ndoor Arts and Culitura,l Center SMI EventM N.00 $ 26U0 $ 340-00 Facility Purpose , 0 M 5O00 65,00, Multi po 00 Classrooms 3600 dal 65.00 Art Room with Patio 100.00 130,00 170,00 Kapok Courtyard(Special Permit)115,00,'! A l 0 i1 Patio East 35,00 1 01 Patio 35-00 50,00 0M 6 ',00 $ 35-00 0 µ OO ... r Concession AF OO O 130,00 Game Room 55i00 y �y yyy Gymnasium 111500 15U0 200.00 Meeting Room 35�00 50,001 65,00 n r r n Y o 2nd Floor Event Room A 14 000 Yk 185,00i240,00 A! 0y Program Room 351,00 50.00 65. senior Center tivity Room A 1�10 $i 50,00 R Arts andCrafts Room yy 50,00 y0 Classroom 3500 001 ....#R, 65-00 Mul Li-purppse room 35.00 75L0 100.00 1 . 00 100,00 -..r aa�a Athletic Fields Athletic Fields Muilti-Purpose Fields $ ar $ 25i00 $ 35.00 ,I hourII M III e. ..., , Fields0aM, 00 LjqAh .. _12.00 1Z00 a Woman's Club Dailoates 450,00 $ 585.OiO Floorw w,675-00 878,OiO nd Floor (Mon-Thurs) 94560 01 1350.00 1755,00 2nd Floor (Fri-Suin) 1417.00� 2205i.010 2633,OiO Entire Building (�Moni-Thuirs) 1260-00 1800.00 234U0 Entire Building (Fri�-Sun)i L 189QL01 Pavilion Required Spedal Event ...eventopen to Privateindividualacility for a private event Commerical - business, cornmerical, or other for-profit Non -Profit - Fees for a non-profit, 501(c) 3 organization, Proof of non-profit staitus-must be submitted. 3 Effecfim March 16,2022 fi U -N SCHEDULE, OF FEES AND CHARGES; Non -Resident Recreation &, � w Parks Recreation Rental/Reservation -Indoor wCenter w :: I A Ni. Recreational III _ "w $� "rw «3401.00 445.00 Facility Multi ""' Room Half 45.00 65,00 80 Purpose Room Full 75,00 100600 130,00 ClassroomsMulti 65-0011 w. Art Room with Patio 130,00 17000 22&001 Kapok (Permit ,, 20U01 26U0 r« w East 45.00 65.001 85.00 io West 45600 6500 8&00 a wsion Building 0 1 13000 M 0 Game Room 75,00 IlWoo 130001 Gymnasium 1' 200.00 260 0 Meefinig_ 45iOO 65,050 8,5,001 Intracoastal w wFloor Event Room „ Pro m ,r...... 65,OiO 'r' ginior Activity Room Arts w Craftsi Room 45.00 65.00 85.00 Classroom 45,00 65,00 85,001 Miulti-purpose room 75, OiO 100.00 130-00 Classroom 4500 $ 65. OiO 85,00 Room A/B 75.00 10., 1', Athletic Athletic w w w _I'di $ 25,00 w 01 (*2 houir minimum, w w, „ 1 wsa 12.00w Woman's w" Ist Floor list Floor 00 0 w Floor (Mo�n-Thursi)10 001 0 Floor 0 Entire Building (Mon-Th!urs) 1400.00 2000OO� 2600.00i w wFri- nL 2100,W 30OU01 3900,0Q ., vilioln Sara Sims Sara Sims Performance M 'Program providers or siervice opein ii'iPerrnft ,Privatefor Commerical - buisiniess,, commerical, or other for-profit organization$ j • r for w +w wfit, 501(2L2_2raanization.,w:r non-profit w 4 Effectfve� March 16, 2022 f r SCHEDULE OF F'E'ES AND CHARGES FOR SERVICES Pavilion Amenities and Fees Fee Holiday Fee Barrier Free Park 5 ' 120,0 _.......... __ Hester Pavilion 2 (Playground) 60,00 75,00 Pavilion 3 (Field) 65,00 85,00 Intracoastal IP ^ 1 211J,00 255'.00 IP - 2 65.00 85,00 IP - 3 65.00 85. 00 1P '_ 4 95 001213 00 Jaycee Psvdi n 1 (Bathroom Bldg) 35.00 45.00 P vifion 2 (South) 50.010 65,00 Pavillon 3 (North /'water view) 501.0 65,00 Meadows North 65,00 85.00 South) 65,001 85.00 Oceanfront North 95.00 120Ol I South 95.00 120,000 ........... Sar ern .._ 2 _.. _ __. -i"i", 4U0 5.00 6Uo 75.00 60.00 75.00 � „" fi , � r,, ,, / /r r. //, �. : �� / i ✓.,,; , , , ,. ,.,!� a ��f r , � rp i� rig �r� / �, r,,,� �Urt,//LL / ✓,ue/Li/, /G,GU,,,/,, .✓:. .�;M'� G.. .,.,1/✓L,.l /!.a//.G✓✓, ✓i:Gl G(, �( f✓ l x J`✓uu ✓/ / Vi ✓,Jvd rt r /, , , ✓ ,.wV, /�,u. W,... : //rel/ �/ /e�l�rRi (/,rv. ,,... . (a ...1.../�o:... One of the tables is Wwheelichair accessible Holidays Include: New Years Clay„ Martin Luther King Jr tray, Presidents Day, Memorial l D y, July 4th„ Labor Day, Veterans Day, Thanksgiving Day, Christmas Eve and Christmas Day. y. Holiday y I= also in, effect the Saturday and Sunday preceding the observed d holid y. Effective March 16, 2022 i CR i SCHEDULE OFFEES AND CHIARGES FOR SERVICES Recreation Rental/Reservation Resident nt Non Resident Tennis Center I allyF Hlr - Tru 8.00 10,00 Composite, 3.00 335 Junior (13 & under) 0.00 7.510 'FeInnis Center Annual Permits 300.00 450.00 Senior Center Annual Fee - 40.00 Miscellaneous Fees Call Machine Rental 10 (up to 1 1/2 hours) Light Fee 6 per court Cl lbll 31 i it ; $50/30 visit pass i E ectilm Manche 16, 2022 1i VV e SCHEDULE OF FEES AND CHARGES FOR SERVICES Classification Fees .�._ _. Fees Youth (1 1 � 1.010 Adult/ "Fater Walker/ Lap Swim x.00 Discount Pass (30 Visits50,00 Water Aerobics Adults 3.00 Discount Pass (11 "visits) 30-00 Teens 2.00 i Special!Service Fee 1 Darnage Deposit 00/rental iGame/T ornament Field Prep 25 - /hr. per staff IStaftin Fee35/hr. per staff Permit Fees Tournament Services 2 - 1,000/day Special Event Vending, Exhibitors 25 - 1,5010 vendor space / / X / / m�, 1'1/210 .. .. /iii ...i„ �';; rr, ..r/i. .. ,, ...Ur.i r.//� ✓j/! Excludes athletic fields and pa'vgllaons Z F,ffecflw MaTch 16, 2022 1i UYA No SCHEDULE OF FEES AMD CHARGES, FOUR SERVICES '^ Parking Fees and Viollatiions Parking aer P'ar'k lBoat. l -a n+ h/Traller Annual Passes Oyer Park FL Residents: $200/year Coyer Park Non -FL Residents glyear Oceanfront Park Resident:50/year Non resident gtllyear Senior Resident (ages ): 50/year Parking Oyer Park Daily Fate 1.g per hour or r Daily MaxWeekday: 10 2 Dally Max"«ltleaken& 25 Oceanfront Park 1.501 per hour (7 a - g prn) Valet Parking Valet License Fee License per Space Ocean Aveni from Sea rest Blvd to Federal Hwy. 150 per Month Requires the e e r,rtbn of a valet parking a reernenl between the City of n n on, Beach and applicant Section, 14-14,7 (A) i vertime Parking 25,00 Section 14-14.7 (1) Expired Meter -00 Section 14-14.7 (C) " ehl le Parked across lune designated) parking space 25,O7 Section 14-14.7 (G) Unlawfuluse of parking permit 25.00 Section 14-14.7' (H) 'Unlawful parking without required parking permit 25.00 Section 14-14.7 (1) tense plate not vusiblle from drive lanes (illegally backed in) 25,00 Section 114«14.11 (tom) Removal of immobilizing wng device 25.00 ' Failure to pay fees within 14 days 25,00 Failure to pay fees within 90 days „ Amount not to exceed 4-% of amount owed nla ,i w� �� % ,%, Weekday = Monday - Thursday x "Weekend = Friday - Sunday „ & Holidays, 8 Effec ,tiw March 16, 2022 Effective March 16, 2022 169 y �4i y , SCHEDULE OF FEES AND CHARGES FOR SERVICES V Solid Waste Collection & Diseosal Mks. Duurnpeter Fetes *Commercial, Industrial and Gorvernm,ent Properties: or Garbage a Qulm st rs SIZE 1 TIME TIME 3 TIME TIME 6' TIME 6 TIME YI X6.67 165.34 734.17 317.69 3'71.6&1 �tatil04 :3 D 138-01 24 3.1 344.02 447 O4 555005 65106 Yp 1,7834 315.65 453.04 59039727.73 865.08 6Y 254.1.7460,014 666.16 I, 872.09 1.,078.1[1 1,28412 32.11,69 5 9.'39 7'9.19 1,153,783 1,428.481 1,713.16 There is an extra Ork tart charge cast based arra the yarddumpstar on anschedWed days dhsd they are not already paapng for .95 Gallon Garbage Carts 5 Gallon Two Pick up per' eek Operating 14.00 Fuel Char e 00 Env Surcharge 6,00 Total goat Monthly (For two)24.00 .5, rwdce will ftalb w residential schedual g'Mon Thurrs or Ta,resr"F Additional Garbage Carl to the cart Mready provided at the monthly rite , 12uaachlper month i r ;;riyt ansa ✓+�a / i i iJ i J ✓ i % ✓ ; Fb There is an entre pick up charge (excluding Saturday) based ren the yard on unscheduled I days that they are not already paying for. When establishing or canceling commerical services monthly charges WU be prorated based on the number at da gat service. I trecfim Mardi 16, 2022 170 w.: iw SCHEDULE OF FEES AND CHARGES FOR SERVICE z «w + Solid °N to C+ollectioin & Disposal oral Cu rm7n�ericai Re+ ycling *Cu mm:erc ai„ industrial and Government Properties: lin (Commerical Recycling) yard Cardboard Rec cler Number of Pl k Ups Per Week Yard 1 2 94' _. _. Rental � 23.00 23.00 23,00..I_. _......._� 29.110 Operating iO.6'7 57.35 104,641 151.92 Fuel Charge 5.00 5.00 5.09 5.00 Env. Surcharge 5.00 5.00 5.00 Total Cot Monthly T 43 67 9u1 'S el1 7.64 �� 184.9'2 'yard Cardboard Recycler Number of Pi u k s Per °meek. Yard 1 Rental 29.G i? 29. uM 29,00 2900 Operating 7,67 56.08 _ 1'06.17 14&43 Faual Charge 5.00 5.00 5,00 5,00 .__. 6nar, 5urchaLso 500 5.110 S,tM Total Cost Monthly 46,67 9L,08j$ 1.45.1.7 1187.43 4 Yard Cardboard Peo oler Number of Pll k Ups Per Week 4 Yard 1l 9 Rental 6.00 650 '&00 6119 ..W ........ iRuuratira.__ _ ....... __.. _... ,6'$ 59 1Cui.21 ,.14'.95 Fuel Charge 5,,00 5,00 5= 5,00 Env, Surcharge 5,D 5.00 5.00 5.00, Total Cot Monthly 49.68 99.$9 152.71, 189 95 1, �i ,.w�.a/ �.d. ,G/s.�,,.n i,/, ... ,„fir. F«✓wi �w .,Gd n�Cl�U //l.r� �,;, nv%„ aaF k.u�v re,N.u. ewewwur ui�� ieiw�aa; /✓ l </v�//.� al.,/( l There is an extra puck up charge (excluding Saturday) based on the yard on unscheduled days that they are not already paying for, When establishing or canceling commerical services monthly charges will be prorated! based on the number of days of service. 11Effective: arch 16, 2022 171 172 SCHEDULE OF FEES AND CHARGES FOR SER"V"ICES Solid Waste Collection & Disposal C rr�rmeri aal l ewcycling Torrnm racial„ Industrial and Government Properties: (Commerical Recycling) "card Cardboard l ec cler Number of Pick Ups Per Week Yard l 2 3 4 Rental l 43.00 43,00 43,00 100 operating5,49 57.35 1M81 174.27 ��_�__._........... 5.00 5,010 ' 5.047 Fuel Charge 5.00, Fnv.5uir'chnarge 5,i70 .� 5.00 00 Tal Cost Monthly 58.49 110.35 10,81 227.27 8 Yard Cardboard Rec clam'._-_____...__..............�.. .��...� Number of Pick Ups Per Week 8 Yard 1 2 3 4 Rental 547.00 501.00 50,0; 50.00 ......._...__.... _ . _.... Operating 5,83 847,58 174.74 774,78 Fuel C�hwars,e 5.00 5.047 5M ...5,00 5.00 Env. Surcharge 5,00 5,047 5,00 Total Cert Monthly55.83 170.58 18474,1"$"284.78 915 Gallon Toter Blue or Yellow available 5 Gallon One Pick U PerWeek Operating 198 Fuel Char e 5,00 Env. Surchar e 5.00 Total gost N onth! . ''er Container _ 17. 8 altwte i�%lti "Chrere is an extra pick up change (excluding Saturday) based on the yard on unscheduled days that they are not already paying for. When establishing or canceling commerical services monthly charges will be Prorated based on the number of days of service. 12 r "ective: March '16,2'022 172 1-3 Effective: lurch 16, 2022 173 SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid, Waste Collect on & DisBosall ictors Tommercial, Indulistrial and Government Properties: (Cornnactors) 2 Yard Compactor Number of Fick Ups Per Week 2 Yard 3 4 5 6 Disposal $ 27M $ 59.07 $ 91,03 $ 11107 $ M.03 $ 187,04 op rail 97.09 139.18' 30135 40339 505,84 607.60 Fuel Clara 5.00 5.00 5m SM 5,00 5DO Env, Surchiairoe 5-00 5.00 5'00 5M 5,00 5. Total Cost Monthly 1$ 13410 26&20 $ 40278 ...... ........ . 5M:T6-1-670.7 $ 104.64 3 "hard Clan Number of Dick Ups Per Week �3 Yard 1 2 3 5 -4 Disposal -$—T3702-11-91,03 -� 139.02 187,04 $ X35.06 283.06 Operating 148,15 301,75 454,47 —607.60 760.75 91190 Fall Clear 5.00 5.00 5,00 5.00 5.00 5.01, Env. urchairge S'00 5M, 5,00 SM 5.00 5.010, Total Cost Monthly $ 701.17 $ X07. $ 603,44 $ 804.64 $ 11005-81 $ 1,2016-96 4 Yard Corn actor Number of Mc Ups Per Week 4 Yard 1 3 4 5 6 �Isr �Osal 59.02 -i-2302 -�--18704 -$- 25-1.03 $ 379.08 59.07. 17'3.07 Operating 475-39 607-60 RE .8-1 . ..... 1,015.99 1,22010 Fuel Charge 5-00 5M 5.00 5M 5M 5.00 Env. Surcharge 5M 5,00 5,00 5M 5.00 5M Total Cost Monthly $ 60881 804,64 1,07 .94 $ 1,,341.07 1,609,7'8 �1,6092'8 ........................ ..... A A I 0,00- ul "'S There is an extra pick up charge (excluding Saturday), based on the yard on unschiedulled days, that they are not already, paying for. When establishing or canceling commerical services monthly chargeswill be prorated based on the number of days of service. 1-3 Effective: lurch 16, 2022 173 174 SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Disposal impactors *Commercialindustrial and Government Properties: (Compactors) 6Number of Pick Ups Per eek .............. 6 Yard 1 2 3 4 5 6 Disposal $ 91,03 $ 187.04 $ 283-06 $ 379,08 475-11 $ 571.13 Operating 301.75 607-60 91190 1,220,23 1,526.50 1,832.80 Fuel Charge 5.00 SM 5.00 5.00 5.00 500 Env. Surcharge 5.00 5,00 5L0 5.00 5.00 5.00 L$2EO Total Cost Monthly $402.78 $ 804.64 $ 1,2016,96 $ 1,60931 $ 2,413-93 Ii 8 Yard Compactor NUrnber of Rck U s leer. eek 8 Yard 1 2 3 4 1 5 6 Disposal $ .123,02 $ 251,013 $ 379,08 $ 507.11 $ 63515 $ 763.17 . ...... Operating 403,39 811,81 1,220.23 1,628.62 2,037,0,4 2,445,40 Fuel Charge 5,00 5.00 5.00 5.00 5,00 5x00 Env. Surcharge-5'.0415.00 5,00 5,00 '�00 ' 5�00100 Total Cost Monthly $ 536:4141 $ 1,07284 1,60931 $2,145,73 $ 2,682,19 $ 3,218,57 V There is aln extra pick up charge (eXClUding Saturday) bas+ d! on the yard on unscheduled days that they are not already paying for. When es,tablishing or canceling commerical services monthly charges will be prrated based on: the number of days of service, 14 Effective: March 16, 2022 174 a SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid 'Mw Waste Collection & Di5 oral Roll Offs *Commercial, Industrial and 'Government Properties: (Far Roll Offs) 10 Yard Rolloff Service Cher 5.00 (Fuel Surlier Environmental Charge 11100 Total Cost Per Service*35.'O '1'0 yard containers have a 3 tram limit (Every 2000 lbs 1 ton) 20 Yard Rolloff Service Charge 410,00 Fuel Sureher e $ 2,0,00 Environmental Cher e 11.00 w taN e st Per Service* 440,00 *20 yard containers have4 ton tuna( (Every 200th Pb = t ton) 7 30 Yard RolHofl Service Char 455.01 Fuel Surhar U nvironmentW ChaLge $ 10,00 Total Cost Per Service* 515.00 '30 yea containers taeve a 5 ton limit Orrery 2000 lbs 1 tram) 40 Yard Rolilcff Service Charge $ 560.00 Fuel Suuchar e 20'.00 EnOr n ental cher e 10-00 Total Cost Per Service* 5 .00 *40 yard containers have a 6 tura 10770, (Every 2000 lbs t taxa ) lust be paid in advance prior to delivery or service w ftecklve; Mardi 16, 20 2 175 16 Effedive; March 16, 2022 W SCHEDULE OF FEES AND CHARGES FOR SERVICES Solid Waste Collection & Diosal Fees Roll, Off Fees Overage Fee $25 per every 100lbs over limit Inactivity Fee 50 per month If roll off is not serviced a minimurn of once in a 30 day period Trip harge 50 each occurrence if driver is unable to service the container due to being blocked, overloadedgate lock, etc, Saturday, Special Pick, Up 200 Must call before 12 pm the Friday before to arrange (holidays excluded) Paid In advanced Relocation Oinly 75 To move the container to a new location but not empfied. Must be paid in advance Priori! y Same Day Service 200 Must call before 10, arn the day of service, Must be paid in advance .......... Violations, 100 If the transfer station finds material thal are not permitted �i,e, coutaminated, tired, paint) Customer will be charged the violation fee plus any additional fees charged by transfer station v 16 Effedive; March 16, 2022 W SCHEDULE OF FEES AND CHARGES FOR SERVICES I Solid Waste Collection & Dis os l Fees ilk diff all Sues Compactors Service Fee 14 Fuel Surcharge 2 Environmental Charge 10 Total Charge per service (exclude tipping fee) 175 *Tipping Fee in Addition $50 per ton Administrative Fee Late Fees Customer shall pay the City, daily interest at a rate established by Section 55,03(l), Florida Statultes, on the unpaid balance, if payment of full account is net accepted within fifteen days after becoming due. Unless otherwise provide by lava, daily, interest shall accrue until balance is paid in full. 117 ' f'tectivw March 16, 21722 177 18 Effedive� March 16, 21CJ22 178 SCHEDULE , OF FEES AND CHARGES FOR SERVICES Hire and Life Safety Fees New Construction Fee Plan Review/Permit Fee 1 Total construction value up to 1.5 million .60% plus 2. Total construction value up to 1,5 milk 0,30%, (50% due at submittal, remiaind:er due prior to payment) 3. Minimum Fee - Whichever is greater 1010 Fire Alarm & All: Other Automatic Fire Suppression Systems 1. Minimum Fee - Whichever is greater 100, or 2. Total contract value 035% (50% due at submittal for conitract values over 1.55 mjflion; remainder due rior to permit), Site Plan Review Fee 100 ........... Additional Fees 1 , Work Commencing WithOLJt a Permit 4x permit fee 2. Plan Revision Fee 1100 3. 2nd & Repeated Corrections 50 4, Inspection for Hours 100/hour (2, hours minimum) f!!n�ecfions 1. First Reinspection No Charge 2, Second Reinspection 100 3. Third Reinspection 150 4. Fourth & Subsequent Reinspections 2,50 7 Pro, 18 Effedive� March 16, 21CJ22 178 SCCH'E UL,E, OF FEES AND CHARGES FOR SERVICES Fire and Life, Safety Fees Nriac'tiouil fees Assembly 1. 50. 100 seating capacity $1:50.00 . 101 - 300 seating capacity 300 '. t1 - 1 C 00, seating capacity 4501 4. 1,0011 and over seating capacity 600 max fee Educational Schools, Day. Care and Churches � 1. 10,000 square feet and Linder 7' , 10,001 - 20,000 square feet 150, . 20,001 - 40„000 square feet 3,00 4, 4 ,001 µ 50,000 square feet 450 , 501,001 and over 600 max fee Health Care, Hospitals, Nursing Home„ ,Ambulatory Care, etc Resuidental Beard & Care 1, 1000 square feet and under 7 , 1,001 - 10,0010 square feet 150 , 1 O,,00 1 - 25,000 square feet 250 4.25,001 - 5,0001 square feet 350 5, 35,001 - 0,000 square feet 45'O ., 50,001 and over 6,00 max fee Ledging, Rooming Houses, hotels, Dormitories & Condominiums/ Apartments, 1, 4 - 25 units P rooms 75 2, 2 ® 75 units /rooms 150 7 m 125 omits rooms 3010 4., 126 and over 600, max fee i �i .v, l / e�an%1 ,r:vr,i. / //,✓�/ /, /L,L,,,,�:, ,. (r /<.,/�i�,.,o ,..l,.. J� /L x_ari ,i✓; �/�� ,. i .a I /G,..rf, ,.,,,. ,�✓u/lr..: ., In the event the annual Fire and Life Safety Inspection Fee is not paid, the City may enforce non-compliance Wttu this section by sending a notice to the Property Owner and then pr ceedling to the Cade Compliance Boarddue to the responsible party's failure to pay the I, annual Fire & Safety Inspection, f=ee 1;9 Effedivc March 16, 2022 179 0 SCHEDULE OF FEES AND CHARGES FOR SERVICES Fire and Life Safe! y 1 Fees Inspection F eta Mercantile, Business, Storage, Industrial 1. 1,000 square feet and under $ %00 2, 1,0'01 - 3,000 square feet 75.00 3 3,001 - 5,000 square feet 125M 4, 5,011011 ® 10, 0001 square feet 175M 5. 10,001 - 25,000 square feet 275M 6. 25,001 - 50,000 square feet 450M 7. 50,001 and over 600 max fee Other Miscellaneous Fees, 1. Marinas and Docks 75.010 2. Temporary Structures (Kiosk/Tent) 75.00 3. All other occupancies not listed subject to Fire Safety Inspections 75,.00 Reinspection Fees 1, First Reinispection No Charge 2, Second Reinspection 1 MOO 3. Third Reinspection 200.010 4. Fourth & Subsequent Reinspection;s 300-00 `7111 �7' In the event the, annual Fire and Life Safety inspection Fee is not paid, the City may enforce non compliance with this section by sending a notice to the Property Owner and then proceeding to the Code Compliance Board due to the responsible, party's failure to pay the annual Fire & Safety Inspection Fee 2'0 Effectfve, March 16,20'22 180 SCHEDULE OF FEES AND CHARGES FOR SERVICES Fire and Life Safety Fees Fire, Prevention Fees Additionall Fees 1 Fire Hydrant Flow Test $ 350.00 1, Bonfire Permit 150.00 3Fireworks & Pyrotechnic Display Permjt/Insp 250.00 4. Fire Watch Special Assignment Detail (4 Hour Minimum) a, Personnel QnIy 10/hour b. Engine or Rescue Unit Required 3010/hour 5, Special Event After Hours Inspection 751hour 6, SERV Cart 75/per person per hour (Minimum 2 people for 3, hours) 21 Effeclave: Mach 16, 202 2 181 i i SCHEDULE OF FEES ANDCHARGES FO SERVICES Fire and Life Safety,,Fees A�urwm Fees Registration Fees . _ ....._ 1 Fore Alarm Registration 40M , Renewals I updates 20.00 False Alarm Fees / Residential "Includes excessive calls for assistance Wth no medical need 1. 1st - 3rd False Alarm No Charge . 4th False Alarm 1001. 00 5th False Alarm '010.0 4, 6th False Alarm -00 , 7th & Subsequent False Alarms 40 .00 False Alarm Fees J Commerical *Includes excessive calls for assistance with, no medical need 1. 1st - 3rd False Alarm No Charge '. 4th False Alarm 300M 5th False Alarm . 4� 6th False Alarm 900M � . "nth & Subsequent False Alarms 1,200M Other Miscellaneous Fees_ � 1. Fire alarm failure to notify without 1 hour notice 75M . Fire alarm failure to respond within 1 hear 75.00! 2, , ,/ ' r In the event the Fire Prevention or Alarm Fees are not paid, the City may enforce non- ne - compliance c rmpliance with this section by sending a Notice to the Property Owner and then proceeding to the dude Compliance Board due to the responsible party's failure to pay applied fee. j 1 Effective: March 16,, 2022 182 SCHEDULE OF FEESAND CHARGES FOR SERVICES Fees Libra Fees Moen- Resident (non-resiidenit register's for a library 'eardl) 3000 Unique Management Fee (Collection Agency) 12.00 Faxing 1. /per page Printing (black and white) 0.1 /per page Printing (color) 1.00/per page Photocopies e'epies (black and white) , /per page Lest Cards Last card replacement tee 2.00, .. .._.........w_ _............ . ........ ._._•___-_-Lost Books,/ Hats Gets TB Last/ 'Damaged back tees are determind by the cost to replace the book Lost He'tsp t - replacement fire for lost/damaged h tsp at 140. 00, ,t Lost Hotsp t Accessory - replacement tee for lost/damaged accessories Librar Late Fines Labrary went fine tree as of 1/21120201 Proctoring a test 0.00/per test /;c✓,,, Im,;,i, i„i;<i G ,, „,/a ,„ ,,i„ai,, ,, 6 ,,,,,, ,,�, ti/,_: �, �/,;, ,r,,, 1,,, ,,.;;, ,,��ir /!r,r,m,000"P0,1940# ,. 23 Effective March 16, 2022 183 184 SCHEDULE OF FEES AND CHARGES FOR SERVICES Fees Yndard Public Records Fee Lien Search Fee 10.CG Single sided copies (no larger than 8 1%," x14") 15 cents Double -sided copies, (no larger than 8 1/" x 14") 20 cents Certified Copy (for each, certification pa le that contains the City seat) 1.00 per page dopy s,ized 111 " x 17" 30 cents Ill ether copies (i.e. maps) cost of duplication of the record LA 1.00, Extensive research or use of technology First 301 minutes n charge, afterwards, changed the hourly rate of the staff member that fulfilled the public records request 24 ttadiva. March 16,, 2022 184 185 SCHEDULE OF FEES AND CHARGES FOR SERVICES City Clerk Mausoleum Fee Structure Cost of Mausoleum inurnment Opening & Closing $ 2501.00 *or for each person not included in: original sales agreements prior to 2008 Early/ Late Arrival for Mausoleum entombments/ Inurnments, 200,00 Engraving of any crypV niche, front* $200 per person or for each person not included in original sales agreement prior to Includes the deceased's first name, last name, year of birth, year of death and a hyphen Mausoleum: Emblems - Engraved 75.00 New Vases, *4'"base (on,ly for Niches) 125.00 '8'"ase (only for Crypts) 150.00 Replacement of Vases, (Plastis..qa �inl e *4' Vas,e 15.00 *8' blase 2U0 Disentombment from the Mausoleum 5K00 Including Weekends & Holidays iDisiniurnme,nt from the Mausoleum 400.00 Including Weekends & Holidays Transfer Fee (of Certificate of Ownership for crypts and 75.00 niches) . . . .. . ..... -"' 25 Effective. March 16,2022 185 SCHEDULE OF FEES AND CHIARGES FOR SERVICES oleum Fee Structure CRYPTS Cypt Level Single Open/Close Tandem Opent Close True CST psur ion Close $ x 7`5" 11 6 x TV 3 x 14'11" F $2,750 $250 $5,650, $500 $9,000 $5001 E $2,750 $250 $6,450 $500 $10,700 $500 D $4,250 $2501 $6,650 $500 $12,3501 $500 C $51,'550 $250 $7,150 $500 $14,0001 $500 B $5,550 $250 $7,150 $500 $14,000 $500 A $2,750 $2501 $5,x50 $500 $9,000 $500, 'All prices include sandblast engraving and the tray or two trays if the crypt is Tandem or True Companmn NICHES Ni heel Level Price, O n/ Close 12", x 12" A,B,C & D $750 $2501 E,F,G, & H$1,250 $2501 1,J,K & L $450 $250_1 26 Effective, March 16, 2022 186 SCHEDULE OF FEES AND CHARGES FOR SERVICES Mausoleum Fee Structure Memorial Park Lot Pricing 3' x 9" Lot - City, Resident $ 525,00 3' x 5" Lot - City Resident (small lot for 2 cram in only (Replat) 3%00 Infant Lot - City (up to 4 years old) 1K00 Sara Sims Memorial Garden I3' x 91' Lot - City Resident $ 325,00 I Infant Lot - City Resident 75.00 Memorial Park Sara Sims, Memorial Garden, Monday through Friday - 9-00 a,.im to 2:00 p.m $ 400.00 Saturday, Sunday, and Holidays 500,00 Overtime Fee (Beginning 2:00 prn, everyday including holidays) 250,00 Early/ Late Fee $2010/$200 each, 1/ hr Cremaims Int en-nent/ Inurnment 250,00 Infant Interment 1001.00 Purchase of Urn Vault (Ft O9,-056) 125 00 Sunday Srvice Fee, (all day) 30000 Charge O&C on all new sales in Mausoleum after 20018 (fee goes into 2501,00 GF) Disinterments and Disunurnments Disinterment from, the Ground (Casket) 01.00 Dis,linurnment from the Ground (Cremains) 50 ,01.00 Disinterment from, the Ground (Infant) 5001.00 Equipment Set -Up Tent, Chairs and Grass $ 100,00 Infant Complete Set-up 50,001 Infant Set -Lip (less than 8 chairs, no tent) ReInterment Fees (Opening & Closing) Applied at today's cost. Granite Benches $ 1,250,010 .. .... .... . 27 Effective! March 16, 202 187 28 EfW cfiv : Mwch 16, 202” 188 SCHEDULE OF'FEES AND CHARGES FOR SERVICES Charge per Field Visit is Servi s Occurrence Field Visit 0,00 (Including, but not limited to: initial read on, initial read shut, final read on, final read shut, temporary disconnects, non-emergency shut off for repair, customer requested) meter locatesrn and installation, movement, or removal of hydrant/con tru cation meters Turn-can after hours 55,00 Turn-off after hours 55.00 Neter test (Based on meter size)* 3/441 1130.00 "'" 150,00 1' G" 2X00 and above 515-00 Re-read* (customer request) Residential X00 om er ial/'Mualti-Famfl 40,00 Water shut-off chalrge for non-payment 40,00 Labor charge for meter upgrades 60.80 Flow test* 30.00 Dishonored checks 5.00 Late payment 10.00 *No charge if meter error, city's error, or substandard flow rate i detected. Any adjustments to the utility bill wilt be no more than three Customer Tampering/Damage's The utilites department its authorized to collect expenses for damages to meter/services by customers, If damaged result from tampering, a per hour rate for staff time and mateiral will be applied. loll charges will unauthorized reconnection of service 15U0 Pulled meter d reinstallation (in addition to the unathorized 50,f4g recoummection of service charge for instances in which unathorize'd connections cannot be securely disconnected due to tampering andldr damages or inability to lock the meter Illegal meter bypass (for theft of service after ,meter has been punted or 150,00 if jumper lines are used around existing meter. This, charge may be applied alone or in addition to othelr tamping charges) .,...> ,, .,.,w. „'°y.. y+T . �.✓� „�rM4 i<„, .,. ,. as-..La .,,,,,, ,c,. moo. no i,,. iM/ ...,m::. L.,o..uG., �. d.: 28 EfW cfiv : Mwch 16, 202” 188 and at the expense of 3 1 customer 7 0,00 4 1 and at the expense of custorner 1250, 00 K andi t the expense of 8 custm 4, .00 Construction: Motors Aim M Effectim March 16, 2022 189 11 and at the expense of 3 1 customer 7 0,00 4 1 and at the expense of custorner 1250, 00 K andi t the expense of 8 custm 4, .00 Construction: Motors Aim M Effectim March 16, 2022 189 ■ 4 s 4��.�►��.K: Major Abandonment (easement or right-of.way) 1,506.09 Development Annexation 1,500,00 Administrative Appeal'( 750.0 Comprehensive Plan Amendment (Map) P to 5'9 acres (small scale) 3,010 g All others 5,000.00 Community Design Plan Appeal, 750.010 Conditional Use 2, 0,00t 00 1 Development of RegionalImpart (DRI) Revile Notice of Proposed Change (NOPC) ) ,g g.0 New iRI or substantial deviation 5,000.00 Review of Annual Report 500,0 Height Exception 750.0 Master Plan (fNaavl' & Major, 'r Master Plan Modification Less than 10 acres 2,500.00 10 eras, or more 3,fi is 0 New Major Site, Plan, Major Site Plan Modifications, & Tech. Site Plain (total Projects sq. ft.), up to 49„999 sq. ft 2,0,00, O 50,0 00 m 149,599 sq, ft 3,000.00' 150',000 - 499,999 sq, ft 3,500,00 5'OOt ,00 + sq, ft 4,000.00 PIING District Code Waivers 505 g Modification, to Development Order 1, .819 Rezoning Up to 10 acres 2,90 .010 119 acres or more 3,000,0O Variance 1,500.01 tl $1,500 deposit for an NOPC apoplication, and $5,000 for a new DRII or Substantial Deviation, are required at trirn:e of Elting (period, cost of advertising, and staff time will be billed to applicant basad on hourly salaries plus 35% for fringe benefits. Costs for current legal ad/public notice will also be pard at time of filing. pees are not refundable after staff review has begun unless noted otherwise herein. Reviews will be discontinued if a check is returned'„ to re -apply an applicant must pay the application) fee plus the fee for returned checks as established by the City Applicants applying for activites requiring noticing in the (local newspaper (1'B roost) shall also remit the current advertising fee to cover s ide costsTotal project: fees are calculated by the sulrn of the applicable application fees. Fees cover two reviews. Additional reviews will be billed to the applicant based on the hourly rate of salary of 30 nfective°: March 16, 2622 190 191 SCHEDULE 'F FEES AND CHARGES FOR SERVICES . . ... . .. ... ........ ------- --- - Planning & Zoning !4- P,&Z Activitv Fees Minor Administrative Adjustment $ 500.00 Development Landscape Modifications, 300100 Lot Line Modification 50li,00 Sign Program 500m Sign Program Amendment 1%00 Minor Master Plan Modification 1,0010,00 Minor Site Plan Modification Arch./ Elevation changes only (i.e. only requiring review by P&Z l ivison) 500,010 Multiple modifications and/or requires, multi -department review 1,000,00 Repainting 76.00 Now Minor Site Plan 1,500,00 Minor Landscape Modifications ,00 "N " 0411, tees are, not refurmda t Wer staff review has taegon ucrotass noted otherwvise herein, kew aw'—s" vuail be daecontirnued if a check is returned to re -apply an applicant must pay the applicabon, fee plus, the fee for returned checks as established by the City,. Applicants applying for activites requiring noticing in the local newspaper (P8, Post) shall also rernit this current advertising fee to cover said costs. Total project fees are calculated by the sum of the applicable application fees, Fees cover two reviews. Additional reviews will be billed to the applicant based on the hourly rate of salary of $75, ............ ........ .... - 31; Efferfrvw starch 16r 2022 191 32 Effectiive: March tfr,202!2 192 SCHEDULE OF FEES AND CHARGES FOR SERVICES Planning & ..�,. ............�...........a �.,.�. Zoning P Z ;Activit I Fees Other Applications, (Alcohol LicenseSign-off Requests, ue^sts', & p'ee's New 100.00, Renewal/ Special Event 5&001 BTR Zoning Review 50.00 Certificate of Conformity 400.00 Conceptual Development Meeting 10 . 0 Historic Preservation Historic Designation - Individual 100.00 Historic Designation - District (per p'ro'perty up to a max of Ott) 10.00 Certificate of Appropriateness (COA) - staff only 'g� g Certificate of Appropriateness (CCA) - Board review - Minor 50-00 Certificate of Appropriateness ( A) - NewConst./ Major Plod,/ In 150.00 or out of district Certificate of Appropriateness ( IA) - Relocation into or out of district 15'0.00 Certificate of Appropriateness ( A) - Primary Structure 50U0 Certificate of Appropriateness ( OA) - Accessory Structure 25'0,00 Property Tax Exemption25'0,00 Evaluation for Historic Significance / Eligilbli ty for Designation 50,00 Appeal of staff or Board decision 100.00 Legal review of documents (e.g. condo ' do'curetmtns„ cross -access 500 00 agreement: parking agreements) Mobile Vending Unit Application review 250,00 Permit Nt p'e'e 50,00, P&Z Permit Review's (based on review time) up to 5 hr 50-00 . - 1 hlr 100.00' 1 -2 hr 15'0.00 Postponement Without re -advertisement and re -notification to property owners 25.00 With re-advertisrnent (in addition to legal ad/notification costs) 250,00, r✓ r ri / i ✓ /! : ✓moi ✓, r„ r ✓,i, i/ 7,.: r it r r ai r� ✓ , � / / � �„ r �U�"' i 7,� ,, , i ii r �,�. i / �„ „irr,,..,,i, i ,,,,d,: , �, � i,��,ii�iOG✓/da,l�ui �I/i,<�a�irri a,.��rui,✓i�v� ✓a/ /r✓ , ,. « K, .,.,,a„ � . .��/�i✓� � s one :ptrual Development Meetings are applicant requestedrrreefings Wth plannigni staff to discuss any Inquiry or potential developrneni This excludes phone and entail inquirties No fee will be charged for the first rneefing. Fees are riot refundable after staff review has begun unless noted otherwise herelni, Reviews will be discontinued if a check is returned; to re -apply an applicant rnuist pay the application fee plus the fee for a°etuurned checks, as established! by the City, Applrcants applying for activates requ firing noticing 'it) the Local nempaper (PB Post) shall also rerrogt the cuurrent. advertising fee to cover said cost. Total project tee's are calculated by the surn of the applicable application Fee's, Fees cover two reviews, Additional reviews wilt be billed to the a tucant based on the hourli rate of salary of $75,. 32 Effectiive: March tfr,202!2 192 33 Effective March 16, 2022 193 SCHEDULE OF FEES AND CHARGES FOR SERVICES P&Z Activity Fees Pre-Application, Meeting $ 150-00 Resubmittal of Applications (after 2 notices of incompleteness) 50% of Original Fee Sidewalk Caft application review 1501.00 Site Plan Time Extension (Including extensions pursuant to state 75&010 statutes Special Project Verifications for Grants, Development incentives, �Housingi Credits & Similar Applications, 45.00 Telecommunications Co-locations 200,00 Tower Siting/ Tower Replacernents 750,00 New Lease/ Lease Revisions 1,00,00 Un fty of Title New Unity of Title 250.00 Release of Unity of Title (plus legal review fee) 2K00 Waivers, Administrative 200,00 s Zonings Permit 50,00 Zoning Permit Inspection If required (per inspection) 35.00 r Zoning Verification Letter One question per vacant property or per developed project 50,00 One to four qustionis per vacant property or per developed project 10000 Each additional questions above the first four 25,00 Code interpretations or determinations 200,00 V airi4i'd Roll- 1 19 s Zoning permits, are issued for impoverrientslellements, not requi6ng a butdiing permit such as, fences for single family homes, banner signs, sign copy changes eligible sheds arid tikl huts, and pavers, patios and sidewalks (exchide sidewalks within right-of-way) 2 The higher fee, is associated with research required for preparing the letter, beyond zoning and use infommiton, Pre- appll i cation meefings are nneefings required priot to appflcallon submittal, A preliminary site plan & landscape plan are required Ott scheduling, One pre-application meeting fee can be credited to the total application subrniftal fee Fees are not refundable after staff review has, begun unless, noted otheirwise herein, Reviews wall be disconfinued if a che6 is returned„ to re-apply an applicant must pay the application fee plus the fee for returned checks as established by the City. Applicants applying for activites requiring noticing in the local newspaper (PB Post) shall also remit the current advertising fee to cover said costs, Total proilect fees are calculated by the sum of the applicable application fees, Fees 1cover two reviews. Addltional reviews will be billed lo,the a aa.of,$75., , alicant based on the hour, rate of sala 33 Effective March 16, 2022 193 Plan Review Fee, Plan review fee will be credited against the actual cost of the building permit at the time of permit issuance, if a permiit is not issued for any reason, subsequent to plan review, the City will retain the plan review fee (non-refundable) 1, Minimum, fee; or $75 2, Plan, Review Fee Rate - Construction Value 1.0% O-1,500,000, plus &50% 1,500,001 - 5,000,0001, plus 0.25% over 5,000,001 1. Minlimum fee; or per (4) (.,PFR 75.0O 2, Low, voltage 40 00 3, Streamlined Residential Prograrn� (i) Prograni application fee (initial subtrifttall and annuall renewal), 25&00 (ii)r Water heaters and A/C units change -out 55.00 4. Construction Permit Fee Rate (CPFR) Construction Value(°') Z30% 0 - 1,500,0001, plus 1,75% 11500,001: -5,000,000, plus 1,00% over 5,,800,001 EMMEEM r = � 1. Hirst resubmittal No charge 2. Second re-submittal(Re(ection for same comments) (i), Mini morn fee, or 75.ttO (i i) 10% of original permit fee, whichever is greater 1 OQA 3, Third re -submittal and subsequent re -submittal l (Rejection for same comments) (i) Four dimes the original permit fee 4,) Revision Fee: 1. Minimum fee; or 75,00 2. $10.00 per pa e„ or %00 3�, 2.3% of the revision value, whichever is greater 23% Stocking Permit Fee 2010.00 Certificate of Use Fee 1. Minimum fee; plus 75,00 2. $30 any additional required inspection 30,00 ting penrift Vaklatjons� For permilting purpose, valuation of bufldings and systems shall be total replacement value to ide structural, vartre to include structural, electric, plumbing, mechanical, interior finish, relative site work, architecture deslgrr fees, overhead and profit, excluding only land value ValuatJon references may include the latest published of national construction cost analysis services, such as, Marshal"I-Swift, Means, etc as published by International: e Coniaires,s, final buildria Dermil valuation shall be set bv the Buildina official, 34 Effective; Mardi 116 2022 194 Primary Permit Fees Department of Business and Professional Regulation Surcharge 1 iI nimurn fee; or $ Z00 2. 1,0% of the permit fee costs; whichever is greater 1,0% Building Code. dministrators and Inspectors, Fundl Surcharge 1. Minimum fee; or 2.00 2. 1.5% of the permit fee costs; whichever is greater 1.501 Building Fee: 1. 0.05% of the construction value 01. Voltaic Systems (1 and 2 Family Residential) 1. Minimiulm Fee 150.00 2, 2,3�% On Construction Value Max 40( Failure to Obtain Permit Fee (Penalty Fee): 1. Four (4) times permit fee; subject to review by Building Official 4) 2. Penalty fee waiver 35.00 1, Plan, Review/ Inspections (Discount for full service only) (i) 1 .38% On Construction 2. Inspections (Discount not provided for single disdpline inspections) (i) 1,68% On Construction ichnology Fee Hardware/ Software Maintenance (Online Application, Digital Plan Review, Mobile Inspections 1, Per permit Z00 35 Effective March 16, 2022 195 Departmental & Agency Fe Planning & Zoning Division Plan Review Fee (In addition to primary permit fees) 1, See Part 111, Land Development Regulations, Chapter 2, Article 11, Sections 1, (F) i Fire Department Fees� (In addition to primary I . permit fees)i 1. Fire Inspection feesL (i) Code of Ordinances, Pad 11, Chapter 9. Article 11. Section 9 2�. Intermin Fire Assiessment(Paid at time of Certificate of Occupancy or Completion) Code of Ordinances, Part 11, Chapter- 23. Article 111, Division H, Section 2�345 1, Per Palm: Beach County website I W -W ra faffla fMMTj rog� ii lr 11ii; 11 3 1 6 Effective: March 1 , 2022 196 Us-KOM, :Tei*Amq�� • Fees Alternate Method and Matieral Processing $ 150.00 2, Multi -family Building Board of Adjustments and Appeals 250.010 Permit Applicarion Extension Fee (Maximum of three) Certificate of Occupancy 1. First extension 1. 24 Hours notice no, charge 2. Second extension 2. Less than 24-hour notice 2010.00 3, Third extension Change of Contractor and/or Subcontractor Fee 35-00 Early Construction Authorization Fee 500,00 Early Power Release 1 Single family, duplexes, townhouse (per meter) 150-00 2. Multi- family buildings -blain building house meter (only) 150.00 (i) Each apartment meter 25.00 3, Commerical (per meter) 150,00 (i) Additional per each 10,000 square, feet 150,00 FPL Meter Placement. Fee 50.00 Local Product Approval Fee 18500„00 IFIrm =-UMML=gw: w 1, Single family 500,00 2, Multi -family 1,500.00 Permit Applicarion Extension Fee (Maximum of three) 1. First extension 50,00 2. Second extension 75.00 3, Third extension 100,00 3 7 Effectim March 16r 2022 197 :141111144 22 Fees, Permit Extension Fee (prior to expiration) 1. First Extension, $ 50.00 2. Second Extension 75.00 I Third Extension, 100.00 4. Permit Extension for pehod beyond 90 days 2%00 Permit Application or Permit Reinstatement Fee (subject to approval by Building Official) 1. Within, 180 days of inactive status 75,00 2, After 180 days of inactive status (i) Minimum fee or 75,00 (ii) 30% of permit fee as calcu'lated at time of reinstatement, whichever is greatei 3011/1 Professional Services 50. 00 (i.e permit researchi, due, diligence repioirts, community acknowledement, fomijs, etc) Replacement Document Fee I. Permit card X00 2. Permitted plans 30.00 plus printing cash I I 11, 1 i i 711w C or TCO (subject to approval by building offical)(30 day extension) 1. First Extension 100.00 2. Second Extension 200l 00 3. Third Extension (final extension) 500-00 4 Additional extension requests 1,000.00 1, Burn digitail documents to a CID 10.00 2. Download digital images onto a USB Flash Drive 1 ,00 3, Scan documents up to, 11" x 17"' (one sided) 4.00 (i) two sided 8.00 4. Scan large scale plans and documents (one sided) 5.00 5, Paper submittal to digital submittal, coordination fee 25.00 38 Effective, March 16, 2022 198 3,9 Effectivearch 16, 2022 199 I SCHEDULE OF FEES AND, CHARGES FOR SERVICE Certificate of Use and Occupancy Fees Development Application Fee Single-Farnil'y, To' rnhorne, Condominium Rental Property Flat Rata 25 All other uses - including Horne Cased Businesses Flat Rate 50 Development Annual Ftenewal Fee Sin fe-Fa'n1NIw, To nhorne, Condominium Flate late 12,50 Apartments, Hotels, Cornrnericall„ Industrial, Retail 25M properties Inspection Fees Fire Fire Department Variable - see below Building/CodeBuildingi or Code Compliance - Initial ]inspection - No Charge �New Applications New Applications Failed Inspection - re -inspection charges First re -i'nspectio'n Flat Rate 50 Second re-iinsp'ection Flat Rate 101 I h,ird and each subsequent re -inspection Flat Rate 200' Afterhours inspections Per hour ruin two hours 75 Biennial re -inspection charges: ullldiing/Code Single-family, tow inhome, condominium Flat Rate uilldin /Code Individual unit - apartment, hotel, motet Flat Fate 15 Building/Code Commercial] Industrial up to 5,000 sq ft Flat Rate F uildiin lCode Commercial/ Industrial up to 5,001 m 25,000, sq ft Flat Rate 6,5 Buildin lCode Commercial'/ Industrial over 25,001 sq ft. Flat Data' 7 Buildlingl'Co'de Non-profit] Churches up to 10„000 sq ft. Flat Rate 50 Building/Code Non-profit/ Churches over 101, sq ft Flat Rate 65 Development Local Agent change of information Flat Fate 1 Development Fine for f itutre to obtain Certificate of Use and Occupancy Ma imium� tip to 500 p�, 40 ErtectNe March 16, 2022 411f SCHEDULE OF FEES AND CHARGES FOR SERVICES Certificate caut«e of Use and Occupancy Fees Fire Non-residential„ (includes all retail„ mercantile, business office, Furst. 1,00r sq. feet 50 ;industrial, storage occupancies„ assembly), healthcare, institutional, residential board and care, and residential 'structures that are required to have business tax receipt but not iinclud!ing restaurants, cafes, and public eating places. Additional 1,000 sq ft. 5 Tents, canopies and temporary structures Flat Rate 5 Churches up to 10,000 sq ft Flat Rate 45 Churches over 10,000 sq ft Churches - each additional 1,000 s i ft over 110,0010 Multi -family building (includes hotels, apartments, cooperatives, Three () to twenty-four () units Flat Rate 50 Twenty-five to 55 units Flat Rate 75 "Thirty-nine units to 1010 units Flat Rate 100 Each unit over 100 Per Unit 10 I Restaurants„ cafes and public eating places a. Seating capacity up to 15: 35.00 b.. Seating capacity from 15 to 5: 50.00 c. Seating capacity from 51 to 100: 10:0,00 d. Seating capacity over 100: 20,0,00 Educatlona'l a. Nursery day care: 35.00 b. All others; 75.0 Alll others not classified above, 50.00 Businesses or professional individuals sharing one office suite or bay shall be charged only one fire inspection fee, The fees established in division (c), (d), and (e) shalt/ accrue annuaHy. lln the event the annual fire and safety inspection fee is not paid„ the city may, enforce the non-compliance with this section by sending a notice of violation to the industrial property owner, commercial property owner, business owner, or owner of the multl-family residential dowelling, and then proceeding to the CodeCompliance Board due to the responsible parties failure to pay the annual fire and safety inspection fee. / rr// /„ ,r/�`n / �A", ' �,��" ,�P"'T'�"ia 41 Effective- March 16, 2022 201 SCHEDULE OF FEES AND CHARGES FOR SERVICES SIC D'escriptio'n Fee 01742 Veterinarian* $ 216.46' 0752 Animal Specialty Service 971.4 11761 Landscape Architect* 216,48 6762 Lawn & Garden Service 162.117' 13763 Tree Trumirning 162,07 I 1620 Contractor - Residential 269.72 1530, Contractor - Budding 269.72 1540 Contractor - General 2691.72 1611 Contractor - Paving 269.72 1620 Contractor - Heavy Colnstruactton 2691.72 162.3 Contractor - TV Antenna & Tower 269'.72 1624 Contractor - Underground Utilities (ref. 162.3) 269.72 1629 Contractor - Concrete 2 391.72 1626 Contractor . Marine 269.72 1629 Contractor - Tennis Court 2'69'.72 17139 Miscellaneous Specialty 97,24 1701 Asphalt Sealing & Coating 97.24 1792 Landscaping 97.24 17912' Lathing 97.24 1704 Residential Cutter & Downspout NnstaHatlo°n 97.24 17116 Striping 97,24 1786 Vinyl Clad Metal Shelving 9724 17917 Miirror&Showwer Noor Installation 97.24 1710 Contractor Irrigation Sprinkler 269.72 1711 Contractor - Plumbing 269,72 1712. Contractor - Air Conditioning 2.69.72 1713 Contractor - Merchanlcal 269.72 1714 Contractor Fire Sprinkler 269.72 1716 Contractor - Refrigeration 269.72 1716 Contractor - Room Air Conditioning 269.7`2 1717 Contractor - Septic Tank 269.72'. 1718 Contractor - Solar Water Heating 269.72', 1721 Contractor- w Painting 269.72 1731 Contractor - Electrical 269.72' 1732 Contractor - Communication &ii Sound 269.72 11733 Contractor - Burglar & Fire Allarm 269.72 1734 Contractor, - Sign - Electrical 269.'72 1741 Contractor - Masonry 269.72' 1742 Contractor - Plastering 269.72 1743 Contractor, - Tile, T'errazzoy & iwtlarbi�le 269.72 1744 Contractor - Drywall 26972 1746 Contractor - Insulation 269.72 1746Contractor - Acoustical Tile 269.72', 1769 Contractor Window 26972 1761 Carpentry 6 Cabinet installation 97.24 1762 Contractor - Flooring, NEC 9'7,24 1753 Contractor- Door 26972 / n i s 6% i/ /;�, , r ` / ,I r ii /rr ii / /i Ji/ii / i i i /p[,�p N /i i/ [,¢�r�••,"7r',,,�, g", i r„ ie !ir ri/jrr fi iii U!4<hG�rnrU6 1.,, .-.r.Gf/v .,,,. �„ .rnr.o�a t✓�r ,r /rc�.�„�. /ni/�,1 .,.:.vr ,..,•,.�ri�e�rlr,ar.'��i�,i•u��.•7r"1f;'"f ui(„,:, d.! «,.ir„fiir� w,••,Rr�/�lun/ll✓, ✓l.://na�r Requires a rlcennse trorn one of the ftllowai up. Department of Pmnnmsssionap 9 egulat on, Department of Business Regulation, Department of Agriculture & Con uu rmeu Services, Department of FNigh way Safety & Motor, Vehicles, Florida Bar Assmotion, Department of Banking NEC .diet Elsewhere C Wssified Non-reside^nrall, (includes anll retail, mercantile, business office, industrial, storage occupancies, asseir Wy), healthcare„ instrutlnnan, residentiM board and care, and resudlenW structures !hart ace, required to have b musinaaa tax rerceapt but not'dncla.¢atun,rg restaurants, cafes, ' and public eating phacces 42 tmrfecfdv : March 16, 2012 h. SCHEDULE OF FEES AND CHARGES FOR SERVICES Sic Description Fee. 1764 Contractor _ Garage Door 269.72 1761 Contractor - Roofing 269,72 1762 Contractor m Roof Deck 269.7" 1763 Contractor - Sheet Metal 26932 1772 Contractor . Gun'ite 269.72 1781 Contractor - Well DOW 269,72 1791 Contractor - Reinforcinq, Iron & Steel .269,72 1793 Contractor - Blass 6 Glazing 269.72 1794 ExcavationlGrading 97,24 1796 Contractor- Demolition 269.72 1796 Contractor - Elevator 2%72 1797 Contractor - Sinn - Nonelectrical 269,72: 1799 Contractor - Miscellaneous Special Trade 269.72. 1600 Contractor - Alurninurn Specialty 269,72'. 1891 Contractor - Awnings 269.72 1602 Contractor, - Boilers and Pressure Piping 269.72 1693 Contractor - Fence Erection 269.72 1804 Contractor - Liquefied Petroleum, teas 269,72. 1806 Contractor _ Ornamental Iron 269.72 1606 Contractor - Pollutant Storage Systerus 269.72 1607 Contractor - Pool/Spa 269,72 1606 Contractor - Pool/Spa Service 269.72 1609 Miscellaneous Contractor 269.72. 2024 Manufacturer - Frozen Desserts Number of workers fee schedulle Not exceed1mg 2 persons111 9, 24 Not exceeding 4 persons 200,27 Not exceeding 6 persons 269.72 More than 6, not exceeding 10 persons 324.14 More than 10, not exceeding 20 persons 4061,17 More than 20 persons 607.76 2099 Manufacturer - Food Preparation See 2024 2299 Manufacturer - Textile Goods See 2024 2369 Manufacturer - Apparel and Accessories See 2024 2092 Manufacturer - Shhpcovers 9714 2396 Manufacturer - Fabricated Trimmings See 20,24 2399 Manufacturer •. Fabricated Textile Products See 2024 2431 Manufacturer - MHI,work See 2024 2434 Manufacturer - Cabinetry See 2.024 243'9 Manufacturer - Structural) Members See 2024 2611 Manufacturer - Wood Furniture See 2024 2612 Manufacturer - Wood FunA ure Upholstered See 20,214 2616 Manufacturer - Mattresses See 2024 26+911 Manufacturer - Window Coverings See 2024 i� 43 Ff ecfive: March 16, 2022 41W 204 SCHEDULE OF FETES AND CHARGES FOR SERVICES I SIC Description Fere 2671 Manufacturer - Plastic Packaging See 2024 2711; Manufacturer M Newspaper Publishlnq'Of nntlnq See 2024 2769 Manufacturer - Commercial Printnlnq See 2024 2834 Manufacturer - Pharmaceutical Preperatlons See 2024 2842 Manufacturer - Cleaning Preperahons See 2024 2844 Mi anufacturer - Cosmetic Preparations See 2024 2899 Manufacturer - Chemical Preparations See 2024 3083 Manufacturer - Plastic Sheets/bods See 2024 3089 Malnulfactulrer - Plastic Products, NEC See 2024 3231 Manufacturer -Glass Products See 2024 3271 Manufacturer - Concrete Blockl'Brick See 2024 8272 Manufacturer . Concrete Products See 2024 8281 Manufacturer - Stone Products See 2024 3,354 Manufacturer _ A,luminlu n Extruded) P'ro'ducts See 2024 8443 Manufacturer - Metall Products See 2024 3,446 Manufacturer - Ornamental Metal Products See 2024. 3479 Manuf'a'cturer - Coating Application See 2024 8400 Manufacturer - Fabricated Fetal Accessories See 2024 3,542 Manufacturer - Macht'nervI Equipment ipment See 2024 8880 Manufacturer -Special Industry Machinery See 2024 0880 Manufacturer - General Industrial Machinery See 2024 8871 Manufacturer - Computers See 2024 5800 f anufacturer - Malchine Slop See 2024 3569 Manufacturer - Electrical Industrial Products See 2024 3671 Manufacturer _ Cor"nrnuncatlons Equipment See 2024 3679 Manufacturer - Electronic Components See' 2024 3728 Manufacturer - Aircraft Parts See 2024 8881 Manufacturer ... Photographic Equipment Processing See 2024 39111 Manufacturer - Jewelry See 2024 3942 Manufacturer m Dolls See 2024 3949 Manufacturer - Sporting Goods See 2024 3993 Manufacturer _ Advertising Speclaltles See 2024 3999 Manufacturer- Miscellaneous, NEC See 2024 4013 Railroad Company 218.48 4118 Ambulance Service 107 66 plus 37.04 per vechlcle 4119 Transportation Service, NEC 107,66 plus 37.04 per vechlicle 4121 'taxi/ILlrrnolulne Service 107.66 plus 37.04, per vechlcle 4131 Sus Service 107,66 plus 37.04 per vechucle' 4173 Bus Service/depot 107 66 4210 Trucking Service 81.04 per vechilcle' 4222 ICold Storage„ per square foot 'warehouse, per square footage tee schedule' 6,00,0 square feet or fraction thereof' 243.11 Each addition'a'l 6"000 square feet 2.3.83 4226 Warehouse - Storage, per square foot (Marina See 42.22 44913 97 24 4498 M'arine Detailing 97.24. E .. Not Elsewhere Classified Non-residential, (includes aIll retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, �instttutionar, residential board and care, and residential structures that are required to have business tax receipt but not. �including; restaurants, sates, and public eating places 44 pttectlrre: March tis, 2022 204 SCHEDULE OF FEES AND CHARGES FOR SERVICES sic des crigtion Fee 4522 Air Transportation, Nonscheduled 97.24 4724 Travei Bureau* 162.017 4725 Tour Operator 97,24 4731 Freight Forwarding Service 152.07 4780 Packiing & Crating 16207 4783 Express Company 324,14 4,813 Telephone Communications 324.14 4822 Telegraph & Other Communications 97,24 48,41 ITelevision Services 16Z07 4899 ommun,ication Services, NEC 9724 4924 Natural Gas Distribution 324,14 4925 Liquefied Petroleurn Gas Distribution 32414 51099 Merchant - Wholesale, per inventory Wholesale, per inventory fee schedule, Not exceeding $5,000 269,72 More than $5,000, not exceeding $25,000 377.39 More than $25,000, not exceeding $100,000 539.46 More than $1001,0100, not exceeding $500,000 810,34 More then $500,000 971,25 5197 Advertising Specialties Sales 97,24 5211 Lumber Company, per inventory See 5399 5261 Nursery: Trees/Plants, per inventory See 5399 5399 Merchant - Retail per inventory Petah, per inventory fee schedule: Not exceeding $6,000 107 More than $5,000, for each additional $1,000 or fraction thereof 568 5411 Grocery, per inventory See 5399 5421 Market - Meat/Fish/Poultry, per inventory See 5399 5461 lBakery 16207 5511 Automobile )Dealer` �Auto 215.45 5531 Parts, per inventory See 5,399 5'541 Gas Station 152.07 5699, Dressmaking Shop 64.83, 5719, Blinds, Shades, Drapery 162.07 518110 Ice Cream Parlor 64-83 5811 Caterer 162.017 5812 Restaurant 3.7'5 per seat, 107.66 mininnum 5813 Drinking Places 509.40 5912 Pharmacy, per inventory See 5399 0, X, "M i"'/gq Requires a liciense from one of the rollowing Deparlment of Professional Regulation, Department OT KUSMOSS Kegulation, Department of Agdeutture & Consumer Services, Department of Highway Safety & Motor Vehicles, Flonda Bar Association, Department of Banking & Finance NEC - Not Elsewhere 'Cbssified Non-resdenfial, oncRudes, all retaill, mereanWebusiness ofte, iindustriai, storage, occupancies, assembly), hearthcare, insfitulional, residential boaid and care, and resdentiM structures that are required to have business tax recelpt but not including restaUrants, cafes, arid public eating places 1 45 Effectivw March 16, 2022 205 1' u SCHEDULE OF FEESAND CHARGES FOR SERVICES N - - sic Descrietion Fee 5930 Antique Shop 162.07 Antique stores and auction houses, selling only objects of value such as quality restored antigues„ art objects, jewelry, and: the like, but not used merchandise generally, 5932 Used Merchandise Stores 162,07 5933 Pawnbroker 723.51 5944 Jewelry Shop, per inventory See 9 99 5945 Handicraft chop„ per, inventory See 9 99 5961 ail' Order/Catalog 9'7.24 5962 Vending Machine - Coin - Operated (a) Amusement Vending Machnnes. Each operator 217.07 In addition, for each machine 28,94 (b) Service Vending Machunes: Each operator 7236 In addition, for each machine 28,94 jcj Merchandise Vending Machines, Each operator 7236 In addrtion, for each machine as follows: Requiring deposit under .35 28.94 Requiring deposit over . 5 43.42 (Coin-operated Auto "wash and Laundry Machines are addressed separately, under SIC 7543 and SIC 72115"„ respectively,) the follovwing coim- operated machines are exempt from Business, iax receipt requirements': Cigarette vending machines (p 219,93) Federal postage stamp machines, Parcel checking lockers„ and Toilets (p. 205,63) nadutterated Florida-piroduced' citrus juice vending machines (. S, 205, 63,2) Furthermore, no Business Tax Receipt shall be required for coin-operated machines where the vending) machines are owned and operated by charitable or benevolent nonprofit organizations and where the entire proceeds of such machines are used solely for recognized charitable or benevolent purposes, No Business Tax Receipt 'sh'all be requiired for the operation of any machines wvtiere such machines are owned by a person who is otherwise ussued a Certificate of Use by the city, and such machines are located and operated at the owner's regular place of business.71. y �� „.. . �, ,.. .,„� 46 Etrectave; Mairch n , 2'o, , 4IN SCHEDULE OF' FE S AND CHARGES FOR `E ICES sic Descrietion Fee 5963 Vending _ Mobile 9724 5964 Ice Crearn Truck ( Ref. 6963) 107- 66 plus 37,04 per vehicle 5965 Lunch Wagon (Ref. 5963) 107,66 piufe 37,04 per vehicle 5992 Florist, per inventory See 5399 5995 Optician* 2161.48 5998 Auction Company (Ref. 5999) 111„591,74 6020 tank - Commercial 40 5.17 6030 Bank _ Savings 4115.17 6098 Check gashing Agency 324,14 60919 Financial Services„ NEC324.14 6141 Investment & Trading 324,14 61612 Mortgage Company' 324,14 16 ortgage Broker” 1 2.07 211 Broker - Securities 2'4014 6282 Investment Advice 97.24 6419 Insurance Agent 54.41 6411 Insurance Company 97,24 6412 Medical Claims Processing Service (Ref. 6411) 917.24 65113 Apartment Building 4,05 per rcorn, 37,04 minimum 6514 Mental, property four (4) units or less including single family residential rentals 4,05 per roam, 37.004 minimum %:// " ii i�rryiyn»��irrrr �I ��,!, ✓ �i%�. i/ i,,. i.: r / �/�,,,y fir' �iJ;, ,�.. �nr;, � ., ,.,,. iu� .✓ / i�..... „i✓n /rr� � ii//,e,�ir, �il�icn.,� //� rr. w o��i rc�rr�l�i/lie/rl�,ee/i,Gr r ,m„.iv�ell!//�Ir��l�iil✓/ifi/��`r�d�.✓L�c✓eU, Requires e license from one of the folilownT Department of Erofesslonel Regulabon Department or Business Reguraboni, Department of Agriculture & Coinsuurrner Services, Department of Highway Safety & Motor Vehicles, Florida Bar Association, Department or Banking & FI NEC - Not Usewhere, Classified Non-res0entrall, ilnChAdes all reteuli rruerc,euvtile, business office, Industraei, storage occupancies, assembly), hoekhoero institutionrsr, residential! board and rare and residentiall structures that are required to have business tax receipt WI not incluchng restaurants co>r , arid! pub Iiiceatinp pWces 47 E'ffedive March 16, 21122 41YA WTI= Every rental unit used for residential living purposes in, the city must have a Certificate of Use and unless otherwise exempt, must be issued a Business Tax Receipt. This Includes rental property four units or less, including single family residential rentals, condominiums, and mobile homes, Business Tax Receipts are issued for a period of twelve months, from October 1 st to the following September 301k They must be renewed annually. To avoid renewal late fees, rental Business Tax Receipt fees are payable by October 1st, After.January Oth, late renewals require a Code Compliance (interior and exterior) inspection of the property. Whenever a rental property is sold or otherwise changes ownership, the new owner must do the following; (1) AppIly for a new Certificate of use and rental: Business Tax Receipt; (2) Schedule an inspection of the rental with the Code Compliance Division. If the inspection process, should reveal Zoning, Building, Housing or Fire Code, violations, they must be corrected and a re- inspection made by the appropriate department. The owner is given adequate time to correct any violations. All violations must be corrected before occupancy will be approved Any property that has been found in violation by a code, compliance, board of the city shall be required to be inspected after six (6) months from the date of the hearing, and again at twelve (1 2) months after, the date of the hearing in which the property was found to be in violation. The owner of a property that has been found to be in violation by, a code compliance board of the city shall be required to pay an inspection fee of severity -We dollars ($75.00) for each, of the inspections required r The required inspection fees shall be included as part of the administrative costs assessed by the city and shall! be included in any liens filed by the city. BOTS: Fees may change from time to time by Ordinance of the City Commission, The application for Certificate of Use and information forms for rental Business Tax Receipts are available on line at the city's website and at the Development Services Division of City Hall, 1010 East Boynton, Beach Boulevard. It should be noted that post office boxes are riot acceptable addresses for mailing purposes,, and actual street addresses are required on the Designation of resident went: No Certificate of Use and Business Tax Receipt shall be issued by the city for a rental dwelling located on a rental premises unless the applicant therefor designates in writing to the city the name, address, and local telephone number of the owner or resident agent to receive service of notice of violation of this Code. The owner may designate as his or her resident agent any natural person eighteen (18) years of age or older who is customarily present at a business location within the city for the purposes of transacting business, or who actually resides withiin the city, An owner may change his or her designation of a resident by, notifying the city in writing of the name, address, and local telephone number of the person designated by the owner to replace the previous resident agent, Any notice of violation or legal process which has been delivered or served upon, the previous resident agent prior to the receipt of the city of notice of change of the resident agent shall be deemed effective service. It shall be the sole responsibility of the owner to appoint a reliable resident agent and to inform the resident agent of his correct mailing address Failure to do so, shalt be no defense to, a violation of this Code. No owner shall designate as a resident agent any person who does not expressly comply with the provisions of this section. The owner or the resident agent shall' be deerned to be the "violator"as the teen is used in F, & § 162,06( 2). Service of notice of the resident agent shall be deemed service of notice of the owner, tenant and violator. M Effective: March 16, 2022 MIL -1 209 SCHEDULE OFEES AND CHARGES FOR SERVICES w Sic De,scri"' ion Fee 8830 Property Malnagement" 97,24 8831 Real Estate Broker` 97,24 6541 Title Abstract Office 324,14 8882 Subdividers & Developers NEC 182.07 I 70111 Hotels & Motels 4,0'5 Per ro'orn, 37.04 minimium 7033 Trailer Parks & Campsites 107.88 plus 3,76 per lot or site 72112 Laundry/ rycle'an - Drop Only 107,88 7214 Carpet Cleaning, Mobile (Re'f. 7217) 97,24 7218Laundry (Machines Coln -Operated) 72.30 plus 1.48 per machine 7213 Dry Cleaning Establishments 218,48 7217 CarpeWpholstery Cleaning, Commercial 216.48 ' 7210' Laun'dr'y & Garment Services, ITEC 84.83 7221 Photography 182,07 7230' Beauty School 218.48 7231 Beauty Parlor, Etc"' One Chair 31,04 Each additional chair or manicurist 22.00 7232 Rall Salon" (Ret 7231) One manicurist table 81.04 Each additional manicurist 22,00 7241 Barber' Shops" One chair 81.04 Each additional chair 22,00 7281 Shoe Repair & Shoe Shine Parlor 04.33 7201 Funeral Director" 2118,40 7290 Debt Counseling Service (Ret, 7299) 97,24 7291 income Tait Service 182,07 7202 !Valet Parking, (Ref 7299) 07.2:4 7293 Tanning Salon (Ref. 72.99) 07.24. 7294 IWelght toss Center' (Ref 7299) 97.24 7298' Farnil,y - Home Child Care (Ret. 72919) 97.24 729,Br IDatin'g Service (Ref.. 7299) 97,24 72.97 Electrolysis" (Ref.7299') 97..2.4 72918 (Massage Therapist 107.88 7299 Miscellaneous Personal Services, EIEC 97.24 73111 Publication Service, NEC 182.037 7319 Advertising 289.72 7322 Collection Agency" 182.07 7323 Credit Association 182.07 r / r i r i r i/rrl/r.. r /!/�I. o/.!i. it �,,, „ i , ,,,,C, ,/,� /i /ri ✓ ,ri r.- /r ,r i ao ri / r/ // d/r,/// ,, „/„ /rr / r, :r rr r ,✓l r r / r % � i ,iii r,;,:; /r , ��1,!��„r��....,,w�,✓�Ql:;rk I✓1/c/ /i.//„/J✓,w � i r ,.is i,,,,/.rr.�/r.,i✓✓.�.alJiGa/:;�.u%Jrr �l/l�✓r�✓%(G.aw,.r�..s/% ,rai;r,. . ria/,✓„I,arr� l,//� I.,,�OzrN/r/r��ri�r:c,!n itrjrl/ Requires a license from one of the folfovwing Department of Profess oma)' Regudabon, Department of Business Regulation, Department of Agriculture & C011SUmer Services, Department of Highway Safety s Motor veh4es Florida Bar Association, DeDartrnent of a'any,rr o & Fin'aince, NEC, -blot Elsewhere Classified Non-residential, (includes all retail, rnercanfile, business office nrudustrial, storage occupancies, asserriblyy, healthcare, institutional, residential board and care, and residential structures that are required to have busnrress ta'x receipt but rent LVudl2& rerstaurants,,cafes, 'and ubllc eating,.daces Off Effective: March '16, 2022 209 4 If SCHEDULE F FEES AND CHARGES FOR SERVICES is Descrigtion Fee 7334 Photocopying/Duplicating Service $ 9724 7336 Commerical Art/Graphic Design 97.24 7337 Typing Service 97,24 7338 Secretarial Services 162,017 7342 Exterminator 16Z07 7348 Miscellaneous Commercial Services, NEC 97,24 7349 Janitorial Service 1162,017 7351 Rental Service 162017 7361 Employment Agency 97,24 7362, Nursing Registry 9714 7370 Data Processing Service 9724 7371 Computer Programming Service 162,07 7376 Computer Services 9724 7378 Computer Maintenance & Repair 97.24 7379 Computer Related Services 9724 73,60 Private Detective*.97.,24 7381 Security Detective* 9724 7384 Photofinishing Laboratories 162,07 7385 lBooks,, Periodcals, New Bureaus (Ref, 7389) 9724 7386 Auto Broker Ref, 7389') 162.07 7387 iMessenger Service (Ref. 7389') 64,83 73,98 Appralser* (Ref, 7389) 216,48 7389 �Bus,iniess Services, NEC 9724 7390 'Handyman (No licenses only renewals) 162,0'7 7391 Interjoir Designer' (Ref, 73,89) 216,48 7392 Manufacturer's Representative (Ref, 7389) 162,0'7 7393 Telemarketing/Soliciting' (Ref, 7389) 182.07 7394 Auctioneer* (Ref. 7389') 289'.72 73915 Interior Decorator (Ref, '7389) 162,017 73916 Agent or Agency (Ref, 7389) 9724 7397 Answering Service (Ref. 7389) 97,24 7398 Arts & Crafts - Handmade (Ref. 7389) 9724 7399, Asbestos Consultant (Ref. 7389) 97,24 74010 Boat Broker (Ref, 7389) 9724 7401 Draftsman (Ref. 7389) 9724 7402 Executive Office (Ref, 7389) 97,24 7403 Furniture Installation (Ref, 7389') 97,24 IP III'T'IIM1I`I, 3.1 RIF Tqf, y, qfl,� R101Ji MEN , 'Y' "q,""", Requires a license from one of t'e followlng: Department of ProfesslonM Reguialion, Department of Business, Reg'Wation, Department of Agriculture & Consumer Services, Department of Highway Safety & Mater Vehicles, Florida Bar Association,, Devartrnent of Bankina & Finance, NEC - Not Ellsewheire Classified Non-residenfial, (includes all retail, mercantile, business office, industrial, storage occupancies, assembly), healthcare, institutional, residentral board and care, and residential structures that are required to have business tax receipt but not linickiding reta ui ants 4afes, and oublic eating places 1� 510 Effect ve: March 16, 2022 4 If 211 SCHEDULE OF FEES AND CHARGES FOR SERVICES M==! SIC Des cri2tion Fee 7404 Horne Demonstrator (Ref 73,89) 97,24 7405 Import - Export (Ref. 73891) 97'.24 7406 Interpretation 9 Translation (Ref, 7389') 9724 740'7 Mail' Depot (Ref, 7389) 9724 7408 Music Recording Studio (fief. 7 389) 97,24 7409 Paralegal (Ref. 7389) 97.24 7410 Pool Cleaning -Flo chemicals (Ref, 73,89) 97.24 7411 Pressure Cleaning (Ref, 7389) 97.24 7412 Sign Painting & Lettering 9724 7413 Water Softening Service (Ref, 7389) 97.24 7414 Yacht Broker* (Ref, 7389) 97.24 7415 Merchandise Broker (Ref 7389) 9724 7416 Financial Consultant (Ref 7389) 97,24 7417 Showroom (Ref, 7389) 917,24 7418 Couper Service (Ref, 7389) 9'7.24 7419 :Aquarium Service (Ref. 7389) 9714 7420 :Religious/ Charitable Organization (Ref, 7389) 97,24 7421 lPet Sitting (Ref, 73891) 9724 7422 HOUsesitting (Ref, 73,89) 97,24 7423 Embroidery Service (Ref, 7389) 97,24 7424 Diver - Commercial (Ref 7389) 97,24 7425 Inspection Service - No Appraisal (Ref 7389) 97,24 7426 Consultant (Ref:. 7389) 97,24 7427 Mediation Counselor 97.2'4 7513 Truck Rental & Leasing 269.72 7514 Passenger Car Rental 269,72 7530, Auto Pinstripping (Ref. 7532) 9'7.24 75,32 Auto Body Shop, per nUrnber of workers* See 2024 7536 Auto Glass Installation* 917,24 7538 Auto Mechanical Repair", per nurnbeir of workers See 2024 7542 Car Wash 9724 7543 Car Wash - coin-operatedl 197.85 plus 22,00, per machine 7544 Auto Detailing 64.83 7549 Automotive Services, NEC' 97.24 7550 Wrecker/Towing Service (Ref, 7549) 81,017 per vehicle 7551 Window Tinfing (Ref, 7549) 97,24 7629 Appliance Repair 97,24 7631 Jewelry Repair 31,26 76,41 Reupholistery, per numiber of workers See 2024 7692 Welding, per number of workers See 2024 YK "'NI Z;/ Requires a license fTorn one of the following Depannrient of Profpssionaf Regulahon, Depa Iment of Business Regulation, Departiment of Agricuiture & Consurner Services, Department of: Highvway Safety& Motor Vehlicies, Firinda Bar Association, Department of Banking & Finance, INEC - Nor Elsewhere Classified Non-resdential, (filcludes all retail, rnercanfile, busirress offim, industriW, storage OCCUP8nMS, assemblily)r heafthcare, EnStitUtional, residential bloard and care, and residential structmes that are required to have business tax receipt but pint 51 Effective March 16, 2022 211 tt SCHEDULE OF FEES, AND CHARGES FOR SERVICES Ell. 11 ; sic ..... ................ .. Descrigbon Foe 7697 Locksmith, per number of workers (Ref, 7699) See 202'4 7699 Repair Shops, per number of workers, (Ref, 76991) See 2024 7699 Miscellaneous Repair Services, NEC 97,24 7700 Mobile Repair (Ref, 7699) 97.24 7701 Bicycle Repair 9724 7702 Screen Repair 9714 76'62 Motion Picture Theatre 0.51 per seat, 107.66 minirnurn 7910 Carnival or Circus (Ref. 79991) 539,46 7911 Dance Studiol School 16,2,117 79122, Miscellaneous Theatrical Services 917,24 79,28 Adult Entertainment (Ref. 7929) 1,157.63 A floor plan showing square footage of building, indicate portion to be allotted for this use and seating chart if applicable, plus a site plan to show the off- street parking, shall be submitted for review with the Certificate of Use application and filing, fee, 7929 Entertainers & Entertainment Groups 97.24 7933 Bowling Alley $4,41 per alley 7987 Martial Arts Instruction (Ref 79991) 97.24 7966 Fishing Guide (Ref, 79919) 917,24 7989 Boat Captain Service (Ref. 7999) 97.24 79910 Athletic Clubs (Ref, 7991), 162W 7991 Fitness Trainer q7.24 79913 Amusement Arcade, per machine See 5962 7994 Billiards (Ref. 7993) 54.41 per table 79915 Special Events (Ref, 7996) 162,07 79917 Bankruptcy Sale (Ref, 7996) 162.07 79918 MicellaneWs Recreation Services, NEC 9714 7999 Boats - Recreation Small motor crafts, each, 20.63 1-5 passenger capacity 81.04 6-101 passenger ca pacity 107.66 10-50 passenger capacity 162,07 Over 50 passenger capacity 26932 �Flpprg'qqrls % N a 06410 40 'n/�/� w/'/"�""'."'g q '� "yg ill,pp 5%�l M VIM .......... Requires a licemse from one of the following Department of professionai Regulation, Department of Business Regulation, Department of Aginculture & Consumer Services, Depart gent of Highway Safety & Motor Vehicles, Florida Bar Association, Department ol: Banking & Finance. NEC - Not Epsewhere Classiffied NionresiderrtW, (includes alt retail, mercantile, business office, industriai, storage occupancies, assembly), healthcare,, Institutional, residential hoard and care, and residential structures that are required to have business, tax receipt but not including restaurantscafes mand .publc,eafing daces 52 Effective March 16, 21022 212 SCHEDULE, OF FEES ANSD CHAIRGES FOR SEI VI'CES 011 sic Description �F'ee 8011 Physician' $ 217,07 8012 Psychiatrist 217.417 8013 Ophthalmologist 217.07 8021 Dentist* 217,07 80 1 Osteopath" 217V 8034 Relaxation Therapist (Ref. 8049) 217.07 8035 Psychotherapist (Ref, 8049) 217,07 8036 Psychologist (Ref. 80,49) 217,07 8037 Physical Therapist (Ref, 8049) 217,07 8038 Occupational Therapist (Ref. 8049) 217,07 8039 'Midwife (Ref, 8049) 217,07 8040 :iMental Health Counselor (Ref, 8049) 217.07 80411 :Chiropractor* 217017 8042 Optometrist" 217,017 8043 Podiatfist* 217017 8044 !Hypnotist (Ref, 8049) 217017 i 8045 DietRian (Ref, 8049) 217,07 8046 Cinical Social Worker (Ref, 80,49) 21707 8047 Audiologist (Ref. 8049) 217.07 8048 Acupuncturist (Ref, 8049) 217,017 8049 Health Practioners, NEC* 217.07 8051 Skilled Nursing Care Facilities 162.07 8059 Nursing Care Facility, NEC 3,76 per room, 37 04 minimum 8062 General Medjcal/Surgican Centers* 217 07 8069 :Hospital 182.177 8070 Diagnostic Lab (Ref, 8071) 97.24 8072 Dental Laboratory 217,0,7 80916 iNluirsing (Ref, 80991) 10T66 8097 Surgical Technician (Ref 8099) 107,66 8098 Hearing Aid Specialist (Ref, 8099) 216,48 8091 Health & Allied Services, NEC 107,66 8111 Attorney* 21668 8243 Computer Assembly/ Setup 9724 ,r rr ,rIIED/K -g/ 0,� W, 0, "o Requirem a license from one of the following: Department of Professional Requiation, Department of SusMess Regulation, Department of Agriculture & Consurner Gvvices, Department of Highway Safety & Motor Vehides, Florida Ber Association, Department of Banking & Finance NEC • Not Elsewhere Classibed Non-iresidential, (inciudes all retail, mercanfile, business office, industrial, storage olocupancies, a:ssembly), heafthcare, www. w4riLtitutional, residential, board, and care and residential structures that are required to have bi)$jn2s ,2 tax receipt but niolincludiLa 53 EffedJvel- March 16, 2022 4K'. wl SCHEDULE OF FEES AND CHARGES FOR SERVICES In SIC fie scrig222_ Fee 8244 BLIsiness School 16207 8249 Art School: 182.117 8296 Ceramic Studio (Ref, 8299) 162.017 8297 Auto Driving School (Re!f, 8299) 162.07 8298 Pianol Instrument Instruction 917,24 8299 Schools, & Education Services, NEC 16,2,07 8322 Individual & Family Social Services, 227.30 8323 Counselor 97,24 8324 Mlarriagie/ Family Therapist* (Ref. 8322) 22730 8351 Day Care - Children 162.07 8361 Adult Congregate Living Facility 3.76 per room, 37,04 minimurn 839:9 Social Work Consultant* 97,24 8422 Aquarium 97,24 8610 Business Associations (Ref 8611) 97,24 8611 (Real Estate Board 97,24 8711 'Engineer* 216,48 8712 Architect* 2116,48 8713 Surveyor' 216.48 87211 Certified Plublic Accountant* 216.48 8722 Bookkeeper (Ref. 81721) 97,24 8733 Research Organization 917,24 8742 Business/ Management Consultant 97.24 8748 Traffic Manager 97. 24 8900 Construction inspector (Refr 8999) 9714 8998 Geolilog;ist* (Ref, 8999) 216.48 8999 Services, NEC 97.24 9991! Merchant - ternp./ regional rnall concourse For four or less temporary (less than a week), and portable, regional mall prorntion activities with sales and located within any or all of the mail concourse areas, mail owners shall pay a Business, fax receipt of $144,70 iJ it i ifE IN/ 'U, q"v 77 W E, p 1/1, 0-17 �35/011'1!1101 0/15 /�'Tgp' !�gz ""ma q/ 'z"N'j "11E/7/11111 "I'll/ '7' p g 'a 71P'Nu"�'p I$ Lr,'E' 11 U 'S ne�"/'mr. i Requires, a license from one of the folllowiing� Department of Professional Regulation, Department of Business Regulation, Department off Agdcutture & Consumer Services, Department of Highway Safety & Molor Verftles, Florida Bar Association, DePWITneot Of Bankmg & Finance, NEC - Not Ellsewhere Classified Non-rpsidenball, (includes ail retail, rnercantile, business office, industrial, storage occupandes, assembly), healthcare, insfitutional, residential board and care, and residentai structures that are required to have bus0iess tax rem 1pt but not including 0 Rijbliq egling PWZs Leaatiranttpe, an. 54 Effectiyw March 16, 2022 214 SCHEDUILE OF FEES AND CHARGES FOR SERVICES sic Descrietion Fees 9992 Temporary retain mail carts Activities, which would otherwise be subject to retail Business Tax Receipt fees, but which are temporary and portable and located in malt concourse areas, shall be charged a Business Tax Receipt fee of $43.42 for each three-month period or portion thereof. Fees will be paid quarterly in advance by the mall operator. Fees shall be paid based upon the maximum projected number of spaces the mall allocates for temporary and portable retail locations wiithin the maill for the twelve-month period commencing October the first of each year. Fees paid shall be subject to adjustment to reflect actual operating locations. Adjustment shall be made yearly during the month of August for the preceding twelve-, month, period and on written request from, the mail operator. The mall operator shall submit sufficient records to support its request for adjustment, 9993 Itinerant or Transient Merchant Covers persons who travel from city to city and sell and deliver goods, merchandise or services to business estabhshements; or who sell, demonstrate or deliver goods, merchandise or services to the general public, and do not have a permanent place of business in the city. Each person, per day '1042 i Each person„ per week 54,41 Each person, per month 216,48 (LD, registration recluried for each (person) f 4?/ "'mqq�l%'%" nn� 211/&1I1.�'I'II/II6` ?V/ Y"/��"� t . .. . .... NEC - Not Elsewhere Classified Non-residential, (inchWes all retail, niercantple, business office, industrial, storage occupancies, assembly), heailhicare, inStitUtional, residenfial board and care, and residential structures that are reqWred to have husmess tax remirit but not including restaurants, cafes, and public eating; places 55 Effecfive: Match 16, 2022 215 Other 09/5/2023 Proposed Resolution No. R23-109- FY23-24 Fire Assessment Fee. Requested Action: Conduct a Public Hearing to adopt the Final Assessment Resolution for the FY 2023-2024 Fire Assessment. Explanation of Request: On July 13, 2023, the City Commission adopted Resolution No. R23-082 to continue the Fire Assessment Program for FY 2023-2024. On August 13, 2023, the City published a "Notice of Hearing to Impose and Provide for Collection of Fire Rescue Special Assessments" in the Palm Beach Post. In addition, the City had a statutorily required Notice to Property Owner mailed to affected property owners by first class mail and the Palm Beach County Property Appraiser's Office mailed TRIM notices informing all property owners of the assessment via their proposed property tax bill. All notices provided the time, date and place of this Hearing and notice that the Commission would consider the adoption of the Final Assessment Resolution. The proposed Assessment for residential property owners is $120.00 annually per dwelling unit. This remains unchanged from the previous year. The City Commission recognizes that the Assessment may create a hardship on certain residential property owners in the City. Therefore, the Final Rate Resolution allows property owners to request H.E.L.P. (Hardship Extension Loan Program) for a total or partial waiver through an application review process. A copy of the application and criteria is attached. Notice of the Hardship Extension Loan Program (H.E.L.P.) will also be available on the City's website once approved by the Commission. In addition, the Resolution provides for a Mobile Home Park Vacancy Adjustment whereby an adjustment is made if there is an absence of structures on unoccupied spaces within a Mobile Home Park as compared to other residential properties. How will this affect city programs or services? The Fire Assessment provides only partial funding to the total Fire Department in order to maintain its excellent response time. It does not provide funding for EMS services. Only Fire Rescue services are allowed under Florida Statutes. Fiscal Impact: For Fiscal Year 2023-24, the estimated gross Fire Rescue Assessed cost is $8,354,138 216 reduced to a net realized assessment of $7,271,929 after excluding tax exempt properties. The net realized Fire Assessment of $8,354,138 would equal an increase to the ad valorem property tax rate of 1.4600 mils to raise the same amount of revenue for Fire Rescue services. The Fire Rescue Assessments to be assessed and apportioned among benefitted property parcels is as follows: Proposed FY 23/24: Property Use Category Rate Per Dwelling Unit Residential $120.00 Non -Residential Property Use Rate Per Square Categories Foot (*) Commercial $0.27 Industrial/Warehouse $0.06 1 nstitutional $0.30 Nursing Home $0.30 (*)There is a maximum of 77,001 square foot cap on non-residential buildings. Current FY 22/23: Property Use Category Rate Per Dwelling Unit Residential $120.00 Non -Residential Property Use Rate Per Square Categories Foot (*) Commercial $0.27 Industrial/Warehouse $0.06 1 nstitutional $0.30 Nursing Home $0.30 (*)There is a maximum of 77,001 square foot cap on non-residential buildings. The above rates for FY 23/24 only assess approximately 59% of the eligible Fire Rescue costs after excluding EMS costs of the Fire Department. If they were assessed at 100% of the eligible costs, the rates would be $202 per dwelling unit and approximately twice the square footage rates for commercial property. Attachments: Resolution No. R23-109- Annual Fire Assessment 2023.pdf Hardship Application 2023-2024.doc 217 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CITY OF BOYNTON BEACH, FLORIDA ANNUAL FIRE RESCUE ASSESSMENT RESOLUTION ADOPTED SEPTEMBER 5, 2023 1 218 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 RESOLUTION NO. R23-109 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES, AND PROGRAMS IN THE CITY OF BOYNTON BEACH, FLORIDA; IMPOSING FIRE RESCUE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; CONFIRMING AND CONTINUING A PROCEDURE FOR HARDSHIP WAIVERS OR DEFERRALS OF ALL OR PART OF THE CITY'S FIRE RESCUE SPECIAL ASSESSMENT INCLUDING APPLICATION AND REVIEW BY THE CITY'S FINANCE DIRECTOR OR DESIGNEE, AND ELIGIBILITY CRITERIA FOR SUCH WAIVERS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of Boynton Beach, Florida (the "City Commission"), has enacted Ordinance No. 08-017 (the "Ordinance"), which authorizes the imposition of Fire Rescue Assessments each Fiscal Year for the fire rescue services, facilities, and programs against Assessed Property located within the City; and WHEREAS, the imposition of a Fire Rescue Assessment for fire rescue services, facilities, and programs each fiscal year is an equitable and efficient method of allocating and apportioning the Fire Rescue Assessed Cost among parcels of Assessed Property; and WHEREAS, the City Commission desires to continue a Fire Rescue Assessment program and impose a Fire Rescue Assessment in the City using the procedures provided by the Ordinance, including the tax bill collection method, for the Fiscal Year beginning on October 1, 2023; and WHEREAS, the City Commission, on July 1, 2008, adopted Resolution No. R08-067 (the "Initial Assessment Resolution"); and WHEREAS, the City Commission adopted Resolution No. R23-082 (the "Preliminary Assessment Resolution") on July 13, 2023, which set forth the preliminary assessment rates for 2 219 53 Fiscal Year 2023-24, and which contains and references a brief and general description of the fire 54 rescue services, facilities, and programs to be provided to Assessed Property; describes the 55 method of apportioning the Fire Rescue Assessed Cost to compute the Fire Rescue Assessment 56 for fire rescue services, facilities, and programs against Assessed Property; confirmed the rates of 57 assessment; and directs the updating and preparation of the Assessment Roll and provision of the 58 notice required by the Ordinance; and 59 WHEREAS, in order to impose Fire Rescue Assessments for the Fiscal Year beginning 60 October 1, 2023, the Ordinance requires the City Commission to adopt an Annual Rate 61 Assessment Resolution, which confirms and establishes the rates of assessment, and approves the 62 Assessment Roll for the upcoming Fiscal Year, with such amendments as the City Commission 63 deems appropriate, after hearing comments and objections of all interested parties; and 64 WHEREAS, the Assessment Roll has heretofore been made available for inspection by 65 the public, as required by the Ordinance; and 66 WHEREAS, notice of a public hearing has been published and mailed, as required by the 67 terms of the Ordinance; and 68 WHEREAS, the City Commission recognizes that the special assessment may work a 69 hardship on certain residential property owners in the City, and desires to continue to provide a 70 means whereby affected property owners may request a total or partial waiver of the special 71 assessment for hardship; and 72 WHEREAS, a public hearing was held on September 5, 2023, and comments and 73 objections of all interested persons have been heard and considered as required by the terms of the 74 Ordinance. 75 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 76 CITY OF BOYNTON BEACH, FLORIDA THAT: 3 220 77 78 SECTION 1. AUTHORITY. This resolution is adopted pursuant to Ordinance No. 08- 79 017; Resolution No. R08-076; Resolution No. R23-082; Article VIII, Section 2, Florida 80 Constitution; Sections 166.021 and 166.041, Florida Statutes; and other applicable provisions of 81 law. 82 SECTION 2. DEFINITIONS AND INTERPRETATION. This resolution constitutes 83 the Annual Rate Resolution as defined in the Ordinance. All capitalized words and terms not 84 otherwise defined herein shall have the meanings set forth in the Ordinance, the Initial 85 Assessment Resolution and the Preliminary Assessment Resolution. 86 SECTION 3. IMPOSITION OF FIRE RESCUE ASSESSMENTS. 87 (A) The parcels of Assessed Property described in the Assessment Roll, which is 88 hereby approved, are hereby found to be specially benefited by the provision of the fire rescue 89 services, facilities, and programs described or referenced in the Preliminary Assessment 90 Resolution, in the amount of the Fire Rescue Assessment set forth in the Assessment Roll, a copy 91 of which was present or available for inspection at the above referenced public hearing and is 92 incorporated herein by reference. It is hereby ascertained, determined, and declared that each 93 parcel of Assessed Property within the City will be specially benefited by the City's provision of 94 fire rescue services, facilities, and programs in an amount not less than the Fire Rescue 95 Assessment for such parcel, computed in the manner set forth in the Preliminary Assessment 96 Resolution. Adoption of this Annual Rate Resolution constitutes a legislative determination that 97 all parcels assessed derive a special benefit in a manner consistent with the legislative 98 declarations, determinations and findings as set forth in the Ordinance, the Preliminary 99 Assessment Resolution, and this Annual Rate Resolution from the fire rescue services, facilities, 100 or programs to be provided and a legislative determination that the Fire Rescue Assessments are M 221 101 fairly and reasonably apportioned among the properties that receive the special benefit as set forth 102 in the Preliminary Assessment Resolution. 103 (B) The method for computing Fire Rescue Assessments described and referenced in 104 the Preliminary Assessment Resolution is hereby approved. The Parcel Apportionment 105 methodology described in Appendix F of the Preliminary Assessment Resolution, and adopted in 106 Section 7 of the Preliminary Assessment Resolution, is hereby approved. 107 (C) For the Fiscal Year beginning October 1, 2023, the estimated net Fire Rescue 108 Assessed Cost to be assessed is $8,307,859.00. The Fire Rescue Assessments to be assessed and 109 apportioned among benefited parcels pursuant to the Cost Apportionment and Parcel 110 Apportionment to generate the estimated Fire Rescue Assessed Cost for the Fiscal Year 111 commencing October 1, 2023, are hereby confirmed and established as follows: Property Use Category Rate Per Dwelling Unit Residential $120.00 Non -Residential Property Use Categories Rate Per Square Foot Commercial $0.27 Industrial/warehouse $0.06 Institutional $0.30 Nursing Home $0.30 112 113 (D) The above rates of assessment are hereby approved. Fire Rescue Assessments for 114 fire rescue services, facilities, and programs in the amounts set forth in the Assessment Roll, as 115 herein approved, are hereby levied and imposed on all parcels of Assessed Property described in 116 such Assessment Roll for the Fiscal Year beginning October 1, 2023. 117 (E) As authorized in Section 2.14 of the Ordinance, no Fire Rescue Assessment shall 118 be imposed upon a parcel of Government Property, except as provided in the Preliminary 119 Assessment Resolution, or upon Institutional Use buildings on a parcel of Institutional Property 120 whose building use is wholly exempt from taxation under Florida law. 5 222 121 (F) Any shortfall in the expected Fire Rescue Assessment proceeds due to any 122 reduction or exemption from payment of the Fire Rescue Assessments required by law or 123 authorized by the City Commission shall be supplemented by any legally available funds, or 124 combination of such funds, and shall not be paid for by proceeds or funds derived from the Fire 125 Rescue Assessments. 126 (G) As authorized in Section 2.13 of the Ordinance, interim Fire Rescue Assessments 127 are also levied and imposed against all property for which a Building Permit is issued after 128 adoption of this Annual Rate Resolution based upon the rates of assessment approved herein. 129 (H) Fire Rescue Assessments shall constitute a lien upon the Assessed Property so 130 assessed equal in rank and dignity with the liens of all state, county, district, or municipal taxes 131 and other non -ad valorem assessments. Except as otherwise provided by law, such lien shall be 132 superior in dignity to all other liens, titles and claims, until paid. 133 (I) The Assessment Roll, as herein approved, shall be delivered to the Tax Collector 134 for collection using the tax bill collection method in the manner prescribed by the Ordinance. The 135 Assessment Roll, as delivered to the Tax Collector, shall be accompanied by a Certificate to Non - 136 Ad Valorem Assessment Rollin substantially the form attached hereto as Appendix A. 137 (J) No Emergency Medical Services shall be funded from the Fire Rescue 138 Assessment revenues. 139 SECTION 4. CONFIRMATION OF PRELIMINARY ASSESSMENT 140 RESOLUTION. The Preliminary Assessment Resolution, as may be amended herein, is hereby 141 confirmed. 142 SECTION 5. EFFECT OF ADOPTION OF RESOLUTION. The adoption of this 143 Annual Rate Resolution shall be the final adjudication of the issues presented (including, but not no 223 144 limited to, the determination of special benefit and fair apportionment to the Assessed Property, 145 the method of apportionment and assessment, the rate of assessment, the Assessment Roll and the 146 levy and lien of the Fire Rescue Assessments), unless proper steps shall be initiated in a court of 147 competent jurisdiction to secure relief within 20 days from the date of this Annual Rate 148 Resolution. 149 SECTION 6. HARDSHIP WAIVERS OR DEFERRALS. 150 (A) The City Commission of the City of Boynton Beach, Florida hereby continues its 151 program for qualified individuals who need financial assistance to pay all or part of the Fire 152 Rescue Assessment levied on their property or who seek deferral of payment of all or part of the 153 Fire Rescue Assessment on their property. 154 (B) The City's program for financial assistance shall be commonly referred to as 155 H.E.L.P., Hardship Extension Loan Program. The following types of financial assistance are 156 available, based upon need: 157 1. Relief from all payments of an annual Fire Rescue Assessment. 158 2. Relief from a portion of payments of an annual Fire Rescue Assessment. 159 160 3. Deferral of payments of an annual Fire Rescue Assessment. 161 4. Deferral of a portion of payments of an annual Fire Rescue Assessment. 162 163 (C) The following individuals are eligible for financial assistance. 164 1. Residential Property Owners who meet 2023 HHS Poverty Guidelines. 165 166 2. Residential property owners that are exempt from ad valorem taxation 167 pursuant to the following Florida Statutes are eligible to apply for a 168 Hardship Waiver or Deferral: 169 170 a. Section 196.081, Florida Statutes (totally disabled veterans and 171 surviving spouses of veterans); 172 7 224 173 b. Section 196.081, Florida Statutes (surviving spouses of first 174 responders who died in the line of duty); 175 C. Section 196.091, Florida Statutes (disabled veterans confined to 176 wheelchairs); 177 178 d. Section 196.101, Florida Statutes (totally and permanently disabled 179 persons); 180 181 e. Section 196.102, Florida Statutes (totally and permanently disabled 182 first responders). 183 184 3. Residential Property Owners that qualify for the additional homestead 185 exemption for persons 65 and over authorized pursuant to Section 186 196.075, Florida Statutes are also eligible to apply for the Hardship 187 Waiver. 188 189 4. Residential Property Owners that are qualified under the Florida 190 Homestead Property Tax Deferral Act, Section 197.242, et al., Florida 191 Statutes. 192 193 (D) Eligible Residential Property Owners may submit an application for a Hardship 194 Waiver or Deferral, on a form prepared by the City, with the Finance Department. The 195 Application shall include the following: 196 1. Documentation demonstrating eligibility for the Hardship Waiver or 197 Deferral through one of the criteria from exemptions listed in Section C 198 above; 199 200 2. A copy of the Tax Bill for the subject property; 201 3. Description of the facts and circumstances of the hardship. 202 (E) All Applications for the Hardship Waiver or Deferral must be received by the 203 City's Finance Department on or before October 16, 2023. 204 (F) Once received, all applications shall be reviewed by the City's Finance Director, 205 or his or her designee ("Reviewing Official"). The Reviewing Official shall review the facts and 206 circumstances to determine whether a hardship exists to warrant a partial or total waiver of the '3 225 207 special assessment levied upon the applicant's real property or a deferral of payment of such. The 208 decision of the Reviewing Official is final. 209 (G) The Reviewing Official shall render a written decision and provide such to the 210 applicant. 211 (H) If a partial or total waiver or deferral is granted by the Reviewing Official, the 212 Finance Director shall ensure appropriate documentation is provided to the Tax Collector as to the 213 revised amount of the assessment as to the applicant. 214 (I) An applicant may apply for a Hardship Waiver as to one property only. 215 (J) An applicant must apply for the Hardship Waiver on an annual basis. 216 (K) A deferral may be granted for no longer than the end of the then current fiscal 217 year. 218 (L) When financial assistance is granted pursuant to the H.E.L.P. program, any 219 shortfall in the expected Fire Rescue Assessment proceeds due to any reduction or exemption 220 from payment of the Fire Rescue Assessments authorized by this Section shall be supplemented 221 by any legally available funds, or combination of such funds, and shall not be paid for by 222 proceeds or funds derived from the Fire Rescue Assessments. 223 SECTION 7. MOBILE HOME VACANCY ADJUSTMENT. As authorized in 224 Section 5(L) of the Preliminary Rate Resolution, there shall be a Mobile Home Vacancy 225 Adjustment procedure for Mobile Home and Recreational Vehicle Park Property, using the 226 procedures established in Resolution R11-089. Any shortfall in the expected Fire Rescue 227 Assessment proceeds due to any adjustment for vacancy shall be supplemented by any legally 228 available funds and shall not be paid for by proceeds or funds derived from Fire Rescue we 226 229 Assessments. Failure of the Owner to timely provide the information to the City will result in no 230 Vacancy Adjustment for the special assessment. 231 SECTION 8. CONFLICTS. All resolutions or parts of resolutions in conflict herewith 232 are hereby repealed to the extent of such conflict. 233 SECTION 9. SEVERABILITY. If any clause, section, other part or application of this 234 resolution is held by any Court of competent jurisdiction to be unconstitutional or invalid, in part 235 or application, it shall not affect the validity of the remaining portions or applications of this 236 Resolution. 237 SECTION 10. EFFECTIVE DATE. This Resolution shall become effective 238 immediately upon its passage and adoption. 239 PASSED AND ADOPTED this 51" day of September, 2023. 240 241 CITY OF BOYNTON BEACH, FLORIDA 242 YES NO 243 244 Mayor — Ty Penserga 245 246 Vice -Mayor — Thomas Turkin 247 248 Commissioner — Angela Cruz 249 250 Commissioner — Woodrow L. Hay 251 252 Commissioner — Aimee Kelley 253 254 VOTE 255 ATTEST: 256 257 258 Maylee De Jesus, MPA, MMC Ty Penserga 259 City Clerk Mayor 260 261 APPROVED AS TO FORM: 262 (Corporate Seal) 263 264 David N. Tolces, Interim City Attorney 10 227 APPENDIX A FORM OF CERTIFICATE TO NON -AD VALOREM ASSESSMENT ROLL CERTIFICATE TO NON -AD VALOREM ASSESSMENT ROLL I HEREBY CERTIFY that I am the Mayor of the City of Boynton Beach, or authorized agent of the City of Boynton Beach, Florida (the "City"); as such, I have satisfied myself that all property included or includable on the non -ad valorem assessment roll for fire rescue services (the "Non -Ad Valorem Assessment Roll") for the City is properly assessed so far as I have been able to ascertain; and that all required extensions on the above-described roll to show the non -ad valorem assessments attributable to the property listed therein have been made pursuant to law. I FURTHER CERTIFY that, in accordance with the Uniform Assessment Collection Act, this certificate and the herein described Non -Ad Valorem Assessment Roll will be delivered to the Palm Beach County Tax Collector by September 13, 2023. IN WITNESS WHEREOF, I have subscribed this certificate and directed the same to be delivered to the Palm Beach County Tax Collector and made part of the above described Non -Ad Valorem Assessment Roll, this day of , 2023. CITY OF BOYNTON BEACH, FLORIDA TITLE: [To be delivered to Palm Beach County Tax Collector by September 13] 11 228 City of Boynton Beach, Florida Fire Assessment Application for Determination of Eligibility for H.E.L.P. FISCAL YEAR 2023-2024 NAME: (LAST) TELEPHONE # ADDRESS: (STREET) APPLICATION DEADLINE OCTOBER 16, 2023 (FIRST) (CITY) (STATE) (ZIP) FOR EACH PERSON WHO RESIDES WITH YOU AT THE ABOVE ADDRESS, LIST THEIR NAME, AGE AND RELATIONSHIP TO YOU BELOW OR ON AN ATTACHED SHEET, IF NEEDED: (NAME) (NAME) (AGE) (RELATIONSHIP) (AGE) (RELATIONSHIP) I CERTIFY THAT I AM A RESIDENTIAL PROPERTY OWNER AND I MEET ONE (1) OF THE CRITERIA CHECKED IN THE BOX BELOW FOR WHICH I AM REQUESTING ELIGIBILITY FOR H.E.L.P. (Provide a copy of your 2022 Notice of Ad Valorem Taxes and Non -Ad Valorem Assessments) (PLEASE CHECK THE APPROPRIATE BOX FOR WHICH YOU ARE REQUESTING ELIGIBILITY FOR H.E.L.P.) LJ I qualify for the additional homestead exemption for persons 65 and over as noted on the attached Notice of Ad Valorem Taxes and Non -Ad Valorem Assessments authorized pursuant to Florida Statutes Section 196.075. LJ I qualify for the Florida Homestead Property Tax Deferral Act as noted on the attached Notice of Ad Valorem Taxes and Non -Ad Valorem Assessments authorized pursuant to Section 197.242, et al., Florida Statutes Ll I am a totally disabled veteran or the surviving spouse of a totally disabled veteran AND I am exempt from ad valorem taxes pursuant to Florida Statutes Section 196.081. (Provide copy of disability letter from the government or a physician) LJ I am a surviving spouse of first responder who died in the line of duty AND I am exempt from ad valorem taxes pursuant to Florida Statutes Section 196.081. (Provide copy of disability letter from the government or a physician) LJ I am a disabled veteran confined to a wheelchair AND I am exempt from ad valorem taxes pursuant to Florida Statutes Section 196.091. (Provide copy of disability letter from the government or a physician) LJ I am permanently and totally disabled AND I am exempt from ad valorem taxes pursuant to Florida Statutes Section 196.101. (Provide copy of disability letter from the government or a physician) LJ I am permanently and totally disabled first responder AND I am exempt from ad valorem taxes pursuant to Florida Statutes Section 196.102. (Provide copy of disability letter from the government or a physician) Ll I meet the U.S. Department of Health & Human Services (HHS) Poverty Guidelines listed on Page 2 of this Application. (Provide a copy of your last two (2) years (2020 & 2021) Federal Income Tax Returns - AGI) OR IF YOU DID NOT FILE INCOME TAXES FOR THE PAST (2) YEARS (Provide a copy of your last three (3) months bank and investment statements for all accounts) NOTE: The City may require additional information to determine eligibility. (Please complete and sign Page 2 of this Application) 229 Fire Assessment Application for Determination of Eligibility for H.E.L.P. Page 2 Please explain the financial hardship that makes it difficult or impossible for you to pay this year's Fire Assessment Amount as levied on the attached Notice from Palm Beach County. Under penalty of perjury, I hereby swear or affirm that the information I am submitting is true, complete and correct in order to determine my eligibility for H.E.L.P. Applicant's signature Date DETERMINING IF YOU MEET HHS POVERTY GUIDELINES 2023 HHS Povertv Guidelines Size of Family Unit Poverty Guideline 1 $ 14,580 2 19,720 3 $ 24,860 4 $ 30,000 5 $ 35,140 6 $ 40,280 7 $ 45,420 8 $ 50,560 For each additional person, add 1 $ 5,140 Source: Federal Register, Vol. 88, No. 12, January 19, 2023, pp. 3424-3425 CITY REVIEW PROCESS: PLEASE NOTE WHAT INCOME TO INCLUDE Income used to calculate if you meet poverty level status includes the following sources: Wages, unemployment compensation, Social Security, Supplemental Social Security Income, public assistance, veterans' payments, survivor benefits, pension or retirement income, interest, dividends, rents, royalties, income from estates, trust, educational assistance, alimony, child support, assistance from outside the household, and other miscellaneous sources. ➢ Applicant submits application to City of Boynton Beach, Financial Services Department, P.O. Box 310, Boynton Beach FL 33425-0310 delivered no later than October 16. 2023 ➢ The Hardship Waiver will be reviewed by the City's Finance Director or his or her designee (Reviewing Official). ➢ Once the Reviewing Official makes a determination, the applicant will be notified in writing of the Reviewing Official's decision. The decision of the Reviewing Official is final. PLEASE SIGN AND RETURN THIS COMPLETED APPLICATION, ALONG WITH YOUR 2022 TAX NOTICE FROM PALM BEACH COUNTY AND THE REQUIRED DOCUMENTATION FOR THE BOX CHECKED ON PAGE 1 OF THIS APPLICATION TO: City of Boynton Beach Financial Services Department P.O. Box 310 Boynton Beach, FL 33425-0310 (561) 742-6310 230 2.E Other 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution No. R23-110- Public Hearing for the FY 24 Annual Canal Maintenance Services Special Assessment. Requested Action: Public hearing to be held at 6:00 P.M., on September 5, 2023, in City of Boynton Beach Commission Chambers, 100 East Ocean Avenue, Boynton Beach, Florida, 33435, at which time the City Commission will receive and consider any comments on the Canal Maintenance Services Special Assessment from the public and affected property owners and consider imposing the Canal Maintenance Services Special Assessment. Explanation of Request: The proposed canal aquatic management special assessment will be levied on a limited number of waterfront properties that will receive special benefits from the canal aquatic management services to be provided by the City and funded by the special assessment. The estimated Canal Maintenance Special Assessment to be assessed for the Fiscal Year commencing October 1, 2023, is $7,206. The projected cost per linear footage of waterfront treated by site is as follow: 1. Lake Shore Haven Canal: $0.50 per linear foot, plus $20.66 Administrative cost/yearly per each property. 2. Lake Eden Four Canals: $0.50 per linear foot, plus $20.66 Administrative cost/yearly per each property. How will this affect city programs or services? The special assessment will address algae and aquatic weed overgrowth issues resulting in an improved level of service to the neighborhoods to reduce waterway clogging with vegetation and decaying algae and provide improved storm water drainage and vessel movement. Fiscal Impact: Funds for the project are available in the Utilities operations account, 401-2816-536.46-98. 231 Attachments: Resolution No. R23-110- Canal Services Special Assessment Annual Resolution 2023 FI NAL. pdf Affidavit for Proof of Publication 8-14-23.pdf Affidavid of Mailing.pdf Affidavid of REVISED Mailing on Aug 17-23.pdf WE-36851803.pdf Updated Lake Shore Haven Canal Sample.pdf Updated Lake Eden Four Canals Area Sample.pdf 232 RESOLUTION NO. R23-110 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, RELATING TO THE PROVISION OF CANAL MAINTENANCE SERVICES, IN THE CITY OF BOYNTON BEACH, FLORIDA; APPROVING THE ASSESSED COSTS AND ASSESSMENT RATES FOR CANAL MAINTENANCE SERVICES FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2023; IMPOSING CANAL MAINTENANCE SERVICES SPECIAL ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE CITY OF BOYNTON BEACH FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2023; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, enacted Ordinance No. 21-011, on April 20, 2021, which authorized the imposition of a Canal Maintenance Services Special Assessment, pursuant to the procedures set forth therein ("the Ordinance") for the provision of Canal Maintenance Services for properties that receive Canal Maintenance Services within the City, and provided for findings of special benefit and the method of apportionment of a Canal Maintenance Services Special Assessment; and, WHEREAS, the imposition of Canal Maintenance Services Special Assessments for Canal Maintenance Services for each Fiscal Year is an equitable and efficient method of allocating and apportioning Canal Maintenance Services Assessed Costs among parcels of Assessed Property; and, WHEREAS, the City Commission desires to impose Canal Maintenance Services Special Assessments within the City for the Fiscal Year beginning on October 1, 2023; and, WHEREAS, the City Commission, on July 13, 2023, adopted Resolution No. R23-083 (the "Preliminary Assessment Resolution"), referencing the Canal Maintenance Services to be provided to Assessed Property, describing the method of apportioning the Canal Maintenance Services Assessed Costs to compute the Canal Maintenance Services Special Assessments for 1 233 Canal Maintenance Services against Assessed Property, estimating rates of assessment, and directing the preparation of the Assessment Roll and provision of the notice to the affected landowners; and, WHEREAS, in order to impose the Canal Maintenance Services Special Assessment, the Ordinance requires the City Commission to adopt an Annual Assessment Resolution, which establishes the rate of assessment and approves the Assessment Roll for the upcoming Fiscal Year, with such amendments as the City Commission deems appropriate, after hearing comments and objections of all interested parties; and WHEREAS, the Assessment Roll has heretofore been made available for inspection by the public, as required by the Ordinance and the Preliminary Assessment Resolution; and WHEREAS, notice of a public hearing has been published and mailed, which provided notice to all interested persons of an opportunity to be heard. An affidavit regarding the notice of mailing is attached hereto as Appendix "A" and the proof of publication is attached hereto as Appendix "B"; and, WHEREAS, a public hearing was held on September 5, 2023, and comments and objections of all interested parties have been heard and considered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA: SECTION 1. The aforementioned "WHEREAS" clauses are hereby ratified as true and correct and incorporated herein. SECTION 2. AUTHORITY. This Resolution is adopted pursuant to the provisions of the Ordinance, the Preliminary Assessment Resolution, sections 166.021 and 166.041, Florida Statutes, and other applicable provisions of law. 2 234 SECTION 3. DEFINITIONS AND INTERPRETATION. This Resolution constitutes the Annual Assessment Resolution as defined in the Ordinance. All capitalized terms in this Resolution shall have the meanings defined in the Ordinance and the Preliminary Assessment Resolution. SECTION 4. IMPOSITION OF CANAL MAINTENANCE SERVICES SPECIAL ASSESSMENT. (A) The parcels of Assessed Property described in the Assessment Roll, as updated and which is hereby approved, are hereby found to be specially benefitted by the provision of the Canal Maintenance Services described in the Preliminary Assessment Resolution, in the amount of the Canal Maintenance Services Special Assessments set forth in the Assessment Roll, as amended, a copy of which was present or available for inspection at the above -referenced public hearing and is incorporated herein by reference. It is hereby ascertained, determined, and declared that each parcel of Assessed Property within the City will be specifically benefitted by the City's provision of Canal Maintenance Services, facilities and programs in an amount not less than the Canal Maintenance Services Special Assessments of such parcel, computed in the manner set forth in the Preliminary Assessment Resolution, and as reflected in the amended Assessment Roll. Adoption of this Annual Assessment Resolution constitutes a legislative determination that all assessed parcels derive a special benefit, as set forth in the Ordinance and the Preliminary Assessment Resolution, from the Canal Maintenance Services to be provided, and a legislative determination that the Canal Maintenance Services Special Assessments are fairly and reasonably apportioned among the properties that receive the special benefit as set forth in the Preliminary Assessment Resolution. 3 235 (B) The method of computing the Canal Maintenance Services Special Assessments described in the Preliminary Assessment Resolution, as modified, amended, and supplemented herein, is hereby approved. (C) For the Fiscal Year beginning October 1, 2023, the estimated Canal Maintenance Services Assessed Costs are as follows: (1) Lake Shore Haven Canal. For the Lake Shore Haven Canal, including Canal Maintenance Services and administrative costs allocated to the Properties in the service area, to be assessed for the Fiscal Year commencing October 1, 2023, is $2,762.90. The estimated Canal Maintenance Services Special Assessments to be assessed and apportioned among benefitted parcels for the Lake Shore Haven Canal is $0.50 per lineal foot, plus $20.66 per Property. (2) Lake Eden Four Canals. For the Lake Eden Four Canals, the estimated Canal Maintenance Services Assessed Costs for the Lake Eden Four Canals, including Canal Maintenance Services and administrative costs allocated to the Properties in the service area, to be assessed for the Fiscal Year commencing October 1, 2023, is $4,443.10. The estimated Canal Maintenance Services Special Assessments to be assessed and apportioned among benefitted parcels for the Lake Eden Four Canals is $0.50 per lineal foot, plus $20.66 per Property. These assessment rates are hereby approved. Except as otherwise provided herein, the Canal Maintenance Services Special Assessments for Canal Maintenance Services in the amounts set forth in the Assessment Roll, as amended and herein approved, are hereby levied and imposed on all parcels of Assessed Property described in the Assessment Roll. M 236 (D) The Canal Maintenance Services Special Assessments shall constitute a lien upon the Assessed Property so assessed equal in rank and dignity with the liens of all state, county, district or municipal taxes and other non -ad valorem Assessment. Except as otherwise provided by law, such lien shall be superior in dignity to all other liens, titles, and claims, until paid. (E) The Assessment Roll, as amended and as described herein, together with the correction of any errors or omissions as provided for in the Ordinance, is approved. (F) The Canal Services Special Assessments shall be collected as authorized in the Preliminary Assessment Resolution through mailed invoices sent to the owners of real property on which the Canal Maintenance Special Assessments are levied. SECTION 5. CONFIRMATION OF PRELIMINARY ASSESSMENT RESOLUTION. The Preliminary Assessment Resolution adopted July 13, 2023, except as may be amended herein, is hereby confirmed. SECTION 6. EFFECT ON ADOPTION OF RESOLUTION. The adoption of this Annual Assessment Resolution shall be the final adjudication of the issues presented (including, but not limited to, the determination of special benefit and fair apportionment to the Assessed Property, the method of apportionment and assessments, the rate of assessments, the Assessment Roll and the levy and lien of the Canal Maintenance Services Special Assessments), unless proper steps shall be initiated in a court of competent jurisdiction to secure relief within twenty (20) calendar days from the date of this Annual Assessment Resolution. SECTION 7. SEVERABILITY. If any clause, section or other part of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and in no way affecting the validity of the other provisions of this Resolution. 5 237 SECTION 8. CONFLICTS. That all prior Resolutions or parts of resolutions in conflict herewith, are hereby repealed to the extent of such conflict. SECTION 9. EFFECTIVE DATE. This Annual Assessment Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED this 5th day of September, 2023. CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga Vice -Mayor — Thomas Turkin Commissioner — Angela Cruz Commissioner — Woodrow L. Hay Commissioner — Aimee Kelley VOTE ATTEST: Maylee De Jesus, MPA, MMC Ty Penserga City Clerk Mayor (Corporate Seal) 6 YES NO APPROVED AS TO FORM: David N. Tolces Interim City Attorney 238 APPENDIX A AFFIDAVIT OF MAILING 239 AFFIDAVIT OF MAILING BEFORE ME, the undersigned authority, personally appeared Angela Prymas, who, after being duly sworn, deposes and says: I, Angela Prymas, as Engineer IV of the City of Boynton Beach, Florida ("City"), pursuant to the authority and direction received from the City Commission, timely directed the preparation of the Assessment Roll and the preparation and mailing of notices in accordance with the Canal Maintenance Services Special Assessment Ordinance in conformance with the Preliminary Assessment Resolution R23-083 adopted by the City Commission on 13th au1y,2023 (the "Preliminary Assessment Resolution"). The Preliminary Assessment Resolution directed and authorized notice by First Class Mail to all affected owners pursuant to the Ordinance. FURTHER AFFIANT SAYETH NOT. U Affiant STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing Affidavit of Mailing was sworn to and subscribed before me thisk:-! day of ':ftUjC U "'" µMµ...„20 by Angela Prymas, Engineer IV, City of Boynton Beach, Florida. She is �erson�.......�1...y o t o `&- r has produced .....��.�� a l kn y known .m „..o-_.. did take an oath. My COMM SSI N _ ...., .—.. �......... ZECNOttNSK{ ICHELLE ON #HH254690 EXPIRES: APR 18, 2026 Bantlnd thi)u t119k 6t8ts InaurancaM . , u Printed Name:wMom. as identification and Notary Public, State of Florida My Commission Expires:. _ m . Commission No.: 240 AFFIDAVIT OF MAILING UPDATED LETTERS BEFORE ME, the undersigned authority, personally appeared Angela Prymas, who, after being duly sworn, deposes and says: 1, Angela Prymas, as Engineer IV of the City of Boynton Beach, Florida ("City"), pursuant to the authority and direction received from the City Commission, timely directed the preparation of the Assessment Roll and the preparation and mailing of REVISED notices (ONLY CLARIFYING METHOD FOR COLLECTION WILL BE BY CITY ISSUED INVOICE) in accordance with the Canal . .............. ... -- ....... ..... --11111---.--...— . . ........ . -.-- ---- ...... . ......... --- . ...... Maintenance Services Special Assessment Ordinance in conformance with the Preliminary Assessment Resolution ,R"'2"3 R "' 2 " 3 08,3 ' adopted by the City Commission on July 13t', 2023 (the "Preliminary Assessment Resolution"). The Preliminary Assessment Resolution directed and authorized notice by First Class Mail to all affected owners pursuant to the Ordinance. FURTHER AFFIANT SAYETH NOT. Affiant STATE OF FLORIDA COUNTY OF PALM BEACH I The foregoing Affidavit of Mailing was sworn to and subscribed before me this day of — Angela Prymas, Engineer IV, City of Boynton Beach, Florida. She ersonall7 is known "t"o"pe or has produced I.......—, ............. ....... as identification an Printed Name. Notary Public, State of Florida yw MELISSA M. ROBERTS Notary Public, State Of.Florida My Commission Expires: Commi6sion No. HH It 3718 My conuWssion Expires: 4/5/2025 Commission No.: 241 APPENDIX B PROOF OF PUBLICATION 242 LOCAL010 The Gainesville Sun I The Ledger Daily Commercial I Ocala StarBanner PO Box 631244 Cincinnati, OH 45263-1244 News Chief I Herald-Tribune News Herald I The Palm Beach Post Northwest Florida Daily News PROOF OF PUBLICATION Boynton Beach; City Of Boynton Beach; City Of PO BOX 310 BOYNTON BEACH FL 33425 STATE OF WISCONSIN, COUNTY OF BROWN Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the Palm Beach Post, published in Palm Beach County, Florida; that the attached copy of advertisement, being a Main Legal CLEGL, was published on the publicly accessible website of Palm Beach County, Florida, or in a newspaper by print in the issues of, on: 08/14/2023 Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes. Subscribed and sworn to before me, by the legal clerk, who is personally known to me, on 08/14/2023 .Vly GU111[111S1un rXpllrN Publication Cost: $862.60 Order No: 9155294 # of Copies: Customer No: 730348 1 PO #: Canal Maintenance Assesme THIS IS NOT AN INVOICE! Please do not use this form Jor payment remittance. L F LTY ry Public Wisconsin ill Page 1 of 2 243 NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF CANAL MAINTENANCE SERVICES SPECIAL ASSESSMENTS Notice is hereby given that the City Commission of the City of Boynton Beach will conduct a public hearing to consider imposing Canal Maintenance Services Special Assessments upon properties that receive Canal Maintenance Services along the Lake Shore Haven Canal and the Lake Eden Four Canals, for the provision by the City of Canal Maintenance Services to such properties within the City of Boynton Beach. The hearing will be held at 6:00 p.m., on September 5, 2023, in City of Boynton Beach Commission Chambers, 100 East Ocean Avenue, City of Boynton Beach, Florida, 33435 for the purpose of receiving public comment on the proposed assessments. All affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at the hearing, such person will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the Clerk of the City at (561) 742-6060, at least seven days prior to the date of the hearing. The assessment for each parcel that receives Canal Maintenance Services from the City will be based upon the total lineal foot along a canal receiving Canal Maintenance Services from the City, plus administrative costs associated with the assessment on a per Property basis. The annual assessment for the Lake Shore Haven Canal is $0.50 per lineal foot for canal maintenance costs, plus $20.66 per Property for administrative costs. The annual assessment for the Lake Eden Four Canals is $0.50 per lineal foot, plus $20.66 per Property for administrative costs. Copies of the Assessment Ordinance, the Initial Assessment Resolution and the Canal Maintenance Services Special Assessment Roll are available for inspection at the City Clerk's Office, Boynton Beach City Hall, 100 East Ocean Avenue, Boynton Beach, Florida, 33435. The assessments will be collected by the City. Failure to pay the assessments may cause a lien to be recorded against the property, which may result in a loss of title. If you have any questions, please contact the Utility Department at (561) 742-6060, Monday through Friday between 8:00 a.m. and 5:00 p.m. MAYLEE DE JESUS, MMC CITY CLERK t ff'Y OF BOYI '1'ON BEACH 244 LOCAL010 The Gainesville Sun I The Ledger Daily Commercial I Ocala StarBanner PO Box 631244 Cincinnati, OH 45263-1244 News Chief I Herald-Tribune News Herald I The Palm Beach Post Northwest Florida Daily News PROOF OF PUBLICATION Boynton Beach; City Of Boynton Beach; City Of PO BOX 310 BOYNTON BEACH FL 33425 STATE OF WISCONSIN, COUNTY OF BROWN Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the Palm Beach Post, published in Palm Beach County, Florida; that the attached copy of advertisement, being a Main Legal CLEGL, was published on the publicly accessible website of Palm Beach County, Florida, or in a newspaper by print in the issues of, on: 08/14/2023 Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes. Subscribed and sworn to before me, by the legal clerk, who is personally known to me, on 08/14/2023 .Vly GU111[111S1un rXpllrN Publication Cost: $862.60 Order No: 9155294 # of Copies: Customer No: 730348 1 PO #: Canal Maintenance Assesme THIS IS NOT AN INVOICE! Please do not use this form Jor payment remittance. L F LTY ry Public Wisconsin ill Page 1 of 2 245 NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF CANAL MAINTENANCE SERVICES SPECIAL ASSESSMENTS Notice is hereby given that the City Commission of the City of Boynton Beach will conduct a public hearing to consider imposing Canal Maintenance Services Special Assessments upon properties that receive Canal Maintenance Services along the Lake Shore Haven Canal and the Lake Eden Four Canals, for the provision by the City of Canal Maintenance Services to such properties within the City of Boynton Beach. The hearing will be held at 6:00 p.m., on September 5, 2023, in City of Boynton Beach Commission Chambers, 100 East Ocean Avenue, City of Boynton Beach, Florida, 33435 for the purpose of receiving public comment on the proposed assessments. All affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at the hearing, such person will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the Clerk of the City at (561) 742-6060, at least seven days prior to the date of the hearing. The assessment for each parcel that receives Canal Maintenance Services from the City will be based upon the total lineal foot along a canal receiving Canal Maintenance Services from the City, plus administrative costs associated with the assessment on a per Property basis. The annual assessment for the Lake Shore Haven Canal is $0.50 per lineal foot for canal maintenance costs, plus $20.66 per Property for administrative costs. The annual assessment for the Lake Eden Four Canals is $0.50 per lineal foot, plus $20.66 per Property for administrative costs. Copies of the Assessment Ordinance, the Initial Assessment Resolution and the Canal Maintenance Services Special Assessment Roll are available for inspection at the City Clerk's Office, Boynton Beach City Hall, 100 East Ocean Avenue, Boynton Beach, Florida, 33435. The assessments will be collected by the City. Failure to pay the assessments may cause a lien to be recorded against the property, which may result in a loss of title. If you have any questions, please contact the Utility Department at (561) 742-6060, Monday through Friday between 8:00 a.m. and 5:00 p.m. MAYLEE DE JESUS, MMC CITY CLERK t ff'Y OF BOYI '1'ON BEACH tM AFFIDAVIT OF MAILING BEFORE ME, the undersigned authority, personally appeared Angela Prymas, who, after being duly sworn, deposes and says: I, Angela Prymas, as Engineer IV of the City of Boynton Beach, Florida ("City"), pursuant to the authority and direction received from the City Commission, timely directed the preparation of the Assessment Roll and the preparation and mailing of notices in accordance with the Canal Maintenance Services Special Assessment Ordinance in conformance with the Preliminary Assessment Resolution R23-083 adopted by the City Commission on 13th au1y,2023 (the "Preliminary Assessment Resolution"). The Preliminary Assessment Resolution directed and authorized notice by First Class Mail to all affected owners pursuant to the Ordinance. FURTHER AFFIANT SAYETH NOT. U Affiant STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing Affidavit of Mailing was sworn to and subscribed before me thisk:-! day of ':ftUjC U "'" µMµ...„20 by Angela Prymas, Engineer IV, City of Boynton Beach, Florida. She is �erson�.......�1...y o t o `&- r has produced .....��.�� a l kn y known .m „..o-_.. did take an oath. My COMM SSI N _ ...., .—.. �......... ZECNOttNSK{ ICHELLE ON #HH254690 EXPIRES: APR 18, 2026 Bantlnd thi)u t119k 6t8ts InaurancaM . , u Printed Name:wMom. as identification and Notary Public, State of Florida My Commission Expires:. _ m . Commission No.: 247 AFFIDAVIT OF MAILING UPDATED LETTERS BEFORE ME, the undersigned authority, personally appeared Angela Prymas, who, after being duly sworn, deposes and says: 1, Angela Prymas, as Engineer IV of the City of Boynton Beach, Florida ("City"), pursuant to the authority and direction received from the City Commission, timely directed the preparation of the Assessment Roll and the preparation and mailing of REVISED notices (ONLY CLARIFYING METHOD FOR COLLECTION WILL BE BY CITY ISSUED INVOICE) in accordance with the Canal . .............. ... -- ....... ..... --11111---.--...— . . ........ . -.-- ---- ...... . ......... --- . ...... Maintenance Services Special Assessment Ordinance in conformance with the Preliminary Assessment Resolution ,R"'2"3 R "' 2 " 3 08,3 ' adopted by the City Commission on July 13t', 2023 (the "Preliminary Assessment Resolution"). The Preliminary Assessment Resolution directed and authorized notice by First Class Mail to all affected owners pursuant to the Ordinance. FURTHER AFFIANT SAYETH NOT. Affiant STATE OF FLORIDA COUNTY OF PALM BEACH I The foregoing Affidavit of Mailing was sworn to and subscribed before me this day of — Angela Prymas, Engineer IV, City of Boynton Beach, Florida. She ersonall7 is known "t"o"pe or has produced I.......—, ............. ....... as identification an Printed Name. Notary Public, State of Florida yw MELISSA M. ROBERTS Notary Public, State Of.Florida My Commission Expires: Commi6sion No. HH It 3718 My conuWssion Expires: 4/5/2025 Commission No.: 248 NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF CANAL MAINTENANCE SERVICES SPECIAL ASSESSMENTS Notice is hereby given that the City Commission of the City of Boynton Beach will conduct a public hearing to consider imposing Canal Maintenance Services Special Assessments upon properties that receive Canal Maintenance Services along the Lake Shore Haven Canal and the Lake Eden Four Canals, for the provision by the City of Canal Maintenance Services to such properties within the City of Boynton Beach. The hearing will be held at 6:00 p.m., on September 5, 2023, in City of Boynton Beach Commission Chambers, 100 East Ocean Avenue, City of Boynton Beach, Florida, 33435 for the purpose of receiving public comment on the proposed assessments. All affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at the hearing, such person will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the Clerk of the City at (561) 742-6060, at least seven days prior to the date of the hearing. The assessment for each parcel that receives Canal Maintenance Services from the City will be based upon the total lineal foot along a canal receiving Canal Maintenance Services from the City, plus administrative costs associated with the assessment on a per Property basis. The annual assessment for the Lake Shore Haven Canal is $0.50 per lineal foot for canal maintenance costs, plus $20.66 per Property for administrative costs. The annual assessment for the Lake Eden Four Canals is $0.50 per lineal foot, plus $20.66 per Property for administrative costs. Copies of the Assessment Ordinance, the Initial Assessment Resolution and the Canal Maintenance Services Special Assessment Roll are available for inspection at the City Clerk's Office, Boynton Beach City Hall, 100 East Ocean Avenue, Boynton Beach, Florida, 33435. The assessments will be collected by the City. Failure to pay the assessments may cause a lien to be recorded against the property, which may result in a loss of title. If you have any questions, please contact the Utility Department at (561) 742-6060, Monday through Friday between 8:00 a.m. and 5:00 p.m. MAYLEE DE JESUS, MMC CITY CLERK CITY OF BOYNTON BEACH August 17, 2023 Vismor, Dan, Charlaes &Jacqueline, Ruth 3724 DIANE DR Boynton Beach, Florida 33470 RE:08434605070020010 CORRECTED CITY OF BOYNTON BEACH, FLORIDA NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR CANAL MAINTENANCE SERVICES - NON -AD VALOREM ASSESSMENTS � �:��:1i r'1.:: N �j��oi� nietbod �:�:m eoll �:'..i":�oui� %�:� t� i��i�,.i:��° �ifs:::Minvoice Dear Property Owner: As required by City of Boynton Beach Ordinance No. 21-011, notice is given by the City of Boynton Beach that a special assessment for Canal Maintenance Services that will be collected by the City through an invoice sent to the property owners may be levied by the City of Boynton Beach on your property for the fiscal year October 1, 2023 - September 30, 2024. The purpose of this assessment is to collect the Canal Maintenance Services Special Assessment benefiting property receiving Canal Maintenance Services along the Lake Shore Haven Canal and the Lake Eden Four Canals, located within the City of Boynton Beach. Your Property is within the Lake Shore Haven Canal area. The total Canal Maintenance Services Special Assessment revenue to be collected within Lake Shore Haven Canal of the City of Boynton Beach is $2,762.90. The portion of the Special Assessment for Canal Maintenance Services is based on the lineal footage of your property along a canal that receives Canal Maintenance Services. The special assessment within the Lake Shore Haven Canal area for Canal Maintenance Services is $-50_per lineal foot. Your property has 154.00 lineal feet. In addition, each property is charged a flat amount for administrative costs associated with the special assessment. The administrative charges equal $20.66 per Property. The total special assessment for your property is 197._66 per lineal for the Property + administrative cost for the Property. A public hearing will be held at 6:00 p.m. on September 5, 2023, in City of Boynton Beach Commission Chambers, 100 East Ocean Avenue, Boynton Beach, Florida 33435, for the purpose of receiving public comment on the proposed assessment. You and all other affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If you decide to appeal any decision made by the City Commission with respect to any matter considered at the hearing, you will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or aninterpreter to participate in this proceeding should contact the City Clerk's Office at (561) 742-6060, at least three days prior to the date of the hearing. 250 {00520968.1306-9806552} August 17, 2023 Hoofnagle, Brian 902 Mission Hill RD Boynton Beach, Florida 33435 CITY OF BOYNTON BEACH, FLORIDA CORRECTED NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR CANAL MAINTENANCE SERVICES - NON -AD VALOREM ASSESSMENTS mm oIV clalffv W Ineth Id foir coille.etion willbe llfm f mm m'. m. r m. c Dear Property Owner: As required by City of Boynton Beach Ordinance No. 21-011, notice is given by the City of Boynton Beach that a special assessment for Canal Maintenance Services that will be collected by the City through an invoice sent to the property owners method may be levied by the City of Boynton Beach on your property for the fiscal year October 1, 2023 - September 30, 2024. The purpose of this assessment is to collect the Canal Maintenance Services Special Assessment benefiting property receiving Canal Maintenance Services along the lake Shore Haven Canal and the Lake Eden Four Canals, located within the City of Boynton Beach. Your Property is within the lake Eden Four Canals area. The total Canal Maintenance Services Special Assessment revenue to be collected within Lake Eden Four Canals of the City of Boynton Beach is $4,443.10. The portion of the Special Assessment for Canal Maintenance Services is based on the lineal footage of your property along a canal that receives Canal Maintenance Services. The special assessment within the Lake Eden Four Canals area for Canal Maintenance Services is $.50 per lineal foot. Your property has 129.00 lineal feet. in addition, each property is charged. a flat amount for administrative costs associat��with the special assessment. The administrative charges equal 0.66 per Property. The total special assessment for your property is 5.16 per lineal for the Property + administrative cost for the Property. A public hearing will be held at 6.'00 p.m. on September 5, 2023, in City of Boynton Beach Commission Chambers, 100 East Ocean Avenue, Boynton Beach, Florida 33435, for the purpose of receiving public comment on the proposed assessment. You and all other affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If you decide to appeal any decision made by the City Commission with respect to any matter considered at the hearing, you will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. in accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the City Clerk's Office at (561) 742-6060, at least three days prior to the date of the hearing. 251 Announcements, Community and Special Events And Presentations 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Announce Second Budget Hearing. Requested Action: The Second Public Budget Hearing to adopt the FY 2023/24 Budget will be held during the City Commission Meeting on Thursday, September 14, 2023 at 6:00 P.M. in the City Commission Chambers. Explanation of Request: NA How will this affect city programs or services? NA Fiscal Impact: There is no fiscal impact to the budget for this item. 252 Announcements, Community and Special Events And Presentations 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Announcement of the City of Boynton Beach 9/11 Memorial Ceremony. Requested Action: The City of Boynton Beach will host a 9/11 Memorial Ceremony on Monday, September 11, 2023, starting at 8:00 A.M. This commemoration will be held at Centennial Park at 120 E. Ocean Avenue next to City Hall to recognize the anniversary of the tragic events of September 11, 2001, and to honor the first responders whose lives were lost and the resilience demonstrated by the United States in the face of adversity. This event is free and open to the public. Explanation of Request: The City of Boynton Beach will host a 9/11 Memorial Ceremony on Monday, September 11, 2023. The event will be held at Centennial Park, 120 E. Ocean Avenue. This event is free and open to the public. How will this affect city programs or services? Support Services provided by Public Works and Marketing Departments. Fiscal Impact: This is a budgeted event. Attachments: Centennial Park and Amphitheater 120 East Ocean Ave, Boynton Beach Monday, September 11, 2023 800 AM (1).pdf 253 II!1 3.0 Announcements, Community and Special Events And Presentations 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proclamation- Hunger Action Month. Requested Action: Read and present the proclamation to Feeding South Florida, naming September 2023 as Hunger Action Month. Explanation of Request: Feeding South Florida works in your community to address hunger and food insecurity. We are preparing for Hunger Action Month in September; a time when food banks nationwide "Go Orange" and inspire our communities to take action, raising awareness of hunger. How will this affect city programs or services? NA Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: Hunger Action Month.pdf 255 proclamation WHEREAS: since 1981 Feeding South Florida® has worked to end hunger in the City of Boynton Beach by providing our community in need with immediate access to nutritious food. WHEREAS: hunger does not discriminate. It knows no race, religion, or age. In South Florida approximately one million individuals face hunger. Food should not be an impossible choice for the community of the City of Boynton Beach. WHEREAS: Feeding South Florida leads hunger and poverty advocacy efforts in our community while transforming lives through innovative programming and education that provides economic growth and overall well-being. WHEREAS: the City of Boynton Beach is therefore committed to supporting Feeding South Florida, so that together we can achieve a hunger -free South Florida. NOW THEREFORE: be it resolved that I, Ty Penserga, Mayor of the City of Boynton Beach, Florida, do hereby proclaim September Two Thousand Twenty -Three, as: flanggr qqetion Monthe and call upon the good people of the City of Boynton Beach to join me in supporting Feeding South Florida during this month of action! IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach Florida, the 5t` day of September Two Thousand Twenty -Three. Ty Penserga, Mayor ATTEST: Maylee De Jesus, MMC City Clerk 256 OUR Announcements, Community and Special Events And Presentations 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Presentation and Discussion- Artificial Reef. Requested Action: Present to the City Commission: research findings on artificial reefs in the City of Boynton Beach; benefits and costs of installing a new artificial reef in Oceanfront Park; available grants that could fund the project. Discuss the future direction of the project. Explanation of Request: City staff was tasked with assessing the feasibility, costs, and benefits of installing a new artificial reef in the City of Boynton Beach. This presentation will provide research findings and inform the future direction of the project. How will this affect city programs or services? Artificial reefs improve marine life; reduce coastal erosion; provide a new area for locals and visitors to fish, reducing the pressure on natural reefs and increasing access to water-based activities; improve surfing conditions as well as tourism and jobs. Fiscal Impact: The City is responsible for the cost -share of the grant. Depending on the size of the project, City costs may be significantly higher than the contributed grant funds. Attachments: Artificial Reef PP Updated 8.22.23.pptx 257 co LO N m LO N U U C� N O O m L Q O N O 00 70 m O LR (n O Q C co O L � L U � L OCO� L O co a -j > X _ W Q LL m LO N 0 m N T) Co O O O 0) Q O O C Q '� m CV ate-+ O U CU C) 7C3 !E C CU — L) cn LO ' - :3 U +r - Cn -U +-0 70 Q •— N C6 • — X U (� U � a� '- -0 L � O � � •� •U� C6 � �•V-0 Cll = � • L � Cll O U � � to Cll Cll }, O 0 Co - L 4-0 CCS O CU (� E Cll L Cn E (V 0 OU -0-r- m 0 m N N E O CL CL O co co C O m U �U C (o C W cn O1 O L N U) U) N (o U N cz N .L O C N L U N co Lel m T to N W E ca O _ co N cu _N O U N }' Ucu (n0 cu U cu N p N Q� (o +f 4"acu Q U U _0 CU E U 70 N (o > cu cu Q E 3: 0 .— N tf .1 7C3 — O > C)0 � O L Q � > O O _•U O 700- 0Lw` >% O) C O �_0 > U C 0 _cCo C O co � Q W0 4-1 > O C O co L U W mco E v -0 cn co i C E L (� p > co O O L +� O _ N OO O O �, C p N UL E ._ N (n o a) �~ U 70 N U4-0 Q C — O N -r– — cn N to N M to N L O U) L 4-0 1 U) 70•� W N L C: L co O 0) m 4-0 Ua) L- 0 co co Q E }' O Co U) U) �, L (oa� E E (a O U) C �O }/ ■� 4— cn Qi O 4- .> N L O N O L O O L co N NO N 4-0 (� O Q U) U) _00 �-- C:I •> _N cu E L CUO a� + L L 4-a U C: O N En L Q `~ 4O =3 U) co L �=3 a m c _ cu 0 Ln 4-0 _ �"' N CO (_� < L .0 4-L L Q U) Q CU — � Q U) M to N U N m O O m El 0) ---j U) x W Iq to N ��194 'iX A� ,(!� Immmon1l"A III I I I 0 ca ca U 0 co N ry . 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Explanation of Request: The City hired a financial consultant, Davenport, to conduct a financial sustainability review of the City's funds. Based on that study, there is a recommendation to build a stronger fund balance for the City's General Fund. Recommendations and Changes to the policy are listed below: • The General Fund Unassigned fund balance at year-end, shall not be less than 10% of the following year's budgeted expenditures. In any fiscal year where the City is unable to fund the minimum reservation of fund balance as required in this section, the City shall not budget any amount of unassigned fund balance for the purpose of balancing the budget, and will strive to replenish this balance to the minimum reservation over an eight-year period. • Should the City express intent to utilize the Emergency Operating Reserve, the City shall contemporaneously develop a plan via Adopted Resolution to restore the reserve to the policy level in no more than three years. o The utilization of this reserve shall require a Super -majority vote of the Commission. • Budget Stabilization Reserve o The City shall establish and maintain a committed fund balance within the general fund equal to 5% of the following year's projected budgeted expenditures as a result of the annual budget process. This reserve is needed to prepare for events including, but not limited to: revenue declines whether anticipated or unforeseen, unanticipated expenditures, and unfunded mandates. The reserve should only be used in the event of such occurrences. 270 o Should the City express intent to utilize the Budget Stabilization Reserve, the City shall contemporaneously develop a plan via Adopted Resolution to restore the reserve to the policy level in no more than three years. o The utilization of this reserve shall require a Simple -majority vote of the Commission. This Policy shall be reviewed and amended or re -affirmed via adopted Resolution by the City Commission no less than every three years. How will this affect city programs or services? Maintain long term financial Sustainability. Fiscal Impact: Fiscal Sustainability and long term planning. Attachments: Resolution No. R23-111- Fiscal Sustainability.pdf Boynton Beach - Fund Balance Policy 07.07.23 (Redline).docx Boynton Beach R11-106 GASB 54.pdf 271 1 2 3 4 5 6 7 8 9 to 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. R23-111 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING THE FINANCIAL POLICY FOR IMPLEMENTING THE GOVERNMENTAL ACCOUNTING STANDARDS AS ADOPTED PURSUANT TO RESOLUTION R11-106 IN ORDER TO ALIGN WITH THE FINANCIAL CONSULTANT'S RECOMMENDATION OF FISCAL SUSTAINABILITY AND LONG TERM BUDGET SUSTAINABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City hired a financial consultant, Davenport, to conduct a financial sustainability review of the City's funds and based on that study, there is a recommendation to build a stronger fund balance for the City's General Fund; and WHEREAS, the Policy shall be reviewed and amended or re -affirmed via adopted Resolution by the City Commission no less than every three years which will maintain long term financial sustainability; and WHEREAS, upon the recommendation of staff, the City Commission deems it to be in the best interests of the citizens and residents of the City of Boynton Beach to approve the amendment to the Financial Policy for Implementing the Governmental Accounting Standards as adopted pursuant to Resolution R11-106 in order to align with the Financial Consultant's recommendation of fiscal sustainability and long term budget sustainability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are true and correct and are hereby ratified and confirmed by the City Commission. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby approves the amendment to the Financial Policy for Implementing the Governmental S:\CA\RESO\Fiscal Sustainability - Reso.docx 272 29 Accounting Standards as adopted pursuant to Resolution R11-106 in order to align with the 30 Financial Consultant's recommendation of fiscal sustainability and long term budget 31 sustainability. A copy of the amendment is attached hereto and incorporated herein by 32 reference as Exhibit "A". 33 Section 3. This Resolution shall become effective October 1, 2023. 34 PASSED AND ADOPTED this Sth day of September, 2023. 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 ATTEST: 51 52 53 54 Maylee De Jes6s, MPA, MMC 55 City Clerk 56 57 58 (Corporate Seal) 59 60 61 62 63 64 CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga Vice -Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley VOTE YES NO Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:\CA\RESO\Fiscal Sustainability - Reso.docx 273 CITY OF BOYNTON BEACH, FLORIDA FUND BALANCE POLICY PURPOSE To establish a fund balance policy tailored to the needs of the City of Boynton Beach (the "City") to establish a level of funding that protects against unanticipated events that would adversely affect the financial condition of the City and jeopardize the continuation of necessary public services. This policy will ensure the City maintains adequate fund balance and reserves in the City's governmental funds to provide the capacity to: (1) provide sufficient cash flow for daily financial needs, (2) secure and maintain investment grade bond ratings, (3) offset significant economic downturns or revenue shortfalls, (4) provide funds for unforeseen expenditures related to emergencies. POLICY The City hereby established and will maintain reservations of Fund Balance, as defined herein, in accordance with Governmental Accounting and Financial Standards Board Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. This policy shall apply to the City's General Fund and all governmental funds. Fund Balance shall be composed of restricted, committed, assigned, non -spendable and unassigned amounts. Fund Balance information is used to identify the available resources to repay long-term debt, reduce property taxes, add new governmental programs, expand existing ones, or enhance the financial position of the City, in accordance with policies established by the City Commission. DEFINITIONS/GENERAL INFORMATION Fund Balance - The cumulative difference of all revenues and expenditures from the government's creation. It can also be considered to be the difference between fund assets and fund liabilities, and can be known as fund equity. Restricted Fund Balance - Amounts that have externally enforceable limitations on use. These amounts are constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government). Restrictions may be changed or lifted only with the consent of the resource providers. 274 Committed Fund Balance - Amounts that have self-imposed limitations, established through actions of the City Commission, the City's highest level of decision making authority, set in place prior to the end of the period. These amounts cannot be used for any other purpose unless the City Commission takes the same action to remove or change the constraint. Assigned Fund Balance - These are amounts that the City intends to use for a specific purpose; the intent shall be expressed by City Commission or by a City official or other Board to which the City Commission delegates that authority. Non -Spendable Fund Balance - Amounts that are inherently not spendable because of their form such as inventory or are required to be maintained intact principal of an endowment fund. Unassigned Fund Balance - The residual classification for the general fund and includes amounts that are not contained in the other classifications. Unassigned amounts are the portion of fund balance which is not obligated or specifically designated and are available for any purpose. MINIMUM LEVEL OF UNASSIGNED FUND BALANCE The City will maintain a diversified and stable revenue system that will equally allocate the burden of supporting all services and protect the City from short-term fluctuations in any one revenue source. The City will project revenues on a conservative basis so that actual revenues will consistently meet or exceed budgeted revenues. The General Fund Unassigned fund balance, at year-end, shall not be less than 10% of the following year's budgeted expenditures. In any fiscal year where the City is unable to fund the minimum reservation of fund balance as required in this section, the City shall not budget any amount of unassigned fund balance for the purpose of balancing the budget, and will strive to replenish this balance to the minimum reservation over an eight-year period. General Fund - Restricted Fund Balance There are no restricted fund balance reserves in the General Fund. General Fund - Committed Fund Balance The City hereby establishes the following committed fund balance reserves in the General Fund: 275 a. Emergency Operating Reserve In order to provide the resources necessary to ensure continued operations of the City should a natural disaster or significant change in the weather pattern occur, the City shall establish and maintain an operating reserve fund within the general fund. The amount shall be 10% of the following year's projected budgeted expenditures as a result of the annual budget process. Should the City express intent to utilize the Emergency Operating Reserve, the City shall contemporaneously develop a plan via Adopted Resolution to restore the reserve to the policy level in no more than three years. The utilization of this reserve shall require a Super -majority vote of the Commission. b. Budget Stabilization Reserve The City shall establish and maintain a committed fund balance within the general fund equal to 5% of the following year's projected budgeted expenditures as a result of the annual budget process. This reserve is needed to prepare for events including, but not limited to: revenue declines whether anticipated or unforeseen, unanticipated expenditures, and unfunded mandates. The reserve should only be used in the event of such occurrences. Should the City express intent to utilize the Budget Stabilization Reserve, the City shall contemporaneously develop a plan via Adopted Resolution to restore the reserve to the policy level in no more than three years. The utilization of this reserve shall require a Simple -majority vote of the Commission. General Fund - Assigned Fund Balance The City hereby establishes the following assigned fund balance reserves in the General Fund. a. Assignment to Subsequent Year's Budget The subsequent year's budget fund balance reserve is assigned by City management as set forth in the annual budget (and any amendments thereto) to appropriate a portion of existing unassigned fund balance to eliminate a projected deficit in the subsequent year's budget in an amount no greater than the projected excess of expected expenditures over expected revenues. General Fund - Non Spendable Fund Balance The City hereby establishes the following non spendable fund balance reserves in the General Fund. 276 a. Inventory Reserve The inventory fund balance reserve is established to indicate those amounts relating to inventories that are not in spendable form. BUDGETING APPROPRIATION OF UNRESTRICTED FUND BALANCE The actual amount of unrestricted fund balance (total of committed fund balance, assigned fund balance and unassigned fund balance) is not known until the completion of the annual audit which takes place between three to six months after the end of the fiscal year being audited. However, an estimate of unrestricted fund balance (also called estimated beginning fund balance) must be made during the annual budget adoption process (July through September) which is prior to the end of the fiscal year, September 30th. ESTIMATED BEGINNING FUND BALANCE. In order to achieve the most accurate estimate possible, the City Manager or Finance Director shall project both Sources of Funds (revenues, prior years unrestricted fund balances carried forward and other financing sources) and Uses of Funds (operating and non-operating expenditures), including accruals, through September 30th of the then current fiscal year. These projections will be shown in a separate column entitled "Estimated Actual". The difference between the estimated actual sources of funds and estimated actual uses of funds is the calculated estimated beginning fund balance for the subsequent fiscal year ESTIMATED ENDING FUND BALANCE For the year being budgeted, a calculation of estimated ending fund balance shall also be made. This calculation shall be the difference between the budgeted sources of funds and the budgeted uses of funds as described above. If, after the annual audit, the actual general fund unassigned fund balance is greater than two months of operating expenditures in the general fund, the excess may be used in one or a combination of the following ways: a) If any of the City's fund balance reserve levels are not currently in compliance with the stated policies levels, excess fund balance will be left in the general fund and applied to any reserve policies that are not in compliance with the stated level ; If all of the City's fund balance policy levels are met, the following uses of excess fund balance are allowable: 277 b) Appropriated by resolution of City Commission for a one-time expenditure or opportunity that does not increase recurring operating costs; c) Committed to establish or increase a formal stabilization arrangement or reserve (including but not limited to economic stabilization, contingency reserves or disaster reserves); or d) Appropriated for start-up expenditures of new programs undertaken at mid -year. SPENDING ORDER OF FUND BALANCES This policy considers restricted amounts to be spent before unrestricted fund balance when an expenditure is incurred for purposes for which both restricted and unrestricted (committed, assigned and unassigned) amounts are available. Similarly, within unrestricted fund balance, committed, assigned then unassigned amounts, in that order, will be spent when an expenditure is incurred for a purpose for which amounts in any of those unrestricted fund balance classifications could be used. The above spending order excludes expenditures from the "Emergency Operating Reserve" and "Budget Stabilization Reserve" as defined in this Policy. ANNUAL REVIEW AND DETERMINATION OF RESERVE AMOUNTS Compliance with the provisions of this policy shall be reviewed as a part of the annual budget adoption process, and the amounts of restricted, committed and unassigned fund balance shall be detennined as part of the annual process. This Policy shall be reviewed and amended or re -affirmed via adopted Resolution by the City Commission no less than every three years. ADDITIONAL INFORMATION, REQUIREMENTS/RESPONSIBILITIES The Director of Financial Services is authorized to evaluate existing fund balance classifications (designations, reserves and unreserved/undesignated) and reclassify them in accordance with GASB Statement 54, for implementation effective the fiscal year ending September 30, 2011. It will be the responsibility of the Director of Financial Services to keep this policy current. EFFECTIVE DATE This Policy shall take effect immediately upon adoption and will be applied beginning with the preparation of the City's September 30, 2023 Comprehensive Annual Financial Report and the City's Fiscal Year 2023-24 budget. 278 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. R11- Q , A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA ESTABLISHING THE FINANCIAL POLICY FOR IMPLEMENTING THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD'S STATEMENT NO. 54 — FUND BALANCE REPORTING AND GOVERNMENTAL FUND TYPE DEFINITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Governmental Accounting Standards Board (GASB) is the independent organization that establishes and improves standards of accounting and financial reporting for U.S. state and local governments; and WHEREAS, the City intends to comply with requirements set out by the Governmental Accounting Standards Board (GASB); and, WHEREAS, GASB Statement No. 54 sets out new definitions of fund balance and new accounting rules for display of the various types of fund balances within "Governmental" funds; and WHEREAS, GASB Statement No. 54 — Fund Balance Reporting and Governmental Fund Type Definitions requires formalizing and establishing levels of authority; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AS FOLLOWS: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. That the Financial Policy for the Governmental Accounting Standards Board's (GASB's) Statement No. 54 — Fund Balance Reporting and Governmental Fund Type 279 1 2 1 Definitions be, and hereby is, approved and that a true and accurate copy of said policy is 2 attached hereto as Exhibit "A" and incorporated herein by reference as though set out herein 3 Section 3. This Resolution shall become effective immediately upon passage. 4 PASSED AND ADOPTED this cQO day of September, 2011. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 ATTEST: 9Jane M. Prainito, MMC ' Clerk CITY OF BOYNTON BEACH, FLORIDA Commissioner — Marlene Ross 280 1 CITY OF BOYNTON BEACH, FLORIDA FUND BALANCE POLICY PITRP"1QX To establish a Rind balance policy tailored to the needs of the City of Boynton Beach (the "City") to establish a level of funding that protects against unanticipated events that would adversely affect the financial condition of the City and jeopardize the continuation of necessary public services. This policy will ensure the City maintains adequate Rind balance and reserves in the City's governmental funds to provide the capacity to: (1) provide sufficient cash flow for daily financial needs, (2) secure and maintain investment grade bond ratings, (3) offset significant economic downturns or revenue shortfalls, (4) provide funds for unforeseen expenditures related to emergencies. POLICY The City hereby established and will maintain reservations of Fund Balance, as defined herein, in accordance with Governmental Accounting and Financial Standards Board Statement No. 54 Fund Balance Reporting and Governmental Fund Tvpe Definitions. This policy shall apply to the City's General Fund and all governmental funds. Fund Balance shall be composed of restricted, committed, assigned, non -spendable and unassigned amounts. Fund Balance information is used to identify the available resources to repay long-term debt, reduce property taxes, add new governmental programs, expand existing ones, or enhance the financial position of the City, in accordance with policies established by the City Commission. DEFINITIONS/GENERAL INFORMATION Fund Balance — The cumulative difference of all revenues and expenditures from the government's creation. It can also be considered to be the difference between Rind assets and fiend liabilities, and can be known as fiend equity. 281 Restricted Fund Balance — Amounts that have externally enforceable limitations on use. These amounts are constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government). Restrictions may be changed or lifted only with the consent of the resource providers. Committed Fund Balance — Amounts that have self imposed limitations, established through actions of the City Commission, the City's highest level of decision making authority, set in place prior to the end of the period. These amounts cannot be used for any other purpose unless the City Commission takes the same action to remove or change the constraint. Assigned Fund Balance — These are amounts that the City intends to use for a specific purpose; the intent shall be expressed by City Commission or by a City official or other Board to which the City Commission delegates that authority. Non -Spendable Fund Balance — Amounts that are inherently not spendable because of their form such as inventory or are required to be maintained intact principal of an endowment hind. Unassigned Fund Balance — The residual classification for the general hind and includes amounts that are not contained in the other classifications. Unassigned amounts are the portion of hind balance which is not obligated or specifically designated and are available for any purpose. MINIMUM LEVEL OF UNASSIGNED FUND BALANCE The City will maintain a diversified and stable revenue system that will equally allocate the burden of supporting all services and protect the City from short-term fluctuations in any one revenue source. The City will project revenues on a conservative basis so that actual revenues will consistently meet or exceed budgeted revenues. The General Fund Unassigned hind balance, at year end, will range between ten and twenty percent of the following year's budgeted expenditures. In any fiscal year where the City is unable to hind the minimum reservation of hind balance as required in this section, the City shall not budget any amount of unassigned hind balance for the purpose of balancing the budget. General Fund Re,viricted Fund Balance There are no restricted hind balance reserves in the General Fund. General Fund C'oMmitted Fund Balance The City hereby establishes the following committed fund balance reserves in the General Fund : a. Emergency 0)erating Reserve In order to provide the resources necessary to ensure continued operations of the City should a natural disaster or significant change in the weather pattern occur, the City shall establish and maintain an operating reserve fund within the general fund. The amount shall be 10% of the following year's projected budgeted expenditures as a result of the annual budget process. General Fund Avvigned Fund Balance The City hereby establishes the following assigned fiord balance reserves in the General Fund. a. Assignment to Snb,vequent Year's Budget The subsequent year's budget fund balance reserve is assigned by City management as set forth in the annual budget (and any amendments thereto) to appropriate a portion of existing unassigned find balance to eliminate a projected deficit in the subsequent year's budget in an amount no greater than the projected excess of expected expenditures over expected revenues. General Fund NonSendable Fund Balance The City hereby establishes the following non spendable fiord balance reserves in the General Fund. a. Inventory Reserve The inventory find balance reserve is established to indicate those amounts relating to inventories that are not in spendable form. BUDGETING APPROPRIATION OF UNRESTRICTED FUND BALANCE The actual amount of unrestricted hind balance (total of committed fund balance, assigned fund balance and unassigned fund balance) is not known until the completion of the annual audit which takes place between three to six months after the end of the fiscal year being audited. However, an estimate of unrestricted fiend balance (also called estimated beginning fund balance) must be made during the annual budget adoption process (July through September) which is prior to the end of the fiscal year, September.) th. ESTIMATED BEGINNING FUND BALANCE. In order to achieve the most accurate estimate possible, the City Manager or Finance Director shall project both Sources of Funds (revenues, prior years unrestricted hind balances carried forward and other financing sources) and Uses of Funds (operating and non-operating expenditures), including accruals, through September 30th of the then current fiscal year. These projections will be shown in a separate column entitled "Estimated Actual". The difference between the estimated actual sources of hinds and estimated actual uses of hinds is the calculated estimated beginning hind balance for the subsequent fiscal year ESTIMATED ENDING FUND BALANCE For the year being budgeted, a calculation of estimated ending fund balance shall also be made. This calculation shall be the difference between the budgeted sources of hinds and the budgeted uses of hinds as described above. If, after the annual audit, the actual general hind unassigned hind balance is greater than two months of operating expenditures in the general hind, the excess may be used in one or a combination of the following ways: a) Left in the general hind to earn interest and roll forward into the subsequent year's beginning hind balance; b) Appropriated by resolution of City Commission for a one-time expenditure or opportunity that does not increase recurring operating costs; C) Committed to establish or increase a formal stabilization arrangement or reserve (including but not limited to economic stabilization, contingency reserves or disaster reserves); or d) Appropriated for start-up expenditures of new programs undertaken at mid -year. 284 SPENDING ORDER OF FUND BALANCES This policy considers restricted amounts to be spent before unrestricted fund balance when an expenditure is incurred for purposes for which both restricted and unrestricted (committed, assigned and unassigned) amounts are available. Similarly, within unrestricted fiend balance, committed, assigned then unassigned amounts, in that order, will be spent when an expenditure is incurred for a purpose for which amounts in any of those unrestricted fund balance classifications could be used. ANNUAL REVIEW AND DETERMINATION OF RESERVE AMOUNTS Compliance with the provisions of this policy shall be reviewed as a part of the annual budget adoption process, and the amounts of restricted, committed and unassigned fund balance shall be determined as part of the annual process. ADDITIONAL INFORMATION, REQUIREMENTS/RESPONSIBILITIES The Director of Financial Services is authorized to evaluate existing fund balance classifications (designations, reserves and unreserved/undesignated) and reclassify them in accordance with GASB Statement 54, for implementation effective the fiscal year ending September 30, 2011. It will be the responsibility of the Director of Financial Services to keep this policy current. EFFECTIVE DATE This Policy shall take effect immediately upon adoption and will be applied beginning with the preparation of the City's September 30, 2011 Comprehensive Annual Financial Report and the City's Fiscal Year 2011-12 budget. 285 6.B Consent Agenda 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Reduce the allowance for uncollectible utility accounts. Requested Action: Authorize the Finance Department to reduce the Allowance for Uncollectible Utility Accounts and the Utility Accounts Receivable Accounts by $127,351.01. Explanation of Request: Authorize the Finance Department to reduce the Allowance for Uncollectible Accounts and the Accounts Receivable Accounts by $127,351.01 on 753 customers. The amount includes small balances less than $25. This amount consists of unpaid Utility and Solid Waste billings, miscellaneous charges (late fees, penalties, service adjustments), taxes and other adjustments, that have been in collections over one year prior to September 2022, the occurrence of the last write-off, through October 2021 final accounts with balances. The write off period is defined as October 2021 through September 2022. The Utility has developed processes and procedures to minimize unpaid utility bills. Shut-off for non-payment is the initial action. Payment plans are offered for customers with balances and circumstances. Tenant accounts are monitored for shut off for non-payment and vacancy and are placed in owner's name, if not already, within 75 days of tenant non-payment. The majority of the write-off balance is a result of bankruptcies, commercial tenant accounts, residential tenant accounts and small balances. The $127,351.01 involves 753 customer accounts closed from October 2021 through September 2022. The write-off is a financial process and does not erase the debt from an individual or a property. The City, during account transition, collects any written -off debt that is possible, whether it is a property transaction with owner debt; or, if a "tenant" attempts to open a utility account with the city, past debt is presented for payment/collection before a new account can be established. With assistance from the City Clerk's office the lien search process that is standard for real estate transactions has been streamlined and is defensible in collection of owner debt. The City is required to establish an amount for the allowance for uncollectible accounts annually based on overall outstanding receivables both in utility and sanitation funds. By 286 establishing that allowance annually this write-off request will have no impact on the City's financial statements. Liens are placed on properties with large owner debt. Ownership is verified and the majority of properties are sitting vacant, these accounts are not included in the write-off. The properties are being billed for services, and the balances are collected at the time of sale. During the period of October 2021 and September 2022, the City billed approximately $61.5 million in charges for Utility and Solid Waste fees. The amount being requested to be written off comprises just over .0001 percent (.01%) of the total amount billed during that period for water, sewer, storm water and refuse. In addition, the amount is significantly less than our historical write-offs. Below is a schedule of amounts per service type to be written off, a computer-generated report will be available once the system actually writes off the accounts. Collections by Service October 2021 — September 2022: Service & Amount: Refuse - $18,297.14 Stormwater - $8,853.97 Sewer - $33,180.01 Water - $42,094.52 Miscellaneous - $19,907.30 Tax - $2,971.60 Written Off Adjustments - $2,046.47 Overall Write -Off -Total $127,351.01 Previous Historical write-offs: FY 11/12 - $755,213.93 0.67% of revenue FY 13/14 - $319,917.85 0.52% of revenue 287 FY 14/15 - $293,496.35 0.39% of revenue FY 15/16 & 16/17 - $481,791.17 0.30% of revenue FY 17/18 & 18/19 - $167,551.62 0.01 % of revenue FY 19/20 - $111,995.88 0.0001 % of revenue FY 20/21 - $166,622.36 0.0001 % of revenue How will this affect city programs or services? This does not impact City programs or services and allows Utilities take the balance off the books to reduce the assumed debt. Fiscal Impact: This amount has already been accounted for in the Allowance for Uncollectible Accounts on the financial statements. 288 6.0 Consent Agenda 09/5/2023 Proposed Resolution No. R23-112- Grant Agreement for the Marketing and Digital Connectivity Small Business Grant Program for DT Clinical Boynton, PLLC. Requested Action: Approve and authorize the City Manager to sign a Grant Agreement for the Marketing and Digital Connectivity Small Business Grant Program funding in the amount of $2,500 for DT Clinical Boynton, PLLC. Explanation of Request: The City's Marketing and Digital Connectivity Small Business Grant Program was created to provide eligible new and existing small businesses with a reimbursable grant for expenses associated with marketing and/or developing an e-commerce platform. City staff has received a complete grant application from DT Clinical Boynton, PLLC. located at 950 N Congress Ave. Unit 120 Boynton Beach, FL 33426. DT Clinical Boynton is a modern, tech -forward specialty dental practice that offers a range of tooth replacement options including dentures and implants. The applicant will utilize the grant to run print and digital ads offering various promotions on their services as well as why our office is the premier dental center for tooth replacement. How will this affect city programs or services? Approval of this application will allow the City's Division of Economic Development to help local small businesses improve the quality and effectiveness of their marketing to help reach a broader market. Fiscal Impact: The City has budgeted $25,000 for the Marketing and Digital Connectivity Small Business Grant Program in FY 22-23 via account 001-2419-559.49-68. DT Clinical Boynton will receive $2,500 from those budgeted funds. Attachments: Resolution No. R23-112 Marketing and Digital Small Business Grant Funding DT Clinical Boynton.pdf Grant Application.pdf Grant Agreement - DT Clnical Boynton PLLC.docx 289 1 RESOLUTIONNO. R23 -112 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN A 5 GRANT AGREEMENT FOR THE MARKETING AND DIGITAL 6 CONNECTIVITY SMALL BUSINESS GRANT PROGRAM FUNDING IN THE 7 AMOUNT OF $2,500.00 FOR DT CLINICAL BOYNTON, PLLC.; AND 8 PROVIDING AN EFFECTIVE DATE. 9 10 11 WHEREAS, The City's Marketing and Digital Connectivity Small Business Grant 12 Program was created to provide eligible new and existing small businesses with a 13 reimbursable grant for expenses associated with marketing and/or developing an e- 14 commerce platform; and 15 WHEREAS, City staff has received a complete grant application from DT Clinical 16 Boynton, PLLC., located at 950 N. Congress Avenue, Unit 120, Boynton Beach, FL 33426 17 which is a modern, tech -forward specialty dental practice that offers a range of tooth 18 replacement options including dentures and implants; and 19 WHEREAS, the applicant will utilize the grant to run print and digital ads offering 20 various promotions on their services as well as why our office is the premier dental center 21 for tooth replacement; and 22 WHEREAS, approval of this application will allow the City's Department of 23 Economic Development and Strategy to help local small businesses improve the quality 24 and effectiveness of their marketing to help reach a broader market. 25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY 26 OF BOYNTON BEACH, FLORIDA, THAT: 27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 28 as being true and correct and are hereby made a specific part of this Resolution upon 29 adoption hereof. 30 Section 2. The City Commission approves and authorizes the City Manager to 31 sign a Grant Agreement for the Marketing and Digital Connectivity Small Business Grant 32 Program funding in the amount of $2,500.00 for DT Clinical Boynton, PLLC., a copy of 33 S:\CA\RESO\Agreements\Grants\Marketing And Digital Small Business Grant Funding (DT Clinical Boynton) - Reso.Doex 290 which is attached hereto and incorporated herein as Exhibit "A". 34 Section 3. This Resolution shall become effective immediately upon passage. 35 PASSED AND ADOPTED this 5th day of September, 2023. 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 65 66 67 CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga Vice Mayor— Thomas Turkin Commissioner — Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley VOTE ATTEST: Maylee De Jesus, MPA, MMC Ty Penserga City Clerk Mayor (Corporate Seal) YES NO APPROVED AS TO FORM: David N. Tolces S:ACA\RESO\Agreements\Grants\Marketing And Digital Small Business Grant Funding (DT Clinical Boynton) - Reso.Docx 291 65 66 67 Interim City Attorney S:ACA\RESO\Agreements\Grants\Marketing And Digital Small Business Grant Funding (DT Clinical Boynton) - Reso.Doex 292 Pirogirainn Oveirvilew C 1 T Y 01 F 1AMBiL Clity of In- In Beadh MairIke-til ng In Mglitall in inectri vii- ty Simalill Busltiness Giraint Pirogirairn Oveirviiew Marketing its your business' way of communicating, delivering, and exchanging information about your company to an audience.. It's your opportunity to create a narrative about your business that you can showcase to current and potentiM custorners.. With new mediums of communication, available platforms and economicshifts in consuirrier spending, the Ciity allso recognizes the importance of e-commerce for small businesses.. E-corrimerce allllows businesses to grow theiir customer base, generate new salles, and benefit from the shift in shopping online. Having the ability to process salles diirectlly online builds your customer base by allowing youir business to reach new custorners.. IDuiring the pandemic, onlline businesses benefitted as it allowed them to stay connected with their custorners as their physicM location was slhut down.. The goM of this grant is to Ihellp local) small busiinesses irriprove the qualliity and effectiveness of their marketing to hellp reach a broader market. AvaiiIialblie IFuuinrdiiing The City's IMairketiing and IDiigiitall Connectivity Small IBu.usiiness Grant was created to support smaIll businesses with marketing and/or developing an e-cornirnerce component to their business. The City will provide eligible small businesses with a reinnIbursalble grant for expenses associated with marketing and/or the development of an e.-comirnerce platform for their business.. IEligiblle uses completed and/or paiid for prior to City Commission grant aplprovM will not be eligible for reimbursement.. The maximurn grant amount its $2,500.. The grant is awarded on a first -qualified, first-served basis.. All applications are subject to Ciity Commission approval.. Submitting an application to the program its NOT a guarantee of funding. All applications are subject to funding availability. The Ciity of Boynton (Beach reserves the right to approve or deny any application and to deny payment at any time iif, in its solle and absolute discretion, it determiiinies that the business will not advance the goalls and objectiives of the City's Econornic Development Division. 293 Elligillbillity II uireirneints Efligii1billifty Requirements • (Business must be (located within the Ciity of lBoynton Beach city limits • (Business must have between 1 and 25 employees • Applicant must be a for-profit privately held lbusiness.. Non-profit organizations are NOTeligilble for funding through this program.. • IMust The properly licensed lby all necessary levels of government and professionM associations or agencies, including City of Boynton IBeaclh IBusiiness Tax IReceiipt (IBTIR).. ElHigillblie Uses The City must approve all eligible uses as indicated on the application. Eligible uses for grant funding Under this program include, (but are not limited to:: Development of a rriarketing/sociM rnedia pllan IDesign of marketing materials and content Website design Web prorriotiions (e..g.. Facebook ads) IPriint and TV advertisements SociM irnediia development and assistance Marketing consultants Brand and (logo desiign E. -commerce software and development Any other uses Ciity staff or the Ciity Commission determine will support the goalls and obJectives of the City's Division of Econoirnic Development Ineligible uses include but are riot limited to:: Sponsorship fees Website hosting/rnaimenance fees Staff salaries Travel) and accommodations Office costs including rent/lease payments *Eigible uses completed and/or paid for prior to grant approval) will not be eligible for reimbursement. Grant applicants may applly for one or irnore eligible use.. The City reserves the right to approve or deny any use, in iits sone and absolute discretion, iit determines does riot meet the intended goalls arid objectives of this program.. 294 Add-floinall Information Required Docuirneintatiloin with Application The following documents must be submiitted with your application to The considered complete:: 1. W9 Form (included in thiis appllication package if needed) 2,. Copy of active Ciity of(Boynton Beach 1Business Tax Receipt 3. Written detailed description of your project and (budget estimates.. The project budget irnust provide a totM cost for the project.. 4. Vendor quotes for eligible uses Approval of Funding Request Once eligibility is verified and alj required docurnentation has been submitted, City staff WIJ review the applliication for cornpletion.. Once a complete application is confirmed, a Graint Agreement between the applicant and the Ciity wilJ be placed on the next available Ciity Comirnission agenda for approval).. The City Comirnission can approve or deniA any applicant and/or Grant Agreement at its solle discretion.. The City Commission meets on the first and third Tuesday of each mointh.. The schedule for City Comirnission IMeetings can be obtained at www..boynton.-beach..org.. The applicant vvilJ The notified of Hhe date and tirne their application will be presented to the Ciity Commission. It is recommended that the grant applicant attend the Ciity Commission Meeting in order to answer any questions the Commission may have regarding their application. Ciity staff WIJ notiify the applicant of appirovM or denial.. Refirrilbuirsement Process This prograirn its designed as a reimbursement grant.. That is, a11 project costs rinust be paid for by the applicant prior to the City issuing grant funding. Grant funds WIJ be reirribursed exclusively for approved eligible uses that have (been paid for after the applicant has received notificatiion that their Grant Agreement has been approved by the City Commission. Any worlk/costs associiated with the project cornpleted prior to receiving Grant Agreement approval) ii ineligible for reimbursernent.. If approved, the applicant WIJ have until) September 22, 2023 to submit for reirribursement.. The following docurnents are required to subunit'for reimburseirrient:: • Invoices, receipts or other acceptablle evidence of payrnent to vendors or consultants that Ihave been marked "paid iin fullll"; and/or • Cancelled checlk(s) showiing the front and back of the cancelled check for work that was complleted as part of the project. • Other evidence of payment for work cornpleted as part of the project.. *No cash payrnei1s wilJ be accepted as evidence in support of a request for reimbursement. SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is -the responsibility of the applicant -to READ AND UNDERSTAND all aspects or the grant 1program application and guidelines. NOTICETOTIHIRD PARTIES::The giraint application 1pirogirairin does inot create any iriiglhts -for airry pairtles, including Ipairtiiesthat 1peirfoirirned work oin the 1piroject.. Noir shall Issuance olf a giraint iresuallt In airry obligation oin -the 1pairt o -F the City of Boyintoin Beach to any thilird Ipairty.The City iis inot requilired -to veiri-Ify that entities that have contracted with -the applicaint have beein Ipaiid iirn full, or that such entities have Ipaiid any subcontiractoirs In full., Applicant's wainrainty thiat all Ibiilllls irellated -to the Project -for which the applicaint iis directly ires 1po iris I ble iis suMicleint assuiraince -Ifoir the City to awaird giraint funding., 295 BUSIHNIESS 11INIFOIRIMAT110IN Boyintoin Beach �6e-n- tu. r. e � s � �Tod� �ay Bu............... ............... ............... ............... ............... Bsiiiness INairne* "I'l""I'll""I'll'll""I'll""I'll",'ll""I'll"'llI Busiiiness ILegall DT CHnical Boynton Maime, iif diiffeireint thain albove Boyintoin IBeaclhn Street Address Busiiiness; Address * 950 N Congress Ave Address Line 2 #120 City Boynton Beach Postal / Zip Code 33456 Bu siiiness Maii1lifing Street Address Addiress, iif diffferent: frorn Iplhnysiicall Address Line 2 City Postal / Zip Code Busiliness Bryon Mrneida Owner/IIS idincillpall IMairne* Grant ApIplHication Bryon AVnneida / CEO Cointact Persoin/TitIle F11hone Murnbeir* 5616235320 Ernaill * bryori@deriturestoday.com Welbsiite dentures today.com Own or Reint Own o, Rent Comirneirciiall Prolperty?* State / Province / Region FL Country USA State / Province / Region Country USA 296 IM u irn The ir of '12 ErnpIloyees* Type of Busifiness * Dental Descidiption of Your Dentures Today is a modern, tech -forward specialty dental practice Busiiiness* that offers a range of tooth replacernenf options including dentures and implants. P11FROJECT IDIESCIRIHIPTIOIN Marketifing/lE.- Please select all the eligible uses you are seeking grant reimbursement for Cornimerce ILlliigiilblle Development of a marketing/sociall rnedia pllan Uses Design of marketing materials and content Website design e Web promotions (e.g. IFarebook ads) Print and TV advertisements Sociall ifnedia development and assistance Marketing consultants Brand and Ilogo design E.-cornmerce software and development Equipment to support marketing efforts Other Project IDescriiptiioin * Provide a detailed description of your marketing/e-commerce project. We are running print and digital ads offering various promotions on our services as well as vvhy our office is the premier dental center for tooth rep[acernent. Project Ilimlpact* Provide a detailed description of how this project will impact your business Our business is direct -to -consumer and is dependent on a healthy Now of new patients interested in a complimentary consultation to learn more about our services. Project'sTotall Cost* $ 12,000.00 Graint Arnount Maximum amount is $2,500 Req u ested * 2500 Es-thmated What is the estimated project completion date? CornplIetion Date* 12/31/2023 ADDITIONAL 11INII-011RIMAT110IN Other Progirainns* Are you applying for additional loan/grant assistance under any other program(s) offered by the City of Boynton Beach or BBCRA? Ye s % Ido Required Documents W-9 Forim * For a copy of a blank W-9 Form click this link. Upload DT Boynton V\19.pdf 414.07KB 297 Business'Tax Reciielplt* Project (Budget* Vendoir Quote(s) * Signature AlpIphication IDate* Click here to download a bllank W-9 Form, Copy of City of Boynton Beach Business Tax Receipt Upbad BTR. pdf 324.71 KB Please provide a detailed project budget. The project budget must provide a cost breakdown of each eligible use and a total cost of the project. UpWd Campaign Budget.xllsx Vendor quote(s) for eligible uses LlpVoad PB Post July Invoice. pdf The PaIrn Beach Post x Dentures Today_2023 IIIMP/kCT'.pdf A 1111111111011121 195.29KB 298 CITY OF B0YNTON BEACH GRANT AGREEMENT THIS AGREEMENT is made this day of , 2023, by and between the CITY OF BOYNTON BEACH, a Florida municipal corporation, hereinafter referred to as "CITY," and _DT Clinical Boynton, PLLC. hereinafter referred to as "Grantee." WITNESSETH: WHEREAS, it is the policy of the CITY to stimulate and encourage economic growth within the CITY's municipal boundaries; and WHEREAS, The City of Boynton Beach Marketing and Digital Connectivity Small Business Grant program provides City funding to support new and existing small businesses with marketing and/or developing an e-commerce component to their business; and WHEREAS, the CITY has determined that it is in the public's best interest, and that it serves a municipal and public purpose, to award a grant to the GRANTEE pursuant to the terms of this Agreement. WHEREAS, in order to justify the expenditure of public funds and secure the public's interest in the GRANTEE's fulfillment of its obligations, it is the intent of the CITY to enter into this Agreement with the GRANTEE to insure GRANTEE's performance of its obligations pursuant to the CITY's grant program. NOW, THEREFORE, in consideration of the premises and mutual covenants hereinafter contained, the parties hereby agree as follows: I. GRANTEE'S PERFORMANCE OBLIGATIONS A. GRANTEE agrees that it will perform the business activities as more specifically set forth in GRANTEE's Grant Application. Representations contained in the Application are deemed material representation of the GRANTEE and failure to expend the grant funds as set forth in the CITY'S grant program constitutes a breach of this Agreement. GRANTEE agrees that it is solely liable to the CITY for performance under this Agreement, and that, in the event of default as solely determined by the City, GRANTEE will, as more specifically set forth herein, refund to the CITY monies paid pursuant to this Agreement. 1 299 B. GRANTEE hereby certifies that it has or will retain adequate staff to oversee execution of its performance obligations under this Agreement, and that execution of each of these performance obligations is consistent with GRANTEE's mission. II. PAYMENT PROCEDURES, CONDITIONS A. The Grant funds available pursuant to this Agreement will be paid by the CITY to the GRANTEE only after the GRANTEE provides the documentation as required by the CITY. B. If the GRANTEE fails to comply with any of the provisions of this Agreement, the CITY may withhold, temporarily or permanently, all, or any, unpaid portion of the funds upon giving written notice to the GRANTEE, and/or terminate this Agreement and the CITY shall have no further funding obligation to the GRANTEE under this Agreement. C. The GRANTEE shall repay the CITY for all unauthorized, illegal or unlawful receipt of funds, including unlawful and/or unauthorized receipt of funds discovered after the expiration of this Agreement. The GRANTEE shall also be liable to reimburse the CITY for any lost or stolen funds. D. In the event the GRANTEE ceases to exist, or ceases or suspends its operation for any reason, any remaining unpaid portion of this Agreement shall be retained by the CITY and the CITY shall have no further funding obligation to GRANTEE with regard to those unpaid funds. The determination that the GRANTEE has ceased or suspended its operation shall be made solely by the CITY and GRANTEE, its successors or assigns in interest, agrees to be bound by the CITY's determination. E. Funds which are to be repaid to the CITY pursuant to this Agreement, are to be repaid by delivering to the CITY a cashier's check for the total amount due payable to the City of Boynton Beach within thirty (30) days of the CITY's demand. F. All corporate or partnership officers and members of GRANTEE are individually and severally responsible for refunding grant funds to the CITY in the event of a default. G. The above provisions do not waive any rights of the CITY or preclude the CITY from pursuing any other remedy which may be available to it under law. Nothing contained herein shall act as a limitation of the CITY's right to be repaid in the event the GRANTEE fails to comply with the terms of this Agreement. E 300 III. DEFAULT/TERMINATION A. In the event that a party fails to comply with the terms of this Contract, other than payment of funds, then the non -defaulting party shall provide to the defaulting party notice of the default and the defaulting party shall have ten (10) days within which to initiate action to correct the default and thirty (30) days within which to cure the default to the satisfaction of the non -defaulting party. B. In the event that the defaulting party fails to cure the default, the non -defaulting party shall have the right to terminate this Contract. The effective date of the termination shall be the date of the notice of termination. IV. REIMBURSEMENT REQUIREMENTS GRANTEE agrees to submit the required reimbursement documents to the CITY within the specific timeframe set forth in the CITY'S grant program. V. GRANT AMOUNT The total grant is Two Thousand Five Hundred Dollars ($2,500). VI. FINANCIAL ACCOUNTABILITY, REPORTS AND AUDITS The CITY may have a financial system analysis and an internal fiscal control evaluation of the GRANTEE performed by City staff or an independent auditing firm employed by the CITY at any time the CITY deems necessary to determine the capability of the GRANTEE to fiscally manage the grant award. Upon completion of all tasks contemplated under this Agreement, copies of all documents and records relating to this Grant Agreement shall be submitted to the CITY if requested. VII. PERFORMANCE Time is of the essence with regard to performance as set forth in this Agreement and failure by GRANTEE to complete performance within the times specified, or within a reasonable time if no time is specified herein, shall, at the option of the CITY without liability, in addition to any of the CITY's rights or remedies, relieve the CITY of any obligation under this Agreement. 3 301 VIII. INDEMNIFICATION The GRANTEE agrees to protect, defend, reimburse, indemnify and hold the CITY, its agents, its employees and elected officer and each of them, free and harmless at all times from and against any and all claims, liability, expenses, losses, costs, fines and damages, including attorney's fees, and causes of action of every kind and character against and from CITY which may arise out of this Agreement. The GRANTEE recognizes the broad nature of this indemnification and hold harmless clause, and voluntarily makes this covenant and expressly acknowledges the receipt of good and valuable consideration provided by the CITY in support of this obligation in accordance with the laws of the State of Florida. GRANTEE's aforesaid indemnity and hold harmless obligations, or portions or applications thereof, shall apply to the fullest extent permitted by law but in no event shall they apply to liability caused by the negligence or willful misconduct of the CITY, its respective agents, servant employees or officers, nor shall the liability limits set forth in section 768.28, Florida Statutes, be waived. This paragraph shall survive the termination of the Agreement. IX. AVAILABILITY OF FUNDS The CITY's obligation to pay under this Agreement is contingent upon having funds budgeted and appropriated by the City of Boynton Beach City Commission. X. REMEDIES This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Agreement will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. {00306206.230(,90018211 C:\Progran) Files (X86)ANeevia.ComVDocconveiierproATemp`NVDCAOAEE6562-AC48-430,\-8055-SF649474F 16CABoynton Beach. 16786.1.Grant_Agreement (00306206-2xc41h6a).Docx 302 XI. CIVIL RIGHTS COMPLIANCE The GRANTEE warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. XII. FEES, COSTS If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorneys' fees, court costs and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled, provided, however, that this clause pertains only to the parties to this Agreement. XII. SEVERABILITY If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. XIV. ENTIRE AGREEMENT The CITY and the GRANTEE agree that this Agreement sets forth the entire Agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. XV. NOTICE All notice required in this Agreement shall be sent by certified mail, return receipt requested, and if sent to the CITY shall be mailed to: 303 John Durgan, Economic Development Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425 Telephone No. (561) 742-6010 Facsimile (561) 742-6011 with a copy to: David N. Tolces, Interim City Attorney Weiss Serota Helfman Cole & Bierman 2255 Glades Road, Suite 200E Boca Raton, FL 33431 Telephone No. (561) 835-2111 and if sent to the GRANTEE shall be mailed to (current official address): IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written. CITY By:_ Print: Name: ATTEST: Maylee De Jesus, City Clerk APPROVED AS TO LEGAL FORM: Office of the City Attorney GRANTEE DT CLINICAL BOYNTON. PLLC. By: _ Print: Title: ATTEST: Print Name: Title: (CORPORATE SEAL) 304 City of Boynton Beach Marketing and Digital Connectivity Small Business Grant Program Overview Marketing is your business' way of communicating, delivering, and exchanging information about your company to an audience. It's your opportunity to create a narrative about your business that you can showcase to your customers and potential customers. As a small business owner, it's critical to have a marketing plan that can be effectively implemented utilizing different platforms to push your brand with the ultimate goal of generating more sales. With new mediums of communication, available platforms and economic shifts in consumer spending, the City also recognizes the importance of e-commerce for small businesses. E-commerce allows businesses to grow their customer base, generate new sales, and benefit from the shift in shopping from brick - and -mortar to online. Having the ability to process sales directly online builds your customer base and allows your business to reach new customers. Especially during the pandemic, online businesses benefitted as it allowed them to stay connected with their customers as their physical location was shut down. With e-commerce your customers are no longer limited to those who can visit your brick -and -mortar location. The purpose of this grant is to help local small businesses improve the quality and effectiveness of their marketing and help reach a broader market. Available Funding The City's Marketing and Digital Connectivity Small Business Grant was created to support new and existing small businesses with marketing and/or developing an e-commerce component to their business. The City will provide eligible small businesses with a reimbursable grant for expenses associated with marketing and/or building an e-commerce platform for their business. Eligible uses completed and/or paid for prior to grant approval will not be eligible for reimbursement. The maximum grant amount is up to $2,500. For the purpose of this grant program the term "project" means the eligible marketing/e-commerce uses for which the applicant seeks grant reimbursement. The grant is awarded on a first -qualified, first-served basis. All applications are subject to City Commission approval. Submitting an application to the program is NOT a guarantee of funding. All applications are subject to funding availability. The City of Boynton Beach reserves the right to approve or deny any application and to deny payment at any time if, in its sole and absolute discretion, it determines that the business will not advance the goals and objectives of the City's Economic Development Division. Eligibility Requirements • Business must be located within the City of Boynton Beach city limits • Business must have between 1 and 25 employees • Applicant must be a for-profit privately held business. Non-profit organizations are NOT eligible for funding through this program. 305 • Must be properly licensed by all necessary levels of government and professional associations or agencies, including City of Boynton Beach Business Tax Receipt (BTR). Eligible Uses • The City must approve all eligible uses as indicated on the application. Eligible uses for grant funding under this program include, but are not limited to: • Development of a marketing/social media plan • Design of marketing materials and content • Website design • Web promotions (e.g. Facebook ads) • Print and TV advertisements • Social media development and assistance • Marketing consultants • Brand and logo design • E-commerce software and development • Any other uses City staff or the City Commission determine will support the goals and objectives of the City's Division of Economic Development • Ineligible uses include but are not limited to: • Sponsorship fees • Website hosting/maintenance fees • Staff salaries • Travel and accommodations • Office costs including rent/lease payments *Eligible uses completed and/or paid for prior to grant approval will not be eligible for reimbursement. Grant applicants may apply for one or more eligible use. The City reserves the right to approve or deny any use, in its sole and absolute discretion, it determines does not meet the intended goals and objectives of this program. 306 g Consent Agenda 09/5/2023 Schoolhouse Children's Museum Third Quarter Report FY22-23. Requested Action: Accept FY22-23 third quarter report on operations of the Schoolhouse Children's Museum. Explanation of Request: Per the City's Management Agreement with the Schoolhouse Children's Museum (Boynton Cultural Centre, Inc.), the Executive Director shall submit a quarterly report to the City Commission on all of its activities, revenues and expenditures at a regularly scheduled Commission meeting. How will this affect city programs or services? None Fiscal Impact: None Attachments: Report Q3- FY '22-'23 (2).docx 307 Schoolhouse 1 Children's Museum Quarterly Report FY '22/'23 3rd Quarter General Operations Museum visitation has exceeded historical records and membership sales remained on par when compared with the same period last fiscal year. Demand for Birthday parties and classes have also increased. Operational format continued to be two play sessions with a half-hour closure in between for resetting and sanitizing. Reservations are strongly suggested as the Museum reached capacity and had a waiting list most mornings during the month of June. This trend continued through July. Revenue Gross Revenue for the third quarter of '22/'23 was 5.165% higher than the same period the previous year. This increase was directly related to the receipt of two grants from private foundations in support of Museum Programming. These funds will be expended over the course of the fiscal year. Excluding the City's support, income from operations, including fundraising for FY '22/'23— Q3 was $170,349 vs. $161,982 in FY '21/'22 — Q3. Expenses Overall Expenses for the third quarter of '22/'23 were lower than the same period last year. This reduction was primarily due to the absence of a long-time staff member and other staff covering the workload. Expenses for FY '22/'23 — Q3 were $166,470 vs. $177,924 in FY '21/'22 — Q3. Programming Attendance in Museum programming was strong for the 3rd quarter of the fiscal year with several classes full or nearly full. Respectfully submitted, Sug.a�� /2oj-k Executive Director 308 6.E Consent Agenda 09/5/2023 Proposed Resolution No. R23-113- FY 2023/2024 State Aid to Libraries Grant Agreement. Requested Action: Authorize the Mayor to sign the application and agreement for Library State Aid to Public Libraries Grant for FY 2023-2024. Explanation of Request: The State requires that each year, the City Commission authorize the Grant Application and Agreement for State Aid to Public Libraries. Final grant award is based on City funds expended for Library Services in FY 2021-2022. Final grant award, which is estimated to be $47,262, will be announced in February 2024 and is based on State Legislature approval of State Aid Fund allocation to Libraries in the State of Florida. How will this affect city programs or services? This approval will qualify the Library to receive a State Aid Grant. The State Aid Grant program is designed to encourage communities to provide adequate local funding to support library service. These grant funds will help purchase future library technology equipment. Fiscal Impact: State Aid Grants are operational grants that bring additional library resources to the community. Grants formulas are based on local funds invested in library service. The more local money spent on Library Services, the higher the grant amounts. Attachments: Resolution No. R23-113- Library State Aid Grant 2023-24.pdf StateAidToLibrariesGrantAgreement.pdf 309 1 RESOLUTION NO. R23-113 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 APPROVING AND AUTHORIZING THE MAYOR TO SIGN THE 5 GRANT APPLICATION AND STATE AID TO LIBRARIES GRANT 6 AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND 7 FLORIDA DEPARTMENT OF STATE FOR THE FISCAL YEAR 8 2023-2024; AND PROVIDING AN EFFECTIVE DATE. 9 10 11 WHEREAS, the State of Florida requires that the City of Boynton Beach authorize the 12 Grant Application and Agreement for Library State Aid each year; and 13 WHEREAS, final grant award is based on City funds expended for Library Services in FY 14 2021-2022; and 15 WHEREAS, the final grant award, which is estimated to be $47,262.00, will be 16 announced in February 2024 and is based on State Legislature approval of State Aid Fund 17 allocation to Libraries in the State of Florida; and 18 WHEREAS, upon recommendation of staff, the City Commission has determined that 19 it is in the best interests of the residents of the City to authorize the Mayor to sign the State 20 Aid to Libraries Grant Application and Agreement with the Florida Department of State, 21 Division of Library and Information Services for the Fiscal Year 2023-2024. 22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 23 BOYNTON BEACH, FLORIDA, THAT: 24 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 25 being true and correct and are hereby made a specific part of this Resolution upon adoption 26 hereof. 27 Section 2. The City Commission of the City of Boynton Beach, Florida does hereby S:ACA\RESO\Agreements\Grants\Library State Aid Grant 2023-24 - Reso.docx 310 28 approve and authorize the Mayor to sign the State Aid to Libraries Grant Application and 29 Agreement with Florida Department of State, Division of Library and Information Services for 30 the Fiscal Year 2023-2024, a copy of which is attached hereto as Exhibit "A". 31 Section 3. This Resolution shall become effective immediately upon passage. 32 PASSED AND ADOPTED this 5th day of September, 2023. 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 ATTEST: 51 52 53 Maylee De Jesus, MPA, MMC 54 City Clerk 55 56 57 (Corporate Seal) 58 59 60 61 62 CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner —Woodrow L. Hay Commissioner —Aimee Kelley VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\RESO\Agreements\Grants\Library State Aid Grant 2023-24 - Reso.docx 311 24 -ST -56 Boynton Beach City Library STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND City of Boynton Beach for and on behalf of Boynton Beach City Library This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the 'Division, " and the City of Boynton Beachfor and on behalf of Boynton Beach City Library, hereinafter referred to as the "Grantee." The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant (CSFA 45.030) by the Division in the arm= specified on the `Fiscal Year 2023-24 State Aid to Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachrent B). The Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreerent. In consideration of the ni nal covenants and protrises contained herein, the parties agree as follows: 1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Gmrrt," the public purpose for which these funds were appropriated. a) The Grantee shall perform the following Scope of Work: In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant anbunt that is calculated and based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this grant, the local expenditures shall have been made during the period October 1, 2021 - September 30, 2022. In order to be eligible to receive the grant fi nding, the Grantee shall inarrage or coordinate free library service to the residents of its legal service area for the period October 1, 2021 through June 30, 2024. The Grantee shall - • Have a single adinimtrative head employed full tie by the lbrary's goveming body, o Provide free library service, including loaning r materials available for circulation free of charge and providing reference and information services free of charge; o Provide access to materials, information and services for allresidents of the area served; and o Have at least one library, branch library or rernber library open 40 hours or more each week (excluding holidays or erergencies; between Sunday through Saturday, on a schedule deterrvned by the library system) during the length of the agreerent. b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded. Payment 1, Deliverable/Task: Payment will be a fixed price in the amount of 100% of the grant award for the period October 1, 2021 through June 30, 2024. The Grantee will: Page: 1 ,w�a4r,1' id 6o �'ibi k , ( D @^ ';"%02 1�pa M-2 (H86iTd¢,Y P*�, ✓e/��:1„�i°h Cof Gn/!� r,BdCc; ioMI6. Jdf:'b 312 o Have expended fiords to provide free library service during the period October 1, 2021 - September 30, 2022; o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2021 - September 30, 2022 only, o Provide documentation showitig that at least one library, branch library or member library is open 40 hours or more each week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule dete pined by the library system) during the length of the agreement; o Provide the Certification of Credentials for the Single Administrative Head; and o Provide a Certification of Hours, Free Library Service and Access to Materials. c) Grant finids shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on full- time, part time, temporary, or seasonal basis); Operating Fxpenses (expenditures for goods and services which primarily benefit the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget). 2. Length of Agreement. This Agreement covers the period of October 1, 2021 to June 30, 2024, unless terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start of the Grantee's second preceding fiscal year (October 1, 202 1) and concludes with the end of the State of Florida's current fiscal year (June 30, 2024). 3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local finds expended by the Grantee during their second preceding fiscal year (October 1, 2021— September 30, 2022) for the operation and maintenance of a library and shall not exceed the amount specified in Attachnient B. 4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's contract manager, named below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each parry. Any notice(s) or other corrnn-mications regarding this agreenent shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: Tom Pena, Grant Programs Supervisor Florida Department of State RA. Gray Budding Mail Station # 9D 500 South Bronough Street Tallahassee, FL 32399-0250 Phone: 850.245.6620 Email• thomas.pena@dos.mydorida.com For the Grantee: Tiffany Pagan Boynton Beach City Library 100 East Ocean Avenue Boynton Beach Florida 33435 Page: 2 ,w�a4r,1' id 6o �'ibi k , i smw r+gf <r..I D @^ ';"%02 1�pa M-2 (H86iTd¢,Y PY *✓e Gn/!� r,BdCc; ioMI6. Jdf:'b 313 Phone: 561.742.6384 Ernai - pagant@bblus 5. Grant Payments. The total grant award shallnot exceed the amount specified on the `Fiscal Year 2023-24 State Aid to LibrariesFinal Grants" docurn-unt (Attachrrent B), which shall be paid by the Division in consideration for the Grantee's mi niu umperfomnance as set forth by the temns and conditions ofthis Agreement. Payment will be a fixed price in the amount of 100% of the grant award as specified in Attachrr ent B. Payment will be made in accordance with the completion ofthe Deliverables. 6. Electronic Payments. The Grantee can choose to use electronic frrnds transfer (EFT) to receive grant payments. All grantees wishing to receive their award through EFT crust submit a Vendor Direct Deposit Authorization Form (form number DFS -AT -26E, rev 3/2022), incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your organization, you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit mvfloridacfo.con docs-sf7accounting_and-auditin�lbraries/vendors/vendor-relations/dfs-al-26e-direct deposit vendors.pdV sfvrsrr—ef1728cf 16. The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payrr ent from the State of Florida that maybe subject to 1099 reporting. The Department of Financial Services (DFS) nest have the correct Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com A copy of the Grantee's Florida Substitute Form W-9 must be subinitted by the Grantee to the Division before or with the executed Agreement. 8. Financial Consequences. The Department shallapply the following financial consequences for failure to perform the minir um level of sei vices required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes: The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library failed to perform the mininum level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was not providing minimum level of services. 9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Libraries Grant funding for activities and publications supported by grant funds. Any armouncerrents, information, press releases, publications, brochures, videos, webpages, programs, etc., created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant fluids were used to create thern Use the following text: 'This project has been funded under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department of State's Division of Library and Information Services." 10. Grant Expenditures. The Grantee agrees to expend all grant fiends received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures (as of October 2022), incorporated by reference, which are available online atnZfloiidacfo.com/docs-sFaccomWg•and-auditing hbmfies/state-agencies/reference-guide-for-state- exnenditures.pdVsfvrsn=b4cc3337 2. Page: 3 ,w�a4r,1' id 6o m.dtri k , ( D @^ ';"%02 1�.pa qm-2 (H86iTd¢,Y P*�, ✓e/��:1„�i°h Cof Gn/!� r,BdOc; ioMI6. Jdf:'b 314 Grant funds may not be used for the purchase or construction of a library building or library quarters. 11. Travel Expenses. The Grantee rnust pay any travel expenses, from grant or local matching finds, in accordance to the provisions of Section 112.061, Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall refund to the State ofFlorida any balance ofunobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in excess ofthe amount to which the recipient is entitled under the teens and conditions ofthe agreement must be refianded to the state agency. Further, the recipient rruy expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws, rales and regulations applicable to expenditures of State finds as outlined in the Department of Financial Service's Reference Guide for State Expenditures (as of October 2022) nZftoridacfo.conr/docs-sfaccounting and-audi libraries/state-agencies/reference-guide- for- state- expenditures.pdfl sfvrsn=b4cc3337 2, incorporated by reference. 13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of 'Department of State" and mailed directly to the following address: Florida Department of State, Attention: Thomas Pena, Division of Library and Information Services, 500 South Bronough Street, Mail Station #91), Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. 14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it mast submit a Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine months ofthe close of its fiscal year. Audits n st be subrnited on the DOS Grants System at dosg--ants.com 15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the closeout of the grant and release of the audit. If any litigation or audit is initiated or claim made before the expiration ofthe five-year period, the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. 16. Obligation to Provide State Access to Grant Records. The Grantee rrnast make all grant records of expenditures, copies ofreports, books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee mast irnrtediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Noncompliance. Any Grantee that is not following Florida Statutes or rules, the terms ofthe grant agreement, Florida Department of State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other administrative requirements for other Division of Library and Information Services grants or grants from any other DOS Division will be in noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Arts and Culture, the Page: 4 1�pa M-2 (H86iTd¢,Y PY *✓e ( oi/!/r,BdCc; ioMI6. Jdf:'b 315 Division of Elections, the Division of Historical Resources and the Division of Library and Intonation Services. Grant compliance issues rrnust be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released. 19. Accounting Requirements. The Grantee est maintain an accounting system that provides a complete record of the use of all grant finds as follows: a) The accounting system mist be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditure of state finds; b) Accounting records must adequately identify the sources and application of finds for all grant activities and rust classify and identify grant funds by using the same budget categories that were approved in the grant application. If Grantee's accounting system accurr elates data in a different format than the one in the grant application, subsidiary records rest document and reconcile the amounts shown in the Grantee's accounting records to those accounts reported to the Division; c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s) rrnust include the grant award number; e) The Grantee's accounting records naust have effective control over and accountability for all fiends, property and other assets; and f) Accounting records must be supported by source docurn;ntation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as invoices, bills and canceled checks). 20. Availability of State Rands. The State of Florida's perfomrance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the Division shall have no fiurther liability to the Grantee beyond those amounts already expended prior to the tem ination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly. 21. Lobbying. The Grantee will not use any grant finds for lobbying the state legislature, the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. 23. Grantee's Subcontracton.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee mast take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servants, joint venturers or partners of the Division. 24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division. Page: 5 ,wa4r,1' id 6o �Ad Im k's i ska¢o /+,gf <r..Ieh, w (&+YA'AtlIDHS S""h(P'''� 1�.p a M-2 (H 86iTd ¢,Y P*�, ✓e /��:1„�i °h Cof Gn/,�, B d Oc; io 1I6. Jdf:'b 316 a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and propertydamage arising out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity pity or increases the limits of its liability by entering into this Agreernent. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement d) The Grantee shall be responsible for allwork performed and all expenses incurred in connection with the project The Grantee may subcontract as necessary to perform the services set forth in this Agreernent, including entering into subcontracts with vendors for services and commodities, provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state and federal law. For consequences of noncompliance, see Section 18, Noncompliance. 26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services under this Agreement. 27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payrrents and/or will terminate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this Agreement. 28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee tails to fulfill its obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a rrrethod that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee shall be compensated for any work completed in accordance with this Agreement prior to the notification oftermination if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Division, with interest, within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to additional damages if grant finds are returned under this Section. 29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accming to either party upon breach or violation by either party under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or defauh or any similar breach or default. 30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this Page: 6 ,w�a4r,1' id 6o �Ad Im k's i ska¢o /+,gf <r..Ieh, w (&+YA'AtlIDHS S""h(P'''� 1�pa M-2 (H86iTd¢,Y P*�, ✓e/��:1„�i°h Cof Gn/,�,BdOc; ioMI6. Jdf:'b 317 Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer ofthe Grantee's obligations, the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding govemmental agency as if it was the original party to this Agreement. 31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maximum open competition when procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes. a) Procurement ofGoods and Services Not Exceeding $35,000. The Grantee must use the applicable procurement method described below: 1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not require competition and may be conducted at the Grantee's discretion. 2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000 require informal competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 rnaybe procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the probibition of conflicts of interest described in Sections 112.311 though 112.326, Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any employee of the Department of State that would violate those provisions. The Grantee fiuther agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligations ofthe Division of Library and Information Services. 34. Eniployment of Unauthorized Aliens. The employment ofunauthorized aliens by the Grantee is considered a violation of Section 274A (a) ofthe Immigration and Nationality Act (8 USC 1324(a) (as of April 2019)), incorporated by reference. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 35. Severability. If any termor provision of the Agreement is found to be legal and unenforceable, the remainder will remain in full force and effect, and such termor provision shall be deemed stricken. 36. Americans with Disabilities Act. All program and facilities related to this Agreement mast meet the standards of Sections 553.501- 553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ate (as ofJanuary 2020)), incorporated by reference). 37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida. Page: 7 ,wa4C /1,id 6o �Ad Im k's i ska¢ r+gf <r..Ieh, w (&+YA'AtlIDHS S""h(P'''� 1�pa M-2 (H86iTd¢,Y P*�, ✓e/��:1„�i°h Cof Gn/,�,BdCc; ioMI6. Jdf:'b 318 38. Entire Agreement. The entire Agreement ofthe parties consists ofthe following documents: a) This Agreement b) Florida Single Audit Act Requirements (Attachrnerit A) c) Fiscal Year 2023-24 State Aid to Libraries Final Grants (Attaclmient B) The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Grantee: Chair of Governing Body or Chief Executive Officer Department of State Amy L. Johnson, Director Division of Library and Information Services Ty Penserga, Mayor Department of State, State of Florida Typed name and title Date Date Clerk or Chief Financial Officer Witness Maylee De Jesus, City Clerk Date �Isuc IN ail I(A 9 dk,mraa > ^ a anI Ax'iIwwn� (& on I I V op lmp'a a gR'20111(2o(ao Vh d,r44," aofi� t'oIe.116.,202', Date Page: 8 319 ATTACHMENT A FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQUIREMENTS The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the Departnent of State as described in this Addendumto the Grant Award Agreement. Monitoring In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida Statutes (F. S.), as revised (see Audits below), monitoring procedures may include, but not be limited to, orr site visits by Departnient of State staff; united scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Departnwnt of State. In the event the Department of State detennines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. Audits Part L• Federally Funded This part is applicable if the recipient is a state or local governtuent or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and §200.70. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of State. The determination of amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part. 2. For the audit requirernents addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of2 CFR 200, subpart F - Audit Requirements. Ifthe recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than federal entities). Part II: State Funded Page: 9 �Isuc IN ail I(A 9 dk,mraa > ^ a anI Ax'iIown� (& on I I U up 8`, S.'"h02 lmp'a a gR'20111(2o(ao Vh d,r44," aofi� 'oIe.Bdt,tt¢"o16.,202'i 320 This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient must have a state single or proj ect specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 69I-5 EA. C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules ofthe Auditor General. F,XHIBIT 1 to this agreement indicates state financial assistance awarded through the Department of State by this agreement. In detennini ng the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for federal program snatching requirements. 2. For the audit requirements addressed in Part 11, paragraph ] , the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), F.S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S., and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General 3. If the recipient expends less than $750,000 instate financial assistance in its fiscal year (for fiscal years ending June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F. S., is not required. hi the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, FS., the cost of the audit mast be paid fromthe nonstate entity's resources (ie., the cost of such an audit mast be paid from the recipient's resources obtained from other than State entities). The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) htta l/www. myfloridacfo. cotri State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) httpJ/www.leg,state.fLus/ Part III: Report Submission Copies ofreporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by PART I of this agreement shall be subinued, when required by 2 CFR 200.512, by or on behalf ofthe recipient directly to each of the following: A. The Department of State via the DOS Grants System at httpsJ//dosgLmts.com B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512 The FAC's website prides a data entry system and required fornv for submitting the single audit reporting package. Updates to the location ofthe FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by PART IT of this agreement shall be submitted by or on behalf ofthe recipient directly to each ofthe following. A. The Depastnrnt of State via the DOS Grants System at bMs:///dosgrants.com Page: 10 ,w�a4r,1' id 6o �'ibi k , i skaw /+Igf <r..I D @^ ';"%02 1�pa M-2 (H86iTd¢,Y PY *✓e Gn/!� r,BdCc; ioMI6. Jdf:'b 321 B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 3. Any reports, rranagenent letter, or other information required to be submitted to the Departrrent of State pursuant to this agreernent shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local governrnental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 4. Recipients, when submitting financial reporting packages to the Departnent of State for audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements or Chapters 10.550 (local governtwntal entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part IV: Record Retention 1. The recipient shall retain sufficient records demonstrating its compliance with the temp of the award(s) and this agreement for a period of five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless extended in writing by the Department of State. Page: 11 d1�pa M-2 (H86iTd¢,Y PY *✓e Gn/!� r,BdCc; ioMI6. Jdf:'b 322 EXHIBIT -1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Not applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not applicable. SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Florida Department of State, State Aid to Libraries; CSFA Number. 45.030 Award Amount: See Attachment B. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: The compliance requirements of this state project may be found in Part Four (State Project Compliance Requirements) of the State Projects Compliance Supplement located at Ws://apps.fldfs.com/fsaa/. Page: 12 ";mac 1' id 6o �'ibi k , i skaw r+ gf <r..I D @^ ';"%02 d1ea.P a M-2 (H86iTd¢,Y PY *✓e Gn/!� r,oMI6. Jdf:'b 323 ATTACHMENT B Fiscal Year 2023-24 State Aid to Libraries Final Grants Page: 13 /,', id 6o � 'ibimk's ( smw r+gf <r..I D@S ';"%02� Ie�npwr M-2 (d P Yw*k) Gu,"!�r, H�Oc�i,, o (n 324 6.F Consent Agenda 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution No. R23-114- Resilient Florida Planning Grant Program 2023 Application Cycle Requested Action: Approving and authorizing the Mayor to sign a Florida Department of Environmental Protection Resilient Florida Grant Program application to develop an Adaptation Plan requesting $300,000 in funding, execute all documents associated with the grant, accept the grant, and execute the grant agreement subject to the approval of the City Attorney; and providing an effective date. Explanation of Request: Florida Department of Environmental Protection (FDEP) Resilient Florida Planning Grant Program is a state funded program. The Legislature recognizes that the state is particularly vulnerable to adverse impacts from flooding resulting from increases in frequency and duration of rainfall events, storm surge from more frequent and severe weather systems, and sea level rise. Such adverse impacts pose economic, social, environmental, and public health and safety challenges to the state. To most effectively address these challenges, funding is provided and allocated in a manner that prioritizes addressing the most significant risks. The City of Boynton Beach has multiple infrastructure, climate and resiliency planning initiatives and is requesting a Planning Grant to develop an Adaptation Plan. The plan would also include a component newly authorized this year in the Resilient Florida program, a feasibility study and the cost of permitting for nature -based solutions that reduce the impact of flooding and sea level rise. This proposed Adaptation Plan is based on a previously completed statutory and compliant multi -jurisdictional Vulnerability Assessment as a pre -requisite. This project type is also contemplated in Section 380.093(3)(b)1.c. of the Florida Statutes for the development of projects, plans, and policies that allow communities to prepare for threats from flooding and sea level rise. This project bridges the gap between planning in a vulnerability assessment and identifying actual project priorities and conceptual cost estimates. The Adaptation Plan builds on the critical asset inventory previously completed, identifies project priorities, 325 incorporates existing and future capital planning priorities and helps create a very specific path to adapt critical assets to flood risk. It also removes barriers to implementation through strategy recommendations in an Adaptation Strategy that will include removing policy barrier for adaption projects. The requested grant funding for the project is $300,000 and local match for planning projects is not required. The application deadline was September 1, 2023 using the required FDEP Grant Portal. The Grant application was signed electronically by the City's Grant Manager who is an Authorized Organization Representative. There is a requirement in the grant for support from the City's Governing Body support. How will this affect city programs or services? The goals of FDEP Resilient Florida Planning Grant Program of reducing adverse impacts from flooding to vulnerable populations supports the implementation of climate adaption strategies recommended by the 2021 Multi -Jurisdictional Climate Change Vulnerability Assessment. The City's continual improvement in its resilience and sustainability program, along with active participation in the Palm Beach County Local Mitigation Strategy (LMS) and the 2020 Flood Mitigation Plan, has improved the City's competitiveness for state and federal grant programs to implement future flood mitigation and resilient infrastructure projects. Fiscal Impact: The requested grant funding for the project is $300,000 and local match for planning projects is not required. 403-5000-536-31.90 US 2305 Attachments: Resolution No. R23-114- FDEP Resilient Florida Grant Adaptation Plan.pdf BB Planning Grant RF 2023 FINAL.docx Resilient Florida Grant Letter 326 1 RESOLUTION NO. R23-114 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 APPROVING AND AUTHORIZING THE MAYOR TO SIGN A FLORIDA 5 DEPARTMENT OF ENVIRONMENTAL PROTECTION RESILIENT FLORIDA 6 GRANT PROGRAM APPLICATION TO DEVELOP AN ADAPTATION PLAN 7 REQUESTING $300,000 IN FUNDING, EXECUTE ALL DOCUMENTS 8 ASSOCIATED WITH THE GRANT, ACCEPT THE GRANT, AND EXECUTE 9 THE GRANT AGREEMENT SUBJECT TO THE APPROVAL OF THE CITY 10 ATTORNEY; AND PROVIDING AN EFFECTIVE DATE. 11 12 13 WHEREAS, Florida Department of Environmental Protection (FDEP) Resilient Florida 14 Planning Grant Program is a state funded program; and 15 WHEREAS, the Legislature recognizes that the state is particularly vulnerable to 16 adverse impacts from flooding resulting from increases in frequency and duration of rainfall 17 events, storm surge from more frequent and severe weather systems, and sea level rise; and 18 WHEREAS, the City of Boynton Beach has multiple infrastructure, climate and 19 resiliency planning initiatives and is requesting a Planning Grant to develop an Adaptation 20 Plan; and 21 WHEREAS, the requested grant funding for the project is $300,000 and local match 22 for planning projects is not required. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 24 BOYNTON BEACH, FLORIDA, THAT: 25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 26 being true and correct and are hereby made a specific part of this Resolution upon adoption 27 hereof. 28 Section 2. The City Commission approves and authorizes the Mayor to sign a S:\CA\RESO\Agreements\Grants\FDEP Resilient Florida Grant (Adaptation Plan)- Reso.Doex 327 29 Florida Department of Environmental Protection Resilient Florida Grant Program application 30 to develop an Adaptation Plan requesting $300,000 in funding, execute all documents 31 associated with the grant, accept the grant, and execute the grant agreement subject to the 32 approval of the City Attorney, a copy of which is attached hereto and incorporated herein as 33 Exhibit "A". 34 Section 3. This Resolution shall become effective immediately upon passage. 35 PASSED AND ADOPTED this 5th day of September, 2023. 36 CITY OF BOYNTON BEACH, FLORIDA 37 38 YES NO 39 40 Mayor — Ty Penserga 41 42 Vice Mayor — Thomas Turkin 43 44 Commissioner —Angela Cruz 45 46 Commissioner — Woodrow L. Hay 47 48 Commissioner —Aimee Kelley 49 50 VOTE 51 52 ATTEST: 53 54 55 Maylee De Jes6s, MPA, MMC Ty Penserga 56 City Clerk Mayor 57 58 APPROVED AS TO FORM: 59 (Corporate Seal) 60 61 62 David N. Tolces 63 Interim City Attorney S:ACA\RESO\Agreements\Grants\FDEP Resilient Florida Grant (Adaptation Plan)- Reso.Docx 328 HOME (/GRANTS/S/) FRDAP v ORCP v CONTACT MANAGEMENT (/G RANTS/S/CO NTACT-MANAGEM ENT) RCP APPLICATION RCP Grants 'N/ Create a New Grant Application Grant Funding Type Q Funding for Resilient Florida — Planning Projects Resilient Florida — Planning Projects 1. Applicant and Project Information If your contact is not found, use the contact management button at the top of the page. Please Note: your application will be lost unless you select the Save button prior to vising the Contact Management link. > Applicant Account Search Aa:counis... Boynton Beach Applicant Grant Manager Alannah Irwin Applicant Authorized Signee Ty Penserga Applicant Fiscal Agent Q Corinne Elliot 2, Project Information Choose the project type you are submitting: 8 Available Chosen Complete Vulnerability Assessment (entire community) Partial Vulnerability Assessment (part of community) Update to Existing Assessment for Statutory compliance Comprehensive Plan Amendments for Peril of Flood' *(required) Project Title i City of Boynton Beach adaptation Plan This field is calculated. 329 Total Grant Funding Amount Requested 0 $300,000 This field is calculated. Total Grant Match Amount 0 List any municipalities directly served by the project and included in the scope of work. In the next step you will select the counties, if all municipalities are included that will be in the counties selected below, enter "all-inclusive. " List the City(ies)/ Town(s)/Village(s) 0 City of Boynton Beach Area Served Select your county. Available Chosen Palm Beach County Alachua Baker Bay Bradford Brevard Will the vulnerability assessment include any state managed lands such as National Estuarine Research Reserves (NERRs) or Aquatic Preserves (APs)? No, none. --None-- Total Population 80,859 Percent of Population 1000/0 3. Project Work Plan 75 Words Project Summary This project builds from the City's participation in -the Coastal Resources Partnership (CRP), -the first muld- jurisdictional Vulnerability Assessment (CCVA) found in compliance with Vulnerability Assessment criteria. The CRP included 8 jurisdictions meeting all modelling requirements in Section 380.093(3), F.S. The City currently lacks an adaptation plan that takes -the prioritized assets of the CRP based on risk and exposure and identifies adaptation projects and strategies. This need would be filled by this project. Project Description 300 Words The City of Boynton Beach has multiple infrastructure, climate and resiliency planning initiatives and was a leader in -forming the 8 -jurisdiction Coastal Resources Partnership in Palm each County. The group created -the -first multi - jurisdictional Vulnerability Assessment compliant with the State's Vulnerability Assessment criteria in 2022 and serves as a model -for multil urisd ictionall collaboration setting a very high bar -for technical analysis and modeling (including rainfall) -for vulnerability assessments statewide. The City wishes to continue that leadership by completing an Adaptation Plan that will help harmonize the various infrastructure, climate and resiliency planning initiatives because now the City is uniquely positioned to move beyond planning into implementation of adaptation projects. The Adaptation Plan will be comprised oft o major elements: 1) a prioritized Adaptation Project list and 2) an Adaptation Strategy. The project will utilize existing CCVA data and harmonize that threat and exposure in -formation to 1) create 330 4. Project Need and Benefit Explain the demonstrated need, which the project addresses. The demonstrated need is that the City is one of the very -few jurisdictions in -the State will a fully compliant Vulnerability Assessment meeting at Section 380.093((3), F.S. criteria that is able to take the next steps necessary to create an Adaptation Plan. The City needs to harmonize multiple capital and resiliency planning initiatives and harmonize them into one defined Adaptation Project list and remove any barriers to adaptation project implementation that may exist in various policy frameworks such as -the Comprehensive Plan and Code. The City has multiple capital planning processes, is currently completing a CRS -based Watershed Management Plan (that will provide stormwater project priorities to address future -flood risk) and the City is also already aggressively pursuing other related capital projects that will address needed adaptation, hardening and create water quality improvement co -benefits® This Adaptation Plan will bring those efforts under one cohesive planning process to continue -the City's groundbreaking momentum towards becoming a more resilient community. Explain how the proposed project fits into one or more of the Project Types. This proposed project is to compWie an Adaptation Nan based on a previously completed statutory and compliant multi -jurisdictional Vulnerability Assessment as a pre -requisite. This project type is also confempk:ried by Section 380.093(3)9b)] c. for the deveiopment of projects, plans, and policies that allow communities to prepare for threats from flooding and sea level rise. If the project is a Vulnerability Assessment for Peril of Flood compliance or other, please describe how the project will meet the outlined requirements for a Vulnerability Assessment under s. 380.093, F.S. No, although comprehensive plan policy recommenda-flons may be a strategy recommendation. If applicable, explain how the proposed project adapts critical assets to the effects of flooding and sea level rise as defined in s. 380.093, F.S. The project clearly adapts critical assets to the effects of flooding and sea level rise because it bridges the gap between planning in a vulnerability assessment and identifying actual project priori -hes and conceptual cost estimates. The Adaptation Plan builds on the critical asset inventory previously completed, identifies project priorities, incorporates existing and future capital planning priorities and helps create a very specific path to adapt critical assets to, flood risk. It also removes barriers to implementation through strategy recommendations in an Adaptation Strategy that will include removing policy barrier for adaption projects. Discuss how the project is feasible and can be completed by the grant period deadline. Because so much work has already been completed in the previous CRP's Climate Change Vulnerability Assessment and much data about assets (including a prioritized asset list) already exists, this project will be streamlined to be completed in one year. Has the applicant entity(ies) performed a prior vulnerability assessment, separate from what is being proposed in this application? Yes Please list which entities have a prior VA. The City of Boynton Beach was a leader in -the -Formation of the Coastal Resources Partnership, a Palm Beach County -based multi -jurisdictional Vulnerability Assessment found in compliance by DEP in 2022. Would you be willing to share this work with DEP? Yes 0 __ None— 1W In order to access the rest of the application all required fields (indicated with an asterisk*) must be filled in and saved. 331 Existing Applications HOME (/GRANTS/S/) FRDAP v RCP Grants Cancel Save ORCP v CONTACT MANAGEMENT (/G RANTS/S/CO NTACT-MANAGEM ENT) RCP APPLICATION Create a New Grant Application Existing Applications 332 > Uploads v Task Complete information about the Tasks Task 2: Data Collection or Study (BUDGET: $270,000 CONTRACTUAL SERVICES ONLY)) Title Other: Final Adaptation Plan Work Performed by: Con -tactor Task Description: The Adaptation Plan will be comprised of two major elements: 1) a prioritized Adaptation Project list and 2) an Adaptation Strategy. Goal: A Final Adaptation Plan will be produced with prioritized projects, cost estimates and a strategy for implementation. Time -to completion: 12 months Deliverables: • Final report or study to include the process and methodology and any data gaps® 333 334 Boynton Beach . USI„. of August 24, 2023 OFFICE OF THE PlAYOR ayc)r 'ry Pe n, B 9 1.00 East Oa:x nen Ave Boynton IBeach, Hodda 33435 (1'>)'n 61-712-601 ()' pen a gat@bMus n.Il;uoyn°Whoa-b a �i.org Florida Department of Environmental Protection 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 Re: RESILIENT FLORIDA GRANT 2023 CYCLE — PLANNING PROJECTS Dear Florida Department of Environment Protection Resilient Florida Program Staff, The City of Boynton Beach has multiple infrastructure, climate and resiliency planning initiatives and is requesting a Planning Grant to develop an Adaptation Plan. This would also include a component newly authorized this year in the Resilient Florida program: a feasibility study and the cost of permitting for nature -based solutions that reduce the impact of flooding and sea level rise. This proposed Adaptation Plan is based on a previously completed statutory and compliant multi jurisdictional Vulnerability Assessment as a pre -requisite. This project type is also contemplated in Section 380.093(3)(b)l.c. of the Florida Statutes for the development of projects, plans, and policies that allow communities to prepare for threats from flooding and sea level rise. The City Commission supports this grant application as this project bridges the gap between planning in a vulnerability assessment and identifying actual project priorities and conceptual cost estimates. The Adaptation Plan builds on the critical asset inventory previously completed, identifies project priorities, incorporates existing and future capital planning priorities and helps create a very specific path to adapt critical assets to flood risk. It also removes barriers to implementation through strategy recommendations in an Adaptation Strategy that will include removing policy barrier for adaption projects. Respectfully, Ty Peri Mayor America'sGateway leo the Guffstream, 335 6.G Consent Agenda 09/5/2023 ARPA funding to be utilized for the purchase of a new Fire Rescue Boat. Requested Action: Approve and authorize the use of ARPA funding in the amount of $400,000 to be utilized for the purchase of a new Fire Rescue Boat to enhance Boynton Beach Fire Rescue's water rescue operations. Explanation of Request: As a part of The Boynton Beach Fire Rescue Marine Operations and Boating Safety Initiative, these funds will be utilized for the purchase of a new Fire Rescue vessel, which will aide in reducing emergency response times to the increasing volume of water rescue incidents, and increase the safety of our fire rescue marine operations personnel who must respond to calls for service on the intracoastal waterways, ocean inlet and ocean in and around the City of Boynton Beach. The vessel will also enhance the departments capacity to assist neighboring jurisdictions, foster and strengthen interoperability and to promote health and safety of all those who live, work, and play on or near the waterways of Boynton Beach. How will this affect city programs or services? This new Fire Rescue boat will also enhance the response capabilities of the Boynton Beach Fire Rescue Departments while increasing the safety of fire rescue personnel who must respond to these types of emergency calls by providing a safe platform to initiate fire and rescue operations on the water, while reducing response times. Fiscal Impact: Funding is available for use from the City's ARPA Funding and will not impact the Fire Department's budget in the next fiscal year. 336 6.H Consent Agenda 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Legal Invoices June/July 2023. Requested Action: Information at the request of the City Commission. No action required. Explanation of Request: Outside counsel invoices received through Risk Management are also included. Goren, Cherof, Doody & Ezrol, P.A. Legal $ 30,678.35 Department Goren, Cherof, Doody & Ezrol, P.A. Risk $ 19,104.16 Management Interim City Attorney - Weiss Serota Helfman $ 47,981.00 Cole & Bierman Outside Counsel $ 34,844.45 TOTAL $ 132,607.96 How will this affect city programs or services? n/a Fiscal Impact: No Fiscal Impact. All items are budgeted. Attachments: Lewis Longman TS Development June 2023.pdf Lewis Longman E21- Litigation - June 2023.pdf Johnson Anselmo - Smith vs Police Officers - Berben July 2023.pdf Goren Cherof Doody Ezrol July 2023 Invoices.pdf Goren Cherof Risk Litigation July 2023 Invoices.pdf Weiss Serota July 2023 Invoices.pdf Lewis Longman E21- Litigation - July 2023.pdf Roberts Reynolds - Geraci vs Zeller - July 2023.pdf Johnson Anselmo - Torocsik July 2023.pdf Kopelowitz Ostrow - Sohn Arbitration July 2023.pdf 337 LLONGLEWIS MAN LW WALKER City of Boynton Beach 100 East Ocean Avenue Boynton Beach, FL 33435 CLIENT: 3772 - CITY OF BOYNTON BEACH Re: 003 Town Square Development Agreement Date Services 06/09/23 KBR Telephone conference with M. Cirullo regarding process timing for next steps and recent case law. Summary of Services KBR Rossmell, Kathryn B. Total for Services Rate 385.00 Total for Services and Expenses Previous Balance Payments Since Last Invoice Amount Due 360 South Rosemary Avenue Suite 1100 West Palm Beach, FL 33401 Tel 561-640-0820 Fax 561-640-8202 Tax ID No. 65-0500793 July 24, 2023 Invoice No. KBR-153569 Hours Amount 0.20 77.00 Hours Amount 0.20 77.00 0.20 $77.00 $77.00 231.00 -231.00 $77.00 338 Invoice No. KBR-153569 Invoice Date: July 24, 2023 Client Code: 3772 Client Name: CITY OF BOYNTON BEACH Matter Code: 003 Matter Name: Town Square Development Agreement Total for Services and Expenses $77.00 Previous Balance 231.00 Payments Since Last Invoice -231.00 Amount Due $77.00 Amount enclosed: Please remit checks to: Lewis, Longman & Walker, P.A. PO Box 628742 Orlando, FL 32862-8742 For your convenience, we accept credit card and e -check payments online at: http://www.11w-law.com/template/payment/ For billing questions, please contact our Billing Department at: (561) 640-0820. 339 LLONGLEWIS MAN LW WALKER City of Boynton Beach 100 East Ocean Avenue Boynton Beach, FL 33435 CLIENT: 3772 - CITY OF BOYNTON BEACH Re: 005 Litgation - E21- Town Square 360 South Rosemary Avenue Suite 1100 West Palm Beach, FL 33401 Tel 561-640-0820 Fax 561-640-8202 Tax ID No. 65-0500793 July 24, 2023 Invoice No. KBR-153570 Date Services Hours 06/05/23 KBR Confer with L. Woods regarding deadlines; various 0.60 email communications with and telephone conference with T. Allison concerning Case Management Conference; telephone conference with A. Petrick concerning same. 06/09/23 ATP Review Amended Complaint and forward to M. 0.40 Cirullo. 06/09/23 KBR Telephone conference with M. Cirullo regarding 0.30 status of litigation; receive Notice of Amended Complaint filing. 06/12/23 LKW Receive and review Plaintiffs' Verified Third Amended 0.30 Complaint; electronically catalogue same; update database with deadlines for response. 06/12/23 ATP Emails regarding work session to address Third 0.30 Amended Complaint. 06/12/23 LB Discussion with K. Rossmell regarding preparing 0.30 motion. 06/12/23 KBR Review and analyze Third Amended Complaint filed 3.80 by E2L; prepare initial notes for same; discussion with L. Brooks regarding motion; coordination with M. Cirullo regarding meeting; coordination with office concerning deadlines; email communication with R. Gache regarding Complaint. Amount 231.00 152.00 115.50 70.50 114.00 1,463.00 340 Client Ref: 3772-005 Invoice No. KBR-153570 July 24, 2023 Page 2 Date Services Hours Amount 06/13/23 ATP Telephone call with opposing counsel and K. 0.40 152.00 Rossmell regarding response to Third Amended Complaint and follow up with K. Rossmell regarding same. 06/13/23 KBR Zoom conference with counsel for JKM Defendants; 0.80 308.00 follow up with A. Petrick concerning same; confer with M. Cirullo regarding same. 06/14/23 KBR Coordination with office and T. Allison regarding 0.60 updated case management plan; various coordination with M. Cirullo regarding Third Amended Complaint and communications with client. 06/15/23 ATP Review and respond to emails from co -counsel, 0.30 opposing counsel regarding scheduling. 06/15/23 KBR Various email communication regarding conference 0.30 call with all parties to discuss case management. 06/16/23 LKW Receive and review Notice of Unavailability for R. 0.20 Gache, Esquire; electronically catalogue same; update database. 06/16/23 LB Research for motion. 2.00 06/16/23 KBR Receive and review Notice of Unavailability. 0.20 06/20/23 ATP Review draft Case Management Plan update; attend 1.10 conference call with opposing counsel regarding same; follow up with K. Rossmell regarding same; review edits to same and respond to opposing counsel; follow up call with opposing counsel regarding City's intent in responding to Third Amended Complaint. 06/20/23 LB Review E21 -'s Third Amended Complaint and prepare 5.60 motion and letter. 06/20/23 KBR Zoom meeting to Co -Defendant and Plaintiffs 1.30 counsel concerning case management deadlines; related email correspondence with same regarding same; email communication with L. Brooks regarding status of assignments; additional email communication with T. Allison and A. Petrick; initial review of letter and Motion. OXIii1[$ 114.00 115.50 47.00 600.00 77.00 418.00 500.50 341 Client Ref: 3772-005 July 24, 2023 Invoice No. KBR-153570 Page 3 Date Services Hours Amount 06/23/23 ATP Review Motion for Fees filed by co -counsel against 0.20 76.00 plaintiff. 06/23/23 KBR Receive and review JKM Defendants Motion for 0.70 269.50 Attorneys' Fees; receive and review Notice of Filing of Amended Case Management Plan. 06/27/23 KBR Draft Motion to Dismiss, including analysis of 1.40 539.00 revisions to Third Amended Complaint. 06/28/23 LKW Receive and review Defendant's Motion for Attorneys' 0.40 94.00 Fees Pursuant to Florida Statutes Sec. 57.105 directed to E21- Real Estate Solutions; update database with deadlines for response. 06/28/23 LB Prepare and revise letter based on comments from K. 0.30 90.00 Rossmell and A. Petrick. 06/28/23 KBR Revise letter and Motion; related email 6.70 2,579.50 correspondence with L. Brooks; draft Motion to Dismiss Third Amended Complaint; document and case law research for same; receive and review Motion for Withdrawal of T. Byrd as opposing counsel; receive and review court order permitting withdrawal of counsel. 06/29/23 LKW Receive and review correspondence from Byrd 1.70 399.50 Campbell, P.A. to the Honorable G. Keyser, along with a Consent to Motion to Withdraw executed by M. Hefferin; electronically catalogue same; receive and review Order on Motion to Withdraw as Counsel of Record executed by the Court; electronically catalogue same and update Certificate of Service; receive and review Agreed Amended Case Management Plan, Order Approving Agreed Amended Case Management Plan and Order Setting Hearing; electronically catalogue all; calculate deadline dates in accordance with the Court's Order and create summary; forward to team for review; update database and calendar with pertinent dates and deadlines. 06/29/23 CAP Communicate and receive direction from K. Rossmell 3.80 969.00 regarding non assignment clause research and dismissal with prejudice research; conduct legal research regarding the same. 342 Client Ref: 3772-005 July 24, 2023 Invoice No. KBR-153570 Page 4 Date Services Hours Amount 06/29/23 KBR Draft and revise Motion to Dismiss; research for 9.70 3,734.50 same; email communication with and telephone 2,460.00 conference with C. Perrigan regarding research for Perrigan, Christopher A. same; telephone conference with A. Petrick regarding 3.80 strategy for same; receive and review Order ATP Approving Case Management Plan; revise letter for 380.00 motion; various email communications with office 1,026.00 regarding updated case management deadlines; Rossmell, Kathryn B. coordination with office concerning finalizing and 26.50 filing motion. LKW 06/30/23 KBR Receive and review email correspondence from R. 0.10 38.50 Gache concerning Motion to Dismiss. 611.00 Summary of Services Total for Services and Expenses $15,268.50 Previous Balance 1,348.50 Payments Since Last Invoice -1,348.50 Amount Due $15,268.50 343 Rate Hours Amount LB Brooks, Lauren D. 300.00 8.20 2,460.00 CAP Perrigan, Christopher A. 255.00 3.80 969.00 ATP Petrick, Amy T. 380.00 2.70 1,026.00 KBR Rossmell, Kathryn B. 385.00 26.50 10,202.50 LKW Wood, Lisa K. 235.00 2.60 611.00 Total for Services 43.80 $15,268.50 Total for Services and Expenses $15,268.50 Previous Balance 1,348.50 Payments Since Last Invoice -1,348.50 Amount Due $15,268.50 343 Invoice No. KBR-153570 Invoice Date: July 24, 2023 Client Code: 3772 Client Name: CITY OF BOYNTON BEACH Matter Code: 005 Matter Name: Litgation - E21- Town Square Total for Services and Expenses $15,268.50 Previous Balance 1,348.50 Payments Since Last Invoice -1,348.50 Amount Due $15,268.50 Amount enclosed: Please remit checks to: Lewis, Longman & Walker, P.A. PO Box 628742 Orlando, FL 32862-8742 For your convenience, we accept credit card and e -check payments online at: http://www.11w-law.com/template/payment/ For billing questions, please contact our Billing Department at: (561) 640-0820. 344 Johnson, Anselmo, Murdoch, Burke, Piper & Hochman, P.A. 2455 E. Sunrise Blvd. Suite #1000 Fort Lauderdale, Florida 33304 Tax I.D.#: 65-0220140 August 07, 2023 Billed Through 07/31/2023 Invoice 75643 / MTB 00281 42164 Via: claims@bbfl.us City of Boynton Beach P. O. Box 310 Boynton Beach, FL 33425 Regarding: Joseph Smith vs. Boynton Beach, Shaun James, Mark Sohn, Andrew Berben and Cory Henry (Tristar Claim No. 22891271 and PGCS Claim No. 394052) FOR PROFESSIONAL SERVICES RENDERED: 07/20/2023 SDA Review Order resetting Calendar Call 0.20 07/20/2023 SDA Prepare status update to Andrew Berben 0.30 07/24/2023 SDA Review Order denying Motion to Strike Amended Statement of Facts 0.20 07/24/2023 SDA Review Affidavit of Service on Broward County 0.10 07/24/2023 SDA Review Order resetting trial 0.30 07/24/2023 SDA Prepare correspondence to Sgt. Andrew Berben with trial resetting 0.20 information 07/25/2023 SDA Review and exchange 4 emails with Co -Defense Counsel regarding 0.50 Motion in Limine issues 07/27/2023 SDA Review correspondence from Sgt. Berben acknowledging new trial date 0.20 and availability for entire period 07/28/2023 SDA Review correspondence from Attorney Benjamin Bedard regarding trial 0.20 rescheduling Total Professional Services: $495.00 Alexander, Scott D 2.20 225.00 $495.00 DISBURSEMENTS 0713112023 Printing and Imaging Services Total Expenses Advanced: 3.50 $3.50 345 Summary: Total professional services Total expenses incurred Total Amount Billed Less Pre -Paid Applied Please Pay this Amount Invoice Number 75643 $495.00 +$3.50 $498.50 $0.00 $498.50 Page 2 346 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. State of Florida (Pientka Holdings, et al) Unity of Title ACCOUNT NO: STATEMENT NO: 07/17/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 07/18/2023 MDC Review and approval of Motion for Substitution of Counsel, Stipulation and proposed Order. 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 07/24/2023 MDC Review/approve redlined changes from Atty Gonzalez to Motion for Stipulation for Substitution of Counsel. 07/25/2023 CLD Finalize with Attorney Gonzalez' redlined revisions, add e -signature per Attorney Gonzalez. FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael D. Cirullo Cynthia L. Dunn TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE . . ............. I-I.I.I-1- 0.30 $225.00 0.90 125.00 Page: 1 08/01/2023 306-9905671 49647 HOURS 0.40 0.20 0.30 0.10 0.20 1.20 180.00 TOTAL $67.50 112.50 180.00 $180.00 01t AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 347 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson Special Fire Assessment 07/13/2023 07/14/2023 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 ACCOUNT NO: STATEMENT NO: MDC review and respond to emails with Finance Director, and call with Finance Director re: mailed notice requirements for assessment hearing MDC review revised preliminary assessment resolution FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Michael D. Cirullo 0.50 $225.00 TOTAL CURRENT WORK BALANCE DUE Ah (:, AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-0005370 49721 HOURS 0.30 0.20 0.50 112.50 TOTAL $112.50 112.50 $112.50 348 GOREN.CHEROF.00ODY&EZROLP.A- Attorneys at Law 3088 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333U8 Telephone (954)771-45OO CITY OF8OYNTONBEACH 1OUEOcean Avenue Boynton Beach FL 33435STATEMENT NO Attn: Lynn Swanson LABOR - Genera| ACCOUNTNO HOURS 07/17/2023 JFK telephone call with Tenn0aOeCootere: pension ordinance; telephone call & correspondence with Michael Cinuikzre: pension matters 0.50 MDC call with Julie Klahr to review changes in pension ordinance for 7-18-23 City Commission meeting 0.20 ---- FOR CURRENT SERVICES RENDERED 070 RECAPITULATION HOURS HOURLY RATE TOTAL, Michael D.CiruUo 0.20 $225.00 $45.00 K|ahr/Ju|ie F. 0.50 225.00 112.50 BALANCE DUE AX AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE P000 1 O801/2023 308-0803180 49722 $157.50 349 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson Red Light Cameras ACCOUNT NO: STATEMENT NO: M 6111:2. 07/03/2023 PE Converted to PDF/A and a -filed remaing notices for 7/11/2023 hearing. Updated tracking log. 4.40 07/11/2023 MDC review emails and related documents re: status of Notices of Intent filings for upcoming hearings; review transition matters for this project to interim counsel 0.30 07/12/2023 MDC review status of July NOls re: timing of filing and transition, confer with Paul Hernandez re: providing information on process to interim City Attorney 0.50 PBH Reviewed items to assist with transition. 0.50 07/13/2023 MDC call with proposed interim city attorney re: status of Notices of Intent for 8/8 hearings; confer with Paul Hernandez on NOI processes to respond to inquiry 0.40 07/17/2023 PBH Discussed pending RLC subpoenas with MDC. Composed email regarding pending RLC Notices of Intent. 0.30 07/18/2023 MDC review materials for 8-8-23 hearings and to facilitate transition of red light camera cases and process for preparation of court cases to interim counsel, prepare and forward information to Weiss Serota in anticipaiton of their appointment as interim city attorney given short turn around time for next court hearings 0.60 07/19/2023 MDC communicate with interim city attorney on pending red light camera cases, confer with Patricia Eugene and Paul Hernandez status of notices for 8-8-23 hearings and advise Mr. Tolces 0.30 FOR CURRENT SERVICES RENDERED 7.30 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Michael D. Cirullo 2.10 $225.00 $472.50 Paul Hernandez 0.80 225.00 180.00 Patricia Eugene 4.40 125.00 550.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 08/01/2023 306-0806020 49723 "1 ,ZUZ.Ou 1,202.50 $1,202.50 350 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson 470 C General Matters ACCOUNT NO: STATEMENT NO: Page: 1 08/01/2023 306-9001821 49724 07/04/2023 MDC review emails on agenda materials, begin revisions to Advisory Board ordinance per Kathryn Matos 0.90 07/05/2023 MDC review agenda items for 7-18-23 meeting, prepare responses per Amanda Radigan request to extensive comments on rental ordinance 2.80 - QEM Review of email correspondence from staff re: JCI agreement and liability issues; review of prior correspondence pertaining to same. 1.00 QEM Telephone call from Mr. Gelin re: Bentek Contract; review of correspondence from Ms. DeCoste re: matter. 0.50 07/06/2023 MDC review emails on pending matters and continue reviewing agenda materials for 7-18-23 meeting; review agenda for budget meeting; revise advisory board ordinance per call with Kathryn Matas and forward revised ordinance to her for review; continue preparing items for transition to interim city attorney 3.20 BJS Follow up re: Return of Service/Evidence Destruction 0.60 SMS Correspondence and review related to Abandonment of Right of Way. 0.60 07/07/2023 MDC review status of 7-18-23 agenda items with Lynn Swanson, review emails on pending matters, contract review; continue to review matters for transition of legal services; review public records inquiry 1.90 SMS Review and research on Surplus Property and Advertisement. 0.40 07/10/2023 MDC review agenda items for 7-18-23 meeting, attend budget workshop 9.00 HN Review of email from John Kuntzman re: whether the City has to record a notice of commencement. Review of Section 713.13, Florida Statutes. Review of Section 116 of the Boynton Beach administrative amendments to the florida building code. Email to Mike Cirullo with legal analysis. Email to John Kuntzman cc MDC. 1.00 351 HOURS 07/02/2023 MDC review agenda items for 7-18-23 Commission meeting, review landscape ordinance materials, review emails on Reasonable Accommodations Agreement 3.10 07/03/2023 MDC review emails on police inquiries, review comments on Mayers Strategic Solutions agreement, review comments on transient rental ordinance; review advisory board ordinance and call with Kathryn Matas 2.90 PBH Discuss Permit -Less Carry law with Deputy chief Zeller. Compose email to Deputy Chief Zeller providing link to Laws of Florida chapter for Permit -less carry. 0.60 Page: 1 08/01/2023 306-9001821 49724 07/04/2023 MDC review emails on agenda materials, begin revisions to Advisory Board ordinance per Kathryn Matos 0.90 07/05/2023 MDC review agenda items for 7-18-23 meeting, prepare responses per Amanda Radigan request to extensive comments on rental ordinance 2.80 - QEM Review of email correspondence from staff re: JCI agreement and liability issues; review of prior correspondence pertaining to same. 1.00 QEM Telephone call from Mr. Gelin re: Bentek Contract; review of correspondence from Ms. DeCoste re: matter. 0.50 07/06/2023 MDC review emails on pending matters and continue reviewing agenda materials for 7-18-23 meeting; review agenda for budget meeting; revise advisory board ordinance per call with Kathryn Matas and forward revised ordinance to her for review; continue preparing items for transition to interim city attorney 3.20 BJS Follow up re: Return of Service/Evidence Destruction 0.60 SMS Correspondence and review related to Abandonment of Right of Way. 0.60 07/07/2023 MDC review status of 7-18-23 agenda items with Lynn Swanson, review emails on pending matters, contract review; continue to review matters for transition of legal services; review public records inquiry 1.90 SMS Review and research on Surplus Property and Advertisement. 0.40 07/10/2023 MDC review agenda items for 7-18-23 meeting, attend budget workshop 9.00 HN Review of email from John Kuntzman re: whether the City has to record a notice of commencement. Review of Section 713.13, Florida Statutes. Review of Section 116 of the Boynton Beach administrative amendments to the florida building code. Email to Mike Cirullo with legal analysis. Email to John Kuntzman cc MDC. 1.00 351 Page: 2 CITY OF BOYNTON BEACH 08/01/2023 ACCOUNT NO: 306-9001821 STATEMENT NO: 49724 General Matters a 011��a QEM Review of documents re: routeware agreement; correspond with Ms. 0.70 QEM Swanson re: matter. 1.40 QEM Review and evaluation of Bentek Agreement documents; preparation of 0.80 QEM edits to Addendum and transmit to staff for review. 3.00 SMS Call and correspondence related to demo. 0.30 SMS Review related to quail ridge. 1.00 07/11/2023 MDC continue reviewing agenda items and misc follow up re: 7-18-23 commission meeting; continue reviewing matters for transition of legal 1.00 SMS services 1.50 SMS Review of additional annex documents. 1.80 QEM Review and evaluation of documents re: wellness event program; 7.50 preparation of Addendum for Agreement and follow-up with staff re: matter. 2.80 07/12/2023 MDC review agenda materials for 7-18-23 Commission meeting, call with Lynn Swanson on transition matters, call with David Tolces in anticipation of appointment of Weiss Serota as interim City Attorney re: transition coordination, review pending items for transition 2.70 QEM Telephone conference with Ms. Chaloupka re: health fair agreement. .0.20 SMS Discussion on Fire Assessment and review of materials related to Budget and Millage Adoption. 0.60 07/13/2023 QEM Review of draft and follow-up with staff re: Routeware agreement. 0.70 QEM Review of correspondence from staff re: JCI agreement. 0.80 QEM Review of draft and follow-up with staff re: Wellness event agreement. 0.80 QEM Review and respond to correspondence from staff re: Flock Safety draft agreement. 1.30 MDC review status of items with Lynn Swanson, call with Finance Director re: TRIM compliance schedule; review and respond to email regarding leaky roof and status of warranties 1.00 SMS Prepare for, and attend Budget Workshop; Review related to Outfall Easement and permitting issues; Review and Research on Annexation and Quail Ridge; Discussion on Fire Assessments and Stipend. 7.50 07/14/2023 MDC review emails on pending matters, review agenda materials for 7-18-23 Commission meeting; meet with Lynn Swanson for preparation for transition of legal services 4.10 QEM Evaluate inquiry from staff re: procurement process update matter; coordinate with staff re: same. 0.60 QEM Review of email inquiry re: status of JCI matter. 0.20 SMS Review/revise Sports Provider Agreement; Call and review to discuss 955 Isles Road and related documents. 1.40 07/17/2023 MDC review matters, attend staff agenda conference; review emergency add on to 7-18-23 agenda 1.40 SMS Correspondence and calls related to Reassignment of Permit. 0.40 07/18/2023 MDC review materials, prepare for and attend City Commission meeting; continue to coordinate information for transition of legal services 8.80 HN Review of email from Tanya Guim re: to 132 NE 12th Ave and compliance with the city's chronic nuisance code. Reviewed Section 15-115 of the Clty's Code of Ordinances. Email to Tanya Guim. 0.80 QEM Review of multiple email correspondence from staff re: Invoice ZR -23683 from ZERORISK HR, LLC ICRM:00650737; respond to staff re: same. 1.40 QEM Review of update re: Flock Safety Agreement from staff. 0.60 352 CITY OF BOYNTON BEACH General Matters QEM Review of email from staff re: Case IQ Agreement. SMS Telephone conference call with property to discuss permit and correspondence with staff. Page: 3 08101/2023 ACCOUNT NO: 306-9001821 STATEMENT NO: 49724 HOURS 0.60 07/19/2023 MDC follow up from Commission meeting, exchange correspondence with appointed interim city attorney and continue to coordinate on transition of legal services HN Review of email from Tanya Guim re: foreclosure registration. Email to Tanya Guim. QEM Review and approve as to form BID - Eco Park Improvements documents QEM Follow-up with staff re: transition of Flock Safety Agreement. SMS Correspondence and review related to open items; Discussion and correspondence on Easement Agreement and US Army Corp Application. 07/20/2023 MDC review materials, confer with Lynn Swanson on pending matters, meet with Mr. Tolces re: transition of legal services and follow up with him on RPOs; review and respond to correspondence re: Neurobehavioral Reasonable Accommodation 07/24/2023 MDC review status of transition of matters to interim city attorney, review revised amendment to reasonable accommodation agreement with neurobehavioral hospitals and execute; confer with office manager on transition of files to interim city attorney; confer with attorneys to confirm status of transition of their matters SMS Correspondence and review regarding execution of Utility Easement and approval. 07/25/2023 MDC review status of transition matters to interim city attorney (conferences with Office Administrator and attorneys that worked on Boynton matters) 07/26/2023 QEM Review of multiple emails from,staff re: SOW for Routeware; finalize review and prepare suggested language for inclusion in the SOW. 07/27/2023 QEM Review and evaluation Healthier U Agreement inquiry from staff; respond to staff re: matter. MDC Review emails of contract review and comments by Quentin Morgan. 07/31/2023 SMS Correspondence related to Intracoastal Restoration. FOR CURRENT SERVICES RENDERED Color photocopies Photocopies TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 0.50 1.20 0.20 2.30 0.40 0.80 4.40 2.00 1.00 0.90 2.30 0.90 0.40 0.50 94.00 21, 033.50 21, 033.50 $21,033.50 353 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson Litigation Miscellaneous /U)L ACCOUNT NO STATEMENT NO HOURS 07/06/2023 MDC confer with Adam Levine on status of pending litigation, transition of matters to interim city attorney; confer with Heather Needelman on status of foreclosure cases for transition to interim counsel 0.40 07/07/2023 AGL Telephone conference call with Morgan Chaloupka regarding a potential claim regarding fire damaged playground equipment 0.20 07/10/2023 AGL Regarding State Attorney trial subpoena requiring attendance at trial, receipt and review email from City requesting guidance; review of criminal docket; review of contact for Assistant State Attorney; prepare correspondence to Assistant State Attorney requesting clarification and prepare email to City regarding no need to appear on July 14. 0.40 07/11/2023 AGL Reciept and review of City's request for opinion concerning who is liable for fire damage to playground equipment delivered to City and whether Clty has grounds for a legal claim; conduct brief legal research and prepare detailed reply to City 1.40 07/12/2023 MDC review status of pending litigation re: transition of legal services, confer with Adam Levine on formatting information on pending cases to facilitate transition. 0.70 AGL Meeting with Mike Cirullo and staff regarding transition matter and logistics 0.50 07/18/2023 MDC confer with Adam Levine on recently received complaints and timeline for transition to interim counsel, follow up on status of substitutions of counsel on pending litigation 0.60 07/20/2023 MDC meet with Adam Levine on status of cases 0.50 07/24/2023 AGL Telephone conference with new counsel regarding questions about transferred files 0.20 07/27/2023 MDC Review emails confirming filing of motions for substitution of counsel, and orders. 0.30 Page: 1 08/01/2023 306-9904950 49725 07/31/2023 MDC Review emails confirming filing of motions for substitution of counsel, and orders 0.30 FOR CURRENT SERVICES RENDERED 5.50 1,237.50 354 Page: 2 CITY OFBOYNTONBEACH 0801/2023 ACCOUNT NO: 306-0904960 STATEMENT NO: 49725 Litigation Miscellaneous TIMEKEEPER Michael D. Cirullo Adam G. Levine TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 2.80 $225.00 2.70 225.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE TOTAL $630.00 607.50 1,237.50 $1,237.50 355 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Federal National Morgage Assoc. (Cleveland, Darren E.)(4th DCA) (Cleveland, Darren E., et., al.) 07/13/2023 CLD Drafted Stipulation for Substitution of Counsel and proposed Order re: same. ACCOUNT NO: STATEMENT NO: 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel to add Eric Hockman; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. MDC Review status of Substitution of Counsel, Stipulation, and proposed Order. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Michael D. Cirullo 0.20 $225.00 Cynthia L. Dunn 0.70 125.00 TOTAL CURRENT WORK BALANCE DUE M( Page: 1 08/01/2023 306-9905313 49736 HOURS 0.40 0.30 0.20 0.90 132.50 TOTAL $45.00 87.50 132.50 $132.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 356 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Bank of NY Mellon (Iglad Naurelus, et., al.) (Naurelus, Iglad, et., al.) ACCOUNT NO: STATEMENT NO: 07/12/2023 HN Review of status of case for transition to interim city attorney. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Heather Needelman 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE mf) 4 - AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 TOTAL $45.00 Page: 1 08/01/2023 306-9905322 49737 45.00 45.00 $45.00 357 GOREN.CHEROFDOODY&EZROLP/� Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 3330O Telephone (854)771-45OO CITY OF BOYNTON BEACH 1OOEOcean Avenue Boynton Beach FIL 33435 Attn: Lynn Swanson adv. Coopor, Elwood J. ACCOUNT NO: STATEMENT NO: 07/14/2023 ABL Review of litigation file to determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 A Nr AMOUNTSpRENOUSLyB|LLEDNOT|NCLUOEOA8OVE Page: 1 0801/2023 306-9986381 49741 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn:. Lynn Swanson King, Nikie M. v City of Boynton Beach (PB County Court) 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE A I) L Page: 1 08/01/2023 306-9905388 49743 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 359 GOREN.CHEROFOOOOY&EZROL.P.A. Attorneys at Law 300QEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson Mangrove Park - Lease from St. Mark's 07/03/2023 GK8G Review Offile and related documents for transition memo. 2.00 07/05/2023 SK8G Draft Memo. 0.80 07/10/2023 MDC review and revise memo for transition bJ interim city attorney 0.30 07/25/2023 SMS Call todiscuss Mangrove Park issues. 0.30 FOR CURRENT SERVICES RENDERED 320 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Michael D.CiruUo 0.30 $225.00 $67.50 Sean x8.Swartz 2.90 225.00 652.50 1-11WIX-1 Wil 01"N it PC AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 0801/2023 306-9905412 49749 360 GOREN.CHEROFOOOOY&EZROL.P�� Attorneys at Law 309QEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-4500 CITY OfBOYNTONBEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson V. Goldberg,Howard (Risk Protection Order) ACCOUNT NO: STATEMENT NO: 07/13/2023 AGL Draft and prepare affidavit insupport ofmotion toextend RPO; review of previous affidavits, incident reports andhsh protectionorders and extensions from 2O1D. 2020. 2021 and 2022; draft and prepare email to Detective Gorfido requesting information about recent incidents occurring after issuance ofAugust 2U22extension 07/14/2023 A3L Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 07/20/2023 MDC Review ofdraft Motion for Substitution ofCounsel, Stipulation, and proposed Order re: same. 07/21/2023 K80C Coordinate substitution ofcounsel, complete and forward same tointerim city attorney. FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael C).Ciru||o Adam G.Levine TOTAL CURRENT WORK RECAPITULATION HOURS HOURLY RATE 0.50 $225.00 3.00 225.08 HOURS 2.80 0.20 0.30 0.20 3.50 787.50 TOTAL, $112.50 675.00 787.50 $787.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 361 GOREN.CHEROF.00OOY&EZROLP.A. Attorneys at Law 3OQ0East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY OF BOYNTON BEACH 100E.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson edv. OheohFinancial LLC /Ek]ohanA C HOURS 07/13/2023 CL[) Drafted Stipulation for Substitution of Counsel and proposed Order re: earna. 0.40 07/21/2023 CLD Revise signatureblockonStipulaUonfor Substitution of Counsel h}add Eric Hockman;revise City's signature|ine from Dan OugQer,toAndrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 K8OC Review status ofSubstitution ofCounsel, Stipulation, and proposed Order. 0.20 FOR CURRENT SERVICES RENDERED 0.90 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOT/V. Michael D.QruUo 0.20 $225.00 $45.00 Cynthia L Dunn OJO 125.00 87.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O0/01/2O23 306-9905427 49753 ."4.vv 362 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson Sale to FH Quantum, LLC - Portion of Water Management Tract "I" ACCOUNT NO STATEMENT NO 07/12/2023 HN Review of status of case for transition to interim city attorney. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Heather Needelman 0.20 $225.00 TOTAL CURRENT WORK 1. l_T_1,��Ify:471 A iiic- AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 Page: 1 08/01/2023 306-9905430 49755 MM 45.00 $45.00 363 GOREN.CHEROF,0JC)OY&EZROLP.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OFBOYNTDNBEACH 1D0E.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson �� adv. UMortgage /'"�~— HOURS 07/13/2033 CUD Drafted Stipulation for Substitution ofCounsel and proposed Order re: same. 0.40 07/21/2033 CLC) Revise signature block onStipulation for Substitution ofCounsel toadd Eric Hochman; rax|am City's signature line from Dan Ou8ger. to Andrew yNook. Deputy City Manager, per Interim City Attorney. 0.30 07/24/2023 K8C}C Review status ofSubstitution ofCounsel, Stipulation, and proposed Order. 0.20 FOR CURRENT SERVICES RENDERED 0.90 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Michael D.QnuUo 0.20 $225.00 $45.00 Cynthia L. Dunn 0.70 135.00 87.50 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE pnge:1 O8/O1/2O23 306'9905431 49756 364 GOREN.CHEROF,OOODY&EZROl.P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333OD Telephone (Q64)771-45OO CITY OFBCYNTDNBEACH 1OOE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson v. Ho, Benjamin and Karen (Code/Foreclosure) 07/17/2023 AG- Receipt and review preparation ofreply hoTristar concerning status ofappeal ' FOR CURRENT SERVICES RENDERED ACCOUNT NO: STATEMENT NO: RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.30 $225.00 BALANCE DUE page 1 O8/O1/3O23 308-9905433 49757 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 365 GOREN.CHEROF.00ODY&EZRDL,PA. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY OF BOYNTON BEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Priority Towing BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 D8/O1/2O23 306-9905456 49783 366 HOURS 07/11/2023 AGL Review file b}determine if Becks signed anaffidavit regarding its equipment; prepare email hoBecks following upVnaffidavit 0.30 AGL Comprehensive Review oflitigation file to determine relevant information to be provided ionew counsel upon transition; 0.90 07/13/2023 CLD Drafted Stipulation for Substitution nfCounsel and proposed Order re: same. 0.40 07/18/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 FOR CURRENT SERVICES RENDERED 1.80 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia LDunn 0.40 $125.00 850.00 Adam (3.Levine 1.40 225.00 315.00 BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 D8/O1/2O23 306-9905456 49783 366 GOREN.CHEROF.OQOOY&EZROLP& Attorneys at Law 3OS8East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone /g64\771-45OD CITY OFBOYNTONBEACH 1ODE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson Landfill Closure AO)L 0M1/2023 MDC review email from Tim Perry re: status ofFDEP review of notices and issuance of closure permit 07/31/2023 K8OC Review status ofmatter totransition tointerim city attorney FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael D. Cirullo BALANCE DUE ACCOUNT NO: STATEMENT NO: RECAPITULATION HOURS HOURLY RATE 0.40 $225.00 Page: 1 O8/O1/2U23 308-9805475 49770 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 367 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson v. Davis, Trevor Joseph (MOV) ACCOUNT NO: STATEMENT NO: 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK mo(' Page: 1 08/01/2023 306-9905489 49777 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 368 GOREN,CHEROF.00OOY&EZROi,P.A` Attorneys at Law 3OS0East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY OFBOYNTONBEACH 1OUE.Ocean Avenue Boynton Beach FIL 33435 Attn: Lynn Swanson adv. Barr Asset Managment, LLC (Methode Lafay, LLC) (Walker, Tiffany) Pr O7/ 3/2O23 CLO Drafted Stipulation for Substitution nfCounsel and proposed Order re: ACCOUNT NO STATEMENT NO 07/21/2023 CL] Revise signature bhzukon8bpulaUonforSuboUbdionofCounao|hoaddEric Hockman;revise City's signature line from Dan Ouggar, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 07/24/2023 K8OC Review status ofSubstitution ofCounsel, Stipulation, and proposed Order. FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael D. CiruUV Cynthia LDunn TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $225.00 0.70 125.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Pooa 1 UG/U1/2U23 306-0905550 49791 HOURS O/4O 0.30 0.20 0.90 132.50 TOTAL $45.00 87.50 132.50 $132.50 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson v. Morgan, Lloyd and Daffin, Josephine (Seizure of Two Dogs) 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 A#)( Page: 1 08/01/2023 306-9905564 49796 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 370 GOREN.CHEROF.00{}OY&EZROLP.& Attorneys at Law 3O99East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OF BOYNTON BEACH 1OOEOcean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson v. Henderson, Warren Marcel (RPO) HOURS 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided b)new counsel upon transition 0.20 07/20/2023 K0[)C Review ofdraft Motion for Substitution VfCounsel, Stipulation, and proposed Order re: same. 0.30 07/21/2023 K80C Coordinate substitution ofcounsel, complete and forward same bzinterim city attorney. 020 FOR CURRENT SERVICES RENDERED 0.70 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL. Michael O.QruUo 0.50 $225.00 $112.50 Adam G.Levine 0.20 225.00 45.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-9905823 4&O3O 371 GOREN.CHEROFOOOOY&EZROLP�� Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (B54)771-45UO CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FIL 33435 Attn: Lynn Swanson adv. Katz, Susan (sewer backup claim) ACCOUNT NO: STATEMENT NO: 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes bobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK IF -110161:8 pill 0 Mot HOURS 0.20 0.20 45.00 TOTAL. $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 372 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 08/01/2023 100 E. Ocean Avenue ACCOUNT NO: 306-9905630 Boynton Beach FL 33435 STATEMENT NO: 49836 Attn: Lynn Swanson adv. Deutsche Bank (Michele Dimon a/k/a Michele Pravata) AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 373 HOURS 07/03/2023 HN Email exchange with MDC 0.20 07/12/2023 HN Review of status of case for transition to interim city attorney. 0.10 07/17/2023 HN Drafted transition memo re: funds held in trust in exchange for release of city's lien. 0.40 07/20/2023 HN Phone discussion with title attorney. Review of email from attorney. 0.30 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel to add Eric Hockman; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 07/24/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation, and proposed Order. 0.40 MDC Review status of Substitution of Counsel, Stipulation, and proposed Order 0.20 FOR CURRENT SERVICES RENDERED 1.90 357.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Michael D. Cirullo 0.20 $225.00 $45.00 Heather Needelman 1.00 225.00 225.00 Cynthia L. Dunn 0.70 125.00 87.50 TOTAL CURRENT WORK 357.50 BALANCE DUE $357.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 373 GOREN.CHERDFOOODY&EZROL.P.A. Attorneys at Law 3009 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333U8 Telephone (Q64)771 -450O CITY OFBOYNTONBEACH 1ODE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson v. Babb, Tyler Jacob (RPO) ACCOUNTNO: STATEMENT NO: 07/18/2023 /GL Review oflitigation file b}determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 BALANCE DUE UM AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2U23 306-9905832 48837 HOURS 0.20 0.20 45.00 TDTAL. $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson v. Wunsch, Jeffrey (RPO) Ao(_ ACCOUNT NO: STATEMENT NO: 07/18/2023 AGIL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 07/20/2023 MDC Review of draft Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 07/21/2023 MDC Coordinate substitution of counsel, complete and forward same to interim city attorney. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Michael D. Cirullo 0.50 $225.00 Adam G. Levine 0.20 225.00 •I reftO W► w:. HOURS 0.20 0.20 0.30 0.70 TOTAL $112.50 45.00 Page: 1 08/01/2023 306-9905642 49844 157.50 151.50 $157.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 375 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. HSBC Bank (Telamore, Jacqueline) ACCOUNT NO STATEMENT NO 07/12/2023 HN Review of status of case for transition to interim city attorney. 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel to add Eric Hockman; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 07/24/2023 MDC Review status of Substitution of Counsel, Stipulation, and proposed Order. FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael D. Cirullo Heather Needelman Cynthia L. Dunn TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $225.000 0.20 225.00 0.30 125.00 mp�- Page: 1 08/01/2023 306-9905646 49846 HOURS 0.20 0.30 0.20 0.70 127.50 TOTAL $45.00 45.00 37.50 127.50 $127.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 376 GOREN.CHEROF DOOOY&EZROL.P.A` Attorneys at Law 3OQQEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (S54)771-45OO CITY OF BOYNTON BEACH 1OOE.Ocean Avenue Boynton Beach F[ 33435 Attn: Lynn Swanson odv. Sohn, Mark (Termination Grievance) 07/03/2023 K8QC review amoi|aonstatus ofhearing, closing and timeline for decision FOR CURRENT SERVICES RENDERED ACCOUNT NO: STATEMENT NO: RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Michael D.CiruUo 040 $225.00 TOTAL CURRENT WORK AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Paoe:1 U8/O1/2O23 308-9905647 49847 377 GOREN.CHERQF,OOODY@EZROLP�� Attorneys at Law 3O8SEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (S54)T71-45OO CITY 0FBOYNTONBEACH 1OOE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson u Joseph,Vessle DeV (2022 RPO) ACCOUNT NO: STATEMENT NO: HOURS 07/18/2023 AGL Review oflitigation file tndetermine relevant information and preparation of notes tobe provided tonew counsel upon transition 0.20 07/20/3023 K8OC Review ofdraft Motion for Substitution ofCounsel, Stipulation, and proposed Order re: nornm. 0.20 07/21/2023 yWOC Coordinate substitution of counsel, complete and forward same to interim city attorney. 0.30 FOR CURRENT SERVICES RENDERED 0.70 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Michael [).CiruUo 0.50 $225.00 $112.50 Adam G.Levine 0.20 225.00' 45.00 TOTAL CURRENT WORK BALANCE DUE Pooa 1 0801/2023 306-8905653 40851 157.50 $157.50. AMOUNTS PREVIOUSLY . 378 GOREN.CHEROFDOOOY&EZROL.P�� Attorneys at Law 3O9SEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (g54)771-45OO CITY OFBOYNTONBEACH 100 E. Ocean Avenue Boynton Beach FIL 33435 Attn: Lynn Swanson adv. E21- Real Estate Solutions, LLC (Amended Complaint) ACCOUNT NO: STATEMENT NO: HOURS 07/10/2023 MDC review email correspondence nnstatusnfoase.suhedu|ingofCit/sK8otion to Dismiss Third Amended Complaint 030 07/20/2023 MDC Review status ofcase re: transition and interim city attorney 0.30 FOR CURRENT SERVICES RENDERED 0.60 RECAPITULATION TIMEKEEPER HOURS HOURLYRATETOTAL Michael D.CiruUo 0.80 $225.00 $135.00 BALANCE DUE - AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE '^^."" $135.00 379 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Torocsik, Peter (Public Records/Civil Rights Action) ACCOUNT NO STATEMENT NO 07/18/2023 QEM Review of Federal Complaint filed by Mr. Torocsik re: procurements issues for concessionaire claims. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Quentin E. Morgan 1.20 $225.00 TOTAL CURRENT WORK ma Page: 1 08/01/2023 306-9905656 49854 HOURS 1.20 1.20 270.00 TOTAL $270.00 270.00 $270.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 380 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. 300 Property Owners Association (Robert Emminger Foreclosure) HOURS 07/12/2023 HN Review of status of case for transition to interim city attorney. 0.20 07/21/2023 CLD Prepare Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 07/24/2023 MDC Review status of Substitution of Counsel, Stipulation, and proposed Order. 0.20 FOR CURRENT SERVICES RENDERED 0.70 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Michael D. Cirullo 0.20 $225.00 $45.00 Heather Needelman 0.20 225.00 45.00 Cynthia L. Dunn 0.30 125.00 37.50 BALANCE DUE pork., AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905659 49856 127.50 $127.50 381 GOREN.CHEROF.00OOY&EZROLP�. Attorneys at Law 3O9SEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (Q54)771-45OO CITY OFBOYNTONBEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson ACCOUNTNO: STATEMENT NO: adv. TDBank, N��(Jacqueline nherBorkman)(EatatmofJeanne Go) 07/12/2023 HN Review ofstatus of case for transition tointerim city attorney. 07/21/2023 CLD Prepare Stipulation for Substitution 0fCounsel; revise City's signature line from Dan Dugger.toAndrew Mack, Deputy City Manager, per Interim City Attorney. 07/24/2023 K0OC Review status ofGubaUtuUonofCounsd.SbpulaUnn.andp Order FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael [lCiruUo HmatherNeedeAmon Cynthia L. Dunn TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $225.00 0.20 225.00 0.30 125.00 Page: 1 O801/2023 308-9905861 49857 HOURS 0.20 0.30 0.20 0.70 127.50 TOTAL $45.00 45.00 37.50 127.50 $127.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 382 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Mendes, Claudy (Return of Property) ACCOUNT NO STATEMENT NO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905668 49864 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 383 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson State v. Joseph Galliani (Return of Property) ACCOUNT NO STATEMENT NO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY -RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE fx,34C Page: 1 08/01/2023 306-9905672 49867 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 384 GOREN.CHEROF.DOOOY@E2ROL,P.A- Attorneys at Law 3O99East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (G54)771-45DO CITY OFBOYNTONBEACH 1DDE.Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson v. Jennifer Lynn Neddeff (RPO) Aoc HOURS 0Y13/2023 AGL Review oflitigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 0.20 07/20/2023 K8OC Review ofdraft Motion for Substitution ofCounsel, Stipulation, and proposed Order re: same. 0.20 07/21/2023 MDC Coordinate substitution ofcounsel, complete and forward same tointerim city attorney. 0.30 FOR CURRENT SERVICES RENDERED 0.70 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL= Michael D.Ciru||o 0.50 $225.00 $112.50 Adam G. Levine 8.20 226.00 45.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-8005678 49870 $157.50 385 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson Estate of Celeste Carrozzo ACCOUNT NO STATEMENT NO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE An( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905678 49872 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson v. John Edward Owen (RPO) Billing Category: 10 - Litigation A oc- ACCOUNT NO: STATEMENT NO: 07/13/2023 - AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 07/20/2023 MDC Review of draft Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 07/21/2023 MDC Coordinate substitution of counsel, complete and forward same to interim city attorney. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Michael D. Cirullo 0.50 $225.00 Adam G. Levine 0.20 225.00 TOTAL CURRENT WORK BALANCE DUE TOTAL $112.50 45.00 0.20 Page: 1 08/01/2023 306-9905683 49877 157.50 157.50 $157.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 387 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson v. Muhannad Maher Ibrahim (RPO) GOREN, CHEROF, DOODY & E ' ZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 /YlOr- ACCOUNT NO: STATEMENT NO: 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 07/20/2023 MDC Review of draft Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 07/21/2023 MDC Coordinate substitution of counsel, complete and forward same to interim city attorney. FOR CURRENT SERVICES RENDERED RECAPITULATION . TIMEKEEPER HOURS HOURLY RATE Michael D. Cirullo 0.50 $225.00 Adam G. Levine 0.20 225.00 M W115 ZT4 7,1 WHO IT" 59.1 BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 TOTAL $112.50 45.00 0.20 0.30 0.70 Page: 1 07/31/2023 306-9905686 49879 157.50 W1011M $157.50 388 GOREN.CHEROF,OOODY&EZROL.P.A. Attorneys at Law 3O8SEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333D8 Telephone (854)771-45OO Page: 1 CITY OFBOYNTONBEACH 0801/2023 1OOE.Ocean Avenue ACCOUNT NO: 306-8905891 Boynton Beach FIL 33435 STATEMENT NO: 49884 Attn: Lynn Swanson adv. 2OBN.Federal, LLC (Petition for Writ) HOURS 07/10/2023 O7/10/2O23 N1DC review email from counsel for The Pierce and respond re: status ofcertiorari matter 0.20 07/16/2023 MDC review reply to City' response, filed with circuit court; prepare update for Lynn Swanson tosend boCommissioner 1.20 07/17/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation and proposed Order re: aorne. 0.40 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger. to Andrew &Uach. Deputy City Manager, per |nbahnn City Attorney. 0.30 07/31/2023 K8OC Review email from counsel for the Pierce re: status of case and assignment of city counsel, coordinate response through Cindy Dunn 0.30 FOR CURRENT SERVICES RENDERED 2.40 470.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Michael O.CiruUo 1.70 $335.00 $382.50 Cynthia LDunn 0.70 125.00 87.50 TOTAL CURRENT WORK 470.00 BALANCE DUE $470.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 389 GOREN.CHEROF.DOODY&EZROi,P�. Attorneys at Law 3099 East Commercial Boulevard Gu|he,2OO Fort Lauderdale, Florida 833O8 Telephone (Bb4)771-45OO Page: 1 CITY OFBOYNTONBEACH 08/01/2023 1OUE.Ocean Avenue ACCOUNT NO: 306-9905697 Boynton Beach FL 33435 STATEMENT NO: 49888 Attn: Lynn Swanson adv. I -Home Mortgage Trust (Desi nBvSteohaMieoL0C)(Sbeohania(]lszevvsbi> HOURS HOURLY RATE TOTAL Michael O.Qrulkz HOURS 07/12/2023 HN Review ofstatus ofcase for transition bointerim city attorney. 0.20 07/13/2023 CLC) Drafted Stipulation for Substitution cf Counsel and proposed Order re: 070 125.00 87.50 same. 0.40 07/21/2033 CLD Revise signature block on 'Stipulation for Substitution of Counsel to add Eric ' $177.50 Hpohnnmn;revise City's signature line from Dan OugQer.bzAndrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 07/24/2023 K8[)C Review status ofSubstitution of Counsel, Stipu|otion, and proposed (][der. 0.20 FOR CURRENT SERVICES RENDERED 1.10 177.50 TIMEKEEPER HOURS HOURLY RATE TOTAL Michael O.Qrulkz 0.20 $225.00 $45.00 HaothorNeada|nnan 8.20 225.00 45.00 Cynthia LDunn 070 125.00 87.50 TOTAL CURRENT WORK 177.50 BALANCE DUE ' $177.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Barbara Ryba (Personal Injury - Police Department) ACCOUNT NO STATEMENT NO 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED I I I Ivilzagg :I :I - rAXOM1111MERMT111 TOTAL CURRENT WORK BALANCE DUE '(1 RECAPITULATION HOURS HOURLY RATE 0.20 $225.00 Page: 1 08/01/2023 306-9905698 49889 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 391 GOREN.CHEROF.00xODY8EZROLP.A. Attorneys at Law 3088 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (B54)771-45DD CITY OFBCTYNTONBEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Malgorzata Evinski (Personal Injury - Police Department) 07/18/2023 AGIL Review of litigation file todetermine relevant information and preparation of notes tobmprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Mac HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 392 GOREN.CHEROF.00DOY&EZROLP.A. Attorneys at Law 3OSSEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (S54)771-45OO CITY OF8OYNTONBEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson M)c odv. NadonsterMortgage, LLC (Vanessa ACCOUNT NO STATEMENT NO 07/05/2023 HN Review ofcomplaint, property database for subject property, review oflien, review ufamount owed onlien. Drafted Answer and Affirmative Defenses. 07/12/2023 HN Review of status of case for transition to interim city attorney. 07/1.8/2023 AGL Review of litigation file to determine relevant information and preparation of notes hobeprovided bonew counsel upon transition 07/21/2023 CLD Drafted and revised Stipulation for Substitution ofCounsel huadd Eric Honhnnan;revise City's signature line from Dan Qugger.bnAndrew Mack, Deputy City Manager, per Interim City Attorney. 07/24/2023 y@OC Review status ofSubstitution ofCounsel, Stipulation, and proposed Order. FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael D. CimUo HaathmrNeedm|man Cynthia L Dunn Adam G. Levine TOTAL CURRENT WORK RECAPITULATION HOURS HOURLY RATE 0.30 $225.00 1.40 325.00 0.30 125.00 0.20 225.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 0801/2023 308-9905704 49895 HOURS 1.20 0.20 0.20 0.30 0.20 2.10 442.50 TOTAL, $45.00 315.00 37.50 45.00 $442.50 393 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 08/01/2023 100 E. Ocean Avenue ACCOUNT NO: 306-9905029 Boynton Beach FL 33435 STATEMENT NO: 49726 Attn: Lynn Swanson adv. Ford, Sharron (negligence arrest) Billing Category 18-RLO Claim #001470000245GB AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 394 HOURS 07/13/2023 AGIL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 0.20 07/18/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation and proposed Order re: same. 0.40 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 1.10 177.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia L. Dunn 0.70 $125.00 $87.50 - Adam G. Levine 0.40 225.00 90.00 TOTAL CURRENT WORK 177.50 BALANCE DUE $177.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 394 GOREN.CHEROF.DOODY& EZ[)L.P�� Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (D54)771-45OO CITY OFBOYNTONBEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Venegas, Jesusa Billing Category 48-RLO Claim #UU1 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes bzbeprovided tonew counsel upon transition 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution Vf counsel FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.40 $225.00 TOTAL CURRENT WORK BALANCE DUE 8»D^r p'~� AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 U8/O1/2O23 306'9905098 49727 395 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Readon, Jayden, Estate of (police chase) Billing Category: 18-RLO Claim #001470 -000396 -AB -01 I*t)L HOURS 07/03/2023 AGL Receipt and review of signed order on Plaintiffs Ore Tenus Motion to Compel Attendance at deposition and c000peration in giving testimony; preparation of correspondence to Clty regarding same 0.40 07/07/2023 AGL In preparation for upcoming hearing on codefendants Motion for Summary Judgment, Review codefendant's Motion for Summary Judgment and its attachments; review Plaintiffs reply in opposition and its attachments; research concerning COBB's derivative liability based on respondeat superior/vicarious liability; prepare brief email to COBB regarding this upcoming hearing 5.60 07/10/2023 AGL Review of caselaw to support potential argument on behalf of City that claim is derivative and without wrongdoing by employee, no claim lies against the City; continued preparation for Motion for Summary Judgment and appear and attend Motion for Summary Judgment hearing; prepare file transfer summary of relevant information for new counsel 3.20 07/11/2023 AGL Comprehensive Review of litigation file to determine relevant information to be provided to new counsel upon transition 1.30 07/14/2023 AGL Receipt and review of proposed order denying codefendants Motion for Summary Judgment 0.20 CLD Drafted Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 0.40 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 11.60 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia L. Dunn 0.70 $125.00 $87.50 Page: 1 08/01/2023 306-9905190 49728 2,540.00 396 Page: 2 CITY OF BOYNTON BEACH 08/01/2023 ACCOUNT NO: 306-9905190 STATEMENT NO: 49728 adv. Readon, Jayden, Estate of (police chase) TIMEKEEPER Adam G. Levine TOTAL CURRENT WORK BALANCE DUE HOURS HOURLY RATE TOTAL 10.90 225.00 2,452.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 2,540.00 $2,540.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Alicea, Linda, Luis, Amanda (auto accident) Billing Category: 18 - RLO Claim #0014710 -000406 -AB -01/02/03 ACCOUNT NO STATEMENT NO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905214 49729 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 4IN GCVREN. 'HF 'F.DC%]OY& EZROL, P.A. Attorneys at Law 3OQSEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (g54)771-45OO CITY OF.8OYNTONBEACH 1OOE.Ocean Avenue ACCOUNTN(] Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Ryan, Ronald (whistleblower PD) Billing 18-RLO Claim#OO1470OOO41OEP 0/13/2023 AGL Review oflitigation file to determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMDUNTGPREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 399 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Bolt, Barbara Dilger (MVA) Billing Category: 18 - RLO Claim #001470000422AB 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER _HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE A/iC Page: 1 08/01/2023 306-9905253 49731 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 400 GOREN.CHEROF.DOOOY@EZROLP�. Attorneys at Law 3OSSEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OFBOY0TONBEACH 1OOE.Ocean Avenue Boynton Beach FL 33435 /#±n: Lynn Swanson adv. Pinkney, Elliott (excessive force) Billing Cmtegory:18-RLO Claim #001470 -000424 -PP -01 ACCOUNT NO STATEMENT NO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes toboprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTSPREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 308-9805268 49732 HOURS 0.20 0.20 45.00 TOTAL= $45.00 45.00 � $45.00 GOREN.CHEROFOOOOY& '' L.P.A. Attorneys at Law 3OS8East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-4SOO CITY OF BCYNTON BEACH 1DOE.Ocean Avenue Boynton Beach F[ 33435 Attn: Lynn Swanson adv. Hicknlan.VVoltoonna Billing Category: 18-RLO C|oim#OO147OOOO428(SB 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobnprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Paoe:1 O8/O1/2O23 306-9905273 49733 402 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Floering, David & Barbara Billing Category: 18 RLO Claim #001470000422AB 07/13/2023 AGIL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK A*C r-INTA150111,01 HOURS 0.20 0.20 Page: 1 08/01/2023 306-9905288 49734 45.00 45.00 403 GOREN.CHEROF.00ODY8 EZROL, P.A. Attorneys at Law 3009 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY OF BOYNTON BEACH 1OOEOcean Avenue Boynton Beach FL 33435STATEMENT NO Attn: Lynn Swanson ndv. Phi|oon.TommiA` (Personal Injury -Carolyn Sims Center) Billing 18-RLO Claim #OO147OOOO44OGB ACCOUNT NO TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 080V2023 308'9905310 49735 $177.50 404 HOURS 07/13/2023 AGL Review oflitigation file to determine relevant information and preparation of notes hobaprovided tonew counsel upon transition 0.20 07/18/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 0.40 07/19/2033 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/21/2023 CLO Revise signature block onStipulation for Substitution ofCounsel; revise City's signature line from Dan DuQQer.toAndrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 1.10 RECAPITULATION TIMEKEEPER HOURS TOTAL Cynthia LDunn 0.70 $125.00 $87.50 Adam G.Levine 0.40 225.00 90.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 080V2023 308'9905310 49735 $177.50 404 GOREN.CHEROF.00OOY&EZROL.P�� Attorneys at Law 3098 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333D8 Telephone (S54)771-45OO CITY OF BOYNTON BEACH 1OOEOcean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Gamad.Abou|and Samad.Sameera.as Parents and Natural Guardians ofRahaa|8amod.aMinor (broken concrete bench) Billing Category: 18 - RLO Claim #1S757838 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobmprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER S, HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK MME, W2 OTAININN AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Pmoo 1 O8/01/20B 306-9005323 49738 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 405 GOREN.CHEROFOOOOY&EZROLP.A. Attorneys at Law 3DQQEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY C}FBOYNTONBEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Aftn:Lynn Swanson adv. Wright, Bernard (discrimination) Billing 18-RLO Claim #001470000449EO 07/13/2023 AGL Review [flitigation file b}determine relevant information and preparation Of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 /hl)- AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Paoe:1 O8/O1/2O23 306-9905338 49739 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 406 GOREN.[:HERDF.DOODY& EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45DO CITY OFBOYNTONBEACH 100 E. Ocean Avenue Boynton Beach FIL 33435 Attn: Lynn Swanson adv. Gil, Juan Carlos Request for Accommodation Billing Category: 18'RLO Claim #001470001004EO ACCOUNT NO: STATEMENT NO: 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided b/new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION- TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 Page: 1 O8/D1/2U23 306-9905353 49740 407 GDREN.CHEROF.D[)OOY&EZROL,P.A. Attorneys at Law 3O99East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (g54)771-45OO CITY OF8OYNTDNBEACH 1O0E.Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson odv. Gerac. Sanford and Meredith Geraci.John (Confrontation/Pol ice Officer) Billing 18-RLO Claim #19757010 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes toboprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AOC AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Poge:1 O8/U1/2O23 306-9905375 49742 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 408 GOREN.CHEROF,DOODY&EZROLP.A. Attorneys at Law 3088 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954)771-45DO CITY OFBOYNTONBEACH 1OOE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Alves FernandeG, Bruno Henrique (MVA) Billing Category: 18 - RLD Claim #19762606 ACCOUNT NO: STATEMENT NO: BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE P000 1 U8/O1/2U23 306-9905393 49744 409 HOURS 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes bobeprovided tonew counsel upon transition 0.20 07/18/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 0.40 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/21/3023 CLD Revise signature block onStipulation for Substitution ofCounsel; revise City's signature line from Dan Duggar.bzAndrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 1.10 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE T{IT/&= Cynthia L. Dunn 0.70 $125.00 $87.50 Adam G. Levine 040 225.00 90.00 BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE P000 1 U8/O1/2U23 306-9905393 49744 409 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Quigley, Theresa (Trip and Fall) Billing Category: 18 - RLO Claim #20180501 -01 ACCOUNT NO: STATEMENT NO: a -MT 60= 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 0.20 FOR CURRENT SERVICES RENDERED 0.20 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Adam G. Levine 0.20 $225.00 $45.00 TOTAL CURRENT WORK BALANCE DUE 0\k AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905403 49745 45.00 45.00 $45.00 410 GOREN.CHEROF.00X]OY&EZROL.P.A. Attorneys at Law 3090 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (A54)771-45OU CITY OFB{%yNTONBEACH 1UOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Soroka, Lydia (Slip and Fall) Billing 18-RLO Claim #20191025-03 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided bJnew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL CURRENT WORK BALANCE DUE HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 411 GOREN.CHERDF.DOOOY&EZROL.P.A` Attorneys at Law 3OSQEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333D8 Telephone (S54)771-45OO CITY OF BOYNTON BEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Fileus, Marie (MVA) Billing 18'RLO Claim #19774039 07/14/2023 /VGL Review of litigation file to determine relevant information and preparation of notes tobaprovided bonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLYRATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE orsc AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Pgoe:1 0801/2023 308-9905411 49748 HOURS 0.20 -- --' 0.20 45.00 TOTAL $45.00 45.00 $45.00 GOREN.CHEROFDQODY&EZRDL.P.A' Attorneys at Law 3O8SEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OD CITY OFBOYNTONBEACH 1OOEOcean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. McFadden, Patrick (KQInjuries) Billing Category: 18'RUO Claim #19779868 07/14/2023 AGL Review oflitigation file todetermine relevant information and preparation of ' notes bzbeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 0801/202B 308-9905421 49751 HOURS 0.20 0.20 45.00 TOTAL= $45.00 45.00 $45.00 413 GOREN.CHEROF.00OOY&EZRDLP,A. Attorneys at Law 3OS9East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (H54)771-45DD CITY OFBOYNTONBEACH 1OUE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv Mata ChonmadiInc - Homing Inn Federal Lawsuit Billing 18'RUO Claim #19780873 ACCOUNTNO STATEMENT NO 07/17/2023 CLD Drafted Motion for Substitution ofCounsel, Stipulation and proposed Order re: same. 0.40 07/21/3033 CLD Revise signature b|ockonSbpu|aUonforGubaUtudionofCounee;revise City's signature line from Dan [)uOger, bnAndrew Mack, Deputy City Manager, per Interim City Attorney. MDC Review status ofSubstitution ofCounsel, Stipulation, and proposed Order. 07/26/2023 MDC Review and assist in response to email inquiry from Tristar on status of cost appeal. FOR CURRENT SERVICES RENDERED TIMEKEEPER Michael [lQm|lo Cynthia L. Dunn TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.50 $225.00 0.70 125.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 414 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Ylusse, Lucita (Slip and Fall Accident) Billing Category: 18 - RLO Claim #20826185 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 08/01/2023 306-9905428 49754 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 415 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Bishof, Karyn (MVA) Billing Category: 18 - RLO Claim # N/A 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE m r3 L AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905442 49758 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 416 GOREN.CHEROF,DOODY&EZROL`P/A. Attorneys at Law 3U98East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (Q54)771-45OO CITY OFBOYNTONBEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Thompson, Cassie D. (MVA) Billing 18 -QLD Claim #19798141 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 O8/O1/2O23 306-9905443 49750 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 417 GOREN.CHEROF.00]OOY&EZROL,P.A. Attorneys at Law 3O0GEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (BS4)771-45O0 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson ndv. Estella, Jean (K8VA 8UUnQ 18-RLO Claim #19798151 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $226.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 %45.UU 418 GOREN.CHEROF,OODOY&EZROLP.A- Attorneys at Law 309BEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (054)771-458U CITY OFBOYNTONBEACH 1ODE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson uFontenot, Joel /K8\Ag Billing 18 -RUO Claim #19787449 07/14/2023 AGL Review Cflitigation file todetermine relevant information and preparation of notes tobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 go " AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 1 0801/2023 308-9905448 49761 419 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Manieri, Joyce (Personal Injury) Billing Category: 18 - RLO Claim #19800162 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS _HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE mpC_- Page: 1 08/01/2023 306-9905449 49762 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 420 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Lazanby, Margaret (MVA) Billing Category: 18 - RLO Claim # 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE M10 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905457 49764 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 421 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Drappes, Madelyn (Tree Root Damage) Billing Category: 18 - RLO Claim #20805296 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED TIMEKEEPER Adam G. Levine BALANCE DUE ft44 C RECAPITULATION HOURS HOURLY RATE 0.20 $225.00 Page: 1 08/01/2023 306-9905458 49765 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 422 GOREN.CHEROF.00OOY&EZROLP�. Attorneys at Law 3DQ8East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone /Q54>771-45DU CITY OF BOYNTON BEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Johnson, Alexis (False Imprisonment) 07/14/2023 AGL Review of litigation file todetermine relevant information and preparation of notes tobaprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-9905460 49766 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 423 GOREN.CHEROFOOOOY&EZROLP.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771~45DO CITY OF BOYNTON BEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach F[ 33435 STATEMENT NO: Attn: Lynn Swanson adv. Beaman, Cheryl (MVA) (Allstate SubrogationClaim) Billing 18-RLO Claim #20807522 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes bmbeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY'RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-9905464 49767 424 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Hughes, Paul (MVA) (Property damage to residence wall, tree and shrubs) Billing Category: 18 - RLO Claim #20809476 ACCOUNT NO STATEMENT NO 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER _HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE L AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 TOTAL $45.00 Page: 1 08/01/2023 306-9905468 49768 45.00 45.00 $45.00 425 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Young, Karen M. (MVA) Billing Category: 18 - RLO Claim #20809929 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK 17,1A_10[01 rt Page: 1 08/01/2023 306-9905469 49769 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE' 426 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Cesar, Anthony (MVA) Billing Category: 18 - RLO Claim #20813504 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK ".-AMAM1156TWOM-2 p� � Page: 1 08/01/2023 306-9905476 49771 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 427 GOREN.CHERCF,DOODY&EZROL.P.A. Attorneys at Law 3DSBEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (054)771-458O CITY [}FBOYNTONBEACH 1OOEOcean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Green, Paul FMVA (Subrogation State Farm Mutual Automobile Insurance Co.) Billing Category: 18-RLO Claim# ACCOUNT NO STATEMENT NO 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes tohe providedLonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 Page: 1 O8/O1/2O23 308'8905478 49772 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 428 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Bible Church of God (Property Damage/Fiber Optic Cable) Billing Category: 18 - RLO Claim #19792048 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE moc Page: 1 08/01/2023 306-9905480 49773 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 429 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Hanlon, Joshua Stewart (MVA) Billing Category: 18 RLO Claim # ACCOUNT NO: STATEMENT NO: 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE 04( Page: 1 08/01/2023 306-9905483 49774 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 430 GOREN.CHEROF,OOOOY&EZROL.P�� Attorneys at Law 3O88East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954)771-45DD CITY OFBOYNTONBEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FIL 33435 STATEMENT NO: /U±n:LvnnSvvaVson adv. Fitzritson, Daniel (Personal Injury) Billing 18 -RU] Ckaim# 07/14/2023 AGL Review oflitigation file hodetermine relevant information and preparation of notes tobsprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 U8/O1/2O23 308-9905485 49775 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 GOREN.CHER[�F,D[)ODY&EZROL.P.A. Attorneys mtLaw 3O89East Commercial Boulevard Suite 200 .Fort Lauderdale, Florida 33308 Telephone (Q54)771-45OO CITY OFBOYNTONBEACH 1OUE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson v. Kawai Cole|ba,Francine N.(M\6A)(Subrogation State Farm Auto. Ins.) Billing 18-RUJ Claim # 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes hobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION Adam G. Levine 0.20 $225.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page:1 O8/O1/2023 306-9905486 49776 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 � GORE@.CHEROFOOODY&EZROLP�. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-450O CITY {}FBOYNTONBEACH 1UOEOcean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson edv. SixtRent ACar LLC and Joseph, Jacques B. Billing 18 -RU] Claim # ACCOUNT NO: STATEMENT NO: 07/4/2023 AGL Review of litigation file to determine relevant information and preparation of notes b)bn providedtonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-9905484 40779 433 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson v. Besser, Bren (Farmers Insurance) (MVA) Billing Category: 18 - RLO Claim #20818923 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 08/01/2023 306-9905496 49780 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 434 GOREN.CHEROF.000OY&EZROLPA- Attorneys at Law 3O88East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-4SOO CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson odv. John/Travelers Insurance (K8\AA) Billing 18-RLO Claim #20819888 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 020 $225.00 TOTAL CURRENT WORK BALANCE DUE 8`y)( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-9905497 49781 HOURS 0.20 -- --' 0.20 45.00 TOTAL $45.00 45.00 $45.00 435 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 08/01/2023 100 E. Ocean Avenue ACCOUNT NO: 306-9905513 Boynton Beach FL 33435 STATEMENT NO: 49782 Attn: Lynn Swanson adv. Lichtenberger, Kim (Personal Injury) Billing Category: 18 - RLO Claim #20826825 HOURS 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 0.20 FOR CURRENT SERVICES RENDERED 0.20 45.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Adam G. Levine 0.20 $225.00 $45.00 TOTAL CURRENT WORK 45.00 BALANCE DUE $45.00 AIP( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE El 9 R GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Williams, Tiera, Individually and on behalf of Kamari Milcent Billing Category: 18 - RLO Claim #20830270 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 I BALANCE DUE 1)3b< Page: 1 08/01/2023 306-9905521 49783 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 437 GOREN.CHEROF,OOODY@EZROL.P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (854)771-45OO CITY OF BOYNTON BEACH 1UOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Raffensperger, Danielle (Slip and Fall) Billing 18-RLO Claim #3O8227S3 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TOTAL. $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Roberts, Jeanne (Slip and Fall) Billing Category: 18 - RLO Claim #20834047 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 /h4 -X AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905529 49785 HOURS 0.20 0.20 45.00 TOTAL $4-5'.-0-0- 45.00 $45.00 439 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Fitting, Ashlei (Slip and Fall) Billing Category: 18 - RLO Claim #20834720 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 Nicol r +iII-W.A:1011WIT[07:7./ BALANCE DUE MTAC Page: 1 08/01/2023 306-9905531 49786 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 440 GOREN.CHEROFOOODY&EZR{]L.P.A' Attorneys at Law 3OQQEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (054)771-45DO CITY OF BOYNTON BEACH 1ODE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Jordan, Debra L. (Trip and Fall) Billing 18-RLO Claim #20836979 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 020 $225.00 TOTAL CURRENT WORK BALANCE DUE am AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1C2U23 306-9805535 49787 441 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Schneider, Harry and Patti Schneider (MVA) Billing Category: 18 - RLO Claim #21842585 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905543 49788 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 442 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson City Fire Vehicle #808 Loss Claim 2009 Fire Aerial Ladder; License (#XC2317) ; VIN: 1 S9A3LME092003170) Billing Category: 18 - RLO Claim #21841884 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE /-no( Page: 1 08/01/2023 306-9905546 49789 HOURS 0.20 0.20 45.00 .TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 443 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv Federick, Carolyn Personal Injuries - Trip and Fall Sidewalk Injuries Billing Category: 18 - RLO Claim #21851368 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 I1[ i1 F-11 W01 Wafty: 4 BALANCE DUE M =3 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905549 49790 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 444 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv Florida Power and Light (damage to FP&L light pole by COBB #1860) Billing Category: 18 - RLO Claim #21842642 07/14/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE /haft Page: 1 08/01/2023 306-9905551 49792 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 445 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson ACCOUNT NO: STATEMENT NO: Page: 1 08/0112023 306-9905553 49793 adv. Miley, Cynthia and McCormick, LaToya (MVA COBB Utility Vehicle #2150 jumped curb and hit parked car of Cynthia Billing Category: 18 - RLO Claim #21844057 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK I AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 MR GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Allen, Christina Joi (MVA COBB Police Vehicle #3620) (accident 3/24/2021) Billing Category: 18 RLO Claim #21846301 07/14/2023 AGL Review of case file to determine relevant information to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 • •Ml BALANCE DUE Av AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905558 49794 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 447 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv Norwood, Michael (Slip and Fall accident 3/4/2021) Billing Category: 18 - RLO Claim #21859966 1 07/14/2023 AGL Review of case file to determine relevant information to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AA( Page: 1 08/01/2023 306-9905561 49795 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 448 GDREN.CHEROFOQOOY&EZROLP�� Attorneys at Law 3089 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (g54)771-45OD CITY DFBOYNTONBEACH 1OUEOcean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Hughes, Elba (slip & fall) Billing 18-RLO Claim #21855286 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes hobeprovided bonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE por AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Pmoe:1 UM/D1/2U23 308-9805573 48707 HOURS 0.20 0.20 45.00 TOTAL= $45.00 45.00 $45.00 449 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Lang, Nicky and Sanders, Hellen 57 E. Gate Drive / Sewer Backup Billing Category: 18 - RLO Claim #21854689 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS, HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 08/01/2023 306-9905574 49798 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 450 GOREN.CHEROF.DOOOY&EZROL,P.A' Attorneys at Law 3O09East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333D8 Telephone (954)771-45OO CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson odv. Bouke,Oavonto(City Emp Billing 18-RLO Claim #21854693 07/12/2023 AGL Review oflitigation file to determine relevant information and preparation of notes tobaprovided bonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE poge:1 0801/2U23 306-8805575 49799 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 451 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Alcin, Joey (police vehicle accident) Billing Category: 18 - RLO Claim #21855649 07/03/2023 AGL Prepare Interrogatories and Request for Production to Plaintiff ACCOUNT NO: STATEMENT NO: HOURS 0.90 07/06/2023 AGL Receipt and review of email from COBB regarding HIPAA issue concerning discovery request; brief research concerning whether there is any HIPAA restriction in a respondeat superior matter; preparation of detailed response to City regarding same. 0.80 07/07/2023 AGL Draft proposed answers to interrogatories and prepare correspondence to City to review 1.60 07/11/2023 AGL Telephone conference call 07/12/2023 AGL Comprehensive Review of litigation file to determine relevant information 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 AGL Review, redact and prepare for production of FMIT insurance policy including schedule of vehicles, Post accident paperwork (alcohol and drug test), police report, maintenance records. 1.90 07/21/2023 AGL Prepare notice of withdrawal of motion for extension of time to respond to complaint 0.30 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Page: 1 08/01/2023 306-9905576 49800 452 and preparation of notes to be provided to new counsel upon transition 0.70 07/14/2023 AGL Finalization of interrogatory responses; preparation of proposed responses to production request; review of various items of production provided by the City; preparation of email correspondence to City concerning interrogatory and production responses. 2.20 CLD Drafted Stipulation for Substitution of Counsel and proposed Order re: same. 0.40 07/17/2023 CLD Drafted/finalized/filed Notice of Service of Answers to Interrogatories; e -service of signed interrogatory answers; finalized/filed City's Response to Request for Production. 0.80 AGL Finalize Response to Request for production and interrogatories 0.30 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 AGL Review, redact and prepare for production of FMIT insurance policy including schedule of vehicles, Post accident paperwork (alcohol and drug test), police report, maintenance records. 1.90 07/21/2023 AGL Prepare notice of withdrawal of motion for extension of time to respond to complaint 0.30 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Page: 1 08/01/2023 306-9905576 49800 452 CITY OF BOYNTON BEACH ACCOUNT NO: STATEMENT NO: adv. Alcin, Joey (police vehicle accident) Manager, per Interim City Attorney. 07/24/2023 AGIL Receipt and review body worn camera footage of incident FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Cynthia L. Dunn 1.50 $125.00 Adam G. Levine 9.40 225.00 Photocopies TOTAL CURRENT WOTV. BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.30 0.50 10.90 TOTAL $187.50 2,115.00 Page: 2 08/01/2023 306-9905576 49800 $2,302.50 H -7K GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Kennedy -Crosby, Emma (trip & fall) Billing Category: 18 - RLO Claim # 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK 11 -OW -11,11103:1111 11111:4 AOC Page: 1 08/01/2023 306-9905577 49801 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $4&00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 454 GOREN.CHEROFOOOOY&EZROLP.& Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333U8 Telephone (B54)771-45OO CITY OF BQYNT]N BEACH 1DOE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Oaus Scott (bicycling accident) Billing Category: 18-RLO Claim #21855921 ACCOUNT NO: STATEMENT NO: 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes bobaprovided tonew counsel upon transition 07/18/2023 AGL Review ofsummons and complaint; determination ofresponse date in determination whether bJappear and file necessary motion or answer FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS H-QUIRLY, RATE Adam G.Levine 0.40 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTSPREVOU@[YEALLEONOT|@CUJOEOABOVE Paoe:1 O0O1/2023 306-9805578 49802 E M1 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Willard, Benjamiin (Property Damage/Sewer Backup) Billing Category: 18 RLO Claim #21862055 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 BALANCE DUE /"� Page: 1 08/01/2023 306-9905582 49803 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 456 GOREN. dHEROF,DOODY& EZROL, P.A. Attorneys at Law 3O08East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45DO CITY OFBOYNTDNBEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. G'Ahnie Harvey (trip and fall) Billing 18-RLO Claim #21863066 ACCOUNT NO STATEMENT NO 07/12/2023 AGL Review oflitigation file to determine relevant information and preparation of notes bobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE 1�( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TOTAL= $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Eugene Williams (Auto Damage Due to Pothole) D/A: 10/11/2021 Billing Category: 18 - RLO Claim # 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE mac. Page: 1 08/01/2023 306-9905586 49805 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 458 GOREN, CHERbF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Eugene Tendler (Subrogation water damage to residence due to sewer backup) Billing Category: 18 RLO Claim #21866988 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 BALANCE DUE A 5�( Page: 1 08/01/2023 306-9905588 49806 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 459 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Adamsky, Florence 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Ak Page: 1 08/01/2023 306-9905590 49807 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 460 GOREN.CHEROFDODOY&EZROL.P.A` Attorneys at Law 3OS9East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33388 Telephone (Q54)771-45OO CITY OF BOYNTON BEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Ti Manmi'sKitchen (property damage due tosewer backup) Billing 18-RbO Claim #218O8055 07/12/2023 /*GL Review of litigation file to determine relevant information and preparation of notes hobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Barth, Margaret Billing Category: 18 - RLO Claim #21870612 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE ^0e Page: 1 08/01/2023 306-9905592 49809 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 462 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson FDOT- GCME Water Main Damage Billing Category: 18 - RLO Claim #21870606 07/11/2023 AGL Comprehensive Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.70 $225.00 TOTAL CURRENT WORK BALANCE DUE %IQ Page: 1 08/01/2023 306-9905594 49810 HOURS 0.70 0.70 157.50 TOTAL $157.50 157.50 $157.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 463 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Felix, Kathleen Billing Category; 18 - RLO Claim #21870336 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 1 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905595 49811 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 464 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson Mk adv. Paszti, Denes Billing Category; 18 - RLO Claim #21870337 07/06/2023 AGL Receipt and review of reply to affirmative defenses; preparation of correspondence to COBB regarding receipt of Reply and discovery requests ACCOUNT NO: STATEMENT NO: mm 07/07/2023 AGL Telephone conference call with Dr. Talmor regarding his response to our subpoena for medical records 0.20 07/11/2023 CLD Began answers and responses to Plaintiffs RFA, Interrogatories, and RFP. 0.70 07/12/2023 AGL Comprehensive Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 0.70 07/14/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 0.40 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/20/2023 AGL Begin Review of medical records provided in response to subpoenas to non party medical providers and begin preparation of memorandum summarizing all records received, amounts owed and medical examination and findings; telephone call with Bethesda East Hospital regarding access to CD containing medical records 4.60 07/21/2023 AGL Finalize review of medical records provided in response to subpoenas to non party medical providers and completed preparation of memorandum summarizing all records received, amounts owed and medical examination and findings 2.00 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 MDC Review status of Substitution of Counsel, Stipulation, and proposed order. 0.20 FOR CURRENT SERVICES RENDERED 9.60 Page: 1 08/01/2023 306-9905596 49812 2,020.00 465 Page: 2 CITY OF BOYNTON BEACH 08/01/2023 ACCOUNT NO: 306-9905596 STATEMENT NO: 49812 adv. Paszti, Denes RECAPITULATION TOTAL CURRENT WORK 2,390.00 BALANCE DUE $2,390.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 466 TIMEKEEPER HOURS HOURLY RATE TOTAL Michael D. Cirullo 0.20 $225.00 $45.00 Cynthia L. Dunn 1.40 125.00 175.00 Adam G. Levine 8.00 225.00 1,800.00 06/21/2023 Service of Process: Compass Investigations (Florida Back Institute) 40.00 06/23/2023 Service of Process: Compass Investigations (Bethesda Health) 40.00 06/23/2023 Service of Process: Compass Investigations (S. Florida Chiropractic Assoc) 40.00 06/23/2023 Service of Process: Compass Investigations (Imaging Center of W. Palm Beach) 40.00 06/23/2023 Service of Process: Compass Investigations (Orthopedic Surgery Assoc) 40.00 06/26/2023 Service of Process: Compass Investigations (Sherban Spine Institute) 170.00 TOTAL ADVANCES 370.00 TOTAL CURRENT WORK 2,390.00 BALANCE DUE $2,390.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 466 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Starukhin, Aleksandr (Subrogation) Billing Category; 18 - RLO Claim #21870352 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK L W—Awk Sig Fewc Ap Page: 1 08/01/2023 306-9905597 49813 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 467 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Bozzacco, Beverly Billing Category: 18 - RLO Claim # ACCOUNT NO: STATEMENT NO: 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.40 $225.00 TOTAL CURRENT WORK BALANCE DUE /UM AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905598 49814 HOURS 0.20 0.20 0.40 90.00 TOTAL $90.00 90.00 $90.00 {]OREN.CHERJF.00OOY&EZR[]L.P.A. Attorneys at Law 3O98East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (QS4)771-45OO CITY OF BOYNTON BEACH 1OOE.Ocean Avenue ACCOUNTNO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Wynne, Sharon Billing 18 -RU] Claim #21870546 07/11/2023 AGL Comprehensive Review oflitigation file todetermine relevant information and preparation ofnotes tobe provided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.40 $225.00 BALANCE DUE Page: 1 O8/01/2D23 306-9905599 49815 HOURS 0.40 0.40 90.00 TOTAL $90.00 90.00 $90.00 469 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. KMG Holdings, LLC Billing Category: 18 - RLO Claim #21870498 07/12/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AT,( Page: 1 08/01/2023 306-9905600 49816 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 470 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Carter, Jennie Billing Category: 18 - RLO Claim # 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 BALANCE DUE Az� Page: 1 08/01/2023 306-9905601 49817 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 471 GOREN.CHEROF.0OOOY&EZROLP.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (S54)771-4GOO CITY OF BOYNTON BEACH 1OOEOcean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. C@|inohin.Anthony Billing 18-RLO Claim #21870549 07/17/2023 AGL Review oflitigation file to determine relevant information and preparation of notes hobaprovided b»new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 BALANCE DUE /W AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O801/20B 308-9805602 49818 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Estate of Stanley Davis III Billing Category: 18 - RLO Claim #22874044 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE %3 w. Page: 1 08/01/2023 306-9905607 49819 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 473 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Smith, Steven and Passengers Billing Category: 18 - RLO 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE rwe Page: 1 08/01/2023 306-9905608 49820 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 474 GOREN.CHERDF.DOODY&EZROLP.A. Attorneys at Law 3OQ0East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OFBOYNTONBEACH 1OOEOcean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Capuzelo, Lisa Billing Category: 18 - RLO 07/17/2023 AGL Review Vflitigation file todetermine relevant information and preparation of notes h}be provided hmnew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-9805609 49821 HOURS 0.20 -- --' 0.20 45.00 TOTAL $45.00 45.00 $45.00 475 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Dor, Dignald Billing Category: 18 - RLO Claim ACCOUNT NO: STATEMENT NO: 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 Page: 1 08/01/2023 306-9905610 49822 45.00 45.00 $45.00 476 GOREN.CHEROF.0OOOY&EZROL.P�� Attorneys at Law 3O88East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OFBOYNTONBEACH 1OOE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson odv. Shnale.Jofhev Billing Category: 18 - RLO ACCOUNT NO: STATEMENT NO: 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobaprovided bonew counsel upon transition 07/18/2023 AGL Review ofsummons and complaint; determination ofresponse date in determination whether toappear and file necessary motion oranswer FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE AdamG.Levine 0.40 $225.00 TOTAL CURRENT WORK BALANCE DUE Am( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 0801/202B 306-9905812 49823 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Chaloupka, Morgan Billing Category: 18 - RLO 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Pau - Page: 1 08/01/2023 306-9905614 49824 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 478 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Paris, Pamela Billing Category: 18 - RLO ACCOUNT NO: STATEMENT NO: 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE jny�'Dc' AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 Page: 1 08/01/2023 306-9905615 49825 45.00 45.00 $45.00 479 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. McCoy, Pamela (Sewer Claim) Billing Category: 18 - RLO 07/17/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 08/01/2023 306-9905616 49826 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 480 GOREN.CHEROFDQODY&EZROLP�l Attorneys at Law 3OS9East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (g54)771-45OO CITY OFBOYNTONBEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson edv. Calderon, Efrain Billing Category: 18 - RLO 07/17/2023 AGL Review of litigation file todetermine relevant information and preparationof notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 308-9905817 49827 HOURS 0.20 0.20 45.00 TOTAL= $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Ammon, Eric (trip and fall) Billing Category 18 - RLO 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE nn iJ< Page: 1 08/01/2023 306-9905621 49828 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 482 GOREN.CHEROF.00ODY& E2ROL, P.A. Attorneys at Law 8099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OU CITY 0FBOYNTDNBEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Welsh, Shannon (Property Damage) Billing Category 18 - RLO 07718/2023 AGL Review oflitigation file hodetermine relevant information and preparation of notes hobeprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 020 $235.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TDTAL, $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Green, Naomi (sewer claim) Billing Category: 18 - RLO Claim No. 22883168 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE /m( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905625 49832 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 484 GOREN.CHER[)F.DQOOY@ EZROL, P.A. Attorneys at Law 3O98East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333D8 Telephone /954>771-45DD CITY OF8OYNTONBEACH 1OOE.Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. McLendon, Riyaaz Billing 18-RLO Claim #22880188 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Poom 1 U8/O1/2O23 306-9905628 48834 HOURS 0.20 0.20 45.00 TOTAL= $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Fenelus, Saul Billing Category: 18 - RLO 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE mra( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905629 49835 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 GOREN.CHEROF.DOODY&EZR3L.P.& Attorneys at Law 3O99East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY OFBOYNTONBEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson uBeeline Telekom -Damage toWatennain Category 18 RLO 07/11/2023 AGL Comprehensive Review oflitigation file h}determine relevant information and preparation ofnotes toboprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.60 $225.00 TOTAL CURRENT WORK A 0( AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 08/01/2023 306-9905633 49838 HOURS 0.60 0.80 135.00 TOTAL $135.00 135.00 $135.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson v. Timothy Anderson (Collision with City Patrol Vehicle) Billing Category: 18 - RLO 07/18/2023 AGIL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOUR-LY.RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Atx AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905634 49839 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 488 GOREN.CHERDFOOODY&EZROL.P.A. Attorneys at Law 3O80East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY OF BOYNTON BEACH 1OUE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Rodriguez, Santiago (trip and fall - El Clair Ranch Road, Boynton Beach, FL) Billing Category: 18 - RLO 07/18/2023 /GL Review of litigation file to determine relevant information and preparation of notes tobaprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY -RATE Adam G. Levine 0.20 $235.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Buckley, Michael (MVA) Billing Category: 18 - RLO Claim # 22888552 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE /h lJ c' Page: 1 08/01/2023 306-9905636 49841 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 490 GOREN.CHEROFOOODY& EZ ROL, P.A. Attorneys at Law 3O88East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333D8 Telephone (954)771-45DO CITY OFBOYNTONBEACH 1ODEOcean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson ACCOUNTNO STATEMENT NO: /y�� mdv. Devon Schulte, 8bac Schulte, and Tv�rSohub\�\ — � UN ^~ Billing Category No. 18' RLO HOURS 07/11/2033 AGL Comprehensive Review oflitigation file todetermine relevant information and preparation ofnotes hobeprovided tonew counsel upon transition 0.80 07/13/2023 CUO Drafted Motion for Substitution ofCounsel, Stipulation, and proposed Order 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/21/2023 AGL Telephone conference with Morgan Chaloupka regarding issues about settlement ofthis case; Receipt and review ofinterrogatories directed bo Devon, Gtacjand Devon oaparent and guardian orT.8.;preparation of detailed memo to City containing pertinent information contained in the interrogatory responses; Begin Review ofmedical records provided in response tnrequest for production hoDevon Schulte and begin preparation ofmemorandum summarizing all records received, amounts owed and medical examination and findings; 5.90 CLI] Revise signature block oOStipulation for Substitution ofCounsel; revise City's signature line from Dan Dugger'bJAndrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 07/24/3023 AGL Review medical records for StaciSchulte; prepare medical record summary for Staci 4.10 07/25/2023 AGLReview medical records for Tyler Schulte; preparation ofmedical record summary for Tyler; amended medical record summary for Devon and preparation ofcorrespondence toCOBB, Tristar and Florida League of Cities 3.40 FOR CURRENT SERVICES RENDERED 15.10 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia LDunn 070 $135.00 $87.50 Adam G.Levine 14.40 235.00 3.240.00 Pm0o 1 O8/O1/2O23 306-9905839 48842 3,327.50 491 Page: 2 CITY OF BOYNTON BEACH 08/01/2023 ACCOUNT NO: 306-9905639 STATEMENT NO: 49842 adv. Devon Schulte, Staci Schulte, and Tyler Schulte (MVA) TOTAL CURRENT WORK 3,327.50 BALANCE DUE $3,327.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 492 GOREN.CHEROFOOODY& E2ROL,P�� Attorneys at Law 3UQ8East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333OB Telephone (B54)771-4SOD CITY OF BOYNTDNBEACH 1OOE.Ocean Avenue ACCC)UNTNO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson v. Margarita K800trodomnanico(Trip and Fall nn12/23/21) Billing Category No. 18 - RLO 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 GOREN.CHEROF.00OOf&EZROL.P�� Attorneys at Law 3U99East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333D8 Telephone (854)771-45OO CITY CJFBOYNT3NBEACH 100 E. Ocee'nAvenue Boynton Beach FL 33435 Attn: Lynn Swanson v. Nancy Cole (Trip and Fall) Billing Category No. 18 - RLO ACCOUNT NO: STATEMENT NO: ` HOURS 07118/2023 AGL Review of litigation file to determine relevant information and preparation of notes bobeprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED TIMEKEEPER Adam G. Levine TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $225.00 om AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 0.20 0.20 Page: 1 O8/01/2O23 306-9905844 494 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Priscilla Boatman (MVA) Billing Category No. 18 - RLO ACCOUNT NO: STATEMENT NO: 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED TIMEKEEPER Adam G. Levine TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $225.00 /-)rlbc Page: 1 08/01/2023 306-9905650 49848 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 495 BOREN.CHEROFOOODY&EZROL.P.A- Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333OB Telephone (054)771-45OU CITY OFBOYNTONBEACH 1OUE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Moodie Clovis (Sewer Backup Claim) Billing Category No. 1B-RLO Claim #22893169 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobe provided bJnew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 BALANCE DUE No AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 0801/2023 306-9805651 49849 GOREN.CHEROF.00OOY&EZROL.P.A. Attorneys at Law 3Dg9East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (Q54)771-45OO CITY OFBOYNTONBEACH 1OOE.Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Joshua Bernstein (MVA Billing Category No. 18'RLO Claim #22893333 ACCOUNTNO: STATEMENT NO: 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes hobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS �� Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE 0� HOURS 0.20 0.20 Page: 1 O8/O1/2O23 306-9905652 49850 497 GOREN.CHEROF.DC«ODY&EZROL.P�� Attorneys at Law 3088 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (Q54)771-45OO CITY OF BOYNTON BEACH 1UOE.Ocean Avenue Boynton Beach FIL 33435 Attn: Lynn Swanson v.TmrdiCardona (K8VA) Billing Category No. 18-RLO Claim #22894054 ACCOUNT NO: STATEMENT NO: 07/03/2023 AGL Receipt and review ofcorrespondence from Diana Taylor regarding surveillance; review of surveillance report; review of clerk's docket; review ofOrder directing service of process; preparation cfcorrespondence toCity regarding order directing service ofprocess 07/10/2023 AGL Telephone conference with Plaintiffs attorney regarding demand for settlement; prepare email to City regarding content ofmydiscussion with counsel; receipt and review ofemail from Tristar regarding case status 07/12/2023 AGL Comprehensive Review ¢flitigation file todetermine relevant information and preparation of notes to be provided to new counsel upon transition 07/13/2023 AGL Receipt and review of correspondence from COBB to Tristar and reply thereto regarding denial ofclaim 07/14/2023 AGL Receipt and review ofThatar'adenial letter 07/18/2023 AGL Review ofsummons and complaint; determination ofresponse date in determination whether tVappear and file necessary motion oranswer FOR CURRENT SERVICES RENDERED TIMEKEEPER Adam G. Levine BALANCE DUE RECAPITULATION HOURS HOURLY RATE 2.40 $225.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.80 Paoe:1 D8/O1/2O23 306-3905055 49853 TOTAL $540.00 540.00 $540.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Anna Mantler (Trip and Fall) Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK Page: 1 08/01/2023 306-9905657 49855 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 499 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson Dana Karklins (Sewer Backup) Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE �1b a AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905662 49858 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 500 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson Carrington Morris: Damage to Fleet Vehicle #4059 Billing Category No. 18 - RLO 07/13/2023 AGIL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE FIXT1161 Page: 1 08/01/2023 306-9905663 49859 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 501 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson Innolene Henri (Sewer Backup) Billing Category No. 18 - RLO 07/13/2023 AGIL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE MV( - Page: 1 08/01/2023 306-9905664 49860 HOURS 0.20 0,20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 502 GOREN.CHEROFDOOOY&EZROLP�. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY [)FBOYNTONBEACH 1UOEOcean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Elizabeth Mora (Discrimination) Billing Category No. 18'RLO Claim No. 22898595 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobaprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 OG/O1/3O23 306'8905665 49861 HOURS 0.20 0.20 45.00 TOTAL $45.00 4&OO $45.00 GOREN.CHEROF.DOOOY&EZROLP�� Attorneys at Law 3O89East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone /854\771-45OO CITY OFBOYNTQNBEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Berda|inmJoseph (Damage boCity Vehicle 15G2) Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $325.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page:1 0801/2O23 308'8905866 49862 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 504 GOREN.CHEROF.DOOOY&EZROLP�� Attorneys at Law 3O0QEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (B54)771-45OO CITY OF0OYNTONBEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FIL 33435 STATEMENT NO: Attn: Lynn Swanson Damage to City Fire Rescue Vehicle #879 Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes bobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 D8/O1/2O23 306-8005687 49863 HOURS 0.20 0.20 45.00 �45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Sizemore, Suzann and Leguerre, Rene (Sewer Backup into Residence) Billing Category No. 18 - RLO ACCOUNT NO: STATEMENT NO: 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE I,4t Page: 1 08/01/2023 306-9905669 49865 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 506 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Parker Preston (MVA) Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 08/01/2023 306-9905670 49866 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 507 GOREN.CH-^'F.00OOY&EZROLP�� Attorneys at Law 3OQQEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333OB Telephone (Q64)771-46OO CITY OFBOYNTONBEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson ACCOUNT NO: STATEMENT NO:49869 Damage toVehicle #4O48 J. Scott - Emergency Vehicle Collision with Police Vehicle) Billing Category No. 18 - RLO HOURS 07/12/2023 AGL Comprehensive Review of litigation file todetermine relevant information and preparation ofnotes tobeprovided tonew counsel upon transition 0.30 FOR CURRENT SERVICES RENDERED 0.30 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Adam G. Levine 0.30 $225.00 $67.50 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 508 GORBH.CH~/~F,OOOOY& EZROL, P.A. Attorneys at Law 3U98East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (854)771-45OO CITY {}FBOYNTONBEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FIL 33435 STATEMENT NO Attn: Lynn Swanson adv. Jeffrey Grant Sands Billing Category No. 18'RLO Claim No. 23902503 07/17/2023 AGL Correspondence with opposing counsels regarding rescheduling Plaintiffs HOURS 07/12/2023 AGL Comprehensive Review oflitigation file to determine relevant information and preparation ofnotes bobeprovided tonew counsel upon transition 0.70 07/13/2023 CLD Drafted Motion for Substitution ofCounsel, Stipulation, and proposed Order re: same. 0.40 07714/2023 AGL Receipt and review amended notice Cf compliance with our request for copies filed by FD(]T 0.20 07/17/2023 AGL Correspondence with opposing counsels regarding rescheduling Plaintiffs deposition; correspondence with City and new defense counsel about rescheduling deposition ifCity commission approves retainer 0.40 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 AGL Receipt and review of email from Diana Taylor; review of file in preparation of response and toprovide requested information; preparation ofresponse 0.70 07/21/2023 CLD Revise signature block onStipulation for Substitution ofCounsel; revise City's signature line from Dan Duggar. to Andrew K800k. Deputy City Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 3.90 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia L. Dunn 0.70 $125.00 $87.50 Adam G.Levine 2.20 225.00 495.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 O8/O1/2O23 306-8905077 49871 $582.50 509 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Joseph Desantis (MVA - COBB Vehicle #3222) Billing Category No. 18 - RLO Claim #23902671 07/12/2023 AGL Comprehensive Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.30 $225.00 BALANCE DUE /QQ( Page: 1 08/01/2023 306-9905679 49873 HOURS 0.30 0.30 67.50 TOTAL $67.50 67.50 $67.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 510 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Darlton Morris Billing Category No. 18 - RLO Claim #23902861 Avc. ACCOUNT NO STATEMENT NO TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905680 49874 555.00 $555.00 511 HOURS 07/12/2023 CLD Drafted, finalized, filed City's Motion for Extn of Time to file response to Complaint. 0.50 AGL Comprehensive Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition 0.30 07/13/2023 AGL Preparation and finalization of Motion for extension of time to respond to complaint 0.40 07/14/2023 CLD Drafted Motion for Substitution of Counsel, Stipulation, and proposed Order re: same. 0.40 07/17/2023 AGL Draft and prepare Motion to Dismiss complaint 0.90 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/21/2023 CLD Revise signature block on Stipulation for Substitution of Counsel; revise City's signature line from Dan Dugger, to Andrew Mack, Deputy City Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 3.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia L. Dunn 1.20 $125.00 $150.00 Adam G. Levine 1.80 225.00 405.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905680 49874 555.00 $555.00 511 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Barbara Ryba and Malgorzata Evinski Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED TIMEKEEPER Adam G. Levine TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $225.00 Page: 1 08/01/2023 306-9905681 49875 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 512 GOREN.CHEROF.DOODY&EZROLP.A. Attorneys at Law 3OB8East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 233O8 Telephone (954)771-45OO CITY OF8OYNTONBEACH 1OOEOcean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson Damage to City Vehicle #5015 (Garbage Truck) Billing Category No. 1B-RLO 07/13/2023 AGL Review oflitigation file bodetermine relevant information and preparation of notes tobaprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 O8/O1/2O23 306-9905882 49876 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 ---~ AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 513 GOREN.CHEROFOOODY&EZROLP�. Attorneys at Law 3D8QEast Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OFBOYNTONBEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Donna Graham Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes tmbeprovided honew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE paQiE�.1 O801/2023 306-9905885 49878 HOURS 0.20 0.20 45.00 TOTAL= $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 514 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Nicole Ankeney (MVA with City Recycling Truck) Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER _HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE /h AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905687 49880 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 515 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Rochelle Lieberman (Trip and Fall on Sidewalk on El Clair Ranch Road) Billing Category No. 18 - RLO 07/13/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS ' HOURLY RATE Adam G. Levine 0.20 $225.00 I 11011 F-11 A 0C AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905688 49881 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 516 GOREN.CHEROF0OODY&EZROLPA- Attorneys at Law 3OB9East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45DO CITY OF BOYNTON BEACH 1OOE.Ocean Avenue Boynton Beach FL 33435STATEMENT NO: Attn: Lynn Swanson ACCOUNT NO:306-9905689 adv. Mary Larson (trip and fall onsidewalk infront of Jaycee Park -OA3/29/21) Billing Category No. 18'RLO HOURS 07/12/2023 AGL Comprehensive Review oflitigation file todetermine relevant information and preparation ofnotes tobaprovided tonew counsel upon transition 0.30 07/14/2023 CLD Drafted Stipulation for Substitution ofCounsel and proposed Order re: same. 0.40 07/19/2023 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.20 07/21/2023 CLD Revise signature blookonSdpulaUonforSubnUtuUonofCounao|;rovise City's signature |inefnomDenOugger,boAmdn*wK8ach.Oeuub/Chx Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 1.20 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia LDunn 0.70 $125.00 �Bi.Ro Adam G.Levine 0.50 225.00 112.50 TOTAL CURRENT WORK BALANCE DUE AMOUNTGPREVIOUSLY BILLED NOT INCLUDED ABOVE 517 GOREN, CHEkOF, DOODY & E2ROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson ACCOUNT NO STATEMENT NO Page: 1 08/01/2023 306-9905690 49883 adv. John Duplant (Claim for Person Injuries and Automobile Damage Due to a Tree Branch Falling on His Vehicle) Billing Category No. 18 - RLO 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE M HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 518 GOREN.CHEROFOOOOY&EZR{}L.P.A. Attorneys at Law 3O89East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (Q54)771-45OO CITY OFBOYNTONBEACH 1OOE.Ocean Avenue ACCOUNT NO: Boynton Beach FIL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Martin Chapman (Trip and Fall onSidewalk) Billing Category No. 18 - RLO 07/14/2023 CLD Drafted Stipulation for Substitution ofCounsel and proposed Order re: aanla O/K} 07/18/2033 AGL Prepare review and finalize Motion, stipulation and order for substitution of counsel 0.30 07/21/2033 CLO Revise signature block onStipulation for Substitution ofCounsel; revise City's signature line from Dan Ougger, to Andrew yWook. Deputy City Manager, per Interim City Attorney. 0.30 FOR CURRENT SERVICES RENDERED 0.90 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL Cynthia L. Dunn 0.70 $125.00 $87.50 Adam G.Levine 0.20 225.00 45.00 TOTAL CURRENT WORK uolfflmla AMDUNTGPRENOUSLYB|LLEONOT|NCLUDEOABQVE Page: 1 O8/U1/2O23 308-9805883 49885 $132.50 519 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Wojciech Batycki (Trip and Fall on Sidewalk) Billing Category No. 18 - RLO 07/06/2023 AGIL Receipt and review of email for Tristar regarding inquiry as to status of this matter; receipt and review of reply to inquiry from COBB; review of docket; preparation of reply to Tristar and COBB concerning case status 07/18/2023 AGL Review of summons and complaint; determination of response date in determination whether to appear and file necessary motion or answer FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.90 $225.00 TOTAL CURRENT WORK BALANCE DUE fa L AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 08/01/2023 306-9905694 49886 HOURS 0.70 0.20 0.90 202.50 TOTAL $202.50 202.50 $202.50 520 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Estate of Matthew Murphy, Jr. Billing Category No. 18 - RLO 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE m10C Page: 1 08/01/2023 306-9905695 49887 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 521 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue ACCOUNT NO Boynton Beach FL 33435 STATEMENT NO Attn: Lynn Swanson adv. Frances Saunders (Slip & Fall) 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE At G Page: 1 08/01/2023 306-9905700 49891 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 522 GOREN.CHEROF.00ODY&EZROLP.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 333O8 Telephone (954)771-45OO CITY OF BOYNTON BEACH 1ODE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson odv. Roger Salazar (M\A Billing Category No. 18 - RLO 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes tobeprovided tonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G.Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 E. Ocean Avenue Boynton Beach FL 33435 Attn: Lynn Swanson adv. Minnie Jackson (Slip & Fall) Billing Category No. 18 - RLO ACCOUNT NO: STATEMENT NO: 07/18/2023 AGL Review of litigation file to determine relevant information and preparation of notes to be provided to new counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 08/01/2023 306-9905702 49893 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 524 GOREN.CHEROFOOOOY&EZR{]L.P.A- Attorneys at Law 3088 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (854)771-45OO CITY OF BOYNTON BEACH 1DOE.Ocean Avenue ACCOUNT NO: Boynton Beach FL 33435 STATEMENT NO: Attn: Lynn Swanson adv. Tuscany on the Intercoastal (Paint Spill) Billing Category No. 18-RLO 07/18/2023 AGL Review oflitigation file bodetermine relevant information and preparation of notes bobaprovided bonew counsel upon transition FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE Adam G. Levine 0.20 $225-00 BALANCE DUE Page: 1 O8/O1/2O28 306-990570 49894 HOURS 0.20 0.20 45.00 TOTAL $45.00 45.00 $45.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 525 N WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272891 swansonl@bbfl.us Page 1 of 6 CLIENT: 5774 - Boynton Beach, City of Re: 002 General Matters For Professional Services Rendered Date Services Hours Amount 07/19/23 jrn Review And Evaluate Proposed Agreement With 1.50 420.00 FLOCK 07/19/23 jrn Preparation Of Correspondence To City Providing 0.30 84.00 Reviewed Flock Agreement, And Receipt And Review Of Response To Same 07/19/23 anj Prepare For Nuisance Abatement Committee 0.50 140.00 Meeting On July 20 07/19/23 dnt Review And Analyze Pending Agenda Items 0.40 112.00 07/19/23 dnt Review And Analyze Flock Agreement 0.30 84.00 07/19/23 dnt Review And Analyze City Chronic Nuisance 0.40 112.00 Abatement Committee And Associated Ordinance 07/19/23 dnt Review And Analyze Complaint Filed By Mr. Torocsik 0.40 112.00 And Associated Documents 07/19/23 dnt Review And Analyze Red Light Camera Process And 0.40 112.00 Associated Documents 07/19/23 dnt Review And Analyze Complaint Filed By Ms. 0.40 112.00 Frederick - Park Shooting 07/20/23 anj Attend Transition Meeting With Former City Attorney 2.00 560.00 07/20/23 anj Attend To Matters Including Agenda Items; 1.50 420.00 Outstanding Issues; Proposed Revisions To Building Code 07/20/23 anj Attend Chronic Nuisance Committee Meeting 0.50 140.00 07/20/23 dnt Prepare For And Attend Orientation Meeting At City 2.50 700.00 Hall With Ms. Swanson And Mr. Cirullo 07/20/23 dnt Review And Analyze Agenda Items For August 1 st 0.70 196.00 Meeting 07/20/23 dnt Review And Analyze Pending Contract And Other 1.00 280.00 Matters As Provided In Transition Binder 07/20/23 dnt Review And Analyze Request For Ad Publication 0.30 84.00 SHIP Funds FY 2022-23 For Professional Services Rendered Date Services Hours Amount 07/20/23 dnt Review And Analyze Inquiry Regarding Publishing Ad 0.40 112.00 For 2nd Reading Prior To First Reading 07/20/23 dnt Review And Analyze Agenda And Backup For 0.50 140.00 Planning And Development Board Meeting 07/20/23 akr Prepare For And Attend Client Meeting Re Transition 2.50 700.00 Of Counsel 07/21/23 jrn Receipt And Review Of Correspondence From City 0.30 84.00 Regarding Retention Of Firearm Issue, And Preparation Of Response To Same 07/21/23 jrn Receipt And Review Of Correspondence Regarding 0.30 84.00 Return Of Firearm, And Preparation Of Response To Same 07/21/23 jrn Receipt And Review Of Correspondence From City 0.30 84.00 Regarding Risk Protection Orders, And Preparation Of Responses To Same 07/21/23 dnt Review And Analyze Pending Matters Related To A/C 1.30 364.00 Default Issues, Transition Of Files, And Review Of Agenda Items 07/21/23 eph Review HVAC Dispute And Prepare Notice Of 1.40 392.00 Default; Send Notice To A-1 Air Solutions 07/21/23 eph Telephone Conference With City Staff Regarding 0.40 112.00 Issues With A-1 Air Solutions 07/21/23 eph Review Email Responses From A-1 Air Solutions 0.30 84.00 Following Notice Of Default 07/24/23 jrn Review And Execute Stipulations For Substitution Of 0.40 112.00 Counsel - Risk Protection Orders 07/24/23 eph Follow Up With City Staff Re Notice Of Default (A-1 0.20 56.00 Air Solutions) 07/24/23 anj Attend To Matters During Office Hours, Including 3.50 980.00 Review And Analysis Of Case IQ Agreement, Routeware Return Document, And Interlocal Agreement With Palm Beach County 07/24/23 jrn Receipt And Review Of Correspondence From City 0.30 84.00 Regarding Conference On Flock Agreement, And Preparation Of Response To Same 07/24/23 dnt Review And Analyze Vendor Contract Language For 0.30 84.00 Pirate Fest 07/24/23 dnt Review And Analyze Documents Associated Wtih 0.40 112.00 Boynton Isles Dock Permit 07/24/23 dnt Telephone Conference With Mr. Dunmyer Regarding 0.40 112.00 Dock Permit For Property In Boynton Isles 07/24/23 dnt Telephone Conference With Mr. Perry Regarding 0.30 84.00 Dock Permit In Boynton Isles 07/24/23 dnt Review And Analyze City Charter And Code Of 0.70 196.00 Ordinances Related To City Manager Authority And Creation Of New Positions/Departments 07/25/23 anj Confer With Ms. Swanson Regarding Suggested 0.50 140.00 Changes To Case IQ Agreement And Routeware Return Document 07/25/23 anj Review And Revise Proposed Amendments To City's 0.70 196.00 Building Code I- 04 LO For Professional Services Rendered Date Services Hours Amount 07/25/23 anj Review Agenda Item Relating to RFP 110421 And 1.00 280.00 City Auction Of Surplus Vehicles; Summarize Concerns Regarding Same 07/25/23 anj Call With Ms. Pinto To Discuss Agenda Item 0.60 168.00 433-2023 For Surplus Vehicles For Auction And Other Procurement Issues 07/25/23 anj Review Agenda Items For Item Number 295-2023 0.70 196.00 For AssetWorks Module Purchase; Summarize Concerns; Correspond With City Staff Regarding Same 07/25/23 jrn Receipt And Review Of Correspondence From City 0.30 84.00 Regarding Substitutions Of Counsel - Risk Protection Orders, And Preparation Of Response To Same 07/25/23 jrn Review Flock Contract With Risk Management 0.60 168.00 07/25/23 jrn Preparation Of Correspondence To Client Providing 0.20 56.00 Draft Of Proposed Revisions To Flock Agreement For Review 07/25/23 jrn Preparation Of Revised Draft Of Comments And 0.50 140.00 Revisions To Flock Agreement Pursuant To Conference With Risk Management 07/25/23 clw Prepare For And Attend P&D Meeting 2.80 700.00 07/25/23 dnt Prepare For And Attend Office Hours At City Hall - 3.50 980.00 Meeting With Mayor Penserga, Deputy City Manager Mack, Commissioner Hay, Review Agenda Items 07/25/23 dnt Review And Analyze Agenda Items Related To 1.30 364.00 Women's Club A/C Replacement, And Purchase Of Vehicles, Trip Module Contract 07/25/23 dnt Review And Analyze Surplus Vehicle Auction 0.50 140.00 Agreement 07/25/23 eph Discuss Delay In Meeting With A-1 Air Solutions With 0.50 140.00 Mr. Stinson; Review Email From Mr. Stinson To A-1 And Respond, Emphasizing Need To Resolve HVAC Issues With Fire Station 4 Immediately 07/26/23 jrn Receipt And Review Of Multiple Correspondence 0.30 84.00 From City Regarding Flock Agreement, And Preparation Of Response To Same 07/26/23 jrn Receipt And Review Of Multiple Correspondence 0.50 140.00 From City Providing New Municipal Prosecution Cases, And Preparation Of Responses To Same 07/26/23 jrn Telephone Call With Client Concerning Municipal 0.20 56.00 Prosecutions And Attendance At Hearings 07/26/23 anj Review And Respond To Correspondence Regarding 0.30 84.00 Issues Concerning Agenda Items And Potential Cease And Desist Letter; Review Agenda Policy 07/26/23 dnt Review And Analyze Bulldog Football Event Lease 0.70 196.00 With Palm Beach County School District 07/26/23 dnt Telephone Conference With Ms. Matos And Ms. 0.60 168.00 Sanabia Regarding Social Media Postings 07/26/23 dnt Review And Analyze City of Boynton Beach Social 0.40 112.00 Media Policy 00 N LO For Professional Services Rendered Date Services Hours Amount 07/27/23 anj Review Resolution R22-123 And Attached 0.50 140.00 Agreement And Compare With Agenda Item 295-2023; Prepare Summary Of Recommendations 07/27/23 anj Review And Respond To Correspondence Regarding 0.20 56.00 Casa Del Mar Dock Permit Issues 07/27/23 anj Complete Review Of Revisions To Chapter One Of 1.50 420.00 The Building Code; Correspond With City Staff Regarding Same 07/27/23 dnt Prepare For And Attend Meetings At City Hall (Mr. 4.00 1,120.00 Mack, Ms. Shutt, Directors, And Ms. DeCoste) Regarding Social Media, CRA, And Procurement Issues 07/27/23 dnt Review And Analyze Issues Related To Group Home 0.30 84.00 For Individuals Who Were Incarcerated 07/27/23 jrn Telephone Conference With Police Major Regarding 0.20 56.00 Municipal Prosecutions 07/27/23 anj Review And Revise Second Amendment To EMS 0.60 168.00 Shelter ILA 07/27/23 slt Examine Inquiry re Halfway House and Draft Related 0.50 140.00 Correspondence 07/27/23 jrn Preparation Of Summary Of New Case Law To 0.50 140.00 Police Chief Regarding Accident Report Privilege. 07/27/23 dnt Telephone Conference With Mr. McNally Regarding 0.30 84.00 Sewage Spill Adjacent To Mangrove Park 07/27/23 dnt Telephone Conference With Ms. Kalkat Regarding 0.40 112.00 Sewer Line Break And City Response Adjacent To Mangrove Park 07/27/23 dnt Telephone Conference With Mr. Mack Regarding 0.20 56.00 Sewer Line Break And City Response To Mangrove Park 07/28/23 jrn Receipt And Review Of Correspondence From City 0.30 84.00 Regarding Redlined Version Of FLOCK Agreement, And Preparation Of Response To Same 07/28/23 jrn Preparation Of Correspondence To FLOCK 0.30 84.00 Regarding Word Version Of Proposed Agreement, And Receipt And Review Of Response To Same 07/28/23 anj Prepare First Amendment To Agreement With 1.70 476.00 AssetWorks; Call With Ms. Swanson To Discuss Amendment Terms; Correspond With Ms. Greco-Arencibia Regarding Same 07/28/23 anj Review And Revise Bid No. UTL23-056 2.50 700.00 07/28/23 jrn Preparation Of Correspondence To Client Providing 0.20 56.00 Latest Proposed Revisions By City 07/28/23 jrn Review And Additional Revisions Of Proposed 0.60 168.00 FLOCK Agreement 07/28/23 dnt Review And Analyze Pending Boynton Beach Items 1.20 336.00 From Transition Materials 07/28/23 dnt Review And Analyze Renewal For Brainfuse Program 0.40 112.00 07/28/23 dnt Review And Analyze Obligation To Maintain 0.50 140.00 Sidewalks - Property Owner v. City 07/31/23 anj Conduct Research To Identify Caselaw Regarding A 0.60 168.00 Municipality's Ability To Limit Public Comment M N LO For Professional Services Rendered Date Services Hours Amount 07/31/23 jrn Receipt And Review Of Correspondence From City 0.20 56.00 Acknowledging Receipt Of Latest Draft Of Flock Agreement, And Preparation Of Response To Same 07/31/23 anj Review And Respond To Follow -Up Questions 0.20 56.00 Regarding AssetWorks Agreement 07/31/23 dnt Prepare For And Attend Agenda Review Meeting Via 0.30 84.00 Zoom With Department Directors 07/31/23 anj Prepare For And Attend Agenda Meeting For August 0.20 56.00 1 Commission Meeting With City Staff 07/31/23 dnt Prepare For And Attend Zoom Call With Chief 0.90 252.00 Bruder, Fire Marshall Brant, Asst. Fire Marshall Raybuck Regarding Pending Matters (Revenue Share, High -Rise Definition, Other Fire Related Matters) 07/31/23 dnt Telephone Conference With Mayor Penserga 0.60 168.00 Regarding Pending Matters (Sidewalks, Commission Meeting Rules, And Department Positions) 07/31/23 dnt Review And Analyze Documents Associated With 0.60 168.00 Intracoastal Park Mangrove Restoration Easement Agreement 07/31/23 dnt Review And Analyze Ability Of City Commission To 0.40 112.00 Regulate Public Comment Of Residents Vs. Non -Residents 07/31/23 dnt Review And Analyze Issue Related To Wireless Fee 0.30 84.00 For Facilities Not Within Public Rights Of Way 07/31/23 dnt Review And Analyze APM For Sidewalk Maintenance 0.30 84.00 And Repair 07/31/23 dnt Review And Analyze Requests For Review Of 0.40 112.00 Agreements (SHIP, Young Singers Of Palm Beaches, Special Events) 07/31/23 dnt Review And Analyze Correspondence Related To 0.40 112.00 The Cove Short Term Rental Inquiry 07/31/23 clw Review Of Applicable Code And Federal Provisions 1.50 375.00 Re Telecommunication Facilities; Analyze Issues Re Permit Fees And Telecommunications Act of 1996; Conference Re Same With Staff And Draft Correspondence Total Professional Services 67.80 $18,855.00 Invoice Summary For Professional Services 18,855.00 For Disbursements Incurred 0.00 Total this Invoice $18,855.00 0 M LO T M Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER N M WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272892 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 003 Red Light Cameras For Professional Services Rendered Date Services Hours Amount 07/19/23 siz Draft, Finalize And File First Batch Of Notices Of 2.30 644.00 Intent For Upcoming 8-8-23 Hearings 07/20/23 siz Prepare, File And Serve Next Batches Of Notices Of 2.00 560.00 Intent 07/21/23 siz Prepare And File Additional Notices Of Intent For 0.80 224.00 Upcoming 8-8-23 Hearings 07/28/23 siz Communicate With Client Concerning Issues 0.20 56.00 Relating To Notices Of Intent For Upcoming Hearings Total Professional Services 5.30 $1,484.00 Invoice Summary For Professional Services For Disbursements Incurred a fe Total this Invoice $1,484.00 M M Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER M L0 WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272893 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 004 Foreclosures For Professional Services Rendered Date Services Hours Amount 07/20/23 eph Review Foreclosure List From City 0.30 84.00 07/20/23 eph Provide Signature Block Information For Substitution 0.20 56.00 Of Counsel In All Pending Foreclosure Matters 07/21/23 eph Review And Approve Draft Stipulations For 0.50 140.00 Substitution Of Counsel; Arrange For Filing Of Stipulations 07/21/23 ffa Review Client's Stipulation of Substitution of Counsel 1.20 180.00 (11 Total) And Edited Each Document. 07/25/23 eph Review Final Stipulations For Substitution Of 0.40 112.00 Counsel; Supervise Filing Of Stipulations 07/27/23 eph Return Telephone Call Re Stipulation For Substitution 0.20 56.00 Of Counsel 07/27/23 eph Review File Materials To Determine Strategy For 0.50 140.00 Each Matter 07/27/23 eph Telephone Conference With Attorney Shelley 0.20 56.00 Maurice Re Dismiss And Settlement Of Pending Foreclosure Action 07/28/23 eph Follow Up Status Of Foreclosure Materials To 0.90 252.00 Evaluate Case Status; Review Online Dockets And City Summary Of Status To Determine Where Each Is In The Procedure Process; Follow Up With City Re Release And Settlement Of One Foreclosure And Escrowed Funds Total Professional Services 4.40 $1,076.00 Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER LO M LO 1,076.00 0.00 $1,076.00 M WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272894 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005 Litigation For Professional Services Rendered Date Services Hours Amount 07/20/23 akr Draft Correspondence To Client Re Transition Of 0.20 56.00 Litigation Matters 07/20/23 akr Draft Correspondence To Mr. Levine Re Transfer Of 0.20 56.00 Litigation Matters 07/21/23 akr Review And Analyze Litigation Memo 0.80 224.00 07/21/23 akr Prepare For And Attend Teleconference With Mr. 0.60 168.00 Levine Re Case Transfer 07/24/23 akr Attend To Status Of Transfer Of Files And Initial 1.50 420.00 Review Of Uploaded Documents From Client 07/24/23 akr Telephone Conference With Mr. Levine Re 0.20 56.00 Substitutions Of Counsel 07/25/23 akr Attend To Transfer Of Litigation Files 0.80 224.00 07/26/23 akr Attend To Transfer Of Electronic And Physical Files 4.00 1,120.00 From Goren Cherof And Review Of Same 07/26/23 akr Receipt And Review Of Correspondence From Mr. 0.20 56.00 Hochman Re Summons Total Professional Services 8.50 $2,380.00 Invoice Summary For Professional Services 2,380.00 For Disbursements Incurred 0.00 Total this Invoice $2,380.00 ti M Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of c/o Lynn Swanson swansonl@bbfl.us August 9, 2023 Invoice # 272895 Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-1 Riebman, Scott - Alleged Trip and Fall For Professional Services Rendered Date Services Hours 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 Pending Issues Total Professional Services 0.80 Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER Amount 224.00 $224.00 224.00 0.00 $224.00 WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272896 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-12 Sands, Jeffrey Grant- Alleged Failure To Maintain Roadway For Professional Services Rendered Date Services Hours Amount 07/21/23 akr Draft Correspondence To FDOT Re Litigation 0.20 56.00 07/25/23 akr Telephone Conference With FDOT Counsel Re 0.30 84.00 Litigation 07/26/23 akr Receipt And Review Of Order Re Substitution Of 0.20 56.00 Counsel Total Professional Services 0.70 $196.00 Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER 196.00 no $196.00 rn M 0 IV WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272897 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-13 Morris, Darlton- Alleged Fall For Professional Services Rendered Date Services Hours Amount 07/19/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/25/23 akr Revise And Finalize Motion For Substitution Of 0.80 224.00 Counsel, Stipulation, Proposed Order, And Notice Of Appearance 07/26/23 akr Receipt And Review Of Order Re Substitution Of 0.20 56.00 Counsel Total Professional Services 1.80 $504.00 Invoice Summary For Professional Services 504.00 For Disbursements Incurred 0.00 Total this Invoice $504.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER T IV WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272898 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-14 Priority Towing, Inc.- Declaratory Judgment For Professional Services Rendered Date Services Hours Amount 07/19/23 akr Initial Review Of Docket Re Status Of Litigation And 1.30 364.00 Pending Issues Docket Re Status Of Litigation And Pending Issues 07/25/23 akr Revise And Finalize Motion For Substitution Of 0.80 224.00 Counsel, Stipulation, Proposed Order, And Notice Of Appearance 07/26/23 akr Telephone Conference With Mr. Glickman Re Motion 0.30 84.00 For Continuance And Litigation Status 07/26/23 akr Draft Motion For Trial Continuance, Proposed Agreed 1.40 392.00 Order And Correspondence To Plaintiff's Counsel Re Same 07/26/23 akr Review And Analyze Available Trial Dockets In 0.20 56.00 Preparation For Drafting Motion To Continue 07/26/23 akr Receipt And Review Of Order Re Substitution Of 0.20 56.00 Counsel Total Professional Services 4.20 $1,176.00 Invoice Summary For Professional Services 1,176.00 For Disbursements Incurred 0.00 Total this Invoice $1,176.00 N IV Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of c/o Lynn Swanson swansonl@bbfl.us August 9, 2023 Invoice # 272899 Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-15 Readon, Corye H., Sr., as Personal Rep of the Estate of Jayden Carlos Ethan Readon, et al- Alleged Wrongful Death Action For Professional Services Rendered Date Services 07/19/23 akr Initial Review Of Docket Re Status Of Litigation And Pending Issues 07/25/23 akr Revise And Finalize Motion For Substitution Of Counsel, Stipulation, Proposed Order, And Notice Of Appearance And Finalize Motion For Substitution Of Counsel, Stipulation, Proposed Order, And Notice Of Appearance Total Professional Services Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Hours Amount 1.20 336.00 0.80 224.00 2.00 $560.00 560.00 0.00 $560.00 M IV IV IV Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER Ln IV WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272900 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-16 Larson, Mary- Alleged Trip and Fall For Professional Services Rendered Date Services Hours Amount 07/19/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/25/23 akr Revise And Finalize Motion For Substitution Of 0.80 224.00 Counsel, Stipulation, Proposed Order, And Notice Of Appearance 07/27/23 akr Receipt And Review Of Order Re Substitution Of 0.20 56.00 Counsel 07/28/23 akr Receipt And Review Of Order Re Substitution Of 0.20 56.00 Counsel Total Professional Services 2.00 $560.00 Invoice Summary For Professional Services 560.00 For Disbursements Incurred 0.00 Total this Invoice $560.00 IV Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER ti WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272901 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-17 Chapman, Martin- Alleged Trip and Fall For Professional Services Rendered Date Services Hours Amount 07/18/23 akr Initial Review Of Docket Re Statues Of Litigation And 0.80 224.00 Pending Issues 07/25/23 akr Revise And Finalize Motion For Substitution Of 0.80 224.00 Counsel, Stipulation, Proposed Order, And Notice Of Appearance 07/26/23 akr Receipt And Review Of Order Re Stipulation For 0.20 56.00 Substitution Total Professional Services 1.80 $504.00 Invoice Summary For Professional Services 504.00 For Disbursements Incurred 0.00 Total this Invoice $504.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER 00 IV WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272902 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-18 209 N. Federal, LLC- Petition For Writ of Certiorari For Professional Services Rendered Date Services Hours Amount 07/19/23 akr Initial Review Of Docket And Briefs Re Status Of 0.80 224.00 Litigation And Pending Issues 07/25/23 akr Revise And Finalize Motion For Substitution Of 0.80 224.00 Counsel, Stipulation, Proposed Order, And Notice Of Appearance And Finalize Motion For Substitution Of Counsel, Stipulation, Proposed Order, And Notice Of Appearance Total Professional Services 1.60 $448.00 Invoice Summary For Professional Services 448.00 For Disbursements Incurred 0.00 Total this Invoice $448.00 rn IV Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER 0 Ln WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272903 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-19 E21 Real Estate Solutions, LLC- Alleged Contract Litigation For Professional Services Rendered Date Services Hours Amount 07/19/23 akr Initial Review Of Docket Re Status Of Litigation And 1.30 364.00 Pending Issues 07/21/23 akr Draft Correspondence To Ms. Rossmell Re 0.20 56.00 Substitution Of Counsel 07/24/23 akr Telephone Conference With Ms. Rossmell Re 0.30 84.00 Litigation And Pending Matters And Follow Up Re Same 07/25/23 akr Revise And Finalize Motion For Substitution Of 0.80 224.00 Counsel, Stipulation, Proposed Order, And Notice Of Appearance 07/27/23 akr Finalize Proposed Order Re Substitution Of Counsel 0.20 56.00 07/30/23 akr Review And Reply To Correspondence Re E21- 0.20 56.00 Litigation From Ms. Rossmell 07/31/23 akr Telephone Conference With Ms. Rossmell Re CRA 0.40 112.00 Issue And Follow Up Re Same Total Professional Services 3.40 $952.00 Invoice Summary For Professional Services 952.00 For Disbursements Incurred 0.00 Total this Invoice $952.00 T Ln Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER N Ln WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272904 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-2 Ylusse, Lucita - Alleged Stair Fall For Professional Services Rendered Date Services Hours Amount 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/25/23 akr Initial Review Of Correspondence From Ms Swanson 0.30 84.00 Re Service Of Complaint And Review Of Attached Pleading And Discovery 07/25/23 akr Finalize Notice Of Appearance 0.20 56.00 07/27/23 akr Draft Correspondence To Client Re Claims File 0.20 56.00 07/31/23 akr Review And Analyze Client File From Goren Cherof 1.30 364.00 And Consider Strategy Re Response To Complaint Total Professional Services 2.80 $784.00 Invoice Summary For Professional Services 784.00 For Disbursements Incurred 0.00 Total this Invoice $784.00 M Ln Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER IV Ln WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272905 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-20 Federick, Carolyn- Alleged Trip and Fall For Professional Services Rendered Date Services Hours Amount 07/19/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/25/23 akr Draft And Finalize Motion For Substitution, Stipulation 1.30 364.00 For Substitution, Proposed Order, And Notice Of Appearance 07/28/23 akr Receipt And Review Of Order Re Substitution 0.20 56.00 Total Professional Services 2.30 $644.00 Invoice Summary For Professional Services 644.00 For Disbursements Incurred 0.00 Total this Invoice $644.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272906 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-21 Philson, Tammi A. - Alleged Trip and Fall For Professional Services Rendered Date Services Hours Amount 07/20/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/24/23 akr Draft And Finalize Motion For Substituion, Stipulation, 0.80 224.00 Proposed Order, And Notice Of Appearance Total Professional Services 1.60 $448.00 Invoice Summary For Professional Services 448.00 For Disbursements Incurred 0.00 Total this Invoice $448.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER Ln WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272907 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-22 Mata Chorwadi, Inc.- Alleged Declaration Action For Professional Services Rendered Date Services Hours Amount 07/21/23 akr Review And Analyze Appellate Docket, District Court 1.30 364.00 Docket, And Status Of Proceedings And Pending Issues 07/25/23 akr Revise Eleventh Circuit Motion For Substitution And 0.60 168.00 Certificate Of Interested Persons 07/25/23 akr Draft Proposed Order, Motion For Substitution, And 0.80 224.00 Notice Of Appearance 07/28/23 akr Receipt And Review Of District Court Order Re 0.20 56.00 Substitution 07/28/23 akr Receipt And Review Of Eleventh Circuit Order Re 0.20 56.00 Substitution Total Professional Services 3.10 $868.00 Invoice Summary For Professional Services 868.00 For Disbursements Incurred 0.00 Total this Invoice $868.00 ti Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER 00 Ln WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272908 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-23 Geico Casualty Company- Alleged Auto Accident For Professional Services Rendered Date Services Hours Amount 07/20/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/24/23 akr Draft And Finalize Motion For Substitution, 0.80 224.00 Stipulation, Proposed Order, And Notice Of Appearance Total Professional Services 1.60 $448.00 Invoice Summary For Professional Services 448.00 For Disbursements Incurred 0.00 Total this Invoice $448.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER rn Ln WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272909 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-24 Batycki, Wojciech- Alleged Slip and Fall For Professional Services Rendered Date Services Hours Amount 07/20/23 akr Initial Review Of Complaint, Plaintiff's Discovery 0.70 196.00 Requests, And Client File 07/20/23 akr Finalize Notice Of Appearance 0.20 56.00 07/28/23 akr Attend To Status Of Additional Documents Re Claims 0.20 56.00 File 07/31/23 akr Review And Analyze Client File From Goren Cherof 1.50 420.00 And Consider Strategy Re Response To Complaint Total Professional Services 2.60 $728.00 Invoice Summary For Professional Services 728.00 For Disbursements Incurred 0.00 Total this Invoice $728.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of c/o Lynn Swanson swansonl@bbfl.us August 9, 2023 Invoice # 272910 Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-25 Torocsik, Peter- Pro Se 1983 Act For Professional Services Rendered Date Services Hours Amount 07/20/23 akr Initial Review Of Docket And Complaint Re Status Of 0.40 112.00 Litigation And Pending Issues Total Professional Services 0.40 $112.00 Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER 112.00 Iw $112.00 0 co T- CD CD WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax fD No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272911 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-26 Ford, Sharron Tasha- Alleged False Arrest For Professional Services Rendered Date Services Hours Amount 07/27/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/27/23 akr Revise And Finalize Proposed Order, Motion For 0.80 224.00 Substitution, Stipulation, And Notice Of Appearance Total Professional Services 1.60 $448.00 Invoice Summary For Professional Services 448.00 For Disbursements Incurred 0.00 Total this Invoice $448.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER N t0 WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272912 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-3 Alcin, Joey - Alleged Vehicle Incident For Professional Services Rendered Date Services Hours Amount 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/24/23 akr Revise And Finalize Motion For Substitution, 0.80 224.00 Stipulation For Substitution Of Counsel, Proposed Order, And Notice Of Appearance 07/27/23 akr Receipt And Review Of Order Re Stipulation Of 0.20 56.00 Counsel 07/28/23 akr Receipt And Review Of Order Re Substitution Of 0.20 56.00 Counsel Total Professional Services 2.00 $560.00 Invoice Summary For Professional Services 560.00 For Disbursements Incurred 0.00 Total this Invoice $560.00 M t0 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of c/o Lynn Swanson swansonl@bbfl.us August 9, 2023 Invoice # 272913 Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-4 Schulte, Devon and Staci and Devon Schulte as Father and Natural Guardian T.S., a Minor- Alleged Auto Accident For Professional Services Rendered Date Services 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 0.50 Pending Issues 07/24/23 akr Revise And Finalize Motion For Substitution Of 0.30 Counsel, Stipulation, Proposed Order, And Notice Of Appearance 07/25/23 akr Initial Review Of Correspondences And Analysis Re Litigation Demand And Respond Re Same 07/26/23 akr Receipt And Review Of Order Re Substitution Of Counsel 07/27/23 akr Attend To Correspondences From Opposing Counsel, Prior Counsel, And Client Re Deposition Mr. Thomas Total Professional Services Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Hours Amount 1.00 280.00 0.80 224.00 0.50 140.00 0.20 56.00 0.30 84.00 2.80 $784.00 784.00 0.00 $784.00 IV co Ln co Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of c/o Lynn Swanson swansonl@bbfl.us August 9, 2023 Invoice # 272914 Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-5 Frederick, Breaunta as Personal Representative of the Estate of Mathew Murphy, Jr.- Alleged Wrongful Death Action For Professional Services Rendered Date 224.00 Services 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 1.00 280.00 Pending Issues 07/24/23 akr Finalize Notice Of Appearance 07/26/23 akr Receipt And Review Of Return Of Summons 07/31/23 akr Initial Review Of Police Report 07/31/23 akr Consider Strategy Regarding Response To Complaint Total Professional Services Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Hours Amount 0.80 224.00 0.20 56.00 0.20 56.00 1.00 280.00 0.80 224.00 3.00 $840.00 840.00 0.00 $840.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER 00 co WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272915 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-6 Simale, Jeffrey Randolph - Alleged Auto Accident For Professional Services Rendered Date Services Hours Amount 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/24/23 akr Finalize Notice Of Appearance 0.20 56.00 07/27/23 akr Review And Analyze Claims File, Complaint, 1.30 364.00 Plaintiff's Initial Discovery, And Consider Strategy Regarding Follow Questions For Client 07/28/23 akr Consider Strategy Regarding Response To 0.80 224.00 Complaint And Sufficiency Of Jurisdictional Allegations 07/31/23 akr Telephone Conference With Ms. Swanson Re 0.20 56.00 Litigation Total Professional Services 3.30 $924.00 Invoice Summary For Professional Services 924.00 For Disbursements Incurred 0.00 Total this Invoice $924.00 rn co Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of c/o Lynn Swanson swansonl@bbfl.us August 9, 2023 Invoice # 272916 Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-7 Matute, Elida, as Natural Guardian and Parent of Minor Y.C.- Alleged Auto Accident For Professional Services Rendered Date Services Hours Amount 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/24/23 akr Finalize Notice Of Appearance 0.20 56.00 07/25/23 akr Attend To Correspondence From Ms. Chaloupka 0.20 56.00 07/31/23 akr Review And Analyze Client File From Goren Cherof 0.70 196.00 And Consider Strategy Re Response To Complaint Total Professional Services 1.90 $532.00 Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER 532.00 we $532.00 0 ti WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272917 swansonl@bbfl.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 005-8 Dauss, Scott M.- Alleged Trip and Fall For Professional Services Rendered Date Services Hours Amount 07/18/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/24/23 akr Finalize Notice Of Appearance 0.20 56.00 07/31/23 akr Review And Analyze Client File From Goren Cherof 0.60 168.00 And Consider Strategy Re Response To Complaint Total Professional Services 1.60 $448.00 Invoice Summary For Professional Services 448.00 For Disbursements Incurred 0.00 Total this Invoice $448.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER N ti WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272918 swansonl@bbfl.us Page 1 of 2 CLIENT: 5774 - Boynton Beach, City of Re: 005-9 Paszti, Denes Alleged Trip and Fall For Professional Services Rendered Date Services Hours Amount 07/19/23 akr Initial Review Of Docket Re Status Of Litigation And 0.80 224.00 Pending Issues 07/24/23 akr Revise And Finalize Motion For Substitution Of 1.00 280.00 Counsel, Stipulation, Proposed Order, And Notice Of Appearance 07/24/23 akr Telephone Conference With Mr. Cohen Re Litigation 0.30 84.00 07/25/23 akr Draft Correspondence To Counsel Re Discovery 0.20 56.00 Extension And Respond Re Same 07/25/23 akr Draft Motion For Extension Re Discovery And 1.00 280.00 Proposed Order 07/27/23 akr Receipt And Review Of Executed Order Re 0.20 56.00 Discovery Extension 07/27/23 akr Receipt And Review Of Order Re Substitution Of 0.20 56.00 Counsel 07/31/23 akr Receipt And Review Of Order Re Stipulation For 0.20 56.00 Substitution Total Professional Services 3.90 $1,092.00 Invoice Summary For Professional Services 1,092.00 For Disbursements Incurred 0.00 Total this Invoice $1,092.00 M ti Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER ti WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272919 swansonl@bbf1.us Page 1 of 1 CLIENT: 5774 - Boynton Beach, City of Re: 017 Eminent Domain Matter of State of Florida Dept vs Pientka Holdings, LLC, et al Case No. 2022 -CA -010804 For Professional Services Rendered Date Services Hours Amount 07/21/23 akr Initial Review Of Complaint And Docket And Consider 0.50 140.00 Strategy Re Same Total Professional Services Invoice Summary For Professional Services For Disbursements Incurred Total this Invoice 0.50 $140.00 140.00 0.00 $140.00 Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER ti WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. 2800 Ponce de Leon Boulevard Suite 1200 Coral Gables, FL 33134 305-854-0800 Fax 305-854-2323 Tax ID No. 20-8112403 Boynton Beach, City of August 9, 2023 c/o Lynn Swanson Invoice # 272922 swansonl@bbfl.us Page 1 of 4 CLIENT: 5774 - Boynton Beach, City of Re: 001 General Labor and Employment Law For Professional Services Rendered Date Services Hours Amount 07/03/23 bjs Review And Respond To Various Correspondence 0.30 84.00 RE Use Of Employment Letter For New Hire 07/03/23 bjs Review And Respond To Various Correspondence 0.30 84.00 from Counsel For Employee Ms. Krusell And Ms. DeCosts Re Pending Issues 07/03/23 bjs Telephone Conference With Ms. DeCoste Re 0.30 84.00 Pending Issues 07/03/23 bjs Telephone Conferences With Staff Re Public 0.40 112.00 Records Issues 07/05/23 bjs Review And Respond To Correspondence From Ms. 0.20 56.00 DeCoste Re Pending Issues 07/05/23 bjs Telephone Conference With Ms. DeCoste Re Fire 0.20 56.00 Leave Issues 07/06/23 bjs Telephone Conferences With Ms. DeCoste Re 0.40 112.00 Pending Issues 07/06/23 bjs Telephone Conferences With City Manager Re 0.50 140.00 Personnel Issues 07/06/23 bjs Review And Respond To Various Correspondence 0.30 84.00 Re Pending Personnel Issues 07/06/23 bjs Review And Respond To Various Correspondence 0.20 56.00 Re Pending Personnel Issues 07/07/23 to Review Federal And State Court Dockets To 5.10 0.00 Determine Pending Litigation Matters Against The City; Prepare Memo For Attorney 07/10/23 bjs Review And Respond To Various Correspondence 0.30 84.00 Re Pending Insurance issues 07/10/23 to Continued Review Of Federal And State Court 4.00 0.00 Dockets To Determine Pending Litigation Matters Against The City; Finalize Memo For Attorney 07/11/23 bjs Confer And Develop Strategy For Addressing 0.80 224.00 Pending Items For Professional Services Rendered Date Services Hours Amount 07/11/23 bjs Telephone Conference With Counsel For Cigna, Mr. 0.30 84.00 Schiller, Re Health Insurance Procurement Process 07/11/23 bjs Telephone Conferences With Ms. DeCoste Re 0.30 84.00 Pendin g Issues 07/11/23 bjs Review And Respond To Correspondence From Ms. 0.20 56.00 DeCoste Re Pending FMLA Issue 07/12/23 bjs Review And Respond To Various Correspondence 0.20 56.00 Re Employee FMLA Issue 07/12/23 bjs Review FMLA Regulations Re Ability For Employee 0.30 84.00 To Work Second Job While On Leave 07/12/23 bjs Telephone Conference With Ms. DeCoste Re FMLA 0.20 56.00 Issue 07/12/23 to Compliation Of Certain Circuit Court Cases Against 1.90 0.00 The City And The Operative Pleadings In Those Cases; Review 11th Circuit District Court Of Appeals Docket For Additional Matters 07/12/23 bjs Review And Respond To Correspondence From OIG 0.20 56.00 Office Re Pending Issues 07/12/23 bjs Telephone Conference With Ms. DeCoste Re Dues 0.20 56.00 Deductions And Employment Letter Transition 07/13/23 bjs Review And Respond To Various Correspondence 0.30 84.00 Re Pending Personnel Matters 07/13/23 bjs Review And Respond To Correspondence Re 0.20 56.00 Updated Draft Employment Letter 07/14/23 bjs Review Whitefield Employment Terms And Updated 0.50 140.00 Employment Letter; Review And Respond To Various Correspondence From Ms. Swanson Re Same 07/17/23 bjs Review And Respond To Various Correspondence 1.00 280.00 Re Pending Issues; Confer Re Same 07/17/23 bjs Review And Respond To Various Correspondence 0.30 84.00 Re Review Of ZeroRiskHR Contract 07/17/23 dnt Prepare For And Attend Meetings With 2.00 560.00 Commissioners To Discuss Pending Matters And Agenda Items 07/18/23 bjs Review And Respond To Various Correspondence 1.80 504.00 Re Pending Issue/Litigation Files; Confer Re Same 07/18/23 anj Review And Analyze License Agreement With 2.30 644.00 ZERORISK; Prepare Summary Of Key Provisions And Possible Arguments For The City 07/18/23 bjs Review Synopsis Of ZeroRisk HR Contract And Next 0.30 84.00 Steps 07/18/23 to Review And Analyze Documents Served Upon The 0.50 0.00 City Of Boynton Beach; Review U.S. District Court Docket And Circuit Civil Docket For Case Filed; Update Memo For Attorneys 07/18/23 dnt Prepare For And Attend Meeting With Mayor 1.50 420.00 Penserga Regarding Agenda And Related Matters 07/19/23 bjs Review And Respond To Various Correspondence 0.50 140.00 Re Pending Issues; Confer Re Same ti LO For Professional Services Rendered Date Services Hours Amount 07/19/23 to Continued Review Of Appeals Court Case And 2.20 330.00 Update Case Summary; Further Review Of Federal Cases To Incorporate In Case Summary; Update Summary And Prepare Separate Memo To Attorneys 07/20/23 bjs Review And Respond To Various Correspondence 0.60 168.00 Re Pending Issues 07/21/23 bjs Review And Respond To Various Correspondence 0.50 140.00 Re Pending Issues 07/21/23 bjs Review Updated Employment Letters For Police 0.40 112.00 Command Staff Members; Review And Respond To Correspondence Re Same 07/24/23 bjs Review And Respond To Various Correspondence 0.60 168.00 Re Pending Issues; Confer Re Same 07/24/23 bjs Telephone Conference With Ms. DeCoste Re 0.40 112.00 Pending Personnel Issues 07/25/23 bjs Confer Re Strategy For Various Pending Personnel 1.00 280.00 Issues; Review And Respond To Various Correspondence Re Same 07/26/23 bjs Telephone Conference With Ms. DeCoste Re Former 0.30 84.00 Employee Harassment 07/26/23 bjs Review And Respond To Various Correspondence 0.70 196.00 Re Pending Personnel Issues; Confer Re Same 07/27/23 bjs Review And Respond To Various Correspondence 0.50 140.00 Re Pending Issues; Confer Re Same 07/28/23 bjs Review And Respond To Various Correspondence 0.30 84.00 Re Changes To Office Of Ethics And Accountability Total Professional Services 35.80 $6,518.00 Invoice Summary For Professional Services 6,518.00 For Disbursements Incurred 0.00 Total this Invoice $6,518.00 Past Due Balance $2,744.00 Total Balance Due $9,262.00 ti ti LO ti Payments Can Be Wire Transferred To: City National Bank of Florida 2855 LeJeune Road Coral Gables, FL 33134 SWIFT Code: CNBFUS3M ABA#: 066004367 Account Name: Weiss Serota Helfman Cole & Bierman, P.L. Operating Account Account No.: 1753777107 PLEASE INCLUDE INVOICE NUMBER LLONGLEWIS MAN LW WALKER City of Boynton Beach 100 East Ocean Avenue Boynton Beach, FL 33435 CLIENT: 3772 - CITY OF BOYNTON BEACH Re: 005 Litgation - E21- Town Square 360 South Rosemary Avenue Suite 1100 West Palm Beach, FL 33401 Tel 561-640-0820 Fax 561-640-8202 Tax ID No. 65-0500793 August 16, 2023 Invoice No. KBR-154060 Date Services Hours Amount 07/02/23 KBR Email communication with R. Gache regarding 0.10 38.50 Motion to Dismiss. 07/06/23 KBR Draft and revise Motion; various email communication 1.40 539.00 and coordination with all party attorneys and office regarding dates for hearing on Motion to Dismiss. 07/06/23 ATP Review and respond to emails regarding scheduling 1.20 456.00 of hearing on Motion to Dismiss. 07/10/23 KBR Receive and review various email correspondence 0.20 77.00 from all party attorneys and judicial assistant regarding hearing on Motions to Dismiss. 07/11/23 LKW Receive and review Order Specially Setting Hearing 0.40 94.00 on City of Boynton Beach's Motion to Dismiss Third Amended Complaint; electronically catalogue Order; review judicial procedures for Judge Gregory Keyser; update database with deadline to forward hearing documents to the Court in connection with same. 07/11/23 KBR Receive and review order setting hearing. 0.20 77.00 07/18/23 LKW Receive and review Defendant JKM Developer's 0.30 70.50 Motion for Attorney Fees Pursuant to Florida Statutes 57.105; electronically catalogue same; update database. 07/18/23 KBR Receive and review email correspondence and 0.40 154.00 Defendant's Motion for Attorney's Fees. 579 Client Ref: 3772-005 August 16, 2023 Invoice No. KBR-154060 Page 2 Date Services Hours Amount 07/19/23 LKW Receive and review JKM Defendants' Motion to 0.30 70.50 Dismiss Verified Third Amended Complaint; electronically catalogue same; update database. 07/19/23 KBR Review and analyze JKM Defendant's Motion to 0.90 346.50 Dismiss; compare with City's; various email communication with counsel for all parties regarding hearing. 07/19/23 ATP Review and respond to emails regarding scheduling 0.20 76.00 of hearing on Motion to Dismiss. 07/20/23 LKW Receive and review Notice of Add -On Motion to 0.30 70.50 Special Set Hearing filed by JKM Defendants in connection with its Motion to Dismiss Third Amended Complaint; electronically catalogue same; update database and special set hearing. 07/20/23 KBR Various email correspondences with all party 0.30 115.50 attorneys to coordinate hearing date; receive and review Notice of Hearing. 07/20/23 ATP Review and respond to email correspondence 0.80 304.00 regarding scheduling of hearing on Motion to Dismiss. 07/21/23 KBR Receive and review email correspondence from A. 0.10 38.50 Flanigan regarding litigation. 07/24/23 KBR Telephone conference with A. Flanigan regarding 0.80 308.00 case status and history; follow up with A. Petrick regarding same; follow up with office regarding same. 07/25/23 LKW Receive and review Notice of Appearance of 0.50 117.50 Co -Counsel and Designation of Email Addresses; update Certificate of Service; receive and review Motion for Approval of Stipulation for Substitution of Co -Counsel for City of Boynton Beach; electronically catalogue same; update database. 07/25/23 ATP Telephone call with K. Rossmell and emails regarding 0.60 228.00 coverage for Motion to Dismiss hearing in October. 580 Client Ref: 3772-005 Invoice No. KBR-154060 August 16, 2023 Page 3 Date Services Hours Amount 07/25/23 KBR Telephone conference with A. Petrick regarding 0.90 346.50 coverage for October hearing and related motions; follow up with office concerning same; receive and review various Notices of Substitution of Counsel. 07/27/23 KBR Email communication with L. Woods regarding 3.70 1,424.50 hearing materials; revise motion; work session with A. Petrick regarding same. 07/28/23 LKW Receive and review correspondence from the judicial 0.20 47.00 assistant regarding the add-on motion to the hearing scheduled for October 2, 2023; update database to forward copies of all relevant documents and case law in accordance therewith. Summary of Services Total for Services and Expenses $4,999.00 Previous Balance 15,268.50 Payments Since Last Invoice -0.00 Amount Due $20,267.50 Open Invoices for this Matter Date Invoice No. Amount Billed Amount Paid Amount Due 07/24/23 153570 15,268.50 0.00 15,268.50 Outstanding Amount Due: 15,268.50 Current and Outstanding Amount Due: $20,267.50 581 Rate Hours Amount ATP Petrick, Amy T. 380.00 2.80 1,064.00 KBR Rossmell, Kathryn B. 385.00 9.00 3,465.00 LKW Wood, Lisa K. 235.00 2.00 470.00 Total for Services 13.80 $4,999.00 Total for Services and Expenses $4,999.00 Previous Balance 15,268.50 Payments Since Last Invoice -0.00 Amount Due $20,267.50 Open Invoices for this Matter Date Invoice No. Amount Billed Amount Paid Amount Due 07/24/23 153570 15,268.50 0.00 15,268.50 Outstanding Amount Due: 15,268.50 Current and Outstanding Amount Due: $20,267.50 581 Invoice No. KBR-154060 Invoice Date: August 16, 2023 Client Code: 3772 Client Name: CITY OF BOYNTON BEACH Matter Code: 005 Matter Name: Litgation - E21- Town Square Total for Services and Expenses $4,999.00 Previous Balance 15,268.50 Payments Since Last Invoice -0.00 Amount Due $20,267.50 Amount enclosed: Please remit checks to: Lewis, Longman & Walker, P.A. PO Box 628742 Orlando, FL 32862-8742 For your convenience, we accept credit card and e -check payments online at: http://www.11w-law.com/template/payment/ For billing questions, please contact our Billing Department at: (561) 640-0820. 582 ROBERTS, REYNOLDS, BEDARD & 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Telephone (561)688-6560 Tax ID No. 65-0004867 City of Boynton Beach Attn: claims@bbfl.us 100 East Ocean Avenue Boynton Beach, FL 33435 CLIENT: City of Boynton Beach MATTER: Geraci v. Zeller Adj: Tennille DeCoste BILL FOR FEES AND COSTS THROUGH 07/31/23 PROFESSIONAL SERVICES TUZZIO, PLLC August 16, 2023 Bill No. 75625 032 19132 Date Services Attorney Hours 07/13/23 Preparation of correspondence to Asst. Chief Zeller, requesting SHP 0.60 assistance in locating numerous witnesses to this matter in order to adequately prepare this case for trial pursuant to defensive plan of action. 07/14/23 Receipt and review of e-mail from Deputy Chief Matthew Zeller, SHP 0.60 providing the latest known updated addresses and/or telephone numbers for witnesses to the alleged accident, per our request for assistance, to try and coordinate their attendance at trial pursuant to our defensive plan of action. 07/19/23 Receipt and review of e-mail from Tristar Claims Rep. Karen LHR 0.20 Klein re: requesting if we have discussed case with Dr. John Peters and if he is comfortable opining for defense in case, and authority to retain a PI to locate the fact witnesses if necessary. 07/19/23 Preparation of email response to Tristar Claims Rep. Karen LHR 0.20 Klein re: confirming we have discussed case with Dr. John Peters who is in support of our defense, and confirming authority to retain a PI to locate the fact witnesses if necessary. PROFESSIONAL SERVICES SUMMARY Code Name Hours Rate Amount LHR Lyman H. Reynolds, Jr., Partner 0.40 185.00 74.00 SHP Sara H. Ptachik, Associate 1.20 160.00 192.00 Total Professional Services 1.60 $266.00 583 Client: City of Boynton Beach Matter: 19132 - Geraci v. Zeller CURRENT BILL TOTAL AMOUNT DUE Balance Forward: Payments & Adjustments: Total Due: August 16, 2023 Page 2 $ 266.00 6,872.00 -6,872.00 $ 266.00 584 Please return this page with remittance to Roberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Bill Number: 75625 Bill Date: August 16, 2023 Client Code: 032 Client Name: City of Boynton Beach Matter Code: 19132 Matter Name: Geraci v. Zeller Total Professional Services Total Disbursements CURRENT BILL TOTAL AMOUNT DUE Balance Forward: Payments & Adjustments: Total Due: Past Due Balance TOTAL AMOUNT DUE 266.00 0.00 $ 266.00 6,872.00 -6,872.00 $ 266.00 0.00 $266.00 585 Johnson, Anselmo, Murdoch, Burke, Piper & Hochman, P.A. 2455 E. Sunrise Blvd. Suite #1000 Fort Lauderdale, Florida 33304 Tax I.D.#: 65-0220140 August 18, 2023 Billed Through 07/31/2023 Invoice 75771 / JLH 00281 43341 Via: claims@bbfl.us City of Boynton Beach P. O. Box 310 Boynton Beach, FL 33425 Regarding: Peter Torocsik vs. City of Boynton Beach and Palm Beach County FOR PROFESSIONAL SERVICES RENDERED: 07/21/2023 JLH Review of initial complaint and memo to file regarding vague allegations 2.80 of First Amendment retaliation 07/21/2023 JLH Review extensive exhibits to initial complaint 2.70 07/21/2023 JLH Review prior settlement agreement and analysis of general release as 0.60 defense against potential claims 07/21/2023 JLH Review letter from Lynn Swanson regarding follow-up with Weiss 0.20 Serota 07/21/2023 JLH Initial telephone conference with City Attorney regarding case 0.30 background and assumption of defense; memo to file 07/21/2023 JLH Review follow-up letter from David Tolces regarding litigation strategy 0.20 and response to Complaint 07/25/2023 JLH Legal research regarding motion to dismiss topics, including absence of 3.50 City policy and absence of retaliatory conduct; index federal law 07/26/2023 JLH Review documents provided by City; memo to file regarding absence of 0.40 summons; letter to City representatives regarding absence of summons and service of complaint only by U.S. mail 07/27/2023 JLH Review letter from Lynn Swanson regarding absence of summons; 0.30 memo to file regarding review of Southern District docket 07/27/2023 JLH Review Plaintiffs amended complaint dated July 13; compare to initial 0.20 complaint 07/27/2023 JLH Review order regarding joint response by Palm Beach County and City 0.40 of Boynton Beach 07/27/2023 JLH Review Plaintiffs motion for indigent status and waiver of tiling fee 0.40 07/27/2023 JLH Review order denying request for indigent status 0.30 586 07/27/2023 JLH 07/28/2023 JLH Invoice Number 75771 Page 2 Review order dismissing amended complaint and imposing deadline for refiling Review letter from David Tolces regarding receipt of updated information and anticipated litigation strategy Total Professional Services: Hochman, J L 13.20 225.00 DISBURSEMENTS 0713112023 Printing and Imaging Services Summary: Total Expenses Advanced: Total professional services $2,970.00 Total expenses incurred +$44.45 Total Amount Billed $3,014.45 Less Pre -Paid Applied $0.00 Please Pay this Amount $3,014.45 0.60 0.30 $2,970.00 $2,970.00 44.45 $44.45 587 LAWYERS Kopelowitz Ostrow Ferguson Weiselberg Gilbert 1 West Las Olas Blvd., Suite 500 Federal Tax I.D. No.: 65-0637822 Fort Lauderdale, FL 33301 www.kolawyers.com City of Boynton Beach c/o City Attorney, Michael Cirullo Jr 100 E. Ocean Avenue Boynton Beach, Florida 33435 RE: City of Boynton Beach - Arbitration of Mark Sohn For Professional Services Rendered Through July 31, 2023 Total Services Total Current Charges Previous Balance Remittance Advice Telephone: 954.525.4100 Facsimile: 954.525.4300 Client: 015589 Matter: 000001 Invoice #: 148705 $7,537.50 $7,537.50 $3,082.50 Payment is due upon receipt. If payment in full is not received within 30 days, a finance charge of 1.2% (15% annually) may apply. Check Payable To: Wire Transfer: Kopelowitz Ostrow P.A. Receiving Bank: City National Bank of Florida Attn.: Accounts Receivable ABA Routing Number: 066004367 1 West Las Olas Blvd., Suite 500 Beneficiary: Kopelowitz Ostrow P.A. Fort Lauderdale, FL 33301 Account Number: 1954993480 Credit Card: We accept VISA, MasterCard, Discover and American Express or eCheck. To make a secure payment online, pleaseclick here. If paying by credit card, a 2% credit card processing fee will be added to your payment. Please return this remittance page with your payment. Thank you. 588 LAWYERS Kopelowitz Ostrow Ferguson Weiselberg Gilbert 1 West Las Olas Blvd., Suite 500 Federal Tax I.D. No.: 65-0637822 Fort Lauderdale, FL 33301 www.kolawyers.com City of Boynton Beach c/o City Attorney, Michael Cirullo Jr 100 E. Ocean Avenue Boynton Beach, Florida 33435 RE: City of Boynton Beach - Arbitration of Mark Sohn For Professional Services Rendered Through July 31, 2023 Telephone: 954.525.4100 Facsimile: 954.525.4300 August 23, 2023 Client: 015589 Matter: 000001 Invoice #: 148705 Page: 1 Date Person Description of Services Hours Rate Amount 07/02/2023 SDH Draft and edit Closing Brief. 4.00 225.00 $900.00 07/03/2023 SDH Draft and edit Closing Brief. Emails with opposing 4.40 225.00 $990.00 counsel regarding Union's request for two week extension. 07/23/2023 SDH Draft and edit Closing Brief. 7.50 225.00 $1,687.50 07/24/2023 DLF Reviewed and revised closing brief. 2.60 225.00 $585.00 07/24/2023 SDH Continue drafting and editing Closing Brief. 1.50 225.00 $337.50 07/25/2023 DLF Reviewed and revised closing brief. Reviewed 2.70 225.00 $607.50 Union's closing brief. 07/25/2023 SDH Final edits and review of Closing Brief. Email 9.50 225.00 $2,137.50 Closing Brief to Arbitrator. Emails and phone calls with Client regarding Closing Brief. Review of Union's Closing Brief. 07/27/2023 SDH Review of City Closing Brief for any necessary 1.30 225.00 $292.50 revisions. Total Professional Services 33.50 $7,537.50 Total Services Total Current Charges Previous Balance $7,537.50 $7,537.50 $3,082.50 589 LAWYERS Kopelowitz Ostrow Ferguson Weiselberg Gilbert 1 West Las Olas Blvd., Suite 500 Federal Tax I.D. No.: 65-0637822 Fort Lauderdale, FL 33301 www.kolawyers.com City of Boynton Beach c/o City Attorney, Michael Cirullo Jr 100 E. Ocean Avenue Boynton Beach, Florida 33435 RE: City of Boynton Beach - Arbitration of Mark Sohn For Professional Services Rendered Through June 30, 2023 Total Services Total Current Charges Previous Balance Less Payments Remittance Advice Telephone: 954.525.4100 Facsimile: 954.525.4300 Client: 015589 Matter: 000001 Invoice #: 148696 $3,082.50 $3,082.50 $2,709.62 ($2,709.62) Payment is due upon receipt. If payment in full is not received within 30 days, a finance charge of 1.2% (15% annually) may apply. Check Payable To: Wire Transfer: Kopelowitz Ostrow P.A. Receiving Bank: City National Bank of Florida Attn.: Accounts Receivable ABA Routing Number: 066004367 1 West Las Olas Blvd., Suite 500 Beneficiary: Kopelowitz Ostrow P.A. Fort Lauderdale, FL 33301 Account Number: 1954993480 Credit Card: We accept VISA, MasterCard, Discover and American Express or eCheck. To make a secure payment online, pleaseclick here. If paying by credit card, a 2% credit card processing fee will be added to your payment. Please return this remittance page with your payment. Thank you. 590 LAWYERS Kopelowitz Ostrow Ferguson Weiselberg Gilbert 1 West Las Olas Blvd., Suite 500 Federal Tax I.D. No.: 65-0637822 Fort Lauderdale, FL 33301 www.kolawyers.com City of Boynton Beach c/o City Attorney, Michael Cirullo Jr 100 E. Ocean Avenue Boynton Beach, Florida 33435 RE: City of Boynton Beach - Arbitration of Mark Sohn For Professional Services Rendered Through June 30, 2023 Telephone: 954.525.4100 Facsimile: 954.525.4300 August 22, 2023 Client: 015589 Matter: 000001 Invoice #: 148696 Page: 1 Date Person Description of Services Hours Rate Amount 06/13/2023 SDH Review of Day 2 of Transcript for use in Closing 3.50 225.00 $787.50 Brief. Edit Closing Brief. 06/15/2023 SDH Review of Day 3 transcript for use in Closing Brief. 3.70 225.00 $832.50 Cross check videos used by Union. 06/19/2023 SDH Review of final hearing transcript Day 4 and 2.50 225.00 $562.50 outline relevant excerpts for Closing Brief. 06/20/2023 DLF Reviewed exhibits and worked on outline for 1.20 225.00 $270.00 closing brief. 06/20/2023 SDH Continued review of Day 4 transcript. Review of 2.80 225.00 $630.00 Day 5 transcript. Total Professional Services 13.70 $3,082.50 Total Services Total Current Charges Previous Balance Less Payments $3,082.50 $3,082.50 $2,709.62 ($2,709.62) 591 6.1 Consent Agenda 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Commission Meeting Minutes. Requested Action: Approve minutes from the August 1, 2023 and August 15, 2023 City Commission Meetings. Explanation of Request: The City Commission met on August 1, 2023 and August 15, 2023, and minutes were prepared from the notes taken at the meetings. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. How will this affect city programs or services? A record of the actions taken by the City Commission will be maintained as a permanent record. Fiscal Impact: There is no fiscal impact to the budget from this item. Attachments: 08-01-2023 CC Meeting Minutes.pdf 08-15-2023 CC Meeting Minutes.pdf 592 Minutes of the City Commission Meeting Held Online Via the GoToWebinar Platform and In -Person at the City Hall Commission Chambers 100 East Ocean Avenue, Boynton Beach, Florida On Tuesday, August 1, 2023, at 6:00 P.M. Present: Mayor Ty Penserga Vice Mayor Angela Cruz Commissioner Woodrow L. Hay Commissioner Thomas Turkin Commissioner Aimee Kelley 1. Agenda Items A. Call to Order - Mayor Ty Penserga Andrew Mack, Deputy City Manager David Tolces, Interim City Attorney Maylee De Jesus, City Clerk Mayor Penserga called the meeting to order at 6:01 P.M. Roll Call City Clerk Maylee De Jesus called the roll. Vice Mayor Turkin joined virtually. A quorum was present. Invocation by Pastor Amalie Ash, First Presbyterian. Invocation was given by Pastor Ash. Pledge of Allegiance to the Flag led by Vice Mayor Turkin. Vice Mayor Turkin led the Pledge of Allegiance to the Flag. Agenda Approval: 1. Additions, Deletions, Corrections Vice Mayor Turkin asked for an update from staff regarding the Town Square Investigation. David Tolces, Interim City Attorney, stated that they are reviewing the documents and coming up with a scope of work for the Commission, and will seek direction from Commission. Mayor Penserga asked that the City Manager provide a report on the intracoastal sewer spillage, including what was the cause of the leak, when and how it was detected, what did staff do, and what steps are being taken so it does not happen again. He added for future discussion: creating a new charter office- office of the city auditor; creating a citywide cleanliness and beautification program; consider outsourcing a firm for strategic marketing and branding of Boynton Beach. 593 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Andrew Mack, Deputy City Manager, asked for timeframe on the discussions. Mayor Penserga said that he wants them on the next agenda for discussion. 2. Adoption ►4 Ulm.", Commissioner Kelley moved to approve the agenda as amended. Commissioner Cruz seconded the motion. The motion passed unanimously. 2. Other A. Informational items by the Members of the City Commission. Commissioner Kelley stated that she had no disclosures. Commissioner Hay stated that he had no disclosures. He said that the night market was "off the chain" and had never seen so many people attending an event. He encouraged the audience to attend the events. Vice Mayor Turkin stated that he had no disclosures, and that he attended the Boynton Strong Event, which was great. Commissioner Cruz stated that she had no disclosures, and that she also attended the Night Market and it was an amazing event. Mayor Penserga stated that he has no disclosures. He mentioned that he attended the school supply drive with Boynton Strong. He thanked Commissioner Hay for welcoming him to St. Johns, and said that he wants to attend different places of worship and events, in the City. 3. Announcements, Community and Special Events and Presentations A. Career Online High School Graduates - Certificate of Achievement. Craig Clark, Library Director, introduced the Alejandra Garcia and Rozana Jeune, and said that they graduated with their high school diploma through their program. Mayor Penserga and the Commission presented the ladies with a certificate. 594 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Alejandra Garcia stated that she is grateful for this opportunity. She spoke about her background, and being a young mom. She thanked her mom for pushing her to get this diploma. Rozanna Jeune spoke about her background, and her accomplishments with her education, because she did not think that she would be here. She stated that her family encouraged her to not give up. She thanked the Commission for allowing this ceremony. 313- New City Employee Poonam Kalkat, Director of Utilities, introduced the Sustainability and Resiliency Administrator Alannah Irwin. Ms. Irwin spoke about her education and professional background. She said that she is looking forward to working for the City. Mayor Penserga welcomed her to the City. 4. Public Audience Individual Speakers Will Be Limited To 3 Minute Presentations (at the discretion of the Chair, this 3 -minute allowance may need to be adjusted depending on the level of business coming before the City Commission). Harry Woodworth stated that the Night Market was awesome. He commented on wanting the report for the sewer issue, and asked for a root cause analysis. He spoke about a Citywide cleanup, and a tree that blocks the sidewalk off of Ocean Avenue. He said that he sent a letter to the Commission thanking the staff for their response on what he wrote to them about. James Young thanked the City for the way they are coming together, and doing events, and collaborating with the community. He spoke about his non-profit organization, and needing funding from the City to help him get this off the ground, and the benefits of his organization. Cindy Falco de Corrado spoke about the 125% increase to the Commission, and not allowing this go to Charter. She stated that they should have term limits to two years. She said that the functions that they attend are not their jobs. She mentioned that she would like the art changed outside, and a park at Forest Park. She said that they do not want a strong Mayor form of government. 595 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Jackie (no last name given) asked if the Commission are laundering money. She said that the military is watching everything that they do. She spoke about the satanic benches, and faces of the devil artwork outside of City Hall. She said that they need to stop with the raises that they are trying to give themselves. Anita Gabriel spoke about needing help, physically and mentally. There were no online comments. 5. Administrative 6. Consent Agenda A. Proposed Resolution No. R23 -095 - Construction and Access Easement. B. Legal Invoices June 2023. C. Purchases over $10,000 for June 2023. Motion: Hampshire Gardens Condo Commissioner Hay moved to approve the consent agenda. Commissioner Cruz seconded the motion. The motion passed unanimously. 7. Consent Bids and Purchases over $100,000 A. Vehicles to Purchase- Solid Waste Side Loaders B. Proposed Resolution R23-096- A & Associates Annual Blanket Purchase Order & Piggyback Agreement. C. Bid Extensions and Piggy -Backs Over $100,000 D. Proposed Resolution No. R23-097- Replacement of heating ventilating and air conditioning (HVAC) systems at the Women's Club. Commissioner Kelley pulled item #71D. Commissioner Cruz pulled item #7A. Motion: 4 596 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Commissioner Kelley moved to approve the Consent Bids and Purchases over $100,000, as amended. Commissioner Hay seconded the motion. The motion passed unanimously. 7A. Vehicles to Purchase- Solid Waste Side Loaders Mario Guzman, Director of Public Works, stated that this is to purchase two side loaders, and spoke about being able to get loaders a year earlier than originally anticipated. Commissioner Cruz thanked staff for being proactive. Motion: Commissioner Cruz moved to approve the Vehicles to purchase. Commissioner Hay seconded the motion. The motion passed unanimously. 7D. Proposed Resolution No. R23-097- Replacement of heating ventilating and air conditioning (HVAC) systems at the Women's Club. Mr. Guzman stated that this is to replace the AC unit at the Woman's Club, and that their goal is to have this ready for rental by October 1 st. Commissioner Kelley said that pulled this because she wanted to know when it will be back up and running, and mentioned that it is a great rental facility. Motion: Commissioner Kelley moved to approve Resolution No. R23-097. Commissioner Hay seconded the motion. The motion passed unanimously. 8. Public Hearing 6 p.m. or as soon thereafter as the agenda permits. The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Proposed Ordinance No. 23-014- Second Reading- Environmental Protection Standards Land Development Regulation Amendment (CDRV 23-005). Interim Attorney Tolces read the ordinance by title into the record. 5 597 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Jae Eun Kim, Principal Planner, said that there are no changes from first to second reading. She spoke about the following regarding Landscape permit environmental protection standard: summary of changes; landscape permit; update and clean up Part III, Chapter 4, Article I; mitigations- replacement requirements; caliper replacement; canopy replacement; and payment in -lieu of replacement. Mayor Penserga opened to public comment: Cindy Falco de Corrado asked for clarity, whether they are removing different palm trees and if they are placing trees. She asked where the trees are at, that will be removed. There was one hand raised for virtual comments. Mark Myer said that he looked at the documents and spoke about the verbiage regarding the trust fund. He asked if there are relocation requirements for trees. Commissioner Cruz asked for clarification regarding the payment in -lieu of requirement. Interim Attorney Tolces stated that he reads the language the same way that Commissioner Cruz interpreted it. Amanda Radigan, Director of Planning and Zoning, spoke about payment in -lieu of and when it is required. Commissioner Cruz asked if we can incorporate the same types of trees in the areas that they are replacing trees. Ms. Radigan said that is their intention. Commissioner Hay asked for clarification on businesses participating in this. Ms. Kim spoke about the funding source. Ms. Radigan said that the funds are not to remove trees, they are to plant trees. She spoke about the requirements to replace the trees. Ms. Kim spoke about the funding and what it can be used for. Ms. Radigan spoke about a variance during a landscape planning request. Commissioner Kelley asked why we would not address relocating a tree. Ms. Radigan spoke about the difficulty to relocate a tree successfully. Ms. Kim further spoke about relocating trees, and preserving trees. 598 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Motion Vice Mayor Turkin moved to approve Ordinance No. 23-014. Commissioner Hay seconded the motion. In a roll call vote, the motion passed unanimously. 9. City Manager's Report- None 10. Unfinished Business A. Update on in-house City Attorney and direction from Commission. Tennille DeCoste, Director of Human Resources and Risk Management, spoke about the history of this item. She mentioned how many candidates qualified and asked how the Commission would like to move forward. Commissioner Cruz said that she reviewed the applications, and that there were two she thought would be qualified. She stated that it is important to select the right people in the position. She mentioned that she would like to move forward with the two she liked, and continue to allow the window open for another 30 days. Vice Mayor Turkin said that he would like to pick the top candidates, and start the interviewing process. He said that he has his top 3, and he is not opposed to leaving the 30 -day window open. Commissioner Hay said that he would like to move ahead with 3 candidates and start interviewing, and that he is open to leaving the 30 -day window open, but he is ready to move ahead with the three. Commissioner Kelley stated that she has not been able to narrow her decision down. She spoke about what she is looking for. She said that she would like to start the interview process, and that she would defer to Ms. DeCoste regarding leaving the window open. Ms. DeCoste spoke about reopening the window after interviewing candidates. She suggested that we move forward with interviewing. Commissioner Hay asked if Interim Attorney Tolces' firm is willing to stay with us as interim. Interim Attorney Tolces responded yes. Mayor Penserga said that he would like to open this for another 30 days, and then wait to interview after that timeframe. 7 599 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Commissioner Hay asked if we decided on how many candidates we want to narrow down to. Mayor Penserga said that he thinks 3 is a safe number. There was consensus about ranking the top 5 and interviewing the top 3. There was discussion about the process, and approving the ranking list. Commissioner Hay said that he thinks we should move ahead with the 13 that have applied, and we should do the ranking at the next meeting. Mayor Penserga said that he would like to see the application process open for an extra 30 days. Vice Mayor Turkin suggested opening it up for 2 weeks, and start interviewing candidates, but leave the door open for new candidates. Commissioner Hay asked Legal if there is a violation to open up the application period for another 30 days. Commissioner Kelley asked for the procedure to be clarified. There was discussion regarding the process and their next steps. 11. New Business A. Proposed Resolution No. R23-098- Community Development Block Grant FY 2023 Annual Action Plan. Mara Frederiksen, Director of Finance, spoke about the following: CDBG- FY2023 Annual Action Plan; public services activities recommended for funding; housing activity recommended for funding; other activities recommended for funding; and summary of CDBG Funding uses Commissioner Kelley asked if we will have spent what we need to spend by the deadline. Ms. Frederiksen responded yes. Commissioner Hay said that he would like to do more research. Vice Mayor Turkin asked if this could be used for seniors. Ms. Frederiksen said yes. 600 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Vice Mayor Turkin spoke about a clubhouse being burned down and not knowing if they can count on their insurance, and asked if this could help. He said that he is not ready to move forward. RJ Ramirez, Community Improvement Manager, spoke what the funds can be used for, and about the deadline of August 16. Vice Mayor Turkin asked if they can wait until the next Commission Meeting on August 15th. Mr. Ramirez spoke about the process and said that he is available to answer questions anytime. Commissioner Cruz spoke about the process; the amount of money available for the different programs; and how much has been given back to the community already. Ms. Frederiksen spoke about the funding that they have provided and how many applicants they have been able to help. Mr. Ramirez further spoke about the funding that has been given out. Commissioner Cruz spoke about rules and regulations, and asked for a short presentation to show the process to apply to the program. Ms. Frederiksen spoke about not having the 15 -year mortgage and seeing more participation because of that. Mr. Ramirez spoke about the leftover funds that they had, and how the program is being ran. Commissioner Kelley asked why are we not managing more of the funds, and why we are outsourcing it. Mr. Ramirez said that he does not have the staffing for it. Commissioner Kelley stated that she would like to see us manage the funds more. she asked what our involvement is with the application process. Mr. Ramirez spoke about our involvement in choosing applicants. He said that there are checks and balances all the way through. He talked about needing more staff to be able to do this all in-house. 4 601 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Commissioner Cruz asked about funding a position for this department. Mr. Ramirez spoke about amendments that can be made. Motion: Vice Mayor Turkin moved to table Resolution No. R23-098, until August 15, 2023. Commissioner Hay seconded the motion. The motion passed unanimously. 12. Legal A. Proposed Resolution No. R23-084- Declaration of Surplus Property. Candace Walls, Assistant to the City Manager, spoke about the Background. Mayor Penserga asked if they moved forward, if this is the final sale. Interim Attorney Tolces spoke about coming back with a contract to the Commission. Commissioner Hay said that this is a win-win. There were no public comments. Motion: Commissioner Cruz moved to approve Resolution No. R23-084. Commissioner Hay seconded the motion. The motion passed unanimously. B. Proposed Resolution No. R23-099- Landscape Permit application corresponding to Ordinance No. 23-014. Ms. Kim spoke about the proposed application that would go with Ordinance 23-014. Commissioner Kelley asked who decides about relocation of a tree. Ms. Kim named the people who are able to give their opinion. There were no public comments. Motion: Commissioner Cruz moved to approve Resolution No. R23-099. Commissioner Hay 10 602 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 seconded the motion. The motion passed unanimously. 13. Future Agenda Items A. Consider revised local rules for approval. - August 15, 2023 B. Discussion regarding minimum level of service standards for roadways. — Mobility Workshop scheduled for August 29, 2023 C. Discussion on best practices in regards to regulating tints for paraphernalia shops. - October 2, 2023 D. Discussion regarding regulations to support local businesses.- November 7, 2023 E. Discussion regarding annexation options and procedures. — December 5, 2023 F. Discussion regarding existing regional programs and best practices to combat homelessness in the City. - March 19, 2024 G. Advisory Board Annual Reappointments and Appointments. - Tabled from April 4, 2023, Pending approval of Advisory Board Ordinance 14. Adjournment Commissioner Cruz thanked staff for their work. Vice Mayor Turkin gave a shout out to staff for being prompt on concerns. He asked staff about concerns with the permitting issue with American Classic Molding, and said that he would like to be updated. Commissioner Hay thanked staff. Commissioner Kelley asked about the Harvey Oyer Charter Boat issue. Deputy City Manager Mack said that will come back on August 15th. Motion 603 Meeting Minutes City Commission Meeting Boynton Beach, FL August 1, 2023 Commissioner Cruz moved to adjourn the meeting. Commissioner Kelley seconded the motion. The motion passed unanimously. There being no further business to discuss, the meeting was adjourned at 8:17 P.M. CITY OF BOYNTON BEACH ATTEST: Maylee De Jesus, MMC City Clerk 12 604 Minutes of the City Commission Meeting Held Online Via the GoToWebinar Platform and In -Person at the City Hall Commission Chambers 100 East Ocean Avenue, Boynton Beach, Florida On Tuesday, August 15, 2023, at 6:00 P.M. Present: Mayor Ty Penserga Vice Mayor Thomas Turkin Commissioner Woodrow L. Hay Commissioner Angela Cruz Commissioner Aimee Kelley 1. Agenda Items A. Call to Order - Mayor Ty Penserga Daniel Dugger City Manager David Tolces, Interim City Attorney Maylee De Jesus, City Clerk Mayor Penserga called the meeting to order at 6:02 P.M. Roll Call City Clerk Maylee De Jesus called the roll. A quorum was present. Invocation by Pastor George Botha, Journey Church. Invocation was given by Invocation by Pastor George Botha, Journey Church. Pledge of Allegiance to the Flag led by Commissioner Angela Cruz. Commissioner Cruz led the Pledge of Allegiance to the Flag. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption Vice Mayor Turkin requested to move item 10A before Public Audience. There was consensus from the Board. Vice Mayor Turkin asked to add a discussion on racially targeted words at the last Art Board meeting. He also requested to discuss the Art Assessment Fee. Mayor Penserga noted that there is an agenda item on the Art Assessment Fee and recommended Vice Mayor Turkin address it then. He also said suggested that Vice Mayor Turkin speak to the City Manager first, regarding his first item. Commissioner Cruz stated that she would like to move items 12A and 12B to before New 605 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Business. There was consensus from the Board. Motion: Vice Mayor Turkin moved to approve the agenda, as amended. Commissioner Hay seconded the motion. The motion passed unanimously. 2. Other A. Informational items by the Members of the City Commission. Commissioner Cruz disclosed that she received several phone calls regarding the Harvey Oyer Boat Ramp. Vice Mayor Turkin disclosed that he spoke to the Charter Captains at the CRA Marina, as well as the 30-40 Charter Captains that sit before them tonight. Commissioner Hay stated that he had no disclosures. He said the Florida League of Cities Conference was outstanding. He added that they need to be aware of Form 6 that will have to be filled out by them, instead of Form 1. David Tolces, Interim City Attorney, stated that they would be happy to provide guidance on Form 6. Commissioner Kelley stated that she received several emails and phone calls regarding item 10A and spoke to David Katz regarding item 12A. She wished everyone a successful week back to school. Mayor Penserga said that he received numerous emails and phone calls too, regarding the boat ramp. 3. Announcements, Community and Special Events And Presentations A. Award Presentation from National Coalition of 100 Black Women, South Palm Beach County Chapter (NCBW SPB) to the Boynton Beach Police Department (BBPD). Tennille DeCoste, Human Resources Director, introduced the National Coalition of 100 Black Women, South Palm Beach County Chapter 3rd Vice President Desiree Jackson. Ms. Jackson presented the award to the Boynton Beach Police Department. 2 606 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Chief Joseph DeGiulio thanked the organization for the recognition. B. Announcement — Recreation and Parks Photo Exhibit Closing Ceremony Mayor Penserga announced the event. C. Public Art Department Grant Award Announcement Mayor Penserga announced the Mellon Foundation Grant that was awarded. Glenn Weiss, Director of Art in Public Places, spoke about the $100K grant that they have received. He said that this is a collaboration with the Heart of Boynton Beach Community Association. D. 2023 Summer Internship Recap Ms. DeCoste introduced the item. Andrea Lyseight-Melbourne, Manager of Organizational Development, spoke about the program and how successful it was. She thanked the Commission for allowing this program to happen. Ms. DeCoste played the video created by intern Emily Jimenez. Sofia Bernstein, Intern, spoke about her experience in the Public Arts Department. She said that the skills that she will be able to take what she learned here, and use it for the future. She stated that she hopes this program continues. Yesenia Gonzalez, Intern, spoke about her experience in Parks and Recreation and shadowing the City Clerk's Office. She stated that she would like to continue working for the government. Ms. DeCoste stated that there are about 23 interns staying with the City. Ms. Kathryn Matos, Assistant City Manager, thanked the Marketing Department for adding the video to social media. 10. Unfinished Business A. Options to regulate charter boat uses at Harvey E. Oyer, Jr. Park 3 607 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Kacy Young, Director of Parks and Recreation, introduced the item. He spoke about the Charter Boat Uses at Harvey Oyer Jr. Park Boat Ramp as follows: overview; description of the issue; current status; potential liability/risk concerns; proposed options; example regulations; next steps; and questions. Mayor Penserga opened public comment. Mike Hugo spoke about a brain tumor that he has, and about his personal life. He stated that he must use this ramp because of ADA issues at other ramps. He said that this allows him to enjoy being able to go out on the water with his family. He commented on the liabilities that were talked about. He said that there are a lot of people in his situation. Danny Burro spoke about his background and said that he has been a Charter Boat Captain for 18 years and promotes Boynton Beach. He said that he is here today, with threats to his business, which is already struggling. He stated that this is one of two ramps in the county that is ADA compliant. Jack Myers stated that if they are worried about liabilities and there are other activities that should be looked at. Ryan McGinnis spoke about there not being any laws against what they are doing. He said that there are only three guys that are complaining about this. Captain Anthony spoke about the guys that are complaining and said that he has the licenses necessary to be able to run his charter. He said that he supplies seafood to local businesses. Interim City Attorney Tolces said that he does not need to personally attack anyone. Mayor Penserga said that in these Chambers, you will be heard and not interrupted. Amanda Mench said that it is getting hard to live for everyone, and asked who is going to regulate and enforce this, because regulations will not work. Barry Shoemaker said that they are one of the heaviest regulated jobs in the world. He stated that the licenses they have are very difficult to obtain, and he has a million -dollar insurance policy. He commented on applying for the BTRs twice with the City. He said that there are a limited number of slips at the CRA Marina and asked not to take this from them. 4 608 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Michael Murta spoke about using this boat ramp for the past two decades. He said that he abides by the rules when using the ramp. He commented on having all of the licenses and insurances that he owns. He spoke about the charters that are established at the Marina, and the ones that are not established. He asked that they allow the smaller charter businesses to stay in business. Bryan Waddel stated that he supports these Charter Captains. Cindy Falco De Corrado stated that federal money was taken to fix this dock, and they should not have to pay. Donald Turka spoke about his background and using the marina for many years and said that it is wrong to go against it. Virtual hands: None. Mayor Penserga stated that he does not have any intention of closing the ramp. Vice Mayor Turkin made a motion to dismiss this item and allow everyone to use this ramp. He said that Ms. Oyer called these illegal boat charters and that it is a shame that she called them illegal. He stated that he wants to let the fisherman fish. Commissioner Hay said that he agrees that all the issues that were brought up are solvable. Commissioner Kelley stated that as a family they use the boat ramp and cherish it. She said that there has been increased traffic at the park because of the amazing upgrades, and yes there were grants to help the improvements. She commented that she would like to make sure that the residents can use it and are not affected by the charters using the ramps. She asked staff to monitor and let them know about any issues that come up. She commented that she would like to have a way to monitor and make sure that people are not illegally using the ramp. Commissioner Cruz said that she understands about times being tough and people needing to continue using this ramp for their livelihood. She spoke about funding for the ramp, said that she supports Option 3, and would like for us to continue researching. Vice Mayor Turkin said that there has never been an issue until recently, and asked why we would want to put the City in a predicament where they can be sued. Mayor Penserga stated that it seems like everyone has their paperwork together. He asked 609 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 who may not have their paperwork that might pose a problem. Vice Mayor Turkin spoke about being pulled over five times during lobster season, and all documents were checked each time. He said that these businesses are regulated by federal, state, and local government, and that FWC is always out there checking different things. ►yi RIM", Vice Mayor Turkin moved to move forward with Option 3. Commissioner Hay seconded the motion. The motion passed unanimously. The Commission recessed at 7:03 P.M. The Commission reconvened at 7:20 P.M. 4. Public Audience Individual Speakers Will Be Limited To 3 Minute Presentations (at the discretion of the Chair, this 3 -minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Susan Oyer stated that she did not know about the history of the boat ramp until recently and said that she does not appreciate Vice Mayor Turkin's comments about her. She said that she has tried to stay out of this and spoke about being supportive of the charters. She commented about the increases for the Commissioners, and said that it is not acceptable, and they already have enough perks. Mack McCray spoke about the cemetery and mission statement. He spoke about funeral services laws, rules, and regulations. He requested the license for our cemetery, the last investigation report by the state for each cemetery, perpetual funds to take care of the cemeteries. He asked how many cemetery plots we have left and spoke about finding more land to create cemetery space. He said that there are days that people said they cannot be buried. David Katz spoke about being on the board 30 years ago, which used to be very hard back then. He spoke about the raise that they are requesting. James Young spoke about MLK Park not having any water fountains. He said that there are no covers over the playgrounds either. Wesley Shuler spoke about the funeral homes not being able to bury on the weekends 610 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 and having to wait until Tuesday. He said that it is unacceptable to not allow weekend burials. Cindy Falco De Corrado spoke about an issue that happened at the Art Board. She spoke about a committee member on the Art Board saying a racist comment at the Art Board meeting. She commented on the Mellon Foundation and art outside of their building. She said that she wants nice art outside, that represents the City. Victor Norfus objected to any raise that the Commissioners are giving themselves. He said that as citizens, they should be able to vote about this. He said that he went to a funeral this past weekend but that the person isn't going to be buried until Tuesday. He spoke about not being able to have plots to buy. Katy Miller said that she would like the Police Officers to ride through her street, because they never drive through. She spoke about a lot of cars at some houses blocking the street. Janet Thompson spoke about the art not being a representative of the Community. She said it is demonic. Tory Orr spoke about the raise that the Commissioners are requesting. He spoke about the Attorney speaking out of line with the public. He said that that the Attorney owes the City residents an apology. Donald Turket spoke about having trouble filling the boards. He commented on artwork regulations, and the Board Member on the Arts Board being racist. He said that the artwork was commissioned over a year ago, and that there is no point in the art board. Eric Party spoke about the artwork that is going to be displayed publicly. He said that the artwork represents pedophilia. He spoke about LGBTQ videos on the internet. He said that this piece of art should not represent the community. Bryce Graham said that we do not need leaders that love money, we need leaders that love justice. He spoke about it being unacceptable to have a pay raise when the community needs help. He commented on the cemetery issue and not being able to bury someone on a Saturday. John Dames spoke about the raise that the Commission wants to give themselves. He asked Reverend Hay to educate his colleagues about the bible and taking from his people. Keturah Joseph spoke about not being available to some of the Commissioners to talk to 7 611 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 about a rehab program. She said that they are helping people throughout the City, on a first come first serve basis. Jackie Dobbins asked if we are becoming a satanic community. She spoke about the arts issue with the Mellon Foundation. She said that she lives across the street from the art, and she is angry about it. She spoke about the artwork outside of the City Hall. Hector Velazquez stated that he is on the Art Advisory Board and that the Board has fulfilled their mission in his year on the Board. He spoke about different artwork that has been approved in the City. Don Hoffman commended the Commission on the boat issue. He said that he would like the art to be squashed too. He spoke about the issue with the artwork for the Mellon Foundation. He said that there were many residents that did not like the artwork, but the Art Board approved the art. He said that they do not agree with the core values of the foundation. Debbie Matcha said that it is sickening to give themselves a raise. She spoke about the artwork and doing a survey about it. Barbara Ready spoke about the Art Board and how it works. She explained that the City is not paying for the art, WXEL is, and that they selected the artwork for their building. She said that she supports the art. Virtual Comments: 1 hand Ace Tilton Radcliff said that she is glad people are showing for the Art Board Meetings. She spoke about being proud about the artwork. Mayor Penserga closed public comment. 5. Administrative 6. Consent Agenda A. Proposed Resolution No. R23-100- Nuisance Abatement Liens. B. Proposed Resolution No. R23-101- Approve and ratify the Collective Bargaining agreement between the City and the Service Employees International Union (SEIU), White Collar, for the term October 1, 2023 through September 30, 2026. C. Proposed Resolution No. R23-102- Surplus Vehicles for Auction (August 2023) 8 612 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 D. Amendment FY 2022-23 Capital Improvement Project Improvement Fund 303 E. Wellfield Testing for Emerging Contaminants. F. Proposed Resolution No. R23-103- Heart of Boynton Flood Control - Drainage Improvements FEMA Hazard Mitigation Grant Program HMGP grant application. G. Purchases over $10,000 for the month of July 2023. H. Commission Meeting Minutes. Motion: Vice Mayor Turkin moved to approve the consent agenda. Commissioner Kelley seconded the motion. The motion passed unanimously. 7. Consent Bids and Purchases over $100,000 A. Approve Task Order UT -1 C-07 with Carollo Engineering, Inc. to conduct an Asset Management Roadmap and Computerized Maintenance Management System (CMMS) review for the Utility Department. B. Proposed Resolution No. R23-104- AssetWorks Module Purchase C. Approve the increase to Purchase Order #231339 issued to Shenandoah General Construction, LLC. D. Boynton Beach Blvd Extension Improvements. E. Vehicles to Purchase FY22/23 for FY23/24 Replacement F. Approve Task Order UT -413-03 for the Lift Stations No. 410 & 414 Force Main Extensions project. G. Proposed Resolution No. R23-105- Contract for the Town of Hypoluxo Septic to Sewer Project - Progressive Design Build - Grant Funded Project - Phase 1. H. Bid Extensions and Piggy -Back Over $100,000 Motion: Commissioner Kelley moved to approve the remainder of Consent Bids and Purchases over $100,000. Commissioner Hay seconded the motion. The motion passed unanimously. 8. Public Hearing .01 613 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 6 p.m. or as soon thereafter as the agenda permits. The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 9. City Manager's Report — No items 10. Unfinished Business B. In -House City Attorney Rankings Ms. DeCoste spoke about the following: options; updates; candidates; and direction from Commission. Commissioner Kelley said that she is comfortable with interviewing the top 4. Commissioner Hay said that he initially wanted to go with top 3, but is okay with top 4. Vice Mayor Turkin said that top 3 was his intention, but he is okay with the majority vote. Commissioner Cruz said that she is okay with the top 4. Mayor Penserga said that he will support this. Ms. DeCoste said that she will proceed to schedule interviews for the 20th. Mayor Penserga said that he would like to have the interviews in-person. C. Use of ARPA funds for infrastructure needs Mario Guzman, Director of Public Works, spoke about the following: infrastructure improvements; and recommended improvements. Moisey Abdurakhmanov, City Engineer, spoke about the following: project details- Boynton lakes/Meadow; project details- Cherry Hill; project details- Chapel Hill; project details - Chapel Hill- Lake Shore; and project details- Golfview Harbor. Mr. Guzman spoke about the following: summary of needs; and questions. Commissioner Cruz thanked the team for everything they have done. She spoke about the 10 614 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 angry residents at Golfview Harbor, and said that today we are focusing on things that we said that we are going to do that will benefit our community. Vice Mayor Turkin thanked the team for what they do and incorporating public feedback. He commended Commissioner Cruz for initiating this. He asked why there is a difference in the linear feet prices. Mr. Abdurakhmanov explained the difference between the conditions of the roads and the price. Vice Mayor Turkin asked for no encroaching on swales in Chapel Hill, and to look at other lower rated roads in that neighborhood. Commissioner Hay asked how much is left in ARPA funding. Deputy City Manager Mack responded that there is about $4.5M. Commissioner Hay thanked the team. He said that heat is the biggest issue they must combat when there are events at the Sara Sims Park. He requested that we look at shading for the park. Commissioner Kelley thanked the team. She spoke about the solar initiatives that FPL has. Mayor Penserga thanked the team. There was consensus on allocation of funds for these projects. Mayor Penserga said that there was shade requested for the park, and he asked staff to look into the project. Commissioner Cruz said that she wants to move forward with this and asked if grant funding is secured, so that we can use the ARPA money for other opportunities. Motion: Commissioner Cruz moved to approve the use of ARPA funds for infrastructure needs. Vice Mayor Turkin seconded the motion. The motion passed unanimously. D. Proposed Resolution No. R23-098- Community Development Block Grant FY 2023 Annual Action Plan. (Tabled at the August 1, 2023, Commission 615 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 meeting.) Motion: Commissioner Kelley moved to approve remove from table. Commissioner Hay seconded the motion. The motion passed unanimously. Mara Frederiksen, Chief Finance Director, said that she has the same presentation and will take questions. Vice Mayor Turkin thanked Ms. Frederiksen for clarifying his question and said that he would like to use some funds to redevelop the Senior Center. Ms. Frederiksen said that CBDG funds can be used in the future for this project. Vice Mayor Turkin asked when we should request this. RJ Ramirez, Community Improvement Manager, explained the deadlines and said that he generally starts the process in February. Ms. Frederiksen said that they can send the request to the Commission in February as well. Mayor Penserga opened public comment. There were no public comment. Motion: Commissioner Kelley moved to approve Resolution No. R23-098. Vice Mayor Turkin seconded the motion. The motion passed unanimously. 12. Legal A. Proposed Ordinance No. 23-016- First Reading - Amending Chapter 27, "Advisory Boards and Committees" Interim City Attorney Tolces read the ordinance into the record. Ms. Matos stated that this was introduced two meetings ago and incorporates the Commission comments. She spoke about the reason why the ordinance was split into two ordinances. She said that item A is primarily clean up language and making the boards a little generic. 12 616 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Commissioner Kelley thanked Ms. Matos for her hard work. She said that she does not have questions at this time. She explained why she questioned the ordinance, since it was confusing. Commissioner Cruz asked to add some recommendations and amendments to make recommendations, not for final approval. She wants the Commission to have final say on what goes to the art board. • Section 27-24-d5 (line 365)- "exercise their authority" should be "recommend to say." She said that she would like it to allow for public input, and for it to be from a local artist in PBC. • Section 27-20 Membership (line 326)- wants to electors of the City of Boynton Beach to be added. She said that residents should be prioritized, instead of just business owners, so she wants to strike out business owners. • Line 329- She said that interested citizens should be on the Board, instead of removing it. She asked if appointees would or would not come to Commission. Ms. Matos explained line 329. Commissioner Cruz said that she would like to add the City Commission approval. Interim City Attorney Tolces said that it is incorporated in another part. Commissioner Cruz explained her amendments. Mayor Penserga recommended if counsel could prepare the items discussed and distribute to the Commission. He asked how we should proceed. Interim City Attorney Tolces explained the process. He said that there should be motion and consensus on first reading, and it would come back with the changes for second reading. He reiterated the changes requested. Commissioner Kelley stated her concerns with business owners being striked out. She suggested that priority be residents. Motion: Vice Mayor Turkin moved to approve electors and residents. Commissioner Hay seconded the motion. The motion passed unanimously. 13 617 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Commissioner Cruz suggested a maximum of two out of seven Board Members be business owners. Vice Mayor Turkin asked for clarifications. He asked for this to be standardized across the board. Motion: Commissioner Cruz moved to approve line 329- interested citizen, and "no more than 2 members may be owners of business, that do not live in Boynton Beach." Vice Mayor Turkin seconded the motion. The motion passed unanimously. Interim City Attorney Tolces noted: • Line 365 - remove "exercise their authority" to "recommend to the City Commission" Commissioner Cruz explained that she wants the Commission to make the final decision. Commissioner Kelley spoke about the reason the Art Advisory Board was established. She said that she is hesitant to have the decision coming back to the Commissioners. She spoke about the criteria that is supposed to be met for artwork. Mayor Penserga asked Commissioner Cruz if she wants all artwork to come to the Commissioners or just some items. Commissioner Cruz explained why she is proposing it. Commissioner Hay said that he understands what is happening. He said that he does not want them to approve all art, but if there is a complaint about an art piece, then maybe they can have a say at that point. He said that we should come up with a plan that will work for all of us. Vice Mayor Turkin said that there have been many times that the P&D have not approved something, and they have. He stated that one board should not have more autonomy than others. He commented there needs to be more transparency. He said that he would like the ability to make a change. Interim City Attorney Tolces explained the difference between these two ordinances. 14 618 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Ms. Matos stated that the next steps are to revise the guidelines and bring them back to the Commission for approval. Mayor Penserga spoke about Vice Mayor Turkin's autonomy comment. He encouraged Vice Mayor Turkin to speak to the City Manager if he has an issue with a staff member. Vice Mayor Turkin asked City Manager Dugger if he curates art. City Manager Dugger said no. He stated that they need to take a deeper dive and gather facts. Commissioner Kelley asked for clarification on the public art fee, and if there will be more parameters. Interim City Attorney Tolces explained what is more appropriate to address in the other ordinance. Commissioner Kelley said that she would still defer to the Art Board for global voting of artwork City-wide. Mayor Penserga said that there is consensus that they do not want to decide on every artwork, but they want the right to appeal a decision of the Board. Interim City Attorney Tolces suggested language for appeals. City Manager Dugger spoke about artwork being commissioned before it was approved. Mayor Penserga said that this is how it should be. There was discussion regarding artwork going to the Art Board and there being an issue with art that is approved and is controversial. Commissioner Cruz suggested adding public input, and then making it a local artist, and then adding that the Commission can appeal a decision that has been made. Interim City Attorney Tolces said that most appellate rights are 30 days. There was discussion regarding a timeline. Motion: 15 619 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Angela Cruz moved to approve line 367- to include public input from residents, and be a local artist in the State of Florida, with a preference in Palm Beach County. Vice Mayor Turkin seconded the motion. The motion passed unanimously. Ms. Matos asked for clarification if artwork should be emailed to the Commissioners once approved. There was consensus for it to be emailed. Vice Mayor Turkin asked if art must be approved before a permit is pulled. City Manager Dugger said no, so that there is no delay in permitting. Mayor Penserga said that he will support 60 days for now. Motion: Commissioner Cruz moved to approve line 367- the Mayor or Commissioner may file a notice of appeal of the decision of the Art Advisory Board, within 60 days, to appeal the decision of the Board and will be placed on the next City agenda. Vice Mayor Turkin seconded the motion. The motion passed (4-1), with Commissioner Kelley dissenting. Commissioner Cruz asked about term limits. Ms. Matos explained the term limits. Vice Mayor Turkin had two amendments, included in the Absentee Policy (lines 162-188) Ms. Matos explained having to have quorum. Vice Mayor Turkin said that there should be some grace for absences. He would like to amend the change, to add back in Military Service and death in families. He asked what is the process of removal. Ms. Matos explained the process that it currently states and what is being proposed. Commissioner Kelley spoke about Art Advisory Board to report to the Commission monthly. Interim City Attorney Tolces spoke about line 352, proposed "monthly basis" and require il 620 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 action taken with respect to public art. Motion: Vice Mayor Turkin moved to amend to allow lines 182, 185, 187, and 188 to be excused absences. Commissioner Cruz seconded the motion. The motion passed unanimously. Motion: Commissioner Kelley moved to approve line 352, proposed "monthly basis" and require action taken with respect to public art. Vice Mayor Turkin seconded the motion. The motion passed unanimously. Motion: Vice Mayor Turkin moved to approve Ordinance No. 23-016, as amended, on first reading. Commissioner Hay seconded the motion. In a roll call vote, the motion passed unanimously. B. Proposed Ordinance No. 23-017- First Reading - Amending Chapter 27, "Advisory Boards and Committees", Public Art Fee Interim City Attorney Tolces read the ordinance by title. Ms. Matos spoke about the reason for this ordinance. City Manager Dugger further explained the threshold change. Commissioner Kelley requested adding language regarding public workshop into this. Interim City Attorney Tolces explained the process, and spoke about line 133, and added scheduling and holding a public workshop regarding location, design, and public visibility of the public artwork, prior to the Art Advisory Board Meeting. Vice Mayor Turkin asked if this is just for the increase to help small businesses. Ms. Matos responded yes. Vice Mayor Turkin spoke about the art assessment fee and allocating that money for infrastructure instead. He asked for this to be on a future agenda item. 17 621 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 Interim City Attorney Tolces said that it is worthy to discuss, but it should be a separate discussion from this. Commissioner Cruz spoke about when developers do not pay a fee, there would be a hold up in their permitting (line 100). There was discussion about the changes in lines 99-103; line 40- adding art should be consistent with the values of the City of Boynton Beach, being family oriented or fishing; and updating the guidelines. Motion: Commissioner Kelley moved to approve amendment to add scheduling and holding a public workshop regarding location, design, and public visibility of the public artwork, prior to the Art Advisory Board meeting. Vice Mayor Turkin seconded the motion. In a roll call vote, the motion passed unanimously. 11. New Business A. Discussion on creating new charter Office of the City Auditor Mayor Penserga explained that this is common in a lot of cities, and what they would do. He asked for consensus to come back with a scope of work. He said that this would be for an employee in a separate department. Commissioner Cruz said that this would take forever. There was discussion on what the auditor would do. Commissioner hay said that he would like to see a job description. Commissioner Kelley said that she would like to see what staff comes up with. There was consensus to move forward with a scope of work. B. Discuss Citywide Cleanliness and Beautification Program Mayor Penserga provided background on the item. He said that he is toying with the idea of a task force or public input meeting. He spoke about sidewalks and public roadways, and 18 622 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 said that he would like to have quotes for power washing. Commissioner Cruz said that she would like to use local companies only. Mayor Penserga agreed. There was consensus from the Commission. C. Discuss Citywide Cleanliness and Beautification Program Mayor Penserga said that his intent is not to do away with the marketing team. He wants to have a company help fix the image of the City. Vice Mayor Turkin spoke about the media just focusing on the negative and not the positive. There was support from the Commission. Commissioner Hay said that he went through this 10 years ago when he was Mayor. He stated that he wants our identity to be better. Commissioner Kelley said that it is time to amplify our great City. 13. Future Agenda Items A. Discussion regarding minimum level of service standards for roadways. — Mobility Workshop scheduled for August 29, 2023 B Adoption of Local Rules of Procedure and Quasi -Judicial Rules pertaining to all official meetings of the City Commission of Boynton Beach, requested by Mayor Penserga. - September 5, 2023 C. Discussion on scope of work for Town Square Investigation D. Discussion on best practices in regards to regulating tints for paraphernalia shops.- October 2, 2023 E. Discussion regarding regulations to support local businesses.- November 7, 2023 F. Discussion regarding annexation options and procedures. — December 5, 2023 C. Discussion regarding existing regional programs and best practices to combat homelessness in the City. - March 19, 2024 D. Advisory Board Annual Reappointments and Appointments. - Tabled from 19 623 Meeting Minutes City Commission Meeting Boynton Beach, FL August 15th, 2023 April 4, 2023.- Pending approval of Advisory Board Ordinance 14. Adjournment Mr. Dugger spoke about the funeral situation. He said that it was an oversight, and there was misinterpretation. He apologized for the misunderstanding and said there is no law that says we do not bury people on the weekends. Mr. Guzman said that he reached out to staff to find out what was happening. He spoke about the cemetery being open. Commissioner Hay said that there should be a statement sent out. Mr. Dugger stated that he will find out facts and send out a statement. Commissioner Kelley congratulated Chief DeGuilio on their recent arrests and solving crimes. Mayor Penserga said that he requested a variety of contracts, which he has not received. Vice Mayor Turkin asked about the pipeline presentation. Mr. Mack said that there was not a definitive timeline, but it is in process. Motion: Vice Mayor Turkin moved to adjourn the meeting. Commissioner Hay seconded the motion. The motion passed unanimously. There being no further business to discuss, the meeting was adjourned at 10:55 P.M. CITY OF BOYNTON BEACH ATTEST: Maylee De Jesus, MMC City Clerk 20 624 Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution No. R23-007 - Bank of America - Piggybacking the City of Orlando. Requested Action: Approve the piggybacking of the City of Orlando Banking Services RFP No. 20-0276 and authorize the City Manager to sign the Agreement between the City of Boynton Beach and Bank of America; the Umbrella Agreement and the Acceptance of Treasury Services. Explanation of Request: The City of Boynton Beach has had a continuing contract with Bank of America that has been automatically renewed over the past several years. The City uses Bank of America for all its banking services that include: • Master Checking Account; • Accounts Payable Disbursement Account; • Payroll Disbursement Account; • EMS Billing Lockbox Services; • Credit Card Payments; • Money Market Savings Account; • Non-interest Bearing Checking Account for Utilities Deposits; • Checking Account for Employees' FSA Deductions; • Remote Check Scanning Services; • Merchant Transaction Services; • E -payable Transaction and Rebates for Vendor Payments; • EFT Payments for Vendor Payments; • EFT/ACH Payments for incoming Wires from Vendors and State of Florida Payments. Employees utilizing direct deposit for their payroll checks are also eligible for a checking or saving account with no monthly fee. The City of Orlando awarded Bank of America a five-year contract as a result of RFP No. 20- 0276 for Banking Services. Term: May 15, 2021 through May 14, 2026, with the option of two (2) two-year renewals. The City of Boynton Beach would like to piggyback this agreement to take advantage of the competitive rates afforded the City of Orlando through the award of RFP No. 20-276 to Bank of America. How will this affect city programs or services? This piggyback will allow the City to continue to use Bank of America services for all the City banking requirements with the competitive rates secured by the City of Orlando. 625 Fiscal Impact: This is a budgeted item. Attachments: Resolution approving Piggy -back Agreements with Bank of America Umbrella Agreement for Government Banking Services - City of Boynton Beach.pdf Deposit Agreement and Disclosures.pdf RFP20-0276 - City of Orlando - Banking Services.pdf Bank of America - Price Proposal - City of Orlando.pdf City of Orlando - Council Agenda Item.pdf 626 1 RESOLUTION NO. R23-007 2 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA APPROVING 5 THE PIGGYBACK OF THE CITY OF ORLANDO BANKING SERVICES RFP NO. 6 20-0276 AND AUTHORIZING THE CITY MANAGER TO SIGN THE NEW 7 AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BANK OF 8 AMERICA; THE UMBRELLA AGREEMENT AND THE ACCEPTANCE OF 9 TREASURY SERVICES; AND PROVIDING AN EFFECTIVE DATE. 10 11 12 WHEREAS, the City of Boynton Beach has had a continuing contract with Bank of 13 America that has been automatically renewed over the past several years; and 14 WHEREAS, the City of Orlando awarded Bank of America a five-year contract as a result 15 of RFP No. 20-0276 for Banking Services. Agreement. Term: May 1 S, 2021 through May 14, 2026, 16 with the option for two (2) two-year renewals; and 17 WHEREAS, the City of Boynton Beach would like to piggyback this agreement to take 18 advantage of the competitive rates afforded the City of Orlando through the award of RFP No. 19 20-0276 to Bank of America; and 20 WHEREAS, the City Commission of the City of Boynton Beach, Florida deems it to be in 21 the best interests of the citizens and residents of the City of Boynton to approve the piggyback 22 of the City of Orlando Banking Services RFP No. 20-0276 and authorize the City Manager to sign 23 the new Agreement between the City of Boynton Beach and Bank of America; the Umbrella 24 Agreement and the Acceptance of Treasury Services. 25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 26 BOYNTON BEACH, FLORIDA, THAT: 27 28 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 29 being true and correct and are hereby made a specific part of this Resolution upon adoption 30 hereof. 31 Section 2. The City Commission hereby approves the piggyback of the City of 32 Orlando Banking Services RFP No. 20-0276 and authorizes the City Manager to sign the new 33 Agreement between the City of Boynton Beach and Bank of America; the Umbrella Agreement S:\CA\RESO\Agreements\Piggy-Back Agmts With Bank Of America - Reso.Docx 627 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 and the Acceptance of Treasury Services. A copy of the Agreement is attached hereto and incorporated herein as Exhibit "A". Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this 5th day of September, 2023. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Ty Penserga Vice Mayor— Thomas Turkin Commissioner — Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley ATTEST: Maylee De Jes6s, MPA, MMC City Clerk (Corporate Seal) VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:\CA\RESO\Agreements\Piggy-Back Agmts With Bank Of America - Reso.Docx 628 Umbrella Agreement for Government Banking Services This Umbrella Agreement for Government Banking Services (the "Agreement") is made and entered into as of the date of the last signature below ("Effective Date"), by and between City of Boynton Beach (the "Client" or "City") and Bank of America, N.A., a national banking association (the `Bank"). WHEREAS, Bank and Client have entered into that certain Global Transaction Services Terms and Conditions and Acceptance of Services (together, the "T&C") (as may be amended from time to time) for the provision of various banking services by Bank to Client; and WHEREAS, on May 16, 2020, the City of Orlando, Florida, ("Orlando") issued Request for Proposal RFP20-0276 (the "RFP") for certain banking services identified in the RFP and on the defined below Fee Schedule ("Services"); and WHEREAS, on July 1, 2020, the Bank issued its response to the RFP (the "Proposal") and was awarded the business; and WHEREAS, pursuant to the laws of the State of Florida, Client is duly authorized to purchase Services from the Bank on the basis of the Orlando RFP; and WHEREAS, Client wishes to procure one or more Services from the Bank on the basis of the Orlando RFP and Bank's Proposal, as applicable to the Client, for the line -item pricing contained in the Proposal subject to the schedule of fees as provided in the attached to, and incorporated into, this Agreement Exhibit A, Schedule of Fees ("Fee Schedule"); and WHEREAS, the parties wish to enter into this Agreement for the purpose of specifying the term, fees and constituent documents of the Agreement between Client and Bank regarding the Services. NOW, THEREFORE, in consideration of the foregoing, the mutual covenants contained herein and other good and valuable consideration, the parties agree as follows: 1. Integrated Agreement. The entire and integrated Agreement between Client and Bank related to the Services shall consist of this Agreement (including Exhibit A, Fee Schedule), T&C (including user documentation and set-up forms), and Bank's Deposit Agreement and Disclosures. In the event of a conflict among any of the preceding documents, such documents shall govern in the following order of precedence: (1) this Agreement, (2) T&C (including user documentation and set-up forms) and (3) Bank's Deposit Agreement and Disclosures. The integrated agreement supersedes all prior negotiations, representations, statements, and agreements, whether written or oral, regarding the Services. Term. The term of this Agreement shall begin on Effective Date and continue through and including May 14, 2026 (the "Tenn"), unless earlier terminated as provided for in this Agreement. The Term may be extended by written mutual consent of the parties, subject to the Client submitting in writing to Bank its intent to extend the Term no later than 60 days prior to May 14, 2026. Bank in its sole discretion may tenninate or continue providing the Services thereafter, however if the Client continues to utilize the Services without a renewal amendment or other agreement with the Bank first being signed, such Services shall be provided by the Bank in accordance with the then current version of the Global Transaction Services Terms and Conditions available on the Bank's Website until the parties agree in writing otherwise. Commencement of Performance. Except as otherwise agreed by the parties, Bank shall begin performing each Service upon execution and delivery of this Agreement, the pertinent service agreement(s), and the related set-up form(s). Bank shall continue to perform such Services during the Term. 4. Pricing for Services not covered by the Proposal. Pricing for additional services and options that are not covered by the Proposal or the Fee Schedule, and that the Client may want to add now or in the future, will be negotiated at the time of set-up and upon execution of applicable documentation, if required. Notices. Except as may otherwise be specified in the applicable service -level agreement(s) or set-up form(s), notices to Client and Bank shall be sent by U.S. mail, postage prepaid, to the addresses set forth below: City of Boynton Beach Attention: Daniel Dugger, City Manager 100 East Ocean Ave Boynton Beach, Florida 33435-3838 Bank: Bank of America NA Attention: Glenna Thompson 101 E. Kennedy Blvd. FL 1.400.05.07. Tampa, Florida 33602 Changes in the respective address set forth above may be made from time to time by any party upon written notice to the other party. 00-35-3112NSBW 03-06-2006 (11-03-2014) 629 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 1 Of 9 6. Severability. Should any provision of this Agreement be deemed illegal or otherwise unenforceable, that provision shall be severed, and the remainder of this Agreement shall remain in full force and effect. The waiver of any right or election of any remedy in one instance, by either party, shall not affect any rights or remedies in another instance. A waiver shall be effective only if made in writing and signed by an authorized representative of each party. 7. Sovereign Immunity. Nothing contained in this Agreement shall be considered or construed to waive CITY's rights and immunities under the common law or Section 768.28, Florida Statutes, as may be amended. 8. Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. 9. Attorney's Fees. In the event that either party brings suit for enforcement of this Agreement, each party shall bear its own attorney's fees and court costs. 10. The City is a public agency subject to Chapter 119, Florida Statutes. The Vendor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the City to perform the service; B. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the City; and D. Upon completion of the contract, Contractor shall transfer to the City, at no cost to the City, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: MAYLEE DE JESUS, CITY CLERK 100 E. OCEAN AVENUE BOYNTON BEACH, FLORIDA, 33435 561-742-6061 DeJesusM(abbfl.us The foregoing notwithstanding, the parties agree as follows: (i) nothing herein will obligate the Bank to comply with the Public Records Act to the extent that said law does not apply to the Bank or the Services provided hereunder; (ii) with respect to the Public Records Act, the parties agree that the Bank is not an agent of or acting on behalf of the City in performing the Services hereunder; and (iii) nothing herein shall require the disclosure of information which constitutes a "trade secret" within the meaning of Section 812.08(1), Florida Statutes. 11. Scrutinized Companies — 287.135 and 215.473. By execution of this Agreement, Bank certifies that Bank is not participating in a boycott of Israel except as authorized by applicable Federal Laws. The Bank further certifies that Bank is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Bank been engaged in business operations in Syria without applicable Federal authorization. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Bank of the City's determination concerning the false certification. The Bank shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the Term, the Bank shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Bank does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the Agreement for convenience in accordance with this Agreement. 12. Contractor certifies that it is aware of and complies with the requirements of Section 448.095, Florida Statutes, as may be amended from time to time and briefly described herein below. 00-35-3112NSBW 03-06-2006 (11-03-2014) 630 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 2 of 9 1. Definitions for this Section: A. "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for a salary, wages, or other remuneration. "Contractor" includes, but is not limited to, a vendor or consultant. B. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for a salary, wages, or other remuneration. C. "E -Verify System" means an Internet -based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees. 2. Registration Requirement; Termination: Pursuant to Section 448.095, Florida Statutes, effective January 1, 2021, Contractors, shall register with and use the E -Verify System in order to verify the work authorization status of all newly hired employees. Contractor shall register for and utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of.- A. f: A. All persons employed by a Contractor to perform employment duties within Florida during the Term; and B. All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Contractor to perform work pursuant to the contract with the City of Boynton Beach. The Contractor acknowledges and agrees that registration and use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Boynton Beach; and C. The Contractor shall comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to registration and utilization of the E -Verify System to verify the work authorization status of all newly hired employees. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. Termination of this Contract under this Section is not a breach of contract and may not be considered as such. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of one (1) year after the date of termination. 13. Disputes. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations or arbitration, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. To the extent allowed by law, each party waives the right to a trial in front of a jury and agrees that all matters may be heard and decided by a judge without a jury. This Agreement shall be construed under Florida Law. 14. Indemnification by Contractor. Intentionally omitted. IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date. By: Name Title: Date: By: Name CITY OF BOYNTON BEACH (CLIENT'S LEGAL NAME) (Signature) (Print or Type) (Print or Type) (Signature) Name: Title: Date: 00-35-3112NSBW 03-06-2006 (11-03-2014) Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 3 of 9 BANK OF AMERICA, N.A. (BANK NAME) (Signature) (Print or Type) (Print or Type) 631 Title (Print or Type) (Print or Type) 00-35-3112NSBW 03-06-2006 (11-03-2014) 632 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 4 of 9 Exhibit A Fee Schedule for the City of Boynton Beach, FL Effective Date: Service Code Description Frequency Price COLL OVERDRAFT INTEREST CHARGE AMOUNT BASED Seeoisclosures Prime plus margin DEPOSIT BANK ASSESSMENT PER $1000 0.1667 LEDGER OVERDRAFT PER DAY PER DAY 50.0000 ACCOUNT MAINTENANCE PER ACCOUNT/ PER MONTH 2.5000 ACH BLOCKS AUTH ADD -CHANGE PER ADD/CHANGE 5.0000 ACH BLOCKS AUTH INSTRUCTIONS PER BLOCK AND PER FILTER 0.1500 ACH BLOCKS AUTH MAINTENANCE PER ACCOUNT 10.0000 ACH CREDIT RECEIVED ITEM PER ITEM 0.0200 ACH DEBIT RECEIVED ITEM PER ITEM 0.0200 ACH DELETE -REVERSAL BATCH FILE PER BATCH OR FILE 100.0000 ACH INPUT -FILE PER FILE 4.0000 ACH MONTHLY MAINTENANCE PER ACH COMPANY ID, PER MONTH 8.0000 ACH NOTIF OF CHANGE (NOC) PER ITEM 0.7500 ACH OFF US CREDITS PER ITEM 0.0200 ACH OFF US CREDITS -SAME DAY PER ITEM 0.5000 ACH OFF US DEBITS PER ITEM 0.1100 ACH ON US CREDITS PER ITEM 0.0200 ACH ON US CREDITS -SAME DAY PER ITEM 0.0200 ACH ON US DEBITS PER ITEM 0.0500 ACH POS PAY EXCEPTIONS -PAID PER ITEM 5.0000 ACH POSITIVE PAY ACCT MAI NT PER ACCOUNT 15.0000 ACH REPORTS -ELECTRONIC PER REPORT 1.2800 ACH RETURN ITEM PER ITEM 0.7500 ACH UNAUTHORIZED ENTRY PER ITEM 4.5000 ARP OUTPUT PROCESSING PER ITEM PER ITEM 0.0000 ARP PARTIAL PPAY ITEM PER CHECK PAID 0.0450 ARP PARTIAL PPAY MAINT-SUPP PER CYCLE/PER ACCOUNT 20.0000 ARP POSITIVE PAY RETURN -OTHER PER ITEM 15.0000 ARP PPAY INPUT FILE -TRANS PER FILE 0.0000 ARP PPAY MAINT-NO RECON PER MONTH/PER ACCOUNT 15.0000 ARP RECON OUTPUT FILE PER FILE 8.0000 ARP VOID CANCEL ITEMS PER CANCEL 0.0100 BANK BY MAIL DEPOSIT PER DEPOSIT 5.0000 BANKING CENTER DEPOSIT PER DEPOSIT 3.0000 BOOK CREDIT PER WIRE 1.0000 CASH PRO ACCOUNT TRANSFER PER TRANSACTION 1.0000 CASHPRO ARP REPORTS PER MONTH/PER ACCOUNT 3.7500 CASHPRO GP ACCTS ENTITLED 0.0000 CASHPRO GP CUST MNT TMPLT STRG PER ITEM 1.0000 CASHPRO IMAGE SUBSCRIPTION PER ACCOUNT/ PER MONTH 1.0000 CASHPRO ONLINE CDR ACCOUNT PER ACCOUNT/ PER MONTH 12.0000 CASHPRO ONLINE CDR ITEM PER ITEM 0.0300 CASHPRO ONLINE IMAGE RETRIEVAL PER ITEM 0.0000 CASHPRO ONLINE PDR ACCOUNT PER ACCOUNT/ PER MONTH 10.0000 00-35-3112NSBW 03-06-2006 (11-03-2014) 633 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 5 of 9 CASHPRO ONLINE PDR ITEM PER ITEM STORED 0.0200 CASHPRO ONLINE RESEARCH ITEM PER ITEM 0.0000 CASHPRO ONLINE SUBSCRIPTION PER ID/ PER MONTH 20.0000 CASHPRO REPORT EMAIL SCHEDULED PER EMAIL 0.0000 CASHPRO REPORTING SUBSCRIPTION PER CO ID / PER MONTH 10.0000 CHANGE ORDER BKG CTR PER ORDER 8.0000 CHECK DEPOSIT -ICL or RDSO PER DEPOSIT 0.7500 CHECK DEPOSIT -PAPER PER ITEM 0.0000 CHECKS DEPOSITED-BKG CENTER PER ITEM 0.0400 CHECKS DEPOSITED -CASH VAULT PER ITEM 0.0400 CHECKS DEPOSITED -FOREIGN ITEM PER ITEM 3.0000 CHECKS DEPOSITED -ITEMS PROC PER ITEM 0.1600 CHECKS DEPOSITED -LOCKBOX PER ITEM 0.0400 COIN DEPOSIT -NON STD BAG-VLT PER BAG 7.0000 COIN SUPP ROLL-BKG CTR PER ROLL 0.2500 COIN SUPP ROLL-BOX-BKG CTR PER ROLL 0.2000 CREDITS POSTED -ELECTRONIC PER ITEM 0.0200 CURR DEPOSITED -PER NOTE-VLT PER NOTE 0.0216 CURR SUPP $100-BKG CTR PER $100 0.3500 CURR-COIN DEP-$100-BKG CTR PER $100 0.3500 CURR-COIN DEP-$100-QBD-ND PER $100 0.2500 DEBITS POSTED -ELECTRONIC PER ITEM 0.0200 DEPOSIT ACCOUNT STMTS OVER 1 PER STATEMENT (OVER 1 PER MONTH) 0.0000 DEPOSIT CORRECTION -CASH PER CORRECTION 4.0000 DEPOSIT CORRECTION -NONCASH -RDS PER CORRECTION 2.0000 ELEC WIRE OUT -BOOK DB PER WIRE 2.0000 ELEC WIRE OUT -DOMESTIC PER WIRE 3.0000 GCS TRANSACTION HISTORY PER CALL 5.0000 GENERAL DISB CKS PAID-TRUNC PER ITEM 0.0250 IMAGE ARCHIVE -7 YEARS PER ITEM 0.0450 IMAGE ARCHIVE -90 DAYS PER ITEM 0.0000 IMAGE DEPOSITED ITEMS -ICL PER ITEM 0.0600 IMAGE DEPOSITED ITEMS-RDSO PER ITEM 0.0600 INCOMING DOMESTIC WIRE PER WIRE 2.0000 INTEREST BEARING ACCOUNT MAINTENANCE PER ACCOUNT/ PER MONTH 5.0000 NON -RELATIONSHIP CK CASHED PER ITEM 0.0000 PH OR STN ORDER TM PLT STORG PER ITEM 0.0000 PHOTOCOPY -MANUAL PER ITEM 10.0000 POSITIVE PAY EXCEPTIONS PER ITEM 0.0000 QBD-NIGHT DROP DEPOSIT PER DEPOSIT 2.0000 REMOTE DEPOSIT ACCOUNT MAINT PER ACCOUNT 25.0000 REMOTE DEPOSIT CKC IMAGE PROC PER ITEM 0.0400 REMOTE DEPOSIT FOREIGN ITEM PER ITEM 6.0000 RETURNS-CHARGEBACK PER ITEM 1.0000 RETURNS-RECLEAR PER ITEM 1.2500 RETURNS-RECLEAR SERVICES PER MONTH 1.0000 STOP PAY AUTOMATED<=12 MONTHS PER STOP PLACED OR RE -ISSUED 3.0000 STOP PAY AUTOMATED>12 MONTHS PER STOP PLACED OR RE -ISSUED 20.0000 SUPPLIES -BAGS, TICKETS,MISC AMOUNT 0.0000 00-35-3112NSBW 03-06-2006 (11-03-2014) 634 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 6 Of 9 VAULT DEPOSIT PER DEPOSIT 1.2500 WIRE MONTHLY SUBSCRIPTION PER MONTH 10.0000 WLBX CARD PAYMENT REJECT PER CARD TRANSACTION 2.5000 WLBX CASHPRO REC ARCHIVE 7 YR PER IMAGE 0.0525 WLBX CASHPRO REC MAINTENANCE PER MONTH 15.0000 WLBX CASHPRO REC PER IMAGE PER IMAGE 0.0200 WLBX CORRESPONDENCE PER ENVELOPE 0.3500 WLBX COURIER DELIVERY OF PKG AMOUNT BASED 0.0000 WLBX DEPOSIT PREP PER DEPOSIT PER DEPOSIT 1.2500 WLBX DOCUMENT RETURN PKG PREP PER MONTH 40.0000 WLBX DUAL SIDED IMAGE MAINT PER LOCKBOX PER MONTH 10.0000 WLBX IMAGE DOCUMENTS IMAGED PER IMAGE 0.0200 WLBX IMAGE PDF MAINTENANCE PER MONTH 0.0000 WLBX IMAGEDROP MAINTENANCE PER MONTH/PER ACCOUNT 0.0000 WLBX IMAGEDROP PER FILE PER FILE 5.0000 WLBX IMAGEDROP PER IMAGE PER IMAGE 0.0000 WLBX LOCKBOX MAINT PER BOX PER LOCKBOX PER MONTH 175.0000 WLBX LOCKBOX PROC PER ITEM PER CHECK 0.2800 WLBX MINIMUM CHARGE MINIMUM CHARGE 0.3500 WLBX PAYEE VALIDATION PER ITEM PER CHECK 0.0000 WLBX REJECTED ITEM PER ITEM 0.4000 WLBX USPS 1ST CLASS MAIL SHIP AMOUNT 0.0000 WLBX WALK-IN COURIER PKG ITEM PER ITEM 2.0000 ZBA PER TRANSACTION PER TRANSACTION 0.0000 ZBA-DEPOSITORY+ MASTER MAINT PER ACCOUNT 0.0000 ZBA-SUBSIDIARY ACCOUNT MAINT PER ACCOUNT/ PER MONTH 0.0000 00-35-3112NSBW 03-06-2006 (11-03-2014) 635 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 7 of 9 City of Boynton Beach, Florida 12/2/2022 Contract Renewal Banking Services Disclosures: Bank of America has endeavored to provide The City of Boynton Beach, Florida ("The City") with a comprehensive fee schedule based on your current services. Given the number of services and product options available to our clients, it is difficult to determine or anticipate all products and services that may be applicable to "The City" for future enhancements. Therefore, banking services utilized but not specifically referenced in this proposal will be charged for and appear on the monthly analysis statements. Pricing for future enhanced services is typically based on multiple factors and can often be more aggressively priced if we understand the total scope of services desired and the associated volumes. Therefore, it is most advantageous for "The City" to allow mutually negotiated pricing for enhanced solutions to be provided upon mandate and prior to set-up. Deposit Insurance Assessment (formerly known as FDIC) is subject to change at any time. It is based on an account's average positive ledger balance for the month. The Assessment Fee may include deposit insurance, FICO assessment and other charges provided by law. This charge can be offset with earnings credit on eligible collected balances. The Assessment Fee is computed based upon the current monthly multiple and the average ledger deposit balance. The current monthly assessment factor is 0.1667 per $1,000 which equates to 0.20% per annum and is subject to change. The monthly calculation is Ledger balance divided by $1,000 x 0.1667. Please be advised that your future Account Analysis Statements may include the following fee line item entitled "Balance Related Fee". We are not assessing the Balance Related Fee at the time of submission, but we may need to assess this fee as a result of market conditions (e.g., interest rates turn negative) or for other reasons (e.g., costs). The Reserve Rate, historically at 10%, is currently at zero, but subject to change without notice. Our ECR and interest rates both are "managed" rates and will move directionally with the market. The Earnings Credit Rate (ECR) on your account is used to calculate your Earnings Allowance, which is based on your average investable balance. Bank of America bases your EAR on several prevailing market indicators and therefore it may vary. The Collected Overdraft Interest Charge Rate on your account is used to calculate your Collected Overdraft Interest Charge, which is based on your negative collected balance. The rate on your account may vary; and is subject to change. When determining this rate, Bank of America considers several factors and generally bases this rate on our Prime Rate plus a margin. The margin may change periodically. 00-35-3112NSBW 03-06-2006 (11-03-2014) 636 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 8 of 9 It is the responsibility of "The City" to review their monthly analysis statement and notify Bank of America of any discrepancies within 45 days of receipt of the analysis statements. Once "The City" contacts Bank of America, the discrepancies and/or additional charges can be reviewed and a mutually agreed upon price can be applied for these services. Additional information regarding pricing or fees may be obtained from your Bank of America representative. Supplies: Deposit supplies such as deposit slips, endorsement stamps and bags are provided at cost plus shipping and handling and are subject to change without notice. These supplies can be ordered through our Client Services Center or a vendor of choice. These charges can be assessed to analysis upon request. o Deposit tickets/slips vary depending upon type. The cost begins at $26. o Endorsement stamps (self -inking) start at $24. o Deposit bags (plastic, disposable, tamper -evident) vary according to style and size and are shipped 100 per box, starting at $24. o Coin and currency wrappers are shipped 1,000 per box, starting at $10. o Envelopes are not provided by the bank or its vendor Harland Clarke. 00-35-3112NSBW 03-06-2006 (11-03-2014) 637 Umbrella Agr Oct 1, 2022 City of Boynton Beach on the basis/Orlando Pricing Page 9 Of 9 Deposit Agreement and Disclosures Effective November 10, 2022 BAND OF AMER ICA�!4� bankofamerica.com Applies in all states. LJ Bank of America, N.A. Member FDIC. ©2022 Bank of America Corporation. LENDER 91-11-2000B (11/22) 29507 E .-I N N M m m�t m m m h ti x W x x m O O O O O .1 .-I .1 N m m�t 't O m m n 0 m CO CO I- ti ti N N N N N N N N N N N N N N N N N N N m m m m m m {y m m m m m (y m m m m m m m m m CO '8 U Z U 0 W C. 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N ~ D o m m Q 0 H a V ° > o U . o a m 'v a N n s - (D a) a) ++ � is 0, o N nm °n -2 0 O Q LL �V c) m U m (n m � = a) - Co a 00 .a m - a T aE -¢ a_ ,--I � � � � { \ E _— » / \ 0 \ : 7 &G/ e/§ -2 / \ / \ \ \ \ o \{ }\\\\ ° >\/ ƒ r \ E / / D \ e \ a § \ ƒ \ 0 $ } / S o \ ■ } \ / M 0 ®� \ ) �{ > /0��{9{ \ \ \ \ / r \ \ \ \ E_ rcn t/fy} / % f ® ` { \ [ y E /\ k/{({/\\k Mayor Buddy Dyer DATE OF ISSUE: RFP DUE DATE: RFP DUE TIME: CITY OF ORLANDO REQUEST FOR PROPOSALS (RFP) Chief Procurement Officer David Billingsley, CPSM, C.P.M. MAY 16, 2020 June 249 2020 2:00 p.m., Local Time, City of Orlando, FL ONLY ELECTRONIC RESPONSES WILL BE ACCEPTED FOR THIS SOLICITATION - ALL OTHER RESPONSES SHALL BE CONSIDERED NON- RESPONSIVE RFP TITLE: BANKING SERVICES RFP NO: RFP20-0276 THIS IS NOT AN ORDER DIRECT ALL INQUIRIES TO: Brian Ferrier, Senior Purchasing Agent Phone: (407) 246-3632 Email: brig . r Il ......... BUSINESS NAME & ADDRESS: CONTACT INFORMATION: Business Name Name of Contact Individual Address Contact Address City, State, Zip Contact City, State, Zip Telephone Number Contact Telephone Number Business Email Address Contact Email Address Banking Services REQUEST FOR PROPOSALS INFORMATION RFP20-0276 The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Proposer to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Proposals. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposals. You may obtain award and other solicitation information in a variety of ways: 1. There are currently two Internet sites available to obtain RFP Selection Committee rankings, Notice of Intended Action for award and other information: A. The City of Orlando Procurement and Contracts Division's Website: bll..lp;// ;.. ii ofoirllando,.net/ irocuiremen�lsolliiciitatiions/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections. B. Direct link to eSupplier VendorLink Website: Ili-t;tllp ,;//v irkd irlliiireIIS,,ciit f irliain..ir;�e-t/cormirnoin/defauIlt.asp ,,,,.. ..,, ..., ..........,,,, .........,............................................................ , You may also access the same solicitation information by visiting the City's eSupplier VendorLink website directly by copying the above link in your web browser. 2. You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801 3. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information. We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures. H�II�04 ,:� r�� , � , � r�� .r r r�� G,��G. r � ui r�� t ��.�il,: m°�� D111,115 ,115 ui 111111IN-11 2 680 Banking Services TABLE OF CONTENTS RFP20-0276 Page 1.0 DESCRIPTION OF PROJECT..............................................................................................6 2.0 BACKGROUND AND STATISTICAL INFORMATION..........................................................6 3.0 TERM OF CONTRACT..........................................................................................................6 4.0 PROPOSAL SCHEDULE......................................................................................................6 5.0 SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS.............................................7 6.0 PRE -PROPOSAL CONFERENCE......................................................................................19 7.0 PROPOSAL DUE DATE AND TIME....................................................................................20 8.0 PROPOSAL PREPARATION AND FORMAT.....................................................................21 9.0 REQUIRED PROPOSAL SUBMITTALS.............................................................................23 10.0 DELIVERY OF PROPOSALS..............................................................................................35 11.0 CONFORMANCE TO SOLICITATION...............................................................................35 12.0 EVALUATION CRITERIA....................................................................................................36 13.0 PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS ............................37 14.0 QUESTIONS REGARDING SOLICITATION OR PROPOSAL PROCESS .........................40 15.0 ADDITIONAL INFORMATION.............................................................................................41 16.0 ADDENDUM TO REQUEST FOR PROPOSALS................................................................41 17.0 APPLICABLE LAW..............................................................................................................41 18.0 CONTRACT.........................................................................................................................42 19.0 EXECUTION OF CONTRACT.............................................................................................42 20.0 RIGHT TO AUDIT RECORDS.............................................................................................42 21.0 FISCAL YEAR FUNDING APPROPRIATION.....................................................................42 22.0 PUBLIC ENTITY CRIMES...................................................................................................43 23.0 PROMPT PAYMENT ACT...................................................................................................43 24.0 INVOICES............................................................................................................................43 H�II�04 D111,115 ui 111,11IN-11 681 Banking Services RFP20-0276 25.0 DISPUTE RESOLUTION.....................................................................................................44 26.0 PROPOSER'S GUARANTEE..............................................................................................44 27.0 INSURANCE / PERFORMANCE BONDS...........................................................................44 28.0 FLORIDA SALES TAX.........................................................................................................45 29.0 DRUG-FREE WORKPLACE CERTIFICATION...................................................................45 30.0 AMERICANS WITH DISABILITIES ACT.............................................................................45 31.0 RECIPROCAL LOCAL PREFERENCE...............................................................................45 32.0 PURCHASING CONTRACTS WITH OTHER GOVERNMENT AGENCIES .......................45 33.0 FOREIGN CORPORATION.................................................................................................46 34.0 SUBCONTRACTORS..........................................................................................................46 35.0 PURCHASING CARD PROGRAM......................................................................................46 36.0 LIVING WAGE POLICY.......................................................................................................47 37.0 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES ...............47 38.0 SOFTWARE LICENSES......................................................................................................49 39.0 GOVERNING LAW/VENUE.................................................................................................49 40.0 RECOVERED MATERIALS.................................................................................................49 ATTACHMENTS ATTACHMENT "A" - PRE -PROPOSAL CONFERENCE ATTENDANCE NOTIFICATION FORM........................................................................... 50 ATTACHMENT "B" - PROPOSER'S CERTIFICATION.......................................................... 52 ATTACHMENT "C" - CONFLICT OF INTEREST DISCLOSURE FORM ............................... 54 ATTACHMENT "D" - CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES..............................................56 ATTACHMENT "E" - CONFIDENTIAL AND/OR PROPRIETARY INFORMATION EXEMPTIONFORM......................................................................................................... 58 ATTACHMENT "F" - ADDENDUM RECEIPT VERIFICATION ............................................... 60 H�II04 D111,115 III 1i,uI N°" 11 682 Banking Services RFP20-0276 ATTACHMENT "G" - REFERENCES..................................................................................... 62 ATTACHMENT "H" - MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION...................................................................64 ATTACHMENT "I" -VETERAN BUSINESS ENTERPRISE PARTICIPATION ....................... 68 ATTACHMENT "J" - QUESTIONS REGARDING SOLICITATION OR PROPOSAL PROCESS FORM ....................................................... 71 ATTACHMENT "K" - PRICE PROPOSAL.............................................................................. 73 EXHIBITS EXHIBIT "ONE" - POLICY 431.2 TREASURY - INVESTMENT AND CASH MANAGEMENT.................................................................... 74 EXHIBIT "TWO" - CURRENT BANK ACCOUNTS................................................................. 75 EXHIBIT "THREE" - 2019 AVERAGE MONTHLY ANALYSIS STATEMENT ........................ 77 EXHIBIT "FOUR" - THE CONTRACT..................................................................................... 78 H�II�04 D111,115 ui 111,11IN-115", 683 Banking Services REQUEST FOR PROPOSALS FOR BANKING SERVICES 1.0 DESCRIPTION OF PROJECT RFP20-0276 The City of Orlando (City) requests Proposals from interested and qualified Proposers to provide Banking and Financial Related Services from a bank organized and existing under the laws of the State of Florida that are interested and capable of providing quality, efficient and cost-effective public -sector banking services. The banking services should be economical and efficient to maximize earnings on public funds and optimize the use of technology to enhance efficiency in the banking services arena. The City intends to negotiate an agreement with a financial institution(s) that can provide a wide range of services, including but not limited to: disbursements, account reconcilement, depository services, electronic balance reporting, Fedwire/Automated Clearing House (ACH) originations, ACH Block/Filter, Electronic Data Interchange, Lockbox and Payee Match Positive Pay. 2.0 BACKGROUND AND STATISTICAL INFORMATION The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate 4, Florida Turnpike, East/West Expressway and the Beachline Expressway. The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner. 3.0 TERM OF CONTRACT It is the intent of the City to award a Contract for a five (5) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be extended for two (2) additional twenty-four (24) month periods or portions thereof, up to a cumulative total of nine (9) years. 4.0 PROPOSAL SCHEDULE The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer ("CPO") of the Procurement and Contracts Division or designee, at their sole discretion. If the Procurement and Contracts Division determines that it is necessary to change these dates/times prior to the Proposal due date, the change will be announced via an addendum. 111'U'( � VIIIRF MIIFr ',T A 1' mAA %1 7E61, DIVU140YN4 111) 684 Banking Services RFP20-0276 Action: Date: [RFP Released May 16, 2020 [Pre -Proposal Conference May 29, 2020 @ 11:00 a.m., Local Time Cut-off date for Questions by Respondents June 9, 2020 @ 5:00 p.m., Local Time FP Due Date and Time June 24, 2020 @ 2:00 p.m., Local Time Review and Evaluation of Proposals July 2020 5.0 SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS: As set forth in this RFP, Proposals shall conform to the scope of services and technical requirements as set forth herein. 5.1 Purpose The purpose of this Request for Proposal (RFP) is to provide guidelines for submission of Proposals from qualified public depository banking and financial firms to provide efficient and cost-effective services as further described in this Scope of Services while maintaining sufficient liquidity and protection of City funds. 5.2 Current Information and Financials A. Employees The City has 4,451 employees and 2,052 retirees. Most of the employees and retirees utilize direct deposit for their payroll. B. Budget The City has an Annual Operating Budget of $1,192,066,557 and a Capital Improvements Budget of $81,404,246 for fiscal year 2019. (October 1, 2018 to September 30, 2019). C. Financial Audits A copy of the most recent audit for the City is posted on the City's website at Ili ttic://www,.ofoirllaindo.. inet/olbfs/cafir/. 5.3 Service Requirements A. The Proposer must be a commercial bank, certified by the State of Florida, Bureau of Collateral Management, Division of the Treasury, as a "Depository" pursuant to the provision of the Florida Security for Public Deposits act as described in Chapter 280, Florida Statutes. All accounts must be public funds accounts and collateralized pursuant to Chapter 280, Florida Statutes. B. Proposer shall confirm that it is insured by the Federal Deposit Insurance Corporation (FDIC) and is an on-line cash and securities member of the Federal Reserve. ui':m(:� VIII :RFMiu,r"T A Uii� 11'W11_,1AA A I 7E61, D1VT,:0)4 7 685 Banking Services RFP20-0276 C. Proposer must utilize an online treasury management system that achieves or exceeds the safety, security, and encryption standards established by the National institute of Standards and Technology (NIST), Payment Card Industry (PCI), or other equivalent industry security standard. If there is a conflict between two standards, the more stringent must be followed. Proposer shall maintain a third -party security certification. D. Proposer shall utilize current browser manufacture supported versions of internet browsers. The City supports the following web browsers: • Internet Explorer Version 11 of higher • Google Chrome Version 75.0.3770.142 (64 bit) or higher • Microsoft Edge Version 41.16299.967.0 or higher Any application used must also be supported by Windows 10. E. Proposer shall be able to disburse funds via wire transfer upon on-line request of an authorized person. On-line system must have the ability to separate functional duties, such as creating a wire and approving a wire. F. Proposer shall be able to provide Accounts Payable Check Reconciliation at least monthly in a file format acceptable to the City, which at a minimum, includes the following information in each statement. Check number, Check Date, Check Cleared Date, Bank Account Number, Check Amount, Vendor name, and Check Status (void, paid, etc.). G. Proposer shall be able to provide Payroll Check Reconciliation at least monthly in a file format acceptable to the City, which includes the following information in each statement: Check Number, Check Date, Check Cleared Date, Bank Account Number, Check Amount, Employee Name, Check Status (void, paid, etc.) H. All Proposers shall read and understand the City's Investment Policy. The current Policy is included as Exhibit "One" - Policy 431.2 Treasury — Investment and Cash Management. I. Proposer shall provide on-line access to the composition of lockbox items. J. Proposer shall provide ePayables services to the City with payments made based on a frequency established by the City. 5.4 Designated Account Executive and Staff A. The Proposer shall provide a dedicated Account Relationship Manager(s) to act as a liaison with the City, at no cost, for matters regarding City accounts. The City shall have the right to approve the person so designated or their 111'U'( � VIIIRF MIIFr ',T A 1' mAA %1 7E61, DIVU140YN4 8 686 Banking Services RFP20-0276 successor. Should the City object to the person so designated, the bank shall replace them with a qualified person, acceptable to the City. B. In addition, the Proposer shall meet with the City a minimum of four times annually or as frequently as requested by the City, to review the status of the existing service and update City staff on new services available that could enhance City operations. C. The Proposer shall have and maintain sufficient staff to support the requirements on a continuing basis without interruption of service. 5.5 General Banking Services A. Any checks that are returned for the first time shall be automatically re- deposited once by the Proposer. The Proposer agrees to notify the City immediately by email of all returned checks. Checks returned for the second time shall be debited to the City's concentration or master account and shall be promptly electronically returned to the City, along with a debit memo. B. The Proposer shall offer the City the capability to: 1. Initiate stop payments through a secured internet portal, with the option of requesting the stop payment by telephone if the system is unavailable. 2. Retrieve check images on-line, preferably for one year. 3. Provide overdraft protection services and indicate any associated fees. In the event of an overdraft, the bank shall pay presented checks after confirmation by the City. 4. Provide remote check depositing with the ability to retrieve check and deposit images. 5. Provide accounts with ACH Blocks and/or Filters as needed. 6. Provide on-line access to information on cleared checks and automated stop payments. 7. Guarantee the bank will reimburse the City if a check is honored after a stop payment has been placed on the check. 8. Accept and send wire/ACH transactions and provide on-line notification of ACH deposits within 24 -hours. 9. Lockbox Services. If Proposer doesn't offer lockbox services, does the Proposer partner with a third party to offer the services? 111'U'( � VIIIRF MIIFr ',T ), 7E61, DIVU140),)4 9 687 Banking Services RFP20-0276 10. Allow cashier check withdrawals and cash and coin replenishment withdrawals. Cash and coin withdrawals may be picked up for delivery by armored car service. C. All debit and credit memos required to adjust errors caused by Proposer shall not be charged to the City. Notification of all adjustments (deposit corrections) need to be e-mailed immediately. D. The City will provide the necessary check stock for the accounts. The Proposer shall provide check specifications including Magnetic Ink Character Recognition (MICR) check specifications to the City. E. Proposer shall also advise the City of services that will be available for its employees and the cost of such services such as personal checking accounts. F. Proposer shall cash without charge to the City or the City's employee payroll or expense checks drawn on Proposer when proper identification is presented by the employee and regardless of whether the employee has an account with the Proposer. 5.6 Availability of Funds Cash deposits shall be made daily during normal business hour (9:00 a.m. E.S.T. to 5:00 p.m. E.S.T.), to a designated cashier or location mutually agreed upon. Deposits shall be made to the main Proposer location or to any of its branches. Proposer shall provide a statement as to availability of funds. The Proposer shall credit an account designated for selected items according to the following schedule: A. Incoming Wire Transfers — same day credit if received prior to close of business. B. Bagged coins and bagged wrapped bills shall be credited on the day of deposit. Corrections to the deposit ticket can be made later when the bag is counted by Proposer's personnel. C. All other checks shall be based on the Proposer's availability schedule. Proposer agrees to notify the City, in writing, of any changes to the schedule. The City reserves the right to periodically audit the Proposer's compliance with the existing schedule. 5.7 Technology Only Proposers that utilize a web -based system shall be considered. The bank shall provide a secure web -based solution that shall allow online access to all bank accounts. The system will allow the City to communicate with the 111'''0 VIIIRFMIIFr',T A 1' mAA %1 7E61, DIVU140YN4 111,111 688 Banking Services RFP20-0276 Proposer, download, and archive information, provide daily reporting, monthly statements in Excel, .csv, and PDF form, execute online stop payment orders, perform internal and external wire transfers, provide for manual additions and deletions for positive pay, decision positive pay (ACH and check) exceptions, and access detailed ACH information. The City will not host any system. Server problems or repeated breakdown of electronic service will be just cause for cancellation of the Agreement by the City. 5.8 Coin/Bill A. The Proposer shall be responsible for handling a daily deposit to a designated account containing a significant volume of coins and wrapped bills. B. The City will count the coins, count and wrap the bills, place them in bags and deposit them to the Proposer's designated location via armored car services. The Proposer shall receive bagged, unwrapped coins and include them in the day's deposit based on the City's count and deposit tickets. Adjustments to the deposit shall be issued upon verification by Proposer with the City being notified with and itemized breakdown by denomination of the adjustment. C. The City — Parking Division does not count coins from single spaced meters. These coins are place in plastic bags with a blank deposit slip and weighed. The bank counts the coins. D. Deposit will be accepted by armored car daily vault deposits, walk in deposits to local branch service centers, and night deposit drop. 5.9 Reporting A. Describe the frequency and format of reports that you would provide to the City. Include sample reports and records. B. Describe the services to provide reports through a secured internet portal inquiry/reporting service. C. Proposer shall have report generating capabilities and provide information on standard and ad-hoc reporting capabilities. D. Proposer shall provide online access to Proposer's reporting services, which shall include reports providing information for the reconciliation of all transactions, including chargeback and rejected items. Daily reports should provide detailed data on credit card transactions and fees that are processed. E. Provide automated balance -reporting services for all the City's accounts. Available information should include: closing ledger, closing collected, opening ledger, opening collected, float, previous day debit and credit detail (including bankcard deposits, Zero Balance Accounts [ZBA] transfers), and ACH and wire credit and debit detail. 111'U'( � VIII �R104111Fr "TA DIVU140YN4 u m 689 Banking Services RFP20-0276 5.10 Monthly Statements A. The Proposer shall provide detailed electronic monthly statements (in electronic formats (PDF and Excel at a minimum) for each account and option to obtain hard copy without cost. These statements should include cleared check numbers and amounts; missing check numbers; deposits by number with the ability to view the deposited check images, date and amount; and miscellaneous debits and credits. The City requires the statements for all accounts to be on a calendar month basis. B. A detailed account analysis showing service levels and price per unit shall be provided for each account monthly. The City requires the analysis statements for all accounts to be on a calendar month basis. C. Monthly bank statements for all accounts (in electronic formats (PDF and Excel at a minimum) shall be for the full calendar month and shall be available on the first business day after the end of the month. A Monthly Account Analysis Statement Report shall be completed and available the first business day after the end of the month. This analysis shall contain unit cost, monthly units, average daily balance, float, and all charges for activities related to services performed. The payment of fees to the bank can be by hard dollar payment or using a compensating balance with the bank. 5.11 Account Requirements The City currently has twenty-six (26) transactional accounts. With six (6) of these accounts, the City desires to maximize its cash availability with concentration and zero -balance accounts. This account structure shall be comprised of a Concentration Account (Depository account), five (5) zero -balance accounts, and fifteen (15) sub -accounts zero -balance accounts (see below). On an operational basis, all disbursements shall flow through the Depository (Concentration) account. All available balances shall be maintained in the Depository Account. The zero -balance accounts shall be reimbursed or swept at the close of the business day, or at the opening of the business day following the day checks/deposits are presented, depending on the bank's policy. These zero -balance accounts shall always have a zero -ledger balance at the beginning of each business day. The other five (5) accounts currently required shall not be zero -balance accounts. A. See Exhibit "Two" — Current Bank Accounts for accounts included in this RFP. B. Account Detail 1. Depository Account (Concentration Account) The purpose of this account is to concentrate the cash balances daily. This account shall contain most of cash balance within the entire account structure. Incoming and outgoing wire transfers shall be made to this account. 111'U'( � VIIIRF MIIFr ',TA DIVU140YN4 1112 690 Banking Services RFP20-0276 Appropriate balances shall automatically be transferred from the Depository Account (Concentration Account) to the Accounts Payable Account, Payroll Account, Orlando Venues Depository, and the Depository Plus Parking Account at the end of the business day to cover the amount of checks and/or ACH debits for the day. This account must be interest bearing or earn an earnings credit to offset fees. The sub -account balances shall be automatically transferred to the Depository Plus Parking Account. 2. Accounts Payable Account (Zero -Balance Account) This account shall be used solely to process disbursements for accounts payable. There shall be no direct deposits into this account, except for the depository transfers from the Depository Account (Concentration Account). 3. Payroll Account (Zero -Balance Account) This account shall be used solely to process payroll disbursements to employees. There will be no direct deposits into this account, except for the depository transfers from the Depository Account (Concentration Account). 4. Orlando Venues Account This account is a regular checking account used to process disbursements for Venues. Deposits will be made directly to the account This account should be interest bearing or earn an earnings credit to offset fees. 5. Strengthen Orlando Account This account is a regular checking account used to process disbursements for our not-for-profit corporation Strengthen Orlando, Inc. Deposits will be made directly to this account. This account should be interest bearing or earn an earnings credit to offset fees. 6. Dubsdread Golf Course Accounts This includes two (2) checking accounts. The checking accounts are regular checking accounts used to process disbursements. These accounts should be interest bearing or earn an earnings credit to offset fees. 7. Parking Plus Account This account is a master account for all Parking. This account will receive deposits and transfers from the Parking Location Sub -accounts (which are separate accounts for each location where the Parking Division provides services). Balances from the sub -accounts are transferred to this account daily. The balance in this account is transferred to the Main Depository Account. The City is open to using an alternative method for tracking parking location deposits in place of multiple sub -accounts if one is available. I11'U'(WI �i1,R1 4111,'r"T A I7 DIVU140YN4 1113 691 Banking Services RFP20-0276 8. Other Accounts The City reserves the right to open additional accounts during the contract period at the price proposed in this proposal. These should be zero -balance, interest bearing, or earnings credit accounts when requested. 5.12 Required Bank Services Primary accounts shall be normal demand deposit type accounts through which all deposits shall be made, checks shall be written, and ACH and wire transactions shall take place. Deposits consists primarily of currency and coin and the potential for credit card transactions to take place. If the City develops a need for additional accounts or services during the term of the agreement, those new accounts or services shall be provided with the same conditions that apply to existing accounts. A. Daily Balance Reporting The Proposer shall provide access to daily balance reporting preferably on- line where the City end user can set alerts and notifications directed to email. The reporting should include: • Opening Ledger Balance • Closing Ledger Balance • Summary of debit and credit postings • ACH/wire Credit/Debit Detail The available balance shall include the proceeds returned to the bank from any bank -initiated repurchase agreement from the previous business day. It shall also include the proceeds of all wire transfers received from the previous business day, regardless of the time of receipt. B. Execution of Transactions 1. Transfers between accounts 2. Initiation of wire transfers 3. Initiation of stop payment orders 4. Initiation of ACH transactions, and recurring ACH debit collection or credit transactions 5. Maintenance of wire transfer templates 6. Stale -dating of checks 7. EDI services, remote collection, controlled disbursement 8. Confirmations availability and format C. Internal Controls 1. Online cleared check information and images 2. Online deposit detail with check images 3. Multi-level security administration requirements 4. Management access training for authorized employees 111'''0 Iii:7m FAVU140),)4 1114 692 Banking Services RFP20-0276 D. Account Reconciliation The Proposer shall provide reconciliation service for all accounts specified in the RFP. Reconciliation services include at least the following requirements: 1. Checks paid to the bank each month. 2. Availability to view check images with ability for search criteria such as amount, key words, date range and check number. 3. Availability to view on line all other items, such as debit and credit memos, and deposit tickets. 4. Daily Deposit. 5. Transmit in a format acceptable to the City all checks issued, cancelled checks, deposit slips and stop payments, if necessary to the Proposer. Accounts Payable shall be sent weekly and Payroll bi-weekly or as often as required by the City. 6. Information relative to the account reconciliation shall be available through download using the internet connection within two (2) business days after the end of the month. 7. Proposer shall provide check reconciliation services. The city currently uses a manual reconciliation process but intends to evaluate the benefit of using full reconciliation services in the future. Please describe how the Proposer will accommodate the City. Additionally, the City is interested in receiving CD-ROMs, other format acceptable to the City, and/or on-line services for cleared checks. E. Deposits and Error Correction All deposits must be credited at face value. Any debit and credit memos made to correct errors must be accompanied by information identifying the specific error. Any errors caused by the Proposer shall not be charged to the City. Corrections of deposit errors must be accompanied by a copy of the corresponding deposit slip. All correction notices must be emailed to the City within 24 hours. F. Overdraft Processing 1. The City will attempt to minimize overdraft situations; however, there may be times overdrafts will occur. The City expects the Proposer to notify them immediately so that its officials and employees can quickly react to fund the account as to avoid bouncing employee and vendor checks. 2. The City requests that all Proposers include a description of the overdraft processing services they provide, including: (a) rate basis for overdrafts; (b) rate basis and definition of "daylight overdrafts"; and, (c) whether accounts are aggregated for calculation/fee purposes. 3. All Proposers shall include a description of their overdrafts on NSF checks deposited to the City accounts. Include how many times the Proposer shall run/process a check, in the instance of an overdraft. 111'U'( � VIIIRF MIIFr ',T ), DIVU140),)4 pus 693 Banking Services RFP20-0276 G. ACH Fraud Filter A fraud filter for ACH transactions should be established for all accounts. This filter will limit the ability of outside parties to execute ACH debits against these accounts unless the City grants specific permission for them to do so. The City requires the ability to create and maintain fraud filters as needed. H. Supplies The Proposer shall provide all necessary banking supplies. These shall include, but not be limited to, deposit slips (2 -part) and deposit envelopes. Proposers shall indicate any fees for these supplies on the Cost Proposal Form. If the resulting contract is issued under a compensating balance arrangement, the services identified in this Section will need to be included as a part of that arrangement with no additional charges to the City. I. Remote Capture The City has a strong interest in remote deposit capture services as authorized under the Check 21 legislation using substitute check images. Proposers shall describe their experience with remote deposit capture, flexibility in working with Customers, and provide all associated costs. 5.13 Access to Bank Records The City, or its authorized representatives, shall have access to the books and records maintained by the Proposer with respect to the City's bank accounts at all reasonable times, including the inspection or copying of such books and records and all memoranda, checks, correspondence or documents pertaining thereto. Such books and records shall be preserved by the Proposer as required by applicable regulatory bodies. 5.14 Interest Bearinq Account A. The City utilizes interest bearing instruments from time -to -time, including money market accounts and CDs. Proposers must include an historical rate attachment that give the average of interest-bearing options for the prior twelve (12) months (interest bearing accounts, money market accounts, ECR, and sweep rates). B. Interest -Bearing Account This account should be an interest-bearing demand deposit account. Interest shall be calculated daily and paid monthly on the last day of the month on collected balances in the account, including any electronic funds transfers received during the day, at the end of each day on a 365 -day year basis. Interest shall be paid on total collected balances in the accounts at the end of the day and shall be credited to the checking account on the last day of the month. 111'U'( � VIIIRF MIIFr ',TA DIVU140YN4 u111) 694 Banking Services RFP20-0276 C. Account Balances After minimum operating account balance requirements are met, at the City's option, sweep any excess cash balances into an approved overnight investment vehicle. Typically, $2,500,000 million is available for an overnight investment. 5.15 Use of Other Banks The City reserve the right to establish additional accounts with other banks, or provide for additional services from other banks, if they deem necessary. If the City elects to exercise this right, the contract covered by this Proposal shall remain in effect regarding all terms, agreements, and conditions without penalty or diminution of ongoing banking services as contained therein and previously provided by the Proposer. 5.16 Cashing Checks for Employees The Proposer shall cash any City issued checks for employees at no charge to the City with proper identification. 5.17 Repurchase Agreements Proposers must agree to provide repurchase agreement services: To facilitate maximization of investment earnings, the City would like to utilize an overnight "sweep" arrangement, wherein an overnight repurchase agreement is entered each business day. At the end of each business day, all un -invested balances (collected funds, float.) in various specified accounts (less the amount required for the bank to maintain its reserve requirement) are "swept" into an overnight repurchase agreement. All overnight repurchase agreements must follow the specifications of's Master Repurchase Agreement, which the bank shall be required to sign. A. The City's Master Repurchase Agreement requires that securities used for collateral be limited to only United States Treasury Securities or Federal Instrumentalities. The maximum maturity of securities shall not be greater than five (5) years and all collateral shall have a margin (haircut) of 102 percent after market value. B. However, the Proposer has the option to offer other alternatives to overnight repurchase agreements. The proposer must provide full documentation of the alternative with the Proposal. 5.18 Payment for Banking Services Proposers must agree to provide the following services: The City is desirous of using a combination of balances and fees for all service charges associated with the monthly activity for each account. The accounts shall be "swept" into an overnight repurchase agreement to a target balance of zero uI'l-,U � VIII RF M uF r "T A Uii� 11'Wil-"HA A I 7E61, D 1 VT,A 0,)4 1117 695 Banking Services RFP20-0276 (less the amount required for the bank to maintain its reserve requirement). In addition, the account analysis statement should show average balances and average net collected balances, along with itemized monthly activity of each account and services activity cost associated with each. 5.19 Prices and Services Chart Refer to Exhibit "Three" — 2019 Average Monthly Analysis Statement from the City's current bank services provider. Use this information to formulate a list of services and the related per unit charge and calculate the total monthly cost. The volumes listed in the 2019 Average Monthly Analysis Statement are to be considered as estimates and not guaranteed as minimums or maximums. Proposers shall include any other service fees that shall be charged. The City reserves the right to negotiate a best and final fee offer from the selected firm(s). 5.20 Technical Requirements Proposers shall have the following qualifications: A. The Proposer must meet the requirements of Chapter 280, F.S. B. The Proposer should be able to offer the full range of banking services required by the Proposal throughout the duration of the contract with the City. C. The Proposer should be in good standing with the Community Reinvestment Act (CRA). D. Be a banking corporation authorized to do business in the State of Florida E. The Proposer must be Federal or State of Florida chartered. F. The Proposer must collateralize the City's deposits pursuant to all applicable sections of the Florida Administrative Code (FAC). Maintain a local full- service branch and/or vault services to provide for deposits and cash replenishment within Orange County, Florida. (Provide the address of the office location that will service the account.) G. The Proposer must be a Qualified Public Depository (QPD) with a Public Depositor Account. Pursuant to Chapter 280, F.S., this account will be classified on the records of this QPD as a public deposit, collateralized as such, and reported as such on the Public Depository Monthly Report J1-1003, Public Depository Annual report J14-1004, and any other report of public deposits requested by the Chief Financial Officer, State of Florida. uI'l-,U � VIIIRF MIIFr ',TA DIVU140YN4 1118 696 Banking Services 6.0 PRE -PROPOSAL CONFERENCE RFP20-0276 6.1 Date A Non -Mandatory Pre -Proposal Conference will be held via Microsoft (MS) Teams on May 29, 2020 at 11:00 a.m., Local Time, City of Orlando, FL. MS Teams Meeting (Audio Only) Meeting Number (Access Code): N/A Interested parties may join the Pre -Proposal Conference via MS Teams meeting at the following site: I�tt s://'teairmns„irniicirosoft„coirn/II/rneetu .. poin/ 9°�a3airneetiing 1f21f::::y If.�If= IkI O� WI OSt1� ID IIIk1I....WII2IMGIMLN G Imi y0IDdMIMWIF= IhINWVlk%40lhiread„v2/0?context::::::%'7Ib%22"Fiid%22%a%22'7 94da9b 294Ib 4acf .......................................................................................................................................................................................................................................................................................................................................................................................................................... 912Ib....d 15.9ae921264 N.2.21.2c°Cca220iid�'1c�22�/e 3a�/o22�4Q�d9�2� 42 2 4d9'T b9d9 21 21b......d I 5.22e.22.1 26.4 N.2.21.2.c.12.2 O.J.d %221 e40'7faa42l e2%22%2c%22IIslE::� roadcastlMeetiinc�%22%3atrue%7d Attendees will be able to attend the event in Teams—desktop (Windows or Mac), web, or mobile. Attendees that don't have Teams, can also use a browser (Chrome, Firefox, or Edge). If participating the Pre -Proposal Conference via the MS Teams, participants should email I Irii.dim.,.f irlrii.eir oirllair�do..gov their completed Pre -Proposal Conference Attendance Notification Form located in Attachment "A" by May 26, 2020. 6.2 Purpose The Pre -Proposal conference is intended to provide prospective Proposer(s) the opportunity to ask questions or receive clarification from City representatives of any requirements of this Request for Proposals. Representatives from the Procurement and Contracts Division and a technical representative from the using department will be present to discuss the project and answer questions. 6.3 Oral Interpretations and Addenda All interpretations and clarifications related to the Request for Proposals, or supplemental instructions will be in the form of a written addendum from the Procurement and Contracts Division. No oral interpretations or clarifications from City staff or by other means will be considered binding unless issued in writing. 6.4 Clarification of Requirements To facilitate the clarification of requirements, it is strongly recommended that Proposer(s) submit all questions in writing, at least three (3) days prior to the pre - Proposal conference. Please complete the attached "Pre -Proposal Conference Attendance Notification Form", Attachment "A", include questions, Attachment "J", if any, and return via fax to: 11'U'( � III ,:rF Mlllrr ',TA r IVU1r:0Yr4 1119 697 Banking Services Brian Ferrier, Senior Purchasing Agent City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801 Telephone: (407) 246-3632 Fax: (407) 246-2869 Email: Iblrii lr�,.f lrlrii lr oirllaindo„ ov Website: Ih ttlp;//................... :..pii.t ofoiriando.net/pirocuiremeir�tC 7.0 PROPOSAL DUE DATE AND TIME RFP20-0276 7.1 Proposal Due Date Sealed Proposals must be submitted electronically and received by Procurement and Contracts Division, no later than 2:00 p.m., Local Time, City of Orlando, FL, on June 24, 2020. Proposals received after this date and time, will not be considered. 7.2 Public Opening Proposals will be publicly opened and announced by the Procurement and Contracts Division on the due date and time as specified herein. The Proposer's name and verification of bond submittal, if applicable, will be publicly announced aloud at the Proposal opening. Instructions to loin the solicitation opening virtual meeting: A. Sign up for a free Zoom account Go to .m umu. / ii nu and enter your email address to create a free account with Zoom web conferencing. You'll receive an email from Zoom where you will click on a link to activate your account. If you already have a Zoom account, skip to step #3 below. B. Choose your device and download Zoom You can use a smart phone, tablet, laptop, or desktop computer. After signing up, visit oolrtt�„.,u s/ ', ,�v,,lr;l,ll ad and download the "Zoom Client for Meetings" onto your computer. On mobile devices, search your app store for the free Zoom app and download it. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download Zoom and need to connect via web browser, you can use the Zoom web client (more info on browser compatibility visit Ib...t;;ll�/z-oornwe1N 1o). C. Join the virtual meeting 1. Online: Irn.ttl s„//z-ooirn.us/"/82092758943 I': -,U: VIII :RF M IIF r ',r: ), 1 'W m mA % 1 7E61, DI V U1 40 ),r4 698 Banking Services RFP20-0276 2. Call into the virtual meeting by dialing any of these phone numbers: 312.626.6799 312.626.6799 929.205.6099 253.215.8782 301.715.8592 346.248.7799 669.900.6833 Once dialed -in and prompted, enter the Webinar ID: 820 9275 8943 D. Provide live public comment Use the "Raise Hand" feature to request to speak. If you have called in you can raise your hand by pressing *9. If you do this, you will be called on to speak using the last four digits of your phone number. 7.3 Public Record Proposals received in response to this Request for Proposals are exempt from disclosure under the provisions of the Public Records Law until such time as an award decision has been made known or until thirty (30) days after the Proposal opening, whichever is earlier. 8.0 PROPOSAL PREPARATION AND FORMAT 8.1 Preparation Prepare your Proposal in a clear and concise manner. Ensure that the content of your Proposal submittal is complete. Special attention should be given to the specific information, instructions and requirements of the Request for Proposals document to ensure responsiveness. Proposals that are incomplete or lack key information may be rejected. To help facilitate the review process, properly label each section or tab to correspond with your submittal information. 8.2 Incurred Expenses The City is not responsible for any expenses preparing and submitting Proposals including expenses called for in this Request for Proposals. 8.3 Proprietary Information which Proposers may incur in presentations and any other A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all Proposers should be aware the Request for Proposals and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider 111'U'( W VIIIRF MIIFr ',T A 1' mAA %1 7E61, DIVU140YN4 699 Banking Services RFP20-0276 confidential and/or proprietary and which they believe to be exempt from disclosure to the public under applicable law, citing specifically the applicable exempting law; provided, however, that nothing herein shall be deemed to preclude the full disclosure without redaction of any and all information submitted by Proposers to Committee members, advisors to the Committee, and City staff and officials administering this solicitation and evaluating the proposals. A generic notation that information is "confidential" is not sufficient. Failure to provide the Procurement and Contracts Division Office with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes. B. Each Proposer shall complete the "Confidential and/or Proprietary Information Exemption Form", included with this Request for Proposals as Attachment "E", and submit the form with their Proposal. C. In addition to the Proposal submitted pursuant to Section 10.0, a Proposer asserting any exemptions from public disclosure regarding any portions of its Proposal shall also provide a redacted copy of its Proposal in electronic format suitable for public disclosure, redacting only such portions of its proposal identified on Attachment "E" as exempt from disclosure under an applicable law. D. By submitting a proposal, a Proposer acknowledges and agrees that should it designate any materials submitted to the City as confidential or exempt from public disclosure, the Proposer will upon the request of City (at the City's discretion) defend the City (and its employees, Committee members and advisors, agents, and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to the Proposer's designation of material as confidential or exempt from public disclosure. A Proposer shall indemnify and hold harmless the City (and its employees, Committee members and advisors, agents and elected and appointed officials) from any and all claims, actions, suits, judgements, fines, costs, fees (including attorneys' fees), related to the Proposer's designation of material as confidential or exempt from public disclosure. E. Nothing herein shall be deemed to preclude the City from exercising its own judgment regarding the disclosure of records and the City may take any action that the City in good faith believes is necessary for City to comply with federal and/or Florida public records laws, including but not limited to filing a declaratory action. uI'l-,U � VIIIRF MIIFr ',TA DIVU140YN4 700 Banking Services RFP20-0276 F. All Proposals received from Proposers in response to this Request for Proposals will become the property of the City of Orlando and will not be returned to the Proposers. 9.0 REQUIRED PROPOSAL SUBMITTALS Outline Format for Response In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is requested that Proposals be organized in the manner as specified. 9.1 Title Page Provide the name of Proposer's firm, address, e-mail address, telephone number, name of contact person, date, and the subject: RFP20-0276, BANKING SERVICES. 9.2 Table of Contents Include a clear identification of the material by section and by page number. 9.3 Letter of Transmittal A. Briefly state the Proposer's understanding of the services to be provided and make a positive commitment to perform the work. B. Give the names of the persons who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers. 9.4 Proposer's Certification By submitting a Proposal, the Proposer certifies that the Proposer has fully read and understands the Proposal method and has full knowledge of the scope, nature, and quality of work to be performed. Each Proposer shall complete the "Proposer's Certification Form", included with this Request for Proposals as Attachment "B", and submit the form with their Proposal. The failure of a Proposer to submit this document will be cause for rejection of the Proposal. 9.5 Conflict of Interest Disclosure Proposer shall provide the required "Conflict of Interest Disclosure Form" as attached to this RFP as Attachment "C". 9.6 General Business Information Proposals shall provide: A. Legal Name of Proposer, the address of Proposer's principal place of business, phone number, fax number, name of principal in charge and email address. ui'Um (uW , iii , R F M ui ° r "T A Uii� 11 m m I 7E61, D 1 V A q) )„r 701 Banking Services RFP20-0276 B. Name(s) of person(s) to be contacted for information or services if different from name of principal in charge. C. Business Form - State if Proposer's business is local, national, or international and indicate the business's legal status (corporation, partnership, etc.) Provide the date the Proposer was organized or incorporated and state of incorporation. If the Proposer is a joint venture, please list the partners and the date such joint venture was formed. D. Indicate whether the Proposer's business is a parent or subsidiary in a group of firms/agencies. E. Provide the location of the office from which the work is to be performed and the number of professional staff employed at the office. F. State if the Proposer's business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. G. Provide documentation supporting Qualified Public Depository (QPD) status must be submitted with your Proposal. H. Proposer shall provide a sample of their proposed monthly account analysis. Proposer shall provide a contract applicable to a Florida local government for banking services, including all forms and attachments necessary to culminate in the award of a contract to Proposer. J. The Proposer must provide proof of the qualifications listed in Section 5.32 — Technical Requirements by furnishing copies of letters, certificates, etc. which document said status. 9.7 Proposer's Experience Proposers must provide the following information: A. Proposers shall submit a verifiable statement of the Proposer's experience providing Banking Services. The statement of experience should be supported by the references listed as Attachment "G", which shall be completed and submitted by the Proposer with its Proposal. B. Lost Business Provide a list of all contracts in which your firm was terminated for cause by a governmental agency. uI'l-,Uu� VIIIRF MIIFr ',TA DIVU140YN4 702 Banking Services RFP20-0276 C. Proposers Licenses Proposer shall demonstrate their capability to satisfy the requirements in this RFP while maintaining industry standard licenses and certifications as may be required in the State of Florida. Such documentation shall be provided to be deemed responsive and responsible. Proposers must also firmly demonstrate their knowledge of applicable laws and regulations with their ability to perform and/or provide the goods or services outlined in this RFP. D. Credit Rating Proposer shall provide its most recent long-term credit rating and outlook for its firm from any two of the "Big Three" ratings firms: • S&P • Moody's • Fitch 9.8 Management Team and Staff Experience The Proposer shall submit a statement of experience and resumes of the individuals and management team who will be assigned to the City. Designated Account Executive: The Proposer shall provide the name, resume, statement of experience, and qualifications of the dedicated Account Relationship Manager(s) assigned to the City. If substitutes or "backup" personnel are planned on a contingency basis, such personnel shall also be named. 9.9 Financial Stability Proposers shall provide the following information. A. Provide a narrative description and such other information, if any, as Proposer deems necessary to demonstrate Proposer's financial strength and capacity to provide, implement, and maintain the proposed system for the term of the Contract. The City reserves the right to request such additional financial information regarding Proposers as it deems necessary or appropriate from Proposers or from any other party having relevant information, including but not limited to utilizing Dun and Bradstreet or other financial reporting companies' financial reports for evaluation purposes or to request credit references in its review process. 703 Banking Services RFP20-0276 B. The Proposer shall state if there are any known financial issues that will prevent the Proposer from providing, implementing and maintaining the proposed system for the term of the Contract. C. Bankruptcies — The Proposer shall state if they are involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law. 9.10 Litigation History The Proposer shall describe whether Proposer is involved in any litigation, arbitration, or mediation currently or within the last five (5) years where the amount in dispute exceeded $10,000. Proposer shall also describe whether Proposer has any outstanding judgments pending against Proposer. 9.11 Confidential and/or Proprietary Information Exemption Form Proposer shall provide the required Confidential and/or Proprietary Information Exemption form as attached to this RFP as Attachment "E". If Proposer asserts confidentiality to any portion of its proposal, Proposer is reminded to submit a redacted copy of its proposal pursuit to Section 8.3.C. 9.12 Certification Regarding Prohibition Against Contracting with Scrutinized Companies Proposer shall provide the required Certification Regarding Prohibition Against Contracting with Scrutinized Companies form as attached to this RFP as Attachment "D." 9.13 Bank Locations Proposer shall provide the locations of all branches within the City of Orlando. A. Availability for Personal Services and Consultation Proposer shall provide the availability of personal services and consultation. B. Employee Services Proposers shall provide information regarding City employee check cashing services and other services provided. 9.14 Customer Service, Quality, and Problem Resolution A. Proposer shall describe the bank's customer service organizational structure. B. Proposer shall provide a dedicated account relationship manager to handle the City's account. C. Describe the responsibilities of the customer service personnel, including the chain of command for escalation and problem resolution. ui'Um ( iii , R F M iu , r "T A Uii� 11 ' HA A I 7E61, D 1 V A q ),)4 704 Banking Services RFP20-0276 D. Describe local customer service support available for the customer's depositing locations. E. List the hours of operations for the customer service unit. F. Describe how the bank handles inquiries requiring research and adjustments. Description shall include whether there are established service level requirements for research and adjustment items. G. Does the Proposer provide technical customer support for its software and internet portal access (e.g. financial system access)? H. Describe Proposer's customer service philosophy, how this philosophy will benefit the City, and how the bank ensures adherence to this philosophy. Description of bank's dispute resolution and customer service/feedback process. 9.15 Approach and Ability Providing the Scope of Services A. Proposer's shall provide plan for provision of the Scope of Services and Technical Requirements in Section 5.0 above. Provide your firm's method, demonstrate your firm's ability, and capacity to provide all the Banking Services. In addition, Proposer's shall provide their method, approach, ability, and commitment to providing innovative, creative, and monitoring changes/opportunities in technology, that will enhance our current financial arrangements as well as efficiency. B. The Proposer should provide a fully developed methodology for performance of the services described. The methodology should describe specific policies, plans, procedures, techniques, milestones and subcontract services (identify the subcontractor by legal name and address) to be used in providing the services required under this solicitation. C. The Service Approach shall identify potential impediments, obstacles, or problems that could negatively affect work performance. The Approach shall also include a detailed mapping plan, a transition timeline, strategy and/or milestones. D. The Proposer shall have and maintain sufficient staff to support the requirements on a continuing basis without interruption of service. E. The Proposer should provide a fully developed methodology for performance of the services described. The methodology should describe specific policies, plans, procedures, techniques, milestones and subcontract services (identify uI'l-,Uu� VIII RFMui°r"T A Uii� 11'Wil-"HA AI7 1D1VT,A0 )4 � � 705 Banking Services RFP20-0276 the subcontractor by legal name and address) to be used in providing the services required under this solicitation. The Service Approach shall identify potential impediments, obstacles, or problems that could negatively affect work performance. The Approach shall also include a detailed mapping plan, a transition timeline, strategy and/or milestones. F. Positive Pay The City shall require "Positive Pay/Full Reconciliation" service. Provide a complete description of any positive payment programs your bank may have. Include details and a listing of all fees (if any). At a minimum the positive pay program must provide the ability to compare checks presented for payment against an issuance file and detect any differences in check number, amount, and payee name. 9.16 Quality of Scope of Conversion Plan & Implementation A. Proposer shall describe the bank's customer service organizational structure. B. Proposer shall provide a dedicated account relationship manager to handle the City's account. 1. Describe the responsibilities of the customer service personnel, including the chain of command for escalation and problem resolution. 2. Describe local customer service support available for the customer's depositing locations. 3. List the hours of operations for the customer service unit. C. Describe how the bank handles inquiries requiring research and adjustments. Description shall include whether there are established service level requirements for research and adjustment items. D. Does the Proposer provide technical customer support for its software and internet portal access (e.g. financial system access)? E. Describe Proposer's customer service philosophy, how this philosophy will benefit the City, and how the bank ensures adherence to this philosophy. F. Description of bank's dispute resolution and customer service/feedback process. 9.17 Technology A. Proposers shall provide a list of web browsers that allow access to the web - based portal. uI'l-,U � VIIIRF MIIFr ',TA DIVU140YN4 706 Banking Services RFP20-0276 B. The specification should include any additional information necessary to enable the City to communicate electronically with the Proposer. Please provide a schedule of hours of operation for electronic services. Please list exceptions (if any) to the general schedule. C. Proposer shall provide technical support for the annual PCI Data Security Standards compliance process and other ongoing upgrades and services as needed. D. Provide an end to end encryption and tokenization solution. E. The City has bi-annual updates to Workday (the City's financial and payroll system) that require the City to test various processes and integrations. Please describe how you will work with the City regarding the related testing and validating. 9.18 Electronic Storage of Documents The City requests that all Proposers include information describing their electronic storage options. The City requires monthly check image information to be accessible on-line for a period of no less than 90 days. Describe the record retention policy on account statements and how many previous months of statements are available online. 9.19 Integration with Existing Accounting Software Proposers must include information on how banking data can be interfaced with the City's financial management system and what support (i.e. — online services training) would be available under the contract. The City uses Workday for its financial and payroll systems and has the following integrations with its current bank: A. ACH Payments (Payroll and Accounts Payable) B. Bank Administration Institute (BAI) BAI2 Format Import (Currently being implemented) C. Florida State Disbursement Unit — State of Florida Child Support Electronic Funds Transfer (EFT) D. Positive Pay E. Lockbox (Customer Payments) F. Electronic Payables (ePayables) 707 Banking Services 9.20 Monthly Statements RFP20-0276 A. A sample of the monthly account statement should be included with the Proposal. All monthly statements shall be able to export into an Excel format. B. The City requires the analysis statements for all accounts to be on a calendar month basis. A sample of the monthly analysis statement should be included with the Proposal. 9.21 Account Requirements The City currently has twenty-six (26) transactional accounts. With six (6) of these accounts, the City desires to maximize its cash availability with concentration and zero -balance accounts. The City is considering establishing a Crypto Currency Account. Please describe whether the Proposer has the capabilities to establish such an account. 9.22 Security The management of security credentials for online access, including password resets, shall be handled within the same business day of the request. The Proposer should include a discussion of security features (i.e. login names, passwords, tokens, data encryption) included as part of the online account access system, as well as minimum system browser requirements for users of your online system. Other automated functions not performed through on-line access must be accessible by e-mail or fax, and a confirmation of receipt returned. 9.23 Disaster Recovery The Proposer shall provide information regarding their disaster recovery, to include backup and recovery capabilities, plan including specific plans related to servicing the City in the event of a disaster. Additionally, the Proposer shall provide information regarding their ability to provide uninterrupted service. Provide a detailed description of the controls in place to insure the integrity of the funds transfer system. The Proposer shall describe the types of insurance and bonding carried. 9.24 Bank Fees A. The Proposer must provide the proposed prices for the list of banking services as presented on the Price Proposal Form (Attachment "K" - Price Proposal), and include any one-time or set-up charges, research fees that shall be charged, even if already in place or listed elsewhere in the Proposal. Prices must be guaranteed for the initial five-year term of the contract. B. The Price Proposal Form spreadsheet is provided as a separate document, (Attachment "K" - Price Proposal) and must be completed in its entirety and submitted as a separate Excel document file when submitting your Proposal 111'U'( � VIII RF M Fr'll"T A 11' HA AI7 1DIVU140YN4 30 708 Banking Services RFP20-0276 in VendorLink. Proposals with a missing or incomplete Price Proposal Form (Attachment "K" - Price Proposal) will be considered non-responsive and may be rejected in accordance with the City's right to accept or reject Proposals. C. The City prefers using a combination of balances and fees for all service charges associated with the monthly activity for each account. In addition, the account analysis statement should show average balances and average net collected balances, along with itemized monthly activity of each account and services activity cost associated with each. 9.25 Custodial & Trust Services Proposers must agree to provide custodial & trust services: A. Custodial services are limited to only handling the settlement of trades and shall not involve any investment management functions of the City funds. The securities, which qualify for delivery through the Federal Reserve Bank in book entry for credit to the bank's Federal Reserve Account and for further credit to the City (e.g., United States Treasury bills, notes and bonds; United States Government Agencies; and Federal Instrumentalities). The Federal Reserve receipt must identify the "CUISP" number the city as owner of the security. Also, securities which require physical delivery to the bank and which are held for credit (i.e., bankers' acceptances and commercial paper notes). The safekeeping receipt must identify the City as owner of the security. B. Maintain one or more custody accounts directly or through a third party for the cash and securities owned by the City. C. All securities and cash held by the custodian shall be segregated from the assets of others and shall be and remain the sole property of the City. The custodian shall have only the bare custody thereof. The securities held by the custodian shall, unless payable to the bearer be registered in the name of the City, or in the bank's nominee name. Securities delivered to the custodian, except bearer securities and Certificates of Deposit as described above, shall be in due form for transfer or already registered as provided above. D. Collect all coupons and other periodic income on securities held and process per instructions received by authorized persons. E. Provide monthly activity statements and reports for all accounts. The statement cut off shall be the last day of the month. Statements must be sent by no later than the 10th of the following month. F. Describe any investments that would be available to the City on a sweep arrangement. Provide a complete listing of associated fees and/or administrative charges. 111'''0 VIII RFMuFr"T A 11� 'W11_,1AA A I 7E61, DIVU140YN4 31 709 Banking Services RFP20-0276 G. Provide a listing of cut off times for notification of securities transactions. Please specify if the cut off times vary for different types of securities. H. Describe how the financial institution interacts with investment managers. I. Do you provide custodial information to clients through an on-line inquiry/reporting service? J. Based on the scope of custodial services described herein please provide your monthly fee for services rendered for the City. K. Provide with custodial/safekeeping services for the City's securities. 9.26 Conversion and Implementation Plan All Proposers shall outline a plan and overall approach for implementation should they be chosen to provide the services requested in this RFP. The implementation plan should include the average lead times for implementation of services to include: transition of current accounts, account opening, deposit ticket orders, endorsement stamps, and set-up of on-line access, information reporting, testing of integrations and other services. Describe major milestones for achieving the schedule and any other recommendations that may directly impact the schedule. A. Provide a copy of all agreements and forms that will be required to initiate the banking services applicable to a Florida public entity. B. Provide a detailed description of the implementation process, including training, testing and a sample implementation schedule. C. Provide the lead-time require for implementation, based on a contract effective date of July 1, 2020. What are the critical factors that may impact that lead-time? D. Please provide the experience and background and roles and responsibilities of the implementation team and implementation lead. E. Describe 's the City's staff roles and work time required for implementation. F. Describe a conversion plan to transfer assets to Proposer. G. Provide all costs to be assessed to the City associated with the transition. ui'Um(: III ,RFMuFr"T A 11 m A I 7E61, DIVU1,40),)4 32 710 Banking Services RFP20-0276 9.27 Additional Information Any additional information or data which the Proposer deems essential to the Proposal and for consideration, should be included in a separate section of the submittal titled "Additional Information". If there is no additional information to present, state in this section "There is no additional information that we wish to present". Proposer shall provide a description of any (new or existing) product offering, any new financial services, plans or practices deemed to be in the best interest of the City if not otherwise addressed in this RFP. All fees for said services must be included as attachments to the Price Proposal form. 9.28 Online Inquiry and Access A. The Proposer shall provide secure, real-time internet access to all accounts. Details regarding the Proposer's on-line access system should be included in the proposal. Access should offer the capability to view account balances; transaction summaries; transaction detail including debits, credits, checks, deposits and wires; initiate stop payments and void checks; search and view cleared checks; transfer funds between accounts; ACH postings and provide historical data including search options for specific transactions. B. The City must be able to perform on-line wire transfers and ACH transactions through online access. Information concerning this capability and costs should be included in your Proposal. C. The Proposer shall provide training on managing access to the on-line system for authorized personnel. Proposers selected for the interview process should be prepared to demonstrate the capabilities of their on-line access system. D. Report generating capabilities should be available and the Proposal should include information on standard and ad-hoc reporting capabilities. The Proposal should also include a discussion of security features (i.e. login names, passwords, tokens, data encryption) included as part of the online account access system, as well as minimum system browser requirements for users of your online system. Other automated functions not performed through on-line access must be accessible by e-mail or fax, and a confirmation of receipt returned. 9.29 Minority/Women-Owned Enterprise Participation in Subcontracts Proposer shall provide the required Minority/Women-Owned Enterprise Participation form as attached to this RFP as Attachment "H." 9.30 Veteran Business Enterprise Participation in Subcontracts Proposer shall provide the required Veteran Business Enterprise Participation form as attached to this RFP as Attachment "I." ui10) LuRIE Miii r F A,101� 11'WF R ACrm S 111)1°'I'll,' lii10 3 3 711 Banking Services RFP20-0276 9.31 Price Proposal Schedule Complete and submit the following forms: A. Schedule Proposer's price shall be submitted on the "Price Proposal Form" in the format provided. Complete, and return with the Proposal, the Price Proposal included as Attachment 'W'. Proposer's shall upload their "Price Proposal Form" (Attachment "K") in VendorLink as a separate Excel document file. Refer to Section 5.25 — B above. B. Proposed Total Price Proposal should provide a fixed -fee price breakdown for meeting all service requirements and implementing each phase of the Scope of Services as outlined. The chargeable services shall be included in the proposed total price including all labor customarily associated with delivery of the services contemplated by this RFP. Similarly, all expenses such as but not be limited to travel, lodging, meals and telephone/faxes/copiers associated with delivery of the services contemplated by this RFP shall also be included in the total price. There will be no separate reimbursement for such expenses under this total fee/total price arrangement. C. Fees and Invoices 1. Proposers shall describe the procedures used to make an adjustment to bank statements and to assure a corresponding adjustment to account analysis statement. Include how the adjustment is handled if the analysis period has already ended? 2. Proposers shall provide a sample invoice for The City's account. Include how soon after month end is the invoice mailed? 3. Proposers shall describe how your earnings credit are determined, adjusted and applied? Proposer shall include in their explanation the impact of the Proposer's reserve requirement, their formula for converting service charges to balance requirements and a listing of their earnings credits and reserve requirements for the period October 1, 2018 to September 30, 2019. I10) m. uRIE M iii r F A, 101� 11'WV R A Crm S iii )1 'I'll,' l i i1 0 34 712 Banking Services RFP20-0276 4. Proposers shall describe the bank policies concerning daylight overdrafts and what, if any impact these policies may have on the management of the City's accounts. 10.0 DELIVERY OF PROPOSALS 10.1 Except as provided in Section 30 for people needing special accommodations, to be responsive proposals for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive. Instructions for submitting a proposal: A. Once you have logged into your VendorLink account, go to the solicitation on which you want to bid, then click on "Create a Quote/Bid." B. Upload the proposal to VendorLink. C. Verify that your uploaded document is complete. D. To submit the final Quote/Bid, click on the "Submit" button at the bottom of the page, and then click "OK" at the top of the page. E. If successfully submitted, a confirmation pop-up will appear at the bottom of the page. Bidders are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the VendorLink system by the due date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. 10.2 Proposal Binding All Proposals submitted shall be binding for one hundred eighty (180) calendar days following opening. 10.3 Late Proposals Proposals received by the City after the time specified for receipt will not be considered. Proposers shall assume full responsibility for timely delivery of the Proposals to the location designated for receipt of Proposals. 11.0 CONFORMANCE TO SOLICITATION All Proposals submitted shall meet and conform to all material, mandatory requirements set forth in this RFP, provided that nothing herein shall be deemed to limit the City's ability to waive minor irregularities without notice or the need to issue a written addendum. 111'U'( � VIII RF MuFr "T A 11� A I 7E61, DIVU140),)4 35 713 Banking Services RFP20-0276 If a Proposer desires to submit a Proposal which, if selected by the City, would require the City to waive, alter or omit a material, mandatory requirement set forth in this RFP, the Proposer must first submit a request to the City asking the City to amend the requirements of this RFP in the same manner provided for the submission of written questions by Proposers provided in the section of this RFP entitled "Questions Regarding Solicitation or Proposal Process." If the City, in its discretion, agrees to amend, alter, or waive the requirement, the City shall issue notice to all prospective Proposers of the change in the form of a written addendum. Any request to waive, alter, or amend a mandatory requirement of the RFP should be in the form of a written question that can be answered in an Addendum issued to all prospective Proposers. Please note, the City is not asking the Proposer to send in their Proposals prior to the submission date, but merely to request a waiver or amendment to a mandatory requirement necessary to allow submission of the intended Proposal. 12.0 EVALUATION CRITERIA An Advisory Committee will be established to review all responsive Proposals. Proposals will be evaluated for short listing (if applicable) and final ranking using the evaluation criteria set forth herein. The information that will be considered for each criteria is as follows: 12.1 The Experience, Resources, and Qualifications of the Financial Institution and Assigned Team - This criteria will include, but will not be limited to, evaluation of information in Proposer's submittal regarding Proposer's general statement of experience pertinent to the Scope of Services and Technical Requirements of this RFP, references, financial stability, relevant previous experience and lost business. 12.2 Customer Service and Problem Resolution - This criteria will include, but will not be limited to, evaluation of information in Proposer's submittal regarding the Proposer's method and approach to customer service satisfaction and process for timely and effective problem escalation and resolution. 12.3 Approach and Ability Providing the Scope of Services - This criteria will include, but will not be limited to, evaluation of information in Proposer's submittal regarding its plan for provision of the Scope of Services and Technical Requirements including its method, demonstrated ability, and capacity to provide all the Banking Services. In addition, evaluation of Proposer's submittal its method, approach, ability, and commitment to providing innovative, creative, and monitoring changes/opportunities in technology, that will enhance our current financial arrangements as well as efficiency. 12.4 Minority and Women Owned Business Enterprise - This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment «H .31 u1-40: 1 m., uRIE M iii ,r i F A, 101� 11'WF R A Crm S iii )1 'I'll,' l i i1 0 36 714 Banking Services RFP20-0276 12.5 Veteran Business Enterprise - This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment "I." If Federal Grant — Remove VBE participation 12.6 Price Proposal - This criteria will include, but will not be limited to, evaluation of the pricing information submitted in Attachment "K." EVALUATION CRITERIA CATEGORY POINTS The Experience, Resources, and Qualifications of the Financial 23 Institution and Assigned Team Customer Service and Problem Resolution 20 Approach and Ability Providing the Scope of Services 35 Minority and Women Owned Business Enterprise - The degree of participation by City certified or recognized M/WBE in 10 subcontracts Veteran Business Enterprise participation in subcontracts �2 Price Proposal 10 TOTAL: 100 13.0 PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS 13.1 Initial Review of Responses The Procurement and Contracts Division will perform an initial review of all Proposal submittals for preliminary qualification and documentation compliance. This review process may include, but is not limited to, forms verification, professional licensing, references, past performance, and other relevant criteria. 13.2 Advisory Committee An Advisory Committee (hereinafter referred to as "the Committee") consisting of at least five (5) members will be established to review, discuss, and evaluate all responsive Proposals submitted in response to this Request for Proposals (RFP). The Committee may utilize City staff and/or consultants who are not members to advise and assist the Committee in its review of the Proposals. 13.3 Preliminary Evaluation; Short Listing The Committee may conduct a preliminary evaluation of all Proposals on the basis of the information provided and, if the Committee deems desirable in its discretion, it may elect to short list two or more Proposers using the evaluation criteria set forth in this solicitation. Upon short listing by the Committee, only those Proposers I': -,U: VIII :RF M F r1 "T A 11'Wil-"HA AI7 DI V U1 4 0,)4 3 7 715 Banking Services RFP20-0276 short listed shall remain eligible for further evaluation and consideration by the Committee. 13.4 Presentations The Committee reserves the right to require oral presentations from and conduct pre -award discussion and/or pre -Contract negotiations with any or all responsive and responsible Proposers who submit Proposals determined to be reasonably acceptable of being selected for award. Presentations and pre -award discussions and negotiations may be limited at the discretion of the Committee to short listed Proposers. Discussions may be conducted for the purpose of clarification and to assure full understanding of, and responsiveness to, the solicitation requirements. The City will not be liable for any costs incurred by the Proposer in connection with such interviews, presentations, or negotiations (i.e., travel, accommodations, etc.). 13.5 Optional Discussion At the discretion and in the best interest of the City, the City or Committee may conduct discussions with Proposers (or the short-listed Proposers, as applicable) or seek revision of Proposals from Proposers (or the short-listed Proposers, as applicable) deemed to be responsible and reasonably acceptable to be selected. Such Proposers (or short-listed Proposers) will be accorded fair and equal treatment with respect to discussion and revision of the Proposals. Revisions may be permitted after submission of Proposals and prior to award of a Contract for the purpose of obtaining best and final offers. 13.6 Award Without Presentations The City may evaluate and award a Contract based on responses to this Request for Proposals without discussions or oral presentations. Therefore, each response to this RFP should contain the Proposer's best terms and conditions for consideration. 13.7 Final Ranking The Committee will evaluate and rank the responsive Proposers deemed reasonably acceptable to be selected (or the short-listed Proposers, as applicable) as set forth in the preceding section entitled "Evaluation Criteria". In the event that the Committee previously elected to short list Proposers, any rankings or scores assigned as part of the short -listing process shall not be binding on the Committee or its members as part of final evaluation and Committee members may modify their scores for any and all Proposers and scoring categories as they deem appropriate in their sole discretion. The Committee shall submit the proposed rank order to the Chief Procurement Officer after the conclusion of scheduled presentations, if any. Upon approval of the ranking by the Chief Procurement Officer, the Chief Procurement Officer shall post a notice of intended action. The notice of intended action may be obtained by the Proposers as set forth in the section of this RFP titled "Request for Proposals Information." ui'Um(: III ,RFMuFr"T A 11'W11_,1AA A I 7E61, DIVU1,40YN43 716 Banking Services RFP20-0276 13.8 Authority to Award Contracts shall be awarded in accordance with the provisions of the City's Procurement Code, Chapter 7 of the City of Orlando's Code of Ordinances. Award of contracts in excess of One Hundred Thousand Dollars ($100,000) shall be subject to City Council approval. 13.9 Reserved Rights The City, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all proposals, to readvertise this solicitation, postpone or cancel, at any time, this solicitation process, or to waive minor irregularities and informalities in this RFP or in the proposals received as a result of this RFP. The City does not guarantee the award of any Contract as a result of this solicitation process. 111-40: 1 LuRIE Miii,rI F A,101� 11'WF R ACI'S 111)1°'I'll,' lii10 39 717 Banking Services GENERAL TERMS AND CONDITIONS 14.0 PROHIBITED COMMUNICATIONS; QUESTIONS REGARDING THE SOLICITATION PROCESS: RFP20-0276 14.1 Communications with the City; Prohibited Contacts. To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation). Except for communication with the City's designated point of contact set forth in this solicitation or as otherwise authorized by the City's Chief Procurement Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a respondent or potential respondent (or on a respondent or potential respondent's behalf) to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, and any Advisory Committee members or other people or entities providing advice to the City or the Advisory Committee related to this solicitation. During the prohibited communication period, all contacts and communications regarding the solicitation by a respondent, or potential respondent, including their agents, representatives or others on their behalf, shall be directed to the City's Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City's Chief Procurement Officer. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a respondent or potential respondent under the City's Procurement Code. 14.2. Questions Any questions relative to interpretation of the solicitation or the solicitation process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the Procurement and Contracts Division on or before the cut-off date for questions as specified in the Proposal Schedule. Any interpretation made to prospective Proposers with respect to questions submitted prior to the cut-off date for questions will be expressed in the form of an addendum to the solicitation which, if issued, will be conveyed in writing to all prospective Proposers no later than five (5) days prior to the date set for receipt of Proposals. Oral answers will not be authoritative. 14.3 Addenda It will be the responsibility of the Proposer to contact the Procurement and Contracts Division prior to submitting a Proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with the Proposal. ui':m(:� VIII:RFMIIFr',r: A 1' mAA %1 7E61, DIVU140YN4 40 718 Banking Services RFP20-0276 14.4 Point of Contact All communication and contact regarding this solicitation shall be directed to: Brian Ferrier, Senior Purchasing Agent City of Orlando Procurement and Contracts Division City Hall at One City Commons 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801 Telephone: (407) 246-3632 Fax: (407) 246-2869 Email: lbIrii lrt.,.f lrlrii lr oirllairndo„gov Website:.Ihttlp--//www.....�gll.t :..qii. ofoirllaindo„irnet/ irocuire-iI 15.0 ADDITIONAL INFORMATION The City reserves the right to request that the Proposer provide additional information it deems necessary to evaluate, clarify, or substantiate any area contained in each submitted Proposal and to more fully meet the needs of the City. This includes information which indicates financial resources as well as ability to provide and maintain the system and/or services. Moreover, the City reserves the right to make investigations of the qualifications of the Proposer as it deems appropriate, including but not be limited to, a background investigation conducted by the Orlando Police Department. 16.0 ADDENDUM TO REQUEST FOR PROPOSALS If it becomes necessary to revise or amend any part of this Request for Proposals before the Proposal due date, the Chief Procurement Officer will furnish the revision by written Addendum. The Addendum Receipt Verification form included with this Request for Proposals in Attachment "F” shall be completed and submitted with your Proposal. 17.0 APPLICABLE LAW AND APPEALS This Request for Proposals is issued in accordance with and shall be governed by the provisions and procedures of Chapter 7 of the City of Orlando's Code which can be accessed online at: Ih;ttl.;//...........................::.ir0uinlic de..coirn/ll.ii,lbir lry/SII/c�,irll of oirdiiir�airnces�irnodelld ...IC.II...I..IIIICIICCJ CIF IIIPIF-CO or by contacting the Procurement and Contracts Division. Any appeal of matters relating to this solicitation must be filed in accordance with the requirements of Chapter 7 of the City Code. 111'U'( � VIIIRF MIIFr ',T ), 7E61, DIVU140),)4 41 719 Banking Services 18.0 CONTRACT RFP20-0276 The Contract form that the City intends to use for the award is included with this RFP as Exhibit "Four" for reference. While this draft Contract contains standard legal language and is not routinely modified, any exceptions to this standard Contract should be clearly indicated and Proposer understands that such exceptions may affect the evaluation of the Proposal submittal. Modification or alteration of this Contract shall only be valid if mutually agreed to in writing by the parties. 19.0 EXECUTION OF CONTRACT Unless such time is extended by the City, the successful Proposer shall, within fifteen (15) calendar days after Notice of Award is issued by the City of Orlando, Procurement and Contracts Division, sign and enter into a Contract with the City, and simultaneously provide any required bonds, indemnities and insurance certificates. Failure to comply with the established deadline for submittal of required documents may be grounds for cancellation of the award. 20.0 RIGHT TO AUDIT RECORDS The City shall be entitled to audit the books and records of a Contractor or any sub- contractor to the extent that such books and records relate to the performance of such Contract or sub -contract. Such books and records shall be maintained by the Contractor for a period of five (5) years from the date of final payment under the prime Contract and by the sub -contractor for a period of five (5) years from the date of final payment under any sub -contract unless a shorter period is otherwise authorized in writing. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 5 -year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 5 -year period, whichever is later. 21.0 FISCAL YEAR FUNDING APPROPRIATION 21.1 Specified Period Unless otherwise provided by law, a Contract for supplies or services may be entered into for any period of time deemed to be in the best interest of the City, provided funds are available for the first fiscal period at the time of Contract. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by City Council of funds therefore. 21.2 Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the Contract shall be cancelled and the Contractor shall be entitled to reimbursement for the reasonable 111'''0 �ii,� �� iu,r�� . �� .�.m �I 7E61, DIVU140),)4 42 720 Banking Services RFP20-0276 value of any nonrecurring cost incurred but not amortized in the price of the supplies or services delivered under the Contract or otherwise recoverable. 22.0 PUBLIC ENTITY CRIMES A person or affiliate, as defined in §287.133 of the Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal to provide any goods or services to a public entity, may not submit a Proposal with a public entity for the construction or repair of a public building or a public work, may not submit Proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in §287.017 of the Florida Statutes for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. 23.0 PROMPT PAYMENT ACT Payment by the City shall be made in accordance with Sections 218.70. et sq. Florida Statutes, Local Government Prompt Payment Act. 24.0 INVOICES All invoices, in order to be classified as a proper invoice, shall be delivered to Office of Business and Financial Services, Accounts Payable Division, City of Orlando, 400 South Orange Avenue, P.O. Box 4990, Orlando, Florida 32802-4990. For purposes of billing submission and payment procedures, a "proper invoice" by a Contract or, consultant or other invoicing party shall conform to the following process: 24.1 A description (including quantity) of the goods and/or services provided to the City (or a party on behalf of the City) reasonably sufficient to identify it (or them); 24.2 The amount due, applicable discount(s), and the terms thereof; 24.3 The full name of the vendor, Contractor or other party who is supplying the goods and/or services including a mailing address in case of a dispute and a mailing address for payment purposes (if they are different) and a telephone number; 24.4 The Purchase Order or Contract number as supplied by the City; 24.5 An identification by Division, Office or Department of the party(ies) to whom the goods were delivered or services provided; and 24.6 In order to be considered as a proper invoice, it must be based on (a) a proper delivery, (b) installation, or (c) provision of the goods and/or services acceptance by the City; and the vendor, contractor or other party who is supplying the goods u1-40: 1 m. uRiuEM Eri F A,1 01� 11'WF R ACrm II)1°'m,'.uEii10 4 3 721 Banking Services RFP20-0276 and/or services has otherwise complied with all of the Contract's terms and conditions and is not in default of any of them. 25.0 DISPUTE RESOLUTION In the event a dispute occurs between a contractor, vendor or other invoicing party ("invoicing party") and the City concerning payment of an invoice, the City Department, Office or Division which has the dispute along with a representative of the City's Procurement and Contracts Division and the invoicing party shall meet to consider the disputed issues. The invoicing party shall provide to the City such material and information as the City may reasonably require. Any such procedure shall be initiated by either party notifying the other in writing of a dispute and stating with specificity its nature. This procedure shall commence not later than forty-five (45) days, and be resolved not later than sixty (60) days, after the date on which the proper invoice was received by the City. Any decision by the Chief Procurement Officer shall constitute the final decision of the City regarding these matters and shall be communicated in writing to the invoicing party within three business days after such decision. If no decision is rendered within the time period as set out above, then a decision against the invoicing party shall be deemed to have been issued. 26.0 PROPOSER'S GUARANTEE By submitting a Proposal, a Proposer warrants that no one was paid a fee, commission, gift, or other consideration contingent upon receipt of an award for the services and/or supplies specified herein. 27.0 INSURANCE / PERFORMANCE BONDS Insurance and/or Performance Bond coverage required by the Contract or terms and conditions as set forth in this Request for Proposals, if any, must be in force throughout the term of the Contract ("Contract Term"). Should a Contractor fail to provide acceptable evidence of current insurance and/or a Performance Bond within seven (7) days prior to the expiration date of an insurance policy or bond at any time during the Contract term, the City shall have the absolute right to terminate the Contract without any further obligation to the Contractor. The Contractor shall be liable for the entire additional cost of procuring performance and the cost of performing the incomplete portion of the Contract at the time of termination. It is highly recommended that proposers confer with their respective insurance carriers or brokers to determine, in advance of their proposal submission, the availability and cost of the required insurance, related endorsements, and bonds. I10) m., uRIE M iiE r i F A,1 01� 11'WV R A Crm S iii )1 'I'll,' Eii10 44 722 Banking Services 28.0 FLORIDA SALES TAX RFP20-0276 The City is a governmental agency and a political subdivision under Florida law. Purchases by the City under this Contract are exempt from Florida sales tax: The City's tax-exempt number is 85-8015427957C-9. No purchase made by any entity is qualified to be exempt other than those made directly by the City. The City's sales tax exemption does not apply to goods and services purchased separately by a Contractor in connection with its fulfillment of its Contract obligations. The Contractor shall be responsible for paying any taxes, fees or similar payments which are required to be paid in connection with the Contract work. 29.0 DRUG-FREE WORKPLACE CERTIFICATION By submitting a Proposal in response to this Request for Proposals, the Proposer is certifying that their company is a drug-free workplace in accordance with Florida Statute §287.087. 30.0 AMERICANS WITH DISABILITIES ACT Persons with disabilities needing a special accommodation to participate in this proceeding should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, P.O. Box 4990, Florida 32802-4990, telephone (407) 246-2291, not later than seven (7) days prior to the date on which the accommodation is requested. 31.0 RECIPROCAL LOCAL PREFERENCE In the event the most responsive and responsible response to any Request for Proposals is by a Proposer whose principal place of business is in a city, county, or state which grants a preference for the procurement of such goods or services to a vendor whose principal place of business is in such area, then the City may award a preference to the (next) most responsive and responsible Proposer having a principal place of business in the Metropolitan Statistical Area, (i.e., Orange, Seminole, Lake and Osceola Counties). Such preference shall be equal to the preference granted by the area in which the most responsive and responsible vendor has its principal place of business. 32.0 PURCHASING CONTRACTS WITH OTHER GOVERNMENT AGENCIES At the option of the awarded Proposer, the submission of any Proposal in response to this Request for Proposals constitutes a Proposal made under the same terms and conditions, for the same Contract price, to other governmental agencies including the State of Florida, and its agencies, political subdivisions, counties and cities. Each governmental agency desiring to accept these Proposals, and make an award thereof, shall do so independently of any other governmental agency. Each agency shall be responsible for its own purchases and each shall be liable only for materials and/or 111'U'( � VIIIRF MIIFr ',TA DIVU140YN4 45 723 Banking Services RFP20-0276 services ordered and received by it, and no agency assumes any liability by virtue of this Proposal. 33.0 FOREIGN CORPORATION In accordance with F.S. 607.1501, and provided an exemption is not available, a foreign corporation may not transact business in Florida until it obtains a certificate of authority from the Florida Department of State. Foreign corporations may submit bids or Proposals prior to obtaining a certificate of authority from the Florida Department of State. A foreign corporation must be in compliance with F.S. 607.1501, prior to entering into a Contract with the City of Orlando. 34.0 SUBCONTRACTORS The Proposer shall perform all of its obligations and functions under the Contract by means of its own employees, or by a duly qualified sub -contractor, which is approved in advance by the City. In the event a subcontractor is employed, the Proposer shall continuously monitor the subcontractor's performance, shall remain fully responsible to ensure that the subcontractor performs as required and itself perform or remedy any obligations or functions, which the subcontractor fails to perform properly. 35.0 PURCHASING CARD PROGRAM The City of Orlando uses the VISA Purchasing Card Program to streamline our procurement process. In order to expedite payments to suppliers, the Bank of America VISA Purchasing Card and ePayable solution has been implemented to more effectively control our procurement activities and to achieve a significant cost savings over the traditional paper, purchasing and payment system. As one of the City of Orlando's valued suppliers, your business can also achieve cost savings results by accepting the ePayables solution. Identified supplier benefits of this Program are: • Reduction of payment time • Payment within 48-72 hours • Direct electronic deposit to your primary banking account • Increase in working capital • Elimination of invoicing • Reduced collection efforts • Enhanced corporate relationships • Reduced billing costs • Enhanced reporting • Increased sales as a "Preferred Supplier" ui10) m. uRiuEM Eri F A,1 01� 11'W . F R ACrm II)1°'m,'.uEii10 46 724 Banking Services RFP20-0276 Additionally, you will be able to grow your customer base by accepting purchasing cards from other corporate customers as well as all major credit cards, therefore, the City encourages all vendors to accept the VISA ePayable solution. 36.0 LIVING WAGE POLICY As set forth in City Policy and Procedure 161.3 (for a copy, contact Procurement at 407.246.2291). Covered Service Contractors, as well as their subcontractors (first tier only for non -construction, all tiers for construction), shall pay to all of their employees providing Covered Services pursuant to a contract with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.) "Living wage" means compensation for employment of not less than $13.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. The Living Wage rate of $13.00 per hour applies to solicitations issued by the City after January 1, 2020 and automatically adjusts to $14.00 per hour for solicitations issued after January 1, 2021 and $15.00 per hour for solicitations issued after January 1, 2022. Unless amended by the parties, the applicable Living Wage rate in effect when the solicitation is issued shall be applicable for the entire term of the resulting contract, including any renewals. Necessary payroll documentation shall be provided to confirm compliance with this provision or the Respondent shall allow the City to audit (at Respondent's place of business) its payroll records to determine if compliance has been achieved. Failure to comply with the provision may result in termination of the contract and/or preclusion from future City contracts at the sole option of the City. This provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year. More particularly, this provision shall apply to single and multiple award Contracts for services regardless of the initial value of the award whenever City expenditures exceed $100,000.00 in any one Contract year. As for multiple award Contracts (Contract award which will be divided among several Contractors), at the point when the City has expended $100,000.00 on that Contract in any one -Contract year, regardless of whether such expenditure was to one Contractor or several, then the living wage provision shall apply to all Contractors who are a party to that award. For those Contracts whose initial value was less than $100,000.00 but exceeded $100,000.00 prior to the end of the Contract term, this provision will be applicable to that Contract in the next quarter. To further clarify, the Living Wage policy does not apply to part time employees, or the part time employees of all subcontractors. Furthermore, the workers of temporary employment agencies are not covered by the City's Living Wage Policy. 37.0 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES In accordance with Section 287.135(2) of the Florida Statutes, "[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of: 111'''0 VIII RFMiu,r"T A Uii� 11� '0r11_,1AA A I 7E61, D1VT,A0,)4 4'7 725 Banking Services RFP20-0276 A. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or B. One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company: 1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or 2. Is engaged in business operations in Cuba or Syria." Section 215.473 of the Florida Statutes defines a company to include "all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit." By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if respondent or any of those related entities of respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met. 111'U'( � VIIIRF MIIFr ',T ), 7E61, DIVU140),)4 48 726 Banking Services RFP20-0276 Accordingly, firms responding to this solicitation shall execute and return with their response an executed copy of Attachment "D", Certification Regarding Prohibition Against Contracting with Scrutinized Companies. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response. 38.0 SOFTWARE LICENSES If this procurement involves the purchase of software products, then the following language is hereby incorporated: The software products to be purchased or subsequently licensed hereunder shall contain no computer viruses, other `containments', including any codes, or instructions that may be used to access, modify, delete, damage, or disable purchaser's computer system. 39.0 GOVERNING LAW/ VENUE Any contract entered into as a result of this solicitation shall be deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. Any litigation arising out of this contract shall be commenced in the State and Federal Courts of Orange County, Florida. Contractor shall comply with all applicable federal, state, and local laws in the performance of work under the contract. To the extent applicable, Contractor shall comply with Florida public records laws, including Sections 119.0701(2) (b) 1 through 4 of the Florida Statutes. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF THE PUBLIC RECORDS AT C/O DEPUTY CITY CLERK, I1R11EC0Ilf ll[; , III"'IIFY Ilf° 11211.., 11 11[; II IIEIIIII"'IF, TELEPHONE NUMBER (407) 246- 3538, 400 S. ORANGE AVE., ORLANDO, FL 32801. 40.0 RECOVERED MATERIALS If the specifications contained herein require the use of recovered materials, by submitting a bid or response to this solicitation, a respondent agrees and certifies that it will meet such requirement. Upon the conclusion of any contract resulting from this solicitation requiring the use of recovered materials, the Contractor shall submit to the City's project manager for the work a statement regarding the actual percentage of recovered materials utilized in the completion of the contract. .................................................................................. 111 %iXN A 1114111E)TIEN11,111 A 111AY111111 RAICI m F i iii 111 1 "III,' III il q );11„� 49 727 Banking Services ATTACHMENT "A" PRE -PROPOSAL CONFERENCE ATTENDANCE NOTIFICATION FORM RFP20-0276 ull'U'( � �ii,� �� ui�r �� . �� m m 7E61, DIVU140),)4 ::Rl 728 Banking Services RFP20-0276 ATTACHMENT "A" - PRE -PROPOSAL CONFERENCE ATTENDANCE NOTIFICATION Please return this form to Ibirii,i,,iririi,iroirllanco, ov no later than: May 26, 2020. PLEASE CHECK: We plan to attend. A list of attendees is provided below: Company Representative I Telephone # I Email Address A list of questions or statements for discussion at the Pre -Proposal Conference is attached using the form attached to this Request for Proposals, titled "Written Question(s)." We do not plan to attend but will be submitting a response. We do not plan to attend and will not be submitting a response because: Signature Title Name of Company Date ui' U )„, � A 729 Banking Services ATTACHMENT "B" PROPOSER'S CERTIFICATION RFP20-0276 uI'l-,U � �ii,� �� ui�r �� . �� m m 7E61, DIVU140),)4 730 Banking Services RFP20-0276 ATTACHMENT "B" - PROPOSER'S CERTIFICATION I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this Request for Proposals. I hereby propose to furnish the goods or services specified in the Request for Proposals at the prices or rates quoted in my Proposal. I agree that my Proposal will remain firm for a period of up to one hundred eighty (180) days in order to allow the City adequate time to evaluate the Proposals. I agree to abide by all conditions of this Proposal and understand that a background investigation may be conducted by the Orlando Police Department prior to award. I certify that all information contained in this Proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this Proposal on behalf of the Proposer as its act and deed and that the Proposer is ready, willing and able to perform if awarded the Contract. certify, under oath, that this Proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a Proposal for the same product or service. I further certify that no officer, employee or agent of the City of Orlando or of any other Proposer has a financial interest in this Proposal. I further certify that the undersigned executed this Proposer's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. NAME OF BUSINESS BY: SIGNATURE Sworn to and subscribed before me this day of , 2020 Signature of Notary Notary Public, State of NAME & TITLE, TYPED OR PRINTED Personally Known -OR- Produced Identification MAILING ADDRESS/ OR IF DIFFERENT YOUR PRINCIPAL PLACE OF BUSINESS Type: CITY, STATE, ZIP CODE DUNS Number: TELEPHONE NUMBER Company Tax ID #: FAX NUMBER (The City requires company Tax ID numbers, The City is not requesting individual Social Security numbers) EMAIL ADDRESS ui'lmU: iii,RFMIFr',T V1111� 1' m mA % I 7E61, DIV 40,)4 731 Banking Services ATTACHMENT "C" CONFLICT OF INTEREST DISCLOSURE FORM RFP20-0276 uI'l-,U� �ii,� �� ui�r�� V� l� �� mm �I7 DIVU140),)4 :W 732 Banking Services RFP20-0276 ATTACHMENT "C" - CONFLICT OF INTEREST DISCLOSURE FORM The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Respondents must disclose within their Bid the name of any officer, director, employee or agent (or their spouse or child) who is also an employee or officer of the City of Orlando. Furthermore, all Respondents must disclose the name of any City employee or officer (or their spouse or child) who owns, directly or indirectly, an interest of more than five percent (5%) in the Respondents firm or any of its affiliates or subsidiaries. By submission of this Bid, the undersigned certifies, under penalty of perjury, that to the best of their knowledge and belief, except as disclosed pursuant to the instructions above, that no officer or employee of the City (or their spouse or child), directly or indirectly, owns an interest of more than five percent (5%) in the Respondents firm or any of its affiliates or subsidiaries; nor does the Respondent know of any City officer or employee having any financial interest in assisting the Respondent to obtain, or in any other way effecting, the award of the contract to this Respondent. Comments: Acknowledged by: Firm Name Signature of Authorized Representative Name and Title (Print or Type) Date 111'U'( � VIIIRF MIIFr "T A 1' mAA %17 DIVU140YN4 ::6 733 Banking Services ATTACHMENT "D" RFP20-0276 CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES uI'l-,U� �ii,� �� iu,r�� V� l� �� mm �I7 DIVU140),)4 ,6 734 Banking Services RFP20-0276 ATTACHMENT "D" - CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute. I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria. Name of Proposer: (Authorized Signature) Title: Date: 111'''( VIII RFM Frlii"T A "Uii� 11'0r11_'1AA'%I7 D1VT,Aq),)4 ::�,7 735 Banking Services RFP20-0276 ATTACHMENT "E" CONFIDENTIAL AND/OR PROPRIETARY INFORMATION EXEMPTION FORM uI'l-,U � VIII RF M Fr'll"T A Ulla ll' HA AI7 D IVU140),)4 :�Np 736 Banking Services RFP20-0276 ATTACHMENT "E" - CONFIDENTIAL AND/OR PROPRIETARY INFORMATION EXEMPTION FORM In accordance with the Proprietary Information Section of this RFP, please list below items in this Proposal, if any, that are to be considered confidential and/or proprietary and which are believed to be exempt from disclosure. Page No. Section Applicable Exempting Law Detailed Explanation/Justification with specific language from the Florida Statute that would allow this item to be Confidential/Proprietary An additional page may be utilized for the above table; however, this form should be signed and submitted with your proposal. Signature Name Title Name of Company Date 111'U'( � Iii:7m DIVU140),)4 :�A) 737 Banking Services ATTACHMENT "F" ADDENDUM RECEIPT VERIFICATION RFP20-0276 ui'lmU: iii, �� ui r �� V� l� �� m m I 7E61, DIV 40),)4 SO 738 Banking Services PTP20-0276 ATTACHMENT "F"- ADDENDUM RECEIPT VERIFICATION The undersigned acknowledges receipt of the following addenda to the Documents (Give number and date of each): Addendum No. Addendum No. Addendum No. Addendum No. Dated Dated Dated Dated FAILURE TO SUBMIT ACKNOWLEDGMENT OF ANY ADDENDUM THAT AFFECTS THE PROPOSAL PRICES IS CONSIDERED A MAJOR IRREGULARITY AND WILL BE CAUSE FOR REJECTION OF THE PROPOSAL. Company Signature Title uI'l-,U � 111 DIVU140,)4 I'd 739 Banking Services ATTACHMENT "G" REFERENCES RFP20-0276 uI'l-,U �l I Iiii , � �� ui � r �� . �� m m � I 7E61, D 1 VT,A q ),)4 S2 740 Banking Services PTP20-0276 ATTACHMENT "G" - REFERENCES Proposer shall submit as a part of the Proposal package, a minimum of three (3) references. Additional references may be provided in the format as set forth below. Project #1: Project Name: Type of Project/Service: Address: Contracting Agency/Client: Contact Name and Phone #: Contact Email Address and Fax #: Contract Amount: Date Work Performed: Project #2: Project Name: Type of Project/Service: Address: Contracting Agency/Client: Contact Name and Phone #: Contact Email Address and Fax #: Contract Amount: Date Work Performed: Project #3: Project Name: Type of Project/Service: Address: Contracting Agency/Client: Contact Name and Phone #: Contact Email Address and Fax #: Contract Amount: Date Work Performed: 111-40) 1 L uRIE M iii r I F A, 1:1� 11'Or'', V R A Crm S iii ): 'I'll,' l i i 10 �ii,)3 741 Banking Services ATTACHMENT "H" MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION FORM RFP20-0276 11110.;m lluRiiElMiii,rI FA 01Il'Or' VR AC m °I ii101I'Il,'.iiiI40 iA 742 Banking Services ATTACHMENT "H" - MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION IN SUBCONTRACTS RFP20-0276 Chapter 57, Article II, Minority Business Enterprise (MBE), and Article III, Women -Owned Business Enterprise (WBE) of the Orlando City Code, establishes goals of 18% (MBE) and 6% (WBE), respectively, of the City's annual monetary value of contracts and subcontracts for supplies, services and construction to be awarded to Minority and Women Owned Business Enterprises (M/WBE). Policy: It is the policy of the City of Orlando that MBEs and WBEs shall have the maximum feasible opportunity to participate in the performance of City subcontracts. As used in this RFP, the term "minority business" is defined as a business firm which is at least 51 % owned and controlled by minority group members and which has been officially certified or recognized by the City as an MBE. The minority ownership must exercise actual day- to-day management and independent control. For the purpose of this definition, minority group members are Blacks, Hispanics, Asians, Pacific Islanders, Alaskan Natives, and American Indians. As used in this RFP, the term "women -owned business" means a business firm which is at least 51 % owned and controlled by women and which has been officially certified or recognized by the City as a WBE. The women ownership must exercise actual day-to-day management and independent control. Only those companies which are certified or recognized by the City on or before the date set for submittal of proposals may be utilized to meet the goals established by Chapter 57. A listing of certified and recognized M/WBE's is available at: 2. Submittal: Proposals will be evaluated on the basis of MBE and WBE participation in subcontracts. Proposers are asked to complete the attached MBE/WBE Subcontractor Utilization Schedule listing the MBE and WBE firms to which work will be subcontracted, a description of the work being subcontracted, and the estimated percentage of the work being subcontracted to each MBE or WBE subcontractor. Please note that even if your company as the Proposer to be the prime contractor on this work is currently a City certified or recognized MBE or WBE firm, the attached MBE/WBE Subcontractor Utilization Schedule should still be completed as points will be awarded based upon a Proposer's ability to meet the City's subcontracting goals for MBE and WBE participation. Work that is self -performed by a Proposer that is an M/WBE firm shall not be listed on the MBE/WBE Subcontractor Utilization Schedule as Proposers are not subcontractors. The extent and meaningfulness of such participation will be reviewed. Submittals should be very specific and clearly document MBE/WBE participation. In order to receive points, the participation must be such that the firms are performing useful business functions according to custom and practice in the industry. 3. Reports: The successful Proposer shall submit periodic reports of participation by minority and women -owned businesses in such form and manner and at such times as the City or the M/WBE Official may prescribe. Monthly status reports shall be provided to the M/WBE Official at the request of the MBE Office. 111'U'( � VIIIRF MIIFr ',T ), 7E61, DIVU140),)4 ISS 743 Banking Services RFP20-0276 At a minimum, the successful Proposer shall submit to the City within thirty (30) days of completion of all work performed under the contract a final report detailing the portion of the work performed by City certified or recognized MBE and WBE firms and the percentage of work subcontracted to each. If the successful Proposer fails to achieve the subcontracting participation percentages set forth in their proposal, the successful Proposer shall state the reason for such failure in its report to the City. For continuing contracts, the successful Proposer shall also submit such a report on an annual basis within (30) days of the anniversary date of the contract and upon expiration or termination of the contract. In the event that a successful Proposer fails to provide an explanation acceptable to the City as to why it was not able in good faith to achieve the anticipated level of MBE/WBE participation set forth in its proposal, the City may consider such failure in evaluating future responses to solicitations from the Proposer and in determining whether to renew any ongoing contracts with the Proposer. The MBE Office shall have the right to review and audit records, receipts and documents maintained by the Proposer, upon reasonable notice. 4. Plan Changes: Any deviation from the proposed MBE/WBE participation by the successful Proposer must be reported to and approved in writing by the M/WBE Official. Deviations shall only be allowed for good cause. Failure to comply shall result in the City imposing penalties on the successful Proposer; such penalties may include suspension or debarment from obtaining future City contracts. 5. Miscellaneous: There shall be no third -party beneficiaries of the Minority Business Enterprise or Women - Owned Business Enterprise provisions of this Contract. The City of Orlando shall have the exclusive means of enforcement of Chapter 57 of the City Code and contract terms. No right of action for non -signatories of the Contract is intended or implied. The City of Orlando is the sole judge of compliance and whether a good faith effort has been made under the City Code and the Contract. For further information regarding this program, please refer to Chapter 57 of the Code of the City of Orlando or contact: Minority Business Enterprises Office City Hall at One City Commons, 5th Floor 400 South Orange Avenue Orlando, Florida 32801-3302 Telephone: (407) 246-2623 For the City's information, if your company is currently certified or recognized, please enter the certification number and the expiration date in spaces provided below or submit with your Proposal a copy of the notification received from the City stating that your company is recognized by the City as a Minority/Women-Owned Business Enterprise: Business Name: Certification Number: Expiration Date: ui10) LuRIE Miii,r F A,101� 11'WV R ACrm S 111)1°'I'll,' lii10 11)o 744 Banking Services MBE/WBE SUBCONTRACTOR UTILIZATION SCHEDULE MBE UTILIZATION RFP20-0276 Subcontractor's Estimated Name and City Description of Work to be Performed: Percentage of Certification Work: Number: 1. % 2. % 2. % 3. 4. TOTAL MBE % WBE UTILIZATION Subcontractor's Estimated Name and City Description of Work to be Performed: Percentage Certification of Work: Number: 1. % 2. % 3. % TOTAL WBE % I':—,U: iii , R MuF r "T A Ulla llm A I 7E61, D l VTA q ),)4 S7 745 Banking Services ATTACHMENT 661" VETERAN BUSINESS ENTERPRISE PARTICIPATION FORM RFP20-0276 ui'lmU: iii , �� ui r �� V� l� �� m m I 7E61, DIV 4 0 ),)4 S8 746 Banking Services ATTACHMENT "I" - VETERAN BUSINESS ENTERPRISE PARTICIPATION FORM RFP20-0276 In order to foster economic development and business opportunities, promote the growth and development of local businesses, and rectify the economic disadvantages of service -disabled veterans and wartime veterans who have made extraordinary sacrifices on behalf of the nation, the City of Orlando has adopted a Veteran Business Enterprise ("VBE") Preference. For further information regarding this program, please refer to Chapter 7 of the Code of the City of Orlando. For purposes of this solicitation, respondents may receive two (2) points for participation in their proposal by one or more qualifying Veteran Business Enterprises as subcontractors. Such points will be awarded as follows: Two (2) points shall be awarded for listing below one or more qualifying VBE subcontractors which Respondent intends to use on the Contract to perform useful business functions. In order for a respondent to receive credit for listing a VBE subcontractor, the subcontractor for which credit is sought must have its principal place of business in the Metropolitan Statistical Area ("Orlando MSA") (i.e. Orange, Lake, Seminole or Osceola Counties) and be a certified veteran business enterprise by the State of Florida Department of Management Services ("DMS") as set forth in Section 295.187 of the Florida Statutes as of the date set for submittal of bids. In accordance with City Code, a subcontractor that is both a qualifvinq VBE and a City certified or recognized Minority Business Enterprise ("MBE") or Woman Owned Business Enterprise ("WBE") may not receive scoring consideration for more than one status. Accordingly, a respondent should list an eligible subcontractor on either the MNVBE Participation Form or the VBE Participation Form, but not both forms. In the event that a respondent mistakenly lists a qualifying VBE subcontractor who is also a City certified or recognized MBE or WBE firm for consideration for scoring as both a VBE and as a MBE or WBE subcontractor in its proposal, the listed VBE subcontractor shall not receive scoring credit as a VBE but shall be evaluated only as an MBE or WBE firm as part of the scoring evaluation. There shall be no third -party beneficiaries of the Veteran Business Enterprise Preference provisions of this solicitation or resulting contract. The City of Orlando shall have the exclusive means of enforcement of the Veteran Business Enterprise Preference Ordinance and any contract terms. No right of action for non -signatories of the contract is intended or implied. The City of Orlando is the sole judge of compliance. All solicitations and submittals awarded will be evaluated in accordance with Chapter 7 of the Code of the City of Orlando. Respondents awarded a contract shall submit periodic reports of participation by VBE firms in such form and manner and at such time as the City or the City's Minority Business Enterprise (MBE) Director may prescribe. At a minimum, the successful Proposer shall submit to the City within thirty (30) days of completion of all work performed under the contract a final report detailing the portion of the work performed by VBE firms and the percentage of work subcontracted to each. The City shall have the right to review and audit records, receipts, and documents upon reasonable notice. ui10) LuRIE Miii,r F A,101� 11'WF R ACrm S 111)1°'I'll,' lii10 1Y9 747 Banking Services RFP20-0276 If Respondent is proposing to utilize any VBE subcontractors which are currently certified by the State of Florida Department of Management Services and have their principal place of business in the Orlando MSA, please enter the name of the subcontractor, the subcontractor's VBE certification number and the address of the principal place of business of the VBE. Work that is self -performed by a respondent that is a VBE firm shall not be listed below as respondents are not subcontractors and, as stated above, VBE participation points for this solicitation are being awarded for participation by VBE firms in subcontracting. ui':m( III ,R MuFr"r: A Uii� 11'Wil-"HAA I7 D1V Aq),)4 70 748 VBE Description of Florida DMS VBE Subcontractor's Subcontractor's Work to be Certification Name: Principal Place of Performed: Number: Business 1. 2. 3. ui':m( III ,R MuFr"r: A Uii� 11'Wil-"HAA I7 D1V Aq),)4 70 748 Banking Services ATTACHMENT "J" QUESTIONS REGARDING SOLICITATION OR PROPOSAL PROCESS FORM RFP20-0276 uI'l-,U W , VIII RF M F r'll"T A Ulla ll ' HA A I 7E61, D l VT,A q ),)4 7111 749 Banking Services ATTACHMENT "J"- WRITTEN QUESTIONS RFP20-0276 7 •« O Any questions about the RFP or the solicitation process must be received by the City in writing by the cut-off date for questions set forth in the RFP. For uniformity, the City requests that you use the following format — but do not use this actual form. Instead, use this format in an email. No verbal inquiries will be accepted. Any questions received after the cut-off date for questions as set forth in the RFP will not be considered. Please submit all questions to the Purchasing Agent as identified in this Request for Proposals. Only written answers and clarifications in the form of a written Addendum to the solicitation will be binding. Oral and non -Addendum written answers will not be authoritative. SOLICITATION NUMBER: SOLICITATION TITLE: COMPANY NAME: ADDRESS: CITY: CONTACT NAME: 1. 2. 3. 4. 5. DATE SUBMITTED: STATE: PHONE: ZIP: I11'U'(WI �i1,R1 4111,'r"T A I7 DIVU140),)4 72 750 Banking Services ATTACHMENT "K" PRICE PROPOSAL THIS RFP USES AN ELECTRONIC PRICE PROPOSAL (MS EXCEL DOCUMENT) SEE SEPARATE DOCUMENT IN VENDORLINK RFP20-0276 uI'l-,UW , VIII RFM Fr'll"T A Ulla ll'Wil—"HAA I7 DlVT,Aq),)4 7 :3 751 Banking Services EXHIBIT "ONE" RFP20-0276 POLICY 431.2 TREASURY - INVESTMENT AND CASH MANAGEMENT uI'l-,UW , VIII RFM Fr'll"T A Ulla ll'Wil—"HAA I7 DlVT,Aq),)4 74 752 Banking Services RFP20-0276 Finance Department Treasury Section Section 431.2 431.2 SUBJECT: INVESTMENTS AND CASH MANAGEMENT :1 OBJECTIVE: Provide adequate cash flow for coverage of City's financial obligations and invest available funds in accordance with City Code Chapter 2.09, Investment of City Funds, and policy guidelines. :2 AUTHORITY: This procedure amended by City Council May 17, 2004, New Business #1. :3 DIRECTION: Treasurer, as an appointed official, serves at the pleasure of the Mayor and receives direction through the Finance Director. :4 METHOD OF OPERATION: A Cash Management Desk Manual shall be maintained by this office to describe fully the detailed procedures of each of the operations outlined below. It shall be kept in the Assistant Treasurer's Office. A. Cash Management The Assistant Treasurer will monitor, on a daily basis, all funds deposited into and withdrawn from the various accounts maintained by the City. These accounts shall include those accounts established by the City for its own purposes, such as the City's Operating Account at its primary bank, and those accounts under the direction of the City for agencies, such as Civic Facilities Authority. 2. A daily record shall be kept of the following information for the City's primary bank account(s): a) Deposits. b) Withdrawals. c) Balances - Beginning and Ending, Available and Collected. d) Scheduled and Estimated cashflows for the day: (1) Wire Transfers (2) Security Transactions (3) Payroll and Other Check Clearings, and (4) Targeted Ending Balances. B. Wire Transfers And Account Transfers 1. As a policy to ensure the security of City funds, the wiring of funds shall be strictly controlled and monitored daily. Control shall be maintained through segregation of duties at all times requiring at least two individuals to effect a wire via an authorized individual to originate ("make") the wire or transfer, and another authorized individual to confirm ("release") the wire. Policies and Procedures Manual PROCUREMENT AND CONTRACTS DIVISION Page 1 753 EXHIBIT "ONE" -Page 1 of 4 Banking Services Finance Department RFP20-0276 Treasury Section Section 431.2 2. The wiring of funds into, out of, and among the City accounts will be limited to selected individuals. A file of those individuals' names, signatures and authorization limitations (pension only, credit union transfers only, etc.) shall be kept on file in the Assistant Treasurer's Office. 3. A copy of each Wire Transfer form shall be kept in the Accounting & Control Division for recording and in the Treasury Section for audit purposes. 4. The Treasury Section will be responsible for monitoring the wire and account transfer activity to assure that those wires it is responsible for are made in a timely fashion and in proper form according to pre -established procedures. 5. For each outgoing wire, the following procedure shall be followed: a) A wire transfer or account transfer form shall be completed and signed by an authorized individual. b) A wire request shall be forwarded to the Treasury Section to execute the wire transfer. c) A wire will not be sent unless confirmed by an authorized individual, separate and distinct from the individual making the wire. The individual confirming the wire shall initial the Transfer Request Form and note the date (by the initiating party) of the transfer. The Transfer Request Form shall be forwarded to the Accounting & Control Division for recordation purposes. d) A file of all executed Outgoing Wires Authorization forms shall be maintained in the Assistant Treasurer's Office. 6. Security Purchases, Sales And Maturities a) As authorized by City Code Section 2.09, Investment of City Funds, the Chief Financial Officer or Designee, shall invest City funds in authorized investment instruments. Bond proceeds shall be invested in accordance with covenants specific to the respective bond issues. Copies of the Investment Ordinance, Policy Statement, respective Bond Ordinances, and closing documents shall be kept on file in the Finance Department. A file listing those individuals authorized to make investments for the City will be kept in the Assistant Treasurer's Office. The City's primary bank and the securities dealers with whom the City conducts business will be properly notified of those authorized individuals. b) On a quarterly basis, those investments in certain accounts requiring a minimum balance (e.g., reserve funds) shall be adjusted to maintain the funds at minimum balance by using the methods as required by bond covenants. 7. For each Purchase and Sale, the following actions must be taken: a) A Purchase or Sale form shall be completed and kept on file in the Assistant Treasurer's Office. b) The appropriate custodial bank will be notified of the transaction. Policies and Procedures Manual PROCUREMENT AND CONTRACTS DIVISION Page 2 754 EXHIBIT "ONE" -Page 2 of 4 Banking Services RFP20-0276 Finance Department Treasury Section Section 431.2 c) The Assistant Treasurer will make arrangements for the wiring of funds, as appropriate. d) The maturing of investments will also be monitored and allowances made for periodic cash flows in the daily cash management of City funds. e) A copy of each Security Transaction form and the associated third party confirmations from the dealer will be forwarded in packet form to the Accounting & Control Division on a regular basis for recording to the City's books. 8. A detailed record of investment portfolio activity will be kept by the Investment Officer. Monthly reports shall be made to the Investment Committee. Quarterly reports shall be made to the Finance Committee. 9. Any material deviations in the results of investment strategies, balance requirements, timing of transfers, etc. shall be brought to the immediate attention of the Treasurer and/or Chief Financial Officer. C. Debt Service The Assistant Treasurer is responsible for administering and coordinating the City's bond indebtedness for the City's outstanding obligations. Records shall be prepared and/or maintained and separate debt files established for each issue. 2. Debt service payments shall be monitored, paid by wire or check, and confirined. a) Invoices for payments due by the City to various fiscal agents associated with the City's bond issues will be reviewed for accuracy, timeliness, and conformity to bond documents. Check requests will be generated for reimbursement of the various fiscal agents associated with the bonds: (1) Trustee Banks, (2) Registrar Banks, (3) Paying Agents, and/or (4) Remarketing Agents D. Payment Of Invoices: Certain classes of invoices shall be the Treasury's responsibility. The invoice classes included under this topicare as follows: a) City Pension Fund Money Managers' Services, Performance Measurement Consultant, Actuarial Consultant and Custodial Bank(s); b) Bond Counsel and other attorneys' fees for legal consultation on a variety of issues; and c) Other related areas as assigned by the Chief Financial Officer. 2. Invoices shall be reviewed for reasonableness and accuracy and submitted for payment in accordance with established controls and procedures. Policies and Procedures Manual PROCUREMENT AND CONTRACTS DIVISION Page 3 755 EXHIBIT "ONE" -Page 3 of 4 Banking Services RFP20-0276 Finance Department Treasury Section Section 431.2 E. Pension Fund Staffing 1. Treasury staff shall provide assistance to the Trustees of the Police, Firefighters, and General Employees Pension Funds for a variety of activities, as needed. Staff support may include: a) Submitting monthly reports regarding contributions and allocations of funds; b) Research and reports on legislative matters as they impact the funds; and c) Other qualitative research, as needed. F. IRS Arbitrage Restrictions 1. Certain funds associated with selected municipal bond issues are restricted with regard to the level of earnings or yield the funds can earn. These profit (or "arbitrage") restrictions are monitored and reported on to the IRS. The Treasurer bears the responsibility of the analysis of reporting on and maintenance of the data for these funds. :5 FORMS: None. :6 COMMITTEE RESPONSIBILITIES: None. :7 REFERENCE: City Code, Sections 2.09, 2.30, and 2.34. Procedure adopted by City Council October 31, 1988, Item 22,A-27; amended June 14, 1993, Item 4-Q; amended May 17, 2004, New Business #1. :8 EFFECTIVE DATE: This procedure effective May 17, 2004. Policies and Procedures Manual PROCUREMENT AND CONTRACTS DIVISION Page 4 EXHIBIT "ONE" -Page 4 of 4 756 Banking Services EXHIBIT "TWO" CURRENT BANK ACCOUNTS RFP20-0276 uI'l-,UW , VIII RFM Fr'll"T A Ulla ll'Wil—"HAA I7 DlVT,Aq),)4 75 757 Banking Services EXHIBIT "TWO" - CURRENT BANK ACCOUNTS RFP20-0276 Account Number (Last 4 Digits) Account Name Type of Account (ZBA)Transfer to/from Account 1866 Depository Account Public Funds Interest Checking N/A 2197 Accounts Payable Full Analysis Business Checking 1866 1853 Payroll Full Analysis Business Checking 1866 1879 Orlando Venues Depository Full Analysis Business Checking 1866 2115 Depository Plus Parking Full Analysis Business Checking 1866 7915 Geico Garage Full Analysis Business Checking 2115 2128 55 West Full Analysis Business Checking 2115 2131 Orange Lot Full Analysis Business Checking 2115 2144 Web Full Analysis Business Checking 2115 2157 Booth Central Garage Full Analysis Business Checking 2115 2160 Cashiers Window Central Garage Full Analysis Business Checking 2115 2173 Garland Lot Full Analysis Business Checking 2115 2186 Courthouse Full Analysis Business Checking 2115 2199 Library Full Analysis Business Checking 2115 2209 Admin Full Analysis Business Checking 2115 2225 CPX2 Full Analysis Business Checking 2115 2238 765 Cash Deposits Full Analysis Business Checking 2115 8016 Jefferson Street Full Analysis Business Checking 2115 6019 Parking Surface Lots Full Analysis Business Checking 2115 3437 Orlando On Street Parking Meters Full Analysis Business Checking 2115 6116 Event Parking Full Analysis Business Checking 2115 9607 EMS Lockbox Full Analysis Business Checking 1866 1837 Orlando Venues Public Funds Interest Checking N/A 7368 Strengthen Orlando, Inc. Public Funds Interest Checking N/A 8105 Dubsdread Golf Course Checking Public Funds Interest Checking N/A 8121 Dubsdread Golf Course On -Site Checking Public Funds Interest Checking N/A 111'''0 VIIIRFMIIFr',T A 111'0r11_,1AA,%I7 DIVU140YN4 76 758 Banking Services EXHIBIT "THREE" 2019 AVERAGE MONTHLY ANALYSIS STATEMENT RFP20-0276 uI'l-,UW , VIII RFMiu,r"T A Ulla ll'Wil—'TRA I7 DlVT,Aq),)4 77 759 Exhibit "Three" - 2019 Average Monthly Analysis Statement CITY OF ORLANDO, FL RANKOFAMERICA RFP20-0276 - Banking Services Exhibit "Three" - Page 1 of 1760 Balance Related Services 000230 DEPOSIT BANK ASSESSMENT 1+ 0 $0.1461 $0.00 $0.00 Total Balance Related Services $0.00 $0.00 Depository Services 000202 LEDGER OVERDRAFT PER DAY 1+ 1 $50.0000 $50.00 $305,000.00 010000 ACCOUNT MAINTENANCE 1+ 8 $5.0000 $40.00 $244,000.00 010000 DEPOSITORY+ SUB ACCT MAINT 1+ 17 $4.0000 $68.00 $414,800.00 010000 TFR MASTER ACCT MAINT 1+ 1 $15.0000 $15.00 $91,500.00 010000 TFR SUBSIDIARY ACCT MAINT 1+ 4 $8.0000 $32.00 $195,200.00 010100 DEBITS POSTED -ELECTRONIC 1+ 199 $0.1000 $19.90 $121,390.00 010100 DEBITS POSTED -OTHER 1+ 6 $0.1000 $0.60 $3,660.00 010101 CREDITS POSTED -ELECTRONIC 1+ 2,459 $0.1000 $245.90 $1,499,990.00 100000 ATM DEPOSITS 1+ 1 $2.0000 $2.00 $12,200.00 100000 BANKING CENTER DEPOSIT 1+ 447 $3.5000 $1,564.50 $9,543,450.00 100007 QBD/NIGHT DROP DEPOSIT 1+ 1 $2.5000 $2.50 $15,250.00 100100 BANK BY MAIL DEPOSIT 1+ 4 $5.0000 $20.00 $122,000.00 100100 VAULT DEPOSIT 1+ 417 $1.5000 $625.50 $3,815,550.00 100200 TRANSIT ITEMS>=TO $10M 1+ 1 $50.0000 $50.00 $305,000.00 10022Z CHECKS DEPOSITED-BKG CENTER 1+ 172 $0.0400 $6.88 $41,968.00 10022Z CHECKS DEPOSITED -CASH VAULT 1+ 3,277 $0.0400 $131.08 $799,588.00 10022Z CHECKS DEPOSITED -LOCKBOX 1+ 830 $0.0300 $24.90 $151,890.00 100310 CKS DEPOSITED FOREIGN ITEMS 1+ 5 $3.0000 $15.00 $91,500.00 100400 RETURNS-CHARGEBACK 1+ 6 $1.0000 $6.00 $36,600.00 100401 RET ITEM OTHER SPECIAL INST 1+ 18 $0.0000 $0.00 $0.00 100401 RETURNS -STORE PROCESSING 1+ 4 $0.6500 $2.60 $15,860.00 100402 RETURNS-RECLEAR 1+ 5 $1.2500 $6.25 $38,125.00 100402 RETURNS-RECLEAR SERVICES 1+ 16 $1.0000 $16.00 $97,600.00 100411 RETURNS -ERIN 1+ 4 $0.5000 $2.00 $12,200.00 100411 RETURNS -ERIN+ 1+ 5 $0.5000 $2.50 $15,250.00 100502 DEPOSIT CORRECTION -NON-CASH 1+ 2 $2.0000 $4.00 $24,400.00 150102 GENERAL DISB CKS PAID-TRUNC 1+ 355 $0.0250 $8.88 $54,137.50 150410 STOP PAY AUTOMATED -12 MONTHS 1+ 14 $3.0000 $42.00 $256,200.00 350120 CASHPRO ACCOUNT TRANSFER 1+ 12 $1.0000 $12.00 $73,200.00 350224 BOOK TRANSFER -BCP 1+ 3 $1.0000 $3.00 $18,300.00 Total Depository Services $3,018.99 $18,415,808.50 Lockbox Services 050000 WLBX LOCKBOX MAINT PER BOX 1+ 2 $175.0000 $350.00 $2,135,000.00 050100 WLBX LOCKBOX PROC PER ITEM 1+ 830 $0.3500 $290.50 $1,772,050.00 RFP20-0276 - Banking Services Exhibit "Three" - Page 1 of 1760 Exhibit "Three" - 2019 Average Monthly Analysis Statement CITY OF ORLANDO, FL RANKOFAMERICA 050104 WLBX MINIMUM CHARGE 1+ 0 varies $0.00 $0.00 050112 WLBX DEPOSIT GROUPS PER ITEM 1+ 266 $0.2000 $53.20 $324,520.00 05011 L WLBX DOCUMENT RETURN PKG PREP 1+ 2 $40.0000 $80.00 $488,000.00 05011P WLBX SPECIAL CHECK REVIEW 1+ 563 $0.1000 $56.30 $343,430.00 05011P WLBX WALK-IN COURIER PKG ITEM 1+ 7 $2.0000 $14.00 $85,400.00 05011R WLBX IMAGE DOCUMENTS IMAGED 1+ 4,553 $0.0200 $91.06 $555,466.00 050120 WLBX DUAL SIDED IMAGE MAINT 1+ 1 $10.0000 $10.00 $61,000.00 050121 WLBX DATA TRANS PER ITEM 1+ 266 $0.0500 $13.30 $81,130.00 050126 WLBX DATA CAPTURE 1+ 12,844 $0.0060 $77.06 $470,090.40 050131 WLBX PAYEE VALIDATION PER ITEM 1+ 830 $0.0000 $0.00 $0.00 05013A WLBX CARD PAYMENT REJECT 1+ 9 $2.5000 $22.50 $137,250.00 050138 WLBX CASH TRANSACTION 1+ 1 $3.0000 $3.00 $18,300.00 050300 WLBX DEPOSIT PREP PER DEPOSIT 1+ 42 $1.2500 $52.50 $320,250.00 050400 WLBX CASHPRO REC MAINTENANCE 1+ 2 $15.0000 $30.00 $183,000.00 050401 WLBX DATA TRAN MAINT PER BOX 1+ 1 $150.0000 $150.00 $915,000.00 050405 WLBX IMAGEDROP MAINTENANCE 1+ 2 $0.0000 $0.00 $0.00 050405 WLBX IMAGEDROP PER FILE 1+ 5 $5.0000 $25.00 $152,500.00 050405 WLBX IMAGEDROP PER ITEM 1+ 4,553 $0.0000 $0.00 $0.00 050410 WLBX USPS 1ST CLASS MAIL SHIP 1+ 0 varies $0.00 $0.00 050413 WLBX COURIER DELIVERY OF PKG 1+ 0 varies $0.00 $0.00 050422 WLBX CASHPRO REC ARCHIVE 1 YR 1+ 714 $0.0350 $24.99 $152,439.00 050424 WLBX CASHPRO REC PER IMAGE 1+ 4,553 $0.0200 $91.06 $555,466.00 050424 WLBX IMAGE PDF MAINTENANCE 1+ 1 $0.0000 $0.00 $0.00 050500 WLBX FOREIGN ITEM 1+ 1 $5.0000 $5.00 $30,500.00 050530 WLBX CORRESPONDENCE 1+ 402 $0.3500 $140.70 $858,270.00 050530 WLBX REJECTED ITEM 1+ 13 $0.4000 $5.20 $31,720.00 050540 WLBX MISC GOODS RETURNED 1+ 2 $30.0000 $60.00 $366,000.00 Total Lockbox Services $1,645.37 $10,036,781.40 Commercial Deps-Cash Vault 10001A CURR/COIN DEP/$100-QBD-ND 1+ 8 $0.2500 $2.00 $12,200.00 10001Z CURR/COIN DEP/$100-BKG CTR 1+ 1,106 $0.3500 $387.10 $2,361,310.00 100040 CHANGE ORDER BKG CTR 1+ 8 $8.0000 $64.00 $390,400.00 100044 COIN SUPP ROLL-BKG CTR 1+ 12 $0.2500 $3.00 $18,300.00 100049 CURR SUPP $100-BKG CTR 1+ 6 $0.3500 $2.10 $12,810.00 100106 DEP CON DITIONING-SURCHG-VAULT 1+ 1 $0.0000 $0.00 $0.00 100111 COIN DEPOSIT -NON STD BAG-VLT 1+ 99 $7.0000 $693.00 $4,227,300.00 10011Z CURR/COIN DEP/$100-VLT 1+ 5,541 $0.1200 $664.92 $4,056,012.00 100140 CHANGE ORDER-MANUAL-VLT 1+ 1 $40.0000 $40.00 $244,000.00 100141 CHANGE ORDER -AUTO OR STNDG-VLT 1+ 6 $6.0000 $36.00 $219,600.00 100144 COIN SUPPLIED/ROLL-VLT 1+ 6 $0.1200 $0.72 $4,392.00 RFP20-0276 - Banking Services Exhibit "Three" - Page 2 of 1761 Exhibit "Three" - 2019 Average Monthly Analysis Statement CITY OF ORLANDO, FL RANKOFAMERICA 100146 COIN SUPP/ROLL-BOX-VLT 1+ 13 $0.0500 $0.65 $3,965.00 100148 CURRENCY SUPP/$100-NONSTD-VLT 1+ 495 $0.1200 $59.40 $362,340.00 10014A CURRENCY SUPP/$100-STD-VLT 1+ 196 $0.0900 $17.64 $107,604.00 100199 COIN DEPOSITED-ROLL-VLT 1+ 10 $0.0000 $0.00 $0.00 100501 DEPOSIT CORRECTION -CASH 1+ 1 $4.0000 $4.00 $24,400.00 109999 NON STD BAG SURCHARGE 1+ 86 $5.0000 $430.00 $2,623,000.00 Total Commercial Deps-Cash Vault $2,404.53 $14,667,633.00 General ACH Services 250000 ACH MONTHLY MAINTENANCE 1+ 3 $8.0000 $24.00 $146,400.00 250000 ACH POSITIVE PAY ACCT MAI NT 1+ 21 $15.0000 $315.00 $1,921,500.00 250101 ACH OFF US CREDITS R 1+ 11,544 $0.0200 $230.88 $1,408,368.00 250101 ACH OFF US CREDITS -SAME DAY R 1-20000 3 $0.5000 $1.50 $9,150.00 250101 ACH OFF US CREDITS -SAME DAY R 20001-40000 0 $0.4000 $0.00 $0.00 250101 ACH OFF US CREDITS -SAME DAY R 40001-100000 0 $0.3000 $0.00 $0.00 250101 ACH OFF US CREDITS -SAME DAY R 100001+ 0 $0.2500 $0.00 $0.00 250101 ACH ON US CREDITS R 1+ 2,275 $0.0200 $45.50 $277,550.00 250101 ACH ON US CREDITS -SAME DAY 1+ 3 $0.0200 $0.06 $366.00 250120 ACH ORIGINATED ADDENDA 1+ 1,064 $0.0100 $10.64 $64,904.00 250150 ACH BLOCKS AUTH INSTRUCTIONS 1+ 308 $0.2500 $77.00 $469,700.00 250200 ACH DEBIT RECEIVED ITEM 1+ 167 $0.0200 $3.34 $20,374.00 250201 ACH CREDIT RECEIVED ITEM 1+ 2,404 $0.0200 $48.08 $293,288.00 250302 ACH RETURN ITEM 1+ 6 $0.7500 $4.50 $27,450.00 250312 ACH UNAUTHORIZED ENTRY 1+ 1 $4.5000 $4.50 $27,450.00 250501 ACH INPUT -FILE 1+ 23 $4.0000 $92.00 $561,200.00 250622 DELETE/REVERSAL BATCH/FILE 1+ 1 $100.0000 $100.00 $610,000.00 250640 ACH DELETE/REVERSAL 1+ 1 $10.0000 $10.00 $61,000.00 251050 ACH BLOCKS AUTH ADD -CHANGE 1+ 1 $5.0000 $5.00 $30,500.00 251050 ACH BLOCKS AUTH MAINTENANCE 1+ 1 $10.0000 $10.00 $61,000.00 251070 ACH NOTIF OF CHANGE (NOC) 1+ 4 $0.7500 $3.00 $18,300.00 251099 ACH POS PAY EXCEPTIONS -PAID 1+ 6 $5.0000 $30.00 $183,000.00 259999 ACH OPTIONAL RPTS-ELECTRONIC 1+ 23 $1.0000 $23.00 $140,300.00 259999 ACH STANDARD RPTS-ELECTRONIC 1+ 8 $2.0000 $16.00 $97,600.00 Total General ACH Services $1,054.00 $6,429,400.00 Controlled Disbursement Services 150000 CONTROLLED DISB MAINTENANCE 1+ 1 $50.0000 $50.00 $305,000.00 150112 CONT DISB CKS PAID -TRUNCATED 1+ 1,111 $0.0250 $27.78 $169,427.50 Total Controlled Disbursement Services $77.78 $474,427.50 Wire Transfer Services 350000 WIRE MONTHLY SUBSCRIPTION 1+ 1 $10.0000 $10.00 $61,000.00 RFP20-0276 - Banking Services Exhibit "Three" - Page 3 of 1762 Exhibit "Three" - 2019 Average Monthly Analysis Statement CITY OF ORLANDO, FL RANKOFAMERICA 350103 ELEC WIRE OUT -DOMESTIC 1+ 40 $3.0000 $120.00 $732,000.00 350123 ELEC WIRE OUT -BOOK DB 1+ 2 $2.0000 $4.00 $24,400.00 350300 INCOMING DOMESTIC WIRE 1+ 39 $2.0000 $78.00 $475,800.00 350320 BOOK CREDIT 1+ 5 $1.0000 $5.00 $30,500.00 350409 CASHPRO GP CONFIRMS 1+ 1 $1.0000 $0.00 $0.00 350409 CASHPRO WIRE EOD NOTIF 1+ 118 $2.0000 $0.00 $0.00 350409 CASHPRO WIRE NOTIF 1+ 4 $2.0000 $0.00 $0.00 350409 CASHPRO WIRE PAYEE ADVISING 1+ 1 $2.0000 $0.00 $0.00 350521 WIRE OUT -DRAWDOWN RESPONSE 1+ 4 $14.0000 $56.00 $341,600.00 350599 CASHPRO GP CUST MNT TMPLT STRG 1+ 30 $1.0000 $30.00 $183,000.00 Total Wire Transfer Services $303.00 $1,848,300.00 Account Reconciliation Services 150030 ARP PPAY MAINT-NO RECON 1+ 3 $15.0000 $45.00 $274,500.00 150122 PAYEE POSITIVE PAY MAINTENANCE 1+ 2 $5.0000 $10.00 $61,000.00 150210 PAYEE POSITIVE PAY -ISSUE MATCH 1+ 1,395 $0.0250 $34.88 $212,737.50 150310 POSITIVE PAY EXCEPTIONS 1+ 2 $0.0000 $0.00 $0.00 150322 ARP POSITIVE PAY RETURN -OTHER 1+ 1 $15.0000 $15.00 $91,500.00 151099 ARP PPAY NO RECON INPUT ITEM 1+ 79 $0.0200 $1.58 $9,638.00 200010 ARP FULL PPAY MAINT-PAPER SUPP 1+ 2 $25.0000 $50.00 $305,000.00 200110 ARP FULL PPAY INPUT PER ITEM 1+ 1,395 $0.0200 $27.90 $170,190.00 200209 ARP VOID CANCEL ITEMS 1+ 8 $0.0100 $0.08 $488.00 200301 ARP RECON OUTPUT FILE 1+ 2 $8.0000 $16.00 $97,600.00 200305 CASHPRO ARP REPORTS 1+ 2 $7.5000 $15.00 $91,500.00 200309 ARP OUTPUT PROCESSING PER ITEM 1+ 1,378 $0.0000 $0.00 $0.00 Total Account Reconciliation Services $215.44 $1,314,153.50 Information Services 010600 GCS TRANSACTION HISTORY T 1-5 1 $0.0000 $0.00 $0.00 010600 GCS TRANSACTION HISTORY T 6+ 0 $5.0000 $0.00 $0.00 400052 CASHPRO ONLINE PDR ACCOUNT 1+ 29 $6.0000 $174.00 $1,061,400.00 400055 CASHPRO ONLINE CDR ACCOUNT 1+ 26 $8.0000 $208.00 $1,268,800.00 400110 CASHPRO CONNECT PDR ACCT 1+ 1 $20.0000 $20.00 $122,000.00 400110 CASHPRO CONNECT PDR ITEM 1+ 98 $0.0800 $7.84 $47,824.00 400272 CASHPRO ONLINE PDR ITEM 1+ 12,183 $0.0400 $487.32 $2,972,652.00 400275 CASHPRO ONLINE CDR ITEM 1+ 8,816 $0.0600 $528.96 $3,226,656.00 400299 CASHPRO ONLINE SUBSCRIPTION 1+ 1 $10.0000 $10.00 $61,000.00 400299 CASHPRO REPORT EMAIL SCHEDULED 1+ 178 $1.0000 $0.00 $0.00 400299 CASHPRO REPORTING SUBSCRIPTION 1+ 1 $10.0000 $10.00 $61,000.00 400340 CASHPRO ONLINE RESEARCH ITEM 1+ 2,534 $0.0500 $0.00 $0.00 400340 CASHPRO PER IMAGE ACCESS 1+ 245 $0.2500 $0.00 $0.00 409999 CASHPRO INFO DETAIL NOTIF 1+ 28 $1.0000 $0.00 $0.00 RFP20-0276 - Banking Services Exhibit "Three" - Page 4 of 1763 Exhibit "Three" - 2019 Average Monthly Analysis Statement CITY OF ORLANDO, FL BANK ' M 16. C � 409999 CASHPRO INFO SUMMARY NOTIF 1+ 5 $1.0000 $0.00 $0.00 Total Information Services $1,446.12 $8,821,332.00 EDI Services 300222 EDI REPORT PER ACCOUNT 1+ 4 $5.0000 $20.00 $122,000.00 300225 CASHPRO CONNECT REC MAINT 1+ 3 $5.0000 $15.00 $91,500.00 300229 CASHPRO CONNECT REC INVOICES R 1-2500 813 $0.1000 $81.30 $495,930.00 300229 CASHPRO CONNECT REC INVOICES R 2501-10000 0 $0.0500 $0.00 $0.00 300229 CASHPRO CONNECT REC INVOICES R 10001+ 0 $0.0250 $0.00 $0.00 Total EDI Services $116.30 $709,430.00 Image Services 151350 CASHPRO IMAGE SUBSCRIPTION T 1-1 1 $10.0000 $10.00 $61,000.00 151350 CASHPRO IMAGE SUBSCRIPTION T 2+ 8 $0.0000 $0.00 $0.00 151350 IMAGEDROP FILE MAINTENANCE 1+ 5 $8.0000 $40.00 $244,000.00 151351 CASHPRO ONLINE IMAGE RETRIEVAL 1+ 15 $0.2500 $0.00 $0.00 151351 IMAGE ARCHIVE -90 DAYS 1+ 963 $0.0000 $0.00 $0.00 151353 IMAGEDROP PER FILE 1+ 2 $10.0000 $20.00 $122,000.00 151353 IMAGEDROP PER ITEM 1+ 1,990 $0.0100 $19.90 $121,390.00 Total Image Services $89.90 $548,390.00 Miscellaneous Services 150500 NONRELATIONSHIP CUST CK CASHED 1+ 27 $0.0000 $0.00 $0.00 151342 PHOTOCOPY -MANUAL 1+ 1 $10.0000 $10.00 $61,000.00 Total Miscellaneous Services $10.00 $61,000.00 TOTAL ACTIVITY CHARGES $10,381.42 $63,326,655.90 One Time Service Charges General ACH Services 251000 ACH TRANSMISSION SETUP/TEST 1+ 1 $0.0000 $0.00 $0.00 Total General ACH Services $0.00 $0.00 TOTAL ONE TIME SERVICE CHARGES $0.00 $0.00 Prices are valid for 90 days from receipt of this pro -forma. Other fees may be assessed in accordance with Bank of America's Schedule of Fees. Confidential to Bank of America/Merrill Lynch RFP20-0276 - Banking Services Exhibit "Three" - Page 5 of 1764 Banking Services EXHIBIT "FOUR" THE CONTRACT RFP20-0276 uI'l-,UW , VIII RFM Fr'll"T A Ulla ll'Wil—"HAA I7 DlVT,Aq),)4 7� 765 Banking Services EXHIBIT "FOUR" — THE CONTRACT RFP20-0276 THIS CONTRACT ("Contract"), effective as of the day of . 2020, is made by and between the City of Orlando, a municipal corporation existing under the laws of the State of Florida, hereinafter referred to as the "City" and ., hereinafter referred to as the "Contractor". For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows: I. SCOPE The Contractor is to perform the work ("Work") as defined in the Request for Proposal and amendments, if any, the Request for Proposal and any amendments thereto being attached hereto as Exhibit "A", incorporated by reference herein and made a part thereof as fully as if herein set forth. Except as otherwise specified herein or in the Request for Proposal, the Contractor shall perform the Work in accordance with Contractor's Proposal to the City, attached hereto as Exhibit "B" and incorporated herein by this reference, and shall furnish all materials, tools, equipment, manpower, and consumables to complete the Work. II. ORDER OF PRECEDENCE For the resolution and interpretation of any inconsistencies in this Contract and/or the documents attached hereto and included herein by this reference, the precedence of these documents shall be given in the following order: 1. This Contract with any Attachments, including Addendums(s) and Amendment(s) hereto, but excluding Exhibit "A" (the RFP) and Exhibit `B" (Contractor's Proposal); 2. If applicable, negotiated amendments or clarification to the Contractor's Proposal which have been incorporated by reference into the final Contract; 3. City's Request for Proposal (Exhibit "A"); and 4. Contractor's Proposal (Exhibit "B"). III. TERM OF CONTRACT The period of this Contract shall be for five (5) years, beginning on November 17, 2020 and ending on November 16, 2025. This Contract may, by mutual written assent of the parties, be extended for two (2) additional twenty-four (24) month periods or portions thereof, up to a cumulative total of nine (9) years. IV. COMPENSATION The Contractor agrees to provide the services and materials as specified in its proposal to the City at the cost specified in said proposal and amendments, if any. The amount as specified in Exhibit "B", may be increased or decreased by the City under the Extra Work provision of this Contract, Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 1 766 Banking Services RFP20-0276 through the issuance of an Addendum, if applicable. Unless otherwise provided in this Contract or in any document attached hereto or incorporated herein, any prices specified in this Contract or an Addendum hereto, will remain firm for the term of the Contract or Addendum. V. PAYMENT All invoices received by the City are payable within thirty (30) days from receipt, provided they have first been approved by the using department, and such department has accepted the Work. The City reserves the right, with justification, to partially pay any invoice submitted by the Contractor when requested to do so by the using department. All invoices shall be directed to the Accounts Payable Section, City of Orlando, 400 South Orange Avenue, Orlando, Florida, 32801- 3302. NOTE: ALL INVOICES MUST CLEARLY INDICATE THE CITY CONTRACT NUMBER AS STATED HEREIN. VI. FISCAL YEAR FUNDING APPROPRIATION A. Specified Period Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interest of the City. Payment and performance obligations for succeeding fiscal periods shall be subject to appropriation by City Council of funds therefor. B. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be canceled and the contractor shall be entitled to reimbursement for the reasonable value of any nonrecurring cost incurred but not amortized in the price of the supplies or services delivered under the contract or otherwise recoverable. VII. GENERAL CONDITIONS A. Patents and Copyrights The Contractor shall pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device in performance of the Work, which is the subject of patent rights or copyrights. Contractor shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the Work, or any part thereof, furnished under this Contract, constitutes an infringement of any patent or copyright of the United States. The Contractor shall pay all damages and costs awarded against the City. Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 2 767 Banking Services B. Termination for Default RFP20-0276 1. The performance of Work under this Contract may be terminated by the City's Chief Procurement Officer, in whole or in part, in writing, whenever the Chief Procurement Officer shall determine that the Contractor has failed to meet the performance requirements of this Contract. 2. The Chief Procurement Officer has a right to terminate for default if the Contractor fails to make delivery of the supplies or perform the Work, or if the Contractor fails to perform the Work within the time specified in the Contract, or if the Contractor fails to perform any other provisions of the Contract. C. Termination for Convenience The City's Chief Procurement Officer may terminate the Contract for convenience with advance written notice to the Contractor. In the event of such a termination by the City, the City shall be liable for the payment of all Work properly performed prior to the effective date of termination. D. Warranty The Contractor warrants that the Work including equipment and materials provided shall conform to professional standards of care and practice in effect at the time the Work is performed, be of the highest quality, and be free from all faults, defects or errors. Whenever required by the specifications of the Request for Proposal, the Contractor warrants that all equipment and materials provided shall be new. If the Contractor is notified in writing of a fault, deficiency or error in the Work provided within one (1) year from completion of the Work, the Contractor shall, at the City's option, either reperform such portions of the Work to correct such fault, defect or error, at no additional cost to the City, or refund to the City, the charge paid by the City, which is attributable to such portions of the faulty, defective or erroneous Work, including the costs for reperformance of the work provided by other Contractors. E. Time of Completion The parties understand and agree that time is of the essence in the performance of this Contract. The Contractor or City, respectively, shall not be liable for any loss or damage, resulting from any delay or failure to perform its contractual obligations within the time specified, due to acts of God, actions or regulations by any governmental entity or representative, strikes or other labor trouble, fire, or any other causes, contingencies or circumstances not subject to the Contractor's or City's control, respectively, whether of a similar or dissimilar nature, which prevent or hinder the performance of the Contractor's or City's contractual obligations, respectively. Any such causes of delay, even though Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 3 768 Banking Services RFP20-0276 existing on the date of the Contract or on the date of the start of Work, shall extend the time of the Contractor's or City's performance respectively, by the length of the delays occasioned thereby, including delays reasonably incident to the resumption of normal Work schedules. However, under such circumstances as described herein, the City's Chief Procurement Officer may at her discretion, cancel this Contract for the convenience of the City. F. Indemnification and Insurance 1. Indemnity The Contractor hereby agrees to indemnify and hold harmless the City, its officers, agents, and employees, from and against any and all liability, claims, damages, demands, expenses, fees, fines, penalties, suits, proceedings, actions, and costs of actions, including attorneys' fees for trial and on appeal, and for the preparation of same arising out of the Contractor's, its officers', agents', and employees' acts, or omissions associated with this Contract. 2. Insurance. a. General Insurance Requirements. Upon execution of this Contract, Contractor shall provide the City with the required Certificate(s) of Insurance in a form(s) acceptable to the City. The Certificate(s) of Insurance shall demonstrate that the Contractor has coverage in accordance with the requirements set forth herein. Insurance coverage must be in force throughout the Contract term. Should Contractor fail to maintain insurance as required or to provide acceptable evidence of insurance within seven (7) days prior to the expiration date of an insurance policy, the City shall have the absolute right to terminate this Contract without any further obligation to the Contractor. In such event the Contractor shall be liable for the entire additional cost of procuring performance plus the cost of performing the incomplete portion of the contract at the time of termination. b. Subcontractors. Unless expressly specified otherwise herein or in the City's Request for Proposals, Contractor and its subcontractors of all tiers will be required at their own expense to maintain in effect at all times during the performance of the Work insurance coverages with limits not less than those set forth below with insurers and under forms of policies satisfactory to the City. It shall be the responsibility of the Contractor to maintain the required insurance coverages and to assure that subcontractors maintain required insurance coverages at all times. Failure of Contractor to maintain adequate coverage shall Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 4 769 Banking Services RFP20-0276 not relieve it of any contractual responsibility or obligation. The requirements specified herein as to types, limits, and City's approval of insurance coverage to be maintained by a Contractor and its subcontractors are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Contractor and its subcontractors under a contract. Any insurance carried by the City that may be applicable shall be deemed to be excess insurance and the Contractor's insurance primary for all purposes despite any conflicting provision in the Contractor's policies to the contrary. c. Certificates of Insurance. Prior to commencing work at the jobsite, and as a condition precedent to the Contractor's and his subcontractors' initiation of performance, the Contractor and its subcontractors shall furnish the City with certificates of insurance as evidence that policies providing the required coverage and limits of insurance are in full force and effect. The certificates shall provide that any company issuing an insurance policy for the work under a contract shall provide not less than thirty (30) days advance notice in writing to the City prior to cancellation, termination, or material change of any policy of insurance (except for notice of non-payment of premium for which not less than ten (10) days advance notice in writing shall be required). In addition, the Contractor shall immediately provide written notice to the City upon receipt of notice of cancellation of an insurance policy or a decision to terminate an insurance policy. All certificates of insurance shall clearly state that all applicable requirements have been satisfied, including certification that the policies are of the "occurrence" type. Certificates of insurance for a Contractor and subcontractor - furnished insurance and notices of any cancellations, terminations, or alterations of such policies shall be mailed to the attention of the Procurement and Contracts Division at the street address set forth for above for the submission of invoices. d. Additional Insureds. All insurance coverages furnished under a contract except Workers' Compensation and Employers' Liability shall include the City and its officers, elected officials, and employees as additional insureds with respect to the activities of the Contractor and its subcontractors. The City shall not by reason of their inclusion under these policies incur liability to the insurance carrier for payment of premium for these policies. e. Waiver of Subrogation. The Contractor and its subcontractors shall require their insurance carriers, with respect to all insurance policies, to waive all rights of subrogation against the City, its officers, elected officials, agents and employees Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 5 770 Banking Services RFP20-0276 and against other Contractors and subcontractors. f. Types of Coverage to be Provided. The Contractor (and its subcontractors to the same extent and on the same terms as set forth below for Contractor) shall maintain the following coverages and furnish the certificate(s) of insurance on the policies and renewals thereof which indicate that insurance coverage has been obtained meeting the requirements of the contract. (i) Workers' Compensation and Employer's Liability. This insurance shall protect the Contractor against all claims under applicable state workmen's compensation laws. The Contractor shall also be protected against claims for injury, disease, or death of employees that, for any reason, may not fall within the provisions of a workmen's compensation law. This policy shall include an "all states" or "other states" endorsement. Exemption certificates shall be accepted if valid during the term of the contract, but only for those eligible corporate officers pursuant to Chapter 440 of the Florida Statutes. Proof of workers' compensation coverage must still be provided for all employees, sub -contractors not eligible for exemption. The liability limits shall not be less than: Workers' compensation: Employer's Liability Statutory $100,000 each occurrence (ii) Comprehensive Automobile Liability. This insurance shall be written in comprehensive form and shall protect the Contractor and the additional insureds against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicle, and shall cover operation on or off the site of all motor vehicles licensed for highway use, whether they are owned, non -owned, or hired. The liability limits shall not be less than: Bodily injury and $1,000,000 combined single Property damage: limit each occurrence (iii) Commercial General Liability. This insurance shall be an "occurrence" type policy (excluding automobile liability) written in comprehensive form and shall protect the Contractor and the additional insureds against all claims arising from bodily injury, sickness, disease, or death of any person or damage to property of the City or others arising out of any act or omission of the Contractor or its agents, employees, or subcontractors. This policy shall also include protection against claims insured by usual Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 6 771 Banking Services RFP20-0276 bodily injury liability coverage, a "contractual liability" endorsement to insure the contractual liability assumed by the Contractor under this Contract with the City, and "completed Operations and Products Liability" coverage (to remain in force for 2 years after final payment and subsequent to project completion). If the Contractor's work, or work under its direction, requires blasting, explosive conditions, or underground operations, the comprehensive general liability coverage shall contain no exclusion relative to blasting, explosion, collapse of structures, or damage to underground property. The liability limits shall not be less than: Bodily injury and $1,000,000 combined single Property damage: limit each occurrence (iv) Commercial Crime Liability. Prior to performance as a result of award of this bid solicitation, the Contractor shall secure and maintain Commercial Crime Insurance or the equivalent covering all of Contractor's employees engaged in work as specified herein or having access to City buildings. The Commercial Crime Policy, with endorsement CR04010300 covering client's property shall provide a minimum coverage of $300,000 per employee/owner per occurrence and shall remain in effect for the entire contract period and any subsequent renewals. Evidence of required Commercial Crime Insurance shall be submitted to the Procurement and Contracts Division prior to commencing work. H. Acceptance The City will be deemed to have accepted the Work after the City's Chief Procurement Officer is notified by the using City department of its satisfaction that the work for their respective department is completed. L Correction of Work The Contractor shall promptly correct all Work rejected by the City as failing to conform to this Contract. The Contractor shall bear all costs of correcting such rejected Work. J. Right to Audit Records The City shall be entitled to audit the books and records of Contractor or any subcontractor to the extent that such books and records relate to the performance of the contract or any subcontract. The Contractor and its subcontractors shall retain and maintain financial records and other records relating to the contract for a period of five (5) years from the date Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 7 772 Banking Services RFP20-0276 of final payment under the contract and by the subcontractor for a period of five (5) years from the date of final payment under the subcontract unless a shorter period is otherwise authorized in writing by the City. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 5 -year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 5 -year period, whichever is later. K. Time is of the Essence The parties agree that time is of the essence in the completion of the Work called for under this Contract. The Contractor agrees that all Work shall be executed regularly, diligently, and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified. L. Information All information and data furnished to or developed for the City by the Contractor or its employees, pursuant to this Contract, excluding previously copywritten materials, shall be the sole property of the City and all rights therein are reserved by the City, except that the Contractor may disclose any such information to its corporate affiliates and their agents. M. Extra Work 1. Requested by City The City, without invalidating this Agreement, may order changes in the Work within the general scope of this Agreement consisting of additions, deletions, or other revisions, the Agreement price and time being adjusted accordingly. All such changes in the Work ordered by the City shall be authorized by written Addendum to this Agreement, and shall be executed under the applicable conditions of the Agreement. 2. Additional Work Discovered by Contractor If the Contractor plans to make a claim for an increase in the Agreement price based upon new or unforeseen circumstances which result in the need for additional work outside the scope of the original Work, Contractor shall first before providing any additional goods or services related to such additional work give the City written notice thereof and secure the prior written approval of the City's Chief Procurement Officer. No claim for extra work will be considered valid by the City unless first submitted in writing and approved in writing by the City's Chief Procurement Officer. N. Familiarity with the Work The Contractor by executing this Contract acknowledges full understanding of the extent and character of the Work required and the conditions surrounding the performance thereof. The City will not be responsible for any alleged misunderstanding of the Work to Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 8 773 Banking Services RFP20-0276 be furnished or completed, or any misunderstanding of conditions surrounding the performance thereof. It is understood that the execution of this Contract by the Contractor serves as its stated commitment to fulfill all the conditions referred to in this Contract. O. Title and Risk of Loss The title and risk of loss to the Work shall pass from the Contractor to the City upon the City's final acceptance of the Work. VIII. MISCELLANEOUS PROVISIONS A. The Contractor shall not employ subcontractors without the advance written permission of the Chief Procurement Officer. B. Assignment of this Contract shall not be made without the advance written consent of the Chief Procurement Officer. C. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of Work under this Contract. D. No waiver, alterations, consent or modification of any of the provisions of this Contract shall be binding unless in writing and signed by the Chief Procurement Officer or designee. E. The Contractor is to procure all permits, licenses, and certificates, or any such approvals of plans or specifications as may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper execution and completion of the Work under this Contract. F. All disputes between the parties shall be resolved in accordance with the City's Procurement Code, (Chapter 7 of the City Code). G. This Contract is considered a non-exclusive Contract between the parties. H. This Contract is deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. I. Any litigation arising out of this Contract shall be had in the Courts of Orange County, Florida. J. The undersigned hereby certifies that this Contract is made without prior understanding, agreement or connection with any corporation, firm or person who submitted proposals for the Work covered by this Contract and is in all respects fair and without collusion or fraud. As to Contractor, the undersigned hereby warrants and certifies that they are authorized to enter into this Contract and to execute same on behalf of the Contractor as the act of the said Contractor. K. This Contract, including any Exhibits hereto, contains all the terms and conditions agreed upon by the parties. No other agreements, oral or otherwise, regarding the subject matter Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 9 774 Banking Services RFP20-0276 of this Contract shall be deemed to exist or to bind either party hereto. L. The City's Chief Procurement Officer or written designee shall have authority to act on behalf of the City in matters related to this Contract, including but not limited to the sending and receiving of any notices required hereunder. A If any section, sentence, clause, phrase, provision, or other portion of this Contract is, for any reason, held invalid or unconstitutional by a court or other body of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions of the Contract. N. This Contract is solely for the benefit of the parties to the Contract and no causes of action shall accrue upon or by reason hereof to or for the benefit of any third parties. Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 10 775 Banking Services RFP20-0276 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the date first written above. PROCUREMENT AND CONTRACTS DIVISION APPROVED AS TO FORM AND LEGALITY CITY OF ORLANDO, FLORIDA for the use and reliance of the City of Orlando, Florida, only. By: Date: 12020 Chief Procurement Officer David Billingsley, CPSM, C.P.M. Name, Typed or Printed ASSISTANT CITY ATTORNEY ORLANDO, FLORIDA Date: 2020 Contractor Name By: Signature CORPORATE SEAL Name & Title, Typed or Printed Name of Company, Corp., etc. Mailing Address City, State and Zip STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 2020, by , as the I on behalf of He/she (is) personally known to me or (has) produced _ WITNESS my hand and official seal this day of (SEAL) My Commission Expires: (type of identification) , 2020. Signature of Person Taking Acknowledgement Typed, Printed or Stamped Name of Person Taking Acknowledgement Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 11 776 Banking Services EXHIBIT "A" REQUEST FOR PROPOSAL RFP20-0276 Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 12 777 Banking Services EXHIBIT "B" CONTRACTOR PROPOSAL AND ANY AMENDMENTS THERETO RFP20-0276 Procurement and Contracts Division (RFP) EXHIBIT "FOUR" - Page: 13 778 Banking Services Attachment K- Price Proposal RFP20-0276 NOTE: PRICE PROPOSAL MUST BE SUBMITTED AS A SEPARATE FILE IN EXCEL WHEN SUBMITTING YOUR PROPOSAL IN VENDORLINKo I 1� RFP20-0279 - BANKING SERVICES rw Bank of America Jacksonville FL, 32256 riAM U: I i i f 1 F�( bu RAFFfffff(i Listed below is a summary of the average monthly volumes for the various types of services currently being utilized by the City. This information was based, on estimated monthly average volumes from 2019. Volumes are estimated and not guaranteed as minimums or maximums. Based on the information contained in this Proposal, provide unit prices for the services. The services listed are based on the format and types of charges from the City's 2019 Average Monthly Analysis Statement from Bank of America (see Exhibit Three - 2019 Average Monthly Analysis Statement). Association for Finance Professionals (AFP) Service Codes© have been provided so that the Proposer can best fit their pricing with the services listed. REQUESTEDSECTION A - SERVICES 1 000230 Deposit Bank Assessment 0 $ - $ - $ - 2 000202 Ledger Overdraft Per Day 1 $ 50.00000 $ 50.00 $ 3,000.00 3 010000 Account Maintenance 8 $ 2.50000 $ 20.00 $ 1,200.00 4 010000 Depository + Sub Acct Maint 17 $ 2.00000 $ 34.00 $ 2,040.00 5 010000 TFR Master Acct Maint 1 $ 20.00000 $ 20.00 $ 1,200.00 6 010000 TFR Subsidiary Acct Maint 4 $ 4.00000 $ 16.00 $ 960.00 7 010100 Debits Posted -Electronic 199 $ 0.02000 $ 3.98 $ 238.80 8 010100 Debits Posted -Other 6 $ 0.02000 $ 0.12 $ 7.20 9 010101 Credits Posted -Electronic 2459 $ 0.02000 $ 49.18 $ 2,950.80 10 100000 ATM Deposits 1 $ 2.00000 $ 2.00 $ 120.00 11 100000 Banking Center Deposit 447 $ 3.00000 $ 1,341.00 $ 80,460.00 12 100007 QBD/Night Drop Deposit 1 $ 2.00000 $ 2.00 $ 120.00 13 100100 Bank By Mail Deposit 4 $ 5.00000 $ 20.00 $ 1,200.00 14 100100 Vault Deposit 417 $ 1.25000 $ 521.25 $ 31,275.00 15 100200 Transit Items >=To $10M 1 $ 50.00000 $ 50.00 $ 3,000.00 16 10022Z Checks Deposited-BKG Center 172 $ 0.04000 $ 6.88 $ 412.80 17 10022Z Checks Deposited -Cash Vault 3277 $ 0.04000 $ 131.08 $ 7,864.80 18 10022Z Checks Deposited -Lockbox 830 $ 0.04000 $ 33.20 $ 1,992.00 19 100310 CKS Deposited Foreign Items 5 $ 3.00000 $ 15.00 $ 900.00 20 100400 Returns-Chargeback 6 $ 1.00000 $ 6.00 $ 360.00 21 100401 RET Item Other Special Inst 18 $ - $ - $ - 22 100401 1 Returns -Store Processing 4 $ 0.65000 $ 2.60 $ 156.00 PROCUREMENT AND CONTRACTS DIVISION Page : 779 Banking Services Attachment K- Price Proposal RFP20-0276 PROCUREMENT AND CONTRACTS DIVISION Page : 780 23 100402 Returns-Reclear 1 5 $ 1.25000 J $ 6.25 $ 375.00 24 100402 Returns-Reclear Services 16 $ 1.00000 $ 16.00 $ 960.00 25 100411 Returns -Erin 4 $ 0.50000 $ 2.00 $ 120.00 26 100411 Returns -Erin+ 5 $ 0.50000 $ 2.50 $ 150.00 27 100502 Deposit Correction -Non -Cash 2 $ 4.00000 $ 8.00 $ 480.00 28 150102 General DISB CKS Paid-TRUNC 355 $ 0.02500 $ 8.88 $ 532.50 29 150410 Stop Pay Automated<= 12 Months 14 $ 3.00000 $ 42.00 $ 2,520.00 30 350120 Cashpro Account Transfer 12 $ 1.00000 $ 12.00 $ 720.00 31 350224 Book Transfer -BCP 3 $ 1.00000 $ 3.00 $ 180.00 32 050000 WLBX Lockbox Maint Per Box 2 $ 175.00000 $ 350.00 $ 21,000.00 33 050100 WLBX Lockbox Proc Per Item 830 $ 0.35000 $ 290.50 $ 17,430.00 34 050104 WLBX Minimum Charge 0 $ 100.00000 $ - $ - 35 050112 WLBX Deposit Groups Per Item 266 $ 0.20000 $ 53.20 $ 3,192.00 36 05011 L WLBX Document Return PKG Prep 2 $ 40.00000 $ 80.00 $ 4,800.00 37 05011 P WLBX Special Check Review 563 $ 0.10000 $ 56.30 $ 3,378.00 38 05011 P WLBX Walk -In Courier PKG Item 7 $ 2.00000 $ 14.00 $ 840.00 39 05011 R WLBX Image Documents Imaged 4553 $ 0.02000 $ 91.06 $ 5,463.60 40 050120 WLBX Dual Sided Image Maint 1 $ 10.00000 $ 10.00 $ 600.00 41 050121 WLBX Data Trans Per Item 266 $ 0.05000 $ 13.30 $ 798.00 42 050126 WLBX Data Capture 12844 $ 0.00600 $ 77.06 $ 4,623.84 43 050131 WLBX Payee Validation Per Item 830 $ - $ - $ - 44 05013A WLBX Card Payment Reject 9 $ 2.50000 $ 22.50 $ 1,350.00 45 05013B WLBX Cash Transaction 1 $ 3.00000 $ 3.00 $ 180.00 46 050300 WLBX Deposit Prep Per Deposit 42 $ 1.25000 $ 52.50 $ 3,150.00 47 1050400 WLBX Cashpro Rec Maintenance 2 $ 15.00000 $ 30.00 $ 1,800.00 48 050401 WLBX Data Tran Maint Per Box 1 $ 150.00000 $ 150.00 $ 9,000.00 49 050405 WLBX Imagedrop Maintenance 2 $ - $ - $ - 50 050405 WLBX Imagedrop Per File 5 $ 5.00000 $ 25.00 $ 1,500.00 51 050405 WLBX Imagedrop Per File 4553 $ - $ - $ - 52 050410 WLBX USPS 1st Class Mail ship 0 $ - $ - $ - 53 050413 WLBX Courier Delivery of PKG 0 $ - $ - $ - 54 050422 WLBX Cashpro Rec Archive 1 Yr 714 $ 0.03500 $ 24.99 $ 1,499.40 55 050424 WLBX Cashpro Rec Per Image 4553 $ 0.02000 $ 91.06 $ 5,463.60 56 050424 WLBX Image PDF Maintenance 1 $ - $ - $ - 57 050500 WLBX Foreign Item 1 $ 5.00000 $ 5.00 $ 300.00 58 050530 WLBX Correspondence 402 $ 0.35000 $ 140.70 $ 8,442.00 59 050530 WLBX Rejected Item 13 $ 0.40000 $ 5.20 $ 312.00 60 050540 WLBX Misc Goods Returned 2 $ 30.00000 $ 60.00 $ 3,600.00 61 10001A CURR/Coin DEP/$100-QBD-ND 8 $ 0.25000 $ 2.00 $ 120.00 62 100012 CURR/Coin DEP/$100-BKG-CTR 1106 $ 0.35000 $ 387.10 $ 23,226.00 63 100040 Change Order BKG CTR 8 $ 8.00000 $ 64.00 $ 3,840.00 64 100044 1 Coin Supp Roll-BKG CTR 12 $ 0.25000 $ 3.00 $ 180.00 PROCUREMENT AND CONTRACTS DIVISION Page : 780 Banking Services Attachment K- Price Proposal RFP20-0276 PROCUREMENT AND CONTRACTS DIVISION Page :781 65 100049 CURR Supp $100-BKG CTR 1 6 $ 0.35000 J $ 2.10 $ 126.00 66 100106 DEP Conditioning-Surchg-Vault 1 $ - $ - $ - 67 100111 Coin Deposit -Non -STD Bag-VLT 99 $ 7.00000 $ 693.00 $ 41,580.00 68 10011Z CURR/Coin DEP/ $100-VLT 5541 $ 0.12000 $ 664.92 $ 39,895.20 69 100140 Change Order-Manual-VLT 1 $ 40.00000 $ 40.00 $ 2,400.00 70 100141 Change Order -Auto or STNDG-VLT 6 $ 6.00000 $ 36.00 $ 2,160.00 71 100144 Coin Supplied/Roll-VLT 6 $ 0.12000 $ 0.72 $ 43.20 72 100146 Coin SUPP/Roll-Box-VLT 13 $ 0.05000 $ 0.65 $ 39.00 73 100148 Currency Supp/$100-NONSTD-VLT 495 $ 0.12000 $ 59.40 $ 3,564.00 74 10014A Currency Supp/$100-STD-VLT 196 $ 0.09000 $ 17.64 $ 1,058.40 75 100199 Coin Deposited -Rol l-VLT 10 $ - $ - $ - 76 100501 Deposit Correction -Cash 1 $ 4.00000 $ 4.00 $ 240.00 77 109999 Non STD Bag Supercharge 86 $ 5.00000 $ 430.00 $ 25,800.00 78 250000 ACH Monthly Maintenance 3 $ 8.00000 $ 24.00 $ 11440.00 79 250000 ACH Positive Pay Acct Maint 21 $ 15.00000 $ 315.00 $ 18,900.00 80 1250101 ACH OFF US Credits 11544 $ 0.02000 $ 230.88 $ 13,852.80 81 250101 ACH OFF US Credits -Same Day 3 $ 0.50000 $ 1.50 $ 90.00 82 250101 ACH OFF US Credits -Same Day 0 $ 0.40000 $ - $ - 83 250101 ACH OFF US Credits -Same Day 0 $ 0.30000 $ - $ - 84 250101 ACH OFF US Credits -Same Day 0 $ 0.25000 $ - $ - 85 1250101 ACH ON US Credits 2275 $ 0.02000 $ 45.50 $ 2,730.00 86 250101 ACH ON US Credits -Same Day 3 $ 0.02000 $ 0.06 $ 3.60 87 250120 ACH Originated Addenda 1064 $ 0.01000 $ 10.64 $ 638.40 88 250150 ACH Blocks Auth Instructions 308 $ 0.15000 $ 46.20 $ 2,772.00 89 250200 ACH Debit Received Item 167 $ 0.02000 $ 3.34 $ 200.40 90 1250201 ACH Credit Received Item 2404 $ 0.02000 $ 48.08 $ 2,884.80 91 250302 ACH Return Item 6 $ 0.75000 $ 4.50 $ 270.00 92 250312 ACH Unauthorized Entry 1 $ 4.50000 $ 4.50 $ 270.00 93 250501 ACH Input -File 23 $ 4.00000 $ 92.00 $ 5,520.00 94 250622 Delete/Reversal Batch/File 1 $ 100.00000 $ 100.00 $ 6,000.00 95 1 250640 ACH Delete/Reversal 1 $ 10.00000 $ 10.00 $ 600.00 96 251050 ACH Blocks Auth Add -Change 1 $ 5.00000 $ 5.00 $ 300.00 97 251050 ACH Blocks Auth Maintenance 1 $ 10.00000 $ 10.00 $ 600.00 98 251070 ACH NOTIF of Change 4 $ 0.75000 $ 3.00 $ 180.00 99 251099 ACH POS Pay Exceptions -Paid 6 $ 5.00000 $ 30.00 $ 1,800.00 100 1259999 ACH Optional RPTS-Electronic 23 $ 1.00000 $ 23.00 $ 1,380.00 101 259999 ACH Standard RPTS-Electronic 8 $ 2.00000 $ 16.00 $ 960.00 102 150000 Controlled DISB Maintenance 1 $ 50.00000 $ 50.00 $ 3,000.00 103 150112 CONT DISB Paid -Truncated 1111 $ 0.02000 $ 22.22 $ 1,333.20 104 350000 Wire Monthly Subscription 1 $ 10.00000 $ 10.00 $ 600.00 105 350103 Elec Wire Out -Domestic 40 $ 3.00000 $ 120.00 $ 7,200.00 106 350123 Elec Wire Out -Book DB 2 $ 2.00000 $ 4.00 $ 240.00 PROCUREMENT AND CONTRACTS DIVISION Page :781 Banking Services Attachment K- Price Proposal RFP20-0276 107 350300 Incoming Domestic Wire 1 39 $ J 2.00000 $ 78.00 $ 4,680.00 108 350320 Book Credit 5 $ 1.00000 $ 5.00 $ 300.00 109 350409 Cashpro GP Confirms 1 $ - $ - $ - 110 350409 Cashpro Wire EOD NOTIF 118 $ - $ - $ - 111 1350409 Cashpro Wire NOTIF 4 $ - $ - $ - 112 350409 Cashpro Wire Payee Advising 1 $ - $ - $ - 113 350521 Wire Out -Drawdown Response 4 $ 14.00000 $ 56.00 $ 3,360.00 114 350599 Cashpro GP Cust MNT TMPLT STRG 30 $ 1.00000 $ 30.00 $ 1,800.00 115 150030 ARP PPAY Maint-No Recon 3 $ 15.00000 $ 45.00 $ 2,700.00 116 150122 PAYEE Positive Pay Maintenance 2 $ 5.00000 $ 10.00 $ 600.00 117 150210 PAYEE Positive Pay -Issue Match 1395 $ 0.02500 $ 34.88 $ 2,092.50 118 150310 Positive Pay Exceptions 2 $ - $ - $ - 119 150322 ARP Positive Pay Return -Other 1 $ 15.00000 $ 15.00 $ 900.00 120 151099 ARP PPAY No Recon Input Item 79 $ 0.02000 $ 1.58 $ 94.80 121 200010 ARP Full PPAY Maint-Paper Supp 2 $ 25.00000 $ 50.00 $ 3,000.00 122 200110 ARP Full PPAY Input Per Item 1395 $ 0.02000 $ 27.90 $ 1,674.00 123 200209 ARP Void Cancel Items 8 $ 0.01000 $ 0.08 $ 4.80 124 200301 APR Recon Output File 2 $ 8.00000 $ 16.00 $ 960.00 125 1200305 Cashpro ARP Reports 2 $ 3.75000 $ 7.50 $ 450.00 126 200309 ARP Output Processing Per Item 1378 $ - $ - $ - 127 010600 GCS Transaction History 1 $ - $ - $ - 128 010600 GCS Transaction History 0 $ 5.00000 $ - $ - 129 400052 Cashpro Online PDR Account 29 $ 10.00000 $ 290.00 $ 17,400.00 130 1400055 Cashpro Online CDR Account 26 $ 12.00000 $ 312.00 $ 18,720.00 131 400110 Cashpro Connect PDR Act 1 $ 20.00000 $ 20.00 $ 1,200.00 132 400110 Cashpro Connect PDR Item 98 $ 0.08000 $ 7.84 $ 470.40 133 400272 Cashpro Online PDR Item 12183 $ 0.02000 $ 243.66 $ 14,619.60 134 400275 Cashpro Online CDR Item 8816 $ 0.03000 $ 264.48 $ 15,868.80 135 400299 Cashpro Online Subscription 1 $ 20.00000 $ 20.00 $ 1,200.00 136 400299 Cashpro Report Email Scheduled 178 $ - $ - $ - 137 400299 Cashpro Reporting Subscription 1 $ 10.00000 $ 10.00 $ 600.00 138 400340 Cashpro Online Research Item 2534 $ - $ - $ - 139 400340 Cashpro Per Image Access 245 $ - $ - $ - 140 1409999 Cashpro Info Detail NOTIF 28 $ - $ - $ - 141 409999 Cashpro Info Summary NOTIF 5 $ - $ - $ - 142 300222 EDI Report Per Account 4 $ 5.00000 $ 20.00 $ 1,200.00 143 300225 Cashpro Connect Rec Maint 3 $ 5.00000 $ 15.00 $ 900.00 144 300229 Cashpro Connect Rec Invoices 813 $ 0.10000 $ 81.30 $ 4,878.00 145 300229 Cashpro Connect Rec Invoices 0 $ 0.05000 $ - $ - 146 300229 Cashpro Connect Rec Invoices 0 $ 0.02500 $ - $ - 147 151350 Cashpro Image Subscription 1 $ 10.00000 $ 10.00 $ 600.00 148 151350 Cashpro Image Subscription 8 $ - $ - $ - PROCUREMENT AND CONTRACTS DIVISION Page � 782 Banking Services Attachment K- Price Proposal RFP20-0276 149 10000 151350 Imagedrop File Maintenance $ - 5 $ 15.00000 Remote Dep Ck Image Processing $ 75.00 $ 4,500.00 150 151351 Cashpro Online Image Retrieval 15 $ - $ - $ - 151 151351 Image Archive -90 Days 963 $ - $ - $ - 152 151353 Imagedrop Per File 2 $ 10.00000 $ 20.00 $ 1,200.00 153 151353 Imagedrop Per Item 1990 $ 0.00120 $ 2.39 $ 143.28 154 2E+06 Non Relationship Cust CK Cashed 27 $ - $ - $ - 155 151342 Photo Copy -Manual 1 $ 10.00000 $ 10.00 $ 600.00 $ - SECTION A - CALCULATED GRAND TOTAL (ITEMS 1-155): $ 568,970.52 1 10000 Remote Dep -Account Maintenance 0.00 $ 25.00 $ - $ - 2 19999 Remote Dep Ck Image Processing 0.00 $ 0.04 $ - $ - 3 100229 Images Deposited Items-RDSO 0.00 $ 0.06 $ - $ - 4 100200 Check Deposit -ICL or RDSO 0.00 $ 0.75 $ - $ - 5 100200 CashPro Mobile Deposit 0.00 $ 1.25 $ - $ - 6 100200 CashPro Mobile CKC Processing 0.00 $ 0.15 $ - $ - 7 100502 Deposit Correction -RDS 0.00 $ 3.00 $ - $ - 8 $ - $ - $ - 9 $ - $ - $ - 10 $ - $ - $ - SECTION B - CALCULATED GRAND TOTAL (ITEMS 1-10): $ - CALCULATED GRAND TOTAL (ALL ITEMS):] $ 568,970.52 PROCUREMENT AND CONTRACTS DIVISION Page ' 783 CITY OF ORLANDO COUNCIL AGENDA ITEM Items Types: Business and Financial Services District: ALL Contract ID: Exhibits: Yes Grant Received by City?: No For Meeting of: September 21, 2020 From: Document Number: On File (City Clerk) : Yes Draft Only: No Subject: Advisory Committee Ranking and Authorization for the Chief Procurement Officer to Execute a Contract for Banking Services with the top ranked firm being Bank of America Corporation, RFP20-0276 Summary: A Request for Proposal (RFP) was issued on May 16, 2020 to select a qualified firm to provide General Banking Services. Eight (8) responsive proposals were received and reviewed by an Advisory Committee comprised of the following individuals: Voting Members: Donna Taylor, Accounting Operations Manager, Accounting Operations Division, (Chairperson) Jose Fernandez, Controller, Office of Business Financial Services Katrina Laudeman, Treasurer, Office of Business Financial Services Pamela Corbin, Parking Administration/Planning Manager, Parking Division Mark Smith, Accountant IFI, Orlando Venues Business Division Based on the information presented in the proposals and the evaluation criteria set forth in the RFP, the short- listed firms were ranked by the Advisory Committee in the following order: Ranking Firm Location I Bank of America Corporation Jacksonville, Florida 2 JPMorgan Chase Bank, N.A. Orlando, Florida 3 Wells Fargo Bank Orlando, Florida The initial contract term is five (5) years with an option to renew for two (2) additional two (2) year terms. The estimated expenditure for the initial five year contract term is $569,000. The Minority Business Enterprise Division has reviewed the subject procurement and has determined that there were no City -certified M/WBE firms that are able to provide the subject goods or services. Fiscal & Efficiency Data: Recommended Action: Approval of the ranking established by the Advisory Committee and approval and authorization for the Chief Procurement Officer to negotiate and execute a contract and subsequent renewals with the top ranked firm, Bank of America Corporation, as indicated above. If negotiations are not successful with the top ranked firm, approval and authorization for the Chief Procurement Officer to negotiate with the remaining firms in ranked order and execute a contract and subsequent renewals as indicated above, with the highest ranked firm with 784 whom agreement is reached. The final negotiated agreement will be subject to review and approval by the City Attorney's Office. Agenda Item attachment(s) on file in the City Clerks Office. Note: All agenda items must be in the City Clerk's office by Noon Friday, six(6) business days prior to the regular Monday City Council meeting. Contact: David Billingsley, Janiero Coulter (for M/WBE questions); david.billingsley@cityoforlando.net Approved By: Department Date and Time Budget Outside Routing Approval 9/10/2020 4:36 PM City Clerk 9/11/2020 7:30 AM ATTACHMENTS: o276.Paf 3rd Committee Mtg Minutes RFP20- 33rd CormirraiitLee IWg Miivaaa es Backup Maa��eiriiaall 0276 -PL .....d.......Fiscal ...Im....act...Statcmcnt...�..................................................................................................................................................................................................................................................................................................................................................................................... P f ii.~sc:.<all Ilirinpaact n �aateirma int Backup M,:.ateiriiaall RFP20-0276.docx "Enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner." 785 7.13 Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Datrium Equipment and Software Replacement - Police Department. Requested Action: Authorize the piggy -back of Omnia Contract # R200803 for BlueAlly and Contract # 43220000-NASPO-19-ACS for Step CG,LLC an authorized reseller for Extreme Networks, Inc. and Approve utilizing the funds from Project PD2309 "Datrium Replacement" in the amount of $200,000 to purchase replacement equipment and software for the existing end of life virtual server/data storage system for disaster recovery at the Police Department. Explanation of Request: The Police Department's virtual environment server/storage equipment, known as the PD Datrium system, is approaching the end of its operational life. As of October 2023, this system will no longer receive support from the vendor, making it susceptible to cyber intrusions due to the absence of crucial system updates and security patches. Originally designed to have a more extended service life, the PD Datrium virtual infrastructure system faced an unexpected turn when the company responsible for its support was acquired, rendering the renewal of support impossible. Consequently, the Police Department must take immediate action to replace this system. To ensure the security and stability of their virtual environment, the PD must promptly acquire a new and robust virtual infrastructure solution. By doing so, they can maintain data integrity, protect against potential cyber threats, and meet their operational requirements effectively. How will this affect city programs or services? The current production server and storage for the Police servers hosts 51 servers and will be at end -of -life by the conclusion October 2023. Replacing the end -of -life equipment with the new virtual environment equipment will ensure continued reliable and efficient service. This replacement will also prevent the Police data center equipment from being out of compliance with the CJIS Security Policy which requires servers and systems be supported with timely installation of security patches and updates. 786 This project will be done in two phases in which the end -of -life systems will be migrated to a new platform during phase I and a disaster replication of the systems will be implemented during phase two. Fiscal Impact: Budgeted - Approved in current FY22/23 CIP - Project PD2309. Attachments: Contract-Omnia-R200803.pdf BBPD-ITS-2023-BlueAlly-Nutanix-QUOTE.pdf Contract- NAS PO -43220000-1 9 -AC S. pdf Data—Com munications_Prod ucts_and_Services- Ex - StepCG.pdf BBPD-ITS-2023-StepCG-Network-Equipment-QUOTE.pdf 787 WTD S�Y�NNEX TD SYNNEX IP. r it iii iir Goveiriiineint Solutions Aggiregatair TD SYNNEX brings the most relevant technology solutions to the OMNIA Partners public sector community with more than 3,000,000 technology products from more than a thousand of the world's leading and emerging manufacturers. TD SYNNEX deep expertise focuses on technology and vertical markets, working in collaborative teams to build next -generation solutions where the two intersect. They are partners in navigating technology growth opportunities for their manufacturing and reseller partners. TD SYNNEX constantly reevaluate and evolve our go -to -market strategies to help their partners stay relevant in the ever-changing world of technology. "rr of lol Click Your Industry 1`'10l"1:"tI MIS. 788 Public Sector K- 12 EdUcaticar [ 11) Synnex Q,,., hie goverru-nem re:, r, aggNigator th,"'l r r g the KT needs of Che U.S. state, AMR educabon markers that" C"/',N/H" iA 'n,,',flp sknMly the procass for nApendent soRware vendors and vaium-acided reseHers (Aing business in the IIS, pubHc seaor V i e,,,. Tr'..), S y n n e x A t r t, i z d " e e i i e r s f o �, C o rtract 01-97 e Software Products and Services (MI -T Soil lutians) C & Oradle PrOdLlcts and Services (MI -T SQUItiOns) MadcopaCoungAZ "80211001 Advanced'Tedhndlogy Sdlutions Aggregatar (M Symnex) A ed-undlogy Product54 Services, S6huitimins and 116lated Products and Anvices (Amazan Web Services) (DUT Sdlutimns) F�� C"Ounty, VA � 4410,001(,,)66,43�' ow, SysMm*fis and hinformation Management Software (TI) Symnex) g i n 14 [� S C - TX � () I - " :-i'6 * Software Sdlutimns and Services (MI -T Sdldao timns) Region 4 ESC - To Pn""90902 , �Data Sturage, CIOLHI, Converged and �Data Protection (DL'T SdIudmins) 789 %r E�, S '1 11 a SoftwareProdi as and Services( I,J,r,,,,T 61 i,i tions) o Cyber 11 r ! or y S1 , J, 1 s i " (/ Associated ssp„,ai1o1J,, : is & Sr / I, er (TI) rl Innf'xf 4 I; S TX ,,,3 2� 1 �,1 1"% C, 3 III VV C 0 A ! l0C1JI/1'l! 'T AT I 0 N 11111111111111111111 SYI�MI�Ml��Ex Ca�nt�ract 1�� Doc u ��m e �iitatli�i o ��n U.S. Communities, National IPA, & NCPA are wholly-owned subsidiaries of OMNIA Partners, dba OMNIA Partners, Public Sector. All public sector participants already registered with National IPA, U.S. Communities, or NCPA continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re -register to use a legacy National IPA, legacy U.S. Communities, legacy NCPA, or new OMNIA Partners contract. U.S. Communities, National IPA, and NCPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract's approved term. In the event we believe re -registration is necessary for any reason, OMNIA Partners will let you know. Softwailre lPiiroducts andlilt iiiii 1 1 o IIII iiia iiia Region 14 ESC - TX Contract Number: 01-164 May 1, 2023 through April 30, 2026 Option to renew for two (2) additional one-year periods through April 30, 2028 790 Master Agreement Documents • Offib4l S6gned Contract • ornU-act Award Il.....etteir Response Evaluation • [.::.:v llutiioirn IDocuments Solicitation Process • OirGgInM 1UP • Proof of IPubhc dorn • 1=Z If::P Opening D oc U rrn e ruts iiir IIIIe 1:)iroducts iiia iiir ilii IIIA VIII 1111""' VIII iiia iiia u Maricopa County, AZ Contract Number: 180233-001 December 12, 2018 to November 30, 2028 Executive Summary • L.) irn 6fo irm G u 6d arn ce 9 Ridding Master Agreement Documents • OffidA Sii irned Contract • Award Docuirneirnt • Nodce of Award • j I )OC #6 I:::)ii cllo a ire of Illirnve tirnei nt , ctiivtie • lZernew av l II.....etteir 1 Response Evaluation • l e l or'n e to lRRP • lava II u...0 til o rn Sinn m lana iry Solicitation Process • Oidg6r4l lR lRP • Piroof of IPuIbhcadwii 791 • [Receipt Il.....list Illl�li IIID IIID Ill�li Illi°° IIID ,, �u�w VIII IIII IIIA Sylni IIID Region 14 ESC - TX Contract Number: 01-97 August 1, 2019 to July 31, 2024 Option to renew for zero (0) additional one (1) year periods. Master Agreement Documents • Off6bl!41 �w ig6 r)ed Contract • Contract Award II.....etter • Contract lReinewall 1 • Product Il.....ine wird Response Evaluation • 3LAICS Iliieit II.desl w -')se to IFSIRlig • Evalluadoin Ii)ocumeints Solicitation Process • 0ir6g6ir41 IRIRP IC ocu..jirnent: • Proof of IPubll6cation °Illi°° °° Illhi III IIII y 11�)iroducts, IIIA IIII ° ,,IIII IIII Illins aind IIA °° IIII 111I�)iroducts aind s (Alimazain Web Services)(111f )11 I IIII ° IIII Illy Fairfax County, VA Contract Number: 4400006643 3 year initial term, May 1, 2016 - April 30, 2019; option to renew for (4) additional (1) year periods or any combination thereof Contract Extension until October 31, 2023 Executive Summary 792 9 Uniform GuIidance Contract Documents * ConU-act 4.40000664.3 1 ) I IF S61udons • CointiractAir neindii"neints4400006643IDII IF SOkjtlions • Contract Amendment #7 Extensbn • j IIDOC #6 [)sblosure of IlhrnvesV'nent ActIivties RFP Documents • IRI P 2000001701 • UP 20('.)(')001701 Addeindurn 1 • UP 20000011701 Addendum 2 • IRF::P 2000001701 Addendurn 3 • IRI F1 20000011701 IPosding D0CLAirT')eii iit Response Evaluation * AZ CoiniIii Haii"ice Systerns aind �Ill�iiiifo�iir�iirna"t�illo�iin IlMainagerneint Softwalre 1 11D Syninex) Region 14 ESC - TX Contract Number: 01-136 April 19, 2022 to April 30, 2025 Option to renew for two (2) additional one (1) year period through April 30, 2027. Master Agreement Documents • Official) Signed Contract • Contract Award I etteir Response Evaluation • Sul pHeir lReslponse to Rl:::P • Evak..jadon E)ocurnents Solicitation Process * Or6ginall lRlRP IDocuirrnernt 793 • Proof of IFu Ukcatiori Softwaire Sollutilaiins aindServices IIII 11 111 1 1, ll IIII IIn Region 4 ESC - TX Contract Number: R190902 Initial award from January 1, 2020 through December 31, 2022 with the option to renew for two (2) additional one (1) year periods through December 31, 2024. First renewal option exercised and new expiration date is December 31, 2024 Executive Summary • Execudve Suirnrnairy • F iriiciiirig ..... • �. .. �oirnpuairnce Questionnaire Master Agreement Documents • Offib4l Signed Contract • Award II.....etteir • Aw&rd II::)ocwneints • Contract IReinewall 1 • Contract ReinewA 2 • j II::) 0 C # 6 I:::)liscllosu_.uire of IllinvesVTieint Acdvties Response Evaluation • SuppIHer IResponse to IRFP • i valluadoiri Suirnii-- fairy Solicitation Process • riigiinall IRII:::P II:::)ocuimeint • RFP Questions & Answers • Proof of IF)u..ublHcatiioin • IRI IFS lRequest II.....lst • IZFIR Opening II::)ocuimeints 794 IData Stairage,IIII iiia iiiaged aind VIII' VIII' lilt ,Ilii iiiin (I)II ""'IllF IIII IIII IIID Region 14 ESC - TX Contract Number: 01-81 December 3, 2018 to November 30, 2023 Option to renew for zero (0) additional one (1) year periods. Master Agreement Documents • Oir gllir4l 3G ned Contract • Contract Award Il.....etteir • Contract 1[Reinewall 1 Response Evaluation • Suppher 1IReslponse to I IRP • I:::valluatGoiri IDocu ii"neints Solicitation Process • Oirii linall IRI:::P Il: OCUrnent • Proof of lPuIbhc:ati n IIIDe 1�)iiroducts andServices IIID IIII ""'1""So IIII IIII IIIA Region 14 ESC - TX Contract Number: 01-87 December 3, 2018 to November 30, 2023 Option to renew for zero (0) additional one (1) year periods. Master Agreement Documents • Offic4l Signed Contract • Contract Awaird II.....etteir • Contract 11 enewA 1 Response Evaluation 795 • SuppHer liZeslponse to MRP • Evakiadoin IDocuirneirnts Solicitation Process • Originall IRIRP 1..)ocument • Proof of F'Ublkation CyIII blir Security Sollutilllin s aind Associated IIID iii & Seirvillices (1 1 1111) Syninex) Region 4 ESC - TX Contract Number: R200803 October 1, 2020 to September 30, 2023 Option to renew for two (2) additional one-year periods through September 30, 2025 RENEWED THROUGH September 30, 2024 Executive Summary • Execu..jdve Su..jmirnary • Prickng • AuthoirGzed Subcontractors • App�roved I 6rie Card • 1'.)ue [)61I6geince Master Agreement Documents • Offid4l I. igned Contract • Cm--)tiractAwaird I..)ocuii"neints • ContractAward I etter • Contract 11=Zenewall 1 • Fech I..)ata Il eirgeir 09,29.2021 Response Evaluation • SupplI1eir 11=Zest oinse to IRIF P • Evalluat6on IDocuimeints Solicitation Process e Or6g6i-41 IRIRP IDocuirrneint 796 ILII• P Ad d e r) d u 1m 1 •RRPAddeindUim 2 • RF::TlAdd&ndum3 • R:F::PAddendum4. • IR If Ad d e Irn d LA inn 5 • RIC- F'Addendum 6 • IRF::T1 Qu..jesdans and Answers • Proof of IPulbhcatlian • IRIFI Iliequest I ist • F::P O Ip Irn li Irn IDOCUrnents 500)"I Dirivr�= IT,] 11 II M IID U S I IIID IIII IIE S r17 II r d j Ij , I'l I" S, C 0 1 (8 (")) -"3 lie 9 soll u I III0114S n n I, cl 1" f"I 1l I" I ("p 797 I - I t , I ) , ''S CO I- ""')o 1, Zvi ci u, 1. 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I F11111 I 111•'; 1 1 1 1 • + Effective Period Contract Type Contract Information Contract Documents Contract Administration Commodity Codes Additional Information Contract Details 07/13/2020 through 09/30/2024 Alternate Contract Source Contractors Pricing, How to Use This Contract (T 279.4_3 KB) Contractors by Product Category_T 130.26 KB) Service Updates Participating Addenda Master Agreements Bobby )o Mathes 850-410-0978 bobbyjo. mathesCa)dms.fl.gov Please refer to "How to Use This Contract" in the Contract Information section above. In accordance with subsection 282.703(5), Florida Statutes, "All state agencies shall use the SUNCOM Network for agency telecommunications services as the services become available." Services available from SUNCOM can be found at https://www.dms.myflorida.com/suncom. If you have any questions regarding the services that are available through SUNCOM, please contact the Division of Telecommunications at 888-478-6266, then press 3 for assistance. Description This alternate contract source is for the purchase or lease (as permitted by state and local requirements) of data communications products and services; for state agency customers, please note that this contract is only available for products and services that are not available on state term contracts or from SUNCOM. Please refer to "Contractors by Product Category" in the Contract Information section above for a complete list of products and services that are available from this alternate contract source. Document reader download link • L- n :: Adobe PDF Reader 802 Termsand CondJUoI vacyement � AccessibUi\y 5�a�ement � Copy�ghL0�2O23 Depa�menLo��anagement �ervices - E�ate of F|ohda 803 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB NASPO ValuePoint NASPO PARTICIPATING ADDENDUM MIN DATA COMMUNICATION PRODUCTS . AValuel`olnt SERVICES (2019-2026) Led by the State of Utah Master Agreement #: AR3230 Contractor: Extreme Networks, Inc. (Contractor) Participating Entity: State of Florida, Department of Management Services (Department) Agreement No. 43220000-NASPO-19-ACS 1. Scope: This addendum covers the NASPO ValuePoint Master Agreement for Data Communications Products and Services led by the State of Utah (Lead State) for use by Agencies, as defined in section 287.012, Florida Statutes, and authorized by section 287.042(16), Florida Statutes. For purposes of this Participating Addendum, the Department and Extreme Networks, Inc., are collectively referred to herein as the "Parties." 2. Alternate Contract Source Agreement (ACS): ACS refers to this Participating Addendum, Exhibit A: Additional Special Contract Conditions, Exhibit B: Special Contract Conditions, and the Master Agreement and all attachments. 3. Order of Precedence: All terms and conditions contained in the ACS are incorporated as if fully set forth herein and shall remain in full force and effect throughout the term of the ACS unless modified in writing by the parties. This Participating Addendum and Exhibit A: Additional Special Contract Conditions may only be modified or amended upon mutual written agreement by the Parties. If amendments are made to the Master Agreement, the Contractor shall: 1) notify the Department of such amendments; and 2) provided the Department is amenable to incorporating the amendments into the ACS, enter into a written amendment with the Department reflecting the addition of such amendments. In the event of conflict, the following order of priority governs: a) This Participating Addendum and all Amendments; b) Exhibit A: Additional Special Contract Conditions; c) Exhibit B: Special Contract Conditions; d) Attachment A: NASPO ValuePoint Master Agreement Terms & Conditions; e) Attachment B: Scope Awarded to Contractor f) Attachment C: Pricing Discounts and Value -Added Services g) An Order issued against the ACS; h) The Solicitation, SK18001 (Request for Proposals), Data Communications Products and Services; i) The Contractor's response to the Solicitation, as revised (if permitted) and accepted by the Lead State. Page 1 of 4 804 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB NASPO ValuePoint PARTICIPATING ADDENDUM DATA COMMUNICATION PRODUCTS & 4. Term of the Participating Addendum: � r 171 a) Initial Term: The initial term of the ACS will become effective on the last date the document is signed by all Parties, whichever is later, and shall be effective through September 30, 2024, unless terminated earlier, in accordance with Exhibit A: Additional Special Contract Conditions or Exhibit B: Special Contract Conditions. b) Renewal: Upon agreement of the Parties, the Department and the Contractor may renew the ACS in accordance with section 287.057(13), Florida Statutes, and Rule 60A- 1.048, Florida Administrative Code. Renewals must be in writing and are subject to the same term, conditions, and modifications set forth in the ACS. The Contractor and the Department may negotiate renewal term pricing, which shall not exceed the pricing provided during the initial term as set forth in the Master Agreement. 5. Product and Service Offering: The Contractor is authorized to provide the Products listed below: • Networking • Routers, Switches, Security, and Storage Networking • Wireless • Value Added Services are permitted under this PA to the extent they do not overlap with services offered through a state term contract. If the service(s) are offered through a state term contract, agency customers are obligated use the state term contract(s) to purchase the service(s). 6. Master Price Agreement Number: All purchase orders issued by agencies within the jurisdiction of this Participating Addendum shall include the NASPO ValuePoint Master Agreement number: AR3230 7. Primary Contacts: The primary contact individuals for this Participating Addendum are as follows (or their named successors): Contractor Name: Michael Swierk Address: 6480 Via Del Oro San Jose CA 95119 Telephone: 603-952-6909 Email: mswierk@extremenetworks.com This space intentionally left blank Page 2 of 4 805 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB NASPO ValuePoint PARTICIPATING ADDENDUM DATA COMMUNICATION PRODUCTS & State of Florida � r 171 Name: Joy Geller Address: 4050 Esplanade Way, Tallahassee Florida 32399 Telephone: 850-410-0978 Email: Loy,.qelllleir@dirns,.R,.gov 8. Participating State or Entity Terms and Conditions Participating State or Entity must check one of the boxes below. These modifications or additions apply only to actions and relationships within the State of Florida. A Participating Addendum shall not diminish, change, or impact the rights of the Lead State with regard to its contractual relationship with the Contractor under the Terms and Conditions of the State of Utah NASPO ValuePoint Master Agreement. �] No changes to the terms and conditions of the Master Agreement are required. [ X ] The following changes are modifying or supplementing the Master Agreement terms and conditions: Exhibit A — Additional Special Contract Conditions Exhibit B — Special Contract Conditions IN WITNESS WHEREOF, the Parties have executed this Addendum as of the date of execution by both parties below. Participating State: State of Florida Contractor: Extreme Networks, Inc. By: /� -�E- By: DocuSigned by: Name: Jonathan R. Satter Name: M94'U68 ittle Title: Secretary Title: Senior Vice President, Sales Date: 8/7/2020 1 2:43 PM EDT Date: 8/4/2020 1 3:23 PM EDT Page 3 of 4 806 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB NASPO ValuePoint NASPO PARTICIPATING ADDENDUM MIN DATA COMMUNICATION PRODUCTS . AValuel'oInt SERVICES (2019-2026) Led by the State of Utah For questions on executing a participating addendum, please contact: NASPO ValuePoint Cooperative Contracting Coordinator: Telephone: Email: info(a)naspovaluepointM [Please email fully executed PDF copy of this document to IPA iU.g§.p y II,g Pgiiir ,�,,,girg, to ....................�.................... support documentation of participation and posting in appropriate data bases.] Page 4 of 4 807 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB D triierrt of MANAGED SERVICES Wo serve I hoscvvlio serve Floricl�i ADDITIONAL SPECIAL CONTRACT CONDITIONS Exhibit A The following changes are modifying or supplementing the Master Agreement and ACS terms and conditions. These modifications or additions apply only to actions and relationships within the ACS. Upon execution of the ACS, Customers may purchase products and services under contract using the State of Florida Alternate Contract Source Number 43220000-NASPO-19-ACS. A. Vendor Registration: In order to complete any transaction between an Individual Customer and the Contractor, the Contractor must be registered in MyFloridaMarketPlace. B. Purchases: In order to procure products and services hereunder, Customers shall issue purchase orders or use a purchasing card which shall reference Florida Alternate Contract Source Number 4322000-NASPO-19-ACS. Customers are responsible for reviewing the terms and conditions of this ACS including all Exhibits. C. Additional Customer Terms: If any additional ordinance, rule, or other local governmental authority requires additional contract language before a Customer can make a purchase under this ACS, the Customer is responsible for entering a separate agreement with the Contractor and capturing that additional contract language therein. D. The State of Florida's performance and obligation to pay under this ACS is contingent upon an annual appropriation by the Legislature. The vendor shall comply with section 11.062, Florida Statutes and section 216.347, Florida Statutes, prohibiting use of funds to lobby the Legislature, Judicial, or state agencies. E. Product and Service Offerings: The Contractor is authorized to provide Products as referenced in Section 5 of the Participating Addendum (PA). Any Product Offerings not listed are not approved. F. Hours of Work: The Contractor will provide services and support during the States normal working hours. Normal working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, excluding holidays. Days observed as holidays by State agencies are provided via the link below: https://www.dms.myflorida.com/workforce operations/human resource management/fo r state personnel system hr practitioners/state holidays G. Employment Eligibility Verification: The language of subsection 13.2 of the Special Contract Conditions regarding E -Verify shall apply to resellers as well as other subcontractors. 808 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB H. Price List/Preferred Price: The Contractor's price list will be the same as the NASPO ValuePoint price list, and the Department will post a link on the Department's website to the price list posted on the NASPO ValuePoint website. Contractors are encouraged to provide special pricing and/or tiered discount rates applicable to State of Florida Customers wherever possible. I. Orders: Any Order placed by a Customer for a Product and/or Service available under the Master Agreement shall be deemed to be a sale under and governed by the terms and conditions of the ACS. To the extent the Customer and the Contractor agree on additional terms, the terms will be documented on the Customer Order, signed by both parties, and integrated into the ACS order of precedence as reflected on the PA. J. Electronic Invoicing: The Contractor may supply electronic invoices in lieu of paper- based invoices for those transactions processed through MFMP. Electronic invoices may be submitted to the agency through one of the mechanisms as listed below: a. EDI (Electronic Data Interchange) This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the Ariba Network (AN) for catalog and non -catalog goods and services. b. PO Flip via AN The online process allows Contractors to submit invoices via the AN for catalog and non -catalog goods and services. Contractors have the ability to create an invoice directly from their Inbox in their AN account by simply "flipping" the PO into an invoice. This option does not require any special software or technical capabilities. For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third -party provider of MFMP, a state contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third -party provider the right and license to reproduce and display within the system the Contractor's trademarks, system marks, logos, trade dress, or other branding designation that identifies the products made available by the Contractor under the contract. The Contractor will work with the MFMP management team to obtain specific requirements for the electronic invoicing if needed. K. Product Installation & Invoicing: Contractor will provide timely billing and Customer will notify Contractor, in writing, of any billing concern. In order for Contractor to generate accurate service invoices, Purchasing Entities shall provide meter reads within the Contractor(s) requested timeframe. Contract No. 43220000-NASPO-19-ACS Data Communication Products and Services 809 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB L. Contract Reporting: The Contractor shall report information on orders received from Customers associated with the ACS. The Contractor shall submit reports in accordance with the following schedule: Report Period Covered Due Dates MFMP Transaction Report Calendar month 15th calendar day of the month following the receipt of payment for the vendor's good or services. Contract Quarterly Sales State's Fiscal 15 calendar days after close of the period Report Quarter No favorable action will be considered for any contractor who has outstanding Contract Quarterly Sales Reports, MFMP Transaction Fee Reports, or any other documentation, to include fees / monies that is required under the ACS. c. Contract Quarterly Sales Report: The Contractor agrees to submit a Quarterly Sales Report to the Department's Contract Manager within 15 calendar days after the close of each State Fiscal quarter. Quarterly reporting timeframes coincide with the State Fiscal Year as follows: Quarter 1 - (July -September) — due October 15th. Quarter 2 - (October -December) — due January 15th. Quarter 3 - (January -March) — due April 15th. Quarter 4 - (April -June) — due July 15th. Quarterly reporting requirements begin the date of ACS execution. Reports must be submitted in MS Excel format and can be retrieved by accessing the following link at FL DMS Quarterly Sales Report Form. The report will include all sales (orders) from Customers received (associated with this ACS) during the period. Initiation and submission of the Quarterly Report is the responsibility of the Contractor without prompting or notification from the Department's Contract Manager. If no orders are received during the period, the Contractor must submit a report stating that there was no activity. If the Contractor fails to submit two consecutive quarterly sales reports, this ACS may be terminated for convenience or the Department may choose to not renew the ACS. In addition, the Department may require additional sales information such as copies of purchase orders, or ad hoc sales reports. The Contractor shall submit these specific ad hoc requests within the specified amount of time as requested by the Department. d. MFMP Transaction Fee Report: The Contractor is required to submit monthly Transaction Fee Reports in the Department's electronic format. Reports are due 15 calendar days after the end of the reporting period. For information on how to submit Transaction Fee Reports online, please reference the detailed fee reporting instructions and Vendor training presentations available online at the Transaction Fee Reporting and Vendor Training subsections under Vendor on the MFMP Contract No. 43220000-NASPO-I9-ACS Data Communication Products and Services 810 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB website: MFMP Transaction Fee and Reporting. Assistance is also available with the Transaction Fee Reporting System from the MFMP Customer Service Desk by email at feeprocessing(a�m)floridamarketplace.com or telephone 866-FLA-EPRO (866- 352-3776) from 8:00 a.m. to 6:00 p.m. Eastern Time. M. Ad hoc Reports: The Department reserves the right to require additional reports or information pertaining to this ACS and any resulting purchase orders or contracts with customers. The Contractor must submit a report or information within five (5) business days after receipt of a Department request, unless otherwise approved by the Department. N. Financial Consequences: The following financial consequences will be assessed for nonperformance of the Quarterly Sales Report and Monthly Transaction Fee Report requirements. The State reserves the right to withhold payment or implement other appropriate remedies, such as contract termination or nonrenewal. These consequences for non-performance are not to be considered penalties. The financial consequences will be paid via check or money order and made out to the Department of Management Services in US Dollars within 30 calendar days after the required report submission date. These consequences are individually assessed for failures over each target period beginning with the first full month or quarter of the contract performance and every quarter thereafter. These consequences of non-performance shall not be considered penalties. O. Business Review Meetings: The Department reserves the right to schedule business review meetings as frequently as necessary. The Participating State will provide the format for the Contractor's agenda. Prior to the meeting, the Contractor shall submit the completed agenda to the Participating State/Entity for review and acceptance. The Contractor shall address the agenda items and any of the Participating State's additional concerns at the meeting. At minimum, the parties shall meet to discuss: a. Program compliance b. Program trending review c. Savings report: Hard dollar and soft dollar d. Spend report e. Subcontractor and contingent staff performance f. Recommendations for improved compliance and performance Contract No. 43220000-NASPO-I9-ACS Data Communication Products and Services 811 Performance Financial Target Consequence Performance Metrics Description Frequency for Non - Performance Per Day Late Quarterly Sales Report Quarterly Sales Report are due 100% Quarterly $250 Submission on or before the 15th calendar day after close of a quarter. Monthly Transaction Fee Transaction Fee Report are due 100% Monthly $100 Report on or before the 15th calendar day after close of the period. The financial consequences will be paid via check or money order and made out to the Department of Management Services in US Dollars within 30 calendar days after the required report submission date. These consequences are individually assessed for failures over each target period beginning with the first full month or quarter of the contract performance and every quarter thereafter. These consequences of non-performance shall not be considered penalties. O. Business Review Meetings: The Department reserves the right to schedule business review meetings as frequently as necessary. The Participating State will provide the format for the Contractor's agenda. Prior to the meeting, the Contractor shall submit the completed agenda to the Participating State/Entity for review and acceptance. The Contractor shall address the agenda items and any of the Participating State's additional concerns at the meeting. At minimum, the parties shall meet to discuss: a. Program compliance b. Program trending review c. Savings report: Hard dollar and soft dollar d. Spend report e. Subcontractor and contingent staff performance f. Recommendations for improved compliance and performance Contract No. 43220000-NASPO-I9-ACS Data Communication Products and Services 811 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB Failure to comply with this section may result in the Contractor being found in default and PA termination. P. Resellers/Partners: The Contractor may use resellers/partners in order to provide equipment and services. All resellers/partners shall be the direct responsibility of the Contractor. The Contractor is responsible for all liability, terms, and conditions within the ACS and the Customer Order. The Contractors resellers/partners' participation will be in accordance with the terms and conditions set forth in the ACS and the Customer Order. If a reseller/partner is authorized to conduct business on behalf of the Contractor and the reseller/partner is to receive compensation from the Contractor for its services, then any dispute between the Contractor and the reseller/partner shall be resolved between the Contractor and the reseller/partner. The State of Florida is not a party to any agreement entered into between the Contractor and its resellers/partners. The Contractor shall be responsible to report all contract sales (and pay any associated MFMP transaction fees), including those of any such resellers/partners and shall ensure that all such resellers/partners meet the following requirements: • Have an active registration with the Florida Department of State, Division of Corporations (www.sunbiz.org) • Registered in the MFMP Vendor Information Portal (httr)s://vendor. myfloridamarketplace.com ) • Not be on the State of Florida's Convicted, Suspended, or Discriminatory lists http://www.dms.myflorida.com/business operations/State purchasing/vendor inf ormation/convicted suspended discriminatory complaints vendor lists • Have a copy of E -Verify Status on file • Have a current W-9 filed with the Florida Department of Financial Services (https://fivendor.mvfloridacfo.com Q. All licenses obtained under this ACS shall be transferable to the extent necessary for any Customer reorganization under section 20.06, Florida Statutes. Contract No. 43220000-NASPO-19-ACS Data Communication Products and Services 812 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB Exhibit B SPECIAL CONTRACT CONDITIONS JULY 1, 2019 VERSION Table of Contents SECTION 1. DEFINITION...........................................................................................................................2 SECTION 2. CONTRACT TERM AND TERMINATION................................................................................. 2 SECTION 3. PAYMENT AND FEES.............................................................................................................3 SECTION 4. CONTRACT MANAGEMENT..................................................................................................4 SECTION 5. COMPLIANCE WITH LAWS....................................................................................................6 SECTION 6. MISCELLANEOUS..................................................................................................................7 SECTION 7. LIABILITY AND INSURANCE........................................................................................................... 9 SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT, AND INTELLECTUAL PROPERTY..............................................................................................................................................10 SECTION 9. DATA SECURITY..................................................................................................................12 SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS..........................................................13 SECTION 11. CONTRACT MONITORING................................................................................................14 SECTION 12. CONTRACT AUDITS...........................................................................................................15 SECTION 13. BACKGROUND SCREENING AND SECURITY...................................................................... 16 SECTION 14. WARRANTY OF CONTRACTOR'S ABILITY TO PERFORM .................................................... 17 In accordance with Rule 60A-1.002(7), F.A.C., Form PUR 1000 is included herein by reference but is superseded in its entirety by these Special Contract Conditions. SP approved version 7-1-2019 1 813 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB SECTION 1. DEFINITION. The following definition applies in addition to the definitions in Chapter 287, Florida Statutes (F.S.), and Rule Chapter 60A-1, Florida Administrative Code (F.A.C.): 1.1 Customer. The agency or eligible user that purchases commodities or contractual services pursuant to the Contract. SECTION 2. CONTRACT TERM AND TERMINATION. 2.1 Initial Term. The initial term will begin on the date set forth in the Contract documents or on the date the Contract is signed by all Parties, whichever is later. 2.2 Renewal. Upon written agreement, the Department and the Contractor may renew the Contract in whole or in part only as set forth in the Contract documents, and in accordance with section 287.057(13), F.S. 2.3 Suspension of Work and Termination. 2.3.1 Suspension of Work. The Department may, at its sole discretion, suspend any or all activities under the Contract, at any time, when it is in the best interest of the State of Florida to do so. The Customer may suspend a resulting contract or purchase order, at any time, when in the best interest of the Customer to do so. The Department or Customer will provide the Contractor written notice outlining the particulars of the suspension. After receiving a suspension notice, the Contractor must comply with the notice and will cease the performance of the Contract or purchase order. Suspension of work will not entitle the Contractor to any additional compensation. The Contractor will not resume performance of the Contract or purchase order until so authorized by the Department. 2.3.2 Termination for Convenience. The Contract may be terminated by the Department in whole or in part at any time, in the best interest of the State of Florida. If the Contract is terminated before performance is completed, the Contractor will be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the Contract price as the amount of work satisfactorily performed. All work in progress will become the property of the Customer and will be turned over promptly by the Contractor. 2.3.3 Termination for Cause. If the performance of the Contractor is not in compliance with the Contract requirements or the Contractor has defaulted, the Department may: (a) immediately terminate the Contract; (b) notify the Contractor of the noncompliance or default, require correction, and specify the date by which the correction must be completed before the Contract is terminated; or (c) take other action deemed appropriate by the Department. SP approved version 7-1-2019 2 814 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB SECTION 3. PAYMENT AND FEES. 3.1 Pricing. The Contractor will not exceed the pricing set forth in the Contract documents. 3.2 Price Decreases. The following price decrease terms will apply to the Contract: 3.2.1 Quantity Discounts. Contractor may offer additional discounts for one-time delivery of large single orders; 3.2.2 Preferred Pricing. The Contractor guarantees that the pricing indicated in this Contract is a maximum price. Additionally, Contractor's pricing will not exceed the pricing offered under comparable contracts. Comparable contracts are those that are similar in size, scope, and terms. In compliance with section 216.0113, F.S., Contractor must annually submit an affidavit from the Contractor's authorized representative attesting that the Contract complies with this clause. 3.2.3 Sales Promotions. In addition to decreasing prices for the balance of the Contract term due to a change in market conditions, the Contractor may conduct sales promotions involving price reductions for a specified lesser period. The Contractor must submit documentation identifying the proposed: (1) starting and ending dates of the promotion, (2) commodities or contractual services involved, and (3) promotional prices compared to then -authorized prices. 3.3 Payment Invoicing. The Contractor will be paid upon submission of invoices to the Customer after delivery and acceptance of commodities or contractual services is confirmed by the Customer. Invoices must contain sufficient detail for an audit and contain the Contract Number and the Contractor's Federal Employer Identification Number. 3.4 Purchase Order. A Customer may use purchase orders to buy commodities or contractual services pursuant to the Contract and, if applicable, the Contractor must provide commodities or contractual services pursuant to purchase orders. Purchase orders issued pursuant to the Contract must be received by the Contractor no later than the close of business on the last day of the Contract's term. The Contractor is required to accept timely purchase orders specifying delivery schedules that extend beyond the Contract term even when such extended delivery will occur after expiration of the Contract. Purchase orders shall be valid through their specified term and performance by the Contractor, and all terms and conditions of the Contract shall survive the termination or expiration of the Contract and apply to the Contractor's performance. The duration of purchase orders for recurring deliverables shall not exceed the expiration of the Contract by more than twelve months. Any purchase order terms and conditions conflicting with these Special Contract Conditions shall not become a part of the Contract. 3.5 Travel. Travel expenses are not reimbursable unless specifically authorized by the Customer in writing and may be reimbursed only in accordance with section 112.061, F.S. SP approved version 7-1-2019 3 815 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB 3.6 Annual Appropriation. Pursuant to section 287.0582, F.S., if the Contract binds the State of Florida or an agency for the purchase of services or tangible personal property for a period in excess of one fiscal year, the State of Florida's performance and obligation to pay under the Contract is contingent upon an annual appropriation by the Legislature. 3.7 Transaction Fees. The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system pursuant to section 287.057(22), F.S. All payments issued by Customers to registered Vendors for purchases of commodities or contractual services will be assessed Transaction Fees as prescribed by rule 60A-1.031, F.A.C., or as may otherwise be established by law. Vendors must pay the Transaction Fees and agree to automatic deduction of the Transaction Fees when automatic deduction becomes available. Vendors will submit any monthly reports required pursuant to the rule. All such reports and payments will be subject to audit. Failure to comply with the payment of the Transaction Fees or reporting of transactions will constitute grounds for declaring the Vendor in default and subject the Vendor to exclusion from business with the State of Florida. 3.8 Taxes. Taxes, customs, and tariffs on commodities or contractual services purchased under the Contract will not be assessed against the Customer or Department unless authorized by Florida law. 3.9 Return of Funds. Contractor will return any overpayments due to unearned funds or funds disallowed pursuant to the terms of the Contract that were disbursed to the Contractor. The Contractor must return any overpayment within forty (40) calendar days after either discovery by the Contractor, its independent auditor, or notification by the Department or Customer of the overpayment. SECTION 4. CONTRACT MANAGEMENT. 4.1 Composition and Priority. The Contractor agrees to provide commodities or contractual services to the Customer as specified in the Contract. Additionally, the terms of the Contract supersede the terms of all prior agreements between the Parties on this subject matter. 4.2 Notices. All notices required under the Contract must be delivered to the designated Contract Manager in a manner identified by the Department. 4.3 Department's Contract Manager. The Department's Contract Manager, who is primarily responsible for the Department's oversight of the Contract, will be identified in a separate writing to the Contractor upon Contract signing in the following format: Department's Contract Manager Name Department's Name Department's Physical Address Department's Telephone # Department's Email Address SP approved version 7-1-2019 816 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB If the Department changes the Contract Manager, the Department will notify the Contractor. Such a change does not require an amendment to the Contract. 4.4 Contractor's Contract Manager. The Contractor's Contract Manager, who is primarily responsible for the Contractor's oversight of the Contract performance, will be identified in a separate writing to the Department upon Contract signing in the following format: Contractor's Contract Manager Name Contractor's Name Contractor's Physical Address Contractor's Telephone # Contractor's Email Address If the Contractor changes its Contract Manager, the Contractor will notify the Department. Such a change does not require an amendment to the Contract. 4.5 Diversity. 4.5.1 Office of Supplier Diversity. The State of Florida supports its diverse business community by creating opportunities for woman-, veteran-, and minority-owned small business enterprises to participate in procurements and contracts. The Department encourages supplier diversity through certification of woman-, veteran-, and minority-owned small business enterprises and provides advocacy, outreach, and networking through regional business events. For additional information, please contact the Office of Supplier Diversity (OSD) at osdinfo@dms.myflorida.com. 4.5.2 Diversity Reporting. Upon request, the Contractor will report to the Department its spend with business enterprises certified by the OSD. These reports must include the time period covered, the name and Federal Employer Identification Number of each business enterprise utilized during the period, commodities and contractual services provided by the business enterprise, and the amount paid to the business enterprise on behalf of each agency purchasing under the Contract. 4.6 RESPECT. Subject to the agency determination provided for in section 413.036, F.S., the following statement applies: IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES THAT ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM A NONPROFIT AGENCY FOR THE BLIND OR FOR THE SEVERELY HANDICAPPED THAT IS QUALIFIED PURSUANT TO CHAPTER 413, FLORIDA STATUTES, IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 413.036(1) AND (2), FLORIDA STATUTES; AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THE STATE AGENCY INSOFAR AS DEALINGS WITH SUCH QUALIFIED NONPROFIT AGENCY ARE CONCERNED. Additional information about RESPECT and the commodities or contractual services it offers is available at IIS.ttp.a-J.................................. ,.ir �p p 11 iri'i a .csir . SP approved version 7-1-2019 817 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB 4.7 PRIDE. Subject to the agency determination provided for in sections 287.042(1) and 946.515, F.S., the following statement applies: IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES WHICH ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM THE CORPORATION IDENTIFIED UNDER CHAPTER 946, F.S., IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 946.515(2) AND (4), F.S.; AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THIS AGENCY INSOFAR AS DEALINGS WITH SUCH CORPORATION ARE CONCERNED. Additional information about PRIDE and the commodities or contractual services it offers is available at Ih t- .--:,!/ w,. iri'ide:::: i2��irp.irii ;,,gir . SECTION 5. COMPLIANCE WITH LAWS. 5.1 Conduct of Business. The Contractor must comply with all laws, rules, codes, ordinances, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and authority. For example, the Contractor must comply with section 274A of the Immigration and Nationality Act, the Americans with Disabilities Act, Health Insurance Portability and Accountability Act, if applicable, and all prohibitions against discrimination on the basis of race, religion, sex, creed, national origin, handicap, marital status, or veteran's status. The provisions of subparagraphs 287.058(1)(a) -(c), and (g), F.S., are hereby incorporated by reference. 5.2 Dispute Resolution, Governing Law, and Venue. Any dispute concerning performance of the Contract shall be decided by the Department's designated Contract Manager, who will reduce the decision to writing and serve a copy on the Contractor. The decision of the Contract Manager shall be final and conclusive. Exhaustion of this administrative remedy is an absolute condition precedent to the Contractor's ability to pursue legal action related to the Contract or any other form of dispute resolution. The laws of the State of Florida govern the Contract. The Parties submit to the jurisdiction of the courts of the State of Florida exclusively for any legal action related to the Contract. Further, the Contractor hereby waives all privileges and rights relating to venue it may have under Chapter 47, F.S., and all such venue privileges and rights it may have under any other statute, rule, or case law, including, but not limited to, those based on convenience. The Contractor hereby submits to venue in the county chosen by the Department. 5.3 Department of State Registration. Consistent with Title XXXVI, F.S., the Contractor and any subcontractors that assert status, other than a sole proprietor, must provide the Department with conclusive evidence of a certificate of status, not subject to qualification, if a Florida business entity, or of a certificate of authorization if a foreign business entity. 5.4 Suspended, Convicted, and Discriminatory Vendor Lists. In accordance with sections 287.042, 287.133, and 287.134, F.S., an entity or affiliate who is on the Suspended Vendor List, Convicted Vendor List, or Discriminatory Vendor List may not perform work as a contractor, supplier, subcontractor, or consultant under the Contract. The Contractor must notify the Department if it or any of its suppliers, SP approved version 7-1-2019 6 818 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB subcontractors, or consultants have been placed on the Suspended Vendor List, Convicted Vendor List, or Discriminatory Vendor List during the term of the Contract. 5.5 Scrutinized Companies - Termination by the Department. The Department may, at its option, terminate the Contract if the Contractor is found to have submitted a false certification as provided under section 287.135(5), F.S., or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, or to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel. 5.6 Cooperation with Inspector General and Records Retention. Pursuant to section 20.055(5), F.S., the Contractor understands and will comply with its duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing. Upon request of the Inspector General or any other authorized State official, the Contractor must provide any information the Inspector General deems relevant to the Contractor's integrity or responsibility. Such information may include, but will not be limited to, the Contractor's business or financial records, documents, or files of any type or form that refer to or relate to the Contract. The Contractor will retain such records for the longer of five years after the expiration of the Contract, or the period required by the General Records Schedules maintained by the Florida Department of State, at the Department of State's Records Management website. The Contractor agrees to reimburse the State of Florida for the reasonable costs of investigation incurred by the Inspector General or other authorized State of Florida official for investigations of the Contractor's compliance with the terms of this or any other agreement between the Contractor and the State of Florida which results in the suspension or debarment of the Contractor. Such costs will include but will not be limited to: salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees. The Contractor agrees to impose the same obligations to cooperate with the Inspector General and retain records on any subcontractors used to provide goods or services under the Contract. SECTION 6. MISCELLANEOUS. 6.1 Subcontractors. The Contractor will not subcontract any work under the Contract without prior written consent of the Department. The Contractor is fully responsible for satisfactory completion of all its subcontracted work. The Department supports diversity in its procurements and contracts, and requests that the Contractor offer subcontracting opportunities to certified woman-, veteran-, and minority-owned small businesses. The Contractor may contact the OSD at osdhelp@dms.myflorida.com for information on certified small business enterprises available for subcontracting opportunities. 6.2 Assignment. The Contractor will not sell, assign, or transfer any of its rights, duties, or obligations under the Contract without the prior written consent of the Department. However, the Contractor may waive its right to receive payment and assign same upon notice to the Department. In the event of any assignment, the Contractor remains responsible for performance of the Contract, unless such responsibility is expressly waived by the Department. The Department may assign the Contract with prior written notice to the Contractor. SP approved version 7-1-2019 819 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB 6.3 Independent Contractor. The Contractor and its employees, agents, representatives, and subcontractors are independent contractors and not employees or agents of the State of Florida and are not entitled to State of Florida benefits. The Department and Customer will not be bound by any acts or conduct of the Contractor or its employees, agents, representatives, or subcontractors. The Contractor agrees to include this provision in all its subcontracts under the Contract. 6.4 Inspection and Acceptance of Commodities. 6.4.1 Risk of Loss. Matters of inspection and acceptance are addressed in section 215.422, F.S. Until acceptance, risk of loss or damage will remain with the Contractor. The Contractor will be responsible for filing, processing, and collecting all damage claims. To assist the Contractor with damage claims, the Customer will: record any evidence of visible damage on all copies of the delivering carrier's bill of lading; report damages to the carrier and the Contractor; and provide the Contractor with a copy of the carrier's bill of lading and damage inspection report. 6.4.2 Rejected Commodities. When a Customer rejects a commodity, Contractor will remove the commodity from the premises within ten (10) calendar days after notification of rejection, and the risk of loss will remain with the Contractor. Commodities not removed by the Contractor within ten (10) calendar days will be deemed abandoned by the Contractor, and the Customer will have the right to dispose of such commodities. Contractor will reimburse the Customer for costs and expenses incurred in storing or effecting removal or disposition of rejected commodities. 6.5 Safety Standards. Performance of the Contract for all commodities or contractual services must comply with requirements of the Occupational Safety and Health Act and other applicable State of Florida and federal requirements. 6.6 Ombudsman. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this office are found in section 215.422, F.S., which include disseminating information relative to prompt payment and assisting contractors in receiving their payments in a timely manner from a Customer. The Vendor Ombudsman may be contacted at (850) 413-5516. 6.7 Time is of the Essence. Time is of the essence regarding every obligation of the Contractor under the Contract. Each obligation is deemed material, and a breach of any such obligation (including a breach resulting from untimely performance) is a material breach. 6.8 Waiver. The delay or failure by the Department or the Customer to exercise or enforce any rights under the Contract will not constitute waiver of such rights. 6.9 Modification and Severability. The Contract may only be modified by written agreement between the Department and the Contractor. Should a court determine any provision of the Contract is invalid, the remaining provisions will not be affected, and the rights and obligations of the Parties will SP approved version 7-1-2019 8 820 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB be construed and enforced as if the Contract did not contain the provision held invalid. 6.10 Cooperative Purchasing. Pursuant to their own governing laws, and subject to the agreement of the Contractor, governmental entities that are not Customers may make purchases under the terms and conditions contained herein, if agreed to by Contractor. Such purchases are independent of the Contract between the Department and the Contractor, and the Department is not a party to these transactions. Agencies seeking to make purchases under this Contract are required to follow the requirements of Rule 60A-1.045(5), F.A.C. SECTION 7. LIABILITY AND INSURANCE. 7.1 Workers' Compensation Insurance. The Contractor shall maintain workers' compensation insurance as required under the Florida Workers' Compensation Law or the workers' compensation law of another jurisdiction where applicable. The Contractor must require all subcontractors to similarly provide workers' compensation insurance for all of the latter's employees. In the event work is being performed by the Contractor under the Contract and any class of employees performing the work is not protected under Workers' Compensation statutes, the Contractor must provide, and cause each subcontractor to provide, adequate insurance satisfactory to the Department, for the protection of employees not otherwise protected. 7.2 General Liability Insurance. The Contractor must secure and maintain Commercial General Liability Insurance, including bodily injury, property damage, products, personal and advertising injury, and completed operations. This insurance must provide coverage for all claims that may arise from performance of the Contract or completed operations, whether by the Contractor or anyone directly or indirectly employed by the Contractor. Such insurance must include the State of Florida as an additional insured for the entire length of the resulting contract. The Contractor is responsible for determining the minimum limits of liability necessary to provide reasonable financial protections to the Contractor and the State of Florida under the resulting contract. 7.3 Florida Authorized Insurers. All insurance shall be with insurers authorized and eligible to transact the applicable line of insurance business in the State of Florida. The Contractor shall provide Certification (s) of Insurance evidencing that all appropriate coverage is in place and showing the Department to be an additional insured. 7.4 Performance Bond. Not applicable. 7.5 Indemnification. To the extent permitted by Florida law, the Contractor agrees to indemnify, defend, and hold the Customer and the State of Florida, its officers, employees, and agents harmless from all fines, claims, assessments, suits, judgments, or damages, including consequential, special, indirect, and punitive damages, including court costs and attorney's fees, arising from or relating to violation or infringement of a trademark, copyright, patent, trade secret, or intellectual property right or out of any acts, actions, breaches, neglect, or omissions of the Contractor, its employees, agents, subcontractors, assignees, or delegates related to the Contract, as well as for any SP approved version 7-1-2019 821 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB determination arising out of or related to the Contract that the Contractor or Contractor's employees, agents, subcontractors, assignees, or delegates are not independent contractors in relation to the Customer. The Contract does not constitute a waiver of sovereign immunity or consent by the Customer or the State of Florida or its subdivisions to suit by third parties. Without limiting this indemnification, the Customer may provide the Contractor (1) written notice of any action or threatened action, (2) the opportunity to take over and settle or defend any such action at Contractor's sole expense, and (3) assistance in defending the action at Contractor's sole expense. 7.6 Limitation of Liability. Unless otherwise specifically enumerated in the Contract or in the purchase order, neither the Department nor the Customer shall be liable for special, indirect, punitive, or consequential damages, including lost data or records (unless the Contract or purchase order requires the Contractor to back-up data or records), even if the Department or Customer has been advised that such damages are possible. Neither the Department nor the Customer shall be liable for lost profits, lost revenue, or lost institutional operating savings. The Department or Customer may, in addition to other remedies available to them at law or equity and upon notice to the Contractor, retain such monies from amounts due Contractor as may be necessary to satisfy any claim for damages, penalties, costs, and the like asserted by or against them. The State may set off any liability or other obligation of the Contractor or its affiliates to the State against any payments due the Contractor under any contract with the State. SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT, AND INTELLECTUAL PROPERTY. 8.1 Public Records. 8.1.1 Termination of Contract. The Department may terminate the Contract for refusal by the Contractor to comply with this section by not allowing access to all public records, as defined in Chapter 119, F. S., made or received by the Contractor in conjunction with the Contract. 8.1.2 Statutory Notice. Pursuant to section 119.0701(2)(a), F.S., for contracts for services with a contractor acting on behalf of a public agency, as defined in section 119.011(2), F.S., the following applies: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE TELEPHONE NUMBER, EMAIL ADDRESS, AND MAILING ADDRESS PROVIDED IN THE RESULTING CONTRACT OR PURCHASE ORDER. Pursuant to section 119.0701(2)(b), F.S., for contracts for services with a contractor acting on behalf of a public agency as defined in section 119.011(2), F.S., the Contractor shall: (a) Keep and maintain public records required by the public agency to perform the SP approved version 7-1-2019 10 822 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB service. (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by law for the duration of the Contract term and following the completion of the Contract if the Contractor does not transfer the records to the public agency. (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 8.2 Protection of Trade Secrets or Otherwise Confidential Information. 8.2.1 Contractor Designation of Trade Secrets or Otherwise Confidential Information. If the Contractor considers any portion of materials to be trade secret under section 688.002 or 812.081, F.S., or otherwise confidential under Florida or federal law, the Contractor must clearly designate that portion of the materials as trade secret or otherwise confidential when submitted to the Department. The Contractor will be responsible for responding to and resolving all claims for access to Contract -related materials it has designated trade secret or otherwise confidential. 8.2.2 Public Records Requests. If the Department receives a public records request for materials designated by the Contractor as trade secret or otherwise confidential under Florida or federal law, the Contractor will be responsible for taking the appropriate legal action in response to the request. If the Contractor fails to take appropriate and timely action to protect the materials designated as trade secret or otherwise confidential, the Department will provide the materials to the requester. 8.2.3 Indemnification Related to Confidentiality of Materials. The Contractor will protect, defend, indemnify, and hold harmless the Department for claims, costs, fines, and attorney's fees arising from or relating to its designation of materials as trade secret or otherwise confidential. 8.3 Document Management. The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers, and documents that were made in relation to this Contract. The Contractor must retain all documents related to the Contract for five (5) years after expiration of the Contract or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at the Department of State's Records Management website. 8.4 Intellectual Property. SP approved version 7-1-2019 11 823 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB 8.4.1 Ownership. Unless specifically addressed otherwise in the Contract, the State of Florida shall be the owner of all intellectual property rights to all property created or developed in connection with the Contract. In connection with Contractor's professional services, deliverables are provided on a licensed basis, as set forth in Attachment A. 8.4.2 Patentable Inventions or Discoveries. Any inventions or discoveries developed in the course, or as a result, of services in connection with the Contract that are patentable pursuant to 35 U.S.C. § 101 are the sole property of the State of Florida. Contractor must inform the Customer of any inventions or discoveries developed or made through performance of the Contract, and such inventions or discoveries will be referred to the Florida Department of State for a determination on whether patent protection will be sought. The State of Florida will be the sole owner of all patents resulting from any invention or discovery made through performance of the Contract. 8.4.3 Copyrightable Works. Contractor must notify the Department or State of Florida of any publications, artwork, or other copyrightable works developed in connection with the Contract. All copyrights created or developed through performance of the Contract are owned solely by the State of Florida. SECTION 9. DATA SECURITY. The Contractor will maintain the security of State of Florida data including, but not limited to, maintaining a secure area around any displayed visible data and ensuring data is stored and secured when not in use. The Contractor and subcontractors will not perform any of the services from outside of the United States, and the Contractor will not allow any State of Florida data to be sent by any medium, transmitted, or accessed outside the United States due to Contractor's action or inaction. In the event of a security breach involving State of Florida data, the Contractor shall give notice to the Customer and the Department within one business day. "Security breach" for purposes of this section will refer to a confirmed event that compromises the confidentiality, integrity, or availability of data. Once a data breach has been contained, the Contractor must provide the Department with a post -incident report documenting all containment, eradication, and recovery measures taken. The Department reserves the right in its sole discretion to enlist a third party to audit Contractor's findings and produce an independent report, and the Contractor will fully cooperate with the third party. The Contractor will also comply with all HIPAA requirements and any other state and federal rules and regulations regarding security of information SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS. 10.1 Gratuities. The Contractor will not, in connection with this Contract, directly or indirectly (1) offer, give, or agree to give anything of value to anyone as consideration for any State of Florida officer's or employee's decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or (2) offer, give, or agree to give to anyone anything of value for the benefit of, or at the direction or request of, any State of Florida officer or employee. 10.2 Lobbying. In accordance with sections 11.062 and 216.347, F.S., Contract funds are not to be used for the purpose of lobbying the Legislature, the judicial branch, or the Department. SP approved version 7-1-2019 12 824 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB Pursuant to section 287.058(6), F.S., the Contract does not prohibit the Contractor from lobbying the executive or legislative branch concerning the scope of services, performance, term, or compensation regarding the Contract after the Contract is executed and during the Contract term. 10.3 Communications. 10.3.1 Contractor Communication or Disclosure. The Contractor shall not make any public statements, press releases, publicity releases, or other similar communications concerning the Contract or its subject matter or otherwise disclose or permit to be disclosed any of the data or other information obtained or furnished in compliance with the Contract, without first notifying the Customer's Contract Manager and securing the Customer's prior written consent. 10.3.2 Use of Customer Statements. The Contractor shall not use any statement attributable to the Customer or its employees for the Contractor's promotions, press releases, publicity releases, marketing, corporate communications, or other similar communications, without first notifying the Customer's Contract Manager and securing the Customer's prior written consent. SECTION 11. CONTRACT MONITORING. 11.1 Performance Standards. The Contractor agrees to perform all tasks and provide deliverables as set forth in the Contract. The Department and the Customer will be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof. 11.2 Performance Deficiencies and Financial Consequences of Non -Performance. 11.2.1 Proposal of Corrective Action Plan. In addition to the processes set forth in the Contract (e.g., service level agreements), if the Department or Customer determines that there is a performance deficiency that requires correction by the Contractor, then the Department or Customer will notify the Contractor. The correction must be made within a time -frame specified by the Department or Customer. The Contractor must provide the Department or Customer with a corrective action plan describing how the Contractor will address all performance deficiencies identified by the Department or Customer. 11.2.2 Retainage for Unacceptable Corrective Action Plan or Plan Failure. If the corrective action plan is unacceptable to the Department or Customer, or implementation of the plan fails to remedy the performance deficiencies, the Department or Customer will retain ten percent (10%) of the total invoice amount. The retainage will be withheld until the Contractor resolves the performance deficiencies. If the performance deficiencies are resolved, the Contractor may invoice the Department or Customer for the retained amount. If the Contractor fails to resolve the performance deficiencies, the retained amount will be forfeited to compensate the Department or Customer for the performance deficiencies. 11.3 Performance Delay. 11.3.1 Notification. The Contractor will promptly notify the Department or Customer upon becoming aware of SP approved version 7-1-2019 13 825 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB any circumstances that may reasonably be expected to jeopardize the timely and successful completion (or delivery) of any commodity or contractual service. The Contractor will use commercially reasonable efforts to avoid or minimize any delays in performance and will inform the Department or the Customer of the steps the Contractor is taking or will take to do so, and the projected actual completion (or delivery) time. If the Contractor believes a delay in performance by the Department or the Customer has caused or will cause the Contractor to be unable to perform its obligations on time, the Contractor will promptly so notify the Department and use commercially reasonable efforts to perform its obligations on time notwithstanding the Department's delay. 11.3.2 Liquidated Damages. The Contractor acknowledges that delayed performance will damage the Department Customer, but by their nature such damages are difficult to ascertain. Accordingly, the liquidated damages provisions stated in the Contract documents will apply. Liquidated damages are not intended to be a penalty and are solely intended to compensate for damages. 11.4 Force Majeure, Notice of Delay, and No Damages for Delay. The Contractor will not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of the Contractor or its employees or agents contributed to the delay, and the delay is due directly to fire, explosion, earthquake, windstorm, flood, radioactive or toxic chemical hazard, war, military hostilities, terrorism, civil emergency, embargo, riot, strike, violent civil unrest, or other similar cause wholly beyond the Contractor's reasonable control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to the Contractor. The foregoing does not excuse delay which could have been avoided if the Contractor implemented any risk mitigation required by the Contract. In case of any delay the Contractor believes is excusable, the Contractor will notify the Department in writing of the delay or potential delay and describe the cause of the delay either (1) within ten (10) calendar days after the cause that created or will create the delay first arose, if the Contractor could reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5) calendar days after the date the Contractor first had reason to believe that a delay could result. The foregoing will constitute the Contractor's sole remedy or excuse with respect to delay. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages will be asserted by the Contractor. The Contractor will not be entitled to an increase in the Contract price or payment of any kind from the Department for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist the Contractor will perform at no increased cost, unless the Department determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the State of Florida or to Customers, in which case the Department may (1) accept allocated performance or deliveries from the Contractor, provided that the Contractor grants preferential treatment to Customers and the Department with respect to commodities or contractual services subjected to allocation, or (2) purchase from other sources (without recourse to and by the Contractor for the related costs and expenses) to replace all or part of the commodity or contractual services that are the subject of the delay, which purchases may be deducted from the Contract quantity, or (3) terminate the Contract in whole or in part. SECTION 12. CONTRACT AUDITS. SP approved version 7-1-2019 14 826 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB 12.1 Performance or Compliance Audits. The Department may conduct or have conducted performance and/or compliance audits of the Contractor and subcontractors as determined by the Department. The Department may conduct an audit and review all the Contractor's and subcontractors' data and records that directly relate to the Contract. To the extent necessary to verify the Contractor's fees and claims for payment under the Contract, the Contractor's agreements or contracts with subcontractors, partners, or agents of the Contractor, pertaining to the Contract, may be inspected by the Department upon fifteen (15) calendar days' notice, during normal working hours and in accordance with the Contractor's facility access procedures where facility access is required. Release statements from its subcontractors, partners, or agents are not required for the Department or its designee to conduct compliance and performance audits on any of the Contractor's contracts relating to this Contract. The Inspector General, in accordance with section 5.6, the State of Florida's Chief Financial Officer, the Office of the Auditor General also have authority to perform audits and inspections. 12.2 Payment Audit. Records of costs incurred under terms of the Contract will be maintained in accordance with section 8.3 of these Special Contract Conditions. Records of costs incurred will include the Contractor's general accounting records, together with supporting documents and records of the Contractor and all subcontractors performing work, and all other records of the Contractor and subcontractors considered necessary by the Department, the State of Florida's Chief Financial Officer, or the Office of the Auditor General. SECTION 13. BACKGROUND SCREENING AND SECURITY. 13.1 Background Check. The Department or Customer may require the Contractor to conduct background checks of its employees, agents, representatives, and subcontractors as directed by the Department or Customer. The cost of the background checks will be borne by the Contractor. The Department or Customer may require the Contractor to exclude the Contractor's employees, agents, representatives, or subcontractors based on the background check results. In addition, the Contractor must ensure that all persons have a responsibility to self-report to the Contractor within three (3) calendar days any arrest for any disqualifying offense. The Contractor must notify the Contract Manager within twenty-four (24) hours of all details concerning any reported arrest. Upon the request of the Department or Customer, the Contractor will re -screen any of its employees, agents, representatives, and subcontractors during the term of the Contract. 13.2 E -Verify. The Contractor must use the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired during the term of the Contract for the services specified in the Contract. The Contractor must also include a requirement in subcontracts that the subcontractor must utilize the E -Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. In order to implement this provision, the Contractor must provide a copy of its DHS Memorandum of Understanding (MOU) to the Contract Manager within five (5) calendar days of Contract execution. If the Contractor is not enrolled in DHS E - Verify System, it will do so within five (5) calendar days of notice of Contract award and provide the Contract Manager a copy of its MOU within five (5) calendar days of Contract execution. The link to E -Verify is https://www.uscis.gov/e-verify. Upon each Contractor or subcontractor new hire, the Contractor must provide a statement within SP approved version 7-1-2019 15 827 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB five (5) calendar days to the Contract Manager identifying the new hire with its E -Verify case number. 13.3 Disqualifying Offenses. If at any time it is determined that a person has been found guilty of a misdemeanor or felony offense as a result of a trial or has entered a plea of guilty or nolo contendere, regardless of whether adjudication was withheld, within the last six (6) years from the date of the court's determination for the crimes listed below, or their equivalent in any jurisdiction, the Contractor is required to immediately remove that person from any position with access to State of Florida data or directly performing services under the Contract. The disqualifying offenses are as follows: (a) Computer related crimes; (b) Information technology crimes; (c) Fraudulent practices; (d) False pretenses; (e) Frauds; (f) Credit card crimes; (g) Forgery; (h) Counterfeiting; (i) Violations involving checks or drafts; 0) Misuse of medical or personnel records; and (k) Felony theft. 13.4 Confidentiality. The Contractor must maintain confidentiality of all confidential data, files, and records related to the commodities or contractual services provided pursuant to the Contract and must comply with all state and federal laws, including, but not limited to sections 381.004, 384.29, 392.65, and 456.057, F.S. The Contractor's confidentiality procedures must be consistent with the most recent version of the Department security policies, protocols, and procedures. The Contractor must also comply with any applicable professional standards with respect to confidentiality of information. SECTION 14. WARRANTY OF CONTRACTOR'S ABILITY TO PERFORM. The Contractor warrants that, to the best of its knowledge, there is no pending or threatened action, proceeding, or investigation, or any other legal or financial condition, that would in any way prohibit, restrain, or diminish the Contractor's ability to satisfy its Contract obligations. The Contractor warrants that neither it nor any affiliate is currently on the Suspended Vendor List, Convicted Vendor List, or the Discriminatory Vendor List, or on any similar list maintained by any other state or the federal government. The Contractor shall immediately notify the Department in writing if its ability to perform is compromised in any manner during the term of the Contract. ATTACHEMENT A Professional Services IP Terms This attachment provides terms regarding intellectual property rights when providing SP approved version 7-1-2019 16 828 DocuSign Envelope ID: 7536DE17-C41C-408C-B425-77B5D09C05AB professional services to Customer. Definitions: "Deliverables" means any reports, analyses, scrips, templates, software or other work products, tangible or intangible, to be delivered by Extreme to Customer as set forth in the SOW. "Intellectual Property Rights: means all worldwide intellectual property rights including copyrights, trademarks, service marks, trade secrets, know-how, inventions, patents, patent applications, moral rights and all other proprietary rights, whether registered or unregistered. "Party" means Contractor or Customer individually. Grant of License Rights in the Deliverables. Contractor grants Customer a nonexclusive and nontransferable license to use the Deliverables specified in the Agreement (in object code if any software is provided) for Customer's own internal use. This license grant does not include the right to sublicense and is nontransferable. For Deliverables that are to be used with an Extreme subscription license and/or subscription service, the term of this license is revocable, and shall be for the same duration as the applicable subscription license/service (not perpetual) that Customer has purchased, and shall expire at the end of the subscription license/service. For Deliverables that are not intended for use with a subscription license or subscription service, this license is irrevocable (except in case of breach of the Agreement) and perpetual. 2. This license confers no title or ownership in the Deliverables and will not be construed as a sale of any rights in the Deliverable or the media on which it is recorded, printed, or otherwise provided/transmitted. All copyrights and other Intellectual Property Rights existing prior to the date of performing the Services shall belong to the Party that owned such rights immediately prior to the date of performance of Services. Neither Party shall gain by virtue of these terms any rights of ownership, patents, trade secrets, trademarks or any other Intellectual Property Rights owned by the other Party. Contractor shall own all copyright, patent, trade secrets, trademarks and other Intellectual Property Rights, title and interest in or pertaining to any techniques, know-how, software, inventions, processes, data, design, diagrams, documentation and all other information and materials created by Contractor in performing the Service hereunder. 3. This license does not apply to any other Contractor products or items licensed or otherwise provided, under a separate agreement. Notwithstanding anything herein to the contrary, open source software is licensed to the Customer under that open source software's own applicable license terms. SP approved version 7-1-2019 17 829 ANOW S T A"" Em " PC G BILL TO: Boynton Beach Police Department FL STEP CG, LLC 50 E. Rivercenter Bldg, Suite 900 Covington, KY 41011 SHIP TO: Boynton Beach Police Department , FL Quote Quote Date: Jul 13, 2023 Valid Till: Oct 31, 2023 Quote Number: Q-25195 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Contact Name:Seymour Ferguson Quote Stage:Final S.No. Product Details 1. Extreme 5520 -24X -BASE 5520 24 1Gb/10Gb SFP+ ports 2 stacking/QSFP28 ports 1 unpopulated VIM slot 2 unpopulated modular fan slots 2 unpopulated modular PSU slots. 2. Extreme 97004 -5520 -24X -BASE EW NBD AHR 5520 -24X -BASE 1 Year 3. Extreme 17115 X870 X690 X590 5520 Fan Module Front -to -back airflow 4. Extreme XN-ACPWR-350W-FB 350 Watt AC Power Supply Module - Front to Back airflow for Summit X465 VSP4900 5520 5. Extreme 10099 Power Cord 15A USA NEMA 5-15 IEC320-C15 6. Extreme 5520-VIM-4YE 5520 Versatile Interface Module with four 25GbE SFP28 ports MACsec capable supported on ExtremeSwitching 5520 7. Extreme 97004-5520-VIM-4YE EW NBD AHR 5520-VIM-4YE 8. Extreme XIQ-PIL-S-C-EW ExtremeCloud IQ Pilot SaaS Subscription and EW SaaS Support for one (1) device (1 year) Qty List Price Discount Total 2 $15,839.00 $16,472.56 $15,205.44 2 $ 830.00 $ 199.20 $ 1,460.80 4 $ 373.00 $ 775.84 $ 716.16 4 $ 995.00 $ 2,069.60 $ 1,910.40 4 $ 38.00 $ 53.20 $ 98.80 2 $ 3,079.00 $ 3,202.16 $ 2,955.84 2 $ 181.00 $ 43.44 $ 318.56 2 $150.00 $ 84.00 $ 216.00 Sub Total $ 22,882.00 Tax $ 0.00 Grand Total $ 22,882.00 III rllt°i 'Il'lil� GiIumdil➢ltlw; NOTICE: Due to the ongoing supply chain shortage, your order may be delayed due to availability. All orders placed will normally ship when entire order is in -stock, instead of partial shipments as inventory becomes available. If you chose to allow partial shipments and invoicing, your order will ship and invoice as supply becomes available and may speed up the total order fulfillment. If you would like to have your order partially shipped, please notify your sales rep for an authorization form. 43220000-Naspo-19-ACS 830 831 7.0 Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution No. R23-115- Flock Group Inc. - ALPR Technology and Acoustic Gunshot Detection Acquisition Requested Action: Approve and authorize City Manager to sign a 3 -year agreement with Flock Group Inc. for the Flock Safety Falcon and Flock Safety Raven systems for the total amount of $198,500. Explanation of Request: The Police Department endeavors to expand the use of ALPR technology to detect and locate vehicles used in criminal activity by entering into a three-year agreement with Flock Group Inc. This agreement will add additional fixed camera locations throughout the City. The data will be cross-referenced against multiple databases to include hotlists that will aid in investigations. These investigations include missing persons and locating stolen vehicles. In addition to the new ALPR locations, the agreement includes 1 square mile of Flock Safety Raven. Flock Safety also contracts with private businesses, shopping plaza management firms, and homeowners associations for security cameras and ALPR systems. By partnering with these entities throughout the community, they can seamlessly share their data with the Police Department which will expand our investigative resources with no additional costs to the City. How will this affect city programs or services? Automated License Plate Recognition systems serve as a force multiplier. They can automatically notify police officers the location of vehicles of interest, assist with investigations and provide critical information for successful prosecution. By partnering with Flock Safety, additional data from private entities will be available to the Police Department which will expand our investigative resources with no additional costs to the City. Fiscal Impact: First-year payment of $68,500. Years two and three payments of $65,000. Attachments: Resolution No. R23-115- Agreement with Flock Group.pdf Sole -Single —Source _ Justification_ Form-Flock.pdf Flock Agreement Complete-_Boynton_Beach_PD.pdf 832 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 RESOLUTION NO. R23-115 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN A 3 - YEAR AGREEMENT WITH FLOCK GROUP INC. FOR THE FLOCK SAFETY FALCON AND FLOCK SAFETY RAVEN SYSTEMS FOR THE TOTAL AMOUNT OF $198,500; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Police Department seeks to expand the use of ALPR technology to detect and locate vehicles used in criminal activity by entering into a three-year agreement with Flock Group Inc.; and WHEREAS, Automated License Plate Recognition systems can automatically notify police officers the location of vehicles of interest, assist with investigations and provide critical information for successful prosecution; and WHEREAS, this agreement will add additional fixed camera locations throughout the City and that data will be cross- referenced against multiple databases to include hotlists that will aid in investigations; and WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon the recommendation of staff, deems it to be in the best interests of the City residents to approve and authorize the City Manager to sign a 3 -year agreement with Flock Group Inc. for the Flock Safety Falcon and Flock Safety Raven systems for the total amount of $198,500. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: S:ACA\RESO\Agreements\Agreement with Flock Group - Reso.docx 833 26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 27 being true and correct and are hereby made a specific part of this Resolution upon adoption 28 hereof. 29 Section 2. The City Commission hereby approves and authorizes the City 30 Manager to sign a 3 -year agreement with Flock Group Inc. for the Flock Safety Falcon and 31 Flock Safety Raven systems for the total amount of $198,500. A copy of the Agreement is 32 attached hereto as Exhibit "A." 33 Section 3. This Resolution shall become effective immediately upon passage. 34 PASSED AND ADOP 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 ATTEST: 50 51 52 Maylee De Jesus, MPA, MMC 53 City Clerk 54 55 56 (Corporate Seal) 57 58 59 TED this 5th day of September, 2023. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner —Woodrow L. Hay Commissioner —Aimee Kelley VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\RESO\Agreements\Agreement with Flock Group - Reso.docx 834 Purchasing Division Sole/Single Source Justification Form This form shall be completed and approved prior to all sole source purchases Sole Source Definition - Commodities or contractual services available only from a sole source may be exempt from the quote or competitive process under the following circumstances: a. There is only one source or one reasonable source for the required commodity, service, or construction, or; b. The parts or accessories are an integral repair accessory compatible with existing equipment and are the only parts that can be reasonably used, or; c. The procurement is needed to ensure consistency in results as related to other products or standardization of parts or supplies as required to avoid unreasonable cost or inefficiency Single Source Definition - A procurement decision whereby purchases are directed to one source because of standardization, warranty, or other factors, even though other competitive sources may be available. Section A — Purchase Details Requestor, Department Police Department Division Support Services Point of Contact Dan Cline Phone Number 561-742-6175 Vendor Company Name Flock Safety Address 1170 Howell Mill Rd. NW. Suite Atlanta, GA 30318 Phone Number 770-310-2987 Point of Contact and Title Todd Troutman, Flock Safety What other vendors were contacted? (List company name, contact, and phone number and explain why they were not suitable) Product or Service Product/Service Name The Flock Safety ALPR camera and devices & Integrated Audio & Gunshot Detection Manufacturer Flock Safety Make/Model # Flock Safety Falcon ® Flock Safety Raven® Price $198,500.00 Did you negotiate the terms or prices with the vendor? ❑■ Yes ❑ No Why is this price considered to be fair and reasonable? yes 835 Purchasing Division Sole/Sinale Source Justification Form Will this purchase obligate the City to a particular vendor in the future? (Either in terms of maintenance, services, or re -purchase for compatibility reasons) ■❑ Yes ❑ No Section B — Justification This is a sole source because (choose any that apply): ❑ Sole provider of a licensed or patented good or service ■❑ Single Source provider of items compatible with existing equipment, inventory, systems, programs, or services. ❑ Single Source provider of goods and services for which the city has established a standard. (new standards require the competitive solicitation process) ❑ Single Source of factory -authorized warranty service ❑ Sole provider of goods or services that will meet the specialized needs of the City or perform the intended function (please detail below or reference an attachment). ❑ The vendor/distributor is the owner of used equipment that would represent a best -value purchase for the City and is advantageous to the City. (Please provide information on current market prices, availability, etc.) What necessary features does this vendor provide which are not available from other vendors? Please be specific. Flock Safety is the sole manufacturer and developer of the Flock Safety ALPR Camera. Flock Safety is also the sole provider of the comprehensive monitoring, processing, and machine vision services which integrate with the Flock Safety ALPR Camera. Flock Safety is the only LPR provider to officially partner with AXON to be natively and directly integrated into Evidence.com. Flock Safety is the only LPR provider to be fully integrated into a dynamic network of Axons Fleet 3 mobile ALPR cameras for patrol cars and FlockSafetys Falcon cameras. Attach documentation to substantiate this sole source claim including but not limited to: vendor quotes, product manuals, sole source letters, and patents or copyrights. Section C — Routing, Certification and Approval My department's recommendation for a sole source purchase is based upon an objective review of the product/service required and appears to be in the best interest of the City. I know of no conflict of interest on my part nor do I have any personal involvement in any way with this request. No gratuities, favors or compromising action have taken place. Neither has my personal familiarity with particular brands, types of equipment, materials, or firms been a deciding influence on my request to sole source this purchase when there are other known suppliers that exist. 1. Department Director oieiairy seea by Sophie St,.rt Sophia Stewart o BBPo°em� 1�.w� @een..b.-US oat,. 2 o23.07-14.5-7 -N Signature Date 2. Purchasing Manager/Finance Director Based on the information provided in Sections A and B and the attached supporting documents, I recommend ❑ / do not recommend ❑ this being certified as a sole source. Required ❑ / not required ❑ to be advertised for a period of 7 business days before award. Signature Date n Envelope ID: F94BCE5D-8777-4701-8D31-24FC69F2BD51 F] 1923 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Company Overview At Flock Safety, technology unites law enforcement and the communities they serve to eliminate crime and shape a safer future, together. We created the first public safety operating system to enable neighborhoods, schools, businesses, and law enforcement to work together to collect visual, audio, and situational evidence across an entire city to solve and prevent crime. Our connected platform, comprised of License Plate Recognition (LPR), live video, audio detection, and a suite of integrations (AVL, CAD & more), alerts law enforcement when an incident occurs and turns unbiased data into objective answers that increase case clearance, maximize resources, and reduce crime -- all without compromising transparency or human privacy. Join thousands of agencies reducing crime with Flock Safety's public safety operating system 2000+ 120 1B+ <60%* communities with private- incident alerts / minute 1B+ vehicles detected / <60% local crime reduction public partnerships month in Flock cities *According to a 2019 study conducted by Cobb County Police Department Introduction Layer Intelligence to Solve More Crime The pathway to a safer future looks different for every community. As such, this proposal presents a combination of products that specifically addresses your public safety needs, geographical layout, sworn officer count, and budget. These components make up your custom public safety operating system, a connected device network and software platform designed to transform real-time data into a panoramic view of your jurisdiction and help you zero in on the leads that solve more cases, prevent future crimes, and foster trust in the communities you serve. Software Platform Flock Safety's out -of -box software platform collects and makes sense of visual, audio, and situational evidence across your entire network of devices. 1924 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Out -of -Box Simplified Search Get a complete view of all activity tied to one vehicle in your network of privately and publicly owned cameras. The user-friendly search experience allows officers to filter hours of footage in seconds based on time, location, and detailed vehicle criteria using patented Vehicle Fingerprint T" technology. Search filters include: • Vehicle make • Bodytype • Color • License plates o Partial tags o Missingtags o Temporary tags o State recognition • Decals • Bumper stickers • Back racks • Top racks National and Local Sharing Access 16+ additional plate reads each month without purchasing more cameras. Solve cross -jurisdiction crimes by opting into Flock Safety's sharing networks, including one-to- one, national, and statewide search networks. Users can also receive alerts from several external LPR databases: California SVS FDLE FL Expired Licenses FL Expired Tags FL Sanctioned Drivers FL Sex Offenders Georgia DOR IL SOS Illinois Leads NCIC NCMEC Amber Alert REJIS CCIC FBI Real-time Alerts Receive SMS, email, and in -app notifications for custom Hot Lists, NCIC wanted lists, AMBER alerts, Silver alerts, Vehicle Fingerprint matches, and more. Interactive ESRI Map View your AVL, CAD, traffic, and LPR alerts alongside live on - scene video from a single interactive map for a birdseye view of activity in your jurisdiction. Vehicle Location Analysis Visualize sequential Hot List alerts and the direction of travel to guide officers to find suspect vehicles faster. 1925 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Out -of -Box S. (Continued) Transparency Portal Establish community trust with a public -facing dashboard that shares policies, usage, and public safety outcomes related to your policing technology. Insights Dashboard Access at -a -glance reporting to easily prove ROI, discover crime and traffic patterns and prioritize changes to your public safety strategy by using data to determine the most significant impact. Native MDT Application Download FlockOS to your MDTs to ensure officers never miss a Hot List alert while out on patrol. Hot List Attachments Attach relevant information to Custom Hot List alerts. Give simple, digestible context to Dispatchers and Patrol Officers responding to Hot List alerts so they can act confidently and drive better outcomes. When you create a custom Hot List Alert, add case notes, photos, reports, and other relevant case information. Single Sign On (SSO) Increase your login speed and information security with Okta or Azure Single Sign On (SSO). Quickly access critical information you need to do your job by eliminating the need for password resets and steps in the log -in process. 1926 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 RecognitionLicense Plate The Flock Safety Falcon® LPR camera uses Vehicle Fingerprint'" technology to transform hours of footage into actionable evidence, even when a license plate isn't visible, and sends Hot List alerts to law enforcement users when a suspect vehicle is detected. The Falcon has fixed and location -flexible deployment options with 30% more accurate reads than leading LPR.* *Results from the 2019 side-by-side comparison test conducted by LA County Sheriff's Department ...:......... „Ib�c ,,,,,,,, Fixed, infrastructure -free LPR camera Location -flexible LPR camera designed Long-range, high-speed LPR camera designed for permanent placement. for fast, easy self -installation, which is that captures license plates and Vehicle ideal for your ever-changing Fingerprint data for increasing investigative needs. investigative leads on high-volume V 1 Standard LPR Camera roadways like highways and interstates. V 1 LPR Camera V Unlimited LTE data service + Flock OS V 1 Long -Rage LPR Camera platform licenses V Unlimited LTE data service +software licenses V Computing device in protective poly V 1 DOT breakaway pole V 1 portable mount with varying -sized case V Dual solar panels band clamps VAC Power V Permitting, installation, and ongoing V 1 Charger for internal battery V Permitting, installation, and ongoing maintenance maintenance V 1 hardshell carrying case 1927 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Your Flock Safety Team Flock Safety is more than a technology vendor; we are a partner in your mission to build a safer future. We work with thousands of law enforcement agencies across the US to build stronger, safer communities that celebrate the hard work of those who serve and protect. We don't disappear after contracts are signed; we pride ourselves on becoming an extension of your hard-working team as part of our subscription service. Implementation Meet with a Solutions Consultant (former LEO) to build a deployment plan based on your needs. Our Permitting Team and Installation Technicians will work to get your device network approved, installed, and activated. User Training + Support Your designated Customer Success Manager will help train your power users and ensure you maximize the platform, while our customer support team will assist with needs as they arise. Maintenance We proactively monitor the health of your device network. If we detect that a device is offline, a full-time technician will service your device for no extra charge. Note: Ongoing maintenance does not apply to Falcon Flex devices. Public Relations Government Affairs Get support educating your stakeholders, including city councils and other governing bodies. Media Relations Share crimes solved in the local media with the help of our Public Relations team. 1928 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 f l,"ock safety Hardware and Software Products Annual recurring amounts over subscription term Flock Safety Flock OS F1ockOS TM Included 1 Included Flock Safety LPR Products Flock Safety Falcon ® Included 10 Included Flock Safety Audio Products Flock Safety Raven G - lmi Included 1 Included Professional Services and One Time Purchases Flock Safety Professional Services Professional Services - Standard Implementation Fee $350.00 10 $3,500.00 Subtotal Year 1: $68,500.00 EXHIBIT A $65,000.00 Discounts: $3,000.00 ORDER FORM $0.00 Customer: FL - Boynton Beach PD Initial Term: 36 Months Legal Entity Name: FL - Boynton Beach PD Renewal Term: 24 Months Accounts Payable Email: bonafairj@bbfl.us Payment Terms: Net 30 Address: 2100 High Ridge Road Boynton Beach, Florida Billing Frequency: Annual Plan - First Year Invoiced at Signing. 33426 Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term Flock Safety Flock OS F1ockOS TM Included 1 Included Flock Safety LPR Products Flock Safety Falcon ® Included 10 Included Flock Safety Audio Products Flock Safety Raven G - lmi Included 1 Included Professional Services and One Time Purchases Flock Safety Professional Services Professional Services - Standard Implementation Fee $350.00 10 $3,500.00 Subtotal Year 1: $68,500.00 Annual Recurring Subtotal: $65,000.00 Discounts: $3,000.00 Estimated Tax: $0.00 Contract Total: $198,500.00 Taxes shown ahove are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Renewal Term') unless either Party gives the other Party notice of non -renewal at least thirty (30) days prior to the end of the then -current term. Special terms: • 1 st payment due at signing prior to 9/30/23. Terms starts after last camera validation. Second year renewal after 10/l/2024 and/or 1 year from last camera validation. Third payment due 1 year from second year payment. Contract will sunset or need to be 1 year after third payment. 1929 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Billing Schedule *Tax not included Discounts Additional Flock Devices During Term of Agreement LPR Unit Price Flock Safety Falcon Year 1 AUDIO At Contract Signing $68,500.00 Annual Recurring after Year 1 $65,000.00 Contract Total $198,500.00 *Tax not included Discounts Additional Flock Devices During Term of Agreement LPR Unit Price Flock Safety Falcon $3,000 AUDIO Flock Safety Raven - 1 sq mile $35,000 FLOCKOS Essentials Tier Unlimited 1930 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Product and Services Description FlockOS Features & Description Package: Essentials Community Cameras (Full Access) Access to all privately owned Flock devices within your jurisdiction that have been shared with you. Installation on existing One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with infrastructure the Flock Safety Advanced Implementation Service Brief. Professional Services - Standard One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance Implementation Fee with the Flock Safety Standard implementation Service Brief. Professional Services - One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with Advanced Implementation Fee the Flock Safety Advanced Implementation Service Brief. FlockOS Features & Description Package: Essentials 1931 Community Cameras (Full Access) Access to all privately owned Flock devices within your jurisdiction that have been shared with you. Unlimited Users Unlimited users for F1ockOS State Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the statewide Flock network. Nationwide Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network. Direct Share - Surrounding Jurisdiction (Full Access) Access to all Flock devices owned by law enforcement that have been directly shared with you. Have ability to search by vehicle fingerprint, receive hot list alerts, and view devices on the map. Time & Location Based Search Search fall, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle FingetprintTM technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks. Flock Insights/Analytics page Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot fist alert reports, event logs, and outcome reports. Flock Safety's maps are powered by SSRI, which offers the ability for 3D visualization, viewing of floor ESRI Based Map Interface plans, and layering of external GTS data, such as City infrastructure (i.e., public facilities, transit systems, utilities), Boundary mapping (i.e., precincts, county lines, beat maps), and Interior floor plans (i.e., hospitals, corporate campuses, universities) Real -Time NCIC Alerts on Flock ALPR Cameras Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera Unlimited Custom Hot Lists Ability to add a suspect's license plate to a custom list and get alerted when it passes by a Flock camera 1931 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the Master Services Agreement attached. The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP, INC. Customer: FL - Boynton Beach PD —DocuSigned by: By: I kA SKU& By: Name: Mark Smith Name: Title: General Counsel Title: 8/24/2023 Date: Date: PO Number: 1932 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Master Services Agreement This Master Services Agreement (this "Agreement") is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 ("Flock") and the entity identified in the signature block ("Customer") (each a "Party," and together, the "Parties") on this the 20 day of July 2023. This Agreement is effective on the date of mutual execution ("Effective Date"). Parties will sign an Order Form ("Order Form") which will describe the Flock Services to be performed and the period for performance, attached hereto as Exhibit A. The Parties agree as follows: RECITALS WHEREAS, Flock offers a software and hardware situational awareness solution through Flock's technology platforin that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to Customer ("Notifications"); WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to Flock's standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices; and WHEREAS, Flock desires to provide Customer the Flock Services and any access thereto, subject to the terms and conditions of this Agreement, solely for the awareness, prevention, and prosecution of crime, bona fide investigations and evidence gathering for law enforcement purposes, ("Permitted Purpose"). 1933 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 AGREEMENT NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order Form, purchase orders, statements of work, product addenda, or the like, attached hereto as exhibits and incorporated by reference, constitute the complete and exclusive statement of the Agreement of the Parties with respect to the subject matter of this Agreement, and replace and supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written communications and negotiations by and between the Parties. 1. DEFINITIONS Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross- referenced in this Section 1. 1.1 "Anonymized Data' means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly. 1.2 "Authorized End User(s)" means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement. 1.3 "Customer Data' means the data, media and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage. 1.4. "Customer Hardware" means the third -party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. 1.5 "Embedded Software" means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware. 1.6 "Flock Hardware" means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable product addenda. 1934 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 1.7 "Flock IP" means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below). 1.8 "Flock Network End User(s)" means any user of the Flock Services that Customer authorizes access to or receives data from, pursuant to the licenses granted herein. 1.9 "Flock Services" means the provision of Flock's software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage. 1.10 "Footage" means still images, video, audio and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services. 1.11 "Hotlist(s)" means a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes. Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction. 1.12 "Installation Services" means the services provided by Flock for installation of Flock Services. 1.13 "Retention Period" means the time period that the Customer Data is stored within the cloud storage, as specified in the product addenda. 1.14 "Vehicle Fingerprinfrm" means the unique vehicular attributes captured through Services such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof racks, and bike racks. 1.15 "Web Interface" means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services. 1935 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 2. SERVICES AND SUPPORT 2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non -transferable right to access the features and functions of the Flock Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form ("Retention Period"). Authorized End Users will be required to sign up for an account and select a password and username ("User ID"). Customer shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage). 2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services. 2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on-site support and maintenance services in-person, via phone or by email at support(kflocksafety.corn (such services collectively referred to as "Support Services'. 2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock's products or services to its agencies, the competitive strength of, or market for, Flock's products or services, such platform or system's cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not diminish the quality of the services or materially change any terms or conditions within this Agreement. 1936 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock's provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third -party services required for Services are interrupted; (c) if Flock reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Flock IP by a third parry; or (e) scheduled or emergency maintenance ("Service Interruption"). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer, to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer's direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term. 2.6 Service Suspension. Flock may temporarily suspend Customer's and any Authorized End User's access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer's or any Authorized End User's use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer's account ("Service Suspension"). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension. 2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall have the right to cease work immediately. 1937 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 3. CUSTOMER OBLIGATIONS 3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer -issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up to date contact information at all times during the Term of this agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services. Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as "Customer Obligations"). 3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of data, video, photo, or audio content. 4. DATA USE AND LICENSING 4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty -free, irrevocable, worldwide license to use the Customer Data and perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data. 4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, 1938 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer ("Customer Generated Data"). Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer's intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty -free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data. 4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data non - identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty -free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data. 5. CONFIDENTIALITY; DISCLOSURES 5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the "Receiving Party") understands that the other Party (the "Disclosing Party") has disclosed or may disclose business, technical or financial information relating to the Disclosing Party's business (hereinafter referred to as "Proprietary Information" of the Disclosing Party). Proprietary Information of Flock includes non-public information regarding features, functionality and performance of the Services. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to geolocation information and environmental data collected by sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own proprietary information, but in no event less than commercially reasonable precautions, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any 1939 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; (d) was independently developed without use of any Proprietary Information of the Disclosing Party; or (e) information that is otherwise releasable, and not exempt or confidential, under Florida law. Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any judicial or governmental order, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to contest such order. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret. 5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock's sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or otherwise encumber, Customer's rights. There are no implied rights. 1940 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations. 6. PAYMENT OF FEES 6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days' prior written notice to Customer of the payment delinquency before exercising any suspension right. 6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent Renewal Terms by providing sixty (60) days' notice (which may be sent by email) prior to the end of the Initial Term or Renewal Term (as applicable). 6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final payment is made. 6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock's net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge customer any taxes from which it is exempt. If any deduction or 1941 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required. 7. TERM AND TERMINATION 7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the "Term"). Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Renewal Term") unless either Party gives the other Party notice of non -renewal at least thirty (30) days prior to the end of the then -current term. 7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non -breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Parry has cured the breach prior to the expiration of such thirty (30) day period ("Cure Period"). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro -rata portion of the pre -paid fees for Services not received due to such termination. 7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and 11.6. 1942 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER 8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a "Defect"), Customer must notify Flock's technical support team. In the event of a Defect, Flock shall snake a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock. 8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware. 8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third -party providers, or because of other causes beyond Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption. 8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER'S SOLE REMEDY, AND FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTS. FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED "AS IS" AND FLOCK DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A 1943 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 PARTICULAR PURPOSE AND NON -INFRINGEMENT. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6. 8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B. 8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third -party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions. 9. LIMITATION OF LIABILITY; INDEMNITY 9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY, FOR: (A) LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE OR CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY;(D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY BY THIRD PARTIES OR INABILITY TO CAPTURE FOOTAGE; (F) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE TOTAL VALUE OF FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THE FULL TERM OF THIS AGREEMENT, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF LIABILITY OF 1944 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 11.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF NEGLIGENCE OR WILLFUL MISCONDUCT, OR (11) (11) INDEMNIFICATION OBLIGATIONS THAT ARISE UNDER THE TERMS OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, THOSE DUTIES THAT ARISE UNDER PARAGRAPH 9.3. 9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the direct damages resulting from torts of its own officers, agents, or employees. 9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of. (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock's installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees; or (iii) liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. 10. INSTALLATION SERVICES AND OBLIGATIONS 10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re -install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at 1945 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Flock's discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock's rights to any damages Flock may sustain as a result of Customer's default and Flock shall have the right to enforce any other legal remedy or right. 10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan ("Deployment Plan"). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer. 10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocl�safet�.comlreinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees. 10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C ("Customer Obligations"). Customer represents and warrants that it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation. 10.5 Flock's Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock's use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock's obligations under this Agreement. 11. MISCELLANEOUS 1946 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s). 11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect. 11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction. 11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule(htips://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral, communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer's purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon purchase order is subject to these terms. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer's purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature. 11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer. 11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts of the State of which the Customer is located. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement. 1947 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer's prior written consent and the mutual execution by authorized representatives ("Special Terms"). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control. 11.8 Publicity. Flock has the right to reference and use Customer's name and trademarks and disclose the nature of the Services in business and development and marketing efforts. 11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing. 11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation ("FAR"), section 2.101, the Services, the Flock Hardware and Documentation are "commercial items" and according to the Department of Defense Federal Acquisition Regulation ("DFAR") section 252.2277014(a)(1) and are deemed to be "commercial computer software" and "commercial computer software documentation." Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement. 11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections. 11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing. 1948 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise. 11.14 Morality. In the event Customer or its agents become the subject of an indictment, contempt, scandal, crime of moral turpitude or similar event that would negatively impact or tarnish Flock's reputation, Flock shall have the option to terminate this Agreement upon prior written notice to Customer. 11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt to the address listed on the Order Form (or, if different, below), if sent by certified or registered mail, return receipt requested. 11.16 Non -Appropriation. Notwithstanding any other provision of this Agreement, all obligations of the Customer under this Agreement which require the expenditure of funds are conditioned on the availability of funds appropriated for that purpose. Customer shall have the right to terminate this Agreement for non appropriation with thirty (30) days written notice without penalty or other cost. FLOCK NOTICES ADDRESS: 1170 HOWELL MILL ROAD, NW SUITE 210 ATLANTA, GA 30318 ATTN: LEGAL DEPARTMENT EMAIL: legal@flocksafety.com Customer NOTICES ADDRESS: ADDRESS: �lA EMAIL: 1949 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 EXHIBIT B INSURANCE Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than "A" and "VII". Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement. Flock shall procure and shall maintain during the life of this Agreement Worker's Compensation insurance as required by applicable State law for all Flock employees. Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement: (i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad -form property damage, and product and completed operations coverage; (ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non -owned and hired automobile coverage; and 1950 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 (v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000). 1951 7.D Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution No. R23-116- Beach Equipment Rental Concession for Boynton Beach Oceanfront Park. Requested Action: Approve the ranking as recommended by the Evaluation Committee and Authorize the City Manager to sign a Professional Services Agreement with Oceanside Beach Service, Inc. of North Palm Beach, FL as a result of RFP No. REC23-017R with $392,500.61 of generated revenue during the term of the agreement. Explanation of Request: Agreement Term: September 6, 2023 to September 5, 2028. On June14, 2023, the RFP for Beach Equipment Rental Concession for Boynton Beach Oceanfront Park was advertised, to invite Proposers to provide beach equipment for rent to patrons of Oceanfront Park. On July 14, 2023, Procurement Services received and opened two (2) proposals in response to the RFP, they were reviewed by Purchasing Services to ensure the proposal met the RFP requirements. On August 18, 2023, in a publicly noticed evaluation meeting, the Selection Committee, comprised of Recreation and Parks staff, discussed and reviewed their ranking on the two (2) proposals. Rank 1: Oceanside Beach Service, Inc. Rank 2: On The Beach, Inc. The Committee's unanimous recommendation is to award the 5 year agreement to Oceanside Beach Service, Inc. This is a revenue generating agreement. The City is currently receiving $3,600.00 per month from the beach equipment concession. The new agreement will generate $392,500.61 over five (5) years. Year 1: $67,500.00 ($5,625.00 per month) Year 2: $73,000.08 ($6,083.34 per month) Year 3: $78,500.04 ($6,541.67 per month) Year 4: $84,000.00 ($7,000.00 per month) Year 5: $89,500.49 ($7,458.37 per month) 866 How will this affect city programs or services? Oceanfront Park has offered beach equipment rental to patrons for the last 13 years. Fiscal Impact: Additional revenue to the City. Attachments: Resolution No. R23-116- Approve ranking and Professional Services Agreement for Beach Equipment Rental.pdf RFP - Beach Equipment Concession for Oceanfront Park - FINAL.pdf Addendum No. 1.pdf Addendum No. 2.pdf OceansideBeachServ-REC23-017R.pdf REC23-017R - EvaluationSummary.pdf Signed - Beach Equipment Service Agreement.pdf 867 1 RESOLUTION NO. R23-116 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 APPROVING THE RANKING AS RECOMMENDED BY THE EVALUATION 5 COMMITTEE AND AUTHORIZING THE CITY MANAGER TO SIGN A 6 PROFESSIONAL SERVICES AGREEMENT WITH OCEANSIDE BEACH 7 SERVICE, INC. OF NORTH PALM BEACH, FL AS A RESULT OF RFP NO. 8 REC23-017R WITH $392,500.61 OF GENERATED REVENUE DURING THE 9 TERM OF THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS, on June14, 2023, the RFP for Beach Equipment Rental Concession for 12 Boynton Beach Oceanfront Park was advertised, to invite Proposers to provide beach 13 equipment for rent to patrons of Oceanfront Park; and 14 WHEREAS, on July 14, 2023, Procurement Services received and opened two (2) 15 proposals in response to the RFP, they were reviewed by Purchasing Services to ensure the 16 proposal met the RFP requirements; and 17 WHEREAS, the Committee's unanimous recommendation is to award the 5 year 18 agreement to Oceanside Beach Service, Inc.; and 19 WHEREAS, the City Commission of the City of Boynton Beach upon recommendation 20 of staff, deems it to be in the best interest of the citizens of the City of Boynton Beach to 21 approve the ranking as recommended by the Evaluation Committee and Authorize the City 22 Manager to sign a Professional Services Agreement with Oceanside Beach Service, Inc. of North 23 Palm Beach, FL as a result of RFP No. REC23-017R with $392,500.61 of generated revenue 24 during the term of the agreement. 25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 26 BOYNTON BEACH, FLORIDA, THAT: 27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 28 as being true and correct and are hereby made a specific part of this Resolution upon 29 adoption. 30 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 31 approves the ranking as recommended by the Evaluation Committee and Authorize the City 32 Manager to sign a Professional Services Agreement with Oceanside Beach Service, Inc. of North 33 Palm Beach, FL as a result of RFP No. REC23-017R with $392,500.61 of generated revenue S:ACA\RESO\Agreements\Approve ranking and Professional Services Agreement for Beach Equipment Rental - Reso.docx -1- :.: 34 during the term of the agreement. A copy of the Professional Services Agreement is attached 35 hereto and incorporated herein as Exhibit "A". 36 Section 3. That this Resolution shall become effective immediately. 37 PASSED AND ADOPTED this 5th day of September, 2023. 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley ATTEST: VOTE Maylee De Jesus, MPA, MMC Ty Penserga City Clerk Mayor (Corporate Seal) YES NO APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\RESO\Agreements\Approve ranking and Professional Services Agreement for Beach Equipment Rental - Reso.docx -2- 869 REQUEST FOR PROPOSALS (RFP) FOR BEACH EQUIPMENT RENTAL CONCESSION FOR BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R LOCATION: CITY OF BOYNTON BEACH BOYNTON BEACH OCEANFRONT PARK 6415 N. OCEAN BOULEVARD OCEAN RIDGE, FL ONLINE SUBMISSION ONLY Boynton -beach. bidsandtenders. net RFP CLOSING DATE: JULY 1452023 NO LATER THAN 2:30 P. M. THE DEADLINE FOR QUESTIONS CONCERNING THIS RFP JUNE 30, 2023 (a- 2:30 P.M. WVo N " REQUEST FOR PROPOSAL FOR BEACH EQUIPMENT RENTAL CONCESSION FOR BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R TABLE OF CONTENTS Tableof Contents............................................................................................................................... 2 Noticeto Proposers............................................................................................................................ 3 - 4 Section 1 — Background and Scope of Services................................................................................ 5 - 8 Section 2 — Instruction to Proposers.................................................................................................. 9-10 Section 3 — General Conditions.........................................................................................................11 -19 Section 4 — Proposal Submission Requirements............................................................................... 20-21 Section 5 — Evaluation of Proposals.................................................................................................. 22 Section 6 — Special Conditions.......................................................................................................... 25 Submittal of General Information, Procurement Forms and Documents To be Completed and Uploaded Online Appendix`A'....................................................................................................................................... 23 Proposer's Qualification Statement....................................................................................... 24-29 Anti -Kickback Affidavit........................................................................................................... 30 Non -Collusion Affidavit of Proposer and Certification of Proposer ....................................... 31 -32 Certification Pursuant to Florida STATUTE § 287.135......................................................... 33-34 E -Verify Form Pursuant to Florida STATUTE § 448.095 ..................................................... 35-36 LeaseProposal..................................................................................................................... 37 Appendix`B'........................................................... Draft Contract Agreement ......................... Insurance Advisory Form .......................... Exhibit`A'................................................................ BeachMap ................................................ ...................................................................... 38 ...................................................................... 39-45 ...................................................................... 46 ...................................................................... 47 ...................................................................... 48 REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 2 Finance/Procurement Services 100 E. Ocean Avenue Boynton Beach, FL 33435 P. O. Box 310 Boynton Beach, Florida 33425-0310 Talanhnna• 15611742-6g2q REQUEST FOR PROPOSAL FOR BEACH EQUIPMENT RENTAL CONCESSION FOR BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R NOTICE TO PROPOSERS Electronic Proposals shall be received by the bidding system no later than July 14, 2023, No Later Than 2:30 PM (Local Time). All Proposals will be publicly opened and only the names of the Proposers will be disclosed. RFP's received after the assigned date and time are not permitted by the bidding system. For the above reasons, it is recommended that you allow sufficient time to complete your online submission and to resolve any issues that may arise. The closing time and date shall be determined by the Bidding System's web clock. ATTENTION, ALL INTERESTED RESPONDENTS: To obtain documents online please visit Boynton -beach. bidsandtenders. net Documents are not provided in any other manner. SCOPE OF SERVICES: The City of Boynton Beach is seeking proposals from qualified concessionaires, to provide a beach equipment rental concession for the City's Oceanfront Park, in accordance with the terms, conditions, and specifications contained in the Request for Proposal (RFP). It is the intent of the City to award a single contract to the highest ranked proposer responding to this RFP. The awarded concessionaire will supply and operate services for a period of five (5) years, unless terminated earlier. A Non -Mandatory Pre -proposal and Site Visit will be held Friday, June 23, 2023 at 10:00 A.M., Boynton Beach Oceanfront Park, 6415 N. Ocean Blvd, Ocean Ridge, FL. Attendance for the Pre-Proposal/Site Visit Meeting will be indicated by the Proposers' signature or their appointee on the attendance sheet provided. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 LOBBYING / CONE OF SILENCE: Consistent with the requirements of Chapter 2, Article VIII, Lobbyist Registration, of the Palm Beach County Code of Ordinances, Boynton Beach imposes a Cone of Silence. A cone of silence shall be imposed upon each competitive solicitation as of the deadline to submit the proposal, bid, or other response and shall remain in effect until City Commission awards or approves a contract rejects all bids or responses or otherwise takes action that ends the solicitation process. While the cone of silence is in effect, no proposer or its agent shall directly or indirectly communicate with any member of City Commission or their staff, the Manager, any employee of Boynton Beach authorized to act on behalf of Boynton Beach in relation to the award of a particular contract or member of the Selection Committee in reference to the solicitation, with the exception of the Purchasing Manager or designee. (Section 2-355 of the Palm Beach County Code of Ordinances.) Failure to abide by this provision may serve as grounds for disqualification for an award of contract to the proposer. Further, any contract entered into in violation of the cone of silence shall render the transaction voidable. The cone of silence shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before Selection Committees, contract negotiations during any public meeting, presentations made to the City Commission, and protest hearings. Further, the cone of silence shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, or any written correspondence with Boynton Beach as may be permitted by the competitive solicitation. Additionally, the cone of silence shall not apply to any purchases made in an amount less than the competitive solicitation threshold set forth in the Purchasing Manual. PUBLIC RECORDS DISCLOSURE: Pursuant to Florida Statutes §119.07, sealed Bids, Proposal or Responses received by the City in response to a Request for Qualification or Invitation to Bid are exempt from public records disclosure requirements until the City provides notice of decision or thirty (30) days after the opening of the Proposals/Bids. If the City rejects all Responses submitted in accordance with a Request for Proposal/Qualification or Invitation to Bid, and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected Responses remain exempt from public disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation. A Bid, Proposal, Response, or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all Bids, Proposals, or replies. Questions related to this RFP are to be submitted to the Purchasing representative through the Bidding System only by clicking on the "Submit a Question" button for this specific Solicitation. CITY OF BOYNTON BEACH REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 REQUEST FOR PROPOSAL FOR BEACH EQUIPMENT RENTAL CONCESSION FOR BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R SECTION 1 - BACKGROUND, AND SCOPE OF SERVICES BACKGROUND Known as "America's Gateway to the Gulfstream," Boynton Beach is a full-service municipality located in the heart of southeast Florida, in the center of Palm Beach County, consisting of 16.5 square miles that includes four miles of the Intracoastal Waterway. Our coastal community has an estimated population of 79,016 residents and has experienced a positive growth rate since 2008 and has grown 8.5% since 2010. Due to its location and year-round tropical climate, Boynton Beach possesses many natural assets that set the stage for numerous leisure, recreation and active lifestyle pursuits. The City of Boynton Beach invests a great deal of resources to ensure that residents and visitors have access to its 253 acres of municipal parks, beach and natural conservation lands. City of Boynton Beach Oceanfront Park has over 6.3 acres of oceanfront real estate, with picnic areas, pavilions, playground and averages 17,500 patrons per month. The City wishes to provide the public with a quality beach equipment rental service, where customers will receive a courteous greeting and thanked for each rental. SCOPE OF SERVICES The City of Boynton Beach is requesting proposals from qualified vendors (Operator) to provide a high quality beach amenity rental services. The scope of services consists of furnishing all labor, supplies, equipment, tools, services, and supervision necessary to perform and maintain a first class, neat, safe, sanitary and professional operation and in accordance with and subject to the terms and conditions of the final contract and all applicable laws. The Operator shall create an atmosphere suitable for families with young children. Concessionaire shall ensure at all time that services provided are of high quality when compared to similar operations both locally and nationally. Services shall be provided at Oceanfront Park, 6415 N. Ocean Blvd., Ocean Ridge, FL 33435, on an as needed basis and offering the best value to the public. A. TERM OF CONTRACT Concessionaire shall propose a minimum monthly lease payment to the City for year one (1) with a $500.00 increase for each subsequent years. The initial term is five (5) years. Monthly, the operator will provide the Recreation and Parks Director or designee a daily gross revenue report. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 Monthly payments to the City shall be due on the first (1 St) of each month. Any monthly payment not received by the 5th of the month shall be subject to a 15% late fee. Any monthly payment not received by the 25th of the month shall be grounds for termination of contract. Security deposit of $1,500.00 will be made by the awarded Concessionaire at time of award. The security deposit will be returned to Concessionaire at the end of the term, without interest, after determination that the Concessionaire has fulfilled all terms of the lease and left the premises in adequate condition, as determined by the Recreation and Parks Director. B. BEACH EQUIPMENT At no time will more than 40 cabanas, umbrellas, and/or windbreakers/clamshells or 80 beach chairs be permitted on the beach. The maximum allowable amount of equipment may be lowered by the City of Boynton Beach as needed due to beach erosion, diminished beach size, special events, or other circumstances. The City shall have the right to increase or decrease the number of locations at the discretion of Recreation and Parks Director or designee. All beach chairs, cabanas, umbrellas, cushions, etc. will be uniform in appearance and colors and styles must be approved by the City of Boynton Beach. All equipment must be of very high quality in both form, function, and appearance. Equipment must be in new or like -new condition at all times, and no vinyl is permitted. Any proposed modifications to the amenities provided herein shall be subject to the prior approval by the City. (This includes any personalization, logos, or other special wording/markings or signage). The City reserves the right to perform random inspection of the equipment to determine quality, safety, and compliance with contract. The Operator shall not interfere with private owner's use of their equipment on the beach. The Operator shall exercise reasonable care to avoid damage to City Property, including vegetation, and sand fence. Any facility needed for equipment storage must first be approved by the City. C. STORAGE The operator will ensure the placement and storage of all equipment is compliant with environmental standards, codes, ordinances and laws of the City of Boynton Beach, Palm Beach County, and the State of Florida. This includes compliance with Article 14A of Palm Beach County's Unified Land Development Code. No equipment shall be left upon the public beach after the hour of 8:00 p.m. on any day. The cabanas do not have to be removed except if hurricane warnings are issued for areas which include all or a portion of the City of Boynton Beach, Florida. Thereby, the Operator shall immediately remove all equipment, including cabanas from the public beach and stored in a safe manner elsewhere; equipment shall not be returned to the beach as long as said hurricane warnings remain in effect, and until permission is granted by the Recreation and Parks Director or designee. Cabana's (shells and platforms) may remain on the beach (must be in compliance with DEP guidelines during sea turtle nesting season — March 1St through October 31St of every year), all other equipment (chairs, umbrellas, cushions, etc.) must be stored by 8:00 p.m. on each day. D. LOCATION OF EQUIPMENT Service is to be provided within the legal boundaries of the municipal beach. The Operator shall be subject to the direction of the Recreation and Parks Director or designee and Ocean Rescue Chief, and lifeguards with respect to the location of beach equipment and the area in which the equipment may be located. No equipment is to be placed in front of beach access pathways. Egress should be a minimum of fifty (50) feet REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 wide. Placement of beach equipment must never interfere with Boynton Beach Ocean Rescue's observation of the public for their welfare and safety. Additionally, in front of each lifeguard tower, an egress of sixty (60) feet wide shall be maintained, with no equipment within fifty (50) feet of any lifeguard tower. The Operator may place equipment according to Exhibit `A' — Beach Map. E. HOURS AND DATES OF OPERATIONS: The beach concession shall be required to be open for business everday year-round, notwithstanding any exceptions stated herein. Exceptions may be requested by the Operator and granted by the Recreation and Parks Director or his designee. All dates and time are subject to change at the City's sole direction. The beach concession operating hours shall open for operation seven (7) days per week, during those hours in which the City lifeguards are on duty, which are 8:00 am to 5:00 pm. Hours may be adjusted with the approval of the Recreation and Parks Director or his designee. F. INCLEMENT WEATHER CONDITIONS: Concessionaire shall not be required by the City to operate the Beach Concession Services during inclement or severe weather conditions (e.g., extreme winds, rain, thunder, and lightning) and shall close operations at their own discretion. The Concessionaire shall have in place a written evacuation plan for the prompt removal and storage of all Beach Equipment and additional items used in the operation of the concession from the beachfront in the event of a hurricane warning. Evacuation must begin within one (1) hour of notification by appropriate City of Boynton Beach official and/or within eight (8) hours of issuance of a Hurricane Warning by the Palm Beach County Office of Emergency Management or the National Weather Service. G. APPEARANCE OF PREMISES The Concessionaire shall be responsible to have a neat, clean and orderly operation at all times and is responsible for maintaining that condition during operating hours within an area of 100 feet of the concession site. Concessionaire shall rake the area and remove all debris as needed to maintain a neat and clean operation. Concessionaire shall cooperate with City staff. Set-up and break down of rental equipment shall not interfere with City beach maintenance operations. If a public receptacle is not readily accessible to the concession area, the Operator shall provide a trash receptacle of no larger than 13 gallons. The Concessionaire is responsible for the removal of receptacle and contents daily. The City shall have the final approval on the design, type and location of such receptacle. H. EMPLOYEE QUALIFICATIONS AND APPEARANCE During all hours of operation, Concessionaire shall maintain adequate on -duty personnel to comply with all terms and conditions of this Contract. A minimum of one (1) staff/concession personnel member shall be stationed at each concession area who may serve as the equipment attendant during the hours of 8:00 a.m. to 5:00 p.m. Hours may be adjusted with the approval of the Recreation and Parks Director or designee. The awarded Concessionaire shall complete a background screen affidavit stating that all employees have been background screened and cleared. The Concessionaire shall employ workers to service this operation who are neat, clean, well-groomed and courteous. An experienced manager shall be present to oversee the daily operation of this concession and REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 with the full authority to direct the operation and immediately take all corrective action required to correct erroneous procedures and insure complete and continuous compliance with requirements and specifications of contract at all times while the concession is in operation. "Hawking" to attract attention and/or summoning or accosting any person is prohibited. The playing of music or allowing other activity that disturbs the public is prohibited. All Concessionaire employees shall be in uniform with company information displayed, and a City approved identification nametag to be provided at the Concessionaire's sole cost and expense. Additional information will be forthcoming from the City with regard to the nametag type and style. The Concessionaire's shall ensure that all beach concession personnel will be in a standardized uniform. The uniform will be in accordance with specifications as approved by the City. I. RATES CHARGED FOR BEACH EQUIPMENT All concession rental rates shall be visibly posted on the premises at all time during operations. All rate signate locations must be approved by the Recreation and Parks Director or his designee. All rates shall be consistent with those rates and fees for similar services in recreational facilites and tourist attractions in Broward and Palm Beach County market, and shall be proposed by the Operator based upon reasonable judgment. All rental rates for beach umbrellas, chairs, cabanas, and similar beach equipment shall be approved by the Recreation and Parks Director. Any increase in rental rates must have current market rate of surrounding areas and prior approval of the Recreation and Parks Director or his designee. All rentals of equipment shall include at a minimum a one half day— (1/2) and full-day rental rate. J. SIGNAGE The Concessionaire shall post the prices of all Beach Equipment and Additional Items offered to the public in a conspicuous and noticeable location in a form and location approved by the Recreation and Parks Director or his designee. All signage or advertisement shall be at the awarded Concessionaire's cost. The Concessionaire shall furnish to the City a schedule of rental charges on all equipment. K. LICENSES The Concessionaire shall maintain a valid yearly City Business Tax License. Operator shall make application for, and obtain at its own expense all necessary permits from any governmental entity or agency requiring such. Concessionaire specifically agrees to obtain the necessary permits, if any from the Division of Beaches and Shores of the Department of Environmental Protection, State of Florida, the City of Ocean Ridge and any other governmental entity as required by that entity. Any permits and the expense of obtaining such shall be borne by the awarded proposer. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 REQUEST FOR PROPOSAL FOR BEACH EQUIPMENT RENTAL CONCESSION FOR THE BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R SECTION 2 — INSTRUCTIONS TO PROPOSERS 1. The City of Boynton Beach utilizes electronic online bidding system service for notification and distribution of its solicitation documents, please visit Boynton-beach.bidsandtenders.net. 2. ELECTRONIC PROPOSAL SUBMISSION ONLY, shall be received by the bidding System. Hardcopy cubmission are not permitted. 3. Electronic Requests for Proposals (RFP's) shall be received by the City's e -Procurement bidding system no later than July 14 . 2023. No Later Than 2:30 PM (Local Time). 4. Late responses are not permitted by the bidding system. It shall be the sole responsibility of the Proposer to have their RFP submittal submitted online. 5. Proposers shall acknowledge receipt of any addenda through the Bidding System by checking a box for each addendum and any applicable attachment. 6. It is the responsibility of the Proposers to have received all Addenda that are issued. Proposers should check online at Boynton-beach.bidsandtenders.net prior to submitting their Bid and up until Bid closing time and date in the event, additional addenda are issued. 7. To obtain documents online please visit Boynton- beach. bidsandtenders.net. You can preview the bid documents with a Preview Watermark prior to registering for the opportunity. Documents are not provided in any other manner. 8. Proposers are cautioned that the timing of their Bid Submission is based on when the Bid is RECEIVED by the Bidding System, not when a Bid is submitted, as Bid transmission can be delayed due to file transfer size, transmission speed, etc. 9. For the above reasons, it is recommended that sufficient time to complete your Bid Submission and to resolve any issues that may arise. The closing time and date shall be determined by the Bidding System's web clock. 10. Proposers should contact bids&tenders support listed below, at least twenty-four (24) hours prior to the closing time and date, if they encounter any problems. The Bidding System will send a confirmation email to the Bidder advising that their bid was submitted successfully. If you do not receive a confirmation email, contact bids&tenders support at support(a)bidsandtenders.ca. 11. Late Submittal Responses are not permitted by the Bidding System. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 12. To ensure receipt of the latest information and updates via email regarding this Invitation to Bid, or if a Proposer has obtained this Solicitation from a third party, the responsibility is on the Proposers to create a Bidding System Vendor account and register as a Plan Taker for the Solicitation. 13. All expenses for making RFP responses to the City are to be borne by the Proposers. 14. A sample draft agreement that the City intends to execute with the successful firm(s) is contained within this Request for Proposal for review. The City reserves the right to modify the contract language prior to execution. 15. Each proposer, by submission of a bid response, acknowledges that in the event of any legal action challenging the award of an RFP; damages, if any, shall be limited to the actual cost of the preparation of the RFP. 16. References to the term "bid" shall be construed to mean "proposal". THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 10 REQUEST FOR PROPOSAL FOR BEACH EQUIPMENT RENTAL CONCESSION FOR THE BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R SECTION 3 — GENERAL CONDITIONS FAMILIARITY WITH LAWS: The qualifier is assumed to be familiar with all Federal, State, and Local laws, ordinances, rules, and regulations that in any manner affect the equipment. Ignorance on the part of the qualifier will in no way relieve them from responsibility. 2. BID FORMS: The bidder will submit a bid on the bid forms provided. All bid prices, amounts, and descriptive information must be legibly entered. The bidder must state the price and the time of delivery for which they propose to deliver the equipment or service requested. The bidder IS required to be licensed to do business as an individual, partnership, or corporation in the State of Florida. Place all required bid forms in a sealed envelope that has the company's name and address, proposal title, number, proposal date, and time on the outside of the sealed envelope. Proposals not submitted on appropriate proposal forms may be rejected. All proposals are subject to the conditions specified herein. Proposals which do not comply with these conditions are subject to rejection. 3. EXECUTION OF BID: The proposal must contain an original signature of a representative who is legally authorized to contractually bind the Proposer. 4. NO BID: A NO SUBMITTAL response can be submitted online through the e -Procurement bidding system. 5. BID DEADLINE: It is the Bidder's responsibility to assure that the BID is submitted electronically by or at the proper time and date prior to the BID deadline. Late Submittal Responses are not permitted by the Bidding System 6. RIGHT TO REJECT RFP: Right is reserved to reject any or all RFP's and to waive technical errors, or to accept any RFP's that are in part deemed as the best responsible qualifier which represents the most advantageous RFP to the City. In determining the "most advantageous RFP", price, quantifiable factors, and other factors are considered. This would include specifications, the proposed schedule, the proposed price, and other factors contributing to the overall acquisition cost of this service. Consideration may be given, but not necessarily limited to conformity to the specifications, including timely delivery, product warranty, a qualifier's proposed service, ability to supply and provide service, delivery to required schedules, and past performances in other Contracts with the City or other government entities. 7. RIGHTS OF THE CITY: The City expressly reserves the right to: A. Waive as an informality, minor deviations from specifications at a lower price than the most responsive, responsible bidder meeting all aspects of the specifications and consider it if it is determined that total cost is lower and the overall function is improved or not impaired; B. Waive any defect, irregularity, or informality in any bid or bidding procedure; REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 11 C. Reject or cancel any or all bids; D. Reissue an Invitation to Bid; E. Extend the bid deadline time and date; F. Procure any item by other means; G. Increase or decrease the quantity specified in the Invitation to Bid; H. Consider and accept an alternate bid as provided herein when most advantageous to the City. 8. STANDARDS: Factors to be considered in determining whether the standard of responsibility has been met include whether a prospective qualifier has: A. Available the appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain such, necessary to indicate its capability to meet all contractual requirements; B. A satisfactory record of performance; C. A satisfactory record of integrity; D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; E. Supplied all necessary information in connection with the inquiry concerning responsibility. 9. QUALIFICATIONS OF BIDDERS: The City will only consider solicitation responses from firms normally engaged in performing the type of work specified within the Contract Documents. Vendor must have adequate organization, facilities, equipment, and personnel to ensure prompt and efficient service to the City. Refer to Special Conditions for Additional Qualifications or Certification Requirements (if applicable). The City reserves the right to inspect the facilities, equipment, personnel, and organization or to take any other action necessary to determine ability to perform in accordance with specifications, terms, and conditions. The City will determine whether the evidence of ability to perform is satisfactory and reserves the right to reject responses where evidence or evaluation is determined to indicate an inability to perform. The City reserves the right to consider a Vendor's history of any and all types of citations and/or violations, including those relating to suspensions, debarments, or environmental regulations in determining responsibility. Vendor should submit with its solicitation response a complete history of all citations and/or violations notices and dispositions thereof. Failure of a Vendor to submit such information may be grounds for termination of any contract awarded to a successful Vendor. Vendor shall notify the City immediately of notice of any citations or violations which they may receive after the opening date and during the time of performance under any contract awarded to them. 10. DISQUALIFICATION OF BIDDER: More than one Bid from an individual, firm, partnership, corporation, or association under the same or different names shall not be considered. All Bids shall be rejected if there is reason to believe that collusion exists between Bidders. Automatic disqualifiers are as follows: A. Not including an executed Bidder signature. B. Not being licensed to perform the required work or to provide the required product. C. Not being eligible to bid due to violations listed under Item No.38, "Public Entity Crimes." D. Not completing the Bid Submittal Forms as required. 11. INFORMATION AND DESCRIPTIVE LITERATURE: Proposers must furnish all information requested in the spaces provided on the RFP form. Further, as may be specified elsewhere, each qualifier must submit for RFP evaluation cuts, sketches, and descriptive literature, and technical specifications covering the products offered. Reference to literature submitted with a previous RFP or on file with the buyer will not satisfy this provision. 12. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to the Purchasing representative through the Bidding System only by clicking on the "Submit a Question" button for this specific BID no later than ten (10) days prior to the BID deadline. Inquiries must reference the date by which the BID is to be received. 13. CONFLICT OF INTEREST: The award hereunder is subject to all conflict of interest provisions of the City of Boynton Beach, Palm Beach County, of the State of Florida. All Bidders must disclose with their Bid, the name of each of its employees, agents, or relatives who are employees of the CITY. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 12 22 The Bidder represents and warrants to the CITY that no officer, employee, or agent of the CITY has any interest either directly or indirectly, in the business of the Bidder to be conducted hereunder. The Bidder further represents and warrants to the CITY that it has not employed or retained any company or person, other than a bona fide employee working solely for the Bidder, to solicit or secure this contract and that it has not paid, or agreed to pay any person, company, corporation, individual, or Firm, other than the bona fide personnel working solely for the Bidder for a fee, commission, percentage, gift or other consideration, contingent upon or resulting from the award or making of this contract. The Bidder also acknowledges that it has not agreed as an expressed or implied condition for obtaining this contract to employ or retain the services of any person, company, individual, or Firm in connection with carrying out this contract. It is understood and agreed by the Bidder that, upon the breach or violation of this Section, the CITY shall have the right to terminate the contract without liability and at its sole discretion, and to deduct from the contract price, or to otherwise recover the full amount of such fee, commission, percentage, gift or consideration paid by the Bidder. A. The Bidder represents that it presently has no interest, either direct or indirect while performing the services required by this contract, which would conflict in any manner with Florida Statutes. The Bidder represents that no person having any such interest shall be employed during the term of this contract, including any officer, employee, or agent of the CITY. B. The Bidder represents and warrants that it has no current contracts with any entity that would create any conflict of interest in the Bidder's ability to perform the services required by this contract. Further, the Contractor represents and warrants that throughout the term of this contract, it will not undertake any work that would create such a conflict of interest. C. The Bidder shall promptly notify the CITY in writing by certified mail or electronic mail of all potential conflicts of interest for any prospective business association, interest, or other circumstance that may influence or appear to influence the Bidder's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Bidder may undertake and request an opinion of the CITY as to whether the association, interest or circumstance would, in the opinion of the CITY, constitute a conflict of interest if entered into by the Bidder. If in the opinion of the CITY, the prospective business association, interest or circumstance would not constitute a conflict of interest by the Bidder, the CITY shall so state in the notification and the Bidder shall, at its option, enter into such association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the CITY by the Bidder under the terms and conditions of this Contract. If the CITY determines that such potential relationship constitutes a conflict of interest, Bidder shall be in violation of its contract with the CITY if it enters into any relationship whatsoever with the prospective business. 14. TRADE SECRET: Any language contained in the Proposer's Proposal purporting to require confidentiality of any portion of the Proposal, except to the extent that certain information is in the City's opinion a Trade Secret pursuant to Florida law, shall be void. If a Proposer submits any documents or other information to the City which the Proposer claims are Trade Secret information and exempt from Florida Statutes Chapter 119.07 (Public Records Laws), the Proposer shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Proposer's Proposal constitutes a Trade Secret. The City's determination of whether an exemption applies shall be final, and the Proposer agrees to defend, indemnify, and hold harmless the City its officers, employees, volunteers, and agents, against any loss or damages incurred by any person or entity as a result of the City's treatment of records as public records. Proposals purporting to be subject to copyright protection in full or in part will be rejected. EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR PROPOSAL AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR PROPOSAL OR ANY PART THEREOF AS COPYRIGHTED. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 13 15. SUBCONTRACTING: If a qualifier subcontracts any portion of a Contract for any reason, they must state the name and address of the subcontractor and the name of the person to be contacted on the attached "Schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all RFP's wherein a subcontractor is named and to make the award to the qualifier, who, in the opinion of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject the RFP of any qualifier if the RFP names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all rights in order to make a determination as to the foregoing. 16. ADDENDA: From time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to Bidder's through the City's e -Procurement system Boynton -beach. bid sandtenders.net, it is the responsibility of each Bidder to have received ALL addenda that are issued. Bidders should check online at Boynton -beach. bidsandtenders. net prior to submitting their bid and up until the bid closing time and date in the event, additional addenda are issued. If a Bidder submits their bid prior to the BID closing time and date and addenda have been issued, the Bidding System shall WITHDRAW the Bidder's submission and the submittal status will change to an INCOMPLETE STATUS and Withdraw the Bid Proposal. The Bidder can view this status change in the "MY BIDS" section of the Bidding System. The Bidder is solely responsible to: A. make any required adjustments to their Bid; and B. acknowledge the addenda; and C. ensure the re -submitted Bid is RECEIVED by the Bidding System no later than the stated bid closing time and date 17. ESCALATOR CLAUSE: Any RFP which is submitted subject to an escalator clause will be rejected. 18. ADDITIONAL QUANTITIES: The City reserves the right to acquire additional quantities of the bid products or services at the prices bid in this invitation. If additional quantities are not acceptable, the bid sheets must be noted: "BID IS FOR SPECIFIED QUANTITY ONLY". 19. EXCEPTIONS: Incorporation in an RFP of exceptions to any portion(s), of the Contract documents may invalidate the RFP. Exceptions to the Technical and Special Provisions shall be clearly and specifically noted in the qualifier's RFP on a separate sheet marked "EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to the RFP. The use of qualifier's standard forms or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. 20. ALTERNATES: Where a base bid is provided for, the bidder shall submit a bid on the base bid and may exercise their own prerogative in submitting a bid on alternate items. The Owner reserves the right to accept or reject the alternates or base bid or any combination thereof. The Owner, or a representative, further reserves the unqualified right to determine whether any particular item or items of material, equipment, or the like, is an approved equal, and reserves the unqualified right to a final decision regarding the approval or rejection of the same. 21. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City Manager shall be final and binding on both parties. 22. ANTITRUST CAUSE OF ACTION: In submitting an RFP to the City of Boynton Beach, the respondent offers and agrees that if the RFP is accepted, the respondent will convey, sell, assign or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Florida for price-fixing relating to the particular commodities or services purchased or acquired by the City of Boynton Beach. At the City of Boynton Beach's discretion, such assignment shall be made and become effective at the time the purchasing agency tender's final payment to the respondent. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 14 23. GOVERNMENTAL RESTRICTIONS: In the event, any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship, or performance of the items offered on this RFP prior to their delivery, it shall be the responsibility of the successful qualifier to notify the City at once, indicating in a letter the specific regulation which required an alteration. The City reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no expense to the City. 24. LEGAL REQUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the qualifier will in no way be a cause for relief from responsibility. 25. ON PUBLIC ENTITY CRIMES - All Request for Proposal Invitations as defined by Section 287.012(l 1), Florida Statutes, Requests for Proposal as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: "A person or affiliate who has been placed on the convicted Professional list following a conviction for public entity crime may not submit an RFP on a contract or provide any goods or services to a public entity, may not submit an RFP on a contract with a public entity for the construction or repair of a public building or public work, may not submit RFP's on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted Professional list". 26. ADVERTISING: In submitting an RFP, the qualifier agrees not to use the results therefrom as a part of any commercial advertising. Violation of this stipulation may be subject to action covered under "NONCONFORMANCE TO CONTRACT CONDITIONS". 27. ASSIGNMENT: Any Purchase Order issued pursuant to this RFP invitation and the monies which may become due hereunder are not assignable except with the prior written approval of the City. 28. LIABILITY: The selected bidder(s) shall hold and save harmless the City of Boynton Beach, Florida its officers, agents, volunteers, and employees from liability of any kind in the performance of this Contract. Further, the selected bidder(s) shall indemnify, save harmless and undertake the defense of the City, its City Commissioners, agents, servants, and employees from and against any and all claims, suits, actions, damages, or causes of action arising during the term of this Contract, for any personal or bodily injury, loss of life, or damage to property arising directly or indirectly from bidder's operation pursuant to this Contract and from and against all costs, attorney fees, expenses and liabilities incurred in and about any such claims, the investigation thereof, or the defense of any action or proceedings brought thereon, and from and against any orders or judgments which may be entered therein. The City shall notify the bidder within ten (10) business days of receipt by the City of any claim, suit, or action against the City arising directly or indirectly from the operations of the bidder hereunder, for which the City may be entitled to a claim or indemnity against the bidder, under the provisions of this Contract. Bidder shall have the right to control the defense of any such claim, suit, or action. The bidder shall also be liable to the City for all costs, expenses, attorneys' fees, and damages that may be incurred or sustained by the City by reason of the bidder's breach of any of the provision of the contract. Bidder shall not be responsible for negligent acts of the City or its employees. 29. PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES: At the option of the Professional, the use of the contract resulting from this solicitation may be extended to other governmental agencies, including the State of Florida, its agencies, school boards, political subdivisions, counties, and cities. Each governmental agency allowed by the Contractor to use this contract shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received, and accepted. No agency receives any liability by virtue of this bid and subsequent contract award. 30. AWARD OF CONTRACT: The low monetary bid will NOT in all cases be awarded the Contract or Purchase Order. Contracts or Purchase Orders will be awarded by the City to the most responsive, responsible bidder REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 15 22 whose bid represents the most advantageous bid to the City, price, and other factors considered. Evaluation of bids will be made based upon the evaluation factors and standards set forth herein. The City reserves the right to reject any and all bids and to waive technical errors as set forth herein. In the event of a Court challenge to an award by any bidder, damages, if any, resulting from an award shall be limited to actual bid preparation costs incurred by the challenging bidder. In no case will the award be made until all necessary investigations have been made into the responsibility of the bidder and the City is satisfied that the most responsive, responsible bidder is qualified to do the work and has the necessary organization, capital, and equipment to carry out the required work within the time specified 31. FUNDING OUT: The resultant Agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission for the City of Boynton Beach in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 32. AS SPECIFIED: A Purchase Order will be issued to the successful bidder with the understanding that all items/services delivered must meet the specifications herein. Items/services delivered not as specified, will be returned at no expense or penalty to the City of Boynton Beach. 33. DELIVERY: Prices shall be quoted F.O.B. Boynton Beach, Florida. F.O.B. destination indicates that the seller is responsible for the shipment until it reaches its destination. Any and all freight charges are to be included in the bid total. The bidder's invoice payment terms must be shown. 34. WARRANTY REQUIREMENTS: Each item, including all components and all installed accessories and equipment, shall be guaranteed by the bidder to be free of defective parts and workmanship. This warranty shall be for a period of 365 days or the time designated in the standard factory warranty, whichever is longer. The warranty will be the same as that offered to the commercial trade and shall be honored by any of the manufacturer's authorized dealers. Warranty will cover parts, labor, and any necessary shipping. Warranty repairs may be accomplished on City property if space is available; this will be at the sole discretion of the City. Contact Procurement Services for permission to perform warranty service on City property. Warranty to start at the time of acceptance by the City; however, in cases where vehicles or equipment are not immediately placed in service, the bidder will provide a delay of warranty start-up time. The period of warranty delay will be coordinated by Procurement Services. 35. PRICES, TERMS, AND PAYMENT: Bid prices shall be fixed and firm to the extent required under Special Conditions. In the absence of a reference in the Special Conditions, bid prices shall be so fixed and firm for a period of ninety (90) calendar days. Prices must be submitted as outlined in the bid specifications. Generally, the prices must be submitted in units of quantity whereby both unit price and the extended total shall be submitted. In case of discrepancy in computing the amount of the Bid, the Unit Price quoted shall govern. All prices shall be F.O.B. destination, freight pre -paid (unless otherwise stated in the Special Conditions). Award, if made, shall be in accordance with the terms and conditions stated herein. Each item must be Bid separately and no attempt is to be made to tie any item or items in with any other item or items. Payment shall be made only after installation and acceptance of materials/services. Cash discounts may be offered for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation. All payments shall be governed by the Local Government Prompt Payment Act, F.S. § 218. 36. TAXES: Do not include State or Federal taxes. Not applicable to municipalities. 37. MISTAKES: Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, delivery instructions, bid prices, extensions, and all instructions pertaining to the ITB. 38. INVOICING AND PAYMENT: Payment for any and all invoice(s) that may arise as a result of a Contract or Purchase Order issued pursuant to this Bid Specification shall minimally meet the following conditions to be considered as a valid payment request. If progress payments are applied for, all invoicing and payments shall be as stipulated under the Special Conditions section titled "Progress Payments". All invoices shall be based upon and submitted with an approved Schedule of Values. Said Schedule of Values REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 16 shall also contain a percentage breakdown of the supplies and services completed for which payment is requested in comparison to the total contract. All invoices submitted shall consist of an original and one (1) copy and: A. Contain the Bidder's Federal Employer Identification Number. B. Clearly reference the subject Contract or Purchase Order number; C. Provide sufficient salient description to identify the goods or services for which payment is requested; D. Must be an original or legible copy of a signed delivery receipt including both manual signature and printed name of a designated CITY employee or authorized agent; be clearly marked as "partial", "complete", or "final" invoice. The CITY shall accept partial deliveries. Timely submission of properly certified invoice(s) shall be in strict accordance with the price(s) and delivery elements as stipulated in the Contract document. The CITY's term of payment, unless otherwise stated in the Contract or Purchase Order documents is "Net 30 Days" after acceptance of goods or services and receipt of an acceptable invoice as described herein. Any other items of payment must have been previously approved by the CITY and appear on the Contract or Purchase Order document to be binding on the CITY. Should the CITY return an invoice for correction, the Vendor shall resubmit a corrected invoice to the CITY for processing. 39. PROMOTIONAL PRICING: In addition, Bidder shall offer to the CITY, during the Contract period, any item(s) offered on a "promotional" basis from the manufacturer. It shall be the successful Bidder's responsibility to monitor such item(s) and report any that are or shall be offered at a lower price. 40. CONTRACTUAL AGREEMENT: The submission of a Bid constitutes a firm offer by the Bidder. Upon acceptance by the CITY, the Procurement Services Division shall issue a notice of award and purchase order(s) and/or contract for any supplies, equipment, and/or services as a result of this Bid. The Invitation to Bid and the corresponding purchase order(s) and/or contract shall constitute the complete agreement between the successful Bidder and the CITY. Unless otherwise stipulated in the Bid documents or agreed to in writing by both parties, no other contract documents shall be issued or accepted. 41. LICENSE AND PERMITS: It shall be the responsibility of the successful qualifier to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. Licenses and permits shall be readily available for review by the Assistant to the Finance Director and City Inspectors. 42. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Qualifier certifies that all material, equipment, etc., contained in this RFP meets all O.S.H.A. requirements. Qualifier further certifies that if awarded as the successful qualifier, and the material equipment, etc. delivered is subsequently found to be deficient in any O.S.H.A. requirement in effect on the date of delivery, all costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne by the qualifier. Qualifier certifies that all employees, subcontractors, agents, etc. shall comply with all O.S.H.A. and State safety regulations and requirements. 43. PALM BEACH COUNTY INSPECTOR GENERAL: The contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of any contracts resulting from this solicitation, and in furtherance thereof, may demand and obtain records and testimony from the contractor and its subcontractors. The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the contractor or its subcontractors or lower -tier subcontractors to fully cooperate with the Inspector General when requested, may be deemed by the municipality to be a material breach of this contract justifying its termination. 44. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 17 The City is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. E. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: CITY CLERK 100 EAST OCEAN AVENUE BOYNTON BEACH, FLORIDA, 33435 561-742-6060 CITYCLERK()-BBFL.US 45. LOCAL BUSINESS PREFERENCE; The City of Boynton Beach Administrative Policy No. 10.16.01 provides for a local business preference. "For all acquisitions made pursuant to Sealed Competitive Bid, as provided in Sec. 10.05, the City shall give preference to a Local Business if the Local Business' bid is determined to be within five percent (5%) or five thousand dollars ($5,000.00), whichever is less, of the lowest responsible and responsive bidder. In revenue - generating contracts where award, if any, is to be made to the bidder returning the highest amount to the City, the same preference set forth herein shall be applied with respect to the highest bid." In order to be considered for a local business preference, a bidder must include the Local Business Status Certification Form at the time of bid submittal. Failure to submit this form at the time of bid submittal will result in the bidder being found ineligible for the local business preference for this solicitation. Failure of the contractor to comply with the provisions set forth in this General Condition shall constitute a Default and Breach of the Agreement with the City. 46. DIRECT OWNER PURCHASES: The CITY reserves the right to issue purchase orders for materials to either the Contractor's or the CITY's suppliers for construction/public works -related materials. 47. SCRUTINIZED COMPANIES - 287.135 and 215.473: By submission of this Bid, Proposer certifies that Proposer is not participating in a boycott of Israel. Proposer further certifies that Proposer is not on the REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 18 Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. 48. E -VERIFY: Contractor certifies that it is aware of and complies with the requirements of Section 448.095, Florida Statues, as may be amended from time to time and briefly described herein below. A. Definitions for this Section: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange fora salary, wages, or other remuneration. "Contractor" includes, but is not limited to, a vendor or consultant. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for a salary, wages, or other remuneration. "E -Verify system" means an Internet -based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees. B. Registration Requirement; Termination: Pursuant to Section 448.095, Florida Statutes, effective January 1, 2021, Contractors, shall register with and use the E -verify system in order to verify the work authorization status of all newly hired employees. Contractor shall register for and utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: 1) All persons employed by a Contractor to perform employment duties within Florida during the term of the contract; and 2) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Contractor to perform work pursuant to the contract with the City of Boynton Beach. The Contractor acknowledges and agrees that registration and use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Boynton Beach; and 3) The Contractor shall comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to registration and utilization of the E -Verify System to verify the work authorization status of all newly hired employees. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. Termination of this Contract under this Section is not a breach of contract and may not be considered as such. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of one (1) year after the date of termination. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 19 REQUEST FOR PROPOSAL FOR BEACH EQUIPMENT RENTAL CONCESSION FOR THE BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R SECTION 4— PROPOSAL SUBMISSION REQUIREMENTS SUBMISSION OF PROPOSALS General Requirements. The purpose of the proposal is to demonstrate the qualifications, competence, and capacity of the operators seeking to undertake the requirements of this REQUEST FOR PROPOSALS. As such, the substance of the Proposal will carry more weight than its length, form, or manner of presentation. The proposal should demonstrate the qualification of the operator and the particular staff to be assigned to his engagement. It should also specify an approach that will meet or exceed the REQUEST FOR PROPOSALS requirements. The selected concessionaire shall provide sufficient organization, personnel, and management to carry out the requirements of this RFP in an expeditious and economical manner, consistent with the needs of the City. Additionally, the selected concessionaire will be required to demonstrate recent experience operating a concession and/or facility. 2. Certification and Licenses. Proposers must include with their Proposals, copy(ies) of all applicable certificates and licensing and business permits related to the Work specified herein. 3. Detailed Proposal. The detailed Proposal sections set forth in Section 3 of the Request for Proposal shall be completed online through the e -procurement bidding system. A. Letter of Interest —To be completed online B. Proposer's Qualification Statement —Form to be completed and attached online C. Qualifications — Documentation to be attached online Provide an overview of the qualifications of the specific project team to be submitted by the Firm/Individual to perform the requested services including: 1) Proposer should state their experience with similar concession operations. 2) Provide an overview of the staffing to be provided for the Oceanfront Park Beach Equipment Concession and qualifications of the specific project team to be provided by the proposer to perform the duties. 3) Proposer shall provide a list and photos of equipment, include age and remaining useful life. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 20 4) Proposer shall provide the method used to sanitize the equipment. 5) List the name of the person who would be responsible for the overall operations of the concession. 6) Provide a narrative on what uniquely qualifies you to provide the concession services for the Oceanfront park concession. D. References — Past Performance Provide a list of three (3) references for similar contracts for which the Proposer has completed or are in progress within the past three (3) years with the following information: 1) Name of Agency, 2) Address, and 3) Contact Name, Email Address, and Telephone Number. The City is interested in learning of other firms' or government agencies' experiences with your firm; as such, please do not list the City of Boynton as a reference. Contact persons must be informed that they are being used as a reference and that the City or their designee will be contacting them for information. Selection Committee Members or designees will email or call each reference up to three (3) times. If there is no answer after the third attempt, the City may apply no points for that project experience. 4. Submittal of General Information and Procurement Forms and Documents Procurement forms must be completed, signed, notarized, uploaded, and or acknowledged when required and submitted. In addition, all other requests and supporting documentation should be included in order for your submittal to be completed and accepted. a) Online Forms ❑ Lease Proposal ❑ Letter of Interest ❑ Confirmation of Minority -Owned Business ❑ Local Business Certification ❑ References ❑ Schedule of Sub-Consultant/Sub-Contractor b) Upload Online ❑ Proposer's Qualification Statement ❑ Background/Experience ❑ Beach Equipment to be utilized (pictures) ❑ Schedule of Rental Fees ❑ Anti -Kickback Affidavit ❑ Non -Collusion Affidavit and Certification of Proposer ❑ Certification Pursuant to Florida Statute § 287.135 ❑ Professional Licenses / Permits / W-9 ❑ E -Verify Form ❑ Supplemental Information Relative to this RFP c) Online Acknowledgements ❑ Proposer acknowledgment ❑ Palm Beach County Inspector General ❑ Confirmation of Drug -Free Workplace ❑ Addenda acknowledgment ❑ Ethics acknowledgment LEASE PROPOSAL IS A SEPARATE DOCUMENT WHERE YOU WILL INPUT PRICES WITHIN THE SYSTEM REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 21 20 REQUEST FOR PROPOSAL FOR BEACH EQUIPMENT RENTAL CONCESSION FOR THE BOYNTON BEACH OCEANFRONT PARK RFP No. REC23-017R SECTION 5 — EVALUATION OF PROPOSALS EVALUATION METHOD AND CRITERIA The City will assemble an Evaluation / Selection Committee, herein referred as "Selection Committee" comprised of City staff, and outside consultant(s), if deemed necessary. The Committee shall conduct an electronic evaluation of all responses based on the information provided and other evaluation criteria as set forth in this solicitation. The selection of the best -qualified Respondent(s) will be based on whether the Respondent(s) are responsible and responsive which means a Firm that has submitted a proposal that conforms in all material respects to the requirements in this RFP, and will be evaluated as follows: CRITERIA POSSIBLE POINTS 1. Qualifications and Experience 25 2. References 10 3. Lease Proposal 20 4. Beach Equipment to be utilized (pictures) 20 5. Schedule of Rental Fees 20 6. Local Preference 5 TOTAL 100 A Selection Committee meeting will be scheduled and publicly noticed. All Committee members scores will be opened for discussion. (Audience may not participate in discussions). Upon final ranking, the highest ranked proposer will be recommended for an award. Recommendation will be submitted to the City Commission for approval. Upon approval by the City Commission, the City will negotiate an agreement(s) based on the attached draft contract developed from this REQUEST FOR PROPOSALS. The City reserves the right to include additional provisions if the inclusion is in the best interest of the City, as determined solely by the City. Assuming the successful negotiation of an agreement, the final contract(s) will be submitted to the City Manager for their consideration and approval. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 22 20 APPENDIX "A" REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 23 20 PROPOSER'S QUALIFICATION STATEMENT O IIIIIII IIIIIIIIIIII OIII ° IIII ,III IIIIII VIII'°° IIII O tIIIIIIIIIIII OIII IIII IIIhflIIIIIIIIII .......e................................................................................................................................................................................................................................. The undersigned certifies under oath the truth and correctness of all statements and all answers to questions made hereinafter: SUBMITTED TO: City of Boynton Beach Procurement Services 100 E. Ocean Avenue Boynton Beach, Florida 33435 Submitted By: Name: Address: CITY, State, Zip: Telephone No.: Fax No.: Email Address.: Check One Corporation Partnership Individual Other 1. State the true, exact, correct, and complete name of the partnership, corporation, trade, or fictitious name under which you do business and the address of the place of business. K, 3. The correct name of the Proposer is: The address of the principal place of business is: If Proposer is a corporation, answer the following: a. Date of Incorporation: b. State of Incorporation: C. President's name: d. Vice President's name: e. Secretary's name: f. Treasurer's name: g. Name and address of Resident Agent: If Proposer is an individual or a partnership, answer the following: REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 24 a. Date of organization: b. Name, address and ownership units of all partners: C. State whether general or limited partnership: 4. If Proposer is other than an individual, corporation or partnership, describe the organization and give the name and address of principals: 5. If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. 6. How many years has your organization been in business under its present business name? Under what other former names has your organization operated? 7. Indicate registration, license numbers, or certificate numbers for the businesses or professions, which are the subject of this Bid. Please attach the certificate of competency and/or state registration. 8. Did you attend the Pre -Proposal Conference if any such conference was held? YES = NO 9. Have you ever failed to complete any work awarded to you? If so, state when, where, and why: 10. List the pertinent experience of the key individuals of your organization (continue on insert sheet, if necessary) REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 25 20 11. State the name of the individual who will have personal supervision of the work: 12. State the name and address of the attorney, if any, for the business of the Proposer: 13. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business and/or individual: 14. State the names, addresses, and the type of business of all firms that are partially or wholly owned by Proposer: 15. State the name of Surety Company which will be providing the bond (if applicable), and name and address of agent: REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 26 20 16. Annual Average Revenue of the Proposer for the last three years as follows: Revenue Index Number a. Government Related Work b. Non -Governmental Related Work Total Work a +b Revenue Index Number 1. Less than $100,000 2. $100,000 to less than $250,000 3. $250,000 to less than $500,000 4. $500,000 to less than $1 million 5. $1 million to less than $2 million 6. $2 million to less than $5 million 7. $5 million to less than $10 million 8. $10 million to less than $25 million 9. $25 million to less than $50 million 10. $50 million or greater 17. Bank References: Bank Address Telephone 18. Provide a description of policies and methods for project monitoring and budgeting control as well as adherence to project schedule (continue on insert sheet, if necessary). 19. Provide descriptions of quality assurance/quality control management methods (continue on insert sheet, if necessary): REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 27 20 20. Is the financial statement submitted with your proposal (if applicable) for the identical organization named on page one? YES = NO 21. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent -subsidiary). 22. What will be your turnaround time for written responses to City inquires? 23. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the Proposer, its parent or subsidiaries, or predecessor organizations during the past five (5) years. Include in the description, the disposition of each such petition. 24. List all claims, arbitrations, administrative hearings, and lawsuits brought by or against the Proposer or its predecessor organization(s) during the last five (5) years. The list shall include all case names, case arbitration or hearing identification numbers, the name of the project in which the dispute arose, and a description of the subject matter of the dispute. 25. List and describe all criminal proceedings or hearings concerning business-related offenses to which the Proposer, its principals or officers, or predecessors' organization(s) were defendants. 26. Has the Proposer, its principals, officers, or predecessors' organization(s) been convicted of a Public Entity Crime, debarred, or suspended from bidding by any government during the last five (5) years? If so, provide details. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 28 20 The Proposer acknowledges and understands that the information contained in response to this Qualification Statement shall be relied upon by the owner in awarding the contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's qualifications to perform under the contract shall cause the owner to reject the proposal, and if after the award, to cancel and terminate the award and/or contract. (Signed) (Title Subscribed and sworn to before me This day of 2023 Notary Public (Signature) My Commission Expires: REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 29 20 ANTI-KICKBACK AFFIDAVIT 1°°' IIIIIIIItIIIIIIIII tOIII°°'IIIIIIIIICIII' ,,iI�A'AIII' VIII'°°VIII 0� IIIIIIIIICIII'° INil STATE OF FLORIDA SS COUNTY OF PALM BEACH I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward, or gift, directly or indirectly by me or any member of my integrator or by an officer of the corporation. Sworn and subscribed before me this day of NOTARY PUBLIC, State of Florida at Large "OFFICIAL NOTARY SEAL" STAMP la NAME - SIGNATURE 2023 Printed Information: NAME TITLE COMPANY REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 30 State of County of 1) He is NON-COLLUSION AFFIDAVIT AND CERTIFICATION OF PROPOSER III"'O BE COII PII.JE',°'rIE'.D AND UIPII-OADIE'.D OINII,,.IIINIE'. of , being first duly sworn, deposes and says that: (Title) (Name of Corporation or Integrator) has submitted the attached BID: the proposer that 2) He is fully informed respecting the preparation and contents of the attached submittal and of all pertinent circumstances respecting such submittal; 3) By signing and submitting this bid, the BIDDER certifies that this bid is made independently and free from collusion; 4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Bidder, integrator or person to submit a collusive or sham BID in connection with the Contract for which the attached BID has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, integrator or person to fix the price or prices in the attached BID or of any other bidder, or to fix any overhead, profit or cost element of the BID price or the BID price of other proposer or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. 6) BIDDER shall disclose below, to their best knowledge, any City of Boynton Beach officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1) (c), Florida Statutes (2022), who is an officer of director or, or has a material interest in, the BIDDER's business, who is in a position to influence this procurement. Any City of Boynton Beach officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, decision to award, evaluation of offers, or any other activity pertinent to this procurement is presumed, for purposes hereof, to be in a position to indirectly own any of the total assets or capital stock of any business entity owned or operated by the BIDDER, or if they otherwise stand to personally gain if the contract is awarded to this BIDDER. 7) Failure to submit this executed statement as part of the bid shall make the bid nonresponsive and not eligible for award consideration. In the event the BIDDER does not indicate any names, the CITY shall interpret this to mean that the BIDDER has indicated that no such relationships exist. Failure of a BIDDER to disclose any relationship described herein shall be reason for termination of bid or award, whichever is applicable, with no time to cure. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 31 an NAME Witnesses: Typed name: Typed name: Subscribed and sworn to before me This day of 12023 RELATIONSHIP BIDDER: Signed: Name: Title: Notary Public (Signature) My Commission Expires: REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 32 an STATUTE § 287.135 1°°' ....................................................t.....D.....l.....I.'..' ........I.. .....0 ....................",,=.......................................................Il.f°.°......I.II .................V........I.II.' ..1.....1.11.11.11.11.11.1 ......1...................H.I....A.A...1.11...............11.11 ..I.I ........I.II.II.II.II.II.I . I, , on behalf of Print Name and Title Company Name that does not: Company Name certify 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel List; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Syria. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Consultant of the City's determination concerning the false certification. The Consultant shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Consultant does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135. Section 287.135, Florida Statutes, prohibits the City from: 1) Contracting with companies for goods or services if at the time of bidding on, submitting a proposal for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or are engaged in business operations in Syria. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 33 As the person authorized to sign on behalf of the Consultant, I hereby certify that the company identified above in the section entitled "Consultant Name" does not participate in any boycott of Israel, is not listed on the Scrutinized Companies that Boycott Israel List, is not listed on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Syria. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the City for goods or services may be terminated at the option of the City if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. COMPANY NAME SIGNATURE PRINT NAME TITLE REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 34 an Project Name Project No.: Definitions: E -VERIFY FORM "'III'° 'D Ili IE C 0..1M Ili II,,.IE,°'li IE. IB AIN IB U lig 1l 0 A.12 IE. IB O IN. Il,,.11 IE BEACH EQUIPMENT RENTAL CONCESSION FOR BOYNTON BEACH OCEANFRONT PARK REC23-017R "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for a salary, wages, or other remuneration. "Contractor" includes, but is not limited to, a vendor or consultant. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for a salary, wages, or other remuneration. "E -Verify system" means an Internet -based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees. 2. Effective January 1, 2021, Contractors, shall register with and use the E -verify system in order to verify the work authorization status of all newly hired employees. Contractor shall register for and utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by a Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Contractor to perform work pursuant to the contract with the City of Boynton Beach. The Contractor acknowledges and agrees that registration and use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Boynton Beach; and c) Should vendor become the successful Contractor awarded for the above-named project, by entering into the contract, the Contractor shall comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to registration and utilization of the E -Verify System to verify the work authorization status of all newly hired employees. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract. 3. Contract Termination a) If the City has a good faith belief that a person or entity with which it is contracting has knowingly violated s. 448.09 (1) Fla. Stat., the contract shall be terminated. b) If the City has a good faith belief that a subcontractor knowingly violated s. 448.095 (2), but the Contractor otherwise complied with s. 448.095 (2) Fla. Stat., shall promptly notify the Contractor and order the Contractor to immediately terminate the contract with the subcontractor. c) A contract terminated under subparagraph a) or b) is not a breach of contract and may not be considered as such. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 35 an d) Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. e) If the contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: Authorized Signature: Print Name: Title Date: Phone: STATE OF ) COUNTY OF ) The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑ online notarization, this day of , 2023, by on behalf of He/she is personally known to me or has produced as identification. NOTARY PUBLIC (Name of Notary Typed, Printed or Stamped) Title or Rank Serial number, if any REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 36 LEASE PROPOSAL *IBlllI;) IlEl1 011P0 SAIL,. WIIII,,.II,,. IBIE ii.!N If III Ifo "'r1H. 1E IBIIDIC�IINO SYS"'III'IE,II ....... IBIIDS "'MEIN. ID. IE,IIRS.* ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,, The undersigned declares that he/she has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type, and grade of service required. The undersigned proposes to deliver the service in accordance with the specifications for a "BEACH EQUIPMENT CONCESSION FOR BOYNTON BEACH OCEANFRONT PARK” PROPOSED MINIMUM MONTHLY LEASE PAYMENT FOR FIRST TWELVE (12) MONTHS: (MIMIMUM ANNUAL LEASE PAYMENT ACCEPTED: $5,000.00/MONTH) $ .00 MONTHLY AMOUNT YEAR 2: $500 —Minimum Increase: $ Monthly Payment YEAR 3: $500 — Minimum Increase: $ Monthly Payment YEAR 4: $500 —Minimum Increase: $ Monthly Payment YEAR 5: $500 — Minimum Increase: $ Monthly Payment Payment schedule to be established by mutual consent of Concessionaire and the City of Boynton Beach. City of Boynton Beach to hold all Proposals and Proposal guarantees for a period not to exceed ninety (90) days after the RFP opening date. The undersigned accepts the invoicing and payment policies specified in the Agreement. *IBlllI;) II IIi011P0SAlI,,. WIIII,,.II,,. IBIE IINIIaU"'If IIID"'Ifo "'r1H. 1E IBIIIC�IC�IINo SYS"'III'IE,IY ....... BIIDS "'rlEIN. II IERS.� ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 37 an APPENDIX "B" REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 38 an DRAFT SERVICES AGREEMENT BEACH EQUIPMENT RENTAL CONCESSION AT OCEANFRONT PARK THIS AGREEMENT ("Agreement"), is entered into between the City of Boynton Beach, a municipal corporation organized and existing under the laws of Florida, with a business address of 100 East Ocean Ave., Boynton Beach, FL 33435, hereinafter referred to as "CITY", and a [type of entity: corporation/partnership/sole proprietor] authorized to do business in the State of Florida, with a business address of , hereinafter referred to as the "VENDOR". In consideration of the mutual benefits, terms, and conditions hereinafter specified the Parties agree as set forth below. 1. PROJECT DESIGNATION. The VENDOR is retained by the City to provide labor, parts, and materials related to the Beach Equipment Rental Concession for Boynton Beach Oceanfront Park. 2. SCOPE OF SERVICES. VENDOR agrees to perform the services required for the Beach Equipment Rental Concession for Boynton Beach Oceanfront Park. 3. TIME FOR PERFORMANCE. Work under this Agreement shall commence immediately. Vendor shall perform all services and provide all work product required pursuant to this agreement. 4. TERM. The initial Agreement period shall be for an initial term of five (5) years, commencing on and shall remain in effect through 5. PAYMENT. The VENDOR shall pay the CITY a sum of $ each month for the first twelve months of the lease agreement. Subsequent payments each month shall be based on Exhibit 'B' attached hereto, a lease payment schedule based on proposal from VENDOR dated xxxxx,xx, 2023. Said payment shall be made and received by the CITY on or before the 1st day of each and every month. A late fee of 15% will be charged for payments received after the 5th day of each month. Any monthly payment not received by the 25th day of each month shall be grounds for termination of contract. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the VENDOR in connection with the services rendered under this agreement shall be the property of the CITY whether the project for which they are made is executed or not. The VENDOR shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with VENDOR's endeavors. 7. COMPLIANCE WITH LAWS. VENDOR shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state of Florida and CITY of Boynton Beach, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. A. The VENDOR shall indemnify and hold harmless the CITY, its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to and resulting from the performance of this Agreement by the VENDOR, its employees, agents, partners, REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 39 an principals or subcontractors. The VENDOR shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Neither party to this Agreement shall be liable to any third party claiming directly or through the other respective party, for any special, incidental, indirect, or consequential damages of any kind, including but not limited to lost profits or use that may result from this Agreement or out of the services or goods furnished hereunder. B. The parties understand and agree that the covenants and representations relating to this indemnification provision shall survive the term of this Agreement and continue in full force and effect as to the party's responsibility to indemnify. C. Nothing contained herein is intended nor shall be construed to waive CITY's rights and immunities under the common law or §768.28, Fla. Stat., as may be amended from time to time. 9. INSURANCE A. During the performance of the services under this Agreement, VENDOR shall maintain the following insurance policies, and provide originals or certified copies of all policies to CITY's Director of Human Resources and Risk Management. All polices shall be written by an insurance company authorized to do business in Florida. VENDOR shall be required to obtain all applicable insurance coverage, as indicated below, prior to commencing any service pursuant to this Agreement: Worker's Compensation Insurance: The VENDOR shall procure and maintain for the life of this Agreement, Worker's Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. This coverage must extend to any subcontractor that does not have their own Worker's Compensation and Employer's Liability Insurance. The policy must contain a waiver of subrogation in favor of the CITY of Boynton Beach, executed by the insurance company. Comprehensive General Liability: The VENDOR shall procure and maintain for the life of this Agreement, Comprehensive General Liability Insurance. This coverage shall be on an "Occurrence" basis. Coverage shall include Premises and Operations; Independent consultants, Products -Completed Operations and Contractual Liability with specific reference to Article 7, "Indemnification" of this Agreement. This policy shall provide coverage for death, personal injury, or property damage that could arise directly or indirectly from the performance of this Agreement. VENDOR shall maintain a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury/ and $1,000.000 per occurrence/aggregate for property damage. The general liability insurance shall include the CITY as an additional insured and shall include a provision prohibiting cancellation of the policy upon thirty (30) days prior written notice to the CITY. iii. Business Automobile Liability: The VENDOR shall procure and maintain, for the life of this Agreement, Business Automobile Liability Insurance. The VENDOR shall maintain a minimum amount of $1,000,000 combined single limit for bodily injury and property damage liability to protect the VENDOR from claims for damage for bodily and personal injury, including death, as well as from claims for property damage, which may arise from the ownership, use of maintenance of owned and non -owned automobile, included rented automobiles, whether such operations be by the VENDOR or by anyone directly or indirectly employed by the VENDOR. iv. Professional Liability (Errors and Omissions) Insurance: The VENDOR shall procure and maintain for the life of this Agreement in the minimum amount of $1,000,000 per occurrence. V. Umbrella/Excess Liability Insurance: in the amount of $1,000,000.00 as determined appropriate by the CITY depending on the type of job and exposures contemplated. Coverage must be follow form of the General Liability, Auto Liability and Employer's Liability. This coverage shall be REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 40 maintained for a period of no less than the later of three (3) years after the delivery of goods/services or final payment pursuant to the Agreement. B. VENDOR shall provide the CITY with all Certificates of Insurance required under this section prior to beginning performance under this Agreement. Failure to maintain the required insurance will be considered a default of the Agreement. C. The CITY shall be named as an additional insured. The coverage shall contain no limitations on the scope of protection afforded the CITY, its officers, officials, employees or volunteers. A current valid insurance policy meeting the requirements herein identified shall be maintained during the duration of this Agreement, and shall be endorsed to state that coverage shall not be suspended, voided or cancelled by either party, reduced in coverage in limits except after thirty (30) days prior written notice by either certified mail, return receipt requested, has been given to the CITY. D. The CITY reserves the right to reasonably require any additional insurance coverage or increased limits as determined necessary by the Director of Human Resources and Risk Management. The CITY reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements throughout the term of the Agreement. 10. INDEPENDENT CONTRACTOR. The VENDOR and the CITY agree that the VENDOR is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither VENDOR nor any employee of VENDOR shall be entitled to any benefits accorded CITY employees by virtue of the services provided under this Agreement. The CITY shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to VENDOR, or any employee of VENDOR. 11. COVENANT AGAINST CONTINGENT FEES. The VENDOR warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the VENDOR, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the VENDOR any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The VENDOR, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The VENDOR shall not sublet or assign any of the services covered by this Agreement without the express written consent of the CITY. 14. NON -WAIVER. Waiver by the CITY of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. A. Termination for Convenience. This Agreement may be terminated by the CITY for convenience, upon thirty (30) days of written notice by the terminating party to the other party for such termination in which event the VENDOR shall be paid its compensation for services performed to the termination date, including services reasonably related to termination. In the event that the VENDOR abandons the Agreement or causes it to be terminated, the VENDOR shall indemnify the CITY against loss pertaining to this termination. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 41 01 B. Termination for Cause. In addition to all other remedies available to CITY, this Agreement shall be subject to cancellation by CITY for cause, should VENDOR neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by VENDOR of written notice of such neglect or failure. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 17. NOTICES. Notices to the CITY shall be sent to the following address: Daniel Dugger, City Manager City of Boynton Beach 100 E. Ocean Avenue Boynton Beach, FL 33435 Notices to VENDOR shall be sent to the following address: ATTN: Address: Phone: Email: 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the CITY and the VENDOR and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both CITY and VENDOR. 19. PUBLIC RECORDS. Sealed documents received by the CITY in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the CITY announces intent to award sooner, in accordance with Florida Statutes 119.07. The CITY is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the VENDOR shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, VENDOR shall destroy all copies of such confidential and exempt records remaining in its possession once the VENDOR transfers the records in its possession to the CITY; and D. Upon completion of the contract, VENDOR shall transfer to the CITY, at no cost to the CITY, all public records in VENDOR's possession All records stored electronically by VENDOR must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 42 01 IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: CITY CLERK 100 E. OCEAN AVE. BOYNTON BEACH, FLORIDA, 33435 561-742-6060 CITYCLERK@BBFL.US 20. SCRUTINIZED COMPANIES. By execution of this Agreement, VENDOR certifies that VENDOR is not participating in a boycott of Israel. VENDOR further certifies that VENDOR is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has VENDOR been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the CITY will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The CITY shall provide notice, in writing, to VENDOR of the CITY's determination concerning the false certification. VENDOR shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, VENDOR shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If VENDOR does not demonstrate that the CITY's determination of false certification was made in error then the CITY shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. 21. E -VERIFY. VENDOR certifies that it is aware of and complies with the requirements of Section 448.095, Florida Statues, as may be amended from time to time and briefly described herein below. A. Definitions for this Section: i. "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Contractor" includes, but is not limited to, a vendor or consultant. ii. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. iii. "E -Verify system" means an Internet -based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees. B. Registration Requirement; Termination. Pursuant to Section 448.095, Florida Statutes, effective January 1, 2021, Contractors, shall register with and use the E -verify system in order to verify the work authorization status of all newly hired employees. Contractor shall register for and utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: i. All persons employed by a Contractor to perform employment duties within Florida during the term of the contract; REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 43 01 All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Contractor to perform work pursuant to the contract with the CITY of Boynton Beach. The Contractor acknowledges and agrees that registration and use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the CITY of Boynton Beach; and iii. The Contractor shall comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to registration and utilization of the E - Verify System to verify the work authorization status of all newly hired employees. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. Termination of this Contract under this Section is not a breach of contract and may not be considered as such. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of one (1) year after the date of termination. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 44 01 IN WITNESS WHEREOF, the parties hereto have executed this Contract in multiple copies, each of which shall be considered an original on the following dates: DATED this day of 2023. CITY OF BOYNTON BEACH VENDOR NAME Daniel Dugger, City Manager (Signature), Company Approved as to Form: Michael D. Cirullo, Jr. Office of the City Attorney Attested/Authenticated: Maylee De Jesus City Clerk Print Name of Authorized Official Title (Corporate Seal) Attest/Authenticated: Witness Print Name REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 45 01 City of Boynton Beach Risk Management Department INSURANCE ADVISORY FORM Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of `B+" or higher. (NOTE: An insurance contract or binder may be accepted as proof 'of'insurance if Certificate is provided upon selection of vendor.) The following is a list of types of insurance required of contractors, lessees, etc., and the limits required by the City: (NOTE: This list is not all-inclusive, and the City reserves the right to require additional types of insurance or to raise or lower the stated limits, based upon identified risk.) TYPE (Occurrence Based Only) MINIMUM LIMITS REQUIRED General Liability General Aggregate $ 1,000,000.00 Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00 Owners & Contractor's Protective (OCP) Personal & Adv. Injury $ 1,000,000.00 Asbestos Abatement Each Occurrence $ 1,000,000.00 Lead Abatement Fire Damage (any one fire) $ 50,000.00 Broad Form Vendors Med. Expense (any one person) $ 5,000.00 Premises Operations Underground Explosion & Collapse Products Completed Operations Contractual Independent Contractors Fire Legal Liability Professional Liability Aggregate - $1,000,000.00 Automobile Liability Combined Single Limit $ 1,000,000.00 Any Auto All Owned Autos Hired Autos Non -Owned Autos Excess Liability Each Occurrence to be determined Umbrella Form Aggregate to be determined ---------------------------------------------------------------------------------------------------------------------------------------------------- Worker's Compensation Statutory Limits Employer's Liability Each Accident $ 1,000,000.00 Disease, Policy Limit $ 1,000,000.00 Disease Each Employee $ 1,000,000.00 ---------------------------------------------------------------------------------------------------------------------------------------------------- Property: Homeowners Revocable Permit $ 300,000.00 Builder's Risk Limits based on Project Cost Installation Floater Limits based on Project Cost ---------------------------------------------------------------------------------------------------------------------------------------------------- Other - As Risk Identified to be determined ----------------------------------------------------------------------------------------------------------------------------------------------------- INSURANCEADVISORYFORM Revised 04/2021 REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 46 01 Exhibit "A" REC23-017R: Beach Equipment Rental Concession for Boynton Beach Oceanfront Park 47 01 I- The City of Boynton Beach Finance/Procurement Services 100 E. Ocean Avenue Boynton Beach, FL 33435 P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6310 ADDENDUM No. 1 Date: June 16, 2023 REC23-017R RFP Title: Beach Equipment Rental Concession for Oceanfront Park This addendum to the drawings, specifications, and/or contract documents is issued to provide additional information and clarification to the original Bid specifications and proposal form and is hereby declared a part of the original drawings, specifications and/or contract documents. In case of a conflict, this Addendum shall govern. Words in strike through type are deletions from existing text. Words in bold, underlined and/or red type are additions to existing text. Closing Date Remains Unchanged: Friday, July 14, 2023 2:30 PM Question 1: Can you provide historical revenue for this operation in the past 5 years? Answer 1: The City of Boynton Beach can provide estimates: 2021 - $233,506.69 , 2022 - $271,537.98 , and 2023 (May) - $165,310.27 Question 2: Can you please provide historical revenues for this concession for the last five years? Answer 2: The City of Boynton Beach can provide estimates: 2021 - $233,506.69 , 2022 - $271,537.98 , and 2023 (May) - $165,310.27 If you have any further questions or require additional clarification, please submit to the Purchasing representative through the Bidding System only by clicking on the "Submit a Question" button for this specific Solicitation. Sincerely, City of Boynton Beach Financial Services 918 The City of Boynton Beach Finance/Procurement Services 100 E. Ocean Avenue Boynton Beach, FL 33435 P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6310 ADDENDUM No. 2 Date: June 26, 2023 REC23-017R RFP Title: Beach Equipment Rental Concession for Oceanfront Park This addendum to the drawings, specifications, and/or contract documents is issued to provide additional information and clarification to the original Bid specifications and proposal form and is hereby declared a part of the original drawings, specifications and/or contract documents. In case of a conflict, this Addendum shall govern. Words in strike through type are deletions from existing text. Words in bold, underlined and/or red type are additions to existing text. Closing Date Remains Unchanged: Friday, July 14, 2023 2:30 PM Question 1: In addition to providing chairs, umbrellas & windbreakers, are bidders also allowed to submit other amenities that they would like to offer at the location? (Kayaks, SUP, Jetskis etc.) Answer 1: No, this solicitation for Oceanfront Park is only for beach chairs and umbrellas due to the available beach area. If you have any further questions or require additional clarification, please submit to the Purchasing representative through the Bidding System only by clicking on the "Submit a Question" button for this specific Solicitation. Sincerely, City of Boynton Beach Financial Services 919 REC23-017R - Beach Equipment Rental Concession for Oceanfront Park Opening Date: June 14, 2023 12:00 PM Closing Date: July 14, 2023 2:30 PM Vendor Details Company Name: Oceanside Beach Service PO Box 13018 Address: North Palm Beach, FL 33408 Contact: Michael Novatka Email: info@beachservice.com Phone: 561-568-7861 Fax: 201-400-1860 HST#: 65-0296488 Submission Details Created On: Sunday July 09, 2023 16:28:53 Submitted On: Friday July 14, 2023 12:36:21 Submitted By: Michael Novatka Email: info@beachservice.com Transaction #: ed50cdbc-b4ec-42fO-8f88-b7c4fd562884 Submitter's IP Address: 73.124.46.194 Bid Number: REC23-017R Vendor Name: Oceanside Beach Ser% 920 Schedule of Prices The Bidder hereby Bids and offers to enter into the Contract referred to and to supply and do all or any part of the Work which is set out or called for in this Bid, at the unit prices, and/or lump sums, hereinafter stated. *Denotes a "MANDATORY" field Do not enter $0.00 dollars unless you are providing the line item at zero dollars to the Owner (unless otherwise specified). If the line item and/or table is "NON -MANDATORY" and you are not bidding on it, leave the table and/or line item blank.Do not enter a $0.00 dollar value. Lease Proposal The undersigned declares that he/she has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type, and grade of service required. The undersigned proposes to deliver the service in accordance with the specifications for the ad "BEACH EQUIPMENT CONCESSION FOR BOYNTON BEACH OCEANFRONT PARK". PROPOSED MINIMUM MONTHLY LEASE PAYMENT FOR THE FIRST TWELVE (12) MONTHS: (MINIMUM ANNUAL LEASE PAYMENT ACCEPTED: $5,000.00/MONTH) YEAR 2: $500 — Minimum Increase: YEAR 3: $500 — Minimum Increase: YEAR 4: $500 — Minimum Increase: YEAR 5: $500 —Minimum Increase: Year Proposed Monthly Lease Payment* Total Annual Cost Year 1 - (Minimum $5,000 per month) $5,625.0000 $ 67,500.00 Year 2 - (Minimum $500 increase) $6,083.3400 $ 73,000.08 Year 3 (Minimum $500 increase) $6,541.6700 $ 78,500.04 Year 4 - (Minimum $500 increase) $7,000.0000 $ 84,000.00 Year 5 - (Minimum $500 increase) $7,458.3740 $ 89,500.49 Subtotal: $ 392,500.61 Confirmation of Minority Owned Business A requested form to be made a part of our files for future use and information. Please fill out and indicate in the spaces provided which category best describes your company. Complete this form to make it an official part of your RFP responses. Description Response* Comments Is your company a Minority Owned business? No n/a Please select the appropriate response Not Applicable n/a Do you possess a certification qualifying your business as a Minority Owned business? No n/a Issuing organization name Input response in comments box to the right n/a Date of Issuance Date of Issuance n/a Bid Number: REC23-017R Vendor Name: Oceanside Beach Seri 921 Letter of interest The Letter of Interest shall summarizes the Proposer's primary qualifications and a firm commitment to provide the proposed services. Line Item Description Response' 1 The Letter of Interest shall summarizes the July 10, 2023 Proposer's primary qualifications and a firm City of Boynton Beach commitment to provide the proposed services. 100 E. Boynton Beach Blvd Boynton Beach, FL 33435 Subject: Letter of Interest RFP No. REC23-017R To Whom it May Concern, Oceanside Beach Service is a premier beach equipment rental company that has been operating the beach concession for Oceanfront Park at Boynton Beach since 2009. We started on Singer Island in 1979, servicing local oceanfront hotels and then expanded services to municipalities in Palm Beach County. OBS provides resort quality beach service to many municipal beaches, exclusive hotels and condos in South Florida. Given our experience, we have perfected the formula that provides visitors and residents with the highest level of service for enjoying their time at the beach. We currently manage municipal beach concessions for the cities of Riviera Beach, Palm Beach Shores, Lake Worth Beach, Delray Beach, Boca Raton, Deerfield Beach and for the past 14 years we've had the privilege of being the City of Boynton Beach - Oceanfront Park's concessionaire. Having many neighboring locations provides a great benefit to ensure adequate and well experienced employee coverage, since we have plenty of staff readily available. Our company understands that the scope of this service is to provide beach equipment rental for the Oceanfront Park Concession with top -grade equipment and a clean and maintained beach with excellent customer service. We believe we can meet the needs and requirements of the RFP since we specialize in municipal beach service. This is supported by the following: Proven track record of successfully operating Oceanfront Park Strong experience with Florida's Municipal Beach Concessions Brand new, durable, high quality beach equipment Highly experienced, well trained, professional and courteous staff Working closely with City staff Awareness for our natural resources and environment Prompt attention to any matters of concern Maintaining a clean and well raked beach Superior service utilizing our Customer Service Training Program This expresses our firm commitment to Boynton Beach and we thank you for providing us with the opportunity to present this to you. Sincerely, Michael J Novatka President Oceanside Beach Service, Inc. Bid Number: REC23-017R Vendor Name: Oceanside Beach Ser% 922 Local Business Status Certification - I am an authorized representative of the business and, on behalf of the Business, request that it be deemed to be a local business for purposes of the City of Boynton Beach Local Preference Program. Answering yes to Question 1 and Question 2 below will qualify the business as a local business. In support of this request, I certify the following to be true and correct: I understand that misrepresentation of any facts in connection with this request may be cause for removal from the certified local business list. I also agree that the business is required to notify the City in writing should it cease to qualify as a local business. By checking the box that you are not submitting for "Local Business Status Certification" you declare that you are not a local business in the City of Boynton Beach. r- We will not be submitting for Local Business Status Certification - Is the business Address * Contact Name * Email Address * Telephone Number* located within Does the business have a Is the business metotts@mydelraybeach.com 561-243-7250 the City limits of business tax receipt registered with the Number of years in business * Business license number* Boynton issued in the current Florida Division of Beach, year? * Corporations? Ibennett@lakeworthbeachfl.gov 561-586-7421 Florida? * Lake Worth, FL r. Yes r: Yes r: Yes 38 Boynton Business Control # r No r No r No ctracy@myboca.us 0023522 Park Rd, Boca PBC #200627210 References - Past Performance - Provide a list of three (3) references for similar contracts for which the Proposer has completed or are in progress with within the past three (3) years with the following information: 1) Name of Agency, 2) Address and 3) Contact Name, Email Address, and Telephone Number. The City is interested in learning of other firms' or government agencies' experiences with your firm; as such, please do not list the City of Boynton as a reference. Contact persons must be informed that they are being used as a reference and that the City or their designee will be contacting them for information. Selection Committee Members or designee will email or call each reference up to three (3) times. If there is no answer after the third attempt, the City may apply no points for that project experience. Name of Agency * Address * Contact Name * Email Address * Telephone Number* City of Delray Beach 100 NW 1st Ave Sam Metott metotts@mydelraybeach.com 561-243-7250 Delray Beach, FL 33444 City of Lake Worth Beach 7 N Dixie Hwy Lauren Bennett Ibennett@lakeworthbeachfl.gov 561-586-7421 Lake Worth, FL 33460 City of Boca Raton 201 W Palmetto Clint Tracy ctracy@myboca.us 561-901-1223 Park Rd, Boca Raton, FL 33432 City of Riviera Beach 600 W Blue Heron Aladia Franks afranks@rivierabch.com 561-845-4070 Blvd Riviera Beach, FL 33404 City of Deerfield Beach 150 NE 2nd Ave Michael Brown mbrown@deerfield-beach.com 754-367-4008 Deerfield Beach, FL 33441 Bid Number: REC23-017R Vendor Name: Oceanside Beach Ser% 923 Subcontractors The Bidder shall state all Subcontractor(s) and type of Work proposed to be used for this project. Bidders shall not indicate "TBD" (To Be Determined) or "TBA" (To Be Announced) or similar wording and shall not indicate multiple choices of Subcontractor names for any Subcontractor category in their list of Subcontractors. Sub -consultant The Bidder proposes the following major subconsultants for the major areas of work for the Project. The Bidder is further notified that all sub - consultants shall be properly licensed, bondable, and shall be required to furnish the City with a Certificate of Insurance in accordance with the contract's general conditions. This page may be reproduced for listing additional sub -consultants, if required. Owner reserves the right to reject any sub -consultant who has previously failed in the proper performance of an award, or failed to deliver on time contracts in a similar nature, or who is not responsible(financial capability, lack of resources, etc.) to perform under this award. The owner reserves the right to inspect all facilities of any sub -consultant in order to make a determination as to the foregoing. P By clicking here I confirm that there are no Subcontractor(s) and the Bidder shall perform the project with their "OWN FORCES". Name * Address * Scope of work * license No * Contract Amount * Percentage (%) of Contract * Documents Ensure your submission document(s) conforms to the following: Documents should NOT have a security password, as City of Boynton Beach may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by City of Boynton Beach. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." If the attached file(s) cannot be opened or viewed, your Bid Call Document may be rejected. • Proposer's Qualification Statement - Qualification stmt0001.pdf - Wednesday July 12, 2023 16:06:58 • Background/Experience - Background and Experience.pdf - Thursday July 13, 2023 13:20:48 • Beach Equipment to be utilized (pictures) - Beach Equipment.pdf - Thursday July 13, 2023 13:49:32 • Schedule of Rental Fees - Schedule of rental fees Boynton.pdf - Thursday July 13, 2023 14:11:44 • Anti -Kickback Affidavit - anti kickback.pdf - Wednesday July 12, 2023 15:32:08 • Non -Collusion Affidavit and Certification of Proposer - non coil usion0001.pdf - Wednesday July 12, 2023 15:31:46 • Certification Pursuant to Florida Statute § 287.135 - Certif pursuant FL .pdf - Wednesday July 12, 2023 13:42:15 • Professional Licenses / Permits / W-9 - lic, tax receipt.pdf - Wednesday July 12, 2023 14:05:21 • E -Verify Form - everify0001.pdf - Wednesday July 12, 2023 15:32:34 • Supplemental Information Relative to the RFP - Oceanfront Park Proposal RFP No Rec23-017R.pdf - Thursday July 13, 2023 14:08:35 Bid Number: REC23-017R Vendor Name: Oceanside Beach Ser% 924 Addenda & Declarations The Bidder hereby acknowledges and agrees: 1. To provide all goods, services, and construction, as more specifically set out and in accordance with the Owner's Solicitation Call Document, including but not limited to the scope of work, specifications, drawings, Addenda (if issued by the Owner), the terms and conditions, etc. stated therein, which are expressly acknowledged and made part of this contract. 2. This proposal is made without any connections, knowledge, comparison of figures, or arrangements with any other company, firm, or person making a proposal for the same work and is in all respects fair and without collusion or fraud. 3. I/WE do hereby propose an offer to enter into a contract to do all the work as specified in the Solicitation Call Document(s) which shall include all costs but not limited to; freight, duty, currency, etc. in accordance with the prices and terms as submitted by the Proposer herein. 4. I/WE acknowledge and agree that any issued Addendum/Addenda forms part of the Solicitation Call Document. 5. I/WE (including any related or affiliated entities and any principal thereof) have no unresolved litigation with the Owner. Palm Beach County Inspector General Acknowledgement The Consultant is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this Consultant Agreement, and in furtherance thereof may demand and obtain records and testimony from the Consultant and its sub -consultants and lower -tier sub -consultants. The Consultant understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Consultant or its sub -consultants or lower -tier sub -consultants to fully cooperate with the Inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. Confirmation of Drug -Free Workplace Preference shall be given to businesses with drug-free workplace programs. Whenever two or more submittals which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie submittals will be followed if none of the tied vendors have a drug- free workplace program. In order to have a drug-free workplace program, a business shall: Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under submittal a copy of the statement specified in subsection (1). In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under submittal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or- plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. Make a good -faith effort to continue to maintain a drug-free workplace through the implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. I/We have the authority to bind the Company and submit this Bid on behalf of the Bidder. - Michael Novatka, President, Oceanside Beach Service, Inc. The bidder shall declare any potential or actual conflict of interest that could arise from Bidding on this Bid. Do you have a conflict of interest? r` Yes r No Bid Number: REC23-017R Vendor Name: Oceanside Beach Ser% 925 The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document Please check the box in the column " I have reviewed this addendum" below to acknowledge each of the addenda. File Name Addendum No. 2 Mon June 26 2023 08:56 AM Addendum No. 1 Fri June 16 2023 02:34 PM K �,. , , applicable)attachments (if P Pages Bid Number: REC23-017R Vendor Name: Oceanside Beach Ser% 926 Bid Number: REC23-017R Bid Name: Beach Equipment Rental Concession for Oceanfront Park Closing Date: 7/14/2023 2:30:00 PM Number of Submissions Received: 2 Evaluation: Start Date - End Date: 7/16/2023 9:00:00 AM - 8/15/2023 7:00:00 PM Consensus Meeting: 8/18/2023 2:30:00 PM EVALUATORS 927 SCORES Compliance Check 928 iSEACH EQUIPMENT RENTAL CONCESSION AT OCEANFRONT PARK SERVICE AGREEMENT THIS AGREEMENT . in entered into between the City of Boynton Beaoh, a municipal corporation organized and existing under the laws of Florida, with a business address of 100 East Ocean Ave., Boynton Beach, FL 33435, hereinafter referred toos^C|TY^. and Oceanside Beach Service, Inc. o corporation authorized tndn business in the State nfFlorida, with business address of PO Box 13018, North Palm 8eoch, FL 33408, hereinafter referred to as the "VENDOR". In consideration of the mutual benefits, terms, and conditions hereinafter specified the Parties agree as set forth below. PROJECT DESIGNATION. The VENDOR is retained by the City to provide labor, equipment, and materials related to the Beach Equipment Rental Concession for Boynton Beach Oceanfront Park. 2. SCOPE OF SERVICES. VENDOR agrees huperform the services required for the Beach Equipment Rental Concession for Boynton Beach Oceanfront Park. 3. TIME FOR PERFORMANCE. Work under this Agreement shall commence immediately. Vendor shall perform all services and provide all work product required pursuant to this agreement. 4. TERM. The initial Agreement period shall be for an initial term of five (5) years, commencing on September 8,2023and shall remain ineffect through September 5.2U28. 5. PAYMENT. The VENDOR shall pay the CITY a sum of $5,625.00 each month for the first twelve months of the agreeme-rit. Subsequent payments each month shall be based on Exhibit'A' attached hereto, a payment schedule based on proposal from VENDOR dated July 14, 2023. Said payment shall be made and received by the CITY on or before the 1 s, day of each and every month. Alate fee of15%will becharged for payments received after the 5mday ofeach month. Any monthly payment not received by the 251h day of each month shall be grounds for termination of contract. G. OWNERSHIP AND USE 0F DOCUMENTS. All documents, drawings, specifications and other materials produced by the VENDOR in connection with the services rendered under this agreement shall be the property of the CITY whether the project for which they are made is executed or not. The VENDOR shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with VENDOR's endeavors. 7. COMPLIANCE WITH LAWS. VENDOR shall, inperforming the services contemplated bythis Agreement, faithfully observe and comply with all federal, state of Florida and CITY of Boynton Beach, ordinances and regulations that are applicable to the services to be rendered under this agreement. A. The VENDOR shall indemnify and hod harmless the C[TY, its officers, amployeeo, agents and instrumentalities from any and all liability, baoee or damages, including affornevo fees and costs of defense, which the CITY or its oMioern, ennp|oyeea, agents or instrumentalities may incur as o result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to and vueu|bnA from the performance of this Agreement by the VENOOR, its employees, agents, partners, principals or subcontractors. The VENDOR shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the C|TY, where mppdicmb|e, including appellate proceedinga, and eheU pay all costo. 'udgmanba, and attorneys' fees which may issue thereon. Neither party hxthis Agreement shall be liable to any third party claiming directly orthrough the other respective party, for any special, incidental, indirect, or consequential damages of any kind, including but not limited to lost profits or use that may result from this Agreement or out of the services or goods furnished hereunder. B. The parties understand and agree that the covenants and representations relating to this indemnification provision shall survive the term of this Agreement and continue in full force and effect as to the party's responsibility to indemnify. C. Nothing contained herein is intended nor shall be construed to waive CITY's rights and immunities under the common law or §768.28, Fla. Stat., as may be amended from time to time. 9. INSURANCE A. During the performance of the services under this Agreement. VENDOR shall maintain the following insurance poiuima, and provide originals or certified copies of all policies to C|TY's Director of Human Resources and Risk Management. All polices shall be written by an insurance company authorized to do business in Florida. VENDOR ahe|| be required to obtain all applicable insurance coverage, as indicated be|ow, prior to commencing any service pursuant to this Agreement: Worker's Compensation Insurance: The VENDOR aheU procure and maintain for the life of this Agreement, Worker's Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. This coverage must extend to any subcontractor that does not have their own Worker's Compensation and Employer's Liability Insurance. The policy must contain ewaiver ufsubrogstinninfavor of the CITY ofBoynton Beach, executed bythe insurance company. ii. Comprehensive GewmmmU The VENDOR shall procure and maintain for the life ofthis Agreement, Comprehensive General Liability Insurance. This coverage shall bann an "Occurrence" basis. Coverage shall include Premises and Operations; Independent consultants, Prod ucte-Comp|etod Operations and Contractual Liability with apooUio reference to Article 7. "Indemnification" of of thia Agreement. This policy shall provide coverage for deoth, personal injury, or property damage that could arise directly or indirectly from the performance of this Agreement. VENDOR shall maintain n minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury/ and $1,000.000 per occurrence/aggregate for property damage. The general liability insurance shall include the CITY as an additional insured and oheU include a provision prohibiting cancellation of the policy upon thirty (30) days prior written notice to the CITY. iii. Business Automobile Liability: The VENDOR shall procure and maintain, for the life of this Agreement, Business Automobile Liability Insurance. The VENDOR shall maintain o minimum amountof$1,UUU'O8Ocombined single |imitforbodily injury endprnpedydamage liability to protect the VENDOR from claims for damage for bodily and personal injury, including death, as well as from claims for property damage, vvh}uh may arise from the ovvnerehip, use of maintenance of owned and non -owned automobi|e, included rented euhomobi}eo, whether such operations be by the VENDOR or by anyone directly or indirectly employed by the VENDOR. ix Professional Liability and Omissions) Insurance: The VENDOR shall procure and maintain for the life of this Agreement in the minimum amount of $1.000.000 per Umbrella/Excess Liability Insurance: in the amount nf$1.00O.UUU.0U as determined appropriate by the CITY depending on the type of job and exposures contemplated. Coverage must be follow form of the General Liability, Auto Liability and Em Liability. This coverage shall be maintained for a period of no less than the later of three (3) years after the delivery of goods/services or final payment pursuant to the Agreement. B. VENDOR shall provide the CITY with all Certificates of Insurance required under this section prior to beginning performance under this Agreement. Failure to maintain the required insurance will be considered a default of the Agreement. C. The CITY shall be named as an additional insured. The coverage shall contain no limitations on the scope of protection afforded the CITY, its officers, officials, employees or volunteers. A current valid insurance policy meeting the requirements herein identified shall bemaintained during the duration of this Agreement, and shall be endorsed to state that coverage shall not be suspended, voided or cancelled by either party, reduced in coverage in limits except after thirty (30) days prior written notice by either certified mail, return receipt requested, has been given to the CITY. D. The CITY reserves the right to reasonably require any additional insurance coverage or increased limits as determined necessary by the Director of Human Resources and Risk Management.The CITY reserves the right to revevv, modify, rejecJ, oraccept any required policies ofinsurance, including limits, coverage, or endorsements throughout the term of the Agreement. 1U.INDEPENDENT CONTRACTOR. The VENDOR and the CITY agree that the VENDOR ioan independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither VENDOR nor any employee ufVENDOR shall boentitled toany benefits accorded CITY employees by virtue of the services provided under this Agreement. The CITY shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect LoVENDOR, orany employee ofVENDOR. 11. COVENANT AGAINST CONTINGENT FEES. The VENDOR warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the VENDOR, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the VENDOR any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The VENDOR, with regard tuthe work performed byitunder this agreement, will not discriminate on the grounds of race, color, national origin, ne|iginn, creed, aQe, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement ofmaterials orsupplies. 13. ASSIGNMENT. The VENDOR shall not sublet orassign any ofthe services covered bythis Agreement without the express written consent nfthe CITY. 14. NON -WAIVER. Waiver bythe CITY ofany provision ofthis Agreement orany time limitation provided for in this Agreement shall not constitute a waiver ofany other provision. 15. TERMINATION. A. Termination for Convenience. This Agreement may be terminated by the CITY for convenience, upon thirty (30) days of written notice by the terminating party to the other party for such termination in which event the VENDOR and| be paid its compensation for services performed to the termination date, including services reasonably related to termination. In the event that the VENDOR abandons the Agreement or causes it to be terminated, the VENDOR shall indemnify the CITY against loss pertaining to this termination. 931 B. Termination for Cause. In addition to all other remedies available to C[TY, this Agreement shall be subject to cancellation byCITY for cause, should VENDOR neglect or fall to perform orobserve any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue fora period of thirty (30) days after receipt by VENDOR of written notice of such neglect urfailure. 1S.DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction inPalm Beach County, Florida. This Agreement shall beconstrued under Florida Law. 17. NOTICES. Notices hnthe CITY shall besent tnthe following address: Daniel Dugger,City Manager City of Boynton Beach 1QOE.Ocean Avenue Boynton Beach, FL 33435 Notices to VENDOR shall be sent to the following address: Michael Nnvatk Oceanside Beach Service, Inc. P.O.Box 13Oi8 North Palm Beach, FL 33408 18. INTEGRATED AGREEMENT. This agreement, together with attachments oraddenda, represents the entire and integrated agreement between the CITY and the VENDOR and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only bywritten instrument signed byboth CITY and VENDOR. 19. PUBLIC RECORDS. Sealed documents received by the CITY in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the CITY announces intent to award sooner, in accordance with Florida Statutes 119.07. The CITY is public agency subject boChapter 119.Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the VENDOR shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the C[7Y'n custodian of public records, provide the CITY with a copy ofthe requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized bylaw for the duration of the contract term and, following completion of the contract, VENDOR shall destroy all copies of such confidential and exempt records remaining in its puaugeaion unon the VENDOR transfers the records inits possession tothe CITY; and D. Upon completion of the contract, VENDOR shall transfer to the CITY, at no cost to the CITY, all public records in VENDOR'e possession All records stored electronically by VENDOR must be provided to the CITY, upon request from the C|TY'o custodian of public records, in a format that is compatible with the information technology systems ofthe CITY. CITY CLERK 100 E. OCEAN AVE. -PbOYNTON BEACH, FLORIDA, 33435 561-742-6060 20. SCRUTINIZED COMPANIES. By execution of this Agreement, VENDOR certifies that VENDOR im not participating in a boycott of Israel. VENDOR further certifies that VENDOR is not on the Scrutinized Companies that Boycott |anae| list, not onthe Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has VENDOR been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the CITY will not contract for the provision of goods or services with any scrutinized company referred toabove. Submitting afalse certification shall bedeemed a material breach of contract. The CITY shall provide notice, in writing, to VENDOR of the CITY's determination concerning the false certification. VENDOR shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, VENDOR shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If VENDOR does not demonstrate that the C|TY'sdetermination mffalse certification was made inerror then the CITY shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, esamended from time totime. 21.E~VEFNFY. VENDOR certifies that it is aware of and complies with the requirements of Section 448.095, Florida Statues, as may be amended from time to time and briefly described herein below. A. Definitions for this Section: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for aa|ary, wmgeo, or other remuneration. ''Cmntneobzr" indudoa, but is not limited to, o vendor or consultant. ii. "Subcontractor" means aperson orentity that provides labor, supplies, nrservices 0oorfor a contractor or another subcontractor in exchange for salary, wages, or other remuneration. iii. system" means an Internet -based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees. B. Registration Requirement; Termination. Pursuant to Section 448.005. Florida Statutes, effective January 1.2021'Contractors, shall register with and use the system inorder to verify the work authorization status of all newly hired employees. Contractor shall register for and utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: i. All persons employed by Contractor to perform employment duties within Florida during the term ufthe contract; ii All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Contractor to perform work pursuant to the contract with the CITY of Boynton Beach. The Contractor Security's E -Verify System during the term of the contract is a condition of the contract with the CITY of Boynton Beach; and iii. The Contractor shall comply with the provisions of Section 448.005. Fla. Stet.' "Employment Eligibility," as amended from time to time. This includes, but is not limited to registration and utilization of the E -Verify System to verify the work authorization status of all newly hired employees. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract vvi(h, an unauthorized alien. The Contractor shall maintain e copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Cnntnact, or if subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. Termination of this Contract under this Section is not a breach of contract and may not be considered as such. If this contract is terminated for a violation of the statute by the Contnactor, the Contractor may not baawarded apublic contract for a period of one (1) year after the date oftermination. 22. SOVEREIGN |KUA8UN[FY. Nothing contained herein is intended to serve as awaiver ofsovereign immunity by the City or as a waiver of limits of liability or rights the City may have under the doctrine of sovereign immunity orunder section 7G8.28.Florida Statutes. 23 DISPUTES. Any disputes that arise between the parties with respect to the performance of the Agreernerd, which cannot be resolved through negotiations, shall be submitted to a court ofcompetent THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK 934 "This Agreement will take effect once signed by both parties. This Agreement may be signed by the parties in counterparts which together shall constitute one and the same agreement among the parties. A facsimile signature shall constitute an original signature for all purposes." IN WITNESS WHEREOF, the parties hereto have executed this Contract in multiple copies, each of which shall be considered an original on the following dates: DATED this _ day of 2023. CITY OF BOYNTON BEACH Daniel Dugger, City Manager Approved ooboForm: David N.Tolcme Interim City Attorney Attested/Authenticated: Maylee De Jesus City Clerk OCEANSIDE qFAV[IF |m(I. ~ _ - Seal) ~~ � _ ~ Witnets^ ��,/ ) V>` Print Name 935 7.E Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Bid Extensions and Piggy -Back Over $100,000. Requested Action: Approve the one-year extension for RFPs/RFQs/Bids and/or piggy -backs for the procurement of services and/or commodities over $100,000 as described in the written report for September 5, 2023 - "Request for Extensions and/or Piggy -backs." Explanation of Request: As required, the Finance/Procurement Department submits requests for award to the Commission; requests for approval to enter into contracts and agreements as the result of formal solicitations; and to piggy -back governmental contracts. Options to extend or renew are noted in the "Agenda Request Item" presented to Commission as part of the initial approval process. Procurement seeks to provide an accurate and efficient method to keep the Commission informed of pending renewals and the anticipated expenditure by reducing the paperwork of processing each renewal and/or extension individually and summarizing the information in a monthly report (as required). VENDOR(S) DESCRIPTION OF SOLICITATION SOLICITATION NUMBER RENEWAL TERM AMOUNT Annual Estimated Annual Supply of October 17, 2023 Expenditure Fortline Inc., Core Brass Fittings and COBB Bid No. _October 16, & Main Accessories WH22-047 2024 $250,000 Annual Estimated Annual Supply of Expenditure Fortline Inc., Core Pipe Fittings and COBB Bid No. October 5, 2023 — & Main Accessories WH22-048 October 4, 2024 $220,000 How will this affect city programs or services? This renewal report will be used for those solicitations, contracts/agreements and piggy -backs that are renewed/extended with the same terms and conditions and pricing as the initial award. 936 Fiscal Impact: Funds have been budgeted under the line items as noted on the attached report. Attachments: $100K over REQUEST FOR BID EXTENSIONS September 5 2023.docx Core & Main - Annual Brass Fittings & Accessories - Renewal 2023-2024 Fortiline, Inc. - Annual Brass Fittings & Accessories - Renewal 2023-2024 Core & Main - Annual Pipe Fittings & Accessories - Renewal 2023-2024 Fortiline, Inc. - Annual Pipe Fittings & Accessories - Renewal 2023-2024 937 CITY OF BOYNTON BEACH REQUESTS FOR BID EXTENSIONS AND PIGGY -BACKS OVER $100,000 September 5, 2023 REQUESTING DEPARTMENT: MATERIALS AND DISTRIBUTION DEPARTMENT CONTACT: Mike Dauta TERM: October 17, 203 to October 16, 2024 SOURCE FOR PURCHASE: City of Boynton Beach Bid No. WH22-047Annual Supply for Brass Fittings and Accessories ACCOUNT NUMBER(S): 502-0000-141-0100 VENDOR(S): Fortline Inc., and Core & Main ANNUAL ESTIMATE: $250,000 DESCRIPTION: On September 8, 2022, City Commission approved the bid for Annual Supply for Brass Fittings and Accessories. The Bid has three (3) additional one-year renewal options. This will be the 1St renewal and the vendor has agreed to renew the contract for the one-year renewal October 17, 2023 thru October 16, 2024. REQUESTING DEPARTMENT: MATERIALS AND DISTRIBUTION DEPARTMENT CONTACT: Mike Dauta TERM: October 5, 2023, to October 4, 2024 SOURCE FOR PURCHASE: City of Boynton Beach Bid No. WH22-048 — Annual Supply for Pipe Fittings and Accessories ACCOUNT NUMBER(S): 502-0000-141-0100 VENDOR(S): Fortline Inc., and Core & Main ANNUAL ESTIMATE: $220,000 DESCRIPTION: On September 8, 2022, City Commission approved the bid for Annual Supply for Pipe Fittings and Accessories. The Bid has three (3) additional one-year renewal options. This will be the 1St renewal and the vendor has agreed to renew the contract for the one-year renewal of October 5, 2023 thru October 4, 2024. a1z The City of Boynton Beach July 28, 2023 ISEIR I W T'S 100 1411 1 ST lyw LV. I VE, 1-1.0, 1301310 110Y.VTONBEA CH, FLORMA 3341315 TA7,11,W1I0NENO: (•5811) 74-11-6310 FAX: 6161) 74-11-6316 Core & Main LP 1.101 W. 17"' Street Riviera Beach, FL. 33404 BID NAME: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" BID 9 WH22-047 To whom it may concern: The above referenced bid will expire 10-1 E-23. The bid contains an option for renewal. Therefore, the City of Boynton Beach would like to renew the existing bid under the same terms and conditions for an additional year. We appreciate your quality service, and if you agree, the bid will be extended for an additional year. Please indicate your response on the following page and email it to Michael Dauta, Manager of Materials and Distribution, at dautamgbbfl.us. We look forward to continue working with you. If you agree, we will go to Commission for approval. If you should have any questions, please feel free to email Michael Dauta. Manager of Materials and Distribution at dautama)bbfl.us. Thank you. Sincerely, Mara Frederiksen Director of Financial Services cc: Michael Dauta — Manager of Materials and Distribution Central File AMEHH'I'S GATEIVA YTO THE GUIE.STREAM BID NAME: BID NAME: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" Contract Renewal Period: October 17, 2023 THROUGH October 16, 2024 Agreement between the City of Boynton Beach, and Core & Main LP —1 - Yes, I agree to extend the existing Bid for Brass Fittings under the same Terms and Conditions for an additional year: October 17, 2023 through October 16, 2024 No, I do not wish to renew the agreement. NAME OF REPRESENTATIVE (please print) h'�o � ATAE 4S I G, i AX T a4J P, - - - vy r TITLE —10 5 (OL f' - ---- ....... . . . . (AREA CODE) TELEPHONE NUMBER 111111+:AW let Is, tr� I TE If 'AI, TO 1171A, (11 '111v-STRE, I I I ME The City of Bounton Beach 1-1 IV -4 VCE/PR0CL'REAIKI T SRRYICI;S 100 K� ASW OCh_ A NA VAT N.O. BOX 310 BO Y -V1'011 BK4 Cll, 17' 01"L 4 33435 IWT P110 -VW ATO: (61) 743-8310 - AX: (61) 74.E-6318 July 28, 2023 Fortiline, Inc. 5759 White Drive Riviera Beach, FL. 33407 BID NAME: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" BID # WH22-047 To whom it may concern: The above referenced bid will expire 10-16-23. The bid contains an option for renewal. Therefore, the City of Boynton Beach would like to renew the existing bid under the same terms and conditions for an additional year. We appreciate your quality service, and if you agree, the bid will be extended for an additional year. Please indicate your response on the following page and email it to Michael Dauta, Manager of Materials and Distribution, at dautamnbbfl.us. We look forward to continue working with you. If you agree, we will go to Commission for approval. If you should have any questions, please feel free to email Michael Dauta, Manager of Materials and Distribution at dautamgbbfl.us. Thank you. Sincerely, I**..L CIL".44.' Mara Frederiksen Director of Financial Services cc: Michael Dauta — Manager of Materials and Distribution Central File -1_11KVICA'S GATEYT:IYTO TILE GUL STV -K -111I 941 BID NAME: BID NAME: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" Contract Renewal Period: October 17, 2023 THROUGH October 16, 2024 Agreement between the City of Boynton Beach, and Fortifine, Inc. N/ Yes, I agree to extend the existing Bid for Brass Fittings under the samc,Terms and Conditions for an additional year: October 17, 2023 through October 16, 2024 No, I do not wish to renew the agreement. FORTILINE, INC. Trey Peterson NAME OF REPRESENTATIVE (please print) 7/31/23 DATE Regional Vice President — Florida/Georgia TITLE (561) 253-9886 (AREA CODE) TELEPHONE NUMBER LIVEIRI(A 1S GA 11111WA 1-170 THE 0'7 1,F,4T1eK,LV1 at, The City of Bain Beach July 28, 2023 ,'-;F, I e VICEN 100 it", I ST OCA', IN I I VE 1 1. (). ROX 1*110 J30 YNTON BE, t '11, FL Well). 1 3343-1 TE7.E'l-110NENO: (5(31) 74-1-6310 FAX., f5(11) 742-6310 Core & Main LP 1101 W. 17th Street Riviera Beach, FL. 33404 BID NAME: "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES" BID # WH22-048 To whom it may concern: The above referenced bid will expire 10-4-23. The bid contains an option for renewal. Therefore, the City of Boynton Beach would like to renew the existing bid wider the same terms and conditions for an additional year. We appreciate your quality service., and if you agree, the bid will be extended for an additional year. Please indicate your response on the following page and email it to Michael Dauta, Manager of Materials and Distribution, at dautarn(adbbfl.us. We look forward to continue working with you. If you agree, we will go to Commission for approval. If you should have any questions, please feel free to email Michael Dauta, Manager of Materials and Distribution at dautm cz)bbfl.us. Thank you. Sincerely, j*kAL Mara Frederiksen Director of Financial Services cc: Michael Dauta — Manager of Materials and Distribution Central File AMERICA'S GATETTA Y TO -1,I"STAL'�"f at, BID NAME: BID NAME: "ANNUAL SUPPLY OF PIPE FIWINGS AND ACCESSORIES„ Contract Renewal Period: October 5, 2023 THROUGH October 4, 2024 Agreement between the City of Boynton Beach, and Core & Main LP Yes, I agree to extend the existing Bid for Pipe Fittings under the same Terms and Conditions for an additional year: October 5, 2023 through October 4, 2024 No, I do not wish to renew the agreement. #0 . ............... NAME OF REPRESENTATIVE (please print) �0 .............. ............ 7G7--N.*A T-4U4�#- -4 . . . ....... TITLE ---- .......... (AREA CODE) TELEPHONE NUMBER Ali 1,1111le R A%,-; (" I IVEI I V, I Y TO 171A W 7, 1,NTRF-1,11 944 The City of Bounton Beach 1-1 IV -4 VCE/PR0CL'REAIKI T SRRYICI;S 100 K� ASW OCh_ A NA VAT N.O. BOX 310 BO Y -V1'011 BK4 Cll, 17' 01"L 4 33435 IWT P110 -VW ATO: (61) 743-8310 - AX: (61) 74.E-6318 July 28, 2023 Fortiline, Inc. 5759 White Drive Riviera Beach, FL. 33407 BID NAME: "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES" BID # WH22-048 To whom it may concern: The above referenced bid will expire 10-4-23. The bid contains an option for renewal. Therefore, the City of Boynton Beach would like to renew the existing bid under the same terms and conditions for an additional year. We appreciate your quality service, and if you agree, the bid will be extended for an additional year. Please indicate your response on the following page and email it to Michael Dauta, Manager of Materials and Distribution, at dautamnbbfl.us. We look forward to continue working with you. If you agree, we will go to Commission for approval. If you should have any questions, please feel free to email Michael Dauta, Manager of Materials and Distribution at dautamgbbfl.us. Thank you. Sincerely, I**..L CIL".44.' Mara Frederiksen Director of Financial Services cc: Michael Dauta — Manager of Materials and Distribution Central File -1_11KVICA'S GATEYT:IYTO TILE GUL STV -K -111I 945 BID NAME: BID NAME: "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES" Contract Renewal Period: October 5, 2023 THROUGH October 4, 2024 Agreement between the City of Boynton Beach, and Fortiline, Inc. V Yes, I agree to extend the existing Bid for Pipe Fittings under the same Terms and Conditions for an additional year: October 5, 2023 through October 4, 2024 No, I do not wish to renew the agreement. FORTILINE, INC. Trey Peterson NAME OF REPRESENTATIVE (please print) 7/31/23 DATE Regional Vice President — Florida/Georgia TITLE (561) 253-9886 (AREA CODE) TELEPHONE NUMBER LVERICA'S GAT110VA YTO T11JVG 111PaSTRIVAM at; 7.F Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution No. R23-117- Aetna Medical, Vision and Dental Contract. Requested Action: Approve and authorize the City Manager to sign the Business Associate Agreement and Master Services Agreement with Aetna for the new medical, vision and dental insurance provider. Explanation of Request: Through City Commission approval of the Gelin Group as our benefits consultant they were authorized to negotiate a contract with Aetna. We agreed with the terms and conditions which were more favorable than our existing provider. The final step is for the Commission to approve the contract. How will this affect city programs or services? The City will now offer enriched benefits to include two additional plans for the employees. Fiscal Impact: Budgeted 8.8 million Attachments: Resolution No. R23-117- Aetna Agreements for Medical Dental and Vision Insurance.pdf City of Boynton Beach BAA (ALIC).pdf City of Boynton Beach_ 0192692_10-01-2023_MSA - Base Template_2023-08-22_6.0.0.pdf Aetna Contract.pptx 947 1 RESOLUTION NO. R23-117 2 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 5 APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN THE 6 BUSINESS ASSOCIATE AGREEMENT AND MASTER SERVICES 7 AGREEMENT WITH AETNA FOR THE NEW MEDICAL, VISION AND 8 DENTAL INSURANCE PROVIDER, AND PROVIDING AN EFFECTIVE 9 DATE. 10 11 12 WHEREAS, Staff gave the Gelin Group authorization to negotiate a contract with 13 Aetna to include terms and conditions which were more favorable than our existing provider; 14 and 15 16 17 18 19 20 21 WHEREAS, the City will now offer enriched benefits to include two additional plans for the employees; and WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon the recommendation of staff, deems it to be in the best interests of the City residents to approve and authorize the City Manager to sign the Business Associate Agreement and Master Services Agreement with Aetna for the new medical, vision and dental insurance provider. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 22 BOYNTON BEACH, FLORIDA, THAT: 23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 24 being true and correct and are hereby made a specific part of this Resolution upon adoption 25 hereof. 26 Section 2. The City Commission hereby approves and authorizes the City 27 Manager to sign the Business Associate Agreement and Master Services Agreement with 28 Aetna for the new medical, vision and dental insurance provider. A copy of the Agreements S:ACA\RESO\Agreements\Aetna Agreements for Medical Dental and Vision Insurance - Reso.doex 948 29 are attached hereto as Composite Exhibit "A." 30 Section 3. This R 31 PASSED AND ADOP 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 ATTEST: 47 48 49 Maylee De Jesus, MPA, MMC 50 City Clerk 51 52 53 (Corporate Seal) 54 55 56 esolution shall become effective immediately upon passage. TED this 5th day of September, 2023. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner — Woodrow L. Hay Commissioner — Aimee Kelley VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\RESO\Agreements\Aetna Agreements for Medical Dental and Vision Insurance - Reso.doex 949 BUSINESS ASSOCIATE AGREEMENT THIS Business Associate Agreement ("BA Agreement"), is entered into between Aetna Life Insurance Company, on behalf of itself and those of its affiliates providing services in connection with this BA Agreement ("Business Associate") and City o Boynton Beach ("Covered Entity"). City of Boynton Beach represents that it has the authority to agree to the terms and conditions of this BA Agreement for and on behalf of Covered Entity for which Business Associate provides plan administration services under current or future agreements between the parties ("Services Agreement"). For purposes of this BA Agreement, "Business Associate" includes only those subsidiaries and affiliates of Aetna Life Insurance Company that create, receive, transmit or otherwise maintain Protected Health Information, as defined below, in connection with this Agreement. In accordance with the Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996, Pub. L. 104-191 ("HIPAX) and the Health Information Technology For Economic and Clinical Health Act, Title XIII of Division A and Title IV of Division B of the American Recovery and Reinvestment Act of 2009 ("HITECH Act'), Business Associate shall, to the extent it acts in its capacity as a Business Associate to the Covered Entity, adhere to the applicable requirements established in the HIPAA Rules (as defined below) for Business Associates as set forth below. 1. Definitions. Capitalized terms used, but not otherwise defined, in this BA Agreement shall have the same meaning as those terms as used or defined in the HIPAA Rules, including but not limited to the following terms: Breach, Data Aggregation, Designated Record Set, Individual, Minimum Necessary, Notice of Privacy Practices, Plan Sponsor, Required By Law, Secretary, Subcontractor, Unsecured Protected Health Information, and Workforce. A. Business Associate. "Business Associate" shall generally have the same meaning as the term "business associate" at 45 C.F.R. § 160.103, and in reference to the party to this BA Agreement, shall mean Aetna Life Insurance Company. B. HIPAA Rules. "HIPAA Rules" shall mean the requirements of the Privacy, Security, Breach Notification, and Enforcement Rules at 45 C.F.R. Part 160 and Part 164, implementing HIPAA and the HITECH Act, in each case only as of the applicable compliance date for such requirements. C. Incident Response Team. "Incident Response Team" shall mean the unit designated by Business Associate that is responsible for investigating and responding to information privacy and security incidents and complaints. D. Privacy Rule. "Privacy Rule" shall mean the Standards for Privacy of Individually Identifiable Health Information at 45 C.F.R. part 160 and part 164, subparts A and E. E. Protected Health Information (PHI) and Electronic Protected Health Information (EPHI). PHI and EPHI shall have the same meaning as such terms as defined in 45 C.F.R. § 160.103, but limited to such information created, maintained, transmitted or received by Business Associate in its capacity as a Business Associate from or on behalf of Covered Entity. F. Security Rule. "Security Rule" shall mean the Standards for Security of Electronic Protected Health Information at 45 C.F.R. Parts 160 and 164, subpart C. 2. Obligations and Activities of Business Associate. AL1C BAA 01.2022 950 A. Business Associate agrees not to use or disclose PHI other than (i) for purposes of performing its obligations under the Services Agreement, (ii) as permitted or required by the Services Agreement or this BA Agreement, or (iii) as permitted or Required by Law. B. Business Associate agrees to use appropriate safeguards to protect against any use or disclosure of PHI not provided for herein and to comply, where applicable, with Subpart C of 45 C.F.R. Part 164 with respect to EPHI. Without limiting the foregoing, Business Associate agrees to implement appropriate administrative, physical, and technical safeguards designed to prevent the unauthorized use and disclosure of PHI, and to protect the confidentiality, integrity, and availability of EPHI, including maintaining an Incident Response Team to investigate and respond to unauthorized uses and disclosures of PHI upon learning thereof, as required by 45 C.F.R. §§ 164.308, 164.310, 164.312, and 164.316, as may be amended from time to time. C. Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or disclosure of PHI by Business Associate in violation of this BA Agreement. D. In addition to the reporting required by Section 2.L, Business Associate agrees to report to Covered Entity upon request any use or disclosure of the PHI, not provided for by the Services Agreement or this BA Agreement of which the Incident Response Team becomes aware, including such uses and disclosures arising from a Security Incident. For purposes of this Security Incident reporting requirement, the term "Security Incident" shall not include inconsequential incidents that occur on a daily basis, such as scans, "pings" or other unsuccessful attempts to penetrate computer networks or servers containing electronic PHI maintained by Business Associate. E. In accordance with 45 C.F.R. §§ 164.502 (e)(1)(ii) and 164.308(b)(2), Business Associate agrees to require that any Subcontractor, to whom it delegates any function or activity it has undertaken to perform on behalf of Covered Entity, and to whom it provides PHI received from or created on behalf of Covered Entity, agrees to substantially the same restrictions and conditions on the use or disclosure of PHI as applied throughout this BA Agreement to Business Associate through a Business Associate Agreement between such Subcontractor and Business Associate. F. Business Associate shall provide access to an Individual upon the written request of Covered Entity or Individual, and in a reasonable time and manner, to such PHI maintained by Business Associate in a Designated Record Set consistent with the timing and other provisions of 45 C.F.R. § 164.524. G. Business Associate shall agree to make amendments upon the written request of Covered Entity or Individual, and in a reasonable time and manner, to such PHI consistent with the timing and other provisions of 45 CFR § 164.526. H. Business Associate agrees to make its internal practices, policies, procedures, books, and records relating to the use and disclosure of PHI received from, or created or received by Business Associate on behalf of Covered Entity, available for inspection and copying by the Secretary upon the Secretary's written request for same for purposes of the Secretary determining the Covered Entity's compliance with the HIPAA Rules. I. Business Associate agrees to document such disclosures of PHI made by it, and information related to such disclosures, as would be required for Covered Entity to respond to a request by an Individual for an accounting of disclosures of PHI under 45 C.F.R. § 164.528. Business Associate shall provide access to an Individual upon written request of Covered Entity or Individual, and in a reasonable time and manner, to information collected in accordance with Paragraph I of this Section consistent with the timing and other provisions of 45 C.F.R. § 164.528. K. To the extent Covered Entity specifically delegates to Business Associate one or more of Covered Entity's obligation(s) under Subpart E of 45 C.F.R. Part 164, Business Associate agrees to comply with the requirements of Subpart E that apply to Covered Entity in the performance of such obligation(s). ALIO BAA 01.2022 951 L. Following the discovery by Business Associate of any Breach of Unsecured PHI by Business Associate or its Subcontractors, Business Associate agrees to notify Covered Entity of such Breach without unreasonable delay, but no later than within ten (10) business days after the Incident Response Team is notified of the Breach. Such notification shall include, to the extent available, the identity of each Individual whose Unsecured PHI has been, or is reasonably believed by Business Associate to have been, accessed, acquired, used, or disclosed during the Breach. At the time of notification or promptly thereafter as such information becomes available, Business Associate shall also provide Covered Entity with such other available information as is required for Covered Entity to notify an Individual of the Breach as required by 45 C.F.R. § 164.404(c). In addition, if delegated in writing by Covered Entity, Business Associate shall provide such notices to Individuals affected by the Breach as required by 45 C.F.R. § 164.404. Business Associate shall provide Covered Entity with advance copies of such notices prior to distribution. In all cases, Covered Entity shall be responsible for submitting reports of Breaches directly to the Secretary and to the media. Notwithstanding the above, if a law enforcement official provides Business Associate with a statement that the notification required under this paragraph would impede a criminal investigation or cause damage to national security, Business Associate may delay the notification for the period of time set forth in the statement as permitted under 45 C.F.R. § 164.412. 3. Permitted Uses and Disclosures by Business Associate. A. Business Associate may use or disclose PHI to perform functions, activities, and services for or on behalf of Covered Entity as provided in the Services Agreement. Such uses and disclosures shall be limited to those that would not violate the Privacy Rule if done by Covered Entity except that Business Associate may use and disclose PHI: (i) for the proper management and administration of the Business Associate or to carry out its legal responsibilities; provided that, in the case of any disclosures for this purpose, the disclosure is Required by Law or Business Associate obtains reasonable assurances in writing from the person to whom the information is disclosed, that it will remain confidential and used or further disclosed only as Required by Law or for the purpose for which it was disclosed to the person, and that the person will notify Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached; (ii) to provide Data Aggregation services to Covered Entity as permitted by 45 C.F.R. § 164.504(e)(2)(i)(B). B. Business Associate may also use and disclose PHI: (i) to respond to requests for PHI either accompanied by an authorization that meets the requirements of 45 CFR §164.508 or from a covered entity or health care provider in accordance with 45 C.F.R. § 164.506(c); (ii) to de -identify the information or create a limited data set in accordance with 45 C.F.R. § 164.514, which de -identified information or limited data set may be used and disclosed by Business Associate as permitted by law, including HIPAA; (iii) to report violations of law to appropriate federal and state authorities, consistent with 45 C.F.R. §164.5020)(1); and (iv) as authorized in writing by Covered Entity. C. Business Associate agrees to request, use, and disclose PHI in compliance with the Minimum Necessary standard of the HIPAA Rule. 4. Obligations of Covered Entity A. Covered Entity shall provide PHI to Business Associate in compliance with the Minimum Necessary standard of the Privacy Rule. Covered Entity shall not ask or require Business Associate to use or disclose ALIO BAA 01.2022 952 PHI in a manner in which Covered Entity could not do except as permitted by 45 C.F.R. §164.504(e) to perform Data Aggregation services. B. Covered Entity represents and warrants that its Notice of Privacy Practices complies with 45 C.F.R. §164.520 and permits Covered Entity to use and disclose PHI as Business Associate is authorized to use and disclose PHI under this BA Agreement. C. To the extent that the Covered Entity honors a request to restrict the use or disclosure of PHI pursuant to 45 C.F.R. § 164.522(a), Covered Entity agrees not to provide such PHI to Business Associate unless Covered Entity notifies Business Associate of the restriction and Business Associate advises Covered Entity that it is able to accommodate the restriction. The foregoing notwithstanding, Business Associate agrees to accommodate reasonable requests for alternative means of communications pursuant to 45 C.F.R. § 164.522(b). D. Covered Entity shall be responsible for using administrative, physical, and technical safeguards at all times to maintain and ensure the confidentiality, privacy and security of PHI transmitted to Business Associate in accordance with the standards and requirements of the HIPAA Rules, until such PHI is received by Business Associate. E. Covered Entity shall obtain any consent or authorization that may be required by applicable federal or state laws in order for Business Associate to provide its services under the Master Services Agreement. 5. Term and Termination (a) Term. The provisions of this BA Agreement shall take effect on the Master Services Agreement effective date, and shall terminate upon expiration or termination of the Master Services Agreement, except as otherwise provided herein. (b) Termination for Cause. Without limiting the termination rights of the parties pursuant to the Master Services Agreement and upon either party's knowledge of a material breach by the other party, the non -breaching party shall either: i. Provide an opportunity for the breaching party to cure the breach or end the violation, or terminate the Master Services Agreement, if the breaching party does not cure the breach or end the violation within the time specified by the non -breaching party, or ii. Immediately terminate the Master Services Agreement, if cure of such breach is not possible. (c) Effect of Termination. The parties mutually agree that it is essential for PHI to be maintained after the expiration of the Master Services Agreement for regulatory and other business reasons. Notwithstanding the expiration of the Master Services Agreement, Business Associate shall extend the protections of this BA Agreement to such PHI, and limit further use or disclosure of the PHI to those purposes that make the return or destruction of the PHI infeasible. 6. Miscellaneous. A. Regulatory References. A reference in this BA Agreement to a section in the HIPAA Rules means the section as in effect or as amended, and as of its applicable compliance date. B. Changes to this BA Agreement. The parties agree to negotiate in good faith to amend this BA Agreement or the Agreement as necessary to comply with any changes in the HIPAA Rules. C. Interpretation. Any ambiguity in this BA Agreement shall be resolved to permit the parties to comply with the HIPAA Rules. D. No Third Party Beneficiary. Nothing express or implied in this BA Agreement or in the Master Services Agreement is intended to confer, nor shall anything herein confer, upon any person other than the parties ALIO BAA 01.2022 953 and the respective successors or assigns of the parties, any rights, remedies, obligations, or liabilities whatsoever. (E) Governing Law. This BA Agreement shall be governed by and construed in accordance with the governing law provisions of the Master Services Agreement, subject to applicable federal law. (F) Notices: Any notices or communications to be given under this Agreement shall be made to the address and/or fax numbers given below: To Covered Entity: City of Boynton Beach Tenille DeCoste, Director, Human Resources and Risk Management 100 E. Ocean Ave Boynton Beach, FL 33435 Email: DeCosteT@bbfl.us ALIO BAA 01.2022 Business Associate: Aetna Aetna Privacy Office 151 Farmington Avenue, AN33 Hartford, CT 06156 Fax: (860) 273-3690 Email: HIPAAFulfillment@aetna.com [THE NEXT PAGE IS THE SIGNATURE PAGE] 954 [THIS IS THE SIGNATURE PAGE] AETNA LIFE INSURANCE COMPANY Authorized Signature Tessica Dorazio Print Name Business Privacy Officer Title Date August 28, 2023 ALIC BAA 01.2022 COVERED ENTITY Authorized Signature Print Name Title Date 955 MASTER SERVICES AGREEMENT MSA- 0192692 This master services agreement ("Agreement") between AETNA LIFE INSURANCE COMPANY, a Connecticut corporation, located at 151 Farmington Avenue, Hartford, Connecticut ("Aetna"), registered to do business in Florida, and CITY OF BOYNTON BEACH, located at 100 E. OCEAN AVENUE, BOYNTON BEACH, FL, 33435 ("Customer") is effective as of October 1, 2023 ("Effective Date"). The Customer has established one or more self-funded employee benefits plans, described in Exhibit 1, (the "Plan(s)"), for certain covered persons, as defined in the Plan(s) (the "Plan Participants"). The Customer wants to make available to Plan Participants one or more products and administrative services ("Services") offered by Aetna, as specified in the attached schedules, and Aetna wants to provide those Services to the Customer for the compensation described herein. The parties therefore agree as follows: 1. TERM The initial term of this Agreement will be one year beginning on the Effective Date. This Agreement will automatically renew annually unless otherwise terminated pursuant to section 17 (Termination). The initial term and each successive one year renewal shall be considered an "Agreement Period". The schedules may provide for different start and end dates for certain Services. 2. SERVICES Aetna shall provide the Services described in the attached schedules. 3. STANDARD OF CARE Aetna and the Customer will discharge their obligations under this Agreement with that level of reasonable care which a similarly situated services provider or plan administrator, respectively, would exercise under similar circumstances. If the Customer delegates claim fiduciary duties to Aetna pursuant to the applicable schedule, Aetna shall observe the standard of care and diligence required of a fiduciary under applicable state law. 4. SERVICE FEES The Customer shall pay Aetna the fees according to the Service and Fee Schedule(s) ("Service Fees"). Aetna may change the Services and the Service Fees annually by giving the Customer 30 calendar days' notice before the changes take effect. Changes will take effect on the anniversary of the Effective Date unless otherwise indicated in the applicable Service and Fee Schedule(s). Aetna shall provide the Customer with a monthly statement indicating the Service Fees owed for that month. The Customer shall pay Aetna the Service Fees no later than 31 calendar days after the first calendar day of the month in which the Services are provided (the "Payment Due Date"). The Customer shall provide with their payment either a copy of the Aetna invoice, modified to reflect current eligibility, or a copy of a pre - Master Service Agreement Page 1 of 93 8/28/2023 0600289240.0 956 approved invoice which meets Aetna's billing requirements. The Customer shall also reimburse Aetna for certain additional expenses, as stated in the Service and Fee Schedule(s). All overdue amounts are subject to the late charges outlined in the Service and Fee Schedule(s). Aetna shall prepare and submit to the Customer an annual report showing the Service Fees paid. S. BENEFIT FUNDING The Customer shall choose one of the banking facilities offered by Aetna through which Plan benefit payments, Service Fees and Plan benefit related charges will be made. All such amounts will be paid through the banking facility by check, electronic funds transfer or other reasonable transfer methods. The Customer shall reimburse the banking facility for all such payments on the day of the request. All such reimbursements will be made by wire transfer in federal funds using the instructions provided by Aetna, or by another transfer method agreed upon by both parties. Since funding is provided on a checks issued basis, Customer and Aetna agree that outstanding payments to providers (e.g., uncashed checks or checks not presented for payment) will be handled in the manner indicated and memorialized by the Parties in a separate form letter. The terms and conditions of this Agreement shall apply to that letter. In the event that Aetna has exercised its right to suspend claim payments or terminate this Agreement as stated in section 17(B) (Termination), Aetna may place a stop payment order on all of the Customer's outstanding benefit checks. 6. FIDUCIARY DUTY It is understood and agreed that the Customer, as plan administrator, retains complete authority and responsibility for the Plan, its operation, and the benefits provided there under, and that Aetna is empowered to act on behalf of the Customer in connection with the Plan only to the extent expressly stated in this Agreement or as agreed to in writing by Aetna and the Customer. The Customer has the sole and complete authority to determine eligibility of persons to participate in the Plan. Claim fiduciary responsibility is identified in the applicable Schedule. 7. CUSTOMER'S RESPONSIBILITIES (A) Eligibility—The Customer shall supply Aetna, by electronic medium acceptable to Aetna, with all relevant information identifying Plan Participants and shall notify Aetna by the tenth day of the month following any changes in Plan participation. Aetna is not required to honor a notification of termination of a Plan Participant's eligibility which Aetna receives more than 60 calendar days after termination of such Plan Participant. Aetna has no responsibility for determining whether an individual meets the eligibility requirements of the Plan. Master Service Agreement Page 2 of 93 0600289240.0 8/28/2023 957 (B) Plan Document Review —The Customer shall provide Aetna with all Plan documents at least 30 calendar days prior to the Effective Date. Aetna will review the Plan documents to determine any potential differences that may exist among such Plan documents and Aetna's claim processing systems and internal policies and procedures. Aetna does NOT review the Customer's Summary of Benefits and Coverage ("SBC"), Summary Plan Description ("SPD") or other Plan documents for compliance with applicable law. The Customer also agrees that it is responsible for satisfying any and all Plan reporting and disclosure requirements imposed by law, including updating the SBC or SPD and other Plan documents and issuing any necessary summaries of material modifications to reflect any changes in benefits. (C) Notice of Plan or Benefit Change — The Customer shall notify Aetna in writing of any changes in Plan documents or Plan benefits (including changes in eligibility requirements) at least 30 calendar days' prior to the effective date of such changes. Aetna will have 30 calendar days following receipt of such notice to inform the Customer whether Aetna will agree to administer the proposed changes. If the proposed changes increase Aetna's costs, alter Aetna's ability to meet any performance standards or otherwise impose substantial operational challenges, Aetna may require an adjustment to the Service Fees or other financial terms. (D) Employee Notices — The Customer shall furnish each employee covered by the Plan written notice that the Customer has complete financial liability for the payment of Plan benefits. The Customer shall inform its Plan Participants, in a manner that satisfies applicable law, that confidential information relating to their benefit claims may be disclosed to third parties in connection with Plan administration. (E) Third Party Consents —The Customer shall obtain any consents, authorizations or other permissions from Employees or relevant third parties, which may be required under law or otherwise necessary in order for Aetna to access, use or disclose information and data for the purposes of providing Services under this Agreement. (F) Miscellaneous — The Customer shall promptly provide Aetna with such information regarding administration of the Plan as required by Aetna to perform its obligations and as Aetna may otherwise reasonably request from time to time. Such information shall include, at no cost to Aetna, all relevant medical records, lab and pharmacy data, claim and other information pertaining to Plan Participants and/or Employees. Aetna is entitled to rely on the information most recently supplied by the Customer in connection with the Services and Aetna's other obligations under the Agreement. Aetna is not responsible for any delay or error caused by the Customer's failure to furnish correct information in a timely manner. Aetna is not responsible for responding to Plan Participant requests for copies of Plan documents. The Customer shall be liable for all Plan benefit payments made by Aetna, including those payments made following the termination date or which are outstanding on the termination date. 8. RECORDS Aetna, its affiliates and authorized agents shall use all Plan -related documents, records and reports received or created by Aetna in the course of delivering the Services ("Plan Records") in compliance with applicable privacy laws and regulations. Aetna may de -identify Plan Records and use them for quality improvement, Master Service Agreement Page 3 of 93 0600289240.0 8/28/2023 958 statistical analyses, product development and other lawful, non -Plan related purposes. Such Plan Records will be kept by Aetna for a minimum of seven years, unless Aetna turns such documentation over to the Customer or a designee of the Customer. Aetna agrees in accordance with Florida Statute Section 119.0701 to comply with public records laws including the following: (a) Keep and maintain public records that ordinarily and necessarily would be required by the Customer in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the Customer would provide the records and at a cost that does not exceed the cost provided in Chapter 119 of the Florida Statutes or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the Customer, all public records in possession of Aetna upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Customer in a format that is compatible with the information technology systems of the Customer. IF THE AETNA HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE AETNA'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA, 33425 561- 742-6061 CITYCLERK@BBFL.US 9. CONFIDENTIALITY (A) Business Confidential Information - Neither party may use "Business Confidential Information" (as defined below) of the other party for its own purpose, nor disclose any Business Confidential Master Service Agreement Page 4 of 93 0600289240.0 8/28/2023 959 Information to any third party. However, a party may disclose Business Confidential Information to that party's representatives who have a need to know such information in relation to the administration of the Plan, but only if such representatives are informed of the confidentiality provisions of this Agreement and agree to abide by them. The Customer shall not disclose Aetna's provider discount or payment information to any third party, including the Customer's representatives, without Aetna's prior written consent and until each recipient has executed a confidentiality agreement reasonably satisfactory to Aetna. The term "Business Confidential Information" as it relates to the Customer means the Customer identifiable business proprietary data, procedures, materials, lists and systems, but does not include Protected Health Information ("PHI") as defined by HIPAA or other claims -related information. The term "Business Confidential Information" as it relates to Aetna means the Aetna identifiable business proprietary data, rates, fees, provider discount or payment information, procedures, materials, lists and systems. (B) Plan Participant Information - Each party will maintain the confidentiality of Plan Participant - identifiable information, in accordance with applicable law and, as appropriate, the terms of the HIPAA business associate agreement associated with this Agreement. The Customer may identify, in writing, certain Customer employees or third parties, who the Plan has authorized to receive Plan Participant - identifiable information from Aetna in connection with Plan administration. Subject to more restrictive state and federal law, Aetna will disclose Plan Participant -identifiable information to the Customer designated employees or third parties. In the case of a third party, Aetna may require execution by the third party of a non -disclosure agreement reasonably acceptable to Aetna. The Customer agrees that it will only request disclosure of PHI to a third party or to designated employees if: (i) it has amended its Plan documents, in accordance with 45 CFR 164.314(b) and 164.504(f)(2), so as to allow the Customer designated employees or third parties to receive PHI, has certified such to the Plan in accordance with 45 CFR 164.504(f)(2)(ii), and will provide a copy of such certification to Aetna upon request; and (ii) the Plan has determined, through its own policies and procedures and in compliance with HIPAA, that the PHI that it requests from Aetna is the minimum information necessary for the purpose for which it was requested. (C) Upon Termination - Upon termination of the Agreement, each party, upon the request of the other, will return or destroy all copies of all of the other's Business Confidential Information in its possession or control except to the extent such Business Confidential Information must be retained pursuant to applicable law or cannot be disaggregated from Aetna's databases. Aetna may retain copies of any such Business Confidential Information it deems necessary for the defense of litigation concerning the Services it provided under this Agreement, for use in the processing of runoff claims for Plan benefits, and for regulatory purposes. 10. AUDIT RIGHTS The Customer may, at its own expense, audit Plan claim transactions upon reasonable notice to Aetna. The Customer may conduct one audit per year and the audit must be completed within two years of the end of the time period being audited. Audits of any performance guarantees, if applicable, must be completed in the year Master Service Agreement Page 5 of 93 0600289240.0 8/28/2023 •.1 following the period to which the performance guarantee results apply. Audits must be performed at the location where the Customer's claims are processed. The Customer may select its own representative to conduct an audit, provided that the representative must be qualified by appropriate training and experience for such work and must perform the audit in accordance with published administrative safeguards or procedures and applicable law. In addition, the representative must not be subject to an Auditor Conflict of Interest which would prevent the representative from performing an independent audit. An "Auditor Conflict of Interest" means any situation in which the designated representative (i) is employed by an entity which is a competitor of Aetna, (ii) has terminated from Aetna or any of its affiliates within the past 12 months, or (iii) is affiliated with a vendor subcontracted by Aetna to adjudicate claims. If the audit firm is not licensed or a member of a national professional group, or if the audit firm has a financial interest in audit findings or results, the audit agent must agree to meet Aetna's standards for professionalism by signing Aetna's Agent Code of Conduct prior to performing the audit. Neither the Customer nor its representative may make or retain any record of provider negotiated rates or information concerning treatment of drug or alcohol abuse, mental/nervous, HIV/AIDS or genetic markers. The Customer shall provide reasonable advance notice of its intent to audit and shall complete an Audit Request Form providing information reasonably requested by Aetna. No audit may commence until the Audit Request Form is completed and executed by the Customer, the auditor and Aetna. Further, the Customer or its representative shall provide Aetna with a complete listing of the claims chosen for audit at least four weeks prior to the on-site portion of the audit. The Customer's auditors shall provide their draft audit findings to Aetna, prior to issuing the final report. This draft will provide the basis for discussions between Aetna and the auditors to resolve and finalize any open issues. Aetna shall have a right to review the auditor's final audit report, and include a supplementary statement containing information and material that Aetna considers pertinent to the audit. Additional guidelines related to the scope of the audit are included in the applicable schedules. 11. RECOVERY OF OVERPAYMENTS Aetna shall reprocess any identified errors in Plan benefit payments (other than errors Aetna reasonably determines to be de minimis) and seek to recover any resulting overpayment by attempting to contact the party receiving the overpayment twice by letter, phone, or email. The Customer may direct Aetna not to seek recovery of overpayments from Plan Participants, in which event Aetna will have no further responsibility with respect to those overpayments. The Customer shall reasonably cooperate with Aetna in recovering all overpayments of Plan benefits. If Aetna elects to use a third party recovery vendor, collection agency, or attorney to pursue the recovery, the overpayment recoveries will be credited to the Customer net of fees charged by Aetna or those entities. Any requested payment from Aetna relating to an overpayment must be based upon documented findings or direct proof of specific claims, agreed to by both parties, and must be due to Aetna's actions or inactions. Indirect or inferential methods of proof — such as statistical sampling, extrapolation of error rate to the population, etc. — may not be used to determine overpayments. In addition, use of software or other review Master Service Agreement Page 6 of 93 8/28/2023 0600289240.0 961 processes that analyze a claim in a manner different from the claim determination and payment procedures and standards used by Aetna shall not be used to determine overpayments. When seeking recovery of overpayments from a provider, Aetna has established the following process: if it is unable to recover the overpayment through other means, Aetna may offset one or more future payments to that provider for services rendered to Plan Participants by an amount equal to the prior overpayment. Aetna may reduce future payments to the provider (including payments made to that provider involving the same or other health and welfare plans that are administered by Aetna) by the amount of the overpayment, and Aetna will credit the recovered amount to the plan that overpaid the provider. By entering into this Agreement, the Customer is agreeing that its right to recover overpayments shall be governed by this process and that it has no right to recover any specific overpayment unless otherwise provided for in this Agreement. The Customer may not seek recovery of overpayments from network providers, but the Customer may seek recovery of overpayments from other third parties once the Customer has provided Aetna notice that it will seek such recovery and Aetna has been afforded a reasonable opportunity to recover such amounts. Aetna has no duty to initiate litigation to pursue any overpayment recovery. 12. INDEMNIFICATION (A) Aetna shall indemnify the Customer, its affiliates and their respective directors, officers, and employees (only as employees, not as Plan Participants) for that portion of any loss, liability, damage, expense, settlement, cost or obligation (including reasonable attorneys' fees) ("Losses") caused directly by (i) any material breach of this Agreement by Aetna, including a failure to comply with the standard of care in section 3; (ii) Aetna's negligence, willful misconduct, fraud, or breach of fiduciary responsibility; or (iii) Aetna's infringement of any U.S. intellectual property right of a third party, arising out of the Services provided under this Agreement. (B) The Customer shall indemnify Aetna, its affiliates and their respective directors, officers, and employees for that portion of any Losses caused directly by (i) any material breach of this Agreement by the Customer including a failure to comply with the standard of care in section 3; (ii) the Customer's negligence, willful misconduct, fraud, or breach of fiduciary responsibility; (iii) the release or transfer of Plan Participant -identifiable information to the Customer or its designee, or the use or further disclosure of such information by the Customer or such designee; or (iv) in connection with the design or administration of the Plan by the Customer or any acts or omissions of the Customer as an employer or Plan Sponsor. Nothing contained in the Agreement, nor contained herein is intended nor shall be construed to waive Customer's rights and immunities under the common law or §768.28, Florida Statutes, as may be amended from time to time, regardless of whether said liability be based in tort, contract, indemnity or otherwise; and in no event shall Customer be liable to Aetna for punitive or exemplary damages or for lost profits or consequential damages. (C) The party seeking indemnification under this Agreement must notify the indemnifying party within 20 calendar days in writing of any actual or threatened action, to which it claims such indemnification applies. Failure to so notify the indemnifying party will not be deemed a waiver of the right to seek indemnification, unless the actions of the indemnifying party have been prejudiced by the failure of the other party to provide notice as indicated above. Master Service Agreement Page 7 of 93 8/28/2023 0600289240.0 962 (D) The indemnifying party may join the party seeking indemnification as a party to such proceeding; however the indemnifying party shall provide and control the defense and settlement with respect to claims to which this section applies. (E) The Customer and Aetna agree that: (i) health care providers are not the agents or employees of the Customer or Aetna and neither party renders medical services or treatments to Plan Participants; (ii) health care providers are solely responsible for the health care they deliver to Plan Participants, and neither the Customer nor Aetna is responsible for the health care that is delivered by health care providers; and (iii) the indemnification obligations of (A) or (B) above do not apply to any portion of any loss relating to the acts or omissions of health care providers with respect to Plan Participants. (F) These indemnification obligations above shall not apply to any claims caused by (i) an act, or failure to act, by one party at the direction of the other, or (ii) with respect to intellectual property infringement, the Customer's modification or use of the Services or materials that are not contemplated by this Agreement, unless directed by Aetna, including the combination of such Services or materials with services, materials or processes not provided by Aetna where the combination is the basis for the claim of infringement. For purposes of the exclusions in this paragraph, the term "Customer" includes any person or entity acting on the Customer's behalf or at the Customer's direction. For purposes of (A) and (B) above, the standard of care to be applied in determining whether either party is "negligent" in performing any duties or obligations under this Agreement shall be the standard of care set forth in section 3. 13. DEFENSE OF CLAIM LITIGATION In the event of a legal, administrative or other action arising out of the administration, processing or determination of a claim for Plan benefits, the party designated in this document as the fiduciary which rendered the decision in the appeal last exercised by the Plan Participant which is being appealed to the court ("appropriate named fiduciary") shall undertake the defense of such action at its expense and settle such action when in its reasonable judgment it appears expedient to do so. If the other party is also named as a party to such action, the appropriate named fiduciary will defend the other party PROVIDED the action relates solely and directly to actions or failure to act by the appropriate named fiduciary and there is no conflict of interest between the parties. The Customer agrees to pay the amount of Plan benefits included in any judgment or settlement in such action. The other party shall not be liable for any other part of such judgment or settlement, including but not limited to legal expenses and punitive damages, except to the extent provided in section 12 (Indemnification). Notwithstanding anything to the contrary in this section 13, in any multi -claim litigation (including arbitration) disputing reimbursement for benefits for more than one Plan Sponsor, the Customer authorizes Aetna to defend and reasonably settle the Customer's benefit claims in such litigation. 14. REMEDIES Other than in an action between the parties for third party indemnification, neither party shall be liable to the other for any consequential, incidental or punitive damages whatsoever. Master Service Agreement Page 8 of 93 0600289240.0 8/28/2023 963 15. BINDING ARBITRATION OF CERTAIN DISPUTES Any controversy or claim arising out of or relating to this Agreement or the breach, termination, or validity thereof, except for temporary, preliminary, or permanent injunctive relief or any other form of equitable relief, shall be settled by binding arbitration in Hartford, CT, administered by the American Arbitration Association ("AAA") and conducted by a sole arbitrator in accordance with the AAA's Commercial Arbitration Rules ("Rules"). The arbitration shall be governed by the Federal Arbitration Act, 9 U.S.C. §§ 1-16, to the exclusion of state laws inconsistent therewith or that would produce a different result, and judgment on the award rendered by the arbitrator may be entered by any court having jurisdiction thereof. Except as may be required by law or to the extent necessary in connection with a judicial challenge, or enforcement of an award, neither a party nor the arbitrator may disclose the existence, content, record or results of an arbitration. Fourteen (14) calendar days before the hearing, the parties will exchange and provide to the arbitrator (a) a list of witnesses they intend to call (including any experts) with a short description of the anticipated direct testimony of each witness and an estimate of the length thereof, and (b) pre -marked copies of all exhibits they intend to use at the hearing. Depositions for discovery purposes shall not be permitted. The arbitrator may award only monetary relief and is not empowered to award damages other than compensatory damages. 16. COMPLIANCE WITH LAWS Aetna shall comply with all applicable federal and state laws including, without limitation, the Patient Protection and Affordable Care Act of 2010 ("PPACA"), and the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"). Aetna further agrees to comply with all laws of the State of Florida and all local laws, including but not limited to the ordinances and regulations of the City of Boynton Beach that are applicable to Aetna or the services provided by Aetna in connection with the administration of the Plan. 17. TERMINATION This Agreement may be terminated by Aetna or the Customer as follows: (A) Termination by the Customer — The Customer may terminate this Agreement, or the Services provided under one or more schedules, for any reason, by giving Aetna at least 30 calendar days' prior written notice of when such termination will become effective. (B) Termination by Aetna and Suspension of Claim Payments — (1) Aetna may terminate this Agreement, or the Services provided under one or more schedules, for any reason, by giving the Customer at least 30 calendar days' prior written notice of when such termination will become effective. (2) If the Customer fails to fund claim wire requests from Aetna, or fails to pay Service Fees by the Payment Due Date, Aetna has the right to cease paying claims and suspend Services until the requested funds or Service Fees have been provided. Aetna may terminate the Agreement immediately upon notice to the Customer if the Customer fails to fund claim wire requests or pay the applicable Service Fees in full within five (5) business days of written notice by Aetna. Master Service Agreement Page 9 of 93 0600289240.0 8/28/2023 964 (C) Legal Prohibition - If any jurisdiction enacts a law or Aetna reasonably interprets an existing law to prohibit the continuance of the Agreement or some portion thereof, the Agreement or that portion shall terminate automatically as to such jurisdiction on the effective date of such law or interpretation; provided, however, if only a portion of the Agreement is impacted, the Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. (D) Responsibilities on Termination — Upon termination of the Agreement, for any reason other than default of payment by the Customer, Aetna will continue to process runoff claims for Plan benefits that were incurred prior to the termination date, which are received by Aetna within 12 months following the termination date. The Service Fee for such activity is included in the Service Fees described in the Service and Fee Schedule(s). Runoff claims will be processed and paid in accordance with the terms of this Agreement. New requests for benefit payments received after the 12 month runoff period will be returned to the Customer or to a successor administrator at the Customer's expense. Claims which were pended or disputed prior to the start of the runoff period will be handled to their conclusion by Aetna, as well as provider performance or incentive payments paid for prior period performance pay outs, and Customer agrees to fund such claims or payments when requested by Aetna. The Customer shall continue to fund Plan benefit payments and agrees to instruct its bank to continue to make funds available until all outstanding Plan benefit payments have been paid or until such time as mutually agreed upon by Aetna and the Customer. The Customer's wire line and bank account from which funds are requested must remain open for one year after runoff processing ends, or two years after termination. Upon termination of the Agreement and provided all Service Fees have been paid, Aetna will release to the Customer, or its successor administrator, all claim data in Aetna's standard format, within a reasonable time period following the termination date. All costs associated with the release of such data shall be paid by the Customer. 18. GENERAL (A) Relationship of the Parties - The parties to this Agreement are independent contractors. This Agreement is not intended and shall not be interpreted or construed to create an association, agency, joint venture or partnership between the parties or to impose any liability attributable to such a relationship. Each party shall be solely responsible for all wages, taxes, withholding, workers compensation, insurance and any other obligation on behalf of any of its employees, and shall indemnify the other party with respect to any claims by such persons. (B) Intellectual Property - Aetna represents that it has either the ownership rights or the right to use all of the intellectual property used by Aetna in providing the Services under this Agreement (the "Aetna IP"). Aetna has granted the Customer a nonexclusive, non -assignable, royalty free, limited right to use certain of the Aetna IP for the purposes described in this Agreement. Customer agrees not to modify, create derivative product from, copy, duplicate, decompile, disassemble, reverse engineer or otherwise attempt to perceive the source code from which any software component of the Aetna IP is Master Service Agreement Page 10 of 93 8/28/2023 0600289240.0 965 compiled or interpreted. Nothing in this Agreement shall be deemed to grant any additional ownership rights in, or any right to assign, sublicense, sell, resell, lease, rent or otherwise transfer or convey, the Aetna IP to the Customer. (C) Notice - Notices from Aetna to the Customer under this agreement are valid when delivered, in writing, to the Customer's email address provided at the time this contract was entered into (or such subsequent email address as the Customer has provided to Aetna by notice). Notices from the customer to Aetna are valid when delivered, in writing, to the Customer's Aetna account representative. (D) Force Majeure — With the exception of the Customer's obligation to fund benefit payments and Service Fees, neither party shall be deemed to have breached this Agreement, or be held liable for any failure or delay in the performance of any portion of its obligations under this Agreement, including performance guarantees if applicable, if prevented from doing so by a cause or causes beyond the reasonable control of the party. Such causes include, but are not limited to: acts of God; acts of terrorism; pandemic; fires; wars; floods; storms; earthquakes; riots; labor disputes or shortages; and governmental laws, ordinances, rules, regulations, or the opinions rendered by any court, whether valid or invalid. (E) Governing Law - The Agreement shall be governed by and interpreted in accordance with applicable federal law. To the extent such federal law does not govern, the Agreement shall be governed by Florida law. The Parties acknowledge and accept that jurisdiction of any controversies or legal problems arising out of this Agreement, and any action involving the enforcement or interpretation of any rights hereunder, will be exclusively in federal and state courts in Palm Beach County, Florida. (F) Financial Sanctions — If Plan benefits or reimbursements provided under this Agreement violate, or will violate any economic or trade sanctions, such Plan benefits or reimbursements are immediately considered invalid. Aetna cannot make payments for claims or Services if it violates a financial sanction regulation. This includes sanctions related to a blocked person or a country under sanction by the United States, unless permitted under a written office of Foreign Assets Control (OFAC) license. (G) Waiver - No delay or failure of either party in exercising any right under this Agreement shall be deemed to constitute a waiver of that right. (H) Third Party Beneficiaries - There are no intended third party beneficiaries of this Agreement. (1) Severability— If any provision of this Agreement or the application of any such provision to any person or circumstance shall be held invalid, illegal or unenforceable in any respect by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement and all other conditions and provisions of this Agreement shall nevertheless remain in full force and effect. (J) Entire Agreement; Order of Priority - This Agreement, and the accompanying HIPAA business associate agreement, constitutes the entire understanding between the parties with respect to the subject Master Service Agreement Page 11 of 93 8/28/2023 0600289240.0 •.. matter of this Agreement, and supersedes all other agreements, whether oral or written, between the Parties. (K) Amendment — Except as provided for in the Customer's renewal package, no modification or amendment of this Agreement will be effective unless it is in writing and signed by both Parties, except that a change to a party's address of record as set forth in section 18(C) (Communications) may be made without being countersigned by the other party. (L) Taxes — The Customer shall be responsible for any sales, use, or other similarly assessed and administered tax (and related penalties) incurred by Aetna by reason of Plan benefit payments made or Services performed hereunder, and any interest thereon. Additionally, if Aetna makes a payment to a third party vendor at the request of the Customer, Aetna will assume the tax reporting obligation, such as Form 1099-MISC or other applicable forms. (M) Assignment - This Agreement may not be assigned by either party without the written approval of the other party. The duties and obligations of the parties will be binding upon, and inure to the benefit of, successors, assigns, or merged or consolidated entities of the parties. (N) Survival - Sections 5, 8 through 13 and 17(D) shall survive termination of the Agreement. (0) Scrutinized Companies - Aetna, its principals or owners, certify that they are not listed on the Scrutinized Companies that Boycott Israel List, Scrutinized Companies with Activities in Sudan List, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or are engaged in business operations with Syria. In accordance with §287.135, Florida Statutes, as amended, a company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with any agency or local governmental entity for goods or services of: a. Any amount if, at the time bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to §215.4725, Florida Statutes, or is engaged in a boycott of Israel; or b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company: i. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to §215.473, Florida Statutes; or ii. Is engaged in business operations in Syria. (P) E -Verify - Aetna shall comply with Section 448.095, Fla. Stat., "Employment Eligibility," including the registration and use of the E -Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall result in termination of this Agreement. Any challenge to Master Service Agreement Page 12 of 93 0600289240.0 8/28/2023 967 termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. Termination of this Agreement under this Section is not a breach of contract and may not be considered as such. If this Agreement is terminated for a violation of the statute by Aetna, Aetna may not be awarded a public contract for a period of one (1) year after the date of termination. Master Service Agreement Page 13 of 93 0600289240.0 8/28/2023 - The parties are signing this agreement as of the date stated in the introductory clause. City of Boynton Beach Aetna Life Insurance Company Name Title Name: Daniel Finke Title: President. Aetna Life Insurance Comaa Master Service Agreement Page 14 of 93 8/28/2023 0600289240.0 GENERAL ADMINISTRATION SCHEDULE TO THE MASTER SERVICES AGREEMENT- 0192692 EFFECTIVE October 1, 2023 This General Administration Schedule describes certain of the Services to be performed by Aetna for the Customer pursuant to the Agreement. The Services described in this schedule apply generally to any medical, dental, pharmacy and behavioral health Plans that are subject to the Agreement. Terms used but not otherwise defined in this schedule shall have the meaning assigned to them in the Agreement. 1. CLAIM SERVICES: (A) Aetna shall process claims for Plan benefits incurred on or after the Effective Date using Aetna's normal claim determination, payment and audit procedures and applicable cost control standards in a manner consistent with the terms of the Plan(s), any applicable provider contract, and the Agreement. Aetna shall issue a payment of benefits and related charges on behalf of the Customer in accordance with section 5 of the Agreement, for such benefits and related charges that are determined to be payable under the Plan(s). With respect to any claims that are denied on behalf of the Customer, Aetna shall notify the Plan Participant of the denial and of the Plan Participant's right of review of the denial in accordance with applicable law. (B) Where the Plan contains a coordination of benefits clause or antiduplication clause, Aetna shall administer all claims consistent with such provisions and any information concurrently in its possession regarding duplicate or primary coverage. Aetna shall have no obligation to recover sums owed to the Plan by virtue of the Plan's rights to coordinate where the claim was incurred prior to the Effective Date. Aetna has no obligation to bring actions based on subrogation or lien rights, unless the Customer has elected Aetna's subrogation services as indicated in the Service and Fee Schedule. (C) In circumstances where Aetna may have a contractual, claim or payment dispute with a provider, the settlement of that dispute with the provider may include a one-time payment in settlement to the provider or to Aetna, or may otherwise impact future payments to providers. Aetna, in its discretion, may apportion the settlement to self-funded customers, either as an additional service fee from, or as a credit to, the Customer, as may be the case, based upon specific applicable claims, proportional membership or some other allocation methodology, after taking into account Aetna's cost of recovery. The Customer shall remain liable after termination of the Agreement, for their portion of any settlement payments arising from claims paid while an active customer. (D) If the Customer wishes to participate in Aetna's enhanced customer servicing framework, the program will be indicated as included in the Service and Fee Schedule. This initiative empowers Aetna's customer service representatives to resolve complex Plan Participant inquiries in a limited number of instances, in accordance with documented guidelines that fall within the context of Aetna's standard claims administration payment and audit procedures. The program allows an authorization of a one-time payment of a previously processed claim. The limits and requirements associated with the program are available to the Customer upon request. General Administration Schedule Page 15 of 93 8/28/2023 0600289240.0 970 2. MEMBER SERVICES: Aetna shall establish and maintain one or more service centers, responsible for handling calls and other correspondence from Plan Participants with respect to questions relating to the Plan and Services under the Agreement. 3. PLAN SPONSOR SERVICES: (A) Aetna shall assign an experienced Account Management Team to the Customer's account. This team will be available to assist the Customer in connection with the Services provided under the Agreement. (B) Aetna shall design and install a benefit -account structure separately by class of employees, division, subsidiary, associated company, or other classification reasonably requested by the Customer. (C) Aetna shall assist the Customer in connection with the design of the Customer's Plan, including actuarial and underwriting support reasonably requested by the Customer, provided that the Customer shall have ultimate responsibility for the content of the Plan and compliance with law in connection therewith. (D) Aetna shall make employee identification cards available to Plan Participants. Upon request, Aetna will arrange for the custom printing of identification cards, with all costs borne by the Customer. (E) Upon request of the Customer, Aetna shall provide the Customer with information reasonably available to Aetna relating to the administration of the Plans which is necessary for the Customer to prepare reports that are required to be filed with the United States Internal Revenue Service and Department of Labor. (F) Aetna shall provide the following reports to the Customer for no additional charge: (1) Monthly/Quarterly/Annual Reports - Aetna shall prepare the following reports in accordance with the benefit -account structure for use by the Customer in the financial management and administrative control of the Plan benefits: (a) a monthly listing of funds requested and received for payment of Plan benefits; (b) a monthly reconciliation of funds requested to claims paid within the benefit -account structure; (c) a monthly listing of paid benefits; (d) online access to monthly, quarterly and annual standard claim analysis reports; and (e) if applicable, monthly, quarterly, or annual HealthFund product reports for customers with at least 100 enrolled lives in each HealthFund to be used for the financial evaluation and management of each HealthFund plan. (2) Annual Accounting Reports - Aetna shall prepare standard annual accounting reports detailing product specific financial and plan information including enrollment fees and/or rates for each Agreement Period. General Administration Schedule Page 16 of 93 8/28/2023 0600289240.0 971 (3) Annual Renewal Reports—Aetna shall prepare standard annual renewal reports detailing product specific financial and plan information, including enrollment fees and/or rates for each Agreement Period. Any additional reporting formats and the price for any such reports shall be mutually agreed upon by the Customer and Aetna. (G) Upon request of the Customer, for no additional charge, Aetna shall provide either of the following services in support of the preparation of Plan descriptions: (1) Prepare an Aetna standard Plan description, including descriptions of benefit revisions; or (2) Review the Customer -prepared employee Plan descriptions, subject to the Customer's final and sole authority regarding benefits and provisions in the self-insured portion of the Plan. Upon request of the Customer, Aetna shall prepare a non-standard Plan description, provided the Customer must agree in advance to reimburse Aetna for the costs of that work. If the Customer requires both preparation (1) and review (2), Aetna may require an additional charge. (H) Upon request of the Customer, Aetna will arrange for the printing of Plan descriptions, with all costs borne by the Customer. (1) Upon request of the Customer, if applicable, Aetna will provide assistance in connection with the preparation of the Customer's draft Summaries of Benefits and Coverage (SBCs). Aetna may charge an additional fee for such request. (J) The Customer acknowledges that it has the responsibility to review and approve all Plan documents and SBCs, if applicable, and shall have the final and sole authority regarding the benefits and provisions of the Plan(s), as outlined in the Customer's Plan document. Aetna shall have no responsibility or liability for the content of any of the Customer's Plan documents, or SBCs, if applicable, regardless of the role Aetna may have played in the preparation of such documents. 4. NETWORK ACCESS SERVICES (A) Aetna shall provide Plan Participants with access to Aetna's network hospitals, physicians and other health care providers ("Network Providers") who have agreed to provide services at agreed upon rates and who are participating in the applicable Aetna network covering the Plan Participants. (B) Aetna has value -based contracting ("VBC") arrangements with Network Providers. These arrangements reward providers based on indicators of value, such as, effective population health management, efficiency and quality care. Contracted rates with Network Providers may be based on fee-for-service rates, case rates, per diems, performance-based contract arrangements, risk -adjustment mechanisms, quality incentives, pay -for -performance and other incentive and adjustment mechanisms. These mechanisms may include payments to physicians, physician groups, health systems and other provider organizations, including but not limited to organizations that may refer to themselves as accountable care organizations and patient -centered medical homes, in the form of periodic payments and incentive arrangements based on performance. Aetna will process any incentive payments attributable to the Plan General Administration Schedule Page 17 of 93 8/28/2023 0600289240.0 972 in accordance with the terms of each VBC arrangement. Each Customer's results will vary. It is possible that incentives paid to a particular provider or health system may be required even if the Customer's own population did not experience the same financial or qualitative improvements. It is also possible that incentives will not be paid to a provider even if the Customer's own population did experience financial and quality improvements. Upon request, Aetna will provide additional information regarding our VBC arrangements. (C) Retroactive adjustments are occasionally made to Aetna's contract rates. Retroactive adjustments may occur, for example, when the federal government does not issue cost of living data in sufficient time for an adjustment to be made on a timely basis, or because contract negotiations were not completed by the end of the prior price period or due to contract dispute settlements. In all cases, Aetna shall adjust the Customer's payments accordingly. The Customer's liability for all such adjustments shall survive the termination of the Agreement. (D) Aetna may contract with vendors who in turn are responsible for contracting with the providers who perform the health care services, and potentially for certain other services related to those providers such as claims processing, credentialing, and utilization management. Under some of these arrangements, the vendor bills Aetna directly for those services by its network of providers at the vendor's contracted rate with Aetna, and Aetna pays the vendor for those services. In certain cases, the amount billed by the vendor to Aetna, paid pursuant to the plan, includes an administrative fee for delegated services by the vendor. As a result, the amount the vendor pays to the health care provider through the vendor's contract with the provider may be different than the amount paid pursuant to the Plan because the allowed amount under the Plan will be Aetna's contracted rate with the vendor, and not the contracted amount between the vendor and the health care provider. (E) Aetna reserves the right to set a minimum plan benefit design structure for in -area network claims to which the Customer must comply in order to access a particular Aetna network. (F) Aetna shall maintain an online directory containing information regarding Network Providers. Upon request and for an additional charge, Aetna shall provide the Customer with paper copies of physician directories. (G) Aetna makes no guarantee and disclaims any obligation to make any specific health care providers or any particular number of health care providers available for use by Plan Participants or that any level of discounts or savings will be afforded to or realized by the Customer, the Plan or Plan Participants. (H) Customer agrees to comply with all of the applicable terms of Aetna's network provider contracts. S. NON -DIRECT NETWORKS If Aetna is requested by the Customer, or otherwise arranges for network services to be provided for Plan Participants in a geographic area where Aetna does not have a directly contracted network of providers, (or additional access is requested or advisable), Aetna may contract with another network and or additional providers ("non -Aetna network") to provide the network services. With respect to the services provided by General Administration Schedule Page 18 of 93 8/28/2023 0600289240.0 973 providers in the non -Aetna network ("non -Aetna network providers"), the Customer acknowledges and agrees that, any other provisions of the agreement notwithstanding: (A) Aetna may not credential, monitor or oversee the providers or the administrative procedures or practices of any non -Aetna network; (B) No particular discounts may, in fact, be provided or made available by any particular providers; (C) Performance guarantees appearing in the agreement may not apply to Services delivered by non -Aetna providers or networks; and (D) Non -Aetna network providers are not employees or agents of Aetna and may not be contractors or subcontractors of Aetna. The Customer further agrees that, if Aetna subsequently establishes or expands its own contracted provider network in a geographic area where services are being provided by a non -Aetna network, Aetna may terminate the non -Aetna network contract, and begin providing services through a network that is subject to the terms and provisions of the agreement. The Customer acknowledges that such conversion may cause disruption, including the possibility that a particular provider in a non -Aetna network may not be included in the replacement network. General Administration Schedule Page 19 of 93 8/28/2023 0600289240.0 974 MEDICAL AND HSA SERVICE AND FEE SCHEDULE TO THE MASTER SERVICES AGREEMENT- 0192692 EFFECTIVE October 1, 2023 The Service Fees and Services effective for the period beginning October 1, 2023 and ending September 30, 2024 are specified below. They shall be amended for future periods, in accordance with section 4 of the Agreement. Any reference to "Member" shall mean a Plan Participant as defined in the Agreement. For purposes of this document, Aetna may be referred to using 'we', 'our' or 'us' and Customer may be referred to using 'you' or 'your'. Medical and HSA SFS Page 20 of 93 8/28/2023 0600289240.0 975 Medical and HSA SFS Page 21uf93 8/28/2023 0600289240.0 976 Designated Service Certer Summary of Benefits and Coverage S B C) Claim FidUciary Option I Medical and HSA SFS Page 21uf93 8/28/2023 0600289240.0 976 IAnialvtic Consultation, firoinn Plain Sponsor Inisdights 1 10, Hours I 10, H o u i I Wire* lPirogiraims &, Services linicItided in the Cla�mi Medical and HSA SFS Page 22uf93 8/28/2023 0600289240.0 977 I f i i f Jff fffii ff� i i f i 1 I.... �! Medical and HSA SFS Page 23 of 93 8/28/2023 0600289240.0 978 * A d d 1"t 1'o in II IP r o g r a im t a i III s Clahn, Wire Billing, ID Cards, Subrogation, Contracted Services, Claim and Code Revi,ew Details cam be fo,lu nici in, our UW Disciosjuire d ocumenit Iliocated at the foHowing 1-1 RL: �Fn.,ninideci�%20l�,Aes dllc�all",tr,20i..)iniderwi-l�tilni "'...'0 IL) 5, 1"20cuf%20051-02.-2.0�2.3..,p... ......................................................................................................................................................... ...... .... g ........... IJ /.b ................................................................... ........ ........... ....... .... . .... . .. . ... .... .. ... ... ...... ... .... .... ... ... No, Storpiris,es Act - Fees Refer to the NSA Payi-neint Practices in OU11" Caveats for hnformation on, ojur payment practices for VISA eligiWe diainis. OR fees are irennlu.aiiireld by time NSA i and ane payaWe to, the IDR entity. There is ain initial fee to begM ain airbitration, wil,ich, aipp,Iies to, each case. There is a11so an, additional fee for the airbitiratio,in expenses; the Illosiing pairty within the disp,jute is HAA,e for this fee. IFor batich, cases, thie NSA peri -nuts I EXR eintiities to, charge a d[ffeirent airbitiratio,in fee baseld oin a set fee range and/or percentage of the batch, fee. The fees are passed thirOUghi (With no i Up byAetna) to a ClUsto,imer bas&d on the IlUmber of IlHine iteims fo,ir their ipdian thiat wetre indklcied iiia the batch case. The above acre the CUrrent NSA, fees gas set by federal agenicies. These fees acre subject to fut�uire adjustrineints 13y the agencies (and zany such, &dijustiments shall, be aipp,Iieid to, youir ji Aetna One" -1 Flex Eingagernent begins up,on, a tno-way inteiraction (i.e. teiephionic, emaiil, secuired i-nessaging, etc.) with, a mernbeir ofthe mUiti-d iscipHinairy caire team (i.e inju rse, iregisteired social worker, pharmacist, Iheallith coachi, oir behaviciral hiealth specialist),,, Afteir orae mointh with OUt a two-way initeiraction a member is no, lorigeir coinsicdeired engaged. CVS Health, Virtual Care TM In, ackfition to, the ach-ninistrative fees gas oluflinedabove, there is a per consUitation, chiairge which Wili be shared bythe mernbeir and ji spoinsor based on type of service pirovideld armed mernibleir's beinefit plan. Specific chiairges areav'aiiiable upon request. Enhanced Ciiiiiiiiical Review This feewflil oMy be chargeld based Upon those members who fall inito service aireas where the program is availat3le. Institutes of Excellence"m(li This pirograim iinc�,iudes a steeirage co,imp,oinent by ed Ucating i-neimbers on, the i3enefits of usinig an, IGE designated facHity. IHoweveir, beinefit illiffeiential steeirage iS not SUIpli for IOE Inifeitility netwoik. Memb,eir Engaigeiniient Platform Member Eingagernent Platfoiri-ni illiCJUICieS: Ihea111th assessment (online and rnobflie), o61iine digptal coachinig, Mel-nbelr health record, care engine, mernbeir messaging. Medical and HSA SFS Page 24 of 93 8/28/2023 0600289240.0 979 The following standard programs/services are also included: Care Manaeement Services ■ Utilization Management Inpatient and Outpatient Precertification Included ■ Utilization Management Concurrent Review Included ■ Utilization Management Discharge Planning Included ■ Utilization Management Retrospective Review Included ■ Case Management Program Included ■ Aetna's Compassionate Caresm Program Included ■ ACCP Enhanced Hospice Benefits Package Included ■ National Medical Excellence/ Institutes of Excellence Included ■ Informed Health Line Nurseline 1-800# Only Included ■ ■ Simple Steps To A Healthier Life® ReclBrick CompassTM Included Included Behavioral Health Services ■ Managed Behavioral Health Included ■ Behavioral Health Condition Management Included Technology/Web Tools ■ Online Provider Directory Included ■ Secure Member Portal Included ■ Health Decision Support (Basic) Included Aetna Subrogation Program Included, 37.50% of recovered amount will be retained National Advantage Program (NAP) National Advantage Access Fee: National Advantage - Facility Included 40.00% of Aggregate Savings — Charge Review (NAP -FCR) Fee will be included in Plan Benefit National Advantage— Itemized Included Funding Request from Bank Bill Review(IBR) Teladoc® $3 Consultation Fee billed via the claim wire for each Teladoc session Medical and HSA SFS Page 25 of 93 8/28/2023 0600289240.0 •:1 Claim Wire Billing Fees Claim wire billing fees refers to the portion of the total administrative expenses that are charged through the claim wire as the services are rendered, and are subject to any future fee increases. Expenses that are charged through the claim wire include those described in the Service and Fee Schedule as well as those fees that the parties may subsequently agree to add to the claim wire from time to time. Programs/services that are charged through the claim wire are excluded from the monthly PEPM Administrative Fees as illustrated above and will not appear on the monthly billing statement for PEPM Administrative Fees, but will appear in other monthly reports provided to the Customer. We pare of wdUdirng alllowarueb>i)for vyOUrAetana I app Illca bleto each yveairof the GUarai Reriad as cou.sitIiiunef In the chert IheIow. AIIowwamce dollllars are ii intended to be used fairy our Aetria irrrneufucall pIla ims and Aetima mednlcaI rm,eirnlaeirr,s- Ar°u' uail' all Iowa rice anIOLni maybe adjusted if' aatuall ei nroIIrre t anau ges by 10 pserceirrwf or more from oureni-olllli-n�ent assuimpafiicwins. lin7glp,,lerrruei itattiioiiii aiid Coiiix�uixrunicattion, Nlllowarrnces Can be used foir reasonable imnlpilern�eimtatuiorrr and coirrrmirmuuim"ligation exlpemses apipllliicalalle to the plan yoear forwlniodhthey are offerred- • YOU Gari Lisp the alllorawaimce�s9 to offset expenses you uimc,u,11' as, a result of iorrnlulernmeintiiirrg your ronntract wtlNm uis, pro m�cofirig Ipiroe:fuucts, pr'oa,girarrns or services, corns niuinieatliiung worth our rmeirnbaeu u,, and our system front-end Charges. • shnouullld You.0 teurrunoinniate yourr roritiract with us, the alllliu_rvwai cami-ot IFue used to fui�nof expenses, related to thrrue new carrier's contract. Welllitiess, A.Illlowwatice • Can be used to pay for reasoimala�lle wellllress-melated Ipro,granis or activities Incurred durnrgtfne GiLlaramtee Period year for w1I the allowararce was applicable. • wellllirness alllowwvarnce ex,paernses in)USt The for well Inness -related trogr�aims or actllivilties that are desugreuf to Itirorn�ote the IlneaWth and welll-Iaeiinng of members, cr to educate Vmartidpnarnts about Ilyealllfh'y lifestyles, and rdlhooce5- Any ellress-related atVoowairwce armiou.wrts� we Pay" your diirectllly to offset orirreoirmnlauurse you for any expense or costs you irretrrnlruirsed a veimdoirr for d"frectly, rinu,st corn pil y with these comolutiioims. IExarnipalles of irrefirnlbuursaWe wavelHiness related' aecnvibes uimcluiole pro,gi arms or actliiviibes sLICIII as wedeUlVress flaliirs and �uicrnmef,iriic siureeirwrm�s- The, above irefei eimced fuumd�si willll II availabIle after YOUr fist adrni nistrative few payment for the appfiicalale fnlllari year lh,as been recorded or after the e'ffectlwke date of each I year, wrwwl-ichrrever firs later.Only those expenses Iper-formed and Iaullled lay a fl°orf party are payable, reirnbu.ursernei wt for tisane and imateitals 11 ncuirred directllly+ IIlay the plan sponsor �,e.,g. hours worked Mary the Il sp onnsoi°'s own emipiloyeesi are not eligible. Dur preferred rmetlnod of praytrremif is drreutly to the vendor. We wvilllll ipay allllo^wwarrnc,e irelated expe ises drrectlyr to the vendor oinIly after you seiund LIS, proper doacuummenta�tioam oratiliuprmg the expenses you have Incurred. On an excepatliioimbasis, we ran rei rinlbu.ui se you duurectlly. Ili in the event the exceiptiori its girarrnted, ave"SII regi.uiiire y"ce-i tosubmit detailed paid receilpts from the vendor To facilitate alllllorewamce processliiimg„ docurneintation should he submitted within 60 rday+s of tone invoice date,, whenever I All docuuumnerrtatioirw rnust The subamAted no Iafeir than &a days foalllaawling tFie erd of the plain ywearfor wwhich expenses were nncurr�ed.. Acceptable docurrn�errtatuiom uimcluides, but uis not Iliirr ited to: • Vendor irnvoice�s) suirnirnnarriiiairng levell of work. corn�plleted, Ilncuwrht rate and Inoai_as spent, and • Invoices or other- docuirreritatiuoirr suummrn�arizili ng array other rnis�cellllaimeous exlpserisea iricurred (such as travel, and other hUsnumess expenses related to service rendered") Medical and HSA SFS Page 26 of 93 8/28/2023 0600289240.0 981 The allowarice aniOLIT"ItS indicated above for the foHlowling AHowance Type(s) are availaNle for fl -ie years nindiiiceted uin tl,,ie cliart. Each eHowance is forferted at the end of eadh plan y ear if not f611ily utilized (it does not get rdifled over to the f61lowhing jpllan year for a cuin"11.0ative arnount). lit you have elected to offer weflness incentives through a product reward sfte, unredeerned wouchers, are forfelited at the enid of each plan year. * WeHiness 'ale assunne thefu. ndingof any eHowance dollarsliselitheir attime ire q�.2estiof'vciu.irlPlllanAdinmirii.s;trat�r-actil�ngliin itsfiduciary cap aciih,rorfor the excIltisive beriefit of your. Nlari. You are respoinslWe for deteriminiiiig that your use of aHowarice dollars nips appropriate and legailly cornplllant. With respect to allowance dollars that are LISed in connectlion with a weflness program, you are respoinslUefor einsuning that thie Ipirograrn and any inceintives/rewards comply with appllcaUe laws, induding himitatlions oin maxiin'111.1rin allowable incentives/rewards, We Milli 1pay any aflowances, liin accordancewith app4licaUe law. We SliggeSt YOU seek appropirrate aCCOLInting and legal co,unsell for all pay merits to ensure they coiniply witi-i apjpllk:aUe aCCOLIntling Ipriinciip ies and laws. Illf'v,ou.iteiri',niiniateyOL,li'- rnedical planwith us inwholeorin part idefined as a 50,perceintorgreater rnernbership reduction frorn the in -ie rin lbe rs h i p we a ss u nn ad Firm th i s Ipiropose11 p ribir to t he e rid of the innciltiryear G i.ja ra intee IRe ilod, yj o u 11111 be r es po insi b I e for reirni itt i ng pay rin e in t for zany alllllowa ince a rin o u ints, u sed. IRa y nie in t: lies d ue to u s wit h i n 31 days �s of' the i niv o;i ce. Agreement Viiovisioins C)�.,iir q�.,iotabori assuimes our stainiclard Agreement provisions and claim settlerneint 1piractliices apply unless otherwisestatecL Pairticip,alflon A rininilirnuirn of 150 eii einnicloyees is required to adirri the piroPDSPd products oin a self-funded ILoslils. Plain Design This proposal is Ibased ori the m.,iirrerit benefit plain designs, 1pllus, any noted deviatiorls. Claim Fiduciary O�.,iir Ipirurp osalaSSUirines, we'veb�eeii delegateddlaii-in fid u cia iry respa ns i lbil ities. Asclairn fiduciary,we'll b�p responsible foirfilinal c:laii'ndetp-�rl'Tlilniatili01'-I X)d the legall deiense fit dliSpUted l3enefit payinenits,, indluded wheinwe've been d4legated clahn fidUdary respoinsilAlities. External Review We've nurndlluded externaii reviiewin ojur larolaosal., Extern,M iteview uses rjutsi,cleveindois who cooirdiniate ii review through, fl,ieir netwi3rk. of outside physidari ievieweirs. Mieti CONTIRIUnicatlions, Prichn, ,g ass,umptionis iriclud a d crect coirnirnu.,iinicationis access to Aetna mernbership through both ongoing Aftna Health coirinimunlication.s and relevarit ongoing included product/pnigrain speciftic communilicaiiiiiii-is,, -11hese coininuniraticns rain ieduce member and Iplain cast; by k7Uidiling in care navigation, mainaging chronic conclitibins, proirriotinig preventive seirvices, aind more., WelIness liniceinitives and Rewairds We offer seveiral different wellness Iiinmceirutiawes and rewards, pirograrns that you may, cho,ose from to offer to your inernlaers. Wea, or our third-pairty vai-dons, will adininister and diStli to yraur membeirs any we1iliness, incentives or irewairds earned based cin fl -ie lanigrains. selected' Lindei' the directiori and cortrol of your plan. The wellness incentives and i earnied thiaugh these programs imay be taxable for your ineni We w il'1111pmrovirle ycn..i with, repoirting whim1h will idenitity inneinnibers who have earned such wellriess, inceinitives or reward s. Tl-iese reports will pirovide tha data ne&da.d for anytax uurnforrrnation reporting requireirrients that you d eteirimine are necessairy. With regard to these wellness in,cenbves, and rewards, you, as the Plan Spainscir have the following - IEnsuuure ariy inceinitives or relmarcls offered to youir irmernbers comply with applicable law and any limitationis ilT1130sed thereuindeir., This includes bUt isnot illinited tri, thie Health Insurance Portability Art (HIPAA), the Arrrerllfaains With Disablilities Art (ADA) and the Genetic linfrinnatibin Act (ONA). • ICanistrnihaute iniot�ic:es ard/oir obtain, any authior zations, irequiired, by Illaw ., • Co inp ly with 4l I tax i nif , oiri reportiling irepuiireimruernt.s regarding ainy w4liness, linceinitiVes or irewards earinarl through flipse pirogirains (cash,, cash equivalent, or other tarigible ploperty) ain'd 1pmlowded by us, or ouir thi rd -party veild Dr to your rin e rin be i, s. - A s qu i,ne a iny a, in d a ll 11i I i a lb i 14 f o r YOU ir no ric o in a I i a ri c- e wit h a iny tax w i th h ol d i in, g ri ir i rif o ir rn a t iii o ri reporting r e q u i r e rn e in ts, You may wi sh to cons u I't w th your I paga I counsel or rither a d vilari r s as tri the proper peir t ax t reat me rit of nidi wel I ness i inice nt iv,es Medical and HSA SFS Page 27 of 93 8/28/2023 0600289240.0 982 cir rewaircls and to Painisure that the inicertives or rewards offeied wander your pirqgiain comply with applllcable law. TIAM-Party Audiits We doin't typically charge torecraul) internal costs associated with a thlrd-lDairty aur�lit�. We reset -we fl -ie ight to recover fliese exiDenses mf significant time and rinateirialis are required Mental IISubstaince Abuse Bei OL11ir quotation assuirries that I lieAth/substanice abusa benefits vire indLided. Pitescriq3tilon Di Benefits Our qL1rjtat1I0i'I aSSI that Ipresrcriptiern ditig benefits; are included and will Ihe Ipiravided by CVSCaiernark. If V'OILII tei, rniriate YQUir Aetna preasciription, drug benefits with us, we. will Increase y4juir ASC niechical fees and the I trend assurniption used for any appllicable claiim projecbeins or guaiantees. You may also be subject to additional chaiges to Integrate cdata wid-i external Pliaii-nnary, venidors. IRefeir to the ipapoi-tiing chairgeas o,utilined In the Prograins and Services exhiblit for moire i inf , ornnia bon. ling a c1clitibin to awn i incirease to, you I ASC rinied !!Ica I fees, the Fee C red !it will inot a pplly. Stop Loss Reporting OL11ir qUiritabion assuirries stol�) loss coverage iiis, provided by Aetina and therefore ireiroirtmngto an extennall vendor is inot irecqI. If we are no loriger the stolp loss carrier, extenial repoirting charges wUll apply., Additional N odi Pi I and Seirvii(es Costs fiDir speclial seNces irerndeired that are not iinjClUdedI or assumed In the priding guarantee widill be II thirougl-i the diaii-in Mira, on a shrglle claim account, when ali, to separately k1eintity charges. Add itional charges that aire nat collected thioughi the Chili wire durirg the year will either Ibe dilirect-lbilled or recoriciled in cmIjunirtkiri with the year-end acco,urffirig and imay reSUlt in an adjustment to the finial administration cII For exaimlple,, you will be subject to additional charges for custonrized commun[cation materials, as, well as, costs associated with custrii-in relaortiingl,, booklet and SIDE) 1xii-Ifling, etc. The costs frii, these types of services, willll delpeind upon the actual services perfoirinied arid will Ibe deterninined at the tilime the service is requested. Filiniaiiii Condition You are a legitimate ZILISiness and I our uniderwiting alpixuval for acceptAAle finarilcial strengthj,, We reserve the right tu request additional surppo;rrtiwngliirnfwsirirratioirw In orcler to EEVALI,'BtEyrj,ui' financial status. Mcki Adirnlinistration, Fee Per IPaat ipaunt IPer Manith (PPIPIM) $130 i card included 5ligilible Employees 716 I VF lex doves I c ha irg e i I in I t0fi 0 11, Set. - I P Od' a III I I fes,. Mo?rithly adrnlinistraitive fees, are guaiianteed For three yearrs® IDn,di ql-i EXpill`e, go days afterthe liiinitiallll proposal PlUblication date. The fees listed below are only charged if the services are applicable/performed for the Customer. Medical and HSA SFS Page 28 of 93 8/28/2023 0600289240.0 983 Optional Services Fee PayFlex Enrollment Meeting Support • $500 per event, based on availability • Less than 500 eligible employees or more than 1 meeting • 1 free day based on availability, then • 500-5,000 eligible employees $500 per day for each additional day • 5,000 + eligible employees • 2 free meetings based on availability, $500 per day for each additional day Single Sign On (SSO) toeg neric PayFlex member No Charge website (Assumes PayFlex standard for web service call) Lead-time: 60 days Customized Member Flyers and quick reference $1,000 per flyer guides (QRGs) (Revisions to generic member Plus printing and shipping costs if needed. flyers) Includes two rounds of edits. Lead-time: 5 weeks Customized Member communication Costs based on Statement of Work Lead time: 5 weeks Plus printing and shipping costs if needed. • HSA Vetting Communications Includes two rounds of edits. o Vetting success confirmation e-mail* o Vetting failure letter—first letter o Vetting failure letter —second letter o Vetting failure letter—final letter *System -generated Co -Branded Debit Card $750 Lead-time: 5 weeks Rush requests and/or requests after 10/15 for Cut-off for 1/1 business is 10/15 1/1 fulfillment is an additional $150 per hour (A minimum of 3 hours will be charged) $10 per card for plan sponsor requested re- issues due to plan changes. Customized welcome flyers (Revisions to $3,000 including two rounds of edits, plus standard card carrier) recurring print and fulfillment fees. Lead-time 5 weeks Minimum order is 10,000 Cut-off for 1/1 business is 10/15 Quantity* Price per thousand 10,000 - 24,000 $250 25,000 - 50,000 $150 51,000+ $100 Medical and HSA SFS Page 29 of 93 8/28/2023 0600289240.0 984 *Quantity determined based on number of members. Upon re -stocking, quantity may be re - Rush requests and/or requests after 10/15 for evaluated. 1/1 fulfillment is an additional $150 per hour (A minimum of 3 hours will be charged) Customized PowerPoint Presentation Cost based on Statement of Work Lead-time: 6 to 8 weeks Includes 3 rounds of edits. • Up to 20 slides • Up to 5 minutes • Script/Voiceover Development of Custom Communications Cost based on Statement of Work. (Postcards, brochures, flyers, email campaigns) Plus printing and shipping costs if needed Lead-time: Varies based on type of communication Customized Reporting $150 per hour Statement of Work required Rejected/NSF Customer Funding ACH $50 per occurrence of any Customer funding transactions ACH that is rejected Value -Based Contracting A. Introduction to Value -Based Contracting We have a variety of different value -based contracting (VBC) arrangements with many of our Network Providers. These arrangements compensate providers to improve indicators of value such as, effective population health management, efficiency and quality care. B. Value -Based Contracting Models We have VBC arrangements ranging from bundled payments and pay -for -performance approaches to more advanced forms of collaborative arrangements that include integrated technology and case management, aligned incentives and risk sharing. Our VBC models include: Pay for Performance (P4P). Under P4P programs, we work together with providers (doctors and hospitals) to develop and agree to a set of quality and efficiency measures and their performance impacts their total compensation. Bundled Payments. In a Bundled Payment model, a single payment is made to doctors or health care facilities (or jointly to both) for all services associated with an episode -of -care. Bundled payment rates are determined based on the total expected costs for a particular treatment, including pre- and post-treatment services, and are set to incentivize efficient medical treatment. Medical and HSA SFS Page 30 of 93 8/28/2023 0600289240.0 985 Patient Centered Medical Home (PCMH). In a PCMH, a primary care doctor leads a clinical team that oversees the care of each patient in a practice. The medical practice receives data about their patients' quality and costs of care in order to improve care delivery. Financial incentives can be earned based upon performance on specific quality and efficiency measures. Accountable Care Organizations (ACOs). In an ACO, we team up with systems of doctors, hospitals and other health care providers to help these organizations manage risk, improve clinical care management, and implement data and technology to connect providers, health plans and patients. The ACO arrangements include financial incentives for the organization to improve the quality of patient care and health outcomes, while controlling costs. We will continue to evolve our value -based contracting arrangements over time. We employ a broad spectrum of different reimbursement arrangements with providers to advance the goals of improving the quality of patient care and health outcomes, while controlling costs. C. Value -Based Contracting Example Calculations A customers' financial responsibility under many VBC arrangement is determined based on provider performance, using an allocation method appropriate for each particular performance program. These methods include: percentage of allowed claims dollars and percentage of paid capitation dollars; number of members; percentage of member months. Examples 1. Pay for Performance. Percentage of allowed claims dollars and percentage of paid capitation dollars: Achieving agreed upon clinical and efficiency performance goals by comparing performance year end to performance year baseline or an industry standard. a. Provider earns $100,000 performance-based compensation for the 12 -month period January to December; All plan sponsors, combined incurred $8,500,000 in claims with the provider for the 12 -month period January to December; Plan sponsor incurred $150,000 in claims with the provider for the 12 -month period January to December; d. Plan sponsor's share of claims costs is ($150,000/$8,500,000) = 1.7647%. Formula: (Plan sponsor incurred claims/All plan sponsors incurred claims); e. Plan sponsor's share of the $100,000 performance-based compensation is (1.7647% * $100,000) _ $1,764.70, which would be processed as a claim through ordinary self-funded banking channels. Patient Centered Medical Home and Accountable Care Organization. Percentage of member months: Achieving agreed upon clinical and efficiency goals as measured by performance year end to performance year baseline or an industry standard. a. Provider earns $100,000 performance-based compensation for the 12 -month period January to December; b. All plan sponsors, combined had 100,500 member months with the provider for the 12 -month period January to December; Medical and HSA SFS Page 31 of 93 8/28/2023 0600289240.0 h c. Plan sponsor had 9,500 member months (for 850 unique members) attributed to the provider for the 12 -month period January to December; d. Plan sponsor's share of the member months is (9,500/100,500) = 9.4527%. Formula: (Plan sponsor member months/All plan sponsors months); e. Plan sponsor's share of the $100,000 performance-based compensation is (9.4527% * $100,000) _ $9,452.73, which would be processed as a claim through ordinary self-funded banking channels. 3. Patient Centered Medical Home and Accountable Care Organization. Number of Members: In addition to Example 2 above, a quarterly Accountable Care Payment (ACP) may be made to the provider to fund activities necessary to meet the financial and clinical objectives. These are paid quarterly either during, or after the end of each quarter. The financial impact is considered in the total financial package negotiated with the provider. a. We determine the attributed patients for the provider for the quarter April through June; b. Plan sponsor had 850 members attributed to the provider for the quarter April through June; c. ACP and FFS payments are incorporated into the final analysis of provider performance against the medical claims target; d. We apply the agreed upon rate to the attributed patients; i.e. $2 per -member, per -month (PMPM) _ $6 per quarter per member, to determine funding to the provider; e. Plan sponsor's calculated share is $5,100 ($6 * 850), which would be processed as a claim through ordinary self-funded banking channels. A. General We will process any payments in accordance with the terms of each VBC arrangement. In each of the VBC models, self-funded plan sponsors reimburse us for any payment attributable to their plan when the payments are made. Each customer's results will vary. It is possible that payments paid to a particular provider or health system may be required even if the plan sponsor's own population did not experience the same financial or qualitative improvements. It is also possible that payments will not be paid to a provider even if the customer's own population did experience financial and quality improvements. A report of VBC charges to a plan sponsor will be available on a quarterly basis. Upon request, we will provide additional information regarding our VBC arrangements. Late Payment Charges We will assess a late payment charge if you do not provide funds on a timely basis to cover benefit payments and/or fail to pay service fees on a timely basis as outlined in the Agreement. The current charges are outlined below: 1. Late funds to cover benefit payments (e.g., late wire transfers): 12% annual rate 2. Late payments of Service Fees: 12% annual rate We reserve the right to collect any incurred late payment charges through the claim wire on a monthly basis provided there is no other special payment arrangements in -force to fund any incurred late payment charges. Medical and HSA SFS Page 32 of 93 8/28/2023 0600289240.0 987 You will be notified by us in writing to obtain approval prior to billing any late payment charges through the claim wire. In addition, we'll charge to recover costs of collection including reasonable attorney's fees. We will notify you of any changes in late payment interest rates. The late payment charges described in this section are without limitation to any other rights or remedies available to us under the Agreement or at law or in equity for failure to pay. Medical and HSA SFS Page 33 of 93 8/28/2023 0600289240.0 h PRESCRIPTION DRUG SERVICE AND FEE SCHEDULE TO THE MASTER SERVICES AGREEMENT- 0192692 EFFECTIVE October 1, 2023 The Service Fees and Services effective for the period beginning October 1, 2023 and ending September 30, 2026 are specified below. They shall be amended for future periods, in accordance with section 4 of the Agreement. Any reference to "Member" shall mean a Plan Participant as defined in the Agreement. Pha,rimiacv Discounts & Fees Management or adi-ninistiration of prescription drug benefits sellected by the Custoirneir wiill Ibe peirformed by CarernarkPCS IHealith, L.L.C., andl/orits, affiliates (CVS Carernark), each, of which'is an, affiliated., licensed phairi-nacy benefit mainager. Pirlicinig Arrangement Pass Thirough at Rota ii Network Aetna National with Extended Day SlUplp1Y (Retail 910 Network Employees 776 Prescription Drug SFS Page 34 of 93 8/28/2023 0600289240.0 �hhl Prescription Drug SFS Page 35uf93 8/28/2023 0600289240.0 990 RETAIL, 90 Mall Benefit Type Mail Order �Phiarimacy Dispensing Fee j $0.00 Per script Dispensing Fee $0.55 per script $0,55, per script $0.55 per script Prescription Drug SFS Page 35uf93 8/28/2023 0600289240.0 990 MAIL ORDER. PHARMACY Mall Benefit Type Mail Order �Phiarimacy Dispensing Fee j $0.00 Per script j $0.00 peir script �0.0,0 per sc: Prescription Drug SFS Page 35uf93 8/28/2023 0600289240.0 990 Prescription Drug SFS Page 36uf93 8/28/2023 0600289240.0 991 Formulary Aetna Standard Formulary Plan Design, 3 Tier Non,-Qwlifyiing Rebate Terms Customer will receive the following guarainteed rebates: MINN Retail $385.46, Per Biraind $443.41 Per Brand $475.83, Per Birand Sc r'i pit Scripl: Script Retal 190, $795.93 Per Brand $8991.74 Per Brand $9,60.17 Per Biraind Scr'i pit Script: Script �Mai�l Order $866.67 Peir Biraind $9,791.71 Per Brand $1045.52 Per Brand Scr'i pit Script: Script 3,162.21 Per Brand $3,501.11 Per Brand $3,971.14 Per Brand Specialty Sc r'i pit Script: Sc r i� pit Prescription Drug SFS Page 36uf93 8/28/2023 0600289240.0 991 Formulary Aetina Standard Formulary Plan Design, 3 Tier Non,-Qwlifyiing Re!bate Terms Customer wlll� receive the! following guarainteed rebates: Retai�l� ffiffiww(l� $346.91 Per Biraind Rol =0111WR $39,91.07 Per Brand IMM11( $428.24 Per Brand Scr'i pit Script: Script Retall 910, $716.33 Peir Brand $80,191.,76 Per Brand �864.16 Per Biraind Sul pit Script: Script Mail Order $780.01 Peir Brand $881.74 Per Brand $9,40.97 Per Biraind Scr'i pit Scri�p,t Script 3,162.21 Per Brand $3,501.11 Per Brand $3,971.14 Per Brand Specialty Sul pit Scripl: Script Prescription Drug SFS Page 36uf93 8/28/2023 0600289240.0 991 Capital] zed terrinslin the pidding charts above acre not intendeld to reflect def lined terms exceptwheire specifically iniotedlin the Prescription Drug Se!rviices Schedtfle and/c,r this Phairilinacy Seirvice and Flee! Schedule. Ilan the, event a terim definied in thi'is Ph a rii-niacy Seirvicle and Fee SchedlUle corif H ctswithi a teirrini defined in the Prescription Drug Sear ices Schiedullle, the terim deflined in thiiis Pharmacy Service and Fee Schieduile shall prevail. Standard core as, well as additional and) thiiird-party seirvice options are diescribed'in the Aetna Pharrinacy Prograirin Sunnimairy lincorpo,rated heirelin by reference., Prescription Drug SFS Page 37 of 93 8/28/2023 0600289240.0 992 Formulary Aetna Standard Formulary Plan Design 2 Tier Rebate Terms Customer wflll receive the fotlowing guarainteed rebates: Retail $346.91 IPer Brand $39191.07 Per Brand $428.24 Per Biraind Script Script Script Retail 90, $716.33 Per Bii $8091.76 Per Brand $864.16 Per Biraind Script Script Script Mail Order $780.01 IPoir Biraind $881.74 Per Brand $940.97 Per Biraind Script Script Script Specialty $3,162.21 Per Braind $3,501.11 Per Brand $3,971.14 Per Brand Script Script Script Capital] zed terrinslin the pidding charts above acre not intendeld to reflect def lined terms exceptwheire specifically iniotedlin the Prescription Drug Se!rviices Schedtfle and/c,r this Phairilinacy Seirvice and Flee! Schedule. Ilan the, event a terim definied in thi'is Ph a rii-niacy Seirvicle and Fee SchedlUle corif H ctswithi a teirrini defined in the Prescription Drug Sear ices Schiedullle, the terim deflined in thiiis Pharmacy Service and Fee Schieduile shall prevail. Standard core as, well as additional and) thiiird-party seirvice options are diescribed'in the Aetna Pharrinacy Prograirin Sunnimairy lincorpo,rated heirelin by reference., Prescription Drug SFS Page 37 of 93 8/28/2023 0600289240.0 992 Terims & Conditions The Ipiriiciing and services set foii herein aire subject to the! following Terms & Conditions. • To the extent the Ipriiciing and services OlUtliniedln thils d1o,cui-neint is part of a proposal to, the Custorner, the pricing set forth hereinds valid for 90 days frorn, the date of suich, offeir., • This Ipiriilciing has ani effective date of October 1, 20,23. Iln ordeir for Aetina to im pleirneint the Ipriilc ing as set forth above by the e!ffe!ctiive date, a notification of award rn1USt be givein 910 days i to effective date. • Ouir proposal assuirines that Aetna administers both, the medilcal and Pharmacy Ibe!nefiits for C.ustoiliner oin an, integirated basis. If Custorner electsto use a different vendor to provide medical beinefits, then Aetna reserves the right to adjust the pricing contained En this Ipiroposall. • The piricing and services c:onita'iine!d heirelin are limited to Prescription druigs dispensed by a Participating Pharmacy to Plan Participants. Participating IPharmacy sh,41 give the i Partidpant the benefit of the (lesser of (I) the! Participating Pharmacy's UISJUal and Customary Charge, (H) MAC (where applicable) or i discounted AW cost., Participating Phan-niacy shall colliect and retain from the Plain Participant at the time! of dispensing the lesser of (1) the Cost Shaire; ('H), the Participating Phairil-nacy's Usual and Customary Charge, (Ifl) MAC (where applicable), or (IV), discounted AWP cost. • M AC P r'i cl ing a 1) 1) I'i es at Ma I 1Order. • Cost Share w'i I I be ca 11c u lated oin the! ba s is o f th e! ra te!s chia irged to the Cu stonne r by Aetna four Covered Services, except for fixed copays oir where required by law to be otherwise,. Prescription Drug SFS Page 38 of 93 8/28/2023 0600289240.0 993 Usc,ouinits and Dispensing Fees contained i'll thii4's Service and Fee Schedule acre guaranteed on ain aninual Ibasiis, subject to the following coin d iit'i o ins: Discount and Dispensing Fee guarantees aire, lineasUred linidividually and reconciled En the aggiregate; surpluses in one or imore componient guarantees irna Ibe used to offset shortages in other component guarantees. Disco,juint and Dispensing Fee guarantees shall Ibe reconciled and repoirted to Customer within one hundred eiighity (180), days followii ng the gua ra ntee pedod. Disco,juint guarantees are calicui lated on ingiredlent cost pirbir to the application of Plain Partlicipa nit copay and inClUde zeim balance due clall-nis. The following types of IPrescriiptiion Drug claims are excluded from the Di'scouint and Dispensing Fee guairaintees conitalined heirejim C, COMPOILinddrugiclaims 0 Limited distribution drug (LDD) claims C) Direct Plain Partiicii'pant reimbursement,/ out -of -network claims o Coordination of Benefits (C�.0,B), air secondary payoir claims • In-house pharmacy clalims C�r r • "vaccinesc"vaccines(including for C OVID), and other .OV ID tie st'i i related clairns o 3400, claims - Retail Ipiriiciing guairaintees exclude claims that refllect the Usual & Customary IRetall Price. Prescription Drug SFS Page 39 of 93 8/28/2023 0600289240.0 994 Slingle Source Generic Drugs are included in the Generic Discount guarantees. Only Prescriptions dispeiri Iby a Specialty Pharimacy are included in the Speclaity Phain-nacy Dl'iscouintguiarante!e listeclV above. SpedaIty Products, dispensed by Participating Retail IPharirnades are not: included En any Discount guarantee listed) a bove. ,retina has, aSSIUrned 0.00%, in-house phairmacy utilization. Aetna reserves the right to, re-levalluiate the Iproposed Ipriicing iif the actuaVin-house pharmacy utilization varies from this asslUimption. 0 Pricing and teirms'in this proposal assuirinie the Custoirineir has electecll the Aetna. Standard f0 rim ui lla ry and the C hoos e Ge ine id cs p rogra rn., 0 The prqposecll formuila ry includes ceirtain pireferreld Brand Drugs where the Ter I cost shaire shall be assessedl to Mernibers Specialty Net oir imeans that Plan Pairtici'pants arereqUired to, use participating Sped'alty Phain-nacies (no fiillls at retail allowedl), withi the exception of the HN class wKich is not required to be dispenisecll at Pa irticipating Spe!cia Ity Phain-niacies. Our fiinainciA offeir does snot asstflinie any adoption of the Tirainsfo'rni Diabetes IPrograirn. IIf custoirineir offers a Dii'abetes Management progirami., either by Retina or a notheir vencloir, the proposecll rebates wiilll i to be re-evaluateclL Prescription Drug SFS Page 40 of 93 8/28/2023 0600289240.0 995 0 Rebate guarantees may be subject to, - The adoption of Specialty GlUldellinle If' anage!iment (SIf' I), pirogram - Plain performance that is imateriially the same as the basellinle data provided Iby Gusto,imleir and relied upon Eby Aetna, includ'ing information regairding enrollment anid utilization of Ipharirmmacy services. The above irebate guaranitees, exclude- - Over the Counter (OTC), Clah-nis - Limited distirlbution drug (IL D) Claims ,army.other Claimidentified as haviinig recelved 3406 prograim wholesale pricing Compound Drug Clahins Paper or Mernber Submitted Clah-nis Coordination of Benefits (CO,B) or secondary payor Clair -ns Vacciinile and vaccline administration Claims COV0 treatment Claims B ios 1 m 1 la ir Cl al ims - Clali-nis approved by Formulary Exception • Rebate guarantees assurne Advanced Control Specialty Formulary. • Specia lt irebate guarantees a pply to Specia Ity Piro&ct clah-nis at all chia ninels. • grand drug clainnis in the H IV therapeutic category are included in the retail rebate guairaintees., • To re!ceiive the rebate guarantees noted." Prescription Drug SFS Page 41 of 93 8/28/2023 0600289240.0 996 Two-tier qua lifying plan designs -wi] I con sii'st of an open plan design,, withi the flirst tier comprised of Generic Drugs and the second their compirised of Brand Drugs. There ire no reclu I i re ime in ts fair ir a im i ni i im ui rn Cost Share differential between these tiers. The plain desigin may need to, iii-niplement formuilla ry initerventions recomil-nien,ded by Aetna. Three-tier neon -qualifying Ipllan, designis — ilinaintain, a first tier comprised of Generic Drugs., a Second tier clomprised of preferred Biraind Drugs, and a third beir compirised of inion-prefe rired Biraind Drugs. Three-tier qual'ifying plain desigins — malintains a first their comprised of Generic Drugs., a Second tiler comprised of preferred Biraind Druigs, and a third their cornpirised of inion-preferired Biraind Drugs. The plain desigin mainitalins at least a $15.00 co-payrneint differential between preferred and non-pireferred Brand Drugs, at(least a $15.00, differential in the mini'limuirn co- payment for coin sura nice., oir a differential of coinsurance 1.5 times or.50 percentage points between, the preferired aind non-pireferred Brand Drugs ,(for exarniple,'if Ipireferred brand coinsurance was 201%, non -preferred Ibrandl would need to b e 3,0% to q u a I ify). FA 1RMYT.. M - Allowances whichi are based on the information available to Aetna during this process wiilll be available as of the Effective Da te of the ph a rmia cy sear iices sche d u le. Aetna w'i I I pay related expenses d i rect I y to a third -(pant vendor o ince the Cu s to ime i se inds th e In oice(s) ou fl I n'i ng the expe in se s I in cu r re d to Aetna., In oi ces must be s u b rn 1 tted (before the e in d of each Plan yea ir other se the Cu sto ime i fo rfe 1 ts the f ui in d s., Any unused aillowanice monies at the end of each Plain year dill)) Abe forfeited. It is the! intention of the pailities that, fools Purposes of thie Fe,deiral Anti -Kickback Statute, this ciredit shall constitute and shia I I be treated as discounts agaiinist the Ipiriice of drugs within, the ii-neaning of 42 U.S.C., §1320a4b(b)(3)(A). The pairties acknowledge and agiree that the aillowantes provided Iby Aetna are cornimeircially reasonable and necessary seirvices related to thins Ag,reei-nieint,'inclludii'nig without Himitation, kimplementation, audit, cornimunication and/or external data file/feeds., and represent faiir imarke!t value for the services provided. Implementation Allowance Aetna shalll provide time C.ustornier withi an Ilimplerrrentatiion Allowance ofup to, $5.00 IRMPY. The Customer can use this allowance to pay for reasoinablie impleilinientationi and einirollllime!nt services lincurreld cluiring the first Plan year., Prescription Drug SFS Page 42 of 93 8/28/2023 0600289240.0 997 General Allowance Aetna is incIlUding a general allowance up to $2.100, per enrolled meii-niber per year for Year 2 and 3 of the �pllani., The Custorner can use this allowance to, (pay for hinipleirneintation., audit or communication related expenses along withi exteirnall data fiilles or feeds. Additionail Disclosuires Time C�.ustoi-nier acknowledges that time discounts and Dispensing Fees contained in thiiis agireement reflect a Transparent or (Pass Throuigh Ipriiciing airiraingernient at Rietaiil. Transparent or Pass Through Pricing imeans the arnounit charged to, the Customer and Plain Pa rtiic [I)a nits for network blaiii-nis shall equA the arnio,junt paid to Participating Retaiill Pharmacy. Maintenance Chloice claims dispensed at CVS/phairrniacy, if applicable.,are exempt from the Transparent Pricing requirementsuindleir this Agreement. The, aI-n0IUnt billed to the Custo,ii"ner will Ibe equal to the amount paid to the. Ipaiirtiicipatiing phain-niades. The! finainciA provisions in this Agreement are based upon Claims data aind imeimbers,hil)'info,rr-niatioiii �provided by C.ustornier (or Customer's authorized representative) clurling the Ipiriiciing request process., whichi shalll serve as the Ibaselliine., Aetna reserves the right to, iiinake an equitable adjustment to modify or aii-niend the fiinaniciall provisions set foirthi herein En a irmmanner designed to, aCCO,lLjnt f0'r the impact of specific triggering eventsidentifiled below ("Equiltable AdjUstiment"). L Greater than 15% change in total meimbeirshilp or Clah-nis volurne as coi-nipared to the Ibaselliine 2. C.ustornier-initiated change to the B,eniefiit IPllan, Design, oir Forrinuilary alignii-nient. To the exte!nt applicable., Aetna wili notify C.ustoi-nierin advance of any proposed Equitable Adjusti-nient I Product offering decisions, Ib y dii inmanufacturers that result in a reduction of relates,, including theintroduction, of a loweir cost alternative product which may replace airs existing riebatable! brand(product; an unexpected launch of an linterchanigeable version of a (brand a brand piroduct; oir a branded product converted to OTC status,, recalled or withdrawn from the mairket 4. Otheir events triggerling an Equitable Adjustment as detalled below: Le!ga I and,/oir regulato,iry changes specific to customers whichi ne!gativelly affects the econonnic value of time Agreement to a party or the partilesunder the Agireernent, foir examplie restrictions ons preferred or limited network a irrangeiments; policy changes 1 ii-ni pa cti nig drug r -n a in ufact ui re rs wh ichi in ega tively a ffe ct the econ o rnil c va I uie of the. Agreeiment'includ'ing the ability to provide or mialintain, dISCOUnts oir Rebates; aii An inability to access., or changes to, industry pricing information (e.g., AWP) required to support the current e!conor-niiic structure of the Agreement. Prescription Drug SFS Page 43 of 93 8/28/2023 0600289240.0 998 If oine or moire Of S1LJCh triggerling events occuirs, Aetna may'knitiate! a review to, deteirrinine! if an Equitable Adjustment to a iny of the finianici a I provisions its warranted as a diiii-ect result of time triggering; eve int(s)., Aetna w'i 11 conduct ani analysis based upon Customier-specific Clahinis, jutilization, and meimbeirship data demonstrating how the tiriggering event(s) riesuilt ib thile proposed Equidtable Adjustment. Any such Equitable AdJusti-nient Ibasedl upon, events #1 oir #2 clescribed above shali be effective on the first day that the tiriggeiring event occurred. Any such Equitable Adjustment based upon events #3 oir #4 described above shall be effective! 3,0 days afteir notification to Customeir.Aetna will provide documentation of the reasoin for the proposed Equitable Adjustment iM'n addition to, a SlUinnnnairy analysis dei,"nionstratling that the Equitable AdJusti-nient is, solely related to the impact of the specific triggeiring event.Aetna will disclosenecessairy facts and data to ain independent auditoir for validlation., Aetna reserves the right to r-nodlify its Iprodlucts, services, and fees., and to recoup, any costs, taxes, fees, oir assessments, !in response to legislation, regulation or requests of goveirinment authorities. Any tax�e!s oir fees (assessments), appliled to self-funded benefit Plains related to, The Patient Protection and Affordable Care Act (PRACA) will be solely the obligation of the Custornier. The pharmacy piricing contained herein doles not include any such Custoinneir li'ability., Rebate, Payment Terms Rebates wii'lll Ibe. distri'buted on a quaiii-terly basis by blair-in wire credit. Guara inteeld earned Rebates, aire Ipaiid qua rteirly oinie hundred and eighty (180), days after the quairteir. clo,ses. Rebates acre calculated and Ipaid'i in accoirdanice with the terms and conditions of this Agireeiment., �Ea rined Rebates are di'striblUted iin IMarch, June, September aind December each contract eair. Rebates are paid oin Presciription Dirugs dispensed by Pairticipati'ing Pharmacies and co eared under Custonnier's (Phan, Rebates are not available for Clah-ns airisling froinn Participating Phairriniacies dispenising Priescription Drugs subject to either their (1) own, manufacturer Rebate contracts or (11) participation iin, the 3400, Drug Pricling Progiraii-ni codified as Section 3400 of the Public IHeallthi Service Act oir other Federal governinneint phain-niaceutical Ipurchasiing progiraii-n. The Customer shall adopt the fo,rmuilary [indicated iini the rebates sectiion of this Service and Fee Schiedule ini oirdleir to Ibe ellgible to receive Rebates. If thins Agreennient is terrininated Ib y Ae!tina for the Customer's fafluire to ii-neet our obligations to fund beinefits or pay adii-ninistirative fees (rined'ical or phain-niacy), unideir the Agreement, Aetna shialll Ibe entitled to decllUct deferred adii-ninistirati've fees or other plain expenses from any future rebatepayments clUe to the Custoinner following the termination date. Prescription Drug SFS Page 44 of 93 8/28/2023 0600289240.0 999 FormuJary Mainagement Aetna offers several versions of formulary options, ("FormlUlalry"), for Custorner to consider and adopt as Custorner's Formulary. The formuila ry options made available to, Customer Will be determined and cornimunicated Iby ,retina prior to, the implementation, date. Customer agrees and acknowledges that it'is adopting the Formulary as a imatte!r of its plan design and that Aetna has grainted Customer the right to use one of our Foiri-nulairy options djuding the teiri-ni of fie Agreement solely in coninection, With the plan, and to distribute or imake the Formulary available to Plan Participants. As such, Custorner acknowledges and agrees that it has solediscretion aind authority to accept Or reject the Formulary that wiill be used'in connection with the Plan. Custoirneir further understands, and agrees fliat frorni time to tirne Aetna may proposernodifications to the drugs and SJUpplilesincluded on the Formulary as a resuilt of factors., includling but not limited to, rnarket conditions, C:Iinicall infoirmation, cost, rebates and other factors,. Customer also acknowledges and agirees that the Fori-nitilairy options provided to it by Aetna is the business confidential linformation of Aetna and is subject to the, irecluiiirernents set foirtl'ii in the Agreerneint. Prescription Drug SFS Page 45 of 93 8/28/2023 0600289240.0 1000 Other, iPaiymients The! teirrin, 'Rebates" as defined in, the Prescription Drug Services Schedule does inot mean or inicludle any mianUfacturier Amin i4'strat'i vie fees that rnay Ibe Ipaiid Eby pharii-niaceutica I manufactureirs to cover the costs related to, the reporting and administration of the phain-niaceutical ii-nia nufactureir agrelerneints. Such nnianUfacturleir admin, iw'strat'i vie fees acre not shared with Custorner herejunder. Aetna imay also receive other Ipayme!nts, f rorni dirug mainufactu re!rs and otheir organizations that acre snot Reb,ates. These payments are ge!nera llly for one of two puirposes(1), to compensate Aetna for bona fide seirvices it performs, suichi as the analysis or Ipiroisiion of aggregated data or (H) to reimbuirse Aetna for the cost of vairious eduicatibinaland) otheir related progirarniS, such as programs to educate physicians and rinernbers about clinical guidelines, disease management and ether effective therapies. These Ipayments are not considered Rebates and are not included [n Rebate shairling a rra ingeime ints with Custorniers. Aetna imay also receive network tra insmissJoin fees from our net orN Ipharrrrades for services we provide foir them. These al"niOlUnts, acre snot considered Rebates and are not shared withi C.ustonniers. These arniouints acre also not considered part of the calcUlation of clairns expense for purposes of Diiscouint Guarantees, if applicable. C.ustornier agirees that the arnounts described above are not compensation for ser rices pro vidledlundeir thils Agreement by eltheir Aetna or CVS Carerniark andlinstead acre received by Aetna En connection with inietwork contracting, providler edluication and other activities Aetna conducts across our book of business. Customer further agrees that the aimouinits described above belong exclusively to Ae!tina or it's affiliate, CVS C.airerniark, and Custoirneir has no right to, oir legal inteirestlin, any poiii-doin of the aforesaid arniounts received I Aetii or CVS C.areimairk. Rebates for Specialty Products that are administered and paidl through the Plan Participant's medical benefit rather than the IPlla n IPairtic paint's, phairmacy benefit mill Ibe retained by Aetna as compensation foir Aetna"s efforts En administering the preferred Spedaity(Products Iprograi m. Payments or rebates from drug irrmanufactuirers that compensate Aetina for the cost of developing and adimi'nilstering value -based rebate contracting arrangements whiein drug therapies underperform thereunder also wiill lige retained �by Aetina.. EarlyTermination �In the event Clustonnier te!rmiinate!s Aetna's airrangernent of presciription drug beinefit services as described'in the Prescription Drug Services Schedule and Pharmacy Seirvice and Fee Schedlule to the Prescription Drug SFS Page 46 of 93 8/28/2023 0600289240.0 1001 Agreei-neint prior to Septernber 30, 20,26 (ain '°Earlly Termination") Aetna sha 11 retaiinN any earned blUt unpaid reb ate as of the Early Tein-nilin at iion, date subject to any exception thereto provided hie rein., In the event of an EarlyTernnination., the phairrinacyguaranitees described herieunder, if any, shall) be considered null and void foir the IPllani year and., therefore, ingot suibject to reconciliation. In add) 'ition,'in the event Custonnier terminates the Agreement prier to, thie expliration of theinitial tein-ni for any reasioni other than for Retina's mateiriall bireach, Customleir shall riefunild, prior to the termination date., to, Aetna alll allowanicies described heirein and received by Customeir for the! unfulfilled ten-ni on a prorated basis. Aetnia's rernedles as described irni-niediately above are liquidated dai-niages and shall not be characterized as a penalty (coliectivell y, the 'Tairly Terr-inlination Fee"j. UnIess other wiiise agreed in writing by the par- es, such Early Termination Fee will be due and Ipaid'in fufll within siix�ty (6 0) days afteir the termination effective date. Late Payrnient Charles if the Cuistorne!r falls to provide funds on a flimely basis to cover benefit payments and/oir faiills to, pay seii-Vice fees on a flimely basis as requiredlin the Agireernent., Aetna will assess a late payrnient chairge.The current char,ge!s are outfinied bellow - I. Late funds to, coveir benefit paynnients (e.g., late whire transfers); 12.0%, annual rate il. Late payments of Service! Fees:: 12.0%, aninUall rate �In adId'ition., Aetna willll make a charge to recover OILJII- Costs of collection indlulding reasonable attorney's fees., We wiill notify the Custonnier of any changes tin i late! Ipayrnent interest rates. The late Ipayrnent charges described in this section aire! without Himitation, to any other rights or ireinmediies available to Aetnia tj ndeir the Service! and Fee Schiedulle or at Ila w or iinw equilty for falluire to, Ipay., Pharmacy Audit Rights and Limitations Custoi-neerls entitled to, an annual e1ectiroinic clalim auid'it subject to, standard phain-nwac Ibeinefit aud'it practices and auid'it terms and conditions outfinied in the pharimacy services schedule. �Phiarmacy audits shall Ibe conducted at the Custonnier's own expense unless otherwise agreed to between, the Customer and Aetna. Prescription Drug SFS Page 47 of 93 8/28/2023 0600289240.0 1002 Aetna Specialty Pharmacy Discounts and Dispensing Fees for Specialty Products that are covered under the pharmacy plan and dispensed to Plan Participants through Aetna Specialty Pharmacy (ASRx) are indicated on the ASRx fee schedule. A copy of the Customer's ASRx fee schedule will be provided at renewal and upon request and may be modified by Aetna from time to time. Limited Distribution Specialty Products Certain Specialty Products may not be available at Aetna Specialty Pharmacy (ASRx) due to restricted or limited distribution requirements. These Specialty Products are referred to as Limited Distribution Specialty Products. Aetna has contracted with other network pharmacies to dispense Limited Distribution Specialty Products which are excluded from the pricing and terms contained in this Agreement. A copy of the current list of Limited Distribution Specialty Products may be obtained from Aetna upon request. Prescription Drug SFS Page 48 of 93 8/28/2023 0600289240.0 1003 MEDICAL AND HSA SERVICES SCHEDULE TO THE MASTER SERVICES AGREEMENT- 0192692 EFFECTIVE October 1, 2023 Subject to the terms and conditions of the Agreement, the medical Services available from Aetna are described below and the services related to the Health Savings Account are identified later in this document. Unless otherwise agreed in writing, only the Services selected by the Customer in the Service and Fee Schedule (as modified by Aetna from time to time pursuant to section 4, Service Fees, of the Agreement) will be provided by Aetna. Additional Services may be provided at the Customer's written request under the terms of the Agreement. This Schedule shall supersede any previous document(s) describing the Services. Some programs are available to Plan Participants and other eligible employees as determined by the Customer not otherwise covered under products provided under the Agreement ("Employee"). I. CLAIM FIDUCIARY The Customer and Aetna agree that with respect to Section 503 of the Employee Retirement Income Security Act of 1974, as amended, or applicable state law as appropriate, Aetna will be the "appropriate named fiduciary" of the Plan for the purpose of reviewing denied claims under the Plan. The Customer understands that the performance of fiduciary duties under ERISA, or applicable state law as appropriate, necessarily involves the exercise of discretion on Aetna's part in the determination and evaluation of facts and evidence presented in support of any claim or appeal. Therefore, and to the extent not already implied as a matter of law, the Customer hereby delegates to Aetna discretionary authority to determine entitlement to benefits under the applicable Plan documents for each claim received, including discretionary authority to determine and evaluate facts and evidence, and discretionary authority to construe the terms of the Plan. It is also agreed that, as between the Customer and Aetna, Aetna's decision on any claim is final and that Aetna has no other fiduciary responsibility. II. EXTERNAL REVIEW The external review process will be conducted by an independent clinical reviewer with appropriate expertise in the area in question. External Review shall be available for certain "Adverse Benefit Determinations" as defined in 29 CFR 2560.503-1 as amended by 26 CFR 54.9815-2719. It shall also be available for eligible "Final Internal Adverse Benefit Determinations", which is an eligible Adverse Determination that has been upheld by the appropriate named fiduciary (Aetna) at the completion of the internal review process or an Adverse Benefit Determination for which the appeal process has been exhausted. The External Review process shall meet the standards of the Federal Affordable Care Act and utilize a minimum of three accredited Independent Review Organizations. Independent reviewers conduct a de novo review of the information provided to them as part of the External Review process. Both Aetna and Customer acknowledge that neither Plan Participants nor providers will be penalized for exercising their right to an External Review. The Customer delegates the sole discretionary authority to make the determination regarding the eligibility for external review, under the Plan, to Aetna. If an appeal is denied through the final level of internal appeal, Aetna will determine if it is eligible for ERO. Then Aetna will inform the Plan Participant of the right to appeal through ERO. If the appeal is upheld, Aetna will inform the Plan Participant the Medical and HSA Services Schedule Page 49 of 93 8/28/2023 0600289240.0 1004 reason for the denial. If the appeal is not eligible for ERO, Aetna will inform the Plan Participant of the reasons for the ineligibility. The Customer acknowledges that the Independent Review Organizations that make the external review decisions are independent contractors and not agents or employees of Aetna, and that Aetna is not responsible for the decision of the Independent Review Organization. To assist in conducting such external reviews, the Customer agrees to provide Aetna with the current Plan documents, and any revised, amended, or updated versions no later than the date of any revisions, amendments, or updates. III. ADDITIONAL AUDIT GUIDELINES Aetna is not responsible for paying Customers' audit fees or the costs associated with an audit. Aetna will bear its own expenses associated with an audit; provided (i) the on-site portion of the audit is completed within five (5) business days, and (ii) the sample size is no more than 250 claims. Aetna will notify the Customer prior to the audit, if an audit request would require an additional payment from the Customer for any audits in excess of the aforementioned thresholds. IV. CARE MANAGEMENT SERVICES 1. Utilization Management: a. Inpatient and Outpatient Precertification: A process for collecting information prior to an inpatient confinement (Inpatient Precertification) or selected ambulatory procedures, surgeries, diagnostic tests, home health care and durable medical equipment (Outpatient Precertification). The precertification process permits eligibility verification/confirmation, initial determination of coverage, and communication with the physician and/or Plan Participant in advance of the provision of the procedure, service or supply at issue. Outpatient precertification is not applicable to Indemnity or PPO Products. b. Concurrent Review: Concurrent review encompasses those aspects of patient management that take place during the provision of services at an inpatient level of care or during an ongoing outpatient course of treatment. The concurrent review process includes obtaining information regarding the care being delivered; assessing the clinical condition, providing benefit determination, identifying continuing care needs to facilitate appropriate discharge plans, and identifying Plan Participants for other specialty programs such as Case Management or Disease Management. c. Discharge Planning: This is an interdisciplinary process that assists Plan Participants as their medical condition changes and they transition from the inpatient setting. Discharge planning may be initiated at any stage of the patient management process. Assessment of potential discharge planning needs begins at the time of notification, and coordination of discharge plans commences upon identification of post discharge needs during precertification or concurrent review. This program may include evaluation of alternate care settings and identification of care needed after discharge. The goal is to provide continuing quality of care and to avoid delay in discharge due to lack of outpatient support. Medical and HSA Services Schedule Page 50 of 93 8/28/2023 0600289240.0 1005 d. Retrospective Review: Retrospective review is the process of reviewing coverage requests for initial certification after the service has been provided or when the Plan Participant is no longer in-patient or receiving the service. Retrospective review includes making coverage determinations for the appropriate level of service consistent with the Plan Participant's needs at the time the service was provided after confirming eligibility and the availability of benefits within the Plan Participant's benefit plan. Not all services are subject to utilization management. Aetna maintains the discretion as to the particular level and intensity of these utilization management programs. The services subject to utilization review may vary from time to time. 2. Case Management Programs: The Aetna Case Management program is a collaborative process of assessment, planning, facilitation and advocacy for options and services to meet an individual's health needs in accordance with the Plan through communication and available resources to promote quality, cost-effective outcomes. Those Plan Participants with diagnoses and clinical situations for which a specialized nurse, working with the Plan Participant and their physician, can make a material impact to the course or outcome of care and/or reduce medical costs will be accepted into the program at Aetna's discretion. Case management staff strives to enhance the Plan Participant's quality of life, support continuity of care, facilitate provision of services in the appropriate setting and manage cost and resource allocation to promote quality, cost-effective outcomes in accordance with the Plan. Case Managers collaborate with the Plan Participant, family, caregiver, physician and healthcare provider community to coordinate care, with a focus on closing gaps in the Plan Participant's care. Aetna targets two types of case management opportunities: Complex Case Management targets Plan Participants who have already experienced a health event and are likely to have care and benefit coordination needs after the event. The objective for Case Managers is to identify care or benefit coordination needs which lead to faster or more favorable clinical outcomes and/or reduced medical costs. Proactive Case Management targets Plan Participants, from Aetna's perspective, who are misusing, over -using or under -utilizing the health care system, leading them towards avoidable and costly health events. This program's objective is to confirm gaps in Plan Participants' care leading to their over -use, misuse, or under -use, and to work with the Plan Participant and their physician to close those gaps. Case management programs can vary based on the level of advocacy and overall intensity of the programs. The variation is determined by the changing the thresholds by which Plan Participants are identified for outreach. The various case management program options include: Aetna Flexible Medical Models"" - This program provides the Customer with the option to purchase more clinical resources devoted specifically to their Plan Participants. The Flex Model provides a Single Point of Contact Nurse (SPDC Nurse) and designated team to handle all case management Medical and HSA Services Schedule Page 51 of 93 8/28/2023 0600289240.0 1006 activities for three levels of Flex Model Options, as elected. This team will engage in outbound Plan Participant outreach calls to provide case management support based on specific criteria. Each Flexible Medical Management option provides an increase in member engagement and outreach. • Dedicated Units, Designated Units and Care Advocate Teams - These services were created to help coordinate care, support and resources for Plan Participants under one Care Unit. — Aetna's Dedicated Unit provides centralized care management services for pre- certification, utilization management and Case Management. — Aetna's Designated Unit is a unit team that provides centralized care management services for pre -certification, utilization management, and Case Management for a specific set of Customers, and — Aetna's Care Advocate Team has customized workflows based on the Customer's needs, vendor integration, specialized outreach, and program integration. The Care Advocate Team will: ■ Help the Plan Participant understand their doctor's diagnosis and treatment plan ■ Coordinate care across all Aetna programs to help the Plan Participant to optimize use of Aetna programs, ■ Help the Plan Participant decide what questions to ask the doctor or health care provider, ■ Introduce the Plan Participant to a disability specialist if they need to file a disability claim ■ Support the Plan Participant throughout their treatment and recovery by making follow-up calls and helping them get the support they need. These services are the basis for National Accounts Targeted Care Solutions and Custom Case Management Solutions. 3. Specialty Case Management Programs: • Aetna Compassionate Cares"' Program ("ACCP") -The Aetna Compassionate Care Program provides additional support to terminally ill Plan Participants and their families. It removes barriers to hospice and provides more choices for end -of -life care so that the Plan Participant is able to spend time with family and friends outside a hospital setting. ACCP Enhanced Hospice Benefits Package - The enhanced hospice benefits package includes the following: — The option for a Plan Participant to continue to seek curative care while in hospice — The ability to enroll in a hospice program with a 12 -month terminal prognosis — The elimination of the current hospice day and dollar maximum plan limits — Respite and bereavement services are included as part of the enhanced hospice benefits. The hospice services provided through a hospice regularly include these services and are coordinated by the hospice agency providing care and the Aetna nurse case manager who precertifies care for the Plan Participant. In addition, bereavement services are available through the Aetna Employee Assistance Program ("EAP") for Customers without an EAP vendor. Medical and HSA Services Schedule Page 52 of 93 8/28/2023 0600289240.0 1007 — Bereavement counseling shall be available to Plan Participants upon loss of a loved one, and to family and caregivers of a Plan Participant enrolled in ACCP following the death of such Plan Participant. Infertility Case Management: - Aetna operates two types of infertility programs: — Basic Infertility Program coordinates covered diagnostic services and treatment of the underlying medical causes of infertility, helps Plan Participants understand complex infertility treatments and helps control treatment costs through care coordination and patient education. — Infertility Case Management Program provides education and information resources for Plan Participants who are experiencing infertility. Depending on the plan selected, the program may guide eligible Plan Participants to a select network of infertility providers for covered or non - covered services. If the services are covered, Aetna's Infertility Case Management Unit issues any appropriate authorizations required under the Plan. 4. National Medical Excellence Program®/Institutes of Excellence TM /Institutes of Quality°: The National Medical Excellence Program was created to help arrange for access to effective care for Plan Participants with particularly difficult conditions requiring transplants or complex cardiac, neurosurgical or other procedures, when the needed care is not available in a Plan Participant's service area. The program utilizes a national network of experienced providers and facilities selected based on their volume of cases and clinical outcomes. The National Medical Excellence Program Unit provides specialized case management through the use of nurse case managers, each with procedure and/or disease-specific training. There are two networks: • The Aetna Institutes of Excellence (IOE) transplant network was established to enhance quality standards and lower the cost of transplant care for Plan Participants. It is made up of a select group of hospitals and transplant centers that meet quality standards for the number of transplants performed and their outcomes, as well as access criteria for Plan Participants. • The Aetna Institutes of Quality (IOQ) are a national network of health care facilities that are designated based on measures of clinical performance, access and efficiency for orthopedic, cardiac, and bariatric surgery. Bariatric surgery, also known as weight loss surgery, refers to various surgical procedures to treat people living with morbid or extreme obesity. S. Aetna Health Connections" Disease Management: Aetna Health Connections Disease Management is an enhancement to Aetna's medical/disease management spectrum, designed to engage the Plan Participant at the appropriate level of care, and assist the Plan Participant to close gaps in care in order to avoid complications, improve clinical outcomes and demonstrate medical cost savings. While traditional disease management is focused on delivering education to Plan Participants about a specific chronic condition, Aetna Health Connections focuses on the entire person with specific interventions driven by the CareEngine° System, a patented, analytical technology platform that continuously compares individual patient information against widely accepted evidence -based best medical practices in order to identify gaps in care, medical errors and quality issues. 6. MedQuery®: Medical and HSA Services Schedule Page 53 of 93 8/28/2023 0600289240.0 1008 The MedQuery program is a data -mining initiative, aimed at turning Aetna's data into information that physicians can use to improve clinical quality and patient safety. Through the program, Aetna's data is analyzed and the resulting information gives physicians access to a broader view of the Plan Participant's clinical profile. The data which fuels this program includes claim history, current medical claims, pharmacy, physician encounter reports, and patient demographics. Data is mined on a weekly basis and compared with evidence -based treatment recommendations to find possible errors, gaps, omissions (meaning, for example, that a certain accepted treatment regimens may be absent) or co - missions in care (meaning, for example, drug -to -drug or drug -to disease interactions). When MedQuery identifies a Plan Participant whose data indicates that there may be an opportunity to improve care, outreach is made to the treating physician based on the apparent urgency of the situation. For customers who have elected to purchase MedQuery with member messaging feature, in certain situations outreach will be made directly to the Plan Participant by MedQuery, requesting that the Plan Participant discuss with their physician, specific opportunities to improve their care. When available information reveals lack of compliance with a clinical risk, condition, or demographic - related recommendation for preventive care, a Preventive Care Consideration ("PCC") is generated. The PCC is a preventive/wellness alert sent to the Plan Participant electronically via the Plan Participant's Personal Health Record. Paper copies of a PCC, delivered via U.S. Mail, are also available as an additional purchase option. 7. Personal Health Record: Personal Health Record ("PHR") is a collection of personal health information about an individual Plan Participant that is stored electronically. The PHR is designed so that the Plan Participant can maintain his or her own comprehensive health record. In a PHR developed by a health plan, health information is commonly derived from claims data collected during plan administration activities. Health information may be supplemented with information entered by the Plan Participant. Aetna offers the Aetna CareEngine°-Powered PHR (for Customers who have elected this additional purchase option). The CareEngine-Powered PHR combines the basic functions of a PHR with a personalized, proactive, evidence -based messaging platform. The Plan Participant's PHR is pre - populated with health information from Aetna's claims system. Plan Participants can also input personal health information themselves. An online health assessment is available to facilitate the self - reporting process. The Aetna CareEngine-Powered PHR also offers personalized messaging and alerts based on medical claims, pharmacy claims, and demographic information, and lab reports. Member Health Engagement Plan ("MHEP") offering aims to help Plan Participants better identify health opportunities and take action to improve their health and wellness. MHEP features include an enhanced Plan Participant specific "to-do" list, which includes personalized tasks unique to each Plan Participant's health status and needs, and a progress bar added to the "My Health Activities" page, which visually shows the percentage of completed "to-do" list tasks. The progress bar is updated when evidence of action is collected from lab data, pharmacy claim data, medical claims data, or self- reported data. Medical and HSA Services Schedule Page 54 of 93 8/28/2023 0600289240.0 1009 8. Aetna Enhanced Maternity Program: Provides best -in -class member support for all members regardless of risk level throughout maternity journey. It starts with family -planning and fertility support and uses predictive analytics to help you keep your members and their families healthy throughout the entire maternity experience. This comprehensive solution helps identify opportunities to manage costs for one of the largest claim spend categories while improving clinical outcomes. 9. Informed Health° Line: Informed Health Line ("IHL") provides Employees with toll-free 24-hour/7 day telephonic access to registered nurses experienced in providing information on a variety of health topics. The nurses can contribute to informed health care decision-making and optimal patient/provider relationships through coaching and support. Informed Health Line has added the Healthwise° Video Library to enhance the Employees access to health information. The Employee can be sent links to health education videos from the Healthwise Video Library, via email. The range of available service components options include: • Nurse Information line 1-800# Only. This includes toll-free telephone access to the Informed Health Line. • Service Plus. (optional additional purchase) Includes toll-free access to the Informed Health Line; introductory program announcement letter, reminder postcards mailed directly to Employee's homes; and semi-annual activity utilization report. • Service Green (optional additional purchase) IHL Service Green is an environmentally friendly version of the Service Plus option. It provides the same level of service and availability as Service Plus but instead of mailing postcards and reminders, email is used. • Optional Service Features. (optional additional purchase) These features may be purchased in conjunction with the Service Plus or Service Green package and includes an additional introductory kit; and annual Plan Participant or Employee survey and comprehensive results report. 10. Simple Steps To A Healthier Life®: Aetna has developed an internet-based comprehensive management information resource, known as "Simple Steps To A Healthier Life" (the "Simple Steps"). Employees can access Simple Steps at www.aetna.com, an online support tool which provides advice relating to disease prevention, condition education, behavior modification, and health promotion programs that may contribute to the health and productivity of Employees. Simple Steps allows users to create a health assessment profile that generates personalized health reports. In addition to generating a health profile/assessment, Employees also have access to an action plan with links to personalized online health programs called Journeys°, offered through a relationship with RedBrick Health®. Through RedBrick Health, there is also an alternative health assessment option called RedBrick CompassT"' 11. Aetna Healthy Actionssm: Aetna Healthy Actions provides participation tracking for many of Aetna's wellness and care management programs. The participation reports generated may be used for incentive administration. Medical and HSA Services Schedule Page 55 of 93 8/28/2023 0600289240.0 1010 Customers can use the reports to provide their own incentives, which may be HSA deposits, payroll credits, premium reductions/credits, raffles, etc. Additionally, Aetna can provide incentive administration through gift cards and credits to Employee's Health Reimbursement Arrangements (HRAs) and Health Incentive Credit (HIC) accounts. 12. Get Actives"' Program: Get Active is an evidence -based Employee health and wellness program that focuses on bringing employees together on teams to pursue healthy lifestyles. The program takes the form of a company- wide, multi -week exercise, walking, and weight loss competition that promotes friendly competition, group support, and camaraderie in the workplace. The site also allows for the ability to create personal challenges (exercise, sports, nutrition, smoking cessation, relaxation, etc.), find activity partners, form health-related interest groups (e.g. healthy cooking club, lunch-time walking group), and share fitness plans with colleagues. 13. Aetna Informed Rewards: Aetna Informed Rewards is a program that rewards members who utilize lower cost providers to receive care for specific medical services. The rewards are provided in the form of an electronic gift card. To qualify for a reward, a member must search, by procedure type, for lower cost providers utilizing Aetna Health.com. The member must opt into the program for the selected procedure prior to receiving care. After the member receives services from one of the lower cost providers identified in Aetna Health, the claim is verified by our vendor, HealthSparq, the reward is paid. Member eligibility and claim data will be provided to HealthSparq to perform initial analysis and reporting for customers who elected the Aetna Informed Rewards program. 14. Enhanced Clinical Review: This radiology program is designed, through a clinical prior authorization process, to promote appropriate and effective use of outpatient diagnostic imaging services and procedures. Aetna will provide these services nationally and/or regionally, and interact with, free-standing radiology and/or outpatient network facilities that provide the following services: Computed Tomography/Coronary Computed Tomography Angiograph (CT/CTA), Magnetic Resonance Tomography, Magnetic Resonance Angiography (MRIs/MRAs), Nuclear Medicine and Positron Emission Tomography (PET) and/or PET/CT Fusion, Stress Echocardiography (Stress Echo), and Diagnostic Cardiac Catherization, Sleep Studies and Cardiac Rhythm Implantable procedures (Pacemakers, Implantable Cardioverter -Defibrillators, and Cardiac Resynchronization Therapy). The Enhanced Clinical Review program will typically be administered through relationships with third parties. 15. Aetna Oncology Solutions1m: The Aetna Oncology Solutions program works with medical oncologists/hematologists, either directly or through a vendor relationship, to identify factors that can make cancer care more effective, more affordable and safer for the Plan Participant. Plan Participants utilize providers who use tools and technology (data analysis and decision -support tools) to assist them with treatment using the most current medical guidelines and drug therapies considered to be best practices. Medical and HSA Services Schedule Page 56 of 93 8/28/2023 0600289240.0 1011 16. Lifestyle and Condition Coaching: Lifestyle and Condition Coaching is part of a population health solution for Employees and their dependents which delivers a holistic, person -centric experience designed to promote healthier and more engaged employees, which in turn, drives improved organizational performance and cost savings. The total health and well-being of each participant is monitored and analyzed using sophisticated and integrated clinical, consumer, behavioral and predictive analytics. A multi -disciplinary care team and digital toolset, helps participants to achieve their health and well-being goals with personalized support, and education. The standard Lifestyle and Condition Coaching program offering includes lifestyle and condition management coaching. However, customers who choose to focus on lifestyle only or chronic conditions only may purchase standalone options including: • Lifestyle and Condition Coaching: Lifestyle coaching • Lifestyle and Condition Coaching: Condition coaching • Lifestyle and Condition Coaching: Tobacco cessation Lifestyle and Condition Coaching uses the Aetna Health Index to quantify the difference between the current and optimal health state for an individual or population. The difference between the current to the optimal health state is then scored and used to spot health improvement opportunities across an integrated health profile (e.g. unresolved Care Considerations, nonadherence to chronic medications, uncontrolled diabetes, at -risk for stroke, low -perception of health, etc.). With this approach, Plan Participants achieve a healthier lifestyle and better manage conditions like heart disease, type 2 diabetes, hypertension and obesity. 17. Member Engagement Platform: Aetna's member engagement platform provides well-being related digital tools, programs and resources in a new comprehensive online experience designed to promote participant engagement, and includes visuals and graphics that prompt participants' interest and enthusiasm. The platform includes device integration and an online scheduling tool. Optional tools are also available, including the Rewards Center that coordinates incentive administration, and the ActiveChallenges that promote better nutrition, physical activity and weight management through team challenges. The member engagement platform combines the following components: • Comprehensive, proprietary health assessment • Health Report and Health Actions • Online digital coaching • Personal Health Record • Health Decision Support • Health Trackers • Health-related videos and online content • Engaging tools and resources • Social Communities Medical and HSA Services Schedule Page 57 of 93 8/28/2023 0600289240.0 1012 Rewards Center ActiveChallenge program (buy -up option) 18. Aetna One® Care Management Programs: Aetna One Care Management programs addresses chronic and acute conditions holistically, instead of through separate case management and disease management programs. This program supports Plan Participants with an integrated program experience for the Plan Participant. Aetna's One Care program is condition agnostic, provides a more holistic approach to care , and a higher level of engagement supporting Plan Participants with the most risk and the greatest opportunity for health impacts. Aetna One Care Management identifies Plan Participants based on assessing their clinical urgency, financial impact, and clinical impact. Based on this assessment, Plan Participants are then assigned to one of three program tracks: high, moderate, or low. Plan Participants would then be targeted for either one-on-one nurse support or through virtual support, providing the appropriate level of support when needed. Plan Participants targeted for one-on-one support will be assigned a single nurse point of contact providing a holistic approach to care. This single nurse model also assigns the same nurse to the other family members for support if needed. Management interactions are tailored to match the Plan Participant's engagement preferences, such as online contact. These services are the basis for National Accounts Aetna OneTm Flex and Aetna One TM Choice offerings. Aetna One° Advisor is a high -touch, high tech engagement model focused on driving optimal Plan Participant health performance. The data Aetna has about each Plan Participant such as medical claims, lab values, pharmacy data, precertification requests and provider relationships is combined with information from Plan Participants regarding their preferred method of communication (i.e. phone calls, emails, text messages) to transform the health care experience and guide each Plan Participant on their path to better health. This proactive model integrates clinical support and member service. The advocate team is made up of co -located nurses, EAP/Work-life consultants, designated, concierge -level member Advocates, provider network specialists, and a care management associates. This fully integrated service and clinical team reduces the need for transfers and provides members a single point of contact who can address their needs and ambitions, while keeping them engaged over their long-term health care journey. Aetna One' Advocate is a high -touch, high-tech customer service model that combines data driven processes with the expertise of highly -trained advocates. The data that Aetna has about each Plan Participant such as medical claims, lab values, pharmacy data, precertification requests and provider relationships is combined with information from Plan Participants regarding their preferred method of communication (i.e. phone calls, emails, text messages), and the Plan Participant is paired up with an advocate team. Advocate teams may include concierge -level benefits specialists, nurses, wellbeing professionals, and provider network experts, and are all cross -trained to provide support from benefit Medical and HSA Services Schedule Page 58 of 93 8/28/2023 0600289240.0 1013 questions to complex care management. Advocates also work directly with other internal resources or programs, external vendors and network providers to support Plan Participant and their families 19. Healing Better: Healing Better is a coordinated program for everything members need across provider and facility selection, medication guidance, home care expectations, covered Durable Medical Equipment (DME), and support services in order to recover quickly and without complications. Eligible members will receive an initial care package that includes information related to their condition and support to order supplies on a curated CVS site specific to their recovery needs. This program includes: Predictive modeling to identify members early in their journey Care Package and Product Bundle to surprise and delight our members Digital Support Center with stories from peers that have had the procedures Pain management support materials Concierge Service to support higher risk 20. Aetna Enhance: The version of Advice included with Aetna One Essentials does not include the option to add incentives. This is an incentive buy -up, offered to plan sponsors who have elected the Aetna One Flex or Aetna One Choice care management tiers. The incentives product enables customers to "enhance" their medical cost savings opportunity from Aetna's care management program by adding incentives to existing Advice preventive and site -of -care campaigns. Incentives will be redeemable for gift cards and will range in value (up to $300 in total per targeted member per calendar year) depending on the medical cost savings generated for each campaign. 21. Cirrus MD: CirrusMD's text -first, anything next platform connects members directly to a live, licensed doctor. Encounters can also seamlessly shift to include video, voice and images when needed. Members consult with board-certified physicians by in -platform secure text, telephone or video via vendor website or mobile app. Members can access these services for the same cost as an office visit with a network physician in under a minute without having to schedule an appointment. This setup means members can easily access care when their PCP is not available. They do not need to travel, take time off from work or make childcare arrangements. CirrusMD's Platform Includes: Care Delivery Platform, Member online portal ("platform") with easy registration, available both on desktop and in a mobile application ("app"). On -demand consults available by in -platform text, phone, online video and mobile app Integrated visit history and visit notes. Dedicated customer support team that assists members that are having issues with the platform (web and mobile). Customer support is available for live chat messaging during business hours. Support inquiries received outside of business hours receive a reply within 24 hours. General Medical Physicians: Instant, barrier -free access to a physician. There is no chat bot or paywall in the user experience delaying care. CirrusMD's partner organization CMDPN, LLC. directly contracts Medical and HSA Services Schedule Page 59 of 93 8/28/2023 0600289240.0 1014 with a network of licensed professionals. The number of physicians changes as membership grows. CirrusMD's licensed contracted physicians are in all 50 states and the District of Columbia. Per consultation fee includes 7 continuous days of access to a physician at no extra charge. No time limits on consults, allowing your employees to get care on their schedule. To enroll on the CirrusMD platform, a member will register through the CirrusMD website or app. 22. Aetna Back and Joint Care T11 : Includes Aetna predictive analytics and care management coordination and digital MSK therapy programs from Hinge Health. 23. Transform Diabetes Care (TDC) Program: Most of today's diabetes solutions take a one -size -fits -all approach and do not effectively address the complexity of managing diabetes. Based on our breadth of clinical assets and member clinical data, we know that providing more personalized, actionable solutions for all members with diabetes is the best approach. Leveraging our care management assets and integrating medical and pharmacy data for advanced targeting and interventions, we now have a comprehensive model that addresses diabetes across 5 major treatment categories. By addressing all 5 key categories critical to complete diabetes management: taking the right medication, adherence to medication, preventative screenings, lifestyle & comorbidity management and monitoring blood glucose, this program offers the best chance to lower A1C for members and reduce overall medical and pharmacy costs for clients. Complete condition management increases the depth and breadth of care management for a single condition. Complete diabetes care offers the member individualized support inclusive of local, direct care delivered by an integrated team of pharmacists, Aetna care managers, Minute Clinic providers, and Health Hub specialists. V. BEHAVIORAL HEALTH SERVICES 1. Managed Behavioral Health: A set of services that includes both inpatient and outpatient care management. Inpatient Care Management provides phone -based utilization review of inpatient behavioral health (mental health and chemical dependency) admissions intended to contain confinements to appropriate lengths, assure medical necessity and appropriateness of care, and control costs. Inpatient Care Management provides precertification, concurrent review and discharge planning of inpatient behavioral health admissions. These services also include identification of Plan Participants for referral to a Behavioral Health Condition Management program. • Outpatient Care Management includes precertification on a limited number of selected services. Where precertification is required, the request for services is reviewed against a set of criteria established by clinical experts and administered by trained staff, in order to determine coverage of the proposed treatment. Where precertification is not required, cases are identified for Outpatient Case Management through the application of clinical algorithms. Medical and HSA Services Schedule Page 60 of 93 8/28/2023 0600289240.0 1015 2. Behavioral Health Condition Management The Aetna Behavioral Health Condition Management program identifies and engages Employees diagnosed with high-risk acute and chronic behavioral health conditions. Employees enrolled in the program get support with behavior change to improve overall functioning and wellness, which keeps them involved in and compliant with their treatment. The program promotes active collaboration and coordination of everyone involved in the Employee's medical and behavioral health care, including providers, family, friends and other Aetna clinical programs. Base Level Program (Embedded) - Triggers include: high cost claimants, re -admissions, and multiple diagnoses/co-morbidities. High Level Program (Optional) This option includes quarterly utilization reports. Triggers include: base embedded triggers plus, medical or behavioral health diagnosed conditions, inpatient admission, emergency room ("ER") visits for behavioral health. 3. AbleTo AbleTo performs outreach, on behalf of Aetna, to offer Plan Participants with certain medical conditions or those going through certain life changes, an alternative treatment setting. Outreach is made to offer behavioral health support to Plan Participants using web -based videoconferencing, online interface or telephone support, instead of a face-to-face office visit. AbleTo provides condition - specific, structured, fixed duration support. AbleTo is an in -network provider and its clinical team consists of therapists and behavioral health coaches. Each web -based videoconferencing session, online interface or telephone support session, is subject to Plan terms applicable to a behavioral health office visit, including cost share, deductible, etc. VI. TECHNOLOGY/WEB TOOLS 1. Online Provider Directory: Aetna's online participating provider directory --updated daily -- that anyone can use to locate network physicians and other health care providers such as dentists, optometrists, hospitals and pharmacies. 2. Secure Member Portal: The secure member portal is a Plan Participant website that can be used as an online resource for personalized health and financial information. 3. Health Decision Support: Health Decision Support provides educational support so Employees can better understand their conditions and treatment options, including tests, procedures and surgery. This helps Employees make more informed decisions for their health care. Health Decision Support has two options for customers. Both options offer programs for treatment, procedure and surgery decision support. • Basic -- Offers 30 programs. It is available to all secure member portal registered users at no additional cost to customers or employees. Medical and HSA Services Schedule Page 61 of 93 8/28/2023 0600289240.0 1016 • Premium — (optional additional purchase) Offers over 200 programs and plan sponsor -specific engagement reporting. Aetna Healthy Actions" incentive tracking is available for program completion in the premium option. 4. Metabolic Health in Small Bytes: Metabolic Health in Small Bytes is a program promoting metabolic syndrome risk reduction and reversal. This program targets the root cause of obesity by using a holistic approach (mental, emotional, and physiological) to help Employees identify underlying reasons for their weight and what barriers may exist which impede weight loss. Classes are taught live in an online virtual classroom. The program is available in multiple formats for convenience and engagement. S. Aetna Second Opinion: Aetna Second Opinion, powered by 2nd.MD is a virtual program that provides access to skilled medical specialists who are under contract with our vendor 2nd.MD, to provide advice and second opinions. 2nd.MD has a dedicated 1-800 telephone number, online portal and integrated app. The medical specialists made available through the 2nd.MD program are independent contractors and are neither employees nor agents of 2nd.MD or Aetna. 2nd.MD supports a Plan Participant by onboarding the Plan Participant and assigning them a nurse coordinator, vetting the appropriateness of their second opinion request, connecting the Plan Participant with a 2nd.MD medical specialist based on the Plan Participant's condition, obtaining all relevant medical records and digitizing, and coordinating the consultation and follow-up. On average, 2nd.MD can provide a plan participant with a second opinion within three days. 6. 2nd.MD Reach: A comprehensive proactive outreach program that uses a plan sponsor's claims data and 2nd.MD predictive model algorithms to engage members who are on the path to a high-cost or high -impact medical event before it happens. It's a best -in -class solution that uses proven strategies to engage members who could benefit the most from a consultation with an elite specialist physician who specializes in their condition. VII. OTHER SERVICES 1. Teladoc: Teladoc is a vendor that provides access to providers who are under contract with Teladoc, to provide consultations for non -urgent care needs by telephone. The providers made available through the Teladoc program are independent contractors and are neither employees nor agents of Teladoc or Aetna. Virtual Primary Care (VPC): If elected by Customer as indicated on the Medical Service and Fee Schedule, Virtual Primary Care (VPC) allows plan participants 18 and older to receive eligible in -network services through a contracted VPC telemedicine provider with a copay as low as a $0 (members enrolled in qualified high - deductible health plans must meet their deductible before receiving covered non -preventive for as low as $0). Medical and HSA Services Schedule Page 62 of 93 8/28/2023 0600289240.0 1017 2. CVS Health Solutions-PLLC: CVS Health Solutions-PLLC is a vendor that provides access to clinicians who are under contract with CVS Health Solutions PLLC, to provide consultations for non -urgent care and mental health needs via synchronous audio/video using web browsers. The providers made available through the CVS Health Virtual Care benefit are independent contractors and are neither employees nor agents of Aetna. Virtual Primary Care (VPC): If elected by Customer as indicated on the Medical Service and Fee Schedule, Virtual Primary Care (VPC) allows plan participants 18 and older to receive eligible in -network services through a contracted VPC telemedicine provider with a copay as low as a $0 (members enrolled in qualified high - deductible health plans must meet their deductible before receiving covered non -preventive for as low as $0). 3. ALEX® Benefits Advisor: ALEX Benefits Advisor ("ABA") is an interactive, online decision support tool designed to assist employees in making their benefits elections during open enrollment. A virtual host ("ALEX") begins the session by learning about the employee so that he can tailor his approach and content to the needs of the individual. ALEX uses plain language to ask questions about topics such as family status, dependents, health care needs, lifestyle, financial status and risk tolerance — all the while avoiding insurance jargon often associated with choosing a benefits plan. The online and mobile -friendly experience includes audio, on-screen text and animations to ensure an engaging, personalized interaction. 4. Aetna Concierge: Aetna Concierge is a level of customer service that provides a dedicated team of Aetna employees to support the delivery of high -touch, tailored service for Customers. The dedicated Aetna Concierges obtain Customer -specific training in order to serve as a single point of contact across the full -spectrum of plan and benefit offerings available to Plan Participants, even if such offerings are external to Aetna. The dedicated team is staffed with more customer service representatives than Aetna's traditional Customer Service Model, without call handle time guidelines, thereby allowing for longer, more relevant Plan Participant interactions. Aetna Concierges use their skills and training to listen for opportunities to educate and empower Plan Participants by sharing insights, providing useful information, and offering guidance through the use of Aetna tools and resources so that Plan Participants become more informed health care consumers. Aetna Concierge include a dedicated team, individual Aetna Concierges can serve as an extension of the Customer benefits team, and as an available single point of contact for Plan Participants via a dedicated, toll-free 800 -number, as well as via live web chat through Aetna's secure member portal. S. Onsite Health Screening Services: Aetna's Onsite Health Screening Services help employers engage and educate their Employees about wellness at the workplace. These offerings provide turnkey solutions to support employers' overall wellness strategies, increase consumerism and promote informed -decision making. Offerings include Onsite Health Screenings, Workshops, Special Awareness Campaigns; and Educational Resources. Medical and HSA Services Schedule Page 63 of 93 8/28/2023 0600289240.0 1018 Aetna may contract with nationally recognized vendors to administer Onsite Health Screening Services, and such vendors may be subject to change. 6. Mindfulness at Work: Aetna's Mindfulness at Work program is an evidence -based mind -body solution that targets Employees with stress. The program teaches evidence -based stress management skills, including mindfulness awareness, breathing techniques and emotions management. Classes are taught live in an online virtual classroom. The program is available in multiple formats for convenience and engagement. 7. eM Life: The eM Life platform offers daily, live short -form classes, an on -demand library of audio and video content, working memory game, well-being articles, meditation timer, and an annual engagement campaign. Available via web browser and mobile devices. 8. Aetna Fitness Reimbursement Program: The Aetna Fitness Reimbursement Program (the "Program"), powered by GlobalFit®, is available to Employees. The Program provides reporting and reimbursement for fitness expenses, including fitness club/gym dues, group exercise class fees for classes led by certified instructor; fitness equipment purchases; personal training; and weight management and nutrition counseling sessions. 9. Peerfit®: Aetna has contracted with a vendor, Peerfit°, to provide a fitness program. Customers buy access to the platform for their employees by sponsoring the program. The program would give each employee a designated amount of standard fitness classes per month in the form of a credit allowance. These credits would be distributed to Employees via the Peerfit site. These Employees would sign in to the site and look for classes or fitness activities within a network of boutique fitness studios in their area, which would be paid for with the program credit allowance. Employees can try fitness classes without the burden of a long term commitment or contract. Any unused credits are forfeited at the end of the month, but are replenished to the designated number of credits for use in the next month. 10. ID Cards: Upon the Customer's request, Aetna will include third party vendor information on Plan Participant identification cards. In such event, the Customer shall indemnify Aetna, its affiliates and their respective directors, officers, and employees from that portion of any actual third party loss (including reasonable attorney's fees) resulting from the inclusion of such third party vendor information on identification cards. 11. Subrogation Services: Aetna will provide subrogation/reimbursement services when the Customer's summary plan description (SPD) is finalized, available to the Customer's employees, and includes subrogation/reimbursement language. Aetna does not delay processing or deny claims for subrogation/reimbursement purposes. Medical and HSA Services Schedule Page 64 of 93 8/28/2023 0600289240.0 1019 Aetna has the exclusive discretion to: (a) decide whether to pursue potential recoveries on subrogation/reimbursement claims; (b) determine the reasonable methods used to pursue recoveries on such claims, except with respect to initiation of formal litigation; and (c) decide whether to accept any settlement offer relating to a subrogation/reimbursement claim. Aetna shall advise the Customer if the pursuit of recovery requires initiation of formal litigation. In such event, the Customer shall have the option to approve or disapprove the initiation of litigation. Subrogation /reimbursement services will be delegated to an organization of Aetna's choosing. The subrogation/reimbursement fee is outlined in the Service and Fee Schedule and includes reasonable expenses such as (a) collection agency fees, (b) police and fire reports, (c) asset checks, (d) locate reports and (e) attorneys' fees. If no monies are recovered as a result of the subrogation/reimbursement service, no fee will be charged to the Customer. Subrogation/reimbursement recoveries will be credited to the Customer net of fees charged by Aetna. Aetna does not credit individual Plan Participant claims for subrogation/reimbursement recoveries. The Customer must notify Aetna should the Customer pursue, recover by settlement or otherwise waive any subrogation/ reimbursement claim, or instruct Aetna to cease pursuit of a potential subrogation claim. Aetna will be entitled to the subrogation/reimbursement fee, which will be calculated based on the full amount of claims paid at the time the Customer settles the file or instructs Aetna to cease pursuit. The Customer must notify Aetna of its election to terminate the subrogation/reimbursement services provided by Aetna. All claims identified for potential subrogation/reimbursement recovery prior to the date notification of such election is received, including both open subrogation files and matters under investigation, shall be handled to conclusion by Aetna and shall be governed by the terms of this provision. Aetna does not handle new subrogation/reimbursement cases on matters identified after the Customer's termination date. 12. National Advantage Program (NAP): There are three components to NAP: Contracted Rates (with or without Professional Claims Repricing), Facility Charge Review and Itemized Bill Review. Plans enrolled in NAP automatically have access to NAP's Contracted Rates component. The Contracted Rates component also includes Professional Claims Repricing, if warranted, based on the plan's out -of -network rate structure. Plans enrolled in the Contracted Rates component have two optional components that are available: Facility Charge Review and Itemized Bill Review. Unless otherwise agreed in writing, only the NAP components selected by the Customer in the Service and Fee Schedule will be provided by Aetna. Medical and HSA Services Schedule Page 65 of 93 8/28/2023 0600289240.0 1020 A. Contracted Rates Component Through the Contracted Rates component of NAP, Aetna either contracts with third -party vendors to access their contracted rates with providers (a "Vendor Accessed Rate"), or directly contracts with providers (a "Directly Contracted Rate") (collectively "Pre -Negotiated Contracted Rate") for (i) medical claims paid under non -network indemnity plans, (ii) claims covered under the out -of - network portion of network -based plans ("Voluntary Out -of -Network Claims"), and (iii) claims from out -of -network providers covered as in -network benefits under the Plan because the claims are for emergency services, because the services are provided by out -of -network providers at in - network facilities, or because Aetna otherwise determines that the Plan Participant received the services out -of -network because of circumstances outside the Plan Participant's control ("Involuntary Out -of -Network Claims"). An Aetna Directly Contracted Rate is applied to a claim first, if available (for example, a Directly Contracted Rate is typically applicable for indemnity plans and narrow -network arrangements). If a Directly Contracted Rate is not available, an external vendor looks for a Vendor Accessed Rate, based on a preset hierarchy of vendor contracted networks. Providers with Pre -Negotiated Rates are collectively referred to as "NAP Providers." When Pre -Negotiated Contracted Rate is applied to a claim, the provider is contractually bound not to balance bill Plan Participants. To limit balance billing for Plan Participants, the Pre -Negotiated Contracted Rate will apply even if that rate exceeds the amount determined by the benefit level under the Plan. In the absence of a Pre -Negotiated Contracted Rate, Aetna or a third -party vendor will attempt to negotiate a claim specific rate/discount ("Ad -Hoc Rate"). For certain eligible out -of -network claims, Aetna or its external vendor, will use a methodology for pricing professional claims that is based on typical competitive charges and/or payments for a service, adjusted for the geography in which the service was provided ("Professional Claims Repricing"). In the event Professional Claims Repricing is applied and a Plan Participant receives a balance bill from a provider, patient advocacy services are available to assist in order to minimize balance billing. For Voluntary Out -of -Network Claims for Professional services, the Plan Participant may be responsible for charges in excess of the re -priced rate. For Involuntary Out -of -Network Claims for Professional services, the provider may be paid up to billed charges to ensure the Plan Participant is held harmless. B. Facility Charge Review ("FCR") Component FCR applies to inpatient and outpatient facility claims for which a Pre -Negotiated Contracted Rate is not available and for which the claim amount exceeds a certain threshold as determined by Aetna. Through the FCR component, Aetna establishes a charge for a Plan benefit in the geographic area where such benefit was provided to the Plan Participant ("Recognized Charge"). The Recognized Charge is based on the provider's estimated cost, including an anticipated profit margin. The claim will be priced based on the Recognized Charge. Even with FCR, if a provider refuses to agree to a negotiated rate, claims may be priced at billed charges in certain circumstances. Medical and HSA Services Schedule Page 66 of 93 8/28/2023 0600289240.0 1021 C. Itemized Bill Review ("IBR") Component IBR applies to inpatient facility claims submitted by Aetna network providers (directly contracted) if (a) the submitted claim amount exceeds a certain threshold as determined by Aetna; and (b) Aetna's contracted rate with the provider uses a "percentage of billed charges" methodology. Aetna refers to these as "IBR Claims." Aetna will forward IBR Claims to a vendor to review and identify any billing inconsistencies and errors. The vendor reports back the amount of eligible charges after adjusting for any identified inconsistencies and errors. Aetna then pays the claim based on the adjusted bill. D. Terms and Conditions (i) NAP Fees (a) The Customer's fees for the NAP program are charged as a percentage of the Savings achieved for a claim paid under NAP ("NAP Fee"), as described in the Service and Fee Schedule. For purposes of calculating the NAP Fee, the following definitions shall apply: • "Savings" means the difference between (i) the Reference Price, and (ii) the NAP priced amount. • "Reference Price" means (i) for Involuntary Out -of -Network Claims and facility Voluntary Out -of -Network Claims, the amount billed by the provider for the covered service; (ii) for Professional Voluntary Out -of -Network Claims, the benefit level set forth under the plan; and (iii) for in -network facility services where Itemized Bill Review applies, the rate for the facility service prior to removal of any non -payable charges identified as part of the claim review. (b) The Customer will not owe any NAP Fees with respect to amounts that are the financial responsibility of Aetna, such as when Aetna writes stop loss insurance and the individual or aggregate limit, as applicable, is reached. (c) If Aetna pays more than the Reference Price, the Savings will be defined as zero. (d) NAP Fees will be credited back to the Customer for any Savings subsequently reduced or eliminated for which the Customer has already paid a NAP Fee. (e) Aetna will provide a quarterly report of Savings and NAP Fees. NAP Fees may be included with claims in other reports. (ii) Plan Participant Information Regarding NAP The Customer shall inform Plan Participants of the availability of NAP Providers. Further, the Customer's Summary Plan Description specifying coverage for out -of -network health services must conform to Aetna requirements. Aetna shall provide information regarding NAP Providers on Aetna's online provider listing, on our website at 1.un..o. 02. or by other comparable means. Medical and HSA Services Schedule Page 67 of 93 8/28/2023 0600289240.0 1022 (iii) Customer Acknowledgements Customer acknowledges that: (a) Aetna does not credential, monitor or oversee those providers who participate through Vendor Accessed Rates. NAP Providers participating in the Contracted Rates component may not necessarily be available or convenient. (b) The following claim situations may not be eligible for NAP: • Claims involving Medicare when Aetna is the secondary payer • Claims involving coordination of benefits (COB) when Aetna is the secondary payer • Claims that have already been paid directly by the Plan Participant. (iv) General Provisions (a) Aetna's only liability to the Customer for any loss of access to a discount arising under or related to NAP, regardless of the form of action, shall be limited to the NAP Fee actually paid to Aetna by the Customer for services rendered. Any performance standards agreed to by Aetna and set forth in the Agreement are not affected by this provision and shall remain in effect. (b) The terms and conditions of NAP shall remain in effect for any claims incurred prior to the termination date that are administered by Aetna after the termination date. Medical and HSA Services Schedule Page 68 of 93 8/28/2023 0600289240.0 1023 HSA ADMINISTRATION This section applies specifically to the Health Savings Accounts ("HSA") administered by Aetna on behalf of the Customer. Any references in the Agreement to the "Plan Participant" shall mean the "Accountholder", as defined below, when used in conjunction with HSA Administration. I. CUSTOMER'S RESPONSIBILITIES 1. The Customer shall: a. provide Aetna with the necessary information of the employees that choose to establish an HSA ("Accountholders") at least thirty (30) calendar days prior to commencement of the applicable Plan year, and thereafter promptly notify Aetna of all changes or corrections, including, but not limited to, termination, changes in status, or the addition of new Accountholders; b. distribute the HSA materials provided by Aetna, or its own HSA employee education materials acceptable to Aetna, to eligible employees; c. distribute to each Accountholder any written or electronic notices as reasonably required by Aetna; and d. ensure the high deductible health plan (HDHP) it offers or makes available to employees satisfies the applicable requirements of Section 223 of the Code. Aetna is under no obligation to confirm or verify that any HDHP satisfies the requirements of Section 223 of the Code, nor shall Aetna be responsible for eligibility and benefit claims determinations with respect to any HDHP, whether sponsored by the Customer or otherwise, unless otherwise set forth in the Agreement. 2. The Customer acknowledges and agrees that Aetna shall not be liable for any action it has taken (or failed to take) on behalf of the Customer or an Accountholder prior to Aetna's receipt of such information from the Customer. 3. The Customer will not provide any information concerning the available HSA investment options other than that information provided to the Customer by Aetna and specifically approved by Aetna, in each instance, for the Customer's provision to Accountholders. 4. The Customer shall be responsible for wage reporting and any other tax or other reporting or disclosure requirements applicable to it under federal, state or local law. S. The Customer will be responsible for recording and reporting HSA contributions made through payroll deduction as required. The Customer will provide Aetna with all data on Accountholders and contributions, including payroll deduction and the Customer contributions (if applicable). The Customer is responsible for reviewing and approving such information, including transmissions of contribution information. The Customer shall cooperate with Aetna to reconcile accounts in the event of any discrepancies between the contribution file and the actual funds transmitted and received by Aetna. The Customer will be responsible for providing any disclosure to, and obtaining any consent HSA ADMINISTRATION Page 69 of 93 8/28/2023 0600289240.0 1024 from, Accountholders that may be required under applicable law to send any of the Accountholder's personal or financial information to Aetna. Aetna will not provide any information regarding HSAs to the Customer that is not permitted under Aetna or the Custodian's (as defined in 11.6) privacy policy, the account agreement and/or applicable law. 6. The Customer understands and acknowledges that Aetna will not be responsible or liable for the funding of the HSAs and that the Customer's failure to fund the contributions may result in additional fees, rejection/return of the payroll contributions submitted and/or termination of the HSA administration. The Customer understands that any contributions made to HSAs, including contributions made by the Customer, are non -forfeitable except in limited circumstances as defined by the Internal Revenue Service. 7. The Customer and Aetna agree the HSAs are not governed by ERISA. The Customer agrees to take all reasonable steps to avoid application of ERISA to the HSAs established hereunder, including compliance with the conditions in the ERISA safe harbor exception for group or group -type insurance programs. In the event that any HSAs are, or become subject to, ERISA or any comparable law, the Customer shall ensure full compliance with such laws with respect to such HSAs and under no circumstances shall Aetna be responsible for any such requirements. Neither the Customer nor Aetna will engage in any prohibited transactions with any HSA. 8. The Customer will remit contributions on behalf of the Accountholders by an electronic funds transfer method acceptable to Aetna, with sufficient supporting information to permit Aetna to reconcile contributions to each Accountholder's HSA. The Customer will be responsible for determining and communicating to Accountholders the method(s) by which they can contribute to their HSAs through benefit election, payroll deduction or other mechanism maintained by the Customer. The Customer will also secure any authorization required from Accountholders to contribute funds into their HSAs. In the event that Aetna receives a contribution on behalf of an employee who is not an Accountholder, the contribution will not be processed. II. AETNA'S RESPONSIBILITIES 1. Aetna shall provide the Customer with (i) HSA associated employee education material; (ii) the terms and conditions governing the HSA, including without limitation the Cardholder Agreement and the Health Savings Account Custodial Member Agreement (the "Custodial Agreement"), in electronic format; and (iii) specifications for transmitting eligibility and enrollment information to Aetna. 2. Aetna will provide administrative services to Accountholders in accordance with the terms of the Custodial Agreement. The Customer acknowledges that the Custodial Agreement is solely between the Accountholder, Aetna and the custodian named therein (the "Custodian"). The Custodial Agreement does not give the Customer any rights or impose any obligations on the Customer. Neither Aetna nor the Customer will restrict the Accountholder's ability to move funds to another HSA beyond those restrictions defined by the Internal Revenue Code as amended from time to time (the "Code"). Aetna and the Custodian retain sole authority and discretion to open and close an HSA or resign as Custodian in accordance with the terms of the Custodial Agreement. HSA ADMINISTRATION Page 70 of 93 8/28/2023 0600289240.0 1025 3. Aetna will make available and grant access to a website portal which would allow the Customer to verify whether an HSA has been opened for its eligible employees and to view and transmit certain program data including payroll contribution information. 4. Aetna shall provide debit cards to all HSA Accountholders. Card use is bound by and subject to the terms and conditions of the "Card Association Rules" as described in the Cardholder Agreement provided to each Accountholder upon card issuance. S. Aetna's responsibility with respect to any HSA tax reporting requirements shall be solely in connection with reporting applicable information to Accountholders and any governmental entity as required by law. Aetna will provide annual and other tax statements to Accountholders as required of HSA administrators. Aetna makes no commitment or guarantee that any amounts paid to or for the benefit of an Accountholder will be, or continue to be, excludable from the Accountholder's gross income for federal, state or local tax purposes. Such determination is the obligation of each Accountholder. 6. Aetna shall provide the Customer with reports to facilitate payroll reconciliation and account status determination. Custom reports may be provided subject to feasibility and data availability, and shall be subject to a reasonable additional cost mutually agreed to by the parties in writing. The Customer shall be billed for programming time in accordance with Aetna's then -current rates unless otherwise agreed to in writing by the parties. 7. Aetna shall credit deposits to each individual Accountholder account based on deposits reported to Aetna by the Customer. Once the deposit is made Aetna may not be able to reverse the transaction. Under no circumstances will Aetna be liable for any loss or expense arising as a result of the Customer's adjustment to payroll contributions. Aetna is unable to accept contributions to an HSA in excess of the statutory maximum annual contribution limit established by law. Aetna will not consider any other factors in determining this limitation (e.g., the actual deductible of the Accountholder's health plan or the number of months that the Accountholder is eligible to make HSA contributions). Accountholders will be solely responsible for any tax or other consequences related to HSA contributions in excess of limits applicable to their particular circumstances. 8. Aetna will arrange for access by Accountholders to a standard slate of investment options, as determined by Aetna, with respect to their HSA. III. ADDITIONAL ADMINISTRATION INFORMATION 1. Compliance with Law. Aetna shall not perform any substantiation or verification, for qualification as a medical expense or other compliance with law, on any transaction posted to an HSA. HSAs are completely self-directed by the Accountholder and Aetna is not responsible for ensuring compliance with applicable law. 2. Contributions. a. Funding for HSAs is on a deposit basis and takes the form of an ACH debit that Aetna initiates against the Customer's designated account on each day that HSA deposits are reported by the HSA ADMINISTRATION Page 71 of 93 8/28/2023 0600289240.0 1026 Customer to Aetna. This may be the same account designated for Administrative Fees, or may be a unique account, at the Customer's discretion. Alternate funding methods may be available and may be subject to additional charges. In the event the Customer does not fund deposits within a reasonable amount of time (as set by Aetna), the Customer shall be subject to a fee ("Failure to Fund Submitted Contributions Fee"). b. If the Customer funds deposit transactions for Accountholders who do not have active accounts, Aetna will attempt to deposit the transactions for a period of 90 days. During this time, funds received from the Customer will be deposited at a financial institution of Aetna's choosing. Any interest generated on such funds shall generally be at federal funds rates. Interest shall be earned on such account beginning on the date funds are transferred from Client to the account and ending on the date the funds are presented for payment, the timing of which is beyond the control of Aetna. Such interest shall be used to pay the fees of the financial institution with respect to such account. To the extent that such interest is not sufficient to pay such fees, Aetna shall pay such fees. To the extent that such interest is in excess of such fees, Aetna shall be entitled to retain such interest. Aetna will return to the Customer any deposit transactions associated with Accountholders without active accounts at the end of the 90 day period, minus any interest Aetna is entitled to keep under this paragraph. The Customer shall be responsible for any accounting or reporting requirements caused by any deposit transactions associated with Accountholders without active accounts. The Customer agrees that in addition to the amounts specified in the Service and Fee Schedule, amounts retained by Aetna under this paragraph constitute reasonable compensation for Aetna's services. c. Aetna shall have no responsibility with respect to determining whether the Customer has made comparable contributions to HSAs for comparable participating employees under Section 4980G of the Code and applicable regulations. 3. Termination. a. If the HSA portion of this Schedule is terminated by either party, other than for the Customer's failure to pay Administrative Fees, Aetna agrees to continue to perform Services hereunder for up to three months thereafter in exchange for a fee paid by the Customer equal to three times the amount of the invoice for the last month prior to the effective date of termination. Such fee (and all other amounts owing to Aetna hereunder) shall be paid in full prior to further performance by Aetna. b. Accountholders may elect to continue their HSA accounts with Aetna after termination of the Agreement or their employment with the Customer, subject to Aetna's terms and conditions and payment of applicable fees directly to Aetna. 4. Billing and Payment of HSA Administration Fees. Administrative Fees are payable via an ACH debit which shall be initiated by Aetna ten days after the invoice is delivered to the Customer. Aetna shall initiate the ACH debit against an account designated HSA ADMINISTRATION Page 72 of 93 8/28/2023 0600289240.0 1027 for this purpose by the Customer. This may be the same account designated for contributions, or may be a unique account, at the Customer's discretion. Alternate funding methods may be available. The Customer shall promptly review and verify the accuracy of each invoice and notify Aetna in writing of any inaccuracy or discrepancy with respect to any amount referenced therein within sixty days after receipt of such invoice, failing which such invoice shall be deemed final, complete and correct for all purposes. Any payments which are not timely paid shall be subject to Late Payment Charges as indicated in the Service and Fee Schedule. In determining applicable Administrative Fees Aetna will be entitled to rely on current enrollment information provided by the Customer. S. Communications. Any notices related to the HSA administration should be directed to PayFlex Systems USA, Inc., 10802 Farnam Drive, Suite 100, Omaha, Nebraska, 68154, Attention: Contracts. 6. Subcontractors. Aetna may subcontract HSA administration services at any time without notice to the Customer. 7. Health Savings Account Advantage. If selected by the Customer as indicated on the Service and Fee Schedule, Aetna shall provide the Health Savings Account Advantage program. The program will provide support to Plan Participants in three areas - patient advocacy, health care navigation, and surgery cost savings — in an effort to help reduce their out-of-pocket expenses. These services will be provided to Plan Participants who have out-of-pocket health care expenses from a single medical event at a hospital, emergency clinic or surgical center. Such out-of-pocket expenses must meet or exceed the out-of-pocket threshold, as shown on the Service and Fee Schedule, after discounts and benefits have been applied. HSA ADMINISTRATION Page 73 of 93 8/28/2023 0600289240.0 1028 PRESCRIPTION DRUG SERVICES SCHEDULE TO THE MASTER SERVICES AGREEMENT- 0192692 EFFECTIVE October 1, 2023 ("Schedule Effective Date") Subject to the terms and conditions of the Agreement, management, or administration of prescription drug benefits selected by the Customer in the Prescription Drug Service and Fee Schedule (as modified by Aetna from time to time pursuant to section 4, Service Fees, of the Agreement) will be performed by CaremarkPCS Health, L.L.C. and/or its affiliates (CVS Caremark), each of which is an affiliated, licensed pharmacy benefit manager. This Schedule shall supersede any previous document(s) describing the Services. I. SCHEDULE TERM The initial term of this Schedule shall be 36 months beginning on the Schedule Effective Date (referred to as an "Agreement Period"). This Schedule will automatically renew for additional Agreement Periods (successive one-year terms) unless otherwise terminated pursuant to the Agreement. II. CLAIM FIDUCIARY The Customer and Aetna agree that with respect to Section 503 of the Employee Retirement Income Security Act of 1974, as amended, or applicable state law as appropriate, Aetna will be the "appropriate named fiduciary" of the Plan for the purpose of reviewing denied claims under the Plan. The Customer understands that the performance of fiduciary duties under ERISA, or applicable state law as appropriate, necessarily involves the exercise of discretion on Aetna's part in the determination and evaluation of facts and evidence presented in support of any claim or appeal. Therefore, and to the extent not already implied as a matter of law, the Customer hereby delegates to Aetna discretionary authority to determine entitlement to benefits under the applicable Plan documents for each claim received, including discretionary authority to determine and evaluate facts and evidence, and discretionary authority to construe the terms of the Plan. It is also agreed that, as between the Customer and Aetna, Aetna's decision on any claim is final and that Aetna has no other fiduciary responsibility. III. EXTERNAL REVIEW The external review process will be conducted by an independent clinical reviewer with appropriate expertise in the area in question. External Review shall be available for certain "Adverse Benefit Determinations" as defined in 29 CFR 2560.503-1 as amended by 26 CFR 54.9815-2719. It shall also be available for eligible "Final Internal Adverse Benefit Determinations", which is an eligible Adverse Determination that has been upheld by the appropriate named fiduciary (Aetna) at the completion of the internal review process or an Adverse Benefit Determination for which the appeal process has been exhausted. The External Review process shall meet the standards of the Federal Affordable Care Act and utilize a minimum of three accredited Independent Review Organizations. Independent reviewers conduct a de novo review of the information provided to them as part of the External Review process. Both Aetna and Customer acknowledge that neither Plan Participants nor providers will be penalized for exercising their right to an External Review. Prescription Drug Services Schedule Page 74 of 93 8/28/2023 0600289240.0 1029 The Customer delegates the sole discretionary authority to make the determination regarding the eligibility for external review, under the Plan, to Aetna. If an appeal is denied through the final level of internal appeal, Aetna will determine if it is eligible for ERO. Then Aetna will inform the Plan Participant of the right to appeal through ERO. If the appeal is upheld, Aetna will inform the Plan Participant the reason for the denial. If the appeal is not eligible for ERO, Aetna will inform the Plan Participant of the reasons for the ineligibility. The Customer acknowledges that the Independent Review Organizations that make the external review decisions are independent contractors and not agents or employees of Aetna, and that Aetna is not responsible for the decision of the Independent Review Organization. To assist in conducting such external reviews, the Customer agrees to provide Aetna with the current Plan documents, and any revised, amended, or updated versions no later than the date of any revisions, amendments, or updates. IV. DEFINITIONS When used in this Schedule and/or the Prescription Drug Service and Fee Schedule, all capitalized terms shall have the following meanings if not already defined in the Agreement: "AWP" means the "average wholesale price" for a standard package size of a Prescription Drug from the most current pricing information provided to us by Medi -Span Master Drug Database (MDDB) (with supplements) or any other nationally available reporting service of pharmaceutical prices as selected by us. We use a single data reporting source for determining a Customer's AWP pricing. The standard package size applicable to a Mail Order Pharmacy shall mean the actual package size dispensed. The standard package size applicable to a Participating Retail Pharmacy shall be the actual package size dispensed as reported by the Participating Retail Pharmacy to CVS Caremark. "Benefit Cost(s)" means the cost of providing Covered Services to Plan Participants and includes amounts paid to Participating Pharmacies and other providers. Benefit Costs do not include Cost Share amounts paid by Plan Participants. Benefit Costs do not include Service Fees. The Benefit Cost includes any Dispensing Fee paid to a Participating Pharmacy or other provider for dispensing covered medications to Plan Participants. "Benefit Plan Design" means the terms, scope and conditions for Prescription Drug or device benefits under a Plan, including Formularies, exclusions, days or supply limitations, prior authorization or similar requirements, applicable Cost Share, benefit maximums and any other features or specifications as may be included in Plan documents, as communicated by the Customer to Aetna in accordance with any implementation procedures described herein. The Customer shall disclose to Plan Participants any and all matters relating to the Benefit Plan Design that are required by law to be disclosed, including information relating to the calculation of Cost Share or any other amounts that are payable by a Plan Participant in connection with the Benefit Plan Design. Customer acknowledges that it is responsible for determining whether products or services added by Customer to the Benefit Plan Design are compliant with the laws applicable to Customer's plan. Prescription Drug Services Schedule Page 75 of 93 8/28/2023 0600289240.0 1030 "Biosimilar Drug" means a biological product that is highly similar to a biological product already approved by the FDA (i.e. reference product) and is licensed and approved by the FDA as a biosimilar under Section 351(k) of the Public Health Service Act, as added by the Biologics Price Competition and Innovation Act of 2009, notwithstanding minor differences in clinically inactive components but otherwise no clinically meaningful differences between the biologic product and the reference products in terms of safety, purity and potency of the product. "Brand Drugs" shall mean drugs or devices for which the Medi -Span Multisource Code field contains "M" (co -branded product), or "N" (single source brand), or "O" (originator). In limited circumstances, Aetna may override the M, N, or O indicators and deem the drug to be a Generic Drug through review of additional information including other Medi -Span data, FDA application data (NDA/ANDA) and price. "Calculated Ingredient Cost" means the lesser of: a) AWP less the applicable percentage Discount; b) MAC; or C) U&C Price. The Calculated Ingredient Cost does not include the Dispensing Fee or sales tax, if any. The amount of the Calculated Ingredient Cost payable by the Customer is net of the applicable Cost Share. "Claim" or "Claims" means any electronic or paper request for payment or reimbursement arising from a Participating Pharmacy providing Covered Services to a Plan Participant. "Compound Prescription" means a Prescription Drug which would require the dispensing pharmacist to produce an extemporaneously produced mixture containing at least one Federal Legend drug, the end product of which is not available in an equivalent commercial form. For purposes of this Schedule, a prescription will not be considered a Compound Drug if it is reconstituted or if the only ingredient added to the prescription is water, alcohol, a sodium chloride solution or other common diluents. "Concurrent Drug Utilization Review" or "Concurrent DUR" means the review of drug utilization when an On -Line Claim is processed by Aetna at the point of sale. "Cost Share" means that portion of the charge for a Prescription Drug or device dispensed to a Plan Participant that is the responsibility of the Plan Participant as provided in the applicable Plan, including coinsurance, copayments, deductibles and penalties, and may be a fixed amount or a percentage of an applicable amount. Cost Share will be calculated on the basis of the rates charged to the Customer by Aetna for Covered Services except as required by law to be otherwise. "Covered Services" means Prescription Drugs, Specialty Products, over-the-counter medications or other services or supplies that are covered under the terms and conditions set forth in the description of the Plan. "Discount" means the percentage deduction from AWP that is to be taken into account by Aetna in determining the Calculated Ingredient Cost. Prescription Drug Services Schedule Page 76 of 93 8/28/2023 0600289240.0 1031 "Dispensing Fee" means an amount agreed by the Customer and Aetna in consideration of the costs associated with a Participating Pharmacy dispensing medication to a Plan Participant. "DMR Claim" means a direct member (Plan Participant) reimbursement claim. "Drug Classification" means that CVS Caremark shall use Medi -Span Master Drug Database (Medi - Span) indicators, and their associated files, or indicators provided by another nationally available reporting service of pharmaceutical drug information, in helping to determine the classification of drugs (e.g., Prescription Drug vs. OTC, Brand Drug vs. Generic Drug, Single -Source vs. Multi -Source) for purposes of this Agreement. "Formulary" or "Formularies" means the list(s) of Prescription Drugs and supplies approved by the U.S. Food and Drug Administration ("FDA") developed by Aetna which classifies drugs and supplies for purposes of benefit design and coverage decisions. "Generic Drugs" shall mean drugs or devices for which the Medi -Span Multisource Code field contains a "Y" (generic). In addition, Claims with DAW 5 code ("House Generics") shall be classified as Generic Drug Claims. In limited circumstances, Aetna may override the M, N, or 0 indicators and deem the drug to be a Generic Drug after a review of additional information including other Medi -Span data, FDA application data (NDA/ANDA) and price. "Implementation Credit" if applicable, is a credit provided to the Customer to cover specific costs related to the transition from another vendor to Aetna and further described in the Pharmacy Fee Schedule Limited distribution drugs (LDDs) and exclusive distribution drugs Limited distribution and exclusive distribution Specialty Products are only available through a limited number of pharmacy providers due to exclusive or preferred vendor arrangements with drug manufacturers. "Mail Order Pharmacy" or "Specialty Pharmacy" means a licensed mail order and specialty pharmacy designated by Aetna to provide or arrange for Covered Services to Plan Participants. "Maximum Allowable Cost" or "MAC" means the cost basis for reimbursement established by Aetna, as modified from time to time, for the same dose and form of Generic Drugs which are included on Aetna's applicable MAC List. "MAC List(s)" means the lists of MAC payment schedules for Prescription Drugs, devices and supplies identified as readily available as a Generic Drug or generally equivalent to a Brand Drug (in which case the Brand Drug may also be on the MAC List) and developed and maintained or selected by Aetna and that, in each case, are deemed to require or are otherwise capable of pricing management due to the number of drug manufacturers, utilization and/or pricing volatility. Prescription Drug Services Schedule Page 77 of 93 8/28/2023 0600289240.0 1032 "National Drug Code" or "NDC" means a universal product identifier for human drugs. The National Drug Code Query (NDCQ) content is limited to Prescription Drugs and a few selected OTC products. The National Drug Code (NDC) Number is a unique, eleven -digit, three -segment number that identifies the labeler/vendor, product, and trade package size. "On -Line Claim" means a claim that (i) meets all applicable requirements, is submitted in the proper timeframe and format, and contains all necessary information, and (ii) is submitted electronically for payment to Aetna by a Participating Pharmacy as a result of provision of Covered Services to a Plan Participant. "Participating Pharmacy" means a Participating Retail Pharmacy, Mail Order Pharmacy or Specialty Pharmacy. "Participating Retail Pharmacy" means any licensed retail pharmacy that has entered into an arrangement with Aetna to provide Covered Services to Plan Participants. "Prescription Drug Service and Fee Schedule" means a document entitled same and incorporated herein by reference setting forth certain guarantees (if applicable), underlying conditions and other financial information relevant to Customer. "Precertification" means a process under which certain drugs require precertification (prior approval) before Plan Participants can obtain them as a covered benefit. The Aetna's Precertification Unit must receive prior notification from physicians or their authorized agents requesting coverage for medications on the Precertification List. "Prescriber" means an individual who is appropriately licensed and permitted by law to order drugs that legally require a prescription. "Prescription Drug" means a legend drug that, by law, cannot be sold without a written prescription from an authorized Prescriber. For purposes of this Schedule, insulin, certain supplies, and devices shall be considered a Prescription Drug. "Prospective Drug Utilization Review" or "Prospective DUR" means a review of drug utilization that is performed before a prescribed medication is covered under a Plan. "Rebates" means pharmaceutical manufacturer revenue shared with Aetna by CVS Caremark and/or any of their respective affiliates (i) pursuant to the terms of an agreement with any pharmaceutical manufacturer (ii) in consideration for the inclusion of such manufacturer's Prescription Drugs on Aetna's Formulary and (iii) which are directly related and attributable to, and calculated based upon, the specific and identifiable utilization of certain Prescription Drugs by Plan Participants. Rebates shall not include any fees or other compensation paid, credited, or owing by a pharmaceutical manufacturer to Aetna or CVS Caremark or any of their respective affiliates, as applicable, in exchange for the performance or provision of front-end pharmacy or clinical services or activities, including any of the following services and activities: (i) Plan Participant adherence or compliance services, (ii) nursing or Prescription Drug Services Schedule Page 78 of 93 8/28/2023 0600289240.0 1033 other Plan Participant support, (iii) physician or member communication services, (iv) Plan Participant assistance and referrals, (v) product launch and similar support, (vi) equipment replacement services, (vii) clinical and other research or studies, (viii) data and analytics, and (ix) services to ensure the appropriate distribution of high risk biopharmaceuticals. "Rebate Guarantee" means the Rebate amount that Aetna guarantees the Customer will receive as set forth in the Prescription Drug Service and Fee Schedule. "Retrospective Drug Utilization Review" or "Retrospective DUR" means a review of drug utilization that is performed after a Claim for Covered Services is processed. "Single Source Generics" means those generics having fewer than two FDA -approved Abbreviated New Drug Application (ANDA) manufacturers (not including any "authorized generics"), or alternatively generic drugs for which there is insufficient inventory and/or competition to supply market demand. "Specialty Products" means those injectable and non -injectable Prescription Drugs, other medicines, agents, substances and other therapeutic products that are designated in the Prescription Drug Service and Fee Schedule and modified by Aetna from time to time in its sole discretion as Specialty Products on account of their having particular characteristics, including one or more of the following: (i) they address complex, chronic diseases with many associated co -morbidities (e.g., cancer, rheumatoid arthritis, hemophilia, multiple sclerosis), (ii) they require a greater amount of pharmaceutical oversight and clinical monitoring for side effect management and to limit waste, (iii) they have limited pharmaceutical supply chain distribution as determined by the drug's manufacturer and/or (iv) their relative expense. "Step -Therapy" means a type of Precertification under which certain medications will be excluded from coverage unless the Plan Participant tries one or more "prerequisite" drug(s) first, or unless a medical exception for coverage is obtained. "Usual and Customary Retail Price" or "U&C Price" means the cash price less all applicable Customer discounts which Participating Pharmacy usually charges customers for providing pharmaceutical services. "Wholesale Acquisition Cost" or "WAC" means the wholesale acquisition cost of a prescription drug as listed in the Medispan weekly price updates (or any other similar publication designated by Aetna) received by Aetna. "340B Claim" means a Claim identified by the submission of "20" in any of the submission clarification code fields and/or a Claim submitted by a Participating Pharmacy owned by a covered entity, as defined in Section 34013(a)(4) of the Public Health Services Act, whose 3408 status is coded as "38" or "39" in the NCPDP DataQ database. Prescription Drug Services Schedule Page 79 of 93 8/28/2023 0600289240.0 1034 V. ADMINISTRATIVE SERVICES Subject to the terms and conditions of this Schedule, the Services to be provided by Aetna, as well as certain Customer obligations in connection thereto, are described below. 1. General Responsibilities and Obligations a. Exclusivity During the term of this Schedule, the Customer shall use Aetna as the exclusive provider of the Benefit Plan Design for Plan Participants covered thereby, including without limitation, for pharmacy claims processing, pharmacy network management, clinical programs, formulary management and rebate management. All terms under this Schedule and on the attached Prescription Drug Service and Fee Schedule are conditioned on Aetna's status as the exclusive provider of the Benefit Plan Design. Any failure by the Customer to comply with this Section shall constitute a material breach of this Schedule and the Agreement. Without limiting Aetna's other rights or remedies, in the event the Customer fails to comply with this section, Aetna shall have the right to modify the terms and conditions of this Schedule, including without limitation, the financial terms set forth in the Prescription Drug Service and Fee Schedule and any Performance Guarantees attached hereto. 2. Pharmacy Benefit Management Services a. Pharmacy Claims Processing (i) On -Line Claims Processing. Aetna will perform claims processing services for Covered Services that are provided by a Participating Pharmacy after the Effective Date, and submitted electronically to Aetna's on-line claims processing system. On -Line Claim processing services shall include confirmation of coverage, performance of drug utilization review activities pursuant to this Schedule, determination of Covered Services, and adjudication of the On -Line Claims. (ii) DMR Claims Processing. The Plan Participant shall be responsible for the submission of DMR Claims directly to Aetna on such form(s) provided by Aetna within the timeframe specified on the description of Plan benefits. DMR Claims shall be reimbursed by Aetna based on the lesser of: (i) the amount invoiced and indicated on such DMR Claim; or (ii) the amount the Plan Participant is entitled to be reimbursed for such claim pursuant to the description of Plan benefits. b. Pharmacy Network Management (i) Participating Retail Pharmacies. Any additions or deletions to the network of Participating Retail Pharmacies shall be made in Aetna's sole discretion. Aetna shall provide notice to the Customer of any deletions that have a material adverse impact on Plan Participants' access to Participating Retail Pharmacies. Aetna shall direct each Participating Retail Pharmacy to (a) verify the Plan Prescription Drug Services Schedule Page 80 of 93 8/28/2023 0600289240.0 1035 Participant's eligibility using Aetna's on-line claims system, and (b) charge and collect the applicable Cost Share from Plan Participants for each Covered Service. Aetna will adjudicate On -Line Claims for Covered Services from Participating Retail Pharmacies using the negotiated rates that Aetna has in place with the applicable Participating Retail Pharmacy. Aetna shall require each Participating Retail Pharmacy to comply with Aetna's applicable network participation requirements. Aetna does not direct or otherwise exercise any control over the professional judgment exercised by any pharmacist dispensing prescriptions or providing pharmacy services. Participating Retail Pharmacies are independent contractors of Aetna and Aetna shall have no liability to the Customer, any Plan Participant or any other person or entity for any act or omission of a Participating Retail Pharmacy or its agents, employees or representatives. Aetna shall adjudicate each On -Line Claim for services rendered by a Participating Retail Pharmacy at the applicable Discount and Dispensing Fee negotiated between Aetna and the Customer. For the avoidance of doubt, the Benefit Cost paid by the Customer in connection with On -Line Claims for services rendered by Participating Retail Pharmacies may or may not be equal to the Discount and Dispensing Fees negotiated between Aetna and such pharmacies. This is considered "traditional" or "lock in" pricing. (ii) Mail Order Pharmacy. Aetna shall make available information regarding how Plan Participants may access and use the Mail Order Pharmacy on its internet website and via its member services call center. The Mail Order Pharmacy shall verify the Plan Participant's eligibility using Aetna's on-line claims system, and shall charge and collect the applicable Cost Share from Plan Participants for each Covered Service. The Mail Order Pharmacy generally will require that medications and supplies be dispensed in quantities not to exceed a 90 -day supply, unless otherwise specified in the description of Plan benefits. If the prescription and applicable law do not prohibit substitution of a Generic Drug equivalent, if any, for the prescribed drug, or if the Mail Order Pharmacy obtains consent of the Prescriber, the Mail Order Pharmacy shall require that the Generic Drug equivalent be dispensed to the Plan Participant. Certain Specialty Products, some acute drug products or certain compounds cannot be ordered through the Mail Order Pharmacy. The Mail Order Pharmacy shall make refill reminder and on-line ordering services available to Plan Participants. Aetna and/or the Mail Order Pharmacy may promote the use of the Mail Order Pharmacy to Plan Participants through informational mailings, coupons or other financial incentives at Aetna's and/or the Mail Order Pharmacy's cost, unless otherwise agreed upon by Aetna and the Customer. Prescription Drug Services Schedule Page 81 of 93 8/28/2023 0600289240.0 1036 (iii) Specialty Pharmacy. Aetna shall make available information regarding how Plan Participants may access and use the Specialty Pharmacy on its internet website and via its member services call center. The Specialty Pharmacy shall verify the Plan Participant's eligibility using Aetna's on-line claims system, and shall charge and collect the applicable Cost Share from Plan Participants for each Covered Service. The Specialty Pharmacy generally will require that Specialty Products be dispensed in quantities not to exceed a 30 -day supply, unless otherwise specified in the description of Plan benefits. If the prescription and applicable law do not prohibit substitution of a Generic Drug equivalent, if any, to the prescribed drug, or if the Specialty Pharmacy obtains consent of the Prescriber, the Specialty Pharmacy shall require that the Generic Drug equivalent be dispensed to the Plan Participant. The Specialty Pharmacy shall make refill reminder services available to Plan Participants. Aetna and/or the Specialty Pharmacy may promote the use of the Specialty Pharmacy to Plan Participants through informational mailings, coupons or other financial incentives at Aetna's and/or the Specialty Pharmacy's cost, unless otherwise agreed upon by Aetna and the Customer. Further information regarding Specialty Product pricing and limitations is provided in the Service and Fee Schedule. C. Clinical Programs (i) Formulary Management. Aetna offers several versions of formulary options ("Formulary") for the Customer to consider and adopt as its Formulary. The Formulary options made available to the Customer will be determined and communicated by Aetna prior to the implementation date. The Customer agrees and acknowledges that it is adopting the Formulary as a matter of its plan design and that Aetna has granted the Customer the right to use one of its Formulary options during the term of the Agreement solely in connection with the plan, and to distribute or make the Formulary available to members. As such, the Customer acknowledges and agrees that it has sole discretion and authority to accept or reject the Formulary that will be used in connection with the plan. The Customer further understands and agrees that from time to time Aetna may propose modifications to the drugs and supplies included on the Formulary as a result of factors, including but not limited to, market conditions, clinical information, cost, rebates and other factors. The Customer agrees that any proposed additions and/or deletions to the Formulary will be adopted by the plan sponsor as a matter of the plan sponsor's plan design, and that the Customer has the right to elect to not implement any such addition or deletion, which such election shall be considered a Customer change to the Formulary subject to Aetna's ability to operationally administer such election and, if so, Aetna's reservation of right to make appropriate and equitable financial changes resulting therefrom. The Customer also acknowledges and agrees that Prescription Drug Services Schedule Page 82 of 93 8/28/2023 0600289240.0 1037 the Formulary options provided to it by Aetna is the business confidential information of Aetna and is subject to the requirements set forth in the Agreement. (ii) Prospective Drug Utilization Review Services. Aetna shall implement and administer as specified in the description of Plan benefits the Prospective DUR program, which may include Precertification and Step -Therapy programs and other Aetna standard Prospective DUR programs, with respect to On -Line Claims. Under these programs, Plan Participants must meet standard Aetna clinical criteria before coverage of the Prescription Drugs included in the program will be authorized; provided, however, the Customer authorizes Aetna to approve coverage of drugs for uses that do not meet applicable clinical criteria in the event of complications, co -morbidities and other factors that are not specifically addressed in such criteria. Aetna shall perform exception reviews and authorize coverage overrides when appropriate for such programs, and other benefit exclusions and limitations. In performing such reviews, Aetna may rely solely on diagnosis and other information concerning the Plan Participant deemed credible and supplied to Aetna by the requesting provider, applicable clinical criteria and other information relevant or necessary to perform the review. (iii) Concurrent Drug Utilization Review Services. Aetna shall implement and administer as specified in the description of Plan benefits its standard Concurrent DUR programs with respect to On -Line Claims. Aetna's Concurrent DUR programs help Participating Pharmacies to identify potential drug interactions, duplicate drug therapy and other circumstances where prescriptions may be clinically inappropriate for Plan Participants. Aetna's Concurrent DUR programs are educational programs that are based on available clinical literature. Aetna's Concurrent DUR programs are administered using information submitted to and available in Aetna's on-line claims system, as well as On -Line Claims information submitted by the Participating Pharmacy. (iv) Retrospective Drug Utilization Review Services. Aetna shall implement and administer as specified in the description of Plan benefits its standard Retrospective DUR programs with respect to On -Line Claims. Aetna's Retrospective DUR programs are designed to help providers and Plan Participants identify circumstances where prescription drug therapy may be clinically inappropriate or other cost-effective drug alternatives may be available. Aetna's Retrospective DUR programs are educational programs and program results may be communicated to Plan Participants, providers and plan sponsors. Aetna's Retrospective DUR programs are administered using information submitted to and available in Aetna's On -Line Claims system, as well as On -Line Claims information submitted by the Participating Pharmacy. Prescription Drug Services Schedule Page 83 of 93 8/28/2023 0600289240.0 1038 (v) Drug Savings Review. If purchased by the Customer as indicated on the Prescription Drug Service and Fee Schedule, Aetna shall administer the Drug Savings Review. Drug Savings Review programs use a rapid Retrospective DUR approach. Claims are systematically analyzed, within 72 hours of adjudication, for possible physician outreach based on program algorithms. The specific outreach programs are designed to promote quality, cost-effective care in accordance with accepted clinical guidelines through mailings or telephone calls to physicians. Drug Savings Review will analyze Claims on a daily basis, identify potential opportunities for quality and cost improvements, and will notify physicians of those opportunities. The physician based programs will identify: Certain medications that may duplicate each other's effect; Certain drug to drug interactions; and Prescriptions for a multiple daily dose when symptoms might be controlled with a once -daily dosing (vi) Pharmacy Advisor Program. Aetna shall implement and administer as specified in the description of Plan benefits the Pharmacy Advisor Program which focuses on improving adherence, reducing costs and closing gaps in care in targeted conditions where adherence is critical, such as diabetes, asthma and heart failure. Identifying members with such targeted conditions will enable the Pharmacy Advisor Program to alert and provide pharmacists at local Participating Retail Pharmacies with information that will be helpful in their treatment. Effective January 1, 2021, the Pharmacy Advisor Program will be available only if purchased by the Customer as indicated on the Prescription Drug Service and Fee Schedule. (vii) Aetna Healthy ActionssM Rx Savings. If purchased by the Customer as indicated on the Prescription Drug Service and Fee Schedule, the Aetna Healthy Actions Rx Savings program helps to reduce a Plan Participant's cost share for certain prescription drugs and can include outreach to Plan Participants and prescribing doctor to help promote adherence. It targets drugs for which compliance has been found to be most critical to realize cost savings for Plan Participants and plan sponsors. The targeted drugs treat certain chronic conditions such as diabetes, hypertension, and asthma. (viii) Choose Generics Program. If purchased by the Customer as indicated on the Fee Schedule, the Choose Generics Program is an option that encourages Plan Participants to receive the generic equivalent rather than the Brand Drug. Under this program, Plan Participants can choose to obtain the Brand Drug at a higher than normal cost (subject to the exceptions described in the paragraph immediately below). Such higher cost will be equal to the Cost Share for the Brand Drug plus the difference in the cost between the Brand Drug and its Prescription Drug Services Schedule Page 84 of 93 8/28/2023 0600289240.0 1039 generic equivalent. The cost differential is not applied to the Plan Participant's deductible. If no generic equivalent medication or corresponding MAC amount is available or the prescriber has written "dispense as written" on the prescription order, the cost differential described above is not applied to the higher cost. In some instances, a Brand Drug is not eligible for a corresponding MAC amount due to Formulary and/or Rebate contract requirements that prohibit application of "member pay the difference" logic or mandate minimum copay steerage levels. In other instances, a Brand Drug may not be eligible for a corresponding MAC amount due to supply and/or pricing considerations. Disclaimer Regarding Clinical Programs. Aetna's clinical programs do not dictate or control providers' decisions regarding the treatment of care of Plan Participants. Aetna assumes no liability from the Customer or any other person in connection with these programs, including the failure of a program to identify or prevent the use of drugs that result in injury to a Plan Participant. d. Plan Participant Services and Programs Internet services including the Secure Member Portal and Aetna Website. Through the Secure Member Portal, Plan Participants have access to the Aetna website and Aetna Health mobile app. Plan Participants have access to the following: • Estimating the cost of Prescription Drugs (Price a Drugsm) • Prescription Comparison Tool — Compares the estimated cost of filling prescriptions at a Participating Retail Pharmacy to the Mail Order Pharmacy mail-order prescription service. • Aetna Formulary—Available for Plan Participants who wish to review prescribed medications to verify if any additional coverage requirements apply. • View drug alternatives for medications not on the Preferred Drug List. • Claim information and EOBs. RxPlus Savings Program (Core) The RxPlus Savings Program (Core) allows Discount Program Participants to fill certain Prescription Drugs at discounted prices through Program Pharmacies. Discount Program Participants include former Plan Participants as well as non Plan Participants (i.e., part-time employees and new employees prior to benefit eligibility under this Agreement). Program Pharmacies are certain retail pharmacies participating in a discount network. All communication regarding the RxPlus Savings Program (Core) will be provided by Customer. Prescription Drug Services Schedule Page 85 of 93 8/28/2023 0600289240.0 1040 RxPlus Savings Program (Optional) If elected by Customer as indicated on the Pharmacy Service and Fee Schedule, the RxPlus Savings Program (Optional) will allow Plan Participants to fill Prescription Drugs not covered under the Benefit Plan Design through Program Pharmacies. All communication regarding the RxPlus Savings Program (Optional) will be provided by Customer. Through the Aetna Pharmacy website, Plan Participants have access to the following: • Find-A-Pharmacy—This service helps locate an Aetna participating chain or independent pharmacy on hundreds of medications and herbal remedies. • Tips on drug safety and prevention of drug interactions. • Answers to commonly asked questions about prescription drug benefits and access to educational videos. • Preferred Drug List and Generic Substitution List. • Step Therapy List. e. Rebate Administration (i) CVS Caremark shares 100% of Rebates with Aetna based on the utilization by Plan Participants of covered Prescription Drugs administered and paid through the Plan Participant's pharmacy benefits. Aetna, in turn, agrees to share 100% of such Rebates received from CVS Caremark with Customer subject to the terms and conditions set forth in this Schedule. (ii) If the Customer is eligible to receive Rebates under this Schedule, the Customer acknowledges and agrees that Aetna shall retain the interest (if any) on, or the time value of, any Rebates received by Aetna prior to Aetna's payment of such Rebates to the Customer in accordance with this Schedule. Aetna may delay payment of Rebates to the Customer to allow for final adjustments or reconciliation of Service Fees or other amounts owed by the Customer upon termination of this Schedule. (iii) If the Customer is eligible to receive a portion of Rebates under this Schedule, the Customer acknowledges and agrees that such eligibility under paragraphs a. and b. above shall be subject to the Customer's and its affiliates', representatives' and agents' compliance with the terms of this Schedule, including without limitation, the following requirements: • Election of, and compliance with, Aetna's Formulary; • Adoption of and conformance to certain Benefit Plan Design requirements related to the Formulary as described in Prescription Drug Service and Fee Schedule; and Prescription Drug Services Schedule Page 86 of 93 8/28/2023 0600289240.0 1041 • Compliance with other generally applicable requirements for participation in Aetna's rebate program, as communicated by Aetna to the Customer from time to time. The Customer further acknowledges and agrees that if it is eligible to receive a portion of Rebates under this Schedule, such eligibility shall be subject to the condition that the Customer, its affiliates, representatives and agents do not contract directly or indirectly with any other person or entity for discounts, utilization limits, Rebates or other financial incentives on pharmaceutical products or formulary programs for Claims processed by Aetna pursuant to this Agreement, without the prior written consent of Aetna. Without limiting Aetna's right to other remedies, failure by the Customer to obtain Aetna's prior written consent in accordance with the immediately preceding sentence shall constitute a material breach of the Agreement, entitling Aetna to (a) suspend payment of Rebates hereunder and to renegotiate the terms and conditions of this Agreement, and/or (b) immediately withhold any Rebates earned by, but not yet paid to, the Customer as necessary to prevent duplicative Rebates on such drugs. VI. IMPORTANT INFORMATION ABOUT THE PHARMACY BENEFIT MANAGEMENT SERVICES 1. Rebate amounts vary based on several factors, including the volume of utilization, Benefit Plan Design, and Formulary or preferred coverage terms. Aetna may offer the Customer an amount of Rebates on Prescription Drugs that are administered through the Plan Participant's pharmacy benefit. These Rebates are earned when members use drugs listed on Aetna's Formulary and preferred Specialty Products. Aetna determines each customer's Rebates based on actual Plan Participant utilization of those Formulary and preferred Specialty Products for which Aetna receives Rebates from CVS Caremark. The amount of Rebates will be determined in accordance with the terms set forth in the Customer's Prescription Drug Service and Fee Schedule. Rebates for Specialty Products that are administered and paid through the Plan Participant's medical benefit rather than the Plan Participant's pharmacy benefit will be retained by Aetna as compensation for Aetna's efforts in administering the preferred Specialty Products program. Pharmaceutical rebates earned on Prescription Drugs and Specialty Products administered and paid through the Plan Participant's pharmacy benefits represent the great majority of Rebates. A report indicating the Plan's Rebate payments, broken down by calendar quarter, is included with each remittance received under the program, and is also available upon request. Remittances are distributed as outlined in the Prescription Drug Service and Fee Schedule. Interest (if any) received by Aetna prior to allocation to eligible self-funded customers is retained by Aetna. 2. The Customer acknowledges that from time to time, Aetna receives other payments from Prescription Drug manufacturers and other organizations that are not Rebates and which are paid separately to Aetna or designated third parties (e.g., mailing vendors, printers). These payments are to reimburse Aetna for the cost of various educational programs. These programs Prescription Drug Services Schedule Page 87 of 93 8/28/2023 0600289240.0 1042 are designed to reinforce Aetna's goals of maintaining access to quality, affordable health care for Plan Participants and the Customer. These goals are typically accomplished by educating physicians and Plan Participants about established clinical guidelines, disease management, appropriate and cost-effective therapies, and other information. Aetna may also receive payments from Prescription Drug manufacturers and other organizations that are not Rebates. These payments are generally for one of three purposes: (i) to compensate Aetna for bona fide services it performs, such as the analysis or provision of aggregated data, (ii) to reimburse Aetna for the cost of various educational and other related programs, such as programs to educate physicians and Plan Participants about clinical guidelines, disease management and other effective therapies, or (iii) to compensate Aetna for the cost of developing and administering value -based rebate contracting arrangements when drug therapies underperform thereunder. These payments are not considered as Rebates and are not included in rebate sharing arrangements with plan sponsors, including without limitation, Customer CVS Caremark may also receive network transmission fees from its network pharmacies for services it provides for them. These amounts are not considered rebates and are not shared with plan sponsors. These amounts are also not considered part of the calculation of claims expense for purposes of discount guarantees. Customer agrees that the amounts described above are not compensation for services provided under this Agreement by either Aetna or CVS Caremark, and instead are received by Aetna or CVS Caremark in connection with network contracting, provider education and other activities Aetna conducts across its book of business. Customer further agree that the amounts described above belong exclusively to Aetna or CVS Caremark, and Customer has no right to, or legal interest in, any portion of the aforesaid amounts received by Aetna or CVS Caremark. These other payments are unrelated to the Prescription Drug Formulary Rebate arrangements, and serve educational as well as other functions. Consequently, these payments are not considered Rebates, and are not included in the Rebates provided to the Customer, if any. 3. The Customer acknowledges that in evaluating clinically and therapeutically similar Prescription Drugs for selection for the Formulary, Aetna reviews the costs of Prescription Drugs and takes into account Rebates negotiated between CVS Caremark and Prescription Drug manufacturers. Consequently, a Prescription Drug may be included on the Formulary that is more expensive than a non -Formulary alternative before any Rebates Aetna may receive from CVS Caremark are taken into account. In addition, certain Prescription Drugs may be chosen for Formulary status because of their clinical or therapeutic advantages or level of acceptance among physicians even though they cost more than non -Formulary alternatives. The net cost to the Customer for Covered Services will vary based on: (i) the terms of CVS Caremark's arrangements with Participating Pharmacies; (ii) the amount of the Cost Share obligation under the terms of the Plan; and (iii) the amount, if any, of Rebates to which the Customer is entitled under this Schedule and Prescription Drug Service and Fee Schedule. As a result, the Customer's Prescription Drug Services Schedule Page 88 of 93 8/28/2023 0600289240.0 1043 actual claim expense per prescription for a particular Formulary Prescription Drug may in some circumstances be higher than for a non -Formulary alternative. In Plans with Cost Share tiers, use of Formulary Prescription Drugs generally will result in lower costs to Plan Participants. However, where the Plan utilizes a Cost Share calculated on a percentage basis, there could be some circumstances in which a Formulary Prescription Drug would cost the Plan Participant more than a non -Formulary Prescription Drug because: (i) the negotiated Participating Pharmacy payment rate for the Formulary Prescription Drug charged to Aetna by CVS Caremark may be more than the negotiated Participating Pharmacy payment rate charged to Aetna by CVS Caremark for the non -Formulary Prescription Drug; and (ii) Rebates received by Aetna from CVS Caremark are not reflected in the cost of a Prescription Drug obtained by a Plan Participant. 4. The Customer acknowledges that Aetna contracts with Participating Pharmacies through CVS Caremark to provide the Customer and Plan Participants with access to Covered Services. The prices negotiated and paid by Aetna or CVS Caremark for Covered Services dispensed by Participating Pharmacies can vary from one pharmacy product, plan or network to another. Under this Schedule and Prescription Drug Fee Schedule, the Customer and Aetna have negotiated and agreed upon a uniform or "lock -in" price to be paid by the Customer for all claims for Covered Services dispensed by Participating Pharmacies. This uniform price may exceed or be less than the actual price negotiated and paid by Aetna to CVS Caremark for Covered Services dispensed by the Participating Pharmacy. Where the uniform price exceeds the actual price negotiated and paid by Aetna to CVS Caremark for Covered Services dispensed by the Participating Pharmacy, Aetna realizes a positive margin. In cases where the uniform price is lower than the actual price negotiated and paid by Aetna to CVS Caremark for Covered Services dispensed by the Participating Pharmacy, Aetna realizes a negative margin. Overall, lock -in pricing arrangements result in a positive margin for Aetna. Such margin is retained by Aetna in addition to any other fees, charges or other amounts agreed upon by Aetna and the Customer, as compensation for the pharmacy benefit management services Aetna provides to the Customer. Also, when Aetna receives payment from the Customer before payment to CVS Caremark, Aetna retains the benefit of the use of the funds between these payments. S. The Customer acknowledges that Aetna generally pays CVS Caremark for Brand Drugs dispensed by Participating Pharmacies whose patents have expired and their Generic Drug equivalents at a single, fixed price established by Aetna (Maximum Allowable Cost or MAC). MAC pricing is designed to help promote appropriate, cost-effective dispensing by encouraging Participating Pharmacies to dispense equivalent Generic Drugs where clinically appropriate. When a Brand Drug patent expires and one or more generic alternatives first become available, the price for the Generic Drug(s) may not be significantly less than the price for the Brand Drug. Aetna reviews the drugs to determine whether to pay CVS Caremark based on MAC or on a discounted fee-for-service basis, typically a percentage discount off of the listed Average Wholesale Price of the drug (AWP Discount). This determination is based in part on a comparison under both the MAC and AWP Discount methodologies of the relative pricing of the Brand and Generic Drugs, taking into account any Rebates Aetna may receive from CVS Prescription Drug Services Schedule Page 89 of 93 8/28/2023 0600289240.0 1044 Caremark in connection with the Brand Drug. If Aetna determines that under AWP Discount pricing the Brand Drug is less expensive (after taking into account manufacturer Rebates Aetna receives) than the generic alternative(s), Aetna may elect not to establish a MAC price for such Prescription Drugs and continue to pay CVS Caremark according to an AWP Discount. In some circumstances, a decision not to establish a MAC price for a Brand Drug and its generic equivalents dispensed by Participating Pharmacies could mean that the cost of such Prescription Drugs for the Customer is not reduced. In addition, there may be some circumstances where the Customer could incur higher costs for a specific Generic Drug ordered through the Mail Order Pharmacy than if such Generic Drug were dispensed by a Participating Retail Pharmacy. These situations may result from: (i) the terms of CVS Caremark's arrangements with Participating Pharmacies; (ii) the amount of the Cost Share; (iii) reduced retail prices and/or discounts offered by Participating Pharmacies to Plan Participants; and (iv) the amount, if any, of Rebates to which the Customer is entitled under the Schedule and the Pharmacy Fee Schedule. VII. AUDIT RIGHTS 1. General Pharmacy Audit Terms and Conditions a. Subject to the terms and conditions set forth in the Agreement and disclosures made in Prescription Drug Service and Fee Schedule, the Customer shall be entitled to have audits performed on its behalf (hereinafter "Pharmacy Audits") to verify that Aetna has (a) processed Claims submitted by CVS Caremark for Covered Services dispensed by Participating Pharmacies, (b) paid Rebates in accordance with this Schedule and the Prescription Drug Service and Fee Schedule. Pharmacy Audits may be performed at Aetna's Minnetonka, MN or Hartford, CT location. b. Additional Terms and Conditions (i) Auditor Qualifications and Requirements specific to Pharmacy Audits All Pharmacy Audits shall be performed solely by third party auditors meeting the qualifications and requirements of the Agreement, this Schedule and the Prescription Drug Service and Fee Schedule. In addition the requirements set forth in section 11, Audit Rights of the Agreement, the auditor chosen by the Customer must be mutually agreeable to both the Customer and Aetna. Auditors may not be compensated on the basis of a contingency fee or a percentage of overpayments identified, in accordance with the provisions of Section 8.207 through 8.209 of the International Federation of Accountant's (IFAC) Code of Ethics for Professional Accountants (Revised 2004). (ii) Auditor Qualifications and Requirements specific to Rebate Audits Any audit of Aetna's agreements with pharmaceutical manufacturers will be conducted by (a) one of the major public accounting firms (currently the "Big 4") approved by Aetna whose audit department is a separate stand alone function Prescription Drug Services Schedule Page 90 of 93 8/28/2023 0600289240.0 1045 of its business, or (b) a national CPA firm approved by Aetna whose audit department is a separate stand alone function of its business. (iii) Closing Meeting In the event that Aetna and the Customer's auditors are unable to resolve any such disagreement regarding draft Pharmacy Audit findings, either Aetna or the Customer shall have the right to refer such dispute to an independent third -party auditor meeting the requirements of the Agreement, this section VII and the Prescription Drug Service and Fee Schedule and selected by mutual agreement of Aetna and the Customer. The parties shall bear equally the fees and charges of any such independent third -party auditor, provided however that if such auditor determines that Aetna or the Customer's auditor is correct, the non -prevailing party shall bear all fees and charges of such auditor. The determination by any such independent third -party auditor shall be final and binding upon the parties, absent manifest error, and shall be reflected in the final Pharmacy Audit report. 2. Additional Claim and Rebate Audit Terms and Conditions Rebate Audits Subject to the terms and limitations of this Schedule, the Agreement, and the Prescription Drug Service and Fee Schedule including without limitation the general Pharmacy Audit terms and conditions set forth in this section VII, the Customer shall be entitled to audit Aetna's calculation of Rebates received by the Customer as set forth below. Aetna will share the relevant portions of the applicable formulary rebate contracts, including the manufacturer names, drug names and rebate percentages for the drugs being audited. The drugs to be audited will be selected by mutual agreement of the parties. The parties will reasonably cooperate to select drugs for each audit that (a) represent the fewest unique manufacturer rebate contracts required for audit so that the selected drugs represent a maximum of 15% of the Customer's Rebates; which are attributable to the drugs most highly utilized by Plan Participants (b) shall be limited to (two) 2 consecutive quarters and (c) are subject to manufacturer rebate agreements that do not contain restrictions prohibiting Aetna from disclosing to the Customer portions of such contracts concerning the rebates, payments or fees payable there under. Aetna will also provide access to all documents reasonably necessary to verify that Rebates have been invoiced, calculated, and paid by Aetna in accordance with this Schedule. The Customer is entitled to only one annual Rebate audit. Prior to the commencement of such audit, the Customer and auditor shall enter into a rebate audit confidentiality agreement acceptable to Aetna. Prescription Drug Services Schedule Page 91 of 93 8/28/2023 0600289240.0 1046 b. Pharmacy Claim Audits Claim audits are subject to the above referenced audit standards in the case of a physical, on-site, Claim -based audit. In the case of electronic Claim audits that follow standard pharmacy benefit audit practices where electronic re -adjudication of Claims is requested and processed off-site, the Customer may elect to audit electronically 100% of the prior contract year claims. Aetna will review and respond to a maximum of 250 disputed Claims from the auditor's fall out within 30 business days. The Customer is entitled to only one annual Claim audit. Prescription Drug Services Schedule Page 92 of 93 8/28/2023 0600289240.0 1047 TEMPORARY EXHIBIT 1—HEALTH COVERAGE PLAN OF BENEFITS TO THE MASTER SERVICES AGREEMENT- 0192692 EFFECTIVE October 1, 2023 The Plan(s) described in this Temporary Exhibit are benefit plans of the Customer. These benefits are not insured with Aetna but will be paid from the Customer's funds. Until this Temporary Exhibit is otherwise modified or replaced in its entirety by agreement between Aetna and the Customer: Aetna will provide certain administrative services to the Plan as outlined in the Letter of Understanding signed by Aetna. 2. Aetna will use the description of covered benefits, services and programs outlined in the Plan Design(s), including any subsequent changes agreed to by Aetna and the Customer, in the administration of the Plan(s). 3. Further, in the administration of the Plan(s), Aetna will use Aetna's standard plan General Exclusions and standard Glossary definitions of terms. The terms of this Temporary Exhibit control until superseded by a subsequent Plan document or Summary Plan Description, for any specific benefits applicable to any class(es) of employees, as indicated therein. Exhibit Page 93 of 93 0600289240.0 8/28/2023 1048 m I "'Ammo vr/ CD LO 0 T- 70 70 0 N Q 0 O L > O a) � 70� O O O OUQ +J n I� a) a' Q c� x a) V N N cn a) O � O a) C: O N � Q Fn O O U _ = C IT c6 0 NE O mCO a) +' co U0� a)LCO 0 �E02 00 �� M CD LO 0 T- V O co `o U � o U L O O N > � O Q Q Q UQ T" LO O T N LO O T 7.G Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Resolution R23-118- Amendment FY 2022-23 Solid Waste Fund 431 Requested Action: Amend the balance of sanitation funds and increase the spending to Solid Waste Authority contract number PW22-022. The Sanitation fund will be amended to reflect the increased appropriations in expenditures from $12,604,689 to $13,204,689 and the additional revenue will be recognized amending the revenues from $12,604,689 to $13,204,689. Explanation of Request: The FY 2022-23 Budget was adopted in September 2022. A budget amendment is required to increase the spend to Solid Waste Authority and process invoices for the remainder of the fiscal year in the amount of $600,000. Attached is the invoice for July services and invoices will need to be paid for August and September when received. The funding will be used to increase the Solid Waste Authority blanket purchase order. Expenditures for Fiscal year 2020: $1,972,506 Expenditures for Fiscal year 2021: $2,121,852 Expenditures for Fiscal year 2022: $2,620,645 How will this affect city programs or services? Allow for continued spending authority for the Solid Waste Fund 431. Fiscal Impact: Refer to Exhibit A for a summary of the amendment. Attachments: Resolution No. R23-118- FY22-23 Budget Amendment - Sanitation.pdf Solid Waste Authority - July invoice 17605.pdf R20-123.pdf Exhibit A- Amendment.pdf 1053 1 RESOLUTION NO. R23-118 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 AMENDING THE FISCAL YEAR 2022-2023 BUDGET FOR THE 5 SANITATION FUNDS (431) AND INCREASE THE SPENDING TO 6 SOLID WASTE AUTHORITY CONTRACT NUMBER PW22-022; 7 PROVIDING FOR AN EFFECTIVE DATE. 8 9 10 WHEREAS, the Fiscal Year 2022 -23 Budget was adopted in September 2022; and 11 WHEREAS, a budget amendment is required to increase the spend to Solid Waste 12 Authority and process invoices for the remainder of the fiscal year in the amount of $600,000; 13 and 14 WHEREAS, the Sanitation fund (431) will be amended to reflect the increased 15 appropriations in expenditures from $12,604,689 to $13,204,689; and 16 WHEREAS, accordingly staff is requesting Commission approval to amend the Fiscal 17 Year 2022-23 budget as noted specifically on Exhibit A. 18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF 19 BOYNTON BEACH, FLORIDA: 20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 21 being true and correct and are hereby made a specific part of this Resolution upon adoption 22 hereof. 23 Section 2. That the City Commission hereby approves amending the Fiscal Year 24 2022-2023 Budget for the Solid Waste Fund (431) accounts which will adjust budgeted 25 appropriations, provide budget transfers, as noted on Exhibit "A" which Exhibit is attached 26 hereto and incorporated herein by reference. 27 Section 3. This Resolution shall become effective immediately upon passage. NM S:ACA\RESO\Budget\2022 - 2023 BudgetTY22-23 Budget Amendment Resolution - (Sanitation).Doex 1054 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 PASSED AND ADOPTED this 5th day of September, 2023. ATTEST: Maylee De Jes6s, MPA, MMC City Clerk (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga YES NO Vice -Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner —Woodrow L. Hay Commissioner —Aimee Kelley VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\RESO\Budget\2022 - 2023 Budget\FY22-23 Budget Amendment Resolution - (Sanitation).Docx 1055 Solid Waste Authority of Palm Beach County P.O. Box 24683 West Palm Beach, FL33410-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OPBOYNTONBEACH PO BOX 310 BoYNTONBEACH, FL33426*31$ Invoice Number: 17605 Invoice Dsmu 7/31/23 Due Date: 801/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm 8eeoh, FL 334164693 Invoice Note: Tipping Fees Date Time Tran # She Truck Description Net Rate Amount 0701/2022 7:03 am 60522781 OG 70423 140 -BD -BUILDING DEBRIS 6.42 $6000/TN $385.20 07/01/2023 7:06 am 60522787 06 70430 330 -TR -TRASH 4.94 *42.UO77N $207.48 0701/2023 7:08 am 60522789 08 65187 330 -TR -TRASH 5.34 *42.00/TN *2242* 0701/2023 7:17 am 60522806 08 79644 190 -GR -GARBAGE 6.80 $42.00/TN $285.60 07/01/2023 T27 am 60522817 08 72798 180'GR-GARBAGE 4.00 $42.00KTN $188.00 07/01/2023 T30 am 60522820 06 81624 190 -GR -GARBAGE 11.30 $42.00/TN $474.60 07/01/2023 8:00 am 60522841 06 81041 330 -TR -TRASH 4.85 $42.00/TN $203J0 0701/2023 8:32 am 00522870 OD 70423 330'TR-TR4SH 4.69 $42.00/TN $196.98 0701/2023 8:36 am 40308380 04 62883 190 -GR -GARBAGE 13.83 $42.00fTN $580.86 0701/2023 8:57 am 60522892 06 70473 190 -GR -GARBAGE 10.39 $42.O0TN $43638 07/01/2023 9:00 am 60522894 OO 70299 190 -GR -GARBAGE 2.82 *42.00/TN $118.44 07A01/2023 9:27 am 60522914 OB 70470 330 -TR -TRASH 3.23 $42.00/TN *135.86 0701/2023 9:59 am 60522938 O$ 81024 180-GF-GARBABE 1078 $42.UO/TN $452.78 0701/2023 10:09 am 40308430 04 62893 190-GR-6AR8AGB 8.31 $42.00/TN $348.02 0701/2023 10:26 am 60522970 08 70430 330 -TR -TRASH 3.63 *42.OD/TN $152.46 0701/2028 10:37 am 80522981 08 65187 330~TR-TRA8H 4.87 *42.UO/TN $204.54 0701/2023 10:37 am 60522982 06 70423 140 -BD -BUILDING DEBRIS 1.47 *80.00/TN $88.20 07k01/2023 10:38 am 80522883 OG 81041 330 -TR -TRASH 5.50 *42.00/TN $231.00 07/01/2023 10:42 am 60522986 06 72808 350-V -VEGETATION 0.24 $35.00/TW $10.00 07/0111023 11:08 am 60523011 08 70462 190 -GF -GARBAGE 248 $42.00/TN $104,16 07/01/2023 11:08 am 60523012 OG 70470 330 -TR -TRASH 1.22 $42.00/TN $51.24 0701/2023 11:38 am 60523046 OG 70423 140 -BD -BUILDING DEBRIS 1,52 $60.00TN $91,20 07/03/2023 7:01 am 00523101 06 70423 640 -MI -MIXED RECYCLING 0.26 $0.00/TN $0.00 07/03/2023 7:19 am 80523126 06 64717 190'GR-GARBAGE 3.93 g42.00/TN $165.00 07/03/2023 7:31om 60623143 06 81624 190-GR-EARBAGE 15�55 *42.00TN $653.10 07/03D023 7:40 am 60523153 06 02883 190'GR-GARBAGE 12.99 $42D0/TN $545.58 07/03/2023 7:42 am 60533155 DO 56829 640 -MI -MIXED RECYCLING 1.54 $0.00TN $0.00 07/03/2023 7:48 am 60523162 OG 70310 380 -TR -TRASH 8.91 $42.00/TN $37422 07/03/2023 8:01 am 60523179 OG 70441 190 -6R -GARBAGE 11.59 $42.00/TN $48678 07/0312023 8:10 am 60523189 OG 61041 330 -TR -TRASH 6.10 $42.00/TN *25820 07/03/2023 8:27 am 00523218 OG 70423 190 -BR -GARBAGE 877 $42.00/TN $368.34 07/03/2023 8:40 am 60523232 06 64717 190-GR-BARBAGE 2.80 $42.$O/TN $121.80 07/03/2023 8:49 am 60523244 OB 56814 640 -MI -MIXED RECYCLING 0.56 $O.00rFN oODO 07/03/2023 9:25 am 60523279 06 70423 190 -GR -GARBAGE 170 $42.00/TN $71.40 Account: 600140 Page oof 45 1056 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, FL 33416-4693 (561) 6404000 Invoice Date: 7/31123 Due Date., 8/31/23 P il,, � I i � Call Accounts Receivable to discuss this bill P Account Number: B00140 ... ................. .......... CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FIL 334260310 West Palm Beach, FL 33416-4693 Amount: 800140 Page 3 of 45 1057 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/03/2023 9:31 am 60523284 06 56765 330 -TR -TRASH 4.75 $42.00rrN $199.50 07/03/2023 9:32 am 60523285 06 62892 330 -TR -TRASH 2.36 $42.00/TN $99.12 07103/2023 9:36 am 60523288 06 70310 140 -BD -BUILDING DEBRIS 1.78 $60.001TN $106.80 07103/2023 9:40 am 40308679 04 81624 190 -GR -GARBAGE 10.84 $42.00frN $455.28 07/03/2023 9:44 am 60523297 06 81171 190 -GR -GARBAGE 9.40 $42.00/TN $394.80 07/03/2023 9:55 am 60523311 06 79556 640 -MI -MIXED RECYCLING 1.36 $0M TN $0.00 07/03/2023 10:04 am 60523324 06 64717 190 -GR -GARBAGE 7.29 $4100/TN $306.18 07/03/2023 10:11 am 60523330 06 70470 330 -TR -TRASH 336 $42.001TN $157.92 07/03/2023 10:16 am 60523333 06 70441 190 -GR -GARBAGE 10.88 $42.00/TN $456.96 07/03/2023 10:24 am 60523345 06 70423 190 -GR -GARBAGE 1.16 $42.00/TN $48.72 07/03/2023 10:30 am 60523350 06 70462 190 -GR -GARBAGE 10.38 $42.00/TN $435.96 07/03/2023 10:33 am 60523352 06 62892 190 -GR -GARBAGE 4.86 $42.001TN $204.12 07/0312023 10:33 am 60523353 06 62893 190 -GR -GARBAGE 12.76 $42.00/TN $535.92 07/03/2023 10:39 am 60523356 06 70500 330 -TR -TRASH 6.61 $42.001TN $277.62 07/0312023 10:44 am 60523361 06 79644 190 -GR -GARBAGE 15.96 $42.00/TN $670.32 07/03/2023 10:44 am 60523362 06 70310 190 -GR -GARBAGE 2.81 $42.00/TN $118.02 07/0312023 10:55 am 60523377 06 72806 190 -GR -GARBAGE 8.03 $42.00/TN $337.26 07/03/2023 11:05 am 60523392 06 61041 330 -TR -TRASH 3.32 $42,001TN $139.44 07103/2023 11:05 am 60523394 06 65187 330 -TR -TRASH 4.68 $42,001TIS! $196.56 07/03/2023 11:16 am 60523401 06 70423 190 -GR -GARBAGE 3.87 $42.00/TN $162.54 07/03/2023 11:24 am 60523408 06 70430 330 -TR -TRASH 106 $42.00/'FN $128.52 07/03/2023 11:36 am 60523416 06 64717 190 -GR -GARBAGE 0.74 $42.00frN $31.08 07/03/2023 11:46 am 60523418 06 70473 190 -GR -GARBAGE 14.52 $42.00/TN $609.84 07/03/2023 11:55 am 60523427 06 70310 190 -GR -GARBAGE 2.66 $42.00/TN $111.72 07/03/2023 12:00 prn 60523435 06 70441 190 -GR -GARBAGE 11.03 $4100/TN $463.26 07/03/2023 12:12 prn 60523440 06 81624 190 -GR -GARBAGE 13.65 $42.001TN $573.30 07/03/2023 12:15 prn 60523444 06 62892 190 -GR -GARBAGE 3.41 $42.00/TN $143.22 07/03/2023 12:27 prn 60523465 06 56814 640 -MI -MIXED RECYCLING 1.26 $0,001TN $0.00 07/03/2023 12:30 prn 60523467 06 70470 330 -TR -TRASH 1.93 $42.00/TN $81.06 07/03/2023 12:31 prn 60523468 06 70423 190 -GR -GARBAGE 6.91 $42.00rrN $290.22 07/03/2023 12:36 prn 60523473 06 79556 640 -MI -MIXED RECYCLING 1.36 $0.00/TN $0.00 07/03/2023 1:02 prn 60523492 06 62893 190 -GR -GARBAGE 10.97 $42.001TN $460.74 07103/2023 1:14 prn 60523498 06 70500 330 -TR -TRASH 2.41 $42.001TN $101.22 07/03/2023 1:19 prn 60523504 06 64717 330 -TR -TRASH 2.05 $42.00/TN $86.10 Amount: 800140 Page 3 of 45 1057 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334250310 UTMSIMA� Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: B00140 Remit TO: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees . ......................... Date Time Tran # Site Truck Description Net Rate Amount 07/03/2023 1:45 pm 60523532 06 65187 330 -TR -TRASH 3.45 $42.00[TN $144.90 07/03/2023 1:49 pm 60523535 06 62892 330 -TR -TRASH 1.56 $4100/TN $65.52 07/0312023 2:02 pm 60523545 06 70310 560 -CP -COMMERCIAL PAPER 3.25 $0.00frN MOO 07/03/2023 2:04 pm 60523548 06 72152 560 -CP -COMMERCIAL PAPER 3,76 $0.00frN $0,00 07/0312023 2:05 pm 60523549 06 70423 190 -GR -GARBAGE 3.74 $42.00frN $157.08 07/0312023 2:17 pm 60523559 06 81171 190 -GR -GARBAGE 15.11 $42.00frN $634.62 07/03/2023 2:18 pm 60523562 06 70441 190 -GR -GARBAGE 11.60 $42.00/TN $487.20 07/03/2023 2:29 pm 60523571 06 61041 330 -TR -TRASH 4.53 $42.00/TN $190,26 07/03/2023 2:38 pm 60523579 06 81624 190 -GR -GARBAGE 8.96 $42.00/TN $376.32 07103/2023 3:00 pm 60523592 06 79556 640 -MI -MIXED RECYCLING 1.23 $0.00/TN $0.00 07/03/2023 3:01 pm 60523594 06 72806 190 -GR -GARBAGE 6.01 $42.00/TN $25142 07/03/2023 3:03 pm 60523595 06 70310 190 -GR -GARBAGE 6.26 $42.00/TN $262.92 07/03/2023 3:12 pm 60523607 06 64717 190 -GR -GARBAGE 3.59 $42.00/TN $150.78 07/03/2023 3:28 pm 60523620 06 62892 140 -BD -BUILDING DEBRIS 1.72 $60.00/TN $103.20 07/03/2023 3:37 pm 60523626 06 70462 190 -GR -GARBAGE 9.28 $42.00/TN $389.76 07/03/2023 3:51 pm 60523640 06 83220 640 -MI -MIXED RECYCLING 1.51 $0.00rrN $0.00 07/03/2023 3:55 pm 60523644 06 70430 330 -TR -TRASH 3.58 $42.00/TN $150.36 07/03/2023 4:16 pm 60523668 06 70500 330 -TR -TRASH 4.16 $42.00rrN $174.72 07/03/2023 4:24 pm 60523681 06 70299 190 -GR -GARBAGE 13.18 $42.00/TN $553.56 07/03/2023 4:24 pm 60523682 06 65187 330 -TR -TRASH 3.10 $42.00/TN $130.20 07/03/2023 4:25 pm 60523683 06 72152 190 -GR -GARBAGE 4.85 $42.00/TN $203.70 07/03/2023 4:26 pm 60523686 06 R 330 -TR -TRASH 3.06 $42M/TN $128,52 07/03/2023 4:37 pm 60523698 06 56814 640 -MI -MIXED RECYCLING 1.38 $0.001TN $0,00 07/0312023 4:51 pm 60523708 06 79644 190 -GR -GARBAGE 13.30 $42,00/TN $558.60 07/03/2023 4:52 pm 60523709 06 70413 640 -MI -MIXED RECYCLING 1.04 $0MITINI KOO 07/04/2023 7:00 am 60523723 06 70423 190 -GR -GARBAGE 7.30 $42.00/TN $306.60 07/0412023 7:01 am 60523724 06 61041 330 -TR -TRASH 4.08 $42MIM $171.36 07/04/2023 7:05 am 60523729 06 70473 190 -GR -GARBAGE 13.21 $42.001TN $554.82 07/04/2023 7:05 am 60523730 06 81171 190 -GR -GARBAGE 9.89 $42.00/TN $415.38 07/04/2023 7:15 am 60523748 06 70441 190 -GR -GARBAGE 10.46 $42.00/TN $439.32 07/04/2023 7:18 am 60523753 06 64717 190 -GR -GARBAGE 5.10 $42.00/TN $214.20 07/04/2023 7:19 am 80396529 08 62892 140 -BD -BUILDING DEBRIS 8.42 $60.001TN $505.20 07/04/2023 7:20 am 60523754 06 56814 640 -MI -MIXED RECYCLING 1.02 $0.00/TN $0.00 07/04/2023 7:24 am 60523757 06 79556 640 -MI -MIXED RECYCLING 0.22 $0.001TN $0.00 A=unt: 300140 Page 4 of 45 1058 Solid Waste Authority of Palm Beach County P.(}.Box 24693 West Palm Beach, FL3341G-4693 (561) 640-4000 Call Accounts Receivable lodiscuss this bill CITY OF BOYNTON BEACH FO BOX 310 BOYNTON BEACH, FL 334250310 Invoice Number: 17605 Invoice Date: 701/23 Due Date: 881/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Not Rate Amount 0704/2023 7:29 am 40308010 04 72152 180-GR,GARBAGE 10.99 $42.00[[N *461.58 07/0412023 7:30 am 60523761 06 82893 190 -SR -GARBAGE 11.37 $42.007[N *477.54 0704/2023 7:39 am 60523766 OB 56765 330 -TR -TRASH 4.57 *42.00/TN $191.94 070412023 7:57 am 80523773 06 70423 190 -GR -GARBAGE 6.30 *42.08/TN *284.00 070412023 8:21 am 00523788 OS 81624 560 -CP -COMMERCIAL PAPER 5.12 $O.00TN $0.00 07/0412023 8:24 am 60523787 06 70470 330 -TR -TRASH 3.58 $42.QO/TN $150.36 07/0412023 8:27 am 60523788 06 62292 330 -TR -TRASH 377 *42.00/TN $158.34 070412023 8:27 am 60523788 06 83220 640 -MI -MIXED RECYCLING 178 $O.A0TN $0.00 0704/2023 8:30 am 60523792 OO 81171 190 -GR -GARBAGE 386 $42.00/TN $15372 0704/2023 8:44 am 60523804 OO 64717 180-GR-GARBA8E 8.05 $42.00/TN *338.10 070412023 8:49 am 60523800 08 70462 190 -GR -GARBAGE 8.29 $42.O0TN $348.18 07/04/2023 8:55 am 60523812 08 70310 190-GF-GAR8AGE 3.10 $42.00TN $130.20 070412023 8:58 am 80523815 OS 79644 190 -GR -GARBAGE 12.18 *42.00/TN $511.56 070412023 8:59 am 80523818 OO 65191 330 -TR -TRASH 373 *4200TN $158.05 070412023 9:02 am 80523824 06 65187 330 -TR -TRASH 4.29 $4200TN $180.18 0704/2023 9:03 am 40309041 04 70441 19G -GR -GARBAGE 7.67 $4100/TN $322.14 070412023 9:06 am 60523828 06 70430 330 -TR -TRASH 2,65 *42.00TN $111.30 070412023 9:09 am 60523827 QB 70423 190-GR-8ARBAGE 1,47 $42.00TN $81.74 07/04/2023 9:11 am 60523828 06 70413 640 -MI -MIXED RECYCLING 1.12 $0.00rN $0.00 0704/2023 9:36 am 60523840 VG 70500 330 -TR -TRASH 4.13 $42.O0TN $173.46 0704/2023 9:37 am 60523841 06 61041 33O -TR -TRASH 553 $42.00TN $232.28 0704/2023 9:54 am 60523854 06 62892 330-TR-TR4SH 2.05 $42.00TN $86.10 0704/2023 10:11 am 60523867 06 70310 180 -GR -GARBAGE 8.51 $42.00/TN $35742 0704/2023 10:25 am 60523881 08 72152 19O-BR-GARBA8E 947 $42.00TN $397.74 07N4/2023 10:25 am 80523882 OS 72806 190 -GR -GARBAGE 7.64 $42.00/TN $316.68 07042023 10:34 am 60523893 OG 56785 830-TR-TFASH 679 $42.00/TN $243.18 0704/2023 10:51 am 60523802 OG 81624 180 -GR -GARBAGE 8.59 $42.00/TN $360.78 07042023 10:52 am 60523305 06 62892 640 -MI -MIXED RECYCLING 0.39 $0.00/TN $0M 07/042023 10:54 am 80523907 08 70441 190 -GR -GARBAGE 3.89 *4Zgn/TN $18138 0704/2023 10:56 am 60523909 08 56814 640 -MI -MIXED RECYCLING 1.36 $0.00/TN MVO 0704/2023 10:57 am 60523812 OG 62893 190 -BR -GARBAGE 17.57 $42.00/TN $737.94 0704/2023 11:08 am 80523918 08 83220 640 -MI -MIXED RECYCLING 1.00 $0.00/TN $0.00 0704/2023 11:08 am 60523919 06 70298 190 -GR -GARBAGE 12.14 *42.00/TN $509.88 0704/2023 11:13 am 60523923 OG 72790 190 -GR -GARBAGE 11.63 $42.00TN $488.46 Acmunt: B00140 Page sof 45 1059 Solid Waste Authority of Palm Beach County P.CiBox 246B3 West Palm Beach, FL33416-4683 (561) 640-4000 Call Accounts Receivable b»discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FIL 334250310 Invoice Number: 17605 Invoice Date: 701/23 Due Date: 8/31/23 Account Number: B00140 Remit TO: Solid Waste Authority ofPalm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Not Rate Amount 0704/2033 11:13 am 60523824 06 70470 330 -TR -TRASH 135 $42.00/TN $140.70 0704/2023 11:16 am 60523926 06 64717 330'TR-TRASH 3.88 $42.00/TN $182.96 07/04/2023 11:27 am 60523937 OG 70423 330 -TR -TRASH 387 $42.00/TN $164.14 0704/2023 11:39 am 60523948 OG 62892 330-TR-TFV\GH 271 $42.00/TN $113.82 0704/2023 11:49 am 60523953 OG 79558 640 -MI -MIXED RECYCLING 0.98 $0.00/TN $0.00 0704/2023 12:10 pm 80523967 06 65191 330 -TR -TRASH 4.18 $42.00/TN *175.56 0704Q023 12:24 pm 60523878 08 70413 640 -MI -MIXED RECYCLING 0.98 *8.001[N $UDO 0704/2023 12:25pm 60523980 UG 81041 330 -TR -TRASH 5.54 *42.00TN $232.68 07/04/2023 12:32pm 00523985 06 62892 330-TR-TFW\SH 1.28 $42.00TN *52.92 07/04/2023 1:00 pm 60524002 06 72152 190 -GR -GARBAGE 7.33 $42.00/TN $307.86 07/04/2023 1:05 pm 60524006 06 70500 330 -TR -TRASH 5.72 $42.00/TN $240.24 0704Q023 1:08prn 80524010 06 70423 190'8R -GARBAGE 7.07 $42,00/TN $32214 0704/2023 1:20pn 60524022 OO 70462 190'GR-BAR8AGE 5.79 $42.00/TN $243,18 07/04/2023 1:21 pm 60524023 OO 62892 380 -TR -TRASH 1.99 $4I00/TN $83.58 07/0412023 1:32 pm 60524026 08 65187 330-TR-TRA8H 3.88 $42.00TN $162,12 07/0412023 1:34 pm 60324028 OG 72806 190-GR-GARBA8E 3.37 $42,O0/TN *141.54 07/04/2023 1:37 pm 60524029 06 83220 640 -MI -MIXED RECYCLING 0.67 $UU/TN *0.0D 07/04/2023 1:48 pm 60524033 06 70473 190 -GR -GARBAGE 12.67 *42.80/TN $532�14 07/04/2028 2:10 pm 60524043 00 70430 330-TR-TRA8H 2.88 *42.00/TN $121.30 07/04/2023 2:12 pm 80624045 00 56766 330'TR-TRASH 4.96 $42.00/TN $208.33 07/04/2023 2:33 pm 60524058 08 79556 640 -MI -MIXED RECYCLING 0.34 *0.00/FN $0.00 07/0412023 2:43 pm 60524064 08 56814 640 -MI -MIXED RECYCLING 0.46 $0.00/7N $0.00 07/04/2023 2:44 pm 60524065 06 79644 180 -GR -GARBAGE 11.75 $42.00/TN $493.50 87/04/2023 2:44 pm 60524066 06 70413 640 -MI -MIXED RECYCLING 0.44 $0.00/TN $0.00 07/04/2023 2:47 pm 60524068 08 70470 330 -TR -TRASH 4.68 $42.00/TN $196.56 07/04/2022 2:59 pm 00524076 UG 81041 330 -TR -TRASH 3.30 $42.00/TN $138.60 07/04/2023 3:12 pm 60524080 VG 72152 190 -GR -GARBAGE 2.17 *42.00/TN $91.14 07/04/2023 3:23 pm 60524086 06 65187 330-TR-TRA8H 1.94 $42.007[N $81,48 07/04/2023 3:24 pm 60524087 06 70600 338 -TR -TRASH 3.02 *4100/TN $128.84 07/04/2023 3:53 pm 60524090 00 83220 640 -MI -MIXED RECYCLING 074 $0.00/TN $0.00 07/04/2025 4:18 pm 80524109 06 85191 330 -TR -TRASH 3.57 $42.00/TN $149.94 07/04/2023 4:33 pm 80524112 06 79583 190 -GR -GARBAGE 1525 $42.80/TN $840.50 07/04/2023 4:39 pm 80524118 OO 56814 640'M|'M|XEDRECYCL|NG 0.11 $0.00TN $0.00 07/04C2023 4:42 pm 60524118 OO 70473 190-GR-GAR8AGE 2.10 $42.00/TN $9072 xwount: B00140 Page om45 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334250310 rMll' / 1l Invoice Number: 17605 Invoice Date* 7/31/23 Due Date: 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/04/2023 4:43 pm 60524119 06 79644 190 -GR -GARBAGE 2.84 $42.00/TN $119.28 07/04/2023 4:45 pm 60524121 06 81171 190 -GR -GARBAGE 13.43 $42.00/TN $564,06 07/04/2023 4:53 pm 60524122 06 72790 190 -GR -GARBAGE 11.84 $42.00/TN $497,28 07/05/2023 7:01 am 60524126 06 62892 330 -TR -TRASH 1.31 $42.00/TN $55.02 07/05/2023 7:06 am 60524129 06 79556 640 -MI -MIXED RECYCLING 0.25 $0.00/TN $0.00 07/05/2023 7:07 am 60524131 06 64717 190 -GR -GARBAGE 13.14 $4200/TN $551.88 07105/2023 7:46 am 60524172 06 70441 560 -CP -COMMERCIAL PAPER 2.33 $UUM $0.00 07/05/2023 7:57 am 60524178 06 70310 190 -GR -GARBAGE 13.77 $42.00/TN $578.34 07/05/2023 8:25 am 60524212 06 79556 640 -MI -MIXED RECYCLING 0.13 $0.00/TN $0.00 07/05/2023 8:27 am 60524216 06 81624 190 -GR -GARBAGE 7.45 $42.00/TN $312.90 07/05/2023 8:35 am 60524226 06 72152 190 -GR -GARBAGE 14.21 $42.00/TN $596.82 07/05/2023 8:39 am 60524228 06 62892 330 -TR -TRASH 1.67 $42.00/TN $70.14 07/05/2023 8:51 am 40309221 04 62893 190 -GR -GARBAGE 12.56 $42.00/TN $527.52 07/05/2023 9:28 am 60524274 06 70430 330 -TR -TRASH 2.18 $42.00/TN $91.56 07/05/2023 9:28 am 60524275 06 70310 190 -GR -GARBAGE 1.25 $42.001TN $52.50 07/05/2023 9:59 am 60524290 06 64717 330 -TR -TRASH 1,97 $42.00/TN $82.74 07/05/2023 10:10 am 60524304 06 62892 190 -GR -GARBAGE 8,53 $42.001TN $358.26 07/05/2023 10:23 am 60524317 06 79556 640 -MI -MIXED RECYCLING 0.36 $0.001TN $0.00 07/05/2023 10:26 am 60524320 06 70423 330 -TR -TRASH 3.10 $42.001TN $130.20 07/05/2023 10:30 am 60524324 06 330 -TR -TRASH 3.73 $42,00/TN $156.66 07/05/2023 10:52 am 60524344 06 70441 560 -CP -COMMERCIAL PAPER 3.10 $0A0/TN $0.00 07/05/2023 11:05 am 60524353 06 62893 190 -GR -GARBAGE 5.89 $42.00/TN $247.38 07/05/2023 11:16 am 60524362 06 70462 330 -TR -TRASH 1.16 $42.00/TN $48.72 07/0512023 11:24 am 60524371 06 81624 190 -GR -GARBAGE 6.26 $42.00/TN $262.92 07/0512023 11:26 am 60524372 06 62892 140 -BD -BUILDING DEBRIS 4.83 $60.00/TN $289.80 07/05/2023 11:31 am 60524378 06 64717 330 -TR -TRASH 4.18 $42.00/TN $175.56 07/05/2023 11:33 am 60524380 06 72152 190 -GR -GARBAGE 11.92 $42.00[rN $500.64 07/05/2023 11:43 am 60524389 06 79583 190 -GR -GARBAGE 4.36 $42.00/TN $183.12 07/05/2023 11:48 am 60524397 06 70310 190 -GR -GARBAGE 7.25 $42.00/TN $304.50 07/05/2023 11:50 am 60524401 06 70423 140 -BD -BUILDING DEBRIS 1.66 $60.00/TN $99.60 07/05/2023 12:15 pm 60524420 06 72806 190 -GR -GARBAGE 0.78 $42.00/TN $32.76 07/05/2023 12:43 pm 60524448 06 70430 330 -TR -TRASH 1.73 $42.00/TN $72,66 07/05/2023 1:52 pm 60524505 06 79583 190 -GR -GARBAGE 0.86 $42.00/TN $36.12 07/05/2023 1:52 pm 60524508 06 62892 140 -BD -BUILDING DEBRIS 2.90 $60.00/TN $174,00 Account 800140 Page 7 of 45 1061 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FIL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334250310 Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: 800140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 070512023 1:56 pm 60524510 06 70423 330 -TR -TRASH 141 $4200/TN $5922 0705/2023 2:27 pm 60524541 06 70441 190-GR-GAR0ABE 0,34 $42.00/TN $14.28 07002023 7:02 am 80524685 06 62882 640 -MI -MIXED RECYCLING 0.24 $0.00TN $0.00 070612023 7:02 am 60514686 OG 70423 330 -TR -TRASH 0.38 $42.007FN $15.98 070612023 7:28 am 60524726 06 65187 330'TR-TRASH 3.07 $42.O0TN $128.94 07/06/2023 7:41 am 60524744 06 58786 330'TR-TRA8H 4.39 $42.00/TN $184.38 07/06/2023 7:42 am 80524745 OO 70310 330-TR-TRA8H 3.16 $42.00TN $132.72 0706/2023 7:43 am 80524747 OG 64717 330-TR-TRAGH 1.37 $42.00TN $57.54 07002023 7:46 am 60524753 08 81624 190 -GR -GARBAGE 1022 $42D0TN $429.24 070612023 8:01 am 68524768 06 70441 190 -GR -GARBAGE 10.98 $42.00TN $461.58 0706/2023 8:03 am 60524770 O@ 62892 190 -GR -GARBAGE 4.48 $42.00[TN $108.16 0706/2023 8:11 am 60524779 OG 79556 640 -MI -MIXED RECYCLING 1.19 $D.U0TN $0.00 0706/2023 8:19 am 80524791 08 70470 330-TR-TRA8H 3,46 $42.O0/TN $145M 070612023 8:22 am 60524784 09 70423 330-TR-TRAGH 723 $42.08/TN $303.66 07002023 8!23 am 60524795 06 72152 190 -GR -GARBAGE 1074 $42.00TN $451,08 0706/2023 8:37 am 60524817 06 70413 640 -MI -MIXED RECYCLING 0.87 $0MITN *D.UO 0706/2023 8:38 am 60524819 06 83220 640 -MI -MIXED RECYCLING 0.94 $0.00TN $0.00 0708/2023 8:52 am 80524841 06 62892 190-GR-GAR8AGE 243 $42.00/TN $102.06 07/0EV2033 9:00 am 60524849 00 64717 190-GR-GAR8AGE 4.09 $42.0O/TN $17178 07/06/2023 9:01 am 00524851 06 56785 330-TR-TRAGH 4.66 $42.00/TN $19572 07002023 9:03 am 60524853 OO 70310 560 -CP -COMMERCIAL PAPER 0.61 $O.O0/TN $0.00 07/0612023 9:12 am 60524862 08 81171 190 -GR -GARBAGE 10.49 $42.00/TN $440.58 07002023 9:19 am 80524868 OG 70423 330 -TR -TRASH 3.63 $42.00/TN $152.46 07002023 9:40 am 80524888 OG 70500 330 -TR -TRASH 2.82 *42.00TN $118.44 0706/2023 9:57 am 60524808 08 58814 640 -MI -MIXED RECYCLING 0.89 $0.00TN $0.00 07002023 9:57 am 60524897 OG 70470 330 -TR -TRASH 4.63 $4100/TN $194.46 07002023 10:04 am 80524901 OG 62892 330 -TR -TRASH 4.73 $42.007FN $198.66 0706/2023 M31 am 60524924 OG 01624 190 -GR -GARBAGE 11.81 $42.00/TN $496M 0706/2023 10:37 am 80524933 00 56785 330 -TR -TRASH 479 $42.00/TN $201.18 87002023 10:42 am 88524837 OO 72808 190 -GF -GARBAGE 5.68 $42.00/TN $234.36 07806/2023 10:43 am 80524839 OB 79556 640 -MI -MIXED RECYCLING 1.33 *0.00/TN $0.00 0706/2023 10:43 am 80524840 06 70423 330 -TR -TRASH 2,35 $42.O0TN $98.70 07002023 10:44 am 60524941 OS 70441 190 -GR -GARBAGE 11.37 $42.001TN $477.54 0706/2023 10:46 am 80524843 OG 64717 190-GR'8ARBAGE 4.20 $42.O0TN *176.40 A=unt B00140 Page «of 45 P.O.Solid Waste Authority of Palm Beach County INVOICE Box 2460 ~ Invoice Number: 17605 West Palm Beach, FL33418~4G93 ' Invoice Date: 781/23 Due Date: 8/31/23 (561) 640-4000 Call Accounts Receivable $odiscuss this bill Account Number: B00140 CITY OF BOYNTONBE4CH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 P.O. Box 24693 BOYNTONBEACH, FL33425O310 West Palm Beach, FL3341O-4GQ3 Invoice Note: Tipping Fees Dame Time Tran # Site Truck Description Net Rah/ Amount 07/0612023 10:47 am 00524944 08 79644 190-GF-GARB4GE 14.21 $42.00TN $596.82 07/0612023 11:10 am 60524962 DG 70413 640 -MI -MIXED RECYCLING 1.02 $0.D0M $O.0O 0706/2023 11:26 am 60524979 08 85187 330-TR-TRAGH 4.30 $42001TN $180.60 0706/2023 11:26 am 60524981 06 70470 330-TR-TRA8H 3.74 $42.00TN *157.08 0706/2023 11:30 am 00524984 OO 62892 140 -BD -BUILDING DEBRIS 1.73 $60.00TN $103.80 0706/2023 11:30 am 80524885 OO 70430 330 -TR -TRASH 3.97 $42.00TN $168.74 07/06/2023 11Mam 60525006 OO 83235 330 -TR -TRASH 3.71 $42M/TN $155.02 07/06V2023 11:55 am 60525014 OO 81624 198 -BR -GARBAGE 4.82 $42M/TN $206,64 0706/2023 11:59 am 60525017 OG 70423 330 -TR -TRASH 3.82 $42.00/TW $16044 0706/2023 12:01 pm 80525020 06 83220 640 -MI -MIXED RECYCLING 8.84 $0.00/TN $0.00 0708/2023 12:03 pm 60525022 08 70462 180 -GR -GARBAGE 8.89 $42.00/TN $415.38 0706/2023 12:12 pm 60525033 OG 58765 330 -TR -TRASH 5.10 *42.00/TN *214.20 07/06/2023 12:22 pm 60525040 OG 70310 190-GF-BARBAGE 4.18 $42.001TN $175.58 07/06/2023 12:52 pm 80525065 06 62892 560 -CP -COMMERCIAL PAPER 0.98 $O.00JTN *0.00 07/06/2023 1:15 pm 60525084 08 78556 640 -MI -MIXED RECYCLING 1.21 $O.O0TN $0.00 07/06C2023 1:15pm 60525085 OG 70500 330 -TR -TRASH 3.78 *42.00TN $15836 07/06/2023 1:17pm 60525007 06 70470 830-TR'TRASH 3.60 *42.00TN $151.20 07/08/2023 1:24pm 60525095 06 70310 560 -CP -COMMERCIAL PAPER 1.04 $0.00TN $0.00 07/06/2023 1:56 pm 80525125 06 62892 330-TR'TRASH 3.75 $42.00/TN $157.50 07/06/2023 1:59 pm 60525129 06 70462 190-GR-G4R8AGE 271 $42.00/TN $11102 07/06/2023 2:04 pm 60525134 OG 70423 330 -TR -TRASH 4.01 $42.00TN $168.42 07/06/2023 2:04 pm 60526135 06 83235 190-GR-GARB&GE 1.13 *42.007N $47,48 07/06/2023 2:08 pm 60525141 08 79583 190 -GR -GARBAGE 14.49 $42.00TN $608.58 07/06/2023 2:10 pm 80525145 06 56785 330 -TR -TRASH 4.22 $42.00TN $177.24 0706/2023 2:12 pm 60525148 06 81171 190 -GR -GARBAGE 9.88 $42.00/TN $414.96 0706/2023 2:16 pm 60525151 mS 65187 330 -TR -TRASH 3.83 $42.QO/TN $165.06 0706/2023 2:26 pm 60525160 OG 64717 330 -TR -TRASH 0.46 $42D0/TN $19.32 0706/2023 2:33 pm 60525188 UO 83220 640 -MI -MIXED RECYCLING 0.77 $0.00/TN $0.00 0706/2023 2:59 pm 60525189 06 72790 190-GR-GAR8AGE 14.50 *42.00/TN *GOADO 0706/2023 3:00 pm 80525181 OG 70470 350 -TR -TRASH 3.67 *42.00/TN $154.14 0706/2023 3:06 pm 60525200 DG 70423 330-TR-TRA8N 1.65 $42.00/TN $69.30 07002023 3:12| m 60525206 OG 70413 640 -MI -MIXED RECYCLING 0.44 $0,00/TN $0.00 0706/2023 3:15 pm 80525209 06 79556 640 -MI -MIXED RECYCLING 023 $0.00/TN *V.VO 07002023 3:16 pm 60525210 OG 79844 180-GR-GARBABE 922 $42.00TN $387,24 Account: B00140 Page mm45 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, FL 33416-4693 (561) 640-4000 Invoice Date: 7/31123 Due Date: 8/31/23 Mg Mt j , M Call Accounts Receivable to discuss this bill Account Number: B00140 .............. CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O, Box 24693 BOYNTON BEACH, FL 334260310 West Palm Beach, FL 33416-4693 Account: B00140 Page 10 of 45 1064 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/06/2023 3:21 pm 60525214 06 72806 190 -GR -GARBAGE 5.19 $42.00/TN $217.98 07/06/2023 3:43 pm 60525241 06 70430 330 -TR -TRASH 3,05 $42.00/TN $128.10 07/06/2023 4:17 pm 60525270 06 70299 190 -GR -GARBAGE 7.06 $42.00/TN $296.52 07/06/2023 4:18 pm 60525271 06 79583 190 -GR -GARBAGE 2.39 $42.001TN $100.38 07/06/2023 4:19 pm 60525273 06 70500 140 -BD -BUILDING DEBRIS 3.42 $60.00/TN $205.20 07/06/2023 4:35 pm 60525290 06 56765 330 -TR -TRASH 4.87 $42,00/TN $204.54 07/06/2023 4:37 pm 60525291 06 81171 190 -GR -GARBAGE 4.53 $42.00/TN $190.26 07/06/2023 4:41 pm 60525293 06 65191 330 -TR -TRASH 4.35 $42.00/TN $182.70 07/06/2023 5:00 pm 60525307 06 65187 330 -TR -TRASH 4.02 $42.00/TN $168.84 07/07/2023 7:00 am 60525309 06 72152 190 -GR -GARBAGE 10.34 $42.00/TN $434.28 07/07/2023 7:01 am 60525310 06 70423 330 -TR -TRASH 0.90 $42.00/TN $37.80 07/07/2023 7:02 am 60525311 06 62892 140 -BD -BUILDING DEBRIS 6.55 $60.00/TN $393,00 07/07/2023 7:23 am 60525333 06 70441 190 -GR -GARBAGE 11.09 $42.00/TN $465.78 07/07/2023 7:30 am 60525341 06 81624 190 -GR -GARBAGE 10.93 $42.00/TN $459.06 07/07/2023 7:43 am 60525352 06 64717 330 -TR -TRASH 5,32 $42.00/TN $223,44 07/07/2023 7:45 am 60525355 06 62892 140 -BD -BUILDING DEBRIS 6.61 $60.00/TN $396.60 07/07/2023 7:59 am 60525369 06 70423 330 -TR -TRASH 0.76 $42.00rrN $31.92 07/07/2023 8:01 am 60525374 06 70310 330 -TR -TRASH 1.68 $42.00rrN $70.56 07/0712023 8:01 am 60525376 06 70500 330 -TR -TRASH 4.62 $42.00/TN $194.04 07/07/2023 8:24 am 60525405 06 62893 190 -GR -GARBAGE 13.12 $42.00/TN $551.04 07/07/2023 8:52 am 60525445 06 61041 330 -TR -TRASH 5.11 $42.00/TN $214.62 07/07/2023 9:03 am 60525457 06 70423 330 -TR -TRASH 0.71 $42.00/'FN $29.82 07/07/2023 9:07 am 60525460 06 62892 140 -BD -BUILDING DEBRIS 2.70 $60.001TN $162.00 07/07/2023 9:24 am 40310107 04 81624 190 -GR -GARBAGE 8.75 $42.00/TN $367.50 07/07/2023 9:37 am 60525483 06 70442 190 -GR -GARBAGE 2.34 $42.00/TN $98.28 07/07/2023 9:40 am 60525485 06 70441 190 -GR -GARBAGE 10.13 $42M/TN $425.46 07/07/2023 9:43 am 60525491 06 62892 330 -TR -TRASH 2.10 $42.00/TN $88.20 07/07/2023 9:54 am 60525506 06 70310 330 -TR -TRASH 1.82 $42.00/TN $76.44 07/07/2023 10:07 am 60525523 06 70470 330 -TR -TRASH 2.88 $42.00/TN $120.96 07/0712023 10:14 am 60525532 06 70423 330 -TR -TRASH 0.11 $42.00/TN $10.00 07/07/2023 10:14 am 60525533 06 64717 190 -GR -GARBAGE 8.79 $42.00/TN $369.18 07/07/2023 10:18 am 60525538 06 83220 640 -MI -MIXED RECYCLING 1.38 $0.00/TN $0.00 07/07/2023 10:20 am 60525541 06 70462 190 -GR -GARBAGE 9.32 $42.00/TN $391.44 07/07/2023 10:27 am 60525547 06 65187 330 -TR -TRASH 4.15 $42.00fTN $174.30 Account: B00140 Page 10 of 45 1064 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, FL 33416-4693 (561) 640-4000 Invoice Date: 7/31/23 Due Date: 8/31/23 Call Accounts Receivable to discuss this bill �1 �" Account Number: B00140 . .................................. ... .............. ............. CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FL 334250310 West Palm Beach, FL 334164693 Account 800140 Page 11 of 45 1065 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/07/2023 10:27 am 60525549 06 79556 640 -MI -MIXED RECYCLING 1.36 $0.001TN $0.00 07/07/2023 10:33 am 60525553 06 62893 190 -GR -GARBAGE 9.11 $42.00rrN $382.62 07/0712023 10:37 am 60525556 06 70430 330 -TR -TRASH 3.63 $42.00/TN $152.46 07/07/2023 10:47 am 60525563 06 72806 190 -GR -GARBAGE 6,22 $42.00/TN $261.24 07/07/2023 11:10 am 60525581 06 70413 190 -GR -GARBAGE 1.10 $42.00/TN $46.20 07/07/2023 11:13 am 60525586 06 61041 330 -TR -TRASH 4.99 $42.00rrN $209.58 07/07/2023 11:14 am 60525588 06 70310 140 -BD -BUILDING DEBRIS 3.93 $60.001TN $235.80 07/07/2023 11:24 am 60525598 06 62892 190 -GR -GARBAGE 8.27 $42.00/TN $347.34 07/07/2023 11:25 am 60525602 06 79644 190 -GR -GARBAGE 9.95 $42.00/TN $417.90 07/07/2023 11:34 am 60525610 06 70423 140 -BD -BUILDING DEBRIS 3.07 $60.00/TN $184.20 07/07/2023 11:59 am 60525631 06 70470 330 -TR -TRASH 2.45 $42.00rrN $102.90 07/07/2023 12:01 pm 60525633 06 64717 190 -GR -GARBAGE 4.60 $42.001TN $193.20 07107/2023 12:10 pm 60525637 06 72790 190 -GR -GARBAGE 12.90 $42.001TN $541.80 07/07/2023 12:12 pm 60525642 06 70441 190 -GR -GARBAGE 9.30 $42.001TN $390.60 07/07/2023 12:21 pm 60525653 06 79583 190 -GR -GARBAGE 14.78 $42.00rrN $620.76 07/07/2023 12:25 pm 60525659 06 70500 330 -TR -TRASH 5.00 $42.00/TN $210.00 07/07/2023 12:30 pm 60525667 06 81624 190 -GR -GARBAGE 8.26 $42.001rN $346.92 07/0712023 12:42 pm 60525678 06 70423 140 -BD -BUILDING DEBRIS 0.88 $60.001rN $52.80 07/07/2023 12:50 pm 60525685 06 70442 190 -GR -GARBAGE 6.23 $42.001rN $261,66 07/07/2023 1:03 pm 60525698 06 79556 640 -MI -MIXED RECYCLING 1.05 $0.001TN $0.00 07/07/2023 1:29 pm 60525717 06 70413 640 -MI -MIXED RECYCLING 0.63 $0.00/TN $0.00 07/07/2023 1:33 pm 60525723 06 64717 190 -GR -GARBAGE 3.91 $42.001TN $164.22 07/07/2023 1:42 pm 60525731 06 65187 330 -TR -TRASH 1.86 $42.00rrN $78.12 07/0712023 1:44 pm 60525733 06 62893 190 -GR -GARBAGE 16.10 $42.00/TN $676.20 07/07/2023 2:04 pm 60525754 06 70423 140 -BD -BUILDING DEBRIS 2.40 $60.00/TN $144.00 07/0712023 2:22 pm 60525772 06 81171 190 -GR -GARBAGE 13.60 $42.00rrN $571.20 07/07/2023 2:44 pm 60525787 06 83220 640 -MI -MIXED RECYCLING 1.48 $0,00rrN $0.00 07/0712023 2:56 pm 60525803 06 70500 330 -TR -TRASH 2.39 $42.00rrN $100.38 07/07/2023 3:08 pm 60525812 06 64717 190 -GR -GARBAGE 17.05 $42.001TN $716.10 07/07/2023 3:20 pm 60525832 06 79556 640 -MI -MIXED RECYCLING 1.07 $0.00/TN $0.00 07/07/2023 3:26 pm 60525837 06 62892 330 -TR -TRASH 0.73 $42.00/TN $30.66 07/07/2023 3:28 pm 60525840 06 70430 330 -TR -TRASH 3.73 $42.00[TN $156.66 07/07/2023 3:35 pm 60525845 06 62893 190 -GR -GARBAGE 5.90 $42.00/TN $247.80 07/07/2023 3:45 pm 60525852 06 70462 190 -GR -GARBAGE 7.00 $42.00/TN $294.00 Account 800140 Page 11 of 45 1065 Solid Waste Authority mfPalm Beach County INVOICE P.CIBox 246g ~ Invoice Number: 17606 West Palm Beach, FIL3341G-4893 Invoice Date: 7/31/23 Due DueDate: 031/23 Amount: B00140 Page 12of 45 Call Accounts Receivable to discuss this bill Account Number: B00140 ____----_ CITY OF BOYNTON BEACH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 PD.Box 24Og3 BOYNTONBEACH, FL334260310 West Palm Beach, FL33416-4693 Invoice Note: Tipping Fees Date Time Trao# Site Truck Description Net Rate Amount 07/07/2023 4:14pm 60525$84 06 72806 180 -GR -GARBAGE 5.89 $42.00/TN $247.38 070712023 4:44 pm 00525813 &B 79583 180^GR-BARBABE 6.52 $42.00/TN $273.84 0707/2023 4:47 pm 60525919 OG 70413 640^M|~K8|XEDRECYCL|NQ 1.51 $0.00TN $0.00 0707/2023 4:48 pm 60525822 08 65187 330 -TR -TRASH 4.01 $4ZD07N *168.42 0707/2023 4:51 pm 60525923 08 81171 190-GR-GARBA6E 7.31 $42.00TN $307.02 0707/2023 4:55 pm 60525925 08 79844 190-BR-GARBA6E 1220 $42.00TN $51140 07002023 7:00 am 60525941 06 70423 190 -GR -GARBAGE 12.22 $42.UW7N $51324 0708/2023 7:05 am 60525948 06 70470 330 -TR -TRASH 2.51 $42.00TN $10542 07/08/2023 7:07 am 00525951 06 70500 350-V -VEGETATION 5.31 $35.00TN *185.85 07/08/2023 7:08 am 60525854 06 61041 330-TR-TFASH 5.32 *42.00TN $223.44 07/002023 T22 am 80525973 06 72790 100-GR-GARBABE 1132 $42.00/TN $475.44 07002023 7:35 am 60525985 OG 81624 190 -GR -GARBAGE 1176 $42.00/TN $493,92 07002023 8:23 am 40310444 04 62803 190 -GR -GARBAGE 13.14 $42.00/TN $551M 07/002023 8:58 am 60526056 06 70470 330 -TR -TRASH 3.19 $42.00TN $133.98 07002023 9:19 am 60526080 08 70423 140 -BD -BUILDING DEBRIS 6.28 $60.00TN $376.80 07002023 9:44 am 40310489 04 62898 190 -GR -GARBAGE 5.46 $42.00TN $228.32 07002023 9:46 am 80526096 08 70500 330-TR-TRA8H 3.02 $42.00/7N *128.84 07/08/2023 9:46 am 60528098 08 70500 140-TA-UNTARPEDLOAD 1.00 $10.00/EA $10.00 0708/2023 9:48 am 60528100 06 81824 180 -GR -GARBAGE 9.01 $42.00/TN $378.42 07002023 9:59 am 60526108 08 61041 330 -TR -TRASH 528 $42,007rN $22118 0708/2023 10:01 am 60526108 08 85187 330 -TR -TRASH 3.80 $42.00/TN $159.60 0708/2023 10:39 am 60528153 08 70423 140 -BD -BUILDING DEBRIS 3.44 $60.00/TN $206.40 07X08/2023 11:12 am 80526180 06 72806 330-TR-TRAGH V.8V $42.00/TN $33.60 0708/2023 11:16 am 80526182 00 70500 140-T74UNTARPEOL0AD 1.00 $10.00EA $10.00 07/08/2023 11:16 am 80526182 06 70500 330 -TR -TRASH 6.06 $42.00TN $254.52 07/08/2023 11:22 am 60526187 OG 70430 330 -TR -TRASH 2.26 *42.00/TN $94.92 07/08/2023 11:31 am 60520188 OG 70423 330-TR'TRASH 0.35 $4200/TN $1470 07/10/2023 7:00 am 60526260 OG 62892 330 -TR -TRASH 0.02 *42.00TN $28.04 07/10/2023 7:01 am 60526261 06 70423 640 -MI -MIXED RECYCLING 0.27 $0.00TN $0.00 07/10/2023 7:31 am 60526304 08 81824 190-SR-6ARB&GE 14.88 $42.00TN *624,98 07/102023 7:33 am 60528308 OG 70441 190-GR-GARBAQE 1372 $42.VOfTN $570.24 07/10/2023 7:34 am 80526308 08 70310 180 -GR -GARBAGE 8.24 $42.00TN $348.08 07/10/2023 7:46 am 60528319 06 64717 190 -GR -GARBAGE 3.84 $42.001TN $152M 07/10/2023 7:49 am 80526323 OG 81041 330-TR-TRAGH 5.17 $42.00TN $217.14 Amount: B00140 Page 12of 45 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, FL 33416-4693 (561) 640-4000 Invoice Date: 7/31/23 Due Date: 8/31/23 Amount 800140 Page 13 of 45 1067 Call Accounts Receivable to discuss this bill Account Number: .............. B00140 CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FL 334250310 West Palm Beach, FL 33416-4693 .. .. . . ................ . Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/10/2023 7:59 am 60526334 06 72152 190 -GR -GARBAGE 11.96 $42.00rrN $502.32 07/10/2023 7:59 am 60526336 06 65187 330 -TR -TRASH 2.70 $42.00rrN $113.40 07/10/2023 8:00 am 60526338 06 83235 640 -MI -MIXED RECYCLING 0.93 $0.00/TN $0.00 07/10/2023 8:02 am 60526340 06 70423 140 -BD -BUILDING DEBRIS 7.99 $60.00/TN $479.40 07/10/2023 8:30 am 60526381 06 72790 190 -GR -GARBAGE 5.49 $42.00/TN $230.58 07/10/2023 8:33 am 60526383 06 70310 190 -GR -GARBAGE 7.04 $42.001TN $295.68 07/10/2023 8:40 am 60626391 06 70470 330 -TR -TRASH 4.36 $42.00/TN $183.12 07/10/2023 9:00 am 60526408 06 70423 190 -GR -GARBAGE 1.12 $42.001TN $47,04 07/10/2023 9:07 am 60526412 06 64717 190 -GR -GARBAGE 2.69 $42.00/TN $112.98 07/10/2023 9:07 am 60526413 06 62892 190 -GR -GARBAGE 6.62 $42.00/TN $278.04 07/10/2023 9:28 am 40310764 04 81624 190 -GR -GARBAGE 7.95 $42.001rN $333.90 07/10/2023 9:34 am 60526447 06 79556 640 -MI -MIXED RECYCLING 1.26 $0.00/TN $0.00 07/10/2023 9:38 am 60526451 06 70413 640 -MI -MIXED RECYCLING 1.49 $0.00/TN $0.00 07/10/2023 9A4 am 60526455 06 61041 330 -TR -TRASH 5.48 $42.00/TN $230,16 07/10/2023 9:45 am 60526456 06 70423 190 -GR -GARBAGE 1.01 $42.00/TN $4142 07/10/2023 9:47 am 60526458 06 70500 330 -TR -TRASH 3,43 $42.00/TN $144.06 07/10/2023 9:55 am 60526472 06 83220 640 -MI -MIXED RECYCLING 1.56 $0.00/TN $0.00 07/1012023 10:06 am 60526481 06 72152 190 -GR -GARBAGE 839 $42.00/TN $369.18 07/10/2023 10:07 am 60526482 06 70310 190 -GR -GARBAGE 8.44 $42.00/TN $354.48 07/10/2023 10:11 am 60526484 06 70430 330 -TR -TRASH 2.78 $42.00/TN $116.76 07/10/2023 10:13 am 60526486 06 62892 190 -GR -GARBAGE 7.52 $42.001TN $315.84 07/10/2023 10:18 am 60526490 06 81171 190 -GR -GARBAGE 14.06 $42.00/TN $590.52 07/10/2023 10:21 am 60526492 06 64717 190 -GR -GARBAGE 0.76 $42.00/TN $31.92 07/10/2023 10:29 am 60526505 06 70441 190 -GR -GARBAGE 12.54 $42.00/TN $526.68 07/10/2023 10:30 am 60526506 06 70423 190 -GR -GARBAGE 4.06 $42.00/'TN $170.52 07/10/2023 10:40 am 60526511 06 70470 330 -TR -TRASH 3.64 $42.001TN $152.88 07/10/2023 10:59 am 60526526 06 65187 330 -TR -TRASH 4.66 $42.00/TN $195.72 07/10/2023 11:07 am 60526533 06 62892 190 -GR -GARBAGE 9.96 $42.00/TN $418.32 07/10/2023 11:08 am 60526534 06 79644 190 -GR -GARBAGE 1194 $42.00/TN $585.48 07/10/2023 11:09 am 60526537 06 70310 560 -CP -COMMERCIAL PAPER 1.02 $0.00/TN $0.00 07/10/2023 11:21 am 60526548 06 79583 190 -GR -GARBAGE 13.49 $42.00/TN $566.58 07/10/2023 11:37 am 60526560 06 70423 190 -GR -GARBAGE 9.29 $42.001TN $390.18 07/10/2023 11:39 am 60526561 06 70500 330 -TR -TRASH 2.05 $42.00/TN $86.10 07/10/2023 11:39 am 60526562 06 61041 330 -TR -TRASH 4.18 $42.00/TN $175,56 Amount 800140 Page 13 of 45 1067 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, Fl- 33416-4693 (561) 640-4000 Invoice Date: 7/31/23 Due Date: 8/31/23 Call Accounts Receivable to discuss this bill Account Number: 800140 . ........... - .......... . . . . . . ......................... CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FL 334260310 West Palm Beach, FL 33416-4693 . . . ........................... . . Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/10/2023 11:45 am 60526570 06 64717 190 -GR -GARBAGE 5.05 $42.00/TN $212.10 07/10/2023 11:47 am 60526574 06 72152 190 -GR -GARBAGE 11,54 $42.001TN $484,68 07/10/2023 11:53 am 60526579 06 81624 190 -OR -GARBAGE 1236 $42.00/TN $519.12 07/10/2023 12:02 prn 60526585 06 70310 190 -GR -GARBAGE 3.99 $42.00/TN $167.58 07/10/2023 12:15 prn 60526599 06 72806 190 -GR -GARBAGE 1.48 $42.00/TN $62.16 07/10/2023 12:20 prn 60526604 06 62892 190 -GR -GARBAGE 1.15 $42.00/TN $48.30 07/10/2023 12:22 prn 60526606 06 70462 190 -GR -GARBAGE 12.77 $42.00/TN $536.34 07/10/2023 12:33 pm 60526613 06 R 330 -TR -TRASH 3.48 $42.00/TN $146.16 07/10/2023 1:04 prn 60526638 06 64717 330 -TR -TRASH 1.90 $42.00frN $79.80 07/1012023 1:05 prn 60526639 06 62894 190 -GR -GARBAGE 9.43 $42.00/TN $396.06 07/10/2023 1:10 prn 60526646 06 70441 190 -GR -GARBAGE 8.35 $42.00/TN $350.70 07/10/2023 1:24 pm 60526663 06 R 330 -TR -TRASH 3.13 $4100/TN $131.46 07/1012023 1:28 prn 60526667 06 79556 640 -MI -MIXED RECYCLING 1.08 $0.00/TN $0.00 07/10/2023 1:40 pm 60526674 06 62893 560 -CP -COMMERCIAL PAPER 4.12 $0.00/TN $0.00 07/10/2023 1:44 prn 60526681 06 70413 640 -MI -MIXED RECYCLING 1.16 $0.00/TN $0.00 07/10/2023 1:47 pm 60526683 06 70500 330 -TR -TRASH 2.31 $42.001TN $97.02 07/10/2023 1:50 prn 60526686 06 61041 330 -TR -TRASH 5.22 $42.00/TN $219.24 07/10/2023 1:54 pm 60526688 06 83220 640 -MI -MIXED RECYCLING 1.30 $0.00/TN $0.00 07/10/2023 2:00 pm 60526696 06 70423 140 -BD -BUILDING DEBRIS 4.31 $60.001rN $258.60 07110/2023 2:05 prn 60526701 06 70310 330 -TR -TRASH 4.19 $42,00rrN $175.98 07/10/2023 2:08 pm 60526705 06 65187 330 -TR -TRASH 4.17 $42,00/TN $175.14 07/10/2023 2:16 pm 60526711 06 62892 190 -GR -GARBAGE 3.05 $42.00/TN $128.10 07/10/2023 2:30 prn 60526724 06 70430 330 -TR -TRASH 3.84 $42.00rrN $161.28 07/10/2023 2:34 pm 60526727 06 64717 330 -TR -TRASH 9.39 $42.00rrN $394.38 07/10/2023 2:37 pm 60526731 06 81624 190 -GR -GARBAGE 10.57 $42.00rrN $443.94 07/10/2023 2:38 pm 60526732 06 72806 190 -GR -GARBAGE 0.40 $42.001FN $16.80 07/10/2023 2:55 pm 60526749 06 62893 190 -GR -GARBAGE 4.55 $42.00rrN $191.10 07/10/2023 3:11 pm 60526763 06 70423 190 -GR -GARBAGE 5.12 $42.001rN $215.04 07/10/2023 3:20 pm 60526772 06 72790 190 -GR -GARBAGE 14.23 $42.00/TN $597.66 07/10/2023 3:24 pm 60526777 06 70470 330 -TR -TRASH 3.66 $42.00/TN $153.72 07/10/2023 3:26 pm 60526780 06 62892 330 -TR -TRASH 1.29 $42.001TN $54.18 07/1012023 3:54 pm 60526804 06 75393 190 -GR -GARBAGE 15.76 $42.00/TN $661,92 07/10/2023 4:08 pm 60526820 06 70413 640 -MI -MIXED RECYCLING 0.59 $0.00/TN $0.00 07/10/2023 4:10 pm 60526822 06 70462 190 -GR -GARBAGE 6.36 $42.00/TN $267,12 Account: B00140 Page 14 of 45 1068 Solid Waste Authority of Palm Beach County P.{}.Box 24683 West Palm Beach, FL33416-46A3 (561) 640-4000 Call Accounts Receivable todiscuss this bill CITY OF8DYNTOWBEACH PO BOX 310 BOYNTON BEACH, FL 334250310 Invoice Number: 17605 Invoice Date, 7/31/23 Due Date: 801/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Net Rate Amount 07Y10/2023 4:11 pm 60528823 06 62894 190'GR-BARBAGE 4.32 $42.007FN $181.44 0Y102023 4:23 pm 60526834 06 79644 190-GR-BARBAGE 13.54 $42.007N $568.88 07/102023 4:27 pm 60526840 06 61041 330 -TR -TRASH 2.99 $42.00!TN *125.58 07Y102028 4:42 pm 80526865 06 81171 190-GR-GAR8AGE 13.12 $42.00fTN *551.04 07Y102023 4:46 pm 60526864 OS 83220 640 -MI -MIXED RECYCLING 0.83 $0.00TN *0.00 07Y102023 4:56 pm 80526877 08 62803 190'8R -GARBAGE 2.82 $42.00TN $97.44 07/102023 4:57pm 80528880 06 65187 330 -TR -TRASH 2.80 $42.00TN $117.80 07Y102023 4:57 pm 60526881 OG 65191 330 -TR -TRASH 1.81 $42.001TN $76,02 07/11/2023 7:01 am 60526915 06 82892 190 -GR -GARBAGE 7.03 $42.OV/TN $29U6 07/11/2023 7:04 am 60526918 06 70423 190 -GR -GARBAGE 8.02 $42.00/TN $278.04 07/11/2023 7:06 am 80526920 00 81171 190 -GR -GARBAGE 2.96 $42.00/TN $124.32 07Y11/2023 7:26 am 60526943 06 78558 640 -MI -MIXED RECYCLING 1.40 $0,00TN $0.00 07/11/2023 7:35 am 60526053 06 70441 180 -GR -GARBAGE 11.62 $42,00/TN *483.84 07Y11/2023 7:36 am $0526855 OG 70310 330-TR-TRAQH 1.29 $42.00/TN $54.18 07/11/2023 7:41 am 60526964 DG 04717 330 -TR -TRASH 4.79 $42.00VTN $201.18 07Y11/2023 7:42 am 40311125 04 62893 190-BR-GARBABE 10.17 $42.00/TN $42T14 07/11/2023 7:50 am 80526975 05 82884 190 -GR -GARBAGE 5.33 $42.00/TN $223.86 07/11/2023 8:01 am 60526990 UO 70423 140 -BD -BUILDING DEBRIS 3.70 $60.00/TN $222.00 07/11/2028 8:04 am 60526993 OG 62892 190~GR-6ARBABE 4.95 $42.00/TN $207.90 07/11/2023 8:07 am 60626986 UG 81824 560 -CP -COMMERCIAL PAPER 2,32 $0.00/TN $0.00 07/11/2023 8:27 am 60527017 OG 79644 190 -GR -GARBAGE 1127 $42.VV/TN $473.34 07/11/2023 8:32 am 60527027 OS 61041 330 -TR -TRASH 5,95 $4100/TN $249.90 07/11/2023 8X am 60527033 08 70310 190 -GF -GARBAGE 3.00 $42.00rrN $126.00 07111/2023 9:06 am 60527058 OG 64717 190 -GP -GARBAGE 6,25 $42.00/TN $262.50 07Y11/2023 9:15 am 60527067 08 70423 180 -GR -GARBAGE 3.85 *42.00/TN $10170 87/11/2023 9:15 am 60527068 08 83220 640 -MI -MIXED RECYCLING 1.56 $0.00/TN $0.00 07/11/2023 9:23 am 60527079 06 70413 640 -MI -MIXED RECYCLING 1.47 $O.O0/TN $0.00 07/11/2023 9:27 am 40311190 04 70441 190-GR-BARBAGE 9.19 $42.00/TN $385.98 07/11/2023 9:28 am 60527084 OG 70430 330 -TR -TRASH 4.49 $42.00/TW $188.58 07/11/2023 9:34 am 80527091 06 56765 330 -TR -TRASH 5.48 $42.00/TN $230.58 07/11/2023 9:34 am 60627092 06 62892 330 -TR -TRASH 1.31 $42.00/TN $55.02 07/11/2023 9:35 am 60527093 06 H06 -353,e 330 -TR -TRASH 5,01 $42.00/TN *210.42 07/11/2023 9:43 am 40311200 04 81624 190 -GR -GARBAGE 9.80 $42.00/TN $411.60 07/11/2023 9:56 am 60627114 06 56814 640 -MI -MIXED RECYCLING 1.40 $0.0077N *0.00 xcmunt: 800140 Page mof 45 Solid Waste Authority of Palm Beach County P.{J.Box 24693 West Palm Beach, FL33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOfNTON BEACH PO BOX 310 BOYNTON BEuCH.FIL 334250310 Invoice Number: 17605 Invoice Date: 7/31Q3 Duo Date: 031/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P1lBox 24D03 West Palm Beach, FIL 33416-4693 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Net Rate Amount 07/11/2023 10:24 am 80527135 OO 70423 140 -BD -BUILDING DEBRIS 4.82 $60.00/TN $277.20 07Y11/2023 10:34 am 80527142 OD 62882 320 -TR -TRASH 0.81 *42.00/TN $25M 07/11/2023 10:36 am 80527145 06 R 330 -TR -TRASH 5.95 $42.00/[N *249.90 07/11/2023 10:37 am 60527146 06 79656 640 -MI -MIXED RECYCLING 1D6 $O.00/[N $0.00 07/11/2023 10:66 am 80527187 06 70310 640 -MI -MIXED RECYCLING 0.91 $0.00TN $0.00 07/11/2023 11:09 am 80527176 06 H06 -353,e 330 -TR -TRASH 4.24 $42.00TN *178.08 07/11Q023 11:13mm 40311257 04 64717 330 -TR -TRASH 0.92 $42.00TN $38.84 07/11/2023 11:24 am 60527192 08 62893 190 -GR -GARBAGE 16.G7 $42D0TN $700.14 07/11/2023 11:30 am 60527195 VG 82892 330-TR-TRAGH 1.22 $42.00/TN $5124 07/11/2023 11:31 am 60527197 00 70441 190 -GR -GARBAGE 8.40 $42.00/TN $352.80 07/11/2023 11:34 am 60527189 DO 65191 330 -TR -TRASH 3.42 $4200/TN *143.64 07/11/2023 11:38 am 80527201 OO 70340 190 -GR -GARBAGE 1421 s42.00/TN $596.82 07/11/2023 11:52 am 80527211 OG 70310 140 -BD -BUILDING DEBRIS 3.94 $GV.DO/TN $238.40 07/11/2023 11:53 am 60527212 OG 70423 140 -BD -BUILDING DEBRIS 1.03 $80.00TN *81.80 07/11/2023 11:56 am 60527216 OG 56765 330 -TR -TRASH 5.28 $42.00TN $22176 07911/2023 12:25 pm 80527243 06 84717 190 -GR -GARBAGE 137 $42.00TN $141.54 07/11/2023 12:36 pm 80527258 DG H08-3531 330 -TR -TRASH 5.24 $42.001TW $220.08 07/11/2023 12:39 pm 80527260 DG 70413 640 -MI -MIXED RECYCLING 1.28 $0,00TN $0.00 07/11/2023 12:52 pm 60527274 OG 62892 330 -TR -TRASH 1.83 $42,OU/TN $78.86 07/11/2023 12:57 pm 60527279 08 82893 190 -GR -GARBAGE 5.38 $42.00TN $225.90 07911/2023 1Z58 pm 60527280 OG 83220 640 -MI -MIXED RECYCLING 1.18 $0.007N p0.00 0Y11/2023 1:1Dpm 60527208 OG 01824 190 -GR -GARBAGE 10.49 $42.00TN $440.58 07/11/2023 1:14pm 60527293 06 62894 190 -GR -GARBAGE 6.51 o42.00TN $273.42 07/11/2023 1:15 pm 60527295 08 70482 190 -GR -GARBAGE 11.81 *42.00/TN $496.02 07/11/2023 1:24 pm 60527302 06 72152 190 -GR -GARBAGE 5.04 $42.00/TN $246.28 07/11/2023 1:29 pm 60527309 06 70430 380-TR-TR4SH 3.01 $4200/TN $161M 07/11/2023 1:42 pm 00527326 VG 79556 640 -MI -MIXED RECYCLING 0.80 $0.00/TN *0.00 07/11/2023 2:20 pm 60527356 05 72790 190-GR-GARBABE 15.12 $42MITN $635.04 07/11/2023 2:35 pm 60527368 DO 75393 190-GR'GARBAGE 11.30 $42.00/TN $474.60 07/11Q023 2:39 pm 60527373 OO H06 -353f 330 -TR -TRASH 2.35 $42.00TN $98.70 07Y11/2023 2:39 pm 60527374 OO 81171 10O-GR-GAR8AGE 12.12 *42.00TN $509.04 07Y11/2023 2:47 pm 60527379 DO 83302 330 -TR -TRASH 4.55 $42.00TN $191.10 07Y11/2023 2:54 pm 60527384 OG 64717 1QO-BR-GARBA8E 3.59 *42.00TN $15078 07/11/2023 3:01 pm 60527391 06 79583 190-GR-BARBAGE 12.59 *42.00/TN $52878 Account: B00140 Page mm45 1070 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL33410~46g3 (561) 6404000 Call Accounts Receivable h)discuss this bill CITY OFBoY0TONBEACH PO BOX 310 BOYNTON BEACH, FL 334260310 Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 031/23 Account Number: 800140 Remit To, Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Not Rate Amount 07/11/2023 3:12 pm 60527400 OG 70413 640 -MI -MIXED RECYCLING 0.79 $0.00/TN $IOD 07/11/2028 3:35 pm 60527417 08 65191 330-TR-TFASH 3.49 $42.00/TN $148.58 07Y11/2023 3:37 pm 60527418 06 65187 330-TR-TRAGH 330 $42.00/TN $138.60 07/11/2023 3:39 pm 80527419 06 70462 190-GR-GAR8AGE 2.84 $42,00/TN $110.28 07/11/2023 4:19 pm 60527451 08 62892 330-TR-TRA8H 2.79 *4Z00/rN $117.18 07/11/2023 4:22 pm 60627458 OG 70441 190 -GR -GARBAGE 3.22 $42.00/TN $135.24 07/11Q023 4:41 pm 60527471 06 78644 190 -GR -GARBAGE 14.79 *42.00/TN $821.18 07/11Q023 4:49 pm 80527481 06 83220 640 -MI -MIXED RECYCLING 0.81 $8.00/TN $0.00 07/11/2023 4:50 pm 60527482 OG 70340 190-GR-GARBASE 8.36 *42.00/TN $351.12 07/11/2022 4:52 pm 60527485 06 83303 380 -TR -TRASH 2.27 *42.00/TN $95.34 07/12/2023 7:07 am 60527516 06 70423 140 -BD -BUILDING DEBRIS 1.19 $OO.00/TN $71.40 07/12/2023 7:09 am 60527618 06 78558 640 -MI -MIXED RECYCLING 1.06 $0.00/TN $0.00 07/12/2023 7:10 am 60527521 VO 81171 190 -GR -GARBAGE 7.49 $42.00/TN $314.58 07/12/2023 7:15 am 60527532 06 70500 350-V -VEGETATION 0.70 $35.00TN $27.30 07/12/2023 7:29 am 60527549 08 64717 330 -TR -TRASH 0.15 $42.00/TN $10.00 07712/2023 7:46 am 80527558 06 70423 330 -TR -TRASH 1.02 S42.8O7FN $42.84 07/12/2023 8:06 am 60527576 08 01624 190-GR-GAR8AGE 9.88 $42.00/FN $414.12 07/12/2023 8:13 am 60527688 06 70810 190 -GR -GARBAGE 441 $42.00/TN *18522 07/12/2023 8:16 am 60527590 06 79503 190-GR-GAR8AGE 6.93 $42.00/TN $291.06 07Y12Q023 8:22 am 60527588 08 70441 190 -GR -GARBAGE 15.42 $42.00/TW *647.64 07/12/2023 9:04 am 60527632 OO 83303 350-V -VEGETATION 3.37 $35.00TN $117.85 07/12/2023 9:09 am 60527636 06 64717 230-TR-TR8SH 2.43 *42.00TN $102.08 07712/2023 9:16 am 40311616 04 62883 190 -GR -GARBAGE 11.43 $42.00TN $400.08 07/12/2023 9:40 am 80527871 08 70310 330 -TR -TRASH 1.09 $42.00TN $45,78 07/12/2023 9:56 am 60527887 OG 70423 190 -GR -GARBAGE 3.45 $42.00TN $144,90 07/12/2023 10:33 am 80527713 OS 70441 190 -GR -GARBAGE 11.26 $42.00TN $472,92 07/12/2023 10:41 am 60527722 DG 83303 350-V -VEGETATION 4.07 $35.00TN $142.45 07/1212023 10:44 am 80627724 06 70844 190-GR.GARBAGE 3.05 $42.00/TN $128.10 07/12/2023 11:01 am 80527737 OG 64717 190 -GR -GARBAGE 7.31 $42.00/TN $307.02 07Y12/2023 11:29 am 80527762 OG 70310 140 -BD -BUILDING DEBRIS 1.85 $OO.00/TN *111.08 07/12Q023 11:30 am 60527785 08 83220 640 -MI -MIXED RECYCLING 1.16 $D.00/TN $0.00 07/1212023 11:35 am 60527771 08 70442 180'GR-GARBAGE 10.45 $42,00/TN $438.90 07/12/2023 11:41 am 60527779 08 70413 640 -MI -MIXED RECYCLING DM $D.00[TN $0.80 07Y1212023 11:45 am 60527788 08 62893 130'GR-GARBAGE 8.64 $42.00/TN *362.88 Account: B00140 Page nof 45 1071 P.O.Solid Waste Authority of Palm Beach County INVOICE Box 24893 Invoice Number: 17605 West Palm Beach, FL33416-4583 Invoice Date: 7/31/23� (561) 640-4000 Due Date: 8/31/23 Call Accounts Receivable todiscuss this bill Account Number: R00140 CITY OF BoYmTONBEACH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 P.p.Box 24B93 BOYNTON BEACH, FIL 334250310 West Palm Beach, FL 334164693 Awount B00140 Page 18m45 1072 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Net Rate Amount 07/12/2023 11:48 am 80527731 06 78556 640 -MI -MIXED RECYCLING 1.20 $IV0fTN $IOO 0Y12/2023 12:06 pm 60527804 OG 81024 190'GR-GARBAGE 8.36 $42.O0TN $361.12 07/12/2023 12:11 pm 60527809 DG 72806 190^GR-GARBAGE 270 $42.00TN $113.40 07/12/2023 12:12 pm 80527811 08 83303 350-V -VEGETATION 4.91 $85.00TN *171.85 07/12/2023 12:20 pm 80527816 08 64717 330 -TR -TRASH 172 $42.00/TN $72.24 07/12/2023 12:22 pm 60527819 OG 70340 190-GR-GARBACE 6.50 $42.00/TN $27100 07/1212023 12:30 pm 60627824 06 70441 190 -GR -GARBAGE 9.80 *42.80DFN $411.60 07/12/2023 1:40 pm 60527886 08 64717 190-GR-GAR8AGE 7.97 $42.00/TN $334.74 07/1212023 2:02 pm 60527907 VG 65187 330-TR-TRAGH 2.78 *42.00[TN $115.92 07/12/2023 2:28 pm 60527929 00 62892 140 -BD -BUILDING DEBRIS 2.14 $60.00/TN $128.40 07/12/2023 3:37 pm 80527977 00 62892 330 -TR -TRASH 5.27 $42.007rN $221.34 07/12/2023 3:52 pm 80527980 UG 70441 190 -8R -GARBAGE 7.50 $42.00/rN $315.00 07/13/2023 7:00 am 60528061 08 62892 140 -BD -BUILDING DEBRIS 8.57 *80D0/TN $51420 07/13/2023 7:17 am 60528086 06 83303 350-V -VEGETATION 2.87 $35M/TN $103.95 07/13/2028 7:25 am 60528094 OG 84717 330-TR-TF0\SH 10.49 $42.00/TN $440M 07713/2023 7:40 am 80528106 06 70310 530 -TR -TRASH 2.34 $42.00/TN $80.28 07/13/2023 7:40 am 60520107 06 70423 640 -MI -MIXED RECYCLING 021 $0.00/TN $0.00 0Y13/2023 7:41 am 60528108 OG 70470 330 -TR -TRASH 3.28 $42.00TN $137.76 07Y13/2023 7:46 am 60520118 OG 81624 190-GR-BARBAGE 9.39 $42.00TN $39438 07/13/2023 7:51 mm 60528125 OG 82892 330 -TR -TRASH 2�67 $42.00TN $112A4 07/13/2023 8:13 am 60528148 DG 85181 330'TR-TRASH 2.75 *42.00/TW $115.92 07/1312023 8:26 am 80528170 08 81041 330-TR^TRA8H 5.61 $42.00/TN $235,82 07/1312023 8:29 am 60528174 08 83220 640'M|'MQ<EORECYCUNG 0.80 $n.00/TN $0.00 07/13/2023 8:30 am 60528175 06 62893 180-GR,GAR8AGE 11.65 $42.00rTN $489.30 07/13/2023 8:41 am 00528195 06 70310 190 -GR -GARBAGE 4.79 $42.00rTN $201.18 07/13/2023 8:42 am 00528197 06 70430 330-TR-TRAGH 4.34 $42.00/TN $182.28 07/13/2023 8:46 am 80528201 06 64717 330-TR'TRA0H 7.06 $42D0/TN $298.52 07/13/2023 8:51 am 60528205 06 70423 330 -TR -TRASH 2.11 $42.00/TN $88.82 07Y13/2023 8:52 am 60528207 OG 70413 640 -MI -MIXED RECYCLING 1.08 $O.DO/TN $0.00 07/13/2023 8:55 am 60528210 OG 62092 330 -TR -TRASH 2.64 g42.OD/TN $118.88 07/1312023 8:57 am 60528215 08 70441 190-GR-GARGAGE 7.14 S42.00VTN $299.88 07/1312023 9:18 am 60528231 08 70470 330 -TR -TRASH 4.00 $42.00/TN $168.00 07/13/2023 9:54 am 60528262 06 70310 560 -CP -COMMERCIAL PAPER 1.56 $0.00TN *0.00 07/13/2023 10:00 am 60528271 08 72808 190-GR-BARBAGE 231 $42.00/TN *97.02 Awount B00140 Page 18m45 1072 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number, 17605 West Palm Beach, FL 33416-4693 (561) 640-4000 Invoice Date: 7/31/23 Due Date: 8/31/23 gi"00.10.' , Call Accounts Receivable to discuss this bill ...... ..... Account Number: B00140 CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FL 334250310 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/13/2023 10:02 am 60528274 06 62892 190 -GR -GARBAGE 2.77 $42.00/TN $116.34 07/13/2023 10:04 am 60528277 06 64717 330 -TR -TRASH 4.78 $42.00/TN $200.76 07/13/2023 10:12 am 60528285 06 61041 330 -TR -TRASH 5.24 $42.00/TN $220.08 07/13/2023 10:20 am 60528293 06 81624 190 -GR -GARBAGE 12.71 $42.00/TN $533.82 07/13/2023 10:25 am 60528299 06 79556 640 -MI -MIXED RECYCLING 0,73 $0.001TIN $0.00 07/13/2023 10:53 am 60528322 06 70299 190 -GR -GARBAGE 8.06 $42.00/TN $338.52 07/13/2023 10:55 am 60528324 06 70310 190 -GR -GARBAGE 4.39 $42.00/TN $184.38 07/13/2023 11:10 am 60528334 06 70470 330 -TR -TRASH 4.35 $42.00/TN $182.70 07113/2023 11:18 am 60528345 06 83302 330 -TR -TRASH 5.65 $42.00[TN $237.30 07/13/2023 11:19 am 60528346 06 83220 640 -MI -MIXED RECYCLING 0.70 $0.001TN $0,00 07113/2023 11:27 am 60528354 06 62892 330 -TR -TRASH 4.94 $42.00/TN $207.48 07/13/2023 11:27 am 60528356 06 70441 190 -GR -GARBAGE 5.48 $42.00/TN $230.16 07/13/2023 11:28 am 60528357 06 62894 190 -GR -GARBAGE 10.17 $42.001TN $427.14 07/13/2023 11:31 am 60528364 06 62893 190 -GR -GARBAGE 7.73 $42.00fTN $324.66 07/13/2023 11:39 am 60528376 06 83303 330 -TR -TRASH 3.65 $42.001TN $153.30 07/13/2023 11:53 am 60528385 06 70413 640 -MI -MIXED RECYCLING 0.96 $0.001TN $0.00 07/1312023 11:54 am 60528386 06 81624 190 -GR -GARBAGE 5.55 $42.001TN $233.10 07/13/2023 12:10 pm 60528395 06 70430 330 -TR -TRASH 4.73 $42,00/TN $198.66 07/1312023 12:15 pm 60528398 06 65191 330 -TR -TRASH 3.79 $42.00/TN MR 18 07/13/2023 12:17 pm 60528402 06 61041 330 -TR -TRASH 4.65 $42.00/TN $195.30 07/13/2023 12:33 pm 60528415 06 70462 190 -GR -GARBAGE 9.93 $42.00/TN $417.06 07/1312023 12:37 pm 60528418 06 70473 190 -GR -GARBAGE 9.72 $42.00/TN $408.24 07/13/2023 1:10 pm 60528443 06 72806 190 -GR -GARBAGE 1.56 $42.00/TIN $65.52 07/13/2023 1:24 pm 60528461 06 62892 330 -TR -TRASH 1A3 $42.00/TN $47.46 07/13/2023 1:30 pm 60528467 06 70310 190 -GR -GARBAGE 1.78 $42.00/TN $74.76 07/13/2023 1:31 pm 60528470 06 70470 330 -TR -TRASH 4.27 $42.00/TN $179.34 07/13/2023 1:45 pm 60528477 06 83302 350-V -VEGETATION 3.94 $35.00/TN $137.90 07/13/2023 1:48 pm 60528478 06 83220 640 -MI -MIXED RECYCLING 0.69 $0.00/TN $0.00 07/13/2023 2:05 pm 60528498 06 70441 190 -GR -GARBAGE 7.43 $42.00/TN $312.06 07/13/2023 2:09 pm 60528501 06 64717 330 -TR -TRASH 1.49 $42.001TN $62,58 07/13/2023 2:13 pm 60528507 06 70423 330 -TR -TRASH 2.74 $42M1TN $115.08 07/13/2023 2:25 pm 60528523 06 61041 330 -TR -TRASH 6.70 $42.00/TN $281.40 07/13/2023 2:39 pm 60528531 06 70310 330 -TR -TRASH 1.83 $42.00/TN $76.86 07/13/2023 2:49 pm 60528540 06 62892 330 -TR -TRASH 9.96 $42,001TN $418.32 Amount: B00140 Page 19 of 45 1073 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334260310 T 711 111101 M A - Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 . ............. ",- . ........ . . . . ................. Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/13/2023 2:52 pm 60528542 06 65187 330 -TR -TRASH 5.29 $42.00fTN $222.18 07/13/2023 2:58 pm 60528551 06 75393 190 -GR -GARBAGE 14.09 $42.00fTN $591.78 07/1312023 3:04 pm 40312259 04 83302 350-V -VEGETATION 4.49 $35.00/TN $157.15 07/1312023 3:27 pm 60528577 06 70470 330 -TR -TRASH 4.94 $42.00/TN $207.48 07/1312023 3:47 pm 60528596 06 70340 190 -GR -GARBAGE 13,73 $42.00/TN $576.66 07/1312023 3:55 pm 60528603 06 70423 330 -TR -TRASH 6.19 $42.00fTN $259.98 07/13/2023 3:56 pm 60528605 06 79556 640 -MI -MIXED RECYCLING 1.44 $0.00/TN $0.00 07/13/2023 4:01 pm 60528608 06 70310 640 -MI -MIXED RECYCLING 0.58 $0M/TN $0.00 07/13/2023 4:22 pm 60528626 06 70441 190 -GR -GARBAGE 3.09 $42A0/TN $129.78 07/1312023 4:22 pm 60528627 06 83302 350-V -VEGETATION 4.05 $35.001TN $141,75 07/13/2023 4:24 pm 60528629 06 79583 190 -GR -GARBAGE 14.00 $42.001TN $588,00 07/13/2023 4:28 pm 60528634 06 62894 190 -GR -GARBAGE 10.74 $42.00/TN $451.08 07/13/2023 4:49 pm 60528654 06 65191 330 -TR -TRASH 3.59 $42.00/TN $150,78 07/13/2023 4:50 pm 60528656 06 83303 330 -TR -TRASH 4.52 $42,001TIN $189.84 07/1412023 7:03 am 60528677 06 62892 330 -TR -TRASH 2.26 $4Z001TN $94.92 07/14/2023 7:09 am 60528683 06 81171 190 -GR -GARBAGE 9.47 $42.00/TN $397.74 07114/2023 7:10 am 60528685 06 81624 190 -GR -GARBAGE 8.75 $42.00/TN $367.50 07/14/2023 7:13 am 60528689 06 70473 190 -GR -GARBAGE 9.05 $42.00/TN $380.10 07/14/2023 7:19 am 60528698 06 64717 190 -GR -GARBAGE 4.05 $42.00fTN $170.10 07/14/2023 7:21 am 60528701 06 81482 190 -GR -GARBAGE 8.44 $42.00fTN $354.48 07/14/2023 7:25 am 60528707 06 70423 330 -TR -TRASH 0.20 $42.00/TN $10.00 07/1412023 7:35 am 60528717 06 70310 330 -TR -TRASH 2.65 $42M/TN $111.30 07/14/2023 7:50 am 60528731 06 83302 140 -BD -BUILDING DEBRIS 5.07 $60.00/TN $304.20 07/14/2023 8:09 am 60528747 06 62892 190 -GR -GARBAGE 6.64 $42.00/TN $278,88 07/14/2023 8:15 am 60528754 06 61041 330 -TR -TRASH 6.01 $42.00/TN $252.42 07/14/2023 8:47 am 60528798 06 62893 190 -GR -GARBAGE 14.62 $4Z00/TN $614,04 07/14/2023 9:05 am 60528817 06 70462 190 -GR -GARBAGE 9.12 $42.00fTN $383.04 07/14/2023 9:07 am 60528819 06 70310 330 -TR -TRASH 7.27 $42.00/TN $305.34 07/14/2023 9:27 am 60528830 06 70423 330 -TR -TRASH 196 $42.00/TN $166.32 07/14/2023 9:30 am 60528833 06 70470 330 -TR -TRASH 4.82 $42.00rTN $202,44 07/14/2023 9:32 am 40312432 04 81624 190 -GR -GARBAGE 8.46 $42.00fTN $355.32 07/14/2023 9:38 am 60528844 06 70299 190 -GR -GARBAGE 2.56 $42.00/TN $107.52 07/14/2023 9:48 am 60528853 06 64717 330 -TR -TRASH 2A9 $42.00rTN $104.58 07/14/2023 9:53 am 60528858 06 70441 560 -CP -COMMERCIAL PAPER 3.69 $0.00fTN $0.00 Account: 800140 Page 20 of 45 1074 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, FL 33416-4693 (561) 640-4000 Invoice Date: 7/31/23 Due Date: 8/31/23 Call Accounts Receivable to discuss this bill alll Account Number: B00140 .............. CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FL 334250310 West Palm Beach, FL 33416-4693 A=unt: B00140 Page 21 of 45 1075 Invoice Note: Tipping Fees Date Time Tran # .......... Site Truck Description Not Rate Amount 07/14/2023 9:57 am 60528864 06 72806 190 -GR -GARBAGE 2.35 $42.00rrN $98.70 07/14/2023 10:17 am 60528881 06 81482 190 -GR -GARBAGE 9.34 $42.00/TN $392.28 07/14/2023 10:25 am 60528891 06 83220 640 -MI -MIXED RECYCLING 1.16 $0A0/TN $0.00 07/14/2023 10:30 am 60528896 06 61041 330 -TR -TRASH 6.52 $42.00/TN $273.84 07/14/2023 10:35 am 60528908 06 83303 330 -TR -TRASH 4.70 $42.00/TN $197.40 07/14/2023 10:40 am 60528913 06 70310 190 -GR -GARBAGE 2.44 $42.00/TN $102,48 07/14/2023 10:43 am 60528917 06 65187 330 -TR -TRASH 3.48 $42.00/TN $146.16 07/14/2023 10:50 am 60528927 06 62892 560 -CP -COMMERCIAL PAPER 1.37 $0.00/TN $0.00 07/14/2023 10:58 am 60528930 06 70413 640 -MI -MIXED RECYCLING 1.70 $0.001TN $0.00 07/14/2023 11:17 am 60528943 06 62894 190 -GR -GARBAGE 9.29 $42.001TN $390.18 07/14/2023 11:19 am 40312495 04 62893 190 -GR -GARBAGE 9.35 $42.001TN $392.70 07/14/2023 11:29 am 60528950 06 70423 190 -GR -GARBAGE 0.05 $42.00/TN $10.00 07/14/2023 11:32 am 60528952 06 70310 640 -MI -MIXED RECYCLING 0.60 $0.00/TN $0.00 07/14/2023 11:34 am 60528955 06 83302 330 -TR -TRASH 4.88 $42,00/TN $204.96 07/14/2023 11:51 am 60528971 06 70441 190 -GR -GARBAGE 4.36 $42,00/TN $183.12 07/14/2023 11:51 am 60528973 06 R 330 -TR -TRASH 3.83 $42.00frN $160.86 07/14/2023 11:56 am 60528976 06 70473 190 -GR -GARBAGE 10.37 $42.00/TN $435.54 07/14/2023 12:07 pm 60528986 06 64717 190 -GR -GARBAGE 0.39 $42.00/TN $16.38 07/14/2023 12:33 pm 60529007 06 81624 190 -GR -GARBAGE 7.83 $42.00/TN $328.86 07/14/2023 12:33 pm 60529008 06 61041 330 -TR -TRASH 4.93 $42.00/TN $207.06 07/14/2023 12:38 pm 60529013 06 70423 330 -TR -TRASH 1.36 $42.00/TN $57.12 07114/2023 12:39 pm 60529016 06 81482 190 -GR -GARBAGE 8.32 $42.00/TN $349.44 07/14/2023 1:17 pm 60529046 06 64717 330 -TR -TRASH 1.69 $42.00/TN $70.98 07/14/2023 1:27 pm 60529057 06 83220 640 -MI -MIXED RECYCLING 0.73 $0.00/TN $0.00 07/14/2023 1:30 pm 60529061 06 70470 330 -TR -TRASH 4.32 $42.00/TN $181.44 07/1412023 1:35 pm 60529065 06 62892 140 -BD -BUILDING DEBRIS 2.74 $60.00/TN $164.40 07/14/2023 1:36 pm 60529066 06 70310 330 -TR -TRASH 3.67 $42.00/TN $154.14 07/14/2023 1:45 pm 60529077 06 70462 190 -GR -GARBAGE 4,96 $42.00/TN $208.32 07/14/2023 1:56 pm 60529087 06 70413 640 -MI -MIXED RECYCLING 0A7 $0.00/TN $0.00 07/1412023 1:57 pm 60529088 06 83302 350-V -VEGETATION 4.56 $35.00/TN $159.60 07/14/2023 1:57 pm 60529089 06 79583 190 -GR -GARBAGE 14.31 $42.00/TN $601,02 07/14/2023 2:03 pm 60529096 06 83303 330 -TR -TRASH 1.37 $4100/ 'N $57.54 07/14/2023 2:03 pm 60529097 06 79556 640 -MI -MIXED RECYCLING 0.39 $UUM $0.00 07114/2023 2:18 pm 60529108 06 72806 190 -GR -GARBAGE 1.17 $42,00/TN $49.14 A=unt: B00140 Page 21 of 45 1075 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334260310 Invoice Number: 17605 Invoice Date: 7/31123 Due Date., 8131/23 Account Number: 800140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/14/2023 2:25 pm 60529117 06 64717 190 -GR -GARBAGE 3.89 $42.00/TN $163.38 07/1412023 2:30 pm 60529122 06 62893 190 -GR -GARBAGE 16.50 $42.00/TN $693.00 07114/2023 2:35 pm 60529129 06 70441 190 -GR -GARBAGE 4.62 $42.00/TN $194.04 0711412023 2:38 pm 60529131 06 61041 330 -TR -TRASH 5.16 $4100/TN $216,72 07/14/2023 3:05 pm 60529156 06 70310 190 -GR -GARBAGE 3.35 $42.00/TN $140.70 07/14/2023 3:07 pm 60529157 06 75393 190 -GR -GARBAGE 9.73 $42.00/TN $408.66 07/14/2023 3:16 pm 60529165 06 72790 190 -GR -GARBAGE 6.45 $42.00/TN $270.90 07/14/2023 3:32 pm 60529176 06 65187 330 -TR -TRASH 3.80 $42.00/TN $159.60 07/14/2023 3:46 pm 60529193 06 70470 330 -TR -TRASH 3,68 $42.00/TN $154.66 07/14/2023 3:46 pm 60529194 06 83302 350-V -VEGETATION 4.59 $35.00/TN $160.65 07/14/2023 3:52 pm 60529201 06 62893 190 -GR -GARBAGE 6.20 $42.00/TN $260.40 07/14/2023 4:35 pm 60529234 06 70441 190 -GR -GARBAGE 2.94 $42.00/TN $123.48 07/14/2023 4:45 pm 60529244 06 81171 190 -GR -GARBAGE 12.59 $42.00/TN $528.78 07/14/2023 4:51 pm 60529249 06 79583 190 -GR -GARBAGE 3.76 $42.00/TN $157.50 07/1412023 4:52 pm 60529250 06 62894 190 -GR -GARBAGE 7.30 $42.001TINI $306.60 07/1412023 4:54 pm 60529262 06 70413 640 -MI -MIXED RECYCLING 0.61 $0.00/TN $0,00 07/14/2023 4:58 pm 60529258 06 83303 330 -TR -TRASH 3.89 $42.00/TN $163.38 07/14/2023 4:58 pm 60529259 06 61041 330 -TR -TRASH 5.18 $42.00/TN $217.56 07/15/2023 7:05 am 60529284 06 62892 330 -TR -TRASH 3.47 $42.00/TN $145.74 07/15/2023 7:19 am 60529305 06 83302 350-V -VEGETATION 4.92 $35.00/TN $172.20 07/15/2023 7:28 am 60529316 06 70473 190 -GR -GARBAGE 8.38 $42.00/TN $351.96 07/15/2023 739 am 60529330 06 83220 640 -MI -MIXED RECYCLING 0.45 $0.00/TN $0.00 07/15/2023 7:45 am 60529333 06 81624 190 -GR -GARBAGE 12.62 $42.00/TN $530.04 07/15/2023 8:19 am 60529358 06 81482 190 -GR -GARBAGE 3.55 $42.001TN $149.10 07/15/2023 8:22 am 60529361 06 72790 190 -GR -GARBAGE 2.85 $42.00/TN $119.70 07/15/2023 8:32 am 40312761 04 62893 190 -GR -GARBAGE 14.77 $42,00/TN $620.34 07/15/2023 8:40 am 60529379 06 62892 330 -TR -TRASH 0.51 $42.00/TN $21.42 07/15/2023 8:42 am 60529381 06 56814 640 -MI -MIXED RECYCLING 0.83 $0.001TN $0.00 07/15/2023 9:22 am 60529420 06 83302 140 -BD -BUILDING DEBRIS 4.33 $60.00/TN $259.80 07/15/2023 9:37 am 60529433 06 81624 190 -GR -GARBAGE 8.55 $42.00/TN $359.10 07/15/2023 10:04 am 60529450 06 62892 330 -TR -TRASH 1.43 S42.00/TN $60.06 07/1512023 10:09 am 40312808 04 62893 190 -GR -GARBAGE 5.07 $42.00/TN $212.94 07/1512023 10:33 am 60529481 06 75393 350-V -VEGETATION 0.46 $35M/TN $16.10 07/1512023 10:37 am 60529485 06 70500 330 -TR -TRASH 4.49 $42.00/TN $188.58 Amount B00140 Page 22 of 45 1076 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334260310 Uffslm Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/15/2023 11:15 am 60529522 06 72806 190 -GR -GARBAGE 2.97 $42.00/TN $124.74 07/15/2023 11:52 am 60529555 06 62.892 330 -TR -TRASH 3.58 $42,00/TN $150.36 07/17/2023 7:00 am 60529617 06 62892 140 -BD -BUILDING DEBRIS 2.46 $60A0/TN $147.60 07/17/2023 7:09 am 60529628 06 64480 140 -BD -BUILDING DEBRIS 7.79 $60.00/TN $467.40 07/17/2023 7:21 am 60529650 06 64717 190 -GR -GARBAGE 0.53 $42.00/TN $22.26 07/17/2023 7:32 am 60529662 06 81624 190 -GR -GARBAGE 17.56 $42.00/TN $737.52 07117/2023 7:32 am 60529665 06 81482 190 -GR -GARBAGE 15.06 $42.00/TN $632.52 07117/2023 7:39 am 60529677 06 61041 330 -TR -TRASH 5.39 $42.00/TN $226.38 07/17/2023 7:51 am 60529693 06 70310 190 -GR -GARBAGE 3.59 $42.00frN $150.78 07/17/2023 7:53 am 60529697 06 62892 190 -GR -GARBAGE 6.01 $42.00/TN $252.42 07/17/2023 7:57 am 60529701 06 64480 190 -GR -GARBAGE 1.15 $42.00/TN $48.30 07/17/2023 8:33 am 60529754 06 64717 190 -GR -GARBAGE 1.68 $42.001TN $70.56 07/17/2023 8:34 am 60529756 06 70442 190 -GR -GARBAGE 11.31 $42.001TINI $475.02 07/17/2023 8:54 am 60529772 06 62892 330 -TR -TRASH 036 $42.001rN $31.92 07/17/2023 8:58 am 60529775 06 64480 190 -GR -GARBAGE 0.61 $42,00/TN $25.62 07/17/2023 9:05 am 60529781 06 70413 640 -MI -MIXED RECYCLING 1.70 $0.00/TN $0.00 07/17/2023 9:17 am 60529791 06 70310 560 -CP -COMMERCIAL PAPER 1.19 $0.00/TN $0.00 07/17/2023 9:38 am 60529806 06 83220 640 -MI -MIXED RECYCLING 1.78 $0.00/TN $0.00 07/1712023 9:39 am 60529808 06 61041 330 -TR -TRASH 5.33 $42.00/TN $223.86 07/17/2023 9:41 am 60529810 06 83302 330 -TR -TRASH 4.53 $42.00/TN $190.26 07/1712023 9:47 am 40313102 04 81624 190 -GR -GARBAGE 9.72 $42.00/TN $408.24 07/17/2023 9:54 am 60529819 06 64480 190 -GR -GARBAGE 3.05 $42.00/TN $128,10 07/17/2023 10:00 am 60529827 06 62892 140 -BD -BUILDING DEBRIS 0.96 $60.00/TN $57,60 07/17/2023 10:18 am 60529835 06 64717 190 -GR -GARBAGE 1.38 $42.00/TN $57.96 07/17/2023 10:21 am 60529838 06 81482 190 -GR -GARBAGE 12.46 $42.00/TN $523.32 07/17/2023 10:31 am 60529850 06 83303 330 -TR -TRASH 5,11 $42.00/TN $214.62 07/17/2023 10:36 am 60529858 06 64480 190 -GR -GARBAGE 5.25 $42.00/TN $220.50 07/17/2023 10:37 am 60529869 06 70310 330 -TR -TRASH 6.91 $42.00/TN $290.22 07/17/2023 10:42 am 60529863 06 56814 640 -MI -MIXED RECYCLING 1.60 $0.00/TN $0.00 07/17/2023 10:50 am 60529870 06 65187 330 -TR -TRASH 4.84 $42.00/TN $203.28 07/17/2023 10:57 am 60529879 06 62892 640 -MI -MIXED RECYCLING 0.20 $0.00/TN $0.00 07/17/2023 11:03 am 60529884 06 70442 190 -GR -GARBAGE 14.03 $42.00/TN $589.26 07/17/2023 11:05 am 60529887 06 R 330 -TR -TRASH 5.41 $42.00/TN $227,22 07/17/2023 11:11 am 60529890 06 70462 190 -GR -GARBAGE 10.08 $42,00rrN $423.36 A=unt: B00140 Page 23 of 45 1077 Solid Waste Authority of Palm Beach County P.O.Box 24593 West Palm Beach, FL33416-4693 (561) 6404000 Call Accounts Receivable todiscuss this bill CITY OF BOYWTO0BEACH PO BOX 310 BOYNTON BEACH, FIL 334250310 Invoice Number, 17605 Invoice Date: 7131/23 Due Date: 801/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O.Box 248B3 West Palm Beach, FIL 33416-4693 Invoice Note: Tipping Fees Date Time Tran# She Truck Description Net Rate Amount 07Y17/2023 11:23 am 60529902 06 70413 640 -MI -MIXED RECYCLING 127 $I00/TN $0.00 07/17/2023 11:36 am 60529917 06 64480 330 -TR -TRASH 1.87 $42.00/TN $82.74 07/17/2023 11:43 am 60529922 OS 78583 190 -GR -GARBAGE 14D8 $42.00/TN $591.36 07/17/2023 11:49 am 80529932 08 83302 140 -BD -BUILDING DEBRIS 4,12 $GO.00/TN $247.20 07/17C2023 11:58 am 80529937 08 70310 330 -TR -TRASH 2D9 $42.00/TN $87.78 07717C2023 11:58 am 80528939 06 70470 330 -TR -TRASH 2.67 *42.007FN $112.14 0Y17/2023 12:O9pm 60529946 06 62892 330-TR-TR4SH 1.78 s42.00H[0 $71.40 07/17/2023 12:O9pm 60529947 06 64717 188 -GR -GARBAGE 2.90 $42.00/TN $121.80 07Y17/2023 12:12pm 60528950 OO 81624 190-GF-GAR8AGE 8.67 $42.00!TN *364.14 07Y17/2023 12:28pm 60529882 06 70473 190 -GR -GARBAGE 13.13 $42.00/TN $551.46 07/17C2023 12:33 pm 60529970 OB 64480 190 -6R -GARBAGE 2.88 $42.00TN $112.66 07/17/2023 12:34 pm 60529971 08 82803 198-GR-GAR8AQE 6.04 *42.00/TN $253.88 07717/2023 12:36 pm 60528975 06 70442 190 -GR -GARBAGE 10.38 %42.00/TN $435.96 07/17/2023 12:38 pm 60529978 06 83303 320 -TR -TRASH 2.31 $42.00/TN $138.02 07/17/2023 12:41 pm 68529981 08 62884 180 -GR -GARBAGE 12.50 *42.00/TN $525.00 07/17/2023 12:43 pm 60529983 86 81482 100-GP-BARBAGE 10.69 $42,001TN $448.88 07/17/2023 12:44 pm 60529985 08 93220 640 -MI -MIXED RECYCLING 1.48 $0.00/TN $0.00 07/17/2028 1:00 pm 80530002 08 81171 190 -GR -GARBAGE 1473 $42,0[0[N o618.66 07/17/2023 1:17 pm 60530018 08 62892 190-GR-GAR8AGE 2.51 $42DO/TN *105.12 07/17/2023 1:25 pm 60530027 OG 58814 640 -MI -MIXED RECYCLING 0.88 $OMITN $0.00 07/17/2023 1:28 pm 60530030 06 72790 19{}GR-GAR8AGE 13.71 s42.00/TN $575.82 07/17/2023 1:58 pm 80530084 05 83302 33Q -TR -TRASH 3.88 o42D0/TN $154.56 07/17/2023 2:05 pm 80530070 Od 81624 190-GF-GAR8AGE 11.04 $42.00/TN $463.68 07/17/2023 2:12 pm 80530078 06 84480 330 -TR -TRASH 3.38 $42.00/TN $141.90 07/1712023 2:29 pm 60530084 08 70413 640 -MI -MIXED RECYCLING 1.35 $0.00/TN $8M 07/17/2023 2:31 pm 60530096 08 70442 190 -GR -GARBAGE 8J8 $4100/TN $368.70 07/17D023 2:59pm 60530116 OG 65187 330 -TR -TRASH 4.71 $42.00/TN $187.82 07/17Q023 3:00mn 60530118 O@ 83303 330 -TR -TRASH 2.98 $42.00/TN $125.58 07/17/2023 3: 01 pm 60530121 OG 83235 330 -TR -TRASH 4.30 $42O0TN $184.38 07/1712023 3:Q8pm 60530130 OG 70462 190-GR-BARBAGE 8.12 $42.00/rN $341.04 07/17/2023 3:19pm 60530143 06 83220 640 -MI -MIXED RECYCLING 1.31 $0.00/TN $0.00 07/17Q023 3:22prn 80530146 06 75383 190 -GR -GARBAGE 1528 $42D0/TN $641J6 07/17/2023 3:D6pm 40313349 04 83302 350-V -VEGETATION 4.52 $35.00/TN $15820 07/17Q023 3:58pm 80530170 06 62893 190 -GR -GARBAGE 2.09 *42.00/TN $87.78 Account: B00140 Page 24 of 45 1078 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FI_ 334260310 INVOICE Time Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31123 Account Number: ...... ............... ... B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran # Site Truck . ............................... . . . Description Net Rate Amount 07/17/2023 4:01 pm 60530178 06 70473 190 -GR -GARBAGE 8.99 $4100/TN $377.58 07/17/2023 4:07 pm 60530184 06 70413 640 -MI -MIXED RECYCLING 0.76 $0.00/TN $0.00 07117/2023 4:42 pm 60530210 06 70500 140-TA-UNTARPED LOAD 1.00 $10.00/EA $10.00 07/17/2023 4:42 pm 60530210 06 70500 330 -TR -TRASH 4,05 $42.00/TN $170.10 07117/2023 4:53 pm 60530227 06 81171 190 -GR -GARBAGE 11,82 $42.00fTN $496.44 07/17/2023 4:55 pm 60530231 06 62894 190-GR•GARBAGE 10.33 $42.00/TN $433.86 07/18/2023 7:01 am 60530253 06 62892 330 -TR -TRASH 3.07 $42.00/TN $128.94 07/18/2023 7:01 am 60530254 06 64480 190 -GR -GARBAGE 532 $42.00/TN $240.24 07/18/2023 7:05 am 60530260 06 70470 330 -TR -TRASH 1.87 $42.00/TN $78.54 07/18/2023 7:05 am 60530261 06 56814 640 -MI -MIXED RECYCLING 1.09 $0.00/TN $0.00 07/18/2023 7:06 am 60530262 06 61041 330 -TR -TRASH 4.97 $42.001TN $208.74 07/18/2023 7:11 am 60530268 06 83303 330 -TR -TRASH 4.35 $42.00/TN $18230 07/18/2023 7:11 am 60530270 06 81171 190 -GR -GARBAGE 1.91 $42.001TN $80.22 07/1812023 7:18 am 60530280 06 64717 190 -GR -GARBAGE 6.20 $42.00/TN $260.40 07/18/2023 7:37 am 60530300 06 62894 190 -GR -GARBAGE 6,58 $42.00/TN $276.36 07/1812023 7:43 am 40313429 04 81482 190 -GR -GARBAGE 14.09 $42M/TN $591.78 07/18/2023 7:46 am 60530305 06 56765 330 -TR -TRASH 5.56 $42.00frN $233.52 07/18/2023 7:58 am 60530316 06 70310 140 -BD -BUILDING DEBRIS 4.18 $60.00/TN $250.80 07/18/2023 7:59 am 60530321 06 62892 330 -TR -TRASH 1.65 $42.00/TN $69.30 07/18/2023 8:01 am 60530325 06 64480 190 -GR -GARBAGE 5.91 $42.00/TN $248.22 07/18/2023 8:07 am 60530334 06 81624 560 -CP -COMMERCIAL PAPER 2.19 $0.00/TN $0.00 07/18/2023 8:30 am 60530362 06 83220 640 -MI -MIXED RECYCLING 1.22 $0.00/TN $0.00 07/18/2023 8:42 am 60530373 06 64717 190 -GR -GARBAGE 19.48 $42.00/TN $818.16 07/18/2023 8:47 am 60530378 06 70413 640 -MI -MIXED RECYCLING 1.51 $0.001TN $0.00 07/18/2023 8:53 am 60530384 06 70442 190 -GR -GARBAGE 11.78 $42.00/TN $494,76 07118/2023 8:58 am 60530388 06 70470 330 -TR -TRASH 4.86 $42.00/TN $204.12 0711812023 9:10 am 40313479 04 62893 190 -GR -GARBAGE 13.47 $42.001TN $565.74 07118/2023 9:18 am 60530408 06 64480 330 -TR -TRASH 1.97 $42.00/TN $82.74 07118/2023 9:22 am 60530411 06 83302 330 -TR -TRASH 4.10 $42.001TIN $172.20 07/18/2023 9:23 am 60530413 06 70310 140 -BD -BUILDING DEBRIS 7.68 $60.00/TN $460.80 07/18/2023 9:34 am 60530427 06 79583 190 -GR -GARBAGE 15,44 $42.00/TN $648.48 07/18/2023 10:01 am 60530455 06 61041 330 -TR -TRASH 4.92 $42.00/TN $206.64 07/18/2023 10:02 am 60530458 06 65187 330 -TR -TRASH 5.59 $42.001TN $234.78 07/18/2023 10:20 am 60530468 06 83220 640 -MI -MIXED RECYCLING 0.70 $0.00/TN $0.00 Account: B00140 Page 25 of 45 1079 Solid Waste Authority of Palm Beach County P.CJ.Box 24583 West Palm Beach, FL3341O-46B3 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BoYNTONBEACH PO BOX 310 BOYNTON BEACH, FIL 334260310 Invoice Number: 17805 Invoice Date: 7/31/23 Due Date: 031/23 Account Number: B00140 Remit To* Solid Waste Authority of Palm Beach County P/].Box 24B82 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Net Rate Amount 071102023 10:22 am 60530471 OG 64480 140 -BD -BUILDING DEBRIS 511 $60D07N $308.60 07/18/2023 10:30 am 80530475 06 70310 190-gR-GAR8AGE 8.14 $42.00/TN $257.88 07/18/2023 10:36 am 80530485 OG 56765 330 -TR -TRASH 4.61 $42.00/TN $183.82 07/18/2023 10:37 am 80530486 06 64717 190'GR-GARBAGE 8.04 $42.00/7N $337.68 07/102023 10:46 am 60530494 OG 81482 190 -GR -GARBAGE 10.30 s42.00/TN $432.80 07/18/2023 11:01 am 60530513 OG 72790 190 -GR -GARBAGE 12.45 $42.00/TN $522.80 07/1812023 11:05 am 60530518 06 81624 190-GF-GARBABE 7.64 $42.O0TN $320.88 07/1812023 11:11 am 60530533 06 70413 640 -MI -MIXED RECYCLING 0,98 $O.O0TN MOO 07Y102023 11:16 am 80530527 OO 83303 330 -TR -TRASH 4,48 $42.00/TN $10816 07/18/2023 11:17 am 60530529 OO 64480 140 -BD -BUILDING DEBRIS 5.07 $60.00/TN $304.20 07/102023 11:21 am 60530635 OG 70470 330^TR-TRASH 3.13 $4Z00fTN $13148 07/18/2023 11:33 am 60530652 06 70473 1904]R -GARBAGE 16.10 $42.00/TN $678.56 07/102023 11:40 am 60530556 OO 83302 330-TR-TRAGH 5.70 $42.00/TN $239.40 07/102023 11:59 am 80530573 OG 64717 190-GR-CARBAGE 4.66 $42.DO/TN $195M 07/102023 12:01 pm 60530576 08 70310 190 -GR -GARBAGE 5.98 *42.00/TN $251.16 07/18/2023 12:10 pm 60530578 08 64480 140 -BD -BUILDING DEBRIS 4.68 $60.00/TN $280M 07/102023 12:14 pm 80530584 OG 85191 330 -TR -TRASH 5.35 $42.00/TN *224.70 07/18/2023 12:15 pm 80530586 OG 70442 190 -GR -GARBAGE 10.51 $4Z00/TN $441.42 07/18/2023 12:20 pm 60530590 06 61041 330'TR-TF64SH 3.56 $42.00/TN $149.52 07/18/2023 12:52 pm 60530829 OG 83220 640 -MI -MIXED RECYCLING 0.90 $0.00/TN $0.00 07/18/2023 12:52 pm 60530630 06 62892 640 -MI -MIXED RECYCLING 0.19 *0.00/TN *0.00 07/18/2023 1:00 pm 60530836 06 62893 180 -GR -GARBAGE 16.49 $42.OD/TN *692.58 07/18/2023 1:20 pm 60530653 00 70413 640 -MI -MIXED RECYCLING 0.67 $0.007N $0.00 07/102023 1:22 pm 60530057 06 58765 330 -TR -TRASH 4M $42.00/rN $168.84 07/102023 1:29 pm 00530688 DG 70310 180 -GR -GARBAGE 3.13 $42.00/TN $131.46 07/102023 1:32 pm 80530673 08 72806 190 -GR -GARBAGE 8.77 $42,00KTN $158.34 07/102023 1:32 pm 80530675 OG 84717 330 -TR -TRASH 1.70 $42M/TN $71.40 07/102023 1:36 pm 60530682 OG 62884 190 -GR -GARBAGE 9.00 *42.00rFN %415.80 07Y18/2023 1:46 pm 60530693 06 79556 640-M|-M|XED RECYCLING 1.48 $UUTN *D.00 07/18/2023 2:16 pm 60530713 OG 70470 330 -TR -TRASH 3.52 $4Z00/TN $147.84 07/18/2023 2:38 pm 60530729 OG 61041 330-TR'TRASN 4.37 a4Z00/TN $183.54 07/18/2023 2:42 pm 80530732 08 83302 330-TR-TRA8H 3.75 *42.00/TN $157.50 07/18/2023 2:45 pm 60530736 OG 83303 140 -BD -BUILDING DEBRIS 3.54 oGO.00/TN $212.40 07/18/2023 2:52 pm 60530744 06 70442 180-GR-GARBABE 5.02 *42.00/TN $210,84 Amount: B00140 Page 26 of 45 1080 P.O.Solid Waste Authority of Palm Beach County INVOICE �m��3 Invoice Number: 17605 West Palm Beach, FL 334164693 Invoice Date: 7/31/23 (561) 640-4000 ' Due Date- 8/31/23 Call Accounts Receivable hJdiscuss this bill Account Number: 800140 _ - CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O.Box 248Q3 BOYNTON BEACH, FL 334250310 West Palm Beach, FL 33416-4693 xwount B00140 Page 27 of 45 1081 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Net Rate Amount 07Y18/2023 3:01 pm 80530748 OO 75393 190 -GR -GARBAGE 11.38 $42.00TN *477.98 07/18/2023 3:03 pm 80530751 OG 84717 140 -BD -BUILDING DEBRIS 4.62 $80.00TN $277.20 07/18/2023 3:18 pm 80530763 08 56785 330 -TR -TRASH 4D6 $42.00TN $170.52 07/18/2023 3:28 pm 80530774 06 79558 640 -MI -MIXED RECYCLING 0.53 *0.00TN $0.00 07/18/2023 3:28 pm 60530775 08 83235 190-GR-GARBABE 6.91 $42.00/TN $290.22 07Y18/2023 3:29 pm 60530778 OG 70462 1B0 -GR -GARBAGE 1078 $42.00/TN $452.76 07/18/2023 3:58 pm 60530782 DG 79583 190 -GR -GARBAGE 1131 *42.00/TN $475.02 07Y18C2023 4M pm 60530793 08 72790 190 -GF -GARBAGE 7.83 $42.00TN $320.46 07Y18/2023 4:15 pm 60530804 DW 70299 190'GR-GARBAGE 6.93 $42.00TN $291.06 07Y18/2023 4:42 pm 60530835 06 81171 190 -GF -GARBAGE 1380 $42.001TN *579.60 07/102023 4:45 pm 80530841 VO 70473 190 -GR -GARBAGE 0�92 *42.00TN $290.84 07/18/2023 4:54 pm 60630848 OD 83302 330 -TR -TRASH 2.72 *42.001TN $114.24 07/18/2023 4:58 pm 60530858 OG 62894 180 -GR -GARBAGE 5.85 *42.00/TN $245.70 07/102023 7:03 am $0530874 OS 84480 330-TR-TRAGH 1.78 $42.00/TN $7476 07/102023 7:05 am 60530878 08 82892 190 -GR -GARBAGE 4.10 *42.00/TN $17Z20 07/1912023 7:07 am 60530882 08 70430 330 -TR -TRASH 3.22 $42.00/TN $135.24 07/1912023 7:16 am 60530893 08 64717 190 -GR -GARBAGE 6.08 $42.00/TN $255.36 07/1912023 7:24 am 60530803 08 70423 140 -BD -BUILDING DEBRIS 2.96 $60.00/TN $177,60 07/19/2023 8:21 am 80530958 06 62892 330 -TR -TRASH 0.60 $42.00/TN $25.20 07/19/2023 8:22 am 60530960 OG 81024 180-GR-GAR8AGE 828 $42.00TW $347.76 07/19/2023 8:28 am 60530970 06 83302 350-V -VEGETATION 8.31 *35.00/TN $220.85 07/19/2023 8:32 am 80530972 06 70423 100 -GR -GARBAGE 3.36 $42.00/TN $141.12 07/19/2023 8:46 am 60530988 08 81482 190-GR-GAR8AGE 16.05 $42.007FN $874.10 07/19/2023 8:57 am 60530996 08 84717 330 -TR -TRASH 221 $42,007FN $92.82 07/19/2023 9:49 am 00531046 06 70423 190 -GR -GARBAGE 8.37 $42.0077N $351.54 07/19/2023 9:49 am 60531047 06 62883 180 -GR -GARBAGE 14.93 $42.00TN $827.06 07/19/2023 10:22 am 00531073 06 64717 330-TR-TRA8H 3.21 $42.00/TN $134.82 07/19/2023 10:33 am 60531081 06 70430 330-TR-TRAGH 3.75 $42.00TN $157.50 07/19/2023 10:39 am 60531087 OG 81482 190 -GR -GARBAGE 1623 $42.00/TN $881.66 07/102023 10:39 am 60531088 OO 83302 330 -TR -TRASH 5.52 $42.00/TN $231.84 07/19/2023 10:40 am 60531090 OO 64480 140 -BD -BUILDING DEBRIS 2.88 $GD.OU/TN $172.80 07/1912023 11:00 am 60531109 O@ 82892 190 -GR -GARBAGE 4.30 $42.00/TN *180.60 07/19/2023 11:24 am 60531130 DG 72806 190 -GR -GARBAGE 0.91 $42D07[N $38.22 07/19Q023 11:48 am 60531152 06 70442 190 -GR -GARBAGE 045 $42.00/TN $270.90 xwount B00140 Page 27 of 45 1081 Solid Waste Authority of Palm Beach County P.O.Box 24693 West Palm Beach, FL 33418-4893 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTO0BEACH, FIL 334250310 Invoice Number: 17805 Invoice Date: 701C23 Due Date: 8/31Q3 Account Number m01*0 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Not Rate Amount 07/1912023 11:51 am 60531155 06 62893 190 -GR -GARBAGE 9,09 $42.00[TN $381.78 07/19/2028 11:57 am 80531158 00 70310 190-GR-GAR8AGE 3.86 $4200/TN $162.12 0Y19/2023 12:00 pm 60531182 OS 04717 330 -TR -TRASH 0.61 *42.00TN $25.62 07/19/2023 12:04 pm 60531107 OG 81824 190 -GR -GARBAGE 10.58 $42M/TN $444.36 07/19C2023 12:13 pm 80531176 08 81482 19O-GR-GARBA8E 8.48 $42D0TN *358.16 07/18/2023 12:20 pm 60531185 08 70430 330 -TR -TRASH 4.56 $42.00/TN $181.52 07/19/2023 12:21 pm 60531107 06 62892 330 -TR -TRASH 2.16 *42.O0TN $90.72 07/18/2023 12:35 pm 60531200 06 70423 180'GR-GARBAGE 6.45 *42.DO/TN $270M 07/19/2023 1:09 pm 60531223 OG 79583 190 -GR -GARBAGE 527 *42.00TN $221.34 07/19/2023 1:59 pm 60531283 08 84717 190-GR-GARBABE 5,35 $42M/TN $224.70 07/102023 2:28 pm 60531302 08 70442 190-GR-GAR8AGE 5.75 $42.007FN *241.50 07/102023 3:46 pm 60531378 OG 62882 190-GR-GAR8ABE 5.80 $42.00/TN *243.60 07/20Q023 7:00 am 60531450 08 70423 330 -TF -TRASH 1.51 *42.V07N $63*2 07/20/2023 7:01 am 60631451 08 62892 330 -TR -TRASH 1.85 $42.U07N $77,70 07/202023 7:11 am 60531466 08 70310 560 -CP -COMMERCIAL PAPER 0.81 *0D0TN $0.00 07/20Q023 7:25 am 60531476 OG 70442 190 -GR -GARBAGE 6.68 $42kO/TN $276,36 07/202023 7:49 am 80551491 06 61041 330 -TR -TRASH 4.79 $4Z00/TN $201,18 07/202023 7:58 am 60531503 06 82892 330 -TR -TRASH 027 $42.U0/TN *11.34 07/202023 8:03 am 80531505 06 81624 190 -GR -GARBAGE 10.07 $4100/TN $448,14 07/2012023 8:09 am 60531512 06 83220 640 -MI -MIXED RECYCLING 1.24 *0.00TN $0.00 07/202023 8:09 am 60631513 06 78566 640 -MI -MIXED RECYCLING 1.15 *0.00TN ¢D.00 07/202023 8:13 am 60531517 86 70423 330'TR-TRASH 3.01 $42.80/TN *12642 07/202023 8:13 am 60531518 OG 56814 640 -MI -MIXED RECYCLING 1.20 $0.00TN $0.00 07/202023 8:15 am 60531520 OD 81482 190'GF-GARBAGE 13.41 $42.00/TN $563.22 07/202023 8:40 am 60531541 DG 70470 330-TR-TRA0H 3.97 $42.00/TN $186.74 07/202023 8:48 am 60531550 DG 70310 140 -BD -BUILDING DEBRIS 1279 $60.00TN $767.40 07/202023 9:10 am 60581563 OG 62882 190 -GF -GARBAGE 2.43 $42.00/TN $102.06 07/202023 9:22 am 60531574 OG 61041 330-TR'TRAGH 5.33 $42.00/TN $223,86 07/202023 9:28 am 60531578 06 84717 330 -TR -TRASH 5.22 $42.00TN $219.24 07/20/2023 9:36 am 80581585 OG 70244 640 -MI -MIXED RECYCLING 2,12 $0D0TN $0.00 07/20/2023 9:40 am 80531588 08 70310 140-BD-BU|LD|NG DEBRIS 3.31 $80D0TN $198M 07/202023 9:41 am 80531590 00 70423 330-TR-TRAGH 4.02 $42.00/TN $168,84 07/202023 10M am 60531600 08 62892 140 -BD -BUILDING DEBRIS 8.19 *60.00/TN $491.40 07/202023 10:06 am 80531608 08 70473 190-GR-GAR8AGE 6.48 $4100/TN $272,16 Account: B00140 Page 28 of 45 1082 P.O.Solid Waste Authority of Palm Beach County INVOICE Box 24693 Invoice Number: 17805 West Palm Beach, FL33416-4RB3 Invoice Date, 7/31/23 Due ' DueUahy: 031/23 Account: B001*0 Page 29 of 45 1083 Call Accounts Receivable 1odiscuss this bill _ Account Number: B00140 CITY OFBOYNTONBEACH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 P.0.Box 24693 BOYNTOmBEACH, FIL33425$31V West Palm Beach, FL334164893 Invoice Note: Tipping Fees �~��- Da** Time Tran# Site Truck Description Net Rate Amount 07/20/2023 10:08 am 60531606 06 83220 840'M|'M|XEDRECYCL|NG 1.22 $0.00TN $0.00 07/202023 10:09 am 80531608 06 62894 190 -BR -GARBAGE 0.51 $42.00/TN $273.42 07/202023 10:11 am 60531611 06 70470 330-TR-TRA3H 3.82 $42.00/TN *160.44 07/202023 10:23 am 80631621 OG 81624 190 -GR -GARBAGE 9.86 $42.00/TN $418.32 07/20/2023 10:46 am 60531630 08 58814 640 -MI -MIXED RECYCLING 1.34 $V.00/TW $0.00 07/20D023 10:47 am 80531831 08 70430 330 -TR -TRASH 5.01 $42.00/TN $210.42 07/202023 10:49 am 80531634 OG 70423 140 -BD -BUILDING DEBRIS 5.07 $GD.00/TN $304.20 07/20/2023 10:49 am 80531635 08 70442 190-GP-QAR0AGE 0.80 $42.001TN $288.80 07/202023 10:54 am 60531637 08 61041 330 -TR -TRASH 5.01 $42.00/TN $210.42 07/202023 10:56 am 80531638 06 70310 190-GR,BARBACE 2.93 $42.00/TN s123.06 07/202023 10:57 am 60531640 06 83303 330-TR-TRA8H 5.02 UZOD/TN $210.84 07/202023 10:59 am 00531643 06 79556 640 -MI -MIXED RECYCLING 1.87 $O.00/TW $0.80 07/202023 11:01 am 60531645 OG 84717 190-BF-BARBAGE 4.48 *42.00/TN $188.18 07/20/2023 11:14 am 80531064 06 62892 560 -CP -COMMERCIAL PAPER 1.03 $0.00/TN $0.00 07/20/2023 11:16 am 80531668 08 83302 330-TR-TRA8H 2.93 $42.00/TN $123.08 07120/2023 11:31 am 60531073 08 81482 190 -GR -GARBAGE 9.87 $42M/TN *414.54 07/202023 11:31 am 60531674 06 81024 190 -GR -GARBAGE 5.95 $42.00TN $249.90 07/202023 11:53 am 60531838 06 72806 190'GR-GARBAGE 7.08 $42.00/TN $287.36 07Q02023 11:57 am 80531701 DU 81171 190'GR-BARQAGE 12.38 $42.00/TM $519.98 07/202023 11:58 am 60531702 06 70423 330 -TR -TRASH 1,54 $42.00/ -TN $64.88 07D02023 12:09 pm 60531708 08 70470 330 -TR -TRASH 4.18 $42.00/TN *175.58 07/20/2023 12:25 pm 80531729 00 61041 330 -TR -TRASH 8.18 $42.00/TN $258.72 07/20/2023 12:28 pm 80531733 06 79556 640 -MI -MIXED RECYCLING 0.72 $0.00/TN $0.00 07/20/2023 12:40 pm 80531741 OG 82882 190 -GR -GARBAGE 6.66 $42.00/TN $279.72 07/20/2023 12:41 pm 60531742 OG 83220 640 -MI -MIXED RECYCLING 1.25 $O.O0fTN $0.00 07/20D023 12:5Gpm 80531751 OB 70244 640 -MI -MIXED RECYCLING 8.98 *O.DO/TN *0.00 07/2012023 12:58pm 60531752 06 70442 190 -GR -GARBAGE 3.01 $42.00/TN $126.42 071202023 1:O5pm 60531757 OG 70310 560 -CP -COMMERCIAL PAPER 1.68 *0.00/TN $0.00 07/202023 1:07pm 60531760 06 75393 190-GR-BAR8AGE 372 $42.00/TN s156.24 07/202023 121pm 60531774 VO 70482 180 -GR -GARBAGE 10.41 $42.00/TN $43722 07/2012023 1:32pm 80531787 OO 70470 330 -TR -TRASH 4.50 $42.00/TN $189.00 07/202023 2:2Upm 00551824 00 70430 330 -TR -TRASH 3.68 $42.00/TN $154.88 07/202023 2:21pm 60531825 06 62892 330 -TR -TRASH 2.76 $4I00/TN $115.82 07/202023 2:25pm 60531831 08 61041 330 -TR -TRASH 6.23 *42.QO/TN $261.86 Account: B001*0 Page 29 of 45 1083 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, Fl. 334250310 Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/20/2023 2:27 pm 60531832 06 70299 190 -GR -GARBAGE 1.31 $42.00/TN $55.02 07/20/2023 2:55 pm 60531860 06 83303 330 -TR -TRASH 4.64 $42MITINI $194.88 07/2012023 2:55 pm 60531861 06 70310 330 -TR -TRASH 6.31 $42.00/TN $265.02 07/20/2023 3:00 pm 60531867 06 70423 330 -TR -TRASH 1.70 $42.00/TN $71.40 07/20/2023 3:04 pm 60531871 06 83302 330 -TR -TRASH 3.87 $42.00/TN $162.54 07/20/2023 4:12 pm 60531935 06 72790 190 -GR -GARBAGE 6.78 $42.00/TN $284.76 07/20/2023 4:23 pm 60531943 06 79583 190 -GR -GARBAGE 15.47 $42.00/TN $649.74 07/20/2023 4:24 pm 60531945 06 70442 190 -GR -GARBAGE 5.20 $42.00frN $218.40 07/20/2023 4:43 pm 60531956 06 70340 190 -GR -GARBAGE 12.40 $42.00/TN $520.80 07/20/2023 4:44 pm 60531958 06 81171 190 -GR -GARBAGE 8.14 $42.00/TN $341.88 07/2012023 4:46 pm 60531959 06 70470 330 -TR -TRASH 3.47 $42.00/TN $145.74 07/20/2023 4:54 pm 60531968 06 70473 190 -GR -GARBAGE 11.31 $42.00/TN $475.02 07/21/2023 7:01 am 60531988 06 70423 140 -BD -BUILDING DEBRIS 4.68 $60.00/TN $280.80 07/21/2023 7:03 am 60531990 06 62892 190 -GR -GARBAGE 8.80 $42.00/TN $369.60 07/21/2023 7:04 am 60531991 06 61041 330 -TR -TRASH 5,53 $42.00/TN $232.26 07/21/2023 7:11 am 60531999 06 64480 330 -TR -TRASH 2.68 $42.00/TN $112.56 07/21/2023 7:13 am 60532003 06 83303 330 -TR -TRASH 4.97 $42.00/TN $208.74 07/2112023 7:23 am 60532022 06 81624 190 -GR -GARBAGE 10.75 $42M/TN $451.50 07/21/2023 7:38 am 60532035 06 83302 350-V -VEGETATION 3.47 $35.00/TN $121.45 07/21/2023 7:52 am 60532049 06 70423 190 -GR -GARBAGE 1.88 $42.00/TN $78.96 07/21/2023 7:59 am 60532055 06 70430 330 -TR -TRASH 3.04 $42.00/TN $127.68 07/21/2023 8:03 am 60532058 06 70310 330 -TR -TRASH 5.08 $42.00frN $213.36 07/21/2023 8:11 am 60532066 06 56765 330 -TR -TRASH 4.49 $42.00/TN $188.58 07/21/2023 8:18 am 60532073 06 62892 330 -TR -TRASH 1.03 $42.00/TN $43.26 07/21/2023 8:21 am 60532076 06 64480 330 -TR -TRASH 0.39 $42.00/TN $16.38 07121/2023 8:43 am 60532104 06 70442 190 -GR -GARBAGE 12.71 $42.00/TN $533.82 07/21/2023 9:09 am 60532130 06 70470 330 -TR -TRASH 3.39 $42.00/TN $142.38 07/21/2023 9:18 am 60532142 06 70423 330 -TR -TRASH 3.53 $42.00/TN $148,26 07/21/2023 9:31 am 60532152 06 70310 190 -GR -GARBAGE 4.07 $42.001TIN $170.94 07/21/2023 9:42 am 60532160 06 62892 190 -GR -GARBAGE 4.03 $42.001TN $169,26 07/21/2023 9:51 am 60532168 06 83220 640 -MI -MIXED RECYCLING 1.41 $0.001TN $0.00 07/21/2023 9:58 am 60532173 06 61041 330 -TR -TRASH 4.56 $42.00/TN $191.52 07/21/2023 10:05 am 60532178 06 64480 330 -TR -TRASH 3.07 $42.00/TN $128.94 07/21/2023 10:12 am 60532185 06 70244 640 -MI -MIXED RECYCLING 1,24 $0.00/TN $0.00 Account: 000140 Page 30 of 45 1084 Solid Waste Authority of Palm Beach County P.O.Box 24693 West Palm Beach, FL33416-46B3 (561) 640-4000 Call Accounts Receivable todiscuss this bill CITY OF BOYNTON BEACH PO BOX 3110 BOYNTON BEACH, FIL 334260310 Invoice Number: 17605 Invoice Date: 7/31123 Due Date: 881/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O.Box 24GB3 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Dote Time Tran# Site Truck Description Net Rate Amount 07/21/2023 10:28 am 80532202 08 79556 640 -MI -MIXED RECYCLING 1.50 $0,00/TN $100 07/21/2023 10:55 am 80532229 08 70310 190 -GR -GARBAGE 1.12 $42.00/TN $47.04 07/21C2023 11:00 am 60532238 OG 83302 330 -TR -TRASH 4.95 $42.00/TN $207.90 07/21/2023 11:18 am 60532258 UG 81824 180-GR-BARBAGE 10.67 $42.00/TN *448.14 07/21/2023 11:25 am 80532259 OG 70340 190 -GR -GARBAGE 12.96 $42.00TN $544.32 07/21/2023 11:37 am 60532275 QG 70442 190-GR-GAR8AGE 7.58 *42.00TN $318.78 07/21/2023 11:40 am 60532277 nG 62892 330 -TR -TRASH 020 *42.00TN $1U.0] 07/21/2023 11:40 am 60532278 08 70470 330'TR-TRASH 2J0 $42.O0TN $113A0 07/21/2023 11:49 am 80532287 06 70423 330'TR-TRAGH 2.08 $42.O0TN $88M 07/21/2023 11:55 am 60532281 OO 70430 330'TR-TRA8H 2.48 $42.00TN $104.16 07121/2023 12:05 pm 60532299 08 70310 140 -BD -BUILDING DEBRIS 1.98 $60,00TN $118,80 07/21/2023 12:25 pm 60532808 06 70413 640 -MI -MIXED RECYCLING 0.98 $U.00fTN $DM 07/21/2023 12:25 pm 80532310 OD 70244 640 -MI -MIXED RECYCLING 078 $O.O0TN $V.VO 07/21/2023 12:42 pm 80532325 06 75556 640 -MI -MIXED RECYCLING 0.59 $0.00TN $0.00 07/21/2023 12:43 pm 60532328 OG 61041 330 -TR -TRASH 5.02 *42.00TN $210.84 07/21/2023 12:59 pm 80532350 06 83220 640 -MI -MIXED RECYCLING 124 *0.00TN *D.OQ 07/21/2023 1:09 pm 60532355 06 83303 330 -TR -TRASH 3.98 *42.00/TN $166.32 07/21/2023 1:12pry 60632358 DG 70482 190 -GR -GARBAGE 10.85 $42.00/TN $456.70 07/21/2023 1:25pm 60532369 08 70442 190-GR-G&R8AGE 5D0 $42.00/FN $210.00 07/21/2023 1:30 pm 60532375 06 70470 330 -TR -TRASH 3.88 $42.00/TN $162.98 07/21C2023 1:39 pm 80532386 V§ 72806 100-GR-GAR8AGE 4.51 $42.00/TN $189.42 07/21/2023 1:40 pm 80532387 06 81824 190 -BR -GARBAGE 9.28 $42.00TN $38976 07/21/2025 1:48 pm 60532390 08 72790 190 -GF -GARBAGE 11.28 $42.00TN $47376 07121/2023 2:04 pm 80532403 06 70310 190 -GR -GARBAGE 3.63 $42.00 -TM $152.48 07/21/2023 2:07 pm 60532404 06 62892 380-TR-TFASH 2A3 $42.00/TN $102.06 07/21/2023 2:37 pm 60532428 DG 83302 330 -TR -TRASH 4.00 $42.00TN $168.00 07/21/2023 2:39 pm 6$532431 08 62894 190 -GR -GARBAGE 8.55 $42.00TN $401.10 07/21/2023 2:41 pm 60532432 OG 61041 330 -TR -TRASH 5.51 $42,00/TN $231.42 07121/2023 3:57 pm 60532499 06 81171 190-GR-8ARBAGE 14.43 $42.00TN $606.06 07/21Q023 4:00 pm 60532502 08 70470 330 -TR -TRASH 4.19 $42,00/TN $175.98 07/21/2023 4:01 pm 60532503 06 70430 330-TR-TRAGH 1.86 *42MITN $57.12 07/21/2023 4:14 pm 60532521 08 81824 100 -GR -GARBAGE 1151 *42.00/TN *483.42 07/21/2028 4:23pm 80532529 OG 70442 190 -GR -GARBAGE 6.96 $42.00TN $292.32 07/21/2023 4:52 pm 80532557 06 70340 100-GR-GAR8AGE 11.56 $42.00TN $485.52 x=oumoom4o Page 31 of 45 1085 Solid Waste Authority of Palm Beach County P.O, Box 24693 West Palm Beach, FL 334164693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334250310 Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/21/2023 4:59 pm 60532563 06 62894 190 -GR -GARBAGE 3.13 $42.001TN $131.46 07/22/2023 7:00 am 60532572 06 62892 330 -TR -TRASH 1,86 $42.00/TN $78.12 07/22/2023 7:01 am 60532574 06 75393 190 -GR -GARBAGE 13.19 $42.O0/TN $553.98 07/22/2023 7:13 am 60532590 06 83302 330 -TR -TRASH 2.16 $42,00/TN $90.72 07/22/2023 7:23 am 60532606 06 72790 190 -GR -GARBAGE 3.38 $42MITN $141.96 07/2212023 7:44 am 60532628 06 70442 190 -GR -GARBAGE 6.60 $42.00/TN $277.20 07/22/2023 7:50 am 60532633 06 81624 190 -GR -GARBAGE 13.80 $42.00[TN $579.60 07/22/2023 8:12 am 40315135 04 72152 190 -GR -GARBAGE 13.20 $42.00/TN $554,40 07/22/2023 8:44 am 60532683 06 70430 330 -TR -TRASH 2.15 $42.00rrN $90.30 07/22/2023 8:44 am 60532684 06 61041 330 -TR -TRASH 4.80 $42.00/TN $201.60 07/22/2023 9:53 am 60532756 06 83302 330 -TR -TRASH 3.14 $42.00fTN $131.88 07/22/2023 10:07 am 60532770 06 81624 190 -GR -GARBAGE 11.58 $42.001TN $486.36 07/22/2023 10:18 am 60532785 06 72152 190 -GR -GARBAGE 7.40 $42.00fTN $310.80 07/22/2023 10:20 am 60532788 06 70470 330 -TR -TRASH 3.18 $42.00/TN $133.56 07/22/2023 10:50 am 60532812 06 70430 330 -TR -TRASH 4.50 $42,00frN $189.00 07/22/2023 11:33 am 60532856 06 61041 330 -TR -TRASH 4.20 $42.00frN $176.40 07/24/2023 8:05 am 60532897 06 81482 190 -GR -GARBAGE 13.90 $42.00/TN $583.80 07/24/2023 8:13 am 60532902 06 64717 190 -GR -GARBAGE 1.16 $42.00/TN $48.72 07/24/2023 8:15 am 60532907 06 61041 330 -TR -TRASH 5.16 $42.00/TN $216.72 07/24/2023 8:18 am 60532914 06 70310 190 -GR -GARBAGE 5.21 $42.00fTN $218.82 07/24/2023 8:21 am 60532919 06 81624 190 -GR -GARBAGE 14.58 $42.00/TN $612.36 07/24/2023 8:21 am 60532918 06 70413 640 -MI -MIXED RECYCLING 1.19 $0.00/TN $0.00 07/24/2023 8:34 am 60532937 06 72152 190 -GR -GARBAGE 9.77 $42.00/TN $410.34 07/24/2023 8:47 am 60532952 06 62892 330 -TR -TRASH 6.64 $42.00/TN $278.88 07/24/2023 9:02 am 60532983 06 70423 640 -MI -MIXED RECYCLING 3.62 $0.00frN $0,00 07/24/2023 9:10 am 60532999 06 70423 190 -GR -GARBAGE 5.51 $42.00/TN $231,42 07/24/2023 9:11 am 60533000 06 70244 640 -MI -MIXED RECYCLING 1.44 $0.00/TN KOO 07/24/2023 9:11 am 60533002 06 70470 330 -TR -TRASH 3.89 $42.00/TN $163.38 07/24/2023 9:12 am 60533005 06 64717 190 -GR -GARBAGE 1,16 $42.00/TN $48.72 07/24/2023 9:16 am 60533016 06 83220 640 -MI -MIXED RECYCLING 1.35 $0.00/TN $0.00 07/24/2023 9:17 am 60533019 06 62892 330 -TR -TRASH 0.90 $42.00rrN $37.80 07/24/2023 9:19 am 60533027 06 64717 190 -GR -GARBAGE 3.95 $42.00rrN $165.90 07/24/2023 9:33 am 60533035 06 72806 190 -GR -GARBAGE 5.59 $42M/TN $234.78 07/24/2023 9:47 am 60533050 06 65187 330 -TR -TRASH 4.55 $42.00rTN $191.10 Account: 600140 Page 32 of 45 1086 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, FL 33416-4693 (561) 640-4000 Invoice Date: 7/31/23 Due Date: 8/31/23 Call Accounts Receivable to discuss this bill Account Number: 800140 CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FL 334250310 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Not Rate Amount 07/24/2023 9:49 am 60533053 06 70310 560 -CP -COMMERCIAL PAPER 1.24 $0.00/TN $0.00 07/24/2023 9:55 am 60533061 06 70423 190 -GR -GARBAGE 3.42 $42.00/TN $143.64 07/24/2023 9:55 am 60533062 06 62892 350-V -VEGETATION 2.10 $35.00/TN $73.50 07/24/2023 9:57 am 60533066 06 83302 330 -TR -TRASH 4.24 $42.00/TN $178M 07/24/2023 10:00 am 60533070 06 79556 640 -MI -MIXED RECYCLING 1.66 $0.001TN KOO 07/24/2023 10:13 am 40315532 04 81624 190 -GR -GARBAGE 10.64 $42.001TN $446.88 07/24/2023 10:15 am 60533084 06 70413 640 -MI -MIXED RECYCLING 1.04 $0.00/TN $0.00 07/24/2023 10:15 am 60533085 06 70340 190 -GR -GARBAGE 11.71 $42M/TN $491.82 07/24/2023 10:27 am 60533103 06 61041 330 -TR -TRASH 5.60 $41001TN $235.20 07/24/2023 10:33 am 60533109 06 64717 190 -GR -GARBAGE 3.03 $42,00/TN $127.26 07/24/2023 10:33 am 60533110 06 81482 190 -GR -GARBAGE 11.93 $42.00/TN $501.06 07/24/2023 10:34 am 60533111 06 62894 190 -GR -GARBAGE 12.65 $42.00/TN $531.30 07/24/2023 10:43 am 60533119 06 70423 190 -GR -GARBAGE 1.02 $42.00/TN $42.84 07/24/2023 11:19 am 60533147 06 70310 190 -GR -GARBAGE 2.33 $42.00/TN $97.86 07/24/2023 11:33 am 60533164 06 62892 330 -TR -TRASH 8.85 $42.00/TN $371.70 07/24/2023 11:35 am 60533167 06 83220 640 -MI -MIXED RECYCLING 0.98 $0.00/TN $0.00 07/24/2023 11:41 am 60533174 06 70470 330 -TR -TRASH 4.04 $42.00/TN $169.68 07/24/2023 11:51 am 60533190 06 70423 190 -GR -GARBAGE 1,47 $42.00/TN $61.74 07/24/2023 11:54 am 60533193 06 72152 190 -GR -GARBAGE 1010 $42.00/TN $424.20 07/24/2023 11:58 am 60533200 06 64717 190 -GR -GARBAGE 3.12 $42.00/TN $131.04 07/24/2023 12:30 pm 60533223 06 79583 190 -GR -GARBAGE 15.02 $42.001TN $630.84 07/24/2023 12:35 pm 60533226 06 81624 190 -GR -GARBAGE 11.36 $42,00/TN $477.12 07/2412023 12:47 pm 60533238 06 70244 640 -MI -MIXED RECYCLING 1.65 $0,00/TN $0.00 07/2412023 12:51 pm 60533241 06 83302 330 -TR -TRASH 3.95 $42.00/TN $165.90 07/24/2023 12:52 pm 60533242 06 70413 640 -MI -MIXED RECYCLING 1.14 $0.00/TN $0.00 07/24/2023 12:53 pm 60533245 06 70310 330 -TR -TRASH 1.76 $42.00/TN $73.92 07/24/2023 12:58 pm 60533251 06 70423 140 -BD -BUILDING DEBRIS 5.17 $60.00/TN $310.20 07/24/2023 1:03 pm 60533255 06 61041 330 -TR -TRASH 4.52 $42.00/TN $189.84 07/24/2023 1:10 pm 60533262 06 83220 640 -MI -MIXED RECYCLING 0.58 $0.00/TN $0.00 07/24/2023 1:18 pm 60533265 06 72790 190 -GR -GARBAGE 12.59 $42.00/TN $528.78 07/24/2023 1:24 pm 60533268 06 62892 330 -TR -TRASH 3.22 $42.00/TN $135.24 07/24/2023 1:26 pm 60533270 06 79556 640 -MI -MIXED RECYCLING 1.18 $0.00/TN $0.00 07/24/2023 1:37 pm 60533283 06 70299 190 -GR -GARBAGE 11.96 $42.00/TN $502.32 07/24/2023 1:38 pm 60533285 06 72806 190 -GR -GARBAGE 7.10 $42M/TN $298.20 Account: B00140 Page 33 of 45 1087 P.O.Solid Waste Authority of Palm Beach County INVOICE Box 24693 Invoice Number: 17605 West Palm Beach, FL33416-4693 (561) 6404000 Invoice Date: 7/31/23 Due Date: 8/31/23 11 1 01 111 MCI M'l= Call Accounts Receivable to discuss this bill Account Number: R00140 CITY OFBOYNTONBEACH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 PD.Box 24Og3 BOYNTON BEACH, FIL 334250310 West Palm Beach, FL 33416-4693 Amount: B00140 Page 34 of 45 1088 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/24/2023 1:45pm 60533283 06 81482 190 -GR -GARBAGE 13.02 J42.00TN $546.84 07/24/2023 2:D3pm 60533316 06 72152 190 -GR -GARBAGE 7.98 $42.00/TN $335.16 07/24/2023 2:25 pm 80533334 05 70470 330 -TR -TRASH 2.81 $42.00/TN $118.02 07124/2023 2:2Bpm 80533338 08 64717 190 -GR -GARBAGE 2.49 $42.00/TW $104.58 07/24/2023 2:44pm 60533348 OG 65187 330 -TR -TRASH 4.41 $42.00TN $18522 07/24/2023 3:01 pm 60533382 08 70244 170-CF-CONTAM|NATEDRECYC| 075 $42.00/TN *31.50 07/24/2023 3:10 pm 60533374 06 62892 140 -BO -BUILDING DEBRIS 2.85 $60.O0TN *171.00 07/24/2023 3:11 pm 60533376 06 70413 640 -MI -MIXED RECYCLING 085 $0M/TN $0.80 07/24/2023 3:24pm 60533388 06 79556 640 -MI -MIXED RECYCLING 0.85 *0.00TN $0.00 07/24/2023 3:2Qpm 80583390 OO 70423 140 -BD -BUILDING DEBRIS 4.91 $80.00/TN $294.60 07C24/2023 3:3Bpm 80533397 08 70340 190 -GR -GARBAGE 12.29 $42.80/TN $516.18 07/24/2023 3:44 pm 60533408 08 82894 180 -GR -GARBAGE 11.88 $42.00TN $499.38 07/24/2023 3:4Tpm 60533411 OS 61041 330-TR-TRABH 3.87 $42.O0TN $162.54 07/24/2023 4:07pm 60533429 06 83302 230 -TR -TRASH 5,49 $42.00TN $23K58 07/24/2023 4:12pm 60533434 08 81624 180'GR-3ARBAGE 9.00 $42.00TN $37&00 07/24/2023 4:1Dpm 60533440 08 04717 190-GR-SARBAGE 5.27 $42.00TN $221.34 07/24/2023 425pm 60533454 OG 72152 190 -GR -GARBAGE 916 $42.00/TN $384.72 07/24/2023 4:43pm 60583477 OG 82892 180-GR-SAR8AGE 370 $42.0[1[M $15540 07/242023 4:46 pm 60533480 06 75393 190-GR-GAR8AGE 15.59 $42.00TN $854.78 07/242023 4:47 pm 60533483 UG 78583 190 -GR -GARBAGE 7.54 $42.00TN *318M 07/25/2023 7:04 am 00533513 06 82892 190 -GR -GARBAGE 6.28 $42.00/TN $262.S2 07D5/2023 T05 am 60533514 VO 82894 180 -BR -GARBAGE 4.78 $42.00rFN $20076 07125/2023 7:10 am 00533522 06 83303 330^TR-TRAGH 3.64 $42.00/TN $152.88 07/25/2023 7:10 am 60558524 OO 64717 190 -GR -GARBAGE 2.35 $42.00/TN $98.70 07/25/2023 7:11 am 60533526 08 65187 33G -TR -TRASH 2.48 $42.00/TN *104.16 07/25/2023 7:13 am 60523530 06 56785 330-TR-TRABH 3.49 $42.00/TN $146.58 07/25/2023 7:16 am 60533534 OG 72806 190 -GR -GARBAGE 7.00 $42.00/TN $31920 07/25/2023 7:19 am 40315852 04 81624 190-GR-GAR8AGE 10.41 $42.00TN $43722 07/25/2023 7:20 am 60633537 06 70470 330 -TR -TRASH 0.80 *4200/TN $33.00 07/25/2023 7:41 am 60533555 OG 70310 640 -MI -MIXED RECYCLING 0.82 $0.O0TN $0,00 07/26/2023 8:24 am 0¢533600 OG 81041 330 -TR -TRASH 4.60 $4100/TN $193.20 07/25/2023 8:25 am 60533610 06 83302 140 -BD -BUILDING DEBRIS 4.30 $60.00TN $258,00 07/25/2023 8:28 am 60533612 OO 83220 640 -MI -MIXED RECYCLING 1.10 $0.001TN $0.00 07/25/2023 8:37 am 60533619 OG 70290 190 -GR -GARBAGE 13.68 $42.00TN $573.72 Amount: B00140 Page 34 of 45 1088 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334260310 Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: 600140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 334164693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Not Rate Amount 0712512023 8:50 am 60533628 06 64717 190 -GR -GARBAGE 3.85 $42.001 TN $161.70 07/25/2023 8:53 am 60533632 06 62892 190 -GR -GARBAGE 5,76 S42,00ri-N $241,92 07/2512023 8:57 am 60533638 06 R 330 -TR -TRASH 1.80 $42.00/TN $75.60 07/25/2023 8:58 am 60533639 06 70310 190 -GR -GARBAGE 6.54 $42.00rrN $274.68 07/25/2023 9:17 am 40315928 04 81482 190 -GR -GARBAGE 8.67 $42.00/TN $364.14 07/25/2023 9:35 am 60533680 06 56765 330 -TR -TRASH 3.04 $42.001TN $127.68 07/25/2023 9:38 am 60533683 06 70413 640 -MI -MIXED RECYCLING 1.64 $0M/TN $0.00 07/25/2023 9:45 am 60533689 06 70244 640 -MI -MIXED RECYCLING 1.39 $0.00/TN $0.00 07/25/2023 9:46 am 40315947 04 81624 190 -GR -GARBAGE 9,41 $42.00/TN $395.22 07/2512023 9:55 am 60533697 06 79556 640 -MI -MIXED RECYCLING 1.43 $0.00/TN $0.00 07/25/2023 9:58 am 60533701 06 83303 330 -TR -TRASH 4.68 $42.00rrN $196.56 07/25/2023 10:10 am 60533713 06 70430 330 -TR -TRASH 4.00 $42.00rrN $168.00 07/25/2023 10:17 am 60533724 06 64717 190 -GR -GARBAGE 3.70 $42,00/TN $155.40 07/25/2023 10:17 am 60533725 06 83220 640 -MI -MIXED RECYCLING 0.74 $0M/TN $0.00 07/25/2023 10:35 am 60533740 06 70310 190 -GR -GARBAGE 3.09 $41001TINI $129.78 07/2512023 10:47 am 60533752 06 62892 190 -GR -GARBAGE 3.35 $42.001TN $140.70 07/25/2023 10:55 am 60533758 06 72790 190 -GR -GARBAGE 13.10 $42.00frN $550.20 07/25/2023 11:00 am 60533762 06 72806 190 -GR -GARBAGE 6.68 $42.00rrN $280.56 07/25/2023 11:02 am 60533765 06 65187 330 -TR -TRASH 2.89 $42.00fTN $121.38 07/25/2023 11:09 am 60533774 06 R 330 -TR -TRASH 4,73 $42,001TN $198.66 07/25/2023 11:10 am 60533776 06 72152 190 -GR -GARBAGE 9.38 $42.00/TN $393.96 07125/2023 11:14 am 60533777 06 83302 330 -TR -TRASH 4.75 $42.00/TN $199.50 07/25/2023 11:45 am 60533808 06 64717 190 -GR -GARBAGE 8.22 $42.001rN $345.24 07/2512023 11:51 am 60533816 06 79583 190 -GR -GARBAGE 13.97 $42.001rN $586,74 07/2512023 11:56 am 60533818 06 81482 190 -GR -GARBAGE 9.28 $42.00/TN $389.76 07/25/2023 11:57 am 60533819 06 70310 330 -TR -TRASH 1.24 $42.001 TN $52.08 07/25/2023 12:02 pm 60533828 06 70470 330 -TR -TRASH 3.25 $42.00[TN $136.50 07/25/2023 12:19 pm 60533842 06 62892 330 -TR -TRASH IM $42.00/TN $51.66 07/25/2023 12:29 pm 60533852 06 83303 350-V -VEGETATION 6.17 $35.00rrN $215.95 07/25/2023 1:05 pm 60533883 06 81624 190 -GR -GARBAGE 8.91 $42.00rrN $374,22 07/25/2023 112 pm 60533903 06 79556 640 -MI -MIXED RECYCLING 1.27 $0.00/TN $0,00 07/25/2023 1:26 pm 60533908 06 70413 640 -MI -MIXED RECYCLING 1.20 $0.00/TN $0.00 07/25/2023 1:33 pm 60533916 06 83220 640 -MI -MIXED RECYCLING 0.82 $0.00/TN $0.00 07/25/2023 1:35 pm 60533918 06 70244 640 -MI -MIXED RECYCLING 1.29 $0.00/TN $0.00 Account: B00140 Page 35 of 45 1089 P.O.Solid Waste Authority of Palm Beach County INVOICE ox24�9� Invoice Number: 17605 West Palm Beach, FL 33416-4693 ` Invoice Date: 7/31/23 (561) 640-4000 Due Date: 8/31/23 Call Accounts Receivable to discuss this bill Account Number: B00140 _-__- CITY OF8OYN7ONBEACH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 P.Q.Box 240V3 BOYNTONBEACH, FIL 334260310 West Palm Beach, FL3341O-4693 xcmunt: 600140 Page 36m45 1090 Invoice Note: Tipping Fees Date Time Tman# Site Truck Description Net Rate Amount 07/25/2023 1:54 pm 60533933 OB 81041 330 -TR -TRASH 425 *42.00/rN $178.50 07/25C2023 2:16 pm 60533950 08 82882 330 -TR -TRASH 1.43 *42.00/TW *80.00 07/25/2023 2:35pm 80533969 OG 62894 1B[ -GR -GARBAGE 11.94 *42.00/TN $501.48 07/26/2023 2:37 pm 60533972 UG 70299 190-GR-SARBAGE 11.81 $42.00TN $496.02 07/25/2023 2:41 pm 60533977 08 83302 330 -TR -TRASH 5.44 $42.00TN $228.48 07/25/2023 2:48pm 60533980 08 88235 330-TR-TRAGH 370 $42.00TN $155.40 07/25/2023 2:54pm 60533987 06 72152 190'GR-GARBAGE 13.63 $42.00/TN $572.46 07/25/2028 3:07 pm 60534002 DG R 330'TR-TRASH 4J9 $42.00/TN $201.18 07/25/2023 3:2Gpm 80534019 VO 70430 330 -TR -TRASH 4.48 *42.00/TN *187.32 07/25/2023 3:30 pm 80534021 06 70244 640 -MI -MIXED RECYCLING 0.51 $0.001TN MOO 07/25/2023 3:30 pm 60534022 OG 81824 190 -GR -GARBAGE 6.07 $42.00/TN $280.14 07/25/2023 3:31 pm 60534023 OG 70413 640 -MI -MIXED RECYCLING 0.57 *0.00/TN $0,00 07/25/2023 3:45 pm 00534035 06 83303 330 -TR -TRASH 5.19 $42.00/TN $217.98 07/26/2023 3:49pm 60534038 06 62092 140 -BD -BUILDING DEBRIS 1.36 $80.00/TN $81.60 07/2512023 3:52pm 80534041 08 75393 190 -GR -GARBAGE 12.18 $42.00TN *511.56 07/262023 3:5Bpm 60534046 06 65187 330 -TR -TRASH 4.17 $42.00TN $175.14 07/25/2023 4:U3pm 60534048 08 64717 190-GR-CARBuGE 2.14 $42.00TN $89.88 07/25/2023 4:19 pm 60534062 OG 72806 180-BR-CAR8AGE 6.18 $42,00TN $259.98 07/25/2023 4:27pm 60534067 08 81482 180-GR-BARBAGE 2.67 $42.00/TN *112.14 07/25/2023 4:47pm 80534087 08 61041 330 -TR -TRASH 4.62 $42.00/TN $189.84 07/25/2023 4:51pm 60534094 06 72152 190 -GR -GARBAGE 7.30 $42.00/TN *306.00 07/25/2023 4�58pm 00534099 08 79583 190'GR-GARBAGE 7.45 $42.00/TN $312.80 07/28/2023 7:12 am 60534135 06 02892 380 -TR -TRASH O�27 $42D0/TN $11.34 07/26/2023 7:34 am 60534154 06 72790 190 -BR -GARBAGE 13.77 $42.00/TN $578.34 07/26/2023 7:42 am 60634167 06 70310 330-TR-Tf0\SH 8.44 $42.00TN $354.48 07/26/2023 7:50 am 60534176 OO 64717 330 -TR -TRASH 1.42 *42.00/TN $59.64 07/26/2023 8:04 am 80534187 06 70299 190-GR,QARBAGE 5.89 $42.00/TN $238M 07/26/2023 8:17 am 60534190 06 83302 330 -TR -TRASH 4J0 $42M/TN $197.40 07/2612023 8:30 am 60634218 OS 62892 330 -TR -TRASH 4.86 $42.00/TN *20370 07Q6/2023 8:32 am 60534219 06 81624 190 -GR -GARBAGE 723 $4Z00/TN $303.66 07/26/2023 8:35 am 60534221 08 81482 190 -GR -GARBAGE 14.98 $42.00/TN $829.16 07/26/2023 8:42 am 40316345 04 72152 350-V -VEGETATION 9.80 $35.00/TN $348.50 07/2612023 9:16 am 80534259 06 62894 190 -GR -GARBAGE 6.22 $42.00/TN $261.24 07/26/2023 9:18 am 80534283 DG 84717 190'GR-GARBAGE 6.77 *42.00/TN $284.34 xcmunt: 600140 Page 36m45 1090 Solid Waste Authority of Palm Beach County P.C].Box 24693 West Palm Beach, FL3341G-4683 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OFBOYmTOMBEACH PO BOX 310 BOYNTON BEACH, FL 334250310 Invoice Number: 17805 Invoice Date: 7/31%3 Due Date., 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note- Tipping Fees Date Time Trmn# Site Truck Description Not Rate Amount 07/26/2023 9:45 am 60534283 06 72790 190-SR-GAR8AGE 2.83 $4200/TN $118.86 07Q6/2023 9:59 am 60534234 OG 83302 350-V -VEGETATION 3.34 $35.00TN $116.90 07/26/2023 10:00 am 60534296 08 82892 190 -GR -GARBAGE 3.69 $42.00/TN $154.88 0786/2023 10:30 am 60534324 06 7$430 330-TR-TRAGH 832 $42.00/TN $286.44 07/26/2023 10:31 am 80534325 08 70310 190-GR-GAR8AGE 7.11 $42.00/TN $28882 07/26/2023 10:46 am 60534333 OG 85187 330-TR-TFw\SH 4.34 $42D0/TN $18Z28 07/26/2023 11:07 am 60534342 08 81482 190 -GR -GARBAGE 12.36 $42.00/TN $519A2 07/26/2023 11:09 am 60534346 08 64717 330 -TR -TRASH 1,79 $42D0/TN $75.18 07/26/2023 11:18 am 60534357 06 62882 140 -BD -BUILDING DEBRIS Z17 $60.00TN $130.20 07/26/2023 11:48 am 80534389 06 72152 190 -GR -GARBAGE 6.87 $42M/TN $292.74 07/26/2023 12:17 pm 60534402 08 70310 330-TR~TRASH 2.96 $4200TN $124.32 07/26/2023 12:18pm 80534403 06 62892 140 -BD -BUILDING DEBRIS 0.92 *60.00/TN $55.20 07/26/2023 12:18pm 60534405 06 81624 180-6R-GARGAGE 5.46 *42.00/TN $229.32 07/26/2023 12:28 pm 60534412 06 83302 350-V -VEGETATION 3.99 $35.00/TN $139.85 07/26/2023 12:30 pm 60534414 00 64717 330-TR-TFASH 2.01 $42.00TN $84.42 07/26/2023 12:33 pm 80534417 00 72806 190-GR-BARBAGE 1.20 $42.00TN $54.18 07/26/2028 1:04 pm 80534443 08 81482 190 -GR -GARBAGE 8.00 *42.00TN $369.60 07/2612023 1:27 pm 60534468 08 65187 330 -TR -TRASH 2.09 $42.00TN $87.78 07/26/2023 1�35pm 60534471 OG 70310 140 -BD -BUILDING DEBRIS 3.14 $60.00/TN $188.40 07/26/2023 1:40 pm 00534478 DG 70430 330-TR-TRAGH 3�63 $42.00TN $152.48 07/26/2023 1:42 pm 60534479 08 64717 330 -TR -TRASH 1.50 *42.00/TN *63D0 07/2612023 2:24 pm 60534516 08 72152 180-GR-BARBAGE 221 $42.00TN W92.82 07/26/2023 2:28 pm 60534519 06 81482 190 -GR -GARBAGE 13.53 $42.00TN $568.28 07/26/2023 2:30 pm 60534521 00 75393 190 -GR -GARBAGE 4.50 $42.00/TN *180.00 07/26/2023 2:49 pm 60534548 06 70310 190-GR-GAR8AGE 5.36 $42.00/TN *225.12 07/26/2023 3:03 pm 60534557 OV 64717 330-TR-TR4SH 2.28 $42.00/TN $95.76 07/26/2023 3:42 pm 60534589 06 62892 330 -TR -TRASH 2.17 $42.00TM $91.14 07/20Q023 4:19 pm 60584824 OG 72152 190-BR-GAR8ABE 2.31 $42.001TN $97.02 07/26/2023 4:39 pm 60534644 06 64717 190-GR'GARBAGE 4.67 $42.00/TN $198.14 07/27/2023 7:05 am 60534878 08 56765 330 -TR -TRASH 3.68 $42.00/TN $154.50 07/27Q023 7:13 am 80534691 OS 82892 330 -TR -TRASH 4.49 $42.00/TN $188.53 07/27/2023 7:18 am 60534696 06 04717 140 -BD -BUILDING DEBRIS 1.70 $SO.UO/TN *102.00 07/27/2023 7:35 am 60534713 06 70310 330-TR-TRASN 277 $42.00/TN $110.34 07/27/2023 7:43 am 60534724 06 81041 330 -TR -TRASH 4.73 $42.00/TN $198M A=ount B00140 Page 37m45 1091 Solid Waste Authority of Palm Beach County P.O. Box 24893 West Palm Beach, FL33416-4693 (561) 640-4000 Call Accounts Receivable t0discuss this bill CITY OFBOYNTOmBEACH PO BOX 310 BOYNTON BEACH, FL3n425Vu1n Invoice Number: 17605 Invoice Date: 7131/23 Due Date: 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority ofPalm Beach County P.O. Box 24893 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tren# Site Truck Description Net Rate Amount 07/2712023 8:08 am 60534743 06 81482 190 -GR -GARBAGE 12.29 $42.00/TN $516.18 07/27/2023 6:08 am 60534744 06 01624 190 -GR -GARBAGE 10.33 $42.00/TN $433.86 07/27/2023 8:25 am 60534760 UG 83220 640 -MI -MIXED RECYCLING 1.39 $O.00r[N $0.00 07/27/2023 8:33 am 00534789 08 62892 140 -BD -BUILDING DEBRIS 3.09 $80M/TN $18540 07/27/2023 8:34 am 60534771 OS 72152 190 -GR -GARBAGE 10.84 $4Z00/TW $455.28 07/27/2028 8:43 am 60534784 08 70470 330 -TR -TRASH 2.61 $42.00/TN $109.62 07/27/2023 8:48 am 60534787 06 78556 640 -MI -MIXED RECYCLING 1.48 *0.00TN $0.00 07/27/2023 8:52 am 60534780 06 70310 190 -GR -GARBAGE 820 $42.00TN $280.40 07/27/2023 9:02 am 60534798 OG 58765 330-TR-TFASH 4.00 *42.00/TN $168.00 07/27/2023 9M am 80534799 06 83302 330 -TR -TRASH 3.57 $42.00/7N $149.84 07/27/2023 9:10 am 80534805 OG 70244 640 -MI -MIXED RECYCLING 1.53 $0.00/TN MOO 87/27/2023 9:33 am 60534826 06 61041 330 -TR -TRASH 6.35 $42.00/TN $224.70 07/27/2023 9:50 am 60534838 08 62892 338 -TR -TRASH 1.32 $42.00/TN *55.44 07/27/2023 9:56 am 60534844 OO 82894 190 -GR -GARBAGE 9.39 $42.00/TN $394.38 07/2712023 10:06 am 00534851 08 83303 330-TR-TRAGH 4.56 $42.00r[N *191.52 07/27/2023 10:07 am 60534853 06 70310 560 -CP -COMMERCIAL PAPER 2.04 $0.00 -TN $0.00 07/27/2023 10:09 am 60534855 06 70430 330 -TR -TRASH 4.86 *42D0M $204.12 07/27/2023 10:24 am 80534872 OG 81624 190 -GR -GARBAGE 10.18 $42.00/TN $427,56 07/27C2023 10:28 am 60534874 06 70470 330 -TR -TRASH 273 *42.00TM $114M 07/27/2023 10:29 am 60534875 08 65187 330'TR-TRASH 4.47 $42.00/TN $187.74 07/27/2023 10:38 am 80534885 06 81482 190 -GR -GARBAGE 940 $42D0/TN $398.58 07/17/2823 10:47 am 80534884 06 72806 190-GR-GARBABE 113 $42.00/TN $131.46 07/2712023 M57 am 80534803 06 56785 330 -TR -TRASH 4.72 $42.00/TN $188.24 07/27/2023 11:02 am 60534809 08 83220 640 -MI -MIXED RECYCLING 1,14 $0.00/TN $IUO 07/27/2023 11:03 am 60534910 OO 62882 330 -TR -TRASH 5.63 *4Z00TN $238.46 07/27/2023 11:09 am 80534917 00 70310 180-8F-GARBA6E 3.80 $42.00/TN *183.38 07/27/2023 11:10am 80534918 OG 70442 190 -GR -GARBAGE 8.43 $42.00/TN $354.06 07/27/2023 11:11 am 60534920 OG 64717 140 -BD -BUILDING DEBRIS 4.03 $80.00/TN $241.80 07/27/2023 11:28 am 60534934 08 61041 330+TR-TRASH 478 $42.00/TN $20076 07/27Q023 11:31 am 60534937 08 79556 640 -MI -MIXED RECYCLING 1.44 $0.00TN $0.00 07/27/2023 11:35 am 60534841 DG 70340 190'GR~GARBAGE 9.62 $42.00/TN $404.04 07127/2023 11:37 am 60534945 O@ 72152 180 -GR -GARBAGE 8.48 $42.00TN $356.16 07/27/2023 12:01 pm 00534964 OG 70470 330 -TR -TRASH 2.69 $42.001TN $112.98 07/2712023 12:04 pm 60534986 06 04717 140 -BD -BUILDING DEBRIS 4�64 $80D0/TN $278.40 Account: B001*0 Page 38m45 1092 Solid Waste Authority of Palm Beach County INVOICE P.O. Box 24693 Invoice Number: 17605 West Palm Beach, FL 33416-4693 (561) 640-4000 Invoice Date: 7/31/23 Due Date: 8/31123 Call Accounts Receivable to discuss this bill 0Account Number: B00140 ............. CITY OF BOYNTON BEACH Remit To: Solid Waste Authority of Palm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BEACH, FL 334250310 West Palm Beach, FL 33416-4693 Account: B00140 Page 39 of 45 1093 Invoice Note: Tipping Fees ............................ Date Time Tran # Site Truck Description Net Rate Amount 07/27/2023 12:05 pm 60534968 06 81624 190 -GR -GARBAGE 5.09 $42.00/TN $213.78 07/27/2023 12:10 pm 60534973 06 83302 330 -TR -TRASH 5.22 $42.00/TN $219.24 07/27/2023 12:33 pm 60534996 06 70462 190 -GR -GARBAGE 9.14 $42.00/TN $383.88 07/27/2023 12:36 pm 60535001 06 83235 170 -CR -CONTAMINATED RECYCI 3.93 $42.00/TN $165.06 07/27/2023 12:37 pm 60535002 06 62892 330 -TR -TRASH 8.13 $42.00/TN $341.46 07/27/2023 12:37 pm 60535003 06 56765 330 -TR -TRASH 4.24 $42.00/TN $178.08 07/27/2023 12:44 pm 60535009 06 70299 190 -GR -GARBAGE 12.19 $42.00/TN $611.98 07/27/2023 12:45 pm 60535010 06 83303 350-V -VEGETATION 4.67 $35.00/TN $163.45 07/27/2023 12:52 pm 60535018 06 83220 640 -MI -MIXED RECYCLING 0.33 $0,00frN $0.00 07/27/2023 12:54 pm 60535020 06 79556 640 -MI -MIXED RECYCLING 0.20 $0.00frN $0.00 07/2712023 1:04 pm 60535026 06 65187 330 -TR -TRASH 4.23 $42.00fTN $177.66 07/27/2023 1:08 pm 60535033 06 70442 190 -GR -GARBAGE 3.10 $42.00/TN $130.20 07/27/2023 1:09 pm 60535034 06 61041 330 -TR -TRASH 5.35 $42.00/TN $224.70 07/27/2023 1:23 pm 60535046 06 64717 140 -BD -BUILDING DEBRIS 4.35 $60.00/TN $261,00 07/27/2023 1:23 pm 60535048 06 72806 190 -GR -GARBAGE 1.29 $42.00/TN $54.18 07/27/2023 1:38 pm 60535064 06 70310 190 -GR -GARBAGE 2.79 $42.00/TN $117.18 07/27/2023 1:40 pm 60535066 06 70470 330 -TR -TRASH 4.04 $42.00/ -TN $169.68 07/27/2023 1:56 pm 60535085 06 62892 140 -BD -BUILDING DEBRIS 1.51 $60.00/ -TN $90.60 07/27/2023 1:58 pm 60535086 06 72790 190 -GR -GARBAGE 12.05 $42.00/TN $506.10 07/27/2023 2:18 pm 60535097 06 56765 330 -TR -TRASH 3.63 $42.00/TN $152.46 07/27/2023 2:28 pm 60535107 06 61041 330 -TR -TRASH 147 $42.00/TN $145.74 07/27/2023 2:35 pm 60535116 06 83302 330 -TR -TRASH 4.84 $42.00/TN $203.28 07/2712023 2:39 pm 60535122 06 79583 190 -GR -GARBAGE 13.88 $42.00/TN $582.96 07/27/2023 3:03 pm 60535145 06 65187 330 -TR -TRASH 2.47 $42.00/TN $103.74 07/2712023 3:06 pm 60535147 06 70310 330 -TR -TRASH 2.52 $42.001TN $105.84 07/27/2023 3:09 pm 60535151 06 70430 330 -TR -TRASH 3.80 $42.00/TN $159.60 07/27/2023 3:19 pm 60535159 06 62892 140 -BD -BUILDING DEBRIS 2.16 $60.00/TN $129.60 07/27/2023 3:24 pm 60535163 06 75393 190 -GR -GARBAGE 11.77 $42.001TN $494.34 07/27/2093 3:28 pm 60535165 06 70442 190 -GR -GARBAGE 6.63 $42.00/TN $278.46 07/27/2023 3:31 pm 60535169 06 70299 190 -GR -GARBAGE 2.66 $42.00/TN $111.72 07/27/2023 3:42 pm 60535182 06 70340 190 -GR -GARBAGE 6.22 $42.00/TN $261.24 07/27/2023 3:54 pm 60535195 06 62894 190 -GR -GARBAGE 10.44 $42.00/TN $438.48 07/27/2023 3:57 pm 60535200 06 83303 330 -TR -TRASH 4.05 $42.00/TN $17010 07128/2023 7:01 am 60535261 06 62892 330 -TR -TRASH 0.25 $4100/TN $10.50 Account: B00140 Page 39 of 45 1093 P.O.Solid Waste Authority of Palm Beach County INVOICE Bqx�4�� Invoice Number: 17605 West Palm Beach, FL33415-4693 Invoice Date: 7/31/23 Due OueDm*m: 8/31D3 Call Accounts Receivable $odiscuss this bill Account Number: B00140 - _- CITY OF BOYNTON BEACH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 P.O. Box 24693 BOYNTON BE4CH, FL 334250310 West Palm Beamh, FL 33416-4693 A=unt B00140 Page 40 of 45 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Net Rate Amount 07/28/2023 7:01 am 60535282 06 70423 140 -BD -BUILDING DEBRIS 5.89 $60.00/TN $353.40 07128/2023 7:10 am 60535272 00 64717 330 -TR -TRASH 3.22 $42.00TN $136.24 07/28/2023 7:16 am 80535280 UG 81482 190-GR-BARBAGE 9.54 $4Z00/TN $400.68 07/28/2023 7:37 am 60535208 06 81624 190-GR-G&RBAGE 12.69 $4Z00TN $532.98 07/28Q023 7:41 am 80535303 OG 70423 140 -BD -BUILDING DEBRIS 772 $80.00/TN $463.20 07/28/2023 7:49 am 60535314 OG 70244 640 -MI -MIXED RECYCLING 1.04 $0.00TN $0.00 07/28/2023 7:53 am 60535319 08 70310 140 -BD -BUILDING DEBRIS 2.52 $60.007N $151.20 07/28C2023 8:01 am 60535328 08 R 330 -TR -TRASH 479 $42.00/TN $201.18 07/28/2023 8:11 am 60535339 08 82892 190 -GR -GARBAGE 3.76 $42.00TN $157.92 07/28D023 8:28 am 00535380 06 62893 190 -GF -GARBAGE 14.85 $42.00/'rN $802J0 07/28/2033 8:28 am 80535361 06 70423 330 -TR -TRASH 3.25 $42.00TN $136.50 07/28C2023 8:36 am 60535370 06 64717 830 -TR -TRASH 1.81 $4100TN *76.02 07/28/2023 9:01 am 60535391 OO 70310 140 -BD -BUILDING DEBRIS 3.38 $60.00TN *202.80 07/28/2023 9:01 am 60635383 06 70470 330 -TR -TRASH 4.78 $4Z00/TN $200.76 07/28/2023 9:19 am 60535415 OG 70423 330 -TR -TRASH 0.86 $4200/TN *27.72 07/28/2023 9:20 am 40317182 04 81624 190 -GR -GARBAGE 10.27 $42D0/TN $431.34 07/28/2023 9:25 am 60535421 OO 70442 190-GR-SARBA@E 6.41 $42D0/TN $269.22 07Y28/2023 9:34 am 60535428 06 81402 190 -GR -GARBAGE 10.18 $4200/TN $427.56 07/28/2023 9:36 am 60535429 08 83303 330 -TR -TRASH 4.40 $42D0/TN $184.80 07/28/2023 9:38 am 80535431 06 70299 190 -GR -GARBAGE 6.28 *4200/TN $262.92 07/28/2023 9A5 am 60535435 OG 82892 330 -TR -TRASH 1.12 $42.00/TN $47.04 07/28/2023 9�58om 60535442 O@ 81041 330-TR-TRAGH 571 $42.00/TN $239.82 07/28/2023 10:01 am 60535445 08 65187 330-TR'TRASH 3.82 *42.00/TN $160.44 07Y28Q023 10:03 am 60535448 06 83302 330 -TR -TRASH 5.42 $42.00/TN $227,84 07/28/2023 10:11 am 60535454 06 82893 190-GF-GARRAGE 974 $42.00/TN $409M 07/28/2023 10:16mm 80535458 08 83220 640 -MI -MIXED RECYCLING 240 $0.00/TN $0.00 07128/2023 10:18 am 80535461 06 64717 190 -GR -GARBAGE 4.46 $42.00TN $18T32 07/28/2023 10:24 am 80535470 06 70423 190'GR-GARBAGE 7.75 $42.00TN $325.50 07128/2023 10:37 am 80535484 06 70310 190'GR-GARBAGE 4.23 $42.00/TN $17T68 07128/2023 10:39 am 60535486 QO 70244 640 -MI -MIXED RECYCLING 1.01 $0.00TN $0.00 07/28/2023 10:39 am 60535487 QO 70430 380-TR-TR4SH 4.06 $42.00TW $170.52 07/28/2023 10:52 am 60535497 06 79556 640 -MI -MIXED RECYCLING 2.40 $0,007N *D.00 07Y28/2023 M54 am 60535498 08 70470 330-TR-TRA8H 3.09 $42.00TN $129,78 07/28/2023 11:04 am 60535505 QG 628$2 380-TR-TRAGH 0.42 $42.00TN $17.84 A=unt B00140 Page 40 of 45 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334250310 Invoice Number: 17605 Invoice Date: 7/31/23 Due Date* 8/31/23 Account Number: B00140 Remit To: Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, FL 33416-4693 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/2812023 11:05 am 60535506 06 70340 190 -GR -GARBAGE 13.47 $42MITN $565.74 07/28/2023 11:46 am 60535535 06 70310 330 -TR -TRASH 1.79 S42.00/TN $75.18 07/28/2023 11:48 am 60535539 06 70462 190 -GR -GARBAGE 9.36 $42.00/TN $393.12 07/28/2023 11:56 am 60535545 06 72806 330 -TR -TRASH 2.21 $42.00/TN $92.82 07/28/2023 11:57 am 60535546 06 61041 330 -TR -TRASH 5.90 $42.00/TN $247.80 07/28/2023 12:12 pm 60535555 06 62893 190 -GR -GARBAGE 16.51 $42.00/TN $693.42 07/28/2023 12:13 pm 60535559 06 72790 190 -GR -GARBAGE 8.93 $42.001TIN $375,06 07/28/2023 12:22 pm 60535564 06 62892 330 -TR -TRASH 0,44 $42.00fTN $18.48 07128/2023 12:23 pm 60535566 06 81482 190 -GR -GARBAGE 11.10 $42.00/TN $466.20 07/28/2023 12:24 pm 60535567 06 83302 330 -TR -TRASH 3.57 $42.00/TN $149.94 07/2812023 12:27 pm 60535573 06 81624 190 -GR -GARBAGE 5,36 $42.00/TN $225.12 07/2812023 12:44 pm 60535589 06 83220 640 -MI -MIXED RECYCLING 0.63 $0.00/TN $0,00 07/28/2023 12:45 pm 60535639 06 70470 330 -TR -TRASH 4.76 $42,00/TN $199.92 07/28/2023 12:52 pm 60535595 06 79556 640 -MI -MIXED RECYCLING 0.57 $O.00fTN $0.00 07/28/2023 1:02 pm 60535605 06 70310 140 -BD -BUILDING DEBRIS 2.03 $60.00fTN $121.80 07/28/2023 1:07 pm 60535610 06 65187 330 -TR -TRASH 3.66 $42.001TN $153.72 07/28/2023 1:07 pm 60535611 06 79583 190 -GR -GARBAGE 14.83 $4100/TN $622.86 07/28/2023 1:13 pm 60535618 06 70442 190 -GR -GARBAGE 5.92 $42.001TN $248.64 07/28/2023 1:14 pm 60535619 06 62894 190 -GR -GARBAGE 7.85 $42.00frN $329.70 07/28/2023 1:32 pm 60535642 06 64717 330 -TR -TRASH 2.25 $42M/TN $94.50 07/28/2023 1:37 pm 60535651 06 61041 330 -TR -TRASH 4.80 $42.00/TN $201.60 07/2812023 1:45 pm 60535658 06 75393 190 -GR -GARBAGE 9.37 $42.00/TN $393.54 07/28/2023 2:02 pm 60535666 06 62892 330 -TR -TRASH 4.61 $42.001TN $193.62 07/28/2023 2:07 pm 60535671 06 70340 190 -GR -GARBAGE 4.69 $42.00/TN $196.98 07/28/2023 2:24 pm 60535682 06 70244 640 -MI -MIXED RECYCLING 1.13 $0.00/TN $0.00 07/28/2023 2:29 pm 60535686 06 83235 170 -CR -CONTAMINATED RECYCI. 4.37 $42.00/TN $183,54 07/28/2023 2:31 pm 60535689 06 64717 330 -TR -TRASH 1.97 $42.00[TN $82.74 07128/2023 2:42 pm 60535699 06 70423 330 -TR -TRASH 0.87 $42.001% $36,54 07128/2023 2:50 pm 60535707 06 70473 190 -GR -GARBAGE 6.95 $42.00/TN $291.90 07/28/2023 2:52 pm 60535711 06 79583 190 -GR -GARBAGE 0.30 $42.001TN $12,60 07/2812023 2:55 pm 60535717 06 70470 330 -TR -TRASH 4.37 $42.001TN $183.54 07/2812023 3:03 pm 60535726 06 62893 190 -GR -GARBAGE 12.90 $42.00frN $541.80 07/2812023 3:20 pm 60535742 06 70430 330 -TR -TRASH 4.10 $42.00/TN $172.20 07/28/2023 3:24 pm, 60535746 06 70442 190 -GR -GARBAGE 4.81 $42.00/TN $202.02 A=unt 800140 Page 41 of 45 1095 Solid Waste Authority of Palm Beach County INVOICE PO��48� ' ' Invoice Number: 17605 West Palm Beach, FL 33416-4693 Invoice Date: 7/31/23 (561) 640-4000 Duo Date: 8/31/23 Call Accounts Receivable b]discuss this bill Account Number: 800140 _-_ CITY OF OF BOYNTO0BEACH Remit TO: Solid Waste Authority of Palm Beach County PO BOX 310 P.O.Box 24O03 BOfNTONBEACH, FL33426¢310 West Palm Beach, FL33416-46B3 Account B00140 Page 42 of 45 1096 Invoice Note: Tipping Fees Date Time Tran # Site Truck Description Net Rate Amount 07/2812023 3:45pm 60535766 05 82892 140 -BD -BUILDING DEBRIS 2.72 $60.00/TW $163.20 07/202023 3:46pm 80535767 OG 72790 198 -GR -GARBAGE 178 $4100/TN $74.78 07/2812023 3:59pm 60535791 OG 62894 190-GR-GAR8AGE 2D0 *42.00/TN $84.00 07/202023 4:O5pm 60535788 08 61041 330-TR-TRAGH 5.30 $42.00TN $222.60 07/202023 4:26 pm 60535808 08 83303 330-TR-TR4SH 5.11 *42.00TN $214.82 07/202023 4:28 pm 80535810 08 65187 330 -TR -TRASH 2.70 $42.00TN $113.40 07/202023 4:51 pm 80535030 DO 70442 560 -CP -COMMERCIAL PAPER 0.97 $0.00/TN $0.00 07/2912023 7:01 am 60535862 06 70423 330 -TR -TRASH 9.81 $42.00TN *412D2 07/2912023 7:35 am 80535804 08 70423 190 -GR -GARBAGE 3.76 $42.00TN $157.92 07/2912023 7:39 am 60535808 08 81624 190 -GR -GARBAGE 13.26 $42.00TN $556.92 07D02023 7:55 am 60535929 OG 83302 140 -BD -BUILDING DEBRIS 379 $60.00TN $22740 07/29/2023 8:25 am 40317549 04 62883 190 -GR -GARBAGE 1874 $42.00/TN $703.08 07/2912023 8:57 am 60535983 08 65187 330 -TR -TRASH 3.51 $42.00/FN $147.42 07/29/2023 9:25 am 40317588 04 70423 330-TR-TFASH 0.90 $42.00/rN $37.00 07/29/2023 9:53 am 40317603 04 62883 180-GR-GAR8AGE 6.96 $42.00/TN $292M 07/29/2023 10:10 am 40317613 04 81624 180 -6F -GARBAGE 8.24 $42.OD/TN *346.08 07/29/2023 12:04 pm 40317670 04 83302 330-TR-TRA6H 2.04 $42.00TN $85.88 0781/2023 7:01 am 50536189 08 70423 640 -MI -MIXED RECYCLING 0.39 $0.O0TN $ODO 07/31/2023 7:15 am 60538212 08 72823 190-GR-BARBAGE 7.73 $42,00/TN $324.88 07/31/2023 7:21 am 60536219 06 84717 190'GR-GARBAGE 2.88 $42.00/TN $128.98 07/31/2023 7:24 am 60538223 06 81824 190'GF-GAR8AGE 15.62 $4100TN $656.04 07/31/2023 7:29 am 00538227 UO 81482 19U-GF-GAR8AGE 13.81 $42.00TN $580.02 07/31/2023 7:46 am 60638250 OG 70470 330 -TR -TRASH 3.35 $42.00/TN $140.70 07/31/2023 7:46 am 80538251 Od 83302 350-V -VEGETATION 475 $35D0/TN $10625 07/31/2023 7:50 am 60538253 00 70310 330-TR-TF0\SH 0.01 s42.00/TN $252.42 07/31/2023 8:04 am 80536268 OO 70423 140 -BD -BUILDING DEBRIS 7.24 $80D8/TN $434.40 07/31/2023 8:16 am 60536277 DG 72152 190-GR-QARBAGE 11.22 *42.00/TN $471.24 0701/2023 8:48 am 60536309 08 61041 330-TR-TFx\SH 4.57 $42.00/TN $191.94 0781/2023 8:49 am 60636311 DG 72790 190 -GR -GARBAGE 6.14 $42.00/TN $215.88 0701/2023 8:50 am 60536315 08 83220 640 -MI -MIXED RECYCLING 1.35 $0.00/TN $0.00 07/31/2023 9:04 am 80538333 DO 64717 190 -GR -GARBAGE 2.07 $42.00/TN $86.04 07/31/2023 9:05 am 80586334 06 70473 190'GR-BARBAGE 4.15 s42.00/TN $174.30 0781/2023 9:06 am 60536335 06 65187 330 -TR -TRASH 4.39 $42.00/TN $184.38 07/31/2023 9:06 am 60538336 06 62894 190 -GR -GARBAGE 1127 $42.00/TN $473.34 Account B00140 Page 42 of 45 1096 Solid Waste Authority of Palm Beach County INVOICE P��m��3 ' ' Invoice Number: 17605 West Palm Beach, FL33416-4693 Invoice Date: 7/31/23Due Date: 8/31/23 (�81\O4D-4ODD Call Accounts Receivable to discuss this bill __- Account Number: 600140 CITY OF BOYmTONBEACH Remit To: Solid Waste Authority ofPalm Beach County PO BOX 310 PD.Box 246B» BOYN7ON BEACH, FIL 334250310 West Palm Beach, FL33416-46g3 Invoice Note: Tipping Fees Date Time Tran# Site Truck Description Net Rate Amount 07/31/2023 9:09 am 60536337 OG 79556 640 -MI -MIXED RECYCLING 1.40 $0.00/TN $0.00 07/31C1023 9:10 am 80536338 OG 70442 190 -GR -GARBAGE 6.37 $42.00/TN $228.54 07/31/2023 9:22 am 60538348 06 70423 190-GR-3ARBABE 1.67 $42.VO/7N $70.14 07/31/2023 9:34 am 60538364 06 70310 560 -CP -COMMERCIAL PAPER 1.42 $0.007rN $8D0 07/31/2023 9:37 am 40317892 04 81624 180 -GR -GARBAGE 10.18 *42.00TN $427.56 07/31/2023 9:44 am 80538372 OG 83303 330-TR-TRA8H 4.08 $42.00TN *171.36 07/31/2023 10:00 am 60536388 08 70470 330 -TR -TRASH 3.61 $42.00rm $151.62 07/31/2023 10:05 am 60536385 06 70244 640 -MI -MIXED RECYCLING 1.39 $0.00TN $ODO 07931/2023 1014 am 60536403 06 70248 190 -GR -GARBAGE 12.13 $42.00/TN $509.46 07931D023 10A7 am 60535406 00 70430 380-TR-TRAGH 2.88 *42.00/TN $120.98 07/31/2023 10:25 am 80536415 08 70310 190 -GR -GARBAGE 4.33 $42.00/TN $181.86 0781/2023 10:33 am 80539425 OG 70423 190-GR-6AR8AGE 1.20 $42.00TN $50.40 07/31/2023 10:38 am 60530431 OG 81482 190-GR-GARBABE 13.17 $42.00/TN *553.14 07/31/2023 10:54 am 60538457 OG 61041 330 -TR -TRASH 6.00 $42.001TN $252.00 07/31/2023 10:55 am 8053E459 OG 72152 190 -GR -GARBAGE 10.19 *42.00/TN *427.98 07/31/2028 11:18 am 60536471 06 64717 190 -GR -GARBAGE 5.26 $4100/TN $220.92 0701/2023 11:36 am 60536482 08 83302 330-TR'TRASH 370 $42.00/TN $155.40 07/31/2023 11:39 am 60536485 OS 81624 180-GR-GAR8AGE 10.85 $42.00/TN $455.70 07/31/2023 11:40 am 60536487 OG 70423 190 -GF -GARBAGE 2.52 $42.00/TN $105.84 07/31/2023 12:03 pm 60538511 DS 79856 640 -MI -MIXED RECYCLING 1.05 *0.00/TN $0.00 0701D023 12:04 pm 80536513 OG 83220 640 -MI -MIXED RECYCLING 1.42 $0.00TN $0.00 0701/2023 12:11 pm 80536520 08 R 330'TR-TR4SH 4.04 $42.00/7N *189.08 07/31/2023 12:18 pm 60536527 06 70462 190'GR-GARBAGE 9.74 *42.00/TN $409.08 07/31/2028 12:32 pm 60538538 06 70442 190'GR-GAR8AGE 5.86 $42.O0TN $250.32 07/31/2023 12:44 pm 00556547 QS 70423 190-GR-GAR8AGE 6.57 $42.00TN $275.84 07/31/2023 12:58 pm 60586559 06 65187 330 -TR -TRASH 4.97 $42.00TN $208.74 07/31D023 1:03 pm 80536563 06 64717 190 -BR -GARBAGE 2.81 $42.00TN $118.02 07/31/2023 1:05 pm 60586566 08 R 330-TR'TRASH 4.46 $42.00/TN $187.32 07/31/2023 1:13pm 60538574 UG 62094 190-GR-QARBAGE 10.36 *42.00/FN $436.12 07/31/2023 1:19 pm 60536579 DG 70244 640 -MI -MIXED RECYCLING 0.92 $0.00/rN *0.08 07/31/2023 1:30 pm 60536589 OG 81482 180 -GR -GARBAGE 10.40 *42.00/TN $438.80 07/31/2023 1:32 pm 60538593 OG 72152 180 -GR -GARBAGE 10.65 $42.00/TN $447.30 07/31/2023 1:33 pm 60538584 DG 83303 330 -TR -TRASH 5.25 $42.00TN $220.50 07/31/2023 1:56 pm 80538618 OG 83235 170-CR-CONTAMINATEDRECYC| 3.77 $42.00TN $158.34 Amount: B00140 Page mof 45 1097 Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, IFIL 334164693 (561) 640-4000 Call Accounts Receivable to discuss this bill CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 334250310 Invoice Number: 17605 Invoice Date: 7/31/23 Due Date: 8/31/23 Account Number: B00140 Remit To., Solid Waste Authority of Palm Beach County P.O. Box 24693 West Palm Beach, Fl- 334164693 Invoice Note: Tipping Fees Date Time Tran # Site Truck . . . ........................ - Description Net Rate Amount 07/31/2023 2:01 pm 60536622 06 81624 190 -GR -GARBAGE 10.37 $42.001TN $435.54 07/31/2023 2:08 pm 60536626 06 83302 330 -TR -TRASH 3.08 $42.001TN $129.36 07/31/2023 2:09 pm 60536627 06 72806 330 -TR -TRASH 3.94 $42.00/TN $165.48 07/31/2023 2:22 pm 60536632 06 70430 330 -TR -TRASH 2.34 $42.00/TN $98.28 07/31/2023 2:50 pm 60536652 06 70423 330 -TR -TRASH 5.41 $42.00/TN $227.22 07/31/2023 2:51 pm 60536653 06 70470 330 -TR -TRASH 3.55 $42.00/TN $149,10 07/31/2023 2:55 pm 60536655 06 79583 190 -GR -GARBAGE 14.43 $42.00rrN $606.06 07/3112023 3:12 pm 60536670 06 75393 190 -GR -GARBAGE 14.60 $42.00/TN $613.20 07/31/2023 3:45 pm 60536698 06 61041 330 -TR -TRASH 6.11 $42.001TN $256.62 07/31/2023 3:50 pm 60536703 06 70442 190 -GR -GARBAGE 6.34 $4100/TN $266.28 07/31/2023 3:51 pm 60536706 06 79556 640 -MI -MIXED RECYCLING 1.23 $0.00/TN $0.00 07/31/2023 3:56 pm 60536710 06 72152 190 -GR -GARBAGE 7.74 $42.00/TN $325.08 07/31/2023 4:02 pm 60536715 06 70244 640 -MI -MIXED RECYCLING 0.75 $0A0/TN $0.00 07/31/2023 4:09 pm 60536720 06 83220 640 -MI -MIXED RECYCLING 0.33 $0.00/TN $0.00 07/31/2023 4:17 pm 60536726 06 65187 140 -BD -BUILDING DEBRIS 3.76 $60.00/TN $225.60 07131/2023 4:28 pm 60536733 06 70340 190 -GR -GARBAGE 12.46 $42.00/TN $523.32 07/31/2023 4:36 pm 60536743 06 83303 330 -TR -TRASH 2.68 $42.00/TN $112.56 07/31/2023 4:52 pm 60536766 06 70473 190 -GR -GARBAGE 15.68 $42.00/TN $658.56 Invoice Total ....................... $316,745.12 Waste Summary - This Period Material Pounds Count Fee 140 -BD -BUILDING DEBRIS 601,260.00 $18,037.80 140-TA-UNTARPED LOAD 3 $30.00 170 -CR -CONTAMINATED RECYCLING 25,640.00 $538.44 190 -GR -GARBAGE 10,338,260.00 $217,111.36 330 -TR -TRASH 3,647,040.00 $76,600.12 350-V -VEGETATION 195,760.00 $3,427.40 560 -CP -COMMERCIAL PAPER 93,640.00 $0.00 Account: B00140 Page 44 of 45 1098 Pounds Count Fee 640 -MI -MIXED RECYCLING 369,020.00 MOO Account: B00140 Page 45 of 45 1099 RESOLUTION NO. 1120-123 2 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 3 FLORIDA, APPROVING AND AUTHORIZING THE MAYOR TO 4 SIGN AN UPDATED INTERLOCAL AGREEMENT BETWEEN 5 THE CITY OF BOYNTON BEACH AND THE SOLID WASTE 6 AUTHORITY OF PALM BEACH COUNTY (SWAB WHICH 7 INCLUDES THE IT, QUIRSTT LANGUAGE AS MANDATED IN 8 CWHOUSSE BILL 73 REGARDING' REDUCTION IN 9 CONTAMINATION OF RESIDENTIAL RECYCIJNG 10 COLLEX-1710N AND PROCESSING; AND PROVIDINCA AN 11 EFFECTIVE DAIT.. 12 WHEREAS, during the last legislative sesslon, the Governor signed CS/House Bill 13 73 adding an new subsection 22 to Florida Statue 403.706, Local (316ernment Solid Waste 14 Responsibilities; and is WHEREAS, this new subsection established a requirement that certain language be 16 includeA in all new or renewed collection contracts between n1uniciPalities Or Counties widi the 17 intended goal of reducing contamination in recycling; and is WHEREAS, S has prescrited an updated Inteirlocal Agreement for execution and 19 approval by the City which incorporates the required language; and 20 WHEREAS, the City Commission of the City of'Boy nton Beach, Florida, upon the 21 recommendation of staff, deems it to he in the hest interests of the City residents to approve and 22 authorize the Mayor to sign an Interlocal Agreement with the Solid Waste Authority of Palm 23 Beach County which includes the required language as mandated in CS/House bill '73 regarding 24 reduction in contmnination of'residential recycling collection and processing, 25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 2 6 THE CITY OF B1YON BEACH, FLORI DA,TRAT: SACAtiRES(')\Agr(rerncms\lLA Will) SWA For Municipal Solid Waste - ResoDocx 1100 27 Section 1. Each Whereas clause set forth above is true and correct and incorporated 28 herein by this reference. 29 Section 2. The City Commission of the City of Boynton Beach. Florida does hereby 30 approve and authorize the Mayor to sign the Interlocal Agreement between the City of Boynton 31 Beach and the Solid Waste Authority of' Palm Beach County which includes the required 32 language as mandated in CS/Flouse Bill 73 regarding reduction in contamination of residential 33 recycling collection and processing, a copy of said Interlocal Agreement is attached hereto as 34 Lxhi bit "A". 35 Section 3. That this Resolution shall become effective immediately upon passage. 36 PASSED AND ADOPTED this 171h day of November, 2020. 37 CITY OF BOYNTON BEACH, FLORIDA 38 39 YES NO 40 41 Mayor --- Steven B. Grant 42 43 Vice Mayor —Ty Penserga 44 45 Commissioner —Justin Katz 46 47 Commissioner-- Woodrow L. Flav 49 49 Commissioner —Christina L, Romelus so 51 VOTE 52 ATTEST: 53 54 55ru 14 56 0 57 City Clerk Q11 58 AW 59 60 (Corporate Seal) JiaJl S:\CA\REWAgrtentents\1LA Waste - RoolXxx 1101 )J R PA l -"A Pd, I'R 0R "OLU ""A)Ufl CJN""' April 29, 2021 City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425 Attention: City Manager Re: Interlocal Agreement for the Delivery of Municipal Solid Waste to Designated Facilities for a Municipal Revenue Sharing Recycling Program Please find enclosed your fully executed and recorded copy of the subject Interlocal Agreement. Sincerely, Angela Bolin Engineering Services Specialist APR 2 9 2021 CITY MANAGER'S OFFICE 7501 Nor h Jog Road, Wost Palm 91Beach, HoThla 334112 (561) 640-4000 Fax (561) 64.0.,3400 0111stogn r pinformatiolin servicm (561) 697 "7001 South and WeMounty!! 866,7924,636 1102 tieturn to: (enciose sell -addressed stamped envelope) Name: Address: 3 1 P C 2 Pal,m[ I �,ach Pc&, - 12f17; INTERLOCAL AGREEMENT FOR THE DELIVERY OF MUNICIPAL SOLID WASTE TO DESIGNATED FACILITIES AND FOR A MUNICIPAL REVENUE SHARING RECYCLING PROGRAM THIS Agreement, made and entered into this /9 44. day of M 20 24 by and between the SOLED WASTE AUTHORITY OF PALM BEACH COUNTY, a dependent special district created pursuant to Chapter 2001-331, Laws of Florida, as amended, hereinafter called "Authority", and the CITY OF BOYNTON BEACH, a municipal corporation, chartered and organized in accordance with the laws of the State of Florida, hereinafter called "Clw,, 3MMA111 WHEREAS, the Authority has been empowered by law to carry out the powers, obligations and requirements in Palm Beach County, Florida, prescribed to a "county" pursuant to the provisions of Chapter 403, Part IV, Florida Statutes; as amended, and WHEREAS, the CITY desires to work in cooperation with the Authority to continue a municipal recycling program toward achievement and maintenance of the State recycling goal and the requirements of Chapter 403, Part IV, Florida Statutes; as amended, and WHEREAS, in addition, the CITY provides for the collection of solid waste from the residents and businesses and residential recyclable materials within its boundaries and recognizes the need for safe and sanitary processing and disposal of solid waste and residential recyclable materials; and WHEREAS, the CITY wishes to participate in a coordinated County -wide program for the management of hazardous waste and control of solid waste processing and disposal and residential recycling participation in cooperation with federal, state, and local agencies responsible for the prevention, control, or abatement of air, water, and land pollution; and WHEREAS, the CITY together with the Authority recognizes the need to plan and develop an adequate solid waste and residential recycling system for the benefit of all the residents of Palm Beach County. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained to be kept and performed by the parties hereto, and for the mutual benefit of the CITY, its constituents and the Authority, it is agreed as follows: 1. The above -recitals are true and correct and incorporated into the body of this Agreement as if fully set forth herein. 2. Definitions: Acceptable Load — Any load of otherwise Designated Recyclables that contains no 1103 INTERLOCAL AGREEMENT FOR THE DELIVERY OF MUNICIPAL SOLID WASTE TO DESIGNATED FACILITIES AND FOR A MUNICIPAL REVENUE SHARING RECYCLING PROGRAM THIS Agreement, made and entered into this day of 2024 by and between the SOLID WASTE AUTHORITY OF PALM BEACH COUNTY, a dependent special district created pursuant to Chapter 2001-331, Laws of Florida, as amended, hereinafter called "Authority", and the CITY OF BOYNTON BEACH, a municipal corporation, chartered and organized in accordance with the laws of the State of Florida, hereinafter called "CITY". WITNESSETH: WHEREAS, the Authority has been empowered by law to carry out the powers, obligations and requirements in Palm Beach County, Florida, prescribed to a "county" pursuant to the provisions of Chapter 403, Part IV, Florida Statutes; as amended, and WHEREAS, the CITY desires to work in cooperation with the Authority to continue a municipal recycling program toward achievement and maintenance of the State recycling goal and the requirements of Chapter 403, Part IV, Florida Statutes; as amended, and WHEREAS, in addition, the CITY provides for the collection of solid waste from the residents and businesses and residential recyclable materials within its boundaries and recognizes the need for safe and sanitary processing and disposal of solid waste and residential recyclable materials; and WHEREAS, the CITY wishes to participate in a coordinated County -wide program for the management of hazardous waste and control of solid waste processing and disposal and residential recycling participation in cooperation with federal, state, and local agencies responsible for the prevention, control, or abatement of air, water, and land pollution; and WHEREAS, the CITY together with the Authority recognizes the need to plan and develop an adequate solid waste and residential recycling system for the benefit of all the residents of Palm Beach County. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained to be kept and performed by the parties hereto, and for the mutual benefit of the CITY, its constituents and the Authority, it is agreed as follows: 1. The above recitals are true and correct and incorporated into the body of this Agreement as if fully set forth herein. 2. Definitions: Acceptable Load — Any load of otherwise Designated Recyclables that contains no Prohibited Material and a maximum of 12% Contamination in total, or the Container component contains no Prohibited Material and a maximum of 12% Contamination and 1104 the Fiber component contains no Prohibited Material and a maximum of 5% Contamination. Acceptable Material — Designated Recyclables as defined herein. Combined -Haul City -- A municipality that has contracted with a Private Hauler that also services other municipal or unincorporated areas within Palm Beach County to collect and deliver Residential Recovered Matcrialsto t.heAuthority. Containers — Includes aluminurn cans, aseptic containers, gable -topped containers, glass bottles and jars (green, brown and clear), and plastic containers #1 - #7 (except Styrofoam). Contaminated Recyclsble Material — Any Recyclable Material that does not conform to the standards for Acceptable Loads. Contamination — Any material not included in the definition of Designated R"lables. Corrugated Cardboard — Containers having liners of either test liner, jute, or kraft. I Designated Facility — 1"he Authority's Recovered Materials Processing Facility (RMPF), the Authority's transfer stations, a Private Commercial Materials Recycling Facility (PCMRF) designated by the Authority or any other sites designated by the Authority for recycling. The Authority m -serves the right to add or delete approved facilities with reasonable notice. Designated Recyclables — Fiber and Containers as defined herein or other materials as the Authority may designate. Equivalent Residential Unit (FRU) — Single -Family and Mobile Homes equal I FJLU, Multi -Family Homes equal 0.73 ERUs. Fiber — Includes newspapers (including inserts), magazines and catalogs, phone books, Corrugated Cardboard, Mixed Paper, Sorted White Ledger, Sorted Office Paper, and kraft bags. Mixed Paper — A mixture of various types and grades of paper including but not limited to: all office paper, colored paper, corrugated cardboard, envelopes (excluding envelopes with cellophane windows), junk mail, kraft bags, magazines, and catalogs. Mixed Paper does not include tissue or towel paper. Municipal Solid Waste or MSW — Garbage, sewage, sludge, septage, rubbish, wfine, and other discarded solid or liquid materials resulting from domestic, industrial, commmial, agricultural, and governmental operations, but does not include solid or dissolved materials in domestic sewage, storm drainage, or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial wastewater effluents, dissolved nuderials in irrigation return flows, or other common water pollutants. Net Revenue — Residential Recovered Materials Revenue minus Processing Cost. Private Hauler --- Any for-profit person or entity providing collection of solid waste and/or recyclables for hire on a routine basis within the municipality. Processing Cost — The sum(s) due and payable to the contract operator of the RMPF by the Authority. Prohibited Material — Hazardous, medical or biological waste. 1105 Public/Self Hauler — The municipality providing the collection of solid waste and recyclables using their own resources rather than using the hauling services of a Private Hauler. Recovered Materials Processing Facility (RMPF) — A facility owned by the Authority that processes Recyclable Material. Recyclable Material — Includes Containers and Fiber. Residential Recovered Materials Revenue — Total earned revenue from the sale of designated Residential Recovered Materials. Residential Recovered Materials — Designated Recyclables collected from residential units less Unacceptable Materials and Prohibited Materials delivered to Designated Facilities. Self-Itaul City — A municipality that collects its own Residential Recovered Materials and delivers it to the Authority or who uses a private contractor that collects its Residential Recovered Materials on dedicated routes and can positively demonstrate that they have collected and are delivering only that jurisdiction's Residential Recovered Materials to the Authority. Sorted Office Paper — Office paper including letterhead, computer paper, legal paper, loose-leaf paper, copy and typing paper. Sorted White Ledger — White ledger or computer printout paper. Unacceptable Load — Any load of Designated Material delivered to a Designated Facility that is deemed not an Acceptable Load as defined herein. Unacceptable Material — Any material other than Acceptable material and Prohibited Material. 3. The purpose of this Agreement is to set forth the terms and conditions for the delivery of Municipal Solid Waste (MSW) to Designated Facilities and for the operation of a recycling program between the Authority and the CITY which upon execution by both parties shall automatically rescind the current INTERLOCAL AGREEMENT FOR THE DELIVERY OF MUNICIPAL SOLED WASTE TO DESIGNATED FACILITIES AND FOR A MUNICIPAL RECYCLING PROGRAM and shall become effective upon filing with the Clerk of the Courts in accordance with Chapter 163, Morida &atwes. 4. The CITY agrees that all MSW and Designated Recyclables collected by or on behalf of the CITY shall be disposed of at a Designated Facility in accordance with this Agreement 5. The CITY agrees to cooperate with the Authority to provide all necessary and required information to the Authority in a timely manner so that it can be determined if the CITY's MSW and Designated Recyclables are being delivered to a Designated Facility. 1106 6. The Authority agrees to pay the CITY a minimum of 50% of the Net Revenues earned from the sale of Residential Recovered Materials attributable to the CITY on a quarterly basis. The actual percentage will be determined annually through the Authority's budget process. The Net Revenues to be shared will consist of the Residential Recovered Materials Revenues received by the Authority for each quarter less the Processing Cost for that quarter. That amount will be divided by the total tons received to determine an average price per ton and then multiplied by the adopted annual revenue sham percentage to set the program price to be paid for the quarter. The Net Revenue distribution formula will be based on the number and type of residential units serviced by the CITY in relation to the total number of these units for all municipalities participating in this program or on the actual amount delivered for municipalities that haul their own material. Each participating municipality will either be classified as a Self -Haut City or a Combined -HAW City. Self - Haul Cities will receive a revenue share based on the actual weight of Acceptable Loads delivered to a Designated Facility. Combined -Haul Cities will share the balance of those net revenues based upon the proportion of their total ERUs serviced in comparison to the total ERUs serviced for all Combined -Hauler Cities in Pidni Beach County. 7. The Authority agrees to maintain its Designated Facilities to ensure adequate capacity for the CITY's waste and residential recyclables to operate within all applicable local, state and federal environmental guidelines. 8. Collection of F_)ojSa9sd Rjo%Labies A. &gj&ntja1 Individual residents/homeowners "I be encouraged by the CITY to separate their MSW into recyclablos, and non-recyclables. Each residential unit or combination of units will receive from the Authority the appropriate type and number of reusable containers, in accordance with the countywide recycling program, into which Recyclable Materials will be deposited. Corrugated Cardboard shall be cut to an acceptable size and flattened, and for curbside residents, shall be set beside or in the some reusable container as the Fiber. Residents receiving containerized service may receive a separate container to be used for the collection of Corrugated Cardboard. The Authority retains the right to modify the manner in which materials are set out for collection with reasonable notice to the CITY. Notice for a substantial change in collection method shall be no less than one year. B. on cial Individual businesses shall be encouraged by the CITY to separate their MSW into two categories: recyclable and non -recyclable. BusiAmes; contracting for services will arrange with their service provider to receive one or more containers into which Recyclable Material may be deposited. Acceptable Materials for commercial recycling shall include: Containers, Corrugated Cardboard, Sorted White Ledger, 1107 Mixed Paper, Sorted Office Paper, and any other materials agreed to in writing by the CITY and the Authority. The Authority reserves the right to add or delete allowable Designated RecYclables and when doing so will provide the City with reasonable notice to make those changes. 9. Commercial Recycling,Revenue 'Share As a further incentive for the CITY to actively pursue commercial recycling, the Authority and the CITY may enter into a separate agreement to provide for payment to the CITY for all Acceptable Loads of agreed upon commercial Recyclable Materials. Types of commercial Recyclable Materials eligible for payment shall be determined by the Authority. 10. Transoorhttiol Ed%finme The CITY shall be responsible for having collected Designated Rocyclables transported to a Designated Facility as defined herein. The Authority or its contractor shall receive, process, dispose of and/or recover all Designated Recyclables delivered by or on behalf of the CITY, at oto charge to the CITY, except for Unacceptable Loads as described below. Collection equipment must be of a type to provide for rear, side or front unloading and may be compartmentalized or in separate vehicles. 11. Im properlyPreparr pd WW Sorted Recyclable Materials When a collector's crew encounters improperly prepared and sorted materials or non - recyclable items, they must follow this procedure: A. The collector shall pick up all Designated Recyclablos; except for Contaminated Recyclable Material or those which cannot be safety retrieved from the reusable containers. Improperly prepared and sorted materials or contamination will be left in the reusable containers or temporarily removed and returned to the reusable containers. The collector shall leave an Authority and/or CITY approved form on the material or in the container. The form will notify the resident or business that material has not been properly sorted, and will provide contact information for the CITY or Authority recycling coordinator for further information. Upon request of the CITY, the Authority will provide rejection procedure training for the route drivers. The Authority and the CITY will comWt and evaluate the extent of the need for such training, which shall be provided by the Authority. As a means of strengthening the CITY's ability to have its collector fulfill the CITY's recycling needs, the CITY agrees to notify the Authority when preparing the CITY's future Request for Proposals or Bid for collection services. B. It sWl be the responsibility of the CITY or its Private Hauler to contact residents or businesses that repeatedly place improperly sorted materials in their designated container and inform and encourage them to properly sort materials. Ifthe problem 1108 persists, the CITY shall notify the Authority, who shall then assist the CITY in resolving the problem. I Eman ca"M The Authority shall provide yellow and blue eighteen (18) and ninety-six (96) gallon recycling containers. The yellow and blue colors reflect a consistent educational advertising effort through TV commercials, newsprint, radio, mailer, or other source. It is the CITY's responsibility to make sure it or its Private Hauler has equipment compatible to provide proper collection of these recycling containers without damage. The CITY or its Private Hauler shall be responsible for replacement of any recycling container(s) damaged during service at no cost to the Authority. The Authority, reserves the right to add or delete different size containers and when doing so will provide the City with reasonable notice to make ftm changes. 13. Compligm with Zonine 9afimm Any transfer, processing, disposal and/or storage of Municipal Solid Waste and Recyclable Materials shall be undertaken at a Designated Facility that complies with all local zoning ordinances and any other applicable local and state statutes, ordinances, and regulations. The CITY further agrees to use its best efforts to amend or modify its appropriate zoning, building, or land development code to require new multi -family or commercial developments to provide adequate space for recycling containers. 14. l?eliveMpf UnaccT q,L % b eJ& b If the City delivers a load of Designated Recyclables that is deemed to be an Unacceptable Load, the CITY or its Private Hauler will be charged the actual disposal cost for any rejected load due to Contamination or equipment failure. The Authority will notify the CITY or its contractor immediately of an Unacceptable Load- If the problem of Unacceptable Loads persists (more than two times in a month), the Authority may elect to monitor the route for proper sorting and UWAM procedures, and/or make recommendations to the Crry. 15. lties The Authority will provide recycling containers and assist in promoting and educating residents within the CITY in an effort to increase recyclable tonnages and reduce Contaniination. 16. Delivery of Og§igpte J &4'lables The CITY agrees that it shall require that all Designated Tables separated from the normal Municipal Solid Waste sftm that are collected by or on behalf of the CITY be delivered to Designated Facilities as defined herein. The CITY will take such action as is 1109 necessary and available to ensure against and prevent scavenging and unauthorized removal of such recyclables within the jurisdiction of the CITY. 17. Term This Agreement shall begin on the later of its effective date or October 1, 2020, and continue through the following September 30th and shall automatically be renewed for successive annual periods. Either party may terminate this Agreement on any October 1 st by delivering written notice received by the other party prior to the preceding May 1st. The Authority will continue to provide the necessary recycling containers and ongoing education and advertising as provided in this Agreement. Notwithstanding termination, any fights or duties imposed by law shall remain in effect. 18. QhNV in Law In the event any change in law abrogates or modifies any provisions or applications of this Agreement, the parties hereto agree to enter into good faith negotiations and use their best efforts to reach a mutually acceptable modification of this Agreement. 19. Notices All formal notices affecting the provisions of this Agreement shall be delivered in person or be sent by registered or certified mail to the individual designated below, until such time as either party furnishes the other party written instructions to contact another individual. ............ For the Authori . ...... For the CITY: .... . ............ ................ Solid Waste Authority of Palm Beach County City of Boynton Beach 7501 North Jog Road P.O. Box 310 West Palm Beach, Florida 33412 Boynton Beach, FL 33425 Attention: Executive Director Attention: C�ty Mana�� 1-1-111111111-11,111111 .......... ......... . .... . .. ..... rvrvry 20. If any clause, section, or provision of this Agreement shall be declared to be unconstitutional, invalid or unenforceable for any cause or reason, or is abrogated or negated by a change in law, the same shall be eliminated from this Agreement, and the remaining portion of this Agreement shall be in full force and effect and be valid as if such invalid portions thereof had not been incorporated herein. 1110 IN WffNESS WHEREOF, the putts hereto have entered into this Agreement effmhve as of the day and year first above written: As fe the Authority: e SOLID WASTE AUTHORVY OF PALM BEACH COUNTY 74.1 'N 00o ",gap Director Deft APPROVEDS TO FORM �'A STE AUTHORrrY "OF PALM VM UQAL SUFFICIENCY CH OUNTY Howard J. Falcon III 00PAW CAMMI to the Authority Sw�,fglw aalatGi, to the Authority Daft: Daft A?-7-.Atpz-1 (Aft SWA &*I) CITY OF BOYNTON BEACH BUDGET AMENDMENTS BUDGET YEAR 2022-23, Commission Meeting 9/14/23 SOLID WASTE FUND 431-ODOO-389.92-OC NONOPERATING SOURCES / NET ASSETS APPROPR Adopted Fund Total Revenues 431-2515-534.34-62 WASTE DISPOSAL Adopted Fund Total Expenses 2022/23 PROJECT/PO AMENDED NUMBER BUDGET Exhibit A 2022/23 Amendment AMENDED Revenue Budget BUDGET Vendor/Comments (188,311) 600,000 411,689 12,604,689 600,000 0 13,204,689 2,282,580 600,000 2,882,580 Related to Solid Waste Authority 12,604,689 600,000 13,204,689 C:\Users\DelesusM\Downloads\FY22-23_Solid_Waste_Budget_AmendmentSolid Wast Fund Amendment 1 1112 3o PM 7.H Consent Bids and Purchases over $100,000 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Vehicle Purchases - September 2023 Requested Action: Approve the purchase of twenty-three (23) vehicles that were scheduled in the FY23/24 budget for an estimated amount of $1,177,329.22 by utilizing the Florida Sheriff's Contract FSA22-VEL30.0, Florida State Contract #25100000 -23 -STC, and FS -07-9375S Contract. Explanation of Request: The Public Works Fleet Division recommends the purchase of twenty-three (23) vehicles, two (2) vans for Facilities, and twenty (21) vehicles for PD. These vehicles were located by networking with other dealers and municipalities. These units are on the ground and will be used to replace vehicles identified for replacement in FY24 and new purchases. The advance purchase of these vehicles will avoid the supply chain issues, manufacturer delays, and limited vehicle inventory. These vehicles will be an immediate impact to our Police Department and their operational needs. The Fleet Maintenance Division intends to award the following vendors for the purchases as follows: Duval Ford for two (2) 2023 Ford Transit T-350 High Roof Vans, one (1) in the amount of $61,376 and one (1) in the amount of $61,309 for Facilities piggybacking the Florida Sheriff's Association Contract FSA22-VEL30.0 Step One Automotive dba Crestview one (1) 2023 Ford F150 in the amount of $42,834.61, nineteen (19) 2023 Ford Interceptors in the amount of $41,000.51 each piggybacking the Florida State Contract #25100000 -23 -STC, and one (1) BATT -X2 in the amount of $232,800 piggybacking the GS -07F -9375S Contract. 1113 In addition, we are requesting $2,500 for each vehicle for the painting and graphics, and an additional twenty-two (22%) percent for vehicle increase should these vehicles no longer be available and receiving new models being delivered. We have the option to refuse the vehicles when they are delivered during inspection. How will this affect city programs or services? These vehicles will be used throughout the City to provide services to our residents and customers. Fiscal Impact: This is a budgeted item. Attachments: FL Sheriff's Association - Contract FSA22-VEL30.0.pdf FL State Contract 25100000 -23 -STC - Cover Page Expires 05-16-25.pdf Florida State Contract - Pricing for Law Enforcement Vehicles.pdf Florida State Contract - Pricing for Light Duty Trucks.pdf Step One Auto - 1 Ford F150 Quote - $42,834.61.pdf Step One Auto - 1 Interceptor Quote - $41,000.51.pdf Step One Auto - 5 Interceptors Quote - $205,002.53.pdf Step One Auto - 13 Interceptors Quote - $533,006.57.pdf Step One Automotive - State Contract 25100000-23-STC.pdf Duval Ford - Van Quote $61,309.pdf Duval Ford - Van Quote $61,376.pdf The Armored Group - Quote $232,800.pdf The Armored Group - BATT -X2 - Specs.pdf GS -07F -9375S - Contract Clauses for SWAT Vehicle.pdf 1114 < 11111, «S<y \ `� j\ 11 11 op, j ©®> � 11 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Table of Contents 1.0 GENERAL CONDITIONS.............................................................................................................. 5 1.01 BID CORRESPONDENCE................................................................................................ 5 1.02 PURPOSE.......................................................................................................................5 1.03 TERM OF CONTRACT..................................................................................................... 5 1.04 ESTIMATED QUANTITIES............................................................................................... 5 1.05 SHERIFF AS COUNTY CONSTITUTIONAL OFFICER......................................................... 5 1.06 FUNDING.......................................................................................................................6 1.07 CURRENCY.....................................................................................................................6 1.08 GENERAL DEFINITIONS................................................................................................. 6 1.09 ELIGIBLE PURCHASERS OF CONTRACT.......................................................................... 8 1.10 LEGAL REQUIREMENTS................................................................................................. 8 1.11 PATENTS & ROYALTIES................................................................................................. 8 1.12 FEDERAL AND STATE STANDARDS................................................................................ 9 1.13 UNDERWRITERS' LABORATORIES................................................................................. 9 1.14 AMERICANS WITH DISABILITIES ACT............................................................................ 9 1.15 REASONABLE ACCOMMODATION................................................................................ 9 1.16 DISADVANTAGED BUSINESSES..................................................................................... 9 1.17 ANTI-DISCRIMINATION...............................................................................................10 1.18 BEST COMMERCIAL PRACTICES.................................................................................. 10 1.19 PUBLIC ENTITY CRIMES (PEC)..................................................................................... 10 1.20 TAX EXEMPTION......................................................................................................... 10 1.21 ORDER OF PRECEDENCE IN THE EVENT OF CONFLICT ............................................... 10 1.22 COMMUNICATIONS....................................................................................................11 1.23 CLARIFICATION AND ADDENDA.................................................................................. 11 1.24 SIGNED BID CONSIDERED AN OFFER.......................................................................... 11 1.25 ASSIGNMENT OF CONTRACT...................................................................................... 12 1.26 TERMINATION OF PRODUCT LINE.............................................................................. 12 1.27 METHOD OF AWARD.................................................................................................. 12 1.28 DEMONSTRATION OF COMPETENCY.......................................................................... 12 Page 1 1116 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 1.29 VENDOR ABILITY TO PERFORM.................................................................................. 13 1.30 FINANCIAL RESPONSIBILITY........................................................................................ 13 1.31 QUALITY AND SAFETY................................................................................................. 13 1.32 NONCONFORMANCE..................................................................................................14 1.33 GRATUITIES.................................................................................................................14 1.34 TIE BIDS....................................................................................................................... 14 1.35 RIGHT TO AUDIT......................................................................................................... 14 1.36 LIABILITY, INSURANCE, LICENSES AND PERMITS........................................................ 15 1.37 BID AND PERFORMANCE BONDS................................................................................ 15 1.38 ELIMINATION FROM CONSIDERATION....................................................................... 15 1.39 COLLUSION................................................................................................................. 15 1.40 DEFAULT..................................................................................................................... 16 1.41 PROTESTS AND ARBITRATION.................................................................................... 16 1.42 NONPERFORMANCE................................................................................................... 17 1.43 SEVERABILITY..............................................................................................................18 1.44 TERMINATION FOR CAUSE......................................................................................... 18 1.45 TERMINATION WITHOUT CAUSE................................................................................ 18 1.46 CONTRACT ADVERTISMENT AND USE OF FSA LOGO ................................................. 19 2.0 BIDDER INSTRUCTIONS........................................................................................................... 20 2.01 QUALIFICATION.......................................................................................................... 20 2.02 LICENSING AND FACILITIES......................................................................................... 20 2.03 INSURANCE AND INDEMNIFICATION......................................................................... 21 2.04 SPECIFICATIONS..........................................................................................................22 2.05 FIXED PRICES............................................................................................................... 23 2.06 DISCOUNTS................................................................................................................. 23 2.07 SEALED BIDS................................................................................................................ 23 2.08 EXCEPTIONS................................................................................................................23 2.09 MISTAKES....................................................................................................................23 2.10 EQUIVALENTS............................................................................................................. 24 2.11 MANDATORY PRE-BID MEETING................................................................................ 24 2.12 PRICES QUOTED.......................................................................................................... 24 Page 2 1117 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 2.13 OPTION PRICING.........................................................................................................24 2.14 EMERGENCY LIGHTS AND SIRENS............................................................................... 25 2.15 SUBMITTAL OF BID..................................................................................................... 26 2.16 ZONE BIDDING............................................................................................................ 27 2.17 EXECUTION OF BID..................................................................................................... 27 2.18 MODIFICATION OR WITHDRAWALS OF BIDS............................................................. 28 2.19 LATE BIDS.................................................................................................................... 28 2.20 BID OPENING.............................................................................................................. 28 2.21 DETERMINATION OF RESPONSIVENESS..................................................................... 28 2.22 RESPONSIBLE BIDDER CRITERIA.................................................................................. 28 2.23 BASIS FOR AWARD...................................................................................................... 29 2.24 FIRM BID..................................................................................................................... 29 2.25 BID TABULATIONS....................................................................................................... 29 2.26 MINOR IRREGULARITIES/RIGHT TO REJECT................................................................ 29 2.27 CONE OF SILENCE....................................................................................................... 30 3.0 CONTRACT CONDITIONS......................................................................................................... 31 3.01 GENERAL REQUIREMENTS.......................................................................................... 31 3.02 STATEMENT OF AUTHORITY....................................................................................... 31 3.03 VENDOR CONTACT INFORMATION............................................................................ 31 3.04 ADDITIONS OR DELETIONS......................................................................................... 31 3.05 CONTRACT EXTENSION............................................................................................... 31 3.06 PRICE ADJUSTMENT.................................................................................................... 31 3.07 CONDITIONS............................................................................................................... 32 3.08 PRODUCTION CUTOFF................................................................................................ 32 3.09 FACILITIES................................................................................................................... 33 3.10 PURSUIT RATED VEHICLES & MOTORCYCLES............................................................. 33 3.11 SPECIAL SERVICE VEHICLES......................................................................................... 33 3.12 CAB AND CHASSIS PURCHASES................................................................................... 33 3.13 FACTORY -INSTALLED OPTIONS................................................................................... 33 3.14 VENDOR -INSTALLED OPTIONS.................................................................................... 34 3.15 NON-SCHEDULED OPTIONS........................................................................................ 34 Page 3 1118 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 3.16 FORCE MAJEURE......................................................................................................... 34 3.17 ORDER.........................................................................................................................34 3.18 REGISTRATION, TAG, AND TITLE................................................................................. 35 3.19 DELIVERY.....................................................................................................................35 3.20 INSPECTION AND ACCEPTANCE.................................................................................. 36 3.21 INVOICING AND PAYMENTS....................................................................................... 36 3.22 WARRANTY................................................................................................................. 36 3.23 PURCHASE ORDERS..................................................................................................... 36 3.24 QUARTERLY REPORTS................................................................................................. 37 3.25 ADMINISTRATIVE FEE................................................................................................. 37 3.26 LIQUIDATED DAMAGES.............................................................................................. 38 AppendixA: Zone Map.............................................................................................................. 39 AppendixB Bid Calendars......................................................................................................... 40 AppendixC: ACH Payments...................................................................................................... 41 Appendix D: Federal Clauses..................................................................................................... 42 Page 4 1119 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 1.0 GENERAL CONDITIONS 1915=N11ZK/]all .l061all 0111110to I All correspondence regarding this bid should be directed to the Florida Sheriffs Association, "FSA". Please be sure to reference the bid number and title, and provide your contact information. Communication for this Invitation to Bid should be identified by contract number and title and directed to: Florida Sheriffs Association Attn: Cooperative Purchasing Program Coordinator 2617 Mahan Drive Tallahassee, FL 32308 E-mail"Vbrll•Imuti m:�i rrm^ 1.02 PURPOSE The Florida Sheriffs Association invites interested bidders, including manufacturers and dealers or authorized representatives to submit responses in accordance with these solicitation documents. The FSA Cooperative Purchasing Program will conduct the solicitation process and administer the resulting contract. The purpose of this bid is to establish contracts with manufacturers and manufacturer's authorized dealers for contract terms specified under Section 1.03 for the purchase of items on a "no trade-in basis." 1.03 TERM OF CONTRACT The term for Contracts FSA22-VEL30.0 Pursuit, Administrative and Other Vehicles and FSA22-VEH2O.0 Heavy Trucks and Buses shall remain in effect for one year from date of contract execution by the FSA, and may be extended by mutual agreement, at the sole option and discretion of the FSA. The initial term of these contracts begins October 1, 2022, and ends September 30, 2023. Contract extensions will only be executed when the FSA determines, based on then -existing conditions, that it is in the best interest of the FSA and the purchasers to do so. 1.04 ESTIMATED QUANTITIES Over the last three years, eligible users purchased an average of 5,937 vehicles from these contracts each year. These estimated figures are given as a guideline for bidders preparing bids. Quantities for items depend on many factors, including the vendor's marketing efforts, established business with local governments and products awarded. Quantities provided do not guarantee or imply future contract sales. Neither the FSA nor any eligible user is obligated to place any order for a given amount subsequent to the award of this bid solicitation. 1.05 SHERIFF AS COUNTY CONSTITUTIONAL OFFICER The Offices of the Sheriff in the State of Florida are constitutional offices of the State of Florida. Each has the authority either individually or collectively to execute contracts for all goods and services for the proper conduct of that office. Section 30.53, Florida Statutes, exempts the sheriffs' offices from the provisions of the Florida Statute that would otherwise require sealed and competitive bidding procedures. Page 5 1120 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions The Office of the Sheriff is not required by law to accept the lowest priced proposal and may reject any or all of the proposals without recourse. Bidders are solely responsible for their own bid preparation costs and nothing in this solicitation in any way obligates the participating sheriffs' offices for any payment for any activity or costs incurred by any bidder in responding to this solicitation. 1.06 FUNDING In the case of certain purchasers, including state agencies, funds expended for the purposes of the contract must be appropriated by the Florida Legislature, the individual participating agency or the agency's appropriating authority for each fiscal year included within the contract period. For such agencies, their performances and obligations to pay for products or services under any resulting contract, or purchase order, are contingent upon such an annual appropriation by the Legislature, individual agency or by the appropriating authority. Therefore, any contract or purchase order with such an agency shall automatically terminate without penalty or termination costs in the event of non -appropriation. 1.07 CURRENCY All transaction amounts, bids, quotes, provisions, payments or any part of this contract relating to currency are to be made in United States Dollar. 1.08 GENERAL DEFINITIONS The terms used in this contract are defined as the following: A. Base Specification: Items developed by the FSA for bidders to bid on. These items may be unique to FSA and require additional components to the standard manufacturer specifications and equipment. B. Bidder: A bidder or enterprise that submits a formal bid to the FSA Cooperative Purchasing Program in accordance with the FSA CPP Terms and Conditions. A bidder, that is not the manufacturer, must be authorized by the manufacturer to market and sell an item for which they are bidding. C. Bid System: The online forum used for the submission of bids and review of bid results for the specifications connected to this Invitation to Bid. VendorLink is the software used for this bid. D. Build Sheet: A document from the bidder or manufacturer that confirms that the bid specifications submitted by bidders matches the FSA base specification. Build sheets include, but are not limited to, the factory options list and door data plate info for the vehicles. They provide details such as engine size and transmission, paint codes, production date, axle code etc. E. Dealer: An enterprise authorized by the manufacturer to market, sell, provide, and service the items for the FSA Cooperative Purchasing Program. Dealers may be vendor -owned and controlled, in whole or in part, or independently owned and controlled. F. Florida Sheriffs Association Cooperative Purchasing Program (FSA): The entity that administers the Invitation to Bid and contract administration functions for this contract. G. End User: A term used to distinguish the person who ultimately uses or is intended to use a product or for whom a product is designed for use. Page 6 1121 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions H. Factory: Refers to the manufacturer produced products. I. Fleet Advisory Committee (committee): An employee of a sheriff's office or other local governmental agency, or person who FSA identifies as subject matter expert who assists with the development of bid specifications and evaluation of bid responses. The committee makes recommendations to the FSA and is not responsible for final awards. J. Invitation to Bid: A competitive solicitation and award process established through the issuance of an invitation to bidders, vendors, dealers and manufacturers to submit a price offer on a specific product to be provided. This term shall include the bid specifications available to bidders on the bid system and references to solicitation documents. The term shall not include request for proposals, request for quotes, request for letters of interest, or the solicitation of purchase orders based on oral or written quotations. K. Manufacturer: The original producer or provider of items offered on this contract. L. Manufacturer's Suggested Retail Price (MSRP): Manufacturer's Suggested Retail Price (MSRP) represents the Manufacturer's recommended retail selling price, list price, published list price, or other usual and customary price that would be paid by the purchaser. The following are acceptable sources of current MSRPs and MSRP Lists for use in submission of the bid solicitation and the resulting contract: a. Manufacturer's Computer Printouts b. Chrome Systems, Inc.'s PC Carbook Plus and PC Carbook Fleet Edition c. Manufacturer's Annual U.S. Price Book d. Manufacturer's official website M. Non -Scheduled Options: Any optional new or unused component, feature or configuration that is not included or listed in the base specifications or options. Production Cutoff: A date used by manufacturers to notify vendors and dealers that the factory has reached maximum capacity for orders or are discontinuing the production of an item. Vehicle manufacturers use this term when referring to any given model year for production. O. Published List Price: A standard "quantity of one" price currently available to government and educational purchasers, excluding cooperative or volume discounts. P. Purchaser: A purchaser is an entity that seeks to obtain items awarded on this contract by meeting the eligible user criteria or with vendor approval. Q. Purchase Order: A request for order from a purchaser to an awarded vendor for an item that has been awarded on this contract. Purchase orders placed using this contract formalize the terms and conditions of this contract under which a vendor furnishes items to a purchaser. R. Qualification Packet: This document contains the required forms, attestations, authorizations, and organizational information needed by bidders to submit a successful and complete bid. S. Terms & Conditions: This document serves as the governing contract for the identified FSA contract and bid. Standard regulations, processes, procedures, and compliance requirements are identified herein. Bidders complete a qualification packet during the bid process indicating they agree to comply with the Terms & Conditions, and that this will serve as a contract for both parties. Page % 1122 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Third Party Supplier: Businesses external to a bidder or vendor that provide products and services which contribute to the overall finished item in this contract. Third Party Suppliers are contractors under the direction and responsibility of the bidder or vendor. U. Vendor: The bidder that has been awarded, who agrees to provide the contract items that meet the requirements and base specifications of the contract. The vendor must agree to the contract terms and conditions, which will serve as the governing contract. V. Vendor Installed: A product or service provided by the vendor or other third party; not the factory. 1.09 ELIGIBLE PURCHASERS OF CONTRACT Awarded bids, or contract prices, will be extended and guaranteed to the Florida Sheriffs Association, any unit of local government, political subdivision or agency of the State of Florida. This includes, but is not limited to counties, municipalities, sheriffs' offices, clerks, property appraisers, tax collectors, supervisors of elections, school boards or districts, water management districts, other special districts, police and fire departments, emergency response units, state universities and colleges, or other state, local or regional government entities within the State of Florida. Eligible purchaser also includes all Eligible Users as defined in F.A.C. 60A-1.001(2). All purchasers are bound by state law, local ordinances, rules and regulations for purchases made under this contract. Participating agencies cannot guarantee any order other than those ordered by the individual agency. In addition, bids can be extended and guaranteed to other entities approved by manufacturers to participate in this contract, which can include out-of-state sales. Vendors that wish to extend contract pricing to entities other than those defined here are governed by their manufacturer's agreement, and must agree to the terms and conditions of this contract. 1.10 LEGAL REQUIREMENTS Federal, State, and local laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder of applicable legal requirements will in no way be a cause for relief from responsibility. Bidders have the option to certify and agree to comply with federal regulations allowing for the acceptance of federal grant funds. By opting in bidders may be able to accept federal and state grant funds from purchasers. This is not a requirement of the bid or contract. Bidders are not required to opt -in; however, they are required to indicate whether they will opt -in or opt -out of federal compliance. Appendix D outlines federal clauses found to generally apply with the FSA contracts. FSA has taken actions to provide and develop information, materials, and resources for bidders, vendors and purchasers that will assist in the use of federal grant dollars with this contract. It is the responsibility of the purchaser to determine compliance for each vendor, if they wish to use federal grant funds for purchase, or intend to request reimbursements using federal dollars. See Appendix D for Appendix II to Part 200 - Contract Provisions for Non -Federal Entity Contracts Under Federal Awards for requirements that apply to this contract and to awarded vendors. 1.11 PATENTS & ROYALTIES Page 8 1123 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions The bidder, without exception, shall indemnify and hold harmless the FSA and its employees from liability of any nature or kind, including costs and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the FSA or a purchaser. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or costs in any way arising, directly or indirectly, from the use of such design, device, or materials in any way involved in the work. 1.12 FEDERAL AND STATE STANDARDS It is the intent of FSA that all specifications herein are in full and complete compliance with all federal and State of Florida laws, requirements, and regulations applicable to the type and class of commodities and contractual services being provided. In addition, any applicable federal or State legal or regulatory requirements that become effective during the term of the contract, regarding the commodities and contractual services' specifications, safety, and environmental requirements shall immediately become a part of the contract. The vendor shall meet or exceed any such requirements of the laws and regulations. If an apparent conflict exists, the vendor shall contact the FSA immediately. 1.13 UNDERWRITERS' LABORATORIES Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be Underwriters' Laboratories, or U.L., listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.14 AMERICANS WITH DISABILITIES ACT To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, or any accommodation to review any document or participate in any FSA sponsored proceeding, please contact FSA Human Resources at (850) 877-2165 five business days in advance to initiate your request. TTY users may also call the Florida Relay Service at 711. 1.15 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the FSA Human Resources at (850) 877-2165. As part of the solicitation process FSA makes information available to potentially qualified entities publicly available, and conducts additional outreach to qualified: • Small businesses, • Minority-owned small businesses, • Women -owned small business enterprises, and • Disadvantaged business enterprises. Page 9 1124 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions FSA takes necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible, as recommended by 2 C.F.R. § 200.321. FSA will: • Evaluate whether small, minority, and women's businesses are potential sources, • Place those qualified small and minority businesses and women's business enterprises on solicitation lists, and • Search the Small Business Administration, Minority Business Development Agency, and Labor Surplus Area reports for additional potential sources. Bidders self -identify in the qualification packet whether they meet the state and federal definitions of a disadvantaged business. 1.17 ANTI -DISCRIMINATION The bidder certifies that they are in compliance as applicable by federal or state law with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.18 BEST COMMERCIAL PRACTICES The apparent silence or omission of any description from the specifications shall be regarded as meaning that only the best commercial practices, size, and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be upon the basis of this statement. 1.19 PUBLIC ENTITY CRIMES (PEC) In accordance with the Public Entity Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted vendor list maintained by the State of Florida Department of Management Services following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a vendor, supplier, sub -vendor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Iwi-Imr:N:4*114 UT191W 00101 Purchasers making a purchase pursuant to the awarded bid are generally exempt from Federal Excise and State Sales Tax. It is the responsibility of the vendor to verify that the purchaser is exempt by obtaining the purchaser's Federal Excise and State Taxes and Use Certificate Number. The Florida Sheriffs Association is a 501(c)3 organization and is exempt from all Federal Excise and State Taxes. State Sales Tax and Use Certificate Number is 85-8012646919C-3. 1.21 ORDER OF PRECEDENCE IN THE EVENT OF CONFLICT In the event of conflict, the conflict may be resolved in the following order of priority (highest to lowest): • Addenda to Contract Terms and Conditions, if issued • Contract Conditions Page 10 1125 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions • Addenda to Bid Specifications, if issued • Bid Specifications • Bidder Instructions • General Conditions 1.22 COMMUNICATIONS Communications between a bidder, lobbyist or consultant and FSA are limited to matters of process or procedure and shall be made in writing to the FSA CPP Staff. Bidders should not rely on representations, statements, or explanations other than those made in this bid or in any written addendum to this bid, and no oral representations, statements, or explanations shall be deemed to bind the FSA or eligible users. 1.23 CLARIFICATION AND ADDENDA Any questions or clarifications concerning the Invitation to Bid shall be submitted to FSA by e-mail to V P -"E N,shimtjffs anEa , with the bid title and number referenced on all correspondence. Final questions must be received by the date for Request for Clarification stated on the Bid Calendar. Questions and answers will be posted to the FSA Cooperative Purchasing Program website on the date indicated on the Bid Calendar. Questions received during the cone of silence date listed on the bid calendar will not be addressed, except as provided herein. Interpretation of the specifications or any solicitation documents will not be made to the bidder verbally, and if any verbal clarifications are provided they are without legal effect. FSA will make every attempt to e-mail updates to registered bidders. However, posting to the FSA website or the bid system constitutes proper notice of addenda. The FSA shall issue a Formal Addendum if substantial changes which impact the submission of bids are required. Any such addenda shall be binding on the bidder and shall become a part of the solicitation document. In the event of conflict with the original specifications, addenda shall govern to the extent specified. Subsequent Addenda shall govern over prior Addenda only to the extent specified. The FSA will not be responsible for any explanation or interpretation made verbally or in writing except those made through the posting of a Formal Addendum. The bid submission constitutes acknowledgment of addenda to the specifications. Bids that fail to account for the specification addenda shall be determined to be nonresponsive; however, the FSA may waive this requirement in its best interest. After the start of the contract term, FSA will notify all vendors of any addenda and will require acknowledgement of the new terms and conditions. If the vendor does not agree to the new terms and conditions, the vendor's award can be removed or replaced by another vendor or qualified responsive bidder. 1.24 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon approval by the FSA. The bid submission must be signed by an authorized representative. Submission of a bid in the FSA bid system constitutes a signed bid for purposes of bid evaluation. An electronic signature may be used and shall have the same force and effect as a written signature. Page 11 1126 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 1.25 ASSIGNMENT OF CONTRACT No right or interest in this contract may be assigned, transferred, conveyed, sublet or otherwise disposed of, without prior written consent of the FSA. If the original vendor sells or transfers all assets or the entire portion of the assets used to perform this contract, a successor -in -interest must perform all obligations under this contract. FSA reserves the right to reject the acquiring entity as vendor. A change of name agreement will not change the contractual obligations of the vendor. In the event a manufacturer reassigns the product line to an alternate company, the vendor is required to immediately notify the FSA in writing of the change within 10 business days confirming the reassignment. If the vendor is not already an approved FSA vendor, the alternate company is required to submit a Qualifications Packet to the FSA to become an approved vendorrip or to conducting any qualified sales. FSA may approve such assignments of existing or new vendors at its discretion. The vendor is required to honor the contract pricing and all of the applicable terms and conditions throughout the remaining term of the contract. 1.26 TERMINATION OF PRODUCT LINE If a vendor terminates a product line (manufacturer or brand), the vendor is required to notify the FSA within 10 business days of the decision not to retain the product line. FSA may remove the terminated products from the contract. 1.27 METHOD OF AWARD The award is made to responsive and responsible bidders. FSA uses its discretion in determining if bids meet the requirements of this solicitation. The FSA reserves the right to make multiple awards for each item, if deemed in the best interest of the FSA and the purchasers. Awards will be posted on the FSA website according to the date posted in the bid calendar. 1.28 DEMONSTRATION OF COMPETENCY Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to ensure they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment" and "organization" as used herein shall be construed to mean a fully equipped and well- established company in line with the best business practices in the industry and as determined by the FSA. The FSA may consider any evidence available and may require submission of supporting documentation regarding the financial, technical and other qualifications and abilities of a bidder, including past performance with the FSA in making the award. The FSA may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the FSA may also require information from the source of supply regarding the quality, packaging and characteristics of the products. Any conflicts between this material information provided by the source of supply and the information contained in the bid submission may render the bid nonresponsive. Page 12 1127 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Pre -award inspection of the bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods or services as described in this bid. Information submitted in the bid may not be plagiarized and, except in the case of materials quoted from this solicitation or developed by the manufacturer, must be the original work of the individual or company that submits the bid for evaluation. 1.29 VENDOR ABILITY TO PERFORM During the contract period, FSA may review the vendor's record of performance and may require submission of supporting documentation to ensure that the vendor is providing sufficient financial support, equipment and organization. If the FSA determines that the vendor no longer possesses the financial support, equipment and organization in order to comply with this section, FSA has the authority to immediately terminate the contract awarded. By responding to this procurement, the vendor warrants that, to the best of his or her knowledge, there is no pending or threatened action, proceeding, or investigation, or any other legal or financial condition, that would in any way prohibit, restrain, or diminish the vendor's ability to satisfy the obligations of the contract. The vendor warrants that neither it nor any affiliate is currently on the convicted vendor list maintained pursuant to section 287.133 of the Florida Statues, or on any similar list maintained by any other state or the federal government. The vendor shall immediately notify the FSA and purchaser in writing if its ability to perform is compromised in any manner during the term of the contract. 1.30 FINANCIAL RESPONSIBILITY Bidder affirms by the submission of the bid and by signature on the contract signature form that the bidder: • Has fully read and understands the scope, nature, and quality of work to be performed or the services to be rendered under this bid and has adequate facilities and personnel to fulfill such requirements. • Accepts the financial responsibility associated with this bid and declares that they have the access to capital (in the form of liquidity or credit lines) in order to meet the financial demands of such award. • Has assessed the financial responsibility required to serve the contract as bid, including such details as the obligations to perform all items bid, zones bid, and quantities that could be ordered, as well as timing of payment from purchasers, which can be 45 calendar days from receipt of invoice. 1.31 QUALITY AND SAFETY All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest -grade workmanship that meet or exceed federal safety standards. Items requiring certification should require certification of options in cases where non -certified options could result in the decertification of the original product or warranty. In all cases where options are not certified, the vendor must disclose to the end user that the non -certified options are not required to be certified. All options must meet or exceed federal safety standards. Page 13 1128 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions I WPM LIM00M0Ills] to] UVKIM W Items may be tested for compliance with specifications. Items delivered that do not conform to specifications may be rejected and returned at the vendor's expense. Items not meeting the specifications and items not delivered within a reasonable period of time after expected delivery date may be purchased outside of the FSA contract. Any violation of these stipulations may also result in: • Vendor's name being removed from the awarded vendor list. • FSA and purchasers being advised not to do business with vendor. 1.33 GRATUITIES Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the FSA, for the purpose of influencing consideration of this bid. Bidders shall disclose in writing any conflicts of interest to FSA prior to any award, or as soon as practical after learning of any such conflict, including any contractual or employment relationships with FSA or potential purchasers of bidders' products or services. 1.34 TIE BIDS FSA has the right to award multiple bidders the primary or alternate award in the event of a tie. In the event the FSA desires to break tie bids, and both businesses have qualifying drug-free work programs, the award will be made using the following criteria: • Bidder within the State of Florida • Vendors performance record with purchasers • Coin Toss 1.35 RIGHT TO AUDIT Vendor shall establish and maintain a reasonable accounting system that enables FSA to readily identify vendor's sales. FSA and its authorized representatives shall have the right to audit and to make copies of all related records pertaining to this contract, including all government sales and eligible users information whether kept by or under the control of the vendor, including, but not limited to those kept by its employees, agents, assigns, successors, sub -vendors, or third -party suppliers in whatever form they may be kept —written or electronic. Such records shall include, but not be limited to: • Accounting records, including but not limited to purchase orders, confirmation of orders or invoices, paid vouchers, cancelled checks, deposit slips, ledgers, and bank statements • Written policies and procedures; • Subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, etc.); • Original estimates, quotes, or work sheets; • Contract amendments and change order files; • Insurance documents; or • Memoranda or correspondence. Vendor shall maintain such records during the term of this contract and for a period of three (3) years after the completion of this contract. At the vendor's expense and upon written notice from FSA, the vendor shall provide such records for inspection and audit by FSA or its authorized representatives. Such records shall be made available to FSA during normal business hours within three business days of receipt of the written notice. FSA may Page 14 1129 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions select the vendor's place of business or offsite location for the audit. The FSA may also request the vendor provide requested records via e-mail. Vendor shall ensure FSA has these rights with vendor's employees, agents, assigns, successors, and third -party supplier and the obligations of these rights shall be explicitly included in any subcontracts or agreements formed between the vendor and any sub -vendors to the extent that those subcontracts or agreements relate to fulfillment of the vendor's obligations to FSA. Professional fees, personnel costs and travel costs incurred by FSA under its authority to audit and not addressed elsewhere will be the responsibility of the FSA. However, if the audit identifies under reporting, overpricing or overcharges (of any nature) by the vendor to FSA or a purchaser in excess of three percent (3%) of the total contract billings, the vendor shall reimburse FSA for the total costs of the audit not to exceed $5,000. If the audit discovers substantive findings related to fraud, misrepresentation, or non-performance, FSA may recoup all the costs of the audit work from the vendor. Any adjustments or payments that must be made as a result of any such audit or inspection of the vendor's invoices or records shall be made within a reasonable amount of time (not to exceed 60 calendar days) from presentation of FSA's findings to vendor. FSA has the right to assess damages or seek reimbursements or refunds based on audit results. 1.36 LIABILITY, INSURANCE, LICENSES AND PERMITS The bidder shall obtain and pay for all licenses, permits and inspection fees for this bid submission and contract. Where vendors are required to enter or go onto FSA or purchaser property to deliver materials or perform work or services as a result of a bid award, the vendor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance. The vendor shall be liable for any damages or loss to the FSA or purchaser occasioned by negligence of the vendor or any person the vendor has designated in the completion of the contract as a result of the bid. ��C�I�:� 117.�►117 �:I.� ��l.�U /:�►[M �:i�1►117.`! Bid Bonds, when required, shall be submitted with the bid in the amount specified in Bidder Instructions. Purchasers may request a performance bond from a vendor. Performance bonds are recommended with pre- payment and will be at the expense of the requesting agency. Purchasers should determine the best practice in comparing performance bond expense against any prior discounts that may be available. 1.38 ELIMINATION FROM CONSIDERATION This Invitation to Bid shall not be awarded to any person or bidder who has outstanding debts to the FSA, whether in relation to current or previous bid awards or for other business purposes. 1.39 COLLUSION Collusion is a non-competitive secret or sometimes illegal agreement between rival bidders that attempts to disrupt the contract process equilibrium. Collusion involves people or companies that would typically compete, but are conspiring or working together in which the outcome results in an unfair bid advantage. The parties may Page 15 1130 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions collectively choose to agree to increase or decrease the item base price in one or more zones to maximize awards thus denying purchasers a fair price. Bidders or vendors who are found to have engaged in collusion will be considered nonresponsive, and will be suspended or barred from bid participation. Any contract award resulting from collusive bidding may be terminated for default. Further, any collusion that is detected by the FSA may be reported to relevant law enforcement and/or prosecutorial agencies. Bidders may submit multiple bids without conflict of collusion if the bid submitted is not from the same manufacturer and product line. Dealers which share the same ownership may submit multiple bids without conflict of collusion if the bidders are not in the same region featuring the same manufacturer and product line. 1.40 DEFAULT In case of default on the part of vendor, the FSA may take necessary steps to otherwise procure the products sought, including but not limited to procuring the products or services from the next highest ranked bidder or from other sources. A defaulting vendor may be held liable for costs incurred by the FSA in procuring replacement products. JK,13=0:Z�]IYDE.�II[.y.1►117.�N:�YY.7.�Y[�1►1 Any person who is adversely affected by the decision or intended decision to award shall file a "Notice of Protest" in writing to the FSA within three (3) business days after the posting of the Intent to Award and shall file a formal written protest within five (5) business days after filing the Notice of Protest. Failure to file both a notice of protest and a formal written protest within the above referenced timelines shall constitute a waiver of proceedings. The burden is on the party protesting the award of the bid to establish grounds for invalidating the award(s). The formal written protest must state with particularity the facts and law upon which the protest is based. Options are for informational purposes only and will not serve as a basis for protest. Failure to do so will result in a denial of protest. Formal written protest which states with particularity the facts and law upon which the protest is based will be reviewed by FSA legal counsel for legal soundness and validity, and corrective action will be taken as needed contingent upon the validity of such claims. However, any additional time required and cost incurred by the FSA to substantiate a protesting party's claim(s) beyond the normal scope of its legal review due to the vague or inconclusive nature of the protesting party's filing will be reimbursable to the FSA and deducted from the protesting party's bond or security which must accompany their filing. Any bidder who files an action protesting a decision or intended decision pertaining to this contract shall post a bond, cashier's check or money order payable to the Florida Sheriffs Association in the amount equal to ten percent of the item being protested. The bond, cashier's check or money order must be filed at the time of filing the formal written protest or within the five (5) business day period allowed for filing the formal written protest. FSA will provide the amount required within two (2) business days of the notice of protest received. This bond or security will be conditioned upon the payment of all costs which may be adjudged against the protesting party in a court of law and/or to reimburse the FSA for additional legal expenses incurred and required to substantiate the protesting party's claim(s). Failure to post the bond or security requirement within the time allowed for filing will result in a denial of protest. The filing of the protest shall not stay the implementation of the bid award by the Florida Sheriffs Association. Should the unsuccessful bidder(s) decide to appeal the decision of the FSA, they shall file a notice to FSA within three (3) business days of the FSA bid protest decision regarding their intent to request arbitration. A demand for Page 16 1131 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions arbitration with the American Arbitration Association's (AAA) commercial panel under its rules and regulations must be made within ten (10) business days of the FSA bid protest decision. Any person who files for an arbitration with the AAA shall post with the Florida Sheriffs Association at the time of filing the formal written arbitration request, a bond, cashier's check or money order payable to the Florida Sheriffs Association in the amount equal to ten percent of the product line being protested. This amount will be the same amount as the FSA provided at the time of filing the initial protest. Failure to provide written notice to FSA, file a demand for arbitration with the AAA, or failure to post the required bond and security requirement within the specified timelines shall constitute a waiver of arbitration proceedings. By responding to this procurement, the bidder expressly agrees to the use of mandatory binding arbitration to resolve any appeals of the decision of the FSA, and any claims arising from or in any way relating to the procurement process, and expressly waives any and all rights that it may otherwise have to pursue such claims in any other forum, judicial or otherwise. If the party filing for arbitration does not prevail, it shall pay all costs, legal expenses and attorney fees of the prevailing party incurred in connection with the arbitration. However, if the filing party prevails, the parties shall share equally the fees and expenses of the arbitration and AAA and each shall bear the cost of their own attorney fees. The filing for arbitration shall not stay the implementation of the bid award by the Florida Sheriffs Association. 1.42 NONPERFORMANCE By virtue of the bid submission, bidder acknowledges its obligation to sell items in all zones for which it is awarded. Failure of the bidder to comply with these requirements may result in the imposition of liquidated damages of up to $1,000 per item, which amount the vendor agrees is reasonable, or probation, suspension, termination or a combination thereof from current and future bids at the FSA's discretion. The vendor shall at all times during the contract term remain responsive and responsible. In determining vendor's responsibility, the FSA shall consider all information or evidence that demonstrates the vendor's ability or willingness to fully satisfy the requirements of the solicitation and the contract. Vendors that are not in compliance with any of the provisions of this contract can be assessed liquidated damages, suspended or terminated from the contract. The FSA at its sole discretion may remove a noncompliant vendor from future competitive bid solicitations; or take other actions including suspension from the contract until compliance issues are resolved, limit current or future vendor participation by items or zones, or other actions as determined by FSA at its sole discretion. At FSA's discretion, vendors may be required to develop corrective action plans to address contract compliance. Failure to abide by corrective action plans will result termination from the existing contract and future competitive bid solicitations at the discretion of the FSA. In situations where there is evidence that the vendor has engaged in egregious breaches of the contract with respect to either the FSA and/or the purchaser, the contract can be terminated and the vendor will be removed from future solicitations for a period of up to three (3) years, or a permanent ban from the bid process at the sole discretion of FSA. Specific conditions for termination include, but are not limited to; failure to perform, refusal to accept orders during the contract period while manufacturer orders are still being accepted for current model year or the new year if the vehicle is price protected by the factory, charging amounts exceeding MSRP on factory or vendor installed items and packages, requiring the purchase of additional options over and above the base vehicle as a condition of acceptance of order, providing aftermarket options where factory options are available without the Page 17 1132 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions consent of the purchaser, any misrepresentation of optional equipment or service as being factory that fails to meet the definition as described in this document, and any other practice deemed to be inconsistent with the intent of the contract. Any vendor presented with a valid purchase order consistent with vendor bid quotes or other agreed upon terms and pricing is required by this contract to accept such purchase order and deliver the product. Orders must be fulfilled if the item is a base model or whether it includes options. The vendor must deliver this product if they were awarded the contract — regardless of profit or loss. Failure to deliver the item may result in the purchaser seeking damages for the difference of cost to issue the exact same order with another vendor plus any legal fees and damages that may be incurred in the process to facilitate a completed order. Additionally, FSA may seek damages for nonpayment of administrative fees, to which FSA is entitled, according to Section 3.28 and any attorney's fees incurred in the recovery of these damages. 1.43 SEVERABILITY In the event any provision of this contract is held to be unenforceable for any reason, the unenforceability thereof shall not affect the remainder of the contract which shall remain in full force and effect and enforceable in accordance with its terms. 1.44 TERMINATION FOR CAUSE If through any cause within the reasonable control of the vendor, it shall fail to fulfill in a timely manner, or otherwise violate any of the terms of this contract, the FSA shall have the right to terminate the services remaining to be performed. Written notice of the deficiencies shall be given to the vendor and unless the deficiencies are corrected within 10 business days, the contract may be terminated for cause immediately. The right to exercise the option to terminate for cause shall be in the sole discretion of the FSA, and the failure to exercise such right shall not be deemed to constitute a waiver of this right. In that event, the FSA shall compensate the successful bidder in accordance with the contract for all services performed by the bidder prior to termination, net of any costs incurred by the FSA as a consequence of the default. Notwithstanding the above, the vendor shall not be relieved of liability to the FSA for damages sustained by the FSA by virtue of any breach of the contract by the vendor, and the FSA may reasonably withhold payments to the vendor for the purposes of offset until such time as the exact amount of damages due the FSA from the vendor is determined. 1.45 TERMINATION WITHOUT CAUSE The FSA can terminate the contract in whole or part without cause by giving written notice to the vendor of such termination, which shall become effective 30 calendar days following receipt by vendor of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the FSA. The vendor shall not furnish any product after it receives the notice of termination, except as necessary to complete the continued portion of the contract, if any. The vendor shall not be entitled to recover any lost profits that the vendor expected to earn on the balance of the contract or cancellation charges. Page 18 1133 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Any payments to the vendor shall be only to the total extent of the FSA liability for goods or services delivered prior to the date of notice to terminate the contract. 1.46 CONTRACT ADVERTISMENT AND USE OF FSA LOGO The CPP logo is an official logo of the Florida Sheriffs Association designed to promote the program. The logo may be used by vendors in accordance with this policy. Use of the logo is limited to the original version received from the FSA. Modifications are not permitted. Methods of use include, but are not limited to: • Electronic mediums such as websites, digital marketing campaigns, social media and e-mail; or • Print media such as forms, marketing campaigns, business cards, posters, banners, brochures, flyers and postcards. Vendors may request the logo by contacting ia} ;^Vlry p ~Marva ,^.ror;, and should include a brief description of how the vendor intends to use the logo. The official FSA sheriff's star and wreath logo may not be used without prior written permission. Page 19 1134 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 2.0 BIDDER INSTRUCTIONS 2.01 QUALIFICATION Bidders are required to complete the qualification packet as part of the bid submission. A bidder becomes a qualified bidder if they comply with this section and Section 2.11, Mandatory Pre -Bid Meeting. ualification Packet information required for bid aualification include: • Qualification form o Contact Information o Business Profile o References o Disqualifications & Defaults o Warranty Service Plan Attestation o Emergency Technician Attestation • State compliance attestations o E -Verify o Drug -Free Workplace o Workers Compensation o Motor Vehicles Dealer and Brokers license • Federal compliance attestations o Certification Regarding Debarment and Suspension o Certification Regarding Lobbying • Contract Signature Form • Insurance Checklist 2022 o Certificates of Insurance due by September 26th for awarded vendors The qualification packet is located on the bid system. 2.02 LICENSING AND FACILITIES Bidders are required to possess a Florida Motor Vehicle Dealer's License in order to bid on any motor vehicle. Bidders must maintain a repair facility within the State of Florida to provide warranty service for the items bid. If bidders do not have a facility, the bidder must be able to assist purchasers in obtaining warranty work as authorized by the manufacturer. If a bidder does not maintain a facility within the State of Florida, the bidder must have a plan as to how the bidder would service Florida purchasers if awarded the contract. This warranty service plan must demonstrate that the warranty work will be timely and satisfactorily performed and should include: • Whether the warranty service provider is approved by the manufacturer; • If the bidder plans to contract out for service, a copy of the service agreement; and • Zone specific service plans to include: o Response time to initial call from purchaser, o Number of personnel available to service the contract, o Qualifications of personnel providing warranty work, and o Any additional information that would detail how warranty service would be provided. Page 20 1135 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions The sufficiency of the Warranty Service Plan may be evaluated by the FSA. The FSA reserves the right to request additional information from a bidder regarding the facility during the solicitation and the term of the contract, if awarded. The FSA may also exercise discretion in examining such facility as deemed necessary. 2.03 INSURANCE AND INDEMNIFICATION Vendor shall be fully liable for the actions of its agents, employees, partners, or third party suppliers and shall fully indemnify, defend, and hold harmless the Florida Sheriffs Association, the participating agencies, and their officers, agents, and employees from suits, actions, damages, and costs of every name and description, including legal counsels' fees, arising from or relating to personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by bidder, its agents, employees, partners, or third party suppliers; provided, however, that the bidder shall not indemnify for that portion of any loss or damages resulting directly from the negligent acts or omissions of the Florida Sheriffs Association and participating agencies or proximately caused by intentional wrongful acts or omissions of the Florida Sheriffs Association and participating agencies. Vendor's obligations under the above paragraph with respect to legal action are contingent upon the Florida Sheriffs Association and/or participating agencies giving the bidder (1) written notice of any action or threatened action, and (2) the opportunity to take over and settle or defend any such action at bidder's sole expense. Vendor shall not be liable for any cost, expense or compromise incurred by the Florida Sheriffs Association, or participating agencies, in any legal action without bidder's prior written consent, which consent shall not be unreasonably withheld, conditioned, or delayed. The Insurance Checklist summarizes the bidder's insurance coverage obligations, if awarded. Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be provided no later than five business days prior to the contract award date. The vendor may not begin performance under the contract until such Certificates have been approved by the FSA. The certificate must state Bid Number and Title. FSA must be named as an additional insured for the duration of the contract. The vendor shall maintain comprehensive general liability insurance and general aggregate insurance in the amount and coverage levels specified on the Insurance Checklist. The vendor shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the vendor is acting as an independent contractor. The vendor shall be responsible for the work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular contract. The vendor at all times during the full duration of work under this contract, including extra work in connection with this contract, shall meet the requirements of this section. The vendor shall maintain automobile liability insurance including property damage covering all owned, non - owned, hired and scheduled automobiles, when used in connection with the delivery or service of this contract. The vendor shall maintain insurance to cover garage operations in the amount specified on the Insurance Checklist when the garage is used to complete work on this contract. Page 21 1136 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of B+ or better per the AM Best Rating. FSA required insurance coverages must be maintained through the duration of the contract. Upon expiration of the required insurance, the vendor must email updated certificates of insurance for as long a period as any work is still in progress. No change or cancellation in insurance shall be made without 30 calendar days written notice to the FSA. It is understood and agreed that all policies of insurance provided by the vendor are primary coverage to any insurance or self-insurance the FSA possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: The vendor hereby agrees to indemnify and hold harmless the FSA, a 501(c)3, its officers, agents, and employees from all claims for bodily injuries to the public and for all damages to the property per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable legal counsel fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the vendor, his agents, servants, or employees, or through the mere existence of the project under contract. The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the FSA, its officers, agents, and employees, as determined by a court of competent jurisdiction. The vendor will notify the insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The vendor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the FSA under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The vendor will secure and maintain policies of third -party suppliers. All policies shall be made available to the FSA upon demand. Compliance by the vendor and all third -party suppliers with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the vendor and all third -party suppliers of their liabilities and obligations under any section or provisions of this contract. Vendor shall be as fully responsible to the FSA for the acts and omissions of the third -party suppliers and of persons employed by them as they are for acts and omissions of persons directly employed by the vendor. The FSA can request and the vendor shall furnish proof of insurance within seven calendar days of receipt of the written request from FSA. Should the vendor fail to provide acceptable evidence of current insurance during the contract term, the FSA shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements; the FSA may consider alternate insurance coverage. 2.04 SPECIFICATIONS Page 22 1137 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions All items covered by this contract and the specifications shall be the manufacturer's current basic production model, and shall, as a minimum, be equipped with all standard factory equipment in accordance with the manufacturer's latest literature unless otherwise noted in the bid system or FSA base specification. If awarded, bidders must supply an item that either meets or exceeds all the requirements included in the applicable specifications. The bid specifications are contained in the FSA bid system, may be requested from FSA and are retained within FSA's archive. As part of the bid submission, all bidders will be required to provide information confirmation that the item bid meets the base specification or may have their bid rejected. Failure of a bidder to comply with these provisions will result in bidders being held responsible for all costs required to bring the vehicle into compliance with the contract specifications. FSA develops the specifications with subject matter experts and publicly available information. However, FSA does not have access to full details from the manufacturer and relies on bidders to assist in this process. Bidders should immediately notify the FSA of any inaccuracies in the specifications. All notifications of inaccuracies must be in writing. 2.05 FIXED PRICES If the bidder is awarded a contract under this Invitation to Bid, the prices quoted by the bidder at the time of bid submission shall remain fixed and firm during the term of this contract, unless otherwise addressed in a contract extension or price adjustment as provided herein. 2.06 DISCOUNTS Discounts listed in FSA22-VEL30.0 Pursuit, Administrative and Other Vehicles, and FSA22-VEH2O.0 Heavy Vehicles and Buses bids shall be below Manufacturer's Standard Retail Pricing (MSRP) or manufacturer's published list price for any item and options. The vendor has the authority to offer additional discounts based on quantity, as well as additional manufacturer or vendor discounts. Discount ranges are not permissible. Discounts must be a whole, positive percentage with no decimal place (e.g. 10%). 2.07 SEALED BIDS For purposes of this solicitation, a sealed bid is considered a bid submitted using the FSA bid system. PAWe=P/:(N"09to] Q161 Any requested exceptions, deviations, or contingencies a bidder may have to the terms and conditions must be documented in bidder's submission. Exceptions to the item specifications at the time of the bid submission shall reference the item number, make and model. FSA has the discretion to grant or deny, in whole or in part, the bidders requested exception, deviation or contingency to the specifications or terms and conditions. Bidder acknowledges that if FSA rejects the proposed exceptions, the bid may be disqualified. 2.09 MISTAKES Bidders are expected to examine the item specifications, delivery schedules, bid prices and all information pertaining to servicing this contract before submitting a bid. Failure to do so will be at the bidder's risk. Page 23 1138 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 2.10 EQUIVALENTS Prior to the opening of the bid system, bidders may request item equivalents. The bidder must submit the manufacturer name and model number (or product identifier) of each equivalent requested to FSA. Complete, descriptive, technical literature should demonstrate that the equivalent conforms with specification. If a bid uses equivalents without prior approval, the bid may be disqualified. 2.11 MANDATORY PRE-BID MEETING Prospective bidders are required to attend or participate in the mandatory Pre -Bid Meeting. The Pre -Bid Meeting is designed for vendors, the Fleet Advisory Committee and the FSA to clarify questions on the terms and conditions and to confirm all item specifications. Questions relating to the items, specifications, the bid process, or award can be asked at the Pre -Bid Meeting. Bidders have the opportunity to suggest technical modifications or corrections before the item specifications are finalized. FSA reserves the right to grant attendance exceptions to the mandatory meeting if the bidder has requested authorization, signs a memo to agree to meet all the terms and conditions without exception and further waives their right to protest the bid process in its entirety or any portion thereof. 2.12 PRICES QUOTED Prices submitted as indicated in the sealed bid are final. Bidders acknowledge that prices quoted will be valid for a period of sixty (60) calendar days from the date of bid opening. Each item, make, and model must be priced and bid separately. Prices quoted in the bid submission should reflect the final amount the bidder can expect to receive for payment for the items bid for the duration of the contract, unless otherwise provided in the contract. These prices must be inclusive of all of the components included in the base specification. Once awarded, the vendor has the authority to offer discounts for prompt payment. Cash or quantity discounts offered will not be a consideration in determination of award of the bid. Prices bid, including options, must include the administrative fee FSA charges to administer the contract, as outlined within these terms & conditions. The administrative fee is three quarters of one percent (.0075). Prices must be Free On Board (FOB) destination. 2.13 OPTION PRICING FSA requests vendors include most frequently purchased scheduled, factory and aftermarket options in the bid system. The bidder shall offer a discount below Manufacturer's Standard Retail Pricing (MSRP) or manufacturer's published list price for any options included in the bid submission and quotes to purchasers, if awarded. Discounts can be provided beyond option prices listed in the contract. The additional discounts for each option shall be decided by the bidder. The FSA has the discretion to disqualify bidders if the option pricing is excessive or if options listed are not available for the item bid. Options are intended to add or delete equipment or features from the base specification. Options can provide an upgrade or downgrade to a manufacturer's model, such as a slightly different engine size or horsepower, and should not be made available for purchase separate from the base item. Bidders shall NOT use options to create an item that is available as another item bid on this ITB. The use of options to facilitate the sale of an alternate manufacturer's product which is outside the scope of the base specification will be determined nonresponsive and Page 24 1139 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions the bid will be rejected in whole or part by the FSA. Bidders must disclose which options require the purchase of other options or are dependent on another option in their bid submission. Option pricing will include all costs of labor associated with the option and cost of labor should not be listed separately. Bidder must use proper manufacturer codes for all factory options. Options available through the factory should be bid and supplied to purchaser as "factory" options, unless otherwise requested in writing by the purchaser. Factory package options are allowable under this contract. Factory package options included in the bid submission must detail what components the package includes. If a bidder will offer registration and title services as a fee for service, the bidder must include the administrative fee as a separate option (i.e. line item) for each item bid. Government imposed fees should not be included in this option pricing. If the bidder wishes to offer credit to the purchaser for an option that is standard on the FSA base specification, the bidder should include the word "Credit" at the beginning of the description field, and continue to describe the option being credited. For example, "Credit: one key fob" and enter the price the bidder will credit the purchaser. For purposes of this bid, Emergency Lights and Sirens will require a separate pricing sheet and option upload in the bid system. Section 2.14 contains specific instructions and exceptions for emergency lights and sirens. 2.14 EMERGENCY LIGHTS AND SIRENS Under Florida Statute 316.003(1), authorized emergency vehicles are defined as: "Vehicles of the fire department (fire patrol), police vehicles, and such ambulances and emergency vehicles of municipal departments, public service corporations operated by private corporations, the Fish and Wildlife Conservation Commission, the Department of Environmental Protection, the Department of Health, the Department of Transportation, and the Department of Corrections as are designated or authorized by their respective departments or the chief of police of an incorporated city or any sheriff of any of the various counties." Bidders that will provide or contract to provide emergency light and siren installation must only use installers that possess a current Emergency Vehicle Technician Certification, or an approved equivalent. FSA may request certificates for a vendor's installers at any time during the contract term. Labor may be charged for the installation of emergency lights and sirens. Labor rates must be disclosed as part of the bid submission. Bidders may not charge for labor for vehicles that are manufactured with emergency lights and sirens, including motorcycles. Prices submitted for emergency lights and sirens shall include all applicable government -imposed fees. Bidders that install emergency lights and sirens are required to provide and install products that are Society of Automotive Engineers (SAE) certified. SAE Certifications must include Class 1, Class 2 and Class 3 in order to be eligible for participation in the contract. If a lighting or siren product installed on an emergency vehicle is not SAE Certified, the vendor can be found in default of the contract. Bid Submission of Emergency Lights and Sirens If offering emergency lights and sirens, bidders will be asked to provide pricing by submitting a pricing sheet. An emergency vehicle lights and siren option pricing template is offered in the bid system. Bidders are encouraged, but not required to use the template. If item or specification group is helpful to display light and siren options, bidders may categorize the pricing sheet by item group. Page 25 1140 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Items listed below are required for the submission of the pricing sheet: • Ordercode • Description to include manufacturer • Price (part only) • Estimated labor hours • Labor cost per hour 2.15 SUBMITTAL OF BID Bidders must submit a bid electronically using the bid system. Bid submissions include pricing for the base specification, option descriptions and pricing, and any applicable lighting/siren pricing, as well as required documentation. The bid must be received by the date and time specified on the Bid Calendar seen in Appendix B. Failure to meet all submission requirements by the date indicated on the Bid Calendar will result in rejection of the bid. Bid System: VendorLink The bid system is located at d ;,'� �v P ru , pd n; +.,r hnln com. Bidders are encouraged to participate in training provided. Usernames and passwords will be issued to bidders after registering in the bid system. Contact VendorLink at support@evendorlink.com if technical issues arise during bid submission. Prices are to be rounded to the nearest whole dollar. If a bidder submits bid pricing using cents, the following formula will be applied: $.01-.49 will be rounded down to the dollar bid (e.g., $50.49 = $50) and $.50-.99 will be rounded to the next dollar (e.g., $50.50 =$51). Bid Submission To ensure correct bid submittal and formatting, bidders shall: Input a bid price for each item by zone. Upload files as instructed in the bid system; files requested will be in Excel or .pdf. Follow all instructions outlined in this ITB and provide all requested information. The bid shall include the following documents: • Executed Qualifications Packet. • Build sheet for each item bid as a single .pdf • Pricing Sheet for Emergency Vehicle Lights and Sirens, if applicable. • Any requested exceptions or equivalents. Option Upload An option sheet should be submitted for each item bid. The bid system will accept option information for each item through a .pdf file upload. Each option sheet should include a header to identify the FSA contract title and number, the bidder name, item number, make and model. Information required for the bid submission must comply with the terms and conditions. Each option sheet should include: • Manufacturer order code • Description • Price Bidders may also choose to add MSRP and the discount offered to their option pricing sheet. If option pricing is not uploaded correctly, FSA may require bidders to correct the issue, but bidders may not modify the price. Page 26 1141 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions FSA may ask awarded bidders to supply one hard copy set with digital signatures and original compliance forms, prior to the contract execution. Hard copy bids should not be submitted unless specifically requested by FSA. FSA is not responsible for bidder's improper use of the bid system. Exceptions will be granted to this section should any bid system malfunctions occur. 2.16 ZONE BIDDING Bidders may bid in one or more geographic zones. The zone map is included in Appendix A. Bidders must submit pricing for each zone they wish to be evaluated. By submitting a response to this Invitation to Bid, the bidder agrees to the terms and conditions of this contract and to be bound by such terms and conditions if selected for award. The bidder must submit the Contract Signature Form with the signature of an authorized representative no later than the bid submittal due date. All terms and conditions are applicable throughout the term of the contract and not specific to any given year, make or model. Page 27 1142 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions PAI :mUIF 11 [N.11Y[ lQ[ l a►i►/YY0117.7.\►i►/.11[.Y�I�:�IIL� A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until the due date and time of the bid submission listed in the Bid Calendar. Modifications received after the bid due date and time will not be considered. Bids can be withdrawn in writing prior to the contract award. If a bidder must withdraw the bid, the bidder must contact FSA immediately. Bid withdrawals are handled on a case-by-case basis, and can result in a limitation of participation in future bids. 2.19 LATE BIDS The responsibility for submitting a bid before the due date and time on the bid calendar is solely and strictly the responsibility of the bidder. The FSA is not responsible for delays caused by technical problems, any internet outages or delays incurred by electronic delivery, or any other occurrence. Any reference to time will be based on Eastern Time. 2.20 BID OPENING Bids shall be opened on the date and time specified on the Bid Calendar. The bid opening may occur at the Florida Sheriffs Association, 2617 Mahan Drive, Tallahassee, Florida, or may be offered online. FSA will provide a bid inspection period for bidders following the bid opening. The date, time and duration will be announced prior to the bid opening. 2.21 DETERMINATION OF RESPONSIVENESS Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, the bid must conform in all material respects to the requirements stated in the contract. As set forth in Section 2.26, FSA reserves the right to waive or allow a vendor to correct minor irregularities. IrN►APM,OL JL'J"$►fy1:]11:1:111717:I:Z11.�YY:I.-/.1 Bids will be evaluated to determine if qualifications and contract requirements are met. Responses that do not meet all requirements of this Invitation to Bid or fail to provide all required information, documents or materials may be rejected as nonresponsive. Bidders whose responses, past performance, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the contract may be rejected as non -responsible. In determining a responsible bidder, the following factors may be considered: • Adequacy of facilities, staffing, and financial resources; • Previous experience with FSA contract or other similar government contracts; • Ability to provide excellent customer service, including previous FSA contracts; and • Any other information relevant to the responsibility of a vendor that FSA is aware of. In addition to the requirements of set forth by these Terms & Conditions, FSA reserves the right to request staffing, performance and financial information from any bidder during the evaluation process. Page 28 1143 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions FSA reserves the right to determine which responses meet the requirements, specifications, terms and conditions of the solicitation, and which bidders are responsive and responsible. FSA further reserves the right to limit participation of bidders who, in FSA's sole discretion, are determined to present responsibility concerns that call into question the bidder's ability to perform but that do not rise to the level of requiring rejection of the bidder as non -responsible. 2.23 BASIS FOR AWARD The FSA shall make awards to the lowest bidder by item, by manufacturer, and by zone to bidders deemed to be responsive and responsible. Awards may also be made to the second and third lowest bidders by item, by manufacturer and by zone, and determined to be in the best interest of the FSA and the purchaser. FSA has the discretion to consider option pricing in making the award. Awards will not be given to any parties listed on the government wide exclusion in the System for Award Management. See Appendix D, II to 2 CFR Part 200. FSA reserves the right to accept or reject any and all bids, and to waive any minor irregularity, technicality or omission if it determines that doing so will serve the purchaser's best interest. IrNZ11=1INUIII10111 Bidder warrants by virtue of bidding it is submitting a firm bid and the prices quoted in their bid response will be good for an evaluation period of sixty (60) calendar days from the date of bid opening, and if awarded, through the duration of the contract unless otherwise addressed by a contract extension or price adjustment as provided in this contract. By virtue of the bid submission, bidder acknowledges its obligation to sell items in all zones for which it is awarded. Failure of the bidder to comply with these requirements may result in the imposition of liquidated damages of up to $1,000 per item, which amount the vendor agrees is reasonable, or probation, suspension, termination or a combination thereof from current and future bids at the FSA's discretion. 2.25 BID TABULATIONS The Bid Tabulation report will be posted on the FSA Cooperative Purchasing Program website after the bid submission closes. If there is a delay in posting the bid tabulation results, FSA will post a notice of the delay and a revised date for posting of results. 2.26 MINOR IRREGULARITIES/RIGHT TO REJECT The FSA has the right to accept or reject any and all bids, or separate portions thereof, and to waive any minor irregularity, technicality or omission if the FSA determines that doing so will serve its best interest or the best interest of the purchasers. A minor irregularity is a variation from the terms and conditions of this procurement that does not affect the price of the bid or give the bidder a substantial advantage over other bidders and thereby restrict or stifle competition and does not adversely impact the interests of the FSA or the purchasers. At its option, the FSA may allow a bidder to correct minor irregularities but is under no obligation to do so. In doing so, the FSA may request a bidder to provide clarifying information or additional materials to correct the irregularity. Page 29 1144 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions However, the FSA will not request and a bidder may not provide the FSA with additional materials that affect the price of the bid, or give the bidder an advantage or benefit not enjoyed by other bidders. The FSA may also reject any bids not submitted in the manner specified in this document. 2.27 CONE OF SILENCE This Invitation to Bid is subject to the Cone of Silence that begins the date the bid submission opens through the intent to award date as indicated in the Bid Calendar. During this period, all communications regarding this solicitation between FSA and Bidder will cease, except for procedural questions, questions regarding problems incurred in the use of the bid system, or communications initiated by the FSA. All permitted communications during this period shall be made in writing to the t contacts identified in Section 1.01 of this ITB. Page 30 1145 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 3.0 CONTRACT CONDITIONS 3.01 GENERAL REQUIREMENTS Once the bid has been awarded, the terms and conditions of this document become the contract between the FSA and the awarded vendor. The terms and conditions apply to all items purchased from this contract. 3.02 STATEMENT OF AUTHORITY Each person signing the contract warrants that they are duly authorized to do so and binds the respective party to the contract. 3.03 VENDOR CONTACT INFORMATION The vendor shall maintain current contact information with FSA at all times for sales and submission of purchase orders, quarterly reports and administrative fee payments. If a change occurs during the contract, the vendor must notify FSA immediately. CilIZl:]1]1]YY[/]LILIEG]:al]I NVJNEIILILJ FSA reserves the right to add or delete any items from this bid or resulting contract when deemed to be in the best interest of FSA and purchasers, at its discretion. This decision to take action may be based upon and not limited to few or no sales, product recalls and other safety issues, vendor or manufacturer performance, or the product's lack of relevance. 3.05 CONTRACT EXTENSION Contract Extension The contract may be extended by mutual agreement for up to two (2) additional years, on a year-to-year basis. FSA reserves the right to execute a contract extension or to allow the contract to fully or partially terminate and readvertise for bids, whichever is in the best interest of FSA. The vendor may request price adjustments for contract extensions as provided for herein. If no request is received from the vendor, the FSA will assume that the vendor has agreed that the optional term may be exercised without a price adjustment. Any adjustment request received after the execution of an extension may not be considered unless otherwise provided for in this contract. Month -to -Month Continuation In the event a new contract is not active at the time of this contract's expiration, this contract's terms and conditions shall extend on a month-to-month basis and shall not constitute an implied extension of the contract. Such a month-to-month continuation shall be upon the compensation and payment provided herein. 3.06 PRICE ADJUSTMENT This contract provides the following options for price adjustments: • Annual Price Adjustments • Changes to Manufacturer Production or Design Page 31 1146 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Manufacturer Certified Adjustments Equitable Adjustments Price adjustment requests must clearly substantiate a need to increase or decrease the price. Price adjustments will not be considered if vendors are delinquent on administrative fee payments or have outstanding quarterly reports. Annual Price Adjustment The FSA may consider annual price adjustments due to: • Changes in the Producer Price Index (PPI) as published by the U.S. Department of Labor, Bureau of Labor Statistics (BLS); or • As a result of changes to national or state standards that require substantial price adjustments. FSA may consider other documentation related to the change to national or state standards, but is not obligated to grant price changes without literature from the manufacturer. The FSA will consider the request and will make a final determination on the change in price. Changes to Manufacturer Production or Design Significant changes by the manufacturer to the production of and specification design may initiate a price adjustment request. FSA will consider order dates, production factors, model year, or other conditions, as well as the replacement or complete redesign of items. Vendors must provide documentation from the manufacturer. Manufacturer Certified Adjustments Vendors must provide documentation from the manufacturer to FSA that shows a legitimate need for price adjustments. Equitable Adjustments The FSA may make an equitable adjustment to the contract terms or pricing at its discretion. 3.07 CONDITIONS It is understood and agreed that any item offered or shipped as a result of this contract shall be the most current model offered. 3.08 PRODUCTION CUTOFF Vendors shall notify the FSA in writing no less than sixty (60) calendar days prior to the close of final order date by the manufacturer when the final order date is during the term of the contract. Purchase orders received by the vendor ten (10) business days prior to the final order date must be accepted and entered into the order system with the manufacturer. Purchase orders issued and received after the production cutoff date will be subject to availability. In this case, the vendor and manufacturer have the discretion whether to choose to provide next year's model at current year's prices until the end of the contract term. If the manufacturer cutoff date is during the term of the contract and will affect the purchaser's ability to obtain the items, FSA may consider substitutions from the same manufacturer. Page 32 1147 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 3.09 FACILITIES The FSA reserves the right to inspect the vendor's facilities at any time with prior notice. 3.10 PURSUIT RATED VEHICLES & MOTORCYCLES Vehicles in this category have been reviewed by one or more of the nationally recognized authorities on Police Vehicle Testing Program/Evaluation. These evaluations are not designed to recommend a particular product, but to serve as a resource for vehicles which are currently being offered for law enforcement service. To see the full detailed report, click or copy the links below. At the time of the bid there were two nationally recognized authorities: es^� uea g[r w 1�2 �'glk�:e (i��b°�V"4....Erer.a.a.m V�u�� n uj[duf °�i�pB�'� +.i � d�'„..,;da'^ 1r1, ...".^ ,w�.° � .. earn s.ry the � qu. tu' .. ... "...° (aJntr':...Sher 's Il,,,;dr"r Enfi "r i2a)ent VeNcje p est and Dr,ilruatian Pr. gr ) 3.11 SPECIAL SERVICE VEHICLES Vehicles in this category have been reviewed by one or more of the nationally recognized authorities on pursuit vehicle testing program/evaluation. These vehicles are labeled as Special Service Vehicle (SSV) and often used in public safety applications and other areas of government. Refer to manufacturers published information for detailed information regarding these vehicles. 3.12 CAB AND CHASSIS PURCHASES Vendors performing upfitting of cab and chassis should be licensed and certified to perform such work. Vendors are responsible for tag and title work if the chassis is completed by the vendor or the vendor's contracted third - party supplier. The requirements of Florida Statute 319.21 related to the manufacturer statement of origin apply to cab and chassis purchases. Cab and chassis may be purchased from the vendor without any required additional upfitting by the vendor. Vendors are not responsible for tag and title if an incomplete chassis is requested and sold to the purchaser. 3.13 FACTORY -INSTALLED OPTIONS All options specified as factory -installed are to be installed on the item at the primary site of assembly and is to be the manufacturer's standard assembly -line product. Aftermarket and vendor -installed equipment will not be accepted as factory -installed. Vendors found supplying aftermarket or vendor -installed equipment where factory - installed are specified shall be required to retrieve all delivered items and supply new items meeting the specifications. All factory -ordered options are to be original equipment manufacturer (OEM) and installed at the primary site of assembly unless otherwise noted by the vendor and acknowledged in writing by the purchaser. Verbal agreements will not be recognized. Page 33 1148 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions All vendor -installed accessories, equipment, or options shall be installed according to the manufacturer's specifications. All vendor -installed options must be manufactured by an established manufacturer of the product provided. Vendors are required to disclose make and model of product being offered, design, and model must be approved by the purchaser prior to installation. Prior to any purchase, the vendor must also disclose the warranty of any accessory, equipment or option that is less than or exceeds the factory or equipment warranty coverage. Any vendor that violates this provision will be considered in default of the contract. FSA may terminate the contract in accordance with these terms & conditions. 3.15 NON-SCHEDULED OPTIONS A non-scheduled option is an option not listed on the FSA published award. Vendors may provide non-scheduled options at less than MSRP or the Published List Price. Non-scheduled options should be identified and listed as a separate line item with the price and discount on the purchase order. Non-scheduled options are covered under these terms and conditions. 3.16 FORCE MAJEURE A vendor shall not be penalized for a delay resulting from the vendor's failure to comply with delivery requirements if neither the fault nor the negligence of the vendor or its employees contributed to the delay and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond the vendor's control, or for any of the foregoing that third party suppliers if no alternate source of supply is available to the vendor. 3.17 ORDER To initiate a purchase, a purchase order must be issued to the vendor, which includes: • FSA contract title and number; • FSA item number, and the make and model or item description; and • Purchaser name, phone number and email address. The vendor's acceptance of a purchaser's order will indicate that the vendor agrees to deliver an awarded item that will be fully compatible with all of its options. Production schedules and delivery dates should be discussed at the time the quote is provided to the purchaser, or if no quote is provided, when the purchase order is delivered to the vendor. Vendor shall place the order with the manufacturer within 10 business days of receipt of the purchase order. The vendor shall assure that all orders are placed in full compliance with the specifications and the terms and conditions of the contract and the purchase order. Any changes that are required to bring an item into compliance with the various options due to an incorrect order will be accomplished at the vendor's expense. A Confirmation of Order form shall be completed by the vendor and provided to the purchaser and FSA fifteen (15) calendar days from receipt of purchase order without request by the purchaser. Any additional information needed to complete this form should be obtained by the vendor from the purchaser. While it is recommended that an agency purchase from the zone which is closest to their location, it is not mandatory to do so. If the purchaser determines that a vendor in another zone can better serve the purchaser's needs, the purchaser may order from a vendor in another zone. Vendors that provide awarded items outside of an awarded zone may upon mutual agreement between the vendor and the purchaser charge a delivery fee. Page 34 1149 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions If a vendor receives a purchase order for an item for which they were not awarded, the vendor must notify the purchaser and return the purchase order to the purchaser within three (3) business days. 3.18 REGISTRATION, TAG, AND TITLE Title items shall be the responsibility of the vendor. If the purchaser is a government agency, the purchaser has the right to choose to register and title the item. Costs of registration, tag and title shall not exceed the statutory rates. FSA administrative fee does not apply to the cost of registration, tag and title. 3.19 DELIVERY Vendors are to inspect the item to confirm the item meets or exceeds the FSA base specification, manufacturer specification, and purchase order. Deliveries not complying with these requirements may be rejected and will have to be redelivered at vendor's expense. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. Delivery schedules shall be agreed to by the purchaser and the vendor. Vendor shall notify the purchaser no less than twenty-four (24) hours prior to delivery of the time and location, which shall reflect the mutually agreed upon delivery details. The vendor shall be responsible for delivering items that are properly serviced, clean and in first class operating condition. Items shall be delivered with each of the following documents completed or included: 1. Copy of the purchase order. 2. Copy of the FSA base specification. 3. Copy of manufacturer's Invoice, price sheet, build sheet or other documentation that verifies what components are included on the item being delivered 4. Copy of the pre -delivery service report 5. Registration warranty certification 6. Owner's manual 7. Registration, tag and title or an application for the registration, as applicable All items with fuel tanks of thirty-five (35) gallons or less must contain no less than one quarter (1/4) tank of fuel as indicated by the fuel gauge at the time of delivery. For items that have more than thirty-five (35) gallons, a minimum of one eighth (1/8) of a tank of fuel must be provided. The purchaser has the option to reject a vehicle with more than 350 odometer miles, or may deduct $0.51 cents per mile in excess of 350 miles from the invoice, unless distance above 350 miles was previously approved by the purchaser. Deliveries of less than 350 miles may be accomplished by driving the vehicle. Any delivery accomplished by driving the vehicle must be supervised and the driver must comply with manufacturer's break-in requirements and all applicable traffic laws. Any delivery accomplished by driving a pursuit -rated vehicle must use an "OUT OF SERVICE" cover on light bars. Deliveries in excess of 350 miles shall be made by transport, or otherwise approved by the purchaser, however, this requirement shall not apply to incomplete chassis. Items with hour meters must be delivered with fewer than five (5) hours on the hour meter or may be rejected by the purchaser. The purchaser may choose to negotiate a lower purchase price when the item exceeds five (5) hours. When items require service or adjustments upon delivery, the vendor shall either remedy the defect, or be responsible for reimbursing the manufacturer's local authorized representative or other service provider to remedy the defect. Such service or adjustments shall be initiated by the vendor within 48 hours after notification Page 35 1150 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions by a purchaser, not to include weekends and holidays. Delivery will not be considered complete until all services or adjustments are satisfactory, and the item is redelivered or repaired. The cost of any transportation required to address the defect shall be the responsibility of the vendor until the items are satisfactory and accepted by the purchaser. 3.20 INSPECTION AND ACCEPTANCE Final acceptance shall be given only after the purchaser inspects or confirms the item meets contract specifications. Delivery of an item to a purchaser does not constitute acceptance for the purpose of payment. Inspection and acceptance will be at the purchaser's destination unless otherwise previously agreed upon location was provided in the purchase order. Should the delivered items differ in any respect from the item specifications, payment can be withheld until such time as the vendor completes the necessary corrective action. 3.21 INVOICING AND PAYMENTS Invoicing and payments shall be the responsibility of the vendor and purchaser placing orders using this contract. Vendors must invoice each purchaser independently. The vendor shall be paid upon submission of invoices to the purchaser after satisfactory delivery and acceptance of the items. The Local Government Prompt Payment Act will apply to ensure timely payment of vendor invoices. The Local Government Prompt Payment Act is defined in Sections 218.70-218.79 of Florida Statutes. 3.22 WARRANTY All warranties shall begin at the time of delivery and final acceptance by the purchaser. The purchaser's warranty should not be active for incomplete items and items delivered to a third -party supplier before final delivery. 3.23 PURCHASE ORDERS The vendor must submit electronic copies of purchase orders within fifteen (15) calendar days of the purchase order issue date. Emails shall be sent to ;r{pil^uti 0 mii . Purchase orders received by the vendor after this deadline must be submitted to FSA as soon as possible with the date received by the vendor and cause for the delay. Purchase orders should contain the following required information: • Purchaser name, • Purchase order number, • Purchase order issue date, • FSA contract title and number, • Item number, • Item make and model, or item description, • Item price, • Options by item, and • Estimated delivery date. Purchase orders vary in format and information provided. If a purchase order does not include the required information, the vendor must submit supplemental documentation to FSA at the same time the purchase order is due. Such information may be in bid quotes, equipment proposals, confirmation of orders, or other documents. If a purchaser does not use purchase orders, written communication from the purchaser to the vendor will be provided supplied to FSA. Page 36 1151 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 3.24 QUARTERLY REPORTS Quarterly reports are the contractual responsibility of each vendor. Quarterly reports must be completed and submitted electronically. All quarterly reports shall be sent to r� pgrj,,,rkIlsWr,m Hfd ,,arE. The quarterly report template shall be submitted using an Excel workbook provided by FSA. Quarterly reports which do not adhere to the required format or are not complete of all purchase orders received and/or deliveries made during the quarter will be returned to the reporting vendor for correction. Quarterly reports are due no later than the 15th day of the month following the end of the quarter. Quarterly reports shall follow the schedule below for the duration of the contract. If a contract extension is executed, the quarterly reports will maintain the same schedule for future reporting periods. Contract Year: October 1, 2022 — September 30, 2023 Year 1 Quarter 1: October 1— December 31 Q1 Report Due: January 15 Year 1 Quarter 2: January 1— March 31 Q2 Report Due: April 15 Year 1 Quarter 3: April 1—June 30 Q3 Report Due: July 15 Year 1 Quarter 4: July 1—September 30 Q4 Report Due: October 15 Quarterly reports must be submitted even if there are no sales or no deliveries in a quarter. If a vendor has no sales within a quarter, the vendor shall indicate "No sales this quarter" on the top row of the sales worksheet. If the vendor has no deliveries in a given quarter, the vendor shall indicate "No deliveries this quarter" on the top row of the delivery worksheet. FSA reserves the right to modify the procedure for submitting quarterly reports during the term of the contract. Such a change shall not materially modify the substance of the information to be reported, but may change the method by which future quarterly reports are to be submitted. In the event of such a change, FSA will provide written notice to all vendors of the method by which future quarterly reports are to be submitted. 3.25 ADMINISTRATIVE FEE The FSA charges three quarters of one percent (.0075) to procure, process and administer the contract. The administrative fees are the contractual responsibility of each awarded vendor. After receipt of payment from contract purchases, the vendor shall remit all administrative fees to the FSA no later than 15 calendar days after the end of each quarter. All fees payable to the FSA during any given quarter will be accompanied and supported by a quarterly report. The administrative fee will remain payable to FSA and no relief from payment of the administrative fee, nor any additional charge to recoup the administrative fee, will be permitted if a vendor fails to incorporate the administrative fee in its bid pricing. The administrative fee should never be listed as a separate line item on any purchase order or invoice. The administrative fee is based on the total purchase order amount of new items. This fee excludes any value given to purchasers for trade-ins. Trade-ins, extended warranties and other exchanges will not reduce or impact the fee calculation. Page 37 1152 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions The ACH form for electronic payment or wiring of funds is included in Appendix C. It is the preference of FSA that all payments be electronically paid and submitted. If ACH is not available, checks for the administrative fee can be sent to: Florida Sheriffs Association Cooperative Purchasing Program 2617 Mahan Drive Tallahassee, FL 32308 3.26 LIQUIDATED DAMAGES The vendor warrants that the item supplied to the purchaser shall conform in all respects to the standards set forth and the failure to comply with this condition will be considered as a breach of contract. Any liquidated damages levied because of inadequacies or failures to comply with these requirements shall be borne solely by the vendor responsible for same. Failure to submit the administrative fee with accompanying quarterly reports to FSA within 15 calendar days following the end of each quarter may result in the imposition of liquidated damages. Vendors failing to submit administrative fees and/or quarterly reports will incur liquidated damages in the amount of $25 for each calendar day that fees and reports are past due, beginning on the 16th day following the end of the quarter. If a civil action is initiated by the FSA to recover administrative fees or liquidated damages as set forth in this section, the prevailing party shall be entitled to its reasonable attorneys' fees and costs incurred in the litigation. The venue shall lie in the Circuit Court for the Second Judicial Circuit in and for Leon County, Florida. When quarterly reports are late, liquidated damages are to be included in vendor's Quarterly Report and administrative fee submission. Liquidated damages that remain unpaid beyond 45 calendar days can result in FSA, at its sole discretion, implementing contract compliance actions, including but not limited to, suspension, limited participation by specifications or zones, disqualification from future solicitations, or termination for cause pursuant to the Terms & Conditions. Schedule of Liquidated Damages Failure to submit quarterly report on time $25 per calendar day Failure to submit administrative fee on time $25 per calendar day Failure to report a Purchase Order to FSA within 15 calendar days of the purchase order issue date $100 per Purchase Order Failure to Report Sales .0075 of the sales price plus 1.5% each month following the delivery date. Vendor agrees and acknowledges that its failure to take any of the actions specified in the above schedule will result in liquidated damages to this contract. Vendor agrees and acknowledges that these liquidated damages are not intended to be and do not constitute a penalty and that these amounts are reasonably calculated to compensate the FSA for the damages that it will incur as a result of the vendor's failure to take the specified actions. Page 38 1153 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Appendix A: Zone Map FSA CONTRAcr ZONE MAP WESTERN WESTERN ................................... 7T..................... C 'ALHOUN DWE j: 'SCAMBI A FIRANM]N; IDSDEN IIID I Wl " FS WXSON UR;'ITT ' itm)pq WAY F H F, LEON MIER] Y MADISOIQ () KA LOOS A SA ' ]I A ROS A I 'AY 1 OR WAI 'h IIw WAKUH A WASHINGTON HARDF 'F CIERNANDO HRAH"ANE)s' HILLSBOROU'Ut NDIAN RIVER, LAKF ' MANAFFF (rKF ' FIX I 10B)", F 0RAN'(A:' OSCIFIOLA FASCO MNEHAS NAY SG' I' LA"IF" S A 11! A, SLY IA SFAUNOLF SI.. M f FT NORTHERN ALM ' I � U* BA AKER HADVORD (1,A'W ( ' 01UMBIA muv� FILAGIT'R G11,011MI'l HAN111,10N LEVY MARION NAS SM- PU INANI S F A'A INS S I "W A Sal UNION VOLUSIA SOVIIIERN BROWARD C) I A ld (VI'l C(M]HR LADYS 1; EN DIT V' MARTM WANU DADE MONROE PAGM BYACH, ............. Z' NOR 11,11ERN ............ ) .............. SOUTHERN Aj acs Page 39 1154 M" C ENTRA wasw NOR 11,11ERN ............ ) .............. SOUTHERN Aj acs Page 39 1154 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Appendix B Bid Calendars FSA2Z,,,.VEL30 0 lairs i:t, Admiiiistrative aid Other Vellhdclles FS)I2Z,. iE1120. I'leavy Tru.c:i s BID CALENDAR ITEM DATE Bid Announcements 5/17/22 & 5/31/22 Voluntary Workshop for Interested Bidders on Pursuit Rated & Admin 5/4/2022 Voluntary Workshop for Interested Bidders on Heavy Trucks & Buses 5/5/2022 Mandatory Pre -Bid Meeting FSA22-VEL30.0 7/12/2022 Mandatory Pre -Bid Meeting FSA22-VEH2O.0 7/13/2022 FSA Bid System Training For Bidders 7/19/2022 Request for Clarifications Due to FSA 7/25/2022 FSA Response to Request for Clarifications 8/1/2022 Cone of Silence 8/4/22-9/16/22 Bid System Open 8/4/2022 Bid Submissions Due 8/25/2022 Public Bid Opening 8/26/2022 Bid Tabulations Posted 8/26/2022 Bid Evaluation 9/13-16/22 Intent To Award Posted 9/16/2022 Effective Date Of New Contract 10/1/2022 * FSA will complete the mandatory pre-bid meeting via ZOOM For the most up to date information, please refer to https://www.flsheriffs.org/law-enforcement- programs/cooperative-purchasing-program/bid-announcements * Details for the Workshop, Mandatory Pre -Bid Meeting, and Public Bid Openings will be posted on FSA's website, emailed to interested bidders, or can be found in Florida Administrative Register (as appropriate) for the dates published. Page 40 1155 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Appendix C: ACH Payments ....... ........... . ...... .. . . .......... R I ... . . . . . . . . . . . . ... TO: All Custcimeirs of the Florida sheriffs Association SUBJECT: Florida sheriffs Association is going Ipa pedess! our association is pleased to, aninDuince the, implementation of acceptiirg electranic paVments f rom cus-loirneirs. if your agency of, companyits able tis pay' Via ACM, piesse oonsidier adding the Florida Sheriffs Association to your Illlist of wendors paid viis, electronic payrnent. Flof ida, sheriffs AssDriation'si 13,ainking IllInforirnaticn is as follows:: checking, Az count capitallll city Bank Routing Nu,,,',rnber::O631O0633 Aocuouint Number: 00:100570GI Plieasee email any Ipayment neirnittance, information to a,cc�ouuntiin,gLatIsher,iff.s,.aor . If you rhiacise to make, AGH payments to the association, there is inc additional rhairge. Hcwever� the iiniftirmatilon abowe c,3n Ibe used to Ipay with a wire trarts-fer, if you choose to Ipay via Mire, there, is a charge Cf'$25, per wire that, ycru Will need to add to yoaur payment. If you have any questions at all, please contact Trish Eldxid, � at, telcliridl egftsheriffs.,,Dr .. of, call 18,50) 559-5,6165,.. 3ince,Tely, 1'r L, Id?, an e Director of Accounting and Finance FIIIioricla sheriffs ASS0626DIM Page 41 1156 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Appendix D: Federal Clauses . APPLICABILITY OF THIRD PARTY CONTRACT PROVISIONS (excluding micro -purchases, except Davis -Bacon requirements apply to contracts exceeding $2,000) TYPE OF PROCUREMENT PROVISION Professional Operations/ Rolling Stock Construction Materials & Services/A&E Management Supplies Purchase No Federal Government Obligations to Third Parties All All All All All (by Use of a Disclaimer) False Statements or Claims Civil and Criminal Fraud All All All All All Access to Third Party Contract All All All All All Records Changes to Federal Requirements All All All All All Termination >$10,000 if >$10,000 if >$10,000 if >$10,000 if >$10,000 if 49 CFR Part 18 49 CFR Part 18 49 CFR Part 18 49 CFR Part18 49 CFR Part applies. applies. applies. applies. 18 applies. Civil Rights (Title VI, ADA, EEO All All All>$10,000 All All except Special DOL EEO clause for construction projects) Special DOL EEO clause for >$] 0,000 construction projects Disadvantaged Business All All All All All Enterprises (DBEs) Incorporation of FTA Terms All All All All All Debarment and Suspension >$25,000 >$25,000 >$25,000 >$25,000 >$25,000 Buy America >$100,000 >$100,000 >$100,000 As of Feb. 2011, As of Feb. 2011, As of Feb. 2011, FTA has not FTA has not FTA has not adopted the FAR adopted the FAR adopted the FAR 2.101 $150,000 2.101 $150,000 2.101 $150,000 standard. standard. standard. Resolution of Disputes, Breaches, >$]00,000 >$100,000 >$100,000 >$100,000 >$100,000 or Other Litigation Lobbying >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Air >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Water >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Cargo Preference Transport by Transport by Transport by ocean vessel. ocean vessel. ocean vessel. Fly America Foreign air Foreign air Foreign air Foreign air Foreign air transp. /travel. transp. transp. transp. transp. /travel. /travel. /travel. /travel. PROVISIONS, CERTIFICATIONS, REPORTS, FORMS, AND OTHERMATRICES Page 42 1157 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions B. APPLICABILITY OF THIRD PARTY CONTRACT PROVISIONS (Continued) (excluding micro -purchases, except Davis -Bacon requirements apply to construction contracts exceeding $2,000) TYPE OF PROCUREMENT Professional Operations/ Rolling Stock Materials & PROVISION Services/A&E Management Purchase Construction Supplies Davis -Bacon Act >$2,000 (also ferries). Contract Work Hours and Safety >$100,000 >$100,000 >$100,000 Standards Act (transportation (also ferries). services excepted). Copeland Anti -Kickback Act Section 1 All Section 2 > $2,000 (also ferries), Bonding $100,000 Seismic Safety A&E for new New buildings & buildings & additions. additions. Transit Employee Protective Transit Arrangements operations. Charter Service Operations All School Bus Operations All Drug Use and Testing Transit operations. Alcohol Misuse and Testing Transit operations. Patent Rights R & D Rights in Data and Copyrights R & D Energy Conservation All All All All All Recycled Products EPA -selected EPA -selected EPA -selected items $10,000 items $10,000 items $10,000 or more or more or more annually. annually. annually. Conformance with ITS National ITS projects. ITS projects. ITS projects. ITS projects. ITS projects. Architecture ADA Access A&E All All All All Notification of Federal Limited to Limited to Limited to Limited to Limited to Participation for States States. States. States. States. States. Page 43 1158 Appendix II to Part 200, Title 2 (up to date as of 7/08/2022) Appendix II to Part 200, Title 2 Contract Provisions for Non -Federal Entity Contracts Under Fe... This content is from the eCFR and is authoritative but unofficial. Title 2 - Grants and Agreements Subtitle A - Office of Management and Budget Guidance for Grants and Agreements Chapter II - Office of Management and Budget Guidance Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Authority: 31 U.S.C. 503 Source: 78 FR 78608, Dec. 26, 2013, unless otherwise noted. Source: 85 FR 49543, Aug. 13, 2020, unless otherwise noted. Source: 85 FR 49539, Aug. 13, 2020, unless otherwise noted. Appendix II to Part 200 - Contract Provisions for Non -Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non -Federal entity, all contracts made by the non - Federal entity under the Federal award must contain provisions covering the following, as applicable. )A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. )B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non - Federal entity including the manner by which it will be effected and the basis for settlement. )C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, `Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." )D) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by 2 CFR Appendix -II -to -Part -200(D) (enhanced display) Page 49 1159 Appendix II to Part 200, Title 2 (up to date as of 7/08/2022) Contract Provisions for Non -Federal Entity Contracts Under Fe... 2 CFR Appendix -II -to -Part -200(E) Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non - Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements;' and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (I) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 2 CFR Appendix -II -to -Part -200(I) (enhanced display) Page 45 1160 Appendix II to Part 200, Title 2 (up to date as of 7/08/2022) Contract Provisions for Non -Federal Entity Contracts Under Fe... 2 CFR Appendix -II -to -Part -200(J) (J) See 200.323. K See 200.216. (L) See 200.322. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75888, Dec. 19, 2014, 85 FR 49577, Aug. 13, 2020] 2 CFR Appendix -II -to -Part -200(L) (enhanced display) Page 46 1161 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions *References to the code of regulations (CFR) or United States Code (USC) were accurate at the time of publication. It is the responsibility of the bidder to ensure compliance is met of the referenced state and federal laws within the published rules. ACCESS TO RECORDS AND REPORTS 49 U.S.C. § 5325(g) 2 C.F.R. § 200.333 49 F.R. part 633 1. Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, sub -agreements, leases, subcontracts, arrangements, other third -party agreements of any type, and supporting materials related to those records. 2. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto. 3. Access to Records. The Contractor agrees to provide sufficient access to FSA and its contractors to inspect and audit records and information related to performance of this contract as reasonably may be required. 4. Access to the Sites of Performance. The Contractor agrees to permit FSA and its contractors access to the sites of performance under this contract as reasonably may be required. BUS TESTING 49 U.S.C. § 5318(e) 49 C.F.R. part 665 The operator of the bus testing facility is required to provide the resulting test report to the entity that submits the bus for testing. The manufacturer or dealer of a new bus model or a bus produced with a major change in component or configuration is required to provide a copy of the corresponding full bus testing report and any applicable partial testing report(s) to the recipient during the point in the procurement process specified by the recipient, but in all cases before final acceptance of the first bus by the recipient. The complete bus testing reporting requirements are provided in 49 C.F.R. § 665.11. Although no specific certification and bus testing language in required, recipients can draw on the following language for inclusion in their federally funded procurements. Bus Testing The Contractor [Manufacturer] agrees to comply with the Bus Testing requirements under 49 U.S.C. 5318(e) and FTA's implementing regulation at 49 C.F.R. part 665 to ensure that the requisite testing is performed for all new bus models or any bus model with a major change in configuration or components, and that the bus model has achieved a passing score. Upon completion of the testing, the contractor shall obtain a copy of the bus testing reports from the operator of the testing facility and make that report(s) publicly available prior to final acceptance of the first vehicle by the recipient. BUY AMERICA REQUIREMENTS 49 U.S.C. 5323(j) 49 C.F.R. part 661 The Buy America regulation at 49 C.F.R. § 661.13 requires notification of the Buy America Page 47 1162 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions requirements in a recipients' bid or request for proposal for state or federally funded contracts. Recipients can draw on the following language for inclusion in their federally funded procurements. Note that recipients are responsible for including the correct Buy America certification based on what they are acquiring. Recipients should not include both the rolling stock and steel, iron, or manufactured products certificates in the documents unless acquiring both in the same procurement. Buy America The contractor agrees to comply with 49 U.S.C. 5323(j) and 49 C.F.R. part 661, which provide that Federal funds may not be obligated unless all steel, iron, and manufactured products used in FTA funded projects are produced in the United States, unless the product is subject to a general waiver. General waivers are listed in 49 C.F.R. § 661.7. Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C) and 49 C.F.R. § 661.11. The [bidder or offeror] must submit to [Recipient] the appropriate Buy America certification below with its [bid or offer]. Bids or offers that are not accompanied by a completed Buy America certification will be rejected as nonresponsive. In accordance with 49 C.F.R. § 661.6, for the procurement of steel, iron or manufactured products, use the certifications below. CARGO PREFERENCE REQUIREMENTS 46 U.S.C. § 55305 46 C.F.R. part 381 The Cargo Preference Act of 1954 requirements applies to all contracts involving equipment, materials, or commodities that may be transported by ocean vessels. The Maritime Administration (MARAD) regulations at 46 C.F.R. § 381.7 contain suggested contract clauses. Cargo Preference - Use of United States -Flag Vessels The contractor agrees: 1. to use privately owned United States -Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States -Flag commercial vessels,- 2. essels;2. to furnish within 20 working days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, "on -board" commercial ocean bill -of -lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590 and to the FSA recipient (through the contractor in the case of a subcontractor's bill -of -lading.); and 3. to include these requirements in all subcontracts issued pursuant to this contract when the subcontract may involve the transport of equipment, material, or commodities by ocean vessel. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT 42 U.S.C. §§ 7401— 7671q 33 U.S.C. §§ 1251-1387 2 C.F.R. part 200, Appendix II (G) The Contractor agrees: 1) It will not use any violating facilities; 2) It will report the use of facilities placed on or likely to be placed on the U.S. EPA "List of Violating Facilities;" 3) It will report violations of use of prohibited facilities to FSA; and 4) It will comply with the inspection and other requirements of the Clean Air Act, as amended, (42 U.S.C. §§ 7401— 7671q); and the Federal Water Pollution Control Act as amended, (33 U.S.C. §§ 1251-1387). Page 48 1163 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions CIVIL RIGHTS LAWS AND REGULATIONS Civil Rights and Equal Opportunity The AGENCY is an Equal Opportunity Employer. As such, the AGENCY agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the AGENCY agrees to comply with the requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded to support procurements using exclusionary or discriminatory specifications. Under this Agreement, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof. 1. Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FSA may issue. Race, Color, Religion, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal 2. Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. chapter 60, and Executive Order No. 11246, "Equal Employment Opportunity in Federal Employment," September 24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e note. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FSA may issue. 3. Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621- 634, U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, "Age Discrimination in Employment Act," 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, "Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance," 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FSA may issue. 4. Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FSA may issue. DISADVANTAGED BUSINESS ENTERPRISE (DBE) 49 C.F.R. part 26 It is the policy of the AGENCY and the United States Department of Transportation ("DOT") that Disadvantaged Business Enterprises ("DBE's"), as defined herein and in the Federal regulations published at 49 C.F.R. part 26, shall have an equal opportunity to participate in government assisted contracts. It is also the policy of the AGENCY to: Ensure nondiscrimination in the award and administration of DOT -assisted contracts; Page 49 1164 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions 2. Create a level playing field on which DBE's can compete fairly for DOT -assisted contracts; 3. Ensure that the DBE program is narrowly tailored in accordance with applicable law; 4. Ensure that only firms that fully meet 49 C.F.R. part 26 eligibility standards are permitted to participate as DBE's; 5. Help remove barriers to the participation of DBEs in DOT assisted contracts; 6. To promote the use of DBEs in all types of federally assisted contracts and procurement activities; and 7. Assist in the development of firms that can compete successfully in the marketplace outside the DBE program. The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 C.F.R. part 26 in the award and administration of DOT -assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy as the AGENCY deems appropriate. For the purpose of this Contract, the AGENCY will accept DBE's who are: 1. Certified, at the time of bid opening or proposal evaluation, by the [certifying agency or the Unified Certification Program (UCP)]; or 2. An out-of-state firm who has been certified by either a local government, state government or Federal government entity authorized to certify DBE status; or 3. Certified by another agency approved by the AGENCY. The DBE Certification Program is a Federal Program designed for business owners deemed "socially and economically disadvantaged." A Disadvantaged Business Enterprise (DBE) is a for-profit, independent small business concern that is: At least 51% owned by one or more individuals who are both socially and economically disadvantaged; and 2. Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it. To achieve DBE status a business must meet the following criteria: 1. Must be an existing "for-profit" business that is currently operational; 2. Must meet the federal definition of a small business concern; 3. Must be an independent business which does not depend on its relationships with another firm or firms. If it is a subsidiary of a corporation, the business must still operate in a self-sufficient manner; 4. The qualifying owner(s) must meet the federal definition of "socially and economically disadvantaged" individuals; S. The qualifying owner(s) must own a minimum of 51% of the company; and have an investment in their company; 6. The qualifying owner(s) cannot have a net worth that exceeds $1.32 million (excluding the owner's business and primary residence); 7. The qualifying owner(s) must have day-to-day control of operations and possess an expertise in their work specialty. The Unified Certification Program (UCP) provides "one-stop shopping" where disadvantaged businesses that meet the DBE certification requirements and become certified are eligible to be used to meet the DBE goal requirements on any project with funding from the U.S. Department of Transportation. The UCP eliminates the need for multiple DBE certifications with recipients of funding from the U.S. Department of Transportation (USDOT). In Florida, DBE UCP Certifying Members shall make certification decisions on behalf of all recipients in the state, with respect to participation in the U.S. Department of Transportation DBE Program. 1. The UCP shall provide "one-stop shopping" to applicants for certification, such that an applicant is required to apply only once for a DBE certification and all recipients in the state will honor that certification. Page Jr 0 1165 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions All obligations of recipients with respect to certification and nondiscrimination must be carried out by UCPs, and recipients may use only UCPs that comply with the certification and nondiscrimination requirements of 49 CFR Part 26. A UCP is not required to process an application for certification from a firm having its principal place of business outside the state of Florida if the firm is not certified by the UCP in their "home state", where it maintains its principal place of business. A UCP DBE Directory containing all firms certified by the Florida DBE UCP Program is available to the public electronically, on the internet. The DBE Directory is updated as additions/changes are made. The web address for the DBE Directory is b9lps Mdg�PQ� 2 dc� s iB. H,u,,,r'i ugouw lu�,��r r�iu,r1itll+��"it�ia; i uJ ar * mllpwr, � u�''., Page Jr 1 1166 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions EMPLOYEE PROTECTIONS 49 U.S.C. § 5333(a) 40 U.S.C. §§ 3141— 3148 29 C.F.R. part 5 18 U.S.C. § 874 29 C.F.R. part 3 40 U.S.C. §§3701-3708 29 C.F.R. part 1926 The recipient must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. In addition, recipients can draw on the following language for inclusion in their federally funded procurements. The Contractor will comply with the Davis -Bacon Act, 40 U.S.C. §§ 3141-3144, and 3146-3148 as supplemented by DOL regulations at 29 C.F.R. part 5, "Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction." In accordance with the statute, the Contractor shall pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, the Contractor agrees to pay wages not less than once a week. The Contractor shall also comply with the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by DOL regulations at 29 C.F.R. part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in part by Loans or Grants from the United States." The Contractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The Contractor shall comply with all federal laws, regulations, and requirements providing wage and hour protections for non -construction employees, in accordance with 40 U.S.C. § 3702, Contract Work Hours and Safety Standards Act, and other relevant parts of that Act, 40 U.S.C. § 3701 et seq., and U.S. DOL regulations, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (also Labor Standards Provisions Applicable to Non -construction Contracts Subject to the Contract Work Hours and Safety Standards Act)," 29 C.F.R. part 5. The Contractor shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of three (3) years from the completion of the contract for all laborers and mechanics, including guards and watchmen, working on the contract. Such records shall contain the name and address of each such employee, social security number, correct classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions made, and actual wages paid. Such records maintained under this paragraph shall be made available by the Contractor for inspection, copying, or transcription by authorized representatives of the agency, and the Contractor will permit such representatives to interview employees during working hours on the job. The contractor shall require the inclusion of the language of this clause within subcontracts of all Tiers. ENERGY CONSERVATION 42 U.S.C. 6321 et seq. 49 C.F.R. part 622, subpart C The contractor agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. FLY AMERICA 49 U.S.C. § 40118 41 C.F.R. part 301-10 48 C.F.R. part 47.4 Page 5 2 1167 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Fly America Requirements Definitions. As used in this clause -- "International air transportation" means transportation by air between a place in the United States and a place outside the United States or between two places both of which are outside the United States. "United States" means the 50 States, the District of Columbia, and outlying areas. "U.S.-flag air carrier" means an air carrier holding a certificate under 49 U.S.C. Chapter 411. When Federal funds are used to fund travel, Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires contractors, recipients, and others use U.S.-flag air carriers for U.S. Government -financed international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available. It requires the Comptroller General of the United States, in the absence of satisfactory proof of the necessity for foreign -flag air transportation, to disallow expenditures from funds, appropriated or otherwise established for the account of the United States, for international air transportation secured aboard a foreign -flag air carrier if a U.S.-flag air carrier is available to provide such services. If available, the Contractor, in performing work under this contract, shall use U.S.-flag carriers for international air transportation of personnel (and their personal effects) or property. In the event that the Contractor selects a carrier other than a U.S.-flag air carrier for international air transportation, the Contractor shall include a statement on vouchers involving such transportation essentially as follows: Statement of Unavailability of U.S.-Flag Air Carriers International air transportation of persons (and their personal effects) or property by U.S.-flag air carrier was not available or it was necessary to use foreign -flag air carrier service for the following reasons. See FAR § 47.403. The Contractor shall include the substance of this clause, including this paragraph (e), in each subcontract or purchase under this contract that may involve international air transportation. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION 2 C.F.R. part 180 2 C.F.R part 1200 2 C.F.R. § 200.213 2 C.F.R. part 200 Appendix II (1) The Contractor shall comply and facilitate compliance with U.S. DOT regulations, "Nonprocurement Suspension and Debarment," 2 C.F.R. part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) "Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," 2 C.F.R. part 180. These provisions apply to each contract at any tier of $25,000 or more, and to each contract at any tier for a federally required audit (irrespective of the contract amount), and to each contract at any tier that must be approved by an FTA official irrespective of the contract amount. As such, the Contractor shall verify that its principals, affiliates, and subcontractors are eligible to participate in this federally funded contract and are not presently declared by any Federal department or agency to be: 1. Debarred from participation in any federally assisted Award; 2. Suspended from participation in any federally assisted Award; 3. Proposed for debarment from participation in any federally assisted Award; 4. Declared ineligible to participate in any federally assisted Award; 5. Voluntarily excluded from participation in any federally assisted Award; or 6. Disqualified from participation in ay federally assisted Award. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows: The debarment and suspension certification within the FSA CPP procurement package is a material representation of fact upon which reliance was placed when this transaction was made or entered into. If it is later determined by the AGENCY that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the AGENCY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the Page Jr 3 1168 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions requirements of 2 C.F.R. part 180, subpart C, as supplemented by 2 C.F.R. part 1200, while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. LOBBYING RESTRICTIONS 31 U.S.C. § 1352 2 C.F.R. § 200.450 2 C.F.R. part 200 appendix II (J) 49 C.F.R. part 20 The contractor certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The contractor shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The lobbying restrictions certification within the FSA CPP procurement package is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. NO GOVERNMENT OBLIGATION TO THIRD PARTIES The Recipient and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the Recipient, Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. Page 54 1169 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions PRE -AWARD AND POST -DELIVERY AUDITS OF ROLLING STOCK PURCHASES 49 U.S.C. 5323(m) 49 C.F.R. part 663 The Contractor agrees to comply with 49 U.S.C. § 5323(m) and implementing regulation at 49 C.F.R. part 663. The Contractor shall comply with the Buy America certification(s) submitted with its proposal/bid. The Contractor agrees to participate and cooperate in any pre -award and post -delivery audits performed pursuant to 49 C.F.R. part 663. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 49 U.S.C. § 5323(1) (1) 31 U.S.C. §§ 3801-3812 18 U.S.C. § 1001 49 C.F.R. part 31 The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5323(1) on the Contractor, to the extent the Federal Government deems appropriate. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. TERMINATION 2 C.F.R. § 200.339 2 C.F.R. part 200, Appendix II (B) The AGENCY may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the AGENCY's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to AGENCY to be paid the Contractor. If the Contractor has any property in its possession belonging to AGENCY, the Contractor will account for the same, and dispose of it in the manner AGENCY directs. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the AGENCY may terminate this contract for default. Termination shall be effected by serving a Notice of Termination on the Contractor setting forth the manner in which the Contractor is in default. The Contractor will be paid only the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the AGENCY that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the AGENCY, after setting up a new delivery of performance schedule, may allow the Page SS 1170 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions Contractor to continue work, or treat the termination as a Termination for Convenience. Opportunity to Cure (General Provision) The AGENCY, in its sole discretion may, in the case of a termination for breach or default, allow the Contractor [an appropriately short period of time] in which to cure the defect. In such case, the Notice of Termination will state the time period in which cure is permitted and other appropriate Conditions. If Contractor fails to remedy to AGENCY's satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [10 days] after receipt by Contractor of written notice from AGENCY setting forth the nature of said breach or default, AGENCY shall have the right to terminate the contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude AGENCY from also pursuing all available remedies against Contractor and its sureties for said breach or default. Waiver of Remedies for any Breach In the event that AGENCY elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this contract, such waiver by AGENCY shall not limit AGENCY's remedies for any succeeding breach of that or of any other covenant, term, or condition of this contract. Termination for Default (Transportation Services) If the Contractor fails to pick up the commodities or to perform the services, including delivery services, within the time specified in this contract or any extension, or if the Contractor fails to comply with any other provisions of this contract, the AGENCY may terminate this contract for default. The AGENCY shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of default. The Contractor will only be paid the contract price for services performed in accordance with the manner of performance set forth in this contract. If this contract is terminated while the Contractor has possession of AGENCY goods, the Contractor shall, upon direction of the AGENCY, protect and preserve the goods until surrendered to the AGENCY or its agent. The Contractor and AGENCY shall agree on payment for the preservation and protection of goods. Failure to agree on an amount will be resolved under the Dispute clause. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the AGENCY. VIOLATION AND BREACH OF CONTRACT 2 C.F.R. § 200.326 2 C.F.R. part 200, Appendix II (A) Applicability to Contracts All contracts in excess of the Simplified Acquisition Threshold (currently set at $150,000) shall contain administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms and provide for such sanctions and penalties as appropriate. The Violations and Breach of Contracts clause flow down to all third party contractors and their contracts at every tier. Inasmuch as the Contractor can be adequately compensated by money damages for any breach of this Contract, which may be committed by the AGENCY, the Contractor expressly agrees that no default, act or omission of the AGENCY shall constitute a material breach of this Contract, entitling Contractor to cancel or rescind the Contract (unless the AGENCY directs Contractor to do so) or to suspend or abandon performance. Substantial failure of the Contractor to complete the Project in accordance with the terms of this Agreement will be a default of this Agreement. In the event of a default, the AGENCY will have all remedies in law and equity, including the right to specific performance, without further assistance, and the rights to termination or suspension as provided herein. The Contractor recognizes that in the event of a breach of this Agreement by the Contractor before the AGENCY takes action contemplated herein, the AGENCY will provide the Contractor with sixty (60) days written notice that the AGENCY considers that such a breach has occurred and will provide the Contractor a reasonable period of time to respond and to take necessary corrective action. Should Page Jr 6 1171 FLORIDA SHERIFFS ASSOCIATION Cooperative Purchasing Program Contract Terms and Conditions either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of its employees, agents or others for whose acts it is legally liable, a claim for damages therefor shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage. Unless this Contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the AGENCY and the Contractor arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State in which the AGENCY is located. The duties and obligations imposed by the Contract documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the AGENCY or Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing Page Jr % 1172 8/28/23, 4:16 PM Motor Vehicles / State Term Contract / State Contracts and Agreements / State Purchasing / Business Operations / Florida Depart... Skip to Main Content Florida Department of Management Services > Business Operations > State Purchasing > State Contracts and Agreements > State Term Contract > Motor Vehicles < < Return Effective Period Contract Type Contract Information Contract Documents Contract Administration Commodity Codes Additional Information Contract Details 05/17/2023 through 05/16/2025 State Term Contract Contractors Pricing, How to Use This Contract (r 52.23 KB) Service Updates Contracts Forms Christopher McMullen 850-922-9867 christopher.mcmullen2 ms.fl.gov Please refer to "How to Use This Contract" in the Contract Information section above. Please note that due to limited production capacity, some vehicle manufacturers are requiring additional confirmation for fleet orders. Vendors may be requesting signed PO's or other order confirmation forms in order to secure production scheduling from the manufacturers. Please contact the DMS contract manager if you have questions. Description This state term contract provides law enforcement vehicles, sedans and hatchbacks, minivans and vans, sport utility vehicles, light duty trucks, medium duty trucks, and low speed vehicles; contractors may also offer Options, OEM or Non -OEM, for specific models, as indicated on the Cost Sheets. Please note that, the Contractor must provide a quote using the approved Price Quote Form within two business days for Motor Vehicles and Options purchased under this Contract and all charges, including labor and installation, shall be itemized separately. The Contractor will provide the price available at the time of the PQF using the latest information available from the manufacturer at the time and considering Options or other additions to meet the Model and Options requested. The Cost Plus percentage must be equal to or less than the Cost Plus percentage shown on the awarded Cost Sheet and it must be applied to the Model and Options. The formulas have been prepopulated into the form. The PQF and an example is available in the Forms section of this webpage. Document reader download link • r MS Word Viewer https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_ term_ contract/motor_vehicles 1173 e/28/234:16Pm Motor Vehicles State Term Contract State Contracts and Agreements / State Purchasing Business Operations / Florida Depart... �nd �ondi pyrighL (c,) 202epa1- 1,1" r ien1:of%Ianagement �� m�s�wwwuma.mv omua.00m�uoinosv_npo�mono��u�pu�maoing��v��on�ao�_eno_agneomon��un _,n�onno�mmn�m voo|on _� N Clq a 3 3 3 3 3 3 U U U U V U V E=E ES Eti oU EE _ aloia 2 S- a0ao as O tai 0 O V O O O V 3 m 3 m 3 U E E E E E K U E a m E E o E UF��U a�aF�a FU mE 15'15. 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U W J W rn _ 0 Y'! o_ N ^ co V � o 0 of ririr o m o vi 0 of 0 0 ri ri 0 o vi ri a a ri ni o r rvi r r�+i ri ri ri vi r(+i cim ro W J a S W � n W W _ x ai a m U S - a F g u � O n E 0'o O m L o 0 2 0 °u i>> cm E E E E c F U� Y � V � 3 a O z' 3 O � Y a N M N � O U � � O J ~ ~ O N 2 O > ° > a N r o v ° LL o c92 ° § v -'zf H s LL 0 z rc 0 � � U 2 U N � o W J N U du U) a O E D 1.' W � V as °� a� N Clq a Motor Vehicles (25100000 -23 -STC) Price Quote Form (PQF) (STATE AGENCIES MUST ALSO SUBMIT FORM MP6301) Updated 7/10/2023 Awarded Contractor Information Contractor Name: STEP ONE AUTOMOTIVE GROUP Street Address: 4060 S FERDON BLVD City, State, Zip: CRESTVIEW FL 32536 Contact Person: MARK SAMPSON Title: I MUNICIPALAND GOVERNMENT FLEETACCOUNTS MANAGER Original Quote Date: 8/16/23 lRevised Quote Date: 8/25/23 Est. Delivery: Phone #'s: Primary: 360-826-2294 1 Secondary: Email Address: M.SAM.PS..O..NSTEPONEAUT O.COM Fax #: Contractor's Purchase Order #: Requesting Customer Information Agency/Eligible User Name: CITY OF BOYNTON BEACH Contact Person: DAVANAND PERSAD Title: DIRECTOR OF FLEET MANAGEMENTAND MOBILITY Phone #'s: Primary: 561-742-6215 Secondary: Email Address: PERSA D.DA BBFl._US Fax #: Secondary Contact for Customer (Optional) Contact Person: Title: Phone #'s: Primary: I 15econdary: Email Address: Fax #: INFORMATION IN THIS SECTION MUST MATCH THE INFORMATION ON THE AWARDED COST SHEET. UNSPSC Commodity Code I Group Sub -Group Line Number 114 25101507 15light duty trucks 113 FULL SIZE PICK UP TRUCKS Brand Model Cost Plus % FORD 2023 F150 4X4 SUPERCAB 145" W/BASE 3.3L V6 ELEC 10 SP AUTO 3.00% • •' VEHICLE COST PLUS % MUST BE EQUAL TO OR LESS THAN TETE COST PLUS % SHOWN ON FHE AWARDED COST z5HLE: L Motor Vehicle Description Costloer unit} Cost Plus % Total Customer Price 2023 F150 4X4 SUPERCAB 145" W/BASE 3.3L V6 ELEC 10 SP AUTO $40,787.001 3.00% Is 42,010.61 Non-standard accessories, components, equipment, features, parts, etc. that are attached to or provided with the vehicle when it is shipped from the Manufacturer: TOTAL COST: Motor Vehicle (per unit) Is 42,010.61 OEM OPTIONS COST PLUS % MUST EE EQUAL TO OR LESS THAN THE COST PLUS % SHOWN ON THE AWARDED COST SHEET. OEM Option Description Manufacturer/Brand Cost (per unlit Customer Price (per unit) Quantity (per Motor Vehicle) Total Customer Price 1177 EXTERIOR DAYTIME RUNNING LAMPS EASY FUELX CAPLESS FILLER FULLY BOXED STEEL FRAME HALOGEN HEADLAMPS HEADLAMPS - AUTO HIGH BEAM HEADLAMPS - AUTOLAMP (ON/OFF) LOCKING REMOVABLE TAILGATE MANUAL FOLD POWER MIRRORS PICKUP BOX TIE DOWN HOOK POWER TAILGATE LOCK TRAILER SWAY CONTROL WIPERS- INTERMITTENT INTERIOR 4" PRODUCTIVITY SCREEN CRUISE CONTROL DOOR LOCKS - POWER DUAL SUNVISORS ILLUMINATED ENTRY MESSAGE CTR: OUTSIDE TEMP, COMPASS, TRIP COMPUTER POWERPOINTS- 12V TILT/TELESCOPE STR COLUMN FUNCTIONAL AUTO HOLD CURVE CONTROL $ - $ - DYNAMIC HITCH ASSIST FAILSAFE COOLING SYSTEM FORDPASS CONNECTTM 4G HOTSPOT TELEMATICS MODEM HILL START ASSIST MYKEYX POST -COLLISION BRAKING PRE -COLLISION ASSIST W/AEB REVERSE SENSING AND REAR V IE\4CAMERA SELECTSHIFTX SYNCQP4 W/8" SCREEN SAFETY/SECURITY ADVANCETRACTM WITH RSC'!' AIRBAGS - FRONTSEAT TVIOUNTED SIDE IMPACT AIRBAGS - SAFETY CANOPY® CTR HIGH MOUNT STOP LAMP PERIMETER ALARM SOS POST -CRASH ALERT SYSTNI TIRE PRESSURE MONIT SYS WARRANTY 3YR/36,000 BUMPER / BUMPER 5YR/60,000 POWERTRAIN 5YR/60,000 ROADSIDE ASSIST 8YR/1O0,000 HYBRID BATTERY EQUIPMENT GROUP IOIAXL SERIES OPTIONAL EQUIPMENT/OTHER $ $ 50 STATE EMISSIONS TRAILER TOW PACKAGE FLEX FUEL VEHICLE .17" SILVER STEEL WHEELS ..265/70R 17 BSW ALL -TERRAIN $ - $ - 3.73 ELECTRONIC LOCK RR AXLE $ - $ - 6480ff GVWR PACKAGE $ - $ - .INTEGRATED TRAILER BRAKE CONT $ - $ - VINYL 40/20/40 FRONT SEAT is is TOTAL COST: OEM Options (per Motor Vehicle) $ - NON -OEM OPTIONS COST FLUS % MUST BE EQUAL TO OR LESS FHAN FHE COST RLB1S % SF1O[4(N ON TFdE A ARCdEf9 COST SF9EEI: Customer Price (per Quantity (per Motor Total Customer Non -OEM Option Description Manufacturer/Brand Cost (Iter unitl unit) Vehicle) Price 1178 Rhino Pro Truck bed spray under rail..... rhino $800.00 $ 824.00 1 $ 824.00 TOTAL COST: Non-OEM Options (per Motor Vehicle) BODY TRANSFER AND 3rd PARTY BODY INSTALLATIONS is 824.00 Body Transfer and 3rd Party Body Installations Description Manufacturer/Brand Customer Price (per Quantity (per Motor unit) Vehicle) Total Customer Price $ $ $ TOTAL COST: Body Transfer and 3rd Party Body Installations (per Motor Vehicle) Customer Order Total with Coat %Applied Where Applicable $ - $ 42,834X1 Total Vehicles Quoted (with the same OEM and Non-OEM Options) 1 GRANDTOTAL- 42,834;41 Contractor Comments: Customer Comments: *UNSPSC = United Nations Standard Products and Services Commodity Code. Refer to the Discount Sheet for the code(s) applicable to each Group and Sub-Group. 1179 Motor Vehicles (25100000 -23 -STC) Price Quote Form (PQF) (STATE AGENCIES MUST ALSO SUBMIT FORM MP6301) Updated 7/10/2023 Awarded Contractor Information Contractor Name: STEP ONE AUTOMOTIVE GROUP Street Address: 4060 S FERDON BLVD City, State, Zip: CRESTVIEW FL 32536 Contact Person: MARK SAMPSON Title: I MUNICIPALAND GOVERNMENT FLEETACCOUNTS MANAGER Original Quote Date: 8/22/23 lRevised Quote Date: Est. Delivery: Phone #'s: Primary: 360-826-2294 Secondary: Email Address: MSA1AES.0NdSTF..PONF..AUT0 COM Fax #: Contractor's Purchase Order #: Requesting Customer Information Agency/Eligible User Name: CITY OF BOYNTON BEACH Contact Person: DAVANAND PERSAD Title: DIRECTOR OF FLEET MANAGEMENTAND MOBILITY Phone #'s: Primary: 561-742-6215 Secondary: Email Address: PERSAD.DA BBFl._US Fax #: Secondary Contact for Customer (Optional) Contact Person: Title: Phone #'s: Primary: I 15econdary: Email Address: Fax #: INFORMATION IN THIS SECTION MUST MATCH THE INFORMATION ON THE AWARDED COST SHEET. UNSPSC Commodity Code I Group Sub -Group Line Number IT 25101 T02 1 LAW ENFORCEMENT VEHICLES JA POLICE PURSUIT VEHICLES Brand Model Cost Plus % FORD 2023 UTILITY AWD 119" W/BASE 3.3L TI VCT V6 10 SP AUTO 2.90% • •' VEHICLE COST PLUS % MUST BE EQUAL TO OR LESS THAN TETE COST PLUS % SHOWN ON FHE AWARDED COST z5HLE:T Motor Vehicle Description Cost(Der unit} Cost Plus % Total Customer Price 2023 UTILITYAWD 119" W/BASE 3.31 TI VCT V6 10 SP AUTO $39,845.001 2.90% Is 41,000.51 Non-standard accessories, components, equipment, features, parts, etc. that are attached to or provided with the vehicle when it is shipped from the Manufacturer: TOTAL COST: Motor Vehicle (per unit) Is 41,000.51 OEM OPTIONS COST PLUS % MUST EE EQUAL TO OR LESS THAN THE COST PLUS % SHOWN ON THE AWARDED COST SHEET. OEM Option Description Manufacturer/Brand Cost (per unit} Customer Price (per unit) Quantity (per Motor Vehicle) Total Customer Price KBA7 POLICE INTER UTILITY AWD $ - $ - 2023 MODEL YEAR $ - $ - YZ OXFORD WHITE 96 EBONY CLOTH FRT/VINYL REAR INCLUDED ON THIS VEHICLE EQUIPMENT GROUP SODA OPTIONAL EQUIPMENT/OTHER .AM/FM STEREO 99B 3.31, TI -VCT V6 FFV ENGINE 44U 10 -SPEED AUTO TRANSMISSION FORD FLEET SPECIAL ADJUSTMENT 17A AUX CLIMATE CONTROL 17T CARGO DOME LAMP -RED/WHITE 425 50 STATE EMISSIONS 47A POLICE ENGINE IDLE FEATURE 51R DRIVER SIDE LED SPOT LAMP 55F KEYLESS ENTRY - 4 FOBS 59W 4G LTE WI -FI HOTSPOT CREDIT 87R REAR VIEW MIRROR W/REAR CAMERA FLEX -FUEL CAPABILITY $ - $ - 1180 1181 $ $ $ TOTAL COST., OEM Options (per Motor Vehicle) NON-OEM OPTIONS COST PLUS %MUST BE EQUAL TO OR LESS THAN THE COST PLU H WN ON THE AWARDED COST SHEET Non-OEM Option Description Manufacturer/Brand gostber units Customer Price (per Quantity (per Motor unit) Vehicle) Total Customer Price T__ $ $ $ 1 $ Is TOTAL COST., Non-OEM Options (per Motor Vehicle) BODY TRANSFER AND 3rd PARTY BODY INSTALLATIONS Is Body Transfer and 3rd Party Body Installations Description Manufacturer/Brand Customer Price (per Quantity (per Motor unit) Vehicle) Total Customer Price $ $ $ TOTAL COST Body Transfer and 3rd Party Body Installations (per Motor Vehicle) Customer Order Total with Cost % Applied Where Applicable $ $ 41,000tS1 Total Vehicles Quoted (with the same OEM and Non-OEM Options) 1 GRAND TOTAL 41,000.51 Contractor Comments: Customer Comments: *UNSPSC = United Nations Standard Products and Services Commodity Code. Refer to the Discount Shoot for the code(s) applicable to each Group and Sub-Group. 1181 Motor Vehicles (25100000 -23 -STC) Price Quote Form (PQF) (STATE AGENCIES MUST ALSO SUBMIT FORM MP6301) Updated 7/10/2023 Awarded Contractor Information Contractor Name: STEP ONE AUTOMOTIVE GROUP Street Address: 4060 S FERDON BLVD City, State, Zip: CRESTVIEW FL 32536 Contact Person: MARK SAMPSON Title: I MUNICIPALAND GOVERNMENT FLEETACCOUNTS MANAGER Original Quote Date: 8/22/23 lRevised Quote Date: Est. Delivery: Phone #'s: Primary: 360-826-2294 Secondary: Email Address: MSA1AES.0NdSTF..PONF..AUT0 COM Fax #: Contractor's Purchase Order #: Requesting Customer Information Agency/Eligible User Name: CITY OF BOYNTON BEACH Contact Person: DAVANAND PERSAD Title: DIRECTOR OF FLEET MANAGEMENTAND MOBILITY Phone #'s: Primary: 561-742-6215 Secondary: Email Address: PERSAD.DA BBFl._US Fax #: Secondary Contact for Customer (Optional) Contact Person: Title: Phone #'s: Primary: I 15econdary: Email Address: Fax #: INFORMATION IN THIS SECTION MUST MATCH THE INFORMATION ON THE AWARDED COST SHEET. UNSPSC Commodity Code I Group Sub -Group Line Number IT 25101 T02 1 LAW ENFORCEMENT VEHICLES JA POLICE PURSUIT VEHICLES Brand Model Cost Plus % FORD 2023 UTILITY AWD 119" W/BASE 3.3L TI VCT V6 10 SP AUTO 2.90% • •' VEHICLE COST PLUS % MUST BE EQUAL TO OR LESS THAN TETE COST PLUS % SHOWN ON FHE AWARDED COST z5HLE:T Motor Vehicle Description Cost(Der unit} Cost Plus % Total Customer Price 2023 UTILITYAWD 119" W/BASE 3.31 TI VCT V6 10 SP AUTO $39,845.001 2.90% Is 41,000.51 Non-standard accessories, components, equipment, features, parts, etc. that are attached to or provided with the vehicle when it is shipped from the Manufacturer: TOTAL COST: Motor Vehicle (per unit) Is 41,000.51 OEM OPTIONS COST PLUS % MUST EE EQUAL TO OR LESS THAN THE COST PLUS % SHOWN ON THE AWARDED COST SHEET. OEM Option Description Manufacturer/Brand Cost (per unit} Customer Price (per unit) Quantity (per Motor Vehicle) Total Customer Price KBA7 POLICE INTER UTILITY AWD $ - $ - 2023 MODEL YEAR $ - $ - UM AGATE BLACK METALLIC 96 EBONY CLOTH FRT/VINYL REAR INCLUDED ON THIS VEHICLE EQUIPMENT GROUP SODA OPTIONAL EQUIPMENT/OTHER .AM/FM STEREO 99B 3.31, TI -VCT V6 FFV ENGINE 44U 10 -SPEED AUTO TRANSMISSION FORD FLEET SPECIAL ADJUSTMENT 17A AUX CLIMATE CONTROL 17T CARGO DOME LAMP -RED/WHITE 425 50 STATE EMISSIONS 47A POLICE ENGINE IDLE FEATURE 51R DRIVER SIDE LED SPOT LAMP 55F KEYLESS ENTRY - 4 FOBS 59N 4G LTE WI -FI HOTSPOT CREDIT 87R REAR VIEW MIRROR W/REAR CAMERA FLEX -FUEL CAPABILITY $ - $ - 1182 1183 $ $ TOTAL COST., OEM Options (per Motor Vehicle) NON-OEM OPTIONS COST PLUS %MUST BE EQUAL TO OR LESS THAN THE COST PLU H WN ON THE AWARDED COST SHEET Non-OEM Option Description Manufacturer/Brand gostber units Customer Price (per Quantity (per Motor unit) Vehicle) Total Customer Price T__ $ $ 1 $ Is TOTAL COST., Non-OEM Options (per Motor Vehicle) BODY TRANSFER AND 3rd PARTY BODY INSTALLATIONS Is Body Transfer and 3rd Party Body Installations Description Manufacturer/Brand Customer Price (per Quantity (per Motor unit) Vehicle) Total Customer Price $ $ $ TOTAL COST Body Transfer and 3rd Party Body Installations (per Motor Vehicle) Customer Order Total with Cost % Applied Where Applicable $ $ 41,000,S1 Total Vehicles Quoted (with the same OEM and Non-OEM Options) 5 GRAND TOTAL 205,002.53 Contractor Comments: Customer Comments: *UNSPSC = United Nations Standard Products and Services Commodity Code. Refer to the Discount Shoot for the code(s) applicable to each Group and Sub-Group. 1183 Motor Vehicles (25100000 -23 -STC) Price Quote Form (PQF) (STATE AGENCIES MUST ALSO SUBMIT FORM MP6301) Updated 7/10/2023 Awarded Contractor Information Contractor Name: STEP ONE AUTOMOTIVE GROUP Street Address: 4060 S FERDON BLVD City, State, Zip: CRESTVIEW FL 32536 Contact Person: MARK SAMPSON Title: I MUNICIPALAND GOVERNMENT FLEETACCOUNTS MANAGER Original Quote Date: 8/22/23 lRevised Quote Date: Est. Delivery: Phone #'s: Primary: 360-826-2294 Secondary: Email Address: MSA1AES.0NdSTF..PONF..AUT0 COM Fax #: Contractor's Purchase Order #: Requesting Customer Information Agency/Eligible User Name: CITY OF BOYNTON BEACH Contact Person: DAVANAND PERSAD Title: DIRECTOR OF FLEET MANAGEMENTAND MOBILITY Phone #'s: Primary: 561-742-6215 Secondary: Email Address: PERSAD.DA BBFl._US Fax #: Secondary Contact for Customer (Optional) Contact Person: Title: Phone #'s: Primary: I 15econdary: Email Address: Fax #: INFORMATION IN THIS SECTION MUST MATCH THE INFORMATION ON THE AWARDED COST SHEET. UNSPSC Commodity Code I Group Sub -Group Line Number IT 25101 T02 1 LAW ENFORCEMENT VEHICLES JA POLICE PURSUIT VEHICLES Brand Model Cost Plus % FORD 2023 UTILITY AWD 119" W/BASE 3.3L TI VCT V6 10 SP AUTO 2.90% • •' VEHICLE COST PLUS % MUST BE EQUAL TO OR LESS THAN TETE COST PLUS % SHOWN ON FHE AWARDED COST z5HLE:T Motor Vehicle Description Cost(Der unit} Cost Plus % Total Customer Price 2023 UTILITYAWD 119" W/BASE 3.31 TI VCT V6 10 SP AUTO $39,845.001 2.90% Is 41,000.51 Non-standard accessories, components, equipment, features, parts, etc. that are attached to or provided with the vehicle when it is shipped from the Manufacturer: TOTAL COST: Motor Vehicle (per unit) Is 41,000.51 OEM OPTIONS COST PLUS % MUST EE EQUAL TO OR LESS THAN THE COST PLUS % SHOWN ON THE AWARDED COST SHEET. OEM Option Description Manufacturer/Brand Cost (per unit} Customer Price (per unit) Quantity (per Motor Vehicle) Total Customer Price KBA7 POLICE INTER UTILITY AWD $ - $ - 2023 MODEL YEAR $ - $ - YZ OXFORD WHITE 96 EBONY CLOTH FRT/VINYL REAR INCLUDED ON THIS VEHICLE EQUIPMENT GROUP SODA OPTIONAL EQUIPMENT/OTHER .AM/FM STEREO 99B 3.31, TI -VCT V6 FFV ENGINE 44U 10 -SPEED AUTO TRANSMISSION FORD FLEET SPECIAL ADJUSTMENT 17A AUX CLIMATE CONTROL 17T CARGO DOME LAMP -RED/WHITE 425 50 STATE EMISSIONS 47A POLICE ENGINE IDLE FEATURE 51R DRIVER SIDE LED SPOT LAMP 55F KEYLESS ENTRY - 4 FOBS 59W 4G LTE WI -FI HOTSPOT CREDIT 87R REAR VIEW MIRROR W/REAR CAMERA FLEX -FUEL CAPABILITY $ - $ - 1184 1185 $ $ TOTAL COST., OEM Options (per Motor Vehicle) NON-OEM OPTIONS COST PLUS %MUST BE EQUAL TO OR LESS THAN THE COST PLU H WN ON THE AWARDED COST SHEET Non-OEM Option Description Manufacturer/Brand gostber units Customer Price (per Quantity (per Motor unit) Vehicle) Total Customer Price T__ $ $ 1 $ Is TOTAL COST., Non-OEM Options (per Motor Vehicle) BODY TRANSFER AND 3rd PARTY BODY INSTALLATIONS Is Body Transfer and 3rd Party Body Installations Description Manufacturer/Brand Customer Price (per Quantity (per Motor unit) Vehicle) Total Customer Price $ $ $ TOTAL COST Body Transfer and 3rd Party Body Installations (per Motor Vehicle) Customer Order Total with Cost % Applied Where Applicable $ $ 41,0ftS1 Total Vehicles Quoted (with the same OEM and Non-OEM Options) 13 GRAND TOTAL 533,848.57 Contractor Comments: Customer Comments: *UNSPSC = United Nations Standard Products and Services Commodity Code. Refer to the Discount Shoot for the code(s) applicable to each Group and Sub-Group. 1185 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Department of MANAGER SERVICES We serve those who serve Florida State Term Contract No. 25100000 -23 -STC For Motor Vehicles This Contract is between the State of Florida, Department of Management Services (Department), an agency of the State of Florida, and Step One Automotive dba Ford Crestview (Contractor), collectively referred to herein as the "Parties." Accordingly, for the good and mutual consideration hereby acknowledged, the Parties agree as follows: I. Initial Contract Term. The Initial Contract Term shall be for two years. The Initial Contract Term shall begin on May 17, 2023. The Contract shall expire on May 16, 2025, unless terminated earlier in accordance with the Special Contract Conditions and Additional Special Contract Conditions. II. Renewal Term. Upon mutual written agreement, the Parties may renew this Contract for one year, in whole or in part, pursuant to the incorporated Special Contract Conditions. III. Contract. As used in this document, "Contract" (whether or not capitalized) shall, unless the context requires otherwise, include this document and all incorporated Exhibits, which set forth the entire understanding of the Parties and supersedes all prior agreements. All modifications to this Contract must be in writing and signed by all Parties. All Exhibits listed below are incorporated in their entirety into, and form part of, this Contract. The Contract document and Exhibits shall have priority in the following order: Page 1 of 2 1186 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 State Term Contract No. 25100000 -23 -STC For Motor Vehicles a) This Contract document b) Exhibit A, Scope of Work c) Exhibit B, Cost Sheet (Group 1 — 7) d) Exhibit C, STC Additional Special Contract Conditions e) Exhibit D, Special Contract Conditions f) Exhibit E, Price Quote Form (PQF) g) Exhibit F, Acknowledgement of Order Form IV. Contract Management. Department's Contract Manager: Christopher McMullen Division of State Purchasing Florida Department of Management Services 4050 Esplanade Way, Suite 360 Tallahassee, Florida 32399-0950 Telephone: (850) 922-9867 Email: Christopher. McMullen(a)dms.fl.gov Contractor's Contract Manager: Todd Carter Step One Automotive dba Ford Crestview 4060 Ferdon Blvd Crestview, FL 32536 Telephone: (602) 430-7329 Email: TCarter(a)StepOneAuto.com This Contract is executed by the undersigned officials as duly authorized. This Contract is not valid and binding on all Parties until signed and dated by both Parties. Step One Automotive dba Ford Crestview DocuSigned erby: nnn�n��FaFannan Eric Jore 5/16/2023 1 11:40 AM EDT Date: STATE OF FLORIDA, DEPARTMENT OF MAVAGEhW2UT. SERVICES Secretary, Pedro Allende 5/17/2023 1 1:37 PM EDT Date: Page 2 of 2 1187 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Exhibit A Scope of Work 1. Purpose To provide Customers with new and unused Motor Vehicles on a statewide basis, pursuant to the terms set forth in this Scope of Work. Contractors shall provide Motor Vehicles and applicable Options in accordance with the scope contained herein. All State Agencies shall comply with section 287.151, Florida Statutes, when purchasing under this Contract. The Motor Vehicles offered under the Contract shall be classified under the following Groups and Sub - Groups, which are listed and described as follows: • Group 1: Law Enforcement Vehicles o Sub -Group A: Police Pursuit Vehicles o Sub -Group B: Special Service Vehicles o Sub -Group C: Transport Vans o Sub -Group D: Non -Specialized Vehicles for Law Enforcement Use Only o Sub -Group E: Motorcycles • Group 2: Sedans and Hatchbacks o Sub -Group A: Sedans o Sub -Group B: Hatchbacks • Group 3: Minivans and Vans o Sub -Group A: Minivans o Sub -Group B: Vans o Sub -Group C: Cutaways/Chassis Cabs • Group 4: Sport Utility Vehicles o Sub -Group A: Crossover Sport Utility Vehicles o Sub -Group B: Traditional Sport Utility Vehicles • Group 5: Light Duty Trucks o Sub -Group A: Compact and Mid -Size Pickup Trucks o Sub -Group B: Full -Size Pickup Trucks • Group 6: Medium Duty Trucks o Sub -Group A: Pickup Trucks o Sub -Group B: Chassis Cabs • Group 7: Low Speed Vehicles 2. Definitions Definitions contained in section 287.012, Florida Statutes (F.S.); Rule 60A-1.001, Florida Administrative Code (F.A.C.); Attachment D, Special Contract Conditions; and the PUR 1001, General Instructions to Respondents (10/06), are incorporated by reference. In the event of a conflict, the definitions listed in this section supersede the incorporated definitions for the purposes of this Scope of Work. All definitions apply in both their singular and plural sense. Brand — A particular name under which a Motor Vehicle or Option is sold by a Manufacturer. Examples include, but are not limited to: Ford, GMC, Chevrolet, Nissan, Toyota, etc. 25100000 -23 -STC Motor Vehicles Page 1 of 17 1188 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Business Day — Monday through Friday, inclusive, except for those holidays specified in section 110.117, Florida Statutes, from 8:00 a.m. to 5:00 p.m. at the Customer's location. Commodity —As defined in section 287.012, Florida Statutes. Commodity Code — The State's numeric code for classifying Commodities and contractual services which meet specific requirements, specifications, terms, and conditions herein. Florida has adopted the United Nations Standard Products and Services Code (UNSPSC) for classifying Commodities and services. Confidential Information — Information that is trade secret or otherwise confidential or exempt from disclosure under Florida or federal law. Contract — The written agreement between the Department and the Contractor resulting from ITB No. 23 -25100000 -ITB. Contract Manager — The representative designated by the Department who will oversee all aspects of the Contract, monitor performance expectations, and serve as the primary point of contact for the Contractor. Contractor — A Vendor that enters into a Contract with the Department as a result of receiving an award from ITB No. 23 -25100000 -ITB. A Contractor can be a Manufacturer or Dealer. Cost — The actual price the Contractor paid for the Model and applicable Options from the Manufacturer including any delivery fees. Any price changes that occur during the manufacturing, ordering, or delivery process must be approved by the Customer. Cost Plus Percentage — The percentage the Contractor is allowed to charge above the Cost of the Model and applicable Options. Customer — A State agency or Eligible User. Dealer — A Manufacturer's certified dealer who has been authorized by the Manufacturer to market, sell, provide, and service the Models or Options from the Manufacturer. Dealers may be Contractor -owned and -controlled, (in whole or in part) or independently owned and controlled. Department — The Department of Management Services, a State agency. Eligible User —As defined in Rule 60A-1.001, Florida Administrative Code. Free on Board (FOB) Destination — A shipping method as defined in section 672.319(1)(b), Florida Statutes. 25100000 -23 -STC Motor Vehicles Page 2of17 1189 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Group — A series of Models with applicable Commodity Codes, which are described in this Scope of Work and Attachment C, Cost Sheet (Group 1 — 7). A Group may or may not include Sub -Groups. Manufacturer — The original producer of a Motor Vehicle or Option, which may be sold under a Brand name. Examples include, but are not limited to: Ford Motor Company, General Motors (GM), Nissan Motor Corporation, Toyota Motor Corporation, etc. Manufacturer's Last Order Date — The final date the Manufacturer stops accepting orders for a Model, either for a specific production year or overall (i.e., the discontinuation of a Model). Manufacturer's Suggested Retail Price (MSRP) — The Manufacturer's recommended retail selling price, list price, published price, or other usual and customary price that would be paid by the purchaser for specific Commodities or services without the benefit of the Contract. Model — A particular name used to identify a collection of Motor Vehicles that are sold under the same Brand name and are similar in style and appearance. Examples include, but are not limited to, Ford F-150, GMC Sierra, Chevrolet Suburban, Nissan Titan, Toyota Corolla, etc. Motor Vehicle — A specific vehicle that meets the definition of "Motor vehicle" contained in section 320-01 (1), Florida Statutes, or a specific vehicle that meets the definition of "Low -speed vehicle" as contained in section 320.01(41), Florida Statutes. The term includes all Options that are attached to or provided with the vehicle when it is manufactured. The Cost Plus Percentage shown in Attachment C, Cost Sheet (Group 1 — 7), shall apply to the Cost for the Motor Vehicle, regardless of whether any Options were specifically requested by the Customer or are considered "standard" or "optional" for the trim level ordered by the Customer. Options — Options which meet the requirements, terms, and conditions herein, and may be installed to, uninstalled from, or provided with or separately from the Motor Vehicle by the Manufacturer or Dealer, as specified, ordered, legal, customary, reasonable, and prudent in the industry. Options include the following types: • Non -Original Equipment Manufacturer (OEM) Option — A new and unused Option intended for the Motor Vehicle that is produced by a party other than the OEM. May also be referred to as an aftermarket Option. • OEM Option - A new and unused Option intended for the Motor Vehicle that is produced by the OEM. State — The State of Florida. 25100000 -23 -STC Motor Vehicles Page 3of17 1190 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Sub -Group — A specific series of Models within a Group, which are described in this Scope of Work and Attachment C, Cost Sheet (Group 1 — 7). A Group may or may not include Sub - Groups. 3. Minimum Specifications and Standards The Contractor shall ensure all Motor Vehicles and Options offered under this Contract comply with the following: a. Designed, constructed, equipped, assembled, and installed to be fully suitable for their intended use, purpose, and service pursuant to this Scope of Work; b. New and unused (except as specified in the Transportation and Delivery section of this Scope of Work), for the Manufacturer's latest Model year available,of current or recent production, and of the latest available design and construction; c. Include all features, equipment, and components installed by Manufacturer or Dealer according to the Manufacturer's current procedures and requirements for the applicable Manufacturer's Motor Vehicles; d. Free of damage, defect, and rust which may affect appearance, operability, functionality, or serviceability; e. Motor Vehicles and Options ordered by the Customer are fully compatible with each other; f. Comply with current legal, customary, reasonable, and professional standards of the Motor Vehicle and transportation equipment manufacturing industry; g. Comply with current mandatory and applicable federal and State of Florida Motor Vehicles standards and requirements including, but not limited to, all legal, safety, and environmental standards and requirements; and 4. Advertising and Marketing No Dealer's advertising and identification (name, logos, etc.) is permitted on any Commodity offered under this Contract. The Manufacturer's advertising and identification (name, Model, logos, etc.) is permitted on any Commodity provided under this Contract if such advertising and identification is a Manufacturer's practice. The Contractor shall be responsible for removing, without damage, all impermissible or unacceptable advertising and identification. The Department and Customers reserve the right to, in their sole discretion, determine what advertising and identification is considered unacceptable under this Contract. 25100000 -23 -STC Motor Vehicles Page 4 of 17 1191 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 5. Luxury, Performance, or Sport Motor Vehicles or Options No luxury, performance, or sport Motor Vehicles or Options shall be permitted under this Contract. The Bureau of Fleet Management and the Contract Manager shall determine what is considered luxury, performance, or sport. All Options and equipment must be approved by the Bureau of Fleet Management in accordance with 60B-1 F.A.C. 6. Installation When installation is required, the Contractor shall be responsible for ensuring the installation of the Options in the required locations at no additional charge, as specified in the Charges and Fees section. Options shall be assembled and installed by the Manufacturer, Dealer, or at the port. All materials used in the installation shall be new and unused and shall be free of defects that would diminish the appearance or render it structurally or operationally unsound. Installation includes the furnishing of any materials required to install or replace the parts in the proper location. The Contractor shall protect the installation site from damage and shall repair any damages caused during installation. If any alteration, dismantling, excavation, etc., is required to achieve installation, the Contractor shall promptly restore the structure or site to its original condition. The Contractor shall perform installation work so as to cause the least inconvenience and interference with Customers and with proper consideration of others on the installation site. Upon completion of the installation, the location and surrounding area of work shall be left clean and in a neat andunobstructed condition, with everything in satisfactory repair and order. 6.1 Body Transfer and 3rd Party Body Installations In the event the Customer chooses to purchase or supply a cab and chassis, or cutaway van separately, the Contractor must comply with section 319.21, Florida Statutes, perform Manufacturer required pre -delivery inspection, and ensure all proper tag and title documents are present during the inspection and delivery pursuant to Florida license requirements. The Contractor shall inform the Customer, upon receipt of the order, of any additional charges for installation of aftermarket Options only. The Department reserves the right to reject an installation charge if, within the Department's sole discretion, the proposed installation charge does not align with market prices. The Manufacturer must certify that it conforms to all Federal Motor Vehicle Safety Standards (FMVSS). The facilitation of a body transfer or 3rd party body installations must be included in the Motor Vehicle's price; however, an additional cost may occur for installation by the Contractor or body upfitter. The installation cost may vary due to the body configuration; however, the installation price shall be included on the Price Quote Form (PQF) from the Contractor. 25100000 -23 -STC Motor Vehicles Page 5 of 17 1192 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 7. Warranty Repairs and Adjustments All warranty repairs and adjustments are covered throughout the Contract term at no additional cost to Customer(s) or the Department. The Manufacturer shall be responsible for warranty and recall services performed, regardless of whether the Contractor actually performed the service. Nothing in this section requires or allows the Contractor to require the Customer to return the Motor Vehicle to the Contractor for warranty repairs and adjustments. The Customer shall be able to return the Motor Vehicle to any location authorized by the Manufacturer to perform warranty repairs and adjustments at no additional cost to the Customer. 7.1 Extended Warranty This Contract does not include "extended warranty" service agreements. However, the Contractor may offer Customers "extended warranty" service agreements for the maintenance and repair of Commodities after the initial warranty expires, but not as a term of this Contract. The Contractor will list this additional service as a separate item on the invoice. 8. Federal and State Standards All requirements herein are in full and complete compliance with all federal and State of Florida laws, standards, and regulations applicable to the type and class of Commodities and contractual services being provided. This includes but is not limited to: Federal Motor Vehicle Safety Standards ("FMVSS"), Occupational Safety and Health Administration ("OSHA"), Environmental Protection Agency ("EPA") Standards, and State of Florida laws, requirements, and regulations that apply to the type and class of Commodities and contractual services being provided. It is the intent of the Department that the Contractor(s) comply with all applicable federal and State of Florida regulations regarding the Commodities and contractual services' safety and environmental requirements, including any legislation or regulations which become effective during the term of the Contract and shall become a part of the Contract. The Contractor(s) shall meet or exceed any such requirements of the laws and regulations applicable to the type and class of Commodities and contractual services provided. If a conflict exists, the Contractor, regardless of whether it is the Manufacturer or Dealer, shall contact the Department's Contract Manager in writing no later than 24 hours after identification of the conflict. 25100000 -23 -STC Page 6 of 17 Motor Vehicles 1193 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 9. Warranty The Manufacturer's warranty shall cover all Commodities and contractual services offered under the Contract. The Manufacturer's warranty is required to provide coverage against defective material, workmanship, and failure to perform. The Manufacturer's warranty coverage shall be identical to or exceed those normally provided for the Commodities and contractual services specified herein that are sold to any Federal, state, or local governments. The Manufacturer's warranty shall be in effect for a minimum term of one year from the Customer's acceptance, as specified in the "Inspection and Acceptance" section. Should the Manufacturer's warranty conflict with any requirements, terms, or conditions of the Contract, the Contract requirements, terms, and conditions shall prevail. Customers shall contact the Dealer or Manufacturer regarding the Manufacturer warranty terms and conditions. 10. Recalls In the event there is a recall of any of the Motor Vehicle or Options, the Contractor shall provide reasonable assistance to the Department in developing a recall strategy and shall cooperate with the Department and the Customers in monitoring the recall operation and in preparing such reports as may be required. Each Contractor shall immediately notify and provide copies to the Department of any communications, whether relating to recalls or otherwise, with any Customer. The Contractorshall ensure that defective Motor Vehicle and Options are rectified, replaced, and destroyed in compliance with all applicable laws, rules or regulations and the Department's reasonable instructions. All Contractor efforts related to recalls shall be at Contractor's own expense. 11. Manufacturer's Last Order Date and Production Schedule Changes The Contractor shall provide notification of a Manufacturer's Last Order Date by email to the Department's Contract Manager no later than 30 calendar days prior to the effective date of the Manufacturer's Last Order Date. When available, the Contractor shall immediately provide copies of the Manufacturer's notice of the Manufacturer's Last Order Date to the Department's Contract Manager. The Contractor shall notify the Customer and the Department's Contract Manager in writing of any production schedule changes associated with the Customer's order within one Business Day of receiving the order. 12. Model Additions, Replacements, and Deletions A new Model may be added to Attachment C, Cost Sheet (Group 1 — 7) at the request of the Contractor if all of the following conditions are met: • The Model did not exist at the time of the original procurement; • The Model is produced under a Brand for which the Contractor was awarded; • The Model meets or exceeds the Contract requirements, specifications, terms and conditions; • The Model falls under a Sub -Group (or Group, for Groups that do not include Sub - Groups) for which the Contractor was awarded; and 25100000 -23 -STC Motor Vehicles Page 7of17 1194 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 • The Motor Vehicle, OEM Options, and Non -OEM Options Cost Plus Percentage offered by the Contractor is less than or equal to the highest Motor Vehicle, OEM Options, and Non -OEM Options Cost Plus Percentage offered for all Models in the same Sub -Group (or Group, for Groups that do not include Sub -Groups) for which the Contractor was awarded. An existing Model may be replaced by a newer Model in Attachment C, Cost Sheet (Group 1 — 7) at the request of the Contractor if all of the following conditions are met: • The new Model did not exist at the time of the original procurement; • The new Model is produced under the same Brand as the existing Model; • The Model meets or exceeds the Contract requirements, specifications, terms and conditions; • The Manufacturer's intent is to replace the existing Model with the new Model; and • The Motor Vehicle, OEM Options, and Non -OEM Options Cost Plus Percentage offered by the Contractor for the new Model is less than or equal to the Motor Vehicle, OEM Options, and Non -OEM Options Cost Plus Percentage for the existing Model being replaced. An existing Model may be deleted from Attachment C, Cost Sheet (Group 1 — 7) at the request of the Contractor if the Manufacturer discontinues production of the Model. The Department reserves the right to delete Models, from this Contract by removing them from Attachment C, Cost Sheet (Group 1 — 7). Models may be removed at the sole discretion of the Department. The Department reserves the exclusive right to approve or deny any addition, deletion, replacement, or other request under this section and to establish its effective date. Requests will be reviewed separately and accepted or rejected on an individual basis. 13. Price Quote Form (PQF) Customers shall request a PQF from all Contractors awarded for a specific Model. If the Model is available from the Contractor, the Contractor shall provide Customers a completed PQF for Motor Vehicles and Options purchased under this Contract and all charges, including labor and installation, shall be itemized separately. The maximum pricing permitted shall not exceed the sum of the Cost and applied Cost Plus Percentage for the awarded Model and Options. The Customer and Contractor may negotiate a lower price. 25100000 -23 -STC Motor Vehicles Page 8of17 1195 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B83736OF6B16 Upon Customer request, the completed PQF shall be provided by the Contractor and returned to the Customer within two Business Days. The Contractor will provide the price available at the time of the PQF using the latest information available from the manufacturer at the time and considering Options or other additions to meet the Model and Options requested. The Contractor is responsible for communicating any potential price changes during the manufacturing process, and then give the Customer the option to accept the changes or cancel the purchase order. The Contractor shall be responsible for removing all non -eligible and unacceptable charges and fees under the Contract from the PQF. At the time of quote, the PQF must be accompanied by documentation showing Cost and the added Cost Plus Percentage for the Customer. Upon delivery, the Contractor must provide documentation showing Cost and the added Cost Plus Percentage for the Customer. At a minimum, the Contractor shall provide documentation reflecting the actual price the Contractor paid for the Model and applicable Options from the Manufacturer including any delivery fees. Any price changes that occur during the manufacturing, ordering, or delivery process must be approved by the Customer. 14. Department Approval (State Agency Only) After receiving a completed PQF, the Customerwill develop a justification to support price reasonableness and complete the MP6301, Request for Acquisition of Motor Vehicle(s) and Mobile Equipment Form, which is available at: https://www.dms.myflorida.com/business operations/fleet management and federal property assistance/fleet management/purchase of mobile equipment 15. Acknowledgment of Order Form The Contractor shall email Customers with a completed Attachment I, Acknowledgment of Order Form, within five Business Days of receiving the Customer's order. The Contractor must use the Acknowledgment of Order Form and shall not make any alterations. Failure by the Contractor to provide the Customer the Acknowledgment of Order Form within five Business Days from the date the Contractor received the Customer's order will be considered acceptance of the order by default, which, if necessary, shall require the provision of the Motor Vehicle(s) and Options which meets the requirements, terms, and conditions herein and shall not be higher than the Cost Plus Percentage provided in Attachment C, Cost Sheet (Group 1 — 7). If the awarded Motor Vehicle(s) and Options are not available or cannot be delivered within the contractually required timeframe, the Contractor must provide a comparable Motor Vehicle(s) and Options of equal or better value which meets or exceeds the requirements, terms, and conditions herein. The Contractor's proposed substitution is subject to prior approval by the Customer and the Department. 25100000 -23 -STC Motor Vehicles Page 9of17 1196 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 16. Acceptance of Order The Contractor shall deliver the awarded Motor Vehicle(s) and Options listed on the Customer's order in accordance with the prices, Cost Plus Percentages, requirements, terms, and conditions of the Contract and the Customer's order. 17. Transportation and Delivery The final price to the Customer shall include all charges for packing, handling, freight, distribution, and delivery. Transportation and Delivery of Motor Vehicles and Options shall be Free on Board (FOB) Destination to any location statewide as follows: 1. Motor Vehicles and Options not in stock or unavailable from a Manufacturer at the time of order must be delivered within 180 calendar days, and only based on industry delays, not to exceed 365 calendar days, after receipt of order, unless otherwise agreed to by the Customer. For any delivery not made within the 180 calendar day timeframe, due to industry delays, the Department's Contract Manager must be notified immediately by the Contractor and given a copy of the Customer's order. The Contractor must provide the Department's Contract Manager any requested information and a timeframe for completion of the order. 2. Motor Vehicles and Options in stock must be delivered within 14 calendar days after receipt of the Customer's order unless an Option requires a post - Manufacturer or Dealer installation. These Options shall be delivered within 30 calendar days after receipt of the order. Delivery of Motor Vehicles and Options is defined as the receipt by the Customer and delivered to the Customer's place of business or designated location, or if the Customer chooses, at the Contractor's place of business. The Contractor shall provide Customers a minimum of 24 hours' written notice prior to delivery. Deliveries will be received only between 8:00 a.m. and 3:00 p.m. on Business Days and on the Customer's local time unless previously arranged and approved by the Customer in writing. Deliveries of Motor Vehicles and Options can be made by either private or common carrier transport; or where delivery may be accomplished by driving the self-propelled vehicle with less than 250 odometer miles at delivery, the self-propelled vehicle may, with the Customer's prior approval, be driven to the delivery location. The Contractor must make every effort to minimize the number of odometer miles at delivery. At the Customer's option, vehicles with more than 250 odometer miles at delivery may be rejected, or $0.50 per mile in excess of 250 odometer miles may be deducted from the invoice and payment owed to Contractor. 25100000 -23 -STC Motor Vehicles Page 10 of 17 1197 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 The Contractor must comply with the Manufacturer's break-in requirements and all applicable traffic and safety laws. All Motor Vehicles delivered by the Contractor to the Customer shall contain no less than '/4 tank of fuel as indicated by the fuel gauge at the time of delivery and receipt by the Customer. The Contractor will perform a Manufacturer's Pre -Delivery Inspection (PDI) and is responsible for delivering Motor Vehicles and Options that are properly serviced, clean, and in first class operating condition. Pre -Delivery service, at a minimum, shall include the following: 1. Complete lubrication of operating chassis, engine, and mechanisms with Manufacturer's recommended grades of lubricants; 2. Check and fill all fluid levels to ensure proper fill; 3. Adjust engine(s), motor(s), and drive(s) to proper operating condition; 4. Inflate tires (including any spares) to proper pressures; 5. Check to ensure proper operation of all gauges, lights, and mechanical and hydraulic features; 6. Clean equipment, if necessary, and remove all unnecessary tags, stickers, papers, etc.; and 7. Ensure that the Motor Vehicle is completely assembled, unless otherwise noted by the Customer, and thoroughly tested and ready for operation upon Delivery. All Motor Vehicles shall be delivered with the following, completed documents: 1. Manufacturer's PDI form; 2. A copy of the Customer's order; 3. Contractor's Attachment C, Cost Sheet (Group 1 — 7); 4. Manufacturer's invoice(s) for each delivered Commodity, including individual Motor Vehicle, and Options, in the shipment; 5. Proof of Manufacturer's MSRP (commonly known as the window sticker) if applicable, which shall not be adhered to the Vehicle and instead provided with the documents listed herein; 6. Manufacturer's certificate of origin, if applicable; 7. Manufacturer's operator manual 8. Manufacturer's warranty certifications; 9. Sales Tax Exemption Form, if applicable; 10. Temporary tag and 20 -day extension tag, if applicable; and 11. DHSMV 82040, Application for Certificate of Title and vehicle registration, if applicable. 25100000 -23 -STC Motor Vehicles Page 11 of 17 1198 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Deliveries that do not include all above applicable forms and publications, or that have forms that have been altered, or are not properly completed, may be refused. Repeated failures by the Contractor to include the above properly completed documentation or that have submitted altered forms to the Customer may be cause for default proceedings and Contract termination. 18. Inspection and Acceptance Section 6.4, Inspection and Acceptance of Commodities, of Exhibit D, Special Contract Conditions, is supplemented by adding the following: The Customer should inspect the Motor Vehicle and Options for any physical damage. The Contractor is obligated to correct any Customer identified errors or damage at no cost to the Customer. Inspection and acceptance shall occur at the location of the Customer's place of business or designated location, or if the Customer chooses, at the Contractor's place of business. Title and risk of loss or damage to all Motor Vehicles and Options shall be the responsibility of the Contractor until inspection and acceptance by the Customer. If a Motor Vehicle or Option requires service or adjustments, as required by the Customer, the Contractor shall either correct the issue or be responsible for reimbursing the Manufacturer's local service Dealer or others selected by the Customer to remedy the defect. The Contractor shall initiate such required service or adjustments within two Business Days following notification by the Customer. The Commodity shall not be accepted until all service or adjustments are satisfactory, and the Commodity is re -delivered in acceptable condition. All costs of transportation and delivery incurred for initial delivery and any re -deliveries due to non - Customer error or damage are the responsibility of the Contractor. The Customer shall notify the Department of any Contract deviation that it cannot resolve with the Contractor. The Department and Customer shall develop a corrective action plan related to the Contract deviation, which may include the Customer's permanent refusal to accept the Motor Vehicle or Option, in which case the Commodity shall remain the property of the Contractor, and the Customer and the State shall not be liable for payment for any portion thereof. 19. Commodities Title and Registration The Contractor shall title and register Motor Vehicles delivered under the Contract for the Customer in accordance with Florida Law, including Chapters 319 and 320, F.S. The Contractor shall provide any necessary form(s) that must be signed by the Customer at the time of delivery, and the Contractor shall obtain any necessary signature(s) and complete the titling and registration process for the Customer within thetimeframe agreed to by the Customer and the Contractor. 25100000 -23 -STC Motor Vehicles Page 12 of 17 1199 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 In the event the Customer is permitted by law to obtain title and registration for the Motor Vehicle independent of the Contractor and chooses to obtain title and registration independent of the Contractor, the Customer shall notify the Contractor in writing of this decision no later than three Business Days following receipt of the Acknowledgment of Order Form. However, the Customer shall then be obligated to title and register the Motor Vehicle and the Contractor shall provide the Customer any documents necessary for the Customer to do so at the time of delivery. The Contractor may obtain special plates such as "State", "County", or "City" from most county tax offices, but agency plates such as "DOT", "DC", "DNR", etc. shall be obtained from the Department of Highway Safety and Motor Vehicles, Division of Motor Vehicles, in Tallahassee, Florida. Customers may elect to transfer an existing license plate, or may choose to obtain a new license plate, for which additional fees may apply. The Contractor is not required to obtain new license plates for the Customer unless there is a notation, and a new license plate fee is included on the Customer's order. The Customer's order notation for a new license plate shall include the request for a new license plate, what type of license plate is required, and a Customer point of contact including the person's name, title, and telephone number should there be any questions. 20. Charges and Fees All pricing under this Contract shall include the following in the Cost Plus Percentage: 1. Administrative; 2. Environmental; 3. *Tax, Tag, and Title; 4. *License Plate Transfer; 5. Preparation; 6. Handling; 7. Freight; 8. Distribution; 9. Shipping; 10. Delivery to any point within the State of Florida; 11. Warranty; 12. Tire and Battery Fee; 13. Any other charges or fees necessary to deliver the Motor Vehicle or Options according to the requirements, specifications, terms, and conditions, exclusive of taxes; and 14. Installation (except as specified in the Body Transfer and 3rd Party Body Installations section of the SOW) 25100000 -23 -STC Motor Vehicles Page 13 of 17 1200 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B83736OF6B16 *Customers have the right to process their own Tax, Tag, and Title and License Plate Transfer. If this occurs, the Contractor shall credit the Customer for any applicable title fees. Charges and fees in excess of those that existed on the date the Contract was entered into may be extended to Customers only if the amount of the increase is attributable to changes in market conditions. The amount of the charge or fee extended to Customers shall not exceed the difference between the amount of the charge or fee at the time of the request for Departmental approval and the amount of the charge or fee that existed at the inception of the Contract. Prior to extending any such charge or fee to Customers, the Contractor must request the Department's approval by submitting to the Contract Manager documentation and justification for extending the amount of the charge or fee to Customers; the Contractor must explain the changes in market conditions that resulted in the charge or fee, identify the entity that determines and will receive the charge or fee (e.g. Manufacturer), and provide the methodology used to determine the amount of the charge or fee extended to Customers. The Department reserves the exclusive right to approve or deny the increase of any charge or fee request. Any charge or fee request will be reviewed separately and accepted or rejected on an individual basis. After obtaining written approval from the Department to extend a charge or fee to Customers, the approved amount of the charge or fee must be listed separately on the PQF; the Contractor shall provide documentation of the Department's approval with each PQF that includes the charge or fee. 21. Contract Reporting The Contractor shall report information on orders received from Customers associated with this Contract. The Contractor shall submit reports in accordance with the following schedule: Report Period Covered Due Date MFMP Transaction Fee Report Calendar month 15 calendar days after the end of each month Quarterly Sales Report State's Fiscal 30 calendar days after close of the Quarter period Diversity Report (submitted to the State Fiscal Year 30 Business Days after close of the Customer) period 25100000 -23 -STC Motor Vehicles Page 14 of 17 1201 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 22. MFMP Transaction Fee Report The Contractor is required to submit monthly MFMP Transaction Fee Reports in the Department'selectronic format. Reports are due 15 calendar days after the end of the reporting period. For information on how to submit Transaction Fee Reports online, please reference the detailed fee reporting instructions and vendor training presentations available online at the Transaction Fee &Reporting section and Training for Vendors section on the MFMP website. Assistance with Transaction Fee Reporting is also available from the MFMP Customer Service Desk by email at: VendorHelp(a)myfloridamarketplace.com or telephone 866-FLA-EPRO (866-352-3776) from 8:00 a.m. to 6:00 p.m. Eastern Time. 23. Quarterly Sales Reports The Contractor shall submit a Quarterly Sales Report in the manner and format required by the Department within thirty (30) calendar days after the close of each quarter. The Quarterly Sales Report template can be found here: https://www.dms.myflorida.com/business operations/state purchasing/vendor resources/quart erly sales report format. Initiation and submission of the most recent version of the Quarterly Sales Report posted on the DMS website are the responsibility of the Contractor without prompting or notification by the Department. If no sales are recorded during the period, the Contractor shall confirm that there was no reportable activity in the manner required by the Department. Sales will be reviewed on a quarterly basis. If no sales are recorded in two consecutive quarters, the Contractor may be placed on probationary status, or the Department may terminate the Contract. Failure to provide the Quarterly Sales Report, or other reports requested by the Department, will result in the imposition of financial consequences and may result in the Contractor being found in default and the termination of the Contract. Quarter 1 — (July -September) — due 30 calendar days after the close of the period. Quarter 2 — (October -December) — due 30 calendar days after the close of the period. Quarter 3 — (January -March) — due 30 calendar days after the close of the period. Quarter 4 — (April -June) — due 30 calendar days after the close of the period. 24. Diversity Report The Contractor shall report to each Customer, spend with certified and other minority business enterprises. These reports shall include the period covered, the name, minority code and Federal Employer Identification Number of each minority business utilized during the period, Commodities provided by the minority business enterprise, and the amount paid to each minority business on behalf of each purchasing agency ordering under the terms of this Contract. 25. Ad Hoc Reports The Department may require additional Contract sales information such as copies of purchase orders or ad hoc sales reports. The Contractor shall submit these documents and reports in the form acceptable to the Department within the timeframe specified by the Department. 25100000 -23 -STC Motor Vehicles Page 15 of 17 1202 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B83736OF6B16 26. Business Review Meetings Both the Department and Customer reserve the right to schedule business review meetings. The Department or Customer may specify the format or agenda for the meeting. At a minimum, the Business Review Meeting may include the following topics: a. Contract compliance b. Contract savings (in dollar amount and cost avoidance) c. Spend reports by Customer d. Recommendations for improved compliance and performance 27. Financial Consequences Financial Consequences will be assessed for failure to timely perform or submit a report as required by the Contract and shall be paid via check or money order in US Dollars and made out to the Department of Management Services or the specific Customer, where applicable. Financial Consequences will be assessed daily or per occurrence for each individual failure until the performance or submittal is accomplished to the Department's or Customer's satisfaction, unless stated otherwise. Customer's reserve the right to revise or add additional financial consequences for each order. For the submissions of reports, financial consequences will apply to each target period beginning with the first full month or quarter of the Contract's performance and each month and quarter thereafter. Deliverable Performance Performance Due Financial Consequence for Metric Date Non -Performance II Quarterly Sales Reports are due Contractor will timely Reports will be ontor before the 30 calendar day $250 per Calendar Day late/not received submit completed submitted timely after the close of Quarterly Sales Reports with the required each State fiscal to the Department information quarter II MFMP Transaction Fee Reports are due $250 per Calendar Contractor will timely Reports will be on or before the Day late/not received submit completed MFMP submitted timely 15th calendar day Transaction Fee Reports with the required after the close of to the Department information each month II Price Quote PQFs are due Contractor will timely Forms will be timely within two $250 per occurrence provide accurate Price provided to Days of an inaccurate or Quote Forms to Customers with follBusiness ng the untimely Price Quote Customers accurate u Customer's request Customer Form information 25100000 -23 -STC Page 16 of 17 Motor Vehicles 1203 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 No favorable action will be considered for any Contractor who has outstanding Contract Quarterly Sales Reports, MFMP Transaction Fee Reports, or any other documentation, to include fees / monies that are required under this Contract. 25100000 -23 -STC Motor Vehicles Page 17 of 17 1204 Contractor shall Upon each Motor Contractor will deliver adhere to delivery Vehicle deliver Y to $50 per occurrence of a Motor Vehicles with no less requirements Customers Motor Vehicle delivery than a'/4 tank of fuel up on pursuant to the with less than tank delivery to Customers Transportation and of fuel upon delivery to Delivery section in Customers the SOW Within the Provide ad hoc timeframe agreed Ad hoc report(s) reports as to by the $250 per occurrence requested Department and he Contractor or Customer and Contractor No favorable action will be considered for any Contractor who has outstanding Contract Quarterly Sales Reports, MFMP Transaction Fee Reports, or any other documentation, to include fees / monies that are required under this Contract. 25100000 -23 -STC Motor Vehicles Page 17 of 17 1204 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Department of MANAGER SERVICES We serve those who serve Florida Exhibit C ADDITIONAL SPECIAL CONTRACT CONDITIONS A. Special Contract Conditions revisions: the corresponding subsections of the Special Contract Conditions referenced below are replaced in their entirety with the following: 2.2 Renewal. Upon written agreement, the Department and the Contractor may renew the Contract in whole or in part only as set forth in the Contract documents, and in accordance with section 287.057(14), F.S. 3.2.2 Preferred Pricing. Left intentionally blank. 3.7 Transaction Fees. The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system. Pursuant to Section 287.057(24), F.S., all payments shall be assessed a Transaction Fee of one percent (1.0%), or as may otherwise be established by law, which the vendor shall pay to the State. For payments within the State accounting system (FLAIR or its successor), the Transaction Fee shall, when possible, be automatically deducted from payments to the vendor. If automatic deduction is not possible, the vendor shall pay the Transaction Fee pursuant to subsection 60A-1.031(2), F.A.C. By submission of these reports and corresponding payments, vendor certifies their correctness. All such reports and payments shall be subject to audit by the State or its designee. The vendor shall receive a credit for any Transaction Fee paid by the vendor for the purchase of any item(s) if such item(s) are returned to the vendor through no fault, act, or omission of the vendor. Notwithstanding the foregoing, a Transaction Fee is non-refundable when an item is rejected or returned, or declined, due to the vendor's failure to perform or comply with specifications or requirements of the agreement. Vendors will submit any monthly reports required pursuant to the rule. All such reports and payments will be subject to audit. Failure to comply with the payment of the Transaction Fees or submission of required reporting of transactions shall constitute grounds for declaring the Vendor in default. 5.1 Conduct of Business. The Contractor must comply with all laws, rules, codes, ordinances, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and authority. For example, the Contractor must comply with section 274A of the Immigration and Nationality Act, the Americans with Disabilities Act, Health Insurance Portability and Accountability Act, if applicable, and all 1205 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B83736OF6B16 prohibitions against discrimination on the basis of race, religion, sex, creed, national origin, handicap, marital status, or veteran's status. The provisions of subparagraphs 287.058(1)(a) - (c) and (g), F.S., are hereby incorporated by reference. Nothing contained within this Contract shall be construed to prohibit the Contractor from disclosing information relevant to performance of the Contract or purchase order to members or staff of the Florida Senate or Florida House of Representatives. Pursuant to section 287.057(26), F.S., the Contractor shall answer all questions of, and ensure a representative will be available to, a continuing oversight team. The Contractor will comply with all applicable disclosure requirements set forth in section 286.101, F.S. In the event the Department of Financial Services issues the Contractor a final order determining a third or subsequent violation pursuant to section 286.101(7)(c), F.S., the Contractor shall immediately notify the Department and applicable Customers and shall be disqualified from Contract eligibility. 5.4 Convicted, Discriminatory, Antitrust Violator, and Suspended Vendor Lists. In accordance with sections 287.133, 287.134, and 287.137, F.S., the Contractor is hereby informed of the provisions of sections 287.133(2)(a), 287.134(2)(a), and 287.137(2)(a), F.S. For purposes of this Contract, a person or affiliate who is on the Convicted Vendor List, the Discriminatory Vendor List, or the Antitrust Violator Vendor List may not perform work as a contractor, supplier, subcontractor, or consultant under the Contract. The Contractor must notify the Department if it or any of its suppliers, subcontractors, or consultants have been placed on the Convicted Vendor List, the Discriminatory Vendor List, or the Antitrust Violator Vendor List during the term of the Contract. In accordance with section 287.1351, F.S., a vendor placed on the Suspended Vendor List may not enter into or renew a contract to provide any goods or services to an agency after its placement on the Suspended Vendor List. A firm or individual placed on the Suspended Vendor List pursuant to section 287.1351, F.S., the Convicted Vendor List pursuant to section 287.133, F.S., the Antitrust Violator Vendor List pursuant to section 287.137, F.S., or the Discriminatory Vendor List pursuant to section 287.134, F.S., is immediately disqualified from Contract eligibility. 5.6 Cooperation with Inspector General and Records Retention. Pursuant to section 20.055(5), F.S., the Contractor understands and will comply with its duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing. Upon request of the Inspector General or any other authorized State official, the Contractor must provide any information the Inspector General deems relevant. Such information may include, but will not be limited to, the Contractor's business or financial records, documents, or files of any type or form that refer to or relate to the Contract. The Contractor will retain such records for the longer of five years after the expiration or termination of the Contract, or the period required by the General Records Schedules maintained by the Florida Department of State, at the Department of State's Records Management website. The Contractor agrees to reimburse the State of Florida for the reasonable costs of investigation incurred by the Inspector General or other authorized State of Florida official for investigations of the Contractor's compliance with the terms of this or any other agreement between the Contractor and the State of Florida which results in the suspension or debarment of the Contractor. Such costs will include but will not be limited to: salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees. The Additional Special Contract Conditions (approved by State Purchasing, 8/12/2021) 1206 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Contractor agrees to impose the same obligations to cooperate with the Inspector General and retain records on any subcontractors used to provide goods or services under the Contract. 8.1.1 Termination of Contract. The Department may terminate the Contract for refusal by the Contractor to comply with this section by not allowing access to all public records, as defined in Chapter 119, F.S., made or received by the Contractor in conjunction with the Contract unless the records are exempt from s. 24(a) of Art. I of the State Constitution and section 119.071(1), F.S. 8.1.2 Statutory Notice. Pursuant to section 119.0701(2)(x), F.S., for contracts for services with a contractor acting on behalf of a public agency, as defined in section 119.011(2), F.S., the following applies: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE DEPARTMENT'S CUSTODIAN OF PUBLIC RECORDS AT PUBLICRECORDS(cD-DMS.FL.GOV, (850) 487-1082 OR 4050 ESPLANADE WAY, SUITE 160, TALLAHASSEE, FLORIDA 32399-0950. Pursuant to section 119.0701(2)(b), F.S., for contracts for services with a contractor acting on behalf of a public agency as defined in section 119.011(2), F.S., the Contractor shall: (a) Keep and maintain public records required by the public agency to perform the service. (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by law for the duration of the Contract term and following the completion of the Contract if the Contractor does not transfer the records to the public agency. (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. Additional Special Contract Conditions (approved by State Purchasing, 8/12/2021) 1207 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 12.1 Performance or Compliance Audits. The Department may conduct or have conducted performance and/or compliance audits of the Contractor and subcontractors as determined by the Department. The Department may conduct an audit and review all the Contractor's and subcontractors' data and records that directly relate to the Contract. To the extent necessary to verify the Contractor's fees and claims for payment under the Contract, the Contractor's agreements or contracts with subcontractors, partners, or agents of the Contractor, pertaining to the Contract, may be inspected by the Department upon fifteen (15) calendar days' notice, during normal working hours and in accordance with the Contractor's facility access procedures where facility access is required. Release statements from its subcontractors, partners, or agents are not required for the Department or its designee to conduct compliance and performance audits on any of the Contractor's contracts relating to this Contract. The Inspector General, in accordance with section 5.6, the State of Florida's Chief Financial Officer, and the Office of the Auditor General shall also have authority to perform audits and inspections. 13.2 E -Verify. The Contractor and its subcontractors have an obligation to utilize the U.S. Department of Homeland Security's (DHS) E -Verify system for all newly hired employees in accordance with section 448.095, F.S. By executing this Contract, the Contractor certifies that it is registered with, and uses, the E -Verify system for all newly hired employees in accordance with section 448.095, F.S. The Contractor must obtain an affidavit from its subcontractors in accordance with paragraph (2)(b) of section 448.095, F.S., and maintain a copy of such affidavit for the duration of the Contract. The Contractor shall provide a copy of its DHS Memorandum of Understanding (MOU) to the Department's Contract Manager within five days of Contract execution. This section serves as notice to the Contractor regarding the requirements of section 448.095, F.S., specifically sub -paragraph (2)(c)1, and the Department's obligation to terminate the Contract if it has a good faith belief that the Contractor has knowingly violated section 448.09(1), F.S. If terminated for such reason, the Contractor will not be eligible for award of a public contract for at least one year after the date of such termination. The Department will promptly notify the Contractor and order the immediate termination of the contract between the Contractor and a subcontractor performing work on its behalf for this Contract should the Department have a good faith belief that the subcontractor has knowingly violated section 448.09(1), F.S. B. Special Contract Conditions additions: the following subsection is added to the Special Contract Conditions: 12.3 Document Inspection. In accordance with section 216.1366, F.S., the Department or a state agency is authorized to inspect the: (a) financial records, papers, and documents of the Contractor that are directly related to the performance of the Contract or the expenditure of state funds; and (b) programmatic records, papers, and documents of the Contractor which the Department or state agency determines are necessary to monitor the performance of the Contract or to ensure that the terms of the Contract are being met. The Contractor shall provide such records, papers, and documents requested by the Department or a state agency within 10 Business Days after the request is made. Additional Special Contract Conditions (approved by State Purchasing, 8/12/2021) 1208 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B83736OF6B16 Exhibit D SPECIAL CONTRACT CONDITIONS JULY 1, 2019 VERSION Table of Contents SECTION 1. DEFINITION...........................................................................................................................2 SECTION 2. CONTRACT TERM AND TERMINATION.................................................................................2 SECTION 3. PAYMENT AND FEES.............................................................................................................3 SECTION 4. CONTRACT MANAGEMENT..................................................................................................4 SECTION 5. COMPLIANCE WITH LAWS....................................................................................................6 SECTION 6. MISCELLANEOUS..................................................................................................................7 SECTION 7. LIABILITY AND INSURANCE........................................................................................................... 9 SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT, AND INTELLECTUAL PROPERTY..............................................................................................................................................10 SECTION 9. DATA SECURITY..................................................................................................................12 SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS..........................................................13 SECTION 11. CONTRACT MONITORING................................................................................................14 SECTION12. CONTRACT AUDITS...........................................................................................................15 SECTION 13. BACKGROUND SCREENING AND SECURITY......................................................................16 SECTION 14. WARRANTY OF CONTRACTOR'S ABILITY TO PERFORM....................................................17 In accordance with Rule 60A-1.002(7), F.A.C., Form PUR 1000 is included herein by reference but is superseded in its entirety by these Special Contract Conditions. SP approved version 7-1-2019 1 1209 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 SECTION 1. DEFINITION. The following definition applies in addition to the definitions in Chapter 287, Florida Statutes (F.S.), and Rule Chapter 60A-1, Florida Administrative Code (F.A.C.): 1.1 Customer. The agency or eligible user that purchases commodities or contractual services pursuant to the Contract. SECTION 2. CONTRACT TERM AND TERMINATION. 2.1 Initial Term. The initial term will begin on the date set forth in the Contract documents or on the date the Contract is signed by all Parties, whichever is later. 2.2 Renewal. Upon written agreement, the Department and the Contractor may renew the Contract in whole or in part only as set forth in the Contract documents, and in accordance with section 287.057(13), F.S. 2.3 Suspension of Work and Termination. 2.3.1 Suspension of Work. The Department may, at its sole discretion, suspend any or all activities under the Contract, at any time, when it is in the best interest of the State of Florida to do so. The Customer may suspend a resulting contract or purchase order, at any time, when in the best interest of the Customer to do so. The Department or Customer will provide the Contractor written notice outlining the particulars of the suspension. After receiving a suspension notice, the Contractor must comply with the notice and will cease the performance of the Contract or purchase order. Suspension of work will not entitle the Contractor to any additional compensation. The Contractor will not resume performance of the Contract or purchase order until so authorized by the Department. 2.3.2 Termination for Convenience. The Contract may be terminated by the Department in whole or in part at any time, in the best interest of the State of Florida. If the Contract is terminated before performance is completed, the Contractor will be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of the Contract price as the amount of work satisfactorily performed. All work in progress will become the property of the Customer and will be turned over promptly by the Contractor. 2.3.3 Termination for Cause. If the performance of the Contractor is not in compliance with the Contract requirements or the Contractor has defaulted, the Department may: (a) immediately terminate the Contract; (b) notify the Contractor of the noncompliance or default, require correction, and specify the date by which the correction must be completed before the Contract is terminated; or (c) take other action deemed appropriate by the Department. SP approved version 7-1-2019 2 1210 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 SECTION 3. PAYMENT AND FEES. 3.1 Pricing. The Contractor will not exceed the pricing set forth in the Contract documents. 3.2 Price Decreases. The following price decrease terms will apply to the Contract: 3.2.1 Quantity Discounts. Contractor may offer additional discounts for one-time delivery of large single orders; 3.2.2 Preferred Pricing. The Contractor guarantees that the pricing indicated in this Contract is a maximum price. Additionally, Contractor's pricing will not exceed the pricing offered under comparable contracts. Comparable contracts are those that are similar in size, scope, and terms. In compliance with section 216.0113, F.S., Contractor must annually submit an affidavit from the Contractor's authorized representative attesting that the Contract complies with this clause. 3.2.3 Sales Promotions. In addition to decreasing prices for the balance of the Contract term due to a change in market conditions, the Contractor may conduct sales promotions involving price reductions for a specified lesser period. The Contractor must submit documentation identifying the proposed: (1) starting and ending dates of the promotion, (2) commodities or contractual services involved, and (3) promotional prices compared to then -authorized prices. 3.3 Payment Invoicing. The Contractor will be paid upon submission of invoices to the Customer after delivery and acceptance of commodities or contractual services is confirmed by the Customer. Invoices must contain sufficient detail for an audit and contain the Contract Number and the Contractor's Federal Employer Identification Number. 3.4 Purchase Order. A Customer may use purchase orders to buy commodities or contractual services pursuant to the Contract and, if applicable, the Contractor must provide commodities or contractual services pursuant to purchase orders. Purchase orders issued pursuant to the Contract must be received by the Contractor no later than the close of business on the last day of the Contract's term. The Contractor is required to accept timely purchase orders specifying delivery schedules that extend beyond the Contract term even when such extended delivery will occur after expiration of the Contract. Purchase orders shall be valid through their specified term and performance by the Contractor, and all terms and conditions of the Contract shall survive the termination or expiration of the Contract and apply to the Contractor's performance. The duration of purchase orders for recurring deliverables shall not exceed the expiration of the Contract by more than twelve months. Any purchase order terms and conditions conflicting with these Special Contract Conditions shall not become a part of the Contract. 3.5 Travel. Travel expenses are not reimbursable unless specifically authorized by the Customer in writing and may be reimbursed only in accordance with section 112.061, F.S. SP approved version 7-1-2019 3 1211 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 3.6 Annual Appropriation. Pursuant to section 287.0582, F.S., if the Contract binds the State of Florida or an agency for the purchase of services or tangible personal property for a period in excess of one fiscal year, the State of Florida's performance and obligation to pay under the Contract is contingent upon an annual appropriation by the Legislature. 3.7 Transaction Fees. The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system pursuant to section 287.057(22), F.S. All payments issued by Customers to registered Vendors for purchases of commodities or contractual services will be assessed Transaction Fees as prescribed by rule 60A-1.031, F.A.C., or as may otherwise be established by law. Vendors must pay the Transaction Fees and agree to automatic deduction of the Transaction Fees when automatic deduction becomes available. Vendors will submit any monthly reports required pursuant to the rule. All such reports and payments will be subject to audit. Failure to comply with the payment of the Transaction Fees or reporting of transactions will constitute grounds for declaring the Vendor in default and subject the Vendor to exclusion from business with the State of Florida. 3.8 Taxes. Taxes, customs, and tariffs on commodities or contractual services purchased under the Contract will not be assessed against the Customer or Department unless authorized by Florida law. 3.9 Return of Funds. Contractor will return any overpayments due to unearned funds or funds disallowed pursuant to the terms of the Contract that were disbursed to the Contractor. The Contractor must return any overpayment within forty (40) calendar days after either discovery by the Contractor, its independent auditor, or notification by the Department or Customer of the overpayment. SECTION 4. CONTRACT MANAGEMENT. 4.1 Composition and Priority. The Contractor agrees to provide commodities or contractual services to the Customer as specified in the Contract. Additionally, the terms of the Contract supersede the terms of all prior agreements between the Parties on this subject matter. 4.2 Notices. All notices required under the Contract must be delivered to the designated Contract Manager in a manner identified by the Department. 4.3 Department's Contract Manager. The Department's Contract Manager, who is primarily responsible for the Department's oversight of the Contract, will be identified in a separate writing to the Contractor upon Contract signing in the following format: Department's Contract Manager Name SP approved version 7-1-2019 4 1212 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Department's Name Department's Physical Address Department's Telephone # Department's Email Address If the Department changes the Contract Manager, the Department will notify the Contractor. Such a change does not require an amendment to the Contract. 4.4 Contractor's Contract Manager. The Contractor's Contract Manager, who is primarily responsible for the Contractor's oversight of the Contract performance, will be identified in a separate writing to the Department upon Contract signing in the following format: Contractor's Contract Manager Name Contractor's Name Contractor's Physical Address Contractor's Telephone # Contractor's Email Address If the Contractor changes its Contract Manager, the Contractor will notify the Department. Such a change does not require an amendment to the Contract. 4.5 Diversity. 4.5.1 Office of Supplier Diversity. The State of Florida supports its diverse business community by creating opportunities for woman-, veteran-, and minority-owned small business enterprises to participate in procurements and contracts. The Department encourages supplier diversity through certification of woman-, veteran-, and minority-owned small business enterprises and provides advocacy, outreach, and networking through regional business events. For additional information, please contact the Office of Supplier Diversity (OSD) at osdinfo@dms.myflorida.com. 4.5.2 Diversity Reporting. Upon request, the Contractor will report to the Department its spend with business enterprises certified by the OSD. These reports must include the time period covered, the name and Federal Employer Identification Number of each business enterprise utilized during the period, commodities and contractual services provided by the business enterprise, and the amount paid to the business enterprise on behalf of each agency purchasing under the Contract. 4.6 RESPECT. Subject to the agency determination provided for in section 413.036, F.S., the following statement applies: IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES THAT ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM A NONPROFIT AGENCY FOR THE BLIND OR FOR THE SEVERELY HANDICAPPED THAT IS QUALIFIED PURSUANT TO CHAPTER 413, FLORIDA STATUTES, IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 413.036(1) AND (2), FLORIDA STATUTES; SP approved version 7-1-2019 1213 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THE STATE AGENCY INSOFAR AS DEALINGS WITH SUCH QUALIFIED NONPROFIT AGENCY ARE CONCERNED. Additional information about RESPECT and the commodities or contractual services it offers is available at https://www.respectofflorida.org. 4.7 PRIDE. Subject to the agency determination provided for in sections 287.042(1) and 946.515, F.S., the following statement applies: IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES WHICH ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM THE CORPORATION IDENTIFIED UNDER CHAPTER 946, F.S., IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 946.515(2) AND (4), F.S.; AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THIS AGENCY INSOFAR AS DEALINGS WITH SUCH CORPORATION ARE CONCERNED. Additional information about PRIDE and the commodities or contractual services it offers is available at https://www.pride-enterprises.org. SECTION 5. COMPLIANCE WITH LAWS. 5.1 Conduct of Business. The Contractor must comply with all laws, rules, codes, ordinances, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and authority. For example, the Contractor must comply with section 274A of the Immigration and Nationality Act, the Americans with Disabilities Act, Health Insurance Portability and Accountability Act, if applicable, and all prohibitions against discrimination on the basis of race, religion, sex, creed, national origin, handicap, marital status, or veteran's status. The provisions of subparagraphs 287.058(1)(a) -(c), and (g), F.S., are hereby incorporated by reference. 5.2 Dispute Resolution, Governing Law, and Venue. Any dispute concerning performance of the Contract shall be decided by the Department's designated Contract Manager, who will reduce the decision to writing and serve a copy on the Contractor. The decision of the Contract Manager shall be final and conclusive. Exhaustion of this administrative remedy is an absolute condition precedent to the Contractor's ability to pursue legal action related to the Contract or any other form of dispute resolution. The laws of the State of Florida govern the Contract. The Parties submit to the jurisdiction of the courts of the State of Florida exclusively for any legal action related to the Contract. Further, the Contractor hereby waives all privileges and rights relating to venue it may have under Chapter 47, F.S., and all such venue privileges and rights it may have under any other statute, rule, or case law, including, but not limited to, those based on convenience. The Contractor hereby submits to venue in the county chosen by the Department. 5.3 Department of State Registration. SP approved version 7-1-2019 1214 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Consistent with Title XXXVI, F.S., the Contractor and any subcontractors that assert status, other than a sole proprietor, must provide the Department with conclusive evidence of a certificate of status, not subject to qualification, if a Florida business entity, or of a certificate of authorization if a foreign business entity. 5.4 Suspended, Convicted, and Discriminatory Vendor Lists. In accordance with sections 287.042, 287.133, and 287.134, F.S., an entity or affiliate who is on the Suspended Vendor List, Convicted Vendor List, or Discriminatory Vendor List may not perform work as a contractor, supplier, subcontractor, or consultant under the Contract. The Contractor must notify the Department if it or any of its suppliers, subcontractors, or consultants have been placed on the Suspended Vendor List, Convicted Vendor List, or Discriminatory Vendor List during the term of the Contract. 5.5 Scrutinized Companies - Termination by the Department. The Department may, at its option, terminate the Contract if the Contractor is found to have submitted a false certification as provided under section 287.135(5), F.S., or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, or to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel. 5.6 Cooperation with Inspector General and Records Retention. Pursuant to section 20.055(5), F.S., the Contractor understands and will comply with its duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing. Upon request of the Inspector General or any other authorized State official, the Contractor must provide any information the Inspector General deems relevant to the Contractor's integrity or responsibility. Such information may include, but will not be limited to, the Contractor's business or financial records, documents, or files of any type or form that refer to or relate to the Contract. The Contractor will retain such records for the longer of five years after the expiration of the Contract, or the period required by the General Records Schedules maintained by the Florida Department of State, at the Department of State's Records Management website. The Contractor agrees to reimburse the State of Florida for the reasonable costs of investigation incurred by the Inspector General or other authorized State of Florida official for investigations of the Contractor's compliance with the terms of this or any other agreement between the Contractor and the State of Florida which results in the suspension or debarment of the Contractor. Such costs will include but will not be limited to: salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees. The Contractor agrees to impose the same obligations to cooperate with the Inspector General and retain records on any subcontractors used to provide goods or services under the Contract. SECTION 6. MISCELLANEOUS. 6.1 Subcontractors. The Contractor will not subcontract any work under the Contract without prior written consent of the Department. The Contractor is fully responsible for satisfactory completion of all its subcontracted work. The Department supports diversity in its procurements and contracts, and requests that the Contractor offer subcontracting opportunities to certified woman-, veteran-, and minority-owned small businesses. The SP approved version 7-1-2019 1215 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 Contractor may contact the OSD at osdhelp@dms.myflorida.com for information on certified small business enterprises available for subcontracting opportunities. 6.2 Assignment. The Contractor will not sell, assign, or transfer any of its rights, duties, or obligations under the Contract without the prior written consent of the Department. However, the Contractor may waive its right to receive payment and assign same upon notice to the Department. In the event of any assignment, the Contractor remains responsible for performance of the Contract, unless such responsibility is expressly waived by the Department. The Department may assign the Contract with prior written notice to the Contractor. 6.3 Independent Contractor. The Contractor and its employees, agents, representatives, and subcontractors are independent contractors and not employees or agents of the State of Florida and are not entitled to State of Florida benefits. The Department and Customer will not be bound by any acts or conduct of the Contractor or its employees, agents, representatives, or subcontractors. The Contractor agrees to include this provision in all its subcontracts under the Contract. 6.4 Inspection and Acceptance of Commodities. 6.4.1 Risk of Loss. Matters of inspection and acceptance are addressed in section 215.422, F.S. Until acceptance, risk of loss or damage will remain with the Contractor. The Contractor will be responsible for filing, processing, and collecting all damage claims. To assist the Contractor with damage claims, the Customer will: record any evidence of visible damage on all copies of the delivering carrier's bill of lading; report damages to the carrier and the Contractor; and provide the Contractor with a copy of the carrier's bill of lading and damage inspection report. 6.4.2 Rejected Commodities. When a Customer rejects a commodity, Contractor will remove the commodity from the premises within ten (10) calendar days after notification of rejection, and the risk of loss will remain with the Contractor. Commodities not removed by the Contractor within ten (10) calendar days will be deemed abandoned by the Contractor, and the Customer will have the right to dispose of such commodities. Contractor will reimburse the Customer for costs and expenses incurred in storing or effecting removal or disposition of rejected commodities. 6.5 Safety Standards. Performance of the Contract for all commodities or contractual services must comply with requirements of the Occupational Safety and Health Act and other applicable State of Florida and federal requirements. 6.6 Ombudsman. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this office are found in section 215.422, F.S., which include disseminating information relative to prompt payment and assisting contractors in receiving their payments in a timely manner from a Customer. The Vendor Ombudsman may be contacted at (850) 413-5516. SP approved version 7-1-2019 1216 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 6.7 Time is of the Essence. Time is of the essence regarding every obligation of the Contractor under the Contract. Each obligation is deemed material, and a breach of any such obligation (including a breach resulting from untimely performance) is a material breach. 6.8 Waiver. The delay or failure by the Department or the Customer to exercise or enforce any rights under the Contract will not constitute waiver of such rights. 6.9 Modification and Severability. The Contract may only be modified by written agreement between the Department and the Contractor. Should a court determine any provision of the Contract is invalid, the remaining provisions will not be affected, and the rights and obligations of the Parties will be construed and enforced as if the Contract did not contain the provision held invalid. 6.10 Cooperative Purchasing. Pursuant to their own governing laws, and subject to the agreement of the Contractor, governmental entities that are not Customers may make purchases under the terms and conditions contained herein, if agreed to by Contractor. Such purchases are independent of the Contract between the Department and the Contractor, and the Department is not a party to these transactions. Agencies seeking to make purchases under this Contract are required to follow the requirements of Rule 60A-1.045(5), F.A.C. SECTION 7. LIABILITY AND INSURANCE. 7.1 Workers' Compensation Insurance. The Contractor shall maintain workers' compensation insurance as required under the Florida Workers' Compensation Law or the workers' compensation law of another jurisdiction where applicable. The Contractor must require all subcontractors to similarly provide workers' compensation insurance for all of the latter's employees. In the event work is being performed by the Contractor under the Contract and any class of employees performing the work is not protected under Workers' Compensation statutes, the Contractor must provide, and cause each subcontractor to provide, adequate insurance satisfactory to the Department, for the protection of employees not otherwise protected. 7.2 General Liability Insurance. The Contractor must secure and maintain Commercial General Liability Insurance, including bodily injury, property damage, products, personal and advertising injury, and completed operations. This insurance must provide coverage for all claims that may arise from performance of the Contract or completed operations, whether by the Contractor or anyone directly or indirectly employed by the Contractor. Such insurance must include the State of Florida as an additional insured for the entire length of the resulting contract. The Contractor is responsible for determining the minimum limits of liability necessary to provide reasonable financial protections to the Contractor and the State of Florida under the resulting contract. 7.3 Florida Authorized Insurers. SP approved version 7-1-2019 1217 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 All insurance shall be with insurers authorized and eligible to transact the applicable line of insurance business in the State of Florida. The Contractor shall provide Certification (s) of Insurance evidencing that all appropriate coverage is in place and showing the Department to be an additional insured. 7.4 Performance Bond. Unless otherwise prohibited by law, the Department may require the Contractor to furnish, without additional cost to the Department, a performance bond or irrevocable letter of credit or other form of security for the satisfactory performance of work hereunder. The Department shall determine the type and amount of security. 7.5 Indemnification. To the extent permitted by Florida law, the Contractor agrees to indemnify, defend, and hold the Customer and the State of Florida, its officers, employees, and agents harmless from all fines, claims, assessments, suits, judgments, or damages, including consequential, special, indirect, and punitive damages, including court costs and attorney's fees, arising from or relating to violation or infringement of a trademark, copyright, patent, trade secret, or intellectual property right or out of any acts, actions, breaches, neglect, or omissions of the Contractor, its employees, agents, subcontractors, assignees, or delegates related to the Contract, as well as for any determination arising out of or related to the Contract that the Contractor or Contractor's employees, agents, subcontractors, assignees, or delegates are not independent contractors in relation to the Customer. The Contract does not constitute a waiver of sovereign immunity or consent by the Customer or the State of Florida or its subdivisions to suit by third parties. Without limiting this indemnification, the Customer may provide the Contractor (1) written notice of any action or threatened action, (2) the opportunity to take over and settle or defend any such action at Contractor's sole expense, and (3) assistance in defending the action at Contractor's sole expense. 7.6 Limitation of Liability. Unless otherwise specifically enumerated in the Contract or in the purchase order, neither the Department nor the Customer shall be liable for special, indirect, punitive, or consequential damages, including lost data or records (unless the Contract or purchase order requires the Contractor to back-up data or records), even if the Department or Customer has been advised that such damages are possible. Neither the Department nor the Customer shall be liable for lost profits, lost revenue, or lost institutional operating savings. The Department or Customer may, in addition to other remedies available to them at law or equity and upon notice to the Contractor, retain such monies from amounts due Contractor as may be necessary to satisfy any claim for damages, penalties, costs, and the like asserted by or against them. The State may set off any liability or other obligation of the Contractor or its affiliates to the State against any payments due the Contractor under any contract with the State. SECTION 8. PUBLIC RECORDS, TRADE SECRETS, DOCUMENT MANAGEMENT, AND INTELLECTUAL PROPERTY. 8.1 Public Records. 8.1.1 Termination of Contract. SP approved version 7-1-2019 10 1218 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B83736OF6B16 The Department may terminate the Contract for refusal by the Contractor to comply with this section by not allowing access to all public records, as defined in Chapter 119, F. S., made or received by the Contractor in conjunction with the Contract. 8.1.2 Statutory Notice. Pursuant to section 119.0701(2)(a), F.S., for contracts for services with a contractor acting on behalf of a public agency, as defined in section 119.011(2), F.S., the following applies: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE TELEPHONE NUMBER, EMAIL ADDRESS, AND MAILING ADDRESS PROVIDED IN THE RESULTING CONTRACT OR PURCHASE ORDER. Pursuant to section 119.0701(2)(b), F.S., for contracts for services with a contractor acting on behalf of a public agency as defined in section 119.011(2), F.S., the Contractor shall: (a) Keep and maintain public records required by the public agency to perform the service. (b) Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by law for the duration of the Contract term and following the completion of the Contract if the Contractor does not transfer the records to the public agency. (d) Upon completion of the Contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 8.2 Protection of Trade Secrets or Otherwise Confidential Information. 8.2.1 Contractor Designation of Trade Secrets or Otherwise Confidential Information. If the Contractor considers any portion of materials to be trade secret under section 688.002 or 812.081, F.S., or otherwise confidential under Florida or federal law, the Contractor must clearly designate that portion of the materials as trade secret or otherwise confidential when submitted to the Department. The Contractor will be SP approved version 7-1-2019 11 1219 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 responsible for responding to and resolving all claims for access to Contract -related materials it has designated trade secret or otherwise confidential. 8.2.2 Public Records Requests. If the Department receives a public records request for materials designated by the Contractor as trade secret or otherwise confidential under Florida or federal law, the Contractor will be responsible for taking the appropriate legal action in response to the request. If the Contractor fails to take appropriate and timely action to protect the materials designated as trade secret or otherwise confidential, the Department will provide the materials to the requester. 8.2.3 Indemnification Related to Confidentiality of Materials. The Contractor will protect, defend, indemnify, and hold harmless the Department for claims, costs, fines, and attorney's fees arising from or relating to its designation of materials as trade secret or otherwise confidential. 8.3 Document Management. The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers, and documents that were made in relation to this Contract. The Contractor must retain all documents related to the Contract for five (5) years after expiration of the Contract or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at the Department of State's Records Management website. 8.4 Intellectual Property. 8.4.1 Ownership. Unless specifically addressed otherwise in the Contract, the State of Florida shall be the owner of all intellectual property rights to all property created or developed in connection with the Contract. 8.4.2 Patentable Inventions or Discoveries. Any inventions or discoveries developed in the course, or as a result, of services in connection with the Contract that are patentable pursuant to 35 U.S.C. § 101 are the sole property of the State of Florida. Contractor must inform the Customer of any inventions or discoveries developed or made through performance of the Contract, and such inventions or discoveries will be referred to the Florida Department of State for a determination on whether patent protection will be sought. The State of Florida will be the sole owner of all patents resulting from any invention or discovery made through performance of the Contract. 8.4.3 Copyrightable Works. Contractor must notify the Department or State of Florida of any publications, artwork, or other copyrightable works developed in connection with the Contract. All copyrights created or developed through performance of the Contract are owned solely by the State of Florida. SECTION 9. DATA SECURITY. SP approved version 7-1-2019 12 1220 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 The Contractor will maintain the security of State of Florida data including, but not limited to, maintaining a secure area around any displayed visible data and ensuring data is stored and secured when not in use. The Contractor and subcontractors will not perform any of the services from outside of the United States, and the Contractor will not allow any State of Florida data to be sent by any medium, transmitted, or accessed outside the United States due to Contractor's action or inaction. In the event of a security breach involving State of Florida data, the Contractor shall give notice to the Customer and the Department within one business day. "Security breach" for purposes of this section will refer to a confirmed event that compromises the confidentiality, integrity, or availability of data. Once a data breach has been contained, the Contractor must provide the Department with a post -incident report documenting all containment, eradication, and recovery measures taken. The Department reserves the right in its sole discretion to enlist a third party to audit Contractor's findings and produce an independent report, and the Contractor will fully cooperate with the third party. The Contractor will also comply with all HIPAA requirements and any other state and federal rules and regulations regarding security of information. SECTION 10. GRATUITIES, LOBBYING, AND COMMUNICATIONS. 10.1 Gratuities. The Contractor will not, in connection with this Contract, directly or indirectly (1) offer, give, or agree to give anything of value to anyone as consideration for any State of Florida officer's or employee's decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or (2) offer, give, or agree to give to anyone anything of value for the benefit of, or at the direction or request of, any State of Florida officer or employee. 10.2 Lobbying. In accordance with sections 11.062 and 216.347, F.S., Contract funds are not to be used for the purpose of lobbying the Legislature, the judicial branch, or the Department. Pursuant to section 287.058(6), F.S., the Contract does not prohibit the Contractor from lobbying the executive or legislative branch concerning the scope of services, performance, term, or compensation regarding the Contract after the Contract is executed and during the Contract term. 10.3 Communications. 10.3.1 Contractor Communication or Disclosure. The Contractor shall not make any public statements, press releases, publicity releases, or other similar communications concerning the Contract or its subject matter or otherwise disclose or permit to be disclosed any of the data or other information obtained or furnished in compliance with the Contract, without first notifying the Customer's Contract Manager and securing the Customer's prior written consent. 10.3.2 Use of Customer Statements. The Contractor shall not use any statement attributable to the Customer or its employees for the Contractor's promotions, press releases, publicity releases, marketing, corporate communications, or other similar communications, without first notifying the Customer's Contract Manager and securing the Customer's prior written consent. SP approved version 7-1-2019 13 1221 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 SECTION 11. CONTRACT MONITORING. 11.1 Performance Standards. The Contractor agrees to perform all tasks and provide deliverables as set forth in the Contract. The Department and the Customer will be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof. 11.2 Performance Deficiencies and Financial Consequences of Non -Performance. 11.2.1 Proposal of Corrective Action Plan. In addition to the processes set forth in the Contract (e.g., service level agreements), if the Department or Customer determines that there is a performance deficiency that requires correction by the Contractor, then the Department or Customer will notify the Contractor. The correction must be made within a time -frame specified by the Department or Customer. The Contractor must provide the Department or Customer with a corrective action plan describing how the Contractor will address all performance deficiencies identified by the Department or Customer. 11.2.2 Retainage for Unacceptable Corrective Action Plan or Plan Failure. If the corrective action plan is unacceptable to the Department or Customer, or implementation of the plan fails to remedy the performance deficiencies, the Department or Customer will retain ten percent (10%) of the total invoice amount. The retainage will be withheld until the Contractor resolves the performance deficiencies. If the performance deficiencies are resolved, the Contractor may invoice the Department or Customer for the retained amount. If the Contractor fails to resolve the performance deficiencies, the retained amount will be forfeited to compensate the Department or Customer for the performance deficiencies. 11.3 Performance Delay. 11.3.1 Notification. The Contractor will promptly notify the Department or Customer upon becoming aware of any circumstances that may reasonably be expected to jeopardize the timely and successful completion (or delivery) of any commodity or contractual service. The Contractor will use commercially reasonable efforts to avoid or minimize any delays in performance and will inform the Department or the Customer of the steps the Contractor is taking or will take to do so, and the projected actual completion (or delivery) time. If the Contractor believes a delay in performance by the Department or the Customer has caused or will cause the Contractor to be unable to perform its obligations on time, the Contractor will promptly so notify the Department and use commercially reasonable efforts to perform its obligations on time notwithstanding the Department's delay. 11.3.2 Liquidated Damages. The Contractor acknowledges that delayed performance will damage the DepartmentCustomer, but by their nature such damages are difficult to ascertain. Accordingly, the liquidated damages provisions stated in the Contract documents will apply. Liquidated damages are not intended to be a penalty and are solely intended to compensate for damages. 11.4 Force Majeure, Notice of Delay, and No Damages for Delay. SP approved version 7-1-2019 14 1222 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 The Contractor will not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of the Contractor or its employees or agents contributed to the delay, and the delay is due directly to fire, explosion, earthquake, windstorm, flood, radioactive or toxic chemical hazard, war, military hostilities, terrorism, civil emergency, embargo, riot, strike, violent civil unrest, or other similar cause wholly beyond the Contractor's reasonable control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to the Contractor. The foregoing does not excuse delay which could have been avoided if the Contractor implemented any risk mitigation required by the Contract. In case of any delay the Contractor believes is excusable, the Contractor will notify the Department in writing of the delay or potential delay and describe the cause of the delay either (1) within ten (10) calendar days after the cause that created or will create the delay first arose, if the Contractor could reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5) calendar days after the date the Contractor first had reason to believe that a delay could result. The foregoing will constitute the Contractor's sole remedy or excuse with respect to delay. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages will be asserted by the Contractor. The Contractor will not be entitled to an increase in the Contract price or payment of any kind from the Department for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist the Contractor will perform at no increased cost, unless the Department determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the State of Florida or to Customers, in which case the Department may (1) accept allocated performance or deliveries from the Contractor, provided that the Contractor grants preferential treatment to Customers and the Department with respect to commodities or contractual services subjected to allocation, or (2) purchase from other sources (without recourse to and by the Contractor for the related costs and expenses) to replace all or part of the commodity or contractual services that are the subject of the delay, which purchases may be deducted from the Contract quantity, or (3) terminate the Contract in whole or in part. SECTION 12. CONTRACT AUDITS. 12.1 Performance or Compliance Audits. The Department may conduct or have conducted performance and/or compliance audits of the Contractor and subcontractors as determined by the Department. The Department may conduct an audit and review all the Contractor's and subcontractors' data and records that directly relate to the Contract. To the extent necessary to verify the Contractor's fees and claims for payment under the Contract, the Contractor's agreements or contracts with subcontractors, partners, or agents of the Contractor, pertaining to the Contract, may be inspected by the Department upon fifteen (15) calendar days' notice, during normal working hours and in accordance with the Contractor's facility access procedures where facility access is required. Release statements from its subcontractors, partners, or agents are not required for the Department or its designee to conduct compliance and performance audits on any of the Contractor's contracts relating to this Contract. The Inspector General, in accordance with section 5.6, the State of Florida's Chief Financial Officer, the Office of the Auditor General also have authority to perform audits and inspections. SP approved version 7-1-2019 15 1223 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 12.2 Payment Audit. Records of costs incurred under terms of the Contract will be maintained in accordance with section 8.3 of these Special Contract Conditions. Records of costs incurred will include the Contractor's general accounting records, together with supporting documents and records of the Contractor and all subcontractors performing work, and all other records of the Contractor and subcontractors considered necessary by the Department, the State of Florida's Chief Financial Officer, or the Office of the Auditor General. SECTION 13. BACKGROUND SCREENING AND SECURITY. 13.1 Background Check. The Department or Customer may require the Contractor to conduct background checks of its employees, agents, representatives, and subcontractors as directed by the Department or Customer. The cost of the background checks will be borne by the Contractor. The Department or Customer may require the Contractor to exclude the Contractor's employees, agents, representatives, or subcontractors based on the background check results. In addition, the Contractor must ensure that all persons have a responsibility to self-report to the Contractor within three (3) calendar days any arrest for any disqualifying offense. The Contractor must notify the Contract Manager within twenty-four (24) hours of all details concerning any reported arrest. Upon the request of the Department or Customer, the Contractor will re -screen any of its employees, agents, representatives, and subcontractors during the term of the Contract. 13.2 E -Verify. The Contractor must use the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired during the term of the Contract for the services specified in the Contract. The Contractor must also include a requirement in subcontracts that the subcontractor must utilize the E -Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. In order to implement this provision, the Contractor must provide a copy of its DHS Memorandum of Understanding (MOU) to the Contract Manager within five (5) calendar days of Contract execution. If the Contractor is not enrolled in DHS E - Verify System, it will do so within five (5) calendar days of notice of Contract award and provide the Contract Manager a copy of its MOU within five (5) calendar days of Contract execution. The link to E -Verify is https://www.uscis.gov/e-verify. Upon each Contractor or subcontractor new hire, the Contractor must provide a statement within five (5) calendar days to the Contract Manager identifying the new hire with its E -Verify case number. 13.3 Disqualifying Offenses. If at any time it is determined that a person has been found guilty of a misdemeanor or felony offense as a result of a trial or has entered a plea of guilty or nolo contendere, regardless of whether adjudication was withheld, within the last six (6) years from the date of the court's determination for the crimes listed below, or their equivalent in any jurisdiction, the Contractor is required to immediately remove that person from any position with access to State of Florida data or directly performing services under the Contract. The disqualifying offenses are as follows: (a) Computer related crimes; (b) Information technology crimes; SP approved version 7-1-2019 16 1224 DocuSign Envelope ID: 4B7E4A54-OEE4-4028-95F5-B837360F6B16 (c) Fraudulent practices; (d) False pretenses; (e) Frauds; (f) Credit card crimes; (g) Forgery; (h) Counterfeiting; (i) Violations involving checks or drafts; Q) Misuse of medical or personnel records; and (k) Felony theft. 13.4 Confidentiality. The Contractor must maintain confidentiality of all confidential data, files, and records related to the commodities or contractual services provided pursuant to the Contract and must comply with all state and federal laws, including, but not limited to sections 381.004, 384.29, 392.65, and 456.057, F.S. The Contractor's confidentiality procedures must be consistent with the most recent version of the Department security policies, protocols, and procedures. The Contractor must also comply with any applicable professional standards with respect to confidentiality of information. SECTION 14. WARRANTY OF CONTRACTOR'S ABILITY TO PERFORM. The Contractor warrants that, to the best of its knowledge, there is no pending or threatened action, proceeding, or investigation, or any other legal or financial condition, that would in any way prohibit, restrain, or diminish the Contractor's ability to satisfy its Contract obligations. The Contractor warrants that neither it nor any affiliate is currently on the Suspended Vendor List, Convicted Vendor List, or the Discriminatory Vendor List, or on any similar list maintained by any other state or the federal government. The Contractor shall immediately notify the Department in writing if its ability to perform is compromised in any manner during the term of the Contract. SP approved version 7-1-2019 17 1225 BOYNTON BEACH (23 D 4 ) BOYNTON BEACH (2304) DUVAL FORD (WASTE WATER PUMPING STATION) BambiDarr DAVE PERSAD (Work) 904-381-6596 561-742-6215 (Fax) 904-387-6816 5203 Waterside Dr ✓ax, FL 32210 "We approc%feyowkAsstrid dhs opporhNW ibquota Pry pwFLOR/DA Sh ER/FFSASSOC/AT/ON LIOW VEN/CLE CONTRACT FS422 VEL30 0 Newry EgL*mritrid Tivcke FSA22-VENA 0. /fyouhave any gLwft a iegrdkig h'* quote pkme oWl Able, Vahkk wNbe ordered whMp exterforunbgs sperm on purchase orde fiWpkW rid 1nvo%/ng kmbvcElane rte mquklsd on &gewy pie oder.' 998 101A INCL INCL INCL K4L 16E B6F BUA 61C 942 681 545 58V TINT 4318TH148 4A99H 1409TD /4A91 H NS INV 3000 31* LED PKG 1 DOS TAG.TTO YZ VK 3.5L V6 GAS ENGINE EQUIPMENT GROUP: XL NO REAR CARGO OR SIDE WINDOWS POWER WINDOWS & DOOR LOCKS BACKUPCAMERA 4.10 LIMITED SLIP AXLE VINYL FLOOR FRONT & CARGO AREA ADDITIONAL KEYS- INCLUDES 4 KEY FOBS BACKUP ALARM VEHICLE MAINTENANCE MONITOR- inc: engine hour meter, Depending on the engine, this feature will display engine hour meter, oil life, oil level, tire pressure, water in fuel, DEF information and exhaustfilter status DAYTIME RUNNING LIGHTS EXTENDED RUNNING BOARDS: Running board covers the A -B Pillar Driver- side and A -C Pillar Passenger -side. MIRRORS: Short -Arm, Power Adjusting, Manual -Folding Heated with Turn Signals Mirrors SYNC4- REQUIRED FOR PRODUCTION TINT ALL WINDOWS TO INCLUDE LEGAL FRONT WINDSHIELD STRIP ADRIAN STEEL HVAC PACKAGE DOUBLE DROP DOWN LADDER RACK -ADRIAN STEEL PACKAGE (3) 5 ROUND WHITE LED DOME LIGHT IN CARGO AREA WITH REMOTE SWITCH 3000 WATT INVERTER- PLACED IN CARGO AREA SHIP THROUGH TO ADVANCE VANS 4 CORNER WHELEN LED LIGHTS (2 clear IonT on front grille, and 2 on the rear above tail light) OUT OF DEALER INVENTORY (8310/ PKA99474) NEW CITY TAG EXTERIOR: OXFORD WHITE INTERIOR: GRAY VINYL SEATS NC NC NC NC NC NC $ 244.00 $ 74.00 $ 130.00 $ 44.00 $ 44.00 $ 654.00 $ 159.00 279.00 225.00 7,128.00 3,640.00 390.00 1,140.00 450.00 $ 810.00 $ 1,695.00 $ 173.00 NC NC COMMENTS YOUR VEHICLE, HOW THE VEHICLE IS TO BE TITLED, AND WHERE THE INVOICE IS TO BE PLirltCn: 2/22/23 -3 vi111 i �i, BCYN'M' BEA".H YERSAD.xlsx 1226 BOYNTON BEACH DUVAL FORD (WASTE WATER PUMPING STATION) BambiDarr DAVE PERSAD (Work) 904-381-6596 561-742-6215 (Fax) 904-387-6816 5203 Waterside Dr ✓ax, FL 32210 "Weapp yaurkXmastanddheapporhNWtogrwhe.PV*;*WpwFLOR/DA3NER/FFSASSOC/AT/ONL/GNTVEN/CLE CONTRACT FSA22-VEL80.0 Heavy EgWpment and Trucks FSA21-VEN20.0. Kyouhave any quea8bne repandkig bN& quote please caNl Atte, V&Wck wNbe ordered whAv avtertorunbgs sperm on purchase order Shlppk-0p acrd 1nvo%krg krsbvcNons ere mgokled cin &gevwy pie order.' 998 3.5L V6 GAS ENGINE 101A EQUIPMENT GROUP: XL INCL NO REAR CARGO OR SIDE WINDOWS INCL POWER WINDOWS & DOOR LOCKS INCL BACKUPCAMERA K4L 4.10 LIMITED SLIP AXLE 16E VINYL FLOOR FRONT & CARGO AREA 86F ADDITIONAL KEYS- INCLUDES 4 KEY FOBS BUA BACKUP ALARM 61C VEHICLE MAINTENANCE MONITOR- inc: engine hour meter, Depending on the engine, this feature will display engine hour meter, oil life, oil level, tire pressure, water in fuel, DEF information and exhaustfilter status 942 DAYTIME RUNNING LIGHTS 681 EXTENDED RUNNING BOARDS: Running board covers the A -B Pillar Driver- side and A -C Pillar Passenger -side. 545 MIRRORS: Short -Arm, Power Adjusting, Manual -Folding Heated with Turn Signals Mirrors 58V SYNC4- REQUIRED FOR PRODUCTION TINT TINT ALL WINDOWS TO INCLUDE LEGAL FRONT WINDSHIELD STRIP 4318TH148 ADRIAN STEEL HVAC PACKAGE 4A99H 1409TD /4A91 H DOUBLE DROP DOWN LADDER RACK -ADRIAN STEEL PACKAGE NON CONTRACT ADD ELECTRICAL CABLE SPOOL RACK / NO FREON TANK RACK NS (3) 5 ROUND WHITE LED DOME LIGHT IN CARGO AREA WITH REMOTE SWITCH INV 3000 3000 WATT INVERTER- PLACED IN CARGO AREA 31* SHIP THROUGH TO ADVANCE VANS LED PKG 1 4 CORNER WHELEN LED LIGHTS (2 clear IonT on front grille, and 2 on the rear above tail light) DOS OUT OF DEALER INVENTORY (8311/ PKA99400) TAG.TTO NEW CITY TAG EXTERIOR: OXFORD WHITE INTERIOR: GRAY VINYL SEATS COMMENTS IYOUR VEHICLE, HOW THE !VEHICLE IS TO BE TITLED, AND WHERE THE INVOICE IS TO BE $ 74.00 130.00 $ 44.00 44.00 $ 654.00 $ 159.00 279.00 225.00 7,128.00 3,640.00 67.00 390.00 1,140.00 $ 450.00 $ 810.00 b,i r- 2/26/23 ,,.duv t111 �,. BCYNPCN BEACH YaxsAD.xlsx 1227 5221 N. Saddle Rock Drive IIIPhoenix, AZ 85018 �� : 1IL �I IOW. �1 IC�~� ~� ICw. IE) Contact: )enemy Johnson � � U'j U.....0 If=' Office: 602-840-2271 Fax: 602-840-6162 U Cell: 817-291-4956 Email: jeremy@armoredcars.com Customer: Boynton Beach Police Department 209 N. Seacrest Blvd Boynton Beach FL 33435 Quote #: GSA33230329B Payment Terms: Net 30 Days of Acceptance Quote Date: March 29, 2023 Acceptance at TAG Armor Facility Tax ID #: 86-09877046 Terms & Conditions: Net 30 Days -Transfer of Certificate of Origin Upon Acceptance of BATT Inspection & Acceptance: TAG Facitl GSA Contract #: GS -07F -9375S Item & Ontions Pricina BATT 222 173.15 Diesel Engine 9,114.80 BATT V Pk 4 335 80R20 Tires with 2 Pc Rims & Off Road Sus 17 659.91 Run Flat Package for BATT V• 4 Run Flats for BATT 7 741.88 Extreme Off Road Performance Package 8,943.90 LED Roof Mounted Remote Control Sport Light ($1,631-24 Ea x 2 3,304.10 Color Back up Camera 2,278.70 4 Door BATT Package 9,000.87 Radio Prep Package 797.55 Multi Position Hydraulic Ram Package 15 381.21 2 Individual Rear Seats facing rearward in Rear Officers Area 1,687.50 Seat Belts for Rear Bench Seats 1,068.76 Cost Per Unit: 299 152.33 Discount 31 352.33 Trade BATT -S Unit 35 000.00 Total Cost of BATT: 232 800.00 1228 A GROUPG � If I'll 0 IR IE I ) 5221 N. Saddle Rock Drive Phoenix, AZ 85018 Contact: Jeremy Johnson Office: 602-840-2271 Fax: 602-840-6162 Cell: 817-291-4956 Email: ieremv@armoredcars.com Quote #: GSA33230329B Quote Date: March 29, 2023 Tax ID #: 86-09877046 *Price Does Not Include Freight. Ex Works TAG Armoring Facility *TAG nor GSA collect Sales Tax. *Refer to Our GSA Contract # on PO. GS -07F -9375S ARMOR WARRANTY 24 Months/ Unlimited Miles Jeremy Johnson Director, Law Enforcement Division The Armored Group, LLC Authorized Signature Boynton Beach Police Department 1229 u THE GRO I BATT - X2 (BATT Shown Above as Example; Actual Vehicle May Vary) is ied ..I'o: Boynton Beach Police Department Capt. Steve Burdelski 209 N. Seacrest Blvd Boynton Beach, FL 33435 Phone: 561-742-6115 Email: burdelskis@bbfl.us lllss: ied Il[ Jeremy Johnson Director, Law Enforcement Division Phone: 817-291-4956 Email: jeremy@armoredcars.com 1230 u HE iV Vi AW"1 [„J IF' E 13 GROUP BATT - X2 CHASSIS & MAINTENANCE SPECIFICATIONS • F-600 Super Duty Commercial Chassis • 6.7L Turbo Diesel available option • GVWR: 22,000 lbs • Wheelbase: 131” • Heavy Duty Steel Rims • 4 -wheel drive (4X4) • Automatic transmission with overdrive • OEM in dash air conditioning, heating and defrost • Mono -beam leaf spring suspension with rear stabilizer bar • Am -Fm Stereo Radio with clock • Sealed halogen headlamps • Tilt wheel • 4.88 LTD Slip Rears • Heated and Power Mirrors • Drains, Filler Plugs, Grease Fittings, hydraulic lines, bleeders and check points for all components located so are readily accessible; Do not require special tools for servicing. ARMOR LEVEL • NIJ IV +.50 Cal Ball Ammo • 46100 Mil Spec Steel o Cabin, Rear Officer vertical panels o One Piece Side walls from headlights to rear (4) CABIN DOOR DESIGN • 2 Door Design for Cabin Entry • 2 Additional Side Officer Entry Doors • Double Rear Doors • Front Cabin Doors offer 900 & 450 Lock Outs • Rear Doors Lock out at 900 • TAG Exclusive exterior Door Gap Protection at all doors FLOOR Floor is armored with a blast mitigating floor WINDOWS • Bullet resistant glass -clad polycarbonate with -Low Spall Liner 2 Piece windshield • Two (2) Front door windows • (4) Horizontal windows in BATT side walls • (2) Driver's Side • (2) Passenger Side • Two (2) Rear Door Windows • (1) Turret Lid View Window Above Gun Port 1231 u HE iV Vi AW"1 [„J IF' E 1 GROUP BATT - X2 FIREWALL PROTECTION PACKAGE • Complete firewall armor behind dash to protect against shots or blast fragmentation ENGINE BAY ARMOR PROTECTION PACKAGE • Full Hood Armor Protection Package • Traditional Opening Hood FUEL TANK ARMOR • Fuel tanks include locking armored door • Armored vertical protection and skid plate on both tanks TOW HOOKS • (2) on front of BATT; (2) on rear of BATT • Hooks installed on Roof CUSTOM RUNNING BOARDS • Heavy Duty Grated Running Boards both sides of BATT REAR PLATFORM/STEP/BUMPER • Heavy Duty Rear Platform • Includes additional rear bumper light; Allows for bumper illumination • Switch by rear doors GRAB HANDLES & REAR ROOF ACCESS • Interior grab handles for stabilization inside cabin and rear officer's area • Exterior steel grab handles for riding on running boards • Grab handles all around roof, on A Pillar, Located at all doors • Rear mounted roof access steps FRONT SEATS • (2) Front seats • Driver's seat is high back adjustable • Passenger seat is high back adjustable • Covered with Heavy Duty Nylon with Logo 1232 u HE GROUP BATT - X2 REAR SEATING • Bench seating with enclosed under seat storage o Seats are padded and have padded back rests o Cut Outs for back board slats REAR JUMP SEATS • Rearward facing jump seats in rear compartment • Flip Up Seats with Heavy Nylon Coveri SEAT BELTS • Seat Belts for all seats GUN PORT PACKAGE • Optic Ready Gun Ports Each Cabin Door (2) • Optic Ready Gun Port in Additional Passenger Side Door (2) • Optic Ready Gun Port in each Rear Door (2) • Optic Ready Gun Port Turret Lid (1) • Optic Ready Gun Ports in Driver's Side Wall (3) • Optic Ready Gun Ports in Passenger's Side Wall (3) • (13) Total Gun Ports — All Optic Ready ROTATING ROOF HATCH • 360 Degree Rotation with multiple locking positions • Counterbalanced Roof Hatch Lid • Heavy Duty Lid Locking System • Includes view window as standard 1233 u HE GROUP BATT - X2 ROOF HATCH STEP • Stored Flat in Floor when not in use to allow for and exit from rear and assen er side door REAR HVAC SYSTEM • Large Additional rear Air Conditioning and Heating unit mounted in rear officer's area for additional cooling and heating INSULATION PACKAGE • Dual Layer Ceramic -Based Insulated Coating CONTROL SYSTEM • All Switches have Backlit Control Panel for ease of reading at night • Easy to read and use by both driver and passenger • All wiring performed to work in higr EMERGENCY SYSTEM & ELECTRICAL • LED Emergency Lights in Grill and on Rear of Unit (Red and Blue) • Multi Sound Horn/Siren with 100W Speaker INTERNAL LIGHTING • Red/White Internal ceiling mounted lights • Allows for either White or Red or can control light from seat 1234 u HE GROUP BATT - X2 SPOT & FLOOD LIGHTS • (2) LED Remote Control Pan/Tilt Spotlights Mounted Front Roof Corners • (2) Pre -Cut Locations for LED Remote Control Pan/Tilt Spotlights on Rear corners BACK-UP CAMERA • Color Back Up Camera with Color Monitor EXHAUST FANS • 2 Exhaust fans installed in rear compartment POWER/HEATED MIRRORS • Electric Power and Heated Mirrors Installed PRE CUT TO FIT KUSSMAUL AUTO CHARGER • Pre -Cut to Fit a Kussmaul Battery Auto Charger installed on driver's side HYDRAULIC RAM PACKAGE • TAG Exclusive Multi Angle Hydraulic Ram • Allows movement from cabin controlled joystick C Up/Down and Side to Side 1235 u HE iV Vi I AW"1 [„J IF' E gym: GROUP BATT - X2 BATT V OFF ROAD UPGRADE PACKAGE & 335/8011120 QUAD TIRE/RIM PACKAGE UPGRADE • Includes Conversion to Single Rear Wheel 20” Rim and Tires (385/80R20 Off Road Tires) Suspension System -Heavy-Duty Off -Road Shocks -Installed on Front and Rear of BATT; Increases stability and ruggedness -Front Coils -Replaced with Ouback Armour System - Rear Suspension -Additional OEM Leafs Installed for support -Bump Stops at all Wheel Positions (Front & Rear) -Heavy Duty Sway Bars Added Upgraded Suspension to improve handling and maneuverability c Includes upgraded steering stabilizer, sway bars, shocks, springs RUN FLAT TIRE PACKAGE • Includes addition of 4 Hutchinson (or Equivalent) static mounted run flats • Rated for Km/h for distance of 50 km, if tire is punctured (dependent on terrain) EXHAUST FANS 2 Exhaust fans installed in rear compartment PAINT Exterior: • Gunmetal/Battleship Gray with Black Accents Interior • Gray Paint March 29, 2023 Jeremy Johnson Director, Law Enforcement Division The Armored Group, LLC Authorized Signature Boynton Beach Police Department , 2023 1236 u HE GROUP BATT - X2 ARMOR WARRANTY Armor Basic............................................................................................... 24 Months/Unlimited Miles CHASSIS WARRANTY Basic............................................................................................................. 36 Months/36,000 miles Powertrain......................................................................................................60 Months/60,000 miles Corrosion Perforation.....................................................................................60 Months/unlimited mileage Roadside Assistance......................................................................................60 Months/60,000 miles Diesel Engine.................................................................................................60 Months/100,000 miles In the event of delay in accordance with the Force Majeure clause, if increases to material or labor increase more than 3% customer agrees that the increase above 3% shall be borne by customer upon written notice to customer detailing those cost increases. Force Mai"sure Delays in any case where either party hereto is required to da any act (other than the payment of money), delays caused by or resulting from Acts of God or Nature, war, civil commotion, fire, flood or other casualty, labor difficulties, shortages of labor or materials or equipment, government regulations, delay by government or regulatory agencies with respect to approval or permit process, unusually severe weather, COVID supply chain issues or labor difficulties due to COVID related issues or other causes beyond such party's reasonable control the time during which act shall be completed, shall be deemed to be extended by the period of such delay, whether such time be designated by a fixed date, a fixed time or "a reasonable time." 1237 Contract Clause Document for Solicitation Number: 47QSMD20R0001 Refresh Number: 15 Contract Number: CSS -07-43755 Created on January 28, 2023 1238 TABLE OF CONTENTS Contract Clauses 52.203-3 - GRATUITIES (APR 1984)......................................................................................................... 1 52.207-5 - OPTION TO PURCHASE EQUIPMENT (FEB 1995)..............................................................1 52.222-1 - NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997) ................................ 1 52.222-3 - CONVICT LABOR (JUN 2003).................................................................................................1 52.224-1 - PRIVACYACT NOTIFICATION (APR 1984)........................................................................... 2 52.224-2 - PRIVACYACT (APR 1984)....................................................................................................... 2 52.228-5 - INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 199 7) .......................... 3 52.229-1 - STATE AND LOCAL TAXES (APR 1984)................................................................................. 3 52.232-37 - MULTIPLE PAYMENT ARRANGEMENTS (MAY 1999) ....................................................... 4 52.233-3 - PROTEST AFTER AWARD (AUG 1996).................................................................................. 4 52.233-4 - APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) ............................. 5 52.237-2 - PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)............................................................................................................................................................ 5 52.237-3 - CONTINUITY OF SERVICES (JAN 199 1) ...................................... .......................................... 5 52.239-1 - PRIVACYOR SECURITYSAFEGUARDS (AUG 1996)........................................................... 5 52.242-13 - BANKRUPTCY (JUL 1995)..................................................................................................... 6 52.242-15 - STOP -WORK ORDER (.A UG 1989)........................................................................................ 6 52.247-32 - F.O.B. ORIGIN, FREIGHT PREPAID (FEB 2006)................................................................ 6 52.247-34 - F.O.B. DESTINATION (NOV 199 1) ........................................................................................ 8 52.247-38 - F.O.B. INLAND CARRIER, POINT OF EXPORTATION (FEB 2 00 6) ................................... 9 52.247-39 - F.O.B. INLAND POINT, COUNTRY OF IMPORTATION (APR 1984) ................................. 9 52.247-65 - F.O.B. ORIGIN, PREPAID FREIGHT - SMALL PACKAGE SHIPMENTS (JAN 1991)..... 10 52.247-68 - REPORT OF SHIPMENT (REPSHIP) (FEB 2006).............................................................. 10 552.203-71 - RESTRICTION ONADVERTISING (SEP 1999)................................................................ 11 552.211-73 - MARKING (FEB 1996)........................................................................................................11 552.211-75 - PRESERVATION, PACKAGING, AND PACKING (FEB 1996) (ALTERNATE I - MAY 2003)..........................................................................................................................................................11 552.211-77 - PACKING LIST (FEB 1996) (ALTERNATE I - MAY 2003) ................................................12 552.215-72 - PRICE ADJUSTMENT - FAIL URE TO PROVIDE ACCURATE INFORMATION (AUG 1997)..........................................................................................................................................................12 552.223-70 - HAZARDOUS SUBSTANCES (MAY 1989).........................................................................13 552.223-71 - NONCONFORMING HAZARDOUS MATERIALS (SEP 1999) ......................................... 13 552.229-70 - FEDERAL, STATE, AND LOCAL TAXES (APR 1984).......................................................13 552.229-71 - FEDERAL EXCISE TAX- C GOVERNMENT (SEP 1999) .................................................13 552.232-23 - ASSIGNMENT OF CLAIMS (SEP 1999)............................................................................ 14 52.223-7 - NOTICE OF RADIOACTIVE MATERIALS (JAN 1997).........................................................14 52.252-2 - CLA USES INCORPORATED BY REFERENCE (FEB 1998) .................................................15 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999)..................................................................... 17 52.247-38 - F.O.B. INLAND CARRIER, POINT OF EXPORTATION (FEB 2006) (DEVIATIONI - FEB 2007)..........................................................................................................................................................17 52.246-4 - INSPECTION OF SERVICES - FIXED-PRICE (AUG 1996) (DEVIATIONI - MAY 200-3)..18 552.216-70 - ECONOMIC PRICE ADJUSTMENT - FSS MULTIPLE AWARD SCHEDULE CONTRACTS (SEP 1999) (ALTERNATE I - SEP 1999).......................................................................... 18 552.246-78 - INSPECHONAT DESTINATION (JUL 2009)................................................................... 20 52.208-4 - VEHICLE LEASE PAYMENTS (APR 1984)............................................................................20 52.208-5 - CONDITION OF LEASED VEHICLES (APR 1984)...............................................................20 52.208-6 - MARKING OF LEASED VEHICLES (APR 1984).................................................................. 20 52.208-7 - TAGGING OF LEASED VEHICLES (MAY 1986).................................................................. 21 52.217-9 - OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ................................ 21 52.222-40 - NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS 1239 ACT(DEC 2010)....................................................................................................................................... 21 52.204-9 -PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011).... 22 52.204-4 - PRINTED OR COPIED DOUBLE -SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)............................................................................................................................................... 23 52.223-5 -POLLUTION PREVENTION AND RIGHT -TO -KNOW INFORMATION (MAY 2011)......... 23 52.223-10- WASTE RED UCTIONPROGRAM (MAY 2011) ................................................................... 24 52.223-18 - ENCO URA GING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING(AUG 2011).............................................................................................................................. 24 52.251-1 - GOVERNMENT SUPPLY SOURCES (APR 2012)................................................................. 25 52.245-9 - USE AND CHARGES (APR 2012).......................................................................................... 25 52.223-2 - AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRA CTS (SEP 2013)...........................................................................................27 52.216-19 - ORDER LIMITATIONS (OCT 1995)..................................................................................... 27 52.208-9 - CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES (MAY 2014).......................................................................................................................................................... 28 52.222-42 - STATEMENT OF EQ UIVALENT RATES FOR FEDERAL HIRES (MAY 2014) .................. 29 52.222-49 - SERVICE CONTRACT LABOR STANDARDS - PLACE OF PERFORMANCE UNKNOWN (MA Y 2014)............................................................................................................................................... 29 52.222-51 - EXEMPTION FROMAPPLICA TION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT - REQUIREMENTS (MAY 2014).......................................................................................29 52.222-53 - EXEMPTION FROM APPLICATION OF THE SER VICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR CERTAIN SERVICES - REQUIREMENTS (MA Y2014) ............. 30 52.227-14 - RIGHTS IN DATA - GENERAL (MAY 2014)........................................................................ 31 52.232-17 - INTEREST (MAY 2014) (DEVIATION I -14A Y 2003).......................................................... 35 52.2.32-36 - PAYMENT BYTHIRD PARTY (MAY 2014) (DE VIA TION I - MAY 2003) ........................... 36 52.233-1 - DISPUTES (MAY 2014).......................................................................................................... 37 I -FSS -969 - ECONOMIC PRICE ADJUSTMENT -FSS MULTIPLE AWARD SCHEDULE (OCT 2014) 38 52.204-19 - INCORPORATION BYREFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)............................................................................................................................................... 40 52.222-21 - PROHIBITION OF SEGREGATED FACILITIES (APR 2015) .............................................40 52.222-29 - NOTIFICATION OF VISA DENIAL (APR 20 15) .................................................................. 40 552.223-73 - PRESERVATION, PACKAGING, PACKING, MARKING AND LABELING OF HAZARDOUS MATERIALS (HAZMAI) FOR SHIPMENTS (JUN 2015) ................................................ 41 52.209-10 - PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015)............................................................................................................................................... 42 552.228-5 - GOVERNMENT AS ADDITIONAL INSURED (JAN 2016) .................................................. 42 52.223-11 - OZONE-DEPLETING SUBSTANCES AND HIGH GLOBAL WARMING POTENTIAL HYDROFLUOROCARBONS (JUN 2016)................................................................................................ 42 I -FSS -969 - ECONOMIC PRICE ADJUSTMENT - FSS MULTIPLE AWARD SCHEDULE (OCT 2014) (ALTERNATE II - JUL 2016).................................................................................................................... 43 552.216-70 - ECONOMIC PRICE ADJUSTMENT- FSS MULTIPLE AWARD SCHEDULE CONTRACTS (SEP 1999) (DEVIATION II - JUL 2016)......................................................................... 45 552.211-89 - NON -MANUFACTURED WOOD PACKAGING MATERIAL FOR EXPORT (JUL 201 6) 46 52.224-3 - PRIVACY TRAINING (JAN 2017)........................................................................................... 47 52.242-5 - PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (JAN 2017) ................................ 48 52.222-26 - EQUAL OPPORTUNITY (SEP 2016)................................................................................... 48 52.204-15 - SERVICE CONTRACT REPORTING REQUIREMENTS FOR INDEFINITE -DELIVERY CONTRACTS(JAN 2014)......................................................................................................................... 51 52.222-41 - SERVICE CONTRACT LABOR STANDARDS (AUG 2018) ................................................. 52 52.222-43 - FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR ST,4NDARDSa??PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (AUG 2018).......................................................................................................................................................... 57 52.223-17 - AFFIRMATIVE PROCUREMENT OF EPA -DESIGNATED ITEMS IN SERVICE AND CONSTR UCTION CONTRA CIS (MAY 2008)..........................................................................................58 52.204-7 - SYSTEM FOR AWARD MANAGEMENT (OCT 2018)........................................................... 59 52.204-13 - SYS TEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) ............................. 60 52.209-9 - UPDATES OF P UBLICL Y A VAILABLE INFORMA TION REGARDING RESPONSIBILITY MATTERS(OCT 2018)............................................................................................................................. 62 52.232-33 - PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD 1240 MANAGEMENT (OCT 2018).................................................................................................................... 63 552.238-105 - DELIVERIES BEYOND THE CONTRACTUAL PERIOD - PLACING OF ORDERS (MAY 2019).......................................................................................................................................................... 64 552.238-107 - TRAFFIC RELEASE (SUPPLIES)(MA Y2019)................................................................ 64 552.238 -86 -DELI VER YSCHEDULE (MAY 2019).................................................................................64 552.238-89 - DELIVERIES TO THE U.S. POSTAL SERVICE(M4Y2019)............................................ 65 552.238-90 - CHARACTERISTICS OF ELECTRIC CURRENT(MA Y2019) .......................................... 65 552.238-91 - MARKING AND DOCUMENTATION REQUIREMENTS FOR SHIPPING (MA Y 2019).66 552.238-92 - VENDOR MANAGED INVENTORY (VMI) PROGRAM (MAY 2019) ................................ 66 552.238-93 - ORDER ACKNOWLEDGMENT (MAY 2019)..................................................................... 66 552.238-94 -A CCELERA TED DELIVERY REQUIREMENTS(MAY2019)........................................... 66 552.238-95 - SEPARATE CHARGE FOR PERFORMANCE ORIENTED PACKAGING (POP) (MAY 2019).......................................................................................................................................................... 67 552.238-96- SEPARATE CHARGE FOR DELIVERY WITHIN CONSIGNEE'S PREMISES (MAY 2019).......................................................................................................................................................... 67 552.238-100 - TRANSSHIPMENTS(MAY2019)......................................................................................68 552.238-101 - FOREIGN TAXES AND DUTIES(M4Y2019)................................................................. 68 552.238-102 - ENGLISH LANG UA GE AND U.S. DOLLAR REQUIREMENTS (MA Y2019) ................. 68 552.238-103 - ELECTRONIC COMMERCE (MAY 2019)....................................................................... 69 552.238-104 - DISSEMINATION OF INFORMATION BY CONTRACTOR (M4 Y 2019) ....................... 70 552.238-106 - INTERPRETATION OF CONTRACT REQUIREMENTS (MAY 2019) ............................ 70 552.238-112 - DEFINITION (FEDERAL S( TPPLYSCHEDULES) - NON-FEDERAL ENTITY (MAY 2019).......................................................................................................................................................... 70 552.238-113 - SCOPE OF CONTRACT (ELIGIBLE ORDERING ACTIVITIES) (MAY 2019) ............... 70 552.238-70 - COVER PAGE FOR WORLDWIDE FEDERAL S UPPL Y SCHED ULES (MA Y2019) FOR ALLGEOGRAPHIC AREAS..................................................................................................................... 72 552.238-79 - CANCELLATION(WAY 2019) ............................................................................................ 72 552.238-81 - PRICE REDUCTIONS (MAY 2019)................................................................................... 72 552.238-81 - PRICE REDUCTIONS (11AY2019) (ALTERNATE I - APR 2014) .....................................73 552.238-83 - EXAMINATION OF RECORDS BY GSA (FEDERAL SUPPLY SCHED ULES) (MAY 2019).......................................................................................................................................................... 73 552.238-84 - DISCOUNTS FOR PROMPT PAYMENT(M4Y2019)....................................................... 74 552.238-85 - CONTRACTOR'S BILLING RESPONSIBILITIES (MAY 2019) .......................................... 74 552.238-87- DELIVERYPRIC'ES(1dAY2019)........................................................................................75 552.238-88 - GSA ADVANTAGE% (MAY 2019)..................................................................................... 75 552.238-97 - PARTS AND SERVICE (,MAY 2019)................................................................................... 76 552.238-98 - CLAUSESFOR OVERSEAS COVERAGE(MAY2019)..................................................... 76 552.238-99 - DELIVERYPRICES OVERSEAS(M4Y2019)..................•••.......••••...............................••••.76 52.216-32 - TASK -ORDER AND DELIVERY -ORDER OMBUDSMAN (SEP 2019) (ALTI SEP 2019) AlternateI.................................................................................................................................................. 77 52.219-13 - NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)........................................................... 78 52.219-6 - NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MAR 2020) ....................................... 78 552.238-77 - SUBMISSION AND DISTRIBUTION OFAUTHORIZED FEDERAL SUPPLYSCHEDULE PRICE LISTS (MAR _7020)........................................................................................................................ 78 52.225-5 - TRADE AGREEMENTS (OCT 2019)...................................................................................... 79 52.202-1 - DEFINITIONS (JUN 2020)..................................................................................................... 81 52.203-17 - CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020) .................................................. 81 52.204-10 - REPORTING EXECUTIVE COMPENSATIONAND FIRST-TIER SUBCONTRACT AWARDS(JUN 2020)............................................................................................................................... 82 52.204-18 - COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (A UG 2020)...... 84 52.222-36 - EQUAL OPPORTUNITYFOR WORKERS WITHDISABILITIES (JUN 2020) ................... 85 52.222-35 - EQUAL OPPORTUNITY FOR VETERANS(JUN 2020) ...................................................... 85 52.222-37 - EMPLOYMENT REPORTS ON VETERANS (JUN 2020) ..................................................... 86 52.223-15 - ENERGYEFFICIENCYIN ENERGY -CONSUMING PRODUCTS (MA Y2020) .................87 52.225-19 - CONTRACTOR PERSONNEL INA DESIGNATED OPERATIONAL AREA OR SUPPORTING A DIPLOMATIC OR CONSULAR MISSION OUTSIDE THE UNITED STATES (MAY 2020).......................................................................................................................................................... 87 52.216-I8 - ORDERING (AUG 202 0) ...................................................................................................... 93 52.228-3 - WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL 2014) ............. 93 1241 52.204-2 - SECURITY REQUIREMENTS (MAR 2021)............................................................................94 52.225-13 - RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021) ................................94 552.238-80 - INDUSTRIAL FUNDING FEE AND SALES REPORTING (JUL 2020) ............................ 95 552.238-80 - INDUSTRIAL FUNDING FEE AND SALES REPORTING (JUL 2020) (ALTERNATE I - MAY2019)................................................................................................................................................. 96 52.223-3 - HAZARDOUS MATERIAL IDENTIFICATIONAND MATERIAL SAFETYDATA (FEB 2021) (ALTERNATE I - JUL 1995)..................................................................................................................... 99 52.223-99 - ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2 02 1) (DEVIATION).........................................................................................100 552.252-6 - AUTHORIZED DEVIA TIONS IN CLAUSES (NOV 2 02 1) (DEVIATION FAR 52.252-6)..101 52.245-1 - GOVERNMENT PROPERTY (SEP 2021).............................................................................102 52.219-33 - NONMANUFACTURER RULE (SEP 2021).......................................................................112 52.219-16- LIQUIDATED DAMAGES- SUBCONTRACTING PLAN (SEP 2021) .............................. 113 52.203-13 - CONTRACTOR CODE OF B USINESS ETHICS AND CONDUCT (NOV 2021) ...............114 52.204-21 - BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)............................................................................................................................................. 117 52.204-23 - PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BYKASPERSKYLAB AND OTHER COVERED ENTITIES (NOV 2021)........................................................................................................................................................119 52.204-25 - PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) .................................................. 120 52.209-6 - PROTECTING THE GOVERNMENTS INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021).....122 552.238-111 - ENVIRONMENTAL PROTECTION A GENCY REGISTRA TION REQ UIREMENT (JAN 2022)........................................................................................................................................................123 552.238-114 - USE OF FEDERAL SUPPLY SCHEDULE CONTRACTS BYNON-FEDERAL ENTITIES (JAN 2022).............................................................................................................................................. 124 552.238-82 - MODIFICATIONS (FEDERAL SUPPL Y SCHEDULE) (JAN 2022) (ALTERNATE I - MAR 2020)........................................................................................................................................................125 552.238-82 - MODIFICATIONS (FEDERAL SUPPLY SCHEDULE) (JAN 2022) (ALTERNATE 11 MAY 2019)........................................................................................................................................................126 552.212-72 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO GSA ACQUISITION OF COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES(JAN 2022) .................................................................................................127 552.238-78 - IDENTIFICATION OF PRODUCTS THAT HAVE ENVIRONMENTAL ATTRIBUTES (JAN 2022)........................................................................................................................................................128 552.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL PROD UCTS AND COMMERCIAL SERVICES (NOV 2021) (DEVIATION- JAN 2022) (ALTERNATE I - NOV 202 1) (DE V14TION - FEB 200 7) ......................................................................................................................130 552.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 202 1) (DEVIATION- FEB 2007) (DEVIATION- JAN 2022)........142 52.203-6 - RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020) (ALTERNATE 1- NOV 2021).................................................................................................................. 149 52.222-19 - CHILD LABOR -COOPERATION WITHA UTHORITIES AND REMEDIES (JAN 2022).149 52.222-50 - COMBATING TRAFFICKING IN PERSONS (NOV 2021) ................................................ 150 52.222-55 - MINIMUM WAGES FOR CONTRACTOR WORKERS UNDER EXECUTIVE ORDER 14026 (JAN 2022).............................................................................................................................................. 158 52.222-62 - PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (JAN 2022) ............................ 162 52.232-40 - PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NO!' 2021)............................................................................................................................................. 166 52.247-64 - PREFERENCE FOR PRIVATELY OWNED U.S.-FLAG COMMERCIAL VESSELS (NOV 2021)........................................................................................................................................................167 52.215-21 - REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA - MODIFICATIONS (NOV 2021) (ALTERNATE IV - OCT2010)...............................................................................................................................................168 552.238-116 - OPTION TO EXTEND THE TERM OF THE FSS CONTRACT (MAR 2022) ................ 169 552.238-115 - SPECIAL ORDERING PROCEDURES FOR THE ACQUISITION OF ORDER -LEVEL MATERIALS (APR 2022)........................................................................................................................ 169 52.216-22 - INDEFINITE QUANTITY (OCT 1995)............................................................................... 170 52.222-54 - EMPLOYMENT ELIGIBILITY VERIFICATION(MAY2022)............................................ 171 52.219-14 - LIMITATIONS ON SUBCONTRACTING (OCT 2022).......................................................174 1242 52.219-27- NOTICE OFSERVICE-DISABLEDVETERAN-OWNED SMALL BUSINESS SET-ASIDE (OCT 202 2)..............................................................................................................................................175 52.219-28 - POST -AWARD SMALL BUSINESS PROGRAM REPRESENTATION (OCT 2022).......... 176 52.219-29 - NOTICE OF SET-ASIDE FOR, OR SOLE SOURCE AWARD TO, ECONOMICALLY DISADVANTAGED WOMEN- O1VNED SMALL BUSINESS CONCERNS (OCT 2 02 2) ........................178 52.219-30 - NOTICE OF SET-ASIDE FOR, OR SOLE SOURCE AWARD TO, WOMEN -OWNED SMALL B USINESS CONCERNS ELIGIBLE UNDER THE WOMEN -OWNED SMALL B USINESS PROGRAM(OCT 2022)..........................................................................................................................179 52.219-9 - SMALL B USINESS SUBCONTRACTING PLAN (OCT 2022) (ALT II NOV 2016) ............. 180 52.219-8 - UTILIZATION OF SMALL B USINESS CONCERNS (OCT 2022) ....................................... 190 52.219-3 - NOTICE OF HUBZONE SET-ASIDE OR SOLE SOURCE AWARD (OCT 2022) ............... 192 552.212-71 - CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA ACQUISITIONS OF COMMERCIAL PRODUCTSAND COMMERCIAL SERVICES (JAN 2022) ........................................193 52.212-5 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL PRODUCISAAD COMMERCIAL SERVICES (OCT 2 02 2)19 4 C -FSS -370 - CONTRACTOR TASKS/SPECIAL REQUIREMENTS (DEC 2022) ................................ 202 I -FSS -40 - CONTRACTOR TEAM ARRANGEMENTS (DEC 2022) ...................................................... 203 I -FSS -600 - CONTRACT PRICE LISTS (DEC 2022)............................................................................. 204 I -FSS -639 - CONTRACT SALES CRITERIA (DEC 2022)...................................................................... 206 I -FSS -644 - PRODUCTS OFFERED AND SOLD BY VENDORS OTHER THAN THE MANUFACTURER (DEC 2022)............................................................................................................. 206 I -FSS -973 - PAYMENTS BYNON-FEDERAL ORDERING ACTIVITIES (DEC 2022) ......................... 207 G -FSS -900-C - CONTACT FOR CONTRACT ADMINISTRATION (DEC 2022) .................................. 207 I -FSS -106 - GUARANTEED MINIMUM (DEC 2022)............................................................................208 1243 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 52.203-3 GRATUITIES (APR 1984) (a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative— (1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government; and (2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract. (b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction. (c) If this contract is terminated under paragraph (a) above, the Government is entitled— (1) To pursue the same remedies as in a breach of the contract; and (2) in addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.) (d) The rights and remedies of the Govermnent provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. 52.207-5 OPTION TO PURCHASE EQUIPMENT (FEB 1995) (a) The Government may purchase the equipment provided on a lease or rental basis under this contract The Contracting Officer may exercise this option only by providing a unilateral modification to the Contractor. The effective date of the purchase will be specified in the unilateral modification and may be any time during the period of the contract, including any extensions thereto. (b) Except for final payment and transfer of title to the Government, the lease or rental portion of the contract becomes complete and lease or rental charges shall be discontinued on the day immediately preceding the effective date of purchase specified in the unilateral modification required in paragraph (a) of this clause. (c) The purchase conversion cost of the equipment shall be computed as of the effective date specified in the unilateral modification required in paragraph (a) of this clause, on the basis of the purchase price set forth in the contract, minus the total purchase option credits accumulated during the period of lease or rental, calculated by the formula contained elsewhere in this contract. (d) The accumulated purchase option credits available to determine the purchase conversion cost will also include any credits accrued during a period of lease or rental of the equipment under any previous Government contract if the equipment has been on continuous lease or rental. The movement of equipment from one site to another site shall be "continuous rental." 52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997) If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer. Page: 1 of 208 1244 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 52.222-3 CONVICT LABOR (JUN 2003) (a) Except as provided in paragraph (b) of this clause, the Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands. (b) The Contractor is not prohibited from employing persons— (1) On parole or probation to work at paid employment during the term of their sentence; (2) Who have been pardoned or who have served their terms; or (3) Confined for violation of the laws of any of the States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands who are authorized to work at paid employment in the community under the laws of such jurisdiction, if— (i) The worker is paid or is in an approved work training program on a voluntary basis,- (H) asis;(ii) Representatives of local union central bodies or similar labor union organizations have been consulted; (iii) Such paid employment will not result in the displacement of employed workers, or be applied in skills, crafts, or trades in which there is a surplus of available gainful labor in the locality, or impair existing contracts for services; (iv) The rates of pay and other conditions of employment will not be less than those paid or provided for work of a similar nature in the locality in which the work is being performed; and (v) The Attorney General of the United States has certified that the work -release laws or regulations of the jurisdiction involved are in conformity with the requirements of Executive Order 11755, as amended by Executive Orders 12608 and 12943. 52.224-1 PRIVACY ACT NOTIFICATION (APR 1984) The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties. 52.224-2 PRIVACY ACT (APR 1984) (a) The Contractor agrees to— (1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies— (i) The systems of records; and (ii) The design, development, or operation work that the Contractor is to perform; (2) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a Page: 2 of 208 1245 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S system of records on individuals that is subject to the Act; and (3) Include this clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records. (b) In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency. (c) (1) "Operation of a system of records," as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records. (2) "Record," as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph. (3) "System of records on individuals," as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) (a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract. (b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective— (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. (c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request. 52.229-1 STATE AND LOCAL TAXES (APR 1984) Notwithstanding the terms of the Federal, State, and Local Taxes clause, the contract price excludes all State and local taxes levied on or measured by the contract or sales price of the services or completed supplies furnished under this contract. The Contractor shall state separately on its invoices taxes excluded from the contract price, and the Government agrees either to pay the amount of the taxes to the Contractor or provide Page: 3 of 208 1246 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S evidence necessary to sustain an exemption. 52.232-37 MULTIPLE PAYMENT ARRANGEMENTS (MAY 1999) This contract or agreement provides for payments to the Contractor through several alternative methods. The applicability of specific methods of payment and the designation of the payment office(s) are either stated— (a) Elsewhere in this contract or agreement; or (b) In individual orders placed under this contract or agreement. 52.233-3 PROTEST AFTER AWARD (AUG 1996) (a) Upon receipt of a notice of protest (as defined in FAR 33.101) or a determination that a protest is likely (see FAR 33.102(d)), the Contracting Officer may, by written order to the Contractor, direct the Contractor to stop performance of the work called for by this contract. The order shall be specifically identified as a stop -work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Upon receipt of the final decision in the protest, the Contracting Officer shal I either— (1) Cancel the stop -work order; or (2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract. (b) if a stop -work order issued under this clause is canceled either before or after a final decision in the protest, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if— (1) The stop -work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and (2) The Contractor asserts its right to an adjustment within 30 days after the end of the period of work stoppage; provided, that if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the request at any time before final payment under this contract. (c) If a stop -work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop -work order in arriving at the termination settlement. (d) if a stop -work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop -work order. (e) The Government's rights to terminate this contract at anytime are not affected by action taken tinder this clause. (f) If, as the result of the Contractor's intentional or negligent misstatement, misrepresentation, or miscertification, a protest related to this contract is sustained, and the Government pays costs, as provided in FAR 33.102(b)(2), or 33.104(h)(1), the Government may require the Contractor to reimburse the Government the amount of such costs. In addition to any other remedy available, and pursuant to the requirements of Subpart 32.6, the Government may collect this debt by offsetting the amount against any payment due the Contractor under any contract between the Contractor and the Page: 4 of 208 1247 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Government. 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) United States law will apply to resolve any claim of breach of this contract. 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. 52.237-3 CONTINUITY OF SERVICES (JAN 1991) (a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue thein. The Contractor agrees to— (1) Furnish phase-in training; and (2) Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor. (b) The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency. (c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor. (d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract. 52.239-1 PRIVACY OR SECURITY SAFEGUARDS (AUG 1996) (a) The Contractor shall not publish or disclose in any manner, without the Contracting Officer's written consent, the details of any safeguards either designed or developed by the Contractor under this contract or otherwise provided by the Government. (b) To the extent required to carry out a program of inspection to safeguard against threats and hazards to the security, integrity, and confidentiality of Government data, the Contractor shall afford the Government access to the Contractor's facilities, installations, technical capabilities, operations, Page: 5 of 208 1248 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S documentation, records, and databases. (c) if new or unanticipated threats or hazards are discovered by either the Government or the Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party. 52.242-13 BANKRUPTCY (JUL 1995) In the event the Contractor enters into proceedings relating to bankruptcy, whether voluntary or involuntary, the Contractor agrees to furnish, by certified mail or electronic commerce method authorized by the contract, written notification of the bankruptcy to the Contracting Officer responsible for administering the contract. This notification shall be furnished within five days of the initiation of the proceedings relating to bankruptcy filing. This notification shall include the date on which the bankruptcy petition was filed, the identity of the court in which the bankruptcy petition was tiled, and a listing of Government contact numbers and contacting offices for all Government contacts against which final payment has not been made. This obligation remains in effect until final payment under this contract. 52.242-15 STOP -WORK ORDER (AUG 1989) (a) The Contacting Officer may, at any time, by written order to the Contractor, require the Contactor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contactor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop -work order issued under this clause. Upon receipt of the order, the Contactor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop -work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contacting Officer shall either — (1) Cancel the stop -work order; or (2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contact. (b) If a stop -work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contactor shall resume work. The Contacting Officer shall make an equitable adjustment in the delivery schedule or contact price, or both, and the contact shall be modified, in writing, accordingly, if— (1) The stop -work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and (2) The Contactor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contacting Officer decides the facts justify the action, the Contacting Officer may receive and act upon the claim submitted at any time before final payment under this contact. (c) if a stop -work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contacting Officer shall allow reasonable costs resulting from the stop -work order in arriving at the termination settlement. (d) If a stop -work order is not canceled and the work covered by the order is terminated for default, the Contacting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop -work order. 52.247-32 F.O.B. ORIGIN, FREIGHT PREPAID (FEB 2006) Page: 6 of 208 1249 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (a) The term "f.o.b. origin, freight prepaid," as used in this clause, means— (1) Free of expense to the Government delivered— (i) On board the indicated type of conveyance of the carrier (or of the Government, if specified) at a designated point in the city, county, and State from which the shipments will be made and from which line -haul transportation service (as distinguished from switching, local drayage, or other terminal service) will begin; (ii) To, and placed on, the carrier's wharf (at ship -side, within reach of the ship's loading tackle, when the shipping point is within a port area having water transportation service) or the carrier's freight station; (iii) To a U.S. Postal Service facility; or (iv) If stated in the solicitation, to any Government -designated point located within the same city or commercial zone as the f.o.b. origin point specified in the contract (the Federal Motor Carrier Safety Administration prescribes commercial zones at Subpart B of 49 CFR part 372); and (2) The cost of transportation, ultimately the Government's obligation, is prepaid by the Contractor to the point specified in the contract. (b) The Contractor shall— (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conforniance with carrier requirements to protect the goods and to ensure assessment of the lowest applicable transportation charge; (2) (i) Order specified carrier equipment when requested by the Government; or (ii) If not specified, order appropriate carrier equipment not in excess of capacity to accommodate shipment; (3) Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block, and/or brace carload or truckload shipment (when loaded by the Contractor) on or in the carrier's conveyance as required by carrier rules and regulations; (4) Be responsible for any loss of and/or damage to the goods— (i) Occurring before delivery to the carrier; (ii) Resulting from improper packing or marking; or (iii) Resulting from improper loading, stowing, trimming, blocking, and/or bracing of the shipment, if loaded by the Contractor on or in the carrier's conveyance; (5) Prepare a bill of lading or other transportation receipt. The bill of lading shall show— (i) A description of the shipment in terms of the governing freight classification or tariff (or Govermnent rate tender) under which lowest freight rates are applicable; (ii) The seals affixed to the conveyance with their serial numbers or other identification; (iii) Lengths and capacities of cars or trucks ordered and furnished; Page: 7 of 208 1250 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (iv) Other pertinent information required to effect prompt delivery to the consignee, including name, delivery address, postal address and ZIP code of consignee, routing, etc.; (v) Special instructions or annotations requested by the ordering agency for bills of lading; e.g., "This shipment is the property of, and the freight charges paid to the carrier(s) will be reimbursed by, the Government'; and (vi) The signature of the carrier's agent and the date the shipment is received by the carrier; (6) Distribute the copies of the bill of lading, or other transportation receipts, as directed by the ordering agency; and (7) Prepay all freight charges to the extent specified in the contract. (c) These Contractor responsibilities are specified for performance at the plant or plants at which these supplies are to be finally inspected and accepted, unless the facilities for shipment by carrier's equipment are not available at the Contractor's plant, in which case the responsibilities shall be performed f.o.b. the point or points in the same or nearest city where the specified carrier's facilities are available; subject, however, to the following qualifications: (1) If the Contractor's shipping plant is located in the State of Alaska or Hawaii, the Contractor shall deliver the supplies listed for shipment outside Alaska or Hawaii to the port of loading in Alaska or Hawaii, respectively, as specified in the contract, at Contractors expense, and to that extent the contract shall be "f.o.b. destination." (2) Notwithstanding subparagraph (c)(1) of this clause, if the Contractor's shipping plant is located in the State of Hawaii, and the contract requires delivery to be made by container service, the Contractor shall deliver the supplies, at the Contractor's expense to the container yard in the same or nearest city where seavan container service is available. 52.247-34 F.O.B. DESTINATION (NOV 1991) (a) The term "f.o.b. destination," as used in this clause, means— (1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and (2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the tuck driver, if requested. If the Contactor uses rail carrier or freight forwarder for less than carload shipments, the Contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to tuck is required to complete delivery to consignee. (b) The Contractor shall— Page: 8 of 208 1251 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements; (2) Prepare and distribute commercial bills of lading; (3) Deliver the shipment in good order and condition to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract; (5) Furnish a delivery schedule and designate the mode of delivering carrier; and (6) Pay and bear all charges to the specified point of delivery. 52.247-38 F.O.B. INLAND CARRIER, POINT OF EXPORTATION (FEB 2006) (a) The term "f.o.b. inland carrier, point of exportation," as used in this clause, means free of expense to the Government, on board the conveyance of the inland carrier, delivered to the specified point of exportation. (b) The Contractor shalt— (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment for ocean transportation in conformance with carrier requirements to protect the goods and to ensure assessment of the lowest applicable transportation charge; (2) Prepare and distribute commercial bills of lading or other transportation receipt; (3) (i) Deliver the shipment in good order and condition in or on the conveyance of the carrier on the date or within the period specified; and (ii) Pay and bear all applicable charges, including transportation costs, to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before delivery of the shipment to the point of delivery in the contract; and (5) At the Government's request and expense, assist in obtaining the documents required for (i) exportation or (ii) importation at destination. 52.247-39 F.O.B. INLAND POINT, COUNTRY OF IMPORTATION (APR 1984) (a) The term "f.o.b. inland point, country of importation," as used in this clause, means free of expense to the Government, on board the indicated type of conveyance of the carrier, delivered to the specified inland point where the consignee's facility is located. (b) The Contractor shall— (1) (i) Pack and mark the shipment to comply with contract specifications; or Page: 9 of 208 1252 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (ii) In the absence of specifications, prepare the shipment for ocean transportation in conformance with carrier requirements to protect the goods; (2) (i) Deliver, in or on the inland carrier's conveyance, the shipment in good order and condition to the specified inland point where the consignee's facility is located; and (ii) Pay and bear all applicable charges incurred up to the point of delivery, including transportation costs; export, import, or other fees or taxes; costs of landing; wharfage costs; customs duties and costs of certificates of origin; consular invoices; and other documents that may be required for importation; and (3) Be responsible for any loss of and/or damage to the goods until their arrival on or in the carrier's conveyance at the specified inland point. 52.247-65 F.O.B. ORIGIN, PREPAID FREIGHT—SMALL PACKAGE SHIPMENTS (JAN 1991) (a) When authorized by the Contracting Officer, f.o.b. origin freight shipments which do not have a security classification shall move on prepaid commercial bills of lading or other shipping documents to domestic destinations, including air and water terminals. Weight of individual shipments shall be governed by carrier restrictions but shall not exceed 150 pounds by any form of commercial air or 1,000 pounds by other commercial carriers. The Government will reimburse the Contractor for reasonable freight charges. (b) The Contractor shall annotate the commercial bill of lading as required by the clause of this contract entitled "Commercial Bill of Lading Notations." (c) The Contractor shall consolidate prepaid shipments in accordance with procedures established by the cognizant transportation office. The Contractor is authorized to combine Government prepaid shipments with the Contractor's commercial shipments for delivery to one or more consignees and the Government will reimburse its pro rata share of the total freight costs. The Contractor shall provide a copy of the commercial bill of lading promptly to each consignee. Quantities shall not be divided into mailable lots for the purpose of avoiding movement by other modes of transportation. (d) Transportation charges will be billed as a separate item on the invoice for each shipment made. A copy of the pertinent bill of lading, shipment receipt, or freight bill shall accompany the invoice unless otherwise specified in the contract. (e) Loss and damage claims will be processed by the Government. 52.247-68 REPORT OF SHIPMENT (REPSHIP) (FEB 2006) (a) Definition. Domestic destination, as used in this clause, means— (1) A destination within the contiguous United States; or (2) if shipment originates in Alaska. or Hawaii, a destination in Alaska or Hawaii, respectively. (b) Unless otherwise directed by the Contracting Officer, the Contractor shall— (1) Send a prepaid notice of shipment to the consignee transportation officer— (i) For all shipments of— (A) Classified material, protected sensitive, and protected controlled material; Page: 10 of 208 1253 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (B) Explosives and poisons, class 1, division 1. 1, 1.2 and 1.3; class 2, division 2.3 and class 6, division 6.1; (C) Radioactive materials requiring the use of a III bar label; or (ii) When a truckload/carload shipment of supplies weighing 20,000 pounds or more, or a shipment of less weight that occupies the full visible capacity of a railway car or motor vehicle, is given to any carrier (common, contract, or private) for transportation to a domestic destination (other than a port for export); (2) Transmits the notice by rapid means to be received by the consignee transportation officer at least 24 hours before the arrival of the shipment; and (3) Send, to the receiving transportation officer, the bill of lading or letter or other document containing the following information and prominently identified as a "Report of Shipment" or "REPSHIP FOR T.O." RESHIP FOR T.O. 81 JUN 01 TRANSPORTATION OFFICER, DEFENSE DEPOT, MEMPHIS, TN. SHIPPED YOUR DEPOT 1981 JUN 1 540 CTNS MENS COTTON TROUSERS, 30,240 LB, 1782 CUBE, VIA XX -YY* IN CAR NO. XX 123456**-BL***-C98000031****CONTRACT DLA ETA***** -JUNE 5 JONES & CO., JERSEY CITY N.J. 552.203-71 RESTRICTION ON ADVERTISING (SEP 1999) The Contractor shall not refer to this contract in commercial advertising or similar promotions in such a manner as to state or imply that the product or service provided is endorsed or preferred by the White House, the Executive Office of the President, or any other element of the Federal Govermnent, or is considered by these entities to be superior to other products or services. Any advertisement by the Contractor, including price -off coupons, that refers to a military resale activity shall contain the following statement: "This advertisement is neither paid for nor sponsored, in whole or in part, by any element of the United States Government." 552.211-73 MARKING (FEB 1996) (a) General requirements. Interior packages, if any, and exterior shipping containers shall be marked as specified elsewhere in the contract. Additional marking requirements may be specified on delivery orders issued under the contract. If not otherwise specified, interior packages and exterior shipping containers shall be marked in accordance with the following standards. (1) Deliveries to civilian activities. Supplies shall be marked in accordance with Federal Standard 123, edition in effect on the date of issuance of the solicitation. (2) Deliveries to military activities. Supplies shall be marked in accordance with Military Standard 129, edition in effect on the date of issuance of the solicitation. (b) Improperly marked material. When Government inspection and acceptance are at destination, and delivered supplies are not marked in accordance with contract requirements, the Government has the right, without prior notice to the Contractor to perform the required marking, by contract or otherwise, and charge the Contractor, therefor at the rate specified elsewhere in this contract. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract. 552.211-75 PRESERVATION, PACKAGING, AND PACKING (FEB 1996) (ALTERNATE I - MAY 2003) Page: 11 of 208 1254 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Unless otherwise specified, all items shall be preserved, packaged, and packed in accordance with normal commercial practices, as defined in the applicable commodity specification. Packaging and packing shall comply with the requirements of the Uniform Freight Classification and the National Motor Freight Classification (issue in effect at time of shipment) and each shipping container of each item in a shipment shall be of uniform size and content, except for residual quantities. Where special or unusual packing is specified in an order, but not specifically provided for by the contract, such packing details must be the subject of an agreement independently arrived at between the ordering activity and the Contractor. 552.211-77 PACKING LIST (FEB 1996) (ALTERNATE I — MAY 2003) (a) A packing list or other suitable shipping document shall accompany each shipment and shall indicate: (1) Name and address of consignor; (2) Name and complete address of consignee; (3) Ordering activity order or requisition number; (4) Government bill of lading number covering the shipment (if any); and (5) Description of the material shipped, including item number, quantity, number of containers, and package number (if any). (b) When payment will be made by Ordering activity commercial credit card, in addition to the information in (a) above, the packing list or shipping document shall include: (1) Cardholder name and telephone number; and (2) the term "Credit Card." 552.215-72 PRICE ADJUSTMENT—FAILURE TO PROVIDE ACCURATE INFORMATION (AUG 1997) (a) The Government, at its election, may reduce the price of this contract or contact modification if the Contacting Officer determines after award of this contract or contract modification that the price negotiated was increased by a significant amount because the Contactor failed to: (1) provide information required by this solicitation/contact or otherwise requested by the Government; or (2) submit information that was current, accurate, and complete; or (3) disclose changes in the Contractor's commercial pricelist(s), discounts or discounting policies which occurred after the original submission and prior to the completion of negotiations. (b) The Government will consider information submitted to be current, accurate and complete if the data is current, accurate and complete as of 14 calendar days prior to the date it is submitted. (c) If any reduction in the contact price under this clause reduces the price for items for which payment was made prior to the date of the modification reflecting the price reduction, the Contractor shall be liable to and shall pay the United States— (1) The amount of the overpayment; and (2) Simple interest on the amount of such overpayment to be computed from the date(s) of overpayment to the Contactor to the date the Government is repaid by the Contactor at the applicable underpayment rate effective each quarter prescribed by the Secretary of Treasury under 26 U.S.C. 6621(a)(2). (d) Failure to agree on the amount of the decrease shall be resolved as a dispute. (e) In addition to the remedy in paragraph (a) of this clause, the Government may terminate this contact for default. The rights and remedies of the Government specified herein are not exclusive, and are in addition to any other rights and remedies provided by law or under this contact. Page: 12 of 208 1255 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Note: Regulation 552.215-72 This clause does not apply to contracts participating in the Transactional Data Reporting (TDR) Pilot. 552.223-70 HAZARDOUS SUBSTANCES (MAY 1989) (a) if the packaged items to be delivered under this contract are of a hazardous substance and ordinarily are intended or considered to be for use as a household item, this contract is subject to the Federal Hazardous Substances Act, as amended (15 U.S.C. 1261-1276), implementing regulations thereof (16 CFR Chapter 11(c)), and Federal Standard No. 123, Marking for Shipment (Civil Agencies), issue in effect on the date of this solicitation. (b) The packaged items to be delivered under this contract are subject to the preparation of shipping documents, the preparation of items for transportation, shipping container construction, package making, package labeling, when required, shipper's certification of compliance, and transport vehicle placarding in accordance with Parts 171 through 178 of 49 CFR and the Hazardous Materials Transportation Act. (c) The minimum packaging acceptable for packaging Department of Transportation regulated hazardous materials shall be those in 49 CFR 173. 552.223-71 NONCONFORMING HAZARDOUS MATERIALS (SEP 1999) (a) Nonconforming supplies that contain hazardous material or that may expose persons who handle or transport the supplies to hazardous material and which require replacement under the inspection and/or warranty clauses of this contract shall be reshipped to the Contractor at the Contractor's expense. The Contractor agrees to accept return of these nonconforming supplies and to pay all costs occasioned by their return. (b) "Hazardous materials," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract). (c) If the Contractor fails to provide acceptable disposition instructions for the nonconforming supplies within 10 days from the date of the Government's request (or such longer period as may be agreed to between the Contracting Officer and the Contractor), or fails to accept return of the reshipped nonconforming supplies, such failure: (1) may be interpreted as a willful failure to perform, (2) may result in termination of the contract for default and (3) shall be considered by the Contracting Officer in determining the responsibility of the Contractor for any future award (see FAR 9.104-3(b) and 9.406-2). (d) Pending final resolution of any dispute, the Contractor shall promptly comply with the decision of the Contracting Officer. 552.229-70 FEDERAL, STATE, AND LOCAL TAXES (APR 1984) The contract price includes all applicable Federal, State, and local taxes. No adjustment will be made to cover taxes which may subsequently be imposed on this transaction or changes in the rates of currently applicable taxes. However, the Government will, upon the request of the Contractor, furnish evidence appropriate to establish exemption from any tax from which the Government is exempt and which was not included in the contract price. 552.229-71 FEDERAL EXCISE TAX—DC GOVERNMENT Page: 13 of 208 1256 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (SEP 1999) If the District of Columbia cites an Internal Revenue Tax Exempt Certificate Number on orders placed under this contract, the Contractor shall bill shipments to the District of Columbia at prices exclusive of Federal excise tax and show the amount of such tax on the invoice. 552.232-23 ASSIGNMENT OF CLAIMS (SEP 1999) Because this is a requirements or indefinite quantity contract under which more than one agency may place orders, paragraph (a) of the Assignment of Claims clause (FAR 52.232-23) is inapplicable and the following is substituted therefor: In order to prevent confusion and delay in making payment, the Contractor shall not assign any claim(s) for amounts due or to become due under this contract. However, the Contractor is permitted to assign separately to a bank, trust company, or other financial institution, including any Federal lending agency, under the provisions of the Assignment of Claims Act, as amended, 31 U.S.C. 3727, 41 U.S.C. 15 (hereinafter referred to as "the Act"), all amounts due or to become due under any order amounting to $1,000 or more issued by any Government agency under this contract. Any such assignment takes effect only if and when the assignee files written notice of the assignment together with a true copy of the instrument of assignment with the contracting officer issuing the order and the finance office designated in the order to make payment. Unless otherwise stated in the order, payments to an assignee of any amounts due or to become due under any order assigned may, to the extent specified in the Act, be subject to reduction or set-off. 52.223-7 NOTICE OF RADIOACTIVE MATERIALS (JAN 1997) (a) The Contractor shall notify the Contracting Officer or designee, in writing, To be determined at the task order level days prior to the delivery of, or prior to completion of any servicing required by this contract of, items containing either (1) radioactive material requiring specific licensing under the regulations issued pursuant to the Atomic Energy Act of 1954, as amended, as set forth in Title 10 of the Code of Federal Regulations, in effect on the date of this contract, or (2) other radioactive material not requiring specific licensing in which the specific activity is greater than 0.002 microcuries per gram or the activity per item equals or exceeds 0.01 microcuries. Such notice shall specify the part or parts of the items which contain radioactive materials, a description of the materials, the name and activity of the isotope, the manufacturer of the materials, and any other information Imown to the Contractor which will put users of the items on notice as to the hazards involved (OMB No. 9000-0107). (b) If there has been no change affecting the quantity of activity, or the characteristics and composition of the radioactive material from deliveries under this contract or prior contracts, the Contractor may request that the Contracting Officer or designee waive the notice requirement in paragraph (a) of this clause. Any such request shall— (1) Be submitted in writing; (2) State that the quantity of activity, characteristics, and composition of the radioactive material have not changed; and (3) Cite the contract number on which the prior notification was submitted and the contracting office to which it was submitted. (c) All items, parts, or subassemblies which contain radioactive materials in which the specific activity is greater than 0.002 microcuries per gram or activity per item equals or exceeds 0.01 microcuries, and all containers in which such items, parts or subassemblies are delivered to the Government shall be clearly marked and labeled as required by the latest revision of MIL -STD 129 in effect on the date of the contract. (d) This clause, including this paragraph (d), shall be inserted in all subcontracts for radioactive Page: 14 of 208 1257 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S materials meeting the criteria in paragraph (a) of this clause. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): For contract clauses which are contained in the Federal Acquisition Regulation (FAR) the address is httn://acquisition.gov/far/. Number Title Clause/Provision 52.202-1 DEFINITIONS (JUN 2020) Clause 52.203-17 CONTRACTOR EMPLOYEE Clause WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020) 52.203-3 GRATUITIES (APR 1984) Clause 52.204-13 SYSTEM FOR AWARD MANAGEMENT Clause MAINTENANCE (OCT 2018) 52.204-19 INCORPORATION BY REFERENCE Clause OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) 52.204-4 PRINTED OR COPIED DOUBLE -SIDED Clause ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011) 52.204-7 SYSTEM FOR AWARD MANAGEMENT Clause (OCT 2018) 52.204-9 PERSONAL IDENTITY VERIFICATION Clause OF CONTRACTOR PERSONNEL (JAN 2011) 52.208-9 CONTRACTOR USE OF MANDATORY Clause SOURCES OF SUPPLY OR SERVICES (MAY 2014) 52.209-10 PROHIBITION ON CONTRACTING Clause WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015) 52.215-21 REQUIREMENTS FOR CERTIFIED Clause COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA- MODIFICATIONS (NOV 2021) (ALTERNATE IV - OCT 2010) 52.216-18 ORDERING (AUG 2020) Clause 52.216-19 ORDER LIMITATIONS (OCT 1995) Clause 52.216-22 INDEFINITE QUANTITY (OCT 1995) Clause 52.217-8 OPTION TO EXTEND SERVICES (NOV Clause Page: 15 of 208 1258 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Page: 16 of 208 1259 1999) 52.222-1 NOTICE TO THE GOVERNMENT OF Clause LABOR DISPUTES (FEB 1997) 52.222-29 NOTIFICATION OF VISA DENIAL (APR Clause 2015) 52.222-49 SERVICE CONTRACT LABOR Clause STANDARDS - PLACE OF PERFORMANCE UNKNOWN (MAY 2014) 52.223-10 WASTE REDUCTION PROGRAM (MAY Clause 2011) 52.223-17 AFFIRMATIVE PROCUREMENT OF Clause EPA -DESIGNATED ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS (MAY 2008) 52.223-5 POLLUTION PREVENTION AND Clause RIGHT -TO -KNOW INFORMATION (MAY 2011) 52.224-1 PRIVACY ACT NOTIFICATION (APR Clause 1984) 52.224-2 PRIVACY ACT (APR 1984) Clause 52.224-3 PRIVACY TRAINING (JAN 2017) Clause 52.227-14 RIGHTS IN DATA - GENERAL (MAY Clause 2014) 52.232-17 INTEREST (MAY 2014) (DEVIATION I - Clause MAY 2003) 52.232-36 PAYMENT BY THIRD PARTY (MAY Clause 2014) (DEVIATION I - MAY 2003) 52.232-37 MULTIPLE PAYMENT Clause ARRANGEMENTS (MAY 1999) 52.233-1 DISPUTES (MAY 2014) Clause 52.237-2 PROTECTION OF GOVERNMENT Clause BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) 52.237-3 CONTINUITY OF SERVICES (JAN Clause 1991) 52.242-13 BANKRUPTCY (JUL 1995) Clause 52.242-15 STOP -WORK ORDER (AUG 1989) Clause 52.242-5 PAYMENTS TO SMALL BUSINESS Clause SUBCONTRACTORS (JAN 2017) 52.245-1 GOVERNMENT PROPERTY (SEP Clause 2021) 52.245-9 USE AND CHARGES (APR 2012) Clause 52.246-4 INSPECTION OF SERVICES - Clause FIXED-PRICE (AUG 1996) (DEVIATION I - MAY 2003) 52.247-32 F.O.B. ORIGIN, FREIGHT PREPAID Clause (FEB 2006) Page: 16 of 208 1259 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 52.247-34 F.O.B. DESTINATION (NOV 1991) Clause 52.247-38 F.O.B. INLAND CARRIER, POINT OF Clause EXPORTATION (FEB 2006) 52.247-38 F.O.B. INLAND CARRIER, POINT OF Clause EXPORTATION (FEB 2006) (DEVIATION I - FEB 2007) 52.247-39 F.O.B. INLAND POINT, COUNTRY OF Clause IMPORTATION (APR 1984) 52.247-65 F.O.B. ORIGIN, PREPAID FREIGHT- Clause SMALL PACKAGE SHIPMENTS (JAN 1991) 52.251-1 GOVERNMENT SUPPLY SOURCES Clause (APR 2012) 552.211-73 MARKING (FEB 1996) Clause 552.211-75 PRESERVATION, PACKAGING, AND Clause PACKING (FEB 1996) (ALTERNATE I - MAY 2003) 552.211-77 PACKING LIST (FEB 1996) Clause (ALTERNATE I - MAY 2003) 552.211-89 NON -MANUFACTURED WOOD Clause PACKAGING MATERIAL FOR EXPORT (JUL 2016) 552.229-71 FEDERAL EXCISE TAX - C Clause GOVERNMENT (SEP 1999) 552.252-6 AUTHORIZED DEVIATIONS IN Clause CLAUSES (NOV 2021) (DEVIATION FAR 52.252-6) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within by written notice to the Contractor within 30 calendar days before the contract expiration date.. 52.247-38 F.o.b. Inland Carrier, Point of Exportation (FEB 2006) (DEVIATION — FEB 2007) (a) The term "f.o.b. inland carrier, point of exportation," as used in this clause, means free of expense to the ordering activity, on board the conveyance of the inland carrier, delivered to the specified point of exportation. (b) The Contractor shall— (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment for ocean transportation in conformance with carrier requirements to protect the goods and to ensure assessment of the lowest applicable transportation charge; Page: 17 of 208 1260 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (2) Prepare and distribute commercial bills of lading or other transportation receipt; (3) (i) Deliver the shipment in good order and condition in or on the conveyance of the carrier on the date or within the period specified; and (ii) Pay and bear all applicable charges, including transportation costs, to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before delivery of the shipment to the point of delivery in the contract; and (5) At the ordering activity's request and expense, assist in obtaining the documents required for— (i) Exportation; or (ii) Importation at destination. 52.246-4 INSPECTION OF SERVICES—FIXED-PRICE (AUG 1996) (DEVIATION - MAY 2003) (a) Definition: "Services," as used in this clause, includes services perfonned, workmanship, and material furnished or utilized in the performance of services. (b) The Contractor shall provide and maintain an inspection system acceptable to the ordering activity covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the ordering activity during contract performance and for as long afterwards as the contract requires. (c) The ordering activity has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The ordering activity shall perform inspections and tests in a manner that will not unduly delay the work. (d) if the ordering activity performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. (e) If any of the services do not conform with contract requirements, the ordering activity may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the ordering activity may— (1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) Reduce the contract price to reflect the reduced value of the services performed. (f) if the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the ordering activity may -- (1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the ordering activity that is directly related to the performance of such service; or (2) Terminate the contract for default. Page: 18 of 208 1261 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 552.216-70 ECONOMIC PRICE ADJUSTMENT — FSS MULTIPLE AWARD SCHEDULE CONTRACTS (SEP 1999) (ALTERNATE I — SEP 1999) Price adjustments include price increases and price decreases. Adjustments will be considered as follows: (a) Contractors shall submit price decreases anytime during the contract period in which they occur. Price decreases will be handled in accordance with the provisions of the Price Reductions clause. (b) Contractors may request price increases to be effective on or after the first 12 months of the contract period providing all of the following conditions are met: (1) Increases resulting from a reissue or other modification of the Contractor's commercial catalog/price list that was used as the basis for the contract award. (2) No more than three increases will be considered during each succeeding 12 -month period of the contract. (For succeeding contract periods of less than 12 months, up to three increases will be considered subject to the other conditions of this subparagraph (b)). (3) Increases are requested before the last 60 days of the contract period (4) At least 30 days elapse between requested increases. (c) In any contract period during which price increases will be considered, the aggregate of the increases during any 12 -month period shall not exceed SEE CLAUSE NOTE percent of the contract unit price in effect at the end of the preceding 12 -month period. The Government reserves the right to raise the ceiling when market conditions during the contract period support such a change. (d) The following material shall be submitted with the request for a price increase: (1) A copy of the commercial catalog/price list showing the price increase and the effective date for commercial customers. (2) Commercial Sales Practices Format regarding the Contractor's commercial pricing practice relating to the reissued or modified catalog/price list, or a certification that no change has occurred in the data since completion of the initial negotiation or a subsequent submission. (3) Documentation supporting the reasonableness of the price increase. (e) The Government reserves the right to exercise one of the following options: (1) Accept the Contractor's price increases as requested when all conditions of (b), (c), and (d) of this clause are satisfied; (2) Negotiate more favorable discounts from the new commercial prices when the total increase requested is not supported; or, (3) Remove the product(s) from contract involved pursuant to the Cancellation clause of this contract, when the increase requested is not supported. (f) The increased contract prices shall apply to delivery orders issued to the Contractor on or after the effective date of the contract modification. Note: Regulation 552.216-70 The EPA Ceiling Limit for this clause is hereby established as 4% for the Human Capital Page: 19 of 208 1262 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Category, 5% for the Professional Services Category, 5% for the Travel Category and 10% for all other Large Categories. NOTE: This clause does not apply to contracts participating in the Transactional Data Reporting (TDR) Pilot. Please refer to clause 552.216-70 Deviation II. .552.246-78 INSPECTION AT DESTINATION (JUL 2009) Inspection of all purchases under this contract will be made at destination by an authorized Government representative. 52.208-4 VEHICLE LEASE PAYMENTS (APR 1984) (a) Upon the submission of proper invoices or vouchers, the Government shall pay rent for each vehicle at the rate(s) specified in this contract. (b) Rent shall accrue from the beginning of this contract, or from the date each vehicle is delivered to the Government, whichever is later, and shall continue until the expiration of the contract term or the termination of this contract. However, rent shall accrue only for the period that each vehicle is in the possession of the Government. (c) Rent shall not accrue for any vehicle that the Contracting Officer determines does not comply with the Condition of Leased Vehicles clause of this contract or otherwise does not comply with the requirements of this contract, until the vehicle is replaced or the defects are corrected. (d) Rent shall not accrue for any vehicle during any period when the vehicle is unavailable or unusable as a result of the Contractor's failure to render services for the operation and maintenance of the vehicle as prescribed by this contract. (e) Rent stated in monthly terms shall be prorated on the basis of 1/30th of the monthly rate for each day the vehicle is in the Government's possession. If this contract contains a mileage provision, the Government shall pay rent as provided in the Schedule. 52.208-5 Condition of Leased Vehicles (APR 1984) Each vehicle furnished under this contract shall be of good quality and in safe operating condition, and shall comply with the Federal Motor Vehicle Safety Standards (49 CFR 57 1) and State safety regulations applicable to the vehicle. The Government shall accept or reject the vehicles promptly after receipt. if the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the detects as required by the Contracting Officer, the Government may— (a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or (b) Terminate the contract under the Default clause of this contract. 52.208-6 MARKING OF LEASED VEHICLES (APR 1984) (a) The Government may place nonpermanent markings or decals, identifying the using agency, on each side, and on the front and rear bumpers, of any motor vehicle leased under this contract. The Government shall use markings or decals that are removable without damage to the vehicle. Page: 20 of 208 1263 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (b) The Contractor may use placards for temporary identification of vehicles except that the placards may not contain any references to the Contractor that may be construed as advertising or endorsement by the Government of the Contractor. 52.208-7 TAGGING OF LEASED VEHICLES (MAY 1986) While it is the intent that vehicles leased under this contract will operate on Federal tags, the Government reserves the right to utilize State tags if necessary to accomplish its mission. Should State tags be required, the Contractor shall furnish the Government documentation necessary to allow acquisition of such tags. Federal tags are the responsibility of the Government. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within To be determined at the task order level; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least To be determined at the task order level days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed To be determined at the task order level (months) (years). 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEC 2010) (a) During the term of this contract, the Contractor shall post an employee notice, of such size and in such form, and containing such content as prescribed by the Secretary of Labor, in conspicuous places in and about its plants and offices where employees covered by the National Labor Relations Act engage in activities relating to the performance of the contract, including all places where notices to employees are customarily posted both physically and electronically, in the languages employees speak, in accordance with 29 CFR 471.2(d) and (f). (1) Physical posting of the employee notice shall be in conspicuous places in and about the Contractor's plants and offices so that the notice is prominent and readily seen by employees who are covered by the National Labor Relations Act and engage in activities related to the performance of the contact. (2) if the Contractor customarily posts notices to employees electronically, then the Contractor shall also post the required notice electronically by displaying prominently, on any Web site that is maintained by the Contractor and is customarily used for notices to employees about terms and conditions of employment, a link to the Department of Labor's Web site that contains the full text of the poster. The link to the Department's Web site, as referenced in (b)(3) of this section, must read, "Important Notice about Employee Rights to Organize and Bargain Collectively with Their Employers." (b) This required employee notice, printed by the Department of Labor, may be — (1) Obtained from the Division of Interpretations and Standards, Office of Labor -Management Standards, U.S. Department of Labor, 200 Constitution Avenue, NW., Room N-5609, Washington, DC 20210, (202) 693-0123, or from any field office of the Office of Labor -Management Standards or Office of Federal Contract Compliance Programs; (2) Provided by the Federal contracting agency if requested; Page: 21 of 208 1264 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (3) Downloaded from the Office of Labor- Management Standards Web site at htU2://www.dol.gov/olms/reqs/compliance/EO13496.htm; or (4) Reproduced and used as exact duplicate copies of the Department of Labor's official poster. (c) The required text of the employee notice referred to in this clause is located at Appendix A, Subpart A, 29 CFR Part 471. (d) The Contractor shall comply with all provisions of the employee notice and related rules, regulations, and orders of the Secretary of Labor. (e) In the event that the Contractor does not comply with the requirements set forth in paragraphs (a) through (d) of this clause, this contract may be terminated or suspended in whole or in part, and the Contractor may be suspended or debarred in accordance with 29 CFR 471.14 and subpart 9_4. Such other sanctions or remedies may be imposed as are provided by 29 CFR part 471, which implements Executive Order 13496 or as otherwise provided by law. (f) Subcontracts. (1) The Contractor shall include the substance of this clause, including this paragraph (f), in every subcontract that exceeds $10,000 and will be performed wholly or partially in the United States, unless exempted by the rules, regulations, or orders of the Secretary of Labor issued pursuant to section 3 of Executive Order 13496 of January 30, 2009, so that such provisions will be binding upon each subcontractor. (2) The Contractor shall not procure supplies or services in a way designed to avoid the applicability of Executive Order 13496 or this clause. (3) The Contractor shall take such action with respect to any such subcontract as may be directed by the Secretary of Labor as a means of enforcing such provisions, including the imposition of sanctions for noncompliance. (4) However, if the Contractor becomes involved in litigation with a subcontractor, or is threatened with such involvement, as a result of such direction, the Contractor may request the United States, through the Secretary of Labor, to enter into such litigation to protect the interests of the United States. 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) (a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive -12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall account for all forms of Government -provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government: (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee's employment. (3) Upon contract completion or termination. (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply Page: 22 of 208 1265 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 with these requirements (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally controlled facility and/or routine access to a Federally -controlled information system. It shall be the responsibility of the prune Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. 52.204-4 PRINTED OR COPIED DOUBLE -SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011) (a) Definitions. As used in this clause— Postconsumer fiber means— (1) Paper, paperboard, and fibrous materials from retail stores, office buildings, homes, and so forth, after they have passed through their end -usage as a consumer item, including: used corrugated boxes; old newspapers; old magazines; mixed waste paper; tabulating cards; and used cordage; or (2) All paper, paperboard, and fibrous materials that enter and are collected from municipal solid waste; but not (3) Fiber derived from printers' over -runs, converters' scrap, and over -issue publications. (b) The Contractor is required to submit paper documents, such as offers, letters, or reports that are printed or copied double -sided on paper containing at least 30 percent postconsumer fiber, whenever practicable, when not using electronic commerce methods to submit information or data to the Government. 52.223-5 POLLUTION PREVENTION AND RIGHT -TO -KNOW INFORMATION (MAY 2011) (a) Definitions. As used in this clause— Toxic chemical means a chemical or chemical category listed in 40 CFR 372.65. (b) Federal facilities are required to comply with the provisions of the Emergency Planning and Community Right -to -Know Act of 1986 (EPCRA) (42 U.S.C. 11001-11050), and the Pollution Prevention Act of 1990 (PPA) (42 U.S.C. 13101-13109). (c) The Contractor shall provide all information needed by the Federal facility to comply with the following: (1) The emergency planning reporting requirements of Section 302 of EPCRA. (2) The emergency notice requirements of Section 304 of EPCRA. (3) The list of Material Safety Data Sheets, required by Section 311 of EPCRA. (4) The emergency and hazardous chemical inventory forms of Section 312 of EPCRA. (5) The toxic chemical release inventory of Section 313 of EPCRA, which includes the reduction and recycling information required by Section 6607 of PPA. Page: 23 of 208 1266 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (6) The toxic chemical and hazardous substance release and use reduction goals of section 2(e) of Executive Order 13423 and of Executive Order 13514. 52.223-10 WASTE REDUCTION PROGRAM (MAY 2011) (a) Definitions. As used in this clause Recycling means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of products other than fuel for producing heat or power by combustion Waste prevention means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials. Waste reduction means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmentally preferable products. (b) Consistent with the requirements of section 3(e) of Executive Order 13423, the Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The Contractor's programs shall comply with applicable Federal, State, and local requirements, specifically including Section 6002 of the Resource Conservation and Recovery Act (42 U.S.C. 6962, et seq.) and implementing regulations (40 CFR part 247). 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011) (a) Definitions. As used in this clause — "Driving" — (1) Means operating a motor vehicle on an active roadway with the motor running, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. (2) Does not include operating a motor vehicle with or without the motor naming when one has pulled over to the side of, or off, an active roadway and has halted in a location where one can safely remain stationary. "Text messaging" means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e -mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include glancing at or listening to a navigational device that is secured in a commercially designed holder affixed to the vehicle, provided that the destination and route are programmed into the device either before driving or while stopped in a location off the roadway where it is safe and legal to park. (b) This clause implements Executive Order 13513, Federal Leadership on Reducing Text Messaging while Driving, dated October 1, 2009. (c) The Contractor should — (1) Adopt and enforce policies that ban text messaging while driving — (i) Company-owned or -rented vehicles or Government-owned vehicles; or (ii) Privately -owned vehicles when on official Government business or when performing Page: 24 of 208 1267 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S any work for or on behalf of the Government. (2) Conduct initiatives in a manner commensurate with the size of the business, such as — (i) Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and (ii) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving. (d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts that exceed the micro -purchase threshold. 52.251-1 GOVERNMENT SUPPLY SOURCES (APR 2012) The Contracting Officer may issue the Contractor an authorization to use Government supply sources in the performance of this contract. Title to all property acquired by the Contractor under such an authorization shall vest in the Government unless otherwise specified in the contract. The provisions of the clause at FAR 52.245-1, Government Property, apply to all property acquired tinder such authorization. 52.245-9 USE AND CHARGES (APR 2012) (a) Definitions. Definitions applicable to this contract are provided in the clause at 52.245-1, Government Property. Additional definitions as used in this clause include: "Rental period" means the calendar period during which Government property is made available for nongovernmental purposes. "Rental time" means the number of hours, to the nearest whole hour, rented property is actually used for nongovernmental purposes. It includes time to set up the property for such purposes, perform required maintenance, and restore the property to its condition prior to rental (less normal wear and tear). (b) Use of Government property. The Contractor may use the Government property without charge in the performance of — (1) Contracts with the Government that specifically authorize such use without charge; (2) Subcontracts of any tier under Government prime contracts if the Contracting Officer having cognizance of the prime contract— (i) Approves a subcontract specifically authorizing such use; or (ii) Otherwise authorizes such use in writing; and (3) Other work, if the Contracting Officer specifically authorizes in writing use without charge for such work. (c) Rental. If granted written permission by the Contracting Officer, or if it is specifically provided for in the Schedule, the Contractor may use the Government property (except materiat) for a rental fee for work other than that provided in paragraph (b) of this clause. Authorizing such use of the Government property does not waive any rights of the Government to terminate the Contractor's right to use the Government property. The rental fee shall be determined in accordance with the following paragraphs. (d) General. Page: 25 of 208 1268 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) Rental requests shall be submitted to the Administrative Contracting Officer (ACO), identify the property for which rental is requested, propose a rental period, and compute an estimated rental charge by using the Contractor's best estimate of rental time in the formulae described in paragraph (e) of this clause. (2) The Contractor shall not use Government property for nongovernmental purposes, including Independent Research and Development, until a rental charge for real property, or estimated rental charge for other property, is agreed upon. Rented property shall be used only on a non-interference basis. (e) Rental charge.— (1) Real property and associated fixtures. (i) The Contractor shall obtain, at its expense, a property appraisal from an independent licensed, accredited, or certified appraiser that computes a monthly, daily, or hourly rental rate for comparable commercial property. The appraisal may be used to compute rentals under this clause throughout its effective period or, if an effective period is not stated in the appraisal, for one year following the date the appraisal was performed. The Contractor shall submit the appraisal to the ACO at least 30 days prior to the date the property is needed for nongovernmental use. Except as provided in paragraph (e)(1)(iii) of this clause, the ACO shall use the appraisal rental rate to determine a reasonable rental charge. (ii) Rental charges shall be determined by multiplying the rental time by the appraisal rental rate expressed as a rate per hour. Monthly or daily appraisal rental rates shall be divided by 720 or 24, respectively, to determine an hourly rental rate. (iii) When the ACO believes the appraisal rental rate is unreasonable, the ACO shall promptly notify the Contractor. The parties may agree on an alternative means for computing a reasonable rental charge. (iv) The Contractor shall obtain, at its expense, additional property appraisals in the same manner as provided in paragraph (e)(1)(i) if the effective period has expired and the Contractor desires the continued use of property for nongovernmental use. The Contractor may obtain additional appraisals within the effective period of the current appraisal if the market prices decrease substantially. (2) Other Government property. The Contractor may elect to compute the rental charge using the appraisal method described in paragraph (e)(1) of this clause subject to the constraints therein or the following formula in which rental time shall be expressed in increments of not less than one hour with portions of hours rounded to the next higher hour: The hourly rental charge is calculated by multiplying 2 percent of the acquisition cost by the hours of rental time, and dividing by 720. (3) Alternative methodology. The Contractor may request consideration of an alternative basis for computing the rental charge if it considers the monthly rental rate or a time -based rental unreasonable or impractical. (f) Rental payments. (1) Rent is due 60 days following completion of the rental period or as otherwise specified in the contract. The Contractor shall compute the rental due, and furnish records or other supporting data in sufficient detail to permit the ACO to verify the rental time and computation. Payment shall be made by check payable to the Treasurer of the United States and sent to the contract administration office identified in this contract, unless otherwise specified by the Contracting Officer. Page: 26 of 208 1269 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (2) Interest will be charged if payment is not made by the date specified in paragraph (f)(1) of this clause. Interest will accrue at the "Renegotiation Board Interest Rate" (published in the Federal Register semiannually on or about January 1 st and July 1 st) for the period in which the rent is due. (3) The Government's acceptance of any rental payment under this clause, in whole or in part, shall not be construed as a waiver or relinquishment of any rights it may have against the Contractor stemming from the Contractor's unauthorized use of Government property or any other failure to perform this contract according to its terms. (g) Use revocation. At any time during the rental period, the Government may revoke nongovernmental use authorization and require the Contractor, at the Contractor's expense, to return the property to the Government, restore the property to its pre -rental condition (less normal wear and tear), or both. (h) Unauthorized use. The unauthorized use of Government property can subject a person to fines, imprisonment, or both, under 18 U.S.C. 641. 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERV10E AND CONSTRUCTION CONTRACTS (SEP 2013) (a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA) -designated items unless — (1) The product cannot be acquired— (i) Competitively within a time frame providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA -designated items are exempt from the preferred procurement requirement for the following: (i) Spacecraft system and launch support equipment. (ii) Military equipment, i.e., a product or system designed or procured for combat or combat -related missions. (b) Information about this requirement and these products is available at httn://www.biopreferred.gou. (c) In the performance of this contract, the Contractor shall — (1) Report to the environmental point of contact identified in paragraph (d) of this clause, with a copy to the Contracting Officer, on the product types and dollar value of any USDA -designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; (2) Submit this report no later than — (i) October 31 of each year during contract performance; and (ii) At the end of contract performance. Page: 27 of 208 1270 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than TBD [insert dollar figure or quantity], the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor — (1) Any order for a single item in excess of See SIN Specific information [insert dollar figure or quantity]; (2) Any order for a combination of items in excess of See SIN Specific Information [insert dollar figure or quantity]; or (3) A series of orders from the same ordering office within TBD days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum -order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within TBD days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. Note: Regulation 52.216-19 "Due to a system limitation, a Maximum Order value of $250,000 has been identified for the Order -Level Materials SIN. However, as Order -Level Materials are only acquired in direct support of an individual task or delivery order, the contractor's right to decline an order as outlined in FAR 52.216-19 Order Limitations paragraph (b) Maximum Order shall be based on the STNs that are the primary basis or purpose of the order, not the Maximum Order value associated with the Order -Level Materials SIN. Additionally, Ordering agencies are reminded that the Maximum Order value identified for a Schedule SIN does not limit the value of an individual task or delivery order. Ordering limitations and procedures applicable to task or delivery orders inclusive of Order -Level Materials are outlined in GSAR 552.238-115, Special Ordering Procedures for the Acquisition of Order -Level Materials." 52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES (MAY 2014) (a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from the Committee for Purchase from People Who Are Blind or Severely Disabled (the Committee) under the 41 U.S.C. 8504. Additionally, certain of these supplies are available from the Defense Logistics Agency (DLA), the General Services Administration (GSA), or the Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule. Page: 28 of 208 1271 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources. (c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are: (1) National Industries for the Blind 1310 Braddock Place Alexandria, VA 22314-1691 (703)310-0500 (2) NISH 8401 Old Courthouse Road Vienna, VA 22182 (571)226-4660 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It Is Not a Wage Determination Employee Class Monetary Wage – Fringe Benefits To be determined at the task order level To be determined at the task order level To be determined at the task order level To be determined at the task order level To be determined at the task order level To be determined at the task order level 52.222-49 SERVICE CONTRACT LABOR STANDARDS — PLACE OF PERFORMANCE UNKNOWN (MAY 2014) (a) This contract is subject to the Service Contract Labor Standards statute, and the place of performance was unknown when the solicitation was issued. In addition to places or areas identified in wage determinations, if any, attached to the solicitation, wage determinations have also been requested for the following: To be determined at the task order level (insert places or areas). The Contracting Officer will request wage determinations for additional places or areas of performance if asked to do so in writing by To be determined at the task order level (insert time and date). (b) Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit bids or proposals. However, a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award, and there shall be no adjustment in the contract price. Page: 29 of 208 1272 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT --REQUIREMENTS (MAY 2014) (a) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the Contractor in substantial quantities to the general public in the course of normal business operations. (b) The services shall be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (1) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the Contractor, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (2) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or Contractor. (c) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract shall be the same as that used for these employees and for equivalent employees servicing the same equipment of commercial customers. (d) The Contractor is responsible for compliance with all the conditions of this exemption by its subcontractors. The Contractor shall determine the applicability of this exemption to any subcontract on or before subcontract award. In making a judgment that the exemption applies, the Contractor shall consider all factors and make an affirmative determination that all of the conditions in paragraphs (a) through (c) of this clause will be met. (e) If the Department of Labor determines that any conditions for exemption in paragraphs (a) through (c) of this clause have not been met, the exemption shall be deemed inapplicable, and the contract shall become subject to the Service Contract Labor Standards statute. In such case, the procedures at 29 CFR 4.123(e)(1)(iv) and 29 CFR 4.5(c) will be followed (f) The Contractor shall include the substance of this clause, including this paragraph (f), in subcontracts for exempt services under this contract. 52.222-53 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR CERTAIN SERVICES --REQUIREMENTS (MAY 2014) (a) The services under this contract are offered and sold regularly to non -Governmental customers, and are provided by the Contractor to the general public in substantial quantities in the course of nornral business operations. (b) The contract services are furnished at prices that are, or are based on, established catalog or market prices. An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the Contractor, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. An "established market price" is a current price, established in the usual course of ordinary and usual trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or Contractor. (c) Each service employee who will perform the services under the contract will spend only a small portion of his or her time (a monthly average of less than 20 percent of the available hours on an Page: 30 of 208 1273 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S annualized basis, or less than 20 percent of available hours during the contract period if the contract period is less than a month) servicing the Government contract. (d) The Contractor uses the same compensation (wage and fringe benefits) plan for all service employees performing work under the contract as the Contractor uses for these employees and for equivalent employees servicing commercial customers. (e) (1) Except for services identified in FAR 22.1003-4(d)(1)(iv), the subcontractor for exempt services shall be selected for award based on other factors in addition to price or cost with the combination of other factors at least as important as price or cost; or (2) A subcontract for exempt services shall be awarded on a sole source basis. (t) The Contractor is responsible for compliance with all the conditions of this exemption by its subcontractors. The Contractor shall determine in advance, based on the nature of the subcontract requirements and knowledge of the practices of likely subcontractors, that all or nearly all likely subcontractors will meet the conditions in paragraphs (a) through (d) of this clause. If the services are currently being performed under a subcontract, the Contractor shall consider the practices of the existing subcontractor in making a determination regarding the conditions in paragraphs (a) through (d) of this clause. If the Contractor has reason to doubt the validity of the certification, the requirements of the Service Contract Labor Standards statute shall be included in the subcontract. (g) if the Department of Labor determines that any conditions for exemption at paragraphs (a) through (e) of this clause have not been met, the exemption shall be deemed inapplicable, and the contract shall become subject to the Service Contract Labor Standards statute. In such case, the procedures in at 29 CFR 4.123(e)(2)(iii) and 29 CFR 4.5(c) will be followed. (h) The Contractor shall include the substance of this clause, including this paragraph (h), in subcontracts for exempt services under this contract. 52.227-14 RIGHTS IN DATA --GENERAL (MAY 2014) (a) Definitions. As used in this clause — "Computer database" or "database" means a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not include computer software. "Computer software" — (1) Means (i) Computer programs that comprise a series of instructions, rules, routines, or statements, regardless of the media in which recorded, that allow or cause a computer to perform a specific operation or series of operations; and (ii) Recorded information comprising source code listings, design details, algorithms, processes, flow charts, formulas, and related material that would enable the computer program to be produced, created, or compiled. (2) Does not include computer databases or computer software documentation. "Computer software documentation" means owner's manuals, user's manuals, installation instructions, operating instructions, and other similar items, regardless of storage medium, that explain the capabilities of the computer software or provide instructions for using the software. "Data" means recorded information, regardless of form or the media on which it may be recorded. The Page: 31 of 208 1274 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information. "Form, fit, and function data" means data relating to items, components, or processes that are sufficient to enable physical and functional interchangeability, and data identifying source, size, configuration, mating and attachment characteristics, functional characteristics, and performance requirements. For computer software it means data identifying source, functional characteristics, and performance requirements but specifically excludes the source code, algorithms, processes, formulas, and flow charts of the software. "Limited rights" means the rights of the Government in limited rights data as set forth in the Limited Rights Notice of paragraph (g)(3) if included in this clause. "Limited rights data" means data, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications. "Restricted computer software" means computer software developed at private expense and that is a trade secret, is commercial or financial and confidential or privileged, or is copyrighted computer software, including minor modifications of the computer software. "Restricted rights" as used in this clause, means the rights of the Government in restricted computer software, as set forth in a Restricted Rights Notice of paragraph (g) if included in this clause, or as otherwise may be provided in a collateral agreement incorporated in and made part of this contract, including minor modifications of such computer software. "Technical data" means recorded information (regardless of the form or method of the recording) of a scientific or technical nature (including computer databases and computer software documentation). This term does not include computer software or financial, administrative, cost or pricing, or management data or other information incidental to contract administration. The term includes recorded information of a scientific or technical nature that is included in computer databases (See 41 U.S.C. 116). "Unlimited rights" means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so. (b) Allocation of rights. (1) Except as provided in paragraph (c) of this clause, the Government shall have unlimited rights in -- (i) Data first produced in the performance of this contract; (ii) Form, fit, and function data delivered under this contract; (iii) Data delivered under this contract (except for restricted computer software) that constitute manuals or instructional and training material for installation, operation, or routine maintenance and repair of items, components, or processes delivered or furnished for use under this contract; and (iv) All other data delivered under this contract unless provided otherwise for limited rights data or restricted computer software in accordance with paragraph (g) of this clause. (2) The Contractor shall have the right to -- Page: 32 of 208 1275 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (i) Assert copyright in data first produced in the performance of this contract to the extent provided in paragraph (c)(1) of this clause; (ii) Use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the performance of this contract, unless provided otherwise in paragraph (d) of this clause; (iii) Substantiate the use of, add, or correct limited rights, restricted rights, or copyright notices and to take other appropriate action, in accordance with paragraphs (e) and (f) of this clause; and (iv) Protect from unauthorized disclosure and use those data that are limited rights data or restricted computer software to the extent provided in paragraph (g) of this clause. (c) Copyright -- (1) Data first produced in the performance of this contract. (i) Unless provided otherwise in paragraph (d) of this clause, the Contractor may, without prior approval of the Contracting Officer, assert copyright in scientific and technical articles based on or containing data first produced in the performance of this contract and published in academic, technical or professional journals, symposia proceedings, or similar works. The prior, express written permission of the Contracting Officer is required to assert copyright in all other data first produced in the perfonnance of this contract. (ii) When authorized to assert copyright to the data, the Contractor shall affix the applicable copyright notices of 17 U.S.C. 401 or 402, and an acknowledgment of Government sponsorship (including contract number). (iii) For data other than computer software, the Contractor grants to the Government, and others acting on its behalf, apaid-up, nonexclusive, irrevocable, worldwide license in such copyrighted data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly by or on behalf of the Government. For computer software, the Contractor grants to the Govermnent, and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in such copyrighted computer software to reproduce, prepare derivative works, and perform publicly and display publicly (but not to distribute copies to the public) by or on behalf of the Government. (2) Data notfirstproduced in the performance of this contract. The Contractor shall not, without the prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not dist produced in the performance of this contract unless the Contractor -- (i) Identifies the data; and (ii) Grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause or, if such data are restricted computer software, the Government shall acquire a copyright license as set forth in paragraph (g)(4) of this clause (if included in this contract) or as otherwise provided in a collateral agreement incorporated in or made part of this contract. (3) Removal of copyright notices. The Government will not remove any authorized copyright notices placed on data pursuant to this paragraph (c), and will include such notices on all reproductions of the data. (d) Release, publication, and use ofdata. The Contractor shall have the right to use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the Page: 33 of 208 1276 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 performance of this contract, except -- (1) As prohibited by Federal law or regulation (e.g., export control or national security laws or regulations); (2) As expressly set forth in this contract; or (3) if the Contractor receives or is given access to data necessary for the performance of this contract that contain restrictive markings, the Contractor shall treat the data in accordance with such markings unless specifically authorized otherwise in writing by the Contracting Officer. (e) Unauthorized marking of data. (1) Notwithstanding any other provisions of this contract concerning inspection or acceptance, if any data delivered under this contract are marked with the notices specified in paragraph (g) (3) or (g) (4) if included in this clause, and use of the notices is not authorized by this clause, or if the data bears any other restrictive or limiting markings not authorized by this contract, the Contracting Officer may at any time either return the data to the Contractor, or cancel or ignore the markings. However, pursuant to 41 U.S.C. 4703, the following procedures shall apply prior to canceling or ignoring the markings. (i) The Contracting Officer will make written inquiry to the Contactor affording the Contactor 60 days from receipt of the inquiry to provide written justification to substantiate the propriety of the markings; (ii) If the Contactor fails to respond or fails to provide written justification to substantiate the propriety of the markings within the 60 -day period (or a longer time approved in writing by the Contracting Officer for good cause shown), the Government shall have the right to cancel or ignore the markings at any time after said period and the data will no longer be made subject to any disclosure prohibitions. (iii) If the Contactor provides written justification to substantiate the propriety of the markings within the period set in paragraph (e)(1)(i) of this clause, the Contacting Officer will consider such written justification and determine whether or not the markings are to be cancelled or ignored. If the Contacting Officer determines that the markings are authorized, the Contactor will be so notified in writing. if the Contracting Officer determines, with concurrence of the head of the contacting activity, that the markings are not authorized, the Contacting Officer will furnish the Contractor a written determination, which determination will become the final agency decision regarding the appropriateness of the markings unless the Contactor files suit in a court of competent jurisdiction within 90 days of receipt of the Contracting Officer's decision. The Government will continue to abide by the markings under this paragraph (e)(1)(iii) until final resolution of the matter either by the Contacting Officer's determination becoming final (in which instance the Government will thereafter have the right to cancel or ignore the markings at any time and the data will no longer be made subject to any disclosure prohibitions), or by final disposition of the matter by court decision if suit is filed. (2) The time limits in the procedures set forth in paragraph (e)(1) of this clause may be modified in accordance with agency regulations implementing the Freedom of Information Act (5 U.S.C. 552) if necessary to respond to a request thereunder. (3) Except to the extent the Government's action occurs as the result of final disposition of the matter by a court of competent jurisdiction, the Contactor is not precluded by paragraph (e) of the clause from bringing a claim, in accordance with the Disputes clause of this contract, that may arise as the result of the Government removing or ignoring authorized markings on data delivered under this contract. (t) Omitted or incorrect markings. Page: 34 of 208 1277 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) Data delivered to the Government without any restrictive markings shall be deemed to have been furnished with unlimited rights. The Government is not liable for the disclosure, use, or reproduction of such data. (2) If the unmarked data has not been disclosed without restriction outside the Government, the Contractor may request, within 6 months (or a longer time approved by the Contracting Officer in writing for good cause shown) after delivery of the data, permission to have authorized notices placed on the data at the Contractor's expense. The Contracting Officer may agree to do so if the Contractor -- (i) Identifies the data to which the omitted notice is to be applied; (ii) Demonstrates that the omission of the notice was inadvertent; (iii) Establishes that the proposed notice is authorized; and (iv) Acknowledges that the Government has no liability for the disclosure, use, or reproduction of any dataa made prior to the addition of the notice or resulting from the omission of the notice. (3) If data has been marked with an incorrect notice, the Contracting Officer may -- (i) Permit correction of the notice at the Contractor's expense if the Contractor identifies the data and demonstrates that the correct notice is authorized; or (ii) Correct any incorrect notices. (g) Protection of limited rights data and restricted computer software. (1) The Contractor may withhold from delivery qualifying limited rights data or restricted computer software that are not data identified in paragraphs (b)(1)(i), (ii), and (iii) of this clause. As a condition to this withholding, the Contractor shall -- (i) Identify the data being withheld; and (ii) Furnish form, fit, and function data instead. (2) Limited rights data that are formatted as a computer database for delivery to the Government shall be treated as limited rights data and not restricted computer software. (3) [Reserved] (h) Subcontracting. The Contactor shall obtain from its subcontractors all data and rights therein necessary to fulfill the Contractor's obligations to the Government under this contract. If a subcontractor refuses to accept terms affording the Government those rights, the Contractor shall promptly notify the Contracting Officer of the refusal and shall not proceed with the subcontract award without authorization in writing from the Contracting Officer. (i) Relationship to patents oz• other rights. Nothing contained in this clause shall imply a license to the Government under any patent or be construed as affecting the scope of any license or other right otherwise granted to the Government. 52.232-17 INTEREST (MAY 2014) (DEVIATION — MAY 2003) (a) Except as otherwise provided in this contract under a Price Reduction for Defective Certified Cost or Pricing Data clause or a Cost Accounting Standards clause, all amounts that become payable by the Contractor to the ordering activity under this contract (net of any applicable tax credit under the Internal Page: 35 of 208 1278 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Revenue Code (26 U.S.C. 1481)) shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in paragraph (b) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid. (b) Amounts shall be due at the earliest of the following dates: (1) The date fixed under this contract (2) The date of the first written demand for payment consistent with this contract, including any demand resulting from a default termination. (3) The date the ordering activity transmits to the Contractor a proposed supplemental agreement to confirm completed negotiations establishing the amount of debt_ (4) If this contract provides for revision of prices, the date of written notice to the Contractor stating the amount of refund payable in connection with a pricing proposal or a negotiated pricing agreement not confirmed by contract modification. (c) The interest charge made under this clause may be reduced under the procedures prescribed in 32.614-2 of the Federal Acquisition Regulation in effect on the date of this contract. 52.232-36 PAYMENT BY THIRD PARTY (MAY 2014) (DEVIATION — MAY 2003) (a) General. (1) Except as provided in paragraph (a)(2) of this clause, the Contractor agrees to accept payments due under this contract, through payment by a third party in lieu of payment directly from the ordering activity, in accordance with the terms of this clause. The third party and, if applicable, the particular credit card to be used are identified elsewhere in this contract. (2) The credit card is not authorized as a method of payment during any period of the System for Award Management (SAM) indicates that the Contractor has delinquent debt that is subject to collection under the Treasury Offset Program (TOP). Information on TOP is available at ha://fiiis.treas. ,ov/debt/index.htm]. If the SAM subsequently indicates that the Contractor no longer has delinquent debt, the Contractor may request the Contracting Officer to authorize payment by credit card. (b) Contractor payment request. (1) Except as provided in paragraph (b)(2) of this clause, the Contractor shall make payment requests through a charge to the ordering activity account with the third party, at the time and for the amount due in accordance with those clauses of this contract that authorize the Contractor to submit invoices, contract financing requests, other payment requests, or as provided in other clauses providing for payment to the Contractor. (2) When the Contracting Officer has notified the Contractor that the credit card is no longer an authorized method of payment, the Contractor shall make such payment requests in accordance with instructions provided by the Contracting Officer during the period when the purchase card is not authorized. (c) Payment. The Contractor and the third party shall agree that payments due under this contract shall be made upon submittal of payment requests to the third party in accordance with the terms and conditions of an agreement between the Contractor, the Contractor's financial agent (if any), and the third party and its agents (if any). No payment shall be due the Contractor until such agreement is Page: 36 of 208 1279 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 made. Payments made or due by the third party under this clause are not payments made by the ordering activity and are not subject to the Prompt Payment Act or any implementation thereof in this contract. (d) Documentation. Documentation of each charge against the ordering activity's account shall be provided to the Contracting Officer upon request. (e) Assignment of claims. Notwithstanding any other provision of this contract, if any payment is made under this clause, then no payment under this contract shall be assigned under the provisions of the assignment of claims terms of this contract or the Assignment of Claims Act of 1940 (31 U.S.C. 3727, 41 U.S.C. 6305). (1) Other payment terms. The other payment terms of this contract shall govern the content and submission of payment requests. if any clause requires information or documents in or with the payment request, that is not provided in the third party agreement referenced in paragraph (c) of this clause, the Contractor shall obtain instructions from the Contracting Officer before submitting such a payment request. 52.233-1 DISPUTES (MAY 2014) (a) This contract is subject to 41 U.S.0 chapter 71, Contract Disputes. (b) Except as provided in 41 U.S.0 chapter 71, all disputes arising under or relating to this contract shall be resolved under this clause. (c) "Claim as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $100,000 is not a claim under 41 U.S.0 chapter 71 until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under 41 U.S.0 chapter 71. The submission may be converted to a claim under 41 U.S.0 chapter 71, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time. (d) (1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer. (2) (i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim exceeding $100,000. (ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim. (iii) The certification shall state as follows: "1 certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the contract adjustment for which the Contractor believes the Government is liable; and that 1 am authorized to certify the claim on behalf of the Contractor." (3) The certification may be executed by any person authorized to bind the Contractor with respect to the claim. (e) For Contractor claims of $50,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor -certified claims over Page: 37 of 208 1280 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 $50,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made. (f) The Contracting Officer's decision shall be final unless the Contractor appeals or files a suit as provided in 41 U.S.0 chapter 71. (g) if the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR). If the Contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the Contractor's specific reasons for rejecting the offer. (h) The Government shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. With regard to claims having defective certifications, as defined in FAR 33.201, interest shall be paid from the date that the Contracting Officer initially receives the claim. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable for each 6 -month period as fixed by the Treasury Secretary during the pendency of the claim. (i) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the Contracting Officer. I -FSS -969 ECONOMIC PRICE ADJUSTMENT—FSS MULTIPLE AWARD SCHEDULE (OCT 2014) Price adjustments include price increases and price decreases. Adjustments will be considered as follows: (a) Contractors shall submit price decreases anytime during the contract period in which they occur. Price decreases will be handled in accordance with the provisions of the Price Reduction Clause. (b) There are two types of economic price adjustments (EPAs) possible under the Multiple Award Schedules (MAS) program for contracts not based on commercial catalogs or price lists as described below. Price adjustments may be effective on or after the first 12 months of the contract period on the following basis: (1) Adjustments based on escalation rates negotiated prior to contact award. Normally, when escalation rates are negotiated, they result in a fixed price for the term of the contact. No separate contract modification will be provided when increases are based on negotiated escalation rates. Price increases will be effective on the 12 -month anniversary date of the contract effective date, subject to paragraph (f), below. (2) Adjustments based on an agreed-upon market indicator prior to award. The market indicator, as used in this clause, means the originally released public index, public survey or other public, based market indicator. The market indicator shall be the originally released index, survey or market indicator, not seasonally adjusted, published by the [to be negotiated], and made available at [to be identified]. Any price adjustment shall be based on the percentage change in the designated (i.e. indicator identification and date) market indicator from the initial award to the latest available as of the anniversary date of the contact effective date, subject to paragraph (e), below. If the market indicator is discontinued or deemed no longer available or reliable by the Government, the Government and the Contractor will mutually agree to a substitute. The contract modification reflecting the price adjustment will be effective upon approval by the Contacting Officer, subject to paragraph (g), below. The adjusted prices shall apply to orders issued to the Contactor on or after the effective date of the contact modification. Page: 38 of 208 1281 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (c) Nothwithstanding the two economic price adjustments discussed above, the Government recognizes the potential impact of unforeseeable major changes in market conditions. For those cases where such changes do occur, the contracting officer will review requests to make adjustments, subject to the Government's examination of industry -wide market conditions and the conditions in paragraph (d) and (e), below. if adjustments are accepted, the contract will be modified accordingly. The determination of whether or not extra -ordinary circumstances exist rests with the contracting officer. The determination of an appropriate mechanism of adjustment will be subject to negotiations. (d) Conditions of Price change requests under paragraphs b(2) and c above.: (1) No more than three increases will be considered during each succeeding 12 -month period of the contract. (For succeeding contract periods of less than 12 months, up to three increases will be considered subject to the other conditions of subparagraph (b)). (2) Increases are requested before the last 60 days of the contract period, including options (3) At least 30 days elapse between requested increases. (4) In any contract period during which price increases will be considered, the aggregate of the increases during any 12 -month period shall not exceed SEE CLAUSE NOTE percent (SEE CLAUSE NOTE%) of the contract unit price in effect at the end of the preceding 12 -month period. The Government reserves the right to raise the ceiling when market conditions during the contract period support such a change. (e) The following material shall be submitted with request for a price increase under paragraphs b(2) and c above: (1) A copy of the index, survey or pricing indicator showing the price increase and the effective date. (2) Commercial Sales Practice format, per contract clause 52.215-21 Alternate 1V, demonstrating the relationship of the Contractor's commercial pricing practice to the adjusted pricing proposed or a certification that no change has occurred in the data since completion of the initial negotiation or a subsequent submission. (3) Any other documentation requested by the Contracting Officer to support the reasonableness of the price increase. (f) The Government reserves the right to exercise one of the following options: (1) Accept the Contractor's price increases as requested when all conditions of (b), (c), (d), and (e) of this clause are satisfied; (2) Negotiate more favorable prices when the total increase requested is not supported; or, (3) Decline the price increase when the request is not supported. The Contractor may remove the item(s) from contract involved pursuant to the Cancellation Clause of this contract. (g) Effective Date of Increases: No price increase shall be effective until the Government receives the electronic file updates pursuant to GSAR 552.238-81, Modifications (Federal Supply Schedule). (h) All MAS contracts remain subject to contract clauses CSAR 552.238-75, "Price Reductions'; and 552.215-72, "Price Adjustment -- Failure to Provide Accurate Information." In the event the application of an economic price adjustment results in a price less favorable to the Government than the price relationship established during negotiation between the MAS price and the price to the designated customer, the Government will maintain the price relationship to the designated customer. Page: 39 of 208 1282 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Note: Regulation I -FSS -969 The EPA Ceiling Limit for this clause is hereby established as 4% for the Human Capital Category, 5% for the Professional Services Category, 5% for the Travel Category and 10% for all other Large Categories. NOTE: This clause does not apply to contracts participating in the Transactional Data Reporting (TDR) Pilot. Please refer to clause I -FSS -969 Alternate II. 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract. 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015) (a) Definitions. As used in this clause— Gender identity has the meaning given by the Department of Labor's Office of Federal Contract Compliance Programs, and is found at www.dol.gov/ofccl2/LGBT/LGBT FAOs.html. Segregated facilities means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees, that are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin because of written or oral policies or employee custom. The term does not include separate or single -user rest rooms or necessary dressing or sleeping areas provided to assure privacy between the sexes. Sexual orientation has the meaning given by the Department of Labor's Office of Federal Contract Compliance Programs, and is found at www.dol.vov/ofccp/LGBT/LGBT FAOs.html. (b) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause is a violation of the Equal Opportunity clause in this contract. (c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Opportunity clause of this contract. 52.222-29 NOTIFICATION OF VISA DENIAL (APR 2015) (a) Definitions. As used in this clause — Gender identity has the meaning given by the Department of Labor's Office of Federal Contract Compliance Programs, and is found at www.dol.gov/ofccp/LGBT/LGBT_FAOs.html. Sexual orientation has the meaning given by the Department of Labor's Office of Federal Contract Compliance Programs, and is found at www.dol.eov/ofccp/LGBT/LGBT FAOs.html. Page: 40 of 208 1283 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (b) Requirement to notify. (1) It is a violation of Executive Order 11246 for a Contractor to refuse to employ any applicant or not to assign any person hired in the United States, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, or Wake Island, on the basis that the individual's race, color, religion, sex, sexual orientation, gender identity, or national origin is not compatible with the policies of the country where or for whom the work will be performed (41 CFR 60-1.10). (2) The Contractor shall notify the U.S. Department of State, Assistant Secretary, Bureau of Political -Military Affairs (PM), 2201 C Street NW., Room 6212, Washington, DC 20520, and the U.S. Department of Labor, Deputy Assistant Secretary for Federal Contract Compliance, when it has knowledge of any employee or potential employee being denied an entry visa to a country where this contract will be performed, and it believes the denial is attributable to the race, color, religion, sex, sexual orientation, gender identity, or national origin of the employee or potential employee. 552.223-73 PRESERVATION, PACKAGING, PACKING, MARKING AND LABELING OF HAZARDOUS MATERIALS (HAZMAT) FOR SHIPMENTS (JUN 2015) (a) Definition. United States, as used in this clause, means the 48 adjoining U.S. States, Alaska, Hawaii, and U.S. territories and possessions, such as Puerto Rico. (b) Preservation, packaging, packing, marking and labeling of hazardous materials for export shipment outside the United States in all transport modes shall comply with the following, as applicable: (1) International Maritime Dangerous Goods (IMDG) Code as established by the International Maritime Organization (IMO). (2) U.S. Department of Transportation (DOT) Hazardous Material Regulation (HMR) 49 CFR parts 171 through 180. (Note: Classifications permitted by the HMR, but not permitted by the IMDG code, such as Consumer Commodities classed as ORM—D, shall be packaged in accordance with the IMDG Code and dual -marked with both Consumer Commodity and IMDG marking and labeling.) (3) Occupational Safety and Health Administration (OSHA) Regulation 29 CFR part 1910.1200 (4) International Air Transport Association (IATA), Dangerous Goods Regulation and/or International Civil Aviation Organization (ICAO), Technical Instructions. (5) AFMAN 24-204, Air Force Inter- Service Manual, Preparing Hazardous Materials For Military Air Shipments. (6) Any preservation, packaging, packing, marking and labeling requirements contained elsewhere in this solicitation and contract. (c) Preservation, packaging, packing, marking and labeling of hazardous materials for domestic shipments within the United States in all transport modes shall comply with the following; as applicable: (1) U.S. Department of Transportation (DOT) Hazardous Material Regulation (HMR) 49 CFR parts 171 through 180. (2) Occupational Safety and Health Administration (OSHA) Regulation 29 CFR part 1910.1200. (3) Any preservation, packaging, packing, marking and labeling requirements contained Page: 41 of 208 1284 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S elsewhere in this solicitation and contract. (d) Hazardous Material Packages designated for outside the United States destinations through Forwarding Points, Distribution Centers, or Container Consolidation Points (CCPs) shall comply with the IMDG, IATA, ICAO or AFMAN 24-204 codes, as applicable. (e) The test certification data showing compliance with performance -oriented packaging or UN -approved packaging requirements shall be made available to GSA contract administration/management representatives or regulatory inspectors upon request. 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2014) (a) Definitions. As used in this clause – Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). Subsidiary means an entity in which more than 50 percent of the entity is owned – (1) Directly by a parent corporation; or (2) Through another subsidiary of a parent corporation. (b) If the contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, the Government may be prohibited from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Goverml7ent action under this clause. (c) Exceptions to this prohibition are located at 9.108-2. (d) In the event the Contractor becomes either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation during contract performance, the Contractor shall give mitten notice to the Contracting Officer within five business days from the date of the inversion event. 552.228-5 GOVERNMENT AS ADDITIONAL INSURED (JAN 2016) (a) This clause supplements the requirements set forth in FAR clause 52.228-5, Insurance–Work on a Government Installation. (b) Each insurance policy required under this contract, other than workers' compensation insurance, shall contain an endorsement naming the United States as an additional insured with respect to operations performed under this contract. The insurance carrier is required to waive all subrogation rights against any of the named insured. 52.223-11 OZONE-DEPLETING SUBSTANCES AND HIGH GLOBAL WARMING POTENTIAL HYDROFLUOROCARBONS (JUN 2016) (a) Definition. As used in this clause — "Global warming potential" means how much a given mass of a chemical contributes to global Page: 42 of 208 1285 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S warming over a given time period compared to the same mass of carbon dioxide. Carbon dioxide's global warming potential is defined as 1.0. "High global warming potential h.vdrofluorocarbons" means any hydrofluorocarbons in a particular end use for which EPA's Significant New Alternatives Policy (SNAP) program has identified other acceptable alternatives that have lower global warming potential. The SNAP list of alternatives is found at 40 CFR Part 82 subpart G with supplemental tables of alternatives available at (httn://www.el2a.gov/snapO. "Hvdrofluorocarbons" means compounds that only contain hydrogen, fluorine, and carbon. "Ozone-depleting substance," means any substance the Environmental Protection Agency designates in 40 CFR Part 82 as — (1) Class I, including, but not limited to, chlorofluorocarbons, halons, carbon tetrachloride, and methyl chloroform; or (2) Class II, including, but not limited to, hydrochlorofluorocarbons. (b) The Contractor shall label products that contain or are manufactured with ozone-depleting substances in the manner and to the extent required by 42 U.S.C. 767lj (b), (c), (d), and (e) and 40 CFR part 82, subpart E, as follows: Warning Contains (or manufactured with, if applicable) * , a substance(s) which harm(s) public health and environment by destroying ozone in the upper atmosphere. * The Contractor shall insert the name of the substance(s). (c) Reporting. For equipment and appliances that normally each contain 50 or more pounds of hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons, the Contractor shall — (1) Track on an annual basis, between October 1 and September 30, the amount in pounds of hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons contained in the equipment and appliances delivered to the Government under this contract by — (i) Type of hydrofluorocarbon (e.g., HFC -134a, HFC -125, R-41OA, R -404A, etc.); (ii) Contract number; and (iii) Equipment/appliance; (2) Report that information to the Contracting Officer for FYI and to www.sam.eov, for FY 17 and after (i) Annually by November 30 of each year during contract performance: and (ii) At the end of contract performance. (d) The Contractor shall refer to EPA's SNAP program (available at htto://wv,'v.epa. Qov/snap) to identify alternatives. The SNAP list of alternatives is found at 40 CFR part 82 subpart G with supplemental tables available at htW://www.el2a.gov/snap. (sore: Itis is an Fee reproduction using word processine soffivare) STANDARD FORM 1449 (10-95) (BACK) Page: 43 of 208 1286 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 I -FSS -969 ECONOMIC PRICE ADJUSTMENT — FSS MULTIPLE AWARD SCHEDULE (OCT 2014) (ALTERNATE II — JUL 2016) Price adjustments include price increases and price decreases. Adjustments will be considered as follows: (a) Contractors shall submit price decreases anytime during the contract period in which they occur. Price decreases will be handled in accordance with the provisions of the Price Reductions clause. (b) There are two types of economic price adjustments (EPAs) possible under the Multiple Award Schedules (MAS) program for contracts not based on commercial catalogs or price lists as described below. Price adjustments may be effective on or after the first 12 months of the contract period on the following basis: (1) Adjustments based on escalation rates negotiated prior to contract award. Normally, when escalation rates are negotiated, they result in a fixed price for the term of the contract. No separate contract modification will be provided when increases are based on negotiated escalation rates. Price increases will be effective on the 12 -month anniversary date of the contract effective date, subject to paragraph (f), below. (2) Adjustments based on an agreed-upon market indicator prior to award. The market indicator, as used in this clause, means the originally released public index, public survey or other public -based market indicator. The market indicator shall be the originally released index, survey or market indicator, not seasonally adjusted, published by the [to be negotiated], and made available at [to be identified]. Any price adjustment shall be based on the percentage change in the designated (i.e. indicator identification and date) market indicator from the initial award to the latest available as of the anniversary date of the contract effective date, subject to paragraph (e), below. if the market indicator is discontinued or deemed no longer available or reliable by the Government, the Government and the Contractor will mutually agree to a substitute. The contract modification reflecting the price adjustment will be effective upon approval by the Contracting Officer, subject to paragraph (g), below. (c) Notwithstanding the two economic price adjustments discussed above, the Government recognizes the potential impact of unforeseeable major changes in market conditions. For those cases where such changes do occur, the contracting officer will review requests to make adjustments, subject to the Government's examination of industry -wide market conditions and the conditions in paragraph (d) and (e), below. if adjustments are accepted, the contract will be modified accordingly. The determination of whether or not extra -ordinary circumstances exist rests with the contracting officer. The determination of an appropriate mechanism of adjustment will be subject to negotiations. (d) Conditions of Price change requests under paragraphs b(2) and c above: (1) No more than three increases will be considered during each succeeding 12 -month period of the contract. (For succeeding contract periods of less than 12 months, up to three increases will be considered subject to the other conditions of subparagraph (b)). (2) Increases are requested before the last 60 days of the contract period, including options (3) At least 30 days elapse between requested increases. (4) in any contract period during which price increases will be considered, the aggregate of the increases during any 12 -month period shall not exceed SEE CLAUSE NOTE percent (SEE CLAUSE NOTE%) of the contract unit price in effect at the end of the preceding 12 -month period. The Government reserves the right to raise the ceiling when market conditions during the contract period support such a change. (e) The following material shall be submitted with request for a price increase under paragraphs b(2) and c above: Page: 44 of 208 1287 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) A copy of the index, survey or pricing indicator showing the price increase and the effective date. (2) Any other documentation requested by the Contracting Officer to support the reasonableness of the price increase. (f) The Government reserves the right to exercise one of the following options: (1) Accept the Contractor's price increases as requested when all conditions of (b), (c), (d), and (e) of this clause are satisfied; (2) Negotiate more favorable prices when the total increase requested is not supported; or, (3) Decline the price increase when the request is not supported. The Contractor may remove the item(s) from contract involved pursuant to the Cancellation Clause of this contract. (g) Effective Date of increases: The increased contract prices shall apply to orders issued to the Contractor on or after the effective date of the contract modification. Note: Regulation I -FSS -969 The EPA Ceiling Limit for this clause is hereby established as 4% for the Human Capital Category, 5% for the Professional Services Category, 5% for the Travel Category and 10% for all other Large Categories. NOTE: This clause applies to contacts participating in the Transactional Data Reporting (TDR) Pilot. 552.216-70 ECONOMIC PRICE ADJUSTMENT — FSS MULTIPLE AWARD SCHEDULE CONTRACTS (SEP 1999) (DEVIATION II— JUL 2016) Price adjustments include price increases and price decreases. Adjustments will be considered as follows: (a) Contractors may submit price decreases anytime during the contract period in which they occur. Price decreases will be handled in accordance with the provisions of the Price Reduction Clause. (b) Contractors may request price increases to be effective on or after the first 12 months of the contract period providing all of the following conditions are met: (1) No more than three increases will be considered during each succeeding 12 -month period of the contract. For succeeding contract periods of less than 12 months, up to three increases will be considered subject to the other conditions of this subparagraph (b). (2) Increases are requested before the last 60 days of the contract period. (3) At least 30 days elapse between requested increases. (c) In any contract period during which price increases will be considered, the aggregate of the increases during any 12 -month period shall not exceed SEE CLAUSE NOTE percent of the contract unit price in effect at the end of the preceding 12 -month period. The Government reserves the right to raise the ceiling when market conditions during the contract period support such a change. Page: 45 of 208 1288 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (d) Documentation supporting the reasonableness of the price increase shall be submitted with the request for a price increase. (e) The Government reserves the right to exercise one of the following options: (1) Accept the Contractor's price increases as requested when all conditions of (b), (c), and (d) of this clause are satisfied; (2) Negotiate smaller increases when the total increase requested is not supported; or, (3) Remove the product(s) from contract involved pursuant to the Cancellation Clause of this contract, when the increase requested is not supported. (f) The increased contract prices shall apply to delivery orders issued to the Contractor on or after the effective date of the contract modification. Note: Regulation 552.216-70 The EPA Ceiling Limit for this clause is hereby established as 4% for the Human Capital Category, 5% for the Professional Services Category, 5% for the Travel Category and 10% for all other Large Categories. NOTE: This clause applies to contracts participating in the Transactional Data Reporting (TDR) Pilot. 552.211-89 NON -MANUFACTURED WOOD PACKAGING MATERIAL FOR EXPORT (JUL 2016) (a) Definitions: IPPC Country: Countries of the European Union (EU) or any other country endorsing the international Plant Protection Convention (IPPC) "Guidelines for Regulating Wood Packaging Material in International Trade," approved March 15, 2002. A listing of countries participating in the IPPC is found at htW://www.aphis.usda.f2ov/impot-t exnort/plants/plants exhorts/wpm/country/index.shtml Non -Manufactured wood, is also called solid wood and defined as wood packing other than that comprised wholly of wood -based products such as plywood, particle board, oriented strand board, veneer, wood wool, and similar materials, which has been created using glue, heat and pressure or a combination thereof. Packaged material, and Solid Wood Packing Material (SWPM), for purposes of this clause, is defined as each separate and distinct material that by itself or in combination with other materials forms the container providing a means of protecting and handling a product. This includes, but is not limited to, pallets, dunnage, crating, packing blocks, drums, load boards, pallet collars, and skids. (b) Non -manufactured wood pallets and other non -manufactured wood packaging material used to pack items for delivery to or through IPPC countries must be marked and properly treated in accordance with IPPC guidelines. (c) This requirement applies whether the shipment is direct to the end user or through a Government designated consolidation point Packaging that does not conform to IPPC guidelines will be refused entry, destroyed or treated prior to entry. (d) For Department of Defense distribution facilities or freight consolidation points, all non -manufactured wood pallets or packaging material with a probability of entering countries Page: 46 of 208 1289 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 endorsing the IPPC Guidelines must be treated and marked in accordance with DLA 47.305-1 (available at htto://farsite.hill.a£mil/archive/Dlad/Rev5/PART47.htm), and MIL -STD -2073-1, Standard Practice for Military Packaging (and any future revision). (e) Pallets and packing material shipped to FAS distribution facilities designated for possible delivery to the countries endorsing the IPPC Guidelines will comply with DEAD 47.305-1, and MIL -STD -2073-1. (f) Delays in delivery caused by non -complying pallets or wood package material will not be considered as beyond the control of the Contractor. Any applicable Government expense incurred as a result of the Contractor's failure to provide appropriate pallets or package material shall be reimbursed by the Contractor. Expenses may include the applicable cost for repackage, handling and return shipping, or the destruction of solid wood packaging material. 52.224-3 PRIVACY TRAINING (JAN 2017) (a) Definition. As used in this clause, "personally identifiable information" means information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. (See Office of Management and Budget (OMB) Circular A-130, Managing Federal Information as a Strategic Resource). (b) The Contractor shall ensure that initial privacy training, and annual privacy training thereafter, is completed by contractor employees who– (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information on behalf of an agency; or (3) Design, develop, maintain, or operate a system of records (see also FAR subpart 24.1 and 39.105). (c) (1) Privacy training shall address the key elements necessary for ensuring the safeguarding of personally identifiable information or a system of records. The training shall be role -based, provide foundational as well as more advanced levels of training, and have measures in place to test the knowledge level of users. At a minimum, the privacy training shall cm er— (i) The provisions of the Privacy Act of 1974 (5 U.S.C. 552a), including penalties for violations of the Act; (ii) The appropriate handling and safeguarding of personally identifiable information; (iii) The authorized and official use of a system of records or any other personally identifiable information; (iv) The restriction on the use of unauthorized equipment to create, collect, use, process, store, maintain, disseminate, disclose, dispose or otherwise access personally identifiable information; (v) The prohibition against the unauthorized use of a system of records or unauthorized disclosure, access, handling, or use of personally identifiable information; and (vi) The procedures to be followed in the event of a suspected or confirmed breach of a system of records or the unauthorized disclosure, access, handling, or use of personally identifiable information (see OMB guidance for Preparing for and Responding to a Breach of Personally Identifiable Information). Page: 47 of 208 1290 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (2) Completion of an agency -developed or agency -conducted training course shall be deemed to satisfy these elements. (d) The Contractor shall maintain and, upon request, provide documentation of completion of privacy training to the Contracting Officer. (e) The Contractor shall not allow any employee access to a system of records, or permit any employee to create, collect, use, process, store, maintain, disseminate, disclose, dispose or otherwise handle personally identifiable information, or to design, develop, maintain, or operate a system of records unless the employee has completed privacy training, as required by this clause. (f) The substance of this clause, including this paragraph (f), shall be included in all subcontracts under this contract, when subcontractor employees will– (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information; or (3) Design, develop, maintain, or operate a system of records. 52.242-5 PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (JAN 2017) (a) Definitions. As used in this clause — Reduced payment means a payment that is for less than the amount agreed upon in a subcontract in accordance with its terms and conditions, for supplies and services for which the Government has paid the prime contractor. Untimely payment means a payment that is more than 90 days past due under the terms and conditions of a subcontract, for supplies and services for which the Government has paid the prime contractor. (b) Notice. The Contractor shall notify the Contracting Officer, in writing, not later than 14 days after — (1) A small business subcontractor was entitled to payment under the terms and conditions of the subcontract; and (2) The Contractor — (i) Made a reduced or untimely payment to the small business subcontractor; or (ii) Failed to make a payment, which is now untimely. (c) Content of notice. The Contractor shall include the reason(s) for making the reduced or untimely payment in any notice required under paragraph (b) of this clause. 52.222-26 EQUAL OPPORTUNITY (SEP 2016) (a) Definition. As used in this clause. "Compensation" means any payments made to, or on behalf of, an employee or offered to an applicant as remuneration for employment, including but not limited to salary, wages, overtime pay, shift differentials, bonuses, commissions, vacation and holiday pay, allowances, insurance and other Page: 48 of 208 1291 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S benefits, stock options and awards, profit sharing, and retirement. "Compensation information " means the amount and type of compensation provided to employees or offered to applicants, including, but not limited to, the desire of the Contractor to attract and retain a particular employee for the value the employee is perceived to add to the Contractor's profit or productivity; the availability of employees with like skills in the marketplace; market research about the worth of similar jobs in the relevant marketplace; job analysis, descriptions, and evaluations; salary and pay structures; salary surveys; labor union agreements; and Contractor decisions, statements and policies related to setting or altering employee compensation. "Essential job functions " means the fundamental job duties of the employment position an individual holds. Ajob function may be considered essential if— (1) The access to compensation information is necessary in order to perform that function or another routinely assigned business task; or (2) The function or duties of the position include protecting and maintaining the privacy of employee personnel records, including compensation information. "Gender identity" has the meaning given by the Department of Labor's Office of Federal Contract Compliance Programs, and is found at www.doLQov/ofccp/LGBT/LGBT FAOs.html. "Sexual orientation " has the meaning given by the Department of Labor's Office of Federal Contract Compliance Programs, and is found at -,8-ww.dol.gov/ofccl2/LGBT/LGBT FAOs.html. "United States, " means the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island. (b) (1) If, during any 12 -month period (including the 12 months preceding the award of this contract), the Contractor has been or is awarded nonexempt Federal contracts and/or subcontracts that have an aggregate value in excess of $10,000, the Contractor shall comply with this clause, except for work performed outside the United States by employees who were not recruited within the United States. Upon request, the Contractor shall provide information necessary to determine the applicability of this clause. (2) If the Contractor is a religious corporation, association, educational institution, or society, the requirements of this clause do not apply with respect to the employment of individuals of a particular religion to perform work connected with the carrying on of the Contractor's activities (41 CFR 60-1.5). (c) (1) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. However, it shall not be a violation of this clause for the Contractor to extend a publicly announced preference in employment to Indians living on or near an Indian reservation, in connection with employment opportunities on or near an Indian reservation, as permitted by 41 CFR 60-1.5. (2) The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. This shall include, but not be limited to — (i) Employment; (ii) Upgrading; (iii) Demotion; (iv) Transfer; (v) Recruitment or recruitment advertising; Page: 49 of 208 1292 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (vi) Layoff or termination; (vii) Rates of pay or other forms of compensation; and (viii) Selection for training, including apprenticeship. (3) The Contractor shall post in conspicuous places available to employees and applicants for employment the notices to be provided by the Contracting Officer that explain this clause. (4) The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. (5) (i) The Contractor shall not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This prohibition against discrimination does not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information. (ii) The Contractor shall disseminate the prohibition on discrimination in paragraph (c)(5)(i) of this clause, using language prescribed by the Director of the Office of Federal Contract Compliance Programs (OFCCP), to employees and applicants by — (A) Incorporation into existing employee manuals or handbooks; and (B) Electronic posting or by posting a copy of the provision in conspicuous places available to employees and applicants for employment. (6) The Contractor shall send, to each labor union or representative of workers with which it has a collective bar -gaining agreement or other contract or understanding, the notice to be provided by the Contracting Officer advising the labor union or workers' representative of the Contractor's commitments under this clause, and post copies of the notice in conspicuous places available to employees and applicants for employment. (7) The Contractor shall comply with Executive Order 11246, as amended, and the rules, regulations, and orders of the Secretary of Labor. (8) The Contractor shall furnish to the contracting agency all information required by Executive Order 11246, as amended, and by the rules, regulations, and orders of the Secretary of Labor. The Contractor shall also file Standard Form 100 (EEO -1), or any successor form, as prescribed in 41 CFR Part 60-1. Unless the Contractor has filed within the 12 months preceding the date of contract award, the Contractor shall, within 30 days after contract award, apply to either the regional Office of Federal Contract Compliance Programs (OFCCP) or the local office of the Equal Employment Opportunity Commission for the necessary forms. (9) The Contractor shall permit access to its premises, during normal business hours, by the contracting agency or the OFCCP for the purpose of conducting on-site compliance evaluations and complaint investigations. The Contractor shall permit the Government to inspect and copy any books, accounts, records (including computerized records), and other material that may be relevant to the matter under investigation and pertinent to compliance with Executive Order 11246, as amended, and rules and regulations that implement the Executive Order. (10) if the OFCCP determines that the Contractor is not in compliance with this clause or any Page: 50 of 208 1293 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 rule, regulation, or order of the Secretary of Labor, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts, under the procedures authorized in Executive Order 11246, as amended. In addition, sanctions may be imposed and remedies invoked against the Contractor as provided in Executive Order 11246, as amended; in the Hiles, regulations, and orders of the Secretary of Labor; or as otherwise provided by law. (11) The Contractor shall include the terms and conditions of this clause in every subcontract or purchase order that is not exempted by the rules, regulations, or orders of the Secretary of Labor issued under Executive Order 11246, as amended, so that these terms and conditions will be binding upon each subcontractor or vendor. (12) The Contractor shall take such action with respect to any subcontract or purchase order as the Director of OFCCP may direct as a means of enforcing these terms and conditions, including sanctions for noncompliance, provided, that if the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of any direction, the Contractor may request the United States to enter into the litigation to protect the interests of the United States. (d) Notwithstanding any other clause in this contract, disputes relative to this clause will be governed by the procedures in 41 CFR 60-1.1. 52.204-1.5 SERVICE CONTRACT REPORTING REQUIREMENTS FOR INDEFINITE -DELIVERY CONTRACTS (OCT 2016) (a) Definition. First-tier subcontract means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prince contract. It does not include the Contractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies that benefit multiple contracts and/or the costs of which are normally applied to a Contractor's general and administrative expenses or indirect costs. (b) The Contractor shall report, in accordance with paragraphs (c) and (d) of this clause, annually by October 31, for services performed during the preceding Government fiscal year (October 1— September 30) under this contract for orders that exceed the thresholds established in 4.1703(a)(2). (c) The Contractor shall report the following information: (1) Contract number and order number. (2) The total dollar amount invoiced for services performed during the previous Government fiscal year under the order. (3) The number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year. (4) Data reported by subcontractors under paragraph (f) of this clause. (d) The information required in paragraph (c) of this clause shall be submitted via the internet at www.sam.gov. (See SAM User Guide). If the Contractor fails to submit the report in a timely manner, the Contracting Officer will exercise appropriate contractual remedies. In addition, the Contracting Officer will make the Contractor's failure to comply with the reporting requirements a part of the Contractor's performance information under FAR subpart 42.15. (e) Agencies will review Contractor reported information for reasonableness and consistency with available contract information. In the event the agency believes that revisions to the Contractor reported Page: 51 of 208 1294 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 information are warranted, the agency will notify the Contractor no later than November 15. By November 30, the Contractor shall revise the report, or document its rationale for the agency. (f) (1) The Contractor shall require each first-tier subcontractor providing services under this contract, with subcontract(s) each valued at or above the thresholds set forth in 4.1703(a)(2), to provide the following detailed information to the Contractor in sufficient time to submit the report: (i) Subcontract number (including subcontractor name and unique entity identifier), and (ii) The number of first-tier subcontractor direct -labor hours expended on the services performed during the previous Government fiscal year. (2) The Contractor shall advise the subcontractor that the information will be made available to the public as required by section 743 of Division C of the Consolidated Appropriations Act, 2010. 52.222-41 SERVICE CONTRACT LABOR STANDARDS (AUG 2018) (a) Definitions. As used in this clause — Contractor when this clause is used in any subcontract, shall be deemed to refer to the subcontractor, except in the term "Government Prime Contractor." Service employee means any person engaged in the performance of this contract other than any person employed in a bona fide executive, administrative, or professional capacity, as these terms are defined in Part 541 of Title 29, Code of Federal Regulations, as revised. It includes all such persons regardless of any contractual relationship that may be alleged to exist between a Contractor or subcontractor. (b) Applicability. This contract is subject to the following provisions and to all other applicable provisions of 41 U.S.C. chapter 67, Service Contract Labor Standards, and regulations of the Secretary of Labor (29 CFR Part 4). This clause does not apply to contracts or subcontracts administratively exempted by the Secretary of Labor or exempted by 41 U.S.C. 6702, as interpreted in Subpart C of 29 CFR Part 4. (c) Compensation. (1) Each service employee employed in the performance of this contract by the Contractor or any subcontractor shall be paid not less than the minimum monetary wages and shall be furnished fringe benefits in accordance with the wages and fringe benefits determined by the Secretary of Labor or authorized representative, as specified in any wage determination attached to this contract. (2) (i) If a wage determination is attached to this contract, the Contractor shall classify any class of service employee which is not listed herein and which is to be employed under the contract (i.e., the work to be performed is not performed by any classification listed in the wage determination), so as to provide a reasonable relationship (i.e., appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination. Such conformed class of employees shall be paid the monetary wages and furnished the fringe benefits as are determined pursuant to the procedures in this paragraph (c). (ii) This conforming procedure shall be initiated by the Contractor prior to the performance of contract work by the unlisted class of employee. The Contractor shall submit Standard Form (SF) 1444, Request for Authorization of Additional Classification and Rate, to the Contracting Officer no later than 30 days after the unlisted class of employee performs any contract work. The Contracting Officer shall review the proposed classification and rate and promptly submit the completed SF 1444 (which must include information regarding the agreement or disagreement of the employees' authorized representatives or the employees themselves together with the agency recommendation), and all pertinent information to the Wage and Hour Division, U.S. Department of Labor. Page: 52 of 208 1295 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 The Wage and Hour Division will approve, modify, or disapprove the action or render a final determination in the event of disagreement within 30 days of receipt or will notify the Contracting Officer within 30 days of receipt that additional time is necessary. (iii) The final determination of the conformance action by the Wage and Hour Division shall be transmitted to the Contracting Officer who shall promptly notify the Contractor of the action taken. Each affected employee shall be furnished by the Contractor with a written copy of such determination or it shall be posted as a part of the wage determination. (iv) (A) The process of establishing wage and fringe benefit rates that bear a reasonable relationship to those listed in a wage determination cannot be reduced to any single formula. The approach used may vary from wage determination to wage determination depending on the circumstances. Standard wage and salary administration practices which rank various job classifications by pay grade pursuant to point schemes or other job factors may, for example, be relied upon. Guidance may also be obtained from the way different jobs are rated under Federal pay systems (Federal Wage Board Pay System and the General Schedule) or from other wage determinations issued in the same locality. Basic to the establishment of any conformable wage rate(s) is the concept that a pay relationship should be maintained between job classifications based on the skill required and the duties performed. (B) In the case of a contract modification, an exercise of an option or extension of an existing contract, or in any other case where a Contractor succeeds a contract under which the classification in question was previously conformed pursuant to paragraph (c) of this clause, a new conformed wage rate and fringe benefits may be assigned to the conformed classification by indexing (i.e., adjusting) the previous conformed rate and fringe benefits by an amount equal to the average (mean) percentage increase (or decrease, where appropriate) between the wages and fringe benefits specified for all classifications to be used on the contract which are listed in the current wage determination, and those specified for the corresponding classifications in the previously applicable wage determination. Where conforming actions are accomplished in accordance with this paragraph prior to the performance of contract work by the unlisted class of employees, the Contractor shall advise the Contracting Officer of the action taken but the other procedures in subdivision (c)(2)(ii) of this clause need not be followed. (C) No employee engaged in performing work on this contract shall in any event be paid less than the currently applicable minimum wage specified under section 6(a)(1) of the Fair Labor Standards Act of 1938, as amended. (v) The wage rate and fringe benefits finally determined tinder this paragraph (c)(2) of this clause shall be paid to all employees performing in the classification from the first day on which contract work is performed by them in the classification. Failure to pay the unlisted employees the compensation agreed upon by the interested parties and/or finally determined by the Wage and Hour Division retroactive to the date such class of employees commenced contract work shall be a violation of the Service Contract Labor Standards statute and this contract. (vi) Upon discovery of failure to comply with subparagraphs (b)(2) of this clause, the Wage and Hour Division shall make a final determination of conformed classification, wage rate, and/or fringe benefits which shall be retroactive to the date such class or classes of employees commenced contract work. (3) Adjustment of Compensation. if the term of this contract is more than 1 year, the minimum monetary wages and fringe benefits required to be paid or furnished thereunder to service employees under the contract shall be subject to adjustment after 1 year and not less often than Page: 53 of 208 1296 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 once every 2 years, under wage determinations issued by the Wage and Hour Division. (d) Obligation to Furnish Fringe Benefits. The Contractor or subcontractor may discharge the obligation to furnish fringe benefits specified in the attachment or determined under subparagraph (c)(2) of this clause by furnishing equivalent combinations of bona fide fringe benefits, or by making equivalent or differential cash payments, only in accordance with Subpart D of 29 CFR Part 4. (e) rldinimum Wage. in the absence of a minimum wage attachment for this contract, neither the Contractor nor any subcontractor under this contract shall pay any person performing work under this contract (regardless of whether the person is a service employee) less than the minimum wage specified by section 6(a)(1) of the Fair Labor Standards Act of 1938. Nothing in this clause shall relieve the Contractor or any subcontractor of any other obligation under law or contract for payment of a higher wage to any employee. (f) Successor Contracts. If this contract succeeds a contract subject to the Service Contract Labor Standards statute under which substantially the same services were furnished in the same locality and service employees were paid wages and fringe benefits provided for in a collective bargaining agreement, in the absence of the minimum wage attachment for this contract setting forth such collectively bargained wage rates and fringe benefits, neither the Contractor nor any subcontractor under this contract shall pay any service employee performing any of the contract work (regardless of whether or not such employee was employed under the predecessor contract), less than the wages and fringe benefits provided for in such collective bargaining agreement, to which such employee would have been entitled if employed under the predecessor contract, including accrued wages and fringe benefits and any prospective increases in wages and fringe benefits provided for under such agreement. No Contractor or subcontractor under this contract may be relieved of the foregoing obligation unless the limitations of 29 CFR 4.lb(b) apply or unless the Secretary of Labor or the Secretary's authorized representative finds, after a hearing as provided in 29 CFR 4.10 that the wages and/or fringe benefits provided for in such agreement are substantially at variance with those which prevail for services of a character similar in the locality, or determines, as provided in 29 CFR 4.11, that the collective bargaining agreement applicable to service employees employed under the predecessor contract was not entered into as a result of arm's length negotiations. Where it is found in accordance with the review procedures provided in 29 CFR 4.10 and/or 4.11 and Parts 6 and 8 that some or all of the wages and/or fringe benefits contained in a predecessor Contractor's collective bargaining agreement are substantially at variance with those which prevail for services of a character similar in the locality, and/or that the collective bargaining agreement applicable to service employees employed under the predecessor contract was not entered into as a result of arm's length negotiations, the Department will issue a new or revised wage determination setting forth the applicable wage rates and fringe benefits. Such determination shall be made part of the contract or subcontract, in accordance with the decision of the Administrator, the Administrative Law Judge, or the Administrative Review Board, as the case may be, irrespective of whether such issuance occurs prior to or after the award of a contract or subcontract (53 Comp. Gen. 401 (1973)). In the case of a wage determination issued solely as a result of a finding of substantial variance, such determination shall be effective as of the date of the final administrative decision. (g) Notification to employees. The Contractor and any subcontractor render this contract shall notify each service employee commencing work on this contract of the minimum monetary wage and any fringe benefits required to be paid pursuant to this contract, or shall post the wage determination attached to this contract. The poster provided by the Department of Labor (Publication WH 1313) shall be posted in a prominent and accessible place at the worksite. Failure to comply with this requirement is a violation of 41 U.S.C. 6703 and of this contract. (h) Safe and Sanitary Working Conditions. The Contractor or subcontractor shall not permit any part of the services called for by this contract to be performed in buildings or surroundings or under working conditions provided by or under the control or supervision of the Contractor or subcontractor which are unsanitary or hazardous or dangerous to the health or safety of the service employee. The Contractor or subcontractor shall comply with the safety and health standards applied under 29 CFR Part 1925. (i) Records. (1) The Contractor and each subcontractor performing work subject to the Service Contract Page: 54 of 208 1297 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Labor Standards statute shall make and maintain for 3 years from the completion of the work, and make them available for inspection and transcription by authorized representatives of the Wage and Hour Division, a record of the following: (i) For each employee subject to the Service Contract Labor Standards statute — (A) Narne and address and social security number; (B) Correct work classification or classifications, rate or rates of monetary wages paid and fringe benefits provided, rate or rates of payments in lieu of fringe benefits, and total daily and weekly compensation; (C) Daily and weekly hours worked by each employee; and (D) Any deductions, rebates, or refunds from the total daily or weekly compensation of each employee. (ii) For those classes of service employees not included in any wage determination attached to this contract, wage rates or fringe benefits determined by the interested parties or by the Administrator or authorized representative under the terms of paragraph (c) of this clause. A copy of the report required by subdivision (c)(2)(ii) of this clause will fulfill this requirement. (iii) Any list of the predecessor Contractor's employees which had been furnished to the Contractor as prescribed by paragraph (n) of this clause. (2) The Contractor shall also make available a copy of this contract for inspection or transcription by authorized representatives of the Wage and Hour Division. (3) Failure to make and maintain or to make available these records for inspection and transcription shall be a violation of the regulations and this contract, and in the case of failure to produce these records, the Contracting Officer, upon direction of the Department of Labor and notification to the Contractor, shall take action to cause suspension of any further payment or advance of funds until the violation ceases. (4) The Contractor will permit authorized representatives of the Wage and Hour Division to conduct interviews with employees at the worksite during normal working hours. (j) Pay Periods. The Contractor shall unconditionally pay to each employee subject to the Service Contract Labor Standards statute all wages due free and clear and without subsequent deduction (except as otherwise provided by law or regulations, 29 CFR Part 4), rebate, or kickback on any account. These payments shall be made no later than one pay period following the end of the regular pay period in which the wages were earned or accrued. A pay period under this statute may not be of any duration longer than semi-monthly. (k) Withholding ofPayments and Termination of Contract. The Contracting Officer shall withhold or cause to be withheld from the Government Prime Contractor under this or any other Government contract with the Prime Contractor such sums as an appropriate official of the Department of Labor requests or such sums as the Contracting Officer decides may be necessary to pay underpaid employees employed by the Contractor or subcontractor. In the event of failure to pay any employees subject to the Service Contract Labor Standards statute all or part of the wages or fringe benefits due under the Service Contract Labor Standards statute, the Contracting Officer may, after authorization or by direction of the Department of Labor and written notification to the Contractor, take action to cause suspension of any further payment or advance of funds until such violations have ceased. Additionally, any failure to comply with the requirements of this clause may be grounds for termination of the right to proceed with the contract work. In such event, the Government may enter into other contracts or arrangements for completion of the work, charging the Contractor in default with any additional cost. Page: 55 of 208 1298 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (1) Subcontracts. The Contractor agrees to insert this clause in all subcontracts subject to the Service Contract Labor Standards statute. (m) Collective Bargaining Agreements Applicable to Service Employees. If wages to be paid or fringe benefits to be furnished any service employees employed by the Government prime Contractor or any subcontractor under the contract are provided for in a collective bargaining agreement which is or will be effective during any period in which the contract is being performed, the Government prime Contractor shall report such fact to the Contracting Officer, together with full information as to the application and accrual of such wages and fringe benefits, including any prospective increases, to service employees engaged in work on the contract, and a copy of the collective bargaining agreement. Such report shall be made upon commencing performance of the contract, in the case of collective bargaining agreements effective at such time, and in the case of such agreements or provisions or amendments thereof effective at a later time during the period of contract performance such agreements shall be reported promptly after negotiation thereof. (n) Seniority List. Not less than 10 days prior to completion of any contract being performed at a Federal facility where service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent prime Contractor shall Tarnish to the Contracting Officer a certified list of the names of all service employees on the Contractor's or subcontractor's payrol I during the last month of contract performance. Such list shall also contain anniversary dates of employment on the contract either with the current or predecessor Contractors of each such service employee. The Contracting Officer shall turn over such list to the successor Contractor at the commencement of the succeeding contract. (o) Ruling and Interpretations. Rulings and interpretations of the Service Contract Labor Standards statute are contained in Regulations, 29 CFR Part 4. (p) Contractor's Certification. (1) By entering into this contract, the Contractor (and officials thereof) certifies that neither it nor any person or firm who has a substantial interest in the Contractor's firm is a person or firm ineligible to be awarded Goveminent contracts by virtue of the sanctions imposed under 41 U.S.C. 6706. (2) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract under 41 U.S.C. 6706. (3) The penalty for malting false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. (q) Variations, Tolerances, and Exemptions Involving Employment. Notwithstanding any of the provisions in paragraphs (b) through (o) of this clause, the following employees may be employed in accordance with the following variations, tolerances, and exemptions, which the Secretary of Labor, pursuant to 41 U.S.C. 6707 prior to its amendment by Pub. L. 92-473, found to be necessary and proper in the public interest or to avoid serious impairment of the conduct of Government business: (1) Apprentices, student -learners, and workers whose earning capacity is impaired by age, physical or mental deficiency, or injury may be employed at wages lower than the minimum wages otherwise required by 41 U.S.C. 6703(1) without diminishing any fringe benefits or cash payments in lieu thereof required under 41 U.S.C. 6703(2), in accordance with the conditions and procedures prescribed for the employment of apprentices, student -learners, persons with disabilities, and disabled clients of work centers under section 14 of the Fair Labor Standards Act of 1938, in the regulations issued by the Administrator (29 CFR parts 520, 521, 524, and 525). (2) The Administrator will issue certificates under the statute for the employment of apprentices, student -learners, persons with disabilities, or disabled clients of work centers not subject to the Fair Labor Standards Act of 1938, or subject to different minimum rates of pay under the two statutes, authorizing appropriate rates of minimum wages (but without changing requirements concerning fringe benefits or supplementary cash payments in lieu thereof), applying procedures Page: 56 of 208 1299 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S prescribed by the applicable regulations issued under the Fair Labor Standards Act of 1938 (29 CFR parts 520, 521, 524, and 525). (3) The Administrator will also withdraw, annul, or cancel such certificates in accordance with the regulations in 29 CFR Parts 525 and 528. (r) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they perform when they are employed and individually registered in a bona fide apprenticeship program registered with a State Apprenticeship Agency which is recognized by the U.S. Department of Labor, or if no such recognized agency exists in a State, under a program registered with the Office of Apprenticeship Training, Employer, and Labor Services (OATELS), U.S. Department of Labor. Any employee who is not registered as an apprentice in an approved program shall be paid the wage rate and fringe benefits contained in the applicable wage determination for the journeyman classification of work actually performed. The wage rates paid apprentices shall not be less than the wage rate for their level of progress set forth in the registered program, expressed as the appropriate percentage of the journeyman's rate contained in the applicable wage determination. The allowable ratio of apprentices to journeymen employed on the contract work in any craft classification shall not be greater than the ratio permitted to the Contractor as to his entire work force under the registered program. (s) Tips. An employee engaged in an occupation in which the employee customarily and regularly receives more than $30 a month in tips may have the amount of these tips credited by the employer against the minimum wage required by 41 U.S.C. 6703(1), in accordance with section 3(m) of the Fair Labor Standards Act and Regulations, 29 CFR Part 531. However, the amount of credit shall not exceed $1.34 per hour beginning January 1, 1981. To use this provision — (1) The employer must inform tipped employees about this tip credit allowance before the credit is utilized; (2) The employees must be allowed to retain all tips (individually or through a pooling arrangement and regardless of whether the employer elects to take a credit for tips received); (3) The employer must be able to show by records that the employee receives at least the applicable Service Contract Labor Standards minimum wage through the combination of direct wages and tip credit; (4) The use of such tip credit must have been permitted under any predecessor collective bargaining agreement applicable by virtue of 41 U.S.C. 6707(c). (t) Disputes Concerning Labor Standards. The U.S. Department of Labor has set forth in 29 CFR Parts 4, 6, and 8 procedures for resolving disputes concerning labor standards requirements. Such disputes shall be resolved in accordance with those procedures and not the Disputes clause of this contract. Disputes within the meaning of this clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives. Note: Regulation 52.222-41 NOTE: This clause does not apply to the following 5 subcategories under Large Category C - Furniture and Furnishings: Office Furniture; Healthcare Furniture; Household, Dormitory & Quarters Furniture; Packaged Furniture; Miscellaneous Furniture. 52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR STANDARDS—PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS) (AUG 2018) Page: 57 of 208 1300 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (a) This clause applies to both contracts subject to area prevailing wage determinations and contracts subject to collective bargaining agreements. (b) The Contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause. (c) The wage determination, issued under the Service Contract Labor Standards statute, (41 U.S.C. chapter 67), by the Administrator, Wage and Hour Division, U.S. Department of Labor, current on the anniversary date of a multiple year contract or the beginning of each renewal option period, shall apply to this contract. If no such determination has been made applicable to this contract, then the Federal minimum wage as established by section 6(a)(1) of the Fair Labor Standards Act of 1938, as amended, (29 U.S.C. 206) current on the anniversary date of a multiple year contract or the beginning of each renewal option period, shall apply to this contract. (d) The contract price, contract unit price labor rates, or fixed hourly labor rates will be adjusted to reflect the Contractor's actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the Contractor as a result of: (1) The Department of Labor wage determination applicable on the anniversary date of the multiple year contract, or at the beginning of the renewal option period. For example, the prior year wage determination required a minimum wage rate of $4.00 per hour. The Contractor chose to pay $4.10. The new wage determination increases the minimum rate to $4.50 per hour. Even if the Contractor voluntarily increases the rate to $4.75 per hour, the allowable price adjustment is $.40 per hour; (2) An increase or decrease wage determination otherwise applied to the contract by operation of law; or (3) An amendment to the Fair Labor Standards Act of 1938 that is enacted after award of this contract, affects the minimum wage, and becomes applicable to this contract under law. (e) Any adjustment will be limited to increases or decreases in wages and fringe benefits as described in paragraph (d) of this clause, and the accompanying increases or decreases in social security and unemployment taxes and workers' compensation insurance, but shall not otherwise include any amount for general and administrative costs, overhead, or profit. (I) The Contractor shall notify the Contracting Officer of any increase claimed under this clause within 30 days after receiving a new wage determination unless this notification period is extended in writing by the Contacting Officer. The Contractor shall promptly notify the Contacting Officer of any decrease under this clause, but nothing in the clause shall preclude the Government from asserting a claim within the period permitted by law. The notice shall contain a statement of the amount claimed and the change in fixed hourly rates (if this is a time -and -materials or labor -hour contact), and any relevant supporting data, including payroll records, that the Contracting Officer may reasonably require. Upon agreement of the parties, the contact price, contact unit price labor rates, or fixed hourly rates shall be modified in writing. The Contractor shall continue performance pending agreement on or determination of any such adjustment in its effective date. (g) The Contacting Officer or an authorized representative shall have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor until the expiration of 3 years after final payment under the contract. .52.223-17 AFFIRMATIVE PROCUREMENT OF EPA -DESIGNATED ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS (AUG 2018) (a) In the performance of this contract, the Contractor shall snake maximum use of products containing Page: 58 of 208 1301 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S recovered materials that are EPA -designated items unless the product cannot be acquired# (1) Competitively within a timeframe providing for compliance with the contract performance schedule; (2) Meeting contract performance requirements; or (3) At a reasonable price. (b) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, httus://www.eVa.2ov/smm/comprehensive-procurement-vuideline-c�a program. The list of EPA -designated items is available at https://www.epa. aov/smm/comprehensive-procurement-guideline-epz4nroar (Nore: This is wi FSS teproduct,on using word pmeessiis softw—) STANDARD FORM 1449 (10-95) (BACK) 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) (a) Definitions. As used in this provision — "Electronic Funds Transfer (EFT) indicator" means a four -character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. "Registered in the Svstem for Award Management (SAM) " means that — (1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM; (2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM; (3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and (4) The Government has marked the record "Active". "Unique entity identifier" means a number or other identifier used to identify a speck commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers. (b) (1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in SAM. Page: 59 of 208 1302 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information: (1) Company legal business name. (2) Tradestyle, doing business, or other name by which your entity is commonly recognized. (3) Company Physical Street Address, City, State, and Zip Code. (4) Company Mailing Address, City, State and Zip Code (if separate from physical). (5) Company telephone number. (6) Date the company was started. (7) Number of employees at your location. (8) Chief executive officer/key manager. (9) Line of business (industry). (10) Company Headquarters name and address (reporting relationship within your entity). (d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See httns://www.sam.g2v for information on registration. .52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) (a) Definitions. As used in this clause — `Electronic Funds Transfer (EFT) indicator" means a four -character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32_11) for the same entity. "`Registered in the Svstem for Award Management (SAM)" means that (1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into SAM; (2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in SAM; (3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and (4) The Government has marked the record "Active". "System for Award Management (SAM) " means the primary Government repository for Page: 60 of 208 1303 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance -related processes. It includes— (1) Data collected from prospective Federal awardees required for the conduct of business with the Government; (2) Prospective contractor -submitted annual representations and certifications in accordance with FAR subpart 4.12; and (3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits. "Unique entity identifier" means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers. (b) If the solicitation for this contract contained the provision 52.204-7 with its Alternate 1, and the Contractor was unable to register prior to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first. (c) The Contractor shall maintain registration in SAM during contract performance and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement. The Contractor is responsible for the currency, accuracy and completeness of the data within SAM, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in SAM after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in SAM to ensure it is current, accurate and complete. Updating information in SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (d) (1) (i) If a Contractor has legally changed its business name or doing business as name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change -of -name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to — (A) Change the name in SAM; (B) Comply with the requirements of subpart 42_12 of the FAR; and (C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name. (ii) If the Contractor fails to comply with the requirements of paragraph (d)(1)(i) of this clause, or fails to perform the agreement at paragraph (d)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change -of -name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the EFT Page: 61 of 208 1304 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S clause of this contract. (3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov. for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished. (e) Contractors may obtain additional information on registration and annual confirmation requirements at httns://www.sam.aov. 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) (a) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required infornration in the System for Award Management via hams://www.sam.�. (b) As required by section 3010 of the Supplemental Appropriations Act, 2010 (Pub. L. 111-212), all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. FAPIIS consists of two segments — (1) The non-public segment, into which Government officials and the Contractor post information, which can only be viewed by — (i) Government personnel and authorized users performing business on behalf of the Government; or (ii) The Contractor, when viewing data on itself; and (2) The publicly -available segment, to which all data in the non-public segment of FAP11S is automatically transferred after a waiting period of 14 calendar days, except for— (i) Past performance reviews required by subpart 42.15; (ii) Information that was entered prior to April 15, 2011; or (iii) Information that is withdrawn during the 14 -calendar -day waiting period by the Government official who posted it in accordance with paragraph (c)(1) of this clause. (c) The Contractor will receive notification when the Government posts new information to the Contractor's record. (1) If the Contractor asserts in writing within 7 calendar days, to the Government official who posted the information, that some of the information posted to the nonpublic segment of FAPIIS is covered by a disclosure exemption under the Freedom of Information Act, the Government official who posted the information must within 7 calendar days remove the posting from FAP11S and resolve the issue in accordance with agency Freedom of information procedures, prior to reposting the releasable information. The contractor must cite 52.209-9 and request removal within 7 calendar days of the posting to FAPIIS. (2) The Contractor will also have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them. Page: 62 of 208 1305 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (3) As required by section 3010 of Pub. L. 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. (d) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600. 52.232-33 PAYI\IENT BY ELECTRONIC FUNDS TRANSFER -SYSTEM FOR AWARD MANAGEMENT (OCT 2018) (a) Method of payment. (1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT), except as provided in paragraph (a)(2) of this clause. As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment information transfer. (2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either— (i) Accept payment by check or some other mutually agreeable method of payment; or (ii) Request the Government to extend the payment due date until such time as the Government can make payment by EFT (but see paragraph (d) of this clause). (b) Contractor's EFT information. The Government shall make payment to the Contractor using the EFT information contained in the System for Award Management (SAM). in the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to SAM. (c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR Part 210. (d) Suspension of payment. If the Contractor's EFT information in SAM is incorrect, then the Government need not make payment to the Contractor under this contract until correct EFT information is entered into SAM; and any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply. (e) Liability for uncompleted or erroneous transfers. (1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor's EFT information incorrectly, the Government remains responsible for— (i) Making a correct payment; (ii) Paying any prompt payment penalty due; and (iii) Recovering any erroneously directed funds. (2) If an uncompleted or erroneous transfer occurs because the Contractor's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and— (i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or Page: 63 of 208 1306 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (ii) If the funds remain under the control of the payment office, the Government shall not make payment, and the provisions of paragraph (d) of this clause shall apply. (f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System. (g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall register separately in SAM and shall be paid by EFT in accordance with the terms of this clause. Notwithstanding any other requirement of this contract, payment to an ultimate recipient other than the Contractor, or a financial institution properly recognized under an assignment of claims pursuant to Subpart 32.8, is not permitted. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in die absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause. (h) Liahility for change ofEFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information made by the Contractor's financial agent. (i) Payment information. The payment or disbursing office shall forward to the Contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing. However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address contained in SAM. 552.238-105 DELIVERIES BEYOND THE CONTRACTUAL PERIOD - PLACING OF ORDERS (MAY 2019) In accordance with Clause 552.238-113, Scope of Contract (Eligible Ordering Activities), this contract covers all requirements that may be ordered, as distinguished from delivered during the contract term. This is for the purpose of providing continuity of supply or operations by permitting ordering activities to place orders as requirements arise in the normal course of operations. Accordingly, any order mailed (or received, if forwarded by other 7 means than through the mail) to the Contractor on or before the expiration date of the contract, and providing for delivery within the number of days specified in the contract, shall constitute a valid order. 552.238-107 TRAFFIC RELEASE (SUPPLIES) (MAY 2019) Supplies ordered by GSA for export will not be shipped by the Contractor until shipping instructions are received from GSA. To obtain shipping instructions, the Contractor shall forward completed copies of GSA Form 1611, Application for Shipping Instructions and Notice of Availability, to the GSA office designated on the purchase order at least 15 days prior to the anticipated shipping date. Copies of GSA Form 1611 will be furnished to the Contractor with the purchase order. Failure to comply with this requirement could result in nonacceptance of the material by authorities at the port of exportation. When supplies for export are ordered by other Government agencies the Contractor should obtain shipping instructions from the ordering agency. 552.238-86 DELIVERY SCHEDULE (MAY 2019) Page: 64 of 208 1307 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (a) Time of delivery. The Contractor shall deliver to destination within the number of calendar days after receipt of order (ARO) in the case of F.O.B. Destination prices; or to place of shipment in transit in the case of F.O.B. Origin prices, as set forth below. Offerors shall insert in the "Time of Delivery (days ARO)" column in the schedule of Items a definite number of calendar days within which delivery will be made. In no case shall the offered delivery time exceed the Contractor's normal business practice. The Government requires the Contractor's normal delivery time, as long as it is less than the "stated" delivery time(s) shown below. If the Offeror does not insert a delivery time in the schedule of items, the Offeror will be deemed to offer delivery in accordance with the Government's stated delivery time, as stated below [The contracting officer shall insert the solicited items or Special Item Numbers (SIN) as well as a reasonable delivery time that corresponds with each item or, SIN, if known]: Items or group of items (special item no. or nomenclature) Government's stated delivery time (days ARO) Contractor's delivery time (b) Expedited delivery times. For those items that can be delivered quicker than the delivery times in paragraph (a) of this clause, the Offeror is requested to insert below, a time (hours/days ARO) that delivery can be made when expedited delivery is requested. Items or group of items (special item no. or nomenclature) Expedited delivery time (hours/days ARO) (c) Overnight and 2 -Day delivery times. Ordering activities may require overnight or 2 -day delivery. The Offeror is requested to annotate its price list or by separate attachment identify the items that can be delivered overnight or within 2 days. Contractors offering such delivery services will be required to state in the cover sheet to its FSS price list details concerning this service. 552.238-89 DELIVERIES TO THE U.S. POSTAL SERVICE (MAY 2019) (a) Applicability. This clause applies to orders placed for the U.S. Postal Service (USPS) and accepted by the Contractor for the delivery of supplies to a USPS facility (consignee). (b) Mode/method of transportation. Unless the Contracting Officer grants a waiver of this requirement, any shipment that meets the USPS requirements for mailability (i.e., 70 pounds or less, combined length and girth not more than 108 inches, etc.) delivery shall be accomplished via the use of the USPS. Other commercial services shall not be used, but this does not preclude the Contractor from making delivery by the use of the Contractor's own vehicles. (c) Time of delivery. Notwithstanding the required time for delivery to destination as may be specified elsewhere in this contract, if shipments under this clause are mailed not later than five (5) calendar days before the required delivery date, delivery shall be deemed to have been made timely. 552.238-90 CHARACTERISTICS OF ELECTRIC CURRENT (MAY 2019) Contractors supplying equipment which uses electrical current are required to supply equipment suitable for the electrical system at the location at which the equipment is to be used as specified on the Page: 65 of 208 1308 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S order. 552.238-91 MARKING AND DOCUMENTATION REQUIREMENTS FOR SHIPPING (MAY 2019) (a) Responsibility. It shall be the responsibility of the ordering activity to determine the full marking and documentation requirements necessary under the various methods of shipment authorized by the contract. (b) Documentation. In the event the ordering activity fails to provide the essential information and documentation, the Contractor shall, within three days after receipt of order, contact the ordering activity and advise them accordingly. The Contractor shall not proceed with any shipment requiring transshipment via U.S. Government facilities without the prerequisites stated in paragraph (c) of this section. (c) Direct shipments. The Contractor shall mark all items ordered against this contract with indelible ink, paint or fluid, as follows: (1) Traffic Management or Transportation Officer at FINAL destination. (2) Ordering Supply Account Number. (3) Account number. (4) Delivery Order or Purchase Order Number. (5) National Stock Number, if applicable; or Contractor's item number. (6) Box of Boxes. (7) Nomenclature (brief description of items). 552.238-92 VENDOR MANAGED INVENTORY (VMI) PROGRAM (MAY 2019) (a) The term "Vendor Managed Inventory" describes a system in which the Contractor monitors and maintains specified inventory levels for selected items at designated stocking points. VMI enables the Contractor to plan production and shipping more efficiently. Stocking points benefit from reduced inventory but steady stock levels. (b) Contractors that commercially provide a VMI -type system may enter into similar partnerships with ordering agencies under a Blanket Purchase Agreement. 552.238-93 ORDER ACKNOWLEDGMENT (MAY 2019) Contractors shall acknowledge only those orders which state "Order Acknowledgment Required." These orders shall be acknowledged within 10 calendar days after receipt. Such acknowledgment shall be sent to the ordering activity placing the order and contain information pertinent to the order, including the anticipated delivery date. 552.238-94 ACCELERATED DELIVERY REQUIREMENTS (MAY 2019) When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery Page: 66 of 208 1309 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 requirements of an ordering activity, the ordering activity is encouraged, if time permits, to contact the Contractor for the purpose of obtaining accelerated delivery. The Contractor shall reply to the inquiry within three (3) business days after receipt. (Telephonic replies shall be confirmed by the Contractor in uniting.) If the Contractor offers an accelerated delivery time acceptable to the ordering activity, any order(s) placed pursuant to the agreed upon accelerated delivery time frame shall be delivered within this shorter delivery time and in accordance with all other terms and conditions of the contract. 552.238-95 SEPARATE CHARGE FOR PERFORMANCE ORIENTED PACKAGING (POP) (MAY 2019) (a) Offerors are requested to list the hazardous material item to which the separate charge applies in the spaces provided in this paragraph or on a separate attachment. The final price shall be quoted separately at the order level and, if considered reasonable, will be accepted as part of the order. ITEMS SINS or Descriptive Name of Articles (as Charge for Performance Oriented appropriate) (b) Ordering activities will not be obligated to utilize the Contractor's services for Performance Oriented Packaging, and they may obtain such services elsewhere if desired. However, the Contractor shall provide items in Performance Oriented Packaging when such packing is specified on the delivery order. The Contractor's contract price and the charge for Performance Oriented Packaging will be shown as separate entries on the delivery order. 552.238-96 SEPARATE CHARGE FOR DELIVERY WITHIN CONSIGNEE'S PREMISES (MAY 2019) 538.273(d)(20) (a) Offerors are requested to insert, in the spaces provided below or by attachment hereto, a separate charge for "Delivery Within Consignee's Premises" applicable to each shipping container to be shipped. (Articles which are comparable in size and weight, and for which the same charge is applicable, should be grouped under an appropriate item description.) These additional charges will be accepted as part of the award, if considered reasonable, and shall be included in the Contractor's published catalog and/or price list. (b) Ordering activities are not obligated to issue orders on the basis of "Delivery Within Consignee's Premises," and Contractors may refuse delivery on that basis provided such refusal is communicated in writing to the ordering activity issuing such orders within 5 days of the receipt of such order by the Contractor and provided further, that delivery is made in accordance with the other delivery requirements of the contract. Failure of the Contractor to submit this notification within the time specified shall constitute acceptance to furnish "Delivery Within Consignee's Premises" at the additional charge awarded. When an ordering activity issues an order on the basis of "Delivery Within Consignee's Premises" at the accepted additional charge awarded and the Contractor accepts such orders on that basis, the Contractor will be obligated to provide delivery *'F.o.b. Destination, Within Consignee's Premises" in accordance with FAR 52.247-35, which is then incorporated by reference, with the exception that an additional charge as provided herein is allowed for such services. Unless otherwise stipulated by the Offeror, the additional charges awarded hereunder may be applied to any delivery within the 48 contiguous States and the District of Columbia. (c) When exercising their option to issue orders on the basis of delivery service as provided herein, ordering activities will specify "Delivery Within Consignee's Premises" on the order, and will indicate the exact location to which delivery is to be made. The Contractor's delivery price and the additional charge(s) for "Delivery Within Consignee's Premises" will be shown as separate entries on the order.. Page: 67 of 208 1310 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 ITEMS (NSNs or Special Item Numbers or Descriptive Name of Additional Charge (Per shipping container) Articles) FOR "DELIVERY WITHIN CONSIGNEE'S PREMISES" 552.238-100 TRANSSHIPMENTS (MAY 2019) (a) The Contractor shall complete two (2) DD Forms 1387, Military Shipment Labels and, if applicable, four copies of DD Form 1387-2, Special Handling/Data Certification -used when shipping chemicals, dangerous cargo, etc. (1) Two copies of the DD Form 1387 will be attached to each shipping container delivered to the port Transportation Officer for subsequent transshipment by the Government as otherwise provided for under the terms of this contract. (2) These forms will be attached to one end and one side, not on the top or bottom, of the container. (3) The Contractor will complete the bottom line of these forms, which pertains to the number of pieces, weight and cube of each piece, using U.S. weight and cubic measures. Weights will be rounded off to the nearest pound. (One kg = 2.2 U.S. pounds; one cubic meter = 35.3156 cubic feet.) (b) In addition, if the cargo consists of chemicals, or is dangerous, one copy of the DD Form 1387-2 will be attached to the container, and three copies will be furnished to the Transportation Officer with the Bill of Lading. (c) Dangerous cargo will not be intermingled with non -dangerous cargo in the same container. (d) Copies of the above forms and preparation instructions will be obtained from the ordering activity issuing the Delivery Order. Reproduced copies of the forms are acceptable. (e) Failure to include DD Form 1387, and DD Form 1387-2, if applicable, on each shipping container will result in rejection of shipment by the port Transportation Officer. 552.238-101 FOREIGN TAXES AND DUTIES (MAY 2019) Prices offered must be net, delivered, f.o.b. to the destinations accepted by the Government. (a) The Contractor warrants that such prices do not include any tax, duty, customs fees, or other foreign Governmental costs, assessments, or similar charges from which the U.S. Government is exempt. (b) Standard commercial export packaging, including containerization, if necessary, packaging, preservation, and/or marking are included in the pricing offered and accepted by the Government. 552.238-102 ENGLISH LANGUAGE AND U.S. DOLLAR REQUIREMENTS (MAY 2019) (a) All documents produced by the Contractor to fulfill requirements of this contract including, but not limited to, Federal Supply Schedule catalogs and price lists, must reflect all terms and conditions in the English language. Page: 68 of 208 1311 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (b) U.S. dollar equivalency, if applicable, will be based on the rates published in the "Treasury Reporting Rates of Exchange" in effect as of the date of the agency's purchase order or in effect during the time period specified elsewhere in this contract. 552.238-103 ELECTRONIC COMMERCE (MAY 2019) (a) General background. The Federal Acquisition Streamlining Act (FASA) of 1994 requires the Government to evolve its acquisition process from one driven by paper to an expedited process based on electronic commerce/electronic data interchange (EC/EDI). EC/EDI encompasses more than merely automating manual processes and eliminating paper transactions. EC/EDI improves business processes (e.g. procurement, finance, logistics) into a fully electronic enviromnent and fundamentally changes the way organizations operate. (b) Trading partners and Value -Added Networks (VAN's). (1) Within the electronic commerce architecture, electronic documents (e.g., orders, invoices, etc.) are carried between the Federal Government's procuring office and Contractors (now known as "trading partners"). These transactions are carried by commercial telecommunications companies called Value -Added Networks (VAN's). (2) EDI can be performed using commercially available hardware, software, and telecommunications. The selection of a VAN is a business decision Contractors must make. There are many different VAN's which provide a variety of electronic services and different pricing strategies. If the VAN only provides communications services, you may also need a software translation package. (c) Registration instructions. To perform EDI with the Government, Contractors shall register as a trading partner. Contractors will provide regular business information, banking information, and EDI capabilities to all agencies in this single registration. A central repository of all trading partners is the Systems for Award Management (SAM) httn://www.sam.gov. Contractors shall follow the instructions on the SAM website regarding how to register for EDI. (d) Implementation conventions. All EDI transactions must comply with the Federal Implementation Conventions (ICs). The ICs are available on a registry maintained by the National Institute of Standards and Technology (NIST). It is accessible via the INTERNET at httn://www.nist._ov/itl. ICs are available for common business documents such as Purchase Order, Price Sales Catalog, Invoice, Request for Quotes, etc. (e) Additional information. GSA has additional information available for Contractors who are interested in using EC/EDT on its website, httl2://www.gsa.gou. (f) GSA Advantage!® (1) GSA Advantage!® uses electronic commerce to receive catalogs, invoices and text messages; and to send purchase orders, application advice, and functional acknowledgments. GSA Advantage!© enables customers to: (i) Perform database searches across all contracts by manufacturer; manufacturer's model/part number; Contractor; and generic supply categories. (ii) Generate EDI delivery orders to Contractors, generate EDI delivery orders from the Federal Supply Service to Contractors, or download files to create their own delivery orders. (iii) Use the credit card. (2) GSA Advantage% may be accessed via the GSA Horne Page. The Internet address is: Page: 69 of 208 1312 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 htW://hvww.gsa.gov. 552.238-104 DISSEMINATION OF INFORMATION BY CONTRACTOR (MAY 2019) The Government will provide the Contractor with a single copy of the resulting Federal Supply Schedule contract award documents. However, it is the responsibility of the Contractor to furnish all sales outlets authorized to participate in the performance of the contract with the terms, conditions, pricing schedule, and other appropriate information. 552.238-106 INTERPRETATION OF CONTRACT REQUIREMENTS (MAY 2019) No interpretation of any provision of this contract, including applicable specifications, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer or his designated representative. 552.238-112 DEFINITION (FEDERAL SUPPLY SCHEDULES) - NON-FEDERAL ENTITY (MAY 2019) Ordering activity (also called "ordering agency" and "ordering office") means an eligible ordering activity (see 552.238-113), authorized to place orders under Federal Supply Schedule contracts. 552.238-113 SCOPE OF CONTRACT (ELIGIBLE ORDERING ACTIVITIES) (MAY 2019) (a) This solicitation is issued to establish contracts which may be used on a nonmandatory basis by the agencies and activities named below, as a source of supply for the supplies or services described herein, for domestic and/or overseas delivery. For Special Item Number 132-53, Wireless Services ONLY, limited geographic coverage (consistent with the Offeror's commercial practice) may be proposed. (1) Executive agencies (as defined in FAR Subpart 2.1) including nonappropriated fund activities as prescribed in 41 CFR 101-26.000; (2) Government contractors authorized in writing by a Federal agency pursuant to FAR 51.1; (3) Mixed ownership Government corporations (as defined in the Government Corporation Control Act); (4) Federal Agencies, including establishments in the legislative or judicial branch of government (except the Senate, the House of Representatives and the Architect of the Capitol and any activities under the direction of the Architect of the Capitol). (5) The District of Columbia; (6) Tribal governments when authorized under 25 USC 450j(k); (7) Tribes or tribally designated housing entities pursuant to 25 U.S.C. 4111(j); (8) Qualified Nonprofit Agencies as authorized under 40 USC 502(b); and (9) Organizations, other than those identified in paragraph (d) of this clause, authorized by GSA pursuant to statute or regulation to use GSA as a source of supply. Page: 70 of 208 1313 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (b) Definitions "Domestic delivery" is delivery within the 48 contiguous states, Alaska, Hawaii, Puerto Rico, Washington, DC, and U.S. territories. Domestic delivery also includes a port or consolidation point, within the aforementioned areas, for orders received from overseas activities. "Overseas delivery" is delivery to points outside of the 48 contiguous states, Washington, DC, Alaska, Hawaii, Puerto Rico, and U.S. territories (c) Offerors are requested to check one of the following boxes Contractor will provide domestic and overseas delivery. Contractor will provide overseas delivery only. Contractor will provide domestic delivery only. (d) The following activities may place orders against Schedule contracts: (1) State and local government may place orders against Schedule 70 contracts, and Consolidated Schedule contracts containing information technology Special Item Numbers, and Schedule 84 contracts, on an optional basis; PROVIDED, the Contractor accepts order(s) from such activities; (2) The American National Red Cross may place orders against Federal Supply Schedules for products and services in furtherance of the purposes set forth in its Federal charter (36 U.S.C. 300102); PROVIDED, the Contractor accepts order(s) from the American National Red Cross; and (3) Other qualified organizations, as defined in section 309 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5152), may place orders against Federal Supply Schedules for products and services determined to be appropriate to facilitate emergency preparedness and disaster relief and set forth in guidance by the Administrator of General Services, in consultation with the Administrator of the Federal Emergency Management Agency; PROVIDED, the Contractor accepts order(s) from such activities. (4) State and local governments may place orders against Federal Supply Schedules for good or services determined by the Secretary of Homeland Security to facilitate recovery from a major disaster declared by the President under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121, et seq.) to facilitate disaster preparedness or response, or to facilitate recovery from terrorism or nuclear, biological, chemical, or radiological attack; PROVIDED, the Contractor accepts order(s) from such activities. (e) Articles or services may be ordered from time to time in such quantities as may be needed to till any requirement, subject to the Order Limitations thresholds which will be specified in resultant contracts. Overseas activities may place orders directly with schedule contractors for delivery to CONUS port or consolidation point. (i) (1) The Contractor is obligated to accept orders received from activities within the Executive branch of the Federal Government. (2) The Contractor is not obligated to accept orders received from activities outside the Executive branch; however, the Contractor is encouraged to accept such orders. If the Contractor elects to accept such orders, all provisions of the contract shall apply, including clause 52.232-36 Paymefzt by Third Parte. if the Contractor is unwilling to accept such orders, and the proposed method of payment is not through the Credit Card, the Contractor shall return the order by mail or other means of delivery within 5 workdays from receipt. If the Contractor is unwilling to accept such orders, and the proposed method of payment is through the Credit Card, the Contractor must so advise the ordering activity within 24 hoius of receipt of order. (Reference clause 52.232-36 Page: 71 of 208 1314 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Payment by Third Party.) Failure to return an order or advise the ordering activity within the time frames of this paragraph shall constitute acceptance whereupon all provisions of the contract shall apply. (g) The Government is obligated to purchase under each resultant contract a guaranteed minimum of $2,500 (two thousand, five hundred dollars) during the contract term. (h) All users of GSA's Federal Supply Schedules, including non -Federal users, shall use the schedules in accordance with the ordering guidance provided by the Administrator of General Services. GSA encourages non -Federal users to follow the Schedule Ordering Procedures set forth in the Federal Acquisition Regulation (FAR) 8.4, but they may use different established competitive ordering procedures if such procedures are needed to satisfy their state and local acquisition regulations and/or organizational policies. 552.238-70 COVER PAGE FOR WORLDWIDE FEDERAL SUPPLY SCHEDULES (MAY 2019) FOR ALL GEOGRAPHIC AREAS Solicitation No. 47QSMD20R0001 Refresh 0015 Federal Supply Schedule Contract for All Geographic Areas. (a) Federal Supply Classification (FSC) GROUP: Various PART: Various SECTION: Various SUPPLY: Various FSC CLASS(ES)/PRODUCT CODE(S)/NAICS: Various (b) STANDARD INDUSTRY GROUP: Various SERVICE: Various SERVICE CODE(S)/NA1CS: Various 552.238-79 CANCELLATION (MAY 2019) Either party may cancel this contract in whole or in part by providing written notice. The cancellation will take effect 30 calendar days after the other party receives the notice of cancellation. If the Contractor elects to cancel this contract, the Government will not reimburse the minimum guarantee. 552.238-81 PRICE REDUCTIONS (MAY 2019) (a) Before award of a contract, the Contracting Officer and the Offeror will agree upon (1) the customer (or category of customers) which will be the basis of award, and (2) the Government's price or discount relationship to the identified customer (or category of customers). This relationship shall be maintained throughout the contract period. Any change in the Contractor's commercial pricing or discount arrangement applicable to the identified customer (or category of customers) which disturbs this relationship shall constitute a price reduction. (b) During the contract period, the Contractor shall report to the Contracting Officer all price reductions to the customer (or category of customers) that was the basis of award. The Contractor's report shall include an explanation of the conditions under which the reductions were made. (c) (1) A price reduction shall apply to purchases under this contract if, after the date negotiations conclude, the Contractor (i) Revises the commercial catalog, pricelist, schedule or other document upon which contract award was predicated to reduce prices; Page: 72 of 208 1315 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (ii) Grants more favorable discounts or terms and conditions than those contained in the commercial catalog, pricelist, schedule or other documents upon which contract award was predicated; or (iii) Grants special discounts to the customer (or category of customers) that formed the basis of award, and the change disturbs the price/discount relationship of the Government to the customer (or category of customers) that was the basis of award. (2) The Contractor shall offer the price reduction to the eligible ordering activity with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers). (d) There shall be no price reduction for sales — (1) To commercial customers under firm, fixed-price definite quantity contacts with specified delivery in excess of the maximum order threshold specified in this contract; (2) To Federal agencies; (3) Made to Eligible Ordering Activities identified in GSAR Clause 552.238-113 when the order is placed under this contact (and the Eligible Ordering Activities identified in GSAR Clause 552.238-113 is the agreed upon customer or category of customer that is the basis of award); or (4) Caused by an error in quotation or billing, provided adequate documentation is furnished by the Contractor to the Contracting Officer. (e) The Contractor may offer the Contracting Officer a voluntary Governmentwide price reduction at any time during the contract period. (f) The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date. (g) The contract will be modified to reflect any price reduction which becomes applicable in accordance with this clause. Note: Regulation 552.238-81 This clause does not apply to contracts participating in the Transactional Data Reporting (TDR) Pilot. Please refer to clause 552.238-81 Alternate 1. 552.238-81 PRICE REDUCTIONS (MAY 2019) (ALTERNATE i - APR 2014) (a) The Government may request from the Contractor, and the Contractor may provide to the Government, a temporary or permanent price reduction at any time during the contact period. (b) The Contractor may offer the Contacting Officer a voluntary price reduction at any time during the contact period. Note: Regulation 552.238-81 This clause applies to contracts participating in the Transactional Data Reporting (TDR) Pilot. Page: 73 of 208 1316 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 552.238-83 EXAMINATION OF RECORDS BY GSA (FEDERAL SUPPLY SCHEDULES) (MAY 2019) The Contractor agrees that the Administrator of General Services or any duly authorized representative shall have access to and the right to examine any books, documents, papers and records of the contractor involving transactions related to this contract for overbillings, billing errors, compliance with contract clauses 552.238-81, Price Reductions and 552.238-74, Industrial Funding Fee and Sales Reporting. This authority shall expire 3 years after final payment. The basic contract and each option shall be treated as separate contracts for purposes of applying this clause. 552.238-84 DISCOUNTS FOR PROMPT PAYMENT (MAY 2019) (a) Discounts for early payment (hereinafter referred to as "discounts" or "the discount") will be considered in evaluating the relationship of the Offeror's concessions to the Government vis-a-vis the Offeror's concessions to its commercial and Federal non -schedule customers, but only to the extent indicated in this clause. (b) Discounts will not be considered to determine the low Offeror in the situation described in the "Offers on Identical Products" provision of this solicitation. (c) Uneconomical discounts will not be considered as meeting the criteria for award established by the Government. In this connection, a discount will be considered uneconomical if the annualized rate of return for earning the discount is lower than the "value of funds" rate established by the Department of the Treasury and published quarterly in the Federal Register. The "value of funds" rate applied will be the rate in effect on the date specified for the receipt of offers. (d) Discounts for early payment may be offered either in the original offer or on individual invoices submitted under the resulting contract. Discounts offered will be taken by the ordering activity if payment is made within the discount period specified. (e) Discounts that are included in offers become a part of the resulting contracts and are binding on the Contractor for all orders placed under the contract. Discounts offered only on individual invoices will be binding on the Contractor only for the particular invoice on which the discount is offered. (f) In connection with any discount offered for prompt payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the date on which an electronic funds transfer was made. 552.238-85 CONTRACTOR'S BILLING RESPONSIBILITIES (MAY 2019) (a) The Contractor is required to perform all billings made pursuant to this contract. However, if the Contractor has dealers that participate on the contract and the billing/payment process by the Contractor for sales made by the dealer is a significant administrative burden, the following alternative procedures may be used. Where dealers are allowed by the Contractor to bill ordering activities and accept payment in the Contractor's name, the Contractor agrees to obtain from all dealers participating in the performance of the contract a written agreement, which will require dealers to (1) Comply with the same terms and conditions as the Contractor for sales made under the contract; (2) Maintain a system of reporting sales under the contract to the manufacturer, which includes (i) The date of sale; Page: 74 of 208 1317 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (ii) The ordering activity to which the sale was made; (iii) The service or supply/model sold; (iv) The quantity of each service or supply/model sold; (v) The price at which it was sold, including discounts; and (vi) All other significant sales data. (3) Be subject to audit by the Government, with respect to sales made under the contract; and (4) Place orders and accept payments in the name of the Contractor in care of the dealer. (b) An agreement between a Contractor and its dealers pursuant to this procedure will not establish privity of contract between dealers and the Government. 552.238-87 DELIVERY PRICES (MAY 2019) (a) Prices offered must cover delivery as provided below to destinations located within the 48 contiguous States and the District of Columbia. (1) Delivery to the door of the specified Government activity by freight or express common carriers on articles for which store -door delivery is provided, free or subject to a charge, pursuant to regularly published tariffs duly filed with the Federal and/or State regulatory bodies governing such carrier; or, at the option of the Contractor, by parcel post on mailable articles, or by the Contractor's vehicle. Where store -door delivery is subject to a charge, the Contractor shall place the notation "Delivery Service Requested" on bills of lading covering such shipments, and pay such charge and add the actual cost thereof as a separate item to his invoice. (2) Delivery to siding at destinations when specified by the ordering office, if delivery is not covered under paragraph (a)(1) of this section. (3) Delivery to the freight station nearest destination when delivery is not covered under paragraph (a)(1) or (2) of this section. (b) The Offeror shall indicate in the offer whether or not prices submitted cover delivery f.o.b. destination in Alaska, Hawaii, and the Commonwealth of Puerto Rico. (c) When deliveries are made to destinations outside the contiguous 48 States; i.e., Alaska, Hawaii, and the Commonwealth of Puerto Rico, and are not covered by paragraph (b), above, the following conditions will apply: (1) Delivery will be f.o.b. inland carrier, point of exportation (FAR 52.247-38), with the transportation charges to be paid by the Government from point of exportation to destination in Alaska, Hawaii, or the Commonwealth of Puerto Rico, as designated by the ordering office. The Contractor shall add the actual cost of transportation to destination from the point of exportation in the 48 contiguous States nearest to the designated destination. Such costs will, in all cases, be based upon the lowest regularly established rates on file with the Interstate Commerce Commission, the U.S. Maritime Commission (if shipped by water), or any State regulatory body, or those published by the U.S. Postal Service; and must be supported by paid freight or express receipt or by a statement of parcel post charges including weight of shipment. (2) The right is reserved to ordering agencies to furnish Government bills of lading. 552.238-88 GSA ADVANTAGE!®. (MAY 2019) Page: 75 of 208 1318 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (a) The Contractor shall participate in the GSA Advantage!® online shopping service. Information and instructions regarding Contractor participation are contained in clause 552.238-103, Electronic Commerce. (b) The Contractor shall refer to contract clauses 552.238-77, Submission and Distribution of Authorized FSS Price Lists (which provides for submission of price lists on a common -use electronic medium), and 552.238-82, Modifications (which addresses electronic file updates). 552.238-97 PARTS AND SERVICE (MAY 2019) (a) For equipment under items listed in the schedule of items or services on which offers are submitted, the Contractor represents by submission of this offer that parts and services (including the performing of warranty or guarantee service) are now available from dealers or distributors serving the areas of ultimate overseas destination or that such facilities will be established and will be maintained throughout the contract period. If a new servicing facility is to be established, the facility shall be established no later than the beginning of the contract period. (b) Each Contractor shall be fully responsible for the services to be performed by the named servicing facilities, or by such facilities to be established, and fully guarantees performance of such services if the original service proves unsatisfactory. (c) Contractors are requested to provide the Ordering Activity, the names and addresses of all supply and service points maintained in the geographic area in which the Contractor will perform. Please indicate opposite each point whether or not a complete stock of repair parts for items offered is carried at that point, and whether or not mechanical service is available. 552.238-98 CLAUSES FOR OVERSEAS COVERAGE (MAY 2019) (a) 52.214-34 Submission of Offers in the English Language (b) 52.214-35 Submission of Offers in U.S. Currency (c) 552.238-90 Characteristics of Electric Current (d) 552.238-91 Marking and Documentation Requirements Per Shipment (e) 552.238-97 Parts and Service (f) 552.238-99 Delivery Prices Overseas (g) 552.238-100 Transshipments (h) 552.238-101 Foreign Taxes and Duties (i) 52.247-34 FOB Destination 0) 52.247-38 FOB Inland Carrier, Point of Exportation (k) 52.247-39 FOB Inland Point, Country of Importation 552.238-99 DELIVERY PRICES OVERSEAS (MAY 2019) (a) Prices offered must cover delivery to destinations as provided as follows: (1) Direct delivery to consignee. F.O.B. Inland Point, Country of importation (FAR 52.247-39). Page: 76 of 208 1319 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (Offeror should indicate countries where direct delivery will be provided.) (2) Delivery to overseas assembly point for transshipment when specified by the ordering activity, if delivery is not covered under paragraph (1), above. (3) Delivery to the overseas port of entry when delivery is not covered under paragraph (a)(1) or (2) of this section. (b) Geographic area(s)/countries/zones which are intended to be covered must be identified in the offer. 52.216-32 TASK -ORDER AND DELIVERY -ORDER OMBUDSMAN (SEP 2019) (ALT I SEP 2019) (a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task -order and delivery -order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task -order and delivery -order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract. [Contracting Officer to insert name, address, telephone number, and email address for the Agency Ombudsman or provide the URL address where this information may be found.] (b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests). (c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure. (d) Contracts used by multiple agencies. (1) This is a contract that is used by multiple agencies. Complaints from Contractors concerning orders placed under contracts used by multiple agencies are primarily reviewed by the task -order and delivery -order Ombudsman for the ordering activity. (2) The ordering activity has designated the following task -order and delivery -order Ombudsman for this order: [The ordering activity's contracting officer to insert the name, address, telephone number, and email address for the ordering activity's Ombudsman or provide the URL address where this information may be found.] (3) Before consulting with the task -order and delivery -order Ombudsman for the ordering activity, the Contractor is encouraged to first address complaints with the ordering activity's Contracting Officer for resolution. When requested by the Contractor, the task -order and delivery -order Ombudsman for the ordering activity Page: 77 of 208 1320 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure. End of clause 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020) (a) The Contracting Officer may set aside orders for the small business concerns identified in 19.000(a)(3). (b) The Contracting Officer will give notice of the order or orders, if any, to be set aside for small business concerns identified in 19.000(a)(3) and the applicable small business program. This notice, and its restrictions, will apply only to the specific orders that have been set aside for any of the small business concerns identified in 19.000(a)(3). End of clause 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MAR 2020) (a) Definition. "Small business concern," as used in this clause, means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (b) Applicability. This clause applies only to — (1) Contracts that have been totally set aside for small business concerns; and (2) Orders set aside for small business concerns under multiple -award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern. End of clause 552.238-77 SUBMISSION AND DISTRIBUTION OF AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICE LISTS (MAR 2020) (a) The Contractor shall submit its Authorized Federal Supply Schedule Price List on a common -use electronic medium as prescribed by GSA. Some structured data entry in a prescribed format may be required. (b) Eligible ordering activities will utilize GSA's online shopping and ordering system to review a Contractors' price lists. End of clause Note: Regulation 552.238-77 Contractors must follow the detailed guidance and requirements provided in the Contract Page: 78 of 208 1321 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Requirements and Modification Guidance page (www.gsa.gov/mascontractrequirements) when submitting electronic data for inclusion on the GSA Advantage! website. 52.225-5 TRADE AGREEMENTS (OCT 2019) (a) Definitions. As used in this clause - "Caribbean Basin country end product"— (1) Means an article that - (i) (A) Is wholly the growth, product, or manufacture of a Caribbean Basin country; or (B) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a Caribbean Basin country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed; and (ii) Is not excluded from duty-free treatment for Caribbean countries under 19 U.S.C.2703 (b). (A) For this reason, the following articles are not Caribbean Basin country end products: (1) Tuna prepared or preserved in any manner in airtight containers; (2) Petroleum, or any product derived from petroleum; (3) Watches and watch parts (including cases, bracelets, and straps) of whatever type including, but not limited to, mechanical, quartz digital, or quartz analog, if such watches or watch parts contain any material that is the product of any country to which the Harmonized Tariff Schedule of the United States (HTSUS) column2 rates of duty apply (i.e., Afghanistan, Cuba, Laos, North Korea, and Vietnam); and (4) Certain of the following: textiles and apparel articles; footwear, handbags, luggage, flat goods, work gloves, and leather wearing apparel; or handloomed, handmade, and folklore articles; (B) Access to the HTSUS to determine duty-free status of articles of these types is available at https://usitc.gov/tata/hts/index.htm. In particular, see the following: (1) General Note3(c), Products Eligible for Special Tariff treatment. (2) General Note 17, Products of Countries Designated as Beneficiary Countries under the United States -Caribbean Basin Trade Partnership Act of 2000. (3) Section XXII, Chapter 98, Subchapter I1, Articles Exported and Returned, Advanced or Improved Abroad, U.S. Note7(b). Page: 79 of 208 1322 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (4) Section XXII, Chapter 98, Subchapter XX, Goods Eligible for Special Tariff Benefits under the United States -Caribbean Basin Trade Partnership Act; and (2) Refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the acquisition, includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself. "Designated country" means any of the following countries: (1) A World Trade Organization Government Procurement Agreement (WTO GPA) country (Armenia, Aruba, Australia, Austria, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Israel, Italy, Japan, Korea (Republic of), Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Montenegro, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Taiwan (known in the World Trade Organization as "the Separate Customs Territory of Taiwan, Penghu, Kinmen and Matsu (Chinese Taipei)"), Ukraine, or United Kingdom),- (2) ingdom); (2) A Free Trade Agreement (FTA) country (Australia, Bahrain, Canada, Chile, Colombia, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Korea (Republic of), Mexico, Morocco, Nicaragua, Oman, Panama, Peru, or Singapore); (3) A least developed country (Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros, Democratic Republic of Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kiribati, Laos, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Nepal, Niger, Rwanda, Samoa, Sao Tome and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, or Zambia); or (4) A Caribbean Basin country (Antigua and Barbuda, Aruba, Bahamas, Barbados, Belize, Bonaire, British Virgin Islands, Curacao, Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saba, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Sint Eustatius, Sint Maarten, or Trinidad and Tobago). "Designated country end product" means a WTO GPA county end product, an FTA country end product, a least developed country end product, or a Caribbean Basin country end product. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. "Free Trade Agreement country end product" means an article that - (1) Is wholly the growth, product, or manufacture of a Free Trade Agreement (FTA) country; or (2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in an FTA country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself. Page: 80 of 208 1323 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 "Least developed country end product" means an article that - (1) Is wholly the growth, product, or manufacture of a least developed country; or (2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a least developed country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product, includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself. "United States" means the 50 States, the District of Columbia, and outlying areas. "U.S.-made end product" means an article that is reined, produced, or manufactured in the United States or that is substantially transformed in the United States into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. "WTO GPA country end product" means an article that - (1) Is wholly the growth, product, or manufacture of a WTO GPA country; or (2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a WTO GPA country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product includes services, (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself. (b) Delivery of end products. The Contracting Officer has determined that the WTO GPA and FTAs apply to this acquisition. Unless otherwise specified, these trade agreements apply to all items in the Schedule. The Contractor shall deliver under this contract only U.S.-made or designated country end products except to the extent that, in its offer, it specified delivery of other end products in the provision entitled "Trade Agreements Certificate." End of clause 52.202-1 DEFINITIONS (JUN 2020) When a solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulation (FAR), the word or term has the same meaning as the definition in FAR 2.101 in effect at the time the solicitation was issued, unless - (a) The solicitation, or amended solicitation, provides a different definition; (b) The contracting parties agree to a different definition; (c) The part, subpart, or section of the FAR where the provision or clause is prescribed provides a different meaning; (d) The word or term is defined in FAR part 31, for use in the cost principles and procedures; or (e) The word or tern defines an acquisition -related threshold, and if the threshold is adjusted for inflation as set forth in FAR 1.109(a), then the changed threshold applies throughout the remaining term of the contract, unless there is a subsequent threshold adjustment; see FAR 1.109(d). Page: 81 of 208 1324 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020) (a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and Federal Acquisition Regulation (FAR) 3.908. (b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.908. (c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award. 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (JUN 2020) (a) Definitions. As used in this clause: "Executive" means officers, managing partners, or any other employees in management positions. "First-tier subcontract" means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the Contractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies that benefit multiple contracts and/or the costs of which are normally applied to a Contractor's general and administrative expenses or indirect costs. "Month of award" means the month in which a contract is signed by the Contracting Officer or the month in which a first-tier subcontract is signed by the Contractor. "Total compensation" means the cash and noncash dollar value earned by the executive during the Contractor's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): (1) Salary and bonus (2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Financial Accounting Standards Board's Accounting Standards Codification (FASB ASC) 718, Compensation -Stock Compensation. (3) Earnings fbr services under non -equity incentive plans. This does not include group lite, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. (4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. (5) Above -market earnings on deferred compensation which is not tax -qualified. (6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. (b) Section 2(d)(2) of the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. Page: 82 of 208 1325 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 109-282), as amended by section 6202 of the Government Funding Transparency Act of 2008 (Pub 110-252), requires the Contractor to report information on subcontract awards. The law requires all reported information be made public, therefore, the Contractor is responsible for notifying its subcontractors that the required information will be made public. (c) Nothing in this clause requires the disclosure of classified information. (d) (1) Executive compensation of the prime contractor. As apart of its annual registration requirement in the System for Award Management (SAM) database (Federal Acquisition Regulation (FAR) provision 52.204-7), the Contractor shall report the names and total compensation of each of the five most highly compensated executives for its preceding completed fiscal year, if— (i) in the Contractor's preceding fiscal year, the Contractor received — (A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and (B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and (ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a). 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at httl2://www.see.gov/answers/execoml2.htm.). (2) First-tier subcontract information. Unless otherwise directed by the Contracting Officer, or as provided in paragraph (g) of this clause, by the end of the month following the month of award of a first-tier subcontract valued at or above the threshold specified in FAR 4.1403(a) on the date of subcontract award, the Contractor shall report the following information at http://www.fsrs.gov for that first-tier subcontract. (The Contractor shall follow the instructions at httn://www.fsrs.2ov to report the data.) (i) Unique entity identifier for the subcontractor receiving the award and for the subcontractor's parent company, if the subcontractor has a parent company. (ii) Name of the subcontractor. (iii) Amount of the subcontract award. (iv) Date of the subcontract award. (v) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract. (vi) Subcontract number (the subcontract number assigned by the Contractor). (vii) Subcontractor's physical address including street address, city, state, and country. Also include the nine -digit zip code and congressional district. (viii) Subcontractor's primary performance location including street address, city, state, and country. Also include the nine -digit zip code and congressional district. (ix) The prime contract number, and order number if applicable. (x) Awarding agency name and code. (xi) Funding agency name and code. Page: 83 of 208 1326 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (xii) Government contracting office code. (xiii) Treasury account symbol (TAS) as reported in FPDS. (xiv) The applicable North American Industry Classification System code (NAICS). (3) Executive compensation of the first-tier subcontractor. Unless otherwise directed by the Contracting Officer, by the end of the month following the month of award of a first-tier subcontract valued at or above the threshold specified in FAR 4.1403(a) on the date of subcontract award, and annually thereafter (calculated from the prime contract award date), the Contractor shall report the names and total compensation of each of the five most highly compensated executives for that first-tier subcontractor for the first-tier subcontractor's preceding completed fiscal year at httl2://www.fsrs.eov, if - (i) in the subcontractor's preceding fiscal year, the subcontractor received— (A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and (B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and (ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at httl2://www.sec.gov/answers/execoml2.htm.) (e) The Contractor shall not split or break down first-tier subcontract awards to a value below the threshold specified in FAR 4.1403(a), on the date of subcontract award to avoid the reporting requirements in paragraph (d) of this clause. (f) The Contractor is required to report information on a fust -tier subcontract covered by paragraph (d) when the subcontract is awarded. Continued reporting on the same subcontract is not required unless one of the reported data elements changes during the perforrnance of the subcontract. The Contractor is not required to make further reports after the first-tier subcontract expires. (g) (1) If the Contractor in the previous tax year had gross income, from all sources, under $300,000, the Contractor is exempt from the requirement to report subcontractor awards. (2) if a subcontractor in the previous tax year had gross income from all sources under $300,000, the Contractor does not need to report awards for that subcontractor. (h) The FSRS database at htto://wv,,w.fsrs. oo will be prepopulated with some information from SAM and FPDS databases. if FPDS information is incorrect, the contractor should notify the contracting officer. if the SAM database information is incorrect, the contractor is responsible for correcting this information. 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) (a) Definition. As used in this clause - Commercial and Government Entity (CAGE) code means - Page: 84 of 208 1327 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or (2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (N SPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code. (b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract for each location of contract, including subcontract, performance. For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change -of -name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract. (c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dia.mil. Change requests to the CAGE master file are accepted from the entity identified by the code. (d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at httn://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at hams://el2ortal.nsl2a.nato.int/AC135Public/scageg /CageList.asi2x to request CAGE changes. (e) Additional guidance for maintaining CAGE codes is available at httns://cage.dla.mil. (t) if the contract includes Federal Acquisition Regulation clause 52.204-2, Security Requirements, the contractor shall ensure that subcontractors maintain their CAGE code(s) throughout the life of the contract. 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020) (a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60— 741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities. (b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of the threshold specified in Federal Acquisition Regulation (FAR) 22.1408(a) on the date of subcontract award, unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, to enforce the teens, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings. 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020) (a) Definitions. As used in this clause - "Active duty wartime or campaign badge veteran," "Armed Forces service medal veteran," "disabled Page: 85 of 208 1328 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 veteran," "protected veteran," "qualified disabled veteran," and "recently separated veteran" have the meanings given at Federal Acquisition Regulation (FAR) 22.1301. (b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the Contractor to employ and advance in employment qualified protected veterans. (c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts valued at or above the threshold specified in FAR 22.1303(a) on the date of subcontract award, unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings. 52.222-37 EMPLOYMENT REPORTS ON VETERANS (JUN 2020) (a) Definitions. As used in this clause, "active duty wartime or campaign badge veteran," "Armed Forces service medal veteran," "disabled veteran," "protected veteran," and "recently separated veteran," have the meanings given in Federal Acquisition Regulation (FAR) 22.1301. (b) Unless the Contractor is a State or local government agency, the Contractor shall report at least annually, as required by the Secretary of Labor, on - (1) The total number of employees in the contractor's workforce, by job category and hiring location, who are protected veterans (i.e., active duty wartime or campaign badge veterans, Armed Forces service medal veterans, disabled veterans, and recently separated veterans); (2) The total number of new employees hied during the period covered by the report, and of the total, the number of protected veterans (i.e., active duty wartime or campaign badge veterans, Armed Forces service medal veterans, disabled veterans, and recently separated veterans); and (3) The maximum number and minimum number of employees of the Contractor or subcontractor at each hiring location during the period covered by the report. (c) The Contractor shall report the above items by filing the VETS -4212 "Federal Contractor Veterans' Employment Report" (see "VETS -4212 Federal Contractor Reporting" and "Filing Your VETS -4212 Report" at httl2://www.dol.aov/vets/vets4212.htm). (d) The Contractor shall file VETS -4212 Reports no later than September 30 of each year. (e) The employment activity report required by paragraphs (b)(2) and (b)(3) of this clause shall reflect total new hires, and maximum and minimum number of employees, during the most recent 12—month period preceding the ending date selected for the report. Contractors may select an ending date - (1) As of the end of any pay period between July 1 and August 31 of the year the report is due; or (2) As of December 31, if the Contractor has prior written approval from the Equal Employment Opportunity Commission to do so for purposes of submitting the Employer Information Report EEO -1 (Standard Form 100). (f) The number of veterans reported must be based on data known to the contractor when completing the VETS -4212. The contractor's knowledge of veterans status may be obtained in a variety of ways, including an invitation to applicants to self -identify (in accordance with 41 CFR 60-300.42), voluntary self -disclosure by employees, or actual knowledge of veteran status by the contractor. This paragraph does not relieve an employer of liability for discrimination under 38 U.S.C. 4212. Page: 86 of 208 1329 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (g) The Contractor shall insert the terms of this clause in subcontracts valued at or above the threshold specified in FAR 22.1303(a) on the date of subcontract award, unless exempted by rules, regulations, or orders of the Secretary of Labor. 52.223-15 Energy Efficiency in Energy -Consuming Products (MAY 2020) (a) Definition. As used in this clause -- Energy-efficient product -- (1) Means a product that -- (i) Meets Department of Energy and Environmental Protection Agency criteria for use of the Energy Star trademark label; or (ii) Is in the upper 25 percent of efficiency for all similar products as designated by the Department of Energy's Federal Energy Management Program. (2) The term "product" does not include any energy -consuming product or system designed or procured for combat or combat -related missions (42 U.S.C. 8259b). (b) The Contractor shall ensure that energy -consuming products are energy efficient products (i.e., ENERGY STAR® products or FEMP-designated products) at the time of contract award, for products that are -- (1) Delivered; (2) Acquired by the Contractor for use in performing services at a Federally -controlled facility; (3) Furnished by the Contractor for use by the Government; or (4) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance. (c) The requirements of paragraph (b) apply to the Contractor (including any subcontractor) unless -- (1) The energy -consuming product is not listed in the ENERGY STARR Program or FEMP; or (2) Otherwise approved in writing by the Contracting Officer. (d) Information about these products is available for -- (1) ENERGY STAR® at hula://www.energ sv tar.gov/products; and (2) FEMP at htMs://www.energ3�.gov/eere/feml2ener v-efficient-products-and-energy-saving-technolol:ies 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States (MaY 2020) (a) Definitions. As used in this clause -- Chief of mission means the principal officer in charge of a diplomatic mission of the United States or of a United States office abroad which is designated by the Secretary of State as diplomatic in nature, Page: 87 of 208 1330 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 including any individual assigned under section 502(c) of the Foreign Service Act of 1980 (Pub. L. 96-465) to be temporarily in charge of such a mission or office. Combatant commander means the commander of a unified or specified combatant command established in accordance with 10 U.S.C. 161. Designated operational area means a geographic area designated by the combatant commander or subordinate joint force commander for the conduct or support of specified military operations. Supporting a diplomatic or consular mission means performing outside the United States under a contract administered by Federal agency personnel who are subject to the direction of a chief of mission. (b) General. (1) This clause applies when Contractor personnel are required to perform outside the United States -- (i) In a designated operational area during -- (A) Contingency operations; (B) Humanitarian or peacekeeping operations; or (C) Other military operations; or military exercises, when designated by the Combatant Commander; or (ii) When supporting a diplomatic or consular mission -- (A) That has been designated by the Department of State as a danger pay post (see httns://aoprals.state. ov ; or (B) That the Contracting Officer has indicated is subject to this clause. (2) Contract performance may require work in dangerous or austere conditions. Except as otherwise provided in the contract, the Contractor accepts the risks associated with required contract performance in such operations. (3) Contractor personnel are civilians. (i) Except as provided in paragraph (b)(3)(ii) of this clause, and in accordance with paragraph (i)(3) of this clause, Contractor personnel are only authorized to use deadly force in self-defense. (ii) Contractor personnel performing security functions are also authorized to use deadly force when use of such force reasonably appears necessary to execute their security mission to protect assets/persons, consistent with the terms and conditions contained in the contract or with their job description and terms of employment. (4) Service performed by Contractor personnel subject to this clause is not active duty or service under 38 U.S.C. 106 note. (c) Support. Unless specified elsewhere in the contract, the Contractor is responsible for all logistical and security support required for Contractor personnel engaged in this contract. (d) Compliance with laws and regulations. The Contractor shall comply with, and shall ensure that its personnel in the designated operational area or supporting the diplomatic or consular mission are familiar with and comply with, all applicable -- Page: 88 of 208 1331 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) United States, host country, and third country national laws; (2) Treaties and international agreements; (3) United States regulations, directives, instructions, policies, and procedures; and (4) Force protection, security, health, or safety orders, directives, and instructions issued by the Chief of Mission or the Combatant Commander; however, only the Contracting Officer is authorized to modify the terms and conditions of the contract. (e) Preliminary personnel requirements. (1) Specific requirements for paragraphs (e)(2)(i) through (e)(2)(vi) of this clause will be set forth in the statement of work, or elsewhere in the contract. (2) Before Contractor personnel depart from the United States or a third country, and before Contractor personnel residing in the host country begin contract performance in the designated operational area or supporting the diplomatic or consular mission, the Contractor shall ensure the following: (i) All required security and background checks are complete and acceptable. (ii) All personnel are medically and physically fit and have received all required vaccinations. (iii) All personnel have all necessary passports, visas, entry permits, and other documents required for Contractor personnel to enter and exit the foreign country, including those required for in -transit countries. (iv) All personnel have received -- (A) A country clearance or special area clearance, if required by the chief of mission; and (B) Theater clearance, if required by the Combatant Commander. (v) All personnel have received personal security gaining. The training must at a minimum -- (A) Cover safety and security issues facing employees overseas; (B) Identify safety and security contingency planning activities; and (C) Identify ways to utilize safety and security personnel and other resources appropriately. (vi) All personnel have received isolated personnel training, if specified in the contract. Isolated personnel are military or civilian personnel separated from their unit or organization in an environment requiring them to survive, evade, or escape while awaiting rescue or recovery. (vii) All personnel who are U.S. citizens are registered with the U.S. Embassy or Consulate with jurisdiction over the area of operations on-line at httn://www. travel. state. gov. (3) The Contractor shall notify all personnel who are not a host county national or ordinarily resident in the host county that -- Page: 89 of 208 1332 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (i) If this contract is with the Department of Defense, or the contract relates to supporting the mission of the Department of Defense outside the United States, such employees, and dependents residing with such employees, who engage in conduct outside the United States that would constitute an offense punishable by imprisonment for more than one year if the conduct had been engaged in within the special maritime and territorial jurisdiction of the United States, may potentially be subject to the criminal jurisdiction of the United States (see the Military Extraterritorial Jurisdiction Act of 2000 (18 U.S.C. 3261 et seq.); (ii) Pursuant to the War Crimes Act, 18 U.S.C. 2441, Federal criminal jurisdiction also extends to conduct that is determined to constitute a war crime when committed by a civilian national of the United States; and (iii) Other laws may provide for prosecution of U.S. nationals who commit offenses on the premises of United States diplomatic, consular, military or other United States Government missions outside the United States (18 U.S.C. 7(9)). (f) Processing and departure point.. The Contractor shall require its personnel who are arriving from outside the area of performance to perform in the designated operational area or supporting the diplomatic or consular mission to -- (1) Process through the departure center designated in the contract or complete another process as directed by the Contracting Officer; (2) Use a specific point of departure and transportation mode as directed by the Contracting Officer; and (3) Process through a reception center as designated by the Contracting Officer upon arrival at the place of performance. (g) Personnel data. (1) Unless personnel data requirements are otherwise specified in the contract, the Contractor shall establish and maintain with the designated Government official a current list of all Contractor personnel in the areas of performance. The Contracting Officer will inform the Contractor of the Government official designated to receive this data and the appropriate system to use for this effort. (2) The Contractor shall ensure that all employees on this list have a current record of emergency data, for notification of next of kin, on file with both the Contractor and the designated Government official. (h) Contractor personnel. The Contracting Officer may direct the Contractor, at its own expense, to remove and replace any Contractor personnel who fail to comply with or violate applicable requirements of this contract. Such action may be taken at the Government's discretion without prejudice to its rights under any other provision of this contract, including termination for default or cause. (i) Weapons. (1) if the Contracting Officer, subject to the approval of the Combatant Commander or the Chief of Mission, authorizes the carrying of weapons -- (i) The Contracting Officer may authorize an approved Contractor to issue Contractor -owned weapons and ammunition to specified employees; or (ii) The To be determined at the task order level [Contracting Officer to specify individual, e.g., Contracting Officer Representative, Regional Security Officer, etc,] may Page: 90 of 208 1333 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 issue Government -furnished weapons and ammunition to the Contractor for issuance to specified Contractor employees. (2) The Contractor shall provide to the Contracting Officer a specific list of personnel for whom authorization to carry a weapon is requested. (3) The Contractor shall ensure that its personnel who are authorized to carry weapons -- (i) Are adequately trained to carry and use them -- (A) Safely; (B) With full understanding of, and adherence to, the rules of the use of force issued by the Combatant Commander or the Chief of Mission; and (C) In compliance with applicable agency policies, agreements, rules, regulations, and other applicable law; (ii) Are not barred from possession of a firearm by 18 U.S.C. 922; and (iii) Adhere to all guidance and orders issued by the Combatant Commander or the Chief of Mission regarding possession, use, safety, and accountability of weapons and ammunition. (4) Upon revocation by the Contracting Officer of the Contractor's authorization to possess weapons, the Contractor shall ensure that all Government -furnished weapons and unexpended ammunition are returned as directed by the Contracting Officer. (5) Whether or not weapons are Government -furnished, all liability for the use of any weapon by Contractor personnel rests solely with the Contractor and the Contractor employee using such weapon. 0) Vehicle or equipment licenses. Contractor personnel shall possess the required licenses to operate all vehicles or equipment necessary to perform the contract in the area of performance. (k) Military clothing and protective equipment. (1) Contractor personnel are prohibited from wearing military clothing unless specifically authorized by the Combatant Commander. If authorized to wear military clothing, Contractor personnel must wear distinctive patches, armbands, nametags, or headgear, in order to be distinguishable from military personnel, consistent with force protection measures. (2) Contractor personnel may wear specific items required for safety and security, such as ballistic, nuclear, biological, or chemical protective equipment. (1) Evacuation. (1) If the Chief of Mission or Combatant Commander orders a mandatory evacuation of some or all personnel, the Govermnent will provide to United States and third county national Contractor personnel the level of assistance provided to private United States citizens. (2) In the event of a non -mandatory evacuation order, the Contractor shall maintain personnel on location sufficient to meet contractual obligations unless instructed to evacuate by the Contracting Officer. (m) Personnel recovery. Page: 91 of 208 1334 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) In the case of isolated, missing, detained, captured or abducted Contractor personnel, the Government will assist in personnel recovery actions. (2) Personnel recovery may occur through military action, action by non-governmental organizations, other Government -approved action, diplomatic initiatives, or through any combination of these options. (3) The Department of Defense has primary responsibility for recovering DoD contract service employees and, when requested, will provide personnel recovery support to other agencies in accordance with DoD Directive 2310.2, Personnel Recovery. (n) Notification and return of personal effects. (1) The Contractor shall be responsible for notification of the employee -designated next of kin, and notification as soon as possible to the U.S. Consul responsible for the area in which the event occurred, if the employee -- (i) Dies; (ii) Requires evacuation due to an injury; or (iii) Is isolated, missing, detained, captured, or abducted. (2) The Contractor shall also be responsible for the return of all personal effects of deceased or missing Contractor personnel, if appropriate, to next of kin. (o) Mortuary affairs. Mortuary affairs for Contractor personnel who die in the area of performance will be handled as follows: (1) If this contract was awarded by DoD, the remains of Contractor personnel will be handled in accordance with DoD Directive 1300.22, Mortuary Affairs Policy. (2) (i) If this contract was awarded by an agency other than DoD, the Contractor is responsible for the return of the remains of Contractor personnel from the point of identification of the remains to the location specified by the employee or next of kin, as applicable, except as provided in paragraph (o)(2)(ii) of this clause. (ii) In accordance with 10 U.S.C. 1486, the Department of Defense may provide, on a reimbursable basis, mortuary support for the disposition of remains and personal effects of all U.S. citizens upon the request of the Department of State. (p) Changes. In addition to the changes otherwise authorized by the Changes clause of this contract, the Contracting Officer may, at any time, by written order identified as a change order, make changes in place of performance or Government -furnished facilities, equipment, material, services, or site. Any change order issued in accordance with this paragraph shall be subject to the provisions of the Changes clause of this contract. (q) Subcontracts. The Contractor shall incorporate the substance of this clause, including this paragraph (q), in all subcontracts that require subcontractor personnel to perform outside the United States -- (1) In a designated operational area during -- (i) Contingency operations; (ii) Humanitarian or peacekeeping operations;or (iii) Other military operations; or military exercises, when designated by the Combatant Page: 92 of 208 1335 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Commander; or (2) When supporting a diplomatic or consular mission -- (i) That has been designated by the Department of State as a danger pay post (see hUs://aol2rals.state.gov/);or (ii) That the Contracting Officer has indicated is subject to this clause. 52.216-18 ORDERING (AUG 2020) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) A delivery order or task order is considered "issued" when -- (1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail; (2) If sent by fax, the Government transmits the order to the Contractor's fax number; or (3) If sent electronically, the Government either -- (i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or (ii) Distributes the delivery order or task order via email to the Contractor's email address. (d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract. 52.228-3 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL 2014) (a) The Contractor shall (1) Before commencing performance under this contract, establish provisions to provide for the payment of disability compensation and medical benefits to covered employees and death benefits to their eligible survivors, by purchasing workers' compensation insurance or qualifying as a self -insurer under the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 932) as extended by the Defense Base Act (42 U.S.C.1651, etseq.), and continue to maintain provisions to provide such Defense Base Act benefits until contract performance is completed; (2) Within ten days of an employee's injury or death or from the date the Contractor has knowledge of the injury or death, submit Form LS -202 (Employee's First Report of Injury or Occupational Illness) to the Department of Labor in accordance with the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 930(a), 20 CFR 702.201 to 702.203); (3) Pay all compensation due for disability or death within the time frames required by the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 914, 20 CFR 702.231 and 703.232); (4) Provide for medical care as required by the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 907, 20 CFR 702.402 and 702.419); (5) If controverting the right to compensation, submit Form LS -207 (Notice of Controversion of Page: 93 of 208 1336 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Right to Compensation) to the Department of Labor in accordance with the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 914(d), 20 CFR 702.251); (6) Immediately upon malting the fast payment of compensation in any case, submit Form LS -206 (Payment Of Compensation Without Award) to the Department of Labor in accordance with the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 914(c), 20 CFR 702.234); (7) When payments are suspended or when making the final payment, submit Form LS -208 (Notice of Final Payment or Suspension of Compensation Payments) to the Department of Labor in accordance with the Longshore and Harbor Workers' Compensation Act (33 U.S.C. 914(c) and (g), 20 CFR 702.234 and 702.235); and (8) Adhere to all other provisions of the Longshore and Harbor Workers' Compensation Act as extended by the Defense Base Act, and Department of Labor regulations at 20 CFR Parts 701 to 704. (b) For additional information on the Longshore and Harbor Workers' Compensation Act requirements see httn://ww-w.dol.gov/owcp/dlhwe/isdba.htm. (c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts to which the Defense Base Act applies. (End of clause) (Note: This is an FSS reproduction using word processing software) STANDARD FORM 1449 (10-95) (BACK) 52.204-2 SECURITY REQUIREMENTS (MAR 2021) (a) This clause applies to the extent that this contract involves access to information classified "Confidential," "Secret," or "Top Secret." (b) The Contractor shall comply with — (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (32 CFR part 117); and (2) Any revisions to that manual, notice of which has been furnished to the Contractor. (c) If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract. (d) The Contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph (d) but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information. 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021) (a) Except as authorized by the Office of Foreign Assets Control (OFAC) in the Department of the Treasury, the Contractor shall not acquire, for use in the performance of this contract, any supplies or services if any proclamation, Executive order, or statute administered by OFAC, or if OFAC's implementing regulations at 31 CFR chapter V, would prohibit such a transaction by a person subject to the jurisdiction of the United States. (b) Except as authorized by OFAC, most transactions involving Cuba, Iran, and Sudan are prohibited, as are most imports from Burma or North Korea, into the United States or its outlying areas. Lists of Page: 94 of 208 1337 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S entities and individuals subject to economic sanctions are included in OFAC's List of Specially Designated Nationals and Blocked Persons at httns://home.treasury_.gov/policy-issues/ financial-sanctions/specially-desi gnated-nati on a] s- and-blocked-12ersons-li st-sdn-human-readabi e- lists. More information about these restrictions, as well as updates, is available in the OFAC's regulations at 31 CFR chapter V and/or on OFAC's Web site at https://home.treasury.gov/liolicy-issues/ office-of-forei gn-assets-control-sanctions-programs-and-information. (c) The Contractor shall insert this clause, including this paragraph (c), in all subcontracts. 552.238-80 INDUSTRIAL FUNDING FEE AND SALES REPORTING (JUL 2020) (a) Renorting_offederal Supply Schedule Sales. The Contractor shall report all contract sales under this contract as follows: (1) The Contractor shall accurately report the dollar value, in U.S. dollars and rounded to the nearest whole dollar, of all sales under this contract by calendar quarter (January 1 -March 31, April 1- June 30, July 1 -September 30, and October 1 -December 31). The dollar value of a sale is the price paid by the Schedule user for products and services on a Schedule task or delivery order The reported contract sales value shall include the Industrial Funding Fee (IFF). The Contractor shall maintain a consistent accounting method of sales reporting, based on the Contractor's established commercial accounting practice. The acceptable points at which sales may be reported include— (i) Receipt of order; (ii) Shipment or delivery, as applicable; (iii) Issuance of an invoice; or (iv) Payment (2) Contract sales shall be reported to Federal Acquisition Services (FAS) within 30 calendar days following the completion of each reporting quarter. The Contractor shall continue to furnish quarterly reports, including "zero" sales, through physical completion of the last outstanding task order or delivery order of the contract. (3) ) Reportable sales under the contract are those resulting from sales of contract items to authorized users unless the purchase was conducted pursuant to a separate contracting authority such as a Governmentwide Acquisition Contract (GWAC); a separately awarded FAR Part 12, FAR Part 13, FAR Part 14, or FAR Part 15 procurement; or a non -FAR contract. Sales made to state and local governments under Cooperative Purchasing authority shall be counted as reportable sales for TFF purposes. (4) The Contractor shall electronically report the quarterly dollar value of sales, including "zero" sales, by utilizing the automated reporting system at an Internet website designated by the General Services Administration (GSA)'s Federal Acquisition Service (FAS). Prior to using this automated system, the Contractor shall complete contract registration with the FAS Vendor Support Center (VSC). The website address, as well as registration instructions and reporting procedures, will be provided at the time of award. The Contractor shall report sales separately for each National Stock Number (NSN), Special Item Number (SIN), or sub -item. (5) The Contractor shall convert the total value of sales made in foreign currency to U.S. dollars using the "Treasury Reporting Rates of Exchange" issued by the U.S. Department of Treasury, Financial Management Service. The Contractor shall use the issue of the Treasury report in effect on the last day of the calendar quarter. The report is available from Financial Management Service, International Funds Branch, Telephone: (202) 874-7994, Internet: Page: 95 of 208 1338 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S httu://www.fiscal.treasury_gov/fsreports/rpt/treasRptRateExch/treasRptRateExch home.htm. (b) The Contractor shall remit the 1FF at the rate set by GSA's FAS. (1) The Contractor shall remit the IFF to FAS in U.S. dollars within 30 calendar days after the end of the reporting quarter; final payment shall be remitted within 30 days after physical completion of the last outstanding task order or delivery order of the contract. (2) The IFF represents a percentage of the total quarterly sales reported. This percentage is set at the discretion of GSA's FAS. GSA's FAS has the unilateral right to change the percentage at any time, but not more than once per year. FAS will provide reasonable notice prior to the effective date of the change. The IFF reimburses FAS for the costs of operating the Federal Supply Schedules Program. FAS recoups its operating costs from ordering activities as set forth in 40 U.S.C. 321: Acquisition Services Fund. Net operating revenues generated by the IFF are also applied to fund initiatives benefitting other authorized FAS programs, in accordance with 40 U.S.C. 321. Offerors must include the IFF in their prices. The fee is included in the award price(s) and reflected in the total amount charged to ordering activities. FAS will post notice of the current IFF at httns://srp.fas. sg_a.gov/ or successor website as appropriate. (c) Within 60 days of award, an FAS representative will provide the Contractor with specific written procedural instructions on remitting the IFF. FAS reserves the unilateral right to change such instructions from time to time, following notification to the Contractor. (d) Failure to remit the full amount of the IFF within 30 calendar days after the end of the applicable reporting period constitutes a contract debt to the United States Government under the terms of FAR Subpart 32.6. The Government may exercise all rights under the Debt Collection Improvement Act of 1996, including withholding or setting off payments and interest on the debt (see FAR clause 52.232-17, Interest). Should the Contractor fail to submit the required sales reports, falsify them, or fail to timely pay the IFF, this is sufficient cause for the Government to terminate the contract for cause. End of Clause Note: Regulation 552.238-80 FSS contractors are required to report sales and remit IFF for Schedule items sold via FedMall, just as they would for any other Schedule sale. FedMall sales of Schedule items are treated no differently than sales earned via GSA Advantage! or from orders directly placed by an ordering activity. This clause does not apply to contracts participating in the Transactional Data Reporting (TDR) Pilot. Please refer to clause 552.238-80 Alternate 1. 552.238-80 INDUSTRIAL FUNDING FEE AND SALES REPORTING (JUL 2020) (ALTERNATE I MAY 2019) (a) Definition. "Transactional data" encompasses the historical details of the products or services delivered by the Contractor during the performance of task or delivery orders issued against this contract. (b) Reporting of Transactional Data. The Contractor must report all transactional data under this contract as follows: (1) The Contractor must electronically report transactional data by utilizing the automated Page: 96 of 208 1339 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 reporting system at an Internet website designated by the General Services Administration (GSA) or by uploading the data according to GSA instructions. GSA will post registration instructions and reporting procedures on the Vendor Support Center website, https://vsc.gsa.gov. The reporting system website address, as well as registration instructions and reporting procedures, will be provided at the time of award or inclusion of this clause in the contract. (2) The Contractor must provide, at no additional cost to the Government, the following transactional data elements, as applicable: (i) Contract or Blanket Purchase Agreement (BPA) Number. (ii) Delivery/Task Order Number/Procurement Instrument Identifier (PIID). (iii) Non Federal Entity. (iv) Description of Deliverable. (v) Manufacturer Name. (vi) Manufacturer Part Number. (vii) Unit Measure (each, hour, case, lot). (viii) Quantity of Item Sold. (ix) Universal Product Code. (x) Price Paid per Unit. (xi) Total Price. Note to paragraph (b)(2): The Contracting Officer may add data elements to the standard elements listed in paragraph (b)(2) of this section with the approvals listed in GSAM 507.105(c)(3). (3) The contractor must report transactional data within 30 calendar days from the last calendar day of the month. if there was no contract activity during the month, the Contractor must submit a confirmation of no reportable transactional data within 30 calendar days of the last calendar day of the month. (4) The Contractor must report the price paid per unit, total price, or any other data elements with an associated monetary value listed in (b)(2) of this section, in U.S. dollars. (5) The reported price paid per unit and total price must include the Industrial Funding Fee (IFF). (6) The Contractor must maintain a consistent accounting method of transactional data reporting, based on the Contractor's established commercial accounting practice. (7) Reporting Points. (i) The acceptable points at which transactional data may be reported include - (A) Issuance of an invoice; or (B) Receipt of payment. Page: 97 of 208 1340 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (B) Receipt of payment. (ii) The Contractor must determine whether to report transactional data on the basis of invoices issued or payments received. (8) The Contractor must continue to furnish reports, including confirmation of no transactional data, through physical completion of the last outstanding task or delivery order of the contract. (9) Unless otherwise expressly stated by the ordering activity, orders that contain classified information or other or information that would compromise national security are exempt from this reporting requirement. (10) This clause does not exempt the Contractor from fulfilling existing reporting requirements contained elsewhere in the contract. (11) GSA reserves the unilateral right to change reporting instructions following 60 calendar days' advance notification to the Contractor. (c) Industrial Funding Fee (IFF). (1) This contract includes an iFF charged on orders placed against this contract. The IFF is paid by the authorized ordering activity but remitted to GSA by the Contractor. The IFF reimburses GSA for the costs of operating the Federal Supply Schedule program, as set forth in 40 U.S.C. 321: Acquisition Services Fund. Net operating revenues generated by the IFF are also applied to fund initiatives benefitting other authorized GSA programs, in accordance with 40 U.S.C. 321. (2) GSA has the unilateral right to change the fee amount at any time, but not more than once per year; GSA will provide reasonable notice prior to the effective date of any change. GSA will post notice of the current IFF on the Vendor Support Center website at https://vsc.asa.�4ov. (3) Offerors must include the IFF in their prices. The fee is included in the awarded price(s) and reflected in the total amount charged to ordering activities. The fee will not be included in the price of non -contact items purchased pursuant to a separate contacting authority, such as a Governmentwide Acquisition Contact (GWAC); a separately awarded Federal Acquisition Regulation (FAR) Part 12, FAR Part 13, FAR Part 14, or FAR Part 15 procurement; or a non -FAR contact. (4) The Contractor must remit the IFF to GSA in U.S. dollars within 30 calendar days after the last calendar day of the reporting quarter; final payment must be remitted within 30 calendar days after physical completion of the last outstanding task order or delivery order issued against the contact. (5) GSA reserves the unilateral right to change remittance instructions following 60 calendar days' advance notification to the Contactor. (d) The Contractor's failure to remit the full amount of the IFF within 30 calendar days after the end of the applicable reporting period constitutes a contact debt to the United States Government under the terms of FAR Subpart 32.6. The Government may exercise all rights under the Debt Collection improvement Act of 1996, including withholding or offsetting payments and interest on the debt (see FAR clause 52.232-17, Interest). If the Contactor fails to submit the required transactional data reports, falsities them, or fails to timely pay the IFF, these reasons constitute Page: 98 of 208 1341 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 sufficient cause for the Government to terminate the contract for cause. Note: Regulation 552.238-80 FSS contractors are required to report sales and remit IFF for Schedule items sold via FedMall, just as they would for any other Schedule sale. FedMall sales of Schedule items are treated no differently than sales earned via GSA Advantage! or from orders directly placed by an ordering activity. This clause applies to contracts participating in the Transactional Data Reporting (TDR) Pilot. 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (FEB 2021) (ALTERNATE I - JUL 1995) (a) Hazardous material, as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract). (b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract. Material (if none insert Identification No. None) (c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous. (d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award. (e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data. (f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property. (g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material. (h) The Government's rights in data furnished under this contract with respect to hazardous material are Page: 99 of 208 1342 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S as follows: (1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to— (i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials; (ii) Obtain medical treatment for those affected by the material; and (iii) Have others use, duplicate, and disclose the data for the Government for these purposes. (2) To use, duplicate, and disclose data furnished under this clause, in accordance with subparagraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data. (3) The Government is not precluded from using similar or identical data acquired from other sources. (i) Except as provided in paragraph (i)(2) the Contractor shall prepare and submit a sufficient number of Material Safety Data Sheets (MSDS's), meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous materials identified in paragraph (b) of this clause. (1) For items shipped to consignees, the Contractor shall include a copy of the MSDS with the packing list or other suitable shipping document which accompanies each shipment. Alternatively, the Contractor is permitted to transmit MSDS's to consignees in advance of receipt of shipments by consignees, if authorized in writing by the Contracting Officer. (2) For items shipped to consignees identified by mailing address as agency depots, distribution centers or customer supply centers, the Contractor shall provide one copy of the MSDS's in or on each shipping container. If affixed to the outside of each container, the MSDS must be placed in a weather resistant envelope. Note: Regulation 52.223-3 Safety Data Sheets, hazardous material labels and other relevant data should not be submitted to the MAS Contracting Officer. This information should be provided directly to the ordering activity in accordance with this clause. 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION) (a) Definition. As used in this clause - United States or its outlying areas means— (]) The fifty States; (2) The District of Columbia; (3) The commonwealths of Puerto Rico and the Northern Mariana Islands; (4) The territories of American Samoa, Guam, and the United States Virgin Islands; and (5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll. Page: 100 of 208 1343 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COV1D Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985). (c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/. (d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas. (End of clause) Note: Regulation 52.223-99 The Government will take no action to enforce the clause implementing requirements of Executive Order 14042, absent further written notice from the agency, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, Excluded State or Outlying Area). In all other circumstances, the Goverrnnent will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at https://www.saferfederaINA'orl,force.gov/contractors/. FAR Clause 52.223-99 is considered to be self -deleting in any contract or order issued after February 10, 2022, that meets one or both of the following criteria: (1) an entity domiciled or headquartered in the State of Arizona, including the State of Arizona or any of its agencies, is a party to the contract, or (2) work under the contract is to be performed principally in the State of Arizona. FAR Clause 52.223-99 is considered to be self -deleting for extensions, options or renewals, if work is either principally performed in Arizona, or where a party is headquartered or domiciled in Arizona. 552.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2021) (DEVIATION FAR 52.252-6) (a) Deviations to FAR clauses. This solicitation or contract identifies any authorized deviation to a Federal Acquisition Regulation (FAR) (48 CFR chapter 1) clause by the addition of "(DEVIATION FAR (clause number))" after the date of the clause. (b) Deviations to GSAR clauses. This solicitation or contract identifies any authorized deviation to a General Services Administration Acquisition Regulation (CSAR) (48 CFR chapter 5) clause by the addition of "(DEVIATION)" after the date of the clause. (c) "Substantially the same as" clauses. Changes in wording of clauses prescribed for use on a "substantially the same as" basis are not considered deviations. Page: 101 of 208 1344 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (End of Clause) 52.245-1 GOVERNMENT PROPERTY (SEP 2021) (a) Definitions. As used in this clause - Cannibalize means to remove parts from Government property for use or for installation on other Government property. Contractor -acquired property means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title. Contractor inventory means - (1) Any property acquired by and in the possession of a Contractor or subcontractor under a contract for which title is vested in the Government and which exceeds the amounts needed to complete full performance under the entire contract; (2) Any property that the Government is obligated or has the option to take over under any type of contract, e.g., as a result either of any changes in the specifications or plans thereunder or of the termination of the contract (or subcontract thereunder), before completion of the work, for the convenience or at the option of the Government; and (3) Government -furnished property that exceeds the amounts needed to complete full performance under the entire contract. Contractor's managerial personnel means the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of - (1) All or substantially all of the Contractor's business; (2) All or substantially all of the Contractor's operation at any one plant or separate location; or (3) A separate and complete major industrial operation. Demilitarization means rendering a product unusable for, and not restorable to, the purpose for which it was designed or is customarily used. Discrepancies incident to shipment means any differences (e.g., count or condition) between the items documented to have been shipped and items actually received. Equipment means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling. Government furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government -furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government -furnished property also includes contractor -acquired property if the contractor -acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract. Government property means all property owned or leased by the Government. Government property includes both Government- furnished and Contractor -acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software. Page: 102 of 208 1345 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Loss of Government property means unintended, unforeseen or accidental loss, damage or destruction to Government property that reduces the Government's expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear or manufacturing defects. Loss of Government property includes, but is not limited to - (1) Items that cannot be found after a reasonable search; (2) Theft; (3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Material means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item. Material does not include equipment, special tooling, special test equipment or real property. Nonseverable means property that cannot be removed atter construction or installation without substantial loss of value or damage to the installed property or to the premises where installed. Precious metals means silver, gold, platinum, palladium, iridium, osmium, rhodium, and ruthenium. Production scrap means unusable material resulting from production, engineering, operations and maintenance, repair, and research and development contract activities. Production scrap may have value when re -melted or reprocessed, e.g., textile and metal clippings, borings, and faulty castings and forgings. Property means all tangible property, both real and personal. Property Administrator means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor. Property records means the records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property. Provide means to furnish, as in Government -furnished property, or to acquire, as in contractor -acquired property. Real property See Federal Management Regulation 102-71.20 (41 CFR 102-71.20). Sensitive property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals. Unit acquisition cost means - (1) For Govemment-fumished property, the dollar value assigned by the Government and identified in the contract; and (2) For contractor -acquired property, the cost derived from the Contractor's records that reflect Page: 103 of 208 1346 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 consistently applied generally accepted accounting principles (b) Property management. (1) The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. The system shall be adequate to satisfy the requirements of this clause. In doing so, the Contractor shall initiate and maintain the processes, systems, procedures, records, and methodologies necessary for effective and efficient control of Government property. The Contractor shall disclose any significant changes to its property management system to the Property Administrator prior to implementation of the changes. The Contractor may employ customary commercial practices, voluntary consensus standards, or industry-leading practices and standards that provide effective and efficient Government property management that are necessary and appropriate for the performance of this contract (except where inconsistent with law or regulation). (2) The Contractor's responsibility extends from the initial acquisition and receipt of property, through stewardship, custody, and use until formally relieved of responsibility by authorized means, including delivery, consumption, expending, sale (as surplus property), or other disposition, or via a completed investigation, evaluation, and final determination for lost property. This requirement applies to all Government property under the Contractor's accountability, stewardship, possession or control, including its vendors or subcontractors (see paragraph (f)(1)(v) of this clause). (3) The Contractor shall include the requirements of this clause in all subcontracts under which Government property is acquired or furnished for subcontract performance. (4) The Contractor shall establish and maintain procedures necessary to assess its property management system effectiveness and shall perform periodic internal reviews, surveillances, self assessments, or audits. Significant findings or results of such reviews and audits pertaining to Government property shall be made available to the Property Administrator. (c) Use of Government property. (1) The Contractor shall use Government property, either furnished or acquired under this contract, only for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer. (2) Modifications or alterations of Government property are prohibited, unless they are - (i) Reasonable and necessary due to the scope of work under this contract or its terms and conditions; (ii) Required for normal maintenance; or (iii) Otherwise authorized by the Contracting Officer. (3) The Contractor shall not cannibalize Government property unless otherwise provided for in this contract or approved by the Contracting Officer. (d) Government furnished property (1) The Government shall deliver to the Contractor the Government -furnished property described in this contract. The Government shall furnish related data and information needed for the intended use of the property. The warranties of suitability of use and timely delivery of Government -furnished property do not apply to property acquired or fabricated by the Contractor as contractor -acquired property and subsequently transferred to another contract with this Contractor. (2) The delivery and/or performance dates specified in this contract are based upon the expectation that the Government -furnished property will be suitable for contract performance and will be delivered to the Contractor by the dates stated in the contract. Page: 104 of 208 1347 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (i) If the property is not delivered to the Contractor by the dates stated in the contract, the Contracting Officer shall, upon the Contractor's timely written request, consider an equitable adjustment to the contract. (ii) In the event property is received by the Contractor, or for Government -furnished property after receipt and installation, in a condition not suitable for its intended use, the Contracting Officer shall, upon the Contractor's timely written request, advise the Contractor on a course of action to remedy the problem. Such action may include repairing, replacing, modifying, returning, or otherwise disposing of the property at the Government's expense. Upon completion of the required action(s), the Contracting Officer shall consider an equitable adjustment to the contract (see also paragraph (1)(1)(ii)(A) of this clause). (iii) The Government may, at its option, furnish property in an "as -is" condition. The Contractor will be given the opportunity to inspect such property prior to the property being provided. In such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the property for contract performance. Any repairs, replacement, and/or refurbishment shall be at the Contractor's expense. (3) (i) The Contracting Officer may by written notice, at any time - (A) Increase or decrease the amount of Government -furnished property under this contract; (B) Substitute other Government -furnished property for the property previously furnished, to be furnished, or to be acquired by the Contractor for the Government under this contract; or (C) Withdraw authority to use property. (ii) Upon completion of any action(s) under paragraph (d)(3)(i) of this clause, and the Contractor's timely written request, the Contracting Officer shall consider an equitable adjustment to the contract. (e) Title to Governmentproperty (1) All Government -furnished property and all property acquired by the Contractor, title to which vests in the Government under this paragraph (collectively referred to as "Government property'), is subject to the provisions of this clause. The Government shall retain title to all Government -furnished property Title to Government property shall not be affected by its incorporation into or attachment to any property not owned by the Government, nor shall Government property become a fixture or lose its identity as personal property by being attached to any real property. (2) Title vests in the Goverment for all property acquired or fabricated by the Contractor in accordance with the financing provisions or other specific requirements for passage of title in the contract. Under fixed price type contracts, in the absence of financing provisions or other specific requirements for passage of title in the contract, the Contractor retains title to all property acquired by the Contractor for use on the contract, except for property identified as a deliverable end item. If a deliverable item is to be retained by the Contractor for use after inspection and acceptance by the Government, it shall be made accountable to the contract through a contract modification listing the item as Government -furnished property. (3) Title under Cost -Reimbursement or Time -and -Material Contracts or Cost -Reimbursable line items under Fixed -Price contracts. (i) Title to all property purchased by the Contractor for which the Contractor is entitled to be reimbursed as a direct item of cost under this contract shall pass to and vest in the Government upon the vendor's delivery of such property. Page: 105 of 208 1348 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (ii) Title to all other property, the cost of which is reimbursable to the Contractor, shall pass to and vest in the Government upon - (A) Issuance of the property for use in contract performance; (B) Commencement of processing of the property for use in contract performance; or (C) Reimbursement of the cost of the property by the Government, whichever occurs first. (f) Contractor plans and systems. (1) Contractors shall establish and implement property management plans, systems, and procedures at the contract, program, site or entity level to enable the following outcomes: (i) Acquisition of Property. The Contractor shall document that all property was acquired consistent with its engineering, production planning, and property control operations. (ii) Receipt of Government Property. The Contractor shal I receive Government property and document the receipt, record the information necessary to meet the record requirements of paragraph (t)(1)(iii)(A)(1) through (5) of this clause, identify as Government owned in a manner appropriate to the type of property (e.g., stamp, tag, mark, or other identification), and manage any discrepancies incident to shipment. (A) Government -furnished property. The Contractor shall furnish a written statement to the Property Administrator containing all relevant facts, such as cause or condition and a recommended course(s) of action, if overages, shortages, or damages and/or other discrepancies are discovered upon receipt of Government -furnished property. (B) Contractor -acquired property. The Contractor shall take all actions necessary to adjust for overages, shortages, damage and/or other discrepancies discovered upon receipt, in shipment of Contractor -acquired property from a vendor or supplier, so as to ensure the proper allocability and allowability of associated costs. (iii) Records of Go vernmen t property. The Contractor shall create and maintain records of all Government property accountable to the contract, including Government -furnished and Contractor -acquired property. (A) Property records shall enable a complete, current, auditable record of all transactions and shall, unless otherwise approved by the Property Administrator, contain the following: (1) The name, part number and description, National Stock Number (if needed for additional item identification tracking and/or disposition), and other data elements as necessary and required in accordance with the terms and conditions of the contract. (2) Quantity received (or fabricated), issued, and balance -on -hand. (3) Unit acquisition cost. (4) Unique -item identifier or equivalent (if available and necessary for individual item tracking). (5) Unit of measure. (6) Accountable contract number or equivalent code designation. (7) Location. Page: 106 of 208 1349 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (8) Disposition. (9) Posting reference and date of transaction. (10) Date placed in service (if required in accordance with the terms and conditions of the contract) (B) Use of a Receipt and Issue System for Government Material. When approved by the Property Administrator, the Contractor may maintain, in lieu of formal property records, a file of appropriately cross-referenced documents evidencing receipt, issue, and use of material that is issued for immediate consumption. (iv) Physical inventory. The Contractor shall periodically perform, record, and disclose physical inventory results. A final physical inventory shall be performed upon contract completion or termination. The Property Administrator may waive this final inventory requirement, depending on the circumstances (e.g., overall reliability of the Contractor's system or the property is to be transferred to a follow-on contract). (v) Subcontractor control. (A) The Contractor shall award subcontracts that clearly identify items to be provided and the extent of any restrictions or limitations on their use. The Contractor shall ensure appropriate flow down of contract terms and conditions (e.g., extent of liability for loss of Government property. (B) The Contractor shall assure its subcontracts are properly administered and reviews are periodically performed to determine the adequacy of the subcontractor's property management system. (vi) Reports. The Contractor shall have a process to create and provide reports of discrepancies, loss of Government property, physical inventory results, audits and self -assessments, corrective actions, and other propetreports as directed by the Contracting Officer. (vii) Relief of stewardship responsibility and liability. The Contractor shall have a process to enable the prompt recognition, investigation, disclosure and reporting of loss of Government property, including losses that occur at subcontractor or alternate site locations. (A) This process shall include the corrective actions necessary to prevent recurrence. (B) Unless otherwise directed by the Property Administrator, the Contractor shall investigate and report to the Government all incidents of property loss as soon as the facts become known. Such reports shall, at a minimum, contain the following information: (1) Date of incident (if known). (2) The data elements required under (1)(1)(di)(A). (3) Quantity. (4) Accountable contract number. (5) A statement indicating current or future need. (6) Unit acquisition cost, or if applicable, estimated sales proceeds, estimated repair or replacement costs. (7) All known interests in commingled material of which includes Government material. Page: 107 of 208 1350 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (8) Cause and corrective action taken or to be taken to prevent recurrence. (9) A statement that the Government will receive compensation covering the loss of Government property, in the event the Contractor was or will be reimbursed or compensated. (10) Copies of all supporting documentation. (11) Last known location. (12) A statement that the property did or did not contain sensitive, export controlled, hazardous, or toxic material, and that the appropriate agencies and authorities were notified. (C) Unless the contract provides otherwise, the Contractor shall be relieved of stewardship responsibility and liability for property when - (1) Such property is consumed or expended, reasonably and properly, or otherwise accounted for, in the performance of the contract, including reasonable inventory adjustments of material as determined by the Property Administrator,- (2) dministrator;(2) Property Administrator grants relief of responsibility and liability for loss of Government property; (3) Property is delivered or shipped from the Contractor's plant, under Government instructions, except when shipment is to a subcontractor or other location of the Contractor; or (4) Property is disposed of in accordance with paragraphs 0) and (k) of this clause. (viii) Utilizing Governmentproperty. (A) The Contractor shall utilize, consume, move, and store Government Property only as authorized under this contract. The Contractor shall promptly disclose and report Government property in its possession that is excess to contract performance. (B) Unless otherwise authorized in this contract or by the Property Administrator the Contractor shall not commingle Government material with material not owned by the Government. (ix) Maintenance. The Contractor shall properly maintain Government property. The Contractor's maintenance program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair. The Contractor shall disclose and report to the Property Administrator the need for replacement and/or capital rehabilitation. (x) Property closeout. The Contractor shall promptly perform and report to the Property Administrator contract property closeout, to include reporting, investigating and securing closure of all loss of Government property cases; physically inventorying all property upon termination or completion of this contract; and disposing of items at the time they are determined to be excess to contractual needs. (2) The Contractor shall establish and maintain Government accounting source data, as may be required by this contract, particularly in the areas of recognition of acquisitions, loss of Government property, and disposition of material and equipment. (g) Systems analysis. (1) The Government shall have access to the Contractor's premises and all Government property, at reasonable times, for the purposes of reviewing, inspecting and evaluating the Contractor's property management plan(s), systems, procedures, records, and supporting documentation that pertains to Government property. This access includes all site locations and, with the Contractor's consent, all Page: 108 of 208 1351 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 subcontractor premises. (2) Records of Government property shall be readily available to authorized Government personnel and shall be appropriately safeguarded. (3) Should it be determined by the Government that the Contractor's (or subcontractor's) property management practices are inadequate or not acceptable for the effective management and control of Government property under this contract, or present an undue risk to the Government, the Contractor shall prepare a corrective action plan when requested by the Property Administrator and take all necessary corrective actions as specified by the schedule within the corrective action plan. (h) Contractor Liability for Government Property. (1) Unless otherwise provided for in the contract, the Contractor shall not be liable for loss of Government property furnished or acquired under this contract, except when any one of the following applies - (i) The risk is covered by insurance or the Contractor is otherwise reimbursed (to the extent of such insurance or reimbursement). The allowability of insurance costs shall be determined in accordance with 31.205-19. (ii) Loss of Government property that is the result of willful misconduct or lack of good faith on the part of the Contractor's managerial personnel. (iii) The Contracting Officer has, in writing, revoked the Government's assumption of risk for loss of Government property due to a determination under paragraph (g) of this clause that the Contractor's property management practices are inadequate, and/or present an undue risk to the Government, and the Contractor failed to take timely corrective action. If the Contractor can establish by clear and convincing evidence that the loss of Government property occurred while the Contractor had adequate property management practices or the loss did not result from the Contractor's failure to maintain adequate property management practices, the Contractor shall not be held liable. (2) The Contractor shall take all reasonable actions necessary to protect the property from further loss. The Contractor shall separate the damaged and undamaged property, place all the affected property in the best possible order, and take such other action as the Property Administrator directs. (3) The Contractor shall do nothing to prejudice the Government's rights to recover against third parties for any loss of Government property. (4) The Contractor shall reimburse the Government for loss of Government property, to the extent that the Contractor is financially liable for such loss, as directed by the Contracting Officer. (5) Upon the request of the Contracting Officer, the Contractor shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation, including the prosecution of suit and the execution of instruments of assignment in favor of the Government in obtaining recovery. (i) Equitable adjustment. Equitable adjustments under this clause shall be made in accordance with the procedures of the Changes clause. However, the Government shall not be liable for breach of contract for the following: (1) Any delay in delivery of Government -furnished property. (2) Delivery of Goverment -furnished property in a condition not suitable for its intended use. (3) An increase, decrease, or substitution of Government -furnished property. Page: 109 of 208 1352 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (4) Failure to repair or replace Government property for which the Government is responsible. 0) Contractor inventory disposal. Except as otherwise provided for in this contract, the Contractor shall not dispose of Contractor inventory until authorized to do so by the Plant Clearance Officer or authorizing official. (1) Predisposal requirements. (i) If the Contractor determines that the property has the potential to fulfill requirements under other contracts, the Contractor, in consultation with the Property Administrator, shall request that the Contracting Officer transfer the property to the contract in question, or provide authorization for use, as appropriate. In lieu of transferring the property, the Contracting Officer may authorize the Contractor to credit the costs of Contractor -acquired property (material only) to the losing contract, and debit the gaining contract with the corresponding cost, when such material is needed for use on another contract. Property no longer needed shall be considered contractor inventory. (ii) For any remaining Contractor -acquired property, the Contractor may purchase the property at the unit acquisition cost if desired or make reasonable efforts to return unused property to the appropriate supplier at fair market value (less, if applicable, a reasonable restocking fee that is consistent with the supplier's customary practices.) (2) Inventory disposal schedules. (i) Absent separate contract terms and conditions for property disposition, and provided the property was not reutilized, transferred, or otherwise disposed of, the Contractor, as directed by the Plant Clearance Officer or authorizing official, shall use Standard Form 1428, Inventory Disposal Schedule or electronic equivalent, to identify and report - (A) Government -furnished property that is no longer required for performance of this contract; (B) Contractor -acquired property, to which the Government has obtained title under paragraph (e) of this clause, which is no longer required for performance of that contract; and (C) Termination inventory. (ii) The Contractor may annotate inventory disposal schedules to identify property the Contractor wishes to purchase from the Government, in the event that the property is offered for sale. (iii) Separate inventory disposal schedules are required for aircraft in any condition, flight safety critical aircraft parts, and other items as directed by the Plant Clearance Officer. (iv) The Contractor shall provide the information required by FAR 52.245- 1 (t)(1)(iii) along with the following: intended use. (A) Any additional information that may facilitate understanding of the property's (B) For work -in -progress, the estimated percentage of completion. (C) For precious metals in raw or bulk form, the type of metal and estimated weight. (D) For hazardous material or property contaminated with hazardous material, the type of hazardous material. (E) For metals in mill product form, the form, shape, treatment, hardness, temper, specification (commercial or Government) and dimensions (thickness, width and length). Page: 110 of 208 1353 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (v) Property with the same description, condition code, and reporting location may be grouped in a single line item. (vi) Scrap should be reported by 'lot" along with metal content, estimated weight and estimated value. (3) Submission requirements. (i) The Contractor shall submit inventory disposal schedules to the Plant Clearance Officer no later than - (A) 30 days following the Contractor's determination that a property item is no longer required for performance of this contract; (B) 60 days, or such longer period as may be approved by the Plant Clearance Officer, following completion of contract deliveries or performance; or (C) 120 days, or such longer period as may be approved by the Termination Contracting Officer, following contract termination in whole or in part. (ii) Unless the Plant Clearance Officer determines otherwise, the Contractor need not identify or report production scrap on inventory disposal schedules, and may process and dispose of production scrap in accordance with its own internal scrap procedures. The processing and disposal of other types of Government-owned scrap will be conducted in accordance with the terms and conditions of the contract or Plant Clearance Officer direction, as appropriate. (4) Corrections. The Plant Clearance Officer may - (i) Reject a schedule for cause (e.g., contains errors, determined to be inaccurate); and (ii) Require the Contractor to correct an inventory disposal schedule. (5) Post submission adjustments. The Contractor shall notify the Plant Clearance Officer at least 10 working days in advance of its intent to remove an item from an approved inventory disposal schedule. Upon approval of the Plant Clearance Officer, or upon expiration of the notice period, the Contractor may make the necessary adjustments to the inventory schedule. (6) Storage. (i) The Contractor shall store the property identified on an inventory disposal schedule pending receipt of disposal instructions. The Government's failure to furnish disposal instructions within 120 days following acceptance of an inventory disposal schedule may entitle the Contractor to an equitable adjustment for costs incurred to store such property on or after the 121 st day. (ii) The Contractor shall obtain the Plant Clearance Officer's approval to remove property from the premises where the property is currently located prior to receipt of final disposition instructions. If approval is granted, any costs incurred by the Contractor to transport or store the property shall not increase the price or fee of any Government contract. The storage area shall be appropriate for assuring the property's physical safety and suitability for use. Approval does not relieve the Contractor of any liability for such property under this contract. (7) Disposition instructions. (i) The Contractor shall prepare for shipment, deliver f.o.b. origin, or dispose of Contractor inventory as directed by the Plant Clearance Officer. Unless otherwise directed by the Contracting Officer or by the Plant Clearance Officer, the Contractor shall remove and destroy any markings identifying the property as U.S. Government-owned property prior to its disposal. Page: 111 of 208 1354 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (ii) The Contracting Officer may require the Contractor to demilitarize the property prior to shipment or disposal. In such cases, the Contractor may be entitled to an equitable adjustment under paragraph (i) of this clause. (8) Disposal proceeds. As directed by the Contracting Officer, the Contractor shall credit the net proceeds from the disposal of Contractor inventory to the contract, or to the Treasury of the United States as miscellaneous receipts. (9) Subcontractor inventory disposal schedules. The Contractor shall require its Subcontractors to submit inventory disposal schedules to the Contractor in accordance with the requirements of paragraph (j)(3) of this clause. (k) Abandonment of Government property. (1) The Government shall not abandon sensitive property or termination inventory without the Contractor's written consent. (2) The Government, upon notice to the Contractor, may abandon any nonsensitive property in place, at which time all obligations of the Government regarding such property shall cease. (3) Absent contract terms and conditions to the contrary, the Government may abandon parts removed and replaced from property as a result of normal maintenance actions, or removed from property as a result of the repair, maintenance, overhaul, or modification process. (4) The Government has no obligation to restore or rehabilitate the Contractor's premises under any circumstances; however, if Government -furnished property is withdrawn or is unsuitable for the intended use, or if other Government property is substituted, then the equitable adjustment under paragraph (i) of this clause may properly include restoration or rehabilitation costs. (1) Communication. All communications under this clause shall be in writing. (m) Contracts outside the United States. if this contract is to be performed outside of the United States and its outlying areas, the words "Government" and "Government -furnished" (wherever they appear in this clause) shall be construed as "United States Government" and "United States Government -furnished," respectively. (End of clause) 52.219-33 NONMANUFACTURER RULE (SEP 2021) (a) Definitions. As used in this clause Manufacturer means the concern that transforms raw materials, miscellaneous parts, or components into the end item. Concerns that only minimally alter the item being procured do not qualify as manufacturers of the end item. Concerns that add substances, parts, or components to an existing end item to modify its performance will not be considered the end item manufacturer, where those identical modifications can be performed by and are available from the manufacturer of the existing end item. Nortmanufacturer means a concern, including a supplier, that provides an end item it did not manufacture, process, or produce. (b) Applicability Page: 112 of 208 1355 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (1) This clause does not apply to contracts awarded pursuant to the unrestricted portion of a partial set-aside or to a contractor that is the manufacturer of the product or end item. (2) This clause applies to— (i) Contracts that have been awarded pursuant to a set-aside, in total or in part, for any of the small business concerns identified in 19.000(a)(3); (ii) Contracts that have been awarded on a sole -source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15; (iii) Orders expected to exceed the simplified acquisition threshold and that are— (A) Set aside for small business under multiple -award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or (B) issued directly to a small business concern under multiple -award contracts as described in 19.504(c)(1)(ii); (iv) Orders, regardless of dollar value, that are— (A) Set aside in accordance with subparts 19.8, 19.13, 19.14, and 19.15 under multiple award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); or (B) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, and 19.15 under multiple -award contracts as described in 19.504(c)(1)(ii); and (v) Contracts using the HUBZone price evaluation preference to award to a HUBZone concern unless the Contractor waived the evaluation preference. (c) Requirements. (1) The Contractor shall— (i) Provide an end item that a small business has manufactured, processed, or produced in the United States or its outlying areas; for kit assemblers who are nonmanufacturers, see paragraph (c)(2) of this clause instead; (ii) Be primarily engaged in the retail or wholesale trade and normally sell the type of item being supplied; and (iii) Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; for example, providing storage, transportation, or delivery. (2) When the end item being acquired is a kit of supplies, at least 50 percent of the total cost of the components of the kit shall be manufactured, processed, or produced in the United States or its outlying areas by small business concerns. (End of clause) 52.219-16 LIQUIDATED DAMAGES—SUBCONTRACTING PLAN (SEP 2021) (a) "Failure to make a good faith effort to comply with the subcontracting plan," as used in this clause, means a willful or intentional failure to perform in accordance with the requirements of the subcontracting plan approved under the clause in this contract entitled "Small Business Subcontracting Plan," or willful or intentional action to frustrate the plan. (b) Performance shall be measured by applying the percentage goals to the total actual subcontracting dollars or, if a commercial plan is involved, to the pro rata share of actual subcontracting dollars attributable to Government contracts covered by the commercial plan. If, at contract completion or, in Page: 113 of 208 1356 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 the case of a commercial plan, at the close of the fiscal year for which the plan is applicable, the Contractor has failed to meet its subcontracting goals and the Contracting Officer decides in accordance with paragraph (c) of this clause that the Contractor failed to make a good faith effort to comply with its subcontracting plan (see 19.705-7), established in accordance with the clause in this contract entitled "Small Business Subcontracting Plan," the Contractor shall pay the Government liquidated damages in an amount stated. The amount of probable damages attributable to the Contractor's failure to comply shall be an amount equal to the actual dollar amount by which the Contractor failed to achieve each subcontract goal. (c) Before the Contracting Officer makes a final decision that the Contractor has failed to make such good faith effort, the Contracting Officer shall give the Contractor written notice specifying the failure and permitting the Contractor to demonstrate what good faith efforts have been made and to discuss the matter. Failure to respond to the notice may be taken as an admission that no valid explanation exists. If, after consideration of all the pertinent data, the Contracting Officer finds that the Contractor failed to make a good faith effort to comply with the subcontracting plan, the Contracting Officer shall issue a final decision to that effect and require that the Contractor pay the Government liquidated damages as provided in paragraph (b) of this clause. (d) With respect to commercial plans, the Contracting Officer who approved the plan will perform the functions of the Contracting Officer under this clause on behalf of all agencies with contracts covered by the commercial plan. (e) The Contractor shall have the right of appeal, under the clause in this contract entitled, Disputes, from any final decision of the Contracting Officer. (f) Liquidated damages shall be in addition to any other remedies that the Government may have. End of Clause 52.203-13 Contractor Code of Business Ethics and Conduct (NOV 2021) (a) Definitions. As used in this clause— Agent means any individual, including a director, an officer, an employee, or an independent Contractor, authorized to act on behalf of the organization. Full cooperation - (1) Means disclosure to the Government of the information sufficient for law enforcement to identify the nature and extent of the offense and the individuals responsible for the conduct. It includes providing timely and complete response to Government auditors' and investigators' request for documents and access to employees with information; (2) Does not foreclose any Contractor rights arising in law, the FAR, or the terms of the contract. It does not require — (i) A Contractor to waive its attorney-client privilege or the protections afforded by the attorney work product doctrine; or (ii) Any officer, director, owner, or employee of the Contractor, including a sole proprietor, to waive his or her attorney client privilege or Fifth Amendment rights; and (3) Does not restrict a Contractor from - (i) Conducting an internal investigation; or Page: 114 of 208 1357 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (ii) Defending a proceeding or dispute arising under the contract or related to a potential or disclosed violation. Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. Subcontractor means any supplier, distributor, vendor, or firm that furnished supplies or services to or for a prime contractor or another subcontractor. United States means the 50 States, the District of Columbia, and outlying areas. (b) Code of business ethics and conduct. (1) Within 30 days after contract award, unless the Contracting Officer establishes a longer time period, the Contractor shall - (i) Have a written code of business ethics and conduct; (ii) Make a copy of the code available to each employee engaged in performance of the contract. (2) The Contractor shall - (i) Exercise due diligence to prevent and detect criminal conduct; and (ii) Otherwise promote an organizational culture that encourages ethical conduct and a commitment to compliance with the law. (3) (i) The Contractor shall timely disclose, in writing, to the agency Office of the Inspector General (OIG), with a copy to the Contracting Officer, whenever, in connection with the award, performance, or closeout of this contract or any subcontract thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed - (A) A violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in Title 18 of the United States Code; or (B) A violation of the civil False Claims Act (31 U.S.C. 3729-3733). (ii) The Government, to the extent permitted by law and regulation, will safeguard and treat information obtained pursuant to the Contractor's disclosure as confidential where the information has been marked "confidential" or "proprietary" by the company. To the extent permitted by law and regulation, such information will not be released by the Government to the public pursuant to a Freedom of Information Act request, 5 U.S.C. Section 552, without prior notification to the Contractor. The Government may transfer documents provided by the Contractor to any department or agency within the Executive Branch if the information relates to matters within the organization's jurisdiction. (iii) If the violation relates to an order against a Governmentwide acquisition contract, a multi -agency contract, a multiple -award schedule contract such as the Federal Supply Schedule, or any other procurement instrument intended for use by multiple agencies, the Contractor shall notify the OIG of the ordering agency and the IG of the agency responsible for the basic contract. Page: 115 of 208 1358 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (c) Business ethics awareness and compliance program and internal control system. This paragraph (c) does not apply if the Contractor has represented itself as a small business concern pursuant to the award of this contract or if this contract is for the acquisition of a commercial product or commercial service as defined at FAR 2.101. The Contractor shall establish the following within 90 days after contract award, unless the Contracting Officer establishes a longer time period: (1) An ongoing business ethics awareness and compliance program. (i) This program shall include reasonable steps to communicate periodically and in a practical manner the Contractor's standards and procedures and other aspects of the Contractor's business ethics awareness and compliance program and internal control system, by conducting effective training programs and otherwise disseminating information appropriate to an individual's respective roles and responsibilities. (ii) The training conducted under this program shall be provided to the Contractor's principals and employees, and as appropriate, the Contractor's agents and subcontractors. (2) An interval control system. (i) The Contractor's internal control system shall — (A) Establish standards and procedures to facilitate timely discovery of improper conduct in connection with Government contracts; and (B) Ensure corrective measures are promptly instituted and carried out. (ii) At a minimum, the Contractor's internal control system shall provide for the following: (A) Assignment of responsibility at a sufficiently high level and adequate resources to ensure effectiveness of the business ethics awareness and compliance program and internal control system. (B) Reasonable efforts not to include an individual as a principal, whom due diligence would have exposed as having engaged in conduct that is in conflict with the Contractor's code of business ethics and conduct. (C) Periodic reviews of company business practices, procedures, policies, and internal controls for compliance with the Contractor's code of business ethics and conduct and the special requirements of Government contracting, including - (1) Monitoring and auditing to detect criminal conduct; (2) Periodic evaluation of the effectiveness of the business ethics awareness and compliance program and internal control system, especially if criminal conduct has been detected; and (3) Periodic assessment of the risk of criminal conduct, with appropriate steps to design, implement, or modify the business ethics awareness and compliance program and the internal control system as necessary to reduce the risk of criminal conduct identified through this process. (D) An internal reporting mechanism, such as a hotline, which allows for anonymity or confidentiality, by which employees may report suspected instances of improper conduct, and instructions that encourage employees to make such reports. Page: 116 of 208 1359 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (E) Disciplinary action for improper conduct or for failing to take reasonable steps to prevent or detect improper conduct. (F) Timely disclosure, in writing, to the agency OIG, with a copy to the Contracting Officer, whenever, in connection with the award, performance, or closeout of any Government contract performed by the Contractor or a subcontractor thereunder, the Contractor has credible evidence that a principal, employee, agent, or subcontractor of the Contractor has committed a violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in Title 18 U.S.C. or a violation of the civil False Claims Act (31 U.S.C. 3729-3733). (1) If a violation relates to more than one Government contract, the Contractor may make the disclosure to the agency OIG and Contracting Officer responsible for the largest dollar value contract impacted by the violation. (2) If the violation relates to an order against a Governmentwide acquisition contract, a multi -agency contract, a multiple -award schedule contract such as the Federal Supply Schedule, or any other procurement instrument intended for use by multiple agencies, the contractor shall notify the OIG of the ordering agency and the IG of the agency responsible for the basic contract, and the respective agencies' contracting officers. (3) The disclosure requirement for an individual contract continues until at least 3 years after final payment on the contract. (4) The Government will safeguard such disclosures in accordance with paragraph (b)(3)(ii) of this clause. (G) Full cooperation with any Government agencies responsible for audits, investigations, or corrective actions. (d) Subcontracts. (1) The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts that exceed the threshold specified in FAR 3.1004(a) on the date of subcontract award and have a performance period of more than 120 days. (2) In altering this clause to identify the appropriate parties, all disclosures of violation of the civil False Claims Act or of Federal criminal law shall be directed to the agency Office of the Inspector General, with a copy to the Contracting Officer. 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021) (a) Definitions. As used in this clause — Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information. Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments. Page: 117 of 208 1360 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009). Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502). Safeguarding means measures or controls that are prescribed to protect information systems. (b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls: (i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems). (ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute. (iii) Verify and control/limit connections to and use of external information systems. (iv) Control information posted or processed on publicly accessible information systems. (v) Identify information system users, processes acting on behalf of users, or devices. (vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems. (vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse. (viii) Limit physical access to organizational infornvation systems, equipment, and the respective operating environments to authorized individuals. (ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices. (x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational infornvation systems) at the external boundaries and key interval boundaries of the information systems. (xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks. (xii) Identify, report, and correct information and information system flaws in a timely manner. (xiii) Provide protection from malicious code at appropriate locations within organizational information systems. (xiv) Update malicious code protection mechanisms when new releases are available. (xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed. Page: 118 of 208 1361 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CU1) as established by Executive Order 13556. (c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shclf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system. 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (NOV 2021) (a) Definitions. As used in this clause — Covered article means any hardware, software, or service that — (1) Is developed or provided by a covered entity; (2) Includes any hardware, software, or service developed or provided in whole or in part by a covered entity; or (3) Contains components using any hardware or software developed in whole or in part by a covered entity. Covered entity means — (1) Kaspersky Lab; (2) Any successor entity to Kaspersky Lab; (3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or (4) Any entity of which Kaspersky Lab has a majority ownership. (b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits Government use of any covered article. The Contractor is prohibited from — (1) Providing any covered article that the Government will use on or after October 1, 2018; and (2) Using any covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract. (c) Reporting requirement. (1) In the event the Contractor identifies a covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or any other source, the Contractor shall report, in writing, to the Contracting Officer or, in the case of the Department of Defense, to the website at httns://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at httns://dibnet.dod.mil. (2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this Page: 119 of 208 1362 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 clause: (i) Within 1 business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended. (ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a covered article, any reasons that led to the use or submission of the covered article, and any additional efforts that will be incorporated to prevent future use or submission of covered articles. (d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts, including subcontracts for the acquisition of commercial products or commercial services. 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (a) Definitions. As used in this clause - Backhaul means intennediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet). Covered foreign country means The People's Republic of China. Covered telecommunications equipment or services means - (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); (2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3) Telecommunications or video surveillance services provided by such entities or using such equipment; or (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. Critical technology means - (1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations; (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and Page: 120 of 208 1363 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S controlled - (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or (ii) For reasons relating to regional stability or surreptitious listening; (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities); (4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material); (5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or (6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817). Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources. Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third -party audit. Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high. Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service. (b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. (2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication Page: 121 of 208 1364 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. (c) Exceptions. This clause does not prohibit contractors from providing - (1) A service that connects to the facilities of a third -party, such as backhaul, roaming, or interconnection arrangements; or (2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles. (d) Reporting requirement. (1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https:lldihnet.dod.rnii. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil. (2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause: (i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended. (ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services. (e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services. 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021) (a) Definition. "Commercially available off-the-shelf (COTS)" item, as used in this clause - (1) Means any item of supply (including construction material) that is - (i) A commercial product (as defined in paragraph (1) of the definition of "commercial Page: 122 of 208 1365 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 product in Federal Acquisition Regulation (FAR) 2.101); (ii) Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and (2) Does not include bulk cargo, as defined in 46 U.S.C. 4010201, such as agricultural products and petroleum products. (b) The Government suspends or debars Contractors to protect the Government's interests. Other than a subcontract for a commercially available off-the-shelf item, the Contractor shall not enter into any subcontract, in excess of the threshold specified in FAR 9.405-2(b) on the date of subcontract award with a Contractor that is debarred, suspended, or proposed for debarment by any executive agency unless there is a compelling reason to do so. (c) The Contractor shall require each proposed subcontractor whose subcontract will exceed the threshold specified in FAR 9.405-2(b) on the date of subcontract award, other than a subcontractor providing a conunercially available off-the-shelf item, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the Federal Government. (d) A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party (other than a subcontractor providing a commercially available off-the-shelf item) that is debarred, suspended, or proposed for debarment (see FAR 9.404 for information on the System for Award Management (SAM) Exclusions). The notice must include the following: (1) The name of the subcontractor. (2) The Contractor's knowledge of the reasons for the subcontractor being listed with an exclusion in SAM. (3) The compelling reason(s) for doing business with the subcontractor notwithstanding its being listed with an exclusion in SAM. (4) The systems and procedures the Contractor has established to ensure that it is fully protecting the Government's interests when dealing with such subcontractor in view of the specific basis for the party's debarment, suspension, or proposed debarment. (e) Subcontracts. Unless this is a contract for the acquisition of commercial products or commercial services, the Contractor shall include the requirements of this clause, including this paragraph (e) (appropriately modified for the identification of the parties), in each subcontract that— (1) hat (1) Exceeds the threshold specified in FAR 9.405-2(b) on the date of subcontract award; and (2) Is not a subcontract for commercially available off-the-shelf items. 552.238-111 ENVIRONMENTAL PROTECTION AGENCY REGISTRATION REQUIREMENT (JAN 2022) (a) With respect to the products described in this solicitation which require registration with the Environmental Protection Agency (EPA), as required by the Federal Insecticide, Fungicide, and Rodenticide Act, Section 3, Registration of Pesticides, awards will be made only for such products that have been assigned an EPA registration number, prior to the time of bid opening. (b) The offeror shall insert in the spaces provided in this section, the manufacturer's and/or distributor's Page: 123 of 208 1366 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 name and the "EPA Registration Number" for each item offered. Any offer which does not specify a current "EPA Registration Number" in effect for the duration of the contract period, and including the manufacturer's and/or distributor's name will be rejected. Items Item Numbers Name of Manufacturer / Distributor EPA Registration Number Date of Expiration (c) Tf, during the performance of a contract awarded as a result of this solicitation, the EPA Registration Number for products being furnished is terminated, withdrawn, canceled, or suspended, and such action does not arise out of causes beyond the control, and with the fault or negligence of the Contractor or subcontractor, the Government may terminate the contract pursuant to either the Default Clause or Termination for Cause Paragraph (contained in the clause 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services), whichever is applicable to the resultant contract. 552.238-114 USE OF FEDERAL SUPPLY SCHEDULE CONTRACTS BY NON-FEDERAL ENTITIES (JAN 2022) (a) If an entity identified in paragraph (d) of the clause at 552.238-113, Scope of Contract (Eligible Ordering Activities), elects to place an order under this contract, the entity agrees that the order shall be subject to the following conditions: (1) When the Contractor accepts an order from such an entity, a separate contract is formed which incorporates by reference all the terms and conditions of the Schedule contract except the Disputes clause, the patent indemnity clause, and the portion of the Commercial Product and Commercial Service Contract Terms and Conditions that specifies "Compliance with laws unique to Government contracts" (which applies only to contracts with entities of the Executive branch of the U.S. Government). The parties to this new contract which incorporates the terms and conditions of the Schedule contract are the individual ordering activity and the Contractor. The U.S. Government shall not be liable for the performance or nonperformance of the new contract. Disputes which cannot be resolved by the parties to the new contract may be litigated in any State or Federal court with jurisdiction over the parties, applying Federal procurement law, including statutes, regulations and case law, and, if pertinent, the Uniform Commercial Code. To the extent authorized by law, parties to this new contract are encouraged to resolve disputes through Alternative Dispute Resolution. Likewise, a Blanket Purchase Agreement (BPA), although not a contract, is an agreement that may be entered into by the Contractor with such an entity and the Federal Government is not a party. (2) Where contract clauses refer to action by a Contracting Officer or a Contracting Officer of GSA, that shall mean the individual responsible for placing the order for the ordering activity (e.g., FAR 52.212-4 at paragraph (f) and FSS clause 1 -FSS -249 B.) (3) As a condition of using this contract, eligible ordering activities agree to abide by all terms and conditions of the Schedule contract, except for those deleted clauses or portions of clauses mentioned in paragraph (a)(l) of this clause. Ordering activities may include terms and conditions required by statute, ordinance, regulation, order, or as otherwise allowed by State and local government entities as a part of a statement of work (SOW) or statement of objective (SOO) to the extent that these terms and conditions do not conflict with the terms and conditions of the Schedule contract. The ordering activity and the Contractor expressly aclmowledge that, in entering into an agreement for the ordering activity to purchase goods or set -vices from the Contractor, neither the ordering activity nor the Contractor will look to, primarily or in any secondary capacity, or file any claim against the United States or any of its agencies with respect to any failure of performance by the other party. Page: 124 of 208 1367 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (4) The ordering activity is responsible for all payments due the Contractor under the contract formed by acceptance of the ordering activity's order, without recourse to the agency of the U.S. Government, which awarded the Schedule contract. (5) The Contractor is encouraged, but not obligated, to accept orders from such entities. The Contractor may, within 5 days of receipt of the order, decline to accept any order, for any reason. The Contractor shall fulfill orders placed by such entities, which are not declined within the 5 -day period. (6) The supplies or services purchased will be used for governmental purposes only and will not be resold for personal use. Disposal of property acquired will be in accordance with the established procedures of the ordering activity for the disposal of personal property. (b) If the Schedule Contractor accepts an order from an entity identified in paragraph (d) of the clause at 552.238-113, Scope of Contract (Eligible Ordering Activities), the Contractor agrees to the following conditions: (1) The ordering activity is responsible for all payments due the Contractor for the contract formed by acceptance of the order, without recourse to the agency of the U.S. Government, which awarded the Schedule contract. (2) The Contractor is encouraged, but not obligated, to accept orders from such entities. The Contractor may, within 5 days of receipt of the order, decline to accept any order, for any reason. The Contractor shall decline the order using the same means as those used to place the order. The Contractor shall fulfill orders placed by such entities, which are not declined within the 5 -day period. (c) In accordance with clause 552.238-80, Industrial Funding Fee and Sales Reporting, the Contractor must report the quarterly dollar value of all sales under this contract. When submitting sales reports, the Contractor must report two dollar values for each Special Item Number: (1) The dollar value for sales to entities identified in paragraph (a) of the clause at 552.238-113, Scope of Contract (Eligible Ordering Activities), and (2) The dollar value for sales to entities identified in paragraph (d) of clause 552.238-113 Scope of Contract (Eligible Ordering Activities). 552.238-82 MODIFICATIONS (FEDERAL SUPPLY SCHEDULE) (JAN 2022) (ALTERNATE I - MAR 2020) (a) General. The Contractor may request a contract modification by transmitting a request to the Contracting Officer for approval, except as noted in paragraph (d) of this clause. At a minimum, every request shall describe the proposed change(s) and provide the rationale for the requested change(s). (b) Types of'Modifications. (1) Additional items/additional SiNs. When requesting additions, the following infortriation must be transmitted: (i) Information requested in paragraphs (1) and (2) of the Commercial Sales Practice Format to add SINS. (ii) Discount information for the new items(s) or new SlN(s). Specifically, transmit the information requested in paragraphs 3 through 5 of the Cornmercial Sales Practice Format. if this information is the same as the initial award, a statement to that effect may be transmitted instead. Page: 125 of 208 1368 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (iii) Information about the new item(s) or the item(s) under the new SIN(s) must be transmitted in accordance with the request for proposal. (iv) Delivery time(s) for the new item(s) or the item(s) under the new SIN(s) must be transmitted in accordance with the request for proposal. (v) Production point(s) for the new item(s) or the item(s) under the new SIN(s) must be transmitted if required by 52.215- 6, Place of Performance. (vi) Hazardous Material information (if applicable) must be transmitted as required by FAR 52.223-3 (Alternate I), Hazardous Material Identification and Material Safety Data. (vii) Any information requested by 52.212-3(f), Offeror Representations and Certifications—Commercial Products and Commercial Services, that may be necessary to assure compliance with FAR 52.225-1, Buy American Act—Balance of Payments Programs Supplies. (2) Deletions. The Contractors shall provide an explanation for the deletion. The Government reserves the right to reject any subsequent offer of the same item or a substantially equal item at a higher price during the same contract period, if the contracting officer finds the higher price to be unreasonable when compared with the deleted item. (3) Price Reduction. The Contractor shall indicate whether the price reduction falls under the item (i), (ii), or (iii) of paragraph (c)(1) of the Price Reductions clause at 552.238-81. If the Price reduction falls under item (i), the Contractor shall transmit a copy of the dated commercial price list. If the price reduction falls under item (ii) or (iii), the Contractor shall transmit a copy of the applicable price list(s), bulletins or letters or customer agreements which outline the effective date, duration, terms and conditions of the price reduction. (c) Effective dates. The effective date of any modification is the date specified in the modification, except as otherwise provided in the Price Reductions clause at 552.238-81. (d) Electronic File Updates. The Contractor shall update electronic file transmissions to reflect all modifications. For additional items or SINS, the Contractor shall obtain the Contracting Officer's approval before transmitting changes. Contract modifications will not be made effective until the Government receives the electronic file updates. The Contractor may transmit price reductions, item deletions, and corrections without prior approval. However, the Contractor shall notify the Contracting Officer as set forth in the Price Reductions clause at 552.238-81. (e) Electronic transmission of modification requests is mandatory via eMod (http://eOffer.2sa.gov), unless otherwise stated in the electronic transmission standards and requirements at the Vendor Support Center website (http://vse. s�a.aov). If the electronic transmission standards and requirements information is updated at the Vendor Support Center website, Contractors will be notified prior to the effective date of the change. End of clause Note: Regulation 552.238-82 This clause does not apply to contracts participating in the Transactional Data Reporting (TDR) Pilot. Please refer to clause 552.238-82 Alternate 11. .552.238-82 I\IODIFICATIONS (FEDERAL SUPPLY SCHEDULE) (JAN 2022) (ALTERNATE 11 MAY 2019) (a) General. The Contractor may request a contract modification by transmitting a request to the Contracting Officer for approval, except as noted in paragraph (d) of this clause. At a minimum, every Page: 126 of 208 1369 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S request shall describe the proposed change(s) and provide the rationale for the requested change(s). (b) Types of Modifications. (1) Additional items/additional SINS. When requesting additions, the Contractor must transmit the following information: (i) Information about the new item(s) or the item(s) under the new SIN(s) must be submitted in accordance with the instructions in the solicitation. (ii) Delivery time(s) for the new item(s) or the item(s) under the new SIN(s) must be submitted in accordance with the request for proposal. (iii) Production point(s) for the new item(s) or the item(s) under the new SIN(s) must be submitted if required by FAR 52.215-6, Place of Performance. (iv) Hazardous Material information (if applicable) must be submitted as required by FAR 52.223-3 (Alternate 1), Hazardous Material Identification and Material Safety Data. (v) Any information requested by FAR 52.212-3(t), Offeror Representations and Certifications -Commercial Products and Commercial Services, that may be necessary to assure compliance with FAR 52.225-1, Buy American Act -Balance of Payments Programs -Supplies. (2) Deletions. The Contractor must provide an explanation for the deletion. The Government reserves the right to reject any subsequent offer of the same item or a substantially equal item at a higher price during the same contract period, if the Contracting Officer determines that the higher price is unreasonable compared to the price of the deleted item. (c) Effective dates. The effective date of any modification is the date specified in the modification, except as otherwise provided in the Price Reductions clause at 552.238-81. (d) Electronic File Updates. The Contractor shall update electronic file transmissions to reflect all modifications. For additional items or SINS, the Contractor shall obtain the Contracting Officer's approval before transmitting changes. Contract modifications will not be made effective until the Government receives the electronic file updates. The Contractor may transmit price reductions, item deletions, and corrections without prior approval. However, the Contractor shall notify the Contracting Officer as set forth in the Price Reductions clause at 552.238-81. End of clause Note: Regulation 552.238-82 This clause applies to contracts participating in the Transactional Data Reporting (TDR) Pilot. 552.212-72 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO GSA ACQUISITION OF COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement provisions of law or Executive Orders applicable to acquisition of cot unercial products, including commercial components, and commercial services or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference: Page: 127 of 208 1370 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S [The contracting officer should either check the provisions and clauses that apply or delete the provisions and clauses that do not apply from the list. The contracting officer may add the date of the provision or clause if desired for clarity.] (a) Provisions. (b) Clauses. Varies by Category, Subcategory and SIN 552.223-72 Hazardous Material Infortuation Varies by Category, Subcategory and SIN 552.223-70 Hazardous Substances. Varies by Category, Subcategory and SIN 552.223-71 Nonconforming Hazardous Material. X 552.223-73 Preservation, Packaging, Packing, Marking and Labeling of Hazardous Materials (HAZMAT) for Shipments. X 552.238-73 Identification of Electronic Office Equipment Providing Accessibility for the Handicapped. X 552.238-78 Identification of Products That Have Environmental Attributes. (End of Clause) .552.238-78 IDENTIFICATION OF PRODUCTS THAT HAVE ENVIRONMENTAL ATTRIBUTES (JAN 2022) (a) Several laws, Executive orders, and Agency directives require Federal buyers to purchase products that are less harmful to the environment, when they are life cycle cost-effective (see FAR Subpart 23.7). The U.S. General Services Administration (GSA) requires contractors to highlight environmental products under Federal Supply Service schedule contracts in various communications media (e.g., publications and electronic formats). (b) Definitions. As used in this clause — "Energy-efficient product" means a product that– (1) hat (1) Meets Department of Energy and Enviromnental Protection Agency criteria for use of the ENERGY STAR® trademark label; or (2) Is in the upper 25 percent of efficiency for all similar products as designated by the Department of Energy's Federal Energy Management Program. "GSA Advantage!" is an on-line shopping mall and ordering system that provides customers with access to products and services under GSA contracts. "Other environmental attributes" refers to product characteristics that provide environmental benefits, excluding recovered materials and energy and water efficiency. Several examples of these characteristics are biodegradable, recyclable, reduced pollutants, ozone safe, and low volatile organic compounds (VOCs). "Post -consumer material" means a material or finished product that has served its intended use and has been discarded for disposal or recovery, having completed its life as a consumer item. Postconsumer material is part of the broader category of "recovered material." The Page: 128 of 208 1371 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Environmental Protection Agency (EPA) has developed a list of EPA -designated products in their Comprehensive Procurement Guidelines (LPGs) to provide Federal agencies with purchasing recommendations on specific products in a Recovered Materials Advisory Notice (RMAN). The RMAN contains recommended recovered and post -consumer material content levels for the specific products designated by EPA (40 CFR part 247 and httl2://www.el2a.gov/c]2g ). "Recovered materials" means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process (Executive Order 13101 and 42 U.S.C. 6903(19) and http://www.epa.gov/cpg/). For paper and paper products, see the definition at FAR 11.301 (42 U.S.C. 6962(h)). "Remanufactured" means factory rebuilt to original specifications. "Renewable energy" means energy produced by solar, wind, geothermal, and biomass power "Renewable energy technology" means — (1) Technologies that use renewable energy to provide light, heat, cooling, or mechanical or electrical energy for use in facilities or other activities; or (2) The use of integrated whole -building designs that rely upon renewable energy resources, including passive solar design. (c) Identification Requirements. (1) The offeror must identify products that (i) Are compliant with the recovered and post -consumer material content levels recommended in the Recovered Materials Advisory Notices (RMANs) for EPA -designated products in the CPG program (http://www.epa.gov/cpg/); (ii) Contain recovered materials that either do not meet the recommended levels in the RMANs or are not EPA -designated products in the CPG program (see FAR 23.401 and http://www.epa.gov/cpg/); (iii) Are energy-efficient, as defined by either ENERGY STAR® and/or FEMP's designated top 25th percentile levels (see ENERGY STAR® at http://www.etiergysta-r.gov/ and FEMP at http://www.eere.energy.gov/femp/procurement/); (iv) Are water -efficient (v) Use renewable energy technology; (vi) Are remanufactured; and (vii) Have other environmental attributes. (2) These identifications must be made in each of the offeror's following mediums: (i) The offer itself. (ii) Printed commercial catalogs, brochures, and pricelists. (iii) Online product website. Page: 129 of 208 1372 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (iv) Electronic data submission for GSA Advantage! submitted via GSA's Schedules Input Program (SIP) software or the Electronic Data litter -change (EDI). Offerors can use the SIP or EDI methods to indicate environmental and other attributes for each product that are translated into respective icons in GSA Advantage!. (d) An offeror, in identifying an item with an environmental attribute, must possess evidence or rely on a reasonable basis to substantiate the claim (see 16 CFR part 260, Guides for the Use of Environmental Marketing Claims). The Government will accept an offeror's claim of an product's environmental attribute on the basis of— (1) Participation in a Federal agency sponsored program (e.g., the EPA and DOE ENERGY STAR® product labeling program); (2) Verification by an independent organization that specializes in certifying such claims; or (3) Possession of competent and reliable evidence. For any test, analysis, research, study, or other evidence to be "competent and reliable," it must have been conducted and evaluated in an objective manner by persons qualified to do so, using procedures generally accepted in the profession to yield accurate and reliable results. 552.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (DEVIATION - JAN 2022) (ALTERNATE I - NOV 2021) (DEVIATION - FEB 2007) (a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work. (2) if the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties. (3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier. (4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.] (5) (i) if the Contractor fails to proceed with reasonable promptness to perform required Page: 130 of 208 1373 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may — (A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or (B) Terminate this contract for cause. (ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract. (6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to — (i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or (ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified. (7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract. (8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract. (9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government -furnished property shall be governed by the clause pertaining to Government property. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Govemmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract. (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising tinder or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause — (i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or Page: 131 of 208 1374 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 service. (ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are — (A) Performed by the contractor; (B) Pei%imed by the subcontractors; or (C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control. (iii) Materials means — (A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control; (B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract; (C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.); (D) The following subcontracts for services which are specifically excluded from the hourly rate: Each order must list separately subcontracts for services excluded from the FSS Hourly Rates; and (E) Indirect costs specifically provided for in this clause (iv) Subcontract means any contract, as defined in FAR subpart 2. 1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders. (f) Excusable delays. The Contactor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contactor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include— (i) Name and address of the Contractor; (ii) Invoice date and number; (iii) Contact number, line item number and, if applicable, the order number; Page: 132 of 208 1375 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; (vi) Terms of any discount for prompt payment offered; (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to notify in event of defective invoice; and (ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking infonnation is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Tran. fer Svstem for Award Management, or 52.232-34, Payment by Electronic Funds Transfer Other Than Svstem forArvard Mafiagement), or applicable agency procedures. (C) EFT banking information is not required if the Government waived the requirement to pay by EFT. (2) The due date for malting invoice payments by the designated payment office is the later of the following two events: (i) The 10th day after the designated billing office receives a proper invoice from the Contractor. If the designated billing office fails to annotate the invoice with the date of receipt at the time of receipt, the invoice payment due date shall be the 10th day after the date of the Contractor's invoice; provided the Contractor submitted a proper invoice and no disagreement exists over quantity, quality, or Contractor compliance with contract requirements. (ii) The 10th day after Government acceptance of supplies delivered or services performed by the Contractor. (h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings. (i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer: (i) Hourly rate. Page: 133 of 208 1376 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis. (B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer. (C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative. (D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual dailyjob timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract. (E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis. (1) if no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated. (2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract. (3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer. (ii) Materials. (A) if the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor's established catalog or market price, adjusted to reflect the — (1) Quantities being acquired; and (2) Any modifications necessary because of contract requirements. (B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor — (1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or (2) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terns and conditions of the agreement or invoice. (C) To the extent able, the Contractor shall — Page: 134 of 208 1377 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and (2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract. (D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed. (1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(I)(ii)(B) of this clause: Each order must list separately the elements of other direct costs for that order. (2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro -rata basis over the period of contract performance at the following fixed price: Each order must list separately the fixed amount for the indirect costs and payment schedule; if no indirect costs are approved, insert "None." (2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the then stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the then revised estimate of the total amount of effort to be required under the contract. (3) Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the Schedule has been increased, any horns expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price. (4) Access to records. At any time before final payment under this contract, the Contracting Officer (or authorized representative) will have access to the following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer): (i) Records that verify that the employees whose time has been included in any invoice meet the qualifications for the labor categories specified in the contract; (ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment — (A) The original timecards (paper-based or electronic); Page: 135 of 208 1378 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (B) The Contractor's timekeeping procedures; (C) Contractor records that show the distribution of labor between jobs or contracts; and (D) Employees whose time has been included in any invoice for the purpose of verifying that these employees have worked the hours shown on the invoices. (iii) For material and subcontract costs that are reimbursed on the basis of actual cost— (A) Any invoices or subcontract agreements substantiating material costs; and (B) Any documents supporting payment of those invoices. (5) Overpayments/Underpayments. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, that are found by the Contracting Officer not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. The Contractor shall promptly pay any such reduction within 30 days unless the parties agree otherwise. The Government within 30 days will pay any such increases, unless the parties agree otherwise. The Contractor's payment will be made by check. if the Contractor becomes aware of a duplicate invoice payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall — (i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the — (A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment); (B) Affected contract number and delivery order number, if applicable; (C) Affected line item or subline item, if applicable; and (D) Contractor point of contact. (ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer. (6) (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury, as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, and then at the rate applicable for each six month period as established by the Secretary mrti I the amount is paid. (ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract. (iii) Final Decisions. The Contracting Officer will issue a final decision as required by 33.211 if— (A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt in a timely manner; (B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an Page: 136 of 208 1379 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 installment payment agreement; or (C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR 32.607-2). (iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment. (v) Amounts shall be due at the earliest of the following dates: (A) The date fixed under this contract. (B) The date of the first written demand for payment, including any demand for payment resulting from a default termination. (vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on — (A) The date on which the designated office receives payment from the Contractor; (B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or (C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. (vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract. (viii) Upon receipt and approval of the invoice designated by the Contractor as the "completion invoice" and supporting documentation, and upon compliance by the Contractor with all terms of this contract, any outstanding balances will be paid within 30 days unless the parties agree otherwise. The completion invoice, and supporting documentation, shall be submitted by the Contractor as promptly as practicable following completion of the work under this contract, but in no event later than 1 year (or such longer period as the Contracting Officer may approve in writing) from the date of completion. (7) Release of claims. The Contractor, and each assignee under an assignment entered into under this contract and in effect at the time of final payment under this contract, shall execute and deliver, at the time of and as a condition precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to the following exceptions. (i) Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible to exact statement by the Contractor. (ii) Claims, together with reasonable incidental expenses, based upon the liabilities of the Contractor to third parties arising out of performing this contract, that are not known to the Contractor on the date of the execution of the release, and of which the Contractor gives notice in writing to the Contracting Officer not more than 6 years after the date of the release or the date of any notice to the Contractor that the Government is prepared to make final payment, whichever is earlier. Page: 137 of 208 1380 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (iii) Claims for reimbursement of costs (other than expenses of the Contractor by reason of its indemnification of the Government against patent liability), including reasonable incidental expenses, incurred by the Contractor under the terms of this contract relating to patents. (8) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315. (9) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause. (10) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made. 0) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: (1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or (2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination. (k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. (1) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid an amount for direct labor hours (as defined in the Schedule of the contract) determined by multiplying the number of direct labor hours expended before the effective date of termination by the hourly rate(s) in the contract, less any hourly rate payments already made to the Contractor plus reasonable charges the Contractor can demonstrate to the satisfaction of the Goverment using its standard record keeping system that have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided. (m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. (n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. (o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and tit for use for the particular purpose described in this contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in Page: 138 of 208 1381 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 accepted items. (q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity. (s) Order of'preeedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) The schedule of supplies/services. (2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, Unauthorized Obligations, and Commercial Supplier Agreements - Unenforceable Clauses paragraphs of this clause. (3) The clause at 52.212-5. (4) Addenda to this solicitation or contract, including any commercial supplier agreements as amended by the Commercial Supplier Agreements - Unenforceable Clauses provision. (5) Solicitation provisions if this is a solicitation. (6) Other paragraphs of this clause. (7) The Standard Form 1449. (8) Other documents, exhibits, and attachments. (9) The specification. (t) [Reserved]. (u) Unauthorized Obligations. (1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti -Deficiency Act violation (31 U.S.C.1341), the following shall govern: (i) Any such language, provision, or clause is unenforceable against the Government. (ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click -wrap" or "browse -wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause. (iii) Any such language, provision, or clause is deemed to be stricken from the Page: 139 of 208 1382 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S commercial supplier agreement. (2) Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures. (v) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract. (w) Commercial supplier agreements—unenforceable clauses. When any supply or service acquired under this contract is subject to a commercial supplier agreement (as defined in 502.101), the following language shall be deemed incorporated into the commercial supplier agreement. As used herein, "this agreement" means the commercial supplier agreement: (1) Notwithstanding any other provision of this agreement, when the end user is an agency or instrumentality of the U.S. Government, the following shall apply: (i) Applicability. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR Part 12). (ii) End user. This agreement shall bind the Government as end user but shall not operate to bind an Government employee or person acting on behalf of the Government in his or her personal capacity. (iii) Law and disputes. This agreement is governed by Federal law. (A) Any language purporting to subject the U.S. Government to the laws of a U.S state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted. (B) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. (C) Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted. (iv) Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the Government to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing performance as set forth in subparagraph (d) (Disputes). (v) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act). (vi) Updating terms. (A) After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as: (1) Terms that change Government rights or obligations; Page: 140 of 208 1383 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (2) Terms that increase Government prices; (3) Terms that decrease overall level of service; or (4) Terms that limit any other Government right addressed elsewhere in this contract. (B) For revisions that will materially change the terns of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification. (C) Any agreement terms or conditions unilaterally revised subsequent to award that are inconsistent with any material tern or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them. (vii) No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative. (viii) Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516. (ix) Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows: (A) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the Government. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order. (B) This charge, if disputed by the Government, will be resolved in accordance with subparagraph (d) (Disputes); no payment obligation shall arise on the part of the Government until the conclusion of the dispute process. (C) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government. (x) Taxes or surcharges. Any taxes or surcharges which the commercial supplier or licensor seeks to pass along to the Government as end user will be governed by the terms of the underlying Government contract or order and, in any event, must be submitted to the Contracting Officer for a determination of applicability prior to invoicing unless specifically agreed to otherwise in the Government contract. (xi) Non -assignment. This agreement may not be assigned, nor may any rights or obligations thereunder be delegated, without the Government's prior approval, except as expressly permitted under subparagraph (b) of this clause. (xii) Confidential information. If this agreement includes a confidentiality clause, such clause is hereby amended to state that neither the agreement nor the contract price list, as applicable, shall be deemed "confidential information." Issues regarding release of "unit pricing" will be resolved consistent with the Freedom of Information Act. Notwithstanding anything in this agreement to the contrary, the Government may retain any confidential information as required by law, regulation or its internal document retention procedures for legal, regulatory or compliance purposes; provided, however, that all such retained confidential information will continue to be subject to the Page: 141 of 208 1384 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 confidentiality obligations of this agreement. (2) if any language, provision, or clause of this agreement conflicts or is inconsistent with the preceding paragraph (w)(1), the language, provisions, or clause of paragraph (w)(1) shall prevail to the extent of such inconsistency. Note: Regulation 552.212-4 This clause applies to Time -and -Materials or Labor Hour orders. 552.212-4 CONTRACT TERMS AND CONDITIONS — COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (DEVIATION — FEB 2007) (DEVIATION - JAN 2022) (a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post -acceptance rights — (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the credit card), the Contractor may not assign its rights to receive payment under this contract. (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. (f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (g) Invoice. Page: 142 of 208 1385 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include — (i) Name and address of the Contractor; (ii) Invoice date and number; (iii) Contract number, line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on an Government bill of lading; (vi) Terms of any discount for prompt payment offered; (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to notify in event of defective invoice; and (ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer Svstem for Aivard Management, or 52.232-34, Payment by Electronic Funds Transfer Other Than Svstem for Award Management), or applicable agency procedures. (C) EFT banking information is not required if the Government waived the requirement to pay by EFT. (2) The due date for making invoice payments by the designated payment office is the later of the following two events: (i) The 10th day after the designated billing office receives a proper invoice from the Contractor. If the designated billing office fails to annotate the invoice with the date of receipt at the time of receipt, the invoice payment due date shall be the 10th day after the date of the Contractor's invoice; provided the Contractor submitted a proper invoice and no disagreement exists over quantity, quality, or Contractor compliance with contract requirements. (ii) The 10th day after Government acceptance of supplies delivered or services -performed by the Contractor. (h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the Page: 143 of 208 1386 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings. (i) Payment. (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. (2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315. (3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause. (4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made. (5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shalt — (i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the — (A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment); (B) Affected contract number and delivery order number, if applicable; (C) Affected line item or subline item, if applicable; and (D) Contractor point of contact. (ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer. (6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contact shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid. (ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract. (iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if — (A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days; (B) The Contractor fails to liquidate a debt previously demanded by the Page: 144 of 208 1387 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or (C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2). (iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment. (v) Amounts shall be due at the earliest of the following dates: (A) The date fixed under this contract. (B) The date of the first written demand for payment, including any demand for payment resulting from a default termination. (vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on — (A) The date on which the designated office receives payment from the Contractor; (B) The date of issuance of an Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or (C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. (vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract. (j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: (1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or (2) Delivery of the supplies to the Gover anent at the destination specified in the contract, if transportation is f.o.b. destination. (k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. (1) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided. Page: 145 of 208 1388 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. if it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. (n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. (o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items. (q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity. (s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) The schedule of supplies/services. (2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, Unauthorized Obligations, and Commercial Supplier Agreements —Unenforceable Clauses paragraphs of this clause. (3) The clause at 52.212-5. (4) Addenda to this solicitation or contract, including any commercial supplier agreements as amended by the Commercial Supplier Agreements — Unenforceable Clauses provision. (5) Solicitation provisions if this is a solicitation. (6) Other paragraphs of this clause. (7) The Standard Form 1449. (8) Other documents, exhibits, and attachments. (9) The specification. (t) [Reserved] (u) Unauthorized Obligations. Page: 146 of 208 1389 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that world create an Anti -Deficiency Act violation (31 U.S.C. 1341), the following shall govern: (i) Any such language, provision, or clause is unenforceable against the Government. (ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click -wrap" or "browse -wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause. (iii) Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement. (2) Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures. (v) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract. (w) Commercial supplier agreements — unenforceable clauses. When any supply or service acquired under this contract is subject to a commercial supplier agreement (as defined in 502. 101). the following language shall be deemed incorporated into the commercial supplier agreement. As used herein, "this agreement" means the commercial supplier agreement: (1) Notwithstanding any other provision of this agreement, when the end user is an agency or instrumentality of the Government, the following shall apply: (i) Applicability. This agreement is a part of a contract between the commercial supplier and the Government for the acquisition of the supply or service that necessitates a license (including all contracts, task orders, and delivery orders under FAR Part 12). (ii) End user. This agreement shall bind the Government as end user but shall not operate to bind an Government employee or person acting on behalf of the Government in his or her personal capacity. (iii) Law and disputes. This agreement is governed by Federal law. (A) Any language purporting to subject the U.S. Government to the laws of a U.S state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted. (B) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. (C) Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted. (iv) Continued per formanee. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the Government to be in breach of the Page: 147 of 208 1390 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing performance as set forth in subparagraph (d) (Disputes). (v) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act). (vi) Updating terms. (A) After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as: (1) Terms that change the Government's rights or obligations; (2) Terms that increase Government prices; (3) Terms that decrease overall level of service; or (4) Terms that limit any other Government right addressed elsewhere in this contract. (B) For revisions that will materially change the terms of the contract, the revised commercial supplier agreement most be incorporated into the contract using a bilateral modification. (C) Any agreement terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them. (vii) No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative. (viii) Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516. (ix) Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows: (A) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the Government. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order. (B) This charge, if disputed by the Government, will be resolved in accordance with subparagraph (d) (Disputes); no payment obligation shall arise on the part of the Government until the conclusion of the dispute process. (C) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government. (x) Taxes or surcharges. Any taxes or surcharges which the commercial supplier or licensor seeks to pass along to the Government as end user will be governed by the terms Page: 148 of 208 1391 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S of the underlying contract or order and, in any event, must be submitted to the Contracting Officer for a determination of applicability prior to invoicing unless specifically agreed to otherwise in the Government contract. (xi) Non -assignment. This agreement may not be assigned, nor may any rights or obligations thereunder be delegated, without the Government's prior approval, except as expressly permitted under subparagraph (b) of this clause. (xii) Confidential information. If this agreement includes a confidentiality clause, such clause is hereby amended to state that neither the agreement nor the contract price list, as applicable, shall be deemed "confidential information." Issues regarding release of "unit pricing" will be resolved consistent with the Freedom of Information Act. Notwithstanding anything in this agreement to the contrary, the Government may retain any confidential information as required by law, regulation or its internal document retention procedures for legal, regulatory or compliance purposes; provided, however, that all such retained confidential information will continue to be subject to the confidentiality obligations of this agreement. (2) If any language, provision, or clause of this agreement conflicts or is inconsistent with the preceding paragraph (w)(1), the language, provisions, or clause of paragraph (w)(1) shall prevail to the extent of such inconsistency. Note: Regulation 552.212-4 This clause applies to fixed price orders. 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020) (ALTERNATE I-NOV 2021) (a) Except as provided in (b) below, the Contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the Government of any item or process (including computer software) made or furnished by the subcontractor under this contract or under any follow-on production contract. (b) The prohibition in paragraph (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation. For acquisitions of commercial products or commercial services). the prohibition in paragraph (a) applies only to the extent that any agreement restricting sales by subcontractors results in the Federal Government being treated differently from any other prospective purchaser for the sale of the commercial product(s) and commercial service(s). (c) The Contractor agrees to incorporate the substance of this clause, including this paragraph (c), in all subcontracts under this contract which exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award. 52.222-19 CHILD LABOR -COOPERATION WITH AUTHORITIES AND REMEDIES (JAN 2022) (a) Applicability. This clause does not apply to the extent that the Contractor is supplying end products Page: 149 of 208 1392 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S mined, produced, or manufactured in - (1) Canada, and the anticipated value of the acquisition is $25,000 or more; (2) Israel, and the anticipated value of the acquisition is $50,000 or more; (3) Mexico, and the anticipated value of the acquisition is $92,319 or more; or (4) Armenia, Aruba, Australia, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Italy, Japan, Korea, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Montenegro, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Taiwan, Ukraine, or the United Kingdom and the anticipated value of the acquisition is $183,000 or more. (b) Cooperation with Authorities. To enforce the laws prohibiting the manufacture or importation of products mined, produced, or manufactured by forced or indentured child labor, authorized officials may need to conduct investigations to determine whether forced or indentured child labor was used to mine, produce, or manufacture any product furnished under this contract. If the solicitation includes the provision 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products, or the equivalent at 52.212-3(i), the Contractor agrees to cooperate fully with authorized officials of the contracting agency, the Department of the Treasury, or the Department of Justice by providing reasonable access to records, documents, persons, or premises upon reasonable request by the authorized officials. (c) Violations. The Government may impose remedies set forth in paragraph (d) for the following violations: (1) The Contractor has submitted a false certification regarding knowledge of the use of forced or indentured child labor for listed end products. (2) The Contractor has failed to cooperate, if required, in accordance with paragraph (b) of this clause, with an investigation of the use of forced or indentured child labor by an Inspector General, Attorney General, or the Secretary of the Treasury. (3) The Contractor uses forced or indentured child labor in its mining, production, or manufacturing processes. (4) The Contractor has furnished under the contract end products or components that have been mined, produced, or manufactured wholly or in part by forced or indentured child labor. (The Government will not pursue remedies at paragraph (d)(2) or paragraph (d)(3) of this clause unless sufficient evidence indicates that the Contractor knew of the violation.) (d) Remedies. (1) The Contracting Officer may terminate the contract. (2) The suspending official may suspend the Contractor in accordance with procedures in FAR subpart 9.4. (3) The debarring official may debar the Contractor for a period not to exceed 3 years in accordance with the procedures in FAR subpart 9.4. End of clause 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021) Page: 150 of 208 1393 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (a) Definitions. As used in this clause - Agent means any individual, including a director, an officer, an employee, or an independent contractor, authorized to act on behalf of the organization. Coercion means - (1) Threats of serious harm to or physical restraint against any person; (2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or (3) The abuse or threatened abuse of the legal process. Commercially available off=the-shelf (COTS) item - (1) Means any item of supply (including construction material) that is - (i) A commercial product (as defined in paragraph (1) of the definition of "commercial product' at Federal Acquisition Regulation (FAR) 2.101); (ii) Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and (2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products. Commercial sex act means any sex act on account of which anything of value is given to or received by any person. Debt bondage means the status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of those services are not respectively limited and defined. Employee means an employee of the Contractor directly engaged in the performance of work under the contract who has other than a minimal impact or involvement in contract performance. Forced Labor means knowingly providing or obtaining the labor or services of a person - (1) By threats of serious harm to, or physical restraint against, that person or another person; (2) By means of any scheme, plan, or pattern intended to cause the person to believe that, if the person did not perform such labor or services, that person or another person would suffer serious harm or physical restraint; or (3) By means of the abuse or threatened abuse of law or the legal process. Involuntary servitude includes a condition of servitude induced by means of - (1) Any scheme, plan, or pattern intended to cause a person to believe that, if the person did not enter into or continue in such conditions, that person or another person would suffer serious harm or physical restraint; or (2) The abuse or threatened abuse of the legal process. Page: 151 of 208 1394 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee. (1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for - (i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees; (ii) Advertising; (iii) Obtaining permanent or temporary labor certification, including any associated fees; (iv) Processing applications and petitions; (v) Acquiring visas, including any associated fees; (vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees; (vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications; (viii) An employer's recruiters, agents or attorneys, or other notary or legal fees; (ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees; (x) Government -mandated fees, such as border crossing fees, levies, or worker welfare funds; (xi) Transportation and subsistence costs — (A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and (B) From the airport or disembarkation point to the worksite; (xii) Security deposits, bonds, and insurance; and (xii) Equipment charges. (2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is — (i) Paid in property or money; (ii) Deducted from wages; (iii) Paid back in wage or benefit concessions; (iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or Page: 152 of 208 1395 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to — (A) Agents; (B) Labor brokers; (C) Recruiters; (D) Staffing firms (including private employment and placement firms); (E) Subsidiaries/affiliates of the employer; (F) Any agent or employee of such entities; and (G) Subcontractors at all tiers. Severe forms of traff cking in persons means — (1) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age; or (2) The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. Sex trafficking means the recruitment, harboring, transportation, provision, or obtaining of aperson for the purpose of a commercial sex act. Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor. United States means the 50 States, the District of Columbia, and outlying areas. (b) Policy. The United States Government has adopted a policy prohibiting trafficking in persons including the trafficking -related activities of this clause. Contractors, contractor employees, and their agents shall not — (1) Engage in severe forms of trafficking in persons during the period of performance of the contract; (2) Procure commercial sex acts during the period of performance of the contract; (3) Use forced labor in the performance of the contract; (4) Destroy, conceal, confiscate, or otherwise deny access by an employee to the employee's identity or immigration documents, such as passports or drivers' licenses, regardless of issuing authority; (5) (i) Use misleading or fraudulent practices during the recruitment of employees or offering of employment, such as failing to disclose, in a format and language understood by the employee or potential employee, basic information or making material misrepresentations during the recruitment of employees regarding the key terms and conditions of employment, including wages and fringe benefits, the location of work, the Page: 153 of 208 1396 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S living conditions, housing and associated costs (if employer or agent provided or arranged), any significant costs to be charged to the employee or potential employee, and, if applicable, the hazardous nature of the work; (ii) Use recruiters that do not comply with local labor laws of the country in which the recruiting takes place; (6) Charge employees or potential employees recruitment fees; (7) (i) Fail to provide return transportation or pay for the cost of return transportation upon the end of employment — (A) For an employee who is not a national of the country in which the work is taking place and who was brought into that country for the purpose of working on a U.S. Government contract or subcontract (for portions of contracts performed outside the United States); or (B) For an employee who is not a United States national and who was brought into the United States for the purpose of working on a U.S. Government contract or subcontract, if the payment of such costs is required under existing temporary worker programs or pursuant to a written agreement with the employee (for portions of contracts performed inside the United States); except that— (ii) The requirements of paragraphs (b)(7)(i) of this clause shall not apply to an employee who is — (A) Legally permitted to remain in the country of employment and who chooses to do so; or (B) Exempted by an authorized official of the contracting agency from the requirement to provide return transportation or pay for the cost of return transportation; (iii) The requirements of paragraph (b)(7)(i) of this clause are modified for a victim of trafficking in persons who is seeking victim services or legal redress in the country of employment, or for a witness in an enforcement action related to trafficking in persons. The contractor shall provide the return transportation or pay the cost of return transportation in a way that does not obstruct the victim services, legal redress, or witness activity. For example, the contractor shall not only offer return transportation to a witness at a time when the witness is still needed to testify. This paragraph does not apply when the exemptions at paragraph (b)(7)(ii) of this clause apply. (8) Provide or arrange housing that fails to meet the host county housing and safety standards; or (9) If required by law or contract, fail to provide an employment contract, recruitment agreement, or other required work document in writing. Such written work document shall be in a language the employee understands. if the employee must relocate to perform the work, the work document shall be provided to the employee at least five days prior to the employee relocating. The employee's work document shall include, but is not limited to, details about work description, wages, prohibition on charging recruitment fees, work location(s), living accommodations and associated costs, time off, roundtrip transportation arrangements, grievance process, and the content of applicable laws and regulations that prohibit trafficking in persons. (c) Contractor requirements. The Contractor shall — (1) Notify its employees and agents of— (i) The United States Government's policy prohibiting trafficking in persons, described in Page: 154 of 208 1397 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 paragraph (b) of this clause; and (ii) The actions that will be taken against employees or agents for violations of this policy. Such actions for employees may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment; and (2) Take appropriate action, up to and including termination, against employees, agents, or subcontractors that violate the policy in paragraph (b) of this clause. (d) Notification. (1) The Contractor shall inform the Contracting Officer and the agency Inspector General immediately of — (i) Any credible information it receives from any source (including host country law enforcement) that alleges a Contractor employee, subcontractor, subcontractor employee, or their agent has engaged in conduct that violates the policy in paragraph (b) of this clause (see also 18 U.S.C. 1351, Fraud in Foreign Labor Contracting, and 52.203-13(b)(3)(i)(A), if that clause is included in the solicitation or contract, which requires disclosure to the agency Office of the Inspector General when the Contractor has credible evidence of fraud); and (ii) Any actions taken against a Contractor employee, subcontractor, subcontractor employee, or their agent pursuant to this clause. (2) If the allegation may be associated with more than one contract, the Contractor shall inform the contracting officer for the contract with the highest dollar value. (e) Remedies. In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of paragraphs (c), (d), (g), (h), or (i) of this clause may result in — (1) Requiring the Contractor to remove a Contractor employee or employees from the performance of the contract; (2) Requiring the Contractor to terminate a subcontract; (3) Suspension of contract payments until the Contractor has taken appropriate remedial action; (4) Loss of award fee, consistent with the award fee plan, for the performance period in which the Government determined Contractor non-compliance; (5) Declining to exercise available options under the contract; (6) Termination of the contract for default or cause, in accordance with the termination clause of this contract; or (7) Suspension or debarment. (f) Mitigating and aggravating factors. When determining remedies, the Contracting Officer may consider the following: (1) Mitigating factors. The Contractor had a Trafficking in Persons compliance plan or an awareness program at the time of the violation, was in compliance with the plan, and has taken appropriate remedial actions for the violation, that may include reparation to victims for such violations. (2) Aggravating factors. The Contractor failed to abate an alleged violation or enforce the Page: 155 of 208 1398 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 requirements of a compliance plan, when directed by the Contracting Officer to do so. (g) Full cooperation. (1) The Contractor shall, at a minimum - (i) Disclose to the agency Inspector General information sufficient to identify the nature and extent of an offense and the individuals responsible for the conduct; (ii) Provide timely and complete responses to Government auditors' and investigators' requests for documents; (iii) Cooperate fully in providing reasonable access to its facilities and staff (both inside and outside the U.S.) to allow contracting agencies and other responsible Federal agencies to conduct audits, investigations, or other actions to ascertain compliance with the Trafficking Victims Protection Act of 2000 (22 U.S.C. chapter 78), E.O. 13627, or any other applicable law or regulation establishing restrictions on trafficking in persons, the procurement of commercial sex acts, or the use of forced labor; and (iv) Protect all employees suspected of being victims of or witnesses to prohibited activities, prior to returning to the country from which the employee was recruited, and shall not prevent or hinder the ability of these employees from cooperating fully with Government authorities. (2) The requirement for full cooperation does not foreclose any Contractor rights arising in law, the FAR, or the terms of the contract. it does not - (i) Require the Contractor to waive its attorney-client privilege or the protections afforded by the attorney work product doctrine; (ii) Require any officer, director, owner, employee, or agent of the Contractor, including a sole proprietor, to waive his or her attorney client privilege or Fifth Amendment rights; or (iii) Restrict the Contractor from - (A) Conducting an internal investigation; or (B) Defending a proceeding or dispute arising under the contract or related to a potential or disclosed violation. (h) Compliance plan. (1) This paragraph (h) applies to any portion of the contract that - (i) is for supplies, other than commercially available off-the-shelf items, acquired outside the United States, or services to be performed outside the United States; and (ii) Has an estimated value that exceeds $550,000. (2) The Contractor shall maintain a compliance plan during the performance of the contract that is appropriate — (i) To the size and complexity of the contract; and (ii) To the nature and scope of the activities to be performed for the Government, Page: 156 of 208 1399 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S including the number of non -United States citizens expected to be employed and the risk that the contract or subcontract will involve services or supplies susceptible to trafficking in persons. (3) Minimum requirements. The compliance plan must include, at a minimum, the following: (i) An awareness program to inform contractor employees about the Government's policy prohibiting trafficking -related activities described in paragraph (b) of this clause, the activities prohibited, and the actions that will be taken against the employee for violations. Additional information about Trafficking in Persons and examples of awareness programs can be found at the Web site for the Department of State's Office to Monitor and Combat Trafficking in Persons at httl2://www.state.gov/j/tip/. (ii) A process for employees to report, without fear of retaliation, activity inconsistent with the policy prohibiting trafficking in persons, including a means to make available to all employees the hotline phone number of the Global Human Trafficking Hotline at 1-844-888—FREE and its email address at help@befree.org. (iii) A recruitment and wage plan that only permits the use of recruitment companies with trained employees, prohibits charging recruitment fees to the employee or potential employee, and ensures that wages meet applicable host -country legal requirements or explains any variance. (iv) A housing plan, if the Contractor or subcontractor intends to provide or arrange housing, that ensures that the housing meets host -country housing and safety standards. (v) Procedures to prevent agents and subcontractors at any tier- and at any dollar value from engaging in trafficking in persons (including activities in paragraph (b) of this clause) and to monitor, detect, and terminate any agents, subcontracts, or subcontractor employees that have engaged in such activities. (4) Posting. (i) The Contractor shall post the relevant contents of the compliance plan, no later than the initiation of contract performance, at the workplace (unless the work is to be performed in the field or not in a fixed location) and on the Contractor's Web site (if one is maintained). If posting at the workplace or on the Web site is impracticable, the Contractor shall provide the relevant contents of the compliance plan to each worker in writing. (ii) The Contractor shall provide the compliance plan to the Contracting Officer upon request. (5) Certification. Annually atter receiving an award, the Contractor shall submit a certification to the Contracting Officer that - (i) It has implemented a compliance plan to prevent any prohibited activities identified at paragraph (b) of this clause and to monitor, detect, and terminate any agent, subcontract or subcontractor employee engaging in prohibited activities; and (ii) After having conducted due diligence, either - (A) To the best of the Contractor's knowledge and belief, neither it nor any of its agents, subcontractors, or their agents is engaged in any such activities; or (B) If abuses relating to any of the prohibited activities identified in paragraph (b) of this clause have been found, the Contractor or subcontractor has taken the appropriate remedial and referral actions. Page: 157 of 208 1400 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (i) Subcontracts. (1) The Contractor shall include the substance of this clause, including this paragraph (i), in all subcontracts and in all contracts with agents. The requirements in paragraph (h) of this clause apply only to any portion of the subcontract that - (i) Is for supplies, other than commercially available off-the-shelf items, acquired outside the United States, or services to be performed outside the United States; and (ii) Has an estimated value that exceeds $550,000. (2) If any subcontractor is required by this clause to submit a certification, the Contractor shall require submission prior to the award of the subcontract and annually thereafter. The certification shall cover the items in paragraph (h)(5) of this clause. 52.222-55 MINIMUM WAGES FOR CONTRACTOR WORKERS UNDER EXECUTIVE ORDER 14026 (JAN 2022) (a) Definitions. As used in this clause— United States means the 50 states, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, and the outer Continental Shelf as defined in the Outer Continental Shelf Lands Act (43 U.S.C. 1331, et seq.). Worker (1) (i) Means any person engaged in performing work on, or in connection with, a contract covered by Executive Order 14026, and— (A) Whose wages under such contract are governed by the Fair Labor Standards Act (29 U.S.C. chapter 8), the Service Contract Labor Standards statute (41 U.S.C. chapter 67), or the Wage Rate Requirements (Construction) statute (40 U.S.C. chapter 31, subchapter IV); (B) Other than individuals employed in a bona fide executive, administrative, or professional capacity, as those terms are defined in 29 CFR part 541; and (C) Regardless of the contractual relationship alleged to exist between the individual and the employer. (ii) Includes workers performing on, or in connection with, the contract whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(c). (iii) Also includes any person working on, or in connection with, the contract and individually registered in a bona fide apprenticeship or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship. (2) (i) A worker performs on a contract if the worker directly performs the specific services called for by the contract; and (ii) A worker performs in connection with a contract if the worker's work activities are necessary to the performance of a contract but are not the specific services called for by the contract. (b) Executive Order Minimum wage rate. Page: 158 of 208 1401 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (1) The Contractor shall pay to workers, while performing in the United States, and performing on, or in connection with, this contract, a minimum hourly wage rate of $15.00 per hour beginning January 30, 2022. (2) The Contractor shall adjust the minimum wage paid, if necessary, beginning January 1, 2023, and annually thereafter, to meet the applicable annual E.O. minimum wage. The Administrator of the Department of Labor's Wage and Hour Division (the Administrator) will publish annual determinations in the Federal Register no later than 90 days before the effective date of the new E.O. minimum wage rate. The Administrator will also publish the applicable E.O. minimum wage on https://www.sam.gov (or any successor website), and a general notice on all wage determinations issued under the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, that will provide information on the E.O. minimum wage and how to obtain annual updates. The applicable published E.O. minimum wage is incorporated by reference into this contract. (3) (i) The Contractor may request a price adjustment only after the effective date of the new annual E.O. minimum wage determination. Prices will be adjusted only for increased labor costs (including subcontractor labor costs) as a result of an increase in the annual E.O. minimum wage, and for associated labor costs (including those for subcontractors). Associated labor costs shall include increases or decreases that result from changes in social security and unemployment taxes and workers' compensation insurance, but will not otherwise include any amount for general and administrative costs, overhead, or profit. (ii) Subcontractors may be entitled to adjustments due to the new minimum wage, pursuant to paragraph (b)(2). Contractors shall consider any subcontractor requests for such price adjustment. (iii) The Contracting Officer will not adjust the contract price under this clause for any costs other than those identified in paragraph (b)(3)(i) of this clause, and will not provide duplicate price adjustments with any price adjustment under clauses implementing the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute. (4) The Contractor warrants that the prices in this contract do not include allowance for any contingency to cover increased costs for which adjustment is provided under this clause. (5) A pay period under this clause may not be longer than semi-monthly, but may be shorter to comply with any applicable law or other requirement under this contract establishing a shorter pay period. Workers shall be paid no later than one pay period following the end of the regular pay period in which such wages were earned or accrued. (6) The Contractor shall pay, unconditionally to each worker, all wages due free and clear without subsequent rebate or kickback. The Contractor may make deductions that reduce a worker's wages below the E.O. minimum wage rate only if done in accordance with 29 CFR 23.230, Deductions. (7) The Contractor shall not discharge any part of its minimum wage obligation under this clause by furnishing fringe benefits or, with respect to workers whose wages are governed by the Service Contract Labor Standards statute, the cash equivalent thereof. (8) Nothing in this clause shall excuse the Contractor from compliance with any applicable Federal or State prevailing wage law or any applicable law or municipal ordinance or any applicable contract establishing a minimum wage higher than the E.O. 14026 minimum wage. However, wage increases under such other laws or municipal ordinances are not subject to price adjustment under this subpart. (9) The Contractor shall pay the E.O. minimum wage rate whenever it is higher than any applicable collective bargaining agreement(s) wage rate. Page: 159 of 208 1402 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (10) The Contractor shall follow the policies and procedures in 29 CFR 23.240(b) and 23.280 for treatment of workers engaged in an occupation in which they customarily and regularly receive more than $30 a month in tips. (c) (1) This clause applies to workers as defined in paragraph (a). As provided in that definition— (i) Workers are covered regardless of the contractual relationship alleged to exist between the contractor or subcontractor and the worker; (ii) Workers with disabilities whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(c) are covered; and (iii) Workers who are registered in a bona fide apprenticeship program or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship, are covered. (2) This clause does not apply to— (i) Fair Labor Standards Act (FLSA)-covered individuals performing in connection with contracts covered by the E.O., i.e. those individuals who perform duties necessary to the performance of the contract, but who are not directly engaged in performing the specific work called for by the contract, and who spend less than 20 percent of their hours worked in a particular workweek performing in connection with such contracts; (ii) Individuals exempted from the minimum wage requirements of the FLSA under 29 U.S.C. 213(a) and 214(a) and (b), unless otherwise covered by the Service Contract Labor Standards statute, or the Wage Rate Requirements (Construction) statute. These individuals include but are not limited to - (A) Learners, apprentices, or messengers whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(a) ; (B) Students whose wages are calculated pursuant to special certificates issued under 29 U.S.C. 214(b) ; and (C) Those employed in a bona fide executive, administrative, or professional capacity (29 U.S.C. 213(a)(1) and 29 CFR part 541). (d) Notice. The Contractor shall notify all workers performing work on, or in connection with, this contract of the applicable E.O. minimum wage rate under this clause. With respect to workers covered by the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, the Contractor may meet this requirement by posting, in a prominent and accessible place at the worksite, the applicable wage determination under those statutes. With respect to workers whose wages are governed by the FLSA, the Contractor shall post notice, utilizing the poster provided by the Administrator, which can be obtained at www.dol.gov/agencies/whd/govemment-contracts, in a prominent and accessible place at the worksite. Contractors that customarily post notices to workers electronically may post the notice electronically provided the electronic posting is displayed prominently on any Web site that is maintained by the contractor, whether external or internal, and customarily used for notices to workers about terms and conditions of employment_ (e) Payroll Records (1) The Contractor shall make and maintain records, for three years after completion of the work, containing the following information for each worker: Page: 160 of 208 1403 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (i) Name, address, and social security number; (ii) The worker's occupation(s) or classification(s); (iii) The rate or rates of wages paid; (iv) The number of daily and weekly hours worked by each worker (v) Any deductions made; and (vi) Total wages paid. (2) The Contractor shall make records pursuant to paragraph (e)(1) of this clause available for inspection and transcription by authorized representatives of the Administrator. The Contractor shall also make such records available upon request of the Contracting Officer. (3) The Contractor shall make a copy of the contract available, as applicable, for inspection or transcription by authorized representatives of the Administrator. (4) Failure to comply with this paragraph (e) shall be a violation of 29 CFR 23.260 and this contract. Upon direction of the Administrator or upon the Contracting Officer's own action, payment shall be withheld until such time as the noncompliance is corrected. (5) Nothing in this clause limits or otherwise modifies the Contractor's payroll and recordkeeping obligations, if any, under the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, the Fair Labor Standards Act, or any other applicable law. (f) Access. The Contractor shall permit authorized representatives of the Administrator to conduct investigations, including interviewing workers at the worksite during normal working hours. (g) Withholding. The Contracting Officer, upon his or her own action or upon written request of the Administrator, will withhold funds or cause funds to be withheld, from the Contractor under this or any other Federal contract with the same Contractor, sufficient to pay workers the full amount of wages required by this clause. (h) Disputes. Department of Labor has set forth in 29 CFR 23.510, Disputes concerning contractor compliance, the procedures for resolving disputes concerning a contractor's compliance with Department of Labor regulations at 29 CFR part 23. Such disputes shall be resolved in accordance with those procedures and not the Disputes clause of this contract. These disputes include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the Department of Labor, or the workers or their representatives. (i) Antiretaliation. The Contractor shall not discharge or in any other manner discriminate against any worker because such worker has filed any complaint or instituted or caused to be instituted any proceeding under or related to compliance with the E.O. or this clause, or has testified or is about to testify in any such proceeding. 0) Subcontractor compliance. The Contractor is responsible for subcontractor compliance with the requirements of this clause and may be held liable for unpaid wages due subcontractor workers. (k) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (k) in all subcontracts, regardless of dollar value, that are subject to the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, and are to be performed in whole or in part in the United States. Page: 161 of 208 1404 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (End of clause) .52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (JAN 2022) (a) Definitions. As used in this clause (in accordance with 29 CFR 13.2) — "Child", "domestic partner", and "domestic violence" have the meaning given in 29 CFR 13.2. "Employee" — (1) (i) Means any person engaged in performing work on or in connection with a contract covered by Executive Order (E.O.) 13706, and (A) Whose wages under such contract are governed by the Service Contract Labor Standards statute (41 U.S.C. chapter 67), the Wage Rate Requirements (Construction) statute (40 U.S.C. chapter 31, subchapter IV), or the Fair Labor Standards Act (29 U.S.C. chapter 8), (B) Including employees who qualify for an exemption from the Fair Labor Standards Act's minimum wage and overtime provisions, (C) Regardless of the contractual relationship alleged to exist between the individual and the employer; and (ii) Includes any person performing work on or in connection with the contract and individually registered in a bona fide apprenticeship or training program registered with the Department of Labor's Employment and Training Administration, Office of Apprenticeship, or with a State Apprenticeship Agency recognized by the Office of Apprenticeship. (2) (i) An employee performs "on" a contract if the employee directly performs the specific services called for by the contract; and (ii) An employee performs "in connection with" a contract if the employee's work activities are necessary to the performance of a contract but are not the specific services called for by the contract. "Individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship" has the meaning given in 29 CFR 13.2. "Multiemployer" plan means a plan to which more than one employer is required to contribute and which is maintained pursuant to one or more collective bargaining agreements between one or more employee organizations and more than one employer. "Paid sick leave" means compensated absence from employment that is required by E.O. 13706 and 29 CFR part 13. "Parent", "sexual assault", "spouse", and "stalking" have the meaning given in 29 CFR 13.2 "United States" means the 50 States and the District of Columbia. (b) Executive Order 13706. (1) This contract is subject to E.O. 13706 and the regulations issued by the Secretary of Labor in 29 CFR part 13 pursuant to the E.O. Page: 162 of 208 1405 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (2) If this contract is not performed wholly within the United States, this clause only applies with respect to that part of the contract that is performed within the United States. (c) Paid sick leave. The Contractor shall — (1) Permit each employee engaged in performing work on or in connection with this contract to earn not less than 1 hour of paid sick leave for every 30 hours worked; (2) Allow accrual and use of paid sick leave as required by E.O. 13706 and 29 CFR part 13; (3) Comply with the accrual, use, and other requirements set forth in 29 CFR 13.5 and 13.6, which are incorporated by reference in this contract; (4) Provide paid sick leave to all employees when due free and clear and without subsequent deduction (except as otherwise provided by 29 CFR 13.24), rebate, or kickback on any account; (5) Provide pay and benefits for paid sick leave used no later than one pay period following the end of the regular pay period in which the paid sick leave was taken; and (6) Be responsible for the compliance by any subcontractor with the requirements of E.O. 13706, 29 CFR part 13, and this clause. (d) Contractors may fulfill their obligations under E.O. 13706 and 29 CFR part 13 jointly with other contractors through a multiemployer plan, or may fulfill their obligations through an individual fund, plan, or program (see 29 CFR 13.8). (e) Withholding. The Contracting Officer will, upon his or her own action or upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the Contractor under this or any other Federal contract with the same Contractor, so much of the accrued payments or advances as may be considered necessary to pay employees the full amount owed to compensate for any violation of the requirements of E.O. 13706, 29 CFR part 13, or this clause, including— (1) Any pay and/or benefits denied or lost by reason of the violation; (2) Other actual monetary losses sustained as a direct result of the violation; and (3) Liquidated damages. (f) Payment suspension/contract termination/contractor debarment. (1) In the event of a failure to comply with E.O. 13706, 29 CFR part 13, or this clause, the contracting agency may, on its own action or after authorization or by direction of the Department of Labor and written notification to the Contractor take action to cause suspension of any further payment, advance, or guarantee of funds until such violations have ceased. (2) Any failure to comply with the requirements of this clause may be grounds for termination for default or cause. (3) A breach of the contract clause may be grounds for debarment as a contractor and subcontractor as provided in 29 CFR 13.52. (g) The paid sick leave required by E.O. 13706, 29 CFR part 13, and this clause is in addition to the Contractor's obligations under the Service Contract Labor Standards statute and Wage Rate Requirements (Construction) statute, and the Contractor may not receive credit toward its prevailing wage or fringe benefit obligations under those Acts for any paid sick leave provided in satisfaction of the requirements of E.O. 13706 and 29 CFR part 13. Page: 163 of 208 1406 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (h) Nothing in E.O. 13706 or 29 CFR part 13 shall excuse noncompliance with or supersede any applicable Federal or State law, any applicable law or municipal ordinance, or a collective bargaining agreement requiring greater paid sick leave or leave rights than those established under E.O. 13706 and 29 CFR part 13. (i) Recordkeeping (1) The Contractor shall make and maintain, for no less than three (3) years from the completion of the work on the contract, records containing the following information for each employee, which the Contractor shall make available upon request for inspection, copying, and transcription by authorized representatives of the Administrator of the Wage and Hour Division of the Department of Labor: (i) Name, address, and social security number of each employee. (ii) The employee's occupation(s) or classification(s). (iii) The rate or rates of wages paid (including all pay and benefits provided) (iv) The number of daily and weekly hours worked. (v) Any deductions made. (vi) The total wages paid (including all pay and benefits provided) each pay period (vii) A copy of notifications to employees of the amount of paid sick leave the employee has accrued, as required under 29 CFR 13.5(a)(2). (viii) A copy of employees' requests to use paid sick leave, if in writing, or, if not in writing, any other records reflecting such employee requests. (ix) Dates and amounts of paid sick leave taken by employees (unless the Contractor's paid time off policy satisfies the requirements of E.O. 13706 and 29 CFR part 13 as described in 29 CFR 13.5(f)(5), leave shall be designated in records as paid sick leave pursuant to E.O. 13706). (x) A copy of any written responses to employees' requests to use paid sick leave, including explanations for any denials of such requests, as required ander 29 CFR 13.5(d)(3). (xi) Any records reflecting the certification and documentation the Contractor may require an employee to provide under 29 CFR 13.5(e), including copies of any certification or documentation provided by an employee. (xii) Any other records showing any tracking of or calculations related to an employee's accrual or use of paid sick leave. (xiii) The relevant contract. (xiv) The regular pay and benefits provided to an employee for each use of paid sick leave. (xv) Any financial payment made for unused paid sick leave upon a separation from employment intended, pursuant to 29 CFR 13.5(b)(5), to relieve the Contractor from the obligation to reinstate such paid sick leave as otherwise required by 29 CFR 13.5(b)(4). (2) (i) if the Contactor wishes to distinguish between an employee's covered and noncovered Page: 164 of 208 1407 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S work, the Contractor shall keep records or other proof reflecting such distinctions. Only if the Contractor adequately segregates the employee's time will time spent on noncovered work be excluded from hours worked counted toward the accrual of paid sick leave. Similarly, only if the Contractor adequately segregates the employee's time may the Contractor properly refuse an employee's request to use paid sick leave on the ground that the employee was scheduled to perform noncovered work during the time he or she asked to use paid sick leave. (ii) If the Contractor estimates covered hours worked by an employee who performs work in connection with contracts covered by the E.O. pursuant to 29 CFR 13.5(a)(i) or (iii), the Contractor shall keep records or other proof of the verifiable information on which such estimates are reasonably based. Only if the Contractor relies on an estimate that is reasonable and based on verifiable information will an employee's time spent in connection with noncovered work be excluded from hours worked counted toward the accrual of paid sick leave. If the Contractor estimates the amount of time an employee spends performing in connection with contracts covered by the E.O., the Contractor shall permit the employee to use his or her paid sick leave during any work time for the Contractor. (3) In the event the Contractor is not obligated by the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, or the Fair Labor Standards Act to keep records of an employee's hours worked, such as because the employee is exempt from the Fair Labor Standards Act's minimum wage and overtime requirements, and the Contractor chooses to use the assumption permitted by 29 CFR 13.5(a)(1)(iii), the Contractor is excused from the requirement in paragraph (i)(1)(iv) of this clause and 29 CFR 13.25(a)(4) to keep records of the employee's number of daily and weekly hours worked. (4) (i) Records relating to medical histories or domestic violence, sexual assault, or stalking, created for purposes of E.O. 13706, whether of an employee or an employee's child, parent, spouse, domestic partner, or other individual related by blood or affinity whose close association with the employee is the equivalent of a family relationship, shall be maintained as confidential records in separate files/records from the usual personnel tiles. (ii) If the confidentiality requirements of the Genetic Information Nondiscrimination Act of 2008 (GINA), section 503 of the Rehabilitation Act of 1973, and/or the Americans with Disabilities Act (ADA) apply to records or documents created to comply with the recordkeeping requirements in this contract clause, the records and documents shall also be maintained in compliance with the confidentiality requirements of the GINA, section 503 of the Rehabilitation Act of 1973, and/or ADA as described in 29 CFR 1635.9, 41 CFR 60-741.23(d), and 29 CFR 1630.14(c)(1), respectively. (iii) The Contractor shall not disclose any documentation used to verify the need to use 3 or more consecutive days of paid sick leave for the purposes listed in 29 CFR 13.5(c)(1)(iv) (as described in 29 CFR 13.5(e)(1)(ii)) and shall maintain confidentiality about any domestic abuse, sexual assault, or stalking, unless the employee consents or when disclosure is required by law. (5) The Contractor shall permit authorized representatives of the Wage and Hour Division to conduct interviews with employees at the worksite during normal working hours. (6) Nothing in this contract clause limits or otherwise modifies the Contractor's recordkeeping obligations, if any, under the Service Contract Labor Standards statute, the Wage Rate Requirements (Construction) statute, the Fair Labor Standards Act, the Family and Medical Leave Act, E.O. 14026, their respective implementing regulations, or any other applicable law. (j) Interference/discrimination. (1) The Contractor shall not in any manner interfere with an employee's accrual or use of paid Page: 165 of 208 1408 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S sick leave as required by E.O. 13706 or 29 CFR part 13. Interference includes, but is not limited to — (i) Miscalculating the amount of paid sick leave an employee has accrued; (ii) Denying or unreasonably delaying a response to a proper request to use paid sick leave; (iii) Discouraging an employee from using paid sick leave; (iv) Reducing an employee's accrued paid sick leave by more than the amount of such leave used; (v) Transferring an employee to work on contracts not covered by the E.O. to prevent the accrual or use of paid sick leave; (vi) Disclosing confidential information contained in certification or other documentation provided to verify the need to use paid sick leave; or (vii) Making the use of paid sick leave contingent on the employee's finding a replacement worker or the fulfillment of the Contractor's operational needs. (2) The Contractor shall not discharge or in any other manner discriminate against any employee for — (i) Using, or attempting to use, paid sick leave as provided for under E.O. 13706 and 29 CFR part 13; (ii) Filing any complaint, initiating any proceeding, or otherwise asserting any right or claim under E.O. 13706 and 29 CFR part 13; (iii) Cooperating in any investigation or testifying in any proceeding under E.O. 13706 and 29 CFR part 13; or (iv) Informing any other person about his or her rights under E.O. 13706 and 29 CFR part 13. (k) Notice. The Contractor shall notify all employees performing work on or in connection with a contract covered by the E.O. of the paid sick leave requirements of E.O. 13706, 29 CFR part 13, and this clause by posting a notice provided by the Department of Labor in a prominent and accessible place at the worksite so it may be readily seen by employees. Contractors that customarily post notices to employees electronically may post the notice electronically, provided such electronic posting is displayed prominently on any website that is maintained by the Contractor, whether external or internal, and customarily used for notices to employees about terms and conditions of employment. (1) Disputes concerning labor standards. Disputes related to the application of E.O. 13706 to this contract shall not be subject to the general disputes clause of the contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR part 13. Disputes within the meaning of this contract clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the Department of Labor, or the employees or their representatives. (m) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (m), in all subcontracts, regardless of dollar value, that are subject to the Service Contract Labor Standards statute or the Wage Rate Requirements (Construction) statute, and are to be performed in whole or in part in the United States. Page: 166 of 208 1409 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021) (a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services. 52.247-64 PREFERENCE FOR PRIVATELY OWNED U.S.-FLAG COMMERCIAL VESSELS (NON' 2021) (a) Except as provided in paragraph (e) of this clause, the Cargo Preference Act of 1954 (46 U.S.C. Appx 1241(b)) requires that Federal departments and agencies shall transport in privately owned U.S.-flag commercial vessels at least 50 percent of the gross tonnage of equipment, materials, or commodities that may be transported in ocean vessels (computed separately for dry bulk carriers, dry cargo liners, and tankers). Such transportation shall be accomplished when any equipment, materials, or commodities, located within or outside the United States, that may be transported by ocean vessel are — (1) Acquired for a U.S. Government agency account; (2) Furnished to, or for the account of, any foreign nation without provision for reimbursement; (3) Furnished for the account of a foreign nation in commection with which the United States advances funds or credits, or guarantees the convertibility of foreign currencies; or (4) Acquired with advance of funds, loans, or guaranties made by or on behalf of the United States. (b) The Contractor shall use privately owned U.S.-flag commercial vessels to ship at least 50 percent of the gross tonnage involved under this contract (computed separately for dry bulk carriers, dry cargo liners, and tankers) whenever shipping any equipment, materials, or commodities under the conditions set forth in paragraph (a) above, to the extent that such vessels are available at rates that are fair and reasonable for privately owned U.S.-flag commercial vessels. (c) (1) The Contractor shall submit one legible copy of a rated on -board ocean bill of lading for each shipment to both (i) the Contracting Officer and (ii) the Office of Cargo Preference, Maritime Administration (MAR -590), 400 Seventh Street, SW, Washington, DC 20590. Subcontractor bills of lading shall be submitted through the Prime Contractor. (2) The Contractor shall furnish these bill of lading copies (i) within 20 working days of the date of loading for shipments originating in the United States, or (ii) within 30 working days for shipments originating outside the United States. Each bill of lading copy shall contain the following information: (A) Sponsoring U.S. Government agency. (B) Name of vessel. (C) Vessel flag of registry. (D) Date of loading. Page: 167 of 208 1410 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (E) Port of loading. (F) Port of final discharge. (G) Description of commodity. (H) Gross weight in pounds and cubic feet if available. (1) Total ocean freight revenue in U.S. dollars. (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts or purchase orders under this contract, except those described in paragraph (e)(4). (e) The requirement in paragraph (a) does not apply to — (1) Cargoes carried in vessels as required or authorized by law or treaty; (2) Ocean transportation between foreign countries of supplies purchased with foreign currencies made available, or derived from funds that are made available, under the Foreign Assistance Act of 1961 (22 U.S.C. 2353); (3) Shipments of classified supplies when the classification prohibits the use ofnon-Government vessels; and (4) Subcontracts or purchase orders for the acquisition of commercial products or commercial services unless — (i) This contract is — (A) A contract or agreement for ocean transportation services; or (B) A construction contract; or (ii) The supplies being transported are— (A) Ttems the Contractor is reselling or distributing to the Government without adding value. (Generally, the Contractor does not add value to the items when it subcontracts items for f.o.b. destination shipment); or (B) Shipped in direct support of U.S. military — (1) Contingency operations; (2) Exercises; or (3) Forces deployed in connection with United Nations or North Atlantic Treaty Organization humanitarian or peacekeeping operations. (f) Guidance regarding fair and reasonable rates for privately owned U.S.-flag commercial vessels may be obtained from the Office of Costs and Rates, Maritime Administration, 400 Seventh Street, SW, Washington, DC 20590, Phone: 202-366-4610. 52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA — MODIFICATIONS (NOV 2021) (ALTERNATE IV — OCT 2010) (a) Submission of certified cost or pricing data is not required. Page: 168 of 208 1411 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (b) Provide data described below: [Insert description of the data and the format that are required, including the access to records necessary topermit an adequate evaluation of the proposed price in accordance with 15.403-3.] (1) Information required by the clause at 552.238-82, Modifications (Multiple Award Schedule). (2) Any additional supporting information requested by the Contracting Officer. The Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether the price(s) offered is fair and reasonable. (3) By submitting a request for modification, the Contractor grants the Contracting Officer or an authorized representative the right to examine, at any time before agreeing to a modification, books, records, documents, papers, and other directly pertinent records to verify the pricing, sales and other data related to the supplies or services proposed in order to determine the reasonableness of price(s). Access does not extend to Contractor's cost or profit information or other data relevant solely to the Contractor's determination of the prices to be offered in the catalog or marketplace. 552.238-116 OPTION TO EXTEND THE TERM OF THE FSS CONTRACT (MAR 2022) (a) The Government may require continued performance of this contract for an additional 5 year period. This option may be exercised up to three times. (b) The Contracting Officer may exercise the option by providing written notice to the Contractor 30 days before the contract expires. (End of Clause) 552.238-115 SPECIAL ORDERING PROCEDURES FOR THE ACQUISITION OF ORDER -LEVEL MATERIALS (APR 2022) (a) Definition. "Order -level materials", as used in this clause, means supplies and/or services acquired in direct support of an individual task or delivery order placed against a Federal Supply Schedule (FSS) contract or FSS blanket purchase agreement (BPA), when the supplies and/or services are not known at the time of Schedule contract or FSS BPA award. The prices of order -level materials are not established in the FSS contract or FSS BPA. Order -level materials acquired following the procedures in paragraph (d) of this clause are done so under the authority of the FSS program, pursuant to 41 U.S.C. 152(3), and are not open market items, which are discussed in FAR 8.402(f). (b) FAR 8.403(b) provides that GSA may establish special ordering procedures for aparticular FSS. (c) The procedures in FAR subpart 8.4 apply to this contract, with the exceptions listed in this clause. If a requirement in this clause is inconsistent with FAR subpart 8.4, this clause takes precedence pursuant to FAR 8.403(b). (d) Procedures for including order -level materials when placing an individual task or delivery order against an FSS contract or FSS BPA. (1) The procedures discussed in FAR 8.402(f) do not apply when placing task and delivery orders that include order -level materials. (2) Order -level materials are included in the definition of the term "material" in FAR clause 52.212-4 Alternate 1, and, therefore, all provisions of FAR clause 52.212-4 Alternate 1 that apply to "materials" also apply to order -level materials. Page: 169 of 208 1412 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (3) Order -level materials shall only be acquired in direct support of an individual task or delivery order and not as the primary basis or purpose of the order. (4) The value of order -level materials in a task or delivery order, or the cumulative value of order -level materials in orders against an FSS BPA awarded under a FSS contract, shall not exceed 33.33%. (5) All order -level materials shall be placed under the Order -Level Materials SIN. (6) Prior to the placement of an order that includes order -level materials, the Ordering Activity shall follow the procedures in FAR 8.404(h). (7) To support the price reasonableness of order -level materials— (i) The Contractor proposing order -level materials as part of a solution shall obtain a minimum of three quotes for each order -level material above the simplified acquisition threshold. (A) One of these three quotes may include materials furnished by the Contractor under paragraph (i)(1)(ii)(A) of FAR clause 52.212-4 Alternate I. (B) If the Contractor cannot obtain three quotes, the Contractor shall maintain documentation of why three quotes could not be obtained to support their determination. (C) A Contractor with an approved purchasing system, per FAR subpart 44.3, shall instead follow its purchasing system requirement and is exempt from the requirements in paragraphs (d)(7)(i)(A) through (B) of this clause. (ii) The Ordering Activity Contracting Officer must make a determination that prices for all order -level materials are fair and reasonable. The Ordering Activity Contracting Officer may base this determination on a comparison of the quotes received in response to the task or delivery order solicitation or other relevant pricing information available. (iii) If indirect costs are approved per paragraph (i)(1)(ii)(D)(2) of FAR clause 52.212-4 Alternate I, the Ordering Activity Contracting Officer must make a determination that all indirect costs approved for payment are fair and reasonable. Supporting data shall be submitted in a form acceptable to the Ordering Activity Contracting Officer. (8) Prior to an increase in the ceiling price of order -level materials, the Ordering Activity Contracting Officer shall follow the procedures at FAR 8.404(h)(3)(iv). (9) In accordance with GSAR clause 552.238-83, Examination of Records by GSA (Federal Supply Schedules), GSA has the authority to examine the Contractor's records for compliance with the pricing provisions in FAR clause 52.212-4 Alternate I, to include examination of any books, documents, papers, and records involving transactions related to the contract for overbillings, billing errors, and compliance with the Industrial Funding Fee (IFF) and the Sales Reporting clauses of the contract. (10) Order -level materials are exempt from the following clauses: (i) 552.216-70 Economic Price Adjustment - FSS Multiple Award Schedule Contracts. (ii) 552.238-77 Submission and Distribution of Authorized Federal Supply Schedule (FSS) Price Lists. (iii) 552.238-81 Price Reductions. End of clause Page: 170 of 208 1413 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 52.216-22 INDEFINITE QUANTITY (OCT 1995) (a) This is an indefinite -quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the completion of customer order, including options, 60 months following the expiration of the FSS contract ordering period. End of clause 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (MAY 2022) (a) Definitions. As used in this clause — Commercially available of (COTS) item — (1) Means any item of supply that is — (i) A commercial product (as defined in paragraph (1) of the definition of "commercial product" at Federal Acquisition Regulation (FAR) 2.101); (ii) Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, without modification, in the same form in which it is sold in the commercial marketplace; and (2) Does not include bulk cargo, as defined in 46 U.S.C. 40102141, such as agricultural products and petroleum products. Per 46 CFR 525.1(c)(2), "bulk cargo' means cargo that is loaded and carried in bulk onboard ship without mark or count, in a loose unpackaged form, having homogenous characteristics. Bulk cargo loaded into intermodal equipment, except LASH or Seabee barges, is subject to mark and count and, therefore, ceases to be bulk cargo. Employee assigned to the contract means an employee who was hired after November 6, 1986 (after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), who is directly performing work, in the United States, under a contract that is required to include the clause prescribed at 22.1803. An employee is not considered to be directly performing work under a contract if the employee — (1) Normally performs support work, such as indirect or overhead functions; and (2) Does not perform any substantial duties applicable to the contract. Page: 171 of 208 1414 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Subcontract means any contract, as defined in 2.101, entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders. Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Contractor or another subcontractor. United States, as defined in 8 U.S.C. 1101(a)(38), means the 50 States, the District of Columbia, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands. (b) Enrollment and verification requirements. (1) If the Contractor is not enrolled as a Federal Contractor in E -Verify at time of contract award, the Contractor shall — (i) Enroll. Enroll as a Federal Contractor in the E -Verify program within 30 calendar days of contract award; (ii) Verify all new employees. Within 90 calendar days of enrollment in the E -Verify program, begin to use E -Verify to initiate verification of employment eligibility of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days atter the date of hire (but see paragraph (b)(3) of this section); and (iii) Verify employees assigned to the contract. For each employee assigned to the contract, initiate verification within 90 calendar days after date of enrollment or within 30 calendar days of the employee's assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section). (2) If the Contractor is enrolled as a Federal Contractor in E -Verify at time of contract award, the Contractor shall use E -Verify to initiate verification of employment eligibility of— (i) All new employees. (A) Enrolled 90 calendar days or more. The Contractor shall initiate verification of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); or (B) Enrolled less than 90 calendar days. Within 90 calendar days after enrollment as a Federal Contractor in E -Verify, the Contractor shall initiate verification of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); or (ii) Employees assigned to the contract. For each employee assigned to the contract, the Contractor shall initiate verification within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section). (3) If the Contractor is an institution of higher education (as defined at 20 U.S.C. 1001(a)); a State or local government or the government of a Federally recognized Indian tribe; or a surety performing under a takeover agreement entered into with a Federal agency pursuant to a performance bond, the Contractor may choose to verify only employees assigned to the contract, whether existing employees or new hires. The Contractor shall follow the applicable verification requirements at (b)(1) or (b)(2), respectively, except that any requirement for verification of new employees applies only to new employees assigned to the contract. Page: 172 of 208 1415 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (4) Option to verify employment eligibility of all employees. The Contractor may elect to verify all existing employees hired after November 6, 1986 (after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), rather than just those employees assigned to the contract. The Contractor shall initiate verification for each existing employee working in the United States who was hired after November 6, 1986 (after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), within 180 calendar days of— (i) Enrollment in the E -Verify program; or (ii) Notification to E -Verify Operations of the Contractor's decision to exercise this option, using the contact information provided in the E -Verify program Memorandum of Understanding (MOU). (5) The Contractor shall comply, for the period of performance of this contract, with the requirements of the E -Verify program MOU. (i) The Department of Homeland Security (DHS) or the Social Security Administration (SSA) may terminate the Contractor's MOU and deny access to the E -Verify system in accordance with the terms of the MOU. In such case, the Contractor will be referred to a suspension or debarment official. (ii) During the period between termination of the MOU and a decision by the suspension or debarment official whether to suspend or debar, the Contractor is excused from its obligations under paragraph (b) of this clause. If the suspension or debarment official determines not to suspend or debar the Contractor, then the Contractor must reenroll in E -Verify. (c) Web site. Information on registration for and use of the E -Verify program can be obtained via the Internet at the Department of Homeland Security Web site: httl2s://www.e-verify. aov. (d) Individuals previously verified. The Contractor is not required by this clause to perform additional employment verification using E -Verify for any employee — (1) Whose employment eligibility was previously verified by the Contractor through the E -Verify program; (2) Who has been granted and holds an active U.S. Government security clearance for access to confidential, secret, or top secret information in accordance with the National Industrial Security Program Operating Manual; or (3) Who has undergone a completed background investigation and been issued credentials pursuant to Homeland Security Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors. (e) Subcontracts. The Contractor shall include the requirements of this clause, including this paragraph (e) (appropriately modified for identification of the parties), in each subcontract that — (1) is for — (i) Services (except for commercial services that are part of the purchase of a COTS item (or an item that would be a COTS item, but for minor modifications), performed by the COTS provider, and are normally provided for that COTS item); or (ii) Construction; (2) Has a value of more than $3,500; and (3) Includes work performed in the United States. Page: 173 of 208 1416 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S End of clause 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022) (a) This clause does not apply to the unrestricted portion of a partial set-aside. (b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that— (1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and (2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract. (c) Applicability. This clause applies only to— (1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3); (2) Part or parts of a multiple -award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3); (3) Contracts that have been awarded on a sole -source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15; (4) Orders expected to exceed the simplified acquisition threshold and that are— (i) Set aside for small business concerns under multiple -award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or (ii) Issued directly to small business concerns under multiple -award contracts as described in 19.504(c)(1)(ii); (5)Orders, regardless of dollar value, that are— (i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple -award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or (ii)Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple -award contracts, as described in 19.504(c)(1)(ii); and (6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference. (d) Independent contractors. An independent contractor shall be considered a subcontractor. (e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAILS) code for— (1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract; (2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts- will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract; (3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or (4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded. (f) The Contractor shall comply with the limitations on subcontracting as follows: (1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause— [Contracting Officer check as appropriate.] # By the end of the base term of the contract and then by the end of each subsequent option Page: 174 of 208 1417 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S period; or # By the end of the performance period for each order issued under the contract. (2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order. (g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants. (1) In a joint venture comprised of a small business protege and its mentor approved by the Small Business Administration, the small business protege shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protege in the joint venture must be more than administrative functions. (2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions. (End of clause) 52.219-27 NOTICE OF SERVICE -DISABLED VETERAN -OWNED SMALL BUSINESS SET- ASIDE (OCT 2022) (a) Definition. Definition. "Service -disabled veteran -owned small business concern"— (1) Means a small business concern– (i) Not less than 51 percent of which is owned by one or more service -disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service -disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service -disabled veterans or, in the case of a service -disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) "Service -disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service -connected, as defined in 38 U.S.C.10106). (b) Applicabilitv. This clause applies only to— (1) Contracts that have been set aside for service -disabled veteran -owned small business concerns; (2) Part or parts of a multiple -award contract that have been set aside for service -disabled veteran -owned small business concerns; (3) Orders set aside for service -disabled veteran -owned small business concerns under multiple -award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and (4) Orders issued directly to service -disabled veteran -owned small business concerns under multiple -award contracts as described in 19.504(c)(1)(ii). (c) General. (1) Offers are solicited only from service -disabled veteran -owned small business concerns. Offers received from concerns that are not service -disabled veteran -owned small business concerns shall not be considered. (2) Any award resulting from this solicitation will be made to a service -disabled veteran -owned small business concern. (d) A joint venture may be considered a service -disabled veteran owned small business concern if— Page: 175 of 208 1418 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (1) At least one party to the joint venture complies with the criteria defined in paragraph (a) of this clause and 13 CFR 125.18(b)(2); and (2) Each party to the joint venture is small under the size standard corresponding to the NAICS code assigned to the procurement, or the prot6g6 is small under the size standard corresponding to the NAICS code assigned to the procurement in a joint venture comprised of a mentor and prot6g6 with an approved mentor-prot6g6 agreement under an SBA mentor-prot6g6 program. (e) In a joint venture that complies with paragraph (f) of this clause, the service -disabled veteran -owned small business party or parties to the joint venture shall perform at least 40 percent of the work performed by the joint venture. Work performed by the service -disabled veteran -owned small business party or parties to the joint venture must be more than administrative functions. (End of clause) 52.219-28 POST -AWARD SMALL BUSINESS PROGRAM REPRESENTATION (OCT 2022) (a) Definitions. As used in this clause Long-term contract means a contract of more than five years in duration, including options. However, the tenn does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority. Small business concern (1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause. (2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103. (b) If the Contractor represented that it was any of the small business concerns identified in I9.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, upon occurrence of any of the following: (1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract. (2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract. (3) For long-term contracts - (i) Within 60 to 120 days prior to the end of the fifth year of the contract; and (ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter. Page: 176 of 208 1419 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (c) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, when the Contracting Officer explicitly requires it for an order issued under a multiple -award contract. (d) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at ha2s://www.sba.gov/document/supi2ort--table-size-standards. (e) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees if the acquisition— (1) Was set aside for small business and has a value above the simplified acquisition threshold; (2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or (3) Was an 8(a), HUBZone, servicer disabled veteran -owned, economically disadvantaged women -owned, or women -owned small business set-aside or sole -source award regardless of dollar value. (f) Except as provided in paragraph (h) of this clause, the Contractor shall make the representation(s) required by paragraph (b) and (c) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update. (g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause (h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed: (1) The Contractor represents that it # is, # is not a small business concern order NAICS Code assigned to contract number (2) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it # is, # is not, a small disadvantaged business concern as defined in 13 CFR 124.1002. (3) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it # is, # is not a women -owned small business concern. (4) Women -owned small business (WOSB) joint venture eligible under the WOSB Program. The Contractor represents that it # is, # is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through LcJ. [ The Contractor shall enter the name and unique entity identifier of each part) to the joint venture: — .] (5) Economically disadvantaged women -owned small business (EDWOSB) joint venture. The Page: 177 of 208 1420 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S Contractor represents that it # is, # is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through LcJ. [ The Contractor shall enter the name and unique entity identifier of each party to the joint venture: _ .] (6) [Complete only if the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause.] The Contractor represents that it # is, # is not a veteran -owned small business concern. (7) [Complete only if the Contractor represented itself as a veteran -owned small business concern in paragraph (h)(6) of this clause.] The Contractor represents that it # is, # is not a service -disabled veteran -owned small business concern. (8) [ Complete only ;f the Contractor represented itself as a small business concern in paragraph (h)(1) of this clause. ] The Contractor represents that— (i) hat(i) It # is, # is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and (ii) It # is, # is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (h)(8)(i) of this clause is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The Contractor shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation. [Contractor to sign and date and insert authorized signer's name and title.] End of clause 52.219-29 NOTICE OF SET-ASIDE FOR, OR SOLE SOURCE AWARD TO, ECONOMICALLY DISADVANTAGED WOMEN -OWNED SMALL BUSINESS CONCERNS (OCT 2022) (a) Definitions. Economically disadvantaged women -owned small business (EDWOSB) concern, as used in this clause, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and is certified pursuant to 13 CFR 127.300 as an EDWOSB. It automatically qualifies as a women -owned small business (WOSB) concern eligible under the WOSB Program. YVOSB Program Repository means a secure, Web -based application that collects, stores, and disseminates documents to the contracting community and SBA, which verify the eligibility of a business concern for a contract to be awarded under the WOSB Program. (b) Applicability. This clause applies only to— (1) Contracts that have been set aside for, or awarded on a sole -source basis to, EDWOSB concerns; (2) Part or parts of a multiple -award contract that have been set aside for EDWOSB concerns; (3) Orders set aside for EDWOSB concerns under multiple -award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and Page: 178 of 208 1421 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (4) Orders issued directly to EDWOSB concerns under multiple -award contracts as described in 19.504(c)(1)(ii). (c) General. (1) For EDWOSB set-aside procurements, offers are solicited only from certified EDWOSB concerns or EDWOSB concerns with a pending application for certification in the Dynamic Small Business Search (DSBS). (2) For EDWOSB sole -source awards, offers are solicited only from certified EDWOSB concerns. (3) Offers received from other concerns will not be considered. (4) Any award resulting from this solicitation will be made to a certified EDWOSB concern. (d) Joint Venture. A joint venture may be considered an EDWOSB concern if— (1) At least one party to the joint venture complies with the criteria defined in paragraph (a) and paragraph (c)(3) of this clause, and 13 CFR 127.506(c); and (2) Each party to the joint venture qualifies as small under the size standard for the solicitation, or the protege is small under the size standard for the solicitation in ajoint venture comprised of a mentor and protege with an approved mentor -protege agreement under the SBA mentor -protege program. (e) In a joint venture that complies with paragraph (d) of this clause, the EDWOSB party or parties to the joint venture shall perform at least 40 percent of the work performed by the joint venture. Work performed by the EDWOSB party or parties to the joint venture must be more than administrative functions. (End of clause) .52.219-30 NOTICE OF SET-ASIDE FOR, OR SOLE SOURCE AWARD TO, WOMEN -OWNED SMALL BUSINESS CONCERNS ELIGIBLE UNDER THE WOMEN -OWNED SI\IALL BUSINESS PROGRAM (OCT 2022) (a) Definitions. As used in this clause— Definition. Women -owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), as used in this clause, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third party certifier in accordance with 13 CFR 127.300 as a WOSB. A certified EDWOSB is automatically eligible as a certified WOSB. (b) Applicability. This clause applies only to - (1) Contracts that have been set aside for, or awarded on a sole -source basis to, WOSB concerns eligible under the WOSB Program; (2) Part or parts of a multiple -award contract that have been set aside for WOSB concerns eligible under the WOSB Program; (3) Orders set aside for WOSB concerns eligible under the WOSB Program, under multiple -award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and (4) Orders issued directly to WOSB concerns eligible under the WOSB Program under multiple -award contracts as described in 19.504(c)(1)(ii). Page: 179 of 208 1422 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (c) General. (1) For WOSB set-aside procurements, offers are solicited only from certified WOSB concerns eligible under the WOSB Program or WOSB concerns with a pending application for certification status in the Dynamic Small Business Search (DSBS). (2) For WOSB sole -source awards, offers are solicited only from certified WOSB concerns. (3) Offers received from other concerns shall not be considered. (4) Any award resulting from this solicitation will be made to a certified WOSB concern eligible under the WOSB Program. (d) Joint Venture. A joint venture may be considered a WOSB concern eligible under the WOSB Program if— (1) At least one party to the joint venture complies with the criteria defined in paragraph (a) and (c)(3) of this clause, and 13 CFR 127.506(c); and (2) Each party to the joint venture qualifies as small under the size standard for the solicitation, or the prot6ge is small under the size standard for the solicitation in a joint venture comprised of a mentor and protege with an approved mentor -protege agreement under the SBA mentor -protege program. (e) In a joint venture that complies with paragraph (d) of this clause, the WOSB party or parties to the joint venture shall perform at least 40 percent of the work performed by the joint venture. Work performed by the WOSB party or parties to the joint venture must be more than administrative functions. (End of clause) 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (OCT 2022) (ALT 11 NOV 2016) (a) This clause does not apply to small business concerns. (b) Definitions. As used in this clause— Alaska Native Corporation (ANC) means any Regional Corporation, Village Corporation, Urban Corporation, or Group Corporation organized tinder the laws of the State of Alaska in accordance with the Alaska Native Claims Settlement Act, as amended (43 U.S.C. 1601, et seq.) and which is considered a minority and economically disadvantaged concern under the criteria at 43 U.S.C. 1626(e)(1). This definition also includes ANC direct and indirect subsidiary corporations, joint ventures, and partnerships that meet the requirements of 43 U.S.C. 1626(0(2). Commercial plan means a subcontracting plan (including goals) that covers the offeror's fiscal year and that applies to the entire production of commercial products and commercial services sold by either the entire company or a portion thereof (e.g., division, plant, or product line). Commercial Product means a product that satisfies the definition of "commercial product" in Federal Acquisition Regulation (FAR) 2.101. Commercial Service means a service that satisfies the definition of "commercial service" in FAR 2.101. Electronic Subcontracting Reporting System (eSRS) means the Governmentwide, Page: 180 of 208 1423 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 electronic, web -based system for small business subcontracting program reporting. The eSRS is located at httn://www.esrs.gov. Indian tribe means any Indian tribe, band, group, pueblo, or community, including native villages and native groups (including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act (43 U.S.C. 1601 et seq.), that is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs in accordance with 25 U.S.C. 1452(c). This definition also includes Indian -owned economic enterprises that meet the requirements of 25 U.S.C. 1452(e). Individual subcontracting plan means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror's planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract. Master subcontracting plan means a subcontracting plan that contains all the required elements of an individual subcontracting plan, except goals, and may be incorporated into individual subcontracting plans, provided the master subcontracting plan has been approved. Reduced payment means a payment that is for less than the amount agreed upon in a subcontract in accordance with its terms and conditions, for supplies and services for which the Government has paid the prime contractor. Subcontract means any agreement (other than one involving an employer-employee relationship) entered into by a Federal Government prime Contractor or subcontractor calling for supplies or services required for performance of the contract or subcontract. Total contract dollars means the final anticipated dollar value, including the dollar value of all options. Untimely payment means a payment to a subcontractor that is more than 90 days past due under the terms and conditions of a subcontract for supplies and services for which the Government has paid the prime contractor. (c) (1) Proposals submitted in response to this solicitation shall include a subcontracting plan that separately addresses subcontracting with small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns. If the Offeror is submitting an individual subcontracting plan, the plan must separately address subcontracting with small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns, with a separate part for the basic contract and separate parts for each option (if any). The plan shall be included in and made apart of the resultant contract. The subcontracting plan shall be negotiated within the time specified by the Contracting Officer. Failure to submit and negotiate a subcontracting plan shall make the Offeror ineligible for award of a contract. (2) (i) The Contractor may accept a subcontractor's written representations of its size and socioeconomic status as a small business, small disadvantaged business, veteran -owned small business, service -disabled veteran -owned small business, or a women -owned small business if the subcontractor represents that the size and socioeconomic status representations with its offer are current, accurate, and complete as of the date of the offer for the subcontract. Page: 181 of 208 1424 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (ii) The Contractor may accept a subcontractor's representations of its size and socioeconomic status as a small business, small disadvantaged business, veteran -owned small business, service -disabled veteran -owned small business, or a women -owned small business in the System for Award Management (SAM) if— (A) The subcontractor is registered in SAM; and (B) The subcontractor represents that the size and socioeconomic status representations made in SAM are current, accurate and complete as of the date of the offer for the subcontract. (iii) The Contractor may not require the use of SAM for the purposes of representing size or socioeconomic status in connection with a subcontract. (iv) In accordance with 13 CFR 121.411, 124.1015, 125.29, 126.900, and 127.700, a contractor acting in good faith is not liable for misrepresentations made by its subcontractors regarding the subcontractor's size or socioeconomic status. (d) The Offeror's subcontracting plan shall include the following (1) Separate goals, expressed in teens of total dollars subcontracted, and as a percentage of total planned subcontracting dollars, for the use of small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns as subcontractors. For individual subcontracting plans, and if required by the Contracting Officer, goals shall also be expressed in terms of percentage of total contract dollars, in addition to the goals expressed as a percentage of total subcontract dollars. The Offeror shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs. In accordance with 43 U.S.C. 1626: (i) Subcontracts awarded to an ANC or Indian tribe shall be counted towards the subcontracting goals for small business and small disadvantaged business concerns, regardless of the size or Small Business Administration certification status of the ANC or Indian tribe; and (ii) Where one or more subcontractors are in the subcontract tier between the prime Contractor and the ANC or Indian tribe, the ANC or Indian tribe shall designate the appropriate Contractor(s) to count the subcontract towards its small business and small disadvantaged business subcontracting goals. (A) In most cases, the appropriate Contractor is the Contractor that awarded the subcontract to the ANC or Indian tribe. (B) If the ANC or Indian tribe designates more than one Contractor to count the subcontract toward its goals, the ANC or Indian tribe shall designate only a portion of the total subcontract award to each Contractor. The sum of the amounts designated to various Contractors cannot exceed the total value of the subcontract. (C) The ANC or Indian tribe shall give a copy of the written designation to the Contracting Officer, the prime Contractor, and the subcontractors in between the prime Contractor and the ANC or Indian tribe within 30 days of the date of the subcontract award. (D) If the Contracting Officer does not receive a copy of the ANC's or the Indian tribe's written designation within 30 days of the subcontract award, the Contractor that awarded the subcontract to the ANC or Indian tribe will be considered the designated Contractor. Page: 182 of 208 1425 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (2) A statement of— (i) Total dollars planned to be subcontracted for an individual subcontracting plan; or the Offeror's total projected sales, expressed in dollars, and the total value of projected subcontracts, including all indirect costs except as described in paragraph (g) of this clause, to support the sales for a commercial plan; (ii) Total dollars planned to be subcontracted to small business concerns (including ANC and Indian tribes); (iii) Total dollars planned to be subcontracted to veteran -owned small business concerns; (iv) Total dollars planned to be subcontracted to service -disabled veteran -owned small business; (v) Total dollars planned to be subcontracted to HUBZone small business concerns; (vi) Total dollars planned to be subcontracted to small disadvantaged business concerns (including ANCs and Indian tribes); and (vii) Total dollars planned to be subcontracted to women -owned small business concerns. (3) A description of the principal types of supplies and services to be subcontracted, and an identification of the types planned for subcontracting to - (i) Small business concerns; (ii) Veteran -owned small business concerns; (iii) Service -disabled veteran -owned small business concerns; (iv) HUBZone small business concerns; (v) Small disadvantaged business concerns; and (vi) Women -owned small business concerns. (4) A description of the method used to develop the subcontracting goals in paragraph (d)(1) of this clause. (5) A description of the method used to identify potential sources for solicitation purposes (e.g., existing company source lists, SAM, veterans service organizations, the National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority Business Development Agency in the Department of Commerce, or small, HUBZone, small disadvantaged, and women -owned small business trade associations). A firm may rely on the information contained in SAM as an accurate representation of a concern's size and ownership characteristics for the purposes of maintaining a small, veteran -owned small, service -disabled veteran -owned small, HUBZone small, small disadvantaged, and women -owned small business source list. Use of SAM as its source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities) in this clause. (6) A statement as to whether or not the Offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with— Page: 183 of 208 1426 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (i) Small business concerns (including ANC and Indian tribes); (ii) Veteran -owned small business concerns; (iii) Service -disabled veteran -owned small business concerns; (iv) HUBZone small business concerns; (v) Small disadvantaged business concerns (including ANC and Indian tribes); and (vi) Women -owned small business concerns. (7) The name of the individual employed by the Offeror who will administer the Offeror's subcontracting program, and a description of the duties of the individual. (8) A description of the efforts the Offeror will make to assure that small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns have an equitable opportunity to compete for subcontracts. (9) Assurances that the Offeror will include the clause of this contract entitled "Utilization of Small Business Concerns" in all subcontracts that offer further subcontracting opportunities, and that the Offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, with further subcontracting possibilities to adopt a subcontracting plan that complies with the requirements of this clause. (10) Assurances that the Offeror will— (i) Cooperate in any studies or surveys as may be required; (ii) Submit periodic reports so that the Government can determine the extent of compliance by the Offeror with the subcontracting plan; (iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite -delivery, indefinite -quantity contracts with individual subcontracting plans where the contract is intended for use by multiple agencies; (iv) Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph (1) of this clause using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.aov. The reports shall provide information on subcontract awards to small business concerns (including ANCs and Indian tribes that are not small businesses), veteran -owned small business concerns, service -disabled veteran -owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns (including ANCs and Indian tribes that have not been certified by the Small Business Administration as small disadvantaged businesses), women -owned small business concerns, and for NASA only, Historically Black Colleges and Universities and Minority Institutions. Reporting shall be in accordance with this clause, or as provided in agency regulations; (v) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS; (vi) Provide its prime contract member, its unique entity identifier, and the e-mail address of the Offeror's official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and Page: 184 of 208 1427 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identtfrer, and the e-mail address of the subcontractor's official responsible for acknowledging receipt of or rejecting the 1SRs, to its subcontractors with subcontracting plans. (11) A description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror's efforts to locate small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns and award subcontracts to them. The records shall include at least the following (on a plant -wide or company -wide basis, unless otherwise indicated): (i) Source lists (e.g., SAM), guides, and other data that identify small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns. (ii) Organizations contacted in an attempt to locate sources that are small business, veteran- owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, or women -owned small business concerns. (iii) Records on each subcontract solicitation resulting in an award of more than the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award, indicating - (A) Whether small business concerns were solicited and, if not, why not; (B) Whether veteran -owned small business concerns were solicited and, if not, why not; (C) Whether service -disabled veteran -owned small business concerns were solicited and, if not, why not; (D) Whether HUBZone small business concerns were solicited and, if not, why not; why not; (E) Whether small disadvantaged business concerns were solicited and, if not, (F) Whether women -owned small business concerns were solicited and, if not, why not; and (G) If applicable, the reason award was not made to a small business concern. (iv) Records of any outreach efforts to contact - (A) Trade associations; (B) Business development organizations; (C) Conferences and trade fairs to locate small, HUBZone small, small disadvantaged, service -disabled veteran -owned, and women -owned small business sources; and (D) Veterans service organizations. (v) Records of internal guidance and encouragement provided to buyers through - Page: 185 of 208 1428 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (A) Workshops, seminars, training, etc.; and (B) Monitoring performance to evaluate compliance with the program's requirements. (vi) On a contract -by -contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement (12) Assurances that the Offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. The Offeror used a small business concern in preparing the bid or proposal if— (i) The Offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the subcontract; or (ii) The Offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the Offeror is awarded the contract. (13) Assurances that the Contractor will provide the Contracting Officer with a written explanation if the Contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (d)(12) of this clause. This written explanation must be submitted to the Contracting Officer within 30 days of contract completion. (14) Assurances that the Contractor will not prohibit a subcontractor from discussing with the Contracting Officer any material matter pertaining to payment to or utilization of a subcontractor. (15) Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the contracting officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see 52.242-5). (e) In order to effectively implement this plan to the extent consistent with efficient contract performance, the Contractor shall perform the following functions: (1) Assist small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor's lists of potential small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time. (2) Provide adequate and timely consideration of the potentialities of small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business concerns in all "make -or -buy" decisions. Page: 186 of 208 1429 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (3) Counsel and discuss subcontracting opportunities with representatives of small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, and women -owned small business firms. (4) Confirm that a subcontractor representing itself as a HUBZone small business concern is certified by SBA as a HUBZone small business concern by accessing SAM or by accessing the Dynamic Small Business Search (DSBS) at htt[2s://web.sba.,gov/pro-net/search/ dsn dsbs.cfm.. (5) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, veteran -owned small business, HUBZone small, small disadvantaged, or women -owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor's subcontracting plan. (6) For all competitive subcontracts over the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award, in which a small business concern received a small business preference, upon determination of the successful subcontract offeror, prior to award of the subcontract the Contractor must inform each unsuccessful small business subcontract offeror in writing of the name and location of the apparent successful offeror and if the successful subcontract offeror is a small business, veteran -owned small business, service -disabled veteran -owned small business, HUBZone small business, small disadvantaged business, or women -owned small business concern. (7) Assign each subcontract the NA1CS code and corresponding size standard that best describes the principal purpose of the subcontract. (f) A master subcontracting plan on a plant or division -wide basis that contains all the elements required by paragraph (d) of this clause, except goals, may be incorporated by reference as a part of the subcontracting plan required of the Offeror by this clause; provided - (1) The master subcontracting plan has been approved; (2) The Offeror ensures that the master subcontracting plan is updated as necessary and provides copies of the approved master subcontracting plan, including evidence of its approval, to the Contracting Officer; and (3) Goals and any deviations from the master subcontracting plan deemed necessary by the Contracting Officer to satisfy the requirements of this contract are set forth in the individual subcontracting plan. (g) A commercial plan is the preferred type of subcontracting plan for contractors furnishing commercial products and commercial services. The commercial plan shall relate to the offeror's planned subcontracting generally, for both commercial and Government business, rather than solely to the Government contract. Once the Contractor's commercial plan has been approved, the Government will not require another subcontracting plan from the same Contractor while the plan remains in effect, as long as the product or service being provided by the Contractor continues to meet the definition of a commercial product or commercial service. A Contractor with a commercial plan shall comply with the reporting requirements stated in paragraph (d)(10) of this clause by submitting one SSR in eSRS for all contracts covered by its commercial plan. A Contractor authorized to use a commercial subcontracting plan shall include in its subcontracting goals and in its SSR all indirect costs, with the exception of those such as the following: Employee salaries and benefits; payments for petty cash; depreciation; interest; income taxes; property taxes; lease payments; bank fees; fines, claims, and dues; original equipment manufacturer relationships during warranty periods (negotiated up front with the product); utilities and other services purchased from a municipality or an entity solely authorized by the municipality to provide those services in a Page: 187 of 208 1430 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 particular geographical region; and philanthropic contributions. This report shall be acknowledged or rejected in eSRS by the Contracting Officer who approved the plan. This report shall be submitted within 30 days after the end of the Government's fiscal year. (h) Prior compliance of the offeror with other such subcontracting plans under previous contracts will be considered by the Contracting Officer in determining the responsibility of the offeror for award of the contract. (i) A contract may have no more than one subcontracting plan. When a contract modification exceeds the subcontracting plan threshold in FAR 19.702(a), or an option is exercised, the goals of the existing subcontracting plan shall be amended to reflect any new subcontracting opportunities. When the goals in a subcontracting plan are amended, these goal changes do not apply retroactively. (j) Subcontracting plans are not required from subcontractors when the prime contract contains the clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Products and Commercial Services, or when the subcontractor provides a commercial product or commercial service subject to the clause at FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services, under a prime contract. (k) The failure of the Contractor or subcontractor to comply in good faith with (1) the clause of this contract entitled "Utilization Of Small Business Concerns;" or (2) an approved plan required by this clause, shall be a material breach of the contract and may be considered in any past performance evaluation of the Contractor. (1) The Contractor shall submit 1SRs and SSRs using the web -based eSRS at hU://www.esrs.gov. Purchases from a corporation, company, or subdivision that is an affiliate of the Contractor or subcontractor are not included in these reports. Subcontract awards by affiliates shall be treated as subcontract awards by the Contractor. Subcontract award data reported by the Contractor and subcontractors shall be limited to awards made to their immediate next -tier subcontractors. Credit cannot be taken for awards made to lower tier subcontractors, unless the Contractor or subcontractor has been designated to receive a small business or small disadvantaged business credit from an ANC or Indian tribe. Only subcontracts involving performance in the United States or its outlying areas should be included in these reports with the exception of subcontracts under a contract awarded by the State Department or any other agency that has statutory or regulatory authority to require subcontracting plans for subcontracts performed outside the United States and its outlying areas. (1) ISR. This report is not required for commercial plans. The report is required for each contract containing an individual subcontracting plan. (i) The report shall be submitted semi-annually during contract performance for the periods ending March 31 and September 30. A report is also required for each contract within 30 days of contract completion. Reports are due 30 days after the close of each reporting period, unless otherwise directed by the Contracting Officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period. When the Contracting Officer rejects an ISR, the Contractor shall submit a corrected report within 30 days of receiving the notice of ISR rejection. (A) When a subcontracting plan contains separate goals for the basic contract and each option, as prescribed by FAR 19.704(c), the dollar goal inserted on this report shall be the sum of the base period through the current option; for example, for a report submitted after the second option is exercised, the dollar goal would be the sum of the goals for the basic Page: 188 of 208 1431 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 contract, the first option, and the second option. (B) If a subcontracting plan has been added to the contract pursuant to 19.702 a)(1)(iii) or 19.301-2(e), the Contractor's achievements must be reported in the ISR on a cumulative basis from the date of incorporation of the subcontracting plan into the contract. (iii) When a subcontracting plan includes indirect costs in the goals, these costs must be included in this report. (iv) The authority to acknowledge receipt or reject the ISR resides— (A) In the case of the prime Contractor, with the Contracting Officer; and (B) In the case of a subcontract with a subcontracting plan, with the entity that awarded the subcontract. (2) SSR. (i) Reports submitted under individual contract plans— (A) This report encompasses all subcontracting under prime contracts and subcontracts with an executive agency, regardless of the dollar value of the subcontracts. This report also includes indirect costs on a prorated basis when the indirect costs are excluded from the subcontracting goals. (B) The report may be submitted on a corporate, company or subdivision (e.g. plant or division operating as a separate profit center) basis, unless otherwise directed by the agency. (C) If the Contractor or a subcontractor is performing work for more than one executive agency, a separate report shall be submitted to each executive agency covering only that agency's contracts, provided at least one of that agency's contracts is over the applicable threshold specified in FAR 19.702(a), and the contract and contains a subcontracting plan. For DoD, a consolidated report shall be submitted for all contracts awarded by military departments/agencies and/or subcontracts awarded by DoD prime contractors. (D) The report shall be submitted annually by October 30 for the twelve month period ending September 30. When a Contracting Officer rejects an SSR, the Contractor shall submit a revised report within 30 days of receiving the notice of SSR rejection. (E) Subcontract awards that are related to work for more than one executive agency shall be appropriately allocated. (F) The authority to acknowledge or reject SSRs in eSRS, including SSRs submitted by subcontractors with subcontracting plans, resides with the Government agency awarding the prime contracts unless stated otherwise in the contract. (ii) Reports submitted under a commercial plan - (A) The report shall include all subcontract awards under the commercial plan in effect during the Government's fiscal year and all indirect costs. (B) The report shall be submitted annually, within thirty days after the end of the Government's fiscal year. (C) If a Contractor has a commercial plan and is performing work for more Page: 189 of 208 1432 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S than one executive agency, the Contractor shall specify the percentage of dollars attributable to each agency. (D) The authority to acknowledge or reject SSRs for commercial plans resides with the Contracting Officer who approved the commercial plan. (End of clause) 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (OCT 2022) (a) Definitions. As used in this contract HUBZone small business concern means a small business concern that meets the requirements described in 13 CFR 126.200, certified by the Small Business Administration (SBA) and designated by SBA as a HUBZone small business concern in the Dynamic Small Business Search (DSBS) and SAM. "Service -disabled veteran -owned small business concern" — (1) Means a small business concern — (i) Not less than 51 percent of which is owned by one or more service -disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service -disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service -disabled veterans or, in the case of a service -disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service -disabled veteran means a veteran, as defined in 38 U.S.C.101(2), with a disability that is service -connected, as defined in 38 U.S.C.101(16). Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation and qualified as a small business under the criteria and size standards in 13 CFR part 121, including the size standard that corresponds to the NAICS code assigned to the contract or subcontract. Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that - (1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by - (i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and (ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and (2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition. Page: 190 of 208 1433 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S "Veteran -owned small business concern" means a small business concern — (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. "Women -owned small business concern" means a small business concern (1) That is at least 51 percent owned by one or more women, or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women. (b) It is the policy of the United States that small business concerns, veteran -owned small business concerns, service -disabled veteran -owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women -owned small business concerns shall have the maximum practicable opportunity to participate in performing contracts let by any Federal agency, including contracts and subcontracts for subsystems, assemblies, components, and related services for major systems. It is further the policy of the United States that its prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with small business concerns, veteran -owned small business concerns, service -disabled veteran -owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women -owned small business concerns.. (c) (1) A joint venture qualifies as a small business concern if— (i) Each party to the joint venture qualifies as small under the size standard for the solicitation; or (ii) The protege is small under the size standard for the solicitation in a joint venture comprised of a mentor and protege with an approved mentor -protege agreement under a SBA mentor -protege program. (2) A joint venture qualifies as— (i) A service -disabled veteran -owned small business concern if it complies with the requirements in 13 CFR part 125; or A HUBZone small business concern if it complies with the requirements in 13 CFR 126.616(a) through (c). (d) The Contractor hereby agrees to carry out this policy in the awarding of subcontracts to the fullest extent consistent with efficient contract performance. The Contractor further agrees to cooperate in any studies or surveys as may be conducted by the United States Small Business Administration or the awarding agency of the United States as may be necessary to determine the extent of the Contractor's compliance with this clause. (e) (1) The Contractor may accept a subcontractor's written representations of its size and socioeconomic status as a small business, small disadvantaged business, veteran -owned small business, service -disabled veteran -owned small business, or a women -owned small business if the subcontractor represents that the size and socioeconomic status representations with its offer are current, accurate, and complete as of the date of the offer for the subcontract. (2) The Contractor may accept a subcontractor's representations of its size and socioeconomic status as a small business, small disadvantaged business, veteran -owned small business, service -disabled veteran -owned small business, or a women -owned small business in the System for Award Management (SAM) if— Page: 191 of 208 1434 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (i) The subcontractor is registered in SAM; and (ii) The subcontractor represents that the size and socioeconomic status representations made in SAM are current, accurate and complete as of the date of the offer for the subcontract. (3) The Contractor may not require the use of SAM for the purposes of representing size or socioeconomic status in connection with a subcontract. (4) In accordance with 13 CFR 121.411, 124.1015, 125.29, 126.900, and 127.700, a contractor acting in good faith is not liable for misrepresentations made by its subcontractors regarding the subcontractor's size or socioeconomic status. (5) The Contractor shall confirm that a subcontractor representing itself as a HUBZone small business concern is certified by SBA as a HUBZone small business concern by accessing SAM or by accessing DSBS at https://web.sba.gov/pro-net/search/dsp_dsbs.cfm. If the subcontractor is a joint venture, the Contractor shall confirm that at least one party to the joint venture is certified by SBA as a HUBZone small business concern. The Contractor may confirm the representation by accessing SAM. (End of clause) 52.219-3 NOTICE OF HUBZONE SET-ASIDE OR SOLE SOURCE AWARD (OCT 2022) (a) Definitions. HUBZone small business concern, as used in this clause, means a small business concern, certified by the Small Business Administration (SBA), that appears on the List of Qualified HUBZone Small Business Concerns maintained by the SBA (13 CFR 126.103). (b) Applicability. This clause applies only to - (1) Contracts that have been set aside or awarded on a sole -source basis to, HUBZone small business concerns; (2) Part or parts of a multiple -award contract that have been set aside for HUBZone small business concerns; (3) Orders set aside for HUBZone small business concerns under multiple -award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and (4) Orders issued directly to HUBZone small business concerns under multiple -award contracts as described in 19.504(c)(1)(ii). (c) General. (1) Offers are solicited only from HUBZone small business concerns. Offers received from concerns that are not HUBZone small business concerns will not be considered. (2) Any award resulting from this solicitation will be made to a HUBZone small business concern. (d) Joint Venture. A joint venture may be considered a HUBZone concern if— (1) At least one party to the joint venture is a HUBZone small business concern and complies with 13 CFR 126.616(c); and (2) Each party to the joint venture qualifies as small under the size standard for the solicitation, or the prot6g6 is small under the size standard for the solicitation in a joint venture comprised of a mentor and protege with an approved mentor -protege agreement under the SBA mentor -protege program. Page: 192 of 208 1435 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (e) A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business party or parties to the joint venture roust be more than administrative functions. (End of clause) 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA ACQUISITIONS OF COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022) (a) (a) The Contractor agrees to comply with any clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial products, including commercial components, and commercial services. The clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The GSAR clauses in paragraph (b) of this section are incorporated by reference: [The Contracting Officer should check the clauses that apply or delete the clauses that do not apply from the list. The Contracting Officer may add the date of the clause if desired for clarity.] (b) Clauses. X 552.203-71 Restriction on Advertising Varies by Category, Subcategory and S1N 552.211-73 Marking N/A 552.215-70 Examination of Records by GSA X 552.215-72 Price Adjustment —Failure to Provide Accurate Information Varies by Category, Subcategory and S1N 552.219-70 Allocation of Orders—Partially Set -Aside items N/A 552.228-70 Workers' Compensation Laws X 552.229-70 Federal, State, and Local Taxes X 552.232-23 Assignment of Claims N/A 552.232-71 Adjusting Payments Varies by Category, Subcategory and STN 552.232-72 Final Payment N/A 552.232-73 Availability of Funds N/A 552.232-78 Payment Information Varies by Category, Subcategory and SIN 552.237-71 Qualifications of Employees N/A 552.242-70 Status Report of Orders and Shipments N/A 552.246-76 Warranty of Pesticides Page: 193 of 208 1436 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (End of Clause) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2022) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 202 1) (Section 1634 of Pub. L. 115-91). (3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232). (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). (5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (6) 52.233-4, Applicable Law for Breach of Contract Claire (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: *[Contracting Officer check as appropriate.] * X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402). X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)). X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) X (4) 52.204-10, Reporting Executive Compensation and First -Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note). N/A (5) [Reserved]. X (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. l l 1-117, section 743 of Div. C). X (7) 52.204-15, Service Contract Reporting Requirements for Indefinite -Delivery Page: 194 of 208 1437 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. Q. X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note). X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313). N/A (10) [Reserved] X (11) 52.219-3, Notice of HUBZone Set -Aside or Sole -Source Award (OCT 2022) (15 U.S.C. 657a). N/A (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). N/A (13) [Reserved] X (14) (i) 52.219-6, Notice of Total Small Business Set -Aside (Nov 2020) (15 U.S.C. 644). Required as Applicable (ii) Alternate I (MAR 2020) of 52.219-6. N/A (15) (i) 52.219-7, Notice of Partial Small Business Set -Aside (Nov 2020) (15 U.S.C. 644). N/A (ii) Alternate I (MAR 2020) of 52.219-7. X (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)). N/A (17) (i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) (15 U.S.C. 637(d)(4)). N/A (ii) Alternate I (Nov 2016) of 52.219-9. X (iii) Alternate II (Nov 2016) of 52.219-9. N/A (iv) Alternate III (JUN 2020) of 52.219-9. N/A (v) Alternate IV (SEP 202 1) of 52.219-9. X (18) (i) 52.219-13, Notice of Set -Aside of Orders (MAR 2020) (15 U.S.C. 644(rl). N/A (ii) Alternate I (MAR 2020) of 52.219-13. X (19) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 637s). X (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)). X (21) 52.219-27, Notice of Service -Disabled Veteran -Owned Small Business Set -Aside (OCT 2022) (15 U.S.C. 657f). X (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (OCT 2022) (15 U.S.C. 632(a)(2)). N/A (ii) Alternate I (MAR 2020) of 52.219-28. X (23) 52.219-29, Notice of Set -Aside for, or Sole -Source Award to, Economically Disadvantaged Women -Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)). X (24) 52.219-30, Notice of Set -Aside for, or Sole -Source Award to, Women -Owned Small Business Concerns Eligible Under the Women -Owned Small Business Program (OCT Page: 195 of 208 1438 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 2022) (15 U.S.C. 637(m)). N/A (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)). X (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15U.S.C. 637(a)(17)). X (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755). X (28) 52.222-19, Child Labor -Cooperation with Authorities and Remedies (JAN2020) (E.O. 13126). X (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015). X (30) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246). N/A (ii) Alternate I (FEB 1999) of 52.222-26. X (31) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). N/A (ii) Alternate I (JUL 2014) of 52.222-35. X (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). N/A (ii) Alternate I (JUL 2014) of 52.222-36. X (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). X (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. l 3496). X (35) (i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). N/A (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). X (36) 52.222-54, Employment Eligibility Verification (MAY 2022). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.) X (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA—Designated Items (May 2008) ( 42 U.S.C. 69Qc)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) N/A (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-sbelf items.) Required as Applicable (38) 52.223-11, Ozone -Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693). Required as Applicable (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693). Required as Applicable (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514). N/A (ii) Alternate I (OCT 2015) of 52.223-13. Required as Applicable (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514). Page: 196 of 208 1439 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 N/A (ii) Alternate I (Jun2014) of 52.223-14. X (42) 52.223-15, Energy Efficiency in Energy -Consuming Products (MAY 2020) (42 U.S.C. 8259b). Required as Applicable (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514). N/A (ii) Alternate I (JUN 2014) of 52.223-16. X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513). Required as Applicable (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693). Required as Applicable (46) 52.223-21, Foams (Jun2016) (E.O. 13693). X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a). N/A (ii) Alternate I (JAN 2017) of 52.224-3. Required as Applicable (48) (i) 52.225-1, Buy American -Supplies (OCT 2022) (41 U.S.C. chapter 83). N/A (ii) Alternate I (OCT 2022) of 52.225-1. N/A (49) (i) 52.225-3, Buy American -Free Trade Agreements -Israeli Trade Act OCT 2022)(41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. N/A (ii) Alternate I (JAN 202 1) of 52.225-3. N/A (iii) Alternate 11 (JAN 202 1) of 52.225-3. N/A (iv) Alternate III (JAN 2021) of 52.225-3. N/A (v) Alternate IV (OCT 2022) of 52.225-3. X (50) 52.225-5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). X (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). N/A (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Notel. N/A (53) 52.226-4, Notice of Disaster or Emergency Area Set -Aside (Nov2007) (42 U.S.C. 5150). N/A (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C. 5150). N/A (55) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021) . N/A (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 2307(F)). Page: 197 of 208 1440 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 N/A (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). N/A (58) 52.232-33, Payment by Electronic Funds Transfer -System for Award Management (OCr2018) (31 U.S.C. 3332). X (59) 52.232-34, Payment by Electronic Funds Transfer -Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). X (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332). X (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a). X (62) 52.242-5, Payments to Small Business Subcontractors (JAN 2017) (15 U.S.C. 637(d)(13)). X (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). N/A (ii) Alternate I (APR 2003) of 52.247-64. N/A (iii) Alternate 11 (NOV 2021) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial products and commercial services, that the Contracting Officer has indicated as being incorporated in this by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] X (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter67). X (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). X (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67). N/A (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67). X (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment -Requirements (May 2014) (41 U.S.C. chapter 67). X (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services -Requirements (MAY 2014) (41 U.S.C. chapter 67). X (7) 52.222-55, Minimum Wages Under Executive Order 13658 (JAN 2022). Required as Applicable (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706). Required as Applicable (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in Page: 198 of 208 1441 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records -Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4_7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause - (i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509). (ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91). (iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232). (v) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)21 and (3)), in all subcontracts that offer further subcontracting opportunities. if the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor roust include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (vii) 52.222-26, Equal Opportunity (SEP 2015) (E.O.11246). Page: 199 of 208 1442 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). (ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). (x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). (xi) 52.222-4o, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (xii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). (Xln) (A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.0 13627). (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment -Requirements (May2014) (41 U.S.C. chapter 67). (xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services -Requirements (MAY 2014) (41 U.S.C. chapter 67). 13706). (xvi) 52.222-54, Employment Eligibility Verification (MAY 2022) (E.O. 12989). (xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (JAN 2022). (xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a). (B) Alternate I (JAN 2017) of 52.224-3. (xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. Page: 200 of 208 1443 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 (2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) Alternate I (FEB 2000). As prescribed in 12.301(b)(4)(i), delete paragraph (d) from the basic clause, redesignate paragraph (e) as paragraph (d), and revise the reference to "paragraphs (a), (b), (c), or (d) of this clause" in the redesignated paragraph (d) to read "paragraphs (a), (b), and (c) of this clause". Alternate IT (JAN 2022) As prescribed in 12.301(b)(4)(ii), substitute the following paragraphs (d)(1) and (e)(1) for paragraphs (d)(1) and (e)(1) of the basic clause as follows: (d)(1) The Comptroller General of the United States, an appropriate Inspector General appointed under section 3 or 8 G of the Inspector General Act of 1978 (5 U.S.C. App.), or an authorized representative of either of the foregoing officials shall have access to and right to— (i) Examine any of the Contractor's or any subcontractors' records that pertain to, and involve transactions relating to, this contract; and (ii) Interview any officer or employee regarding such transactions. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), and (c), of this clause, the Contractor is not required to flow down any FAR clause in a subcontract for commercial products or commercial services, other than— (i) Paragraph (d) of this clause. This paragraph flows down to all subcontracts, except the authority of the hrspector General under paragraph (d)(1)(ii) does not flow down; and (ii) Those clauses listed in this paragraph (e)(1). Unless otherwise indicated below, the extent of the flow down shall be as required by the clause - (A) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 202 1) (41 U.S.C. 3509). (B) 52.203-15, Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (JUN 20 10) (Section 1553 of Pub. L. 111-5). (C) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91). (D) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232). (E) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 6370(2) ander), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. Page: 201 of 208 1444 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S (F) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (G) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246). (H) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). (I) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). (J) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (t) of FAR clause 52.222- 40. (K) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). (L) (1) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.0 13627). (2) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (M) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment -Requirements (May 2014) (41 U.S.C. chapter 67). (N) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services -Requirements (MAY 2014) (41 U.S.C. chapter 67). (0) 52.222-54, Employment Eligibility Verification (NOV 2021) (Executive Order 12989). (P) 52.222-55, Minimum Wages Under Executive Order 13658 (JAN 2022). (Q) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706). (R) (1) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). (2) Alternate I (JAN 2017) of 52.224-3. (S) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (T) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (U) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64 End of clause Page: 202 of 208 1445 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S C -FSS -370 CONTRACTOR TASKS / SPECIAL REQUIREMENTS (DEC 2022) (a) Security clearances. The Contractor may be required to obtain/possess varying levels of security clearances in the performance of orders issued under this contract. All costs associated with obtaining/possessing such security clearances should be factored into the price offered under the Multiple Award Schedule (MAS). (b) Travel. The Contractor may be required to travel in performance of orders issued under this contract. Allowable travel and per diem charges are governed by FAR part 31, and are reimbursable by the ordering agency or can be priced as a fixed price item on orders placed under MAS. Travel in performance of a task order will only be reimbursable to the extent authorized by the ordering agency. The industrial Funding Fee does not apply to travel and per diem charges. (c) Certifications, licenses and accreditation. As a commercial practice, the Contractor may be required to obtain/possess any variety of certifications, licenses, and accreditations for specific Federal Supply Code (FSC)/Product Service Code (PSC) classifications offered. All costs associated with obtaining/ possessing such certifications, licenses, and accreditations should be factored into the price offered under MAS. (d) Insurance. As a commercial practice, the Contractor may be required to obtain/possess insurance coverage for specific FSC/PSC classifications offered. All costs associated with obtaining/possessing such insurance should be factored into the price offered under MAS. (e) Personnel. The Contractor may be required to provide key personnel, resumes or skill category descriptions in the performance of orders issued under this contract. Ordering agencies may require prior approval of additions or replacements to key personnel. (f) Organizational conflicts of interest. Where there may be an organizational conflict of interest as determined by the ordering agency, the Contractor's participation in such an order may be restricted in accordance with FAR part 9.5. (g) Documentation/Standards. The Contractor may be requested to provide products or services in accordance with rules, regulations, Office of Management and Budget orders, standards and documentation as specified by the order. (h) Data/Deliverable requirements. Any required data/deliverables at the order level will be specified or negotiated by the ordering agency. (i) Government furnished property. As specified by the order, the Government may provide property, equipment, materials or resources as necessary. 0) Availability offunds. Many ordering agencies operating funds are appropriated for a specific fiscal year. Funds may not be presently available for any orders placed under the contract or any option year. The Government's obligation on orders placed under this contract is contingent upon the availability of appropriated funds from which payment for ordering purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are available to the ordering Contracting Officer. (k) Overtime. For professional services, the labor rates in the Schedule should not vary by virtue of the Contractor having worked overtime. For services applicable to the Service Contract Act (as identified in the Schedule), the labor rates in the Schedule will vary as governed by labor laws (usually assessed a time and a half of the labor rate). (End of clause) Page: 203 of 208 1446 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S I -FSS -40 CONTRACTOR TEAM ARRANGEMENTS (DEC 2022) Contractors participating in contractor team arrangements must abide by all terms and conditions of their respective contracts. This includes compliance with CSAR clause 52.238-80, Industrial Funding Fee and Sales Reporting (i.e., each contractor participating in a contractor team arrangement must report sales and remit the Industrial Funding Fee for all products and services provided under its individual contract). (End of clause) I -FSS -600 CONTRACT PRICE LISTS (DEC 2022) (a) Electronic Contract Data. (1) At the time of award, the Contractor will be provided instructions for submitting electronic contract data in a prescribed format as required by CSAR clause 552.238-77, Submission and Distribution of Authorized Federal Supply Schedule (FSS) Price Lists. (2) The Contractor will have a choice to transmit its file submissions electronically through Electronic Data Interchange (EDI) in accordance with the Federal Implementation Convention (IC) or use the application made available at the time of award. The Contractor's electronic files must be complete, correct, readable, virus free, and contain only those supplies and services, prices, and terms and conditions that were accepted by the Government. They will be added to GSA's electronic ordering system known as GSA Advantage!®, a menu driven database system that provides online access to contract ordering information, terms and conditions, current pricing, and the option to create an electronic order. The Contractor's electronic files must be received no later than 30 days after award. Contractors should refer to the GSAR clause at 552.238-88, GSA Advantage! k , for further information. (3) Further details on EDI, ICs, and GSA Advantage! V can be found in GSAR clause 552.238-103, Electronic Commerce. (4) The Contractor is encouraged to place the GSA logo on their website for those supplies or services covered by this contract. Contractors may link the GSA logo to their FSS price list. Only GSA Schedule holders may use the GSA logo, which is at https://www.gsa.gov/logos. All resultant "web price lists" shown on the Contractor's website must be in accordance with paragraph (b)(3)(ii) of this clause and nothing other than what was accepted/awarded by the Government may be included. If the Contractor elects to use contract identifiers on its website (either logos or contact number) the website must clearly distinguish between those items awarded on the contract and any other items offered by the Contractor on an open market basis. (5) The Contractor is responsible for keeping all electronic catalogs data current, accurate, and complete; e.g., prices, product deletions and replacements, etc. (b) Federal Supply Schedule Price Lists. (1) The Contractor must prepare and distribute an FSS price list as required by GSAR clause 552.238-77, Submission and Distribution of Authorized Federal Supply Schedule (FSS) Price Lists. (2) The Contractor must prepare an FSS price list by composing a price list in which only those items, terms, and conditions accepted by the Government are included, and which contain only net prices, based upon the commercial price list or commercial market prices less discounts accepted by the Government. The cover page of the FSS price list must include the following statement: "Prices Shown Herein are Net (discount deducted)". (3) The cover page of the FSS price list must include the following information prepared in the following format: GENERAL SERVICES ADMINISTRATION Page: 204 of 208 1447 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 Federal Acquisition Service Authorized Federal Supply Schedule FSS Price List Online access to contract ordering information, terms and conditions, pricing, and the option to create an electronic delivery order are available through GSA Advantage! V. The website for GSA Advantage!® is: https://www.GSAAdvantage.gov. Schedule title FSC Group, Part, and Section or Standard Industrial Group (as applicable) FSC Class(es)/Product Code(s) and/or Service Codes (as applicable). Contract number Contract period Contractor's name, address, and phone number (include toll free WATS number and FAX number, if applicable) Contractor's internet address/website where Schedule information can be found (as applicable) Contract administration source (if different from preceding entry) Business size For more information on ordering go to the following website: https://www.gsa.gov/schedules. CUSTOMER INFORMATION: The following information should be placed under this heading in consecutively numbered paragraphs in the sequence set forth below. If this information is placed in another part of the FSS price list, a table of contents must be shown on the cover page that refers to the exact location of the information. Ia. Table of awarded special item numbers) with appropriate cross reference to item descriptions and awarded price(s). 1 b. Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/dollar volume, prompt payment discounts, or any other concession affecting price. Contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply. 1 c. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles, experience, functional responsibility, and education for those types of employees or subcontractors who will perform services shall be provided. If hourly rates are not applicable, the Contractor shall insert "Not applicable" for this item. 2. Maximum order. 3. Minimum order. 4. Geographic coverage (delivery area). 5. Point(s) of production (city, county, and State or foreign country). 6. Discount from list prices or statement of net price. 7. Quantity discounts. 8. Prompt payment terms. The Contractor must insert the following statement after identifying the prompt payment terms: "Information for Ordering Offices: Prompt payment terns cannot be negotiated out of the contractual agreement in exchange for other concessions." 9. Foreign items (list items by country of origin). I Oa. Time of delivery. (Contractor insert number of days.) I Ob. Expedited Delivery. The Contractor must insert the sentence "Items available for expedited delivery are noted in this price list." under this heading. The Contractor may use a symbol of its choosing to highlight items in its FSS price list that have expedited delivery. 10c. Overnight and 2 -day delivery. The Contractor must indicate whether overnight and 2 -day delivery are available. Also, the Contractor must indicate that the ordering activity may contact the Contractor for rates for overnight and 2 -day delivery. 10d. Urgent Requirements. The Contractor must note in its FSS price list that ordering agencies can request accelerated delivery for urgent requirements. Page: 205 of 208 1448 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S 11. F.O.B. point(s). 12a. Ordering address(es). 12b. Ordering procedures: See Federal Acquisition Regulation (FAR) 8.405-3. 13. Payment address(es). 14. Warranty provision. 15. Export packing charges, if applicable. 16. Terms and conditions of rental, maintenance, and repair (if applicable). 17. Terms and conditions of installation (if applicable). 18a. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices (if applicable). 18b. Terms and conditions for any other services (if applicable). 19. List of service and distribution points (if applicable). 20. List of participating dealers (if applicable). 21. Preventive maintenance (if applicable). 22a. Special attributes such as environmental attributes (e.g., recycled content, energy efficiency, and/or reduced pollutants). 22b. If applicable, indicate that Section 508 compliance information is available for the information and communications technology (ICT) products and services offered and show where full details can be found (e.g., Contractor's website or other location). ICT accessibility standards can be found at haps://www.section5O8.�zov/. 23. Unique Entity Identifier (UEI) number. 24. Notification regarding registration in the System for Award Management (SAM) database. (4) Amendments to the FSS price lists must include on the cover page the same information as the current FSS price list plus the title "Supplement No. (sequentially numbered)" and the effective date(s) of such supplements. (5) Accuracy of information and computation of prices is the responsibility of the Contractor. (6) Inclusion of incorrect information in the FSS price list will cause the Contractor to resubmit/correct the FSS price list, and may constitute sufficient cause for termination, pursuant to GSA clause 552.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, and application of any other remedies as provided by law—including monetary recovery. (End of clause) I -FSS -639 CONTRACT SALES CRITERIA (DEC 2022) (a) A contract will not be awarded unless anticipated sales are expected to exceed $25,000 within the first 24 months following contract award and are expected to exceed $25,000 in sales each 12 -month period thereafter. (b) The Government may cancel the contract in accordance with GSAR clause 552.238-79, Cancellation, unless reported sales are at the levels specified in paragraph (a) of this clause. (End of clause) I -FSS -644 PRODUCTS OFFERED AND SOLD BY VENDORS OTHER THAN THE MANUFACTURER (DEC 2022) (a) Applicability. This clause applies to offerings and sales of products made by Contractors other than the manufacturer of such products. This clause applies specifically to, but is not limited to, Contractors who are resellers and distributors. This clause does not apply to Contractors who are also the manufacturer of the product(s) being offered and sold under this contract. (b) Terms of Offering and Sales. Contractors shall not offer or sell products under this contract for which they do not have authorization, as applicable, and they lack an uninterrupted source of supply sufficient to satisfy the Government's requirements. (1) Manufacturer Authorization Program (1) For products that manufacturers manage through any "authorized supplier", "controlled distribution", or other similar program, the Contractor shall be included in such a program to sell products to the Government. The Government will rely on information provided by the manufacturer to identify such authority, to the extent Page: 206 of 208 1449 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F -9375S provided by the manufacturer. (ii) If the Contractor is not included in any authorization program, then sales of those products under this contract are not permitted. (iii) For products that manufacturers do not manage through any authorization program, the Contractor need only provide the uninterrupted source of supply as required by paragraph (b)(2) of this clause. (2) Uninterrupted Source of Supply. The Contractor shall provide evidence of, and shall maintain, an uninterrupted source of supply sufficient to satisfy the Government's requirements for all products on its contract. (3) Manufacturer Prohibitions. The Contractor shall not offer or sell any product under this contract that the manufacturer of the product has prohibited the Contractor from selling. (c) Discrepancies. In the event that the Government becomes aware of any discrepancy regarding a Contractor's authorization program status, uninterrupted source of supply, or manufacturer prohibition, the Contracting Officer will give written notice of such discrepancy to the Contractor. The Contractor shall have 30 days to respond to the discrepancy. Failure to respond to or resolve (as applicable) a notice of discrepancy may result in cancellation of this contract, in whole or in part, in accordance with GSAR clause 552.238-79, Cancellation. (End of clause) I -FSS -973 PAYMENTS BV NON-FEDERAL ORDERING ACTIVITIES (DEC 2022) If eligible non-federal ordering activities are subject to a State prompt payment law, the terms and conditions of the applicable State law apply to the orders placed under this contract by such activities. if eligible non-federal ordering activities are not subject to a State prompt payment law, the terms and conditions of the Federal Prompt Payment Act as reflected in GSAR clause 552.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, apply to such activities in the same manner as to Federal ordering activities. G -FSS -900-C CONTACT FOR CONTRACT ADMINISTRATION (DEC 2022) Offerors should complete paragraphs (a) and (b) of this clause if providing both domestic and overseas delivery. Complete paragraph (a) of this clause if providing domestic delivery only. Complete paragraph (b) of this clause if providing overseas delivery only. The Contractor shall designate a person to serve as the contract administrator for the contract both domestically and overseas. The contract administrator is responsible for overall compliance with contract terms and conditions. The contract administrator is also the responsible official for issues concerning GSAR clause 552.238-80, Industrial Funding Fee and Sales Reporting, including reviews of Contractor records. The Contractor's designation of representatives to handle certain functions under this contract does not relieve the contract administrator of responsibility for contract compliance. Any changes to the designated individual must be provided to the Contracting Officer in writing, with the proposed effective date of the change. (a) Domestic NAME IIIIIIIII■I I r I N � ADDRESS ZIP CODE TELEPHONE NO. (__) FAX NO. Page: 207 of 208 1450 Contract Clauses for Solicitation 47QSMD20R0001 Refresh Number 15 Contract Number: GS -07F-93755 E-MAIL ADDRESS (b) Overseas. Overseas contact points are mandatory for local assistance with the resolution of any delivery, performance, or quality complaint from ordering agencies. (Also, see the requirement in GSAR clause 552.238-97, Parts and Service) At a minimum, a contact point must be furnished for each area in which deliveries are contemplated, e.g., Europe, South America, Far East, etc. NAME TITLE ADDRESS ZIP CODE TELEPHONE NO. FAX NO. E-MAIL ADDRESS (End of provision) I -FSS -106 GUARANTEED MINIMUM (DEC 2022) (a) The guaranteed minimum that the Government agrees to order during the period of this contract is $2,500. If the Contractor receives total orders for less than $2,500 during the term of the contract, the Government will pay the difference between the amount ordered and $2,500. (b) Payment of any amount due under this clause shall be contingent upon the Contractor's timely submission of reportable sales and fees and receipt of the close-out sales report pursuant to CSAR clause 552.238-80, Industrial Funding Fee and Sales Reporting. (c) The guaranteed minimum applies only if the contract expires or contract cancellation is initiated by the Government. The guaranteed minimum does not apply if the contract is terminated for cause or if the contract is canceled at the request of the Contractor. Page: 208 of 208 1451 Public Hearing 6 P.M. or as soon thereafter as the agenda permits. The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 09/5/2023 19 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Bay Walk Major Site Plan Modification and Master Plan Modification (MSPM 23-004 & MPMD 23-003). Requested Action: Approve request for Major Site Plan Modification (MSPM 23-004) and Master Plan Modification (MPMD 23-003) of the Bay Walk development consisting of 25 dwelling units, associated recreational amenities, required parking and related site improvements on a 2.27 -acre property, located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. Applicant: Felipe Vergara, 3103 Boynton Development, LLC. Explanation of Request: The subject 2.27 -acre parcel is located south of Old Dixie Highway, abutting the west side Federal Highway. In 2008, an approval of a Planned Infill Development (IPUD) consisting of 40 dwelling units was granted for the subject site; however, the project was not constructed. The current applicant seeks approval of a completely redesigned townhome development with fewer dwelling units than originally approved in 2008. The proposed project includes a total of twenty-five (25) fee -simple dwelling units located within six (6) separate buildings. In addition to the required parking and related site improvements (i.e. landscape, lighting, drainage), the unit owners and visitors will have access to various amenities (fenced dog park, pool area, game room, indoor & outdoor recreational space). Approval of the proposed Major Master Plan Modification (MPMD 23-03) and Major Site Plan Modification (MSPM 23-004) is dependent upon the applicant securing approval of the associated Variance Application (ZNCV 23-003), which requests a reduction of the required active area from 8 feet to 6 feet. How will this affect city programs or services? N/A Fiscal Impact: There is no fiscal impact to the budget for this item. 1452 Attachments: Staff Report Exhibit A - Location Map Exhibit B - Drawings Exhibit C - Conditions of Approval Exhibit D - Justification Statement Applicant Presentation_8.22.23.pptx Staff Presentation Development Order 1453 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 23-024 STAFF REPORT TO: Chair and Members Planning and Development Board THRU: Amanda B. Radigan, AICP Planning & Zoning Director FROM: Luis Bencosme, Senior Planner DATE: July 12, 2023 PROJECT: Bay Walk (MSPM 23-004 & MPMD 23-003) REQUEST: Approve request for Major Site Plan Modification (MSPM 23-004) and Master Plan Modification (MPMD 23-003) of the Bay Walk development consisting of 25 dwelling units, associated recreational amenities, required parking and related site improvements on a 2.27 -acre property, located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. Applicant: Felipe Vergara, 3103 Boynton Development, LLC. PROJECT DESCRIPTION Property Owner: Southern Homes of Palm Beach V Applicant: Felipe Vergara / 3103 Boynton Development, LLC Agent: Bradley Miller, AICP / Urban Design Studio Location: 3103 N Federal Highway (Exhibit "A") Existing FLU/Zoning: Special High Density Residential (SHDR), max density of twenty (20) du/ac / Infill Planned Unit Development (IPUD) Proposed FLU/Zoning: Special High Density Residential (SHDR), max density of twenty (20) du/ac / Infill Planned Unit Development (IPUD); Acreage: 2.27 acres Proposed Use: Townhomes Adjacent Uses: North: Developed commercial property (self -storage facility) zoned Community Commercial (C-3); 1454 Page 2 Bay Walk MSPM 23-004 & MPMD 23-003 South: Developed multi -family residential property (Seabourn Cove) designated Special High Density Residential (SHDR) and zoned Planned Unit Development (PUD); East: Right-of-way for Federal Highway, followed by developed multi -family residential property (Waterside Village) designated Special High Density Residential (SHDR) and zoned Infill Planned Unit Development (IPUD); West: Developed multi -family and single-family residential property located in unincorporated Palm Beach County. PROPERTY OWNER NOTIFICATION Owners of properties within 400 feet of the subject request were mailed a notice of this request and its respective hearing dates. The applicant certifies that they posted signage and mailed notices in accordance with Ordinance No. 04-007. BACKGROUND The subject 2.27 -acre parcel is located south of Old Dixie Highway, abutting the west side Federal Highway. In 2008, an approval of a Planned Infill Development (IPUD) consisting of 40 dwelling units was granted for the subject site; however, the project was not constructed. The current applicant seeks approval of a completely redesigned townhome development with fewer dwelling units than originally approved in 2008. The proposed project includes a total of twenty-five (25) fee -simple dwelling units located within six (6) separate buildings. In addition to the required parking and related site improvements (i.e. landscape, lighting, drainage), the unit owners and visitors will have access to various amenities (fenced dog park, pool area, game room, indoor & outdoor recreational space). Approval of the proposed Major Modification (MSPM 23-004) is associated Variance Application active area from 8 feet to 6 feet. Concurrency: a. Traffic: Master Plan Modification (MPMD 23-03) and Major Site Plan dependent upon the applicant securing approval of the (ZNCV 23-003), which requests a reduction of the required ANALYSIS A traffic study was sent to the Palm Beach County Traffic Division for their review. The Division responded that the project does not have significant peak hour traffic impact on the roadway network, and therefore meets the Traffic Performance Standards of Palm Beach County. 2 1455 Page 3 Bay Walk MSPM 23-004 & MPMD 23-003 b. School: The School Capacity Availability Determination (SCAD) letter provided by the School District of Palm Beach County concluded that the proposed development will not have any negative impact on the public school system. The SCAD letter is valid until January 19, 2024. The project will be subject to school impact fees at the time of permitting. c. Utilities: The Utilities Department has reviewed the project and confirmed that the City's water capacity is sufficient to provide the projected potable water requirements for this project. Sufficient sanitary sewer and wastewater treatment capacity is currently available to serve the project. d. Police/Fire: The Police Department reviewed the site plan, and confirmed that all review comments have been acknowledged by the applicant and will be addressed at the time of permitting. The Fire Department notes that they will be able to provide an adequate level of service for this project with current or expected infrastructure and/or staffing levels. Further plan review by Police and Fire will occur during the building permit process. e. Drainage: Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate and deferred the evaluation of specific drainage solutions until the review of the required Land Development Permit. f. Access: The project proposes a single point of ingress/egress connecting to Federal Highway. It is important to note that this driveway would serve as the only point of access to the twenty-five (25) dwelling units. The Engineering Division found the proposed driveway to meet the City's Engineering Standards; however, the applicant is required to secure approval of the entry drive by the appropriate outside governing agency prior to permitting (see Exhibit "C" — Conditions of Approval). The design of the pedestrian facilities and circulation appears well-defined. The wide sidewalks, walkways, and crosswalks would provide free, easy and safe pedestrian movement. g. Parking: Off-street parking for the IPUD zoning district requires two (2) parking spaces for each unit containing at least two bedrooms, and an additional 0.15 parking spaces per unit for guest parking. The project proposes 25, three (3) -bedroom units, which would require 50 resident parking spaces and four (4) guest parking spaces. The site plan exceeds the code requirements as it proposes 56 parking spaces, of which 50 spaces would be located inside the garages (two per garage) and six (6) surface parking spaces assigned to guests. The guest parking includes one (1) accessible ADA parking space, as required 3 1456 Page 4 Bay Walk MSPM 23-004 & MPMD 23-003 by code. The property owner association is required to ensure residents and guests are parking at the appropriate locations (see Exhibit "C" — Conditions of Approval). h. Landscaping: The property location and street frontage (i.e. Urban Area vs. Suburban Area) are the primary factors to consider when determining the applicable Landscape Code requirements. The project is zoned IPUD, therefore, the project is subject to the Urban Landscape and Streetscape Design requirements, in addition to the general City -Wide Standards (Chapter 4, Article II, Section 4.A). Staff reviewed the proposed Landscape Plan (LP1) and has determined that the proposed improvements would exceed the code requirements. The Tree Removal Plan (TR -1) indicates that the majority of the existing plant material on site consists of Sabal Palms and Australian Pines. The Plan proposes the removal of these trees in order to replace them with a mix of more appropriate and attractive plant material. Only one (1) Live Oak and four (4) Sabal Palms are to be preserved; however, the Landscape Plan includes an adequate amount of compatible, native and drought tolerant plant species (trees, palms, shrubs and groundcover) that would add natural, human and aesthetic value to the project, particularly when the plant material has fully matured. The landscape along the perimeter of the property is a crucial component of the development, as it abuts residential properties to the west and south and Federal Highway to the east. The Landscape Plan (LP -1) depicts an adequate mix of trees, shrubs and ground cover along the north, west and south property lines, which is sufficient to form the required landscape buffers and alleviate any negative impact to adjacent properties. The north and west landscape buffers include a 6 -foot tall wall; The south landscape buffer would be supplemented with an existing metal fence. The required street trees consist of smaller shade trees (Simpson Stopper), which is an appropriate plant species compatible with the existing overhead wires along Federal Highway. The selected plant material includes 15 species of butterfly attracting plants, which have been clearly identified on the Landscape Plan (L-2). i. Site and Building: 1) The 2.27 -acre property is one of last undeveloped parcels within the city that is adjacent to Federal Highway. If the project is ultimately approved by the City Commission, the development will include six (6) residential buildings, with one (1) building having five (5) townhome units (Type A) and five (5) buildings having four (4) townhome units each (Type B). The proposed recreational spaces (dog park, game room, pool area and gym) meets the Usable Open Space requirements. j. Building Height: The maximum building height allowed in the IPUD (Infill Planned Unit Development) zoning district is 45 feet. The building elevations show a maximum building height of 29 feet for the townhome buildings and 18 feet for the active use buildings fronting Federal Highway. The proposed building heights meet maximum building height requirements and would be compatible and in harmony with the existing surrounding developments. 0 1457 Page 5 Bay Walk MSPM 23-004 & MPMD 23-003 k. Setbacks: The building setback requirements for properties zoned IPUD (Infill Planned Unit Development) are flexible, as long as the proposed setbacks are compatible with the existing setbacks of surrounding developments. Building setbacks are measured from the exterior surface of the building or supporting columns to the lot line. According to the Site Plan (A101), the townhome buildings are setback at least 15 feet from the interior side (north and south) property lines and 20 feet from the rear (west) property line. The buildings fronting Federal Highway containing the development's active uses (i.e. gym and game room) are required to be located at the Build -to -Line, which is measured from the back of curb and based on the aggregate width of the applicable Pedestrian Zone components (street tree, sidewalk and active area). The applicant submitted a Variance application (ZNCV 23-003) requesting a reduction of the applicable 8 -foot wide Active Area to six (6) feet. If the Variance request is approved by the City Commission, the Built -to -Line would be set at 18.5 feet instead of 20.5 feet (a reduction of two feet), as depicted on the Site Plan (Sheet A101). The Variance application has been reviewed concurrently, and the reduced Active Area is reflected on the plans provided with the Major Master Plan Modification (MPMD 23-003) and Major Site Plan Modification (MSPM 23-004). I. Amenities: The project proposes ample amenities, including a fenced dog park located on the west side of the property, and other recreational spaces (pool area, gym, outdoor workout area and game room) located on the east side of the property. The project also includes a covered bike rack and six electric vehicle charging stations. The installation of the electric vehicle charging stations is required prior to final inspection (see Exhibit "C" — Conditions of Approval). Additionally, the unit owners may choose to install a small splash pool, which would require Building Permit approval. m. Design: The contemporary architectural design of the proposed buildings is aesthetically pleasing and compatible with surrounding developments. The buildings feature smooth stucco finishes and scored stucco accent walls. The building architecture is articulated with large vertical windows and doors consisting of vision glass, modulation of the facades, balconies with decorative black aluminum railings, and an earth tone color palette (White, Beige and Brown). n. Lighting: The Photometric Plan (Sheet E100) includes ten (10) wall -mounted lighting fixtures with a mounting height of ten (10) feet, all of which with a black finish and designed to match the architecture of the building. Additional site lighting will be provided with ten (10) free- standing lighting fixtures, with a maximum mounting height of fifteen (15) feet. A condition of approval has been incorporated requiring the lighting levels for any spot reading to not exceed 5.9 foot-candles and 0.3 foot-candles along the property lines, in order to prevent conditions of glare onto abutting properties (see Exhibit "C" — Conditions of Approval). 1458 Page 6 Bay Walk MSPM 23-004 & MPMD 23-003 o. Signage: The Site Plan (Sheet A101) depicts the location of one (1) community identification sign, located on the south side of the entry drive. The location of the sign is setback at least 10 feet from the right-of-way and would not be in conflict with the required sight visibility triangle depicted on the Site Plan (Sheet A101). Signage design has not been finalized at this time; the final design will be reviewed and approved at the time of permitting (see Exhibit "C" — Conditions of Approval). p. Public Art: The project is subject to the requirements of the Art in Public Places program. A unique feature of the project is the proposed art — a green wall to be designed by a local artist fronting Federal Highway. The applicant has been in discussions with the Public Art Manager regarding the proposed art piece. The public art is required to be reviewed and approved by the Public Arts Committee (see Exhibit "C" — Conditions of Approval). q. Sustainability: The project is subject to the City's Sustainable Regulations. According to the City's Sustainability Development Standards, new multi -family residential developments consisting of a minimum of three (3) dwelling units and up to 25 dwelling units shall achieve at least fifteen (15) points, in addition to providing the required Sustainable Development Standards. The project has been designed to meet the required Sustainable Development Standards, with the provision of LED outdoor lighting, butterfly attracting landscape material, electric charging stations and white roofs. Also, the Sustainable Development Chart on the Site Plan (A101) confirms that the project would achieve the required 18 points by incorporating the following sustainable development options: SUSTAINABLE DEVELOPMENT STANDARDS POINTS Energy Efficient Cooling - All air conditioners are Energy Star 2 Minimum SEER 16. -qualified. Efficient Water Heating - At least 75% of hot water on premises is heated via Energy Star Certified water heaters 2 or solar water heaters. Cool Roof - Use roofing materials that have a Solar Reflective Index (SRI) 75 for low -sloped roofs for a 2 minimum of 75% of the roof surface. Building Color — Utilization of white or cool light colors for the body of buildings to reflect rather than absorb heat and 2 reduce cooling costs. Accent and trim colors are not limited to these choices. Shade Structures for Buildings — Where provisions of shade 4 structures are not required per code: structures such as - 6 1459 Page 7 Bay Walk MSPM 23-004 & MPMD 23-003 wenings, screens, ouvers or other architectural devices shall cover a minimum of 50% of glazed openings. Energy star appliances — All appliance with in a building are 2 100% energy star. Transportaion Charging Stations — Provide four (4) over the required 4 number of electric charing stations. Total Points 18 RECOMMENDATION Staff has reviewed the request for a Major Master Plan Modification (MPMD 23-003) and Major Site Plan Modification (MSPM 23-004), and recommends APPROVAL, subject to approval of the accompanying Variance Application (ZNCV 23-003) and satisfying all comments indicated in Exhibit "C" — Conditions of Approval. Any additional conditions recommended by the Board or required by the City Commission shall be documented accordingly in the Conditions of Approval document. 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The existing overhead lines shall be undergrounded. The developer shall make necessary cost and other arrangements for such underground installations with each of the persons, firms, or corporations furnishing utility service involved. Utilities shall be constructed in easements. (a) For the overhead lines along Federal Hwy, the developer will be required to provide a minimum 10' utility easement across the portion of the lot adjacent to a street and may opt to submit X an Engineer's Estimate of Cost along with a bond for the site's pro -rata cost in lieu of undergrounding the overhead lines. (b) The overhead lines along the south property line shall be relocated underground within an easement. Note: Easements shall be coordinated with requisite utility authorities and shall be provided for the installation of underground utilities or relocating existing facilities in conformance with the respective utility authority's rules and regulations. 2. Provide a letter of no objection from all utility providers. X 3. Replatting of the property shall be required in accordance with the 2010 LDR Ch. 2, Art. III, Sec. 2. No building permit shall be issued X and no city service may be rendered until a final plat has been approved by the city and properly recorded. 4. At the time of the Land Development Permit (LDP), the applicant shall submit S&S Civil Plans and any supporting calculations in compliance with the drainage requirements of the South Florida Water Management District and other external agencies, and the X respective standards described in the Engineering Design Handbook and Construction Standards, the City's Code of Ordinances, and Land Development Regulations. These plans shall include, but are not limited to the following: paving, drainage 1481 Bay Walk (MSPM 23-004 & MPMD 23-003) Conditions of Approval Paqe 2 of 5 1482 INCLUDE REJECT DEPARTMENTS F_ curbing, site lighting, landscaping and irrigation. 5. Per the 2010 LDR Ch. 2. Art. III, Sec. 3, the review of the LDP application may occur concurrently with the review of a final plat; X however, the LDP shall not be issued until the final plat is approved and recorded. 6. Prior to the issuance of the LDP, the Engineering Division fees and surety, as adopted by resolution by the City Commission, shall X be paid based on the cost estimates provided by a duly licensed professional in the State of Florida. 7. The Land Development Permit (LDP) and all external agency permits shall be required prior to the commencement of any new construction (or modification) of site improvements, required X infrastructure, and activities of clearing, grubbing, excavation, and fill. 8. In order for final closeout and project completion of the required improvements, the engineer of record shall certify in writing that the required improvements were installed under his responsible direction; that all improvements conform with the approved civil engineering drawings, and all laws, regulations, codes, and ordinances. In addition, the applicant's engineer of record shall X submit tests and reports (concerning the work and materials used during construction of the required improvements), in addition to as -built drawings on a high-quality time stable reproducible material showing the original design as compared to the actual finished work. PLANNING AND ZONING Comments: 9. It is the applicant's responsibility to ensure that the application requests are publicly advertised in accordance with Ordinances 04-007 and 05-004. An affidavit with attachments (ownership list, X radius map, and copy of mailing labels) has been provided by the applicant. 10. Prior to permitting, provide a copy of the executed Maintenance Agreement between the Bay Walk COA and the adjacent property X owners for the maintenance of the perimeter wall running along the north property line. 1482 Bay Walk (MSPM 23-004 & MPMD 23-003) Conditions of Approval Paqe 3 of 5 1483 INCLUDE REJECT DEPARTMENTS 11. Provide a 10' by 30' bus shelter easement at time of platting and X prior to permit approval, as required by Palm Tram. 12. Provide the required bus shelter structure at time of permitting. The architectural design of the structure must be compatible with X the design of the proposed buildings fronting Federal Highway. 13. Prior to final inspection, the landscape located in the west landscape buffer must provide a dense barrier, restricting the view between the two properties to the maximum extent possible. Staff X may require additional plant material if deemed insufficient and in order to secure approval of the final inspection. 14. Secure approval of a Land Development Permit prior to removing the existing landscape, including exotic and invasive species, in X accordance with the procedures set forth in Chapter 2, Article III, Section 3. 15. The required 12 -foot wide Type 2 landscape buffer running along the north property line must be tract at time of platting. Be advised that the entire landscape buffer must remain clear of obstructions (i.e. walls, fences, pavers, etc.). If permitted by the City Engineer, X the landscape buffer may be overlapped by the proposed easements (UE, DE and AE) a maximum of five (5) foot, in accordance with the Land Development Regulations (Chapter 4, Article II, Section 4.A.10). 16. If the associated Variance application (ZNCV 23-003) — requesting the reduction of the required 8 -foot wide Active Area — is not approved by the City Commission, the project must adhere to the X applicable build -to -line and Pedestrian Zone requirements (Chapter 4, Article III, Section 8.B.). 17. The glazing of the proposed gym and game room buildings shall X consist of vision glass panels. 18. Provide construction details of the proposed green wall fronting Federal Highway at time of permitting. Ensure the plant selection X and irrigation system is appropriate and well maintained in perpetuity. 19. The design and surface material of the proposed tree pits must be reviewed and approved by the City's Engineering Division at time X of permitting. 20. The stablished Bay Walk Property Owner Association (POA) or X Condominium Association (COA) is required to enforce the below 1483 Bay Walk (MSPM 23-004 & MPMD 23-003) Conditions of Approval Paqe 4 of 5 1484 INCLUDE REJECT DEPARTMENTS resident and guest parking restrictions: (a) The vehicles owned and/ or operated by the unit owners shall be parked inside the garages. (b) Surface parking shall be assigned for guest parking. 21. Revise the west landscape buffer to meet the Urban Landscape Buffer (Type 2) requirements. The buffer must include a X continuous hedge of three (3) feet in height, which must be located along the west side of buffer wall. 22. The source for the irrigation water must conform to the applicable X code requirements (Chapter 4, Article II, Section 4.A.5). 23. The caliper of all trees, except for palms and those trees classified as the development's "signature trees" shall be a minimum of four X (4) inches at the time of planting (Chapter 4, Article II, Section 4.A.3.a). 24. Provide the required signature trees on both sides of the development's entrance. Be advised that the caliper of a development's signature tree shall be a minimum of one (1) inch at the time of planting. Signature trees, if sized with a caliper of less than four (4) inches, will not count toward the minimum required number of trees. In order for the proposed tree to meet the Signature Tree requirement, it must be selected from the below plant list: X (a) Yellow Elder (Tecoma stans); (b) Bougainvillea (Bougainvillea); (c) Glaucous Cassia; (Cassia surattensis); and (d) Orange or White Geiger (Cordia sebestena or boissieri). PUBLIC ART Comments: 25. Revise the elevations of the five green wall areas on the Federal Highway privacy wall to show only green walls without the smooth, X scored, brown stucco elements. 1484 Bay Walk (MSPM 23-004 & MPMD 23-003) Conditions of Approval Paqe 5 of 5 DEPARTMENTS INCLUDE REJECT BUILDING Comments: None. All previous comments addressed at time of DART. X POLICE Comments: None. All previous comments addressed at time of DART. FIRE Comments: None. All previous comments addressed at time of DART. PARKS AND RECREATION Comments: None. All previous comments addressed at DART meeting. COMMUNITY REDEVELOPMENT AGENCY Comments: None. All previous comments addressed at time of DART. PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: TBD CITY COMMISSION CONDITIONS Comments: TBD 1485 BAYWALK PROJECT NARRATIVE Request(s): Major Master/Site Plan Modification & Variance Application No: MSPM 23-004/MPMD 23-003 Submitted: December 7, 2022 Resubmitted: February 15, 2023/June 2, 2023 Urban Design Land Planning Landscape Architecture The property that is the subject of this application is 2.27 -acres, located on the west side of Federal Highway, approximately 0. 12 mile south of Old Dixie Highway and is undeveloped. On January 2, 2008, the City Commission approved the Baywalk project for 40 condominium units at 17.7 dwelling units per acre. Time extensions of the approvals have been granted since the original approval and therefore, the development order remains valid. The property is under the same ownership, however since those approvals, the property has a new Contract Purchaser who is proposing to redesign the project. On behalf of the Contract Purchaser, 3101 Boynton Development, LLC ("Applicant"), Urban Design Studio has prepared and hereby respectfully requests approval of this Major Master Plan Modification & Major Site Plan Modification to redesign the site with 25 townhouse units consisting of six (6) buildings, and related amenities along with a variance request to reduce the required 8' wide Active Area for 6' in width within the Pedestrian Zone (per Chapter 3 Article III Section 8.13.5). This site is located in the Infill Planned Unit Development (IPUD — 20 du/ac) zoning district and has a future land use designation of Special High Density Residential (SHDR — 20 du/ac). Pursuant to Chapter 2, Art.2, Section 2.D.6.f of the code and confirmed by Staff at a pre - application meeting held on October 5, 2022, the proposed modifications classify as a "major modification". The site plan must be consistent with the master plan; therefore, any request to modify a master plan may require the submittal of a concurrent request for site plan modification in accordance with Section 2.F.7. The following is a description of the project. Applicant PROJECT INFORMATION 3101 Boynton Development, LLC / Felipe Vergara Owner Southern Homes of Palm Beach V, LLC Agent Urban Design Studio, Bradley Miller, AICP / Ailish Villalobos Site Location West side of Federal Highway, approximately 0.12 miles south of Old Dixie Hwy. PCN's 08-43-46-04-17-000-0620 Existing FLU Special High Density Residential (SHDR — 20 du/ac) Existing Zoning Infill Planned Unit Development (IPUD — 20 du/ac) Existing Use(s) Approved (unbuilt) 40 condominium unit development (17.7 du/ac) Proposed Use(s) 25 townhouse unit development (11.01 du/ac) Site Area 2.27 -acres 610 Clematis Street, Suite CU02, West Palm Beach, FL 33401 P:561-366-1100 www.udsflorida.com LA0001739 1486 Baywalk :' a i':„ c 12 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 SURROUNDING PROPERTY North: Developed commercial property (self -storage facility) zoned Community Commercial (C-3); South: Developed multi -family residential property (Seabourn Cove) designated Special High Density Residential (SHDR) and zoned Planned Unit Development (PUD); East: Right-of-way for Federal Highway, followed by developed multi -family residential property (Waterside Village) designated Special High Density Residential (SHDR) and zoned Infill Planned Unit Development (IPUD); West: Developed multi -family and single-family residential property located in unincorporated Palm Beach County designated Commercial High, 5 units per acre (CH/5) and zoned Residential Multi -family (RM). PROPOSED DEVELOPMENT DESCRIPTION The subject site is a 2.27 -acre property located on the west side of Federal Highway, approximately 0.12 mile south of Old Dixie Highway with a physical address of 3101 N Federal Highway. The subject site is currently undeveloped. Under the SHDR land use classification and IPUD zoning district, the maximum allowable density is 20 units per acre, which would allow the Applicant a maximum of 45 dwelling units on the 2.27 -acre subject site. The site is currently approved for 40 dwelling units (condominium), which equates to a density of 17.7 dwelling units per acre. This application proposes a decrease to 25 dwelling units (townhome) which equates to a density of 11.01 units per acre and below the maximum allowable density for the site. Townhouses are permitted uses in the IPUD zoning district. The intent of the proposed project is to provide a fee simple — for sale quality residential community. The project proposes one point of ingress/egress located on Federal Highway. The point of access is comprised of 2 lanes that total 24 -feet in width and allow for right turn only. A gated entry feature is located 60 -feet from the project entrance to provide for sufficient and safe vehicular stacking. A preliminary approval letter from FDOT for the driveway and gates is provided with this application and will ultimately be permitted through the City and FDOT. A turn -around space is also provided at the project entrance along with a handicap parking space and access to the resident recreational amenities, which includes a dog park, a swimming pool, a fitness center (gym) and a game room. The 25 dwelling units are intended to be sold as fee simple lots and are proposed within 6 separate buildings, with 3 buildings located on each side of the internal driveway and turnaround spaces provided at the terminus of the driveway. Building 1 contains 5 units and Buildings 2 through 6, contain 4 units each. All units will include 3 bedrooms, 3.5 bathrooms, an office/den area, a 2 -car garage, covered patio and optional splash pool. 1487 Baywalk "' a ig e 13 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 The maximum building coverage in the IPUD zoning district is 50%, which equates to 49,342 for the 2.27 -acre site. Provided is a total building coverage of 45.16% (44,566 square feet) which is below the allowable amount, along with 28.43% (28,058 square feet) of landscape area and 26.41% (26,061 square feet) of hardscape. A breakdown of the project building coverage is provided below: BUILDING COVERAGE BUILDING # BUILDING COVERAGE UNIT A - BUILDING #1 8,050 SF UNIT B - BUILDING #2 6,435 SF UNIT B - BUILDING #3 6,435 SF UNIT B - BUILDING #4 6,435 SF UNIT B - BUILDING #5 6,435 SF UNIT B - BUILDING #6 6,435 SF GAME ROOM BLDG. 2,480 SF GYM BLDG. 1,861 SF TOTAL 44,566 SF Each unit will be provided a city trash roll-out bin which will be individually stored within the unit garage and rolled out for pick up on designated days. Provided internal to the site is a covered mail kiosk and a fenced in dog park is designated in the southwest portion of the site. The recreational amenities provided meet and exceed the IPUD recreation and useable open space area requirements. While the IPUD zoning district is flexible on minimum building setback requirements, the proposed setbacks have been provided for compatibility purposes to mirror the surrounding uses. Additionally, the setbacks are provided to accommodate a buffer wall and required buffer landscaping. The maximum height of buildings in the IPUD zoning district is 45 -feet, all proposed structures comply. Building elevations and floor plans, prepared by Randall Stofft Architects, are provided with this application for further detail. Based on the proposed 25 -unit development and code parking requirement at 2 parking spaces per unit, along with 0.15 parking spaces per unit for guest parking, that would equate to a total of 54 parking spaces required. Each unit will have a 2 -car garage and will be regulated by Property Owner Association documents to park their vehicles within the garage only. There are also 6 guest parking spaces provided throughout the site for a total parking count of 56 spaces, which meets and exceeds the 54 -parking space requirement. Landscaping remains in compliance with the prior approval which includes a complimentary mix of trees and palms with ROW landscape strips, perimeter buffers, landscape islands in parking areas and foundation plantings around the buildings. For the frontage of Federal Highway, footnote #1 of Table 3-27 in the code requires a build to line which consists of a 5' street tree area, a 10' wide sidewalk measured from the center of the street tree area (net 7.5') and an 8' Active Area to create a Pedestrian Zone. In addition to the Pedestrian Zone, there is a requirement for the dedication of a 10' wide general utility easement for the future undergrounding of utilities. Due to the location of existing and future underground utilities, it 1488 Baywalk "' a ig e 14 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 may be necessary to reconfigure the Pedestrian Zone requirements during the permitting process when more detail is known as to specific utility line locations. This application proposes a variance to the Pedestrian Zone requirements to reduce the width of the required 8' Active Area to 6' in width measured from the western edge of the 10' wide sidewalk. As is permissible by the property's current land use and zoning district, the project exclusively offers residential buildings and recreational amenity structures located along the property frontage and Pedestrian Zone. In order to comply with the Pedestrian Zone requirements, the recreational amenities areas have been designed to provide building frontage, a green wall amenity to engage with the public sidewalk and access along the property frontage. The recreation buildings will have glass facades visible to Federal Highway and direct access to the public sidewalk area to be reconstructed along Federal Highway. In addition, there will be a section of the property frontage adjacent to the pool area where there will be a green wall constructed. The proposed 6' wide Active Area will be between the green wall and the 10' sidewalk which is measured from the center line of the 5' wide Street Tree Area, therefore in the areas where there are no trees, there will be 18.5' of paved pedestrian area along Federal Highway. The variance is further discussed and justified later in this statement. Through review and discussions with City staff, this proposed design of the Pedestrian Zone meets the intent of the Code and is consistent with the goals for a Complete Street design. The proposed development will meet all Concurrency requirements. Preliminary Engineering Plans, prepared by Caulfield & Wheeler, and a Traffic Study, prepared by JMD Traffic Consulting, are provided with this application for review and analysis. Also provided with this application is a Traffic Performance Standards (TPS) letter from Palm Beach County which confirms the proposed 25 -unit development meets the TPS roadway standards and a School Capacity Determination letter from the School District of Palm Beach County confirming there is adequate school capacity to accommodate the resident population for the 25 -unit development. The Applicant is proposing the green wall be designed and utilized as the required public art piece located along Federal Highway and will work directly with the Public Arts Administrator on further design details to be addressed at permitting CODE CRITERIA Master Plan - Pursuant to Chapter 2, Art.2, Section 2.D.6.f., changes to master plans are considered "minor" or "major" based on the following six (6) criteria. A pre -application conference with staff is a prerequisite to filing an application for modification. (1) The modification increases or decreases the building square footage (intensity) or number of dwelling units (density) by more than 5%; (2) The modification eliminates a point of ingress and egress; (3) The modification reduces the cumulative area of each of the required or provided open spaces, green spaces, and pedestrian plazas by more than 5%, changes the location of such spaces, or does not otherwise meet the intent of these regulations; 1489 Baywalk l�!li a:i, ig e 15 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 (4) The modification alters the project so that the modified master plan does not resemble the approved master plan; (5) The modification affects or does not comply with a condition of approval of the preceding development order; and (6) The modification is proposed to a city -owned or operated facility and does not adversely impact adjacent properties and/or public lands. As referenced prior, a pre -application meeting was held with Staff on October 5, 2022, and it was determined that the proposed modifications with this application are considered to be a Major Master Plan Modification and a concurrent Major Site Plan Modification would also be required per Code. As such, and pursuant to Chapter 2, Art.2, Section 2.D.6.g. and Section 2.F.2.b, the proposed Master Plan and Site Plan are in compliance with Chapter 3, IPUD zoning district regulations and Chapter 4 site development standards. It is also understood that at the time the City Commission approves this request for a Major Master Plan Modification, any previously approved Master Plan, including Conditions of Approval, shall be null and void, all future development shall be consistent with the Master Plan provided herein and approved by the City Commission. Variance - This application requests approval of a variance from Chapter 3 Article III Sect. 83.5 Urban Commercial District Overlay (Table 3-27), Footnote 1, to reduce the 8' wide Active Area requirement to 6' wide to create an 18.5' wide Pedestrian Zone along the frontage of Federal Highway. 5. Building and Site Regulations (Table 3-27). Development within this overlay shall be in accordance with building and site regulations applicable to the underlying zoning district except as follows: f %T Buildings and structures f'rorvting Federal Highway, or other roads described in the CRFs Plan, shall be located no father than zero (g) feel from the property line, except in c.onjuncliun with providing required visibility at intersections;. duveways; opera spares and public plazas;. or when additional setback is necessary to provide for required "Pedestrian Zane" (PZ). The rnininrurm ;PZ Is curnprised of three (3) components: 1) a five (5) foot wide street tree area, measured ficin the back of the curb, of future curb on roads requiring a right-of-way dedication; 2p a ten (10u) foam wide sidewalk, free from utstfuctions, measured from the centeritne of street trees: and 3) an eight (B) foot wide active area, measured from the sidewalk, The PZ components may vary In placement ofder only urn sites with conflicting right-of-way regulations See Section 5.C.e2. below for additional relief provisions f'roar build -td line requ irernenis. 2 Uotwrmstandinfthe required build -to line and pedestrian zone requirements, renenPnportions of buildings sirgs dnd structures aulureW maybe dArat['rI;ted n exh3Awof the drMarce sP eufiwd aPgcrwe, but not to exceed 15 feet when necessary to 1) opnnue landscape design: 2) maximize on-site drainage solutions', 3) accommodate architectural features and building enhuancefnents: and(or 4) to otherwise enhance public spaces sudi as sidewalks, plazas, fountains, or outdoor seating areas in order to further the purpose and Intent of the Overlay. Major deviations front the build -to line requirement above no excess of 15 feet) may be allowed, but only with sufficient justification and contingent upon life approval of a Community Design Appeal application (see Chapter 2, Article il,. Section 43). 3 Shall be defined by the applicable zoning district. As indicated in the footnote, the width of the entire Pedestrian Zone within the Urban Commercial Overlay District is 20.5' measured from the back of curb for Federal Highway and 1490 LT&i ILLYI:NG SITE LtL GLIL ATIONS Unit—, Ctynrmereial Iniorict Civeriny Buifd-tn 9irre:'L, Z Front (abutting any public right-of-way): 0 ft. Rear: a ft. Interior, side: 0 ft. Minimum ywrd wetbacl- Rearr (abutting iesuderidial district): 30 feet Interior side (abutting residential district): 15 feet minds m onuoure height: ZoningT f %T Buildings and structures f'rorvting Federal Highway, or other roads described in the CRFs Plan, shall be located no father than zero (g) feel from the property line, except in c.onjuncliun with providing required visibility at intersections;. duveways; opera spares and public plazas;. or when additional setback is necessary to provide for required "Pedestrian Zane" (PZ). The rnininrurm ;PZ Is curnprised of three (3) components: 1) a five (5) foot wide street tree area, measured ficin the back of the curb, of future curb on roads requiring a right-of-way dedication; 2p a ten (10u) foam wide sidewalk, free from utstfuctions, measured from the centeritne of street trees: and 3) an eight (B) foot wide active area, measured from the sidewalk, The PZ components may vary In placement ofder only urn sites with conflicting right-of-way regulations See Section 5.C.e2. below for additional relief provisions f'roar build -td line requ irernenis. 2 Uotwrmstandinfthe required build -to line and pedestrian zone requirements, renenPnportions of buildings sirgs dnd structures aulureW maybe dArat['rI;ted n exh3Awof the drMarce sP eufiwd aPgcrwe, but not to exceed 15 feet when necessary to 1) opnnue landscape design: 2) maximize on-site drainage solutions', 3) accommodate architectural features and building enhuancefnents: and(or 4) to otherwise enhance public spaces sudi as sidewalks, plazas, fountains, or outdoor seating areas in order to further the purpose and Intent of the Overlay. Major deviations front the build -to line requirement above no excess of 15 feet) may be allowed, but only with sufficient justification and contingent upon life approval of a Community Design Appeal application (see Chapter 2, Article il,. Section 43). 3 Shall be defined by the applicable zoning district. As indicated in the footnote, the width of the entire Pedestrian Zone within the Urban Commercial Overlay District is 20.5' measured from the back of curb for Federal Highway and 1490 Baywalk :' a i':„ c 16 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 consists of three components including a 5' wide Street Tree Area with trees spaced between 20'-25' on center apart, a 10' wide Sidewalk measured from the centerline of the Street Tree Area and then an 8' wide active area. This application proposes to comply with the 5' wide street tree area and the 10' Sidewalk however requests a variance to reduce the width of the Active Area from 8' to 6' in width. In total, the proposed width of the Pedestrian Zone is 18.5' and will be improved completely with pavers except where there are the 6 required 5'x 5' street tree wells. In other words, 167'-4" of the 197'-4" frontage will be a paved area that is 18.5' wide and shaded by the street trees. In the remaining 30' where there are street trees, the Sidewalk and Active Area will be a paved width of 13.5 feet. (6' Active Area + 7.5' to the centerline of the Street Tree well). There will be a continuous unobstructed public pedestrian paver sidewalk area that is at least 13.5' in width along the entire frontage. Although it could be argued that the design meets the intent of the Pedestrian Zone, the variance is being requested to document the technical reduction of the Active Area from to 8' to 6' in width. In consideration of this variance request, it should be noted that there are discrepancies in City documents that regulate this area of Federal Highway. The CRA Community Redevelopment Plan (CRA Plan) that was adopted by City Commission in 2016/2017 recommends the frontages in the Federal Highway Corridor Area have a 5' wide street tree area, an 8' wide sidewalk with NO requirement for an 8' Active Area for a total of 13 feet. Whereas, the Urban Commercial Overlay District found in the City's Code that regulates this same Federal Highway frontage requires the Pedestrian Zone to include a 5' Street Tree Area, a 10' wide Sidewalk measured from the centerline of the street tree area and an 8' wide Active Area for a total of 20.5 feet. Therefore, these two City documents directly contradict each other. According to City staff, the intent was to have a larger Pedestrian Zone in the downtown area where there will be greater pedestrian activity than areas such as the subject site that are closer to the southern extent of Federal Highway in the City that have less pedestrian activity. The regulations in City Code have not been updated to correspond with the CRA plan. There is another anomaly for the Urban Commercial Overlay District versus other overlay districts identified in the City Code that should be considered. There are other overlay districts that make up the downtown area, which will have more pedestrian activity, where the current regulations require a total width of 18.5' for Pedestrian Zone. These areas include the Downtown Transit Overlay Development District (DTODD), Boynton Beach Boulevard Overlay District (BBBO) area and the Cultural District Overlay area (CDO) along Ocean Avenue. The sidewalk width requirement for the Pedestrian Zone in each of these other overlay districts is 8' versus the 10' required in the Urban Commercial Overlay District where there is less anticipated pedestrian activity. These overlay areas also require commercial uses along the street frontages which will utilize the Active Zone with uses such as outdoor dining and retail displays whereas the frontage of the subject property requires active areas along the street frontage, such as the proposed recreational amenities, but not commercial uses. In fact, according to the City Code's Use Matrix, commercial uses are not allowed in the IPUD zoning of this property. Therefore, the Active Area could be considered to be unnecessary in its entirety, however, the Applicant is proposing the minimum reduction to the width to continue to provide a more than functional Pedestrian Zone and accommodate City staff's recommendations. 1491 Baywalk "' a ig e 17 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 It is the understanding of the Applicant that City staff is aware of these discrepancies and are working on code amendments to address them, however for this application, the regulations exist and therefore a variance is required to deviate as proposed by this application. As a last general point related to the variance request, Baywalk is a proposed quality townhome development that will rely on being marketed as a secure and upscale community and the individual townhomes offered for sale. Contrary to the commercial uses (open to the public) required in other areas of the City, the proposed recreational areas will be for the sole use and enjoyment of the residents of the community and their guests. Although there will be points of ingress and egress from the recreational buildings to the public sidewalk, there must be a sense of security and privacy for the project to be marketable and for townhomes to sell. The recreation buildings are strategically placed with closest proximity to Federal Highway and directly adjacent to the Activity Zone so as to make the community's most active and interactive spaces visible to the public. The recreation buildings will have glass facades visible to Federal Highway and direct access to the public sidewalk area to be reconstructed along Federal Highway so residents can be seen utilizing these spaces and further integrating and engaging them to the adjacent activity zone via direct points of ingress and egress to Federal Highway. Reduction of the Active Area from 8' to 6' in width continues to provide the pedestrian space and visual intent of the Pedestrian Zone, yet with active and secured recreational amenities for the exclusive use of residents of the Baywalk community. Based on the general factors above, this application therefore requests approval of a variance to reduce the 8' Active Area to 6' in width for a total 18.5' wide Pedestrian Zone. Pursuant to Chapter 2. Article II. Section 4.D, in order for the City Commission to grant a variance, the following criteria must be demonstrated: a) That special conditions and circumstances exist which are peculiar to the land, structure or building involved, and which are not applicable to other lands, structures or buildings in the same zoning district. Response: As indicated above, there are conditions and circumstances for this property which apply to this property that may not be applicable to other lands, structures or buildings in the same zoning district. The IPUD zoning of this land could be applied to other lands within the City that are not within the Urban Commercial Overlay District and therefore not required to provide the Pedestrian Zone. In addition, as indicated above, the total width of the Pedestrian Zone in other overlay areas in the downtown of the City is the same 18.5' as proposed by this application but those areas will have a greater amount of pedestrian activity where commercial uses are required along the street frontage. Even with the variance, Baywalk will still provide the total width of the 18.5' of Pedestrian Zone without having commercial uses. b) That special conditions and circumstances do not result from the actions of the Applicant for the variance. Response: the factors outlined above for consideration of this variance are all related to plans or regulations that have been adopted by the City. The proposed variance provides a Pedestrian Zone that is consistent with the CRA Recommendation Plan and 1492 Baywalk "' a ig e 18 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 other overlay areas where there will be greater need for pedestrian areas. The Applicant proposes to implement the 5' Street Tree Area and 10' wide Sidewalk but reduce the Active Area from 8' to 6' in width for a total Pedestrian Zone of 18.5' in width. This will allow for more efficient private recreational space for the residents of the community but continue to provide a Pedestrian Zone that is equal to the downtown areas. The inconsistencies of the plans and regulations are not the result of actions of the Applicant although the intent is continued to be provided. c) That granting the variance requested will not confer on the Applicant any special privilege that is denied by this section to other lands, structures or buildings in the same zoning district. Response: This request is specific to this project and property., There are other areas and zoning districts within the City where the proposed total width of the Pedestrian Zone is a requirement and therefore does not confer a special privilege. d) That literal interpretations of the provisions of the ordinance would deprive the Applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the Applicant. Response: A literal interpretation will require a wider Pedestrian Zone than downtown areas of the City where there are no proposed commercial uses which typically utilize the Active Zone proposed for reduction and take away viable land that is intended for the sole use and enjoyment of the residents of Baywalk and their guests. With that said, the project continues to provide a Pedestrian Zone that is consistent with other areas and adopted plans of the City. e) That the variance granted is the minimum variance that will make possible reasonable use of the land, structure, or building. Response: The proposed variance is to reduce the 8' wide Active Area to be 6' in width to allow for a sufficient and consistent Pedestrian Zone but yet provide a recreational space suitable for marketing and use of the community. Although the Applicant would enjoy even more area for recreational amenities, the proposed reduction of 2 feet is the minimum variance for reasonable use of the land. f) That the granting of the variance will be in harmony with the general intent and purpose of this chapter and that such variance will not be injurious to the area involved or be otherwise detrimental to the public welfare. Response: The intent of the Pedestrian Zone is to bring buildings closer to the roadway frontages and to engage public spaces with the pedestrian walkway. The proposed development plan meets this intent. Upon granting of the variance, the build -to line is 2' closer to Federal Highway and the proposed Pedestrian Zone will be the same total width as other areas in the City, which is consistent with the adopted CRA Plan. There will still be a minimum of 13.5' of paver area along the frontage of Federal Highway 1493 Baywalk "' a ig e 19 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 within the Active Area and Sidewalk where there are Street Trees and 18.5' in between the Street Tree areas. In comparison, the width of a sidewalk required by the American Disabilities Act is 44 inches and considered to not be injurious or detrimental to the public welfare. Thus, the proposed variance to reduce the Pedestrian Zone by 2' will NOT be injurious or detrimental to the public welfare. CONCLUSION We appreciate your consideration of this request for Major Modification to the Master Plan and Site Plan for the Baywalk project as well as the proposed variance to reduce the Pedestrian Zone. Should you need any additional information, the project managers at UDS are Bradley Miller, AICP (Ibirni'illll. it udsfllorlida„cairn and Ailish Villalobos aviillllallolbos c udsfloiriida„cairn who .......................................................................................-.R.................................................................................. can be reached at 561-366-1100. 1494 Boynton Beach Community Redevelopment Plan CITY COMMISSION Steven B. Grant, Mayor Mack Mcray, Vice Mayor Justin Katz, Commissioner Joe Casello, Commissioner Christina Romelus, Commissioner CRA ADVISOR Y BOARD Linda Cross, Chair Robert Pollock, Vice Chair Paula Melley, Board Member CRA BOARD Steven B. Grant, Chair Mack Mcray, Vice Chair lustin Katz, Board Member R'LlgalLfigym MINI =1170Z, Lori LaVerriere, City Manaaer Vivian Brooks, Executive Director Michael Simon, Assistant Director Rick Maharajh, Board Member Andrew Mack, Development Director James DeVoursney, Board Member Michael Ru f, Planning and Zoning Director Thomas Murphy, Jr., Board Member Amanda Bassiely, Senior Planner/Urban Designer Allan Hendricks, Board Member Hanna Matras, Senior Planner Adoption Date.- October 4, 2016 3 1495 Vliisliiouim .................................. The Boynton Beach Boulevard District is envisioned to serve as a welcoming and beautiful entry into the Downtown District. Pedestrians will be encouraged to walk along the broad sidewalks in the shade of mature trees to visit the various stores and restaurants along the corridor. Bicyclists will safely travel along the corridor and will be able to park their bikes at one of the local shops where they'll meet a friend for a cup of coffee. Visitors will be able to find their way to the marina, the Children's Schoolhouse Museum and the Public Library using the various way finding signs along the corridor. Investors will see the value of developing in downtown Boynton Beach based on the public improvements and will begin to assemble land for development of mixed-use projects. ..:....Stiiireets.LL.P.L. Streetscape enhancements are recommended for the Boynton Beach Boulevard District. The space for these enhancements may be obtained through either right-of-way dedications or public easements and should include: • Implement a Complete Streets program Minimum 8' wide active use area abutting the for Boynton Beach Boulevard including the building addition of: Decorative light poles at both the vehicular and • On -street parking pedestrian scales • Bike lanes • Enhanced median with mature tree canopy (at time of planting) and landscape lighting • Enhanced street furniture, bus shelters, bike racks and receptacles • Active uses along the first floor of development • Marking of major intersections with • Create a greenway along the north side of NW 1 st materials such as pavers, paint, etc. Avenue per the Connectivity Plan • Narrowing of travel lanes to create space . Create way finding signage to mark the entry into for landscaping and wider sidewalks and the City and brand the district to make the street safer for bicyclists and pedestrians. • Install public art in key locations • Create a Pedestrian Zone adjacent to the right- Provide additional pedestrian crossings where of -ways that is inviting, safe and includes: needed • Addition of canopy street trees Underground overhead utilities • Minimum 8' wide clear sidewalk Figure 13: Boynton Beach Blvd. District Streetscape Recommendations Area 60 1496 I ec il111'°uuuineuimdatliioui s Quidit IIII':'�esliirI urm Create an overlay district for Boynton Beach Boulevard to control height at street frontage, building setback, design, uses, and overal character. • The building shall be setback to accommodate the pedestrian zone. • Active commercial uses shall be required on the street frontage of Bovnton Beach Boulevard. Automobile oriented uses, such as, gas stations and car washes, are prohibited. Drive-thrus are only permitted when not visible from right-of-ways and completely behind a structure. • Buildings fronting Boynton Beach Boulevard shall have maximized glazing on first floors. • Approximately 75% of the lot frontage must be occupied by structure and adjacent to the pedestrian zone. • Buildings fronting Boynton Beach Boulevard shall have a minimum height of 30' • Buildings fronting Boynton Beach Boulevard shall be a maximum of 45' in height, any additional height permitted by the zoning districts must be stepped back proportionately to the overall height, a minimum of 10' deep. • Parking shall be located to the rear or side of the property. MU -L Land Uses are permitted to have one (single loaded) row of parking in front of the structure. • Only when access is not possible from the rear or side shall curb cuts be permitted on Boynton Beach Blvd. • All buildings along Boynton Beach Blvd shall have pedestrian access from the right-of-way/ sidewalks. • The main pedestrian entry, or front door, must be fronting Boynton Beach Blvd. • Mixed use projects adjacent to single-family areas shall include greenways for proper buffering Staff will review architectural styles and make recommendations regarding Architectural Guidelines that may enhance the character of the District. This process will include public input. Figure 22: Example Greenway Recommended on First Avenue 67 1497 Iii sliiioui�� The Cultural District'' is envisioned to be the principal hub for the City's civic uses, public spaces and events. The concentration of public art and other cultural amenities will foster a sense of community. Public events such as the Kinetic Art Expo and the Haunted Pirate Fest are already anchored within the District and attract residents and visitors to experience Boynton Beach's unique character. Ocean Avenue will maintain its character through the creation of an overlay district. IIII'�"�ccoui�imururuueuirm�tatliir�ui�s Si°ui�er�t.�cs . c Streetscape enhancements are recommended for both Ocean Avenue and Seacrest Boulevard. The space for these enhancements may be obtained through either right-of-way dedications or public easements and should include: Ocean Avenue • Implement a Complete Streets program for Ocean Avenue to accommodate bike lanes and bike racks, safe pedestrian crossing at the FEC Railway and on -street parking where possible. • Create a curbless festival area between Seacrest Boulevard and S.E. 1st Street • Enhance the intersection of Ocean Avenue and Seacrest Boulevard with a vertical entry feature, with changes in surface materials such pavers and paints. • Add signage at the FEC Railway announcing entry into the Downtown area. • Create a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Addition of canopy street trees • Minimum 8' wide clear sidewalk • Decorative light poles at both the vehicular and pedestrian scales Streetscape Enh,anceiments On -street parking Designated bike Lanes & facilities Landscaping/street tree improvements • Sidewalk, expansions and repair's - Pub]ic art alcng Avenue • Curbless °e stival" street s,eclion Material and' pattern enhancements Figure 28: Ocean Ave. Streetscape Recommendations 14 Streetscape Enhancements • ren -street park ng� Designated bike lames • Reclluce lame width Enhance -crosswalks, Figure 29: Seacrest Blvd. Streetscape Recommendations 1498 " c ° „ ui a ui°°ur°uue ui d atlii ui a ui 11 aui m IIII':f ca lii ui Create/ modify an overlay district for Ocean Avenue, which encompasses the entire Cultural District, to control height at street frontage, building setback, design, uses and overall character. • Ocean Ave will be designed to have a streetwall (building faces) abutting the pedestrian zone. • Active commercial uses shall be required on the street frontaae of Ocean Ave. Automobile oriented uses, such as gas stations, car washes, and drive-thrus, are prohibited. • Structures along Ocean Avenue shall be designed to the pedestrian scale and have a maximum height of 35', consistent for a depth of a minimum of 30'. • Maximize glazing on first floors • Require street canopy trees • Public spaces such as plazas or greens shall be created as part of each project. Staff will review architectural styles and make recommendations regarding Architectural Guidelines that may enhance the character of the District. This process will include public input. X4,��;mer�B�ea vm➢J p:m�`N'K�'�rca° F,f.'pCaGC�TM Rx"u9emnam to c'xarb'++"'^ Mprh?;rg'' Figure 36: Ocean Ave. Design Diagram treet+all Design • 35' r ax fronting Ocean Ave • Additional height must be stepped back 30' • Commercial ial u.0 es required along Ocean, • Public spaces such as planes or green areas required along ocean • Maximize glazing on first floor • Pedestrian shade Figure 35: Ocean Ave. Streetwall Design N"'d'WAId�lY1riM�Ilf rV a%Rsaui� ° 1499 sliiioui m Downtown Boynton Beach will be where people live, work and play in an environment that provides bikeable and walkable access to the beach, restaurants, transit, parks and cultural experiences. There will be areas to gather and socialize. Entrepreneurs will open new restaurants and businesses creating financial benefits to the local economy. Attractive new buildings will provide housing for people of all ages and incomes, and accommodate new shops and restaurants. : iii eetscd.P.q Streetscape enhancements are recommended for the Federal Highway corridor. The space for these enhancements may be obtained through either right-of-way dedications or public easements. The enhancements should include: • Create a Complete Street design for Federal Highway including the addition of: • On -street parking • Bike lanes • Enhance median with mature tree canopy (at time of planting) and landscape lighting • Marking of major intersections with materials such as pavers, paint, etc. • Create a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Addition of canopy street trees • Minimum 8' wide clear sidewalk • Decorative light poles at both the vehicular and pedestrian scales • Enhanced street furniture, bus shelters, bike racks and receptacles • Active uses along the first floor of development • Canopy trees that provide immediate shading at time of construction • Bus shelters with unique design for the downtown district • Underground overhead utilities • Public art in key locations • Additional pedestrian crossings where needed • A greenway along SE 4th Street and Ocean Avenue connecting Pence Park and the Marina, per the Connectivity Plan • An eco -trail connecting the pedestrian zone to Mangrove Park, per the Connectivity Plan. 85 1500 Iii sliiioui�m� The Federal Highway Corridorshall serve as a major point of entry into the City and the downtown from both the north and south direction. There shall be a mix of uses that front the road, improve and activate the area. The streetscape will encourage biking and walking by providing shade, attractive lighting and a sense of safety. The single-family neighborhoods will experience an increase in value and become more attractive to buyers. IIII°oc�°�uimui°m°uucuirm�`�a�:lii�mmui�s Stuicetsca e Streetscape enhancements are recommended for the Federal Highway corridor. The space for these enhancements may be obtained through either right-of-way dedications or public easements and should include: • Create a Complete Street design for Federal Highway including the addition of: • On -street parking • Bike lanes • Enhance median with mature tree canopy (at time of planting) and landscape lighting • Marking of major intersections with materials such as pavers, paint, etc. • Create a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Addition of canopy street trees • Minimum 8' wide clear sidewalk • Decorative light poles at both the ve • Require installation of canopy trees • Underground overhead utilities • Provide additional pedestrian crossings • Create a greenway along SE 4th Stree ar and pedestrian scales provide immediate shading at time of construction ere needed per the Connectivity Plan 99 1501 The following urban design guidelines are recommended for the Federal Highway north district: • The buildings shall be set back to accommodate on -street parking and the Pedestrian Zone. • All overhead utilities shall be installed underground. Fnr hi iilrlinnc inrnrnnrafinn rnmmarrinl i icac fhaca i icac mi icf front Farlarni HirihXAMX/ nnri • Approximately 75% of the lot frontage must be occupied by structure and be adjacent to the pedestrian zone. • Buildings fronting Federal Highway shall have a minimum height of 30' • Buildings fronting Federal Highway shall be a maximum of 45' in height, any additional height permitted by the zoning districts must be stepped back proportionately to the overall height, a minimum of 10' deep. • Parking shall be located to the rear or side of the property. MU -L Land Uses are permitted to have one (single loaded) row of parking in front of the structure. • Curb cuts shall be permitted on Federal Highway only when access is not possible from the rear or side. • Adjacent single-family areas shall be protected through the use of landscape buffers and/or walls as appropriate. • Building roofs shall have vertical breaks to prevent long unbroken spans. • Building facades shall be articulated with plane changes at least one foot deep with changes in color texture and material. I 02 1502 Iii sliiioui�� The Heart of Boynton area will become a model neighborhood, with its unique character and history preserved. The vision includes enriching the original vernacular architecture of the neighborhood, investing in housing and commercial uses, and connecting both through the pedestrian and vehicular networks. ccuii°mur°m°uu. un';iatliiouis Stuff cotsca p,g Streetscape enhancements are recommended for the Seacrest Blvd and Martin Luther King Jr. Blvd. The space for these enhancements may be obtained through either right-of-way dedications or public easements. The enhancements should include: • Implement a Complete Streets program for Seacrest Boulevard and ML K Jr. Boulevard to accommodate bike lanes and bike racks, widening of sidewalks, decorative street lights, street furniture, and on -street parking. • Marking of major intersections with materials such as pavers, paint, etc. • Enhanced median landscaping • Bus shelters (will be required as part of new construction) • Additional signalized pedestrian crossings (including mid -block) along Seacrest BoulevardAddition of canopy street trees • Creation of a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Minimum 8' wide clear sidewalk • Decorative light poles at boh the vehicular and pedestrian scales • Require installation of canopy trees that provide immediate shading at time of construction • Undergrounding of overhead Otilities • Creation of a greenway to co nect the greenway proposed along NW 1st Avenue, Sara Sims Park, and Wilson Park per the Corfnectivity Plan • Creation of an eco -trail to connect the existing scrub and linear parks per the Connectivity Plan IG 1503 Iq 0 LO T CD LO T EM £Z-M-ZO S-311 NVId 311S A 11 Lu LL c `g Oil 11 R My yy is res 1 1 1 ill �11 D"', Hut Ewe HIP -A R H i 1 1 1 � �� HIM, CO gym `m 8d HIM, lu— jilli 1� VONO IA'HDV'fq MOUNkOU —powpir. -P'�Mwodvm' TITT)WV 't k'AWNTAGAI N'IVAX AVT GNVHIFIP el M 77771 Raw I EN I VM 777577 _ lilliMm- llnil: Ow 'SA ME 7777 - IHM x55551 � N H; 'Mi -01 75797 'S` ml: q:p ISMAllll l - o. 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'A < �lu Z� .0 0 co LO T— U) Z 0 LU 0 yw < �lu .0 0 ml ti LO T— 15 C, w 00. yw < �lu .0 0 ml ti LO T— o Z (D 0 ,o 00" 0.. > wow E (D >1 < �lu .0 LU I LO T- LO T— Z�0 o Z (D 0 0 ,o 0 '510 , OS 00 0." ry LU E I■ < �lu .0 LU CD IRT LO T 70 /I C70 m _0 (6 " Q'- (n m U 0 0 0000a� }' C C C .4-, a Uf fA E C (a _0 OU _ Q L.U .0U 0 a) > o o SCD o U 0 0 06 .-. U) _ (o N Q N O (6 (0 >. OO 0 to C Q-0 >, C6 • C • C M .1 7 C C > — Q m N }, -0M p•�� -r- N a C (n O C) i Q CT a) O U o J N Q O� J-0 O > > 0 70 vo DCZc0>, �0 O N D m ca CII) c:0 •c O N � _O O }' L- O cn O a iL Q) 170 Co N O M. - V 0 • E E 6. C OO N C Z o C }' O a) v-2 E N O 0 0 MX V m '" WO 0 V u� >� i O ; U ca (n o U o D 71 CD IRT LO T T" IRT LO T DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Bay Walk (MPMD 23-003 and MSPM 23-004) APPLICANT: Felipe Vergara, 3101 Boynton Development, LLC APPLICANT'S ADDRESS: 4001 N. Ocean Boulevard, Unit 801, Boca Raton, FL 33431 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 5, 2023 APPROVAL SOUGHT: Approve request for Major Site Plan Modification (MSPM 23-004) and Master Plan Modification (MPMD 23-003) of the Bay Walk development consisting of 25 dwelling units, associated recreational amenities, required parking and related site improvements on a 2.27 -acre property, located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. LOCATION OF PROPERTY: 3103 N Federal Highway DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included." 4. The Applicant's request is hereby GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Southern Homes of Palm Beach\Bay Walk IPUD - 3103 N Federal Highway\MSPM 23-004 and MPMD 23-003 DO.doc 1542 Public Hearing 6 P.M. or as soon thereafter as the agenda permits. The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 09/5/2023 19 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Bay Walk Variance (ZNCV 23-003). Requested Action: Approve request for a Variance from Part III, Chapter 3, Article III, Section 8.13.6 of the Land Development Regulations (Building and Site Regulations) requiring an eight (8) foot wide Active Area along North Federal Highway, to allow a six (6) foot wide Active Area along North Federal Highway, a variance of two (2) feet, a property located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. Applicant: Felipe Vergara, 3103 Boynton Development, LLC. Explanation of Request: The subject 2.27 -acre parcel is located south of Old Dixie Highway, abutting the west side Federal Highway. In 2008, an approval of a Planned Infill Development (IPUD) consisting of 40 dwelling units was granted for the subject site; however, the project was not constructed and the approval expired. The current applicant seeks approval of a completely redesigned townhome development with fewer dwelling units than originally approved in 2008. The proposed project includes a total of twenty-five (25) fee -simple dwelling units located within six (6) separate buildings. In addition to the required parking and related site improvements (i.e. landscape, lighting, drainage), the unit owners and visitors will have access to various amenities (fenced dog park, pool area, game room, indoor & outdoor recreational space). Approval of the proposed Major Master Plan Modification (MSPM 23-004) and Major Site Plan Modification (MPMD 23-003) is dependent on the applicant's ability to secure approval of this Variance Application (ZNCV 23-003), which seeks to reduce the required Active Area along North Federal Highway from eight (8) feet to six (6) feet (a reduction of two (2) feet). The Variance application has been reviewed concurrently with the aforementioned Major Master Plan Modification and Major Site Plan Modification, and the reduced Active Area is reflected on the plans provided with these applications (Exhibit B). How will this affect city programs or services? N/A 1543 Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: Staff Report Exhibit A - Location Map Exhibit B - Drawings Exhibit C - Justification Statement Applicant Presentation Staff Presentation ZNCV 23-003 Proposed Development Order.doc 1544 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 23-024 STAFF REPORT TO: Chair and Members Planning and Development Board THRU: Amanda B. Radigan, AICP Planning & Zoning Director FROM: Luis Bencosme, Senior Planner DATE: July 19, 2023 PROJECT: Bay Walk Variance (ZNCV 23-003) REQUEST: Approve request for a Variance from Part III, Chapter 3, Article III, Section 8.13.6 of the Land Development Regulations (Building and Site Regulations) requiring an eight (8) foot wide Active Area along North Federal Highway, to allow a six (6) foot wide Active Area along North Federal Highway, a variance of two (2) feet, a property located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. Applicant: Felipe Vergara, 3103 Boynton Development, LLC. BACKGROUND The subject 2.27 -acre parcel is located south of Old Dixie Highway, abutting the west side Federal Highway. In 2008, approval of a Planned Infill Development (IPUD) consisting of 40 dwelling units was granted for the subject site; however, the project was not constructed and the approval expired. The current applicant seeks approval of a completely redesigned townhome development with fewer dwelling units than originally approved in 2008. The proposed project includes a total of twenty-five (25) fee -simple dwelling units located within six (6) separate buildings. In addition to the required parking and related site improvements (i.e. landscape, lighting, drainage), the unit owners and visitors will have access to various amenities (fenced dog park, pool area, game room, indoor & outdoor recreational space). Approval of the proposed Major Master Plan Modification (MSPM 23-004) and Major Site Plan Modification (MPMD 23-003) is dependent on the applicant's ability to secure approval of this Variance Application (ZNCV 23-003), which seeks to reduce the required Active Area along North Federal Highway from eight (8) feet to six (6) feet (a reduction of two (2) feet). The Variance application has been reviewed concurrently with the aforementioned Major Master Plan 1545 Page 2 Bay Walk Variance ZNCV 23-003 Modification and Major Site Plan Modification applications, and the reduced Active Area is reflected on the plans provided with these applications (Exhibit B). PROPOSAL The Variance application process is available to applicants requesting deviation from a quantifiable standard, measure or regulation of Chapter 3 and Chapter4 of the Land Development Regulations, when the applicant is able to demonstrate that a hardship specific to the property exists and the request is not intended to circumvent the applicable Land Development Regulations. The Bay Walk property is located within the Urban Commercial District Overlay, which includes all properties that abut the west and east sides of North Federal Highway. New developments are required to meet the Pedestrian Zone requirements, consisting of a five (5) - foot wide street tree area measured from the back of curb, followed by a ten (10) -foot wide sidewalk measured from the center of the street -tree area, and an eight (8) -foot wide Active Area. The outer edge of the Active Area stablishes the applicable build -to -line. The Variance application requests the reduction of the required eight (8) -foot wide Active Area by two (2) feet, resulting in a six (6) -foot wide active area. ANALYSIS The City Commission has the authority and duty to authorize, upon appeal, such variance from the terms of a city ordinance as will not be contrary to the public interest when, owing to special conditions, a literal enforcement of the provisions of the city ordinance would result in unnecessary and undue hardship. In order to authorize any variance from the terms of an ordinance, the applicant must demonstrate that the request meets the following criteria (a -g). The applicant's justification and response to these criteria is attached (Exhibit C). a. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. The intent of the IPUD zoning district is to encourage the construction of unique, high quality and compatible multi -family residential developments that exceed the basic development standards of the Land Development Regulations in terms of site design, building architecture, construction materials, amenities and landscape design. The project proposes a townhome development containing large (3,297 SF) and modern townhome units with residential amenities, recreational spaces and high-quality landscaping. The applicant is requesting the reduction of the Active Area from eight (8) feet to six (6) feet in order to provide the recreational spaces and amenities in line with market trends. The existing Urban Commercial District Overlay code section requires the placement of active uses fronting North Federal Highway. Therefore, the project's recreational spaces (pool area, gym and game room) — which would meet the active use requirements — have been located at the front of the site, abutting North Federal Highway in order to meet the Overlay's Active Use requirements. b. That the special conditions and circumstances do not result from the actions of the applicant. According to the Urban Commercial Overlay regulations, all projects fronting North Federal Highway are subject to the Pedestrian Zone requirements regardless of the parcel's Page 2 Bay Walk MSPM 23-004 & MPMD 23-003 1546 Page 3 Bay Walk Variance ZNCV 23-003 dimensions, size and zoning district designation. The proposed IPUD (Infill Planned Unit Development) project is subject to the pedestrian zone requirements because the property fronts North Federal Highway. The proposed dwelling units, narrow property frontage (197.33 LF) and required site improvements (i.e. drive entry, landscape buffers, foundation planting, and full pedestrian zone) would reduce the recreational spaces (pool area, gym and game room) considerably to the point of impracticality, thus prompting the submittal of this Variance application. The additional space gained with the approval of the Variance would allow the construction of more functional and practical code -required recreational spaces, which would ultimately be enjoyed by the future residents and visitors of the development. c. That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other lands, buildings, or structures in the same zoning district. The project meets the core intent of the Pedestrian Zone requirements. Staff believes that the requested reduction of the Active Area width is reasonable and appropriate based on the parcel's spatial restrictions, the parcel's location along a more residential part of North Federal Highway, and the existing pedestrian zones of similar developments adjacent to and nearby the subject parcel. The applicant is not requesting the complete elimination of the Active Area; the project would still provide a well -integrated Active Area supported by the proposed active uses (gym and game room). The Active Area will be improved with the use of colorful and flowering foundation plantings, compatible architectural design features and treatments (glazing, light building colors and canopies) and an artist -designed green wall. d. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the applicant. Literal interpretation of the Pedestrian Zone requirements would deprive the applicant of rights that are currently being enjoyed by multiple existing townhome developments (Murano Bay, Manatee Bay and The Harbors) that front North Federal Highway and are zoned IPUD (Infill Planned Unit Development). These developments do not provide a Pedestrian Zone with an Active Area. Additionally, the literal interpretation and application of the Active Area requirements may cause undue hardship on the applicant and future residents as the benefits of providing slightly larger recreational spaces (pool area, gym and game room) outweigh the benefits of providing larger Active Area. Disapproving the Active Area width reduction would result in smaller and less functional recreational spaces and amenities. The reduced Active Area requested by this variance would still meet the general intent of the Urban Commercial District Overlay requirements and the vision of the Federal Highway Corridor, per the CRA Redevelopment Plan. e. That the variance granted is the minimum variance that will make possible the reasonable use of the land, building, or structure. As previously mentioned, the applicant has requested a variance to provide a six (6) -foot wide Active Area rather than the required eight (8) -foot wide Active Area. The overall width of the Pedestrian Zone (18.5 feet) would be compatible with the existing Pedestrian Zones of nearby developments fronting North Federal Highway. Per the applicant's Justification Page 3 Bay Walk MSPM 23-004 & MPMD 23-003 1547 Page 4 Bay Walk Variance ZNCV 23-003 Statement (Exhibit C), the two (2) -foot reduction would allow the applicant to provide code - required practical recreational amenities for the benefit and enjoyment of the future residents and visitors. f. That the granting of the variance will be in harmony with the general intent and purpose of this chapter [ordinance] and that such variance will not be injurious to the area involved or otherwise detrimental to the public welfare. Granting the variance would still allow the project to provide an appropriate Active Area that will be in harmony with the intent of the Pedestrian Zone. The project proposes a pedestrian - friendly environment that is cohesive, inviting and safe. The proposed building frontage and Pedestrian Zone would be in visual harmony with surrounding developments, consisting of colorful and flowering foundation plantings, an artist -designed green wall, a 10 -foot wide sidewalk clear of obstructions and a 5 -foot wide street tree area with shade trees. Additionally, the proposed building fenestration would allow the occupants of the active use buildings (gym and game room) to engage with the public, as the proposed windows and doors consist of large transparent glass panes. CONCLUSIONS / RECOMMENDATION Staff has reviewed this variance application against the general intent of the Federal Highway Corridor Redevelopment Plan and corresponding Urban Commercial District Overlay Zone requirements. While the width of the proposed Active Area is 6 feet rather than 8 feet, the architecture of the proposed buildings and Pedestrian Zone would be in harmony with the surrounding developments. The buildings have been designed to allow the occupants to engage with the public, while maintaining a certain level of exclusivity, privacy and security. Staff recommends approval of the variance request, subject to any conditions of approval added by the Planning & Development Board or the City Commission. 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On January 2, 2008, the City Commission approved the Baywalk project for 40 condominium units at 17.7 dwelling units per acre. Time extensions of the approvals have been granted since the original approval and therefore, the development order remains valid. The property is under the same ownership, however since those approvals, the property has a new Contract Purchaser who is proposing to redesign the project. On behalf of the Contract Purchaser, 3101 Boynton Development, LLC ("Applicant"), Urban Design Studio has prepared and hereby respectfully requests approval of this Major Master Plan Modification & Major Site Plan Modification to redesign the site with 25 townhouse units consisting of six (6) buildings, and related amenities along with a variance request to reduce the required 8' wide Active Area for 6' in width within the Pedestrian Zone (per Chapter 3 Article III Section 8.13.5). This site is located in the Infill Planned Unit Development (IPUD — 20 du/ac) zoning district and has a future land use designation of Special High Density Residential (SHDR — 20 du/ac). Pursuant to Chapter 2, Art.2, Section 2.D.6.f of the code and confirmed by Staff at a pre - application meeting held on October 5, 2022, the proposed modifications classify as a "major modification". The site plan must be consistent with the master plan; therefore, any request to modify a master plan may require the submittal of a concurrent request for site plan modification in accordance with Section 2.F.7. The following is a description of the project. Applicant PROJECT INFORMATION 3101 Boynton Development, LLC / Felipe Vergara Owner Southern Homes of Palm Beach V, LLC Agent Urban Design Studio, Bradley Miller, AICP / Ailish Villalobos Site Location West side of Federal Highway, approximately 0.12 miles south of Old Dixie Hwy. PCN's 08-43-46-04-17-000-0620 Existing FLU Special High Density Residential (SHDR — 20 du/ac) Existing Zoning Infill Planned Unit Development (IPUD — 20 du/ac) Existing Use(s) Approved (unbuilt) 40 condominium unit development (17.7 du/ac) Proposed Use(s) 25 townhouse unit development (11.01 du/ac) Site Area 2.27 -acres 610 Clematis Street, Suite CU02, West Palm Beach, FL 33401 P:561-366-1100 www.udsflorida.com LA0001739 1568 Baywalk :' a i':„ c 12 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 SURROUNDING PROPERTY North: Developed commercial property (self -storage facility) zoned Community Commercial (C-3); South: Developed multi -family residential property (Seabourn Cove) designated Special High Density Residential (SHDR) and zoned Planned Unit Development (PUD); East: Right-of-way for Federal Highway, followed by developed multi -family residential property (Waterside Village) designated Special High Density Residential (SHDR) and zoned Infill Planned Unit Development (IPUD); West: Developed multi -family and single-family residential property located in unincorporated Palm Beach County designated Commercial High, 5 units per acre (CH/5) and zoned Residential Multi -family (RM). PROPOSED DEVELOPMENT DESCRIPTION The subject site is a 2.27 -acre property located on the west side of Federal Highway, approximately 0.12 mile south of Old Dixie Highway with a physical address of 3101 N Federal Highway. The subject site is currently undeveloped. Under the SHDR land use classification and IPUD zoning district, the maximum allowable density is 20 units per acre, which would allow the Applicant a maximum of 45 dwelling units on the 2.27 -acre subject site. The site is currently approved for 40 dwelling units (condominium), which equates to a density of 17.7 dwelling units per acre. This application proposes a decrease to 25 dwelling units (townhome) which equates to a density of 11.01 units per acre and below the maximum allowable density for the site. Townhouses are permitted uses in the IPUD zoning district. The intent of the proposed project is to provide a fee simple — for sale quality residential community. The project proposes one point of ingress/egress located on Federal Highway. The point of access is comprised of 2 lanes that total 24 -feet in width and allow for right turn only. A gated entry feature is located 60 -feet from the project entrance to provide for sufficient and safe vehicular stacking. A preliminary approval letter from FDOT for the driveway and gates is provided with this application and will ultimately be permitted through the City and FDOT. A turn -around space is also provided at the project entrance along with a handicap parking space and access to the resident recreational amenities, which includes a dog park, a swimming pool, a fitness center (gym) and a game room. The 25 dwelling units are intended to be sold as fee simple lots and are proposed within 6 separate buildings, with 3 buildings located on each side of the internal driveway and turnaround spaces provided at the terminus of the driveway. Building 1 contains 5 units and Buildings 2 through 6, contain 4 units each. All units will include 3 bedrooms, 3.5 bathrooms, an office/den area, a 2 -car garage, covered patio and optional splash pool. 1569 Baywalk "' a ig e 13 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 The maximum building coverage in the IPUD zoning district is 50%, which equates to 49,342 for the 2.27 -acre site. Provided is a total building coverage of 45.16% (44,566 square feet) which is below the allowable amount, along with 28.43% (28,058 square feet) of landscape area and 26.41% (26,061 square feet) of hardscape. A breakdown of the project building coverage is provided below: BUILDING COVERAGE BUILDING # BUILDING COVERAGE UNIT A - BUILDING #1 8,050 SF UNIT B - BUILDING #2 6,435 SF UNIT B - BUILDING #3 6,435 SF UNIT B - BUILDING #4 6,435 SF UNIT B - BUILDING #5 6,435 SF UNIT B - BUILDING #6 6,435 SF GAME ROOM BLDG. 2,480 SF GYM BLDG. 1,861 SF TOTAL 44,566 SF Each unit will be provided a city trash roll-out bin which will be individually stored within the unit garage and rolled out for pick up on designated days. Provided internal to the site is a covered mail kiosk and a fenced in dog park is designated in the southwest portion of the site. The recreational amenities provided meet and exceed the IPUD recreation and useable open space area requirements. While the IPUD zoning district is flexible on minimum building setback requirements, the proposed setbacks have been provided for compatibility purposes to mirror the surrounding uses. Additionally, the setbacks are provided to accommodate a buffer wall and required buffer landscaping. The maximum height of buildings in the IPUD zoning district is 45 -feet, all proposed structures comply. Building elevations and floor plans, prepared by Randall Stofft Architects, are provided with this application for further detail. Based on the proposed 25 -unit development and code parking requirement at 2 parking spaces per unit, along with 0.15 parking spaces per unit for guest parking, that would equate to a total of 54 parking spaces required. Each unit will have a 2 -car garage and will be regulated by Property Owner Association documents to park their vehicles within the garage only. There are also 6 guest parking spaces provided throughout the site for a total parking count of 56 spaces, which meets and exceeds the 54 -parking space requirement. Landscaping remains in compliance with the prior approval which includes a complimentary mix of trees and palms with ROW landscape strips, perimeter buffers, landscape islands in parking areas and foundation plantings around the buildings. For the frontage of Federal Highway, footnote #1 of Table 3-27 in the code requires a build to line which consists of a 5' street tree area, a 10' wide sidewalk measured from the center of the street tree area (net 7.5') and an 8' Active Area to create a Pedestrian Zone. In addition to the Pedestrian Zone, there is a requirement for the dedication of a 10' wide general utility easement for the future undergrounding of utilities. Due to the location of existing and future underground utilities, it 1570 Baywalk "' a ig e 14 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 may be necessary to reconfigure the Pedestrian Zone requirements during the permitting process when more detail is known as to specific utility line locations. This application proposes a variance to the Pedestrian Zone requirements to reduce the width of the required 8' Active Area to 6' in width measured from the western edge of the 10' wide sidewalk. As is permissible by the property's current land use and zoning district, the project exclusively offers residential buildings and recreational amenity structures located along the property frontage and Pedestrian Zone. In order to comply with the Pedestrian Zone requirements, the recreational amenities areas have been designed to provide building frontage, a green wall amenity to engage with the public sidewalk and access along the property frontage. The recreation buildings will have glass facades visible to Federal Highway and direct access to the public sidewalk area to be reconstructed along Federal Highway. In addition, there will be a section of the property frontage adjacent to the pool area where there will be a green wall constructed. The proposed 6' wide Active Area will be between the green wall and the 10' sidewalk which is measured from the center line of the 5' wide Street Tree Area, therefore in the areas where there are no trees, there will be 18.5' of paved pedestrian area along Federal Highway. The variance is further discussed and justified later in this statement. Through review and discussions with City staff, this proposed design of the Pedestrian Zone meets the intent of the Code and is consistent with the goals for a Complete Street design. The proposed development will meet all Concurrency requirements. Preliminary Engineering Plans, prepared by Caulfield & Wheeler, and a Traffic Study, prepared by JMD Traffic Consulting, are provided with this application for review and analysis. Also provided with this application is a Traffic Performance Standards (TPS) letter from Palm Beach County which confirms the proposed 25 -unit development meets the TPS roadway standards and a School Capacity Determination letter from the School District of Palm Beach County confirming there is adequate school capacity to accommodate the resident population for the 25 -unit development. The Applicant is proposing the green wall be designed and utilized as the required public art piece located along Federal Highway and will work directly with the Public Arts Administrator on further design details to be addressed at permitting CODE CRITERIA Master Plan - Pursuant to Chapter 2, Art.2, Section 2.D.6.f., changes to master plans are considered "minor" or "major" based on the following six (6) criteria. A pre -application conference with staff is a prerequisite to filing an application for modification. (1) The modification increases or decreases the building square footage (intensity) or number of dwelling units (density) by more than 5%; (2) The modification eliminates a point of ingress and egress; (3) The modification reduces the cumulative area of each of the required or provided open spaces, green spaces, and pedestrian plazas by more than 5%, changes the location of such spaces, or does not otherwise meet the intent of these regulations; 1571 Baywalk l�!li a:i, ig e 15 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 (4) The modification alters the project so that the modified master plan does not resemble the approved master plan; (5) The modification affects or does not comply with a condition of approval of the preceding development order; and (6) The modification is proposed to a city -owned or operated facility and does not adversely impact adjacent properties and/or public lands. As referenced prior, a pre -application meeting was held with Staff on October 5, 2022, and it was determined that the proposed modifications with this application are considered to be a Major Master Plan Modification and a concurrent Major Site Plan Modification would also be required per Code. As such, and pursuant to Chapter 2, Art.2, Section 2.D.6.g. and Section 2.F.2.b, the proposed Master Plan and Site Plan are in compliance with Chapter 3, IPUD zoning district regulations and Chapter 4 site development standards. It is also understood that at the time the City Commission approves this request for a Major Master Plan Modification, any previously approved Master Plan, including Conditions of Approval, shall be null and void, all future development shall be consistent with the Master Plan provided herein and approved by the City Commission. Variance - This application requests approval of a variance from Chapter 3 Article III Sect. 83.5 Urban Commercial District Overlay (Table 3-27), Footnote 1, to reduce the 8' wide Active Area requirement to 6' wide to create an 18.5' wide Pedestrian Zone along the frontage of Federal Highway. 5. Building and Site Regulations (Table 3-27). Development within this overlay shall be in accordance with building and site regulations applicable to the underlying zoning district except as follows: f %T Buildings and structures f'rorvting Federal Highway, or other roads described in the CRFs Plan, shall be located no father than zero (g) feel from the property line, except in c.onjuncliun with providing required visibility at intersections;. duveways; opera spares and public plazas;. or when additional setback is necessary to provide for required "Pedestrian Zane" (PZ). The rnininrurm ;PZ Is curnprised of three (3) components: 1) a five (5) foot wide street tree area, measured ficin the back of the curb, of future curb on roads requiring a right-of-way dedication; 2p a ten (10u) foam wide sidewalk, free from utstfuctions, measured from the centeritne of street trees: and 3) an eight (B) foot wide active area, measured from the sidewalk, The PZ components may vary In placement ofder only urn sites with conflicting right-of-way regulations See Section 5.C.e2. below for additional relief provisions f'roar build -td line requ irernenis. 2 Uotwrmstandinfthe required build -to line and pedestrian zone requirements, renenPnportions of buildings sirgs dnd structures aulureW maybe dArat['rI;ted n exh3Awof the drMarce sP eufiwd aPgcrwe, but not to exceed 15 feet when necessary to 1) opnnue landscape design: 2) maximize on-site drainage solutions', 3) accommodate architectural features and building enhuancefnents: and(or 4) to otherwise enhance public spaces sudi as sidewalks, plazas, fountains, or outdoor seating areas in order to further the purpose and Intent of the Overlay. Major deviations front the build -to line requirement above no excess of 15 feet) may be allowed, but only with sufficient justification and contingent upon life approval of a Community Design Appeal application (see Chapter 2, Article il,. Section 43). 3 Shall be defined by the applicable zoning district. As indicated in the footnote, the width of the entire Pedestrian Zone within the Urban Commercial Overlay District is 20.5' measured from the back of curb for Federal Highway and 1572 LT&i ILLYI:NG SITE LtL GLIL ATIONS Unit—, Ctynrmereial Iniorict Civeriny Buifd-tn 9irre:'L, Z Front (abutting any public right-of-way): 0 ft. Rear: a ft. Interior, side: 0 ft. Minimum ywrd wetbacl- Rearr (abutting iesuderidial district): 30 feet Interior side (abutting residential district): 15 feet minds m onuoure height: ZoningT f %T Buildings and structures f'rorvting Federal Highway, or other roads described in the CRFs Plan, shall be located no father than zero (g) feel from the property line, except in c.onjuncliun with providing required visibility at intersections;. duveways; opera spares and public plazas;. or when additional setback is necessary to provide for required "Pedestrian Zane" (PZ). The rnininrurm ;PZ Is curnprised of three (3) components: 1) a five (5) foot wide street tree area, measured ficin the back of the curb, of future curb on roads requiring a right-of-way dedication; 2p a ten (10u) foam wide sidewalk, free from utstfuctions, measured from the centeritne of street trees: and 3) an eight (B) foot wide active area, measured from the sidewalk, The PZ components may vary In placement ofder only urn sites with conflicting right-of-way regulations See Section 5.C.e2. below for additional relief provisions f'roar build -td line requ irernenis. 2 Uotwrmstandinfthe required build -to line and pedestrian zone requirements, renenPnportions of buildings sirgs dnd structures aulureW maybe dArat['rI;ted n exh3Awof the drMarce sP eufiwd aPgcrwe, but not to exceed 15 feet when necessary to 1) opnnue landscape design: 2) maximize on-site drainage solutions', 3) accommodate architectural features and building enhuancefnents: and(or 4) to otherwise enhance public spaces sudi as sidewalks, plazas, fountains, or outdoor seating areas in order to further the purpose and Intent of the Overlay. Major deviations front the build -to line requirement above no excess of 15 feet) may be allowed, but only with sufficient justification and contingent upon life approval of a Community Design Appeal application (see Chapter 2, Article il,. Section 43). 3 Shall be defined by the applicable zoning district. As indicated in the footnote, the width of the entire Pedestrian Zone within the Urban Commercial Overlay District is 20.5' measured from the back of curb for Federal Highway and 1572 Baywalk :' a i':„ c 16 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 consists of three components including a 5' wide Street Tree Area with trees spaced between 20'-25' on center apart, a 10' wide Sidewalk measured from the centerline of the Street Tree Area and then an 8' wide active area. This application proposes to comply with the 5' wide street tree area and the 10' Sidewalk however requests a variance to reduce the width of the Active Area from 8' to 6' in width. In total, the proposed width of the Pedestrian Zone is 18.5' and will be improved completely with pavers except where there are the 6 required 5'x 5' street tree wells. In other words, 167'-4" of the 197'-4" frontage will be a paved area that is 18.5' wide and shaded by the street trees. In the remaining 30' where there are street trees, the Sidewalk and Active Area will be a paved width of 13.5 feet. (6' Active Area + 7.5' to the centerline of the Street Tree well). There will be a continuous unobstructed public pedestrian paver sidewalk area that is at least 13.5' in width along the entire frontage. Although it could be argued that the design meets the intent of the Pedestrian Zone, the variance is being requested to document the technical reduction of the Active Area from to 8' to 6' in width. In consideration of this variance request, it should be noted that there are discrepancies in City documents that regulate this area of Federal Highway. The CRA Community Redevelopment Plan (CRA Plan) that was adopted by City Commission in 2016/2017 recommends the frontages in the Federal Highway Corridor Area have a 5' wide street tree area, an 8' wide sidewalk with NO requirement for an 8' Active Area for a total of 13 feet. Whereas, the Urban Commercial Overlay District found in the City's Code that regulates this same Federal Highway frontage requires the Pedestrian Zone to include a 5' Street Tree Area, a 10' wide Sidewalk measured from the centerline of the street tree area and an 8' wide Active Area for a total of 20.5 feet. Therefore, these two City documents directly contradict each other. According to City staff, the intent was to have a larger Pedestrian Zone in the downtown area where there will be greater pedestrian activity than areas such as the subject site that are closer to the southern extent of Federal Highway in the City that have less pedestrian activity. The regulations in City Code have not been updated to correspond with the CRA plan. There is another anomaly for the Urban Commercial Overlay District versus other overlay districts identified in the City Code that should be considered. There are other overlay districts that make up the downtown area, which will have more pedestrian activity, where the current regulations require a total width of 18.5' for Pedestrian Zone. These areas include the Downtown Transit Overlay Development District (DTODD), Boynton Beach Boulevard Overlay District (BBBO) area and the Cultural District Overlay area (CDO) along Ocean Avenue. The sidewalk width requirement for the Pedestrian Zone in each of these other overlay districts is 8' versus the 10' required in the Urban Commercial Overlay District where there is less anticipated pedestrian activity. These overlay areas also require commercial uses along the street frontages which will utilize the Active Zone with uses such as outdoor dining and retail displays whereas the frontage of the subject property requires active areas along the street frontage, such as the proposed recreational amenities, but not commercial uses. In fact, according to the City Code's Use Matrix, commercial uses are not allowed in the IPUD zoning of this property. Therefore, the Active Area could be considered to be unnecessary in its entirety, however, the Applicant is proposing the minimum reduction to the width to continue to provide a more than functional Pedestrian Zone and accommodate City staff's recommendations. 1573 Baywalk "' a ig e 17 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 It is the understanding of the Applicant that City staff is aware of these discrepancies and are working on code amendments to address them, however for this application, the regulations exist and therefore a variance is required to deviate as proposed by this application. As a last general point related to the variance request, Baywalk is a proposed quality townhome development that will rely on being marketed as a secure and upscale community and the individual townhomes offered for sale. Contrary to the commercial uses (open to the public) required in other areas of the City, the proposed recreational areas will be for the sole use and enjoyment of the residents of the community and their guests. Although there will be points of ingress and egress from the recreational buildings to the public sidewalk, there must be a sense of security and privacy for the project to be marketable and for townhomes to sell. The recreation buildings are strategically placed with closest proximity to Federal Highway and directly adjacent to the Activity Zone so as to make the community's most active and interactive spaces visible to the public. The recreation buildings will have glass facades visible to Federal Highway and direct access to the public sidewalk area to be reconstructed along Federal Highway so residents can be seen utilizing these spaces and further integrating and engaging them to the adjacent activity zone via direct points of ingress and egress to Federal Highway. Reduction of the Active Area from 8' to 6' in width continues to provide the pedestrian space and visual intent of the Pedestrian Zone, yet with active and secured recreational amenities for the exclusive use of residents of the Baywalk community. Based on the general factors above, this application therefore requests approval of a variance to reduce the 8' Active Area to 6' in width for a total 18.5' wide Pedestrian Zone. Pursuant to Chapter 2. Article II. Section 4.D, in order for the City Commission to grant a variance, the following criteria must be demonstrated: a) That special conditions and circumstances exist which are peculiar to the land, structure or building involved, and which are not applicable to other lands, structures or buildings in the same zoning district. Response: As indicated above, there are conditions and circumstances for this property which apply to this property that may not be applicable to other lands, structures or buildings in the same zoning district. The IPUD zoning of this land could be applied to other lands within the City that are not within the Urban Commercial Overlay District and therefore not required to provide the Pedestrian Zone. In addition, as indicated above, the total width of the Pedestrian Zone in other overlay areas in the downtown of the City is the same 18.5' as proposed by this application but those areas will have a greater amount of pedestrian activity where commercial uses are required along the street frontage. Even with the variance, Baywalk will still provide the total width of the 18.5' of Pedestrian Zone without having commercial uses. b) That special conditions and circumstances do not result from the actions of the Applicant for the variance. Response: the factors outlined above for consideration of this variance are all related to plans or regulations that have been adopted by the City. The proposed variance provides a Pedestrian Zone that is consistent with the CRA Recommendation Plan and 1574 Baywalk "' a ig e 18 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 other overlay areas where there will be greater need for pedestrian areas. The Applicant proposes to implement the 5' Street Tree Area and 10' wide Sidewalk but reduce the Active Area from 8' to 6' in width for a total Pedestrian Zone of 18.5' in width. This will allow for more efficient private recreational space for the residents of the community but continue to provide a Pedestrian Zone that is equal to the downtown areas. The inconsistencies of the plans and regulations are not the result of actions of the Applicant although the intent is continued to be provided. c) That granting the variance requested will not confer on the Applicant any special privilege that is denied by this section to other lands, structures or buildings in the same zoning district. Response: This request is specific to this project and property., There are other areas and zoning districts within the City where the proposed total width of the Pedestrian Zone is a requirement and therefore does not confer a special privilege. d) That literal interpretations of the provisions of the ordinance would deprive the Applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the Applicant. Response: A literal interpretation will require a wider Pedestrian Zone than downtown areas of the City where there are no proposed commercial uses which typically utilize the Active Zone proposed for reduction and take away viable land that is intended for the sole use and enjoyment of the residents of Baywalk and their guests. With that said, the project continues to provide a Pedestrian Zone that is consistent with other areas and adopted plans of the City. e) That the variance granted is the minimum variance that will make possible reasonable use of the land, structure, or building. Response: The proposed variance is to reduce the 8' wide Active Area to be 6' in width to allow for a sufficient and consistent Pedestrian Zone but yet provide a recreational space suitable for marketing and use of the community. Although the Applicant would enjoy even more area for recreational amenities, the proposed reduction of 2 feet is the minimum variance for reasonable use of the land. f) That the granting of the variance will be in harmony with the general intent and purpose of this chapter and that such variance will not be injurious to the area involved or be otherwise detrimental to the public welfare. Response: The intent of the Pedestrian Zone is to bring buildings closer to the roadway frontages and to engage public spaces with the pedestrian walkway. The proposed development plan meets this intent. Upon granting of the variance, the build -to line is 2' closer to Federal Highway and the proposed Pedestrian Zone will be the same total width as other areas in the City, which is consistent with the adopted CRA Plan. There will still be a minimum of 13.5' of paver area along the frontage of Federal Highway 1575 Baywalk "' a ig e 19 Justification Statement Major Master & Site Plan Modification / Variance Rev. June 2, 2023 within the Active Area and Sidewalk where there are Street Trees and 18.5' in between the Street Tree areas. In comparison, the width of a sidewalk required by the American Disabilities Act is 44 inches and considered to not be injurious or detrimental to the public welfare. Thus, the proposed variance to reduce the Pedestrian Zone by 2' will NOT be injurious or detrimental to the public welfare. CONCLUSION We appreciate your consideration of this request for Major Modification to the Master Plan and Site Plan for the Baywalk project as well as the proposed variance to reduce the Pedestrian Zone. Should you need any additional information, the project managers at UDS are Bradley Miller, AICP (Ibirni'illll. it udsfllorlida„cairn and Ailish Villalobos aviillllallolbos c udsfloiriida„cairn who .......................................................................................-.R.................................................................................. can be reached at 561-366-1100. 1576 Boynton Beach Community Redevelopment Plan CITY COMMISSION Steven B. Grant, Mayor Mack Mcray, Vice Mayor Justin Katz, Commissioner Joe Casello, Commissioner Christina Romelus, Commissioner CRA ADVISOR Y BOARD Linda Cross, Chair Robert Pollock, Vice Chair Paula Melley, Board Member CRA BOARD Steven B. Grant, Chair Mack Mcray, Vice Chair lustin Katz, Board Member R'LlgalLfigym MINI =1170Z, Lori LaVerriere, City Manaaer Vivian Brooks, Executive Director Michael Simon, Assistant Director Rick Maharajh, Board Member Andrew Mack, Development Director James DeVoursney, Board Member Michael Ru f, Planning and Zoning Director Thomas Murphy, Jr., Board Member Amanda Bassiely, Senior Planner/Urban Designer Allan Hendricks, Board Member Hanna Matras, Senior Planner Adoption Date.- October 4, 2016 3 1577 Vliisliiouim .................................. The Boynton Beach Boulevard District is envisioned to serve as a welcoming and beautiful entry into the Downtown District. Pedestrians will be encouraged to walk along the broad sidewalks in the shade of mature trees to visit the various stores and restaurants along the corridor. Bicyclists will safely travel along the corridor and will be able to park their bikes at one of the local shops where they'll meet a friend for a cup of coffee. Visitors will be able to find their way to the marina, the Children's Schoolhouse Museum and the Public Library using the various way finding signs along the corridor. Investors will see the value of developing in downtown Boynton Beach based on the public improvements and will begin to assemble land for development of mixed-use projects. ..:....Stiiireets.LL.P.L. Streetscape enhancements are recommended for the Boynton Beach Boulevard District. The space for these enhancements may be obtained through either right-of-way dedications or public easements and should include: • Implement a Complete Streets program Minimum 8' wide active use area abutting the for Boynton Beach Boulevard including the building addition of: Decorative light poles at both the vehicular and • On -street parking pedestrian scales • Bike lanes • Enhanced median with mature tree canopy (at time of planting) and landscape lighting • Enhanced street furniture, bus shelters, bike racks and receptacles • Active uses along the first floor of development • Marking of major intersections with • Create a greenway along the north side of NW 1 st materials such as pavers, paint, etc. Avenue per the Connectivity Plan • Narrowing of travel lanes to create space . Create way finding signage to mark the entry into for landscaping and wider sidewalks and the City and brand the district to make the street safer for bicyclists and pedestrians. • Install public art in key locations • Create a Pedestrian Zone adjacent to the right- Provide additional pedestrian crossings where of -ways that is inviting, safe and includes: needed • Addition of canopy street trees Underground overhead utilities • Minimum 8' wide clear sidewalk Figure 13: Boynton Beach Blvd. District Streetscape Recommendations Area 60 1578 I ec il111'°uuuineuimdatliioui s Quidit IIII':'�esliirI urm Create an overlay district for Boynton Beach Boulevard to control height at street frontage, building setback, design, uses, and overal character. • The building shall be setback to accommodate the pedestrian zone. • Active commercial uses shall be required on the street frontage of Bovnton Beach Boulevard. Automobile oriented uses, such as, gas stations and car washes, are prohibited. Drive-thrus are only permitted when not visible from right-of-ways and completely behind a structure. • Buildings fronting Boynton Beach Boulevard shall have maximized glazing on first floors. • Approximately 75% of the lot frontage must be occupied by structure and adjacent to the pedestrian zone. • Buildings fronting Boynton Beach Boulevard shall have a minimum height of 30' • Buildings fronting Boynton Beach Boulevard shall be a maximum of 45' in height, any additional height permitted by the zoning districts must be stepped back proportionately to the overall height, a minimum of 10' deep. • Parking shall be located to the rear or side of the property. MU -L Land Uses are permitted to have one (single loaded) row of parking in front of the structure. • Only when access is not possible from the rear or side shall curb cuts be permitted on Boynton Beach Blvd. • All buildings along Boynton Beach Blvd shall have pedestrian access from the right-of-way/ sidewalks. • The main pedestrian entry, or front door, must be fronting Boynton Beach Blvd. • Mixed use projects adjacent to single-family areas shall include greenways for proper buffering Staff will review architectural styles and make recommendations regarding Architectural Guidelines that may enhance the character of the District. This process will include public input. Figure 22: Example Greenway Recommended on First Avenue 67 1579 Iii sliiioui�� The Cultural District'' is envisioned to be the principal hub for the City's civic uses, public spaces and events. The concentration of public art and other cultural amenities will foster a sense of community. Public events such as the Kinetic Art Expo and the Haunted Pirate Fest are already anchored within the District and attract residents and visitors to experience Boynton Beach's unique character. Ocean Avenue will maintain its character through the creation of an overlay district. IIII'�"�ccoui�imururuueuirm�tatliir�ui�s Si°ui�er�t.�cs . c Streetscape enhancements are recommended for both Ocean Avenue and Seacrest Boulevard. The space for these enhancements may be obtained through either right-of-way dedications or public easements and should include: Ocean Avenue • Implement a Complete Streets program for Ocean Avenue to accommodate bike lanes and bike racks, safe pedestrian crossing at the FEC Railway and on -street parking where possible. • Create a curbless festival area between Seacrest Boulevard and S.E. 1st Street • Enhance the intersection of Ocean Avenue and Seacrest Boulevard with a vertical entry feature, with changes in surface materials such pavers and paints. • Add signage at the FEC Railway announcing entry into the Downtown area. • Create a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Addition of canopy street trees • Minimum 8' wide clear sidewalk • Decorative light poles at both the vehicular and pedestrian scales Streetscape Enh,anceiments On -street parking Designated bike Lanes & facilities Landscaping/street tree improvements • Sidewalk, expansions and repair's - Pub]ic art alcng Avenue • Curbless °e stival" street s,eclion Material and' pattern enhancements Figure 28: Ocean Ave. Streetscape Recommendations 14 Streetscape Enhancements • ren -street park ng� Designated bike lames • Reclluce lame width Enhance -crosswalks, Figure 29: Seacrest Blvd. Streetscape Recommendations 1580 " c ° „ ui a ui°°ur°uue ui d atlii ui a ui 11 aui m IIII':f ca lii ui Create/ modify an overlay district for Ocean Avenue, which encompasses the entire Cultural District, to control height at street frontage, building setback, design, uses and overall character. • Ocean Ave will be designed to have a streetwall (building faces) abutting the pedestrian zone. • Active commercial uses shall be required on the street frontaae of Ocean Ave. Automobile oriented uses, such as gas stations, car washes, and drive-thrus, are prohibited. • Structures along Ocean Avenue shall be designed to the pedestrian scale and have a maximum height of 35', consistent for a depth of a minimum of 30'. • Maximize glazing on first floors • Require street canopy trees • Public spaces such as plazas or greens shall be created as part of each project. Staff will review architectural styles and make recommendations regarding Architectural Guidelines that may enhance the character of the District. This process will include public input. X4,��;mer�B�ea vm➢J p:m�`N'K�'�rca° F,f.'pCaGC�TM Rx"u9emnam to c'xarb'++"'^ Mprh?;rg'' Figure 36: Ocean Ave. Design Diagram treet+all Design • 35' r ax fronting Ocean Ave • Additional height must be stepped back 30' • Commercial ial u.0 es required along Ocean, • Public spaces such as planes or green areas required along ocean • Maximize glazing on first floor • Pedestrian shade Figure 35: Ocean Ave. Streetwall Design N"'d'WAId�lY1riM�Ilf rV a%Rsaui� ° 1581 sliiioui m Downtown Boynton Beach will be where people live, work and play in an environment that provides bikeable and walkable access to the beach, restaurants, transit, parks and cultural experiences. There will be areas to gather and socialize. Entrepreneurs will open new restaurants and businesses creating financial benefits to the local economy. Attractive new buildings will provide housing for people of all ages and incomes, and accommodate new shops and restaurants. : iii eetsca2k Streetscape enhancements are recommended for the Federal Highway corridor. The space for these enhancements may be obtained through either right-of-way dedications or public easements. The enhancements should include: • Create a Complete Street design for Federal Highway including the addition of: • On -street parking • Bike lanes • Enhance median with mature tree canopy (at time of planting) and landscape lighting • Marking of major intersections with materials such as pavers, paint, etc. • Create a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Addition of canopy street trees • Minimum 8' wide clear sidewalk • Decorative light poles at both the vehicular and pedestrian scales • Enhanced street furniture, bus shelters, bike racks and receptacles • Active uses along the first floor of development • Canopy trees that provide immediate shading at time of construction • Bus shelters with unique design for the downtown district • Underground overhead utilities • Public art in key locations • Additional pedestrian crossings where needed • A greenway along SE 4th Street and Ocean Avenue connecting Pence Park and the Marina, per the Connectivity Plan • An eco -trail connecting the pedestrian zone to Mangrove Park, per the Connectivity Plan. 85 1582 Iii sliiioui�m� The Federal Highway Corridorshall serve as a major point of entry into the City and the downtown from both the north and south direction. There shall be a mix of uses that front the road, improve and activate the area. The streetscape will encourage biking and walking by providing shade, attractive lighting and a sense of safety. The single-family neighborhoods will experience an increase in value and become more attractive to buyers. IIII°oc�°�uimui°m°uucuirm�`�a�:lii�mmui�s Stuicetsca e Streetscape enhancements are recommended for the Federal Highway corridor. The space for these enhancements may be obtained through either right-of-way dedications or public easements and should include: • Create a Complete Street design for Federal Highway including the addition of: • On -street parking • Bike lanes • Enhance median with mature tree canopy (at time of planting) and landscape lighting • Marking of major intersections with materials such as pavers, paint, etc. • Create a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Addition of canopy street trees • Minimum 8' wide clear sidewalk • Decorative light poles at both the ve • Require installation of canopy trees • Underground overhead utilities • Provide additional pedestrian crossings • Create a greenway along SE 4th Stree ar and pedestrian scales provide immediate shading at time of construction ere needed per the Connectivity Plan 99 1583 The following urban design guidelines are recommended for the Federal Highway north district: • The buildings shall be set back to accommodate on -street parking and the Pedestrian Zone. • All overhead utilities shall be installed underground. Fnr hi iilrlinnc inrnrnnrafinn rnmmarrinl i icac fhaca i icac mi icf front Farlarni HirihXAMX/ nnri • Approximately 75% of the lot frontage must be occupied by structure and be adjacent to the pedestrian zone. • Buildings fronting Federal Highway shall have a minimum height of 30' • Buildings fronting Federal Highway shall be a maximum of 45' in height, any additional height permitted by the zoning districts must be stepped back proportionately to the overall height, a minimum of 10' deep. • Parking shall be located to the rear or side of the property. MU -L Land Uses are permitted to have one (single loaded) row of parking in front of the structure. • Curb cuts shall be permitted on Federal Highway only when access is not possible from the rear or side. • Adjacent single-family areas shall be protected through the use of landscape buffers and/or walls as appropriate. • Building roofs shall have vertical breaks to prevent long unbroken spans. • Building facades shall be articulated with plane changes at least one foot deep with changes in color texture and material. I 02 1584 Iii sliiioui�� The Heart of Boynton area will become a model neighborhood, with its unique character and history preserved. The vision includes enriching the original vernacular architecture of the neighborhood, investing in housing and commercial uses, and connecting both through the pedestrian and vehicular networks. ccuii°mur°m°uu. un';iatliiouis Stuff cotsca p,g Streetscape enhancements are recommended for the Seacrest Blvd and Martin Luther King Jr. Blvd. The space for these enhancements may be obtained through either right-of-way dedications or public easements. The enhancements should include: • Implement a Complete Streets program for Seacrest Boulevard and ML K Jr. Boulevard to accommodate bike lanes and bike racks, widening of sidewalks, decorative street lights, street furniture, and on -street parking. • Marking of major intersections with materials such as pavers, paint, etc. • Enhanced median landscaping • Bus shelters (will be required as part of new construction) • Additional signalized pedestrian crossings (including mid -block) along Seacrest BoulevardAddition of canopy street trees • Creation of a Pedestrian Zone adjacent to the right-of-ways that is inviting, safe and includes: • Minimum 8' wide clear sidewalk • Decorative light poles at boh the vehicular and pedestrian scales • Require installation of canopy trees that provide immediate shading at time of construction • Undergrounding of overhead Otilities • Creation of a greenway to co nect the greenway proposed along NW 1st Avenue, Sara Sims Park, and Wilson Park per the Corfnectivity Plan • Creation of an eco -trail to connect the existing scrub and linear parks per the Connectivity Plan I G 1585 co 00 LO T I- 00 LO T V Q N N W W C/1 u N O � 2 X +L' i t Z) ro N L +-+ ro Ln vL O N D fl- N ro Q r ro O QJ L (n L Ln +j Q L ro LnLnf6 r'6 ro 4-1 oE �-0 o u 0l •i ro p O Vi - Q) N N u lD C Q � O u 41 ra O 00 0 ry lu— jilli 1� VONO IA'HDV'fq MOUNkOU —powpir. -P'�Mwodvm' TITT)WV 't k'AWNTAGAI N'IVAX AVT GNVHIFIP el M 77771 Raw I EN I m 00 LO T— VM 777577 _ lilliMm- llnil: Ow 'SA ME 7777 - IHM x55551 � N H; 'Mi -01 75797 'S` ml: q:p m 00 LO T— ISMAllll l - o. 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J*11f1V'U� 1 � Y 4g dE . �NMhN IWt II M;C mN4A) am xx-� "ung niiiairi�.� 7IIVMAVH nfl co NIL 00 m Ica m 0 co T 0 T T . ......... a %Moo I , Moe CD 0 .2 E co N co NO C) L CD 0 N .2 N E -I.- > E (n 0 E N T T M T T VJ I�♦ O O O ^, O N N z Q•� O C:N N +r O O •V N +� m U C:NO N (6U) N U co i Q L 0 a CO Q�-0 Q�•�.� +., >.� N OU - -0 N (a (a N H N W 71 M T T FE -1 N N Z) O 4-0N to co E O L E cm .C: O cn 0) O ■ ■ ■ co CMT L LLL V- 0 Z (u E _ to M � C5 Q O O M N }' >Q Z E N 0 V � Fok 03 Q � Q N N : > Q U Q N N O p O p CCO (D .X N N N N N N 0� 0� c 0 1Tw f1S 321 NVId ill " ro,~ co —mac r Sao, ,m 07C d xr C?� _v 4, [L .r - f::] C7w `ems � IL z a. LU a. Cl) a Z ti 'A < �lu Z� .0 0 U) Z (D 0 Z U) =3 0 0 > LU 00 LU 'A < �lu Z� .0 0 15 C, 6 00. 'A < �lu Z� .0 0 U) Z 0 LU 0 yw < �lu .0 0 ml 15 C, w 00. yw < �lu .0 0 ml o Z (D 0 ,o 00" 0.. C, > wow E (D >1 < �lu .0 LU I Z�0 o Z (D 0 0 ,o 0 '510 , OS 00 0." ry LU E I■ < �lu .0 LU N N T 70 /I C70 m _0 (6 " Q'- (n m U 0 0 0000a� }' C C C .4-, a Uf fA E C (a _0 OU _ Q L.U .0U 0 a) > o o SCD o U 0 0 06 .-. U) _ (o N Q N O (6 (0 >. OO 0 to C Q-0 >, C6 • C • C M .1 7 C C > — Q m N }, -0M p•�� -r- N a C (n O C) i Q CT a) O U o J N Q O� J-0 O > > 0 70 vo DCZc0>, �0 O N D m ca CII) c:0 •c O N � _O O }' L- O cn O a iL Q) 170 Co N O M. - V 0 • E E 6. C OO N C Z o C }' O a) v-2 E N O 0 0 MX V m '" WO 0 V u� >� i O ; U ca (n o U o D 71 N N T M N T DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Bay Walk (MPMD 23-003 and MSPM 23-004) APPLICANT: Felipe Vergara, 3101 Boynton Development, LLC APPLICANT'S ADDRESS: 4001 N. Ocean Boulevard, Unit 801, Boca Raton, FL 33431 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 5, 2023 APPROVAL SOUGHT: Approve request for a Variance from Part III, Chapter 3, Article III, Section 8.13.6 of the Land Development Regulations (Building and Site Regulations) requiring an eight (8) foot wide Active Area along North Federal Highway, to allow a six (6) foot wide Active Area along North Federal Highway, a variance of two (2) feet, a property located at 3103 North Federal Highway, in the IPUD (Infill Planned Unit Development) zoning district. LOCATION OF PROPERTY: 3103 N Federal Highway DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included." 4. The Applicant's request is hereby GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Southern Homes of Palm Beach\Bay Walk IPUD - 3103 N Federal Highway\MSPM 23-004 and MPMD 23-003 DO.doc 1624 L.*M Public Hearing 6 P.M. or as soon thereafter as the agenda permits. The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 09/5/2023 19 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Ordinance No. 23-016- Second Reading - Amending Chapter 27, "Advisory Boards and Committees." Requested Action: Approve amendments to Chapter 27, "Advisory Boards and Committees" of the Code of Ordinances of the City of Boynton Beach. Explanation of Request: On June 2, 2020, Ordinance 20-016 was passed, creating Chapter 27 "Advisory Boards and Committees" with the intent to consolidate all of the references to advisory boards into one section of the City Code. Based on consensus and direction from the City Commission on July 18, 2023, the proposed ordinance is being brought forward for first reading to update and standardize language in Chapter 27 of the City Code. How will this affect city programs or services? This ordinance will allow for more effective administration of City Advisory Boards. Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: Second Reading Advisory Boards and Committees (Chapter 27) 2023.pdf 1625 1 2 ORDINANCE NO. 23-016 3 4 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, 5 AMENDING CHAPTER 27, "ADVISORY BOARDS AND 6 COMMITTEES" OF THE CITY OF BOYNTON BEACH CODE OF 7 ORDINANCES; PROVIDING FOR UPDATING OF OUTDATED 8 LANGUAGE, STANDARDIZATION OF APPOINTMENT AND 9 REMOVAL PROCESS FOR REGULAR AND ALTERNATE 10 MEMBERS, QUALIFICATIONS FOR CITY ADVISORY BOARD 11 MEMBERS, AND CLARIFYING DUTIES AND RESPONSIBILITIES 12 OF CITY ADVISORY BOARDS; PROVIDING FOR CONFLICTS, 13 SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. 14 15 WHEREAS, On June 2, 2020, the City of Boynton Beach City Commission adopted 16 Ordinance 20-016, creating Chapter 27 "Advisory Boards and Committees" with the intent to 17 consolidate all of the references to advisory boards into one section of the City Code of 18 Ordinances; and 19 WHEREAS, upon a review of report from City Administration, and discussion at the 20 July 18, 2023 City Commission meeting, the City Commission finds that it would be in the best 21 interest of the City of Boynton Beach to update the City's ordinance provisions related to the 22 various advisory boards working on behalf of the City, and to standardize language related to 23 the appointment and removal of advisory board members as provided in Chapter 27 of the 24 City of Boynton Beach Code of Ordinances; and 25 WHEREAS, the City Commission deems it to be in the best interest of the citizens and 26 residents of the City of Boynton Beach to amend Chapter 27, "Advisory Boards and 27 Committees," of the City of Boynton Beach Code of Ordinances, as hereinafter referenced. 28 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF 29 BOYNTON BEACH, THAT: 30 Section 1. The foregoing "Whereas" clauses are true and correct and incorporated 31 herein by this reference. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 1 1626 32 Section 2. That Part II, Chapter 27, "Advisory Boards and Committees", of the City 33 of Boynton Beach Code of Ordinances, be, and the same is hereby amended to read as follows: 34 ARTICLE I. IN GENERAL 35 36 Sec. 27-1. City boards and committees defined; generally. 37 (a) Board shall refer to a group of individuals appointed by the City Commission for the 38 purpose of providing advisory assistance to the Commission. No board shall have 39 administrative authority over any department of the city. 40 (b) Committee shall refer to a group of individuals appointed by the City Commission to 41 provide advisory authority on a single subject or issue matter. The City Commission may 42 establish a sunset date for each Committee. Terms board or committee may be used 43 interchangeably herein. 44 (c) The provisions of Chapter 27, Article I, shall apply generally to all city advisory boards 45 and committees unless stated otherwise within applicable law, Florida Statutes, or the Boynton 46 Beach Code of Ordinances. 47 (d) Retroactive effect. To the extent permitted by law, all of the provisions within Chapter 48 27, shall apply to acts and actions occurring or in progress prior to its adoption by the City 49 Commission. All matters pending before the city boards and committees at the time of 50 effective date of this chapter shall continue unabated and be taken up as scheduled before 51 the respective board and committee. 52 53 Sec. 27-2. Board or committee member selection; organization; qualifications; term. 54 (a) No person shall be appointed as a member or alternate member to a city advisory board 55 or committee without the person first submitting an application for appointment. All 56 applications for appointment to a city board shall be on a form authorized by the City CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. N 1627 57 Commission. The City Clerk shall review all applications for completeness and qualifying 58 requirements prior to submitting them to the City Commission for consideration. 59 (b) Selection of chair and vice -chair. The chairperson and vice -chairperson for each board 60 shall be selected annually by each boards however, the City Commission must ratify the 61 selection. 62 The duties of the chair shall be to preside at all board meetings. The 63 vice -chair shall perform the duties of the chair in the chair's absence. The City Commission 64 may remove the chair or vice -chair from their position of chair or vice -chair at any time by 65 majority vote of the City Commission. The removal of the chair or vice -chair from the board 66 shall be done pursuant to Sec. 27-5. City CemmissieR may Fetair +h., hl,arrlM.. Pem.h„r e +he 68 (c -g) Regular members. City boards and committees shall be composed of seven regular 69 members and two alternate members, except as may be provided for by Florida Statutes, 70 Special Act or Resolution of the City Commission or elsewhere within the Code of Ordinances 71 of the City of Boynton Beach. 72 (1) Term of service. All regular member appointments shall be for a two-year period. 73 unless a shorter term is required in order for an appointed term to end on a March 31 74 in order that appointments may be made in April. 75 (24) The City Commission shall review applicants and staff recommendations to fill 76 vacancies on city boards every April or as soon thereafter as practicable. 77 (3) Commencement of terms. All board and committee appointments shall commence at 78 on the date of appointment by the City Commission. 79 (42) Service beyond e€xpiration of terms. In the event appointments are not made prior 80 to the expiration of a term, members shall serve until their successors are appointed by the 81 City Commission. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 9 1628 82 (5-3) The terms of office of the board members shall be staggered so no more than one 83 half# 4d of the board is appointed or replaced in any 12 -month period. 84 (64) The current term of all board members whom have been appointed prior to 85 September 5, 2023 shall continue uninterrupted until the expiration of said term, or for those 86 board members whose term had expired prior to September 5, 2023 until their successors are 87 appointed by the City Commission. 88 -(dc-) Alternates. The City Commission shall appoint two individuals to serve as alternate 89 members for each board. Alternate members may participate at board meetings in the place 90 of absent board members or recused members, to the same extent as regular members. In the 91 event a vacancy occurs on a board, the alternate shall assume the role of a regular board 92 member for the remainder of the abandoned term or until the City Commission appoints a 93 replacement regular member, whichever occurs first. 94 (1) The term for alternate members shall be for one year. 95 (2) Alternate member appointees may be reappointed for one additional one year term. 96 (3) Notwithstanding any other provision of city code or procedural rule, no alternate 97 member of any city board may serve in the capacity of chairperson, vice chair, or chair pro - 98 tem. 99 00 01 02 nrdipapreess of the City of R(,,,Y teR B ,&l 03 (e) Quorum. The presence of four members or alternate members shall constitute a 104 quorum for each advisory board and committee with seven regular members. Where an 05 advisory board or committee has a different number of less than seven regular members, the 06 attendance of regular and alternate members representing_a simple majority of the number 07 of regular members of such advisory board shall constitute a quorum. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. M 1629 08 (f) Qualifications. Members and alternate members serving on advisory boards and 1109 committees shall possess sufficient knowledge, experience, judgment or background 10 necessary to competently serve the board or committee to which they are appointed. 11 Members and alternate members must also meet any specific qualification requirements for 12 their advisory board. 113 (1) In order to qualify for appointment to and to serve as a member of any board or 114 committee of the city, an individual must be an elector of Palm Beach County, Florida. 115 (2) In selecting individuals to serve on boards and committees of the city, preference shall 16 be given to individuals who are residents of the City of Boynton Beach, provided however, 1117 non-residents who own property in the city, own a business within the city, or serve as an 118 officer, director or manager of a business located within the city may also qualify for 19 appointment provided they possess qualifications or experience required by the Uniquely 20 board or committee to which they are 21 appointed, provided that residency within the City is not required by ordinance or law4as 22 subjeEt matter review eF powe . 23 (3) Individuals may not serve on more than one advisory board at a time. 24 individ-H-As te serve en beards and Eemmittees ef the Eity, prefeFenEe shall be given te 25 Ad*V*d- AIS "„he de Ret r Rtl y serve -Re ., of+he city's h�r.J� 26 ---�4) Ceneurrept service A -R eity beards -;;Ad- Eernlmlittees sh-all be permitted „ri,, to tl 27 exteRt Recessary. if a beard Member helds a pesitieR A -.p -;; beard that r-se-Rd-HEts "quasi judicial 28 29 A_theF _adyiseFy beard that has srpilaF q _ � �.dieial 30 . 31 32 _01111-11-81-16-8-1-1918-114 Of t@FFAS. All 198611561 and EangpAittee appointments 33 CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 5 1630 43 (_.-h) Term limits. 44 (1) No member or alternate member shall be appointed for more than two successive 145 terms (original term, plus one additional term). A member who has been appointed to fill an �L46 unexpired term shall remain eligible to serve two full twe-year successive terms. 11147 (2) Upon completion of the maximum allowable two full terms of membership, no 48 member or alternate shall be eligible for reappointment to the same advisory board or--a� 49 committee for a period of one year . 50 (+h) Reorganization. In the case of creation of a new board or committee or the 151 reorganization or reconstitution of an advisory board or committee, three members shall be 152 appointed for an initial term of one year, with the balance of the members being appointed 153 for an initial term of two years. Thereafter, all appointments shall be for two years. 54 Sec. 27-3. PrequeRey e ^Meetings. 55 LaL_—Unless otherwise stated in Chapter 27, all advisory boards and committees shall meet 56 once a month; provided that meetings may be cancelled by the City Manager or 57 designee. Board or Committee Meetings may be cancelled by the board liaison due to a 58 lack of business or quorum. Special meetings may be called by the city manager or board 59 chairman. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. "N 1631 60 ka4(b) All meetings of advisory boards and committees shall be public meetings. 1161 162 Sec. 27-4. Absences. .63 . .64 (a4) When a member of any advisery board or committee that has regularly scheduled .65 meetings once a month, has missed three Feg laF m^R+h y meetings for any reason within gany .66 one year period during his or her term, that Me.mher v„ii ho r„+;fied that one .67 additional absence will cause his or her board membership to be terminated. Thereafterfere, .68 the fourth absence within one annual board term shall result in automatic removal from the .69 board by ministerial action of the City Clerk, and the member will not be eligible to reapply .70 for any ady+sef�Lboard or committee for a period of twelve (12) months from the date of the .71 fourth absence. .72 (b2) These beards OF EefflFnittees that have regulady SEhedid led meetings Fnere than enEe .73 a menth shall be peFn9itted te have six abseREes duFing aRY ene annual beaFd terng. —The .74 .75 Goty GleFlE. .76 ) €)EcUsed-a bseR cam. .77 .78 .79 beard r_-hairnnap shall have the peweF te excuse -ap -AbseRt beard meRA-he.ro IR the eveRt the .80 .82 (22) An absence may be excused due to one of the following: .83 a. PeFSORal illness „ .85 ae. Death in the family, or; CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 7 1632 L86 d. Emergen 87 be. Maternity leave 88 f. Military 89 Sec. 27-5. Removal; abandenment7 YaEaREY., 90 (a) All city board members and alternate members serve at the pleasure of the City 191 Commission and may be removed with or without cause at any time by a majority vote of the 192 City Commission, unless otherwise provided by the Charter or Florida Statutes. 93 (b) Notice of removal. A written notice of removal shall be served upon the city board 94 member or alternate member who has been removed YpeR the diro,-+;„n of -a Y, ajeFity of 95 the City Commission. The retic„ of rerneval shall be p ed by the E,+., .,+terney and signed mayor,96 by-t4e 97 (1) Service of notice. The notice of removal shall be served by personal delivery, electronic 98 mail, -or by ordinary first class mail. Service shall be accomplished as soon as is practicable 199 after the City Commission directs service of the notice of removal or, in the event of 200 abandonment of office, after the city manager or designee issues the notice of removal. 201 (2) Effective date of removals. Removal of a city board member shall have immediate 202 effect upon the vote of a majority of the City Commission. 203 (3) A person who is removed from a city board pursuant to the procedures set forth in 04 this section shall not be subject to reappointment to any city board for a period of 36 months 05 from the date of the removal. 06 (c=) Aba „-J.,Y,Y,- eRt in the ! Y,+ „f ah-,ndler,m e.pt of eff rCthe—Retics_- 6# uir 0p7 09 Sec. 27-6. (d) Vacancy. The City Commission shall fill any vacancy as soon as practicable 10 after the vacancy. Where a vacancy is caused by the resignation or removal of a member prior 211 to the expiration of their term, a member shall be appointed to complete the unexpired term CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 1633 12 only, unless the unexpired term is for a period of time less than six months in which case 13 that the appointed member shall then be allowed to serve the following full regular 214 term without reappointment. 215 16 Sec. 27-76. Rules and procedures. 17 (a) Each board or committee may make and adopt priorities, by-laws, rules and regulations 218 for their own guidance and for the government and performance of its duties. Subject to the 219 approval, supervision and control of the City Commission and not inconsistent with law. 220 (b) Boards shall keep minutes of their proceedings; record the vote on each 21 questie motion; and, keep records of their discussions, recommendations, and other official 222 actions. 23 24 25 (d) All beard n9eetings shall be epen te the pi 226 227 Sec. 27-7. Powers. 228 (a) Nothing in this article shall be construed as restricting or curtailing any of the powers 229 of the City Commission, or as a delegation to the board of any of the authority or discretionary 230 powers vested and imposed by law in the City Commission. The City Commission declares that 231 public interest, convenience and welfare requires the appointment of the following boards or 232 committees to act in a purely advisory capacity to the City Commission for the purposes set 233 forth in this article. Any powers delegated here to the board to adopt rules and regulations 234 shall not be construed as a delegation of legislative authority, but purely of administrative 235 authority. 36 LLL-4-�--No member or alternate member of a board or committee shall receive any pay 37 or compensation for any services rendered as a member of such board. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. E 1634 38 (c) A board or committees may acquire by gift or donation, any property related to the 39 subject matter of the respective board or committee. Any gifts or donations acquired 40 shall require prior acceptance by the City Manager or designee and shall become the 41 property of the city, and title of any real property so acquired shall be taken in the name 42 of the city. 43 {q�-(c) All references to the Planning and Development Board as covered in Chapter 2, Article 44 I, Section 3 of the City's Land Development Regulations, as amended from time to time, 45 have no further application to the land development application process. The Planning 46 and Development Board's review of land development applications are not a 47 precondition to the City Commission's review and approval of any land development 48 application. 49 (E) EaEh bE)aFd shall peFi0dically advise the City Commi5sien of its findings with FeSpeEt tO 50 51 52 the City Cemmissien by speEifiE Feselutien. 253 254 Sec. 27-8. Quasi-judicial proceedings before city board; procedure for reconsideration of 255 decision. 256 (a) For the purpose of this Chapter, the term quasi-judicial proceeding shall mean hearings 57 before the Historic Preservation Board, the Planning n,,yelepmeRt BeaFd 6 -r --the Building 58 Board of Adjustments and Appeals, or the City Commission related to the following specific 259 types of proceedings: variances; rezoning requests; appeals from administrative decisions of 260 the building official or the planning director; master plan approvals; site plan approvals; 261 modifications of site plans; relief from code requirements; conditional use approvals; site plan 262 extensions; abandonment applications; and, other land development matters 63 requiring^pe flE� quasi-judicial hearings pursuant to law. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 10 1635 264 (b) Quasi-judicial hearings shall be conducted in a manner which provides all interested 265 parties with the opportunity to testify, call witnesses, introduce evidence and cross-examine 66 witnesses. An "interested party" means a party to whom mailed notice was required to be sent 67 for the quasi judicial hearings. 68 (c) Testimony shall be under oath or affirmation. When a proposed development order 269 comes before the City Commission having first been afforded a quasi-judicial hearing before 70 a city board, the testimony presented, and +„ a Eity beaFd rs+;tutes r,r+ 71 efthe reEe d-eftes 'and ebidenee befere- the -City CemmissealI documents and 72 evidence that were submitted, to the board constitute part of the record of the proceeding 73 before the City Commission and it is presumed that the City Commission accepted and 74 considered the documents and evidence in its consideration of the issues before the 75 Commission. 276 77 (de) ' P -Proof of notice of the proceeding, in 78 affidavit form, must been filed with the office of the city clerk prior to the hearing. Proof 279 of notice must include the name and address of each property owner to whom notice was 280 mailed and a photograph of each sign posted, as hereinafter required. The following notices 281 must be paid for and provided by the applicant: 282 (1) All property owners, homeowner associations, and condominium associations that 283 own property within 400 feet of the boundary line of the property which is the subject of the 284 quasi-judicial hearing shall be mailed, by first class mail, a notice of hearing postmarked no 285 less than 10 calendar days prior to the hearing. 286 (2) One sign for each street frontage of the property shall be posted no less than 10 days 287 prior to the hearing. The sign shall be legible from a distance of 100 feet and shall contain a 288 description of the approval being sought, the date, time and location of the hearing, and a CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 11 1636 289 statement that the application being considered is available for inspection in the Development 290 Department of the city. 291 (3) When a quasi-judicial hearing is tabled or continued at the request of an applicant, 292 re -notice of the hearing shall be provided by the applicant in the same manner as original 93 notice` provided that if the item is tabled or continued by a motion of a board or City 94 Commission at a properly noticed hearing to a date and time certain, re -notice is not required. 95 A matter may only be tabled or continued one time without re -noticing the item. 296 (d) The City Commission may reconsider its decision arising from a quasi-judicial 297 proceeding only upon a motion to reconsider made at the meeting at which the decision was 298 rendered or during the next regular City Commission meeting. No quasi-judicial decision shall 299 be considered final until the conclusion of the next City Commission meeting, or if a motion 300 to reconsider has been made and passes, the conclusion of the reconsideration of the matter, 301 and the entry of a written order approved by the City Attorney and signed by the City Clerk. 302 (1) When a motion for reconsideration is made and approved at the Commission meeting 303 at which the decision was rendered, the Commission may immediately reconsider the matter 304 before them or, the Commission may reconsider the matter at a later time certain which shall 05 be announced, at the meeting, to the applicant and the public in which case n—.No additional 306 notice of the matter shall be necessary. 307 (2) When a motion for reconsideration is made following the close of the Commission 308 meeting at which the decision is made, only the motion to reconsider shall be heard at the 309 next regular City Commission meeting. If the motion to reconsider is adopted by the 310 Commission, the matter which is the subject of the motion to reconsider shall be placed on 311 the next regular City Commission meeting agenda. The agenda item shall be noticed in the 12 same manner as the notice provided when the item was originally considered at the applicant's 13 cost. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 12 1637 14 (3e) Any board may reconsider its decision arising from a quasi-judicial proceeding only 315 upon a motion to reconsider at the meeting at which the decision was rendered. 316 Sec. 27-9. Boards and committees to follow CCNA. 317 Any city boards or committees and the like which have purchasing authority independent 318 of the City Commission, the purchases of such bodies which are subject to the Consultants' 319 Competitive Negotiation Act ("CCNA") shall be processed in accordance herewith; however, 320 the board or committee, or the like will itself perform the functions set forth herein that are 321 otherwise applicable to the City Commission. 322 Secs. 27-10-27-19. Reserved. 323 324 ARTICLE II. BOYNTON BEACH ART ADVISORY BOARD 325 Sec. 27-20. Membership. 26 Appointees to the Art Advisory Board shall be electors and residents of the City, or owners of 27 businesses located within the Cityewners pfefefably-with a majority of members (four out of 28 7) having the following background: artist, art volunteer/activist; planner; private developer; 29 architect; or neighbeFheed a5586atiGA FnembeF7'-interestecl citizen. No more than two (2) of 30 the members may be owners of businesses located in the City who do not reside in the City. 31 Eligible residents and business owners may be appointed to the Art Advisory Board if the 32 majority of membership meets the background criteria listed above. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 13 1638 39 (b) The Beynten l3eaEh Art Advisory Beard Shall 41REtiE)R and epeFate as E)LAtlined in the City 40 . 341 342 Sec. 27-24. Purpose and duties. 343 (a) The purpose of the Art Advisory Board is to advise the City Commission on matters 344 related to the arts, to develop a plan and programs to promote and support art in public 345 places, and to recommend guidelines and funding for implementation. It shall be the duty of 346 the Art Advisory Board to act as an advisory board to the City Commission in providing advice 347 on matters relating to the visual arts. 348 (b) The Art Advisory Board may recommend funding sources including private sources and 349 grant funds; encourage public and private partnerships in the arts; review and make 350 recommendations on proposals for art work for public buildings and public spaces; encourage 351 the flow of art into the city; stimulate art related activities and events; study issues related to 352 art and implement art programs as delegated to it by the City's Commission from time to time. 53 (c) On a monthly basis :the Art Advisory Board shall periedmEally update and advise the 54 City Commission of its findings or proposals with respect to the foregoing issues, as well as 55 any actions taken with respect to the Art in Public Places, and make recommendations to the 356 City Commission on any matter referred to it within as much time prescribed by the City 357 Commission. 358 (d) The Art Advisory Board shall have the following additional powers and duties: 59 (1) Recommend to the City Commission adoption of Art in Public Places Program 360 Guidelines and amendments thereto; 361 (2) Recommend to the City Commission adoption of a Public Art Master Plan identifying 362 locations for public artworks and establishing a priority order; 363 (3) Recommend to the City Commission authorization of expenditures for maintaining 364 and implementing the Art in Public Places Program; CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 14 1639 365 (4) Recommend to the City Commission other expenditures of the Public Art Fund such 66 as hiring staff and services to run the Art in Public Places Program; 67 (5) Advance, through education and communication, the Art in Public Places Program 68 (66§) _ Approve, approve with conditions or disapprove proposed 69 installation of artwork, including murals, to be installed pursuant to the City's Art in Public 70 Places Program that is produced by a Florida based artist, with a preference for artists located 71 in Palm Beach County, based on criteria in the Art in Public Places Picegram Guidelines. In 72 addition, prior to taking action pursuant to this sub-section, the Art Advisory Board shall 73 consider public input at a duly noticed public meeting. The Art Advisory Board's action taken 74 pursuant to this sub-section shall be subject to the right of either the Mayor or a City 75 Commissioner to file a notice of appeal regarding the action taken by the Art Advisory Board 76 pursuant to this sub-section. The notice of appeal shall be filed no later than sixty (60) clays 77 following the date of the Art Advisory Board's action. In the event a notice of appeal is filed, 78 the appeal shall be placed on the next City Commission agenda for consideration by the City 79 Commission at a duly noticed public meeting, and the City Commission's consideration may 80 include either affirming, affirming with conditions, or overturning the action of the Art 81 Advisory Board. 82 83 r te. Theu id eli Res, are att-Ached to Ord. Ne. v5-n�-As E "rrt-hr "A". 384 Secs. 27-28-27-32. Reserved. 385 86 ARTICLE III. BOYNTON BEACH LIBRARY ADVISORY BOARD 387 Sec. 27-33. Purpose and duties. 388 Subject to the control and direction of the City Commission, the Library Board: 89 (1) Shall act in an advisory capacity (nen administrative) to the City Commission, to assure 390 representation of the ideas of citizens and taxpayers of the city relative to the function and CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 15 1640 391 operation of municipal libraries and reading rooms in the city, and such advisory assistance 392 shall include, but not be limited to, recommendations relative to control of expenditures of 393 moneys collected or donated to the credit of any municipal library in this city, and the 394 supervision, care and custody of the grounds, rooms, property and buildings constructed, 395 leased or set aside for municipal library purposes. 96 97 ; 98 99 ; 00 . 01 02 the maintenance and expansien Of FnUniEipal library f I tie 03 (42) Shall keep FeEOrds, inventories 04 make reports to 05 the City Commission relative to the activities of the board and the municipal library 06 s sv terve asannually or wheneve requested to do so by the City Commission. 407 Secs. 27-34 - 27-38. Reserved. 408 }09 ARTICLE IV. RECREATION AND PARKS AND RECREATION' ADVISORY BOARD 11410 Sec. 27-39. Powers and duties. 411 Subject to the control and direction of the City Commission, the Parks and Recreation 12 Advisory Board: 13 (1) Shall act in an advisory capacity (nen -.,,aY,.,iRiS+r.,+;ve) to the Recreation and Parks 414 Department, to assure representation of ideas of citizens who are interested in promoting 415 better recreation and park facilities and programs for the city. Such advice shall include but CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 16 1641 416 not be limited to site locations, development, supervision and maintenance of public 417 recreation and parks of the city. 18 (2) _ . 19 20 shall beEenge the ff6perty ef the Eity, and title ef any real property se aEqUiFed shall be taken �21 422 (3) Shall make recommendations to the city manager and City Commission, through the 23 Recreation and Parks Director, concerning; 24 a the purchase of property by the city for public recreation and park purposes,-, 25 b the establishment, maintenance, and supervision of public 26 recreation and parks,-, and, 27 a -c. expenditures of the recreational and park fund hereinafter 428 established. 29 (4) Shall keep FeEE)Fds and aEEE)URtS ef all the aEtivities ef the Beard and Make FepE)Fts 30 31 wheneveF Feeluested te de se. 32 _ 33 34 435 Secs. 27-40 - 27-44. Reserved. 436 437 ARTICLE V. SENIOR ADVISORY BOARD 38 SeE.27 45. Mee#iRgS. 39 The bE)aFd shall meet ElWaFtedy en aR "as needed" basis f8F the tFan5aEti.0A of bw5iness. its 40 Fneetings shall be open to the p blies 441 Sec. 27-46. Purpose and duties. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 17 1642 2 Subject to the control and direction of the City Commission, the Senior Advisory Board shall: —Act in an advisory capacity to the City Commission, to assure representation of ideas of 5 citizens who are interested in promoting better senior resources and programs for the c 7 (2) Assist with the coordination of C -programs and/or services for seniors, through the Recreation and Parks Director or designee, in partnership with the Boynton Beach Senior Center. 55 Ceunty te bFing it te the City ef Beynten BeaEh; 57 58 fo,=senieFT 461 Secs. 27-47 - 27-51. Reserved. 462 463 ARTICLE VI. EDUCATION AND YOUTH ADVISORY BOARD 464 Sec. 27-52. Created. 465 The City Commission, in accordance with the powers vested in it, merged the Children and 466 Youth Advisory Board and the Education Advisory Board and established the Education and 467 Youth Advisory Board. All powers, duties, and responsibilities of the Education Advisory Board CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. IN 1643 468 shall survive and be deemed merged and consolidated with the powers, duties and 469 responsibilities of the Children and Youth Advisory Board. All previous actions of the Education 470 Advisory Board shall survive this consolidation unless specifically revoked by the Children and 471 Youth Advisory Board. 72 Sec. 27-53. OrganizatieRMembership. 11473 The Education and Youth Advisory Board shall comprise seven permanent members, two 474 alternate members and three student members. The three student members shall be 75 appointed for a period of one year. A liaison from the Palm Beach County School District shall 76 be asked to serve on the board as an ex -officio board member concurrent with board member 77 terms. 478 Sec. 27-54. Purpose and duties. 79 Subject to the control and direction of the City Commission, t -The Education and Youth 80 Advisory Board shall assist the city and'E)Ea' SEMOIS in: 81 (1) Development ef pregrams that premete engeing Felatienships with EaFing adults and 82.Serving as a 83 liaison between the Palm Beach County School District, Boynton Beach schools and the city. 84 85 86 ergaHizatieHs, ' 87 (2-3) Contacting community groups and businesses within the geographical boundaries of 488 Boynton Beach for professional skills, materials, financial or education support for the schools 489 and with the purpose of implementing programs at local schools that benefit students from 490 Pre- K through grades and vocational schools. 91 92 93 dUFgRg ReR ,.h eel hOUFS CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 19 1644 94 96 (1,6) Identification and dissemination of information on local, county, state and federal 497 programs that provide beneficial services to children and their families. 98 (47) Developing strategies for communicating with the School Board of Palm Beach County 11499 and its staff, advising the City Commission as to the activities of the School Board, and other 500 federal, state and local legislative bodies which affect the needs of students, within the city. 01 (5-9) Developing recommendations to the City Commission for forwarding to the School 502 Board of Palm Beach County regarding actions which may be taken in support of schools in 503 Boynton Beach and with respect to proposed legislation at the state level. 04 (69) Developin_cef child and youth advocacy programs. 05 (10) Developing PHbliE Felatien5 that highlight 5UEEessful PFE)gFam5 withiR the 5EhE)E)l5 tE) 06 . 07 , 08 09'eE, 510 Secs. 27-55 - 27-59. Reserved. 511 12 ADTTr'I G \/TT PLANNING AND DEVELOPMENT RrIADh 13 SeE-27 60. nn,,.,gbership 14 (a) 1R appeiRting mernbe.r-s te- the PlaRRiRg and Develepment Beard, the City CE) 15 , 16 , CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 20 1645 18 19 20 Ce . 21 . 22 23 24 fellew+Rg: 25 , 6 IiY,e-5 indic-ate.- de -sir -able by the CeY, preheRSi"e PaR7 7 8 requiFements .-.f the re,Y,r.reher, iye DI -,r, r..-1 Land Deyel.apment D u d tier. 9 0 f� Ott Are land use n9ap E1-,SSif*Eatiens7 1 2 4 eF Land Deyel,ar,mer,t Regulati„r.. 3 _ 4 ffepaFatien a aEEeMp -f the p1 an; 5 _ 6 physical eRViriavary ,—QHt .,f the City, and 7 (97 ) The p etieR of St-ip-able de"el.ararr,er,t aEti"ities CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 21 1646 3 (1) On behalf ef the board, the City C!eF'( shall I(eep minutes ef 45 pFeEeedings, sh i 4 the vete of eaEh n9ember en eaEh questien, 6F of absent OF abstaining,' . 5 6 . 7 (3) The FeEE)FdS ef the beard shall be filed in the Ake ef the City Clerk and shall be pUbliE 8 S. 0 1 2 duty to hear -and -ake +!, the r'i+" r•.,Y,•,missi�,r 3 (1�rrexatien7 4 „ Plan r„d m r,+,• 5 ; 8 (C) Site DI- q7 9 (7) Site Plan time exte 0 (9) Majer Ci+., P -AP Y, A-difiEatieR; i 1 (9) Vacatielp 7Y1ry-h--;;A lnriry eRt, 2 (10Master Site PaR (r, w, ,' 3 (11) Majer Master Site PI -an .,• e difirzatieR7 4 (12) Use a a1• Waiver (in PID)7- 5 (13) Community Design Appea17 6 (14) Height e)(Eeptien7 7 (15) neete LandDevelopmentRegat+ens; and, CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 22 1647 90 SeE. 27-65. T„rmr- ,r,1 ,1„fi.A.t N3 91 , 92 93 Eentaone d h- 594 Secs. 27-66 - 27-71. Reserved. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 23 1648 595 96 ARTICLE VIII. HISTORIC RESOURCES PRESERVATION ADVISORY BOARD 597 Sec. 27-72. Membership. 98 L1L— Wk-Fe-pe5�"�eA minimum of two members shall be chosen from among the 599 disciplines of architecture, history, architectural history, archaeology, landscape 00 architecture or planning. 601 {4)(2) A minimum of three additional members of the board shall be experienced in 602 the areas of commercial development, real estate, banking or law. The two remaining 603 members shall be citizen members at large. 04 (34) All members shall have demonstrated a special interest, experience or knowledge in 605 historic preservation or closely related disciplines. 06 (4-2) Persons serving on the board are encouraged to attend educational meetings or 607 workshops to develop a special interest, expertise, experience or knowledge in preservation, 608 architecture, or quasi-judicial boards. 09 Sec. 27-73—+3}. Historic Preservation Planner. 10 —The city may appoint a professionally qualified historic preservation planner to advise and 611 assist the board, carry out delegated responsibilities, and undertake the requirements for 612 certified local government certification. 613 614 615 16 Sec. 27-74-3. Meetings. 617 The board shall hold a minimum of four meetings per year at regular intervals. All meetings 618 of the board shall be publicly announced and will have a previously advertised agenda. The 619 meetings shall be open to the public. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 24 1649 0 M On behalf of the board, the City Clerk shall keep minutes of its proceedings, showing 1 the vote of each member on each question, or if absent or abstaining, indicating such 2 fact. 3 (2) The records of the board shall be filed in the office of the City Clerk and shall be public 4 records. 5 (3) Should a meeting be cancelled due to a lack of quorum, the Board liaison may elect to 6 move items to the City Commission for the required public hearings without a 7 recommendation of the board. 8 _(1) PlaRRiRg and ZeRiRg staff shall attend Al PneetiRgs, aEtdRg iR aR ad i ty and 9 aFtiEipatiRg fU lly Or beard .Ji -sr sSie—per but ha" Rg rright to vote. 0 1 +ham 2 Sec. 27-754. Powers and duties. 633 The board shall have the following powers and duties within the incorporated city limits of 634 Boynton Beach, Florida: 635 (1) The Historic Resources Preservation Board shall act in an advisory capacity to the City 636 Commission and shall provide recommendations to the City Commission regarding the 637 following: 638 a. Nomination of properties and districts to the National Register of Historic Places, as a 639 required duty of being a certified local government. 640 b. Nominations of properties and districts to the Boynton Beach Register of Historic 641 Places. 642 c. Adoption, modification, or replacement of a Design Guidelines Handbook. 643 (2) To hold public hearings and to approve or deny applications for certificates of 644 appropriateness or certificates of economic hardship affecting proposed or designated 645 properties or properties within districts; CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 25 1650 646 (3) To advise and assist owners of properties on physical and financial aspects of 647 preservation, renovation, rehabilitation and reuse, and on procedures for inclusion in the 648 National Register of Historic Places; 49 51 52 53 pFepeFties Rd . 654 (6) To confer recognition upon the owners of properties and districts by means of 655 certificates, plaques or markers; 56 Ir 1TT , 657 (8) To inform and educate the citizens of the city concerning the historic, cultural, 58 archaeological, and architectural heritage of the city; and 59 (9) To participate in survey and planning activities of the certified local government; and 660 (10) To coordinate with the State of Florida's Division of Historical Resources Certified Local 661 Government Program by satisfying the following requirements: 662 a. The State Historic Preservation Officer shall be given 30 calendar days prior notice of 663 all meetings and within 30 days following such meetings shall be provided with the minutes 664 and record of attendance of the Historic Resources Preservation Board and the public. 665 b. The State Historic Preservation Officer shall be notified of any change of Historic 666 Resources Preservation Board members within 30 days of their appointment. 667 c. Notify the State Historic Preservation Officer immediately of all new historic 668 designations or alterations to existing designations. 669 d. Submit amendments to the ordinance to the State Historic Preservation Officer for 670 review and comment at least 30 days prior to adoption. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 26 1651 671 e. Submit an annual report by March 1 covering activities of the previous October 1 672 through September 30 and shall include the following information: 673 1. A copy of the Rules of Procedure; 674 2. A copy of the Historic Preservation Ordinance; 675 3. Resumes of the Historic Resources Preservation Board members; 676 4. Changes to the Historic Resources Preservation Board membership; 677 5. New local designations and National Register listings; 678 6. A review of survey and inventory activity with a description of the system used; 679 7. A program report on each grant -assisted activity; and 680 8. Number of projects reviewed. 81 82 implementation of its peweFs and cluties or to implementation of the purpose of these 83 Vis. 684 Secs. 27-75 - 27-79. Reserved. MOR 686 ARTICLE IX. BUILDING BOARD OF ADJUSTMENTS AND APPEALS 7 Sec. 27-80—. Membership. 8 Board members shall be composed of individuals with knowledge and experience in the 9 technical codes to include, to the greatest extent possible, an architect, engineer, general 0 contractor, electrical contractor, HVAC contractor, plumbing contractor, and any other 1 contractor licensed category. In addition to the regular members, there should be two 2 alternate members, one member with the qualifications referenced above and one member 3 at large from the public. 4 Sec. 27-81—. Meetings. 5 The Building Board of Adjustment and aAppeals shall meet on an "as needed" basis as appeals 6 are brought forward. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 27 1652 97 698 Sec. 27-80. Powers and duties. 99 LaL—Pursuant to F.S. § 553.80, as may be amended, the Florida Building Code, and the 700 Boynton Beach Administrative Amendments of the Florida Building Code, the Building 701 Board of Adjustments and Appeals shall have the power, as further defined in Section 702 113.4, of the Boynton Beach Administrative Amendments of the Florida Building Code, 03 to hear appeals of decisions and interpretations of the building official pursuant to Sec. 04 27-83 through 27-85, and consider variances of the Florida Building Code and other 05 technical codes pursuant to Sec. 27-86 through 27-87. See Boynton Beach Administrative 06 Amendments to the Florida Building Code 6th Edition (2017). 07 (b) The owner of a building, structure, or service system, or duly authorized agent may 08 appeal a decision of the building official or the floodplain administrator, as applicable, 09 in his or her enforcement or administration of Chapter 4, Article IX, Building, Construction 10 and Historic Preservation Requirements; Chapter 4, Article X, Flood Prevention 11 Requirements; or whenever any one of the following conditions are claimed to exist: 12 1e. The building official or the floodplain administrator, as applicable, rejected or 13 refused to approve the mode or manner of construction proposed to be followed or materials 14 to be used in the installation or alteration of a building, structure, or service system; 15 2-b. The provisions of the city's current edition of the Administrative Amendments to 16 the Florida Building Code do not apply to this specific case; 17 E3. That an equally good or more desirable form of installation can be employed in a 18 specific case; or 19 46. The true intent and meaning of the city's current edition of the Administrative 20 Amendments to the Florida Building Code have been misconstrued or incorrectly interpreted. 21 e5. An application made by the owner or tenant of a property which operates as a 22 group home is denied. The Building Board of Adjustments and Appeals shall convene within CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 1653 23 30 calendar days of the date that a written appeal is filed with the city. If the Building Board 24 of Adjustments and Appeals is unable to convene within 30 days, the appeal may be heard by 25 the city's magistrate and the matter will be added to the agenda of the next available code 26 enforcement hearing date. 27 28 (c) The Building Board of Adjustments and Appeals shall hear appeals of determinations of 29 the building official as provided in Sec. 27-83. 30 (d) The Building Board of Adjustments and Appeals shall hear applications for variances T31 pursuant to Sec. 27-86 and 27-87. 732 733 Sec. 27-81. Secretary of board. 734 The building official or his/her authorized representative shall act as secretary of the board 735 and shall make a record of all of its proceedings, which shall set forth the reasons for its 736 decision, the vote of each member, the absence of a member, and any failure of a member to 737 vote. 738 �39 SeE- 7_92 Membership-. p 40 41 , 42 43 44 45 at laFge 48M the PUbliE.- 746 47 Sec. 27-83. Appeals of decisions of building official. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 29 1654 48 DeEiSiGR of the building ^ffiEial. The owner of a building, structure or service system, or duly 749 authorized agent, may appeal a decision of the building official to the Building Board of 750 Adjustments and Appeals whenever any one of the following conditions are claimed to exist: 751 (1) The building official rejected or refused to approve the mode or manner of construction 752 proposed to be followed or materials to be used in the installation or alteration of a building, 753 structure or service system. 754 (2) The provisions of this code do not apply to this specific case. 755 (3) That an equally good or more desirable form of installation can be employed in any 756 specific case, which the building official has rejected or refused. 57 4 -44�—The true intent and meaning of this code or any of the regulations hereunder 58 have been misconstrued or incorrectly interpreted. 759 5 0 Sec. 27-846. Notice of appeal of a decision of building official. 1 Notice of appeal shall be in writing and filed within 30 calendar days after the building official 2 renders the decision. Appeals shall be in a form acceptable to the building official. 64 Sec. 27-857. Unsafe or dangerous buildings or service systems. 65 In the case of a building, structure or service system, which in the opinion of the building 66 official, is unsafe, unsanitary or dangerous, the building official may, in the order, limit the time 67 for such appeals to a shorter period. 768 69 Sec. 27-864. Variances. 770 The Building Board of Adjustments and Appeals, when upon written request, has been so 771 appealed to and after a hearing, may vary the application of any provision of this code to any 772 particular case when, in its opinion, the enforcement thereof would do manifest injustice and CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 30 1655 773 would be contrary to the spirit and purpose of this or the technical codes or public interest, 774 and also finds all of the following: 775 (a) That special conditions and circumstances exist which are peculiar to the building, 776 structure or service system involved and which are not applicable to others. 777 (b) That the special conditions and circumstances do not result from the action or inaction 778 of the applicant. 779 (c) That granting the variance requested will not confer on the applicant any special 780 privilege that is denied by this code to other buildings, structures or service system. 781 (d) That the variance granted is the minimum variance that will make possible the 782 reasonable use of the building, structure or service system. 783 (e) That the grant of the variance will be in harmony with the general intent and purpose 784 of this code and will not be detrimental to the public health, safety and general welfare. 785 :. 787 Sec. 27-85. Conditions of the variance. 788 In granting the variance, the board may prescribe a reasonable time limit within which the 789 action for which the variance is required shall be commenced or completed or both. In 790 addition, the board may prescribe appropriate conditions and safeguards in conformity with 791 this code. Violation of the conditions of a variance shall be deemed a violation of this code. 92 93 94 95 96 CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 31 1656 97 98 GffiEial' is unsafe, unsanitaFy or dangeFous, the 6tdildinq Official May, on the OF&F, limit t 99 . 800 801 Sec. 27-88. Procedures. 802 (a) Rules and regulations. The board shall establish rules and regulations for its own 03 procedure not inconsistent with the provisions of this code. The board shall meet oR call of 04 the ,Hain. an subsequent4e uaon a request to call a meeting by the secretary provided that. - 05 T the board shall meet within 30 calendar days after a notice of appeal has been received 06 pursuant to Sec. 27-84. 807 (1) Rules of evidence. Formal rules of evidence shall not apply, but fundamental due 808 process should be observed and govern the proceedings. Upon determination by the 809 chairman, irrelevant, immaterial or unduly repetitious evidence may be excluded, but all other 810 evidence of a type commonly relied upon by reasonable, prudent persons in the conduct of 811 their affairs shall be admissible, whether or not such evidence would be admissible in a trial in 812 the courts of Florida. Any part of the evidence may be received in written form. The board may 813 request certain evidence from the petitioner to be provided by an architect or engineer 814 registered in the State of Florida, in which case, said evidence shall be signed, sealed, and 815 dated. 816 (2) Testimony. Any member of the board or the attorney representing the board may 817 inquire of, or question, any witness before the board. Any member of the board, the petitioner 818 or his or her attorney, and/or the building official shall be permitted to inquire of any witness 819 before the board. The board may consider testimony presented by the building official, the 820 petitioner, or any other witness. 821 (b) Decisions. The Building Board of Adjustments and Appeals shall, in every case, reach a 822 decision without unreasonable or unnecessary delay. Each decision of the board shall also CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 32 1657 823 include the reasons for the decision. If a decision of the board reverses or modifies a refusal, 824 order, or disallowance of the building official or varies the application of any provision of this 825 code, the building official shall immediately take action in accordance with such decision. Every 826 decision shall be promptly filed in writing in the office of the building official and shall be open 827 to public inspection. A certified copy of the decision shall be sent by mail or otherwise to the 828 appellant and a copy shall be kept publicly posted in the office of the building official for two 829 weeks after filing. Every decision of the board shall be final; subject however to such remedy 30 as any aggrieved party might have at law or in equity. Appeals of decisions by the Buildinq 31 Board of Adjustments and Appeals may be taken by any aggrieved party affected by a board 32 decision. 833 34 (c) Local Construction Regulation Board. The City Commission'Ka' qey *ne+ A may also 835 utilize this board to convene as the Local Construction Regulation Board (LCRB), as provided 836 in F.S. § 489.113. The LCRB may deny, suspend, revoke or limit the authority of a certified 837 contractor to obtain a building permit or permit with specific conditions, if the LCRB has found 838 such contractor, through public hearing, to be guilty of fraud or a willful building code 839 violation within the county or municipality that the LCRB represents. The LCRB may also, deny, 840 suspend, revoke or limit the authority of a certified contractor to obtain a building permit or 841 permit with specific conditions, if it has proof through the public hearing process, that a 842 contractor has been found guilty in another county or municipality within the past 12 months, 843 of fraud or a willful building code violation and after providing notice of an opportunity to be 844 heard to the contractor, finds that such fraud or violation would have been fraud or a violation 845 if committed in the county or municipality that the LCRB represents. Notification of and 846 information concerning such permit denial shall be submitted to the division within 15 days 847 after the LCRB decides to deny the permit. 48 Sec. 27-89 Withdrawal or denial of appeal. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 33 1658 49 (a) Refiling after denial. Upon denial of an application for relief hereunder, in whole or in 50 part, a period of one year must elapse prior to the filing of a subsequent application affecting 51 the same property or any portion thereof. 52 (b) Refiling after withdrawal. with prejudice. Upon the withdrawal of an application, in 53 whole or in part, a period of six months must elapse prior to the filing of a subsequent 54 application affecting the same property or any portion thereof, unless, however, the decision 55 of the applicable advisory board is without prejudice; and provided that the period of 56 limitation shall be increased to a two-year waiting period in the event such an application, in 57 whole or in part, has been twice or more denied or withdrawn. 58 (c) Refiling after withdrawal without prejudice. An application may be withdrawn without 59 prejudice by the applicant as a matter of right; provided the request for withdrawal is in writing 60 and executed in a manner and on a form prescribed by the City Clerk and filed with the City 61 Clerk at least one week prior to any hearing scheduled concerning the application. When an 62 application is timely withdrawn, it can be re -filed at any time. If an application is not timely 63 withdrawn, the time limitation on re-application in subsection (a) applies. No application may 64 be withdrawn after final action has been taken. 865 66 Sec. 27-4490. City Commission. 867 (a) Local Planning Agency. The City Commission is hereby designated as the city's local 868 planning agency to act on behalf of the city under the terms and provisions of the Local 869 Government Comprehensive Planning Act, having the general responsibility for overseeing a 870 comprehensive planning program and the preparation and amendment of the Comprehensive 871 Plan or elements or portions thereof applicable to the areas under the jurisdiction of the city 72 as provided in said Act. Pursuant to Sec, 163.3174, Florida Statutes, all applications for 73 comprehensive plan amendments and rezonings that would, if approved, increase residential 74 density on the property that is the subject of the applications shall be provided to the Palm CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 34 1659 5 Beach County School District. Should the City be advised that a representative of the Palm 6 Beach County School District intends to attend the City Commission meeting at which the 7 application will be considered by the local planning agency, that representative shall be 8 considered a non-voting member of the local planning agency. 9 (b) Finality and review. All deci Planning and Deyeleelangen+ Beard shall be 0 ,dvisery +„ the City r,„,. MiSS,,,r. The decision of the City Commission is final. Once final, a 1 decision may be reviewed as provided bylaw. by the f;l;r . f a o+;+, r f.,.Writ .-.f eFtier,ri 2 3 4 ce YY.YYll.Ree ter n fre.m. the date A -f the rl..rffisier. gh+ to be r fed 5 Secs 27--9091 - 27-94. Reserved. 887 ARTICLE X. APPEALS 888 Sec. 27-95. Administrative official. 889 (a) Eligibility. Appeals of a decision of an administrative official maybe taken by any person 890 aggrieved, or by any officer, board, or bureau of the governing body affected by any decision 891 of an administrative official under any ordinance enacted pursuant to the land development 892 regulations. 93 (b) Filing. Appeals of a decision of an administrative official under this article, excludiRg +he 94 bUil iRg eff eel, shall be filed within 15 calendar days after receiptr, r of the order, 95 requirement, decision, or determination made by the administrative official by the affected 96 party. Per appeals A -f -a der--isia—A Fnade by the building effic-ial, the AGtiEe Gf appeal shall Fhe OR 97 When necessary, a 898 current certified survey and a fee as adopted by resolution of the City Commission, plans, 899 drawings, documents and/or other material constituting the record upon which the action was 900 taken shall be collected by the administrative official and, together with the completed appeal, CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 35 1660 01 forwarded to the City CommissionappfW a ate appeal beard for placement on the CUt 02 Commission'sbeaFd's next available agenda. 903 (c) Stay of work. Upon posting of acceptable surety (see Chapter 2, Article III, Section 6) by 904 the appellant in an amount equal to 110% of the potential costs of delays and damages as 905 certified by a design professional, all work on the premises and all proceedings in furtherance 906 of the action appealed will be stayed, unless the administrative official from whom the appeal 907 was taken, certifies that by reason of facts stated in the certificate, a stay would cause imminent 908 peril of life or property. In such case, proceedings or work shall not be stayed except by a 09 restraining order which may be unless granted by the board or by a court of record on 910 application, on notice to the officer from whom the appeal is taken and on due cause shown. 11 (d) 12 . 13 . The City Commission shall hear and decide all appeals regarding 14 the administration, interpretation, or enforcement of a decision of an administrative official of 15 any standard, provision, or regulation contained in the land development regulations, e)(Eept 16 fee that ., ,h iEh ., �+;�; � bele, 17 (2) Building Beard Vf Adjustments and .,'�T 18 19 20 , 21 ; 23 24 25 ; CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 36 1661 26 27 ; 28 29 ; 30 31 32 33 of A(�bistffiems and 34 35 36 37 38 (e) Hearing of appeals. The City Cengn9issien eF Building Beard ef Adjustment ef Appeals. 39 s""" {i)E a reasonable time fee tM hearing of the appeal shall be scheduled for the first available 40 City Commission meeting after receipt of the appeal. The appeal shall be a quasi-judicial 41 hearing inclusive of the notice and hearing requirements of Sec. [LOOK FOR SECTIONI e 42 PUbliE notice +her.,.,[ a A„+,E„ to the parties ; inteFest.. Upon the hearing, any 943 party may appear in person, by agent or by attorney. 44 (f) Review of administrative orders. In exercising its powers, the City Commission Ar the 45 BUildiRg Beard „f Adjustments ana Appeals may, reverse or affirm, wholly or partly, or may 946 modify the order, requirement, decision, or determination made by an administrative official 947 and may make any necessary order, requirement, decision, or determination, and to that end, 48 shall have all the powers of the officer from whose action is being appealed. The EBAEUFFiRg 49 , 50 51 . CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 37 1662 952 (g) Indemnification. In the event a claim or lawsuit is brought against the city, its officers, 953 employees, servants or agents, the applicant hereby agrees to indemnify, save, and hold 954 harmless the city, its officers, employees, servants or agents and to defend said persons from 955 any such claims, liabilities, causes of action, and judgments of any type whatsoever arising out 956 of or relating to the appeals from decisions of an administrative official whether the appellant 957 is the applicant or any other party. The appellant agrees to pay all costs, attorney's fees, and 958 expenses incurred by the city, its officers, employees, servants or agents in connection with 959 such claims, liabilities or suits. Nothing contained herein, however, shall act as a waiver of any 960 of the city's immunities provided for in F.S. § 768.28. 61 See. l:7 96. R ffildiRg Beard of Ae u strnepts ;;Ald Appeals. 62 63 64 - (b) FiliRg. Appeals f0FjHd*Eial Felief shall be filed with the Paing BeaEh CE)HAty CiFEUit CE)Wt 65 within 30 EalendaF days after renditien of a beard deEiSuOR. 966 7 SeE.27 97. City Cengn9issieR. 8 (a) Eligibility. Appeals ef i by the City Cernmissien may be taken by any aggroeyed 0 (b) PiIiRg. Appeals ferjudicial relief sh-all be filed- I.A.0ith the P@1Pq Reach C-GuRty Circuit CA- irt 2 SeE. 2:7 9698— \A/i+hd-M- A'Al er de-Rial of appeal. 3 4 5 . 6 7 OF iR paFt, a peried E)f six Fnenths must elapse PFiE)F te the filing ef a Subsequent app"Eatien CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 1663 37 9-- 41.. r<� \i��w�l��t ��J�l•\RIO —1 M-01101111111-11M.—M.— C cc - 0 F 17 -ITT Ewe Vyl ".11 : 6 990 Section 3. Each and every other provision of the Code of Ordinances of the City of 991 Boynton Beach not herein specifically amended shall remain in full force and effect as 992 previously enacted. 993 Section 4. All ordinances or parts of ordinances in conflict herewith be and the 994 same are hereby repealed. 995 Section S. Should any section or provision of this ordinance or portion hereof, any 996 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, 997 such decision shall not affect the remainder of this ordinance. 998 Section 6. Authority is hereby granted to codify said ordinance. 999 Section 7. This ordinance shall become effective immediately upon passage. 1000 Section 8. All matters pending before the City boards or committees at the time 1001 of effective date of this Ordinance shall continue unabated and be taken up as scheduled 1002 before the respective board or committee. 1003 FIRST READING this 15th day of August, 2023. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 39 1664 1004 1005 1006 1007 1008 1009 1010 1011 1012 1013 1014 1015 1016 1017 1018 1019 1020 1021 1022 1023 1024 1025 1026 1027 1028 1029 1030 1031 1032 1033 1034 1035 1036 1037 SECOND, FINAL READING AND PASSAGE this 5t" day of September, 2023. CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner — Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley ATTEST: VOTE Maylee De Jesus, MPA, MMC Ty Penserga City Clerk Mayor (Corporate Seal) YES NO APPROVED AS TO FORM: David N. Tolces Interim City Attorney CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. all 1665 Public Hearing 6 P.M. or as soon thereafter as the agenda permits. The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 09/5/2023 19 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Ordinance No. 23-017- Second Reading - Amending Chapter 27, "Advisory Boards and Committees", Public Art Fee. Requested Action: Approve amendments to Chapter 27, "Advisory Boards and Committees" of the Code of Ordinances of the City of Boynton Beach. Explanation of Request: On June 2, 2020, Ordinance 20-016 was passed, creating Chapter 27 "Advisory Boards and Committees" with the intent to consolidate all of the references to advisory boards into one section of the City Code. Based on consensus and direction from the City Commission on July 18, 2023, the proposed ordinance is being brought forward for first reading to increase the construction threshold for the public art fee from $250,000 to $500,000. How will this affect city programs or services? NA Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: Second Reading Public Art Fee Ordinance (Chapter 27) 2023 1666 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ORDINANCE NO. 23-017 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING CHAPTER 27, "ADVISORY BOARDS AND COMMITTEES", SECTIONS 27-21 THROUGH 27-27, OF THE CITY OF BOYNTON BEACH CODE OF ORDINANCES REGARDING THE PUBLIC ART FEE; PROVIDING FOR AN AMENDMENT TO THE AMOUNT OF THE PUBLIC ART FEE TO BE PAID FOR SPECIFIC DEVELOPMENTS WITHIN THE CITY OF BOYNTON BEACH; PROVIDING FOR EXEMPTIONS TO THE PAYMENT OF THE PUBLIC ART FEE; PROVIDING FOR AN UPDATE TO THE PROCESS FOR THE CONSIDERATION OF ART IN PUBLIC PLACES; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, upon a review of report from City Administration related to the collection and use of the public art fee, the City Commission finds that it is in the best interest of the City of Boynton Beach to increase the construction threshold for the public art fee from $250,000 to $500,000, and to provide for an update to the process for consideration of the placement of art in public places; and WHEREAS, the City Commission deems it to be in the best interest of the citizens and residents of the City to amend Sections 17-21 through 27-27 of the City of Boynton Beach Code of Ordinances, as they relate to the public art fee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, THAT: 25 Section 1. The foregoing "Whereas" clauses are true and correct and incorporated 26 27 28 29 30 31 32 herein by this reference. Section 2. That Part II, Chapter 27, "Advisory Boards and Committees", Sections 27-21 through 27-27, of the City of Boynton Beach Code of Ordinances, be, and the same are hereby amended to read as follows: CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 1 1667 33 34 Sec. 27-21. Intent. 35 (a) It is the intent and purpose of this article to further the commitment of the city to the 36 aesthetic, historical, cultural and economic enrichment of the community through the creation 37 of works of art so that citizens and visitors to the city are afforded an opportunity to enjoy 38 and appreciate works of art. The requirements of this article shall be construed to promote 39 the aesthetic values of the entire community and to encourage the preservation and 40 protection of works of art. 41 (b) This-art+cde shall be kne-v,^ and cited -as the "Art;; F 42 (bE) Ownership. Unless otherwise expressly agreed to in writing by the city, ownership of all 43 art acquired through expending funds in the Public Art Fund shall be owned by the city 44 according to the Art Advisory Beard's r ndations and Art in Public Places g uidelines. 45 Sec. 27-22. Definitions. 46 For the purposes of this section, the following words and phrases shall have the following 47 meanings: 48 (1) Art, Artwork, or Works of Art means tangible creations by artists exhibiting the highest 49 quality of skill and aesthetic principles and includes all forms of the visual arts conceived in 50 any medium, material, or combination thereof, including, but not limited to, paintings, 51 sculptures, engravings, carvings, frescos, stained glass, mosaics, mobiles, tapestries, murals, 52 photographs, video projections, digital images, bas-relief, high relief, fountains, kinetics, 53 collages, drawings, monuments erected to commemorate a person or an event, functional 54 furnishings, such as artist designed seating and pavers, unique or original architectural 55 elements, and artist designed landforms or landscape elements. The following shall not be 56 considered artwork or works of art for purposes of this article: 57 a. Reproductions or unlimited copies of original artwork. 58 b. Art objects, which are mass-produced. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 2 1668 59 c. Works that are decorative, ornamental, or functional elements of the architecture or 60 landscape design, except when commissioned from an artist. or designed a5 an integral aspe,-+ 62 (2) Artist or Professional Artist means a practitioner in the visual arts, generally recognized 63 by critics and peers as a professional of serious intent and ability. Indications of a person's 64 status as a professional artist include, but are not limited to, income realized through the sole 65 commission of artwork, frequent or consistent art exhibitions, placement of artwork in public 66 institutions or museums, receipt of honors and awards, and training in the arts. 67 68 69 20 016. 70 (34) Building means any structure that encloses space and is used or built for the shelter or 71 enclosure of persons, businesses, chattel or property. 72 (45) Development means any construction, or redevelopment, or structural alteration of 73 any private or public building within the limits of the city. 74 (5,6) In -fill housing means new residential units on parcels less than five acres that are not 75 part of an approved planned unit development as defined by the city land development 76 regulations. 77 (64) Public Art Fund means a separate, interest bearing account set up by the city to receive 78 monies for the Art in Public Places Program. 79 (78) Remodeling or conversion means alterations made to a building within any 12 -month 80 period, including, but not limited to, changes to the facade of a building, changes to the 81 interior of a building, increases or decreases in the floor area of a building and changes to 82 exterior improvements. 83 (8-9) Public Art Project means all the costs associated with design and installation of aArtwork 84 including artist fees, artwork(s), art consultant fees, engineering, structural support, lighting,. 85 art signage and other site enhancements as stated in the Art in Public Places gGuidelines. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 3 1669 87 Sec. 27-25. Establishment of public art fee. 88 (a) —4a�—AII development, redevelopment, reconstruction or remodeling projects 89 commenced after the adoption of this article which have a construction value of 90 $238;090500,000 or greater, shall participate in the Art in Public Places Program by 91 paying a public art fee. For the purpose of this section, a project will be considered 92 "commenced" when an application for review is first submitted to the city's 93 Development Department. The public art fee shall be equal to one percent Al of 94 construction value of the project or one million dollars ($1,000,000), whichever is less. 95 The Building Division/Finance Department shall administer the billing and collection as 96 follows: 97 (1) e# the -As a condition of issuance of the building permit, collect thirty percent (30%J OF .03 98 of the 'the public art fee, 99 (2) As a condition of issuance of the final certificate of occupancy, collect the remaini 00 seventy percent (70%) of the public art fee or, in lieu of payment, confirm the completion of a 01 Public Art Project on the property valued at least at seventy percent (70%) of the public art 02 fee. erg --07 E)f 1% prier to and a a EA-.Pd-.Ot*A-.A of Or-,r-,----;;Ar--P- „f the r„r+;f;,.,+„ of eEEupapey 03 +h.,+ ;"dudes the PUbl,E aft 04 (3) One hundred percent of the public art fees collected are to be allocated to the E 05 Public aft -Art 4H46Fund. All doStr;hut.ens fee the PUbliE aFt fU Rd require the r RdatieR 06 r,f +he Art AdyiseFy Beard prier to City Cernm ss eR a al 107 (b) The following types of projects are exempt from the payment of the public art fee: 108 (1) Remodeling, repair or reconstruction of structures damaged by fire, flood, wind, 109 earthquake or other calamity determined by the City of Boynton Beach building official. 110 (2) The percent of the project dedicated to affordable housing as defined by the City of 111 Boynton Beach. CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. M 1670 112 (3) All projects which were submitted prior to or on October 5, 2005, notwithstanding any 113 subsequent request for site plan extension. 114 (4) Single-family and two-family in -fill housing. 115 (5) Normal, routine maintenance including replacement of existing damaged or failing �L16 structural or non-structural elements, HVAC, plumbing, electric, communication or fire 11117 detection/suppression equipment of a project not associated with an addition, renovation or 118 new construction. 119 (6) Remodeling, repair, reconstruction, or additions made after October 5, 2005 to any 120 existing amenity, clubhouse, building, pool, park, playground and/or common area element 121 located within an existing private residential development. This specific exemption applies 22 retroactively to October 5, 2005. 23 (7) All projects which were submitted for a building permit after or on October 1, 2023 24 with a construction valuation less than $500,000 25 actebeF 1. 2-023. 26 (c) PFejeEt ewn he owners of a development that are required to participate in the Art 27 in Public Places Program n9ay ebtain FeimbWsenqent up te 70%shiLmay 28 complete -a Public aArt Project on the property , 4thfflinOPA,' 29 in lieu of paying the seventy percent (70%) of the public art fee �4 30 ne�ef ffiATstaIliHo aTt=werk beere-the Ossaai4r_-e ef eer Tieattef eeeupaRey if the following 131 conditions are met: .32 (1) �^,r-+ The ,.,rn^r f elepr eRt agrees to fAii r,^ 4 ,4c ;o;yBea e, a�P ^; v�w +r,^4rt .33 h,la+,„rs +^ Plevelep the ,r+ ;^ the pFej The owner of a development agrees to .34 secure the approval of the Art Advisory Board for the location and public visibility of the public .35 art, for the qualified artist(s), for the design of the artwork(s) and the artwork site(s), and the .36 final installed artwork(s) and artwork site(s). Such approvals will be based on the Art in Public .37 Places EregEafn:Guidelines. Prior to commissioning and/or purchasing the artwork, the City,. .38 in consultation with the owner of the development, shall schedule and hold a public workshop CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 5 1671 .39 regarding the artwork design, location, and the artwork's public visibility prior to the Art .40 Advisory Board's public meeting; and .41 (2) .42 Advisep� BeaFd tE) insure that the aFtWE)FIE Will be aEEessoble and FeaMy visible te the pUbliE .43 .44 IeEatienThe owner of a development agrees to maintain the artwork(s) in good condition as .45 approved by the Art Advisory Board. aPA-4If the artwork(s) cannot be maintained or repaired, .46 or the owner requests to remove the artwork's), then the owner will replace the artwork(s) of .47 value equal to the original seventy percent (70%) of the public art fee adjusted by the .48 Consumer Price Index,. Alternatively, the owner can contribute the same an,ea-RRvalue to the .49 Public Art Fund or donate the artwork(s) to the City in good condition. If the owner .50 ejschooses to replace the artwork(s) in a different form than originally nally approved, the new .51 artist and art selection criteria shall be in compliance with the Art in Public Places Guidelines.; .52 and ._ .57 quode!4Hes decurneRt previded by the Art .. Beach's .0 161 162 Sec. 27-26. Public Art Fund. 63 (a) There is hereby created a Public Art Fund administered by the Art Advisery Beard. 64 Funding shall consist of all EORtFibatiensTeEeived collected public art fees, #ef 65 ° CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 1672 66 pFejeEts e)(Eeeding $ern nnn any cash grants -ate donations to the city for public art projects 67 from governmental or private resources, earned income from sales or services, and all other 168 funds allocated by the city through the budgetary process for the provision of public art. 69 L��-4b�—Expenditures from the Public art --Art fund Fund shall include but not be 1170 limited to expenses associated with the selection, commissioning, acquisition, 171 transportation, maintenance, public education, promotion, administration, program 172 marketing, documentation, removal and insurance of the works of art or in relation 73 thereto. 1174 {b}LchThe Art Advisory Board can recommend to the City Commission expenditures from the 75 Public Art Fund funds -in furtherance of the Art in Public Places Program. 76 _ (E) Bis +. f tf��-,II h Ino% to the +'„r f r+ ' iiTieef�rrirr £tib he :70% crn_ coTrscrr crcrioTr v rcrrc i iT a-9r�cn 77 ° 78 or reserve fund) for future weFlE as EleSEFibed the Art Adviseiy BE)aFd'S guidelines and .79 reEE)Fnmeridatiens. 180 .81 Sec. 27-27. . Art in Public Places .82 Guidelines .83 (a) SelectieR criteria. The _art _aPd_ _adist sele-c-stieR rffite.ria Shall be in cempliaREe with the Art .84 flrdyisery Beard's g ui.deliper- ark ro�nmm^r��+i^ver .85 (b) GuideliRes. The Art Advisory Board shall prepare and from time to time recommend to .86 the City Commission revisions to the Art in Public Places Program ^„iddelimers Guidelines for .87 adoption by the City Commission and make the same available to the public,, -_The .88 Guidelines shall beprovide the framework - f -elle ed r,r^„ide gui,aanEe for: .89 (a) Art in Public Places program organization; organizational governance and staffing .90 responsibilities; r, ^E^d"res f^r project planning; artist selection and criteria; art .91 selection and criteria; art placement criteria; mural criteria; donations; leans artwork CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 7 1673 92 loans;a d memorials; -aa4collection management and other items55ues as adopted by 93 the City Commission; and .,dFR*F1i5tF.,t*8R ,.f the publiE art fi„nd 94 W L(bt)L Art Advisory Board evaluation of Public Art Project proposals, final installations 95 and maintenance condition of artworks submitted by property owners as -in lieu of the 96 payment of the 70% public art fee. 97 _ 98 99 . 200 Section 3. Each and every other provision of the Code of Ordinances of the City of 201 Boynton Beach not herein specifically amended shall remain in full force and effect as 202 previously enacted. 203 Section 4. All ordinances or parts of ordinances in conflict herewith be and the 204 same are hereby repealed. 205 Section S. Should any section or provision of this ordinance or portion hereof, any 206 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, 207 such decision shall not affect the remainder of this ordinance. 208 Section 6. Authority is hereby granted to codify said ordinance. 209 Section 7. This ordinance shall become effective immediately upon passage. 210 Section 8. All matters pending before the City boards or committees at the time 211 of effective date of this Ordinance shall continue unabated and be taken up as scheduled 212 before the respective board or committee. 213 FIRST READING this 15th day of August, 2023. 214 215 SECOND, FINAL READING AND PASSAGE this 5t" day of September, 2023. 216 217 CITY OF BOYNTON BEACH, FLORIDA 218 219 YES NO 220 221 Mayor — Ty Penserga CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. 1674 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner —Woodrow L. Hay Commissioner —Aimee Kelley ATTEST: VOTE Maylee De Jesus, MPA, MMC Ty Penserga City Clerk Mayor (Corporate Seal) APPROVED AS TO FORM: David N. Tolces Interim City Attorney CODING: Words in struck through text are deletions from existing text; words in underscored text are additions to existing text, and shaded text reflect changes between First and Second Readings. E 1675 10.A Unfinished Business 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Discuss Town Square Investigation Scope of Work. Requested Action: Discussion regarding scope of work to be completed in investigating the Town Square transaction. Explanation of Request: The City Commission has requested an investigation into the original Town Square transaction and the issues that arose. The Interim City Attorney has drafted a scope of work to be completed. How will this affect city programs or services? NA Fiscal Impact: There is no fiscal impact to the budget for the discussion of this item. Attachments: Town Square Project Review Recommendations.pdf 1676 a ,f E L F 6 �- °�� A C ,,11, C 0 L., E " I k I L, I P dl A 1,1 MEMORANDUM To: Mayor Ty Penserga Members of the City Commission CC: Daniel Dugger, City Manager Andrew Mack, Deputy City Manager From: David N. Tolces, Interim City Attorney Date: August 25, 2023 RE: Town Square Development Review — Scope of Work Pursuant to the City Commission's request, the Interim City Attorney's Office developed the following scope of work related to the review of the Town Square Development. The goal of the proposed scope of work is to identify issues that impacted the ability of the City to complete the Town Square Development as it was originally envisioned. In order to conduct a proper review of the Town Square transaction and development, our office will undertake the following actions: 1. Develop a timeline of the project based upon the original Town Square Development Agreement as compared to the actual timeline. Include in the timeline specific milestones for the original project, and actions taken that influenced the actual timeline and completion of milestones. 2. Review the transaction documents, e-mails, meeting minutes, and other memorandum, correspondence, and materials in order to identify issues that impacted the development of the project as originally envisioned. The review would include any and all agreements, amendments, representations, e-mails, and other 1677 Town Square Development Scope of Work August 25, 2023 Page 2 of 2 correspondence that were either provided or not provided that impacted the ability of the City and its partners to complete the project. 3. Identify specific events that occurred which were inconsistent with the project documents, and the actions taken that resulted in the event or activity. We would review how those events occurred, and the impact the event had on the original timeline and the ability of the City to complete the Town Square Development as originally envisioned. 4. Provide recommendations and best practices related to potential changes in the City's processes and procedures that would provide assurances that the events which occurred during the Town Square Development will not necessarily occur with respect to future projects. Due to the intensive document review needed to complete the scope of work, we would anticipate the review to take between six to eight weeks. At the conclusion of our review, our office will provide the City Commission with a report summary and recommendations which will include the items listed above. If you have any questions or concerns, please contact my office. MIAMI I FT. LAUDERDALE I BOCA RATON I TAMPA I GAINESVILLE I WSH-LAW.COM 1678 10.B Unfinished Business 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 In House Attorney Update. Requested Action: Consensus needed from the Commission to hire the top candidate. Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: City Attorney Candidates Final.pptx 1679 m T 00 T C� N O N N M O �u N N N N > N N (n N ~ Q Z Q I N I N N N M C� O O N O CN ON N N N � T O O N > j j CU � �N N -0 � O O N _ N CO (n cn � N O � U � o o cu cu I—� o U : N F—I — a U cu 0 O Q H o cu a U � (a to � C: N +_ N O 0 Q 0 � cn H T 00 T N 00 T M N O NO .N N N cA E C: E E U Q 70 .� U 43)s� cu QL-= Co Ov, E -0 o .� a) cm E co O -0 � �, a) U) C m a) E cu O U }• N W U (B O E ON O 0 Q Co O o 0 N 00 T M 00 T 4- U) O� a� A U � C � O L U � M O N }, O U) Co N V w co N 3 0 cm Z) O m co i+ m ca z �o CNN W U) U . M 00 T Iq 00 co T 0- 70 70 TO o Q C6 O cn �� o cn a cm 0 �— o >co 2 N co E ak U Iq 00 co T 00 co T 12.A Legal 09/5/2023 City of Boynton Beach Agenda Item Request Form Meeting Date: 09/ 5/2023 Proposed Ordinance No. 23-018- First Reading - Wireless Communication Facility Annual Registration (CDRV 23-007). Requested Action: Approve modifications (CDRV 23-007) amending Part III. Land Development Regulations, Chapter 3, Article V, Section 13. Wireless Communication Facilities, to allow for an annual registration process and fee. Explanation of Request: The City's current Land Development Regulations (LDRs) require an annual registration and certification; however, it does not outline or regulate the registration standards and/or necessary information. Staff is proposing to amend Section 13. "Wireless Communication Facilities (WCF)" to define the requirements and establish associated fees required for an annual registration provided by a WCF owner and service operator/provider. Furthermore, staff proposes to amend the standards of an unused facility and WCF on a publicly -owned property. How will this affect city programs or services? NA Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: Ordinance Approving LDR Amendment (CH 3) Wireless Communication Registration process and fees Staff Report_CDRV_23-007.pdf CDRV 23-007 WCF Annual Registration Staff Presentation CDRV 23-007 WCF Annual Registration.pptx 1686 1 2 ORDINANCE NO. 23-018 3 4 5 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING 6 THE LAND DEVELOPMENT REGULATIONS; CHAPTER 3, ARTICLE V, SECTION 7 13. WIRELESS COMMUNICATION FACILITIES, TO ALLOW FOR AN ANNUAL 8 REGISTRATION PROCESS AND FEE; PROVIDING FOR CONFLICTS, 9 SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. 10 11 12 WHEREAS, the City's current Land Development Regulations require an annual registration 13 and certification of wireless communication facilities; however, it does not outline or regulate the 14 registration standards and/or necessary information; and 15 WHEREAS, staff is proposing to amend Section 13. "Wireless Communication Facilities 16 (WCF)" to define the requirements and establish associated fees required for an annual registration 17 provided by a Wireless Communication Facility owner and service operator/provider; and 18 WHEREAS, additionally, staff proposes to amend the standards of an unused facility 19 and WCF on a publicly -owned property; and 20 WHEREAS, the City Commission of the City of Boynton Beach has considered the 21 recommendations and has determined that it is in the best interest of the citizens and residents of 22 the City of Boynton Beach, Florida to approve the amendments to the Land Development 23 Regulations as contained herein. 24 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF 25 BOYNTON BEACH, FLORIDA, THAT: 26 Section 1. The foregoing whereas clauses are true and correct and are now ratified and 27 confirmed by the City Commission. 28 Section 2. the City of Boynton Beach Land Development Regulations, Chapter 3., 29 Article V., Section 13, Wireless Communication Facilities are hereby amended as follows: 30 CHAPTER 3. ZONING 31 32 ARTICLE V. SUPPLEMENTAL REGULATIONS 33 34 Sec. 13. Wireless Communication Facilities (WCF). 35 WCF means any manned or unmanned location for the transmission and/or reception of radio 36 frequency signals, or other wireless communications, or wireless data transmission/reception, and 37 usually consisting of an antenna or group of antennas, transmission cables, and equipment 0 S:ACA\Ordlnanees\LDR Changes\LDR Amendment (Ch 3) (Wireless Communications Registration Process And Fee) - Ordinance.Docx 1687 38 cabinets, and may include an antenna support structure. WCF include developments containing 39 new, mitigated, pre-existing antenna support structures, or co -location on existing antenna 40 support structures, and include attached WCF, concealed WCF, and non -concealed WCF. 41 42 e 7. Zoning Districts and Affiliated Process (Table 3-29). 43 ... 44 8. Maximum Heights of WCF (Table 3-30). 45 46 9. Setbacks and Separation Between WCF (Table 3-31). 47 48 G. Publicly -Owned Property. 49 1. AgFeengents. If an applicant requests t -to locate a WCF on a city -owned property, 50 the peFMit gFanted heFeURdefWCF shall not become effective until the applicant and the 51 jurisdiction have executed a written agreement or lease in a form acceptable to the City Attorney 52 53 PUl9liE lands of thejUF*SdiEt4eF`1 will be granted, and FeleaSiRq the Eity fFeng all liability Fegarding 54 WEF. 55 2. GecupaREY eF Use. Ne peffnit gFanted undeF this seEtieR shall Eenvey any exclusive right, 56 57 d live,-,, of +„I, , ,Y,,Y,,, ,r;, +,„r� seFviEes „r aRY 1,theF p ,Fres • a. Ne permas.i _ :sus _ 1 • -- - 62 ... 63 I. Annual Registration and CeFtif;,-.,+;„n 64 To enable the city to keea accurate. uo-to-date records of the Oacement of WCF within the cit 65 the owner and service oaerator/provider of each WCF shall submit the followina to the Director 66 of Plannina and Zonina or desianee no later than October 1 of each vear: 67 68 69 70 S:ACA\Ordinances\LDR Changes\LDR Amendment (Ch 3) (Wireless Communications Registration Process And Fee) - Ordinance.Docx 1688 71 1. A certified written statement by an engineer that the facility is structurally sound and 72 conforms to the requirements of the Florida Building Code and all other construction 73 standards provided by local, state, and federal law; 74 2. The number and names of operators and providers located in the WCF; 75 3. Documentation of the type and use of all antennas; 76 4. The name, address, and telephone number of the WCF owner; and 77 5. Payment of an annual registration fee, as set forth in the Planning and Zoning Division 78 Fee Schedule. 79 80 81 82 83 84 85 86 ' Fail Fe to File Failure to timely file either the aRRual d,,Elaratien OF the 87 EeF�ai;enannually shall mean that WCF is deemed to be abandoned, unused, or unsafe, thus 88 subject to removal unless the owner and/or operator of WCF provide a written notice to the City 89 of any intent to continue, and drawings complying with this section. 90 J. Removal of Abandoned, Unused, or Unsafe WCF. 91 to .,ddress the EE)mpelling Pb1bli . interest ; eRSUFORg that WCF afeis promptly disassembled, 92 dismantled, and removed once they are no longer used., heFe may "^ subst,n+„I r,sl, that Vn C- 93 94-bviatiRg the Peed f,-qr 95 . WCF that is abandoned or unused for a period of one hundred 96 twenty (120) days shall be removed. The owner and service operator/provider of WCF shall 97 provide a written notice of any intent to discontinue use of the facility or submit a copy of the 98 "Notice of Intent to Abandon" required by the FCC to the Director of Planning and Zoning or 99 designee. WCF shall be removed within ninety (90) days of the cessation of use. WCF owners 100 and/or operators shall return the site to its natural state, or consistent with the current use of the 101 land at the time of removal. 102 If unsafe WCF is not removed within the time frame specified in the notice, the Citv's Buildin 103 Official shall determine the proper action in accordance with the City's Administrative 104 Amendments to the Florida Building Code. If WCF is abandoned or unused, it shall follow the 105 Drocedure as established in Chapter 10. Article II. Abandoned Property of Part II. Code of 106 Ordinances. 107 108 rpmAupd as fell. ws: S:ACA\Ordinances\LDR Changes\LDR Amendment (Ch 3) (Wireless Communications Registration Process And Fee) - Ordinance.Docx 1689 109 aeewr_rrvrr_�nrr_r_ err..w...... r 010- 01 115 116 er designee that the prevideF's ebligat-A—A.rs, f.A-.r its equipment in the Fight ef way eF pu 117 118 "'h^ ;A,6II .,-,mho ;;c+„piI Af +ho MIC -P WithiR +hiFty (30.Jays• 119 3. PFeper✓cal f"r TrapsfeF to City. !A t }1 art Af ah nfJA—nP e—. t oftheWCF, WCP ewRe3 120 121 traRsferriRg ewnership ef its equipment te the city. if a previder preEeeds uRder this clause, the 122 Eity may, at its eptiew 123 124 fFeVideF7 125 126 127 128 129 130 exeMse aRY Irelmlled-iles -;;.P.d Fights it has -Pit la;.A.4 A -.r ip equity, ORE'YdiRg but Rot limited te, abatiRg 131EeRdffitieRef 132 133 0�,,;,o,J +eAaAro hePA 134 K. Inspection. The city reserves the right to require additional inspections if there is evidence 135 that the tower has a safety problem or is exposed to extraordinary conditions. Inspections shall 136 be conducted by a registered engineer. Based upon the results of an inspection, the Building 137 Official may require repair or removal of the WCF. Should the city have reason to believe WCF is 138 not in compliance with applicable building and electrical codes, the city may conduct periodic 139 inspections of the site to ensure structural and electrical integrity. 140 141 Section 3. Each and every other provision of the Land Development Regulations not 142 herein specifically amended, shall remain in full force and effect as originally adopted. 143 Section 4. All laws and ordinances applying to the City of Boynton Beach in conflict 144 with any provisions of this ordinance are hereby repealed. 145 Section 5. Should any section or provision of this Ordinance or any portion thereof be 146 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the S:ACA\Ordinances\LDR Changes\LDR Amendment (Ch 3) (Wireless Communications Registration Process And Fee) - Ordinance.Docx 1690 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 remainder of this Ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This Ordinance shall become effective immediately. FIRST READING this 5th day of September, 2023. SECOND, FINAL READING AND PASSAGE this day of September, 2023. ATTEST: Maylee De Jesus, MPA, MMC City Clerk (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga YES NO Vice -Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner—Woodrow L. Hay Commissioner —Aimee Kelley 5 VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\Ordinances\LDR Changes\LDR Amendment (Ch 3) (Wireless Communications Registration Process And Fee) - Ordinance.Docx 1691 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 23-027 STAFF REPORT TO: Chair and Members Planning and Development Board THRU: Amanda Radigan, AICP, LEED AP �a� Planning and Zoning Director FROM: Jae Eun Kim, Principal Planner DATE: August 22, 2023 REQUEST: Approve modifications (CDRV 23-007) amending Part III. Land Development Regulations, Chapter 3, Article V, Section 13. Wireless Communication Facilities, to allow for an annual registration process and fee. OVERVIEW The City's current Land Development Regulations (LDRs) require an annual registration and certification; however, it does not outline or regulate the registration standards and/or necessary information. Staff is proposing to amend Section 13. "Wireless Communication Facilities (WCF)" to define the requirements and establish associated fees for an annual registration provided by a tower owner and service operator/provider of a wireless communication facility. Furthermore, staff proposes to amend the standards of an unused facility and WCF on a publicly -owned property. PROPOSED AMENDMENTS • Annual Registration and Associate Fee Currently, the City's Land Development Regulations (LDRs) lack standards that allow Staff to require necessary information including documents and plans to review and process the required annual registration, pursuant to Part III, Chapter 3, Article V, Section 13. Wireless Communication Facilities (WCF). The proposed amendment will guide tower owners and service providers of WCFs to provide such information in order for staff to enable to keep accurate and up-to-date records of placement of wireless communication facilities within the city limits. An associated annual registration fee will be set forth in the Planning and Zoning Division Fee Schedule, which will be reviewed and approved by the City Commission by resolution. The required information and fee payment of the annual registration shall be submitted to the Director of Planning and Zoning or designee no later than October 1 of each year. WCF on a Publicly -Owned Property The current LDRs contain the process and requirements for the owner and/or operator of WCFs on a city -owned property (Part III, Chapter 3, Article V, Section 13.G. Publicly -Owned Property). Staff proposes to amend this subsection to omit such process and requirements and require to a written agreement to be executed between the City and a WCF owner and/or operator. Staff believes that necessary and imperative information and material of the WCF shall be implied in an agreement which shall be acceptable by the City Attorney and approved by the City collectively rather than being codified in the LDRs. 1692 Page 2 WCF Annual Registration CDRV 23-007 • Clean-up Regulation of an Unused WCF The current LDRs contains the detailed process and requirements of removal of abandoned, unused, or unsafe WCFs (Part III, Chapter 3, Article V, Section 13.J. Removal of Abandoned, Unused, or Unsafe WCF). Staff proposes to clean-up this subsection to be directive for a WCF owner and/or operator to follow the procedure established in Chapter 10, Article 11. Abandoned Property of Part 11. Code of Ordinances. CONCLUSION/RECOMMENDATION Staff recommends approval of the subject amendments to the Land Development Regulations to establish an annual registration and associated fee. Attachments S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\CDRV 23-007 WCF Annual Registration\CDRV_23-007 Staff_Report- abr.docx 2 1693 PART III LAND DEVELOPMENT REGULATIONS CHAPTER 3. ZONING ARTICLE V. SUPPLEMENTAL REGULATIONS Sec. 13. Wireless Communication Facilities (WCF) WCF means any manned or unmanned location for the transmission and/or reception of radio frequency signals, or other wireless communications, or wireless data transmission/reception, and usually consisting of an antenna or group of antennas, transmission cables, and equipment cabinets, and may include an antenna support structure. WCF include developments containing new, mitigated, pre-existing antenna support structures, or co -location on existing antenna support structures, and include attached WCF, concealed WCF, and non -concealed WCF. ;. Zoning Districts and Affiliated Process (Table 3-29). 8. Maximum Heights of WCF (Table 3-30). 9'. Setbacks and Separation Between WCF (Table 3-31). G. Publicly -Owned ••- 1. Agreements. If an applicant requests a-pefm4-to locate a WCF on a city -owned • ••- -F a ...shall not become effective until the applicant and the jurisdiction-4ave executed a written agreement or lease in a form acceptable to City AttorneyngIZJ � I Llr �r —r + :� �' r'`v � � —`Linder ,a F 2 r,. � 3 a �� f a, ,r k ? t . R u.: ��, I •a r +_bil �,� ni 1 a . �, r ,a a ,a►� �■r, �r . . ■ �a iWN X ra �. ■a a ar a l a 94-170""M .. �f a; r .f ��w r 'ver ■r..� .. �,�. 1 1441, WON 1694 Y H. Interference with Public Safety WCF. Whenever the city has encountered radio frequency interference with its public safety communications equipment, and it believes that such interference has been or is being caused by one (1) or more WCF, the following steps shall be taken: 1. Notification. The city shall provide notification to all WCF service providers operating in the jurisdiction of possible interference with the public safety communications equipment. Upon such notification, the owners shall use their best efforts to cooperate and coordinate with the city and among themselves to investigate and mitigate the interference if the WCF owner is operating outside of its FCC frequencies. 2. Reimbursement. If any WCF owner is operating outside of its assigned FCC frequencies, or if the FCC makes a determination that the WCF is operating outside of its frequencies and causing radio frequency interference with the city public safety communications equipment, the owner who fails to cooperate and/or the owner of the WCF which caused the interference due to operating outside of its licensed frequencies shall be responsible, upon FCC determination of radio frequency interference, for reimbursing the city for all costs associated with ascertaining and resolving the interference, including but not limited to any engineering studies obtained by the jurisdiction to determine the source of the interference. I. Annual Registration and rfiFfieatk)-w. )- yo r�u �:wII W w allyl „ui ...III ..�iu I;w� � wyur„.�If�� i��i � �te ur(.)�.�1 oir� ��^.�....of illlu�. ll��lll��:m� � inu ieint..o WC,I I w iuflll'iJin Ills ....y w illi uww p y u ry aqr� ur: �� : 111 ' ur i u p u u i u ulll each w W : ll: sh yllllll su yll'biir iu It ih u...Il6lllll(.�Wi o. n ...�wur .... air a .: a mew III : q!: a rll a I will e, y rw �.w illy . III wuu�.rou I,w II VIII .piwu uuu m ....:wu �. r",u.luuu�� uw yw. i,w.Il�,wu..... _Reps shall file --nnnually 44-1, the DipeGtor-,9f-P-IaRRiM,, 9 9 f Hei �l � � nt Illy" ..::muyl all. iuu„y�. eiir fh :u :th yr ulllurry ui stri.,�(.rII �i �:yllllll�� Pi..u'url.d ,u�ruiw . wwurnl.. yl. un r II w ��Vy��,,u �wu n��r�w .;�un.uui��uiur.,pl�� 'I!.�� r,yu]��b ��y �.��,� ul�,,w.... ii w llr�..� � � � � III III � uI ll�� m n "�.... � it” � 4�I �1� �". Ilr i� :. l� 11 � ll.11 �l� � ll� n ili„� IIS � ro II � III coiirrstluru(rvlluouru s;taunyra.l!'ds u,111)yul�re�;;,i by logalll,stale:, e.. uuyld II'::e d„13 a ,a �° heuiw.yuwnlluapmir uu�u.Uruu1 Ily.�"SII �I��ip"�� gwu��....uI II.UWvuru Illidutu..d 111 rllygrvlll p� ii.yuyy umlf yiuyr.Uiw Ull iu:!I ' typg gEld....uu e U' it 11gr1 �.. .::, e u r u �:: �...„„ ..... rr°� III I°y� w� u�, �w yur�iwwy �i a�:r a„.�w ��.� aryl .i I,��III . � Il.y � :; ury ,. � u�l i.,y urw.y IIS cur �°:w l� the ��w'�� III.... �I Mwurr e ur a irylwr III ..w ury y . ur a tl.. III: a n a p.4ll uriegustirlaflYri II .....y . set !:birth tI m ui ura tl.V u e 2 urwl .I Z. urr ui ur a .. C:: li vlsi i oin IIC:: S y al I; y l i i.y III I u ................................................................................................................................ tet :.SHIMMO : - r a. t, w: . a ■ . .. r GO .MOO r . �ON, WIN.. HE. 1695 s r r r s s ., ■ s � If � s r s� . '`i w'r '`.. '` O i '... s. r.. s a • • • • • '• • '•N ro 10 LO • '• Kel I lir-AllAwrol 111 • • •' '• ` r. r sI � s .rrr 'J s :: .r+ � I I. � r � � •r � ' ,� , s r r r, • i I s . r a a r .� . a■: � r. s . r r ■ r r .,.. r r r �,:... r s, s s r s rr r : . WGF= thAerr .r, fler;4-pe-rind pf fir.z r air sr gib, sa r a. b'raae'`: as felle- N.C7 '4-----+IA(C;Fm owners shall .Iait : i r a .::r 0�Irrra •;• .r r■ r. : the D'. C Ira I ,r. r s a a,: . r i a ra ,� �.r : ra r a ti I :7 rl '� : a I ra .�the .... s rr�a I�. i. .Pf an r■ r s .. s. r an . . rGabiRetS, 1. s r s s ., • r s . I .rrr . " ,L. ,�, s ;: .�. I . . • s r s sstate, .... ..... .. .r II I . I .+ or Gensistent with the GlArrent use aI the land . the time f . raeval- i I 2. 1., .C. . \ ■. . ■.,.. 1, r s . I a ., .. ■ . rI �1 r . .. I.`1'., `W`III `I�j0 WI M�—Sligjlneeo.wthe ...: :x Cni'C ''+I :4'iss o its `q. .r+.rr the righit s: a. i it o f .J I .. a r s r s Ia r i.... a..... .. r r i a Lilly f. a a i. r . .� �� within I I •. a '►i... 1 I rl � I ► x � ' xn r,..,. ► nye •I I I . }, . o ... � _ r Drr a► r a' .'a .r 4.a r�ara.ia ry r. ,i 1 sa ■a a�, as r the of Planning and ss;.rr s...sa asa. a rrr. ao"aa.r I • � r i t r #. aI M e f` r�. aJ � r..:.. I V 1696 Rr r, ell f'. f ' q(' ! VI T V 1��I . r ' R R ;i rf r.� IEIW at R : r expense, *rr.. r *`.. . fr * r t r r a r� , , '... R I r r a R a . rr r r r� r r. rr r f �. R Ri 1 R ir. ,� '�r.I 'a tri. �.ai irl R'rr. ber a r r rr • �... or by rr r�.� fir, . air rr r��....rr r-rr r4 .�,..:. . ati R .r R� RR . R ' r� K. Inspection. The city reserves the right to require additional inspections if there i condition - Inspections • 'conducted by ' • ' •engineer.Based upon of inspection, Building Official may require or • of • • the city have reason to believe WCF is not in compliance with applicable building and electrical codes, the city may conduct periodic inspections of the site to ensure structural •electrical integrity. 1697 1, m All co T CD 0 ti T /1 LL U C O C L Q _ to }' O = _U a) }' 4-5 Co C/) U -0 CO Q U (0 N a)co E O C N O LL � L c coL L C (6 C }' a) O a)_O°a)C° Q m a --j E � C ° Co a) O O > oU C C M- caD°oma u) E E N Q�� •� a� UO N — U O L Q Q M CT L- L 0- 4 (n Q Q U ca o � CUO0 Q Lo Q 1 L- U (� C LL CoID >, 4 — LL a) > O° �O O L S LLE O) Q� n-0 O a) O N() ) OE� V O m a) U 0 O a) u) a) O 0 O i_ 3:a) E -0a) C t p L N C �—�j C -a EC O O > O O a)° QE M r Q 0a)O E� a �j N Q V C6 C C O C r11 Q �: N 0-0 C L N� a) E m C 0) m a) a) O O O m (D4 --p) U u7 m 0 Q }, - n� °� Q J m o- L 0n • CD 0 ti T 12.13 Legal 09/5/2023 Proposed Ordinance No. 23-019- First Reading -8 Year General Employee Pension Plan. Requested Action: An Ordinance of the City of Boynton Beach Florida amending Article III of Chapter 18 of the Boynton Beach Code of Ordinances entitled Employees' Pension Plan amending Section 18-95 to provide for pension contributions by drop members; amending Section 18-127 deferred retirement option plan to provide for 8 -year drop; providing for codification conflict, severability, and an effective date. Explanation of Request: The General Pension Plan Ordinance needs to be amended to reflect negotiated changes to the pension plan as it relates to extending DROP participation from five (5) years to eight (8) years and the associated three percent (3%) employee contributions that will resume in years six through eight of DROP. How will this affect city programs or services? This amended Ordinance will update the necessary language so that proper implementation of the 8 -year DROP for General pension plan participants can occur. Fiscal Impact: There is no fiscal impact to update the Ordinance. Per the actuarial study provided, this Ordinance will not impact the cost of the Plan during the first year. It is projected to reduce the cost of the Plan in future years of approximately $2 million in Total Present Value over the next 30 years. Attachments: 8 year DROP Ordinance (REVISED) (General).pdf Boynton Beach GEs Pension - Projections for City - Impact of Ext DROP to 8 Yrs - 4-21- 2023. pdf 1702 1 ORDINANCE 23-019 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH FLORIDA AMENDING 4 ARTICLE II OF CHAPTER 18 OF THE BOYNTON BEACH CODE OF 5 ORDINANCES ENTITLED EMPLOYEES' PENSION PLAN AMENDING 6 SECTION 18-94 TO PROVIDE FOR PENSION CONTRIBUTIONS BY DROP 7 MEMBERS; AMENDING SECTION 18-127 DEFERRED RETIREMENT OPTION 8 PLAN TO PROVIDE FOR 8 YEAR DROP; REPEALING SECTION 18-300 9 CREATION OF CONSOLIDATED DEFERRED RETIREMENT OPTION PLAN OF 10 ARTICLE XI OF CHAPTER 18 OF THE BOYNTON BEACH CODE OF 11 ORDINANCES; PROVIDING FOR CODIFICATION CONFLICT, SEVERABILITY, 12 AND AN EFFECTIVE DATE. 13 14 WHEREAS, the City of Boynton Beach (the "City") maintains a defined benefit pension plan 15 for its general employees as stated in Chapter 18, Article II of the City Code of Ordinances, known 16 as the Employees' Pension Plan of the City of Boynton Beach, Florida ("Plan"); 17 WHEREAS, the Plan permits general employee members to participate in a Deferred 18 Retirement Option Plan ("DROP") for up to five (5) years, and requires a contribution for DROP 19 members; 20 WHEREAS, the City desires to amend the Plan to provide for an eight-year DROP and to 21 adjust the amount of contributions for DROP members for any participation period beyond five 22 (5) years; 23 WHEREAS, to implement the changes related to the extension of the DROP participation 24 period, it is necessary to adopt an ordinance amending the Plan as set forth in Chapter 18, Article 25 II of the City Code of Ordinances; 26 NOW THEREFORE BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF 27 BOYNTON BEACH FLORIDA 28 29 Section 1. The foregoing WHEREAS clauses are hereby certified as being true and 30 correct and are incorporated herein by this reference. 31 32 Section 2. Section 18-94 of Article II of Chapter 18 of the Boynton Beach Code of 33 Ordinances is hereby amended as follows: 34 Sec. 18-94. Employee contributions required. I 1703 Page 2 of 8 35 Subject to the limitations imposed in section 18-95, employees who are members of the 36 plan shall contribute 7% of monthly earnings to the fund for that month. Effective the 37 first full payroll period after thirty days following October 1, 2023 the em loov —u 38 participating in the DROP beyond five (5) years will contribute 3% of their salary 39 beginning nning with the sixty-first month of DROP participation—Pursuant to Code section 40 414(h)(2), the city shall pick up the member contributions required by this section. The 41 contributions so picked up shall be treated as employer contributions in determining tax 42 treatment under the Code. The city shall pick up the member contributions from funds 43 established and available for salaries, which funds would otherwise have been designated 44 as member contributions and paid to the Fund. Member contributions picked up by the 45 city pursuant to this subsection shall be treated for purposes of making a refund of 46 members' contributions, and for all other purposes of this and other laws, in the same 47 manner and to the same extent as member contributions made prior to the effective date 48 of this section. 49 Section 3. Section 18-127 of Article II of Chapter 18 of the Boynton Beach Code of 50 Ordinances is hereby amended as follows: 51 Sec. 18-127. Deferred retirement option plan. 52 (a) A deferred retirement option plan ("DROP") is hereby created. 53 (b) Eligibility to participate in the DROP is based upon eligibility for normal service 54 retirement in the plan. 55 (c) Participation in the DROP. 56 1) Prior to October 1. 2023, participation in the DROP must be exercised within 57 the first 30 years of employment; provided, however, that participation in the DROP, when 58 combined with participation in the retirement plan as an active member may not exceed 59 35 years. The maximum period of participation in the DROP is five years prior to October 60 1, 2023. An employee's election to participate in the DROP plan shall be irrevocable and 61 shall be made by executing a resignation notice on a form prescribed by the city. 62 (2) Effective October 1, 2023. participation in the DROP must be exercised within 63 the first 30 years of employ; provided, however, that participation in the DROP 64 when combined with participation in the retirement plan as an active member may 65 not exceed 38 years. The maximum period of ap rticipation in the DROP is eight 66 years. An employee's election to participate in the DROP plan shall be irrevocable 67 and shall be made by executing a resignation notice on a form prescribed by the city. 68 3) Employees who are already participating in the DROP on September 30, 2023 69 will have the option to elect to participate in the eight (8) year DROP by completing 70 a form provided for that purpose. This election into the extended eight (8) year 71 DROP is a one-time opportunity. The election to participate in the eight (8) year 72 DROP must be made within 30 days of September 14, 2023. The election will permit 73 the employee to remain in the DROP for up to eight (8) years, to elect a new rate of 1704 Page 3 of 8 74 return under section 18-127(f), and require the employee to make a 3% employ" 75 contribution whileap rticipatina in the DROP beyond sixty (60) months. An change 76 in the method of crediting earnings will be effective the first of the month following 77 the date of the election. 78 (d) Upon exercising the right to participate in the DROP, an employee's creditable 79 service, accrued benefits and compensation calculation shall be frozen and shall utilize the 80 average of the five highest of the ten years immediately preceding participation in the 81 DROP as the compensation basis. Accumulated, unused sick and vacation leave shall be 82 included in the compensation calculation as provided for and limited by the definition of 83 annual earnings; provided, however, that a minimum balance of 120 hours of sick leave 84 and 120 hours of vacation leave shall be maintained by the employee and excluded from 85 this calculation. The retained leave balance, including any additions, shall be distributed at 86 the conclusion of DROP participation and separation from service. In accordance with the 87 definition of annual earnings, the accumulated sick and vacation leave that is includable 88 in the compensation calculation will phase out but hours may still be transferred up to the 89 maximum permitted by the Code, provided the minimum number of sick and vacation 90 leave remains on the books. DROPap rticipants who remain in the DROP beyond sixty 91 (60) months will make a contribution of 3% during their DROPap rtici ap tion 92 be inning with the sixty-first (61) month ofartici atp ion. 93 (e) Payment shall be made into the employee's DROP account as if the employee had 94 terminated employment in the city in an amount determined by the employee's selection 95 of the payment option. 96 (f) An employee's account in the DROP program shall earn interest in one of three ways. 97 The selection of the earnings program shall be made prior to the first deposit in the DROP 98 account and may be modified once each year by the participant during their participation 99 in the DROP. The investment method may be changed each year effective January 1, 100 however, the method must be elected prior to January 1 on a form provided by the Board 101 of Trustees. Employees who are in the DROP, as of September 30. 2023, may change 102 their method for the crediting of interest at the time that they elect to participate in 103 the 8 year DROP. This mid -year change in the crediting of earnings is a one-time 104 opportunity. The election to change the method for crediting must be made within 105 30 days of September 14. 2023. The earnings method elected will be effective the 106 first of the month following the election. 107 The options are: 108 (1) Gain or lose interest at the same rate as the plan; 109 (2) At an annual fixed rate of 7%; or 110 (3) A percentage of the DROP account will be credited with interest gains or losses at 111 the same rate earned by the pension plan and the remaining percentage will be credited 112 with earnings at a guaranteed rate of 7%. The actual percentage shall be selected by the 1705 Page 4 of 8 113 member on a form provided by the Board of Trustees. The total of the two percentages 114 must equal 100°/x. 115 The participant's DROP accounts will be assessed an administrative fee that is based upon 116 the ratio that the participant's DROP account bears to the fund as a whole. 117 (g) Employees who entered the DROP prior to October 1. 2023 and did not elect 118 to participate in the eight year DROP An employee shall terminate service with the city 119 at the conclusion of five years in the DROP. Employees who enter the DROP on or after 120 October 1: 2023 shall terminate service with the city at the conclusion of eight years 121 in the DROP. 122 (h) All interest shall be credited to the employee's DROP account on the last day of the 123 month in which the member separates from service. In the event that a member dies while 124 in the DROP, interest shall be prorated to the last business day of the month preceding 125 the death of the member. 126 (i) Upon termination with the city, an employee may receive payment within 45 days of 127 the member requesting payment or may defer payment until a time not later than the 128 latest date authorized by Section 401(a)(9) of the Internal Revenue Code at the option of 129 the member. 130 0) Payments from the DROP may be received as a lump sum installment payment or 131 annuity, provided, however, that at all times, the DROP shall be subject to the provisions 132 of the Internal Revenue Code. 133 (k) No payment may be made from the DROP until the employee actually separates 134 from service with the city. 135 (1) If an employee shall die during participation in the DROP, a survivor benefit for the 136 monthly pension amount shall be payable in accordance with the form of benefit chosen 137 at the time of entry into the DROP. An employee entering into the DROP or a member 138 participating in the DROP post -employment may designate a beneficiary(ies) to receive 139 payment of the DROP balance in a lump sum upon his or her death in accordance with 140 sections 18-118 and 18-120. In the absence of the designation of a beneficiary, the 141 remaining balance shall be paid in full to the first class of the following relative which has 142 a member(s) (on a pro rata basis, if there is more than one member): the spouse married 143 to the member on date of death; dependent children of the member; the living parents of 144 the member; or the estate of the member. This payment operates as a complete discharge 145 of all obligations of the Fund under the Plan and shall not be subject to review but shall 146 be final, binding, and conclusive on all persons ever interested hereunder. 147 (m) Upon commencement of participation in the DROP, the member shall no longer be 148 eligible for disability retirement from the pension plan. If a member becomes disabled 149 during the DROP period, the member shall be treated as if he or she retired on the day 150 prior to the date of disability. 1706 Page 5 of 8 151 (n) Notwithstanding the provisions of Section 18-125 of this plan. Participants in the 152 DROP must terminate employment and participation in the DROP before any re - 153 employment may occur. 154 Section 4. Section 18-300 of Article XI of Chapter 18 of the Boynton Beach Code of 155 Ordinances is hereby repealed in its entirety as follows: 156 ARTi-ICLETi - DEFERRED DCTIMEMCNIT OPTION DI AAI 157 See. 1-8-30-0. Creation of consellid-meted deferred retirement option plan. ■'&' 159 .... IVITI; I • An - 164 ("DROP") picovided they n9ake the eleEtieA ne IateF than 30 days afteF FeaEhinq theiF REK I•5 Fet*FeFAeRt date. Notwithstanding the feFegeing, I •• empleyees who have reaEhed ReFmal FetiFement date and did not enteF ■'O' may make I• ■'O' no later than 90 days after C68 1 brae_ • W.■ ' . . 171 eity's Hum -;;A Rese-i-Irce ■_partmeRt ■_ 173 will Ret* VON ........ Z- 11111IMMMEW-Im C83. I I:4 L 1707 Page 6 of 8 I• - 192 193 196 4rte 1 - the engpleyee's■'O' aEEeHAt less any E utstandi 14 1eRqpleyeeDROP, 1• 1 ■ D'O' 1: ■■O. 210 211 212 213 the DROP plan. PjetwithstandiRg AARd peFfE)FmanEe, the ffeditiRg Fate will be no less t 214 not and r „ than Qof 215 (p) At the EeRE'USOE)R of the FetiFee's paFtidpatien in the ■■.. plan, and as a Eendili • of • same Fate as DROP,nte the 219 be paW to the retire -Pe and Re IeRger aGEeURtedl fer up the ■■O. 1empleyeepaF■■O.plaR at _. ■■O• 222 fuirthe.r ■■O• 1708 Page 7 of 8 223 (q) Ne angeuRt Ean be paid fFeR9 the FetiFenqeRt .... 224 teffRiRates q t6 225 , 226 the FetiFee in a Eash lun9p sum, wh*Eh Ean be Felled ever er paid OR Eash unless the retiFee 611MA me 229 , 230 231 i imp ..whiEh n be Felled ever er mid in ash at the hl,.- efiE aFy's rlisEr t "., .•.• 234 empleyee Must elec-A the distributien withiR, but in Re eveRt later thaR, 4S days fell 235 the employee's teFMinatien date. if the empleyee dees net timely Feque5t the WithdFa 236 ef the asset in the DROP plan, Re fWtheF eaMiRgS Will be EFedited en the .... • diStFibUtieR _ 239 EengFneREe by age 72, previeled that the FetiFee did Ret FeaEh age 70 ;12 befere ._ EeFfl ,0 241 242 Section 5. The provisions of this Ordinance are declared to be severable and if any 243 section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or 244 unconstitutional, such decision shall not affect the validity of the remaining section, sentences, 245 clauses, and phrases of this Ordinance but they shall remain in effect, if being the legislative intent 246 that this Ordinance shall stand notwithstanding the invalidity of any part. 247 Section 6. It is the intention of the City Commission of the City of Boynton Beach that 248 the provisions of this Ordinance shall become and be made a part of the Code of Ordinances of 249 the City of Boynton Beach Florida. The Sections of this ordinance may be renumbered re -lettered 250 and the word Ordinance may be changed to Section Article or such other word or phrase in order 251 to accomplish such intention. 252 253 Section 7. That this Ordinance shall be effective immediately upon adoption on 254 Second Reading, except as otherwise specifically provided herein. 255 256 FIRST READING THIS Sth DAY OF September, 2023. 257 258 SECOND, FINAL READING and PASSAGE THIS 14th DAY OF September, 2023. 259 1709 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 Page 8 of 8 CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga Vice Mayor — Thomas Turkin Commissioner — Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley ATTEST: VOTE Maylee De Jes6s, MPA, MMC Ty Penserga City Clerk Mayor (Corporate Seal) YES NO APPROVED AS TO FORM: David N. Tolces Interim City Attorney 1710 April 21, 2023 Ms. Mara Frederiksen Director of Financial Services City of Boynton Beach P.O. Box 310 Boynton Beach, Florida 33425 P" 954 ,Q'7,116'16 541,525,10083 1�wwoo,i Il�m,rd'm ,4sV out �, A my Re: City of Boynton Beach Pension Plan for General Employees Projected Impact of Extending Maximum DROP Participation Period to 8 Years Dear Dan: As requested, we have prepared 30 -year projections of the costs for the City of Boynton Beach Pension Plan for General Employees (Plan) to illustrate the impact of extending the maximum DROP participation period from 5 years to 8 years. This letter also includes a discussion of the risks associated with measuring the accrued liability and actuarially determined contribution. The results are based on census and asset data as of October 1, 2021. The enclosed exhibits present the following: Baseline Proiection: 30 -year projections of the actuarial liability and required annual contributions for the current pension plan using the current assumptions and methods as described in the October 1, 2021 Actuarial Valuation Report dated June 1, 2022, with the exception that the investment return assumption is assumed to decrease by 0.1% per year from 6.8% used in the October 1, 2021 Actuarial Valuation to 6.5% as of October 1, 2024, and the actual return on the market value of assets for fiscal year ending September 30, 2022 is -13.01% (based on actual fiscal year investment results). Scenario #1 Proposal: Same as the Baseline Projection EXCEPT effective October 1, 2023 the maximum DROP participation period is increased from 5 to 8 years. In order to illustrate the largest possible impact of this change, all DROP participants are assumed to remain in the DROP for the full 8 years (instead of 5 years). We have assumed the total count of actively employed General Employees, including DROP participants, remains level, so with members remaining in the DROP for 8 years instead of 5 years, the need to hire as many new members as soon decreases, and the number of active members who are contributing and accruing pension benefits declines. 3. Scenario #2 Proposal: Same as Scenario #1 Proposal PLUS DROP participants are required to make member contributions of 3.0% of pensionable earnings during years 6 through 8 in the DROP. Except as indicated above, all remaining methods, assumptions, and benefits are the same as indicated in our October 1, 2021 Actuarial Valuation Report. Ms. Mara Frederiksen April 21, 2023 Page 2 Summary of Results and Commentary Regarding Projections Baseline Scenario versus Scenario #1 Proposal: The projections indicate that the City would pay approximately $4.9 million less (a present value of approximately $1.5 million less) in pension contributions over the next 30 years under Scenario #1 (extending the maximum DROP participation period to 8 years) versus the Baseline Scenario. Savings are expected to be generated due to a decrease in the number of active members who are contributing and accruing a pension benefit as members remain in the DROP for the full 8 -year period. This results in a decrease in the future annual normal costs for the Plan. Baseline Scenario versus Scenario #2 Proposal: The projections indicate that the City would pay approximately $7.7 million less (a present value of approximately $2.6 million less) in pension contributions under Scenario #2 (extending the maximum DROP participation period to 8 years and having members contribute 3% of pensionable salary during years 6 through 8 in the DROP) versus the Baseline Scenario. Other Considerations It should be noted that we assumed all members would extend their DROP participation periods to 8 years in order to measure the maximum impact that this change could have. If only a portion of members elect to remain in the DROP for the full 8 years, then the cost savings amounts we are projecting over the next 30 years will be commensurately lower, relative to the actual percentage of members who remain in the DROP for 8 years. It should also be noted that the extension of the DROP participation period will cause DROP balances to increase, causing them to become a larger percentage of the overall market value of the pension fund, thereby increasing leveraging risk on the net (non -DROP) assets of the Plan (as majority of DROP balances in the near -future earn interest crediting at a guaranteed fixed rate of 7.0%). The DROP accounts make up about 8% of the total assets in the Plan as of October 1, 2021. At this level, if the Plan assets have a disappointing year and the return on the overall pension fund is -10%, then after crediting +7% to the DROP accounts, the net (non -DROP) Plan assets will experience a return of approximately -11.5% (due to the leveraging impact of the DROP). If the DROP accounts become a larger percentage of assets, then this leveraging risk increases. If they increase to 15% of total Plan assets, for instance, then a -10% return on the overall pension fund would cause a -13% return on the net Plan assets. Risks Associated with Measuring the Accrued Liability and Actuarially Determined Contribution The determination of the accrued liability and the actuarially determined contribution requires the use of assumptions regarding future economic and demographic experience. Risk measures are intended to aid in the understanding of the effects of future experience differing from the assumptions used in the course of the actuarial valuation. Risk measures may also help with illustrating the potential volatility in the accrued liability and the actuarially determined contribution that results from the differences between actual experience and the actuarial assumptions. Ms. Mara Frederiksen April 21, 2023 Page 3 Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: Plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions due to changing conditions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period, or additional cost or contribution requirements based on the Plan's funded status); and changes in Plan provisions or applicable law. The scope of an actuarial valuation does not include an analysis of the potential range of such future measurements. Examples of risk that may reasonably be anticipated to significantly affect the Plan's future financial condition include: 1. Investment risk— actual investment returns may differ from the either assumed or forecasted returns; 2. Contribution risk — actual contributions may differ from expected future contributions. For example, actual contributions may not be made in accordance with the Plan's funding policy or material changes may occur in the anticipated number of covered employees, covered payroll, or other relevant contribution base; 3. Salary and Payroll risk — actual salaries and total payroll may differ from expected, resulting in actual future accrued liability and contributions differing from expected; 4. Longevity risk— members may live longer or shorter than expected and receive pensions for a period of time other than assumed; 5. Other demographic risks — members may terminate, retire or become disabled at times or with benefits other than assumed resulting in actual future accrued liability and contributions differing from expected. The effects of certain trends in experience can generally be anticipated. For example, if the investment return is less (or more) than the assumed rate, the cost of the Plan can be expected to increase (or decrease). Likewise, if longevity is improving (or worsening), increases (or decreases) in cost can be anticipated. The computed contribution amounts may be considered as a minimum contribution that complies with the pension Board's funding policy and the State statutes. The timely receipt of the actuarially determined contributions is critical to support the financial health of the Plan. Users of this report should be aware that contributions made at the actuarially determined rate do not necessarily guarantee benefit security. Risk Assessment Risk assessment was outside the scope of this report. Risk assessment may include scenario tests, sensitivity tests, stochastic modeling, stress tests, and a comparison of the present value of accrued benefits at low-risk discount rates with the actuarial accrued liability. We are prepared to perform such assessment to aid in the decision-making process. Ms. Mara Frederiksen April 21, 2023 Page 4 Disclosures and Qualifications This report was prepared at the request of the City of Boynton Beach and is intended for use by those designated or approved by the City, including the Plan's Board of Trustees. This report may be provided to parties other than the City or Board only in its entirety and only with the permission of the City. GRS is not responsible for the unauthorized use of this report. The purpose of this report is to describe the financial effect of potential changes to the DROP plan provisions. This report should not be relied on for any purpose other than the purpose described. The calculations in this report are based upon information furnished by the Plan Administrator for the October 1, 2021 Actuarial Valuation Report concerning Plan benefits, financial transactions, plan provisions and active members, terminated members, retirees and beneficiaries. We reviewed this information for internal and year-to-year consistency, but did not audit the data. We are not responsible for the accuracy or completeness of the information provided by the City or the Plan Administrator. Projections are deterministic, meaning that throughout the projection period, Plan experience is expected to match the actuarial assumptions, including the assumed investment return on the market value of assets (except that the actual return is assumed to be -13.01% during the fiscal year ending September 30, 2022). Throughout the projections, new members are assumed to be hired each year at a rate sufficient to maintain a constant active headcount. New members are assumed to have the same average demographic characteristics (age, gender, salary — adjusted each year by the Plan's assumed rate of inflation, which is 2.5% per year) at their dates of employment as those of current members hired between October 1, 2016 and October 1, 2021 (during the five-year period ending on the most recent actuarial valuation / census data collection date). The calculations are based upon assumptions regarding future events, which may or may not materialize. They are also based on the assumptions, methods, and plan provisions outlined in this report. If you have reason to believe that the assumptions that were used are unreasonable, that the plan provisions are incorrectly described, that important plan provisions relevant to this proposal are not described, or that conditions have changed since the calculations were made, you should contact the author of the report prior to relying on information in the report. This report was prepared using our proprietary valuation model and related software which in our professional judgment has the capability to provide results that are consistent with the purposes of the valuation and has no material limitations or known weaknesses. We performed tests to ensure that the model reasonably represents that which is intended to be modeled. This report has been prepared by actuaries who have substantial experience valuing public employee retirement systems. To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Plan as of the valuation date. All calculations have been made in conformity with generally accepted actuarial principles and practices, and with the Actuarial Standards of Practice issued by the Actuarial Standards Board and with applicable statutes. Ms. Mara Frederiksen April 21, 2023 Page 5 Peter N. Strong and Piotr Krekora are members of the American Academy of Actuaries (MAAA) and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. The undersigned actuaries are independent of the plan sponsor. We welcome your questions and comments. Sincerely yours, Peter N. Strong, , EA, MAAA Senior Consultan and Actuary Piotr Krekora, ASA, MAAA Senior Consultant and Actuary This communication shall not be construed to provide tax advice, legal advice or investment advice. H v G1 O N E 2 ui �3 C 0 � U T 0 V m d a •3 C cr O y .N G1 0 a s o v }, �U GJ y CO •O o aL � L c m > a) 0 m } C M A V C r- 0 0 Q � a D > C O 3 O @ Ii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 oQ 9 9'o'� 9 e Ln It c O O n W W O) O -4 N M S Ln to n W al O1 O O O O O o O o O r CY) CY) CY) CF) W W W W W(3) a) a) a) a) a) O) 0) O O m 0 0 0 O O O O O O O cl cl cl cl ci cl cl r1 r1 r1 M M 1� M to ci LD m N W N Ln LD ct O c -I N W lD . 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O + O N o O r O - 1O_ N Q O O C u 0 CD i Y O1 0 > N •V? y U 00 N w LL 0 co ti 0 0 0 0 0 0 0 0 0 0 00 Il to ui I:T m N .--i o lS, O� 6� OC, <g 01 H � Sg = 01- O w a E N 0C, W � fp L a CU C7 O L •� 0 3 6�0 _ W M a o o �� _ ., � _ LA 4-1LL V S� a o E °c - = U m.0 � W U 01- CO t Ln O O a L c a r� A L co O� O M o C V) a CO a0 o ' O O ,� o o G SOC, v � V z x O � w ) OC, N d +, O O E E S �O� M U U o OC, O O O O O O O O O 1? i^/) tom/} icen icen im/? tN!} icen 4A (suollllW) ($) suoi;ngi.l;uo:) Al!:) pa;:)afo.ld co ti 0 12.0 Legal 09/5/2023 Proposed Ordinance No. 23-020- First Reading - Boynton Beach Amendments to the 7th Edition (2020) of the Florida Building Code. Requested Action: Approve the Boynton Beach Administrative Amendments to the 7th Edition (2020) of the Florida Building Code. Explanation of Request: Based on Florida Statute 553.73 4(a) "Building Construction Standards", the state legislature has provided for local jurisdictions to modify Chapter 1 of the Florida Building Code to deal with local issues and conditions that are unique and distinctive to each jurisdiction. The 2023 state legislature revised FS 553.899 "Mandatory structural inspections for condominium and cooperative buildings." These changes have been added to the current Chapter 1 section 110.11 "Building Recertification." Other amended sections include: Revised section 105.2 "Work exempt from permits" Building 7.sheds for single family dwellings. Added sections 110.10.1 "Securing construction sites." How will this affect city programs or services? Some of these changes will allow for the City to further implement recent changes to the state required Building Recertification's that were amended in the most recent legislative session. Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: Ordinance Amending the BB Admin Amendments to FLA Bldg Code 7th ED (2023) Boynton Beach Administrative Amendments to the 7th Edition (2020) of the Florida Building Code -strike.docx Presentation for Boynton Beach Administrative Amendments to the 7th Edition (2020) of the Florida Building Code.pptx 1719 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 ORDINANCE NO. 23-020 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA; APPROVING THE BOYNTON BEACH ADMINISTRATIVE AMENDMENTS TO THE 7TH EDITION (2020) OF THE FLORIDA BUILDING CODE; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, pursuant to Chapter 553.734(a), Florida Statutes, the City Commission may adopt amendments to the administrative provisions of the Florida Building Code to deal with local issues and conditions that are unique and distinctive to each jurisdiction, subject to the limitations in said statute; and WHEREAS, the City of Boynton Beach has adopted the Boynton Beach Amendments to the 2010 Florida Building Code on March 6, 2012, June 4, 2013 and October 15, 2013; the Florida Building Code 6th Edition (2017) on December 19, 2017; and the Florida Building Code 7th Edition (2020) on November 17, 2020 and the Florida Building Code 7th Edition (2020) on December 6, 2022; and WHEREAS, the Boynton Beach Building Division proposes to modify the city's local administrative chapter (Chapter 1) of the Florida Building Code to add the 2023 state legislature revision FS 553.899 "Mandatory structural inspections for condominium and cooperative buildings"; and WHEREAS, some of these changes will allow for the City to further implement recent changes to the state required Building Recertification's that were amended in the most recent legislative session; and WHEREAS, the City Commission hereby approves and adopts an amendment to the S:ACA\OrdinancesAAmend BB Admin Admendments to FLA Bldg Code 7th Ed (2023) - Ordinance.docx 1720 28 Boynton Beach Administrative Building Code 7th Edition (2020) of the Florida Building Code; 29 and 30 WHEREAS, as required by law, such amendments will be transmitted to the State within 31 30 days after this enactment of the amendments. 32 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF 33 BOYNTON BEACH, FLORIDA, THAT: 34 Section 1. The foregoing whereas clauses are true and correct and are now ratified 35 and confirmed by the City Commission. 36 Section 2. The City Commission hereby approves and adopts the Boynton Beach 37 Administrative Amendments to the 7th Edition (2020) of the Florida Building Code contained 38 in Exhibit "A" which is attached hereto and incorporated herein by reference. 39 Section 3. As required by law, these amendments will be transmitted to the State 40 within 30 days after this enactment of the amendments. 41 Section 4. That ordinances or parts of ordinances in conflict herewith be and the 42 same are hereby repealed, provided that in the event of a conflict with respect to the 43 administration of the building codes, existing administrative laws or rules of the City shall 44 control. 45 Section 5. Should any section or provision of this Ordinance or any portion thereof 46 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the 47 remainder of this Ordinance. 48 Section 6. Authority is hereby given to codify this Ordinance. 49 Section 7. This Ordinance shall become effective immediately. S:ACA\Ordinances\Amend BB Admin Admendments to FLA Bldg Code 7th Ed (2023) - Ordinance.docx 1721 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 FIRST READING this 5th day of September, 2023. SECOND, FINAL READING AND PASSAGE this day of , 2023. ATTEST: Maylee De Jesus, MPA, MMC City Clerk (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA Mayor — Ty Penserga YES Vice Mayor — Thomas Turkin Commissioner —Angela Cruz Commissioner — Woodrow L. Hay Commissioner —Aimee Kelley VOTE Ty Penserga Mayor APPROVED AS TO FORM: David N. Tolces Interim City Attorney S:ACA\Ordinances\Amend BB Admin Admendments to FLA Bldg Code 7th Ed (2023) - Ordinance.docx NO 1722 BOYNTON BEACH ADMINISTRATIVE AMENDMENTS to the FLORIDA BUILDING CODE 7th Edition (2020) ORDINANCE NO. EFFECTIVE Der--e—m—her 31, 2020 BEGINNING WITH PERMIT NO. 21 0001 City of Boynton Beach Division Department of Development Building Division 100 East Ocean Avenue Boynton Beach, Florida 33435 (561) 742-6350 Office (561) 742-6357 Fax This document can be downloaded online — at no c,horge — by visiting the "'Forms & Applications" section of the Building Division page on the City of Boynton Beach website at vvww��ton�-beoch�,oir 1 1723 PART 1—SCOPE AND APPLICATION CHAPTER 1 ADMINISTRATION Table of Contents Section 101 GENERAL 3 Section 102 APPLICABILITY 5 Section 103 BUILDING DIVISION 10 Section 104 DUTIES AND POWERS OF THE BUILDING OFFICIAL 10 Section 105 PERMITS 13 Section 106 FLOOR AND ROOF LOADS 29 Section 107 CONSTRUCTION DOCUMENTS 29 Section 108 TEMPORARY STRUCTURES AND USES 43 Section 109 FEES 43 Section 110 INSPECTIONS 45 Section 111 CERTIFICATES OF OCCUPANCY AND COMPLETION 56 Section 112 SERVICE UTILITIES 58 Section 113 BUILDING BOARD OF ADJUSTMENT AND APPEALS 59 Section 114 VIOLATIONS 62 Section 115 STOP WORK ORDER 63 Section 116 UNSAFE STRUCTURES AND EQUIPMENT. Section 117 VARIANCES IN FLOOD HAZARD AREAS Section 118 WIND LOADS Section 119 SEVERABILITY 2 63 66 66 66 1724 SECTION 101 GENERAL 101.1 Title. These regulations shall be known as the Florida Building Code, hereinafter referred to as "this code." 101.2 Scope. The provisions of this code shall apply to the construction, ^'gin alteration, relocation, enlargement, replacement, l-e� repair, equipment, use and occupancy, location, maintenance, removal and demolition of every building or structure or any appurtenances connected or attached to such buildings or structures. Exception: 1. Detached one- and two-family yrs dwellings and multiple single-family Dwe&PY6 dwellings (T^bYPheH6e:9 townhouses) not more than three emeries stories above Grode Plooe grade plane in height with a separate Ade^^s Gf E -^:e« means of egress and their accessory structures not more than three stories above grade plane in height, shall comply with the Ged-e Residen Florida Building Code Residential. 2. Code Requirements that address snow loads and earthquake protection are pervasive; they are left in place but shall not be utilized or enforced because Florida has no snow load or earthquake threat. 101.2.1 Appendices. Provisions in the appendices shall not apply unless specifically adopted. Appendix "F," in the Florida Building Code, Plumbing Volume, has been adopted as part of this chapter. 101.2.2 Florida Building Code, Residential Construction standards or practices which are not covered by Florida Building Code, Residential volume shall be in accordance with the provisions of Florida Building Code, Building. 101.3 Intent. The purpose of this code is to establish the minimum requirements to safeguard the public health, safety and general welfare through structural strength, "4eGR5 e{ Eg:e« means of egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide safety to fire fighters and emergency responders during emergency operations. 101.3.1 Quality control. Quality control of materials and workmanship is not within the purview of this code except as it relates to the purposes stated herein. 101.3.2 Warranty and Liability. The permitting, plan review or inspection of any building, system or plan by this jurisdiction, under the requirements of this code, shall not be construed in any court as a warranty of the physical condition of such building, system or plan or their adequacy. This jurisdiction 1725 shall not be liable in tort for damages or hazardous or illegal condition or inadequacy in such building, system or plan, nor for any failure of any component of such, which may occur subsequent to such inspection or permitting. Further, no employee shall be liable in tort for damage from such conditions, in accordance with Section 768.28 Florida Statutes, as may be amended or replaced. 101.4 Referenced codes. The other codes listed in Sections 101.4.1 through 101.4.11 and referenced elsewhere in this code shall be considered part of the requirements of this code to the prescribed extent of each such reference. 101.4.1 Gas. The provisions of the F'^FdG _R 464Pg tom, F-He;GGGs SheqU Florida Building Code, Fuel Gas Code shall apply to the installation of gas piping from the point of delivery, gas appliances and related accessories as covered in this code. These requirements apply to gas piping systems extending from the point of delivery to the inlet connections of appliances and the installation and operation of residential and commercial gas appliances and related accessories. 101.4.2 Mechanical. The provisions of the Florida Building Code, Mechanical shall apply to the installation, alterations, repairs and replacement of mechanical systems, including equipment, appliances, fixtures, fittings and/or appurtenances, including ventilating, heating, cooling, air-conditioning and refrigeration systems, incinerators and other energy- related systems. 101.4.3 Plumbing. The provisions of the 9'^`"i^'"' Rio.i.1dipy Ee4e 1Pl ngl9in Florida Building Code, Plumbing shall apply to the installation, ^';, alteration, repair and replacement of plumbing systems, including equipment, appliances, fixtures, fittings and appurtenances, and where connected to a water or sewage system and all aspects of a medical gas system. 101.4.4 Property maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV. 101.4.5 Fire prevention. For provisions related to FIA -Fid -a Pi.rp- Picev ,ntien fire prevention, refer to the er-i a F:rer-eventien Florida Fire Prevention Code. Theer4d„ F Fe Pceve tier Florida Fire Prevention Code shall apply to matters affecting or relating to structures, processes and premises from the hazard of fire and explosion arising from the storage, handling or use of structures, materials or devices; from conditions hazardous to life, property or public welfare in the occupancy of structures or premises; and from the construction, extension, Repel -, ^' erre en repair' alteration or removal of fire suppression, AutemGt Sp- nkleF Systems automatic sprinkler systems and alarm systems or fire hazards in the structure or on the premises from occupancy or operation. 101.4.6 Energy. The provisions of the r'^ri^'^ Q..r'd49g C dee ,, ��„rg" rens.-yigNep QP1 Florida Building Code, Energy Conservation shall apply to all matters governing the design and construction of buildings for energy efficiency. El 1726 101.4.7 Existing buildings. The provisions of the rm►^o:;,d^ Fwis&�^^ QHild:p^''^^'^ Florida Existing Building Code shall apply to matters governing the .', ^►I—oti^R, repair, alteration change of occupancy, Additien-addition to and relocation of existing buildings. 101.4.8 Accessibility. For provisions related to accessibility, refer to the , ^eee ":►.g„ Florida Building Code, Accessibility. 101.4.9 Manufactured buildings. For additional administrative and special code requirements, see Section 458, rrr►^i:r;vv^ -R-wilding Gede. Quikiing aidRude 661- 41 Q—Ar.idamBede. Florida Building Code. Buildinia. and Rule 61-41 Florida Administrative Code. 101.4.10 Electrical. The provisions of Chapter 27 of the Florida Building Code, Building Volume shall apply to the installation of electrical systems, including alterations, repairs, replacement, equipment, appliances, fixtures, fittings and appurtenances thereto. 101.4.11 Flood Damage Prevention. City of Boynton Beach Land Development Regulations (LDR) shall be considered part of the requirements of this code relative to flood control. Conflicting requirements between the Florida Building Code and Chapter 4, Article X, Flood Prevention Requirements of the LDR shall be resolved in favor of the requirement that offers the greatest degree of flood damage prevention or alternatives that would provide an equivalent degree of flood damage prevention and an equivalent method of construction. 101.5 Building Official. Whenever, the Building Official is mentioned in the code, it is also intended to mean the Building Official's designee, wherever applicable. 101.6 Department. Whenever "department" or "department of building safety' is mentioned in this code, it is also intended to mean the City of Boynton Beach Building Division, where applicable. SECTION 102 APPLICABILITY 102.1 General. Where there is a conflict between a general requirement and a specific requirement, the specific requirement shall be applicable. Where, in any specific case, different sections of this code specify different materials, methods of construction or other requirements, the most restrictive shall govern. 102.1.1 The Florida Building Code does not apply to, and no code enforcement action shall be brought with respect to, zoning requirements, land use requirements and owner specifications or programmatic requirements which do not pertain to and govern the design, construction, erection, alteration, modification, repair or demolition of public or private buildings, structures or facilities or to programmatic requirements that do not pertain to enforcement of the 5 1727 W^4-'^ Q..:'ding Ged-o Florida Building Code. Additionally, a local code enforcement agency may not administer or enforce the ,Florida Building Code Building to prevent the citin of any publicly owned facility, including, but not limited to, correctional facilities, juvenile justice facilities, or state universities, community colleges, or public education facilities, as provided by law. 102.2 Building. The provisions of the F4er4de Building Gede Florida Building Code shall apply to the construction, erection, alteration, modification, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every public and private building, structure or facility or floating residential structure, or any appurtenances connected or attached to such buildings, structures or facilities. Additions, alterations, repairs and changes of use or occupancy group in all buildings and structures shall comply with the provisions provided in the AWAid^ Rwhi d:n^ Gede E-4sting Bifid pg Florida Building Code, Existing Building. The following buildings, structures and facilities, except for those located in a Special Flood Hazard Area are exempt from the 9'^4_d4 Q..:'4 ;n^ Ge4e Florida Building Code as provided by law, and any further exemptions shall be as determined by the legislature and provided by law: (a) Building and structures specifically regulated and preempted by the federal government. (b) Railroads and ancillary facilities associated with the railroad. (c) Nonresidential farm buildings on farms. (d) Temporary buildings or sheds used exclusively for construction purposes. (e) Mobile or modular structures used as temporary offices, except that the provisions of Part II (Section 553.501-553.513, 9194-'^kok Florida Statutes) relating to accessibility by persons with disabilities shall apply to such mobile or modular structures. Permits shall be required for structural support and tie down, electric supply and all other such utility connections to such mobile or modular structures as required by this jurisdiction. (f) Those structures or facilities of electric utilities, as defined in Section 366.02, 91^14d4 stetut^s Florida Statutes, which are directly involved in the generation, transmission, or distribution of electricity. (g) Temporary sets, assemblies, or structures used in commercial motion picture or television production, or any sound -recording equipment used in such production, on or off the premises. (h) Chickees constructed by the Miccosukee Tribe of Indians of Florida or the Seminole Tribe of Florida. As used in this paragraph, the term "chickee" means an open -sided wooden but that has a thatched roof of palm or palmetto or other traditional materials, and that does not incorporate any electrical, plumbing, or other non -wood features. (i) Family mausoleums not exceeding 250 square feet (23 ml) in area which are prefabricated and assembled on site or preassembled and delivered on site and have walls, roofs, and a floor constructed of granite, marble, or reinforced concrete. (j) Temporary housing provided by the Department of Corrections to any prisoner in the state correctional system. 1728 (k) A building or structure having less than 1,000 square feet (93 m2) which is constructed and owned by a natural person for hunting and which is repaired or reconstructed to the same dimension and condition as existed on January 1, 2011, if the building or structure: 1. Is not rented or leased or used as a principal residence; 2. Is not located within the 100 -year floodplain according to the Federal Emergency Management Agency's current Flood Insurance Rate Map; and 3. Is not connected to an off-site electric power or water supply. (1) Service providers of water, sewer, storm, gas, cable, telephone, or other similar utility systems are exempt to the point of service connection for the building or structure. However, these structures may be subject to local zoning and/or land development regulations. 102.2.1 In addition to the requirements of Section 553.79 and 553.80, 91G.4.'G c*^*iFlorida Statutes, facilities subject to the provisions of Chapter 395, Florida Statutes, and Part II of Chapter 400, Florida Statutes, shall have facility plans reviewed and construction surveyed by the state agency authorized to do so under the requirements of Chapter 395, f4er4de Stetutes Florida Statutes, and Part II of Chapter 400, Nerode S+^+Florida Statutes, and the certification requirements of the federal government. 102.2.2 Residential buildings or structures moved into or within a county or municipality shall not be required to be brought into compliance with the state minimum building code in force at the time the building or structure is moved, provided: 1. The building or structure is structurally sound and in occupiable condition for its intended use; 2. The occupancy use classification for the building or structure is not changed as a result of the move; 3. The building is not substantially remodeled; 4. Current fire code requirements for ingress and egress are met; 5. Electrical, gas and plumbing systems meet the codes in force at the time of construction and are operational and safe for reconnection; and 6. Foundation plans are sealed by a professional engineer or architect licensed to practice in this state, if required by the Qer4da Building Florida Building Code, Building for all residential buildings or structures of the same occupancy class. 7. The requirements of Florida Building Code, Existing Building Volume, are also satisfied. 102.2.3 The Q..: ding GgWei^Building Official shall apply the same standard to a moved residential building or structure as that applied to the remodeling of any comparable residential building or 7 1729 structure to determine whether the moved structure is substantially remodeled. The cost of the foundation on which the moved building or structure is placed shall not be included in the cost of remodeling for purposes of determining whether a moved building or structure has been substantially remodeled. 102.2.4 This section does not apply to the jurisdiction and authority of the Department of Agriculture and Consumer Services to inspect amusement rides or the Department of Financial Services to inspect state-owned buildings and boilers. 102.2.5 Each enforcement district shall be governed by a board, the composition of which shall be determined by the affected localities. 1. At its own option, each enforcement district or local enforcement agency may adopt rules granting to the owner of a single-family residence one or more exemptions from the Florida Building Code relating to: a. Addition, alteration, or repairs performed by the property owner upon his or her own property, provided any addition or alteration shall not exceed 1,000 square feet (93 mz) or the square footage of the primary structure, whichever is less. b. Addition, alteration, or repairs by a non -owner within a specific cost limitation set by rule, provided the total cost shall not exceed $5,000 within any 12 -month period. c. Building and inspection fees. 2. However, the exemptions under subparagraph 1 do not apply to single-family residences that are located in mapped flood hazard areas, as defined in the code, unless the enforcement district or local enforcement agency has determined that the work, which is otherwise exempt, does not constitute a substantial improvement, including the repair of substantial damage, of such single- family residences. 3. Each code exemption, as defined in sub -subparagraphs 1a, 1b, and 1c shall be certified to the local board 10 days prior to implementation and shall only be effective in the territorial jurisdiction of the enforcement district or local enforcement agency implementing it. 4. However, each enforcement district or local enforcement agency may establish an alternative permitting program for replacing nonstructural components of building systems in a residential dwelling unit. A licensed contractor performing such work for the resident shall also be exempt from individual permits and inspections if either the owner or the licensed contractor obtains a valid Annual Permit per Section 105.1.1 of this code and all such work is reported as required in Section 105.1.2 of this code for compliance evaluation. No added capacity, system expansion or new building work of any type shall be excluded from individual permit and inspection by this provision. F� 1730 102.2.6 This section does not apply to swings and other playground equipment accessory to a one- or two-family dwelling. Exception: Electrical service to such playground equipment shall be in accordance with Chapter 27 of this code. 102.3 Application of references. References to chapter or section numbers, or to provisions not specifically identified by number, shall be construed to refer to such chapter, section or provision of this code. 102.4 Referenced codes and standards. The codes and standards referenced in this code shall be considered part of the requirements of this code to the prescribed extent of each such reference and as further regulated in Sections 102.4.1 and 102.4.2. 102.4.1 Conflicts. Where conflicts occur between provisions of this code and referenced codes and standards, the provisions of this code shall apply. 102.4.2 Provisions in referenced codes and standards. Where the extent of the reference to a referenced code or standard includes subject matter that is within the scope of this code or the Florida Codes listed in Section 101.4, the provisions of this code or the Florida Codes listed in Section 101.4, as applicable, shall take precedence over the provisions in the referenced code or standard. 102.5 Partial invalidity. In the event that any part or provision of this code is held to be illegal or void, this shall not have the effect of making void or illegal any of the other parts or provisions. 102.6 Existing structures. The legal occupancy of any structure existing on the date of adoption of this code shall be permitted to continue without change, except as is specifically covered in this code, the Florida Building Code, E4; ti g guil Existing Building, the F'^F4-a Fir -P Ppev_pP+:^^ C-9� Florida Fire Prevention Code, or the 101-4 Property Maintenance Code. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV. 102.6.1 Buildings not previously occupied. A building or portion of a building that has not been previously occupied or used for its intended purpose in accordance with the laws in existence at the time of its completion shall comply with the provisions of the F4er4de Building Florida Building Code or4er- de o, :dent el Gede Florida Residential Code, as applicable, for new construction or with any current permit for such occupancy. 102.6.2 Buildings previously occupied. The legal occupancy of any building existing on the date of adoption of this code shall be permitted to continue without change, except as otherwise specifically provided in this code, the 9194.'^ Wr.e o.01429*499 Gede Rd 1:01-4. " PFGpeFty m ^*^^a^^^. Florida Fire Prevention Code and 101.4.4 Property Maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV, or as is deemed necessary by the 964161ing Off c -i 4 Building Official for the general safety and welfare of the occupants and the public. Q7 1731 102.7 Relocation of manufactured buildings. (1) Relocation of an existing manufactured building does not constitute an alteration. (2) A relocated building shall comply with wind speed requirements of the new location, using the appropriate wind speed map. If the existing building was manufactured in compliance with the Standard Building Code (prior to March 1, 2002), the wind speed map of the Standard Building Code shall be applicable. If the existing building was manufactured in compliance with the r-nde Florida Building Code (after March 1, 2002), the wind speed map of the W_A0: _g AR6414ng Cede Florida Building Code shall be applicable. (3) A relocated building shall comply with the flood hazard area requirements of the new location, if applicable. 102.8 Existing mechanical equipment. An agency or local government may not require that existing mechanical equipment located on or above the surface of a roof be installed in compliance with the requirements of the Florida Building Code except during reroofing when the equipment is being replaced or moved during reroofing and is not in compliance with the provisions of the Florida Building Code relating to roof -mounted mechanical units. PART 2—ADMINISTRATION AND ENFORCEMENT SECTION 103 BUILDING DIVISION 103.1 Creation of enforcement agency. The Building Division is hereby created and the official in charge thereof shall be known as the Building Official. OF B61il iR 103.2 Appointment. The Building GgWei 4 Building Official shall be appointed by the chief appointing authority of the jurisdiction. 103.3 Deputies. In accordance with the prescribed procedures of this jurisdiction and with the concurrence of the appointing authority, the Building Qffiekg Building Official shall have the authority to appoint a deputy Buiiding Offici 4 Building Official, the related technical officers, inspectors, plan examiners and other employees. Such employees shall have powers as delegated by the Building Qffi Building Official. 103.4 Restrictions on employees. (Reserved). 10 1732 SECTION 104 DUTIES AND POWERS OF THE BUILDING OFFICIAL 104.1 General. The Building Official is hereby authorized and directed to enforce the provisions of this code. The Building Official shall have the authority to render interpretations of this code and to adopt policies and procedures in order to clarify the application of its provisions. Such interpretations, policies and procedures shall be in compliance with the intent and purpose of this code. Such policies and procedures shall not have the effect of waiving requirements specifically provided for in this code. 104.2 Applications and permits. The Building Official shall receive applications, review construction documents and issue Pprmit,;ep rmits for the erection, and ^';, alteration, demolition and moving of buildings and structures, and service systems, inspect the premises for which such permits have been issued and enforce compliance with the provisions of this code. 104.2.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. For applications for reconstruction, rehabilitation, repair, alteration, addition or other improvement of existing buildings or structures located in flood hazard areas, the Building Official shall determine if the proposed work constitutes substantial improvement or repair of substantial damage. Where the Building Official determines that the proposed work constitutes substantial Improvement or repair of substantial damage, and where required bythis code, the Building Official shall require the building to meet the requirements of Section 1612 or Section R322, and Article X. Flood Prevention Requirements. 104.3 Notices and orders. The Building Official shall issue all necessary notices or orders to ensure compliance with this code. 104.4 Inspections. The Building Official shall make all of the required inspections, or the Building Official shall have the authority to accept reports of inspection by approved agencies or individuals. Reports of such inspections shall be in writing and be certified by a responsible officer of such approved agency or by the responsible individual. The Building Official is authorized to engage such expert opinion as deemed necessary to report upon unusual technical issues that arise, subject to the approval of the appointing authority. 104.5 Identification. The Building Official shall carry proper identification when inspecting structures or premises in the performance of duties under this code. 104.6 Right of entry. Where it is necessary to make an inspection to enforce the provisions of this code, or where the Building Official has reasonable cause to believe that there exists in a structure or upon a premises a condition which is contraryto or in violation of this code which makes the structure or premises unsafe, dangerous or hazardous, the Building Official is authorized to enter the structure or premises at reasonable times to inspect or to perform the duties imposed by this code, provided that if such structure or premises be occupied that credentials be presented to the occupant and entry requested. If such 11 1733 structure or premises is unoccupied, the Building Official shall first make a reasonable effort to locate the owner or other person having charge or control of the structure or premises and request entry. If entry is refused, the Building Official shall have recourse to the remedies provided by law to secure entry. 104.6.2 When the Building Official obtains a proper inspection warrant or other remedy provided by law to secure entry, no owner or occupant or any other persons having charge, care or control of any building, structure, or premises shall fail or neglect, after proper request is made as herein provided, to promptly permit entry therein by the Building Official for the purpose of inspection and examination pursuant to this code. 104.7 Division of records. The Building Official shall keep official records of applications received, Permits and certificates issued, fees collected, reports of inspections, and notices and orders issued. Such records shall be retained in the official records for the period required for retention of public records per FS 119. 104.8 Liability. The Building Official, member of the board of appeals or employee charged with the enforcement of this code, while acting for thejurisdiction in good faith and without malice in the discharge of the duties required by this code or other pertinent law or ordinance, shall not thereby be civilly or criminally rendered liable personally and is hereby relieved from personal liability for any damage accruing to persons or property as a result of any act or by reason of an act or omission in the discharge of official duties. Any suit instituted against an officer or employee or board member because of an act performed by that officer or employee or board member in the lawful discharge of duties and under the provisions of this code shall be defended by legal representative of the jurisdiction until the final termination of the proceedings. The Building Official or any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance of the provisions of this code. 104.8.1 Legal defense. Any suit or criminal complaint instituted against an officer or employee or board member of an act performed by that officer or employee or board member in the lawful discharge of duties and under the provisions of this code shall be defended by legal representatives of the jurisdiction until the final termination of the proceedings. The Building Official or any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance of the provisions of this code. 104.9 Approved materials and equipment. Materials, equipment and devices approved by the Building Official shall be constructed and installed in accordance with such approval. 104.9.1 Used materials and equipment. The use of used materials which meet the requirements of this code for new materials is permitted. Used equipment and devices shall not be reused unless approved by the Building Official. 104.10 Modifications. Wherever there are practical difficulties involved in carrying out the provisions of this code, the Building Official shall have the authority to grant modifications for individual cases, upon application of the owner or owner's representative, provided the Building Official shall first find that special individual reason makes the strict letter of this code impractical and the modification is in 12 1734 compliance with the intent and purpose of this code and that such modification does not lessen health, accessibility, life and fire safety, or structural requirements. The details of action granting modifications shall be recorded and entered in the files of the Building Department. 104.10.1 Flood hazard areas. The Building Official shall coordinate with the floodplain administrator to review requests submitted to the Building Official that seek approval to modify the strict application of the flood resistant construction requirements of the Florida Building Code and Article X. Flood Prevention Requirements to determine whether such requests require the granting of a variance pursuant to Section 117. 104.11 Alternative materials, design and methods of construction and equipment. The provisions of this code are not intended to prevent the installation of any material or to prohibit any design or method of construction not specifically prescribed by this code, provided that any such alternative has been approved. An alternative material, design or method of construction shall be approved where the Building Official finds that the proposed design is satisfactory and complies with the intent of the provisions of this code, and that the material, method or work offered is, for the purpose intended, not less than the equivalent of that prescribed in this code in quality, strength, effectiveness, Fire Resistance, durability and safety. Where the alternative material, design or method of construction is not approved, the Building Official shall respond in writing, stating the reasons why the alternative was not approved. 104.11.1 Research reports. Supporting data, where necessary to assist in the approval of materials or assemblies not specifically provided for in this code, shall consist of valid research reports from approved sources. 104.11.2 Tests. Whenever there is insufficient evidence of compliance with the provisions of this code, or evidence that a material or method does not conform to the requirements of this code, or in order to substantiate claims for alternative materials or methods, the Building Official shall have the authority to require tests as evidence of compliance to be made at no expense to the jurisdiction. Test methods shall be as specified in this code or by other recognized test standards. In the absence of recognized and accepted test methods, the Building Official shall approve the testing procedures. Tests shall be performed by an approved agency. Reports of such tests shall be retained by the Building Official for the period required for retention of public records. 104.12 Requirements not covered by this code. Any requirements necessary for strength, stability or proper operation of an existing or proposed building, structure, electrical, gas, mechanical or plumbing system, or for the public safety, health and general welfare, not specifically covered by this or other technical codes, shall be determined by the Building Official. SECTION 105 PERMITS 13 1735 105.1 Required. Any contractor, owner or owner's authorized agent in accordance with Florida Statute Chapter 489 who intends to construct, enlarge, alter, repair, move, demolish, or change the occupancy of a building, tenancy or structure, or to erect, install, enlarge, alter, repair, remove, convert or replace any impact -resistant coverings, electrical, gas, mechanical or plumbing, fire protection systems, accessible elements, flood resistant elements, site drainage elements, the installation of which is regulated by this code or Part III, Chapter 2, Article IV of the BBFL Code of Ordinance, or to cause any such work to be done, shall first make application to the Building Official and obtain the required permit(s). 105.1.1 Annual facility permit. In lieu of an individual Permit for each Alteration to an Existing electrical, gas, mechanical or plumbing or interior nonstructural office system(s), the Building Official is authorized to issue an annual Permit for any occupancy to facilitate routine or emergency service, repair, refurbishing, minor renovations of service systems or manufacturing equipment installations/relocations. The Building Official shall be notified of major changes and shall retain the right to make inspections at the facility site as deemed necessary. An annual facility permit shall be assessed with an annual fee and shall be valid for one year from date of issuance. A separate permit shall be obtained for each facility and for each construction trade, as applicable. The permit application shall contain a general description of the parameters of work intended to be performed during the year. 105.1.2 Annual Facility permit records. The person to whom an annual permit is issued shall keep a detailed record of Alterations made under such annual permit. The Building Official shall have access to such records at all times or such records shall be filed with the Building Official as designated. The Building Official is authorized to revoke such permit, if code violations are found to exist. 105.1.3 Food permit. In accordance with 500.12, Florida Statutes, a food permit from the Department of Agriculture and Consumer Services is required of any person who operates a food establishment or retail store. 105.1.4 Public swimming pool. The local enforcing agency may not issue a building permit to construct, develop, or modify a public swimming pool without proof of application, whether complete or incomplete, for an operating permit pursuant to Section 514.031, Florida Statutes. A certificate of completion or occupancy may not be issued until such operating permit is issued. The local enforcing agency shall conduct their review of the building permit application upon filing and in accordance with Chapter 553, Florida Statutes. The local enforcing agency may confer with the Department of Health, if necessary, but may not delay the building permit application review while awaiting comment from the Department of Health. 105.2 Work exempt from permit. Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction, to include work in any special flood hazard area. Exemptions granted under this section do not relieve the owner or contractor from their duty to comply with applicable provisions of the Florida Building Code, and requirements of the Local Floodplain 14 1736 Management Ordinance. As Determined by The Building Official, permits shall not be required for the following: Building: 1. Building permits are not required for replacement or repair work having a value of less than $1,000.00, providing, however, that such work will not adversely affect the structural integrity, fire rating, exit access or egress requirements. Painting, tiling, carpeting, cabinets and countertops and similar finish work for one -and -two fami dwellings with no reconfiguration, electrical, mechanical, gas or plumbing work. 3. Temporary motion picture, television and theater sets and scenery. 4. Traditional swings and other standard playground equipment accessory to detached one- and two- family dwellings, but they may be subject to Zoning permits. 5. Retractable awnings supported by an exterior wall and do not require additional support of Groups R- 3 and U occupancies, but they may be subject to Zoning permits. 6. In the case of roofing repairs, a permit may not be required for work having a value of less than $500, unless such work effects the structural integrity or secondary water barrier of the roof. shed, ) peF single family , 7. Sheds for single family dwelling/lot, having a size less than or equal to 6'X6' and 6' in height are exempt from building permits, but they may be subiect to Zoning permits. Vinyl and other lightweight product sheds are intended to be removable and are not permanent structures, but they may be subject to Zoning permits. Electrical: Repairs and maintenance: Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles or repair and replacement of like for like common household electrical fixtures, switches, and outlets on the load side of the electrical source. 15 1737 Radio and television transmitting stations: The provisions of this code shall not apply to electrical equipment used for radio and television transmissions, but do apply to equipment and wiring for a power supply and the installations of towers and antennas, except as exempted by Florida Statute Chapter 489.503(14). Temporary testing systems: APeFmi permit shall not be required for the installation of any temporary system required for the testing or servicing of electrical equipment or apparatus. Gas: 1. Portable heating appliance. 2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe. Mechanical: 1. Portable heating appliance. 2. Portable ventilation equipment. 3. Portable cooling unit. 4. Steam, hot or chilled water piping within any heating or cooling equipment regulated by this code. 5. Replacement of any part that does not alter its approval or make it unsafe. 6. Portable evaporative cooler. 7. Portable self-contained refrigeration system containing 10 pounds (5 kg) or less of refrigerant and actuated by motors of 1 horsepower (746 W) or less. 8. The installation, replacement, removal or metering of any electrical load management control device where installed by a utility service provider. Plumbing: 1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided, however, that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a > ep rmit shall be obtained and inspection made as provided in this code. 16 1738 2. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures and the removal and reinstallation of water closets, provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures. 3. The replacement of common household plumbing fixtures to existing supply lines and outlets in 4r&4 FaFRHy Dwe one -and two-family dwellings. This does not include water heaters, bathtubs, or showers. 105.2.1 Emergency repairs. Where equipment replacements and repairs must be performed in an emergency situation, the permit application shall be submitted within the next working business day to the Building Official. Notification shall be given to the Building Official, including the work address, nature of emergency, and scope of work immediately, or by the next business day. 105.2.2. Minor repairs. Ordinary minor repairs may be made with the approval of the 9.4t4 ng n*,;�� Building Official without a permit, provided the repairs shall not include the cutting away of any wall, partition or portion thereof, the removal or cutting of any structural beam or load-bearing support, or the removal or change of any required ""ears ^�Egre« means of egress, or rearrangement of parts of a structure affecting the egress requirements; nor shall ordinary repairs include Addition addition to, Additien addition of, replacement or relocation of any standpipe, water supply, sewer, drainage, drain leader, gas, soil, waste, vent or similar piping, electric wiring systems or mechanical equipment or other work affecting public health or general safety, and such repairs shall not violate any of the provisions of the technical codes. 105.2.3 Public service agencies. A Remiep rmit shall not be required for the installation, ^';, alteration or repair of generation, transmission, distribution or metering or other related equipment that is under the ownership and control of public service agencies by established right. 105.3 Application for permit. To obtain a iep rmit, the applicant shall first file an application therefore in writing on a form furnished by the Divi.m of Building Safety Building Department for that purpose. Permit application forms shall be in the format prescribed by a local administrative board, if applicable, and must comply with the requirements of Section 713.135(5) and (6), Qeride St,..t.Florida Statutes. Each application shall be inscribed with the date of application, and the code in effect as of that date. For a building permit for which an application is submitted prior to the effective date of the £fie, Florida Building Code, the state minimum building code in effect in the permitting jurisdiction on the date of the application governs the permitted work for the life of the permit and any extension granted to the permit. Effective October 1, 2017, a local enforcement agency shall post each type of building permit application on its website. Completed applications must be able to be submitted electronically to the appropriate division of building safety. Accepted methods of electronic submission include, but are not limited to, e- 17 1739 mail submission of applications in portable document format or submission of applications through an electronic fill-in form available on the division of building safety's website or through a third -party submission management software. Payments, attachments, or drawings required as part of the permit application maybe submitted in person in a non -electronic format, at the discretion of the Building Qffi Buildine Official. 105.3.1 Action on application. The Building Qffieie Building Official shall examine or cause to be examined applications for s ep rmits and amendments thereto within a reasonable time after filing. If the application or the G^gr+r••rc+i^p ^^e••^^nn+construction documents do not conform to the requirements of pertinent laws, the Q 44ing ^ff" iG Building Official shall reject such application in writing, stating the reasons therefore. If the Bui4ing GgWe ^ Building Official is satisfied that the proposed work conforms to the requirements of this code and laws and ordinances applicable thereto, the Buil4ing Offi ^' Building Official shall issue aPerAgi permit therefore as soon as practicable. When authorized through contractual agreement with a school board, in acting on applications for permits, the Q•44ding ^ff" iG4 Building Official shall give first priority to any applications for the construction of, or addition or renovation to, any school or educational facility. 105.3.1.1 SehGGI If a state university. Florida college or public school district elects to use a local government's code enforcement offices, fees charged by counties and municipalities for enforcement of the Florida Building Code on buildings, structures, and facilities of state universities, state colleges, and public school districts shall not be more than the actual labor and administrative costs incurred for plans review and inspections to ensure compliance with the code. 105.3.1.2 No p^Mit May be ;ss„ No permit may be issued for any building construction, erection, alteration, modification, repair, or addition unless the applicant for such permit provides to the enforcing agency which issues the permit any of the following documents which apply to the construction for which the permit is to be issued and which shall be prepared by or under the direction of an engineer registered under Chapter 471, Florida Statutes: 1. Plumbing documents for any new building or addition which requires a plumbing system with more than 250 fixture units or which costs more than $125,000. 2. Fire sprinkler documents for any new building or addition which includes a fire sprinkler system which contains 50 or more sprinkler heads. Personnel as authorized by chapter 633 er-id Stat ..+„�, Florida Statutes may design a fire sprinkler system of 49 or fewer heads and may design the alteration of an existing fire sprinkler system if the alteration consists of the relocation, addition or deletion of not more than 49 heads, notwithstanding the size of the existing fire sprinkler system. 3. Heating, ventilation, and air-conditioning documents for any new building or addition which requires more than a 15 -ton -per -system capacity which is designed to accommodate 100 or more persons or for which the system costs more than $125,000. This paragraph does not include any document for the replacement or repair of an existing system in which the work does not require 18 1740 altering a structural part of the building or for work on a residential one, two, three or four -family structure. An air-conditioning system may be designed by an installing air-conditioning contractor certified under Chapter 489, Per4de Stet Florida Statutes to serve any building or addition which is designed to accommodate fewer than 100 persons and requires an air-conditioning system with a value of $125,000 or less; and when a 15 -ton -per system or less is designed for a singular space of a building and each 15 -ton system or less has an independent duct system. Systems not complying with the above require design documents that are to be sealed by a professional engineer. Example 1: When a space has two 10 -ton systems with each having an independent duct system, the contractor may design these two systems since each unit (system) is less than 15 tons. Example 2: Consider a small single -story office building which consists of six individual offices where each office has a single three -ton package air conditioning heat pump. The six heat pumps are connected to a single water-cooling tower. The cost of the entire heating, ventilation and air- conditioning work is $47,000 and the office building accommodates fewer than 100 persons. Because the six mechanical units are connected to a common water tower this is considered to be an 18 -ton system. NOTE: It was further clarified by the Commission that the limiting criteria of 100 persons and $125,000 apply to the building occupancy load and the cost for the total air-conditioning system of the building. 4. Any specialized mechanical, electrical, or plumbing document for any new building or addition which includes a medical gas, oxygen, steam, vacuum, toxic air filtration, halon, or fire detection and alarm system which costs more than $5,000. 5. Electrical documents. See 9'^ri^'^ «^* , Florida Statutes Section 471.003(2)(h)}. Any electrical or plumbing or air conditioning and refrigeration system meeting the following thresholds are required to be designed by a Florida Registered Engineer. Any system which: 1. Requires an electrical or plumbing or air-conditioning and refrigeration system with a value greater than $125,000; and 2. Requires an aggregate service capacity of greater than 600 amperes (240 volts) on a residential electrical system or greater than 800 amperes (240 volts) on a commercial or industrial electrical system; a. Requires a plumbing system with more than 250 fixture units; or b. Requires a heating, ventilation, and air-conditioning system which exceeds a 15 -ton - per -system capacity, or if the project is designed to accommodate more than 100 persons. 19 1741 Documents requiring an engineer seal by this part shall not be valid unless a professional engineer who possesses a valid certificate of registration has signed, dated, and stamped such document as provided in Section 471.025, F4er4de* Stek Florida Statutes. NOTE: It was further clarified by the Commission that the limiting factor of 240 volt or over is required to be designed by an Engineer. 6. All public swimming pools and public bathing places defined by and regulated under Chapter 514, Florida Statutes 105.3.2 Time limitation of application. An application for a iep rmit for any proposed work shall be deemed to have been abandoned becoming null and void 180 days after the date of filing, or for any 6 months (180 days) period of abandonment or suspension during the application process, unless such application has been pursued in good faith or a permit has been issued; except that the Q..;'d;n^ ^{�^i^' Building Official is authorized to grant one or more extensions of time for additional periods not exceeding 90 days each. The extension shall be requested in writing prior to the abandonment date, with justifiable cause demonstrated. Abandoned applications shall be subject to destruction in accordance with state law. The fee for renewal, re -issuance, and extension of a permit application shall be set forth by the administrative authority. There may be fees or requirements from other government agencies for permit application extensions and renewals. 105.3.3 An enforcing authority may not issue a building permit for any building construction, erection, alteration, modification, repair or addition unless the permit either includes on its face or there is attached to the permit the following statement: "NOTICE: In addition to the requirements of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, such as the requirement for Home or Property Owners Association approval, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies." 105.3.4 A building permit for a single-family residential dwelling must be issued within 30 working days of application therefore unless unusual circumstances require a longer time for processing the application or unless the permit application fails to satisfy the P^.W^ Q..Udin^ Ged-e Florida Building Code or the enforcing agency's laws or ordinances. 105.3.5 Identification of minimum premium policy. Except as otherwise provided in Chapter 440, 4er-i'^ Statutes Florida Statutes, Workers' Compensation, every employer shall, as a condition to receiving a building permit, show proof that it has secured compensation for its employees as provided in Section 440.10 and 440.38, Qerode Statutes. Florida Statutes. 105.3.6 Asbestos removal contractor exemption. Refer to Section 105.9 for additional requirements. A licensed asbestos removal contractor is not required when moving, removal or disposal of asbestos - containing materials on a residential building where the owner occupies the building, the building is not for sale or lease, and the work is performed according to the owner -builder limitations provided in this paragraph. To qualify for exemption under this paragraph, an owner must personally appear and 20 1742 sign the building permit application. The permitting agency shall provide the person with a disclosure statement in substantially the following form: Disclosure Statement: State law requires asbestos abatement to be done by licensed contractors. You have applied for a permit under an exemption to that law. The exemption allows you, as the owner of your property, to act as your own asbestos abatement contractor even though you do not have a license. You must supervise the construction yourself. You may move, remove or dispose of asbestos -containing materials on a residential building where you occupy the building and the building is not for sale or lease, or the building is a farm outbuilding on your property. If you sell or lease such building within 1 year after the asbestos abatement is complete, the law will presume that you intended to sell or lease the property at the time the work was done, which is a violation of this exemption. You may not hire an unlicensed person as your contractor. Your work must be done according to all local, state and federal laws and regulations which apply to asbestos abatement projects. It is your responsibility to make sure that people employed by you have licenses required by state law and by county or municipal licensing ordinances. 105.3.7 Applicable Code for Manufactured Buildings. Manufacturers should be permitted to complete all buildings designed and approved prior to the effective date of a new code edition, provided a clear signed contract is in place. The contract shall provide specific data mirroring that required by an application for permit, specifically, without limitation, date of execution, building owner or dealer, and anticipated date of completion. However, the construction activity must commence within 6 months of the contract's execution. The contract is subject to verification by the Department of Business and Professional Regulation. 105.3.8 Public right of way. A permit shall not be issued by the Building Official for the construction, alteration, or relocation of any building, structure, or system impacting any street, alley or public lane, unless the applicant has received a right of way permit from the authority having jurisdiction over the right of way. 105.4 Conditions of the permit. The issuance or granting of a Remiep rmit shall not be construed to be aPermi ep rmit for, or an approval of, any violation of any of the provisions of this code or of any other ordinance of any other federal, state and local laws, ordinances, codes and regulations. sep rmits presuming to give authority to violate or cancel the provisions of this code or other ordinances of any other federal, state and local laws, ordinances, codes and regulations shall not be valid. The issuance of a PeFmi permit based on GenstFuetienDecuRgen+5 construction documents and other data shall not prevent theBuilding Building Official from requiring the correction of errors in the Gens -Fuetien Dee-bi gent. . construction documents and other data. TheBuilding Building Oficialis also authorized to prevent occupancy or use of a structure where in violation of this code or of any other ordinances of this jurisdiction or of any other federal, state and local laws, ordinances, codes and regulations. 105.4.1 Permit intent. A permit issued shall be construed to be a license to proceed with the work and not as authority to violate, cancel, alter or set aside any of the provisions of the technical codes, nor 21 1743 shall issuance of a permit prevent the Building GgWei 4 Building Official from thereafter requiring a correction of errors in plans, construction or violations of this code. Every permit issued shall become invalid unless the work authorized by such permit is commenced within six months (180 Days) after its issuance, or if the work authorized by such permit is suspended or abandoned for a period of six months (180 Days) after the time the work is commenced. 105.4.1.1 If work has commenced and the permit is revoked, becomes null and void, or expires because of lack of progress or abandonment, a new permit covering the proposed construction shall be obtained before proceeding with the work. 105.4.1.2 If a new permit, or revalidation (renewal) of the original permit, is not obtained within six months (180 days) from the date the initial permit became null and void, the 9144d: g 9*6iG► Building Official is authorized to require that any work which has been commenced or completed be removed from the building site. Alternately, a new permit may be issued on application, providing the work in place and required to complete the structure meets all applicable regulations in effect at the time the initial permit became null and void and any regulations which may have become effective between the date of expiration and the date of issuance of the new permit. 105.4.1.3 Work shall be considered to be in active progress when the permit has received an approved inspection within 180 days. This provision shall not be applicable in case of civil commotion or strike or when the building work is halted due directly to judicial injunction, order or similar process, or due to action by an environmental or archeological agency having jurisdiction. The Building Official is authorized to grant, in writing, one or more extensions of time, for periods not more than 3 months each. The extension shall be requested in writing and justifiable cause demonstrated, prior to expiration. 105.4.1.4 Th^ f^^ {^" renewal, Fnd- ^"*^""i^" of a peMit The fee for renewal, reissuance and extension of a permit shall be set forth by the administrative authority. There may be fees or requirements from other government agencies for permit extensions and renewals. 105.5 Expiration. Every permit issued shall become inactive or expired pursuant to Section 105.4.1 of this code, and shall be renewed pursuant to Section 105.4.1.1 of this code before the work may resume. Permits that remain inactive or expired for more than six months (180 Days) shall lose all rights vested in the permit pursuant to Section 105.4.1.2 of this code. In order to complete the work authorized under a permit which has loss all vested rights, the permit holder and property owner shall be responsible to either remove the work from the site or obtain a new permit to complete all work in accordance with the current code requirements and approved permitted plans. Inspections performed and accepted prior to expiration may be accepted subject to the discretion of the Building Official. 105.5.1 Additional options for closing a permit. Pursuant to Section 553.79(15), Florida Statutes, a property owner, regardless of whether the property owner is the one listed on the application for the building permit, may close a building permit by complying with the following requirements: 22 1744 1.) The property owner may retain the original contractor listed on the permit or hire a different contractor appropriately licensed in this state to perform the work necessary to satisfy the conditions of the permit and to obtain any necessary inspection in order to close the permit. If a contractor other than the original contractor listed on the permit is hired by the property owner to close the permit, such contractor is not liable for any defects in the work performed by the original contractor and is only liable for the work that he or she performs. 2.) The property owner may assume the role of an owner -builder, in accordance with Sections 489.103(7) and 489.503(6), Florida Statutes. 3.) If a building permit is expired and its requirements have been substantially completed and no life safety issues exist as determined by the local enforcement agency, the permit may be closed without having to obtain a new building permit, and the work required to close the permit may be done pursuant to the building code in effect at the time the local enforcement agency received the application for the permit, unless the contractor has sought and received approval from the local enforcement agency for an alternative material, design or method of construction. 4.) A local enforcement agency may close a building permit 6 years after the issuance of the permit, even in the absence of a final inspection, if the local enforcement agency determines that no apparent safety hazard exists. 105.5.1.1 For purposes of this section, the term "close" means that the requirements of the permit have been satisfied. 105.5.1.2 For the purposes of this subsection, an open permit shall mean a permit that has not satisfied all requirements for completion as listed in Section 110. 105.5.2 Responsibility to Close Permits. Closing out or resolving open or expired permits shall be the responsibility of the permit applicant and the property owner. Failure to close out or resolve open permits may result in a referral of the matter to the Florida Department of Business and Professional Regulations - Construction Industry Licensing Board (CILB) or Palm Beach County Construction Industry Licensing Board (CILB), as applicable, and the Boynton Beach Community Standards Division. 105.6 Denial or revocation. Whenever a permit required under this section is denied or revoked because the plan, or the construction, erection, alteration, modification, repair, or demolition of a building, is found by the local enforcing agency to be not in compliance with the Florida Building Code, the local enforcing agency shall identify the specific plan or project features that do not comply with the applicable codes, identify the specific code chapters and sections upon which the finding is based, and provide this information to the permit applicant. If the local building code administrator or inspector finds that the plans are not in compliance with the Florida Building Code, the local building code administrator or inspector shall identify the specific plan features that do not comply with the applicable codes, identify the specific code chapters and sections upon which the finding is based, and provide this information to the local enforcing agency. The local enforcing agency shall provide this information to the permit applicant. 23 1745 105.6.1 Arm's Length -Purchaser- Pursuant to Section 553.79(16), Florida Statutes, a local enforcement agency may not deny issuance of a building permit to; issue a notice of violation to; or fine, penalize sanction or assess fees against an arm's-length purchaser of a property for value solely because a building permit applied for by a previous owner of the property was not closed. The local enforcement agency shall maintain all rights and remedies against the property owner and contractor listed on the permit. 105.6.2 Discipline. Pursuant to Section 553.79(16), Florida Statutes, a local enforcement agency may not deny issuance of a building permit to a contractor solely because the contractor is listed on other building permits that were not closed. However, the Building Official may elect to refer violations to the appropriate licensing authority for potential discipline. 105.6.3 Misrepresentation of application. The Building Official may revoke a permit or approval, issued under the provisions of this code, when there has been any false statement or misrepresentation as to the material fact in the application or plans on which the permit or approval was based. 105.6.4 Violation of code provisions. The Building Official may require correction or revoke the permit upon determination by the Building Official that the construction, erection, alteration, repair, moving, demolition, installation, or replacement of the building, structure, electrical, gas, mechanical or plumbing systems for which the permit was issued is in violation of, or not in conformity with, the provisions of this code. 105.7 Placement of permit. The building PeFmi permit or copy shall be kept on the site of the work until the completion of the project. 105.8 Notice of commencement. In accordance with Section 713.135, r1„14&kg c+n+„+�� Florida Statutes when any person applies for a building permit, the authority issuing such permit shall print on the face of each permit card in no less than 14 -point, capitalized, boldfaced type: "WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT.” 105.9 Asbestos. The enforcing agency shall require each building permit for the demolition or renovation of an existing structure to contain an asbestos notification statement which indicates the owner's or operator's responsibility to comply with the provisions of Section 469.003, F4eraida c+a+..+ Florida Statutes and to notify the Department of Environmental Protection of his or her intentions to remove asbestos, when applicable, in accordance with state and federal law. Refer to Section 105.3.6 "Asbestos Removal Contractor Exemption" of this code for additional requirements. 105.10 Certificate of protective treatment for prevention of termites. A weather -resistant job -site posting board shall be provided to receive duplicate treatment certificates as each required protective 24 1746 treatment is completed, providing a copy for the person the permit is issued to and another copy for the building permit files. The treatment certificate shall provide the product used, identity of the applicator, time and date of the treatment, site location, area treated, chemical used, percent concentration and number of gallons used, to establish a verifiable record of protective treatment. If the soil chemical barrier method for termite prevention is used, final exterior treatment shall be completed prior to final building approval. For a bait system, see Section 1816.1.7 of the Florida Building Code for contract document requirements. 105.11 Notice of termite protection. A permanent sign which identifies the termite treatment provider and need for reinspection and treatment contract renewal shall be provided. The sign shall be posted near the water heater or electric panel. 105.12 Work starting before permit issuance. Upon written request and approval of the Q..: ding Qfj4 ^' Building Official, the scope of work delineated in the building permit application and plan may be started prior to the final approval and issuance of the permit, provided any work completed is entirely at risk of the permit applicant and the work does not proceed past the first required inspection. This provision only applies to the Florida Building Code, all other agency approvals necessary for construction must be secured prior to this provision being applied. 105.13 Phased permit approval. After submittal of the appropriate construction documents, the Building Building Official is authorized to issue a permit for the construction of foundations or any other part of a building or structure before the construction documents for the whole building or structure have been submitted. The holder of such permit for the foundation or other parts of a building or structure shall proceed at the holder's own risk with the building operation and without assurance that a permit for the entire structure will be granted. Corrections may be required to meet the requirements of the technical codes. This provision only applies to the Florida Building Code, all other agency approvals necessary for construction must be secured prior to this provision being applied. 105.14 Permit issued on basis of an affidavit. The Building Official may accept a sworn affidavit from a registered architect or engineer stating that the plans submitted conform to the technical codes. For buildings and structures, the affidavit shall state that the plans conform to the laws as to egress, type of construction and general arrangement and, if accompanied by drawings, show the structural design and that the plans and design conform to the requirements of the technical codes as to strength, stresses, strains, loads and stability. Whenever a permit is issued in reliance upon an affidavit or whenever the work to be covered by a permit involves installation under conditions which, in the opinion of the Building Official, are hazardous or complex, the Building Qffi6W BuildinE Official shall require that the architect or engineer who signed the affidavit or prepared the drawings or computations shall supervise such work. In addition, they shall be responsible for conformity to the permit, provide copies of inspection reports as inspections are performed, and upon completion make and file with the Q" IIF Building Official written affidavit that the work has been done in conformity to the reviewed plans and with the structural provisions of the technical codes. In the event such architect or engineer is not available, the owner shall employ in his stead a competent person or agency whose qualifications are 25 1747 reviewed by the Building ^ffi 'Building Official. The Qbii'^' ng ^ffi Building Official shall ensure that any person conducting plans review is qualified as a plans examiner under Part XII of Chapter 468, Ftertd'e kFlorida Statutes and that any person conducting inspections is qualified as a building inspector under Part III of Chapter 468, 9'^ri^'^ pkat-ut Florida Statutes Nothing aforesaid shall preclude plan review or inspections by the Building Official (See also Section 107.6). Exception: Permit issued on basis of an affidavit shall not extend to the flood load and flood resistance requirements of the Florida Building Code. 105.15 Opening protection. When any activity requiring a building permit that is applied for on or after July 1, 2008, and for which the estimated cost is $50,000 or more for a site built single-family detached residential structure that is located in the wind borne debris region as defined in this Code and that has an insured value of $750,000 or more, or, if the site built single-family detached residential structure is uninsured or for which documentation of insured value is not presented, has a just valuation for the structure for purposes of ad valorem taxation of $750,000 or more; opening protections as required within this Code or rm'^P:d- R-WId: g Ge6'e Florida Building Code, Resideptior Residential for new construction shall be provided. Exception: Single family residential structures permitted subject to the Wlerida Ruil ing Ggde Florida Building Code are not required to comply with this section. 105.16 Inspection of existing residential building not impacted by construction. (a) A local enforcing agency, and any local building code administrator, inspector, or other official or entity, may not require as a condition of issuance of a one- or two-family residential building permit the inspection of any portion of a building, structure, or real property that is not directly impacted by the construction, erection, alteration, modification, repair, or demolition of the building, structure, or real property for which the permit is sought. (b) This subsection does not apply to a building permit sought for: 1. A substantial improvement as defined in Section 161.54, 9'^ri^'^ "_Gk Florida Statutes or as defined in the P-Prid- -Ruil-d ng Ged Florida Building Code. 2. A change of occupancy as defined in the Florida Building Code. 3. A conversion from residential to nonresidential or mixed use pursuant to Section553.507(2)(a), Florida Statutes or as defined in the Florida Building Code. 4. A historic building as defined in the Florida Building Code. (c) This subsection does not prohibit a local enforcing agency, or any local building code administrator, inspector, or other official or entity, from: 1. Citing any violation inadvertently observed in plain view during the ordinary course of an inspection conducted in accordance with the prohibition in paragraph (a). 26 1748 2. Inspecting a physically nonadjacent portion of building, structure, or real property that is directly impacted by the construction, erection, alteration, modification, repair, or demolition of the building, structure, or real property for which the permit is sought in accordance with the prohibition in paragraph (a). 3. Inspecting any portion of a building, structure, or real property for which the owner or other person having control of the building, structure, or real property has voluntarily consented to the inspection of that portion of the building, structure, or real property in accordance with the prohibition in paragraph (a). 4. Inspecting any portion of a building, structure, or real property pursuant to an inspection warrant issued in accordance with Sections 933.20-933.30, 9'^ri-d^ S+^ti Florida Statutes. 105.17 Streamlined low -voltage alarm system installation permitting. (1) As used in this section, the term: (a) "Contractor" means a person who is qualified to engage in the business of electrical or alarm system contracting pursuant to a certificate or registration issued by the department under part II of chapter 489. (b) "Low -voltage alarm system project" means a project related to the installation, maintenance, inspection, replacement, or service of a new or existing alarm system, as defined in s. 489.505, that is hardwired and operating at low voltage, as defined in the National Electrical Code Standard 70, Current Edition, or a new or existing low -voltage electric fence, and ancillary components or equipment attached to such a system or fence, including, but not limited to, home -automation equipment, thermostats, closed-circuit television systems, access controls, battery recharging devices, and video cameras. (c) "Low -voltage electric fence" means an alarm system, as defined in s. 489.505, that consists of a fence structure and an energizer powered by a commercial storage battery not exceeding 12 volts which produces an electric charge upon contact with the fence structure. (d) "Wireless alarm system" means a burglar alarm system or smoke detector that is not hardwired. (2) Notwithstanding any provision of law, this section applies to all low -voltage alarm system projects for which a permit is required by a local enforcement agency. However, a permit is not required to install, maintain, inspect, replace, or service a wireless alarm system, including any ancillary components or equipment attached to the system. (3) A low -voltage electric fence must meet all of the following requirements to be permitted as a low - voltage alarm system project, and no further permit shall be required for the low -voltage alarm system project other than as provided in this section: 27 1749 (a) The electric charge produced by the fence upon contact must not exceed energizer characteristics set forth in paragraph 22.108 and depicted in Figure 102 of International Electrotechnical Commission Standard No. 60335-2-76, Current Edition. (b) A nonelectric fence or wall must completely enclose the low -voltage electric fence. The low - voltage electric fence may be up to 2 feet higher than the perimeter nonelectric fence or wall. (c) The low -voltage electric fence must be identified using warning signs attached to the fence at intervals of not more than 60 feet. (d) The low -voltage electric fence shall not be installed in an area zoned exclusively for single- family or multi -family residential use. (e) The low -voltage electric fence shall not enclose the portions of a property which are used for residential purposes. (4) This section does not apply to the installation or replacement of a fire alarm if a plan review is required. (5) A local enforcement agency shall make uniform basic permit labels available for purchase by a contractor to be used for the installation or replacement of a new or existing alarm system at a cost of not more than $40 per label per project per unit. The local enforcement agency may not require the payment of any additional fees, charges, or expenses associated with the installation or replacement of a new or existing alarm system. (a) A local enforcement agency may not require a contractor, as a condition of purchasing a label, to submit any information other than identification information of the licensee and proof of registration or certification as a contractor. (b) A label is valid for 1 year after the date of purchase and may only be used within the jurisdiction of the local enforcement agency that issued the label. A contractor may purchase labels in bulk for one or more unspecified current or future projects. (6) A contractor shall post an unused uniform basic permit label in a conspicuous place on the premises of the low -voltage alarm system project site before commencing work on the project. (7) A contractor is not required to notify the local enforcement agency before commencing work on a low -voltage alarm system project. However, a contractor must submit a Uniform Notice of a Low - Voltage Alarm System Project as provided under subsection (8) to the local enforcement agency within 14 days after completing the project. A local enforcement agency may take disciplinary action against a contractor who fails to timely submit a Uniform Notice of a Low -Voltage Alarm System Project. 28 1750 ""0 r The Uniform Notice of a Low -Voltage Alarm System Project maybe submitted electronically or by facsimile if all submissions are signed by the owner, tenant, contractor, or authorized representative of such persons. The Uniform Notice of a Low -Voltage Alarm Svstem Proiect shall be in the format prescribed by 29 1751 The Uniform Notice of a Low -Voltage Alarm System Project maybe submitted electronically or by facsimile if all submissions are signed by the owner, tenant, contractor, or authorized representative of such persons. The Uniform Notice of a Low -Voltage Alarm Svstem Proiect shall be in the format prescribed by 29 1751 the local enforcement agency and must comply with the requirements of Section 553.793(7) and (8), Florida Statutes. (9) A local enforcement agency may coordinate directly with the owner or customer to inspect a low - voltage alarm system project to ensure compliance with applicable codes and standards. If a low - voltage alarm system project fails an inspection, the contractor must take corrective action as necessary to pass inspection. (10) A municipality, county, district, or other entity of local government may not adopt or maintain in effect any ordinance or rule regarding a low -voltage alarm system project that is inconsistent with this section. (11) A uniform basic permit label shall not be required for the subsequent maintenance, inspection, or service of an alarm system that was permitted in accordance with this section. The provisions of this act are not intended to impose new or additional licensure requirements on persons licensed in accordance with the applicable provisions of chapter 489, Florida Statutes SECTION 106 FLOOR AND ROOF DESIGN LOADS 106.1 Live loads posted. Where the live loads for which each floor or portion thereof of a commercial or industrial building is or has been designed to exceed 50 psf (2.40 kN/m2), such design live loads shall be conspicuously posted by the owner or the owner's authorized agent in that part of eachstory in which they apply, using durable signs. It shall be unlawful to remove or deface such notices 106.2 Issuance of certificate of occupancy. A certificate of occupancy required by Section 111 shall not be issued until the floor load signs, required by Section 106.1, have been installed. 106.3 Restrictions on loading. It shall be unlawful to place, or cause or permit to be placed, on any floor or roof of a building, structure or portion thereof, a load greater than is permitted by this code. SECTION 107 SUBMITTAL DOCUMENTS 107.1 General. Submittal documents consisting of Genst uetienec- ^gents construction documents, statement of c^^^ ^' special inspections, geotechnical report and other data shall be submitted in two or more sets with each permit application. The Gens--w-eti^^ "^^-um^^ts construction documents shall be prepared by a Regster-ed Design Pr^{ « ^^^ registered design professional where required by Chapter 471, Florida Statutes & 61G15 Florida Administrative Code or Chapter 481, Florida Statutes & 61G1 Florida Administrative Code. Where special conditions exist, the 30 1752 Building Official is authorized to require additional Gens&uetien Dee g^^*s construction documents to be prepared by a Registered Design P"ec„« eRal registered design professional. Electronic media documents shall be submitted when required by the Building Official, in a format acceptable to the Building Official, and may require only one set of submittals. Exception: The Building Qffi6W BuildinE Official is authorized to waive the submission of Genst uetieg construction documents and other data not required to be prepared by a Registered Design Pr^{ « ^R^' a Registered Design Professional if it is found that the nature of the work applied for is such that review of G-Ap6tr e-6- n "^--w4)-P^*6 construction documents is not necessary to obtain compliance with this code. If the design professional is an architect, interior designer, or engineer legally registered under the laws of this state regulating the practice of architecture or interior design as provided for in Chapter 481, Florida Statutes, Part I, or landscape architecture as provided for in Chapter 481, Florida Statutes, Part II, or engineering as provided for in Chapter 471, Florida Statutes, then he or she shall affix his or her official seal to said drawings, specifications and accompanying data, as required by Florida Statute. 107.2 Construction documents. Gens ruetien ^eebtw,, n. construction documents shall be in accordance with Sections 107.2.1 through 107.2.6. 107.2.1 Information on construction documents. Genstr-ue ien Decu gen construction documents shall be dimensioned and drawn upon suitable material. Electronic media documents are permitted to be submitted when d approved by the Building Official. G-epstrue-6^n PerwmePts construction documents shall be of sufficient clarity to indicate the location, nature and extent of the work proposed and show in detail that it will conform to the provisions of this code and relevant laws, ordinances, rules and regulations, as determined by the Building Official. Such drawings and specifications shall contain information, in the form of notes or otherwise, as to the quality of materials, where quality is essential to conformity with the technical codes. Such information shall be specific, and the technical codes shall not be cited as a whole or in part, nor shall the term "legal" or its equivalent be used as a substitute for specific information. All information, drawings, specifications and accompanying data shall bear the name and signature of the person responsible for the design. 107.2.1.1 For roof assemblies required by the code, the construction documents shall illustrate, describe and delineate the type of roofing system, materials, fastening requirements, flashing requirements and wind resistance rating that are required to be installed. Product evaluation and installation shall indicate compliance with the wind criteria required for the specific site or a statement by an architect or engineer certifying suitability for the specific site must be submitted with the construction documents. 107.2.1.2 Additional data. The Building Official may require details, computations, stress diagrams, and other data necessary to describe the construction or installation and the basis of calculations. All drawings, specifications and accompanying data required by the Building Official to be prepared 31 1753 by an architect or engineer shall be affixed with their official seal, signature and date as state law requires. 107.2.1.3 Quality of building plans. Building plans shall be drawn to a minimum 1/8 -inch scale upon substantial paper, cloth or other acceptable medium. The Building Official may establish, through DepaF+,.,.,,,r departmental policy, other standards for plans and specifications, including electronic format, in order to provide conformity to its electronic permit review and record retention program. This policy may include such things as minimum size, shape, contrast, clarity, or other items related to records management. Electronic media must be compatible with the archive requirements of Florida Statutes. 107.2.2 Fire protection system shop drawings. Shop drawings for the Pre or^*^ -*i^^ S• tepg(4 fire protection systems(s) shall be submitted to indicate conformance to this code and the G^nsitr e -N-^4 Pec-i;�s_ construction documents and shall be Appr-eve approved prior to the start of system installation. Shop drawings shall contain all information as required by the referenced installation standards in Chapter 9 107.2.3 Means of egress. The GenstFuetien ^^e••• ent_5 construction documents shall show in sufficient detail the location, construction, size and character of all portions of the Means W gr-ess means of egress including the path of the €*4 Diseher-ge exit discharge to the Publie ") public way in compliance with the provisions of this code. In other than occupancies in Groups R-2, R-3, and 1-1, the Gens-btetien Deeument6 construction documents shall designate the number of occupants to be accommodated on every floor, and in all rooms and spaces. 107.2.4 Exterior wall envelope. Gen-str e -6 -on ^^r••m^^*sconstruction documents for all buildings shall describe the F-w*^46er 14'^" -ravel^^^ exterior wall envelope in sufficient detail to determine compliance with this code. he G^^-#rHr#i"" ^ ^^*9 construction documents shall provide details of the €44-e i^ir 1AIG4 -nvei^^^ exterior wall envelope as required, including flashing, intersections with dissimilar materials, corners, end details, control joints, intersections at roof, eaves or parapets, means of drainage, water -resistive membrane and details around openings. The PeGun4^^+s construction documents shall include manufacturer's installation instructions that provide supporting documentation that the proposed penetration and opening details described in the GeRstFueti^R ^^c• m^^t5 construction documents maintain the weather resistance of the F-A^ri^r'"'^" E-Rvel^p^ exterior wall envelope. The supporting documentation shall fully describe the F t^r:^:'"'^" exterior wall system which was tested, where applicable, as well as the test procedure used. 107.2.5 Exterior balcony and elevated walking surfaces. Where balcony or other elevated walking surfaces are exposed to water from director blowing rain, snow or irrigation, and the structural framing is protected by an impervious moisture barrier the construction documents shall include details for all element of the impervious moisture barrier system. The construction documents shall include manufacturer's installation instructions. (CA7834) 32 1754 107.2.6 Site plan. The Gens .uetien ^^et4m^^*5 construction documents submitted with the application for permit shall be accompanied by a site plan showing to scale the size and location of new construction and existing structures on the site, distances from Let lot lines, the established street grades and the proposed finished grades and, as applicable, flood hazard areas, floodways, and Design Peed design flood elevations; and it shall be drawn in accordance with an accurate boundary line survey. In the case of demolition, the site plan shall show construction to be demolished and the location and size of existing structures and construction that are to remain on the site or plot. The site plan shall include accessible parking and accessible routes as required by the FBC Accessibility when applicable. The iguilding ^ff" ie4 Building Official is authorized to waive or modify the requirement for a site plan when the application for permit is for ^'teen alteration or repair or when otherwise warranted. 107.2.6.1 Design flood elevations. Where ^e6igp 4eed design flood elevations are not specified, they shall be established in accordance with Section 1612.3.1. Design flood elevations shall be uniformly specified utilizing the currently effective NAVD 88. 107.2.6.2 For the purpose of inspection and record retention, site plans for a building may be maintained in the form of an electronic copy at the worksite. These plans must be open to inspection by the Building Off" c""Building Official or a duly authorized representative, as required by the Florida Building Code. 107.2.7 Structural information. The Gens -fwetien ^,,cungent.5 construction documents shall provide the information specified in Section 1603 and include shoring details, where applicable, for new construction and alterations. Where construction includes excavation, shoring details shall demonstrate protection of the angle of repose for foundation systems of existing adjacent structures. 107.3 Examination of documents. The guii ing Off c -i 4 Building Official shall examine or cause to be examined the accompanying submittal documents and shall ascertain by such examinations whether the construction indicated and described is in accordance with the requirements of this code and other pertinent laws or ordinances. Exceptions: 1. Building plans approved pursuant to Section 553.77(5), Ner4destat Florida Statutes and state approved manufactured buildings are exempt from local codes enforcing agency plan reviews except for provisions of the code relating to erection, assembly or construction at the site. Erection, assembly (including utility crossover connections) and construction at the site are subject to local permitting and inspections. Photocopies of plans approved according to FAC 61-41.009, Florida Administrative Code, shall be sufficient for local permit application documents of record for the modular building portion of the permitted project. 2. Industrial construction on sites where design, construction and fire safety are supervised by appropriately licensed design and inspection professionals and which contain adequate in-house 33 1755 fire departments and rescue squads is exempt, subject to approval by the BHilding QffieiG4 Building Official, from review of plans and inspections, providing the appropriate licensed design and inspection professionals certify that applicable codes and standards have been met and supply appropriate approved drawings to local building and fire -safety inspectors. 107.3.1 Approval of construction documents. When the Building Official issues a iep rmit, the Genstr- etienDecument construction documents shall be d approved, in writing or by stamp, as "Reviewed for Code Compliance." One set of GeRS P-wrtiep ^^,.,,Y,.,-er+s construction documents so reviewed shall be retained by the Building ^ffieiG Building Official. The other set shall be returned to the applicant, shall be kept at the site of work and shall be open to inspection by the igHiid: g ^ffi6 ^' Building Qicialor a duly authorized representative. 107.3.2 Previous approvals. This code shall not require changes in the Gen6true- en construction documents, construction or designated occupancy of a structure for which a lawful Permi permit has been heretofore issued or otherwise lawfully authorized, and the construction of which has been pursued in good faith within 180 days after the effective date of this code and has not been abandoned. 107.3.3 Phased approval. (See also Section 105.13 of this code.) The Building Qffi6W BuildingOfficial is authorized to issue a P2Fmiep rmit for the construction of foundations or any other part of a building or structure before the Genstrwetien ^,,,.,,w,,, t_s construction documents for the whole building or structure have been submitted, provided that adequate information and detailed statements have been filed complying with pertinent requirements of this code. The holder of such Remi ep rmit for the foundation or other parts of a building or structure shall proceed at the holder's own risk with the building operation and without assurance that a Re miep rmit for the entire structure will be granted. This provision only applies to the Florida Building Code; all other agency approvals necessary for construction must be secured prior to this provision being applied. 107.3.4 Design professional in responsible charge. Where it is required that documents be prepared by aRegister-ed Design o-6{ W^p^'registered design professional, the gyiiding Q*ei^' Building Official shall be authorized to require the owner or the owner's authorized agent to engage and designate on the building PeH49i permit application a Register -eel Design Pr^{ « eno registered design professional, who shall act as the Registered Design P"^{ « eR-W registered design professional, IR Respen ible har- a in reasonable charge. If the circumstances require, the Owne owner or the owner's authorized agent shall designate a substitute Registered Design in Resp p 4ble Ghmrge registered design professional in responsible charge who shall perform the duties required of the original Registered Design Pre fe sienGi �sble Ehar-ge—registered design professional in responsible charge. The Buiiding Qff4 Building Official shall be notified in writing by the Ownerowner or the owner's authorized agent if the Reg;ster-ed Design PF6_1;646PPOI^ o26^ensibie G" registered design professional in responsible charge is changed or is unable to continue to perform the duties. The Register -ed Design o.^�e«:^^^"^ Respepsi" a 9G4� registered design professional in responsible charge shall be responsible for reviewing and coordinating submittal documents prepared by others, 34 1756 including phased and deferred submittal items, for compatibility with the design of the building. Those products which are regulated by FAC Rule 61G20 shall be reviewed and approved in writing by the designer of record prior to submittal for jurisdictional approval. 107.3.4.1 Deferred submittals. For the purposes of this section, deferred submittals are defined as those portions of the design that are not submitted at the time of the application and that are to be submitted to the Building Qffi6&h-_Bqfldiing Official. Deferral of any submittal items shall have the prior approval of the Building Official. The Rey;s -er-ed Design PFe e$sv^Gi in Re:9pensilble Charge registered design professional in responsible charge shall list the deferred submittals on the ''^Qc+r_w&ti^^ ^^-bi^^^^*6construction documents for review by the Quiidiny ^ff 6G4 Building Official. Documents for deferred submittal items shall be submitted to the Reyster-ed Design PFeJEer,44PP041 In e:5pen6ib e OgG -ge registered design professional in responsible charge who shall review them and forward them to the Quill:^^ Gff ei 4 Building Official with a notation indicating that the deferred submittal documents have been reviewed and found to be in general conformance to the design of the building. The deferred submittal items shall not be installed until the deferred submittal documents have been Appr-eve approved by theBuilding Official. 107.3.4.2 Certifications by contractors authorized under the provisions of Section 489.115(4)(b), .'^Fi_d^ StGtutes Florida Statutes, shall be considered equivalent to sealed plans and specifications by a person licensed under Chapter 471, W^ri-d^ &^*6* Florida Statutes, or Chapter 481 Ner4de S.-�T Florida Statutes, by local enforcement agencies for plans review for permitting purposes relating to compliance with the wind -resistance provisions of the code or alternate methodologies approved by the Florida Building Commission for one- and two-family dwellings. Local enforcement agencies may rely upon such certification by contractors that the plans and specifications submitted conform to the requirements of the code for wind resistance. Upon good cause shown, local government code enforcement agencies may accept or reject plans sealed by persons licensed under Chapters 471, 481 or 489, W -Ar '^ "Gt6* Florida Statutes. 107.3.5 Minimum plan review criteria for buildings. The examination of the documents by the GqWeiG Building Official shall include the following minimum criteria and documents: a floor plan; site plan; foundation plan; floor/roof framing plan or truss layout; all fenestration penetrations; flashing; and rough opening dimensions; and all exterior elevations: Commercial Buildings: Building 1. Site requirements: Parking Fire access Vehicle loading Driving/turning radius 35 1757 Fire hydrant/water supply/post indicator valve (PIV) Set back/separation (assumed property lines) Location of specific tanks, water lines and sewer lines Flood hazard areas, flood zones, and design flood elevations 2. Occupancy group and special occupancy requirements shall be determined (with cross check with the energy code submittal). 3. Minimum type of construction shall be determined (see Table 503). 4. Fire-resistant construction requirements shall include the following components: Fire-resistant separations Fire-resistant protection for type of construction Protection of openings and penetrations of rated walls Fire blocking and draft stopping and calculated fire resistance 5. Fire suppression systems shall include: Early warning smoke evacuation systems Schematic fire sprinklers Standpipes Pre-engineered systems Riser diagram 6. Life safety systems shall be determined and shall include the following requirements: Occupant load and egress capacities Early warning Smoke control Stair pressurization Systems schematic Safeguards during construction, as applicable 7. Occupancy load/egress requirements shall include: Occupancy load Gross Net Means of egress Exit access Exit Exit discharge Stairs construction/geometry and protection Doors Emergency lighting and exit signs Specific occupancy requirements Construction requirements 36 1758 Horizontal exits/exit passageways 8. Structural requirements shall include: Soil conditions/analysis Termite protection Design loads Wind requirements Building envelope (including Section 107.2.4 of this code) Impact resistant coverings or systems Structural calculations (if requested) Foundation Flood requirements in accordance with Section 1612, including lowest floor elevations, enclosures, flood damage -resistant materials Wall systems Floor systems Roof systems Threshold inspection plan Stair systems 9. Materials shall be reviewed and shall at a minimum include the following: Wood Steel Aluminum Concrete Plastic Glass Masonry Gypsum board and plaster Insulating (mechanical) Roofing Deck coatings Insulation Building envelope portions of the Energy Code (including calculation and mandatory requirements) 10. Accessibility requirements shall include the following: Site requirements Accessible route Vertical accessibility Toilet and bathing facilities Drinking fountains Equipment Special occupancy requirements Fair housing requirements 37 1759 11. Interior requirements shall include the following: Interior finishes (flame spread/smoke development) Light and ventilation (including corresponding portion of the energy code) Sanitation 12. Special systems: Elevators Escalators Lifts 13. Energy Code submittal 14. Swimming pools: Barrier requirements Spas Wading pools 15. Location and installation details. The specific location and installation details of each fire door, fire damper, ceiling damper and smoke damper shall be shown and properly identified on the building plans by the designer. Electrical 1. Electrical: Wiring Services Feeders and branch circuits Overcurrent protection Grounding Wiring methods and materials GFCIs Electrical portions of the Energy Code (including calculation and mandatory requirements) 2. Equipment 3. Special occupancies 4. Emergency systems 5. Communication systems 6. Low voltage 38 1760 7. Load calculations 8. Design flood elevation Plumbing 1. Minimum plumbing facilities 2. Fixture requirements 3. Water supply piping 4. Sanitary drainage 5. Water heaters 6. Vents 7. Roof drainage 8. Back flow prevention 9. Irrigation 10. Location of water supply line 11. Grease traps 12. Environmental requirements 13. Plumbing riser 14. Design flood elevation 15. Water/plumbing portions of the Energy Code (including calculation and mandatory requirements) Mechanical 1. Mechanical portions of the Energy calculations 2. Exhaust systems: Clothes dryer exhaust Kitchen equipment exhaust 39 1761 Specialty exhaust systems 3. Equipment 4. Equipment location 5. Make-up air 6. Roof -mounted equipment 7. Duct systems 8. Ventilation 9. Combustion air 10. Chimneys, fireplaces and vents 11. Appliances 12. Boilers 13. Refrigeration 14. Bathroom ventilation 15. Laboratory 16. Design flood elevation Gas 1. Gas piping 2. Venting 3. Combustion air 4. Chimneys and vents 5. Appliances 6. Type of gas 7. Fireplaces we 1762 8. LP tank location 9. Riser diagram/shutoffs 10. Design flood elevation 11. Gas portions of the Energy Code (including calculation and mandatory requirements) Demolition 1. Asbestos removal Residential (one- and two-family): 1. Site requirements: Set back/separation (assumed property lines) Location of septic tanks 2. Fire-resistant construction (if required) 3. Fire 4. Smoke detector locations 5. Egress Egress window size and location stairs construction requirements 6. Structural requirements shall include: Wall section from foundation through roof, including assembly and materials, connector tables, and structural calculations (if required) Termite protection Design loads Wind requirements Building envelope Structural calculations (if requested) Foundation Wall systems Floor systems 41 1763 Roof Systems 7. Flood hazard areas, flood zones, design flood elevations, lowest floor elevations, enclosures, equipment, and flood damage -resistant materials 8. Accessibility requirements: show/identify accessible bath 9. Impact resistant coverings or systems 10. Residential Energy Code submittal (including calculation and mandatory requirements) 11. Electrical: Electric service riser with wire sizes, conduit detail and grounding detail Complete load calculations, Panel schedules 12. Mechanical: Equipment and location, Duct systems 13. Plumbing: Plumbing riser 14. Gas: Gas piping Venting Combustion air Chimneys and vents Appliances Type of gas Fireplaces LP tank location Riser diagram/shutoffs 15. Swimming Pools Barrier requirements Spas Wading pools 42 1764 Manufactured buildings/housing - 1. Site requirements Setback/separation (assumed property lines) Location of septic tanks (if applicable) 2. Structural Wind zone Anchoring Blocking 3. Plumbing List potable water source and meter size (if applicable) 4. Mechanical Exhaust systems Clothes dryer exhaust Kitchen equipment exhaust 5. Electrical exterior disconnect location Exemptions. Plans examination by the Building Qffi Building Official shall not be required for the following work: 1. Replacing existing equipment such as mechanical units, water heaters, etc.; 2. Reroofs (as determined by Building Official); 3. Minor electrical, plumbing and mechanical repairs; 4. Annual maintenance permits; 5. Prototype plans: Except for local site adaptions, siding, foundations and/or modifications. Except for structures that require waiver; or 6. Manufactured buildings plan except for foundations and modifications of buildings on site and as listed above in manufactured buildings/housing. 107.4 Amended construction documents. Work shall be installed in accordance with the d Gens-btetien ^^e• ent—s approved construction documents, and any changes made during construction that are not in compliance with the approved construction documents shall be resubmitted for approval as an amended set of Gepstrueti^^ construction documents. 107.5 Retention of construction documents. One set of ppr-e •^^^^^• ^^^^ts approved construction documents shall be retained by theguiWing BuildingOfficial for a period of not less than 180 days from date of completion of the permitted work, or as required by state or local laws. 43 1765 107.6 Affidavits. The Building Offic-i 4 Building Official may accept a sworn affidavit from a registered architect or engineer stating that the plans submitted conform to the technical codes. For buildings and structures, the affidavit shall state that the plans conform to the laws as to egress, type of construction and general arrangement and, if accompanied by drawings, show the structural design and that the plans and design conform to the requirements of the technical codes as to strength, stresses, strains, loads and stability. The Building GqWei 4 Building Official may without any examination or inspection accept such affidavit, provided the architect or engineer who made such affidavit agrees to submit to the Qffieig4 Building Official copies of inspection reports as inspections are performed and upon completion of the structure, electrical, gas, mechanical or plumbing systems a certification that the structure, electrical, gas, mechanical or plumbing system has been erected in accordance with the requirements of the technical codes. Where the Building Off; :^► Building Official relies upon such affidavit, the architect or engineer shall assume full responsibility for compliance with all provisions of the technical codes and other pertinent laws or ordinances. The guii inn ^ff eiG Building Official shall ensure that any person conducting plans review is qualified as a plans examiner under Part XII of Chapter 468, '►^:idig �+^t..t Florida Statutes, and that any person conducting inspections is qualified as a building inspector under Part XII of Chapter 468, c►^..:,d^ c+^+64+^s Florida Statutes. Nothing aferesaid shall preclude plan review or inspections by the Building Official (See also Section 105.14). seFV!ees aFe utilized, all time 4anges shall adheFe to tinge fFames as FIGFida Statutes =5=53.791 107.6.1 Building permits issued on the basis of an affidavit in special flood hazard areas. Pursuant to the requirements of federal regulation for participation in the National Flood Insurance Program (44 C.F.R. Parts 59 and 60), the authority granted to the Building Official to issue permits, to rely on inspections, and to accept plans and construction documents on the basis of affidavits and plans submitted pursuant to Sections 105.14 and 107.6, shall not extend to the flood load and flood resistance construction requirements of the Florida Building Code. SECTION 108 TEMPORARY STRUCTURES AND USES 108.1 General. The BuildiRg QffieiW Building Official is authorized to issue a ReFriep rmit for temporary structures and temporary uses. Such PeFmispermits shall be limited as to time of service, but shall not be permitted for more than 180 days. The Builth., ^ffei 4 Building Official is authorized to grant extensions for demonstrated cause. 108.2 Conformance. Temporary structures and uses shall comply with the requirements in Section 3103. 108.3 Temporary power. The Building GgWe ^' Building Official is authorized to give permission to temporarily supply and use power in part of an electric installation before such installation has been fully completed and the final certificate of completion has been issued. The part covered by the temporary certificate shall comply with the requirements specified for temporary lighting, heat or power in NFPA 70. 1766 108.4 Termination of approval. The Building Qf#L-i 4 Building Official is authorized to terminate such permit for a temporary structure or use and to order the temporary structure to be removed and the use to be discontinued. SECTION 109 FEES 109.1 Payment of fees. A permit shall not be valid until the fees prescribed by law have been paid, nor shall an amendment to a Repanep rmit be released until the additional fee, if any, has been paid. 109.1.1 Other fees. A permit shall not be issued until all other fees associated with said permit are paid. Other fees may include additional fees, penalty fees, water and sewer capital facility fees, City Park & Recreation fees, Fire Division fees, City Green Building Fee, Palm Beach County Impact fees and State of Florida fees. Water and sewer facility fees are established in Chapter 26 of the City of Boynton Beach Code of Ordinances. The Fire Division fees are established in Chapter 9 of the City of Boynton Beach Code of Ordinances. The City Green Building fee is established in the City of Boynton Beach Code Land Development Regulations Chapter 2, Article 1, Section 5. The city may elect to collect Palm Beach County Impact fees that include fees for Roads, Public Buildings, Schools and Parks. The city collects State of Florida surcharge fees for the Radon Trust Fund (Radon) and Building Code Administrators and Inspectors Fund (BCAIF). When applicable, the administrative portion of the Art in Public Places fee (30% of the total Art fee) is due prior to permit issuance. 109.2 Schedule of permit fees. On buildings, structures, electrical, gas, mechanical, and plumbing systems or 41tprotipp alterations requiring a Pepaf ep rmit, a fee for each Peri ep rmit shall be paid as required, in accordance with the schedule as established by the applicable governing authority. 109.2.1 Types of Fees Enumerated. Fees may be charged for but not limited to the following: • Permits; • Plans examination; • Certificates of competency (including fees for applications, examinations, renewal, late renewal, and reciprocity); • Re -inspections; • Administrative fees (including fees for investigative and legal costs incurred in the context of certain disciplinary cases heard by the board); • Variance requests; • Administrative appeals; • Violations; and • Other fees as established by local resolution or ordinance. 45 1767 109.3 Building permit valuations. For permitting purposes, the applicant for a P2Fmiep rmit shall provide an estimated iep rmit value at time of application.PeFmi permit valuations shall include total value of work or total replacement value of work, including materials and labor for which the permit is being issued, such as structural, electric, plumbing, mechanical, interior finish, relative site work, architectural and design fees, overhead and profit; excluding only land value. If, in the opinion of the Building Qffi Building Official, the valuation is underestimated on the application, the ReFriep rmit shall be denied, unless the applicant can show detailed estimates to meet the approval. Valuation references may include the latest published data of national construction cost analysis services, such as, Marshall -Swift, Means, etc., as published by International Code Congress. Final buildingPernqi permit valuation shall be set by the guii ing ^ff ei G'' Building Official. 109.3.1 Exemptions. Manufacturing Equipment: For the purposes of calculating permit fees the cost of equipment used in the process of manufacturing a product shall be exempt from paying permit fees for any portion of the cost greater than $10,000 dollars if the following criteria are met: 1. Equipment must have a replacement cost and/or purchase cost greater than $10,000 dollars per each piece of equipment to be exempted. 2. Equipment must be purchased directly by the owner. 3. Equipment cannot not be an integral part of the building, building envelope, building system, and/or essential to the operation of the building. 4. The nature of equipment shall be that if a business was to cease to exist or relocate the equipment would be easily removed from the building. Note: All, electric, piping, mounting, structural connections, attachment of auxiliary equipment necessary to operate the manufacturing equipment will be included in permit valuation and subject to permit fees. 109.4 Work commencing before permit issuance. Any person who commences any work on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessarys permit(s) or without prior approval from the Building Gffieie Building Official as permitted in Section 105.2.2 or 105.12 shall be subject to a fee established by theBuilding Building Official that shall be in addition to the required permit fees or as provided by local ordinance. This provision shall not apply to emergency work when delay would clearly have placed life or property in imminent danger. But in all such cases the required permit(s) must be applied for within one (1) business day and any unreasonable delay in obtaining those permit(s) shall result in the charge of a quadruple fee. The payment of a quadruple fee shall not preclude or be deemed a substitute for prosecution for commencing work without first obtaining a permit. The Building ^ffi. ^' Building Oficialmay grant extensions of time or waive fees when justifiable cause has been demonstrated in writing to two times the fee. 1768 109.5 Related fees. The payment of the fee for the construction, Aiterwtien alteration, removal or demolition for work done in connection to or concurrently with the work authorized by a building permit shall not relieve the applicant or holder of the permit from the payment of other fees that are prescribed by law. 109.6 Refunds. All permit fees under this section are non-refundable and non -transferable. SECTION 110 INSPECTIONS 110.1 General. Construction or work for which a permit is required shall be subject to inspection by the Building ^ff4. ^' Building Official and such construction or work shall remain exposed and provided with access for inspection purposes until Appr-eve approved. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Inspections presuming to give authority to violate or cancel the provisions of this code or of other ordinances of the jurisdiction shall not be valid. It shall be the duty of the Owner owner or the owner's authorized agent to cause the work to remain exposed and provided with access for inspection purposes. The Building Official shall be permitted to require a boundary line survey prepared by a qualified surveyor whenever the boundary lines cannot be readily determined in the field. Neither the Building Official nor the jurisdiction shall be liable for expense entailed in the removal or replacement of any material required to allow inspection. (C 110.1.1 Manufacturers and fabricators. When deemed necessary by the Building Offi. ^' Building Official, he/she shall make, or cause to be made, an inspection of materials or assemblies at the point of manufacture or fabrication. A record shall be made of every such examination and inspection and of all violations of the technical codes. 110.1.2 Inspection service. TheBuildingOfficial may make, or cause to be made, the inspections required by Section 110. He or she may accept reports of division inspectors, independent inspectors or of recognized inspection services, provided that after investigation he/she is satisfied as to their licensure, qualifications and reliability. A certificate required by any provision of this code shall not be based on such reports unless the same are recorded by the building code inspector or the architect or engineer performing building code inspections in a manner specified bythe Building Offi Building Official. The Building Official shall ensure that all persons making such inspections shall be certified in accordance to Chapter 468 Florida Statues. The Building Official may require the owner to employ an inspection service in the following instances: 1. For buildings or additions of Type I construction; 2. For all major structural alterations; 47 1769 3. Where the concrete design is based on compressive strength in excess of 3000 pounds per square inch; 4. For pile driving; 5. For buildings with an area greater than 20,000 square feet; 6. For buildings more than two stories in height; or 7. For buildings and structures of unusual design or methods of construction. Such inspectors shall be present when work is underway on the structural elements of the building to adequately attest to its compliance. Such inspectors shall be a registered architect, or engineer. An employee of the architect or engineer licensed under Chapter 468, Part XII, Florida Statutes may perform the inspections, under the direction of and with final certification from the architect or engineer. Such inspectors shall submit weekly progress reports including the daily inspections to the Building Official, and including a code compliance opinion of the resident inspector. At the completion of the construction work or project, the architect or engineer shall submit a certificate of compliance to the Building Official, stating that the work was done in compliance with this code and in accordance with the permitted drawing. Final inspection shall be made by the Building Official before a Certificate of Occupancy or Certificate of Completion is issued; and confirmation inspections may be made at any time to monitor activities and resident inspectors. 110.1.3 Affidavit for inspection. With specific prior approval of, and in a format acceptable to the Building Official, an affidavit for certification of inspection may be accepted from the permit qualifier; when accompanied by extensive photographic evidence of sufficient detail to demonstrate code compliance. The photographic evidence shall be comprehensive in the display of the installation and/or construction and job location identifiers. The affidavit and accompanying photographs shall be provided to the inspector onsite, at the next scheduled inspection. If the photographs are found to be insufficient by the Building Official to demonstrate compliance with this code and/or the permitted document, or clearly display location identifiers, or are missing, the inspector shall require the contractor to obtain the services of a registered Florida Professional Engineer to inspect and certify the installation and/or construction. 110.1.3.1 Exception: Affidavits may not be accepted for inspection of elements of construction which require inspection by the local jurisdiction under the requirements of 44CFR59 and 44CFR60 and the local flood damage prevention ordinance. 110.1.4 No inspection shall be made until sanitary facilities have been provided, as required in Section 311.1 of the Florida Building Code Plumbing. 48 1770 110.2 Preliminary inspection. Subject to the limitations of Florida Statutes Chapter 553.79(20), before issuing a permit, the Building Qff4ei 4 Building Official is authorized to examine or cause to be examined buildings, structures and sites for which an application has been filed. 110.2.1 Existing building inspections. Before issuing a permit, the Building Official may examine or cause to be examined any building, electrical, gas, mechanical, or plumbing systems for which an application has been received for a permit to enlarge, alter, repair, move, demolish, install, or change the occupancy. The Building Official may inspect the buildings, structures, electrical, gas, mechanical and plumbing systems, from time to time, before, during and upon completion of the work for which a permit was issued. The Building Official shall make a record of every such examination and inspection and of all observed violations of the technical codes. Additional regulations in Florida Building Code, Existing Building Volume, may apply. 110.3 Required inspections. The Bi4ding ^{�^i^Building Official upon notification from the permit holder or his or her agent shall make the following inspections, and such other inspections as deemed necessary and shall either release that portion of the construction or shall notify the permit holder or his or her agent of any violations which must be corrected in order to comply with the technical codes. The Building Gffieie Building Official shall determine the timing and sequencing of when inspections occur and what elements are inspected at each inspection. A complete survey, or special purpose survey may be required before an inspection is approved. A. Building 1. Foundation inspection. To be made after trenches are excavated, forms erected, and required reinforcing steel is in place. The Foundation inspection shall at a minimum include the following building components: • Stem -wall • Monolithic slab -on -grade • Piling and pile caps • Footings/grade beams 1.1. Slab Inspection: Concrete slab and under -floor inspections shall be made after in -slab or under -floor reinforcing steel and building service equipment, conduit, piping accessories and other ancillary equipment items are in place, but before any concrete is placed or floor sheathing installed, including the subfloor. A foundation/Form board survey prepared and certified by a registered surveyor may be required, prior to approval of the slab inspection. The survey shall certify placement of the building on the site, illustrate all surrounding setback dimensions and shall be available at the job site for review by the building inspector. In lieu of piceviding a swicvey, the e ntica to may eleet teuicieeveic all picepei:ty lige—maickers-and- Sticing up all picepeicty lines in p; epm=ct+err f e F i R sp eet+e; . .44 earrtKixr_#_Br1_; F i4 . 49 1771 1.2. In flood hazard areas, upon placement of the lowest floor, including basement, and prior to further vertical construction, the elevation certification shall be submitted to the uth,,.-;+., having jUFiS d;et4P BuiIc ln� Official as per Chapter 4, Article X, Flood Prevention Requirements of the LDR. Any locations Outside outside of the flood hazard area the contractor shall meet the minimum requirements for Habitable Finish Floor above the crown of the road per Chapter 4, Article X, Flood Prevention Requirements of the LDR. 2. Construction Inspections 2.1 Lintel/tie beams/columns/masonry units. To be made after masonry units, forms, reinforcing steel, shoring, conduit, piping accessories, and other ancillary equipment items are in place, but before any concrete is placed. 2.2 Sheathing inspection. To be made either as part of a dry -in inspection or done separately at the request of the contractor after all roof and wall sheathing and fasteners are complete and shall at a minimum include the following building components: • Roof sheathing • Wall sheathing • Floor sheathing • Sheathing fasteners • Roof/wall dry -in. • Gypsum board, as required • Sheathing/cladding inspection NOTE: Sheathing fasteners installed and found to be missing the structural member (shiners) shall be removed and corrected prior to installation of the dry -in material. Exception: ring shank nails shall be bent over and a new fastener installed. 2.3 Roofing inspection. Shall at a minimum include the following building components: • Dry -in • Insulation • Roof coverings (including in -progress) • Flashing • Sheathing 2.4 Re -Roof sheathing inspection. An affidavit with a notarized signature of a state or locally licensed roofing contractor for the installation of additional sheathing fasteners as required by the Existing Building Code may be accepted at the discretion of the Building Offirinl 50 1772 2.3 Framing inspection. To be made after the roof deck or sheathing, all framing, fire blocking and bracing is in place, all concealed wiring, all pipes, chimneys, ducts and vents are complete and shall at a minimum include the following building components: • Window/door framing and installation. • Vertical cells/columns complete, if applicable • Lintel/tie beams complete, if applicable. • Framing/trusses/bracing/connectors (including truss layout drawings) • Draft stopping/fire blocking • Curtain wall framing • Fire resistant assemblies, joints and penetrations, as required • Accessibility. 3. Exterior wall coverings. Shall at a minimum include the following building components in progress inspections: • Exterior wall coverings and veneers • Soffit coverings §4. Insulation Inspection. To be made after the framing inspection is approved and the insulation is in place, according to approved enerev calculation submittal. Includes wall and ceiline insulation. thermal and ienition barriers. 65. Lath/Drywall. Lath and gypsum board inspections shall be made after lathing and gypsum board, interior and exterior, is in place, but before any plastering is applied or gypsum board joints and fasteners are taped and finished. 51 1773 Exception: Gypsum board that is not part of a fire resistance rated assembly or a shear assembly, unless otherwise determined by the Building Official. -76. Final inspection. To be made after the building, including all sub -trade inspections, are completed and ready for occupancy. -76.1. Elevation Certificate. As part of the final inspection, an elevation certificate shall be submitted to the authority having jurisdiction. -76.2. A final survey prepared and certified by a registered surveyor may be required at time of final inspection, when applicable. ,97. Swimming pool inspection. • First inspection to be made after excavation and installation of reinforcing steel, bonding and main drain and prior to placing of concrete shell. • Underground electric inspection • Underground piping inspection, including a pressure test • Deck inspection: to be made prior to installation of the deck material (with forms, deck drains, and any reinforcement in placed. • Final pool piping. • Final electric inspection to be made prior to filling the swimming pool with water. • Final permanent barrier inspection to be made prior to filling the swimming pool with water. •—I R e Fd er tsPass fiRal WRspeep-tieeip-a;,d- Fese+ve a Ee4_+fi Fate ef. Gemplet+e, , a CPr#7.,., ACA 7 17 Af thins; r -Ad , • Final inspection to be made when the swimming pool is complete and all required enclosure requirements are in place. • In order to pass final inspection and receive a certificate of completion, a residential swimming pool must meet the requirements relating to pool safety features as described in Section 454.2.17 of this code. 98. Demolition inspections. • First inspection to be made after all utility connections have been disconnected and secured in such manner that no unsafe or unsanitary conditions shall exist during or after demolition operations. • Final inspection to be made after all demolition work is completed. 409. Manufactured building inspections. The division of building safety shall inspect construction of foundations; connecting buildings to foundations; installation of parts identified on plans as site installed items, joining the modules, including utility crossovers; utility connections from the building to utility lines on site; and any other work done on site which requires compliance with the W-Pr;,d- R 14ing Cede Florida Building Code. Additional inspections may be required for public educational facilities (see Section 423.27.20 of this code). 52 1774 3110. Where impact -resistant coverings or impact resistant systems are installed, the Building Official shall schedule adequate inspections of impact -resistant coverings or impact resistant systems to determine the following: • The system indicated on the plans was installed. • The system is installed in accordance with the manufacturer's installation instructions and the product approval. B. Electrical 1. Underground inspection. To be made after trenches or ditches are excavated, conduit or cable installed, and before any backfill is put in place. 2. Rough -in inspection. To be made after the roof, framing, fire blocking and bracing is in place and prior to the installation of wall or ceiling membranes. 3. Low Voltage: To be made for security, alarm, elevator, and special uses. 4. Final inspection. To be made after the building electrical system is complete, all required electrical fixtures are in place and properly connected or protected, and the structure is ready for occupancy. 5. Existing Swimming Pools. To be made after all repairs or alterations are complete, all required electrical equipment, GFCI protection, and equipotential bonding are in place on said alterations or repairs. C. Plumbing 1. Underground inspection. To be made after trenches or ditches are excavated, piping installed, and before any backfill is put in place. 2. Rough -in inspection. To be made after the roof, framing, fire blocking and bracing is in place and all soil, waste and vent piping is complete, and prior to this installation of wall or ceiling membranes. includes plumbing provisions of the energy code and approved calculations provisions. 3. Final inspection. To be made after the building plumbing system is complete, all plumbing fixtures are in place and properly connected, and the structure is ready for occupancy. Note: See Section 312 of the Florida Building Code, Plumbing for required tests. D. Mechanical 53 1775 1. Underground inspection. To be made after trenches or ditches are excavated, underground duct and fuel piping installed, and before any backfill is put in place. 2. Rough -in inspection. To be made after the roof, framing, fire blocking and bracing are in place and all ducting, and other concealed components are complete, and prior to the installation of wall or ceiling membranes. ^� Includes mechanical provisions of the energy code and approved calculations provisions. 3. Final inspection. To be made after the building mechanical system is complete, the mechanical system is in place and properly connected, and the structure is ready for occupancy. E. Gas 1. Rough piping inspection. To be made after all new piping authorized by the permit has been installed, and before any such piping has been covered or concealed or any fixtures or gas appliances have been connected. ;Re? Includes gas provisions of the energy code and approved calculations provisions. 2. Final piping inspection. To be made after all piping authorized by the permit has been installed and after all portions which are to be concealed by plastering or otherwise have been so concealed, and before any fixtures or gas appliances have been connected. This inspection shall include a pressure test. 3. Final inspection. To be made on all new gas work authorized by the permit and such portions of existing systems as may be affected by new work or any changes, to ensure compliance with all the requirements of this code and to assure that the installation and construction of the gas system is in accordance with reviewed plans. F. Site Dphrk Maintenance 1. The contractor and/or owner of any active or inactive construction project shall be responsible for the clean-up and removal of all construction debris or any other miscellaneous discarded articles during the course of the construction project and prior to receiving final inspection approval. Construction job sites must be kept clean and maintained in a safe condition at all times as not to become a safety hazard to workers or city staff. 2. All debris shall be kept in a secure manner as to prevent it from being spread to adjacent properties or the public right of way by any means. 110.3.1 Footing and foundation inspection. Footing and foundation inspections shall be made after excavations for footings are complete and any required reinforcing steel is in place. For 54 1776 concrete foundations, any required forms shall be in place prior to inspection. Materials for the foundation shall be on the job, except where concrete is ready mixed in accordance with ASTM C 94, the concrete need not be on the job. 110.3.2 Concrete slab and under -floor inspection. Concrete slab and under -floor inspections shall be made after in -slab or under -floor reinforcing steel and building service equipment, conduit, piping accessories and other ancillary equipment items are in place, but before any concrete is placed or floor sheathing installed, including the subfloor. 110.3.3 Lowest floor elevation. In flood hazard areas, upon placement of the lowest floor, including the basement, and prior to further vertical construction, the elevation certification shall be submitted to the Building ^f{".:^' Building Official. 110.3.4 Frame inspection. Framing inspections shall be made after the roof deck or sheathing, all framing, F4r^ Bleeking fire blocking and bracing are in place and pipes, chimneys and vents to be concealed are complete and the rough electrical, plumbing, heating wires, pipes and ducts are Appr,ev approved. 110.3.5 Lath, gypsum board and gypsum panel product inspection. Lath, gypsum board and gypsum panel product inspections shall be made after lathing, gypsum board and gypsum panel products, interior and exterior, are in place, but before any plastering is applied or gypsum board and gypsum panel product joints and fasteners are taped and finished. Exception: Gypsum board and gypsum panel products that are not part of a fire -resistance -rated assembly or a shear assembly. 110.3.6 Weather -exposed balcony and walking surface waterproofing. Where balcony or other elevated walking surfaces are exposed to water from direct or blowing rain, snow or irrigation, and the structural framing is protected by an impervious moisture barrier, all elements of the impervious - moisture -barrier system shall not be concealed until inspected and approved. 110.3.7 Fire- and smoke -resistant penetrations. Protection of joints and penetrations in fire -resistance rated assemblies, Q-orr",r; smoke barriers and smoke partition shall not be concealed from view until inspected and approved. 110.3.8 Energy efficiency inspections. Inspections shall be made to determine compliance with f&e Florida Building Code, Energy Conservation and confirm with the approved energy code submittal (by appropriate trade) and corresponding mandatory requirements and shall include, but not be limited to, inspections for: corresponding envelope insulation X R- and 1�- U -values, fenestration 1=1- U -value and Solar Heat Gain Coefficient, duct system R -R -value, and HVAC, lighting, electrical and water -heating equipment efficiency. SS 1777 110.3.9 Other inspections. In addition to the inspections specified in Sections 110.3 through 110.3.7, the Building Offici 4 Building Official is authorized to make or require other inspections of any construction work to ascertain compliance with the provisions of this code and other laws that are enforced by the division of building safety. 110.3.10 Special inspections. Reserved. 110.3.11 Inspections prior to issuance of Certificate of Occupancy or Completion. The Building Official shall inspect or cause to be inspected, at various intervals, all construction or work for which a permit is required, and a final inspection shall be made of every building, structure, electrical, gas, mechanical or plumbing system upon completion, prior to the issuance of the Certificate of Occupancy or Certificate of Completion. In performing inspections, the Building Official or designee shall give first priority to inspections of the construction, addition, or renovation to, any facilities owned or controlled by a state university, state community college or public school district. 110.3.12 Final inspection. The final inspection shall be made after all work required by the building Pefflq#-4) permit(s) is completed. 110.3.12.1 Flood hazard documentation. If located in a flood hazard area, shall be submitted to the &Wding Qff4eiW Building Official prior to the final inspection. 110.3.12.2 Energy Code documentation. If required by energy code path submittal, confirmation that commissioning result requirements have been received by building owner. 110.3.13 Termites. Building components and building surroundings required to be protected from termite damage in accordance with Section 1503.7, Section 2304.13 or Section 2304.11.6, specifically required to be inspected for termites in accordance with Section 2114, or required to have chemical soil treatment in accordance with Section 1816 shall not be covered or concealed until the release from the guii ing Q f,4 ^' Building Official has been received. 110.3.14 Impact resistant coverings or systems. Where impact resistant coverings or systems are installed to meet requirements of this code, the Building Q*c- GBuilding Official shall schedule adequate inspections of impact resistant coverings or systems to determine the following: 1. The system indicated on the plans was installed. 2. The system is installed in accordance with the manufacturer's installation instructions and the product approval. 110.4 Inspection agencies. The 96W64py Qff4ei 4 Building Official is authorized to accept reports of AppFeved approved inspection agencies, provided such agencies satisfy the requirements as to qualifications and reliability. 56 1778 110.5 Inspection requests. It shall be the duty of the holder of the buildingPeFmi permit or their duly authorized agent to notify the Buiiding Qffiekg Building Official when work is ready for inspection. It shall be the duty of the permit holder to provide access to and means for inspections of such work that are required by this code. 110.6 Approval required. Work shall not be done beyond the point indicated in each successive inspection without first obtaining the approval of the Building Qffiei44 Building Official. The Building Qffieia4 Building Official, upon notification, shall make the requested inspections and shall either indicate the portion of the construction that is satisfactory as completed, or notify thePermi ep rmit holder or his or her agent wherein the same fails to comply with this code. Any portions that do not comply shall be corrected and such portion shall not be covered or concealed until authorized by the Qa4eling ^{fief^' Building Official. 110.7 Shoring. For threshold buildings, shoring and associated formwork or falsework shall be designed and inspected by a Florida licensed professional engineer, prior to any required mandatory inspections by the threshold building inspector. 110.8 Threshold building. 110.8.1 During new construction or during repair or restoration projects in which the structural system or structural loading of a building is being modified, the enforcing agency shall require a special inspector to perform structural inspections on a threshold building pursuant to a structural inspection plan prepared by the engineer or architect of record. The structural inspection plan must be submitted to the enforcing agency prior to the issuance of a building permit for the construction of a threshold building. The purpose of the structural inspection plans is to provide specific inspection procedures and schedules so that the building can be adequately inspected for compliance with the permitted documents. The special inspector may not serve as a surrogate in carrying out the responsibilities of the Building Official, the architect, or the engineer of record. The contractor's contractual or statutory obligations are not relieved by any action of the special inspector. 110.8.2 The special inspector shall determine that a professional engineer who specializes in shoring design has inspected the shoring and reshoring for conformance with the shoring and reshoring plans submitted to the enforcing agency. A fee simple title owner of a building, which does not meet the minimum size, height, occupancy, occupancy classification, or number -of -stories criteria which would result in classification as a threshold building under Section 553.71(7), Florida Statutes, may designate such building as a threshold building, subject to more than the minimum number of inspections required by the Per4de guii&ng Gede Florida Building Code. 110.8.3 The fee owner of a threshold building shall select and pay all costs of employing a special inspector, but the special inspector shall be responsible to the enforcement agency. The inspector shall be a person certified, licensed or registered under Chapter 471, Per4de Stagy•.. Florida Statutes, as an engineer or under Chapter 481, 9194-'^ "G& Florida Statutes, as an architect. 110.8.4 Each enforcement agency shall require that, on every threshold building: 57 1779 110.8.4.1 The special inspector, upon completion of the building and prior to the issuance of a certificate of occupancy, file a signed and sealed statement with the enforcement agency in substantially the following form: "To the best of my knowledge and belief, the above described construction of all structural load-bearing components complies with the permitted documents, and the shoring and reshoring conforms to the shoring and reshoring plans submitted to the enforcement agency." 110.8.4.2 Any proposal to install an alternate structural product or system to which building codes apply be submitted to the enforcement agency for review for compliance with the codes and made part of the enforcement agency's recorded set of permit documents. 110.8.4.3 All shoring and reshoring procedures, plans and details be submitted to the enforcement agency for recordkeeping. Each shoring and reshoring installation shall be supervised, inspected and certified to be in compliance with the shoring documents by the contractor. 110.8.4.4 All plans for the building which are required to be signed and sealed by the architect or engineer of record contain a statement that, to the best of the architect's or engineer's knowledge, the plans and specifications comply with the applicable minimum building codes and the applicable fire -safety standards as determined by the local authority in accordance with this Section and Chapter 633, F-'^ri.d^ St-GtHt Florida Statutes. 110.8.5 No enforcing agency may issue a building permit for construction of any threshold building except to a licensed general contractor, as defined in Section 489.105(3)(a), F-'^ri^'^ c+^*• t Florida Statutes, or to a licensed building contractor, as defined in Section 489.105(3)(b), 9.194d^c__R4 s, Florida Statutes, within the scope of her or his license. The named contractor to whom the building permit is issued shall have the responsibility for supervision, direction, management and control of the construction activities on the project for which the building permit was issued. 110.8.6 The division of building safety may allow a special inspector to conduct the minimum structural inspection of threshold buildings required by this code, Section 553.73, F'_gF.WG c*^+••* Florida Statutes, without duplicative inspection by the division of building safety. The Q 44ing "f eiG4 Building Official is responsible for ensuring that any person conducting inspections is qualified as a building inspector under Part XII of Chapter 468, F4er4dG c+^t Florida Statutes, or certified as a special inspector under Chapter 471 or 481,er-ie'^ Statutes. Florida Statutes. Inspections of threshold buildings required by Section 553.79(5), W^ri-d^ c*^t Florida Statutes, are in addition to the minimum inspections required by this code. 110.9 Impact of construction. All construction activity regulated by this code shall be performed in a manner so as not to adversely impact the condition of adjacent property, unless such activity is permitted to affect said property pursuant to a consent granted by the applicable property owner, under terms or conditions agreeable to the applicable property owner. This includes, but is not limited to, the control of dust, noise, water or drainage run-offs, debris, and the storage of construction materials. New construction activity shall not adversely impact legal historic surface water drainage flows serving adjacent 58 1780 properties, and may require special drainage design complying with engineering standards to preserve the positive drainage patterns of the affected sites. Accordingly, developers, contractors and owners of all new residential development, including additions, pools, patios, driveways, decks or similar items, on existing properties resulting in a significant decrease of permeable land area on any parcel or has altered the drainage flow on the developed property shall, as a permit condition, provide a professionally prepared drainage plan clearly indicating compliance with this paragraph. Upon completion of the improvement, a certification from a licensed professional, as appropriate under Florida law, shall be submitted to the inspector in order to receive approval of the final inspection. 110.10 Storm Shutter Placement dUFORgHUFFiGRAP SPASOR. I I a IQ =After the termination of such periods of time that had been designated by the National Weather Service as being a hurricane watch or warning, hurricane protective devices installed on occupied buildings which impede required egress or required light and ventilation shall be removed within 15 days. 110.10.1 Securing construction sites. During such periods of time as the National Weather Service has issued a severe weather advisory that is in effect for Palm Beach County, are deemed sufficient notice to the contractor and/or owner of any active or inactive construction project, the contractor and/or owner shall be responsible for securing loose construction debris and loose construction materials against the effects of hurricane force winds. 110.10.2 The contractor and /or owner of any active or inactive construction project shall be responsible to secure or remove materials that are not fastened or secured to the ground or any permanent structure. Materials stockpiled on top of any structure under construction shall be permanently installed by the property owner or contractor upon a hurricane watch; however, in the event such installation cannot be timely completed, then the contractor and /or owner shall: a. Band together the construction materials and fasten them to the top of the structure in such a manner so as not to present a threat of their becoming airborne during severe weather; or b. Remove the construction materials from the top of the structure and fasten down to the ground; or c. Remove the construction materials from the job site; or d. Store the construction materials inside an enclosed secure structure. 110.10.2.1 For the purposes of this section, "severe weather advisory" shall be defined as any one of the following: a tropical storm warning, a hurricane watch, or a hurricane warning. 110.11 Building Recertification 110.11.1 Existing Building Recertification PFegFaffi. Maintaining the structural integrity of a building throughout i+S Serviee life the life of the building, in order to ensure that buildings are structural and electrical service system are sound so as to not pose a threat to the public health, safety, or welfare. Building Recertification inspections shall be for the purpose of determining the structural & electrical service system of the building or structure to the extent reasonably possible of any part, material or 59 1781 assembly of a building or structure which affects the safety of such building or structure and/or which supports any dead or designed live load, and the general condition of its electrical service system(s) pursuant to the Building Code. 110.11.1.1 Backlog. Due to the initial backlog of buildings required to be recertified, the Building Official shall establish a completion schedule for recertification, which shall be based upon factors that may include, but shall not be limited to, the age, location, construction materials, occupancy load, and function of a building. This completion schedule shall include a recertification deadline for each building for which recertification is required and may be amended by the Building Official as necessary or advisable. 110.11.1.2 Nothing in this section shall be construed to prevent or limit the Building Official's authority to inspect, order inspections or reports, or abate unsafe conditions at existing buildings outside of the requirements of this section, including, but not limited to, the Building Official's authority pursuant to section 116 Unsafe Structures and Equipment of this chapter. 110.11.2 Public Records. Building Recertification inspection reports and other information received by the City in connection with the Building Recertification inspections shall be available to the public consistent with the requirements of Florida Statute 119. 110.11.3 Inspection professional. The inspecting professional(s) shall have a right of entry into all areas he/she deems necessary to comply with the Building Recertification Inspeetien PFegF+A+-inspection. 110.11.4 Definitions. Condominium/Cooperatives. An owner or owners of a building that is three stories or more in height as determined by the Florida Building Code and that is subject, in whole or in part, to the condominium or cooperative form of ownership as a Residential Condominium association as defined under Florida Statute 718 and Residential Cooperative association as defined under Florida Statute 719 Building age. Means the time period since the issuance of a certificate of occupancy or, where adequate records are not available to determine when a certificate of occupancy was issued, shall be determined by the Building Official based on the best available evidence. Milestone inspection. Means a structural inspection, required under section 553.899, Florida Statutes, of a building, including an inspection of the electrical system, load-bearing RFs elements, ei-A the primary structural members and primary structural systems as those terms are defined in s. 627.706, by an lieeRsed architect licensed under chapter 481 or engineer licensed under chapter 471 authorized to practice in this state for the purposes of attesting to the life safety and adequacy of the structural and electrical components of the building and, to the extent reasonably possible, determining the general structural condition of the building as it affects the safety of such building, including a determination of any necessary maintenance, repair, or replacement of any electrical or structural component of the building. The purpose of such inspection is not to determine if the condition of an existing building is in compliance with the Florida Building Code, National Electrical Z 1782 Code or the Fire Safety Code. The milestone inspection services may be provided by a team of professionals with an architect or engineer acting as a registered design professional in responsible charge with all work and reports signed and sealed by the appropriate qualified team member. Owner. Means the fee simple title holder of the land on which a building subject to Building Recertification Inspection inspection is situated or, in the case of condominium or cooperative type of ownership, shall mean the person or entity responsible for the structure and common systems of a building subject to Building Recertification IRspeGti9R inspection. Substantial structural deterioration. Means substantial structural distress or substantial structural weakness that negatively affects a building's general structural condition and integrity. The term does not include surface imperfections such as cracks, distortion, sagging, deflections, misalignment, signs of leakage, or peeling of finishes unless the licensed engineer or architect performing the phase one or phase two inspection determines that such surface imperfections are a sign of substantial structural deterioration. Threshold Building. In accordance with Florida Statute 553.71, means any building which is greater than 3 stories or 50 feet in height, or which has an assembly occupancy classification that exceeds 5,000 square feet in area and an occupant content of greater than 500 persons. 110.11.5 Required Building Recertification Inspection. An owner or owners of a Threshold building(s) or that is three stories or more in height as determined bythe Florida Building Code and that is subject, in whole or in Bart. to the condominium or cooraerative form of ownership as a residential condominium association under chapter or and a residential cooperative association under chapter must have a milestone inspection performed for each building that is three stories or more in height by December 31 of the year in which the building reaches 25 years of age, based on the date the certificate of occupancy for the building was issued, and every 10 years thereafter. If a building reached 25 years of age before July 1, 2022, the building's initial milestone inspection must be performed before December 31, 2024. If a building reaches 25 years of age on or after July 1, 2022, and before December 31, 2024, the building's initial milestone inspection must be performed before December 31, 2025. If the date of issuance for the certificate of occupancy is not available, the date of issuance of the building's certificate of occupancy shall be the date of occupancy evidenced in any record of the local building official. 1. Threshold buildings within Boynton Beach City limits, a milestone inspection must be performed by December 31st of the year in which the building reaches 25 years of age, based on the date the certificate of occupancy for the building was issued, and every 10 years thereafter. 2. Condominium associations and Cooperative associations within Boynton Beach City limits, that are three stories or more in height, a milestone inspection must be performed by December 31st of the year in which the building reaches 25 years of age, based on the date the certificate of occupancy for the building was issued, and every 10 years thereafter. Exceptions: 61 1783 a) Single-family, two-family, three-family and Town homes with three or fewer habitable stories above ground. b) State or University and Palm Beach County School buildings. c) U S Government, State of Florida, Palm Beach County and local municipal buildings. 110.11.5.1 Subsequent Building Recertification !^s,_ t!ORS inspections shall be required at ten (10) year intervals from the date of the 25th anniversary of existence of buildings or structures regardless of when the inspection report for same is finalized or filed. 110.11.5.2 The Building Official may accept phase one and phase two inspection reports prepared by a licensed Architect or Engineer for a structural integrity and condition inspection of a building performed before July 1, 2022 and if the report(s) substantially comply with the requirements per section 110.11. The inspection for which an inspection report is accepted by the Building Official under this paragraph is deemed a milestone inspection for the applicable requirements per section 110.11. If the inspection report(s) is accepted by the Building Official the deadline for the building's subsequent 10 -year milestone inspection is based on the date of the accepted inspection report(s). 110.11.6 Inspection Procedures. Procedures established herein are basic guidelines for t#e Building Recertification inspections PFsgfaffl. These guidelines shall not be construed as permitting the removal or non -maintenance of any existing devices or safeguards unless authorized by the Building Official. 110.11.6.1 In addition to the requirements set forth in this section, the Building Official shall provide Building Recertification n inspection Guideline for Structural and Electrical reports and criteria forthe Building Recertification inspection pFegFam and the pFegFaRq's applicable inspections and report(s), which shall be mandatory. 110.11.6.2 Duty to Report. Any engineer or architect who performs an inspection of an existing building or structure has a duty to report to the Building Official any findings that, if left unaddressed, would endanger life or property no later than ten (10) days after informing the building owner of such findings unless the engineer or architect is made aware that action has been taken to address such findings in accordance with applicable code. However, if such engineer or architect finds that there are conditions in the building or structure causing an actual or immediate danger of the failure or collapse of a building or structure, or there is a health, windstorm or fire hazard, such engineer or architect shall report such conditions to the Building Official within twenty-four (24) hours of the time of discovery. 110.11.6.3 The Building Official may revoke any recertifications if the Building Official determines that the written recertification report contains any misrepresentation of the actual conditions of the building or structure. 110.11.7 Inspection Notification. Upon determiningthat a building must have a Building Recertification n inspection, the Building Official shall provide written notices of such required inspection to 62 1784 the owner, by certified mail, return receipt requested not less than one year (365 calendar days) prior to the recertification anniversary year, and may provide such additional notice as the Building Official deems appropriate and useful. 110.11.7.1 Unclaimed Notice. In the event that the Notice of Building Recertification is returned unclaimed, said Notice shall be posted by the Building Official at the building. Failure to receive notice of any required inspection shall not relieve the Owner of its obligations pursuant to this section. 110.11.8 Required Recertification Inspections. Within X10180 calendar days after receiving the written notice, per section 110.11.97, the owner or owners of the building, must complete Phase One of the Building Recertification n inspections. For purposes of this section, completion of Phase One Phase Twe if Feq sir^^', of the Building Recertification means the licensed Engineerks4 or Architect who performed the Phase One inspection and Phase Twe ;f FequiF , submitted electronically with a verifiable digital signature as described in section 668.001, Florida Statutes. submit thxnspaetieR 110.11.8.1 Phase One Building Recertification Inspection. Phase one of the milestone inspection must be completed within 180 days after the owner or owners of the building receive the written notice as specified in section 110.11.7. The licensed Architect or Engineers} authorized to practice in this state shall perform a visual examination of the electrical service system, habitable and non - habitable areas of a building, including but not limited to, all balconies, guardrails, the major structural components of a building or structure and provide a qualitative assessment of the structural and electrical conditions of the building. (i) If the building or structure is not a threshold building as defined by the Florida Building Code, such report must be prepared by a Professional Engineer or Architect registered in the State of Flnrirla (ii) If the building or structure is a Threshold Building, as defined above, then (a) the structural portion of such report must be prepared by a Professional Engineer registered in the State of Florida specializing in structural design; and (b) the electrical portion of such written report must be prepared by a Professional Engineer registered in the State of Florida specializing in electrical design. A self -qualification letter shall be submitted as part of the structural report for threshold buildings, stating that the engineer is a practicing structural engineer and has worked with buildings equivalent to the building being certified and shall be accompanied by proof of the engineer's state Department of Business and Professional Regulation (DPBR) structural specialization. 110.11.8.1.1 If the Architect or Engineers} finds no signs of electrical service system or substantial structural deterioration to any electrical service system or building components under visual examination, Phase Two Building Recertification Inspeetien inspection is not required. 63 1785 110.11.8.1.2 The Architect or Engineerks4 who completes a Phase One Building Recertification +weer inspections shall prepare and submit the structural and electrical reports in conformity with the Building and Electrical Recertification Inspection Guidelines and any additional comments or observations of the conditions of the building. 110.11.8.2 Phase Two Building Recertification Inspection. Phase Two Building Recertification +Rspeet+eH inspections must be performed if any electrical service system or substantial structural deterioration is identified during Phase One Inspection. A Phase Two inspection may involve destructive or nondestructive testing at the inspector's direction. The inspection may be as extensive or as limited as necessary to fully assess areas of structural distress in order to confirm that the building is electrically and structurally sound and safe for its intended use and to recommend a program for fully assessing and repairing distressed and damaged portions of the building and electrical service system. When determining testing locations, the inspector must give preference to locations that are the least disruptive and most easily repairable while still being representative of the structure. 110.11.8.2.1 If a phase two inspection is required, within 180 days after submitting a phase one inspection report the architect or engineer performing the phase two inspection must submit a phase two progress report to the local enforcement agency with a timeline for completion of the chase two inspection. 110.11.8.2.-12 The Architect or Engineer{s4 who completes a Phase Two Building Recertification IRspeetieR inspection shall prepare and submit to the Building Official, the structural and electrical reports in conformity with the Building and Electrical Recertification Inspection Guidelines and any additional comments or observations of the conditions of the building. 110.11.9 Building Recertification Report. The owner of a building or structure subject to Building Recertification n inspections shall furnish, or cause to be furnished, wothbR eR�--1h.---.A.d-.red- eaRhty 80) ealein,--,.. days „f r„+,e„ „f r Fed Phasse —RierA „r Phase two ; ,,�;,�� Building Recertification n inspection forms, photographs and additional supporting documents to the Building Official, prepared by a Professional Structural Engineer, Electrical Engineer or Architect registered in the State of Florida, attest and certify that each such building or structure is structurally and electrically safe, or has been made structurally and electrically safe for the specified use for continued occupancy, in conformity with the Building and Electrical Recertification Inspection Guidelines as provided by the Building Official. Both Structural and Electrical reports must be submitted together. 110.11.9.1 Any and all drafts/versions. of the report, or portions of the report, that are provided to the owner shall also be provided to the Building Official. 110.11.9.2 Reports. The structural and electrical service system inspection reports must, at a minimum, meet all of the following criteria including the required information from Building and Electrical Guidelines as provided by the Building Official: MA 1786 1. Name of Inspection Firm or individual, Inspection date, Inspection made by, address, email and phone number 2. Bear the seal and signature, or electronically signed, of the licensed engineer or architect who performed the inspection. 3. Indicate the manner and type of inspection, Phase one or Phase two, forming the basis for the inspection report. -34. Building/structure address, property control number, legal description, owners name, owner mailing address and phone number 5. Reasonably known age of building, number of stories and square footage 6. Construction type and Occupancy classification in accordance with Building Code edition 7. Identify any electrical service system and substantial structural deterioration, within a reasonable professional probability based on the scope of the inspection, describe the extent of such deterioration, and identify any recommended repairs for such deterioration. 8. State whether unsafe or dangerous conditions, as those terms are defined in the Florida Building Code or National Electrical Code, were observed. 9. Recommend any remedial or preventive repair for any items that are damaged but are not substantial structural deterioration or the electrical service system unsafe. 10. Identify and describe any items requiring further inspection and supporting documentation. 110.11.10 Administrative Review. The Building Official and Floodplain Manager will perform an administrative review of the Building Recertification Inspection RepeFt(s) inspection reports to determine whether it satisfies the requirements of this section and chapter 4 article X City of Boynton Flood ordinance. If the Building Official determines that the Building Recertification InspecAieH RepeFt(s) inspection reports do not satisfy the applicable requirements, the Building Official will notify the owner of the deficiencies in writing and the owner shall have 30 calendar days from such determination to make necessary changes to the report and resubmit for review. Up to three resubmittals are allowed in order to reach a determination that the requirements have been satisfied. 110.11.10.1 If after the third resubmittal, the Building Official determines that the Report(s) do not satisfy the requirements, the matter shall be automatically sent to the Special Magistrate or Code Enforcement Board, as appropriate. 110.11.11 Repair plan and schedule. In the event the electrical service system, structural repairs or modifications are found by the Architect or Engineers} retained by the building owner to be necessary as documented by the Phase Two Inspection report, the owner shall have -3A 60 calendar days from the date the Building Recertification 'RspeGtieR RepeFt inspection reports is determined by the Building Official to satisfy the requirements of this section. 65 1787 110.11.11.1 The owner shall submit a plan to correct the deficiencies ("repair plan"), which repair plan shall include a detailed proposed schedule to complete said repairs, including a schedule for submittal of application(s) for any required permit(s). The repair plan, including the schedule for completion of repairs, shall be subject to review and approval by the building official. 110.11.11.2 The owner shall have a total of 180 calendar days from the date of the Building Recertification Insperetion RepeFt inspection reports is determined by the Building Official to satisfy the requirements of this section, unless otherwise specified by the Building Official, in which to permit and correct the structural and electrical service system deficiencies that pose an immediate threat to life, health, safety or where failure of a critical component is imminent. 110.11.11.2.1 Once the corrections have been completed, the Engineer(s), or Architect shall re -inspect the areas noted on the original report and shall provide the building owner a signed and sealed letter or electronically signed, stating all corrections have all been completed. The building owner shall submit that letter to the Building Official. 110.11.11.2.2 For deficiencies that cannot be corrected within 180 calendar days, the time frame may be extended when a time frame is specified by the Professional Engineerks} or Registered Architect and approved by the Building Official. Such extension shall be contingent on maintaining an active building permit as specified in section 105.4.1 Boynton Beach Administrative Code. 110.11.11.3 Repairs or modifications of deficient conditions that are incidental and non -life threatening shall be completed within a time frame as specified by the inspecting Professional Engineer or Registered Architect and approved by the Building Official. All repairs or modifications shall be completed in conformance with all applicable Sections of the Florida Existing Building Code and the National Electrical Code. 110.11.11.3.1 The Florida Existing Building Code will specify whether the repairs or modification can be made under the code in effect when the building was originally permitted or the code currently in effect. 110.11.12 Repair or Modification Requirements. In the event an owner fails to timely furnish the Building Official with a recertification report, seek an extension to furnish a recertification report, or comply with repair or modification requirements as determined from the Building Recertification Inspeetien o,,peFt(s) inspection reports as set forth herein the structure may be deemed to be unsafe and unfit for occupation. Such findings shall be reviewed by the Building Official and may be sent to the Special Magistrate or Code Enforcement Board, as appropriate. 110.11.12.1 Emergency Hearing. The Building Official may elect the choice of either a Special Magistrate or Code Enforcement Board as set forth under Florida Statutes Sec. 162, to conduct an emergency hearing if any of the following occurs; 1. The owner, fails to submit the Building Recertification RepeFt inspection reports by the required deadline per section "�T110.11.8 and 1110.11.8.2.1 W-9 1788 2. The Building Official determines the owner failed to make required changes and resubmit the report within required time frames per sections 110.11.10 and 110.11.10.1 does not satisfy the requirements of sections 110.11.10 and 110.11.10.1 3. The owner, fails to submit the Repair Plan and Schedule by the required time frames per section 110.11.11 4. The Building Official may prescribe timelines and penalties with respect to compliance with this section. 5. The Building Official determines that the written recertification report contains any misrepresentation of the actual conditions of the building or structure. 110.11.13 Building Recertification fees. For each building or structure to be Recertified, the application, resubmittal and extension fees shall be paid as required, in accordance with the schedule as established by the applicable governing authority. 110.11.14 Permit fees. In the event the electrical service system, structural repairs or modifications are required, a permit shall not be valid until the fees prescribed by law have been paid, nor shall an amendment to a permit be released until the additional fee, if any, has been paid, in accordance with the schedule as established by the applicable governing authority. 110.11.15 Appeals Procedure. The Building Board of Adjustments and Appeals shall have the power, as further defined in Section 113 of the Boynton Beach Administrative Amendments to hear appeals of decisions and interpretations of the Building Official relating to the Florida Building Code and local amendments, including decisions of the Building Official related to t#e Building Recertification IRspeetien and of the Floodplain Administrator relating to flood damage prevention and floodplain management codes contained in Chapter 4 Article X, Code of Ordinances. 110.11.15.1 Decisions and Interpretations. The permit holder, or the owner of a building subject to t#e Building Recertification Insperstien PFegFam may appeal the applicable decision of the Building Official or Floodplain Administrator to the Building Board of Adjustments and Appeal whenever one of the following conditions are claimed to exist: 1. The Building Official determined, the submittal of the Building Recertification inspection reports by the required deadline per section 110.11.9 2. The Building Official determined, after three submittals, that the Building Recertification Inspee* ^^ inspection report submitted pursuant to per sections 110.11.9 and 110.11.9.2 did not satisfy the requirements of that section. 67 1789 3. The Building Official determined the submittal of the Repair Plan and Schedule by the required deadline per sections 110.11.11 -34. The Building Official or Floodplain Administrator rejected or refused to approve the mode or manner of construction proposed to be followed or materials to be used in the installation or alteration of a building, structure or electrical service system; 45. The provisions of this building code do not apply to this specific case §6. That an equally good or more desirable form of installation can be employed in any specific case, which the Building Official or floodplain administrator has rejected or refused. 67. The true intent and meaning of this building code or any of the regulations hereunder have been misconstrued or incorrectly interpreted. 110.11.15.2 Ineligible appeals. 1. The Building Board of Adjustments and Appeal shall not consider an application for an appeal is submitted. 110.11.16 Extensions. The Building Official may issue an extension of not more than 60 calendar days to submit a recertification report or to obtain any necessary permits upon a written extension request from an engineer or architect. Such request upon showing good cause by the owner or owners of the building that the inspection cannot be timely completed if the owner or owners have entered into a contract with an architect or engineer to perform the milestone inspection and the inspection cannot reasonably be completed before the deadline or other circumstance to justify an extension. Such request must contain a signed and sealed statement from the engineer or architect that the building may continue to be safely occupied. SECTION 111 CERTIFICATE OF OCCUPANCY 111.1 Use and occupancy. A building or structure shall not be used or occupied, and a change in the existing use or occupancy classification of a building or structure or portion thereof shall not be made, until the Building Gffi6e Building Official has issued a certificate of occupancy therefore as provided herein. Issuance of a certificate of occupancy shall not be construed as an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Exception: Certificates of occupancy are not required for work exempt from+ts permits under Section 105.2. 68 1790 111.2 Certificate issued. After the BHilding Qf#ek4 Building Official inspects the building or structure and finds no violations of the provisions of this code or other laws that are enforced by the division of building safety, the guildiRg Offici 4 Building Official shall issue a certificate of occupancy that contains the following: 1. The building permit number. 2. The address of the structure. 3. The name and address of the owner or the owner's authorized agent. 4. A description of that portion of the structure for which the certificate is issued. 5. A statement that the described portion of the structure has been inspected for compliance with the requirements of this code for the occupancy and division of occupancy and the use for which the proposed occupancy is classified. 6. For buildings and structures in flood hazard areas, a statement that documentation of the as -built lowest floor elevation has been provided and is retained in the records of the authority having jurisdiction 7. The name of theBbWding Building Official. 8. The edition of the code under which the permit was issued. 9. The use and occupancy, in accordance with the provisions of Chapter 3. 10. The type of construction as defined in Chapter 6. 11. The design ^,.GHpG t Le occupant load. 12. If an AWeng-o-i& Spr4iqkler�., automatic sprinkler system is provided, whether the sprinkler system is required. 13. Any special stipulations and conditions of the building iep rmit. 111.3 Temporary/partial occupancy. The Building Official is authorized to issue a temporary/partial certificate of occupancy before the completion of the entire work covered by the permit, provided that such portion or portions shall be occupied safely. The Building Official shall set a time period of 30 days during which the temporary certificate of occupancy is valid. 111.4 Revocation. The Building Of f4 Building Official is authorized to, in writing, suspend or revoke a certificate of occupancy or completion issued under the provisions of this code wherever the certificate is issued in error, or on the basis of incorrect information supplied, or where it is determined that the 1791 building or structure or portion thereof is in violation of any ordinance or regulation or any of the provisions of this code. 111.5 Certificate of Completion. A Certificate of Completion is proof that a structure or system is complete and for certain types of permits is released for use and may be connected to a utility system. This certificate does not grant authority to occupy a building, such as shell building, prior to the issuance of a Certificate of Occupancy. 111.6 Fixturing and Stocking. The Building Official is authorized to issue approval for fixturing, stocking, training, or decorating, when appropriate, to allow the builder to prepare the structure for permanent occupancy. The building may not be open to the general public or be used for the transaction of any commerce. Such approval must be conditioned upon the approval of the Fire Marshal, when applicable. 111.7 Digital Submittal Requirements for New Construction. 111.7.1 Building Footprints. The Building Official is authorized to require the submittal of digital shape (PDF) files, in a specific format, depicting a geo-referenced footprint with elevation for all new structures as a condition of the issuance of a Certificate of Occupancy. 111.7.2 Subdivision Topography. The Building Official is authorized to require the submittal of electronic topographical data for all new subdivisions over five acres or five lots for the purposes of updating and maintaining the community's flood maps. SECTION 112 SERVICE UTILITIES 112.1 Connection of service utilities. No person shall make connections from a utility, source of energy, fuel or power to any building or system that is regulated by this code for which a permit is required, until released by the Quill: g Q#4ei 4Building Official. 112.2 Temporary connection. The &44ding Offi ' Building Official shall have the authority to authorize the temporary connection of the building or system to the utility source of energy, fuel or power. 112.3 Authority to disconnect service utilities. The BuildiRg Qffieii4 Building Official shall have the authority to authorize disconnection of utility service to the building, structure or system regulated by this code and the referenced codes and standards set forth in Section 101.4 in case of emergency where necessary to eliminate an immediate hazard to life or property or when such utility connection has been made without the approval required by Section 112.1 or 112.2. TheBuilding BuildingOfficial shall notify the serving utility, and wherever possible the owner and occupant of the building, structure or service system of the decision to disconnect prior to taking such action. If not notified prior to disconnecting, the owner or occupant of the building, structure or service system shall be notified in writing, as soon as practical thereafter. 1792 SECTION 113 BUILDING BOARD OF ADJUSTMENT AND APPEALS 113.1 Appointment. There is hereby established a board to be called the Building Board of Adjustment and Appeals, which shall consist of seven members and two alternates. The applicable governing body shall appoint the Board. 113.2 Membership and Terms. 113.2.1 Membership. The Building Board of Adjustment and Appeals shall consist of seven members. Such board members shall be composed of individuals with knowledge and experience in the technical codes to include, to the greatest extent possible, an architect, engineer, general contractor, electrical contractor, HVAC contractor, plumbing contractor, and any other contractor licensed category. In addition to the regular members, there should be two alternate members, one member with the qualifications referenced above and one member at large from the public. A board member shall not act in a case in which he or she has a personal or financial interest. 113.2.2.1 Terms. The terms of office of the board members shall be staggered so no more than one- third of the board is appointed or replaced in any 12 -month period. The two alternates, if appointed, shall serve one-year terms. Vacancies shall be filled for an unexpired term in the manner in which original appointments are required to be made. 113.2.2.2. Removal from office. Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure to attend three (3) consecutive meetings or a failure to attend more than one-half of the meetings scheduled during a calendar year. Participation for less than three-fourths of a meeting shall be the same as a failure to attend a meeting. Members removed pursuant to this provision shall not continue to serve on the board and such removal shall create a vacancy. 113.2.3 Quorum and voting. A simple majority of the board shall constitute a quorum. In varying any provision of this code, the affirmative votes of the majority present, but not less than three affirmative votes, shall be required. In modifying a decision of the Building Official, not less than four affirmative votes, but not less than a majority of the board, shall be required. In the event that regular members are unable to attend a meeting, the alternate members, if appointed, shall vote. 113.2.4 Secretary of board. The Building Official or his/her authorized representative shall act as secretary of the board and shall make a record of all of its proceedings, which shall set forth the reasons for its decision, the vote of each member, the absence of a member, and any failure of a member to vote. 113.3 Powers. The Building Board of Adjustments and Appeals shall have the power, as further defined in 113.4 of this code, to hear appeals of decisions and interpretations of the Building Official and consider variances of the technical codes. 71 1793 113.4 Appeals. 113.4.1 Decision of the Building Official. The owner of a building, structure or service system, or duly authorized agent, may appeal a decision of the Building Official to the Building Board of Adjustment and Appeals whenever any one of the following conditions are claimed to exist: 1. The Building Official rejected or refused to approve the mode or manner of construction proposed to be followed or materials to be used in the installation or alteration of a building, structure or service system. 2. The provisions of this code do not apply to this specific case. 3. That an equally good or more desirable form of installation can be employed in any specific case, which the Building Official has rejected or refused. 4. The true intent and meaning of this code or any of the regulations hereunder have been misconstrued or incorrectly interpreted. 113.4.2 Variances. The Building Board of Adjustments and Appeals, when upon written request, has been so appealed to and after a hearing, may vary the application of any provision of this code to any particular case when, in its opinion, the enforcement thereof would do manifest injustice and would be contrary to the spirit and purpose of this or the technical codes or public interest, and also finds all of the following: 1. That special conditions and circumstances exist which are peculiar to the building, structure or service system involved and which are not applicable to others. 2. That the special conditions and circumstances do not result from the action or inaction of the applicant. 3. That granting the variance requested will not confer on the applicant any special privilege that is denied by this code to other buildings, structures or service system. 4. That the variance granted is the minimum variance that will make possible the reasonable use of the building, structure or service system. 5. That the grant of the variance will be in harmony with the general intent and purpose of this code and will not be detrimental to the public health, safety and general welfare. 113.4.2.1 Conditions of the variance. In granting the variance, the board may prescribe a reasonable time limit within which the action for which the variance is required shall be commenced or 72 1794 completed or both. In addition, the board may prescribe appropriate conditions and safeguards in conformity with this code. Violation of the conditions of a variance shall be deemed a violation of this code. 113.4.3 Notice of appeal. Notice of appeal shall be in writing and filed within 30 calendar days after the Building Official renders the decision. Appeals shall be in a form acceptable to the Building Official. 113.4.4 Unsafe or dangerous buildings or service systems. In the case of a building, structure or service system, which in the opinion of the Building Official, is unsafe, unsanitary or dangerous, the Building Official may, in the order, limit the time for such appeals to a shorter period. 113.5 Procedures of the board. 113.5.1 Rules and regulations. The board shall establish rules and regulations for its own procedure not inconsistent with the provisions of this code. The board shall meet on call of the chairman, subsequent to a request to call a meeting by the secretary. The board shall meet within 30 calendar days after notice of appeal has been received. 113.5.1.1 Rules of Evidence. Formal rules of evidence shall not apply, but fundamental due process should be observed and govern the proceedings. Upon determination by the chairman, irrelevant, immaterial, or unduly repetitious evidence may be excluded, but all other evidence of a type commonly relied upon by reasonable, prudent persons in the conduct of their affairs shall be admissible, whether or not such evidence would be admissible in a trial in the courts of Florida. Any part of the evidence may be received in written form. The Board may request certain evidence from the petitioner to be provided by an architect or engineer registered in the State of Florida, in which case, said evidence shall be signed, sealed, and dated. 113.5.1.2 Testimony. Any member of the Board or the attorney representing the Board may inquire of, or question, any witness before the Board. Any member of the Board, the petitioner or his/her attorney, and/or the Building Official shall be permitted to inquire of any witness before the Board. The Board may consider testimony presented by the Building Official, the petitioner, or any other witness. 113.5.2 Decisions. The Building Board of Adjustment and Appeals shall, in every case, reach a decision without unreasonable or unnecessary delay. Each decision of the board shall also include the reasons for the decision. If a decision of the board reverses or modifies a refusal, order, or disallowance of the Building Official or varies the application of any provision of this code, the Building Official shall immediately take action in accordance with such decision. Every decision shall be promptly filed in writing in the office of the Building Official and shall be open to public inspection. A certified copy of the decision shall be sent by mail or otherwise to the appellant and a copy shall be kept publicly posted in the office of the Building Official for two weeks after filing. Every decision of the board shall be final; subject however to such remedy as any aggrieved party might have at law or in equity. 113.6 Local Construction Regulation Board. The local government may also utilize this Board to convene as the Local Construction Regulation Board (LCRB), as provided in Florida Statute 489.113. The LCRB may 73 1795 deny, suspend, revoke or limit the authority of a certified contractor to obtain a building permit or permit with specific conditions, if the LCRB has found such contractor, through public hearing, to be guilty of fraud or a willful building code violation within the county or municipality that the LCRB represents. The LCRB may also, deny, suspend, revoke or limit the authority of a certified contractor to obtain a building permit or permit with specific conditions, if it has proof through the public hearing process, that a contractor has been found guilty in another county or municipality within the past 12 months, of fraud or a willful building code violation and after providing notice of an opportunity to be heard to the contractor, finds that such fraud or violation would have been fraud or a violation if committed in the county or municipality that the LCRB represents. Notification of and information concerning such permit denial shall be submitted to the division within 15 days after the LCRB decides to deny the permit. SECTION 114 VIOLATIONS 114.1 Unlawful acts. It shall be unlawful for any person, firm or corporation to erect, construct, alter, extend, repair, move, remove, demolish or occupy any building, structure or equipment regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code. 114.2 Notice of violation. TheBuilding Building Official is authorized to serve a notice of violation or order on the person responsible for the erection, construction,imoo„ alteration, extension, repair, moving, removal, demolition or occupancy of a building or structure in violation of the provisions of this code, or in violation of a Peiznqi ep rmit or certificate issued under the provisions of this code. Such order shall direct the discontinuance of the illegal action or condition and the abatement of the violation. 114.3 Prosecution of violation. If the notice of violation is not complied with promptly, the BU464ng n{Building Official is authorized to request the legal counsel of the jurisdiction to institute the appropriate proceeding at law or in equity to restrain, correct or abate such violation, or to require the removal ortermination of the unlawful occupancy of the building or structure in violation of the provisions of this code or of the order or direction made pursuant thereto. 114.4 Violation penalties. Any person who violates a provision of this code or fails to comply with any of the requirements thereof or who erects, constructs, alters or repairs a building or structure in violation of the approved construction documents or directive of the Building Building Official, or of a Remiep rmit or certificate issued under the provisions of this code, shall be subject to penalties as prescribed by law. 114.5 Enforcement. Nothing in this section shall prevent the authority having jurisdiction from imposing fines, liens, or seek injunctive relief, or exercising other enforcement powers as permitted by law. Code enforcement and penalties of Chapter 162 Florida Statutes Part I shall be authorized if building work begins without payment of all required fees, and for the purposes of enforcing this code, code officials licensed under Florida Statute 468 Part XII are deemed "Code Inspectors," as defined in Florida Statute 162.04. Zl 1796 SECTION 115 STOP WORK ORDER 115.1 Authority. Whenever the Building Official finds any work regulated by this code being performed in a manner either contrary to the provisions of this code or dangerous or unsafe, the Building Gffiei F/ Building Official is authorized to issue a stop work order. 115.2 Issuance. The stop work order shall be in writing and shall be given to the Owne owner of the property involved, the owner's authorized agent or the person performing the work. Upon issuance of a stop work order, the cited work shall immediately cease. The stop work order shall state the reason for the order and the conditions under which the cited work will be permitted to resume. Where an emergency exists, the Building Official shall not be required to give a written notice prior to stopping the work. 115.3 Unlawful continuance. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be subject to penalties as prescribed by law. SECTION 116 UNSAFE STRUCTURES AND EQUIPMENT 116.1 Unsafe buildings or systems. All buildings, structures, electrical, gas, mechanical or plumbing systems which are unsafe, unsanitary, or do not provide adequate egress, or which constitute a fire hazard, or are otherwise dangerous to human life, or which in relation to existing use, constitute a hazard to safety or health, are considered unsafe buildings or service systems. All such unsafe buildings, structures or service systems are hereby declared illegal and shall be ordered by the Building Official to be abated by the owner, through repair and rehabilitation or by demolition in accordance with this Code. The extent of repairs shall be determined by the Building Official. When the Building Official determines that an unsafe building, structure, or service system cannot be reasonably repaired in accordance with this or the technical codes, it shall be demolished in accordance with this section. 116.1.1 When the Building Official determines a building, structure, electrical, gas, mechanical or plumbing system or portion thereof is unsafe, as set forth in this Code he/she shall Previde provide the owner, agent or person in control of such building, structure, electrical, gas, mechanical or plumbing system A written notice G� 4e!Gtien of violation stating the defects thereof. This notice shall require the owner within a stated time either to complete specified repairs or improvements, or to demolish and remove the building, structure, electrical, gas, mechanical or plumbing system or portion thereof. 116.1.1.1 In addition to the written notice being sent by certified mail, return receipt requested to the record owner(s) of the real property upon which the unsafe building, structure, system is located, 75 1797 the Building Official shall post a copy of the notice in a conspicuous place in City Hall, upon the building, structure or system, and a copy shall be recorded in the public records of Palm Beach County. 116.1.1.2 In addition, a copy of the notice, as outlined in this sub -section, shall be published simultaneously for two consecutive weekends in a newspaper of local circulation. Such notice shall be substantially in the following form: NOTICE OF INTENT TO DEMOLISH OR SUBSTANTIALLY REPAIR AND INSPECT (Insert Date of Notice) The owner or other interested parties for the structure located at (address), are hereby notified that the City of Boynton Beach, Florida will proceed to have the building, structure or system repaired, demolished or removed (insert stipulated time) after the date of this Notice, if said building, structure or system is not substantially repaired, demolished or removed by that date. All costs incurred by the City in connection with the repair, demolition or removal will be assessed against the property. If, as a result of this Notice, the building, structure or system is substantially repaired, demolished, or removed by the owner, notice is hereby given that work to abate the unsafe condition requires building permits and inspections for code compliance, and all related fees are required to be paid prior to performing the work or receiving certification of code compliance. To request an extension of time, the owner should contact (Contact Person and Phone Number) within ten (10) days of the date of this Notice. Said request for extension must be made in writing to the Building Official. An affected owner or duly authorized agent has the right to appeal this action to the Building Board of Adjustment and Appeals. An application of appeal should be filed in writing and hearing costs paid by the affected owner or duly authorized agent, at the City of Boynton Beach Building Division Office, within (insert stipulated time) of the date of this Notice. The fee to cover hearing costs shall be established by ordinance. 116.1.1.3 Evidence that an attempt has been made to hand deliver or mail the Notice, as provided herein, together with a copy of the recorded "Notice of Intent to Demolish or Substantially Repair and Inspect" at the Clerk of the Court Office, and proof of publication, shall be sufficient to show that the notice requirements of this Section have been met, without regard to whether or not the owner actually received said notice. i2I 1798 116.1.2 If necessary, the notice shall also require the building, structure, electrical, gas, mechanical, plumbing systems or portion thereof to be vacated and/or disconnected, and not reoccupied and/or reconnected until the specified repairs and improvements are completed, inspected and approved by the Building Official. The Building Official shall post at each entrance to the building a placard stating: THIS BUILDING IS UNSAFE AND ITS USE OR OCCUPANCY HAS BEEN PROHIBITED BY THE BUILDING OFFICIAL. This placard shall remain posted until the required repairs are made or demolition is completed. It shall be unlawful for any person, firm or corporation or its officers, agents, or other servants, to remove the posting without written permission of the Building Official, or for any person to enter the building, or use the building or system(s) except for the purpose of making the required repairs or of demolishing same. 116.1.3 In case the owner, agent, or person in control cannot be found within the stated time limit, or, if such owner, agent, or person in control shall fail, neglect, or refuse to comply with notice to repair, rehabilitate, or to demolish, and remove said building, structure, electrical, gas, mechanical or plumbing system or portion thereof, the Building Official, after having ascertained the cost may take action to cause such building, structure, electrical, gas, mechanical or plumbing system or portion thereof, to be demolished, secured, repaired, or required to remain vacant or unused. Taking such action does not create a continuing obligation on the part of the Building Official to continue with maintaining such building, structure, or system; or create liability for any damage to the property. 116.1.4 The decision of the Building Official shall be final in cases of emergency, which, in the opinion of the Building Official, involve imminent danger to human life or health, or the property of others. He/she shall promptly cause such building, structure, electrical, gas, mechanical or plumbing system or portion thereof to be made safe or cause its removal. For this purpose, he/she may at once enter such structure or land on which it stands, or abutting land or structures, with such assistance and at such cost as he may deem necessary. He/she may order the vacating of adjacent structures and may require the protection of the public by appropriate fence or such other means as may be necessary, and for this purpose may close a public or private way. 116.2 Reserved. 116.3 Administrative fines; costs to repair; liens. Costs incurred under 116.1.3 and 116.1.4 shall be charged to the owner of the premises involved. If charges are not paid within a ten (10) day period following n9agkg-e#' mailing of the billing notification sent by certified mail, the owner of the premises will be charged in the following manner: 1. The Building Official shall assess the entire cost of such vacation, demolition, securing, or removal against the real property upon which such cost was incurred, which assessment shall include but not be limited to all administrative costs, postal expenses, and shall constitute a lien upon such property superior to all others except taxes. 2. The Clerk of the Circuit Court shall file such lien in the County's Official Record Book showing the nature of such lien, the amount thereof and an accurate legal description of the property, including the street address, which lien shall be effective from the date of filing and recite the names of all 77 1799 persons notified and interested persons. After three (3) months from the filing of any such lien which remains unpaid, the governing body may foreclose the lien in the same manner as mortgage liens are foreclosed. Such lien shall bear interest from date of abatement of nuisance at the rate of ten (10) percent per annum and shall be enforceable if unsatisfied as other liens may be enforced by the governing agency. 116.4 Appeal. The owner, agent, or person in control of an unsafe structure or system shall have the right to appeal the decision of the Building Official, as provided hereinafter, and to appear before the Building Board of Adjustments and Appeals at a specified time and place to show cause why they should not comply with said notice. Applicant shall apply for stay of demolition to the Construction Board of Appeals within 30 days of Unsafe Structure Notice. SECTION 117 VARIANCES IN FLOOD HAZARD AREAS 117.1 Flood hazard areas. Pursuant to Section 553.73(5), Florida Statutes, the variance procedures adopted in the local floodplain management ordinance shall apply to requests submitted to the Building Official for variances to the provisions of Section 1612.4 of the Florida Building Code, Building or, as applicable, the provisions of R322 of the Florida Building Code, Residential. This section shall not apply to Section 3109 of the Florida Building Code, Building. SECTION 118 WIND LOADS (Section 1609, Florida Building Code) 118.1 The basic wind speed in miles per hour, for development of wind loads, shall be determined from figure 1609, said Basic Wind Speed for Boynton Beach as depicted on map Figure 1609A, Figure 1609B, and Figure 1609C is hereby added to this code. SECTION 119 SEVERABILITY 119.1 If any section, subsection, sentence, clause or phrase of this code is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this code. 78 1800 1, M i-ij ✓: 1 � c m LL 0 (D z O � Um r 0 sh • FR -i i N O T `~ C V -0 O C C:O to C/)C:}CU O 70. 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Requested Action: City Commission to reappoint and appoint eligible members of the community to serve in vacant positions on City Advisory Boards. Explanation of Request: On March 31, 2023, several existing board members' terms have expired. The City Clerk's Office has received applications from those who are current board members seeking reappointment along with City residents who are seeking to become new board members. The attached list contains term openings and vacancies on the various advisory boards with the designated Commission members having responsibility for the appointment to fill each term opening and vacancy. How will this affect city programs or services? Appointments are necessary to keep City Advisory Boards full and operating as effectively as possible. Fiscal Impact: There is no fiscal impact to the budget for this item. Attachments: Appointments Reappointments and Applicants for 09-05-23.docx Tilton Ratcliff, Ace - Art Advisory Board.pdf Moses, Breion - Art Advisory Board.pdf Roberts, Margaret - Art Advisory Board.pdf McIntyre, Noelle - Community Redevelopment Agency Advisory Board.pdf Cobb, Naomi - Community Redevelopment Agency Advisory Board.pdf Jones, Ellen - Community Redevelopment Board Agency Advisory Board.pdf Roundtree, Lesha - Community Redevelopment Agency Advisory Board.pdf Hartmann, Gregory - Community Redevlopment Agency Advisory Board.pdf Jackowiak, Mark - Community Redevelopment Agency Advisory Board.pdf Gordon, Golene - Community Redevelopment Agency Advisory Board.pdf Gadson, Chevette - Community Redevelopment Agency Advisory Board.pdf Lopresto, Alexandria- Community Redevelopment Agency Advisory Board.pdf 1815 Posta, Heather - Community Redevelopment Agency Advisory Board.pdf Anderson, Eric - Community Redevelopment Agency Advisory Board.pdf Roberts, Lisa-Nicole Community Redevelopment Agency Advisory Board.pdf Castillo, Luisana - Community Redevelopment Agency Advisory Board.pdf Valcourt, Valerie - Education and Youth Advisory Board.pdf Kasey-McClendon, Teresa - Education and Youth Advisory Board.pdf Calixte-Dieuvil, Francoise Education and Youth Adviosry Board.pdf Barksy, Joel - Education and Youth Advisory Board.pdf Veloso, Odalis - Education and Youth Advisory Board.pdf Jackson, Bradley - Historic Resources Preservation Board.pdf Smith, Roy - Historic Resources Preservation Board.pdf Karten, Lindsay - Library Board.pdf Jones, Ellen - Library Board.pdf Levine, Marcia - Library Board.pdf Tilton Ratcliff, Ace - Library Board.pdf Barsky, Joel - Library Board.pdf Belmonte, Vanessa- Planning and Development Board.pdf Tunno, Nicholas - Planning & Development Board.pdf Jones, Ellen - Planning & Development Board.pdf Roundtree, Lesha Planning & Development Board.pdf Lopresto, Alexandria - Planning & Development Board.pdf Beveridge, Sarah - Recreation and Parks Board.pdf Patterson, Frando - Recreation & Parks Board.pdf Mondello, Julie - Recreation and Parks Board.pdf Lasky, Belinda - Recreation & Parks Board.pdf 1816 Advisory Board Vacancies September 5, 2023 Affordable Housing Advisory Committee Member 1 (3 year) term Mayor Penserga Advocate for Low -Income Persons Vice Mayor Turkin Serving on Local Planning Agency Applicants: None Art Advisory Board Regular Member 2 (2 year) terms Regular Member 2 (2 year) terms Alternate Member 2 (1 year) terms Alternate Member 2 (1 year) terms Mayor Penserga Vice Mayor Turkin Regular II Hay Regular IV Kelley Alternate Mayor Penserga Alternate Applicants: Ace Tilton Ratcliff Applied on 03/14/23 - Current Regular member. Completed first term. Breion Moses Applied on 05/19/23 Margaret Roberts Applied on 08/26/23 Building Board of Adjustment and Appeals Regular Member 2 (2 year) terms Vice Mayor Turkin Alternate Member 2 (1 year) terms I Cruz Mayor Penserga Regular Vice Mayor Turkin Regular I Cruz Regular II Hay Regular IV Kelley Regular Mayor Penserga Regular Vice Mayor Turkin Alternate I Cruz Alternate Applicants: None Community Redevelopment Agency Advisory Board 2 Year staggered terms Mayor Penserga Regular Vice Mayor Turkin Regular I Cruz Regular II Hay Regular IV Kelley Alternate Applicants: Noelle McIntyre Applied on 02/01/23 Ellen Jones Applied on 03/06/23 Naomi Cobb Applied on 03/14/23 - Current Regular member. Completed first term. Lesha Roundtree Applied on 03/29/23 Gregory Hartmann Applied on 03/30/23 Golene Gordon Applied on 04/13/23 - Current Regular member. Completed first term. Mark Jackowiak Applied on 04/14/23 Chevette Gadson Applied on 04/18/23 Alexandria Lopresto Applied on 04/19/23 Heather Posta Applied on 04/22/23 Eric Anderson Applied on 05/18/23 Lisa Nicole Roberts Applied on 06/21/23 Luisana Castillo Applied on 08/15/23 1817 Advisory Board Vacancies September 5, 2023 Education and Youth Advisory Board Regular Member 2 (2 year) terms II Alternate/Student Member 2 (1 year) terms Mayor Penserga Regular Vice Mayor Turkin Regular I Cruz Regular II Hay Regular IV Kelley Regular Mayor Penserga Student Vice Mayor Turkin Student I Cruz Student Applicants: Teresa Kasey-McClendon Applied on 03/01/23 Valerie Valcourt Applied on 03/01/23 - Current Regular member. Completed first term. Francois Calixte-Dieuvil Applied on 03/08/23 - Current Regular member. Completed first term. Joel (pronounced Jo -Elle) Barsky Applied on 05/01/23 Odalis Veloso Applied on 06/03/23 - Student Historic Resources Preservation Board — Quasi-judicial Regular Member 2 (2 year) terms Alternate Member 2 (1 year) terms Mayor Penserga Vice Mayor Turkin Applicants: Bradley Jackson Roy Smith Library Board Regular Member 2 (2 year) terms Alternate Member 2 (1 year) terms I Cruz II Hay IV Kelley Mayor Penserga Vice Mayor Turkin I Cruz Applicants: Lindsay Karten Ellen Jones Marcia Levine Ace Tilton Ratcliff Joel (pronounced Jo -Elle) Barsky Regular Alternate Applied on 03/31/23 Applied on 04/28/23 Regular Regular Regular Regular Alternate Alternate Applied on 03/02/23 - Current Regular member Applied on 03/06/23 Applied on 03/07/23 - Current Regular member Applied on 03/14/23 - Current Regular member Applied on 05/01/23 Planning & Development Board - Quasi-judicial Regular Member 2 (2 year) terms Alternate Member 2 (1 year) terms Mayor Penserga Regular Vice Mayor Turkin Regular I Cruz Regular II Hay Atlernate Applicants: Vanessa Belmonte Nicholas Tunno Ellen Jones Lesha Roundtree Alexandria Lopresto Applied on 01/21/23 Applied on 03/03/23 Applied on 03/06/23 Applied on 03/29/23 Applied on 04/19/23 Completed first term. Completed first term. Completed first term. 1818 Advisory Board Vacancies September 5, 2023 Recreation and Parks Board Regular Member 2 (2 year) terms Alternate Member 2 (1 year) terms IV Kelley Mayor Penserga Vice Mayor Turkin I Cruz II Hay IV Kelley Applicants: Sarah Beveridge Frando Patterson Julie Mondello Geoff Campbell Belinda Lasky Senior Advisory Board Regular Member 2 (2 year) terms Alternate Member 2 (1 year) terms Regular Regular Regular Regular Alternate Alternate Applied On 02/23/23 Applied on 02/28/26 - Current Regular member. Completed first term. Applied on 03/01/23 - Current Regular member. Completed first term. Applied on 03/28/23 - Current Regular member. Completed first term. Applied on 06/18/23 Mayor Penserga Regular Vice Mayor Turkin Regular Applicants: None 1819 Stanzioine,, Tammy From- ace < i~ or r-epal yt"�)123fornil)uiider-.com> Sent: TLIesday, March 14, 2023 2:44 PM To- City Gerk Subject: Advisory Board Appointment application Attachments: ATR-resurne-2023.pdf Today's date 03/14/2023 Name Ace Tilton Ra:tcliff phone number 561-376-3640 Address 142 SW 13th Avenue Boynton Beach FL 33435 United States Email ace@staywejrdbekjnd.corn Current occupation or, if retired, prior Self-employed artist and writer occupation Education BA in Pofifica0 Science from UCF Are you a registered Y voter? I Do you reside withiin the Boynton �Beach Y' city limits? Dio you own/mainage If "yes", name of Harper's PrOrni5e, CUirrently on hiatus business. Are you currently serving on a City Y bolaird? I Have you served on a City bard in the Yes past? If "yes", which, Yes, I am a vnernber of the Library Board as well as the Art Board, My terrn on the Art Board has bolaird(s,) and whn? come to an end but I am efigibIle to re -apply. Have you ever, been, �No P? If "yes", when and N/A where? 1820 OEM= If appointed by the City Commission to 7f7 - willing to serve in thiis capacity?' ZGEMMSEEM Yes Personal i ani a working artist who makes my living as a rrietalworker', mixed -acedia artist, photographer, Qua:lificaitionis and author. I have grown UP in Boynton Beach and though 1: left for some time to live in California, I returned in 2019 because I wanted to be in my hornetown. I attended Dreyfoos High School of the Arts and graduated in 20,05. 1 have been an active arid excited'i rriernber of the Art Advisory Board and believe that serving, another two years to complete my tenure will be useful for my personal growth and for the Board. Professional City of Boynton Beach Library Advisory Board, Member Memberships IAAHPC Member Feel free to a,ttaich/upload a:in d=38,0b8a7l].04aie843,9le6c5el22526cObel ) extra, sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements, may be cause for removal from a board. The mesa, e has been serrt from 185,20,3.219,28 (,United States) at 20 I1 14 13*4135 on Chrome 1()9,0,0,0 Entry 0: 606 Referrer: httasjLwwA,.bc)ltitori-bcacti.o[U Form Host: 8-321A/�i �aa: hgaLdLilzig Llut n, men t - auml Lcat tic 1821 m„�WI�� ''lll��llo sMVli �V^Nti V� ac N�UIVu�„ IU�Wr � N�µJ oM'V'ft� u�'V%�, w�n� (IV �Ndlo*'�Yd�. "�Nw a "�ll�lwo�^^ w., 1�4� w Gu„ ��'Id;«, E, Y&VO I Nil fF' 00WITY -0 a missaim, They[Thern Pronouns ryluillw1by"Iludly alrrssl ullube UUM qTaPPWb %14'1111 IFIC U1l5UV4eTj Ul bell MiTyff) Ille wellenuebi ulat knaMN-141' U411 chitchat, but damn good art, Will W i- ..INN milli Robinette Kowal and Alix Harrow, They have an AS in funera I siervices; six years experience as a funeral 5; Promise_a_v_PterinaQlpractice focused on in-home pet euthanasia and'! end -of -life care, Ace is a metalsmith who also works in fibers and watercolors. They're a Photographer who shoots digital and film. Ace is a sucker for the literal undierdog� they live with four dogs and three cats, alt abandoned' street animalsi. Ttm)��d-cwrwtraldzr V -MK#*& kv their scooter to the beach to read, El"'XPEMENCE & SIU" US CEO, Stay Weird, Be Kind Studios I December, 20,11 - Present Ace's work as a freelance writer has spanned topics from deathcare to disability and beyond. Ace is represented by their agent, Stacia Decker, at Dunow, Carlson & Lerner Literary Agency. Their first book, "The Little Book of Dog Care: Expert Advice on Giving Your Dog Their Best Life" is forthcoming in j Illy, 2023 from Simon & Schuster. Ace has bylines at places like Gizmodo, Popular Science, log, fluffington Post, Eater, and many more. Ace Eras made a name for themself writing about living life as a disabled person in an inaccessible world, but has also had fiction published in places like Fireside Fiction, Phobos Magazine, and Glittership, Ace's voice as a disability activist has been featured in ,rhe Economist, the Guardian, and Upworthy Videos, Ace has been a panelist at The Next Page Conference in partnership with Kickstarter, Worldcon `76, and the North American Scierice Fiction Convention 2020,,Ace has been featured on a number of podcasts, including Maximum Fun's Reading Glasses, WNYC's Note to pelf, and Andrew Gurza's Disability After Dark. As a sensitivity reader,, Ace focuses on topics related to disability, working with writers like Hugo Award winners Mary Robinette Kowal and Alix Harrow, plus publishing houses -such as Penguin Random House, Toy, and Rosen Publishing, Ace has been awarded the D, Franklin Defying Doomsday Award and nominated for a pushcart Prize 1822 Ace possesses a dedicated group of almost of amazing Twitter followers and makes nearly 2.5, million Impressions there on a monthly basis. Ace and their followers focus on community -care, raising thousands of dollars for places like local abortion funds or Fiyah Magazine, in order to sponsor disabled BIPOC to attend FIYAHCON. fro- ottn er, Dhcare Advisor Harper's Promise, LLC I January, 2oi8 - Present Harper's Promise is air in- home pet euthanasia, hospice and palliative care practice devoted ,tohelping, families throughout South Florida provide the best possible end of life experience. In 2017,,Ace co-founded the practice with their partner, Dr. Derek Calhoun (a veterinarian), after the death of their ctilhualtua, Harper — the best -worst dog ever. Ace applies years of funeral industry expertise to working in conjunction with Derek to enhance quality of life, for chronically ill pets while providing dignity, comfort, and!, control through the final stages of incurable illness for those that are terminally ill. Ace and f erek keep Harpers Promise by helping, provide pets a good death, which is air integral part of a good fife. Funeral Director, Embabner, & Crernatory Operator Paren t- Sorensen Mortuary & Crematory. I January, 2014 - August, 2015 Wilson & Kratzer Mortuaries I October, 2012 — January, 2014 Smith & Witter Funeral Home I January, 2012 — AUgUSt 1, 2012 Boynton Memoriol'Chopet I May, 2010 - August, 2010 Ace had direct responsibility for administrative and organizational management in addition to fast- paced event planning and production with extremely tight deadlines. She has superlative customer relation skills under demanding and stressful circumstances. She coordinated legal paperwork at a county, state, and national level, with a focus on calendar, budget and contract management, She flexibly worked between three office locations in addition to remote, after-hours telephone work. She provided necessary support to a tightly knit team when riot working independently. She conceptualized funerals for thousands of families from a mu ;titude of ethnic and cultural backgrounds after in-depth, personal phone and onsite interviews and conferences. She completed a rigorous and extremely demanding two-year embalming apprenticeship. Nominum,' Inc, Ace worked with the documentations team to streamline existing technical documentation and produce new documentation for end, -users - typically system administrators, Site standardized content across platforms, revised documents, and clarified instructions to make documentation easier to use. She is proficient in lira software for ticketing systems and Madcap Flare for docurnent creation. She is willing and able to learn any new software or programs required. un et Inc. Ace was a combination event -coordinator, customer service representative, and salesperson, providing innovative service by using over 14 -years of experience in situational analysis to create repeat -customer loyalty,. They were in charge of all advertising and social media campaigns, including all written 1823 communications released by the company. Ace implemented multiple lel gli-level, marketing -oriented processes and procedures, witIr a strong focus on social rnedi a maintenance across multilaic major platforms. ACII VOTHES &, 0RG)4,NLZI' TIONS City of Boynton each Art Advisory Board, Member City of Boynton Beach Library Advisory Board, Mernber IAAI I PC Member EN )UCATV'J American River College, Sacramento, (A - AS., Funeral Servi(eS 201-2 University of Central Florida, Orlando, FL, -- BA., Politicol ScienCe 201.0 1824 Stanzione, Tammy From: City Clerk Sent: Friday, May 19, 2023 2:06 PM To: Stanzione, Tammy" De Jesus, Maylee Subject: FW: Advisory Board Appointment application Sent: Friday, May 19, 2023 12:53 PM To: City Clerk <CityClerk@bbfl.us> Subject: Advisory Board Appointment application Today's date Name Phone number Address .11 1-1 0 Education 05/19/2023 Breion Moses 561-571-7454 303 East Woolbright Rd 1.2.8 Boynton Beach FL 33435 Reserved bre ion rnosesfwgMAg.g CEO Master of Public Administration Are you a registered voter? Y Do you reside within the y Boynton Beach City limits? Do you own/manage a business within City limits? I Are you currently serving on a No City board? Have you served on a City No board in the past? If "yes", which board(s) and when? Have you ever been convicted No of a crime? If "yes", when and where? Advisory Board Art Advisory Board 1825 If appointed bwthe City Commission tmserve amBoard Yes Chair orVice Chair are you willing to serve in this capacity? Personal Qualifications In my role, I fostered a collaborative and open work environment where diverse perspectives were valued and encouraged. I led by example and empowered rny team tmtake ownership and nnakedecisions based ontheir emperLise]hecompany achieved significant growth arid success through these efforts, including recognition esan industry leader for innovation arid customer satisfaction, Professional Memberships Los Angeles Music and Art School, Board Director Wadnne} Forum for Black Public Administrators GamrmuZeta Omega Chapter ofAlpha Kappa Alpha Sorority, Incorporated Bethune [PokmanUniversity Alumni Association Central State University Alumni Association Florida A&M University Alumni Association Certification |, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false staternents may be cause for removal from aboard. The messagehas been sent hom172,S8228.Z6(Reserved)at2U23-0G-191l:SZ:53ouChrome D2,O.8,O Entry |D�G3G FonnHosC Stanzione, Tammy From: City Clerk Sent: Monday, August 28, 2023 831 AM To: Stanzione, Tammy Subject: FW: Advisory Board Appointment application Sent: Saturday, August 26, 2023 8:23 PM To: City Clerk <CityClerk@bbfl.us> •............. Education Margaret Roberts 561-654-9314 1qjj[Lgggy Are you a registered voter? Yes Do you reside within the Yes Boynton Beach City limits? Do you own/manage a business No within City limits? If "yes", name of business: Are you currently serving on a No City board? 4ave you served on a City I -No ioard in the past? J "yes", which board(s) and when? Have you ever been convicted No of a crime? if "yes", when and where? ZMMEZ= Art Advisory Board 1827 If appointed by the City Commission to serve as Board Yes Chair or Vice Chair are you willing to serve in this capacity? Personal Qualifications I'm very crafty and I love to bake. I've done a few craft shows displaying my creativity. Professional Memberships Feel free to attach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent front 66.229.221.4 (United States) at 2023 -O&M 19:22:44 on Chrome 11.1.0.5563.116 Entry ID: 649 Form Host: httpL.�/Jforrn 123ounbuilderx rn 583214 is . -- � ��f - I — � ---111— --- 19 / , .-- zs� d Jy.. L) ( _ 1828 Stanzione. Tammy . ...... From: City Clerk Sent, W I ednesday, February 01, 2023 12:12 PM, To: De Jesurs, Maylee, Stanzione, Tarnmy Subject: FVV': Advisory Board Appointment application Attachments: Noelle.docx From. nmcir)tyre82 <noT°eply@123form' ilder,COfTl> Sent: Wednesday, February 1, 2023 11:15 AM To: City Clerk <CityClerk@bbfI,us> Subject: Advisory Board Appointment application Today's date 02/01/2023 Name, Noelle McIntyre Phone number 561-703-3759 Address 910 SW 27th Avenue Boynton Beach Florida 33435 United States Email, !I RIc Yr�u y Current occupation or, if retired, prior Self Employed occupation Education Some college Are you a registered Yes voter? Do you reside within the Boyntoin Beach Yes city limits? Do you own/manage a bulsiness, within CityNo Urnits? If "'yes"', name of business: Are you cu!rrently serving on a City No boaird? Have youser ved on a ,City board in the No past? If "Yes", which board(s) and wheni? I 1829 Have you ever been No wiff"U "I I if "yes", when and where? Advisory Board Community Redevelopment Agency Advisory Board if aippointed by t�he City Commission to serve as Board Chair Y or Vice Chair are you willing to serve in this capacity? Personal, see attachment Qualifications Professional Memberships Feel free to attach/upload an h t tpsA, _5259a1152 form,12 3formbuilder,coML extra sheet or — resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate, 1, understand that, if appointed, any false statements, may be cause for reniioval from a board, The message has been, sent from 73,57,19.1.90 (United States,) at 2023-02-011,114:42 on Chrome 109.0 0,0 Entry IID: 587 Referrer: ht p -,/L 'a t -019LI: IUItLRMI nt lication Form HoW L I 1830 AMMAR wo V 1831 Stanzione, Tammy From. Oty Clerk Sent: 1 uesday, March 14, 2023 5:53 PM To- De Jem.rs, Maylee; Stan zione, Tanirvy Subject: FW: Advisory Board Appointryient application From: drnrcobb <i,ioreply@,123fori"nbuiilder.coTi> Sent: Tuesday, March 14, 2023 5:52 PIM To: City Clerk <CityCIerk@bbfI,us> Subject: Advisory Board Appointment appilication, =iw Name Phorn e number Address MM Education 013/14/2023 Naoirni Cobb 95�4-6916�-18,33 10,07 SE 3rd Street Boynton Beach FL ' 435 United States drnrcoLtLa)_&qj�Li�x..om W232M= MOE Do you res�ide within the Y Boynton Beaich CISI ity limits? Do you own/manage a busiiness within City limits? T1 29031�� Are you currently serving on a Yes City board? Have you ser,ved on a City Yes board In thfast`? If "yes", which board(s) and CRA when? Haveyou ev been convicted Yes, of a crime? If "Yes", when, and where? Georgia 1982 Advisory Board Community Redevellopment Agency Advisory Board 1832 aM w� M M Personal Qualifications Currently serve as Chair if CRA Advisory Board FOrfflelt° Pub�lic Administrator Currently employed as a Risk Manager for a non profit acrd have over 40 years as a public employee Professional IMemberships SHRM Feel free to, attach/upload an extra shieetear resume. Certification 1, the applicant, hereby certify that the state rne rits and answers provided hereirl are true and accurate. I understand that, if appointed, awry false statements may be cause for reirnoval from a board. The rnessage has been sent from 66. .0,10 (United States) at 2023-03,14 16:5MI on Chronie 11 .01,0, ErM'y ID,: 608 Referrer. h s, W,Ab�dnton-bg�ad .1tp,J1 n 'i � ci r Forn'i ldost: ry-hoaLd �L J Liqjent al )n L)8.32 4La.Jyjs 0 _2_ L �pi) L �aUL_ 1833 11,111111111311nm 1111mmilIT1111 IF IF MM32E= Thaiink you for your interest in Serving on one of the City's Advisory Boards and for taking the t�ime to, fill out this aippl�ication. If inistructilons allre not followed or the application is not filled out in its entirety, the application will be returned for clanfication. EMAIL DISCLAIMER, Pleaise be advised that under Florida law, e-mail adpublic records. If you I do not want your e-mail address released in reisponse to a pubiic-records re�quest, do not send electronic mail. instead', contact the City Clerk's office by phone or in writing - Mailing address: P.O. Box 310, Boynton Beach, FIL 33435-0310 Phone: (561) 742-6060 I FAX:: (561) 742-6098 Name s Telephone # MR IN < 4� Date of Birth:� Emafl: I J Current occupation or prior occupation: LIVC-1 A4 U / �Ir Education N� 44AZ I �A Are you a registered voter? V/` Yes No Do you reside within the Boynton Beach City limits? jzYes No 111 Do you own/manage a business within the City limits:� Yes No If yes, name of business Have you ever been convicted of a crime? IV' Yes No If yes, when Where Areyou currently servings on a City board? V Yes No Have you served on a City board in the past? Yes No 2, S.r\CC\W'P\BOARDS\Applicatdoiiis\Advsory Board Application 2023,doc OHE .7x 1834 If so, which board(s) and when? Please indicate which advisory board you are seeking appointment. For board listing, requiremenff,- responsibilitles, and meeting times and dates, see attached. Arts Commiission Building Board of Adjustment & Appeals v"Community Redevelopment Agency Advisory Boa!li Education and Youth: Advisory Board EmployeesPension Board f9refiq*t5� Pension Trust Fund .. . . ........ ..... .. . . . Historic Resources Preservation Board Library Board Planning & Development Board Police Officers' Retirement Trust Fund' Recreation & Parks Board If appointed are you willing to serve as Chair or Vice Chair? S No y� 04, CX4 i' What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. I MT-311M.w r w w -am Signature: D�ate:A, / ......... . - "I S:\CC\WPNBOARDS\Applica'dons' Adv�sory Board Applicabon 2023,doc M 1835 From: lesharOUndtireell <nor y.&Jt22, f o tjr CO , n > �aL)ujlder,, I Sent: Wednesday, March 291, 2023 2:47 PM To: City Clerk <01y Lejj,@—bkj-ft.Lj–s> Subject: Advisory Board Appointment application Today's date 03/29/2023 Name Lesiva Rouncitree phone number Address 805 N.E 2nd Ct, Boynton Beach FL 334,35 Netherlands Email m,�T-t Current occupation or, if retired, prior occupation Education Master Degree Are you a registered Yes voter? Do, you reside within the Boynton Beach, City yes limits? Do you own/manage a business within City limits? if "yes", name of buisines,s- LCAE AR nterprises Are you currently serving Yes on a, City board? Have you served on a Yes City board in the past? i If "yes", which boair�dl(s) Parks and Recreation and when? Education Advisory CornmUnity Relations Library Advisory Have you ever been N10 convicted of a crime. If "yes", when and where? Advisory Board please select... If appointed by the City Commission, to serve as Yes Board Chair or Vice Chair I 1836 are, you willing to serve in this capacity? Personal Qualifications Professional Mie�mb�erships Feel free to attach/uPloadi an extra sheet or resume. Certification 1, the aipplicant, hereby certify that the statements and, answers provided herein are true and accurate, I understand that, if appointed, any false staternents may be cause for removal frorn aboard. The message has been senit frot'n 127.0,01 (Netherlands) at 2023-03-291 BA7:29 on Chrorne 110.0, .0 Entry IID612 Referrer: h ' ti ' IITI I Form HosV h t i� ff A iio( p2din e t" L�L)!Lcatjon 1837 Stanizione, Tamp] Y Fronn: Lesha ROUncitree <esliarouridt�i,e,ell@gTnaill.coi-n> Sent- I"u,esday, April 04, 2023 11: O AM To: Stanz�ione, Tammy Subject: Re: FVV: Advisory Board Appointment appfication Hello - I apWWd Rw two boardL I air very interested in the CRA Advisory Board. On Tue, Apr 4, 2023 at 8.21 AM Stanzione, Tarniny <StanziorIeIR[LbfUs> wrote: Thank YOU, M have reodved your AdviWory Board Appohm,nent alipfication. Y'OLU appIkation mill Cre subalned to tk CRy CornmKon for consideratIon of appointment at the April :18, 2023 Cornrnission iirieeitng, e� 7 '[a'urmry Sr'anzror�e' Cr"'IC Deputy Cly CO'k, CRY Uerk's' Olk("' hAaHing Address: HI Box 310 � B,,.ov,nton BeaO,, Fk'-aida 33425 P[rvskal Address; 100 E. Ocean Ave. I Boynton Reach Fladda 33435 k. SE',0742 6062 fia StanQneT(qi,Db[iR us I PInse be advNed tho HOW has as bmad puNic recork, R,,i,�vvcmd all wqxWexe to rrr(-Ai aenrfll rnay he SUbjr,,,,(I U), Nor% records law, emaH addresws me puWk awords. Thoekm, your e maH corrununkWon and your einaH addrox may be suboct to pubUc dhNsum, From- City, Clerk <gity�g1kL@ bbtl, up Sent: Wednesday, March 2% 2123 392 PM To: Stan zione, Tarnmy De Jesus, Mayl:ee <Debf I-Le-sL)L ..-I. —us > Subject: FW: Ad,visolry Board Appointment application 1838 Stanzione, Tammy From: ogre harts en,or,eply(�i)123foirmbui�ldler,,com> Sent- Thursday, March 3,01, 2023 3:57 PM To: City Clerk Subject- Advisory Board Appointment application Today's date 03/30/2023 Name Gregory Hartmann Phone number 954-258-3236 Address 1083 SW 25 PL Boynton Beach FL 33426 United States Em,all gregliairts@'prtotiinai�.co�rii Current occupation or, if Motion Graphic Artist/Business, owner retired, prior occupation Education ConnECfiCUt School of Broadcasting, Do you reside within the Yes Boynton Beach City llimits? Doyou own/manage a buisi�ness Yes within City lini If "yes", naime of business: Modern Animal LLC Are you currently serving of a Yes it board? Have you served on a City Yes board in the paist? If "yes"", wphich board(s) and whenArts AdvisoBo ry ard ? Have you ever bieein convicted No xif a crime? if appointed by the City C,omm,ilssilon to serve as Board Yes Chair, or Vice Chair are you willing to, serve in this capacity? Personal Quail Ifications; My qualifications to, be on the CRA advisory board are that of a srnalt business owner and engaged conistrtuenit who wants to bring their lousiness and life experience to the board. VI also serve the city on the Arts Advisory Board, I have volunteered and engaged I 1839 the local community over the years, & have the understanding needed to help move the CRA and city in a positive direction, Professional Memberships Defray Beach P,BA =- 1707mr. MM Ytt oir resumei, Certification 1, the applicant, hereby certify that the staternents, and answers provided herein are true and accurate. I understand that, if appointed, any false staternents may be cause for removal from, a, board. The message has, been sent from 9,35.29.1.59 (Unfted 5tates) at 2023 013.30 14:57.-08 on Safari 15kl Entry ID: 613 Referrer: hit s: g, iLonzbe, rL/ yL Forni Host:iLttRs.diorrrij.123fon ,mbuide -COD)5 3LIAbAy-qL�20 yjsorko oigtrTignL- i d6on, _ _ -- 1840 From: City Clerk Sent: Monday, April 17,2023&03 AM T+o: Stanzione, Tarnmy; De Jesus, Maylee Subject, FW: Advisory Board Appointrnent application Attachments: Mairk-,Jackowiaik.-Re$Llltne-04112023.pdf From-, rnjackowiak <noreply@123forTTibLilderconi> Sent: Friday, April 14, 2023 4:55 PM To: City Clerk <Cit,yClerk@bbfl.us> Subject: Advisory Board Appointnient application 04/14/2023 561-374-.0031 Address 3156 N Greenleaf Circle Boynton Beach FL 33426 United States Email�7gj�V_�P!)jt QW.�,L� (X�) - wYLaj-C�h . COM _C Current occupation or, If retired, prior CEO and Founder occupation Education Depaul University - Bachelor Degree of Arts in Business Management and Entrepreneurship, Are you a registered Yes voter? Do you reside within the Boynton Beach Yes i City, ilmlits? Do you own/manage a business within City Yes limits? If "Yes,", name of Ze,lta Home match business: Are you currently serving on a City No board? 0 1841 If "Yes", which Cornsurner Protection Commission -teak Forest, IL 2004 board(s) and when? Have you ever been No convicted of a crinne? if "yes", when and where? Advisory Board Community Redevelopment Agency Advisory Board lf,appointled by the C-Ity Commission to serve as Board Chair Yes or Vice, Chair are you willing to sierve in this, capacity? Personal My career in sales has given the ability to effectively comrnUni4cate and build strong Qualifications relationships. I served on the Consurners Protection Commi:sion, whichm I acted as a liaison between the community and businesses in the community, I currently olwin a home watch business in Boynton Beach and watch homes in Palm Beach County. I am serving as an Ambassador (Business Mentor) for the Dell,ray Beach Charnber of Commerce, 11, am bonded, Insured) and background checked with the National Horne Watch Association. I an') licensed a FlISAA Football and Baseball official. I have overall rating of 4.8. Professional National Horne Watch Association Memberships Delray Beach Chamber of Commerce - Arnbassador Committee Florida High School Athletic Association Feel free, to attach/upload anp �htt sILfoi,rn,123formbLJilder,.corTr 51L� extra, sheet or resuime. Certification 1, the applicant, hereby certify that the statements ands answers provided herein are true and accurate. I understand that, ifr appoh'ited, any false statements may be cause for renioval from a board. ThE! messwee has been: sent from 68.91.221,102 (United States) at 2023-04 14 15:55:21 on Chrorne 1.12,0.0.0 Entry ID: 619 Referrer tttiA.5!Lmv—wtoo yrLtgLl-b—LiLr!'i-o—rgZ Form Host: h 11,5� forni 1l �u LHder san-I L.51N t4 ns f k 1lrc fpjqULjjL-. e .p.pjjqatjon 1842 MARK AAACKOWIAK Boynton Beach, I'L, 1 561.374,0031 CAREER SUMMARY Accotripi i shed bUShICSS entrepreneur and sales professional experienced irr niaxiinizing, business -to -business sale%within highly competitive markets. Expert closer committed to a soWflon-biised sales apl'.)roach and as Cu stomer-cent ered focus. J',",'xceptimial aabdity to build and im,'dntahi relatiorisilips with key decision makers. I"roven track record ol"exceeding indlion-doHar annual sales qw)tas. U'Atraordinary conitnunication and organizational skills. 0 Ncxv BUSiness Development Territory NIanagerilent Cl -Level Sales Relationships 11 KI'll LIGHTS Prospecting an(] Cold Calling COIISUltatiVe & S(flUtion Sales New Account Acquisition • Client Relationship Management • Key Account Management • Ucadershnp & Team Building PR(I WESSIONAL EXPERIENCE ZELTA HOME, WTCH — Boynton Beach, Fl, Dec 2022 to Current CE0 and 14'oander— Conduct vissual inspection, of a horne or property, looking for obvious issues. Ideatify water, inold and pest problems, or with various outside contractors to repair or service tile properties. Word ofmouth referrals and niat-ket affluent communities to secure an(] protect their hornes. Member ofthe National Home Watch Association -- insured, bonded and critri ina I background check I Nleniber ofthe Delray Beach Chamber of Commerce -- Accepted as an Arnbassador. Affiliation atid strong reiationship with All Trades Consiruction Company for Pr(Ject Management Top 10�% Home Watch Businesses in Paint Beach County, FL MONEY MAILER OF GREATER ORLAND — Frankfort, 11, Apr 2017 to Apr 202'2' f'runchise Responsible for day-to-day operations, monthly` profn and loss reporting, help businessesand nianagenieni create strategic plans to, niarket their prodUcis and services through direct rnail, rnobile and digital niarketing, • I nereased profit margins over 63% year over year • C lensed over 2,,469 spots ofadvertising in 20 19 • ANvartled Special Achievenient Award for increasing 1,573 spots� • Received the Dianumid ( I lub Member for being recognized of Outstanding Actdevenient of 501,4 montfis MAIIJACK EN'T"ERPRISE S, LLC — Oak Forest, IL Mar 2005 to Dec 2'018 ,Real Eslate Investor/Properq, Almutger — 1""UrChased real estate propertiesand land in ( 4eorgia, f1orida, Illinois, and 'rennesm,e, Managed and, operated rental properties in Illinois, Responsible I"or tic; day-to-day, activities in, the upkeepand inairocriance schedules with all vendors and contractors. * Negotiated reduced rates with triaintenance coinpanies, saving 10',N� annually * Screened applicants, coridticted background checks, dralled lease documents and collected rent checks 0, Coordiruitcd d, tender for tie", maintenance suppliers, successfully, saving the bUSiness 75% of the budget 1843 NIAWA.JA(1X0W1AK l"ACK41.1 — Oak Forest, IL Jan 2016 to Jul 2017 Rqriotud,'Yales Director- S,old autornared solutions to retail and long -terns care pharmacies fiv slailup verAure. Cover seven states, in Midwest Region, Develop strategic relationships vvilli pharinaccutical whoesalers, automation providers and software vendors to build pipeline. * Ck)scd firms' first pliarniacy deal in Indiana, converting client llroni rnanual process 1.0 OL11'automated solutiom: client realized cost savings of$30,000 * Generated 191 leads and 10 new opportUllitieS, in I'lorida,'I"exas and Illinois * (,`,onsult with pliarmacies aboUl tfic R01 ofliatient-specific compliance packaging CINTAS (Fornierly Zee Medioil) — Chicago South, It., Jan 2015 to Dee 2016 Sqjtv andT'irs1Ait,1,Sa1es Consultant— Rcspovisible for the sale of in': aid supplies, training prog)ams, ernergency first - responder products andi personal protection equiptitent. Developed solution -based sales relationships by identifying potential probleirt areas in workplace safety. • Altained (.wer 130% ofquota in first quarter of 2015 • Ranked in the top 5% ofsales organization based on year-to-date sales revenue • Added 25 new accounts in municipal, industrial, retail and transportation segments AVIS BUD(YET CAR RE'NTAI-, GR(')tJP— Western Suburbs, [L MaY 2012 to Dee 2014 liulef)endentAgenc,j) Operalor—Maintafited as bminess plan airvied at developing rent -a -u ar business in local area. 1)eveloped and used internal relationships to ensure NO was niaJ wai tied and available. Responsibifitics included: budgethig, payroll, and ernployee numagenient. Hired, tvihvd, arrrcl motivated as tcan'r ()Henlal Associates, # l locatiori in counter sales revenue at 121% in January 2014 for Western Region Managed (lay to day operations of as $500,000 location, 10% revenue growth over, YTD 2013 Attained 1(.t10% ofmonthly counter sales incentive prograin for 200 WOLTERS KLIJWER FINANCIAL SERVICES, — Headquar(cred in St. Cloud, NIN Jan 2011 to Mez 2012 Y Account Executive - Sold compliance, audit and risk nianagernenj S0j'tjVrarc solutions to C01nfl1Uni1Y banks niortgage lenders and insurance organizations, Collaborated with sales, retention speciaNsts and support partners to nicetchanging custonier needs. Attained l 00IN of'S] .4 nidli011 arlt'IMII SUbscriplion inventory quota i`xceedcd annual softwatre quota by 150011 C0111dUCted groul:)software demo, closed three out offive altendees, produced $60,000 in new sales DEPAUL UNIVERSITY - Chicago, Illinois Bachelor of its in Business Managerrient EDUCATION ASSOCIATIONS NATIONAL 1:10ME WA'1`01 ASSOCIATION - NUWA I)ELRAY BENCH (TIAMBER OF COMMERCE --AC" 'BASSA ORS COMMITTEE 1844 Starizione, TarnintX From: City Clerk Sent: Thursday, April 13, 2023 8:46 AM To: Stanzione, Tammy Subject: FW: Advisory Board Appointment application From: glouis129 <noreply@123formbuilder.com> Sent: Thursday, April 13, 2023 8:29 AM To: City Clerk <CityClerk@bbfl.uis> Subje,ct: Advisory Board Appointment applicatNoni Name Phone number Address EM n 04/13/20,23 GO,LENE GORDON 230 LAKE MONTEREY CIR BOYNTON BEACH Fl. 33426 United States &Lo3Js129@gmafl..gom Real estate agent, financial specialist and life insurance broker Are you a registered voter? Yes Do you reside within the Yes Boynton Beach City limits? Dooui own/manaU a business it's w 'thin City li'miits? 1 1 1 1 If "Yes"', name of business: GORDON SOLUTION LLC Are you currently serving oni a Yes City board? Have you served on a City Yes be in the Past? if "Yes", whiich board(s) andl CURRENTILT SERVING AS A MEMBER OF CRAAB, FORMER ART COMMISSION BOARD when? AND FORMER F&D BOARD Have you ever been convicted No of a crime? if "Yes"', when and where? Advisory BoardCommunity Redevelopment Agency Advisory Board 1845 if appointed by the City Commission to serve as Board Yes Chair or Vice Chair are you willing to serve in this capacity? personal Qualifications MY MANY YEARS OF SERWNG THE COMMUNITY Professional Memberships MATERS OF lSMESS ADMIMSTRATION' Feel free to attach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any faise staternents may be cause for removal from a board. The rnessage has been sent frorn 69.18,0,113, 28 (Ulniited States at 20,23 04-13, 07:29-1019 on Chrome 111ff0,0 Entry ID: 617 ReferrerhtjpL-,jj bgLy_n_LQq-bp_4�,th'ggz -- _NyA�y _ Fc Host� htt :� fon,n.123foirrnbLdIder,ccon 32L4Za0visq oard-!prLqi 9t_ment-appflcation 1846 Stanzione, Tammy 0, -Now WM- From'. City Clerk Sent-. Tuesday, April 18, 2023 10:19 AM To: Stanzione, 1"arnrny Subject: FW Advisory Board Appointment application Attachments,. CGadsonResurne-,2022.pdf From: CM&adson4 �-,noireply@1forryibui,G(ler,coni��, Sent: TLIesday, April 18, 2023 10 10 AM To- City Clerk <City Clerk@bbfI.us> Subject. Advisory Board Appointment application Today's date O /18/2023 Name Chevette, Gadson Phone number 561-702-9973 Address 1480 NO. 3rd Street BOYNTON BEACH FL 33435-2622 Netherlands Email Current occupation or, if retired, prior Manager, out of School Programs occupation Education master of Science, Counseling Psychology Are you a regilst�ered y voter? I Do you reside within the Boynton Beach Y City firnits? Doyou own/manage Are you current�ly servi ng on a City Y1 boa,rd? Have you served on a City boarUII d in the it III past? I 1847 if "'Yes", which Education and Youth Advisory, Board - currently serving now boaird(s) and wheO IIS If "yes", when and where? Advisory Board Community Redevelopment Agency, Advisory Board J appointed by the City Commission to ;erve as Board Chair No or Vice Chair are ISI �II you willing to serve in this "ty? capad Personal I have beeni long-standing resident of Boynton Beach for 40+ years. Qualifications I have a B,A, degree in Finance. I have been a member of the Education and Youth, Advisory Board since Septernber 2019. 1 served as chapter president for the South Palm Beach, County Alurninae Chapter of Delta Sigma Theta, Sorority, Inc, for four years which included overseeing community prograrns and projects. I arri currently a Manager in the Departaient of Extended Learning with the RaIrri Beach County School District where, I oversee and support 40+ middle school afterschool pro rams with over a $2,00 ,01010 budget, I arum passionate and eager to serve the Boynton Beach community, professional Palm Beach School Counseling Association Memberships, Delta Sigma Theta Sorority, Inc. (Life rnernber) University of South Florida Alumni Association (Life mernber) Feel free to attach/upload aner (01�1&.L)L(Lad Ild 11 -,yc gt�j: 4!,, Od, I 144d34c extra sheet or �ttps,Lfo n112YSLr�nLld, bu j_ resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and aCCUrate. I understand that, if appointed, any false statements may be cause for removal from a board. The rnessage has been sent frorn 127.01.0.1 (Neffiedands) at 2023-04-18 09:10;26 on Chrome 110.0.0,0 Entry ID: 622 Referrer: Form Host: I_1t-1j?2-:/In,..I1-foar nbuld'Ider,corn/5,3LA/9�y�gly g4 d.. ointen -Pp!Ilc.a.. .....o n 1848 Stan"Mone, Tamill From: City Gei,k Sent: Wednesday, April! 19, 2023 433 PM To: Stainzione, Tarnniy„ De Jesus, Mayleel Subject. FW: Advisory Board Appointnrient application Attachiments: Ali Lol-,)resto . Resunie-2021(focx From-, aml9889 <tiiorepty@)1123for-ryibtjilder.com> Sent: Wednesday, April 19, 2023 4:29 PM To: City Clerk < ityCle r k @ bbfl. us> Subject, Advisory Bolard Appolintinent application Today's date04/19/2023, Name Alexandria I_ rests Phiolne number 561-704-1718 Address 578 SW 25th Ave Boyntoln, Beach Florida 33435 United States Email aW9889 uain(iSICL) Tio Current occupation or, if retired, prior Medical Sales Representative occupation Education Florida International University Are you a registered Yes voter'? Do you reside within the Boynilton Beach Ye, s city limits? Do you own/manage ail business within City No limiits? Are you currently serving on a City No board? Haveyou served on a No City board in the paist7 i If.1yes", which, b0ard(s), and whein? 1849 IN ffl�� if "yes", when and where? Advisory Board Cornrnunity Redeveloprrient Agency Advisory Board If appointed by the City Commiis'sion to serve as Board Chair Yes or Vice Chair are you willing to serve! in this capaicity? Personal I am a resident of Boynton Beach arid currently live in, Chapel Hilli. I am very interested in getting Qualifications involved in the city, l am extremely professional, passionate about this city and would love to be involved with this committee because 11 am fascinated by how it has changed over, the years. l ani, born and raised in Boynton Beach and probably will never leave this gorgeous area except for vacation. I also volunteer with the George Snow Scholarship Fund in Boca Raton in my spare time to review college applicants for scholarships, Il am always looking to give back to my cominnunity and think my knowledge of the area and being a young person, in business will make me an, asset to this board. Feel free to attach upload' an LiqpL.JLLogTi L2 d�,)h�)?.fi�c-id=3c7cc3,6,4c5260846e3d6cclb82c8302Wit; qforr,ribuilder,com extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herelln, are true and accurate, I understand that, if appointed, any false staternents r -nay be cause for removal from a board. The message has been sent from 75-301,2,29-2018 (United States) at 2023-04,1915:29:03 on Safari 14,0 Entry ID3 Referrer Form Heist h psj L-� -1 L�r—t42�sp i�,!_CLIAAqy—sojY--bo—ard _qj!InL,wLLrif2u 1850 Alexandria M. Lopresto Cell phone: 561-704-1718 578 SW 25'�'Ave Boynton Beach, FL 33435 AML -2 2UN !3AII(Q),Q —W t D Education Florida International University, Miami, F1 Bachelor of Science in Hospitality M,anagertient, Minor inGlobial C"onmtini cati oils Graduated May 2013 GPA� 3.0 Work Exoerience Azurity Pharmaceuticals (Pre'viously-Arbor Pharn'raccuticals)- South 11orida March 2021) -Present Hospital Sales Repares enlativc • Sales and Marketing for five brandcd pharmaccutical products, (Giliadel, 'Trip(odur, Nyinalize, Firvanq, l`]cqsuvy) • Call points include Neurosurgeons, Neuro -oncologists, Hospitals, R U, OR, Pediatric F-ndocrinologists, Nursing Staff, f1hannacy Buyersand Clinical Nurse Educators. • Fostered relationships and perfurmed 111 -Services with Pharmacy Buyers, Neuro -K.' I U Nursing staff', Operating RoStaff a om Stand odier call points within (lie hospital s),Meni. • Leveraged relationships wi Ih key physicians and phartnacy personnel to get product, reviewed b�y P&TConimittee so that it call he added io the fficifity formulary list. • Tenriiory- South Florida- Ew Coast Vero Beach to the Keys and West Coast fi-on't Bradenton soulli to Naples I Fired at the beginuing of, the COV[D- 19 Pandemic navigated virtual selling envirolinlent utiliziiig NIS Teanis, Outlook and (wer the plione conversations to generale and exceed sales goals. • Institutions I %,ork ch)sely vvith- Boca Regional, Delray Medical Center, JFK Medical Center, Sarasota Meirwrial, Giulf C'oast Medical Center, Cape Coral, St. Mary's, Broward General, Memorial Regional—Tackson J-leahh ;way stenn, University of'Miami Neuroscience Institute, Grew total territory allnual sales 15rc)m $1 .5 million in March 2020 to over $5,8 millioll prusent 2022. President's Oub 2020- Winner ranked 21"1 fil the nation President's C'ircle of Excellence 22021- Winner ranked I "°' in the nation Arbor StarAward 2020 Top 'Friptodur Sales A ward 2020 & 2021 fflo'�Delivery Sciences- West Pahn Beach, t'lorida March 2019- March 2022O Ten-itory Manager • Sales and Marketing for two branded pharmacculicall products (Belbuca & Symproic) • Ca 11 points in Pain Managenient, Internal Medicine and Neurology. • Created strong reationships with Pain imanagernell Practices in illy territory to grow the baseline ofBelbuca fifins. 4P FIducated lillysicialis and stal"fon clinical benefits ol,' bloth Nanded products as well as assisted with managed care pull through and, prior authorizations. • My first full quarter with BDSl 14 2 2019) 1 exceeded voh.ime fol-TRx in, any previous quarter in the Itistory of the lerhtory. • Managed a territory wilb the geography of Boca Raton to Vero Beach, 1851 Pernix 'rherapeutics —West I'ahn Beach, F lorida Ociober 2014. -February 2019 Phartitaccutical S,pecialty Sales Representative • Sales and Marketing of four Branded PhannaceUtical Drugs (Zohydro F'R, Silenor, "Freximet, lc hedez1a) to Physicians in, tile following specially fields: Internal Medicine, Psychiatry, Primary ("are & Neurologists, • Analyzed call and sales, reports to establish morc of and effective strategy • Persuasive conimunication and interpersonal skills, adept with developing strong and successful relationships'with clients • Able to communicate sciernific data clearly and concisely to all audiences, including MAs, nurses, nurse practitioners and physicians • I leld as l0-+- call per day schedule with pharmacy visits • Fxceeded quarterly sales goals air(] demonstrated product growth widrin my terriiory • Four quarters, in as row exceeded goal of I OW,() to plan on all three products • Since joining Pernix have Ireld 30"' in the company or better on national sales rankings based off as sales force of2()O reps • FN" 20117- Ranked Q2 out 78 reps, in the company FY 2016- Ranked 06 out ol'34 reps in the company FY 2015- Rariked 0-29 out 200 reps in the coinpany C orlsistently grew sales through acccaunt management for four products in the speciahics of Internal Medicine, Pain Management, Primary ('are & Neurology, • Managed as lcn,ilory 1'rom North Fort Lauderdale to "I"itusville, F loricla. • Nicniber ofthe Pernix Advisory COUITCH, a board coarprised cif 12 employees selected 1wy the CFO [c) represent dift'ererit areas ol'the company at quarterly meetings. Pronova 'orporation Bro\vard & Pahn Beach County, Florida July 201 y-Ocu) tier 2014 Manag'er. Sales and N4arkefing offour Branded Phannaceutical Drugs (Ilemax, Obtrex, (..)btrex DYIA, Digex NF) to Physicians in the l'ollowing Specialty fields! OB/GYN, I-lenIatology/Oncology, (Jastroenrcrology & Nephrology Almlyzed call and sales reports to establisb MOTV CfliCielll and efl&five strategy Persuasive conri,nunicafion and interpersonal skills, adept with developing stroilg and smccessful relationships %vith clients Able to comatturicate scietliffic dala clearly and concisely to all audiences, including MAs, 11LU-SeS, nurse practitionerx and physicians FY 2013 -Ranked 02 out of'25 Reps in the c�,mmpany FY 2014 -Ranked #2 out of'25 Reps in the company Held a 10', call per day schedule with pliarmacy visits Exceeded quanerly and yearly sales goalsand denionstraled product growth wilhin my terntory grew sales in four Products in the specialties oT(I')B/GYN, FlematologyX)ncology, ("jasiroenterology, and Nephrology Held and mainwined the second largest territory within Pronova t...'orporalilon Community Se,rvice & L,ars idershjp Roles Pr eOdenl Delray Beach'Youth Council, 2006-20108 ,aoccer Btah'llyl Captait), Boca Raton Top Soccer Association, 2006- Present Teain Captain, Atlantic ("ollim tinnily I'ligh School "lomen's Goll"Temn, 2004-2008 1852 From: City Clerk Sent: Monday, April 24, 20,23 -7:44 AM To: Stanzione, Tarnmy Subject: FW Advis,ory Board AppoirmMent application From. hirurzun <noreply@123fora bluider.com> Sent: Saturday, April 22, 2023 3,:58 PM To: City Nark <CityClerk@bbflAJS> Subject: Advisory, Board, Appointment application Today's date 04/22/2023 Name Heather Posta Phone number 561-6,35-0114 Address 2555 SW 14 th Stree Boynton Beach Florida Florida 42 Reserved Email Liirurzun@ Current occupation or,, if Delray Beach Ocean ReSCLJe Lieutenant retired, prior occupation Education Hi school diplorna Are you a registered voteir? Yes Do you reside within the Yes Boynton Beach City 11mits? within City limits? if 11yes", na,mie of business - Are you currently serving on a No City boarid? Haive you serived on a City No board in the paist? IL;��sWclti board(s) and when? Have you ever been convicted No of a crime? if "Yes", when, and where? Advisory Board Community Redevelopment Agency Advisory Board 1853 If appointed by the City Commission to serve as Board Yes Chair or Vice Chair are you willing to serve in this capacity? Personal Qualifications As an Ocean Rescue Lieutenant for City of Delray Beach over the past 28 years, I have had a great deal of experience in representing the Ocean Rescue/ Fire Rescue Division in many different facets. I have received several different proclamations from our cities mayor on behalf of our Lifeguard Competition Tearn, spoken on behalf of several employees receiving their service awards in front of all of our department heads, and presented at several of our local schools for our Ocean Awareness Program. I have participated in ongoing, community Outreach by teaching CPR classes to Our city employees , as well as being the lead instructor of our Junior Lifeguard Prograrn, Professional Memberships I have been a nnernber in good standing of the United States life-saving Association as well as The international Association of firefighters, for the past 28 years. . W i 11 li z-xt�ra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for reirnoval from a board. The message has, been sent frorn 174,228.1,64,52 (Reserved) at 2023-04-22 '14,,58:16 on lPhone 15.6 Entry M 625 -opplication Form Host: h s: J11- Y-!?,�NL4- U cal -e L 1854 Stanzione, Tammy From: To: Subject: Attachments: De Jesus, MaWee Tuesday, August 25\2O23 3:36 PM Stanzione\Tannmy FW: Advisory Board Appointment application Eric 'Aridet-soii...resLit-ne-May-2023,docx May|ee DeJesuS,K8PA,�\W( cdy( I|erk City [|ark'sOfflce K4ai||ng Address: P.0, Box 310 | Bmynton Beach, Morida 33425 Physica|Address,IOOE, (ReanAve. | Boynton Beach, F|orida 3,31135 1 561-742-6061 DdWNWAD THE Z=Iw a In Wi 9i IlI3 Now MYW*Vt"N AM P|ease be advisedthet F|oride has broad pubUc reoord3 |avvand aU correspondence Io me uia emai| may be subject to d|sc|osureUnderF|shdarecords|aw4emai|addresses are [uNicrecords Therefore,youre-nnai|communice1|onand ymure-mai|addressmay besubjecttopub|icdisc|osure, From: City Clerk <[ity[lerk@btfl.uS> Sent: Thursday, May 18, 2023 10:55 AM To:Stanz|ome, Ternrny<StonaimneT@bbfl.us>; De Jesus, May|ee <DeJesusK8@bbU.us> Subject: FW: Advisory Board Appointment application From: info Sen Thursday, May 18, 2023I0:49AM To: City Clerk � Subject: Advisory Board Appointment application Today's date 023 Name Eric Anderson Phone number 56I-374-2750 Address 51DE.Ocean Ave, APT 37O Boynton Beach FL33435 United States Current occupation or, if retired, prior Business Owner occupation Are you registered,es Dpyou reside within the Boynton Beach Yes City limits? Do you abusiness within ChyYea D"v�s" name "yes", The Butcher & The Bar Are you currently serving nnaCity No Have you served on a City board in the Ut If "yes", which board(s) and when? I "yes",when and where? Advisory Board Community Redevelopment Agency Advisory Board If appointedbythe City Commission to serve as Board Chair Yes orVice Chair are you willing to serve in this capacity? Personal Though trained as a clinician, my career has been very focused on business rnanagernent and Qualifications marketing. | have worked for a large non-profit, a large for-profit corporation, and have owned my own businesses. The diversity of my career experience provides me with a uniqUe perspective qnmany things inbusiness. As a business owner in Downtown Boynton, 1, along with my partner, have been pushing for changes in and promotion of Downtown Boynton as a destination. Believing in the future of Downtown, we were one of the first new businesses to open in downtown, occupying space in the 58OOcean building. VVewere also CRA Grant recipients and have understanding mfthe value and importance *fthe CRA. Feel free to attach/upload an htllLs_,,/ZigILq,.,IZ3fc)rirnb�j�qder,.(Ioun !111pp (Ij jj_�L , --�§iL�,42(�:Of79bOl62d5OebOeo7o,�3b4'7(J4e6 extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 73.0.29.115 (United States) at 2023-05-18 09.-49:13 on Chrorne 113.0.0.0 Entry ID: 635 Referrer It pF, tjg Form Host: ild rx L7ij 1857 Stanzione, Tammy From: To: Subject: Attachments: De Jesus, MaWe Tuesday, August 29,2O23]:38PM Stauzione,Tammy FVV-AdvisoryBo@ndAppDintmentapp|ication Lisa- Nicole-Roberts-June-2023.pdf Mey�ee[eJesus, �MPA, Mi[ OtyOkerk [ky Clerk's Offlce %XaU|ngAddress" P,Q.Box 3IO | Boynton Beach, F|ohda Physica|Address: 20]E,OceanAve. | Boynton @each,F|orida 33435 � 561-742-6O51 9|eGse be advised that F|orida has broad pub|ic no[ords |avxand aUcorneSpUndenoeto mevia cmai| may besubiec1to disdosure,UnderF|oridarecords|aw, emai|addresses are pub|icreuords.Thereiore,youre-mai|communicsflonand youre-maUaddressmaybesubjecttopub|icdisdosure, From: City Clerk^CityClerk@hbU.mS> Sent: Wednesday, June 2I,20233:I5PM To: Staozione,Tammy <StamzioneT@bbfLus>;DeJesus, &4ay|ee<DeJesmsK4@bbO.us> Subject: FVV�Advisory Board Appointment application Sent: Wednesday, June 21, 2023 3:12 PM To: City Clerk LIS> Subject: Advisory Board Appointment application Today's date 06/21/2023 Name Lisa -Nicole Roberts Address 653 Castilla Ln Boynton Beach FL33436 United States 114170M 6sa h ai s rnail.corn Current occupation or, if retired, prior Finance Consultant occupation MM7-W-T Are you a registered voter? rl the Boynton Beach City limits? ff-M Do you own/manage a business within City No limits? if "yes", name of business. Are you currently serving on a City No board? Have you served on a No City board in the past? If "yes", which board(s) and when? Have you ever been No convicted of a crime? If "yes", when and where? Advisory Board Community Redevelopment Agency Advisory Board If appointed by the City Commission to serve as Board Chair Yes or Vice Chair are you willing to serve in this capacity? Personal I arn passionate about the Boynton Beach CRA, I heavily considered opening a business and Qualifications applying for a grant, While I did not end up doing it, I am familiar with the program and am very excited about the future growth of Boynton Beach. My business background rnakes me a strong fit to help make decisions around budgeting, *perations, and marketing. Professional Memberships Feel free to attach/upload an htt s,/ 123formbUilder,cwail / I p _OIL _tlll?fole�d=eaaaea9d8'79e9Eicfa4392(�lbc6dc6622 extra sheet or resume. 1859 Certification 1, the applicant, hereby certify that the staternents and answers provided herein are true and accurate. | understand that, if appointed, any false statements may because for removal from a board. The message has been sent from 73.17972.87(United States) at2O23�6-21l4:11:46on[hrome114.O0I) Entry ID: 642 Referrer Form Host: Enrail: lisantiroberts(r�.)giiiaii.corri I Phone: 772.204.3973 1 Location: South I'lorida / Remote WORK EXPERIE.NCE National Veterinary Associates Indefwndenl Consultant hinancial Planning & Analjwis Aug*. 2022 Present Created detailed trackers to analyze performance of over 1,000 individual hospitals after close ofacquisit ions as company strategy shifted from acquisitions to organic growth (I I ollaborated with operations team to improve approval process for capital expenditure projects, including full model rebuild Corlwate Deva lolmient Associate Oct. 2020 Maty 2022 Deployed $3.0bn F� of capital across seven veterinary services platform acquisitions; member of lean team for all deals and responsible fior building L.130/operating models, conducting due diligence process, and pitching approval to C" -Suite (I I onductcd buy -side, sell -side, and convertible note deal processes for acquisitions ranging from $30.0111m to $1.Obn Created NVA's platform prioritization product including a ranking of every North American veterinary services platform by asset quality, contact information for key members ofinanagernent, and documentation ofevery outreach • Served as ad-hoc associate for C' -Suite on strategic projects including creation of` initial equity pitch for selling veterinarians, cost ofcapital analysis, and recommendation on VA's bid strategy for I.I.S. and Canada hospitals Key Transactions: SAGL' Veterinary Centers, Ethos Veterinary I Icalth, PetWell Partners, Veterinary ("are Group select Fransaction Experience Acquisition qfSAGE Veterinary Centers ( , 'onducted diligence, created 1_130 and operating model, and pitched transaction to C" -Suite to gain approval for $I bn e bid Pitched NVA to SAGE as acquiror ot'choice by demonstrating cultural compatibility and business integrity Divested select hospitals mandated by FTC with roles including coordinating FIV correspondence, running diligence process, managing data room, creating list of potential buyers, and assisting on marketing materials Project Pegasus Owned operating model and pitch materials to C` -Suite for potential acquisition for largest remaining equine platform in veterinary space; coordinated with operations team to create bottoms -up forecast for platf6rrn to determine bid price Truist Securities (Uk/a SunTrust Robinson litunphrey) Corlw,wule and Investment BankingAnalyst Jun. 2018 - .Is'ejv2020 (:`rented capital structure, capital allocation, acquisition capacity.) liquidity models, and other atudyses to determine clients' need for debt and ability to repay loans Sourced prospects for senior bankers based on potential capital needs Analyzed healthcare industry research and company -specific data to create CIMS, pitch books, and other discussion materials Select Transaction Experience Proicel A LEJ? T Provided company with a revolving credit facility after conducting site visits, hosting weekly diligence calls with company, and working with internal and external teams to execute transaction Pr(4ect LOCK Evaluated financing OPPOrtUnity and presented to senior management to gain approval to commit to the credit facility intended to fund the spin-off'of a business segrnent, successfully converting RemainCo from a prospect to a client EDUCATION University of Florida — Hough Graduate School of Business Vaster (# Science in Finance (conducled in landem with underg!raduale degree) 11a.Y 2018 Relevant Coursework: Investment Banking & Corporate l"inancial Modeling, Fixed Income, Interest Rate Risk Management, Mergers & Acquisitions, I"Utures & Derivatives, International finance, Venture Finance, 11 ' merging Markets, Capitalism & Regulation, Asset Allocation, Special Topics (all coursework and lectures on Bloomberg 'Terminal) University of Florida - Warrington olleg e of Business Bachelor ol Science in Business A dalinistralion Dec. 2017 Internships: SunTrust Robinson I funiphrey I leattlicare Investment Banking, Raymond James Credit Risk Analyst 01'"Ell INFORMATION Languages: Conversolional Anterican Sign Langnqee Continuing E'dieculion: I raining Me Street P Program, H'all Sireei Prel) LBO Nfodeling ( 'wirse, PINNA Series 79 03, I'lorida Atlantic University Ilovl)italit)),Iltiiteigeintnt Cerlrficofion hileresis: Girls on die Run Oward niembc�), Yoga (certified instrucloi), Rock ( 7imbing (fiwiner coinj)efilof), Scuba Diving 1861 Stanzione, Tarri Le]esUS, MaWee Tuesday, August 29,2O233:44PK4 StanzionE,Tamnoy FW: Advisory Board Appointment application LuisanaL[asti||o-_Resum��pdf May|ee I)e Jesus, MPA, MNAC [ityOerk (Jty G|erk's [ff8ce 0ai|ing Address� P.Q, Box 3.1O | Boynton 8emch, F|orlda 33425 Physica| Address: 10O E. Uoean Ave. | Boynton Beach, F|orida 33435 � 56I-742-6]61 P|ease be advisf.,dthot Florida has broad pub|ic nenordS law and aU cornespondence to mevia emmi| maY be subject lo disdosure.UnderF|oridarecords law, emai|a6dressesanepub|icrecords,Therefore,YOU re - I'll ai|communica1ionand ynure-mai|address may be subjectI.o pub|icdisc|osure, From: kasti|k)<nmneply@123fonnbui|der.com> Sent: Tuesday, August I5^2DZ311:45AK4 To: City Clerk <CityC|ed«@bbU.us> Subject: Advisory Board Appointment application date 08/15/2023 Name Luisana Castillo Phone number 561-739-9748 Address 7S9Manatee Bay Drive Boynton Beach FLB343G United States Current occupation or, ifretired, prior Boynton Beach Manager aLthe ChannbermfCommerce occupation Education Bachelors in Political Science and a graduate certificate in Public Administration DdWNLbAD THE P|ease be advisf.,dthot Florida has broad pub|ic nenordS law and aU cornespondence to mevia emmi| maY be subject lo disdosure.UnderF|oridarecords law, emai|a6dressesanepub|icrecords,Therefore,YOU re - I'll ai|communica1ionand ynure-mai|address may be subjectI.o pub|icdisc|osure, From: kasti|k)<nmneply@123fonnbui|der.com> Sent: Tuesday, August I5^2DZ311:45AK4 To: City Clerk <CityC|ed«@bbU.us> Subject: Advisory Board Appointment application date 08/15/2023 Name Luisana Castillo Phone number 561-739-9748 Address 7S9Manatee Bay Drive Boynton Beach FLB343G United States Current occupation or, ifretired, prior Boynton Beach Manager aLthe ChannbermfCommerce occupation Education Bachelors in Political Science and a graduate certificate in Public Administration Are you a registered Yes Do you reside within the Boynton Beach Yes City limits? Do you nage abusiness within City No Are you currently serving ouaCity NV board? Have you served on City board in the No past? Have you ever been No convicted of a crime? If "yes", when and where? Advisory Board COMMUnity Redevelopment Agency Advisory Board if appointed by the City Commission to serve asBoard Chair Yes or Vice Chair are you willing to serve in this Personal As a Boynton Beach resident | am always looking for ways 10 contribute to my community arid Qualifications saw an opportunity through the Chamber of Commerce, Thus far, I have fostered collaborative relationships with residents and continue tolearn the dynamics shaping out, comnnumity.4 pivotal aspect of my experience is rooted in community engagement, as demonstrated by rny grassroots efforts when ! canvassed neighborhoods to gauge local sentiment onpivotal amendments. This experience instilled inrnethe ability totruly listen arid empathize with citizens' perspectives, a crucial trait for an effective advisory board member that further builds onnnyeducational background |nPublic Administration. Professional K0ernhenob|ps Feel free to attach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 73124.88182(United States) at20Z3-O&-151O:44:46on[hrome115.0.Q.O 2 LUISANA CASTILLO RMINW-Nwi 561..-729.-9749 LUisanacastillo24@gmai1.corT1 Al-011we"T _11t#11,1161 Masters in Public Administration University of Central Florida Currently PUrSing BS in Political Science University of Central Florida 2016-2020 1VXT1&*1_1WTWE9� The Latino, Leadership Council VP of Operations 2018-19 Coordinated UCF's 2018 Hispanic Heritage Month Celebration • Directed a team to collaborate between graduate students, faculty/staff, and student -run-, organization leaders to plan and execute inclusive community events celebrating hispanic culture throughout the month to serve a 65,000. student body • Worked with numerous vendors for a grand finale celebration including a student parade thru campus, With live music, a comedy show, and the first scholarship pageant. • Devised, planned and hosted UCF's first Latin Student Pageant awarding two textbook scholarships. • Created and circulated a calendar of events. Promoted the COUncil's mission to unite the I.atino student run organizations by aiding leaders and facilitating spaces to collaborate. &F9r*"1UnM Strong bilingual sf:)eaker with extensive experience in digital marketing and rnanagernent skills, Showcasing excellent organizational and communication skills along with a passion to serve our community. OFFICE MANAGER MVP Environmental Solutions, Inc. 11/2020-1/2023 • Coordinated all routes, meetings and projects for the team. • Formulated and exec.uted a marketing strategy across social media platforms, virtkW magazines and local networking groups, • Provided regular financial activity reports while rriaintaining rnetiCUlous record of all leads, sales, and exl,,)enses. • Prepared exeCUtive analysis reports, spreadsheets and presentations for C~• level executives. • Maintained a connection with local leaders, charnbers, and nonprofits to promote brand awareness within the community. • provided the highest level Of CUstorner service to clients to ensure customer retention and collection of payment. • Analyzed F"I/L sheet to formulate subsequent budget changes. • Supervised employees Job perforrnarice, timesheets, calendars and conducted quarterly performance evaluations. • Represented company at all chamber meetings arid activities. • Set up health and life inSUrance beriefits and explaining cornpany policies for sick days, FTO and holidays. • Responsible for client invoicing, collecting payrnent from clients or their insurances and maintaining a rnorithly [1/1... • proficient in Quickbooks, Microsoft and Google Suites. SOCIAL MEDIA COORDINATOR Parkland Chamber of Commerce 13/2021- 9/2022 • Spearheaded the start of social media marketing. • Coordinated social media postings. LAW INTERN Arco Abogados I Barcelona, Spain 5/19- 8/19 # Translated legal docurrients and news articles to share online. * 'rranscribed international business negotiations, * Performed rninor legal proceedings. 1864 Stanzione, TaIMIMIX . . . ............ From: City Clerk Sent: Wednesday, March 01, 2023 12:25 PM To: Stanzione, Tammy,- De Jesus, Mayllee Subject: FW: Advisory Board Appointment application Sent: Wednesday, March 1, 2023 12.018 PM To: City Clerk <CityClerk@bbfl.us> Subject- Advisory Board Appointment application Today's date 03/01/2023 Name Vall,erie Valcourt Phone nuim,ber 561-293-6591 Address 410 IN W 16th Ave Boynton Beach Florida 33435 Netherlands Fm iaill vafeerie.vall qjLiL bjLdlLi2!,±),ach.$)n!j2qLAcam, Current occupation or, Jif retired, prior occupation Educator Education Doctorate in Educational Leadership Are you a registered voter? Yes Do you reside within I i the Yes Boynton Beach City limits? Do you own/manage a business iW ,within City limits? if ""yes"', name of business: Areyou currently serving on a: Yes, City board? Have you served on a City Yes board in the past? If "yes", which boiard(s) and I am currently the chairperson for the Education & Youth Advisory Boar* when? Have you ever been convicted No of a, crime? if "yes", when and where? Advisory Board Education and Youth Advisory Board r. 1865 If appointed by the City Commission to serve as Board Yes Chair or Vice Chair are you willing to serve in this capacIty? Personal Qualifications I have been, on the Education & Youth Advisory Board since 2020. 1 have served as, the chairperson the last 2 years. I am also an Assistant Principal for the' cho l District of Palm Beach County. I have graduate degrees in Educational Leadership, Professional Memberships Feel free to attach/upload an extra sheet or resume., Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 127.01.01.1 (Netherlands) at 20,23-03-01 12:08J6 on Chromie 108.0.0.0 Entry ID: 5,98, Referrer: !"i t qg�jj'VLWfflW�tg) MLQn .LN'Ai-11, Lai Form Host', ht s,,) j.Lq!n_ I�Jf2Lr -12__ _ru 1866 Stanzione, Tammy I from: City Clerk Sent: Monday, March 20, 2023 2:07 P,M To: Stanzione, Tammy; De Jesus, Ma lee Subject: FW Advisory Board Appointment application Attachiments: Resume Te�resa M-3-23,clocx From: Damcclendon, <i,io�repill y@1foi,milbit,iilder.coni> Sent- Monday, March 201, 20,23 12J3 PM To: City perk <GtyCler k@bbfl.us> Subject: Advisory Board Appointment application Today's date 08/16/1963 Name Dr Teresa Kase y -Mc Clend oin Phone number 561-577-9272 Address 7228 Chesapeake Circie Boynton Beach Florida 33436 United States Emaill DrtmiccliendoLift, fl.corn Current occupation or, if'Executive Director Early Childhood Education reti�red�, pricer occupation Doctrine of Divinity yes Do you reside within the Boynton Beach City Yes limits? -mo you own/manage a 'i�uslness within City Y" ]limits?, If "yes", name of Little Cubz Learning enter buisiness� Are you currently No serving on a City board? Have you served on a No City board in the past? If "yes"', which board(s) and when? Have you ever been No, convicted of a crime? 1867 If "Yes", when; and where? Advisory oard Education and Youth Advisory Board If appointed by the City Commission to serve as Bioa rd Cha I r or Vice No Personal Qualifications Asa Pastor and cornmUnity leader Ministering to, low-incorne fat'nilies On a consistent bas'i's. As an Experienced Childcare Provider Serving area farnihes and seeing the needs of the people firsthand, and hearing their COrnplaints and hearing their struggles. During the Pandemic serving our community by opening a food pantry, giving away clothing. Shoes and assisting, with: ministry finances. Professional Way of Life Family Worship Center Memberships Children Services Council StrongMinds Prevention Central of South Florida American Heeart Association National Chaplain Association Florida Association of Childcare Management NAACP �Feel free to attach/upload an, extra htjpsj f�oral-n.123forriiibLi�dc%rcos' )IL!lp (Ldid i Li-Mleid=58bl,findW.396f5ff7afe8c6da, cfed78 sheet or resume. Ce�irtification 1, the applicant, hereby certify that the statements andl answers provided herein pare true and accurate. I understaind that, if appointed,, any false statements may be cause for removal from a board. The niessage has been sent fron,,j 166,2'05.159.62 (United States), at 20,23 03-20 11:12:51 on Whone 163 Entry ID,. 609 Referrer LittpZtwbqy oq,,jlg_a� Lk&g ,ILL g/ Forni Host; tit orrn.123formbudder.,con jajZ141 Jj �E )i),E I -a r t .9 n rnc� t 1868 OMM11wrom 1079MVIONSTMEIZOI 7228 Chesapeake Circle - Boynton Beach, FL 33436 Cell (561) 577-9272 Email - Liv2livagin@Paola ,com Patrick, Henry High - Ranoke, VA 06/1981 National Bus. College Salem, VA 10/ 1983 Fashion Merchandizing Palm beach State College Lake Worth,, FI -8/2015 Director; Degree Faith Christian University School 5/20109 Doctorate Leadership Tabernacle Bible College & Sieminary Doctorate Divinity *Work Experience: Way of Life Ministry B I 'oynton Beach, Fl. 2020 Executive Administratoir/Pas�tor Instructor - Mentor: Manage Administrative Sitaff, Correspondence, Typing, Dat E�ntry, Reicorld- keeping, Filing, Meeting Scheduling. Mana- &Train Volunteers Alternative Unlimited Plantation, FI 01/210iO6-05/2008 1869 Administrative Assistant Office, Administration, Registration, Data Entry, Scheduling, Appointment Setting, Filing, Reporting, Teacher Assistant Manage & Train New Hires Portsmouth Redevelopment & Housing Authority - Administrative Assistant: Chesapleiake, VA - 07/1999- Oil/2OiO2. Typing, Filing, Meeting Scheduling, Office Management, Data Ent�ry, Report Updates & Filing, Electronic Billing, Customer Service, Traffic Calls, Accounts Payable, Sort &, Distribute Mail, Accounts Payable & Receivable. R & R Transportation,, Inc. Oi2/2000 - 01.5/2001, Suff6lk, VA Marketing/Advertisileiment & Custom,er Service Marketing & Advertisement, Transporter, Appointment Setting�, Quote Preparation, Data Entry, Customer Service, Data E�ntry, Matrix Updating, Manage & e-ui [Harrison Museum of African. Culture 0 Itirector Assistant American 08/1.997'- 01/2000 Roanoke) Vj-X,. #ffice Management, Payroll, Accounts P�ayabile & Receivable, lWata Entry, Manage &Train Volunteers Trigon BC/BS - 11/1.987'-07/1997 Roanoke, VA Customer Service Claims S�plecialist/Prolvider Service, Retention, Benefits Analysis,, 1870 Claims Entry & Processor, Coding, Billing, Medical Claims Assistant , Roanoke Virginia 05/1983 - Assistant Dietary Director /Dining Rooim Assistant Assistant to Dietar , y Director, Manage Administrative Staff, Correispiondencei, Typing Record -keeping, Filing, Meeting, Scheduling, Data Entry, Menu Preparation, Manage Evenin I` Staff Waitress, Assist Coiolks Skills: Administration Operator/Reco ptio�nis�t Office Management Dis�patch, Data Entry Volunteer Coordinator Mentoiring, /Business Machines Certified Effective Supervision Licensed Parenting Instructor Licensed Minister/ Noutic Counseling Medical Billing/'Claims Filing Insurance Benefits/P,r,ovider & Broker Service Nursing Home Dietary Food Preparation/ Training Medical Term inoloigy Microfilm & Microfiche "Tele mrktin ,Fundra i sing 1871 Pam Canon -Lead Secretary Portsmouth Redevelopment & Housing Authority 80�O High Street Poirtsimouth, VA 237015 (757) 39i9-5261 Felicia Walker Regional Director 28001 Oakland Blvd Fo�rt Lauderdale 33311,4 (1754) 32:1-7050 Tierra Kasey - CEO Prevention Central Fort Lauderdale, Fl 33336 (954) 599-2267 94EM., I=MNwM Michael J.r. McClendon - Pas�tor Ramsey Coins�ultant�s A1TV.7T Gwixtwticatiovs V17 0 W, WI M To, 105 = Tammy Autrey Marriott Richmond, V 5611225-3527 1 1872 From: City Clerk Sent: Wednesday, March 08, 2023 3:41 PM To: Stanzione, Tarnmy Subject: FW': Advisory Board Appointment application From: calixtefranoels e <noreply@123fo�,tnbLilder.comi> Sent: Wednesday, March 08, 20239:15 AM To: City Clerk <CityC1erk@bbfl.us> Subject: Advisory Board Apip ontinent application Today's date 031/08/2023 Name Fraincoise Calixte-Dieuvfl Phone number Address Email calixtefraincoisecwznlLgil�Com Current occupation or, if Esol Coordinator retired, prior oiccuipation Education Ks Are you a registered voter? Yes Doi you reside within the Yes Boynton Beach City li�mit�s? Do you own/manaige a, businesis NO within City limits? if ""yes", name of business: Are you cu rre ntly seirvi nig on a Y'eis City board? Have you served on a City yes board in the piast? If "yes", which board(s) and when? Education & YouA th dvisory Board for the past four-plus years, Have you ever been convicted No of a crime? If "yes", when and where". Advisory Board Education and Youth Advs,ory Bio and 1873 If appointed by the City Personal Qualifications Palmer Beach Atiandc University Master's in organizational leadership Palm Beach State College Bachelor's in management & Supervision Associated of Art in Health Sciences Graduated with an honor PaIrn Beach Maritirne Academy Secondary sol Coordinator) 2022 — Present City of Delray Beach (Finance UTB), 2019 -2022 Perform general administrative management duties Collect services fee Create a spreadsheet for the collection fee Promote poisitive ei'Tipioyee relations and employee morale daiily. South County Drug Abuse Foundation Inc. 20,16- 2019 Health Behavior Educator/Counseling/HN advocate Keep appointment calendars, and schedule Professional Memberships F&R Immigration and Notary services 2007-2016 Provide administrative and StaffAssistant to the whole staff. Help with translation File paperwork Monitor daily Payroll sheet Church volunteer 2005 -Present Counsel and coach people with different needs Teach Sunday schoo I for all age g,ro u ps Assist with planning youth activities A971TOM. I extra sheet or resumei. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for rernoval frorni a board. The niessage has been sent frorn, 5x0.23 a'.1 8.186 (United! States) at 2023,03-018 09.14161 ()nj ClIq'rorne 110,0,0,0 Entry 110; 61015 Referrer11tps JjWww,boynton-beach.p�rgj Form Host; h tforn 1,123fornibuilde co Lg, as EY:k�EA-4PPR LU t, ffigIll- j1p 1874 Stanzione, Tammy From: City Clerk Sent: Monday, May 01, 2023 10:51 AM To: Stanzione, Tarnrny; De Jesus, Maylee Subject: FW: Advisory Board Appointment application Attachments: Barsky-.ReSUme.clocx From: joel.barsky87 <no reply@ 123form bU ilde r. co rn> Sient: Monday, May 1, 2023 9:55 AM To: City Clerk <CityClerk@bbfl.us> Subject: Advisory Board Appointment application Today's date 05/01/2023 Name Jo6l (pronOUned Jo -Elle) Barsky Phone number 561-735-1.420 Address 1941 W Woolbright Rd Apt C1.02 Boynton Beach FL 33426 United States Uail ioe�.bat"skv87(a)P.Pmail.corn zmamm= .� if retired, prior Criminal History Check Program Associate occupation Education Master of Public Healtli at TUlane. University Are you a registered Yes voter? Do you reside within the Boynton Beach City Yes limits? Do you own/manage a business within City limits? VI I F -J &MMORROIII M 9 Q serving on a CI boarid?'- Have you served on a Yes City board in the past7 If "yes", which board(s) Recreation and Parks Board (2020) and when? 1875 Have you ever been No convicted of a crime? if"yes"'when and where? Advisory Board Education and Youth Advisory Board If appointed by the City Commission to serve as Board Chair or Vice Yes Chair are you willing to serve |nthis capacity? Personal Qualifications | have previously services wnthe Recreation and Parks Board in3Q2O. Professional Memberships Feel free to attach/upload an extra sheet orresume. Certification i the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from ahoard. the message has beer) sent from 75.I79,G9,1Q(United States) at2O23f]5OI0D:S4:31ooSafari 16.4 Entry ID: G33 Referrer: JOEL BARSKY, MPH Pernianent Address: 194 1 NV Woolbright Rd, Apt C"`10)2, Boynton Beach, Fl, 33426 F -mail: joel,b,,iisky87(ci/giiiail.coni Cell: (561) 735-1420 EDUC I ATION Master of Public health, Global Health Systems & Development, August 2013 Tulane Univcrsit),,�chool qff`ublic 11culth and Trolfical Medh,,ine, New Orleans, LA Bachelor of Arts, Anthropology & minor in Public health, May 2010 University of South Florida, Tampa, Fl, WORK E.XPERIENCE Criminal History Check Program Associate, Amwri( ,I oqs, April 2023 -Present Provide administrative support and data collection for the National Service Criminal History 'heck waiver process, support the development ofcomprelicrisivc written guidance for grantees and agency staff',erred supporting the development and implementation ofsampling analysis guidelines and procedures, Assistant Program Director,fin(TWOWS, January 20)'17 -April 2023 Under the AmeriCorps National Civilian C ommunity Coq)s, I plan and implement initiatives to develop service learning projectsand lodging opportunities With J)Ublicand private organizations, C01111TWIlity"Ind faith -based organizations, and other federal agencies. Develop project proposals, which include: proJect goals, reSOUrces needed, and timelines, Prepares protected project budgets to include travel and lodging expenscs. Monitors project. ject and lodging expenses against budget to identify necessary changes. Presents pro.ject training or orientation to tearer members. Coordinate with offier rnembcr training, and Supervise Corps Mernbers in order for them to complete their assigned tash.s. Social Insurance Specialist, U.S..' ocria l Sccuril.Y A(b)finistrwion, Georgetown, SC, May 2014 -January 2017 Adjudicated, authorized and reconsidered claims f6r benclits undcr the provisions of the retirement, survivor's iTlsurance and supplemental security income or disability insurance betiefit program. Answered inquiries about the Social Security Administration, Medicare and other services and provided customer support through the phonic and ('dace, -tea -face. Disease Intervention Specialist, Puridu Deparlment oftlealth, Riviera Beach, FL, March 2013 -April 2014 Perftn-rned interviews to clients infected with Scxually'Transmitted Infections, conducted investigations, partnered solicitations and provided ease management to paticilts. llarficipated in outi-cach events, provided pUbliC' presentadons, liaised with external/internal stakeholders and per lorryied other duties to prevent outbreaks within the Palm Beach ("ounly area. Health Prornoter, Peacc Corps - Fji, Suva, Fiji, May 2011 -January 2013 Promoted good health by providing solutions to reducc Non--/ ."OrIlMunicabIc Disc ases while providing capacity building skills in a rural community. Superviscd labor workers, managed a government contract and liaised with stakeholders in ordu to succeed the goals ol'various projects, 1877 VOLUNTEER EXPERIENCU" • Peer Reviciver, CN("S Volunteer Generation Fund (V(31), Vicksburg, MS, July 20 1 7-11rcscut reviewing and assessing applications of'various state commission offices applying for federal Funding through the VGF. • Volunteer, Black River LInited 1174Y, Georgetown, SC",March 2015 -January 2017 Event planning and fundraising for annual events. Providing assistant to stuff" and board members. • Volunteer, flabilat,lbr flumanitY, Delray Beach, Fl, February 2013 -March 2013 Providing assistance in n building liouses and administrative support to staff members through data processing and clerical duties, • Volunteer, Delral, Beach Health Center, Delray Beach, F'L, February 2013 -March 2013 Processed and organized medical records provided by the Department ot'l-lealth. • Volunteer Coor(linator, t ISF's Center fern Leatlersh ip & Civic Eleagernenl, (BLAST, Dance Marad)on, and Lead Week Board), Tampa, FL, April 2008 -May 2(110 Coordinated annual events to get StUdCutS itIVOlVed 'Alid) Volunteering and ways to get involved with developing their community, BOARDS Board Member, Communit ' vAppearance Boar(I (CAB), Georgetown,.lady SC, 2015 -December 2016 Hear and decideappeals where it is alleged there is an error in any order, requirement, decision, or (let en n ination by the Zoning Administrator in the City of(jeorgctown Zoning Ordinancc. OTUM Languagc: English, Fluent; F'jian, Former Expert Level; Spanish, Intermediate Level C I omputer: Microsoft ( ' )ffice Programs:> Word (Type 65 words per i -minute), Excel, PowcrPoint, Publisher and Outlook; SPSS, PRISM and ArcGIS Aliscclhvieoms., Noworking, event planning, and grant Writing LICENSE Drivcry License Class E, FebrUM-y 2017 Mississippi Department of Highway Saf'ety, & Motor Vehicles CERTIFICATION Contracting, Qlflccr Rcpri,,�sentafivc L -vel 1, August 2018 Federal Acquisition Institute Exemplar -V CoWribution orService Award, July 2016 Superior contribUti(M to the success of the office. Exen'tplaij, Contribution or Service Ai varrel,May 2015 Superior contribution to the success of the office. From: City Clerk Sent: Monday, June 05, 2023 7:12 AM To: Stanzione, Tammy; De JeSUS, Maylee Subject: FWAdvisory Board Appointment application From: enlunio <no reply@ 123form bU ilde r.co m> Sent: Saturday, June 3, 2023 4:31 PM To: City Clerk <CityClerk@bbfl.LJS> Subject: Advisory Board Appointment application Today's date Name Phone number Address RM pPit. MAIN@ "01'r Education 06/03/2023 ODALIS VELOSO 561-662-7393 123 YACHT CLUB WAY APTO 205 BOYNTON BEACH FLORIDA 33462 United States enlunio@y,mil. co1!1 STUDENT Do you reside within the Yes Boynton Beach City limits? Do you own/manage a business No within City limits? Are you currently serving on a No City board? Have you served on a City No board in the past? If "yes", which board(s) and when? Have you ever been convicted No of a crime? If "yes", when and where? Advisory Board Education and Youth Advisory Board 1879 if appointed by the Cit Commission to serve as Board Yes Chair or Vice Chair are you' m8U|ng to serve inthis capacity? Personal Qualifications Passionate about helping/serving the community and wants to make all the difference possible. Outspoken and displays leadership skills which I have exercised through clubs and extra curricula rs. Clubs/ExtraCUrriculars: NJHS president at middle school, SGA and student council mernber in both middle and high school, high school debate team, varsity water polo, and artistic swimmer, I am also bilingual (fluent in Enghsh and Spanish) . Currently participating in Volunteering through out Boynton Beach like in the Boynton Beach library. Current school is SUncoast High School with the IB program. Professional Memberships Feel free to attach/upload an extra sheet orresume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate, | understand that, ifappointed, any false statements may because for removal from aboard. The messagehas been sent hnm5O.Z28.]45.lD6(UnhedStates) atZO23-O6'0315:3O:45on[hrome114.O.O.0 Entry ID: G38 Referrer� Fo*mHos: From: City Clerk SentFriday, March 31, 2023 428 PM 'To: Stanzione, Tarnrny; De JeSILIS, Ma to Subject: W Advisory Board Appointi[nent application Attachments, Brad -Jackson -12022 'Resiuime,docx From: bjackson <�nioreply@,1,23fortnbluildeir.co�"n> Sunt® Friday, March 31, 2023 3:30 PM To. pity Clerk <CityClerk@bbfl.us> Subject: Advisory Board Appointrrient application Today's date 03/3,1/2023 Name Bradley Jackson, Phone number 561-2' -5791 Address 815 W. Boynton Beach, Blvd., Apt 15-103 Boynton, Beach FL 33426, United States Emaill bac kson Ccqer Current occupation or, if retired, prior Marketing Director for Engineering & SUrveying Firrn occupation Education Bachelors Degree froini FSU in Business/Hospitafity Management Aire you a registered Yes voter? Do you resiide withiin the Boynton Beach Y'e s City limits? Do you oiwn/manailge If "yes", name of business: Are you currently serving on, a City No board''17 Have youi served on a No City, board in the past? If "Yes", which board(s) and when? 1881 Have you ever been Yes convictO of a, cri-tte? If "'Yes", when and 2014, Driving Under Influence where? If appointed by the City Commission to serve as Board Chair Yes or Vice Chair are you wi Ming to serve in this capacity? Personal I work in the,, architeCtUre, engineering, and construction industry and hawse knowledge and Qualifications appreciation for our historic buildings and resources in the City and the important of preserving there from being erased through overdevelopiment or redevelopment. I have previous, experience volunteering at the South Florida Fair in their yesteryear village (YYV) park to help spread information and awareness about the historic structures being preserved there so that people of all ages can learn, about history in Palm Beach County, I serve on the Young Professionals, SponsorsWp, and Hospitality Committees at the Fair which help prornote YYV throughout the Community, Professional Society of Marketing Professional Services, (SNIPS) South Florida Chapter Memberships AEC Trendsetter's of: Florida Leadership Painij Beach County Rusty Gordon LQ+ Democratic Caucus, Urban Land Institute (MLI) Southeast Florida Chapter Florida Engineering Society American Society of Civil Engineers Feel free to attach/uploa,di an c1a6eb7aedb9527bcO17f2f extra sheet or Mutt ms: forrru.;�forrmmi�au�IMpr comm fug load did, Ir resurne,, Certification, 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any, false state me rits may be cause for removal from a board. The niessage has bleen sent from, 501.244.140,133 (United States) at 2023-01,31, 1.4:30:20 on Chrome 111,0,0,0 Entry ID,., 614 Referrec htfjps w%Lw boyn Form Host-, u or sJL httjj m.123forrnLi r.&Loj-DJj�. �UAL�Ld oi�oty-bg�a rd -a ppoi Lit m eqjjjj?2icat"qn, _ _ _jdc 1_ _ 1882 Bradley Jackson # I-5 W- [,o--y-n-t"o—riA-pil. 151()3, Boyraon 13eadl, FL 33426 1 (561) 252-579 1 1 To be considered for a seat on the Boynton Beach Historic Resources Preservation oar to serve the residents as, a member of the coninnunity committed to preserving the rich history of the buildings and architecture in the City. Skills Excellent Communicator and Coordinator • Highly adept at marketing research and organization of company functions • Convey leadership qualities in managing organizations and business responsibilities • Pai-ticipating in community activism and engagirigi with local leader's to, enhance the environt-neat and well- being for our neighbors Edu atron BS Business/Hospitality Managerrient � May 2013 � Florida Mate University (Leadership Boot Carnp, College of Business � October- 201,81 Florida AtIa ntic University 4W Current.job E2=6enice Dir. of Marketfi,ig & Business Development I Engenuity GWUP, lnc, I March 2oi.3- Present 0 Manage and at times pregame all RFQJRFP responses, for public sector, work * Manage, prepare, and post content for company website,social rnedia 0 Manage and prepare conterit for company newsletter through Coristant Contacts 0 Prepaire and review reSUmes and project experience cut sheets for marketing 0 Coordiriate and manage teaming opportunities for private and Public sector, projects 0 Attend networking events to socialize wei various groups of people to learn and develop new business connections for the company 0 Research and develop ri-iiarketing, strategies, firma -wide 0 Manage admilinistrative staff to ensure quality control of day to day tasks VOIL nteg u-!qj i e in ic, e, 0 Society of Marketing Professional Services (SMPS) South Floriida Chapter: Past President 2020-2,022, President 2019-2020, President Elect 2018-20ag, Programs ilair 2017-2018 0 AEC T"rrendsetter's of Florida� Viice President 2020-2022, Board Mernber 2017-2020 0 Leadership Palm Beach County Class of 20: 2,2. Current Alurnini serviing on HohdayBe.akfast, Focus, & Forward Committees 0 Rusty Gordon L.GBT0+ Democratic Caucus: Secretary & Endorsements Chair 2021,. -Current: # South Florida Fair & Exposiitions- 'Beyond the Falr'Young Professionals Class Of 20'21, Serving on Sponsorships, Youngi Leaders, & Hospitality CommitteeS, 2023- Current 0 Compass: Stonewall Ball Host Cornmittee Menibel" 2022- Current 0 Sunfest. dates Comirnittee Member 2022 -Current Urban, Land Institute (UU) Southeast Florida Chapter_ Palm Beach County Young Le�aders Steering Comr-nittee Member' 2018 -Current Florida Engineering Sobiety:"volunteer yearly for MATHCOUNTS & Engineer It! COMpetitionswhich, engage elementary & mididdile schroolers with rriath and science American Society of Civil Engineers: VOilUnteer yearly for Bowl -a - Thor) Scholarship event Volunteered on i different local Ipoliitical carripaiigns 1883 1884 Stanzione, Tammy From: City Clerk Sent: Friday, April 28, 2023 10:07 AM To: Stanzione, Tarnrny; De Jesus, Maylee Subject: FW: Advisory Board Appointment application From: Iroysmithl <noreply@123forrnbUilder.corn> Sent: Friday, April 28, 2023 10:01, AM To: City Clerk <CityClerk@bbfl.us> Subject: Advisory Board Appointment application Today's date Name Phone number Address r4m Education 04/28/2023 Roy Srnith 925-915-0247 504 SW 8th Place Boynton Beach FL 33426 United States Lrgy—sm L1t!L1-@g-m-a'lLcQ-r-11 Account and Channel Management Are you a registered voter? Yes Do you reside within the Yes Boynton Beach City limits? Do you own/manage a business within City limits? IVU Are you currently serving on a No City board? Have you served on a City No board in the past? if "yes", which board(s) and when? Have you ever been convicted No of a crime? If "yes", when and where? Advisory Board Historic Resources Preservation Board 0 1885 If appointed by the City Commission to serve as Board Yes Chair or Vice Chair are you willing to serve in this capacity? Personal Qualifications * Strategic planning, creating, and implementing plans, working with large budgets, business analytics. * Experienced interacting with, and influencing senior management, executives and key decision makers: * Proven success with start-up Situations, expanding, and mature markets. o Skilled with prolonged contract negotiations. My family has been in Florida since the late 1840's with our first born in Key West, Preserving our history is vitally important to help successive generations understand Our past in order to shape our future, rM. aww'TH "k, , , - PITIMAMM, M. extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for rernoval from a board. The message has been sent from 73.17 9.50,92 (United States) at 2021-04-28 09:01:14 on Chrome 112.0.0.0 Entry iD: 629 Ref errer: !jqpF � /AAA. - L�qhorp ,j �hpyjqtqE�� _L_ j Form Host: jjtjjLs' form. 123formbLli er, _Lor'r -b a d- p oint ent.-.�.p ajion IjL or I --y-J-P -(--4 _g_ 1886 Starizione, Tammy Fromi- City Clerk Sent- Thursday, March 02', 2023 218 PM To: Stanzione, Tammy Subject: FW: Advisory Board Appointment application From, lindsaykarten <iioreply@123fortn,builder.coni> Sent: Thursday, March 2, 2023 8:41 AM To. City Clerk <0tyClerk@bbf1,us> Subject., Advisory Board Appointment appfication Address 3386 CHURCHILL DR BOYNTON BEACH FL 33435 United States Email l"ndsavkarterii(o')Rniaill.corTi Z Do you reside within the Yes Boynton Beach City limits? Do you own/manaige a business No within City 11imits? Are, you currently serving on a No City board? Have you served on a City No board, In the past? 14 bis-o2rd( Have you ever been convicted No of a crimO, If "Yes"', when and where? ,Advisory Board Library Boa:rd If appointed by the City Yes Commission to serve as Board .1 1887 Chair or Vice Chair are you willling to serve In this capacity? Personal Qualifications, Professional Memberships Feel free to attach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers proided herein are true and accurate. I understand that, if apointed, any failse statements may be cause for rernoval frorn a board. 'Th:e rnes5age has been sem from 1.7 .55,112,230 (United States) at 20123-013 02 08AOA7 ori Chrome 11 .0.01.0 Eritry ID: GOI Referre,rht�pi,-11w.ter w )yjL tgq-bg Li4,CTd Form Flost: ht( s,/ forrii.12�3foriiiibuiilclt,,rcoinLM3�q4lild i boardcrpp i �a I i 0 r, 1888 11,111111111311nm 1111mmilIT1111 IF IF MM32E= Thaiink you for your interest in Serving on one of the City's Advisory Boards and for taking the t�ime to, fill out this aippl�ication. If inistructilons allre not followed or the application is not filled out in its entirety, the application will be returned for clanfication. EMAIL DISCLAIMER, Pleaise be advised that under Florida law, e-mail adpublic records. If you I do not want your e-mail address released in reisponse to a pubiic-records re�quest, do not send electronic mail. instead', contact the City Clerk's office by phone or in writing - Mailing address: P.O. Box 310, Boynton Beach, FIL 33435-0310 Phone: (561) 742-6060 I FAX:: (561) 742-6098 Name s Telephone # MR IN < 4� Date of Birth:� Emafl: I J Current occupation or prior occupation: LIVC-1 A4 U / �Ir Education N� 44AZ I �A Are you a registered voter? V/` Yes No Do you reside within the Boynton Beach City limits? jzYes No 111 Do you own/manage a business within the City limits:� Yes No If yes, name of business Have you ever been convicted of a crime? IV' Yes No If yes, when Where Areyou currently servings on a City board? V Yes No Have you served on a City board in the past? Yes No 2, S.r\CC\W'P\BOARDS\Applicatdoiiis\Advsory Board Application 2023,doc OHE .7x 1889 If so, which board(s) and when? Please indicate which advisory board you are seeking appointment. For board listing, requiremenff,- responsibilitles, and meeting times and dates, see attached. Arts Commiission Building Board of Adjustment & Appeals v"Community Redevelopment Agency Advisory Boa!li Education and Youth: Advisory Board EmployeesPension Board f9refiq*t5� Pension Trust Fund .. . . ........ ..... .. . . . Historic Resources Preservation Board Library Board Planning & Development Board Police Officers' Retirement Trust Fund' Recreation & Parks Board If appointed are you willing to serve as Chair or Vice Chair? S No y� 04, CX4 i' What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. I MT-311M.w r w w -am Signature: D�ate:A, / ......... . - "I S:\CC\WPNBOARDS\Applica'dons' Adv�sory Board Applicabon 2023,doc M 1890 '3 Stanzione, Tammy From: Clity Clerk Sent: Wednesday, (March 08, 2023 7:43 AM To: Stanizione, Tarnrny; De JeSUS, Maylee Subjt: FW: Advisory Board Appointment application Attachments: Marcia Levine RestA,nii(�iiciit-ch-23,doc From: marcialorHevine <noreply@123forrnbuilder.corn> Sent: Tuesday, March 7, 20,23 7:40 PM To: City Clerk <CityCierk@ bbf L LIS> Suibject: Adviisory Board App6ntrnent application Today's date /07/2023 Name niarcia IeOne A 0 a * A It 14 4 Address, 6,25 casa Lorria blvd' apt 8018, Boynton Beach FL 33435 United States Email Current occupation or, if retired, prior DJ occupation Education College Graduate Are you a registered Yes voter? Do you reside within ts? Do you own/manage a business within City No 111fits? Are you currently Yes serving on a City board? H�ave you served on a Y'es City board in the piaslt? if" ns", winich board(s) I arn currently: and when Library Board Mernber terrTi expires 3/31/23 This is a request for renewall of that position Senjor Advisory Board Mernber (start Data; 2022), 1891 If"yes", when and where,? Advisory Boiard Library Board If apt by the City Commission to serve as Board Chair or Vice Yes Thank you for asking me to renew my application/Library Advisory Board Member, I WOUld be honored to be able to continue for another terni. It's difficult for rne to express my positive qualifies as I like to practice hUrnility in all aspects of rny life, but I ani, a service oriented, cornirnunity minded and involved resident of The City of Boynton each. My whole fan'-dly loves libraries and the majority, of rny farrifly mernbers, are avid reaiders , I not only love to read, but I llolve the concept of the library as an important fabric and glue of the cornmunity, I love the work that Mr. Craig Clark and the tearn are doing and 11 want to he able to help,with the endeavors going forward. Professional Wornen For Excellience Worrier's Leadership Group Memberships Wornen in Developimenit-Wornen who are the fundraising area DL Franchise Record Pool-Dj Networking G rrO U P Feel free to attach,/u!pload an extra Littps 23foi"r'vi�buildeL.C(—)ry-)AIPLO—ad-110stip?fileLct=t7da(i6cdfl3f3l)lf29,33523f43bfd334 sheet or resume. Certification, 1, the applicant, hereby certify that the staternents and answers provided herein are true and accurate. I understand that, if appointed, any fallse statements may be cause for, removal froni a board, The niessage Ihas been sera frorn 206.214,134.18 (United States) at 20123-03,017 1939:50 On: Chroflle JJ01010.0 Entry IM 604 Referrer: I, L L) qy i kq!h L - gfj RUP L be _ _4Z Forrn Host: .11 ... Ni de -1.1—L 1892 Boynton Beach, Florida (917) 693-4729 marcialorilevine@gmiaip.com SUMMARY I am a tl'IOUght-foul, and creaitive business professional, with a successful career prin'larily within the media/ marketing and sales arena. II have an established track record of cultivating strong internal/externaI partnerships. II am adept marketer and facilitator. I believe my experiences will allow rile the opportunity to, join, a tearn, and to not only personally flourish, taunt also to help Iflake a difference on the team (s) I join VIDEO CONFERENCE PRODUCER, Virtual, 2019-Presenl Set -Up and Adrn inister/Faciltate Techni,cal Support for Virtual SeIrinars/Trainings, Recovery Workshops and Professional Conferences, Manage all in rneefing operations, including instructions on how to participate via computer or pahone-in options, muting/un -I'll LJ ting features, polling, breakout roorns, screen sl")aring, and whiteboard/ with attendee participation. P,rovi:lde help with, set -Up Of Ineeting (s), registration with correct in- meeling controls/ functions, to Insure, smooth, orderly and successful conference/workshops for stake -holders,... OLD SCHOOL SQUAREICORNELL ART MUSEUM:, Delray Beac1i, Fl. 2018-20,20 Assistant Museum Operations Director Assist �irector of OperationS/CLffator' Duties include: opening and closing rnuseUrn, Wrating, operating and irraintaining Museurn Stoire, placing media buys for Art Shows at OSS/driving revenue to Old School Square. Manage, reception desk adn'0ssions/donations through Square Register operating system, Greet guests With working kirlowledge, of Old Scl,ioot Square and Cornell Art Miiuse u m_W rite all press releases. Engage and tour visitors through the exhibits. THE HEALTH CHANNEL/South Florida PBS, Miami -Da de- Pali n Beach Counfy 2017-20,18 Account Execlutive (one year contract) Relocated to Florida to join team to develop/taunch The Health Channel properties, and ,Nww,allhe4fly Jv websile, Responsibilities includeDevelopment of all marketing materials, generating leads, daily prospecting and lead generation, outreach into local cornimunity to create partner relationships, presentations virtually and in-person. Successfully worked togettier with Baptist/ Bethesda Soufll Ploidda's marketing group and with aFP S creative, marketing and ad sales divisions. VIVENTIUM SOFTWARE, New York, N.Y. 2o 1 6_201 7 Nationall Sales Account Executive (Outside and Inside Sales) N I was recruited to develop NYC territory and assist the (launch, of Viventiurn Software, Responsibillties Include: Developmerit of leacls, daily prospecting, virtual arid in person selling/closing, cold call arid lead generation for all HCM (Hurnari Capital Management /Payroll, Onboarding, HR,) products, Led the launcl'itearr in new bUSIness !sales, meeting and exceeding rnonthly arid yearly goals, $250,000 Gross Revenue A+E TELEVISION NETWORKS, New York, N. Y. 19,99 -20,15 Account Executive, New Business Developrnent Specialist, A&E, Biography, History Channel 01 Researched/venerated new bUSlness opportunifies;, prospected on a daily baisis. Identified customer needs, set Up client rneefings/presented to senior level decision makers. Closed high percentage of new lbusiness,; met and exceeded, yearly sales, goals; Grew, sales list revenue frorn $10 million to $100 rnillflon over tine course of 14 years. VOLUNTEER & COMMUNITY SERVICE ACTIVITIES Boynton Beach Art In Public Places„ Vice Chair, Boynton each Library Advisoiry Board Member, Boynton Beach Senior. Advisory Board Member, Vice-Char Overeaters Anonymous PaIrn Beach Counity Board of Directors , Reading VOILInteer Mestchester Mordessorl! School & Carlarsle Childcare Development Center; IDeveloped Therapeutic Music Program for Children oil the Autistic Spectrum; EXTRA -CURRICULAR ACTIVITRES Professional DJ for the past 20 years, I go by the mane, "01 Marsh" II have had over 25,01 D,J jobs In various locations. I specialize In varied playlists that satisfy all age ranges. I transitioned to virtual D'ing during COVID, but I arn currently back to live OJing- EDUCATION B.A., Hunter College, New York, N,Y. 1893 1894 From. are <n:oreply@1:123tor,iiibL,Iil,der",com> Sent: TUesday, IMarch 14, 2023 2:47 PM To: City, Gerk Subject: Advismy Board Appointment application Attachments: ATR-resurne-2023,pcif Today's, date 03/14/2023 Name Ace Till!ton Ratcfiff Phone number 561-376-3640 Address 142 SW 13th, Avenue Boynton Beach Fl. 33435, United States Email ace@staVweirdbekindcom Current occupation or,, if retired, prior Self-employed artist, photographer,, and writer occupation Education BA in, political science from UCF Are you a registered voter? Yes, Do you reside within, the Boynton Keach Y'e s City limits? Do olid owin/manage a business withiin, City Yes limits? If Oyes",, name of Harper's Promise, currenfly on hiatus business: Are, you currently serving on a City Yes board? Have you served on a City board in the Yes past? If "Yes", which 11 have served on the Art Advisory Board and the Library Board for one tenn each. board(s) and whien7 Have you ever been No convicted of a crime? If "yes"',, when and where? Advisory Board Llbrary Board 1895 If appointed by the, City Commission to serve as Board Chair Yes or Vice Chair are you willing to serve in this capacity? Personal I arn almost a lifelong resident of Boynton Beach. Though I left for a period to live in, California, I Qualifications returned: to my hornetown to buy a house and create a life here. I have served in ryly capacity on the Library Board for one term and I am interested inanother, I! arn am author with rny first book forthcoming from Simon & Schuster. Also II LOVE our library!! Professional City of Boynton Beach Art Advisory Board, Member Membership City, of Boynton Beach Library Advisory Board, Member Feel'l free to attach/upload an ()Lmbui LderLoniZup Ll,.�.p-?f-.'iLc��d=6cldl630le328le7'4(�;2ld5,53a29ee7cc548 extra sheet or resume. Certification 11, the applicant, hereby certify that the statements, and answers provided herein are true and accurate. i understand that, if appointed, any false staten'ients may be cause for removal from, a board, The message has Ihernrr sent frorn185,203,218.28 (United States) at 2023-03-14 13A6�55 on Chrorne 10 9.0.0,0 Entry ID, 607 Referrer: httjL�'w A ,N�qyljjavg. a,Jl, Form HoW htt.j s boa d-appointryie t pj2LLg gr! J,I�UrLq�123fq�'nibuflde,c nj 21 - r ni -a LLqg 1896 Ace possesses a dedicated group of almost 20K amazing Witter followers and makes nearly 2-5, million impressions there on a monthly basis. Ace and their followers focus on connnunity .-care, raising thousands of dollars for places like local, abortion funds or Fiyah Magazine, in order to sponsor disabled BIPOC to attend FIYAHCON. Co -founder, Deathcare Advisor Harper's Promise, LLC I January, 2018 Present Harper"s Promise is an in-horne pet euthanasia, hospice and palliative care practice n ice devoted to helpig families throughout South Florida provide the best possible end of life experience, In 2017, Ace co-founded the practice with their partner, Dr, Derek Calhoun (a veterinarian), after the death of their chilwah ua, Harper ..— the best -worst dog ever. Ace applies years of funeral industry expertise to working in conjunction with Derek to enhance quality of life for chronically ill pets while providing dignity, cornfort, and control, through the final stages of incurable illness for those that are terminally ill. Ace and Derek keep Harper's Promise by helping provide pets a good death, which is an, integral part of a good life. Funeral Director, Embalmer, & Crematory Operator Parent-Soretisen Mortuary & Crernatoryl January,, 2014 - 1'Y 2015 Wilson & Kratzer Mortuaries I October2012 — January, 2014 Smith & Witter Funerail Home I January, 2012 — August, 2012 Boynton Memorial Chapel I May, 20110 - Augusto 20,10 Ace had direct responsibility for administrative arid organizational management in addition to fast -paced event planning and production with extremely tight deadlines. She has superlative custorner relation skills under demanding and stressful circumstances. She coordinated legal paperwork at a county, state, and national level, with a focus on calendar, budget and contract management. Sheflexibly worked between three office locations in addition to remote, after-hours teleptione work. She provided necessary support to a tightly Icnit team when not working independently. She conceptualized funerals, for thousands of families from a multitude of ethnic and cultural backgrounds after in. -depth, personal phone and onsite interviews and conferences. She completed a rigorous and extremely dernanding two-year ernbalming apprenticeship. Norninum, Inc. Ace worked with the documentations team to streamline existing technical documentation and produce new documentation for end-users - typically systern administrators. She standardized, content across platforms, revised docurnents, and clarified instructions, to make docurnentation easier to use. She is proficient in lira software for ticketing systems and Madcap Flare for document creation. She is willing and able to learn any new software or programs required. Sunfed,, Inc' Ace was a combination event -coordinator, customer service representative, and salesperson, providing innovative service by using over 14 -years of experience in situational analysis to create repeat -customer loyalty. They were in charge of all advertising and social media campaigns, including all written 1898 communications released by the company. Ace implemented multiple high-level, marketing -oriented processes and procedures, with a strong focus, on social inedia maintenance across multiple major platforms. ACTWHOES & City ofBoynton Beach Art Advisory Board, Member City of Boynton Reach Library Advisory Board, Member IAAI IPC Meniber EDIU(,,,/k Ir KN American River College, Sacramento, CA .- A.S., Furwral Services 2012 University of Central Florida,, Orlando, FL - BA, POHOW1 SC'ifflte 2010 1899 Stanzione, TammY From: City Clerk Sent: Monday, May 01, 2023 10:51 AM To: Stanzione, Tammy; De Jesus, Maylee Subject: FW: Advisory Board Appointment application Attachments: Barsky-.Resurne.docx From: joel.barsky87 <noreply@123formbuilder.corn> Sent: Monday, May 1, 2023 9:51 AM To: City Clerk <CityClerk@bbfl.us> Subject: Advisory Board Appointment application Today's date 05/01/2023 Name Joel (pronounced Jo -Elle) Barsky Phone number 561-735-1420 Address 1941 W Woolbright Rd Apt 0102 Boynton Beach FL 33426 United States EmailL)anAy!d-72En2L1 L -c Lrn Current occupation or, if retired, prior Criminal History Check Program Associate occupation Education Master of Public Health at Tulane University Are you a registered Yes voter? Do you reside within the Boynton Beach CityYes limits? Do you own/manage a business within City No limits? If "yes", name of business: Are you currently serving on a City No board? Have you served on a Yes City board in the past? If "yes", which Recreation and Parks (2020) board(s) and when? 1900 JOEL BARSKY, MPH Permanent Address: 1941 W Woolbright Rd, Apt C102, Boynton Beach, F1, 33426 E-niaiE joel.barskyU(u�grnai I .corn ("ell: (561) 735-1420 EDUCATION Alaster of Public Health, Global Health Systems & Development, August 2013 Tulane Univervit),School ql'Pubfic Health and 7ojaic al A4NIicine, New Orleans, L.,A Bachelor of Arts, Anthropology & minor in Public Health, May 2010 1 Univo er�ity 'South F70 ridu,Tanipa, FL, . t WORK EXPERIENCE Criminal History (:"heck Program Associate,.4meri('Oqs, April 2023 -Present provide administrative support and data collection for the National Service Criminal IfistorY (-'heck waiver process, suppoil the development ofcornprehensive written guidance fbr grantees an(.] agency staff, and supporting the development and implementation ofsarnpling analysis guidelines and procedures, Assistant Program January 2017 -April 2023 Under the ArneriCorps National Civilian Community Cori,.)s, I plan and implement initiatives to develop service learning prqjects and lodging opportunities with public and private organizations, community an(] fiailh-based organizations, and other federal agencies. Develop pro.ject proposals, which include: prqjecr goals, resources needed, and tiniefiries. Prepares prqjected prqject budgets to include travel and lodging expenses. Monitors prqject and lodging expenses against budget to identify necessary changes. presents project training or orientation to learn members. Coordinate with other member training, and supervise Corps Members in order for thein to complete their assigned tasks. Social Insurance Specialist, U.S. SocialSecurit)) A41nfinistration, Georgetown, SC, May 2014 -January 2017 Adjudicated, authorized and reconsidered claims lor benefits Under the provisions of the retirement, survivor's insurance and supplemental security income or disability insurance benefit prograrn. Answered inquiries about the Social Security Administration, Medicare and other set -vices and provided customer support through, tile phone, acrd fitce-to-face. Disease Intervention Specialist, Horida Department ofllca*h, Riviera Beach, FL, March 2013 -April 2014 Perfori-ned interviews to clients infected with Sexually Transmitted Inficctions, conducted investigations, partnered solicitations and provided case management to patients. Participated in outreach events, provided public presentations, liaised with extenial/internal stakeholders and perfiornied other duties to prevent outbreaks within tile Patin Beach County area. Health Promoter, Peace Corps - Fzji, Suva, Fji, May 20)11 -January 2013 Promoted good health by providing solutions to reduce Non-/Conlinunicable Diseases while providing capacity building skills in as rural corruirunity. Supervised labor workers, managed a government contract and hailed with stakeholders in order to succeed tile goals ot'various projects. Stanzionejaimmy Frorn: City Clerk Senit: Monday, January 23, 2023 7121 AM To: Starizione, Tarnmy Subj,ect: FW: Ad� sory Board Appointryient application Attachments, Vaiies,sa-IBeNi,nont-,Resume-copy.pdf From: vanessabelmonte <rioreply@123foriiibLlillder,cort'ii> Sent: Saturday, January 21,, 2023 :22 PM Toy: City clerk <GtyCIerk@bbfl.us> Subject: Advisory, Board App6sitment application Today's date 01/21/2023 Name Vanessa, Belimonte phone number 407-913-9563 Address 100 NE 6th Street Apt 6,017 Boynton Beach Florida 33435 United States Email v,airiessabeir-non,I@L2En2a�il,(�ori� xmmmm�� if retired, prior Marketing ConSWtaflt occuipation Education Bachelors Degree, University of Central Florida 2008 Are you a registered Yes voter? Do you reside within the �Boynton Beach Yes City limits? Do you own/maniaige a business within City No, I i TI -it's? if "yes",, name of business: Are you currently serving on a City No ho, w2 H�ave yoilu served on a No C4 board in the past? i 1902 Have ' you ever been, Yes convicted *,f a c:r' If "yes", when and 2004, misderneanor for possession, of niarijuana at a college party where? Advisory Board Pianning & Developirient Board If appointed by the City Cornimission to .serve as Board Chalr2LMI, Vice Chair are you, willing to serve in this capacity? Personal QualificationsI'mi passionate about the intersection of technology and culture, For the past 1.2 years I've helped cireatives, startLIPS, SM Es & entrepreneurs ideate and execute on their visions & projects through 1"narkefing, communications, events and business operations andl more recently in creative consulting & transformational coaching. I have 5 years of experience with digital transformation, and corrimunity building. My experience both working with small businesses building communities for start1ups makes rile a great candidate, for the Planning & Development Board, I have, innovative approaches yet and grounded in sustainable growth and thriving community, Professional Professional Memberships: Memberships OperiExO Arnbassador Certified OpenExO Trainer, Advisor and Consultant Certified Internship, Mentor with Boston Ext Feel free to attach/upload an ext�raLittps.,LforrTi.123frriibuildgrcorriZ.ypj!2 f Certification, 1, the appficant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removall from a board. The message has been, sent from 206.214.134.162 (United! States) at 2023-01-21 17:2130 on Chronie 107ffO,O Entry M; 584 Form Host; htIpL.11 .123fornibuilder,co nLf)L3�IALa(4,��s ry - 4j2Q2jO1MgnL-1pV I i c .. . .......... —i— _ _g_ _Lqg�2_ & 1903 Broad,based background with over 12 years' hands on experiolce in the areas of digitall rnarketing, brand develollillent, social rnedia, and online development. InsighlifuiJ and result -driven professional with a profound ability to conceptuahze, devellop and CIOCUte markefing ca ill paigns tlamt bURd strong and rner-norabte brands. dnnovative leader with, wide -ranging experience delivering resu Its by creating and linsfigatingsn"ategic and tactical 50iiAiOnS that advances productsawareiless; with a proven track record of work iiigc�'oss-funictdoriallytOeXOCLuto new Projects, direct MLilfi,Site Operations, in')prove, productivity and profitability, and ein1hiance the custoiner's experience, • Community Relations • Strategic Market Planning • Budget Managerneril • Project Managennerit • Event Managerrent 0, Chent Development 0 EXPERIENCE ...... .......... Branding Development Social Media Management Market & Cornipetitor Research • Commuinication &: Storytelling • Creative Team, I eaclership • Customer Engagement Optimization Ch,lef Creative Officer 20,110 .2022. Culture Climax -A Creative Agency Fooncied ("uhure Cliniox to helps smoflbushiosses growthrough branding development andcreative, morAefing, as improved brand awareness and helped cheints connect with potential custorners by developing creative communityoutreach canipaigns and advocated brand on r'nultiple social media c hannels • Cultivated community and connection withsponsored events • Inueased sales and custonwr engagen'ient for 30,-a chents by developing g[ owth strate&s and creating uptirnized social rnedia designs and content • Strean-ilincd all facets of operifloins, of ever)ts, marketing carnpaigns and Launch Of over 50 busiriesses • Ensured the s0'ategic vision of agencies and 40+ clients were in line with the brand development and content creation, indluding graphlic, desrgn, filhning, and photography Community Manager 2019-2020 OpenExO - Global Transformation Ecosystern & Marketplace * Increased efficiency by autornating community oribuarding process, einail marketing and sales fUnnels utiibzing HubSpot * Spearheaded engagernent campaigns, ordine partnerships, vMue generation and growth, strategies to heip build and inianage a 50001 mernbei comnumity * Coordinated ri,per 'sawn and virtual evflits on a weekly and monthly basis for 100+ people * Managed and led Oper'atjoln$ fC ',' live Certification programs, inchi&ig doveiop processes, research and inilAecent tools, strearinfine onboarding, manage logistics, content and CoIllaterall Marketing Director 20,17 - 20,19 ExO Works - Digital Transformation Consultancy, Pioneei,ed the innovation of creative marketing canipaigris, N andkig, and content creation that led to 24% im, rease in sales and boosted revenue generation ■ Oversaw marketing operations and optirnized KPIS for partnerships with Accenture and Hoit Business School Documented and supported outcomes of ExO innovation sprint for Fortune 500 Ccrnpank-,s Contributed to the ExponentiM Tr insforirnitioin book, and launched campaigns and events for hook promotion Oversaw, organiza d arld shaped company image by implementing processes dor corriparly, offerings, press and partnersllips Booking Manager 2015-2017 ExCr Speakers - Speakers Burreau for Digital Transformation, Speakers • Spearheaded con tracts, booking, marketing and traveI for high profile keynote speaker s and ulthors, • Coordinated contracts for 15-1 global speaking engagernents peir inionti"i • Managed client correspondence and trained and oversaw 2 eirnployees • Negotiated cw&acts fw spealking E�ngagernentq, increasing rev"'lue by 30% 1904 From: City Clerk S,en t Friday, March 03, 20,23 1213 PM To: Staern zform e, Tammy; De JeSUIS, Haylee Subject: FW Advisory Board Appointment applicafion From: n,ick "-tunno <riorply@123formbtjilder.coni> Sent!. Fridlay, March 3, 2023 11:45 AM To: it Clerk <0tyClerk@bbfLu:s> Subject- Advisory Board Appoiritrnent application Today's clato /03/2023 Name Nicholas TUnno Phone number 561-862-7240 Address 4 Nottingharn PI Boynton Beach City limits? Bo,yntoin, Beach FL 33426 Do you olwin/imaniage, a business United States Email Li �k k Lu o 6�y 1 jjg () c o 13 �� !_ _.a_ L Current occu �pation or, if I Sales Manager revired, Prior occupation Education Bachelors Are you a registered voter? Y'e,s Do you residewithin, the Yes Boynton Beach City limits? Do you olwin/imaniage, a business within City limits? No if "yes", name of business - Are you! clurrentl:y serving on a No City board? Have you served on a City No, board iin the past? If "Yes,"', which board (s) and whein? Rave you ever been convictied No, of a crimie? if "yes", when, and where? Advisory Board Planning & Development Board 1905 If appointed by the City Commission to serve as Board yes Chair or Vice Chair are you willing to, serve in this capacity? personal Qualifications Hello. I have been a board member of SIARM PaIrn Beach County for many years working closely with businesses, and business professionals in OUr con'-irnunity. I'mi very passionate about serv'ing oin boards that allow me to rnake an impact in my local cornniunity. I'ni seeking a new challenge and arn confident 1 can rnake a real impact in hat vier role t take, I also serve as a sales manager for a large hisurance consulting firm. I nianage 13 offices and over 50 professionals. 1'rn a great coach and mentor in this capacity, professional Memberships SHRM Palm Beach County Board of Director, Surru'rier Search Norr Profit Junior Board mernber. Feel free to attach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are. true and accurate. 11 understand that, if appointed, any false statements may be cause for rernoval born a board, The message has been sent froini 731,106,23 (United States) at 2023-013 03 DA5:00 on Chronle 110,0,0.0 Entry 0: 602 Forum H�ost: htjps,:J oj,..jL23formbudder.cp[ji j 3L dvis'qMj�d j - o t , ent-:,4—atLj®r1 _ rn P 1906 11,111111111311nm 1111mmilIT1111 IF IF MM32E= Thaiink you for your interest in Serving on one of the City's Advisory Boards and for taking the t�ime to, fill out this aippl�ication. If inistructilons allre not followed or the application is not filled out in its entirety, the application will be returned for clanfication. EMAIL DISCLAIMER, Pleaise be advised that under Florida law, e-mail adpublic records. If you I do not want your e-mail address released in reisponse to a pubiic-records re�quest, do not send electronic mail. instead', contact the City Clerk's office by phone or in writing - Mailing address: P.O. Box 310, Boynton Beach, FIL 33435-0310 Phone: (561) 742-6060 I FAX:: (561) 742-6098 Name s Telephone # MR IN < 4� Date of Birth:� Emafl: I J Current occupation or prior occupation: LIVC-1 A4 U / �Ir Education N� 44AZ I �A Are you a registered voter? V/` Yes No Do you reside within the Boynton Beach City limits? jzYes No 111 Do you own/manage a business within the City limits:� Yes No If yes, name of business Have you ever been convicted of a crime? IV' Yes No If yes, when Where Areyou currently servings on a City board? V Yes No Have you served on a City board in the past? Yes No 2, S.r\CC\W'P\BOARDS\Applicatdoiiis\Advsory Board Application 2023,doc OHE .7x 1907 If so, which board(s) and when? Please indicate which advisory board you are seeking appointment. For board listing, requiremenff,- responsibilitles, and meeting times and dates, see attached. Arts Commiission Building Board of Adjustment & Appeals v"Community Redevelopment Agency Advisory Boa!li Education and Youth: Advisory Board EmployeesPension Board f9refiq*t5� Pension Trust Fund .. . . ........ ..... .. . . . Historic Resources Preservation Board Library Board Planning & Development Board Police Officers' Retirement Trust Fund' Recreation & Parks Board If appointed are you willing to serve as Chair or Vice Chair? S No y� 04, CX4 i' What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. I MT-311M.w r w w -am Signature: D�ate:A, / ......... . - "I S:\CC\WPNBOARDS\Applica'dons' Adv�sory Board Applicabon 2023,doc M 1908 Stanzione, Tammy From: leshag-OU ncitreell <nloi,eply@123�fon'i-nl)uilder,coi-n> Sent: Wednesday, March 29,2023 2A2 PM To': City Clerk Subject- Advisory BoardAppointrnent appkation Today's, date 03/29/2023 Name Leshai Roundtree Phone n!uim,ber Address 805 NE 2nd Ct, Boynton Beach FL 33435 Netherlands Emall lesharoundltree,ll@lgtaill.co,ii-i Current occupation or, if Edcatoir retired, �pri�o�r oc!cuipatio�n Education pMaster Degree Do you reside within the Yes BoBeach City firnits? If "yes,"', name of business: L Enterpin'ses Are you currently serving on a No City board? Have you served on a: City Yes board in the past? If "yu s", which board(s) and Education Advis:o:ry Board wheu ni? Library Adviscry Community Relations Parks aind Recreation Have you ever been convicted No #4 a crime? if "yes,"', when and where?' If appointeid by the City Commission to serve as Board Chair or Vice Chair are you Planning & Development Board 1909 I W.M*T1qMM'W extra sheet or resume., Certification 1, the applicant, hereby certify that the statements and answers provided herein are trio e and' acclu rate. 11 Understand that, if appointed, any false state mints ma:ly be carse for removal from a board. The message has been sent frorn 127.0.0.1 (Nethedairids) at 2023,03-29 13,:42:11 on Chrome 11 .0.0,0 Entry ID: 61.1 ReferrerI .2 MI Form Host: !LqL)s1�1LoLrn.,123f ornibuflder.gm 3 32.j a _vjs_o[yLcqr_ :ApRL a ( au _ 1910 Sitanizioniei, From: It Clerk Sent: wednesday, AprH 19, 2023 5:20 P'M To: Stanzione, Tamniy; De Jesus, Maylee Subject: FW: Advisory Board Appointment application Attachments: Ali-Loper esto,-Resuinie-2023,docx From., arn19889! <i,ioreply@123fort,nbLlildei,,cotn> Sent-, Wednesday, Aprd 19, 2023 4:45 PM To. City Clerk <CityClerk@bbf1.us> Subject: Advisory Board Appointment applicatlon Today's date 04/19/2023 Name, Alexandria Lopesto phone number 561-704-1718 Address 578 SW' Stew Av Boynton Beach Florida 3343S, United States Email PM yAh 00 99 -r -n Current occupation or, if retired, prior Medical Sales Representative occupation Education Florida International University Are you a registered Yes voter?' Do you: reside within the Boynton Beach Yes City limits? Do you own/manage a business within City N,o limits? If "Yes"', name of business - Are you currently serving on a City No boa,rd? Haveyou, , served on a City board in; the No past? if ""Yes""', which, board(s) and when? I 1911 Have you ever been No convicted of a crime? If "yes", when aindl where? Advisory Board Planning Development Board 'f appointed by the City Commission to q.e,rve as Board Chair ir Vice Chalir are you YqE willing toserve in t'hiis capacity? Personal I am 32 years old and have lived in Boynton Beach my whole fife. I love this city and am amazed Qualifications by how much it has grown and changed over the years. i am always looking to get involved in the community and think this would be a great opportunity for me. Il currently volunteer for some other local charities and scholarship committees. I am very interested in the new development of our city and the opportunity for these projects to benefit our residents. I enjoy riding my bike to Downtown Boynton, Beach and also taking part in the Iholiday festivities. I currently live in Chapel Hill and love how rnuch the downtown area has evolved and would love to be a part of the future of Boynton Beach, Professional Memberships Feell free to attach/upload an hup -qd47551f(,),5b28d7ed35a6cO9d7'1'74722 extra sheet or LeW� resume., Certification 1, the applilcant, hereby certify that the staterrients and answers provided herein are true and accurate, I understand that, if appointed, any false staternents may be cauise for removal from a hoard. The niessage has been sent from 75,30.229.208 (United States) at 2023-04-19 15A4:33 on Safari 14.0 Entry ID: 624 Referrer � tq bea .21111-_cg_nIjrnittees Form Host; h a rd a poLiLLtq3Di�� 1?1 i n �Yornnbufliderx f 1912 From: City 0erk Sent. "thursday, February 23, 2023 2A9 PM To. Stanzione, I'arvurry; De Jesus, Maylee Subject: FW: Advisory Board Appointrnent appicafion From- beveridge,nsarah <rioreply@123forrnbtjild(r.coiii> Sent., Thursday, February 23, 2023 2:44 PM To. City Clerk <GtyC1erk@bbfl,us> Subject: AdvisorV Board Appointment app kcation Today's date 02/23/2023 Name Sarah Beveridge Phone number Address 3681 WOLF RUN LN BOYNTON BEACH FL 33435 United States Email beverigi, �e, LL4Lq11@f nn ai!,coni Current occupation or, if retired, prior occupation Stay at home mother, previously a teacher Education Bachelors Are you a registered voter? Yes Do you reside within the Boynton Beach City limits? Yes Do you own/manage a business within City limits? No if "yes", name of business: Yes Are you currently serving on a City board'? No Have you ser,ved on a City b*ard in the past? No If "yes", which board(s) and when? Have you ever, beam convicted of a crime? No If "yes", when and where? Advisory Board Recreation & Parks Board M 1913 If appointed by the City Commission to serve as Board, No Chair or Vice Chair are you willing to serve in this capacity? Personal Qualifications As, a another and a previous educator I feel I have a connection to what is needed in our community. Feel free to attach/lupilloadi an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers, provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board, The messige has been sent from 73.2�04,57,247 (United States) at 20,23-02-23 M44:19 on Chrome 110.0,5481.83 Entry ID,: 595 Referrer bIAL)sJ:jAApyLi Lrjq:t PacL�LrE/ MLnj:�Pp Form Host: r4-g1mgLq ' -!j ation 1914 Havei you serve on a City board ini thie 'Yes past? If "'Yes", whiich Youth and Education and Recreation and Parks Boards board(s) aind when? ull If "yes",'when and where? Advisory Board Recreation & Parks Board If appointed by the City Commission to serve as BoardChair Yes or Vice Chia! r are you willing to serve ini thiis Capacity? Personal I am presently serving oin this board ,Qualifications Professional Member of Kappa Alpha Psi Memberships Feel free to attach/uptoad an 11!.Vs: orm. 23forrnbuil co t�4�a 911 & 2�9,ta i� �a j.1---a.....--1..-1--M1e1 I �oa d _�J-Il�d, L �Oi&bfLZt5,L63 extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand t�hait, if appointed, any failse staternents may be cause for removal from a board. The message has been sent from 131,91.7.200 (United States) at 2023-02-28 12:1034 on Chrome 110.0,0.0 Entry ID: 596 Referrer IIt Form Host:.h j1,2 j�gAjjgn ......... . ....... . ... . .... --gn— RP 1915 Stanizione, Tammy To: City Clerk Subject: RE: Advisory Board Appointment application From: City Clerk <CityClerk@bbfl�.us> Sent: Tuesday, February 28, 2023, 1218 PM To: Stanzione Tarnmt<Stanzion T'- bblif Sent: Tuesday, February 28i, 2023 12:11 PM To: City Clerk <Qy us> Today's date 02/28/2023 Name, Franido Patterson Phone number Address I I I I RWIVIII United States Current occupation or, if retired, prior Director of Testing and Certification occupation Education Master Degree Are your a registered Yes voter? Do you reside withiin, the Boynton Beach Yes City limits? Do you own/miainage a business within City No linnits? if "yes,', name of business: Are you currently serving on a City Yes boardl? 1916 Frando LPattemon, Boynton Beach, Fl, 33,426 Objective: A visionary and proactive individual who is seeking a position where my skills, abilities, and experience will benefit tile organizations goals and objectives. Education: Golden Gate Un&ersitj, San Francisco, CA Master of Science Hunian Resources Educational emphasis Personnel Management ;lune 1991 TennevseeState Universitji Nashville, TN Master of Education Curriculum and Instruction Educational emphasis Business Education (.',onipleted 33, hour toward teaching certification Tennessee State Universil Y Bachelor of Business Admin Educational emphasis Marketing CCA F Associated Degree Nashville, TN May1983 Maxwell AFB Education and 'I"raining Management Work llistot%y: Florida Atlantic Universitj, Boca Raton, FL Director of Testing and Certification Dec 2007 to tile Present Director of Testing Preparation Responsibilities - Department manager for all activities in the center which includes overseeing Budget, Revenue and Expenses, Additional responsibilities include employee relations (personnel policies, ernPloyment, hiring and staff development) and marketing of tile services offered by the departnient. Point of contact torr all academic and professional test administration, record keeping and scheduling of pencil and paper tests, computer-based tests, and internet- based tests (national, state, local), Test center manager for PROM TRIC APTC, PEARSON VUE, PS] centers, Priniary manager for administer functions for the test Prep departnient. lZellresent the department or the university at various functions or committees, as needed. 1917 Tennessee State 0,tiversity Nashville, TN Testing Supervisor Jail 4993 to Nov 2007 Respons ibili ties - Supervised and administer cornputer-based and paper and pencil exams, These exams included GRE, MAT, CASTLEWORLD, CLEP, PSI, GED ACC LP PLACER, MCATand Praxis series test. Supervised and trained graduate assistants and contractual test proctors on administering test for the department. Advise university personnel, students, and the public on testing requirements. Military History: Air Force Reserve Marietta, (jA a 4"' Wing'Training Manager Jan 2013 to June 2015 45"' Aerospace Evacuation Squadron June 2015 to Jan 2017 Wing Training Manager/ Unit'Irraining Manager Responsibilities,- -Worked as the OPR for training programs for units serviced by tine l'orce Support Squadron, In my capacity as a Wing Training Manager, I ensured programs were in place to inanage upgrade, qualification, in-ganison, and ancillary training, Irriplenient and manage training prograrris, policies, and procedures as directed by higher headquarter, Review and coordinate wing and unit -level training publications, supplements, and operating instructions, and provide reconimendations to the appropriate OPRs. Tennessee Air National Guard Nashville, T N T'rai ni ng Manager 11, 8"' AES July 1 91 to Jan 2013 Resl.)onsihifities- Advise the Unit Commander oil all training issues Develops, delivers, and evaluates education and trairring progranis Apply instructional system development process for job standards Advise Air National C.,suard 4NO CFM oil training issues Advise niernbers as 'school dates using'FEAM Award members skill level using Milpds Advise AN Readiness ("enter concerning training issues Super -User for tile ANCi Medical Communities for AFTR Senior Instructor tarn tile Express Train Class (Class for newly appointed) U l, M and units that are 12 months out from a HSI) Instructor for Supervisor Involvement Course ANG Field Rep for AI TR United State Air Force July1987 to July 1199 Computer Skills: MicrosofiWords, PowerPoint, Excel, Banner and Access Organization: Member ATP-NCTA ORP Standard workgroup Rel'erence: Available on Request 1918 Stanzione, Tammy From: City Clerk Sent: Wednesday, March 01, 2023 2:05 PM To: Stanzione, Tarnmy, De Jesus, Mia lee Subject: FW: Advisory Board Appointment application Sent: Wedinesday, March 1, 2023 1:31 PM To: City Clerk <CityClerk@bbfLus> I SubAdvisory Board! Appointment application Today's date 03/011/2023 Name Julie Mondello Phone number 561-346-,9466 Address 122 Lancaster Road Boynton IBeach FL 33426 United States EmailLtLh-ejri—Le-Le1(o-2yALnr-qpnn Current occupation or, If Technology Project Mianager retired, prior occupation Education, MBA Are you a registered voter? Yes Do you reside within the Yes Boynton Beach City limits? Do you own/mainage a business within, City limit's? if "yes", name of business, Are you currently serving on a Yes City board? Have you served) on a City Yes, board in the past? if "yes"', which board(s) and I have been serving on the Recreation and Parks, board for the last 10 years or so. when? Have you ever been convicted No Bmf a crime? if "yes,"', when and where? Advisory Board Recreation & Parks Board t. 1919 If appointed by the City Commission to serve as Board Yes Chair or Vice Chair are you willing to serve in this capacity? Personal Qualifications I have a daughter in high school and she ha grown up going to parks, park events and city of Boynton Beach event. Are parks are beautiful and important to childen's lives, important to everyone's lives especially since the paniclemic, I am, currently the chair of I the board and I think all of or board members are doing a great job. Professional M" emberships Project Management Professional' (PMP) Six Sigma Green Belt Feel free to attach/upload an extra sheet or resume. Certification, 1, the applicant, hereby certify that the staternents and answers, provided herein are true and: accurate. 11 understand that, if appointed, any false statements may be cause for rernoval from a board. The message has been sent from 73,46,25.173 (Un:ited States) at 2023,-03-01 13:31:06 on Chrome 108-01.0.0 Entry ID: 599 Deferrer Form Most: 3214 adv oard-a: p9intn L, p gj&� --m—(MAA 1920 Stanzione, Ta,mm z From: City Clerk Sent: Tuesday, June 20, 2023 8:15 AM To: Stanzione, Tammy; De Jesus, Maylee Subject: FW: Advisory Board Appointment application From: belindalasky <noreply@123fornibuilder.com> Sent: Sunday, June 18, 2023 9:48 PM To: City Clerk <CityClerk@bbfl.us> Subject: Advisory Board Appointment application I HT -FTWFT.M- Address 1811 Renaissance Commons Blvd #2516 Boynton Beach FL 33426 United States Email Current occupation or, if Director of Volunteer Leadership & Food Insecurity retired, prior occupation Education MSW Are you a registered voter? Y Do you reside within the y Boynton Beach City limits? Do you own/manage a business N within City, limits? 11 Are you currently serving on a No City board? Have you served on a City No board in the past? if ")tes", whicl�t boar,;,,(s) azO wle*7 Have you ever been convicted No of a crime? If "yes", when and where? Zzms= Recreation & Parks Board 1. 1921 Rappointed hxthe City Commission to serve as Board No� Chair orVice Chair are you willing toserve inthis capacity? Personal Qualifications Highly accomplished Non -Profit Director with consistent achievement in management, program growth opportunities and operational matters. Success |nexecuting strategy and reducing operating costs event production, coordinating behind -the -scenes planning and program evaluation. Additional areas ofexpertise include: Executive Leadership, Community EngagenlentEvent Planning & Vendor Relations Community Outreach & Public Relations, Volunteer Recruitment &Retenhnn, Budget Management, Initiating and Building Strategic Alliances, Change Management Project Management, Customer Service & Relations, Board of Directors & Executive Presentations, Training, Development &Team Building Feel free &uattach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from aboard. The message has been sent from 67.151.248.78 (United States) at 2023-06 -18 20:4751 on Chrome 114.0.0.0 Entry ID: 64I Referrer: Form Host: 2 n Envelope ID: F94BCE5D-8777-4701-8D31-24FC69F2BD51 F] 1923 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Company Overview At Flock Safety, technology unites law enforcement and the communities they serve to eliminate crime and shape a safer future, together. We created the first public safety operating system to enable neighborhoods, schools, businesses, and law enforcement to work together to collect visual, audio, and situational evidence across an entire city to solve and prevent crime. Our connected platform, comprised of License Plate Recognition (LPR), live video, audio detection, and a suite of integrations (AVL, CAD & more), alerts law enforcement when an incident occurs and turns unbiased data into objective answers that increase case clearance, maximize resources, and reduce crime -- all without compromising transparency or human privacy. Join thousands of agencies reducing crime with Flock Safety's public safety operating system 2000+ 120 1B+ <60%* communities with private- incident alerts / minute 1B+ vehicles detected / <60% local crime reduction public partnerships month in Flock cities *According to a 2019 study conducted by Cobb County Police Department Introduction Layer Intelligence to Solve More Crime The pathway to a safer future looks different for every community. As such, this proposal presents a combination of products that specifically addresses your public safety needs, geographical layout, sworn officer count, and budget. These components make up your custom public safety operating system, a connected device network and software platform designed to transform real-time data into a panoramic view of your jurisdiction and help you zero in on the leads that solve more cases, prevent future crimes, and foster trust in the communities you serve. Software Platform Flock Safety's out -of -box software platform collects and makes sense of visual, audio, and situational evidence across your entire network of devices. 1924 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Out -of -Box Simplified Search Get a complete view of all activity tied to one vehicle in your network of privately and publicly owned cameras. The user-friendly search experience allows officers to filter hours of footage in seconds based on time, location, and detailed vehicle criteria using patented Vehicle Fingerprint T" technology. Search filters include: • Vehicle make • Bodytype • Color • License plates o Partial tags o Missingtags o Temporary tags o State recognition • Decals • Bumper stickers • Back racks • Top racks National and Local Sharing Access 16+ additional plate reads each month without purchasing more cameras. Solve cross -jurisdiction crimes by opting into Flock Safety's sharing networks, including one-to- one, national, and statewide search networks. Users can also receive alerts from several external LPR databases: California SVS FDLE FL Expired Licenses FL Expired Tags FL Sanctioned Drivers FL Sex Offenders Georgia DOR IL SOS Illinois Leads NCIC NCMEC Amber Alert REJIS CCIC FBI Real-time Alerts Receive SMS, email, and in -app notifications for custom Hot Lists, NCIC wanted lists, AMBER alerts, Silver alerts, Vehicle Fingerprint matches, and more. Interactive ESRI Map View your AVL, CAD, traffic, and LPR alerts alongside live on - scene video from a single interactive map for a birdseye view of activity in your jurisdiction. Vehicle Location Analysis Visualize sequential Hot List alerts and the direction of travel to guide officers to find suspect vehicles faster. 1925 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Out -of -Box S. (Continued) Transparency Portal Establish community trust with a public -facing dashboard that shares policies, usage, and public safety outcomes related to your policing technology. Insights Dashboard Access at -a -glance reporting to easily prove ROI, discover crime and traffic patterns and prioritize changes to your public safety strategy by using data to determine the most significant impact. Native MDT Application Download FlockOS to your MDTs to ensure officers never miss a Hot List alert while out on patrol. Hot List Attachments Attach relevant information to Custom Hot List alerts. Give simple, digestible context to Dispatchers and Patrol Officers responding to Hot List alerts so they can act confidently and drive better outcomes. When you create a custom Hot List Alert, add case notes, photos, reports, and other relevant case information. Single Sign On (SSO) Increase your login speed and information security with Okta or Azure Single Sign On (SSO). Quickly access critical information you need to do your job by eliminating the need for password resets and steps in the log -in process. 1926 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 RecognitionLicense Plate The Flock Safety Falcon® LPR camera uses Vehicle Fingerprint'" technology to transform hours of footage into actionable evidence, even when a license plate isn't visible, and sends Hot List alerts to law enforcement users when a suspect vehicle is detected. The Falcon has fixed and location -flexible deployment options with 30% more accurate reads than leading LPR.* *Results from the 2019 side-by-side comparison test conducted by LA County Sheriff's Department ...:......... „Ib�c ,,,,,,,, Fixed, infrastructure -free LPR camera Location -flexible LPR camera designed Long-range, high-speed LPR camera designed for permanent placement. for fast, easy self -installation, which is that captures license plates and Vehicle ideal for your ever-changing Fingerprint data for increasing investigative needs. investigative leads on high-volume V 1 Standard LPR Camera roadways like highways and interstates. V 1 LPR Camera V Unlimited LTE data service + Flock OS V 1 Long -Rage LPR Camera platform licenses V Unlimited LTE data service +software licenses V Computing device in protective poly V 1 DOT breakaway pole V 1 portable mount with varying -sized case V Dual solar panels band clamps VAC Power V Permitting, installation, and ongoing V 1 Charger for internal battery V Permitting, installation, and ongoing maintenance maintenance V 1 hardshell carrying case 1927 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Your Flock Safety Team Flock Safety is more than a technology vendor; we are a partner in your mission to build a safer future. We work with thousands of law enforcement agencies across the US to build stronger, safer communities that celebrate the hard work of those who serve and protect. We don't disappear after contracts are signed; we pride ourselves on becoming an extension of your hard-working team as part of our subscription service. Implementation Meet with a Solutions Consultant (former LEO) to build a deployment plan based on your needs. Our Permitting Team and Installation Technicians will work to get your device network approved, installed, and activated. User Training + Support Your designated Customer Success Manager will help train your power users and ensure you maximize the platform, while our customer support team will assist with needs as they arise. Maintenance We proactively monitor the health of your device network. If we detect that a device is offline, a full-time technician will service your device for no extra charge. Note: Ongoing maintenance does not apply to Falcon Flex devices. Public Relations Government Affairs Get support educating your stakeholders, including city councils and other governing bodies. Media Relations Share crimes solved in the local media with the help of our Public Relations team. 1928 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 f l,"ock safety Hardware and Software Products Annual recurring amounts over subscription term Flock Safety Flock OS F1ockOS TM Included 1 Included Flock Safety LPR Products Flock Safety Falcon ® Included 10 Included Flock Safety Audio Products Flock Safety Raven G - lmi Included 1 Included Professional Services and One Time Purchases Flock Safety Professional Services Professional Services - Standard Implementation Fee $350.00 10 $3,500.00 Subtotal Year 1: $68,500.00 EXHIBIT A $65,000.00 Discounts: $3,000.00 ORDER FORM $0.00 Customer: FL - Boynton Beach PD Initial Term: 36 Months Legal Entity Name: FL - Boynton Beach PD Renewal Term: 24 Months Accounts Payable Email: bonafairj@bbfl.us Payment Terms: Net 30 Address: 2100 High Ridge Road Boynton Beach, Florida Billing Frequency: Annual Plan - First Year Invoiced at Signing. 33426 Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term Flock Safety Flock OS F1ockOS TM Included 1 Included Flock Safety LPR Products Flock Safety Falcon ® Included 10 Included Flock Safety Audio Products Flock Safety Raven G - lmi Included 1 Included Professional Services and One Time Purchases Flock Safety Professional Services Professional Services - Standard Implementation Fee $350.00 10 $3,500.00 Subtotal Year 1: $68,500.00 Annual Recurring Subtotal: $65,000.00 Discounts: $3,000.00 Estimated Tax: $0.00 Contract Total: $198,500.00 Taxes shown ahove are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Renewal Term') unless either Party gives the other Party notice of non -renewal at least thirty (30) days prior to the end of the then -current term. Special terms: • 1 st payment due at signing prior to 9/30/23. Terms starts after last camera validation. Second year renewal after 10/l/2024 and/or 1 year from last camera validation. Third payment due 1 year from second year payment. Contract will sunset or need to be 1 year after third payment. 1929 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Billing Schedule *Tax not included Discounts Additional Flock Devices During Term of Agreement LPR Unit Price Flock Safety Falcon Year 1 AUDIO At Contract Signing $68,500.00 Annual Recurring after Year 1 $65,000.00 Contract Total $198,500.00 *Tax not included Discounts Additional Flock Devices During Term of Agreement LPR Unit Price Flock Safety Falcon $3,000 AUDIO Flock Safety Raven - 1 sq mile $35,000 FLOCKOS Essentials Tier Unlimited 1930 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Product and Services Description FlockOS Features & Description Package: Essentials Community Cameras (Full Access) Access to all privately owned Flock devices within your jurisdiction that have been shared with you. Installation on existing One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with infrastructure the Flock Safety Advanced Implementation Service Brief. Professional Services - Standard One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance Implementation Fee with the Flock Safety Standard implementation Service Brief. Professional Services - One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with Advanced Implementation Fee the Flock Safety Advanced Implementation Service Brief. FlockOS Features & Description Package: Essentials 1931 Community Cameras (Full Access) Access to all privately owned Flock devices within your jurisdiction that have been shared with you. Unlimited Users Unlimited users for F1ockOS State Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the statewide Flock network. Nationwide Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network. Direct Share - Surrounding Jurisdiction (Full Access) Access to all Flock devices owned by law enforcement that have been directly shared with you. Have ability to search by vehicle fingerprint, receive hot list alerts, and view devices on the map. Time & Location Based Search Search fall, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle FingetprintTM technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks. Flock Insights/Analytics page Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot fist alert reports, event logs, and outcome reports. Flock Safety's maps are powered by SSRI, which offers the ability for 3D visualization, viewing of floor ESRI Based Map Interface plans, and layering of external GTS data, such as City infrastructure (i.e., public facilities, transit systems, utilities), Boundary mapping (i.e., precincts, county lines, beat maps), and Interior floor plans (i.e., hospitals, corporate campuses, universities) Real -Time NCIC Alerts on Flock ALPR Cameras Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera Unlimited Custom Hot Lists Ability to add a suspect's license plate to a custom list and get alerted when it passes by a Flock camera 1931 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the terms and conditions contained in the Master Services Agreement attached. The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP, INC. Customer: FL - Boynton Beach PD —DocuSigned by: By: I kA SKU& By: Name: Mark Smith Name: Title: General Counsel Title: 8/24/2023 Date: Date: PO Number: 1932 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Master Services Agreement This Master Services Agreement (this "Agreement") is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 ("Flock") and the entity identified in the signature block ("Customer") (each a "Party," and together, the "Parties") on this the 20 day of July 2023. This Agreement is effective on the date of mutual execution ("Effective Date"). Parties will sign an Order Form ("Order Form") which will describe the Flock Services to be performed and the period for performance, attached hereto as Exhibit A. The Parties agree as follows: RECITALS WHEREAS, Flock offers a software and hardware situational awareness solution through Flock's technology platforin that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to Customer ("Notifications"); WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to Flock's standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices; and WHEREAS, Flock desires to provide Customer the Flock Services and any access thereto, subject to the terms and conditions of this Agreement, solely for the awareness, prevention, and prosecution of crime, bona fide investigations and evidence gathering for law enforcement purposes, ("Permitted Purpose"). 1933 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 AGREEMENT NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order Form, purchase orders, statements of work, product addenda, or the like, attached hereto as exhibits and incorporated by reference, constitute the complete and exclusive statement of the Agreement of the Parties with respect to the subject matter of this Agreement, and replace and supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written communications and negotiations by and between the Parties. 1. DEFINITIONS Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross- referenced in this Section 1. 1.1 "Anonymized Data' means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly. 1.2 "Authorized End User(s)" means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement. 1.3 "Customer Data' means the data, media and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage. 1.4. "Customer Hardware" means the third -party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. 1.5 "Embedded Software" means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware. 1.6 "Flock Hardware" means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable product addenda. 1934 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 1.7 "Flock IP" means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below). 1.8 "Flock Network End User(s)" means any user of the Flock Services that Customer authorizes access to or receives data from, pursuant to the licenses granted herein. 1.9 "Flock Services" means the provision of Flock's software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage. 1.10 "Footage" means still images, video, audio and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services. 1.11 "Hotlist(s)" means a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes. Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction. 1.12 "Installation Services" means the services provided by Flock for installation of Flock Services. 1.13 "Retention Period" means the time period that the Customer Data is stored within the cloud storage, as specified in the product addenda. 1.14 "Vehicle Fingerprinfrm" means the unique vehicular attributes captured through Services such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof racks, and bike racks. 1.15 "Web Interface" means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services. 1935 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 2. SERVICES AND SUPPORT 2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non -transferable right to access the features and functions of the Flock Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form ("Retention Period"). Authorized End Users will be required to sign up for an account and select a password and username ("User ID"). Customer shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage). 2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services. 2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on-site support and maintenance services in-person, via phone or by email at support(kflocksafety.corn (such services collectively referred to as "Support Services'. 2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock's products or services to its agencies, the competitive strength of, or market for, Flock's products or services, such platform or system's cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not diminish the quality of the services or materially change any terms or conditions within this Agreement. 1936 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock's provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third -party services required for Services are interrupted; (c) if Flock reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Flock IP by a third parry; or (e) scheduled or emergency maintenance ("Service Interruption"). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer, to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer's direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term. 2.6 Service Suspension. Flock may temporarily suspend Customer's and any Authorized End User's access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer's or any Authorized End User's use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer's account ("Service Suspension"). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension. 2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall have the right to cease work immediately. 1937 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 3. CUSTOMER OBLIGATIONS 3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer -issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up to date contact information at all times during the Term of this agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services. Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as "Customer Obligations"). 3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of data, video, photo, or audio content. 4. DATA USE AND LICENSING 4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty -free, irrevocable, worldwide license to use the Customer Data and perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data. 4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, 1938 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer ("Customer Generated Data"). Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer's intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty -free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data. 4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data non - identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty -free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data. 5. CONFIDENTIALITY; DISCLOSURES 5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the "Receiving Party") understands that the other Party (the "Disclosing Party") has disclosed or may disclose business, technical or financial information relating to the Disclosing Party's business (hereinafter referred to as "Proprietary Information" of the Disclosing Party). Proprietary Information of Flock includes non-public information regarding features, functionality and performance of the Services. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to geolocation information and environmental data collected by sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own proprietary information, but in no event less than commercially reasonable precautions, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any 1939 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; (d) was independently developed without use of any Proprietary Information of the Disclosing Party; or (e) information that is otherwise releasable, and not exempt or confidential, under Florida law. Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any judicial or governmental order, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to contest such order. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret. 5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock's sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or otherwise encumber, Customer's rights. There are no implied rights. 1940 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations. 6. PAYMENT OF FEES 6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days' prior written notice to Customer of the payment delinquency before exercising any suspension right. 6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent Renewal Terms by providing sixty (60) days' notice (which may be sent by email) prior to the end of the Initial Term or Renewal Term (as applicable). 6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final payment is made. 6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock's net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge customer any taxes from which it is exempt. If any deduction or 1941 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required. 7. TERM AND TERMINATION 7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the "Term"). Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Renewal Term") unless either Party gives the other Party notice of non -renewal at least thirty (30) days prior to the end of the then -current term. 7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non -breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Parry has cured the breach prior to the expiration of such thirty (30) day period ("Cure Period"). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro -rata portion of the pre -paid fees for Services not received due to such termination. 7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and 11.6. 1942 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER 8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a "Defect"), Customer must notify Flock's technical support team. In the event of a Defect, Flock shall snake a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock. 8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware. 8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third -party providers, or because of other causes beyond Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption. 8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER'S SOLE REMEDY, AND FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTS. FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED "AS IS" AND FLOCK DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A 1943 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 PARTICULAR PURPOSE AND NON -INFRINGEMENT. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6. 8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B. 8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third -party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions. 9. LIMITATION OF LIABILITY; INDEMNITY 9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY, FOR: (A) LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE OR CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY;(D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY BY THIRD PARTIES OR INABILITY TO CAPTURE FOOTAGE; (F) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE TOTAL VALUE OF FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THE FULL TERM OF THIS AGREEMENT, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF LIABILITY OF 1944 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 11.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF NEGLIGENCE OR WILLFUL MISCONDUCT, OR (11) (11) INDEMNIFICATION OBLIGATIONS THAT ARISE UNDER THE TERMS OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, THOSE DUTIES THAT ARISE UNDER PARAGRAPH 9.3. 9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the direct damages resulting from torts of its own officers, agents, or employees. 9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of. (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock's installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees; or (iii) liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. 10. INSTALLATION SERVICES AND OBLIGATIONS 10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re -install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at 1945 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 Flock's discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock's rights to any damages Flock may sustain as a result of Customer's default and Flock shall have the right to enforce any other legal remedy or right. 10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan ("Deployment Plan"). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer. 10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocl�safet�.comlreinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees. 10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C ("Customer Obligations"). Customer represents and warrants that it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation. 10.5 Flock's Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock's use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock's obligations under this Agreement. 11. MISCELLANEOUS 1946 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s). 11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect. 11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction. 11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule(htips://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral, communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer's purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon purchase order is subject to these terms. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer's purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature. 11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer. 11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts of the State of which the Customer is located. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement. 1947 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer's prior written consent and the mutual execution by authorized representatives ("Special Terms"). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control. 11.8 Publicity. Flock has the right to reference and use Customer's name and trademarks and disclose the nature of the Services in business and development and marketing efforts. 11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing. 11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation ("FAR"), section 2.101, the Services, the Flock Hardware and Documentation are "commercial items" and according to the Department of Defense Federal Acquisition Regulation ("DFAR") section 252.2277014(a)(1) and are deemed to be "commercial computer software" and "commercial computer software documentation." Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement. 11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections. 11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing. 1948 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise. 11.14 Morality. In the event Customer or its agents become the subject of an indictment, contempt, scandal, crime of moral turpitude or similar event that would negatively impact or tarnish Flock's reputation, Flock shall have the option to terminate this Agreement upon prior written notice to Customer. 11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt to the address listed on the Order Form (or, if different, below), if sent by certified or registered mail, return receipt requested. 11.16 Non -Appropriation. Notwithstanding any other provision of this Agreement, all obligations of the Customer under this Agreement which require the expenditure of funds are conditioned on the availability of funds appropriated for that purpose. Customer shall have the right to terminate this Agreement for non appropriation with thirty (30) days written notice without penalty or other cost. FLOCK NOTICES ADDRESS: 1170 HOWELL MILL ROAD, NW SUITE 210 ATLANTA, GA 30318 ATTN: LEGAL DEPARTMENT EMAIL: legal@flocksafety.com Customer NOTICES ADDRESS: ADDRESS: �lA EMAIL: 1949 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 EXHIBIT B INSURANCE Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than "A" and "VII". Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement. Flock shall procure and shall maintain during the life of this Agreement Worker's Compensation insurance as required by applicable State law for all Flock employees. Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement: (i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad -form property damage, and product and completed operations coverage; (ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non -owned and hired automobile coverage; and 1950 DocuSign Envelope ID: F94BCE5D-B777-4701-8D31-24FC69F2BD51 (v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000). 1951